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CM 1975-04-08 93 STATE OF TEXAS COUNTY OF DALLAS The City Council of the City of Coppell met in regular session on April 8, 1975, in the Council Chambers of the First Bank of Coppell. The following members were present: Hulen Scott, Mayor Sam Tiner, Mayor Pro Tem Frank Wilkins, Councilman Hazel Beal, Councilwoman Bill Harris, Councilman Don Carter, Councilman Also present were City Administrator George Campbell, City Attorney Larry Jackson, Consulting Engineer Derrell Johnson, and Acting City Secretary Margaret Johnson. The meeting was called to order and everyone asked to stand while Councilman Carter gave the invocation. Councilman Wilkins moved that the reading of the minutes of March 25, 1975, be waived, seconded by Councilman Carter, the motion carried 5-0 with the mayor showing his approval. Councilwoman Beal moved that the minutes of the March 25, 1975, meeting be adopted with the correction to Item F, under New Business to reflect that the mesquite was cleared from the park by citizens rather than the Public Works Department. Motion was seconded by Councilman Wilkins and motion carried 4-0 with Councilman Carter abstaining. Next on the agenda was the report from the Citizen's Advisory Committee. Council- woman Beal advised that she would have some instructions from the Soil Conser- vation soon, on a way to get rid of the mesquite in the park. Item 5, Canvass of Returns of the April 5, 1975 Election was considered next. Councilman Carter moved that the official returns be approved; Councilman Harris seconded and motion carried 5-0 with the mayor showing his approval. Following the canvass of the returns, the following were sworn in with the official oaths of office: Mayor Hulen A. Scott and Councilmembers Hazel R. Beal and James M. Rainey. A copy of the canvass of the returns and the oaths of office are attached as a permanent part of these minutes. Former Councilman Bill Harris then retired at 7:50 p.m. Item 11, Discuss and consider policy concerning the proposed county road bond program, as it relates to Coppell, was considered next as County Commissioner was in attendance. After much discussion concerning Bethel Road, motion was made by Councilman Carter, seconded by Councilman Wilkins, that City Admin- istrator Campbell write a letter to the County Commissioners advising them that the wishes of the Council of the City of Coppell were that a two lane thoroughfare from the Dallas Power and Light Plant to the County Line, be built with a high bridge and six inches of asphalt rather than the four lane thoroughfare that was presently planned on the bond program, and with the stipulation that if this did not deplete the money allotted, the balance would be used on Esters Road. Motion carried 5-0 with the mayor showing his approval. Item 6, Discuss activities for ground breaking of MUD facilities, was considered next and Mr. Carl Cooper was present and advised that the Greater Northwest Dallas County Chamber of Commerce would help in the ground breaking activities. Mr. Marcus Pritchett had not yet arrived and Councilman Carter made motion, seconded by Mayor Pro Tem Tiner, that this item be moved to Item 15-A on the agenda to allow time for Mr. Pritchett to arrive. Motion carried 5-0 with the mayor showing his approval. 94 Item 10, Consider authorizing the filing of application for eligibility in National Flood Insurance Program, was next on the agenda, as Mr. Derrell Johnson, Consulting Engineer, was present to discuss this. He gave a report on the program and area maps were shown of the flood plains. He advised that if the city desired to have this. Flood insurance would be available to residents of 10% of the cost of commercial insurance. The only requirements for Coppell would be to have a building permit system, which the city presently has, and would involve the settirg up of a Flood Plain Management Program. Two resolutions would be required for this. Motion was made by Councilman Carter to table this until the City could get the opinion of the MUD District Engineers. Motion was seconded by Mayor Pro Tern Tiner and motion carried 5-0 with the mayor showing his approval. This application would have to be made before July 1, 1975, according to Mr. Johnson. Next item considered was item 8, consider adoption, of amendment to Ordinance No. 1Z4, concerning police reserves. Mr. Bob Anderson was present to discuss this with the Council and he pointed out that one additional man was needed so that there would be one reserve for each night of the week to ride with the regular patrolman, as it was dangerous for one patrolman to be in the car alone at night. Councilman Wilkins asked if there was enough money in the current budget to provide uniforms for this additional reserve and staff was to advise about this. Mayor Pro Tem Tiner made motion to table this item until the April 22nd, 1975 meeting, seconded by Councilman Wilkins and motion carried 5-0 with the mayor showing his approval. Item 13, Old Business, was next and under this, Mr. Marcus Pritchett from General Telephone Company, was present to discuss the rate increase request. He advised that General Telephone had been in a meeting with the City of Lewisville and that they were about to reach an agreement. He presented a rate schedule which was lower than that previously requested and asked that Council consider this with the stipulation that should any city in the same exchange as Coppell reach an agreement with General Telephone that had lower rates than Coppell, that Coppell would also get the lowest rate. Councilman Wilkins moved that this be accepted with all the contingencies such as the lower rates and that customers would be advised of this change in advance and have a 60 day grace period to have their service changed to lesser service, if they so desired and that an ordinance would be drawn by the next Council meeting, on April 22nd, 1975, which would reflect the second compromise schedule or a lower rate with the date to be worked out when it would go into effect. Motion was seconded by Councilman Carter and motion carried 5-0 with the mayor showing his approval. Councilman Carter and Councilman Rainey retired at 10:15p. m. Next on the agenda was item 7, report on PL 92-500 Sewer Grant Application, and Mr. Bob Kyle was present and advised that Step 1-E. P.A. Requirements were complete. His firm and Mr. Vanbebber of the City of Coppell had checked the storm water inflow and there was a small problem which would be eliminated with the installation of waterproof manhole covers. Mr. Kyle showed maps that had 185 homes and businesses not on present sewer system which would be eligible for this service. Mr. Kyle asked Council to approve a resolution reflecting some minor changes in the other resolution previously passed and motion was made by Mayor Pro Tem Tiner, seconded by Councilwoman Beal to approve these changes and the resolution and motion carried 3-0 with the mayor showing his approval. Item 9, consider adopting an amendment to Ordinance No. 95, concerning animal control was next. Motion was made by Councilman Wilkins to charge $3.00 impounding fee and a $2.00 per day for food and shelter, and to pass the ord- inance with these fees incorporated. Motion was seconded by Mayor Pro Tern Tiner and motion carried 3-0 with the mayor showing his approval. Item 12, consider approval of merit salary increase for city employee J.R. Hamm was next. Motion was made by Mayor Pro Tem Tiner to approve this increase to $820.00 per month effective April 1, 1975, seconded by Councilwoman Beal and motion carried 3-0 with the mayor showing his approval. Item 13, old business, was considered again with item B, hearing on Brim Property and Council was advised by City Administrator that a hearing would be held in the very near future. Councilwoman Beal asked about the status of Mr. Harris being hired as previously brought up at another Council meeting, and City Admin- istrator Campbell advised that the application for C. E. T.A. would be sent in this week. Also, it was mentioned by Councilwoman Beal that there were three bad places in town where people had dumped trash on private property and was advised that letters would be sent to the people in question concerning this. Mayor Scott mentioned that the ditch on Sandy Lake Road west of Allen needed to be cleaned out as the trees in the ditch cause water to run over the road several feet deep. It was also mentioned that a sign should be ordered with the caption "loose gravel" which would be portable and could be moved to wherever the county had patched roads and there was loose gravel. Item 14, other new business was considered next. The Texas Municipal League Meeting, to be held in Houston on October 26th thru 28th was mentioned and City Administrator Campbell asked Council to be considering who would attend. Under new business, City Administrator Campbell discussed paying full time firemen for the time they put in as volunteers and motion was made by Councilman Wilkins seconded by Mayor Pro Tem Tiner, that these three men be paid retroactive to time employed. Motion carried 3-0 with the mayor showing his approval. City Administrator Campbell asked that City Attorney Larry Jackson research the new law that went into effect on January 1, 1975, concerning overtime pay for all employees with the exception of department heads and come backto Council with this information. Item 15, approval of bills was considered next. Motion was made by Mayor Pro Tem Tiner, seconded by Councilman Wilkins that bills be approved, including the supplemental list, and motion carried 3-0 with the mayor showing his approval. Item 15-A, ground breaking of MUD facilities, that 'was continued to this time on the agenda due to Mr. Pritchett not being present, was mentioned after item 13, when Mr. Pritchett was present in regard to General Telephone and he advised at that time he would be in contact with the city administrator and Councilwoman Beal the following week concerning these activities. Motion was then made by Mayor Pro Tem Tiner, seconded by Councilman Wilkins, that Council adjourn. Motion carried 3-0 with the mayor showing his approval. The meeting was then adjourned. Hulen A. Scott, Mayor ATTEST: Margaret Johnson, Acting City Secretary