CP 2022-06-14City Council
City of Coppell, Texas
Meeting Agenda
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers5:30 PMTuesday, June 14, 2022
WES MAYS BIJU MATHEW
Mayor Mayor Pro Tem
CLIFF LONG KEVIN NEVELS
Place 1 Place 4
BRIANNA HINOJOSA-SMITH JOHN JUN
Place 2 Place 5
DON CARROLL MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E.
Parkway Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
As authorized by Section 551.127, of the Texas Government Code, one or more
Councilmembers or employees may attend this meeting remotely using videoconferencing
technology.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1. Call to Order
2.Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
Page 1 City of Coppell, Texas Printed on 6/10/2022
1
June 14, 2022City Council Meeting Agenda
Discuss the purchase, exchange, lease, or sale of real property south of
Sandy Lake Road, west of MacArthur Boulevard, east of Freeport Parkway
within the city limits.
3. Work Session (Open to the Public) 1st Floor Conference Room
A. Discussion regarding agenda items.
B. Discussion regarding a request from Coppell Historical Society to
donate a home to be placed in Heritage Park.
C. Update on ARP Funding and Business Support Programs.
D. Briefing on proposed amendments to the Monument, Pylon and Off
Premise Sign section of the Zoning Ordinance.
E. Discussion regarding Boards and Commissions attendance.
F. Update regarding annual Boards and Commissions appointments.
Historical Society Home Donation Memo.pdf
Rent-Mortgage Grant Update Memo.pdf
Sign Amendments Memo.pdf
B&C Memo.pdf
Attachments:
Regular Session
4. Invocation 7:30 p.m.
5. Pledge of Allegiance
6. Citizens’ Appearance
Proclamations
7.Consider approval of a Proclamation designating the month of June as
“Pride Month;” and authorizing the Mayor to sign.
Pride Month - 2022.pdfAttachments:
8.Consider approval of a Proclamation designating June 21, 2022, as “Yoga
Day;” and authorizing the Mayor to sign.
Yoga Day Proclamation.pdfAttachments:
9. Consent Agenda
A.Consider approval of Minutes: May 24, 2022.
CM 2022-05-24.pdfAttachments:
B.Consider accepting the resignation of Allison Hewett from Smart City
Board, appointing Megan Forbes to regular member for the remainder of
the unexpired term, and appointing Anamika Gupta as an alternate
Page 2 City of Coppell, Texas Printed on 6/10/2022
2
June 14, 2022City Council Meeting Agenda
member for the remainder of the unexpired term.
Smart City Board Memo.pdfAttachments:
C.Consider approval of an Ordinance for PD-144R-TH-2, a zoning change
request from PD-144-TH-2 (Planned Development-144-Townhouse Two)
to PD-144R-TH-2 (Planned Development-144-Revised -Townhouse 2) to
revise the Planned Development to modify carport requirements for the
subdivision on approximately 40 acres of land located at the southwest
corner of Parkway Boulevard and Moore Road, and authorizing the Mayor
to sign.
City Council Ordinance Memo.pdf
Ordinance.pdf
Exhibit A - Legal Description.pdf
Exhibit B - Detail Site Plan.pdf
Attachments:
D.Consider approval of an Ordinance for PD-161R3-SF-12, Stratford Manor
Hog Fence, a zoning change request from PD-161R1-SF-12 to
PD-161R3-SF-12, (Planned Development-161-Revision 3 - Single
Family-12), to allow for a hog wire fence on the HOA Lot 14X, Block A, on
2.3 acres of land located the end of the cul-de-sac on Stratford Lane, and
authorizing the Mayor to sign.
Ordinance Memo.pdf
Ordinance.pdf
Exhibit A - PLAT.pdf
Exhibit B - Fence Detail.pdf
Exhibit C - Fence and Gate location.pdf
Attachments:
E.Consider approval of a Resolution that suspends the June 17, 2022,
effective date of Oncor Electric Delivery Company's requested rate
increase of $251 million, for the maximum period allowed by law to permit
adequate time for the Steering Committee of Cities Served by ONCOR's
Counsel to review the proposed changes and to establish reasonable
rates; and authorizing the Mayor to sign.
Memo.pdf
Resolution.pdf
Attachments:
F.Consider approval of a professional service contract for audit services of
the Fiscal Year 2022, Fiscal Year 2023, and Fiscal Year 2024 and
authorizing the City Manager to sign.
Memo to Council for Audit Recommendation.pdf
Audit RFP Memo 2022.pdf
RFP Evaluation Criteria 2022.pdf
Weaver agreement.pdf
Attachments:
Page 3 City of Coppell, Texas Printed on 6/10/2022
3
June 14, 2022City Council Meeting Agenda
End of Consent Agenda
10.Consider declaring a vacancy of a Library Board position held by Sekhar
Katkam, regular member.
Article 2-1 - Library Board.pdfAttachments:
11. City Manager Reports - Project Updates and Future Agendas
12. Mayor and Council Reports
Report by Mayor and City Council on recent and upcoming events.
13.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
14. Necessary Action from Executive Session
15. Adjournment
________________________
Wes Mays, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 10th day of June, 2022, at _____________.
______________________________
Ashley Owens, City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals make requests for these services
seventy-two (72) hours – three (3) business days ahead of the scheduled program, service,
and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Page 4 City of Coppell, Texas Printed on 6/10/2022
4
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6348
File ID: Type: Status: 2022-6348 Agenda Item Executive Session
1Version: Reference: In Control: City Council
06/07/2022File Created:
Final Action: Closed SessionFile Name:
Title: Discuss the purchase, exchange, lease, or sale of real property south of
Sandy Lake Road, west of MacArthur Boulevard, east of Freeport Parkway
within the city limits.
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2022-6348
Title
Discuss the purchase, exchange, lease, or sale of real property south of Sandy Lake Road,
west of MacArthur Boulevard, east of Freeport Parkway within the city limits.
Summary
Page 1City of Coppell, Texas Printed on 6/10/2022
5
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6325
File ID: Type: Status: 2022-6325 Agenda Item Work Session
1Version: Reference: In Control: City Council
06/02/2022File Created:
Final Action: WKS ADA Transition Plan UpdateFile Name:
Title: A. Discussion regarding agenda items.
B. Discussion regarding a request from Coppell Historical Society to
donate a home to be placed in Heritage Park.
C. Update on ARP Funding and Business Support Programs.
D. Briefing on proposed amendments to the Monument, Pylon and Off
Premise Sign section of the Zoning Ordinance.
E. Discussion regarding Boards and Commissions attendance.
F. Update regarding annual Boards and Commissions appointments.
Notes:
Sponsors: Enactment Date:
Historical Society Home Donation Memo.pdf,
Rent-Mortgage Grant Update Memo.pdf, Sign
Amendments Memo.pdf, B&C Memo.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2022-6325
Title
A. Discussion regarding agenda items.
B. Discussion regarding a request from Coppell Historical Society to donate a home to be
placed in Heritage Park.
C. Update on ARP Funding and Business Support Programs.
D. Briefing on proposed amendments to the Monument, Pylon and Off Premise Sign
section of the Zoning Ordinance.
E. Discussion regarding Boards and Commissions attendance.
F. Update regarding annual Boards and Commissions appointments.
Page 1City of Coppell, Texas Printed on 6/10/2022
6
Master Continued (2022-6325)
Summary
Page 2City of Coppell, Texas Printed on 6/10/2022
7
1
MEMORANDUM
To: Mayor and City Council
From: Jessica Carpenter, Director of Parks and Recreation
Date: June 14, 2022
Reference: Discussion regarding the Coppell Historical Society’s request to relocate and donate
a home to be placed in Heritage Park
2040: Pillar 0: Sustainable City Government
Goal 3: Well-maintained City Infrastructure
General Information:
The Coppell Historical Society has approached the City requesting to relocate a home currently
located at 532 S Coppell Road to Heritage Park, located at 700 S Coppell Road.
At the April 12, 2022 meeting Council requested more research and cost estimates pertaining to
the relocation of the house. Subsequent to this meeting, staff began due diligence work to identify
costs. During this process, conflicting information regarding the age of the home was identified
that could impact whether the home has historical value.
The Parks and Recreation Department and the Historical Society are seeking direction from City
Council regarding their desire to accept the donation of the property.
8
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: June 14, 2022
Reference: Work Session: Update on Business Rent/Mortgage Grants
Introduction:
City Council allocated $650,000 of the American Rescue Plan Act (ARPA) funds to a grant program
for Coppell businesses that endured a finical loss due to COVID-19. The program, which is called the
Coppell Business Rent/Mortgage Assistance Grant Program, was designed to aid businesses with their
rent or mortgage payment, and a maximum grant of $10,000 would be awarded on a first-come, first-
served basis to eligible businesses that applied. The program was designed to have a continuous call
for applications until all funds had been depleted or re-allocated.
A letter was mailed to every business with a store front in Coppell. The letter was mailed in early
May, and the grant application did not go live until 10:00 am on May 31st. The timing was such to
provide ample time for all businesses to receive notice of the grant so that everyone was given an
equal chance to apply for the grant.
Analysis:
The response to the grant program was robust. Staff received 65 applications for eligible businesses
by Wednesday, June 1st. Additional applications were submitted before staff had time to remove the
application link from the website. In total, staff received 83 applications prior to the application link
being removed. After the link was removed, staff received phone calls and emails from an additional
20 - 25 businesses that were disappointed that they did not apply in time to receive a grant.
Every business that submitted an application has been notified whether they received a grant or did
not receive a grant. Payments will be made at the next available check run after all paperwork has
been completed and turned in. Many businesses have inquired if additional funds would be made
available for a second round of this grant.
9
2
City Council also allocated $100,000 from ARPA funds for the Revenue Recovery Grant Program for
the businesses that have been negatively impacted by the Belt Line Road construction. This grant is
designed for businesses along Belt Line Road and Denton Tap Road that rely on drop-in traffic,
specifically retail, restaurant and personal service businesses. A list of eligible businesses will be
created, and not all businesses along Belt line and Denton Tap will be eligible because they do not
meet the intent of drop-in business. Eligible businesses will receive a letter from the city notifying
them of the grant in early July.
As specified by City Council, priority will be given to the businesses that fall within the construction zone. The
grant will open to those businesses on July 25th. The grant will open to all other eligible businesses on August
8th. Any application received on August 8th or later will be considered on a first-come, first-served basis. The
maximum grant award for the Revenue Recovery Grant will be $5,000.
Legal Review:
N/A
Fiscal Impact:
Funding for the Business Rent/Mortgage Assistance Grant Program grant programs is being provided
by the Federal Government through ARPA funds. Funding for the Revenue Recovery Assistance Grant
Program is being provided by the Federal Government through ARPA funds.
Recommendation:
No staff recommendation, as this is an update for City Council.
10
1
MEMORANDUM
To:
From:
Date:
Reference:
2040:
Mayor and City Council
Mindi Hurley, Director of Community Development
June 14, 2021
Briefing on Proposed Amendments to the Monument, Pylon and Off Premise Sign Section
of the Zoning Ordinance.
Implement Innovative Transportation Networks
Executive Summary:
Staff has been working with the Planning and Zoning Commission since December 2021 in relation to a
potential Zoning Ordinance Amendments that would allow for changeable letters on school monument
signs, allowing pylon signs along SH 121 and IH 635, and allowing for two digital billboards to replace
two static billboards at IH 635 and the DART right-of-way. Staff will present an overview of the
proposed changes and is seeking direction related to whether Council would like staff to bring forward
all or some of the amendments/additions for consideration.
Introduction:
Since these proposed changes had not been previously discussed with City Council, staff wanted to brief
Council on the proposed changes in work session to make sure City Council is familiar with the proposed
changes prior to an agenda item being placed on the July 12th City Council agenda for consideration.
This work session item is an opportunity for staff to brief City Council on the proposed changes. Since
a recommendation has already been made by the Planning & Zoning Commission, staff will be unable to
make changes to the proposal prior to the July 12th City Council meeting; however, City Council will
now be familiar with the proposed changes to the ordinance recommended by the P&Z Commission and
can be better prepared when the item is brought forward for consideration. If City Council is not in
agreement with the proposed revisions, they can recommend changes on July 12th or deny the ordinance
amendment.
Monument Sign Amendment:
The first of the proposed revisions is to add public and private schools as uses allowed to have non-
electronic changeable letters in addition to those uses (religious institutions, governmental organizations)
already allowed. The city made an agreement with the school district years ago, and it’s been policy ever
since, to allow these types of signs, but nothing was formally changed in the ordinance. This amendment
will formalize this use and allow the public schools to continue to use signage to inform parents of certain
events such as the first day of school, when spring break is going to be, PTA meeting dates, etc.
11
2
Pylon Sign Addition:
After two recent large developments along highways received City Council approval for pylon signs,
staff discussed with the Planning & Zoning Commission the idea of changing the current sign ordinance
to allow for these types of signs along highways by right. In an effort to work through the proposed
requirements, staff researched surrounding cities and the Planning & Zoning Commission formed a sub-
committee to discuss the design criteria. This resulted in the proposed change that was ultimately
recommended for approval at the Planning & Zoning Commission May meeting.
A pylon sign is defined as a freestanding sign supported by two vertical pole supports encased in brick,
stone, or materials architecturally compatible with the main building or structure on the property. The
size would be limited to 40’ maximum height x 20’ maximum width. By allowing this by right, the
ordinance can help promote the development of the remaining large parcel of land at IH 635 and Point
West Boulevard and will allow existing retail an avenue to attract highway business by increasing the
visibility.
Digital Billboard Amendment:
Two digital billboards are proposed on IH 635 and the DART right-of-way to replace two existing static
billboards at the same location. Eight additional billboard structures have been removed within the
DART right-of-way on East Belt Line Road. TXDOT rules allow cities to decide if they would like to
incorporate relocation & digital technology into their sign ordinances. The current ordinance prohibits
the new installation of off-premise digital signs. To reduce signage and implement digital technology, an
ordinance change would be required and was recommended for approval at the Planning & Zoning
Commission May meeting.
Legal Review:
The City Attorney drafted an ordinance.
Fiscal Impact:
Increase in visibility of the retail businesses which could increase sales.
Recommendation:
On May 19, 2021, the Planning and Zoning Commission recommended APPROVAL of the CITY
INITIATED Zoning Ordinance Amendments. Staff is seeking direction from Council in whether they
wish for staff to continue with all or part of the Zoning Ordinance amendments (monument, pylon,
billboard).
Attachments:
1. PZ Staff Report
2. Surrounding City Pylon Sign Research
3. Ordinance Changes (redlined)
4. Draft Ordinance
12
ITEM # 7
Page 1 of 6
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
A Text Amendment to amend the Code of Ordinances
Chapter 12, “Zoning”, Article 12-29
“Sign Regulations”
P&Z HEARING DATE: May 19, 2022
C.C. WORKSESSION DATE: June 14, 2022
C.C. PUBLIC HEARING DATE: July 12, 2022
STAFF REP.: Matthew Steer, AICP, Development Services Administrator
PURPOSE: To amend the Code of Ordinances, Chapter 12, Article 29 (Sign Regulations),
Section 12-29-1 (Definitions), to amend 12-29-4 (Provisions for business zoning
districts) and to add 12-29-7 (Digital Signs) to define and allow for pylon signage
adjacent to SH 121 and IH 635; and to allow public and private schools to use
changeable letters on their monument signs; and to change “gasoline” to “fuel”;
and to add 12-29-7 (Digital Signs) to allow for the relocation and digital conversion
of two off-premise sign structures; and provide for regulations and definitions.
HISTORY: The last revisions to the Sign Section of the Zoning Ordinance were adopted in July
2014. The changes were some of several amendments to the Zoning Ordinance
related to our Small Business Assistance initiative. These consisted of reducing the
front yard setback requirement for Monument signs from 15 feet to 10 feet in
certain instances, increasing the allowable area of attached signs if they contain
multiple street frontages, increasing the allowable size by 10% if business is located
greater than 300’ from the right-of-way and allowing for a 10 square foot blade sign
by right for each business in addition to standard signage. The revisions prior to
2014 were done in 2012. These consisted of a larger overhaul of the Sign Section.
DISCUSSION: The proposed amendments to the Sign Ordinance are long overdue. One of the
proposed changes is a revision to the monument sign section and the other to allow
pylon signage on the highway frontages. The last revisions were done in 2014, in
an effort to help Small Businesses succeed. The previous revisions are listed in the
HISTORY Section.
Staff brought a similar request before the Planning Commission on December
16, 2021. At that time, defining and allowing “seasonal businesses” to have
changeable letters on monument signs was part of the request. Per the request
of the Commission, that part has been excluded. Additional regulations for the
pylon signage, and a minor verbiage change, using “fuel” in place of “gasoline”
where it references prices on the monument sign were included. Digital
billboards were added to the proposal with the latest revision.
13
ITEM # 7
Page 2 of 6
Existing Monument Sign Section
In general, the ordinance allows for one monument sign per site and the allowable
size is dependent on the size of the lot; for those sites under 2 acres – maximum of
40 square feet and for those site 2 acres or larger- a maximum of 60 square feet is
allowed. We require the monument signs to be built on a monument base, as
opposed to a pole base, with no separation between the base of the sign and natural
grade. A monument sign shall contain only the name, logo, address, product or
service of the establishment except as follows:
i. In the case of gasoline service stations only, the price per gallon of
gasoline;
ii. In the case of governmental and religious organizations only,
information concerning forthcoming public events.
iii. In the case of multi-tenant office and/or retail buildings, the
individual tenant names may be listed subject to:
(a) All individual tenant name plates must be the uniform
size, color and font, in accordance with this ordinance.
(b) Minimum letter size shall be six inches,
(c) If a tenant vacates the lease space, the name plate must
be removed within 30 days of such vacancy by the
monument sign owner, owner of the property where the
sign is located, or other party having control over such
sign.
No other advertising or promotional information is permitted thereon. Such sign
may be single or double faced. Can signs made of plastic or similar materials are
not permitted as detached (monument) signs. Backlit plastic is not permitted within
detached (monument) signs.
Proposed Revisions to Monument Sign Section:
The first of the proposed revisions is to add public and private schools as uses
allowed to have non-electronic changeable letters in addition to those uses
(religious institutions, governmental organizations) already allowed. The city
made an agreement with the school district years ago, and it’s been policy ever
since, to allow these types of signs, but nothing was formally changed in the
ordinance. This amendment will formalize this use and allow the public schools to
continue to use signage to inform parents of certain events such as the first day of
school, when spring break is going to be, PTA meeting dates, etc.
Pylon Sign Addition
Staff is also proposing to allow for pylon signage along highway frontages. A pylon
sign is defined as a freestanding sign supported by two vertical pole supports
encased in brick, stone, or materials architecturally compatible with the main
building or structure on the property. The size would be limited to 40’ maximum
height x 20’ maximum width. This has previously been granted in two larger
Conceptual Planned Developments on highway frontages and was recently brought
up again with the two hotels proposed on SH 121. By allowing this by right, the
ordinance can help promote the development of the remaining large parcel of land
at IH 635 and Point West Boulevard and will allow existing retail an avenue to
attract highway business by increasing the visibility. This would also benefit the
current businesses that are part of a larger conceptual PD, if they wanted to propose
14
ITEM # 7
Page 3 of 6
joint signage. In February 2022, staff included a comparison of surrounding
cities for reference and per the discussion at the Planning and Zoning
Commission in December 2021, staff included the following revisions to the
proposal:
- Prohibit pylon signage within 200’ from residential properties,
- Required a visibility study for signage within 300’ from residentially zoned
properties,
- Set minimum and maximum setbacks from the right-of-way,
- Set a minimum text size of 12 inches in height with a minimum 8-inch clear
space surrounding tenant names, and
- Included the lighting and design requirements per the discussion at the
Planning and Zoning Commission.
The draft ordinance was brought forward in February 2022. At that meeting,
the proposed design standards were discussed in detail and ultimately a
subcommittee was formed. This consisted of three commission members (Ed
Maurer, Eddie Haas and Freddie Guerra), an Economic Development
representative (Mindi Hurley), a SMART City Taskforce representative
(Jerod Anderson) and two Planning representatives (Mary Paron-Boswell and
myself). The subcommittee met on March 25th via video conference. At that
meeting, we balanced allowing for both flexibility and uniformity in the design.
We found some good examples of pylon signs and some ones that we felt were
not appropriate for our community.
Preferred Sign Examples
15
ITEM # 7
Page 4 of 6
Undesirable Sign Examples
The results of this meeting have been incorporated in the attached draft
ordinance and are summarized below:
1. The signs shall be of a similar design to each other and tie in with the design
of the existing monument signs. (same sign family)
2. The pylon sign shall be double sided, match materials of development
(neutral/earth-tone colors).
3. The pylon sign shall have a maximum height of 40’.
4. Shall have a 10’ masonry (stone/brick) base.
5. There shall be a minimum 5’ landscape area around the sign to soften the
sign at the ground level.
6. Tenant names to be on dark panels (no channel lettering) – 24” minimum
width aluminum opaque panels consistent background (16” minimum
lettering).
7. Routed out letters/logos shall be white, contrasting from the panel.
8. Panels shall be illuminated from behind with white light
9. Panels shall be single stacked (not side by side).
10. Last panel shall be a minimum of 10’ from the ground.
11. It is recommended that conduit be included on the pylon structure for
future data pathways/cameras/antennas.
After the subcommittee meeting, staff put together an illustration and has
included it as an example in the ordinance.
16
ITEM # 7
Page 5 of 6
Digital Billboards:
Two digital billboards are proposed on IH 635 (LBJ Freeway) to replace two
existing static billboards on LBJ at the same location. Eight additional billboard
structures have been removed within the DART right-of-way on East Belt Line
Road. TXDOT rules allow cities to decide if they would like to incorporate
relocation & digital technology into their sign ordinances. The current ordinance
prohibits the new installation of off-premise digital signs. To reduce signage and
implement digital technology, an ordinance change would be required.
A new Digital Sign provision added to Section 12 -29 will allow for the relocation
and digital conversion of 2 off-premise signs (billboards) under specific criteria.
Summary of Proposed Modification:
1. Only existing off-premise signs currently within the DART Silver Line ROW
fronting IH 635 (LBJ Fwy) are allowed to be relocated and /or converted to Digital
Displays.
2. Signs may only be relocated within the DART corridor fronting IH635 (LBJ
Fwy) and no more than 500 feet from their original location.
3. Only one face per relocated structure may be converted to a digital display.
4. Digital Displays shall comply with TXDOT operational regulations for
electronic signs.
5. Relocated/Converted Signs shall comply with the 2015 International Building
Code.
17
ITEM # 7
Page 6 of 6
Public benefits will also be provided to the city in the form of public service and
emergency messaging on the new electronic sign faces. Below is a photo
simulation of the new billboards and the existing which will be removed.
The redlined draft ordinance is attached for your review. W e are proposing
to bring these proposed changes to the City Council work Session on June 14,
2022, and to the regular session on July 12, 2022.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending approval of the sign ordinance text amendments with the addition of the
digital off-premise sign (billboard) replacements on IH 635 (LBJ Freeway).
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Surrounding City Pylon Sign Research
2. Ordinance Changes (redlined)
3. Draft Ordinance
18
City Max
Height
Max
Size
Distance from
ROW/Setbacks
Materials used on the structure Illumination Color
Restrictions on
sign letters
Font
Restrictions
Spacing between signs Registered
Trademark
allowance?
Other Design Criteria (panels, channel
letters, etc.)
Carrollton
20’ max per
lot basis
(151.31; a)
160 ft2
(151.31; b)
25 ft
(151.31; d)
Brick, stone, similar materials to those used to
construct building on the same lot
Surround sign area minimum 8” on top, sides,
bottom.
Base = solid, opaque; two legs surrounded with same
materials used to frame sign
(151.31; e)
Not addressed
Not addressed
Not addressed
> 3 acres along IH-35E = 200’
separation on the same lot
> 3 acres = one per lot
>20 acres = 300’ separation
(151.31; c)
Not addressed
Sign panels for multiple tenant signs shall be a minimum
12”in height (151.31; F)
Website addresses and phone numbers shall not exceed
4” in height. (151.31; H)
1/3 of one pylon sign area may be used for electronic
messages provided the sign is on a lot of 5 acres or larger,
the lot abuts IH-35E and message cycles are limited to a
minimum of 7 seconds. (151.31; I)
Farmers
Branch
40’ max
height on IH
635 & 30‘
max on IH 35
(62-11; 3)
150 ft2
(62-11; 3)
10 ft
(62-11; 3)
As required by this chapter (62-8; a); no specific
materials listed under pylon section...
Cannot cause a glare
that could constitute a
hazard
(62-8; e)
Not addressed
Not addressed
200’ separation; 1 per lot (62-
11)
Not addressed
The base of a pylon sign must be at least 33 percent as
wide as the cabinet (top) (62-11; 3)
A landscaped planting bed must be maintained at the
base of each pylon sign and shall be at least three feet
wide on all sides. (62-11; 3)
Lewisville
30 – 40’ max
height
depending on
size
(11-10; g2;
c2)
150-400 ft2
Depending
on acreage
(11-10; g2;
c2)
10 ft
(11-10; g2; c2)
Materials of construction for signs and sign
structures shall be of the quality and grade as
specified for buildings in the current city building
code
(11-7; F1)
4 types approved:
internal, internal-
indirect, indirect, neon
(11-8; a)
Not addressed
Not addressed
Depends on acreage and the
size of each sign
(11-10; g2; c2)
Not addressed
Irving
35’ max on
highways
(7-3; 9b)
150 ft2
(7-3; 9b)
25-40’ depending on
interstate
(7-2; 26)
Leading edge of sign
20’
(7-3; 9d)
brick, stone, metal, brass/silverplated
Masonry/brick braces preferred over poles
(Ch. 7; Appendix A)
Projected light source
preferred over
internal illumination
No light/glare directly
on adjacent properties
(7-2)
(Ch. 7; Appendix A; 5)
Suggestive language
--
(1) Contrasting
(2) No more than 3
colors on a single
sign
(Ch. 7; Appendix A)
Not addressed
50’ from any other pole or
monument sign; 1 sign per
tract
(7-3; 9e)
Not addressed
Landscaping around base of freestanding signs at a ratio
of 1:1 or greater
(Ch. 7; Appendix A)
9’ of clearance between bottom of structure and the
grade below when installed over a parking or walking
surface (7-3; 9c)
Grapevine
20 – 40’ max
depending on
which
highway
(Appendix D;
Section 60;
B2; d12)
288 ft2
(Appendix
D; Section
60; B2; d;
12c)
10’
(Appendix D; Section
60; J5)
Match the architectural standards of shopping center
(Appendix D; Section 60; B2; d; 12d)
Internal illumination,
lights no further than
12” on center;
external illumination =
neon tubing on a solid
background
(Appendix D; Section
60; B2; d9-10)
Acrylic colors
(Appendix D;
Section 60; B2; d5)
Not addressed 1 sign per lot
(Appendix D; Section 60; J; 2b)
Not addressed Signs adjacent to residential districts may not be
illuminated between hours of 11pm-7am
(Appendix D; Section 60; C4)
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Sec. 12-29-1. Definitions.
Unless the context clearly indicates otherwise, the following words and phrases shall have meanings
respectively ascribed to them by this section. Where terms are not defined, they shall have their ordinary accepted
meanings within the context with which they are used. Webster's Third New International Dictionary of the English
Language, Unabridged, copyright 1981, shall be considered as providing ordinarily accepted meanings.
Building: means a structure which has a roof supported by columns, walls or air for the shelter, support, or
enclosure of persons, animals or chattel.
Effective area, attached sign: means the sum of the areas of the minimum imaginary rectangles of vertical
and horizontal lines enclosing each word attached to any particular facade. Effective area shall also be referred to
as size. If a design, outline, illustration, or interior illumination surrounds or attracts attention to a word, then it is
included in the calculation of effective area. (See Appendix Illustration 16)
Effective area, detached (monument) sign: means the area within an imaginary rectangle of horizontal and
vertical lines that fully contain all extremities of the sign location above the ground including the sign base. The
measurement is to be calculated from a viewpoint which gives the largest rectangle of that kind. The effective area
shall also be referred to as size. If elements of the sign are movable or flexible, such as a flag or string of lights, the
measurement is taken when the elements are fully extended and p arallel to the plane of view. (See Appendix
Illustration 16)
Facade: means any separate face of a building, including parapet walls and omitted wall line, or any part of a
building which encloses or covers usable space. Where separate faces are oriented i n the same direction, or in the
directions with 45 degrees of one another, they are to be considered as a part of a single facade.
Front facade: means one of the following:
(A) The facade (as defined herein) which faces the public street, where the lot on which the facade is
located adjoins only one public street right-of-way;
(B) The combination of facades (as defined herein) each of which faces a public street, where the lot on
which the facades are located adjoins more than one public street right-of-way; or
(C) The facades (as defined herein) which contain one or more doors open to the public during conduct of
business, where no facade faces a public street.
Frontage: means the total width of the front facade, as defined herein.
Graffiti: means any rude or otherwise unauthorized inscription, design, motto, or pictograph, scratched,
drawn, painted, or in any way marked on the surface of any wall, fence, rock, escarpment, or any other exposed
surface of any public or private property without first hav ing obtained permission from the owner of such
property.
Logo. Means a graphic emblem or name which has been registered as a trademark or is protected as a
common law trademark and used by a business or organization to promote its business or purpose.
Luminous gaseous tubing: means exposed tubes used in or as signs and which contain luminescent inert
gases including, but not limited to, neon, argon and krypton.
Model home: means a single-family dwelling structure that is open for inspection by the general public and is
not used as a dwelling.
Premises: means a lot or unplatted tract, or a combination of contiguous lots or unplatted tracts if the lot or
tract, or combination thereof is under single ownership that is reflected in the plat records of the ci ty.
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Premises, dwelling: means a lot zoned SF, TH, or 2F that is occupied by a residential housing structure.
Public right-of-way: means a dedicated road or street including the easement for that road or street.
Sign: means any device, flag, banner, light, figure, picture, letter, word, message, symbol, plaque, poster,
display, design, painting, drawing, billboard, wind device or other thing visible from outside the premises on which
it is located and that is designed, intended or used to inform, to adver tise or to attract the attention of persons not
on those premises.
Signs, attached: means any sign attached to, applied on, or supported by, any part of a building (such as a
wall, window, awning, arcade, or marquee) which encloses or covers usable space, with the exception of any
window sign as defined herein.
Sign, banner: means a sign which is not permanently affixed.
Sign, blade: means a small sign less than ten square feet, which is suspended from an overhang, canopy or
awning, or is suspended from a mounting attached directly to the building wall, and hangs perpendicular to the
building wall.
Sign, can: means a sign constructed of a frame, usually steel, surrounded by sheet goods, usually sheet metal
and/or plastic, within which light fixtures may be placed.
Sign, detached: means any sign connected to the ground that is not an attached, portable or vehicle sign.
Sign, monument: means any detached sign which is of monolithic or semi-monolithic construction being
made from masonry, concrete materials, wood or plastic provided that a masonry base is incorporated into the
sign, with no separation between the base of the sign and grade. (See Appendix Illustration 17)
Sign, movement control: means a sign which directs vehicular or pedestrian movement within or onto the
premises on which the movement control sign is located.
Sign, off-premise: means a sign displaying advertising copy that pertains to a business, person, organization,
activity, event, place, service, or product not principally located or primarily manufactured or sold on the premises
on which the sign is located.
Sign, pole: means any detached sign which is not a monument sign.
Sign, political: means any type of sign which refers only to the issues or candidates involved in a political
election.
Sign, portable: means a sign that is not securely connected to the ground in such a way that it cannot easily
be moved from one location to another, and that is not an attached sign, vehicular sign, or a sign that refers solely
to the sale or lease of the premises.
Sign, premise: means a sign identifying or advertising a business, person, or activity, and installed and
maintained on the same premises as the business, person or activity.
Sign, protective: means any sign which is commonly associated with safeguarding the permitted uses of the
occupancy, including, but not limited to, "bad dog," "no trespassing," and "no solicitors."
Sign, Pylon: means a freestanding sign supported by two vertical pole supp orts encased in brick, stone or
other appropriate materials.
Sign, subdivision: means a sign that identifies the name of the subdivision only.
Sign support: means any pole, post, strut, cable, or other structural fixture or framework necessary to hold
and secure a sign, providing that said fixture or framework is not imprinted with any picture, symbol or word using
characters in excess of one inch in height, nor is internally or decoratively illuminated.
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Sign, vehicular: means any sign on a vehicle moving along the ground or on any vehicle parked temporarily,
incidental to its principal use for transportation. This definition shall not include signs which are being transported
to a site of permanent erection.
Sign, window: means any sign not government mandated, which is attached to either side of the glass within
a window or which is located within a window opening and, as viewed from outside, is forward of the plane of the
inside face of an exterior wall.
Zoning district, business: means any zoning district designated by this ordinance as O, R, C, TC, HC, or LI. Any
PD district with the previous listed zoning prefix is also included in this list, unless specifically excluded by this
provision.
Zoning district, non-business: means any zoning district not designated as a business district as defined
herein.
(Ord. No. 91500-A-129; Ord. No. 91500-A-321, § 1, 4-9-02; Ord. No. 91500-A-606, § 1, 12-11-12 ; Ord. No. 2014-
1380, § 3 , 7-8-14)
Sec. 12-29-4. Provisions for business zoning districts.
Signs are permitted in any business zoning district subject to the following restrictions.
1. Signs adjoining non-business district boundaries: Signs which are located within 25 feet of a non-
business district boundary shall conform to the requirements of non -business zoning district signs
found in section 12-29-5.
2. Monument signs: Monument signs are permitted in business zoning districts as follows.
(A) Monument signs must be built on a monument base, as opposed to a pole base, with no
separation between the base of the sign and natural grade. A monument sign shall contain only
the name, logo, address, product or service of the establishment except as provided herein:
i. In the case of gasoline fuel service stations only, the price per gallon of gasolinefuel;
ii. In the case of governmental, public and private schools and religious organizations only,
information concerning forthcoming public eventschangeable letters are permitted.
iii. In the case of multi-tenant office and/or retail buildings, the individual tenant names may
be listed subject to:
(a) All individual tenant name plates must be the uniform size, color and font, in
accordance with this ordinance.
(b) Minimum letter size shall be six inches,
(c) If a tenant vacates the lease space, the name plate must be removed within 30
days of such vacancy by the monument sign owner, owner of the property
where the sign is located, or other party having control over such sign.
No other advertising or promotional information is permitted thereon. Such sign may
be single or double faced. Can signs made of plastic or similar materials are not
permitted as detached (monument) signs. Backlit plastic is not permitted within
detached (monument) signs.
(B) One monument sign is permitted on the premises as follows:
i. On sites greater than two acres in area.
Maximum size—60 square feet.
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Maximum height—Six feet.
Minimum setbacks:
a. 15 feet from street right-of-way. Where parking perpendicular to the
street exists in the front yard, then the monument sign may be located 10
feet from the right-of-way line to allow for additional visibility.
b. 75 feet from property lines other than those property lines fronting the street
right-of-way. In the event that the lot is less than 150 feet wide, then the sign
must be located at the midpoint of the lot. If the director of planning
determines that the sign may not be placed at the midpoint of the lot, the
monument sign may be placed anywhere along the frontage but not closer than
20 feet from the side property lines.
ii. On-sites two acres in area or less.
Maximum size—40 square feet.
Maximum height—Four feet.
Minimum setbacks:
a. 15 feet from street right-of-way. Where parking perpendicular to the
street exists in the front yard, then the monument sign may be located 10
feet from the right-of-way line to allow for additional visibility.
b. 75 feet from property lines other than those property lines fronting the
street right-of-way. In the event that the lot is less than 150 feet wide,
then the sign must be located at the midpoint of the lot. If the director of
planning determines that the sign may not be placed at the midpoint of
the lot, the monument sign may be placed anywhere along the frontage
but not closer than 20 feet from the side property lines.
iii. In LI districts, one monument sign shall be allowed at each curb entrance with a minimum
distance of 125 feet from center to center, on the same lot.
(C) Two monument signs are permitted on the premises as follows:
i. Provided that the premises is not a corner lot, two monument signs are permitted on
premises greater than two acres in size having frontage on two or more streets, as follows:
Maximum size—40 square feet.
Maximum height—Four feet each.
Minimum setbacks:
a. 15 feet from street right-of-way. Where parking perpendicular to the
street exists in the front yard, then the monument sign may be located 10
feet from the right-of-way line to allow for additional visibility.
b. 75 feet from property lines other than those property lines fronting the
street right-of-way. In the event that the lot is less than 150 feet wide,
then the sign must be located at the midpoint of the lot. If the director of
planning determines that the sign may not be placed at the midpoint of
the lot, the monument sign may be placed anywhere along the frontage
but not closer than 20 feet from the side property lines.
Maximum number of signs—One per street frontage.
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Maximum total number—Two.
ii. Provided that the premises has frontage on more than one street and that the frontage on
each street is 500 feet or more, two monument signs are permitted on premises greater
than five acres in size as follows:
Maximum size—60 square feet.
Maximum height—Six feet each.
Minimum setbacks:
a. 15 feet from street right-of-way. Where parking perpendicular to the
street exists in the front yard, then the monument sign may be located 10
feet from the right-of-way line to allow for additional visibility.
b. 75 feet from property lines other than those property lines fronting the
street right-of-way. In the event that the lot is less than 150 feet wide,
then the sign must be located at the midpoint of the lot. If the director of
planning determines that the sign may not be placed at the midpoint of
the lot, the monument sign may be placed anywhere along the frontage
but not closer than 20 feet from the side property lines.
Maximum number of signs—One per street frontage.
Maximum total number—Two.
iii. Provided that the premises is zoned for industrial uses, has frontage on more than one
street and that the frontage on each street is 500 feet or more, one monument sign shall
be permitted for each ten acres. In any event, no more than one monument sign shall be
permitted per building per each adjacent public street with a maximum of two signs per
building as follows:
Maximum size—60 square feet.
Maximum height—Six feet each.
Minimum setbacks—15 feet from street right-of-way, 75 feet from property lines, other
than those property lines fronting a street right-of-way.
All monument signs within the development shall be constructed of the same material and
design.
iv. A maximum of two Industrial Park identification signs are permitted for master planned
industrial parks exceeding 100 acres, as follows:
Maximum size—60 square feet.
Maximum height—Six feet each.
Minimum setbacks—15 feet from street right-of-way, 75 feet from property lines, other
than those property lines fronting a street right-of-way.
All monument signs within the development shall be constructed of the same material and
design.
(D) Gasoline Fuel service stations shall mount price per gallon signs on monument signs only.
3. Pylon signs: Pylon signs are permitted in the Highway Commercial zoning district as follows.
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(A) One pylon sign, in addition to the allowable monument signage, is permitted for each
Conceptual Planned Development fronting on SH 121, Sam Rayburn Tollway or IH
635, as follows:
i. Maximum size per elevation—800 square feet.
ii. Maximum height—40 feet.
iii. Minimum setbacks—15 feet from street right-of-way (measured from the closest
point), 75 feet from property lines, other than those property lines fronting a street
right-of-way, 200 feet from residentially zoned property.
iv. Signs shall be located within 50 feet from the street right-of-way (measured from
the farthest point).
v. Signs located within 300 feet from residential districts:
a. shall submit a visibility study showing that it is not directly visible from a
residence.
b. may not be illuminated between the hours of 11 pm and 7 am.
vi. Pylon signs shall be double sided, shall have a minimum 10-foot masonry (brick or
stone) base and be architecturally compatible with the main building or structures
within the development. If monument signs are present or proposed, then the
pylon sign shall be of a similar design. The materials shall be of a neutral/earth
tone color.
vii. There shall be a minimum 5-foot landscape area around the pylon sign to soften
the appearance at ground level.
viii. The sign structure, if illuminated, shall be from the top downward.
ix. The illumination source shall be shielded from adjacent properties. No light from
the sign shall be above .25 foot candles at the adjacent property line where
residentially zoned.
x. Pylon Signs shall be allowed only to include tenant names within the overall
development, including those considered off -premises provided that they are
within the Conceptual Planned Development.
xi. Tenant names shall be on dark, neutral color, aluminum panels (no channel
lettering). Panel width shall be a minimum size of 24 inches. Text/Logo shall be
routed-out from the panel, no less than 16 inches in height and the verbiage shall
be white, contrasting in color from the background. There shall be a minimum of a
4-inch margin on each panel to create separation between tenant names for better
legibility.
xii. Panels shall be single stacked (not side by side) and illuminated from behind with
a white light.
xiii. The lowest panel shall be a minimum 10 feet from the bottom of the sign, measured
from grade.
xiv. No temporary signs may be affixed to the pylon sign.
xv. A tenant name shall be removed within 90 days and replaced with a blank panel if
the tenant is no longer in operation.
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Example:
4. Attached signs: Attached signs are permitted in business areas in accordance with the following
provisions:
(A) Mounting: All signs shall be mounted parallel to the building surface to which they are attached,
and shall project no more than 18 inches from that surface. Signs shall not be mounted on or to
the roof surface and support members shall not project above the roof.
i. Attached signs shall consist of individually-mounted channel letters and comply with the
following rules:
a. If the sign consists of a logo only, the logo may cover 100 percent of the sign
and use any color.
b. If the sign only contains words and no logo, the lettering may occupy 100
percent of the sign and must be black, white, ivory, or neutral colors.
c. If the sign has lettering and a logo, the logo may only cover 20 percent of the
sign and the letters must be white, ivory, black or neutral colors.
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d. In the event that a building has existing attached signs of all one color, not
compliant with the colors specified herein, then the new sign may either match
the color of the existing signs on the building, or be white, ivory, black or
neutral. It is the intent of this provision that all tenant signage be the same
color in any individual building.
e. Raceways shall match the color of the materials to which they are mounted.
f. All illumination shall be limited to white or off white. No illumination shall have
exposed bulbs whether they are LED or any other type.
g. Logos in any color shall be permitted, but shall not exceed 20 percent of the
area of the sign. If the logo does not contain any letters, the 20 percent area of
the sign limitation does not apply.
h. Attached signs in areas zoned Light Industrial are exempt from the color and
logo size restrictions. Refer to section 12-29-4.3(D) for additional regulations on
attached signs in Industrial zoned areas.
(B) Effective area: Attached signs shall not exceed the following:
i. For buildings and leaseholds with one front facade, (front facade being defined as the
building surface directly facing a dedicated street, or where s treet frontage does not exist,
it shall be defined as the width of the lease space which contains the main entry), attached
signs located at a height of 36 feet or less are permitted a maximum aggregate effective
area equal to one-square foot per lineal foot of building or leasehold frontage as
applicable, or 300 square feet, whichever is less.
ii. For buildings and leaseholds with one front facade, (front facade being defined as the
building surface directly facing a dedicated street, or where street frontage does not exist,
it shall be defined as the width of the lease space which contains the main entry), attached
signs located at a height of 36 feet or less are permitted a maximum aggregate effective
area equal to one square foot per linear foot of building or leasehold frontage as
applicable, or 300 square feet, whichever is less. If a building or business has multiple
facades that face two public streets, the signs can have an aggregate effective area equal to
0.5 square foot per aggregate linear foot of footage on all streets. In no case shall any sign
exceed a 1 square foot per linear foot facade width ratio. The total shall not exceed 300
square feet. The signage may be placed on both facades. A leasehold may not use this
provision and the expanded area allowed by Subsection IV of this Section.
iii. Attached signs located at a height above 36 feet shall be permitted an increase in
maximum effective area. Such increase shall not exceed four square feet of effective area
for each additional one foot of height above 36 feet measured from the base of the sign.
Such signs may be increased to a maximum effective area of 400 square feet.
iv. Attached signs for lease spaces less than 5,000 square feet which are in retail buildings
whose facade is located greater than 300 feet from a right-of-way in which it fronts, may
increase the size of the attached sign up to ten percent over the maximum aggregate
effective area as permitted based on the ratio of one-square foot per lineal foot of building
or leasehold frontage as applicable. A leasehold may not use this provision and the
allowances under Subsection ii. of this section.
(C) Canopies: Signs shall not be attached to canopies, e.g. gasoline service station canopies.
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(D) Industrial zoned property: Buildings located within an area zoned LI are permitted to have
attached signs as follows:
i. Letter/logo height and effective area:
Wall Height
Above Grade
Maximum
Letter/Logo
Height
Maximum
Effective
Area
0—50 feet 48 inches 200 square feet
50—100 feet 60 inches 250 square feet
100—150 feet 72 inches 300 square feet
150—200 feet 84 inches 350 square feet
Above 200 feet 96 inches 400 square feet
(a) Horizontal and vertical signs shall not exceed 75 percent of the wall width (or
height, if vertical) of such building or store front.
(b) One letter or one logo may be 25 percent taller than maximum letter/logo
height.
ii. Maximum number of signs: One sign per elevation per business. Rear wall signs are
prohibited.
45. Window signs: On any one facade of a building, the aggregate area of window signs shall be limited to
ten percent of the aggregate area of all windows within that facade. The outlining of a window on two
or more of any sides with lighting, luminescent gaseous tubing, o r by any similar means shall constitute
100 percent of the total window area as a sign.
56. Employees wanted/now hiring signs are allowed but may not exceed ten square feet.
67. Blade signage: Externally illuminated blade signage shall be allowed in addition to other permitted
attached signage and shall not exceed ten square feet in area. An eight-foot clearance is required
between a blade sign and finished grade and the sign shall not project more than five feet from the
building wall to which it is mounted.
(Ord. No. 91500-A-129; Ord. No. 91500-A-319, § 3, 3-19-02; Ord. No. 91500-A-321, §§ 3, 7, 4-9-02; Ord. No. 91500-
A-376, § 1, 5-11-04; Ord. No. 91500-A-388 § 1, 9-14-04; Ord. No. 91500-A-419, § 1, 10-11-05; Ord. No. 91500-A-
473, § 1, 8-14-07; Ord. No. 91500-A-494, § 2, 4-8-08; Ord. No. 91500-A-606, § 1, 12-11-12 ; Ord. No. 2014-1380, § 4
, 7-8-14)
…
Sec. 12-29-7. Digital Signs
Notwithstanding anything to the contrary herein, pursuant to a public project two (2) new off-premises
advertising sign structures totaling no more than four (4) faces shall be permitted within the City
adjacent to IH-635 on Right-of-Way owned or controlled by the Dallas Area Rapid Transit Authority
(DART). Such new signs shall be subject to the following conditions:
1. New sign faces may be electronic or printed, at the sign owner’s option.
2. All electronic signs shall operate in accordance with the standards set by the Texas
Department of Transportation and shall conform to any federal regulations applicable to I -
635.
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3. Public benefits shall be provided in the form of public service and emergency messaging on
the new electronic sign faces.
4. The City Manager or designee(s) may issue the appropriate sign and building permits a
provided in the Code of Ordinances.
29
1
TM 129557
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE
CODE OF ORDINANCES BY AMENDING CHAPTER 12 “ZONING”,
ARTICLE 29 “SIGN REGULATIONS” BY AMENDING SEC 12-29-1
‘DEFINITIONS’ BY ADDING DEFINITION FOR ‘SIGN PYLON’, BY
AMENDING SECTION 12-29-4 ‘PROVISIONS FOR BUSINESS ZONING
DISTRICTS’; BY AMENDING SECTION 12-29-7 FROM ‘RESERVED FOR
FUTURE USE’ TO ‘DIGITAL SIGNS’; PROVIDING A REPEALING
CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
SECTION 1. That Chapter 12 ‘Zoning” of the Code of Ordinances, Article 29 “Sign
Regulations” by amending section 12-29-1 ‘Definitions’ by adding a new definition of ‘Sign Pylon’
to read as follows:
“CHAPTER 12 – ZONING
ARTICLE 29. – SIGN REGULATIONS
Sec. 12-29-0. – Purpose
. . . . .
Sec. 12-29-1. Definitions
Unless the context clearly indicates otherwise, the following words and phrases shall
have meanings respectively ascribed to them by this section. . . . . .
Building: means . . . . .
. . . . .
Sign, protective: means . . . . .
Sign, Pylon: means a freestanding sign supported by two vertical pole supports encased
in brick, stone or other appropriate materials.
Sign, subdivision: means . . . . .”
30
2
TM 129557
SECTION 2. That Chapter 12 ‘Zoning” of the Code of Ordinances, Article 29 “Sign
Regulations” by amending section 12-29-4 “Provisions for business zoning districts’ by amending
Subsection 2(A)(i) and (ii) and Subsection (D) and by repealing and replacing Subsection 3 in its
entirety and replacing it with a new Subsection 3 to read as follows:
“CHAPTER 12 – ZONING
ARTICLE 29. – SIGN REGULATIONS
Sec. 12-29-0. – Purpose
. . . . .
Sec. 12-29-4. Provisions for business zoning districts
Signs are permitted in any business zoning district subject to the following restrictions.
1. Signs adjoining non-business district boundaries: . . . . .
2. Monument signs: Monument signs are permitted in business zoning districts as
follows.
(A) Monument signs must be built on a monument base, . . . . .as opposed to
a pole base, with no separation between the base of the sign and natural
grade. A monument sign shall contain only the name, logo, address,
product or service of the establishment except as provided herein:
i. In the case of fuel service stations only, the price per gallon of fuel;
ii. In the case of governmental, public and private schools and religious
organizations only, changeable letters are permitted.
iii. . . . . .
(B) . . . . .
. . . . .
(D) Fuel service stations shall mount price per gallon signs on monument
signs only.
3. Pylon signs: Pylon signs are permitted in the Highway Commercial zoning
district as follows.
(A) One pylon sign, in addition to the allowable monument signage, is
permitted for each Conceptual Planned Development fronting on SH
121, Sam Rayburn Tollway or IH 635, as follows:
i. Maximum size per elevation—800 square feet.
ii. Maximum height—40 feet.
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iii. Minimum setbacks—15 feet from street right-of-way (measured from
the closest point), 75 feet from property lines, other than those
property lines fronting a street right-of-way, 200 feet from
residentially zoned property.
iv. Signs shall be located within 50 feet from the street right-of-way
(measured from the farthest point).
v. Signs located within 300 feet from residential districts:
a. shall submit a visibility study showing that it is not directly
visible from a residence.
b. may not be illuminated between the hours of 11 pm and 7 am.
vi. Pylon signs shall be double sided, shall have a minimum 10-foot
masonry (brick or stone) base and be architecturally compatible with
the main building or structures within the development. If monument
signs are present or proposed, then the pylon sign shall be of a similar
design. The materials shall be of a neutral/earth tone color.
vii. There shall be a minimum 5-foot landscape area around the pylon sign
to soften the appearance at ground level.
viii. The sign structure, if illuminated, shall be from the top downward.
ix. The illumination source shall be shielded from adjacent properties.
No light from the sign shall be above .25 foot candles at the adjacent
property line where residentially zoned.
x. Pylon Signs shall be allowed only to include tenant names within the
overall development, including those considered off-premises
provided that they are within the Conceptual Planned Development.
xi. Tenant names shall be on dark, neutral color, aluminum panels (no
channel lettering). Panel width shall be a minimum size of 24 inches.
Text/Logo shall be routed-out from the panel, no less than 16 inches
in height and the verbiage shall be white, contrasting in color from the
background. There shall be a minimum of a 4-inch margin on each
panel to create separation between tenant names for better legibility.
xii. Panels shall be single stacked (not side by side) and illuminated from
behind with a white light.
xiii. The lowest panel shall be a minimum 10 feet from the bottom of the
sign, measured from grade.
xiv. No temporary signs may be affixed to the pylon sign.
xv. A tenant name shall be removed within 90 days and replaced with a
blank panel if the tenant is no longer in operation.
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Example
4. Attached signs: Attached signs are permitted in business areas in accordance
with the following provisions:
(A) Mounting: All signs shall be mounted parallel to the building surface to
which they are attached, and shall project no more than 18 inches from
that surface. Signs shall not be mounted on or to the roof surface and
support members shall not project above the roof.
i. Attached signs shall consist of individually-mounted channel letters and
comply with the following rules:
a. If the sign consists of a logo only, the logo may cover 100
percent of the sign and use any color.
b. If the sign only contains words and no logo, the lettering may
occupy 100 percent of the sign and must be black, white, ivory,
or neutral colors.
c. If the sign has lettering and a logo, the logo may only cover 20
percent of the sign and the letters must be white, ivory, black or
neutral colors.
d. In the event that a building has existing attached signs of all one
color, not compliant with the colors specified herein, then the
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new sign may either match the color of the existing signs on the
building, or be white, ivory, black or neutral. It is the intent of
this provision that all tenant signage be the same color in any
individual building.
e. Raceways shall match the color of the materials to which they
are mounted.
f. All illumination shall be limited to white or off white. No
illumination shall have exposed bulbs whether they are LED or
any other type.
g. Logos in any color shall be permitted, but shall not exceed 20
percent of the area of the sign. If the logo does not contain any
letters, the 20 percent area of the sign limitation does not apply.
h. Attached signs in areas zoned Light Industrial are exempt from
the color and logo size restrictions. Refer to section 12-29-
4.3(D) for additional regulations on attached signs in Industrial
zoned areas.
(B) Effective area: Attached signs shall not exceed the following:
i. For buildings and leaseholds with one front facade, (front facade being
defined as the building surface directly facing a dedicated street, or
where street frontage does not exist, it shall be defined as the width of
the lease space which contains the main entry), attached signs located at
a height of 36 feet or less are permitted a maximum aggregate effective
area equal to one-square foot per lineal foot of building or leasehold
frontage as applicable, or 300 square feet, whichever is less.
ii. For buildings and leaseholds with one front facade, (front facade being
defined as the building surface directly facing a dedicated street, or
where street frontage does not exist, it shall be defined as the width of
the lease space which contains the main entry), attached signs located at
a height of 36 feet or less are permitted a maximum aggregate effective
area equal to one square foot per linear foot of building or leasehold
frontage as applicable, or 300 square feet, whichever is less. If a building
or business has multiple facades that face two public streets, the signs
can have an aggregate effective area equal to 0.5 square foot per
aggregate linear foot of footage on all streets. In no case shall any sign
exceed a 1 square foot per linear foot facade width ratio. The total shall
not exceed 300 square feet. The signage may be placed on both facades.
A leasehold may not use this provision and the expanded area allowed
by Subsection IV of this Section.
iii. Attached signs located at a height above 36 feet shall be permitted an
increase in maximum effective area. Such increase shall not exceed four
square feet of effective area for each additional one foot of height above
36 feet measured from the base of the sign. Such signs may be increased
to a maximum effective area of 400 square feet.
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iv. Attached signs for lease spaces less than 5,000 square feet which are in
retail buildings whose facade is located greater than 300 feet from a
right-of-way in which it fronts, may increase the size of the attached
sign up to ten percent over the maximum aggregate effective area as
permitted based on the ratio of one-square foot per lineal foot of
building or leasehold frontage as applicable. A leasehold may not use
this provision and the allowances under Subsection ii. of this section.
(C) Canopies: Signs shall not be attached to canopies, e.g. gasoline service
station canopies.
(D) Industrial zoned property: Buildings located within an area zoned LI are
permitted to have attached signs as follows:
i. Letter/logo height and effective area:
Wall Height
Above Grade
Maximum
Letter/Logo
Height
Maximum
Effective
Area
0—50 feet 48 inches 200 square feet
50—100 feet 60 inches 250 square feet
100—150 feet 72 inches 300 square feet
150—200 feet 84 inches 350 square feet
Above 200 feet 96 inches 400 square feet
a. Horizontal and vertical signs shall not exceed 75 percent of the
wall width (or height, if vertical) of such building or store front.
b. One letter or one logo may be 25 percent taller than maximum
letter/logo height.
ii. Maximum number of signs: One sign per elevation per business. Rear
wall signs are prohibited.
5. Window signs: On any one facade of a building, the aggregate area of window
signs shall be limited to ten percent of the aggregate area of all windows within
that facade. The outlining of a window on two or more of any sides with
lighting, luminescent gaseous tubing, or by any similar means shall constitute
100 percent of the total window area as a sign.
6. Employees wanted/now hiring signs are allowed but may not exceed ten square
feet.
7. Blade signage: Externally illuminated blade signage shall be allowed in
addition to other permitted attached signage and shall not exceed ten square feet
in area. An eight-foot clearance is required between a blade sign and finished
grade and the sign shall not project more than five feet from the building wall
to which it is mounted.”
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SECTION 3. That Chapter 12 ‘Zoning” of the Code of Ordinances, Article 29 “Sign
Regulations” by amending Section 12-29-7 from “Reserved for future use” to “Digital Signs” to read
as follows:
“CHAPTER 12 – ZONING
ARTICLE 29. – SIGN REGULATIONS
Sec. 12-29-0. – Purpose
. . . . .
Sec. 12-29-7. Digital Signs
Notwithstanding anything to the contrary herein, pursuant to a public project two (2)
new off-premises advertising sign structures totaling no more than four (4) faces shall
be permitted within the City adjacent to IH-635 on Right-of-Way owned or controlled
by the Dallas Area Rapid Transit Authority (DART). Such new signs shall be subject
to the following conditions:
1. New sign faces may be electronic or printed, at the sign owner’s option.
2. All electronic signs shall operate in accordance with the standards set by the
Texas Department of Transportation and shall conform to any federal
regulations applicable to I-635.
3. Public benefits shall be provided in the form of public service and emergency
messaging on the new electronic sign faces.
4. The City Manager or designee(s) may issue the appropriate sign and building
permits a provided in the Code of Ordinances.
Sec. 12-29-8. – Variances”
SECTION 4. That all provisions of the Code of Ordinances of the City of Coppell, Texas,
in conflict with the provisions of this ordinance be, and the same are hereby, amended, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 5. That should any word, phrase, paragraph, section or phrase of this ordinance
or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid,
the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof
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other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity
of the Code of Ordinances as a whole.
SECTION 6. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense
was committed and the former law is continued in effect for this purpose.
SECTION 7. That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2022.
APPROVED:
WES MAYS, MAYOR
ATTEST:
ASHLEY OWENS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
37
MEMORANDUM
To: Mayor and City Council
From: Ashley Owens, City Secretary
Date: June 14, 2022
Reference: Update regarding annual Boards and Commissions appointments.
The purpose of this Work Session item is to update Mayor and City Council on the appointment
process of the Special Legal Counsel and Ethics Review Panel. Staff will also introduce a new
timeline for the annual Boards and Commissions appointment process for the fall.
38
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6352
File ID: Type: Status: 2022-6352 Agenda Item Proclamations
1Version: Reference: In Control: City Council
06/09/2022File Created:
Final Action: Pride Month 2022File Name:
Title: Consider approval of a Proclamation designating the month of June as “Pride
Month;” and authorizing the Mayor to sign.
Notes:
Sponsors: Enactment Date:
Pride Month - 2022.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2022-6352
Title
Consider approval of a Proclamation designating the month of June as “Pride Month;” and
authorizing the Mayor to sign.
Summary
Page 1City of Coppell, Texas Printed on 6/10/2022
39
PROCLAMATION
WHEREAS, the month of June is of historical significance to the lesbian, gay, bisexual,
transgender, and queer (LGBTQ+) community; and
WHEREAS, Pride Month is a time to recall the trials the LGBTQ+ community has endured
and to rejoice in the triumphs of the trailblazing individuals who have bravely fought - and continue
to fight - for full equality; and
WHEREAS, our community respects a diverse culture, a diverse workforce, and diverse
ideas; and
WHEREAS, our community recognizes the achievement, contributions, and rich cultural
heritage of the LGBTQ+ community; and
WHEREAS, our community reaps many benefits from the LGBTQ+ citizens who augment
our cultural life through, among other things, the sciences, the arts, education, politics, religion,
philanthropy, health care, public service, labor, business and entrepreneurship; and
WHEREAS, many groups work to promote acceptance, understanding and equality for
LGBTQ+ individuals; and
WHEREAS, our community recognizes the resilience and determination of the many
individuals who are fighting to live freely and authentically; and
NOW, THEREFORE, I, Wes Mays, Mayor of the City of Coppell do hereby proclaim the
month of June 2022 as
“PRIDE MONTH”
and call upon our citizens to reflect upon LGBTQ+ history and celebrate a culture where all citizens
are respected for who they are regardless of their sexual orientation, love is love, and to wave their
flags of pride high.
IN WITNESS THERE OF, I have set my hand and caused the seal of the City of Coppell to be
affixed this 14th day of June 2022.
ATTEST: Wes Mays, Mayor
Ashley Owens, City Secretary 40
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6357
File ID: Type: Status: 2022-6357 Agenda Item Proclamations
1Version: Reference: In Control: City Council
06/09/2022File Created:
Final Action: Yoga DayFile Name:
Title: Consider approval of a Proclamation designating June 21, 2022, as “Yoga
Day;” and authorizing the Mayor to sign.
Notes:
Sponsors: Enactment Date:
Yoga Day Proclamation.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2022-6357
Title
Consider approval of a Proclamation designating June 21, 2022, as “Yoga Day;” and
authorizing the Mayor to sign.
Summary
Page 1City of Coppell, Texas Printed on 6/10/2022
41
PROCLAMATION
WHEREAS, the COVID-19 pandemic has been an unprecedented human
tragedy that has exacerbated psychological suffering and mental health problems;
and
WHEREAS, people around the world embraced yoga to fight social isolation
and depression during the pandemic; and
WHEREAS, the essence of yoga is balance – not just balance within the body
or that between the mind and the body, but also balance in the human relationship
with the world.
WHEREAS, yoga emphasizes the value of mindfulness, moderation,
discipline, and perseverance; and
WHEREAS, in keeping with this spirit, the theme for this year’s Yoga Day
celebration is “Yoga for Humanity”.
NOW, THEREFORE, I, Wes Mays, Mayor of the City of Coppell, do hereby
designate June 21, 2022, as
“YOGA DAY”
IN WITNESS THEREOF, I have set my hand and caused the seal of the City
of Coppell to be affixed this 14th day of June 2022.
___________________________
Wes Mays, Mayor
ATTEST:
____________________________
Ashley Owens, City Secretary
42
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6346
File ID: Type: Status: 2022-6346 Agenda Item Consent Agenda
1Version: Reference: In Control: City Council
06/06/2022File Created:
Final Action: MinutesFile Name:
Title: Consider approval of Minutes: May 24, 2022.
Notes:
Sponsors: Enactment Date:
CM 2022-05-24.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2022-6346
Title
Consider approval of Minutes: May 24, 2022.
Summary
Page 1City of Coppell, Texas Printed on 6/10/2022
43
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
City Council
6:00 PM Council ChambersTuesday, May 24, 2022
WES MAYS BRIANNA HINOJOSA-SMITH
Mayor Mayor Pro Tem
CLIFF LONG JOHN JUN
Place 1 Place 5
DON CARROLL BIJU MATHEW
Place 3 Place 6
KEVIN NEVELS MARK HILL
Place 4 Place 7
MIKE LAND
City Manager
Wes Mays;Cliff Long;Brianna Hinojosa-Smith;Don Carroll;Kevin Nevels;John
Jun;Biju Mathew and Mark Hill
Present 8 -
Also present were Deputy City Managers Vicki Chiavetta and Traci Leach, City Attorney
Robert Hager, and City Secretary Ashley Owens.
The City Council of the City of Coppell met in Regular Session on Tuesday, May 24,
2022 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order1.
Mayor Wes Mays called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 6:00 p.m.
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Section 551.071, Texas Government Code - Consultation with City Attorney.
A.Seek Legal Advice from City Attorney regarding special use permits and
state law requirements under current provisions of Chapter 12, Code of
Ordinances.
Discussed under Executive Session
Page 1City of Coppell, Texas
44
May 24, 2022City Council Minutes
B.Seek Legal Advice from City Attorney regarding drainage improvements
on private property and city easements.
Discussed under Executive Session
Work Session (Open to the Public) 1st Floor Conference Room3.
Mayor Wes Mays adjourned the Executive Session at 6:58 p.m. and reconvened
into the Work Session at 7:03 p.m.
A. Discussion regarding agenda items.
B. Discussion regarding Boards and Commissions Attendance Policy
and Citizens’ Appearance.
C. Discussion regarding City Council Committee Assignments.
Presented in Work Session
Regular Session
Mayor Wes Mays recessed the Work Session at 7:19 p.m. and convened into
the Regular Session at 7:32 p.m.
Invocation 7:30 p.m.4.
Mohamed Elmougy with Allies Interfaith gave the invocation.
Pledge of Allegiance5.
Mayor Wes Mays and the City Council led those present in the Pledge of
Allegiance.
Citizens’ Appearance6.
Mayor Wes Mays asked for those who signed up to speak:
1) Manojkumar Dobaniya, 831 Preakness Lane, spoke in regards to BAPS
Charities Walkathon 2022.
2) Om Waghela, 2308 Stampede Lane, spoke in regards to BAPS Charities
Walkathon 2022.
Presentations
7.Presentation by New Tech High School Students - Water Sustainability
Project.
Presentation: New Tech High School student, Drew Nance, presented to the
City Council.
Consent Agenda8.
A.Consider approval of Minutes: May 10, 2022.
Page 2City of Coppell, Texas
45
May 24, 2022City Council Minutes
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-G be approved. The
motion passed by an unanimous vote.
B.Consider approval of awarding an annual contract with Rodriguez
Graveside Services, for Interment Services at Rolling Oaks Memorial
Center, as budgeted; and authorizing the City Manager to sign all
necessary documents.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-G be approved. The
motion passed by an unanimous vote.
C.Consider award of Bid Q-0522-01 for a Tree Maintenance Services
Annual Contract, by Elite Tree Service, not to exceed $65,000.00, as
budgeted; and authorizing the City Manager to sign all necessary
documents.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-G be approved. The
motion passed by an unanimous vote.
D.Consider approval to enter into a contract with Teague Nall and Perkins;
for the design of drainage improvements to the Arbor Brook Channel
(Stream G-3); in the amount of $100,000.00; as budgeted in the DUD
funds; and authorizing the City Manager to sign all necessary documents.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-G be approved. The
motion passed by an unanimous vote.
E.Consider approval of awarding Bid# Q-0422-01, Pavement Markers
contract to Road Master Striping, LLC; to perform annual pavement
striping in the amount of $100,000.00; as budgeted in the Infrastructure
Maintenance Fund; and approval for an additional $204,558.25; funded
from ¼-cent IMF fund balance; for a total award of $304,558.25; and
authorizing the City Manager to sign all necessary documents.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-G be approved. The
motion passed by an unanimous vote.
F.Consider approval of a Civic Center Agreement by and between the City
of Coppell and Dividend Hospitality, Ltd. for a Homewood Suites, and
authorizing the Mayor to sign.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-G be approved. The
motion passed by an unanimous vote.
G.Consider approval of a Civic Center Agreement by and between the City
of Coppell and Dividend Hospitality, Ltd. for a Hilton Garden Inn, and
authorizing the Mayor to sign.
Page 3City of Coppell, Texas
46
May 24, 2022City Council Minutes
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Mark Hill, that Consent Agenda Items A-G be approved. The
motion passed by an unanimous vote.
End of Consent Agenda
9.Consider appointment of Mayor Pro Tem as required by Section 3.05 of
the Home Rule Charter.
A motion was made by Councilmember John Jun to nominate Councilmember
Biju Mathew as Mayor Pro Tem, seconded by Councilmember Mark Hill. The
motion passed by an unanimous vote.
City Manager Reports - Project Updates and Future Agendas10.
Belt Line – we are anticipating concrete paving to begin in the next 7-10 days.
The message boards have been down for the last week because it seems
someone had accessed the cellular modems and were using them for service.
Access has been isolated to our system we are working to get all of them back
up and running.
The logo paint for the Wagon Wheel elevated storage tank has been received.
The weather looks good for this weekend, so the contractor is planning to
complete the painting beginning Friday.
Staff held a neighborhood meeting with the Bullock and Howell neighborhood
Monday evening. The meeting was very productive. Staff presented three basic
options. 1. rebuild what is out there now (open ditches, asphalt street) 2. bring
all infrastructure up to current design standards (curb and gutter concrete
street, underground drainage) 3. hybrid option with open ditches in the
neighborhood but underground off-site, asphalt or concrete street, no curb and
gutter. Staff will work to address some of the concerns with each option and
continue to communicate with the neighborhood to try to reach general
consensus.
Mayor and Council Reports11.
Report by the City Council regarding recent and upcoming events.
The City of Coppell seeks residents to serve on Special Counsel and the Ethics
Review Panel. Application will be accepted online through June 13th.
Applications for Celebrate Coppell: Parade Down Parkway will be available
online beginning Monday, May 23. Residents and businesses are encouraged
to join in on the parade fun by decorating a vehicle, bicycle, or walking along
with the parade! There is no charge to enter, however, applications must be
submitted by 5 pm on Friday, June 24 in order to participate.
City of Coppell administrative offices will be closed in observance of the
Memorial Day holiday, May 30th.
Join us at the Cozby Library & Community Commons at 6 p.m. for our annual
budget workshops. Learn about the proposed budget and enjoy a fee scoop of
Page 4City of Coppell, Texas
47
May 24, 2022City Council Minutes
ice cream from Coppell’s own Marble Slab Creamery. Workshop dates are
June 16, June 21, June 23 and July 28.
Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
12.
A. Report on Dallas Regional Mobility Coalition - Councilmember Don
Carroll
B. Report on Woven Health Clinic - Councilmember Mark Hill
C. Report on Metrocrest Services - Councilmember Biju Mathew
D. Report on Historical Society - Councilmember Cliff Long
Councilmember Don Carroll reported on Dallas Regional Mobility Coalition:
Recent meetings have included special guests: Texas Representative Dade
Phelan, Texas Representative Yvonne Davis, and Texas Representative Jeff
Leach. All speakers emphasized that transportation will be key in keeping up
with growth in Texas.
There will be a DART Silver Line Construction Meeting on June 2, 2022,
beginning at 9 AM, at George Coffee and Provisions.
There is a continued focus on the Infrastructure Bill, with a reminder to have
projects ready to go so that as funding becomes available, projects don't lose
place in line.
Councilmember Mark Hill reported on Woven Health Clinic:
Woven Health Clinic will no longer receive federal funding that they have
received in the past. The clinic is working on alternative funding methods to
meet their needs.
The clinic has seen an increase in COVID-19 cases.
The clinic will begin holding in person health events such as healthy cooking
classes and Walk with a Doc for the fall.
Mayor Pro Tem Biju Mathew reported on Metrocrest Services:
Coppell YTD Stats
379 residents visited the Food Pantry 807 times (approximately 56,000 pounds
equaling 47,500 meals)
219 meals delivered to seniors
56 households utilized our Workforce Development services
75 households received Emergency Rent and Utility Assistance totaling
$102,598
The Sack Summer Hunger feeding program for school aged kids will begin in
early June. Coppell Cares at FUMC will spearhead this program for Coppell.
Metrocrest Services is in the middle of fundraising for the new facility. Of the
15.8M budget, 12.3M has been raised/committed. Dirt work on the site has
Page 5City of Coppell, Texas
48
May 24, 2022City Council Minutes
begun with piers being drilled in the next two weeks, a slab poured in June,
and tilt walls going up in July and August. The grand opening date will be
early 2023.
The Metrocrest Services Board conducted the annual Strategic Retreat.
Metrocrest is in the midst of creating a “Metrocrest 2030” plan in coordination
with the opening of the new facility. The plan is focused on: “Creating
Opportunity. Lifting Lives. Building Community”. Four Building Blocks have
been identified with teams working on each: Housing Stability, Healthcare,
Nutritious Food, and Financial Empowerment/Workforce.
Councilmember Cliff Long reported on the Historical Society:
The Historical Society has been working on relocating the house on S Coppell
Road, and relocating it to Heritage Park. The society plans on using the
building as a Visitor Center.
The Historical Society has also been working on Heritage Park, keeping the
grounds more attractive.
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
13.
Earlier this month, many community members joined together to hold a
drive-through barbecue fundraiser for Jacqueline Durand at Andy Brown Park.
While the City did not host the event, many staff members participated and
helped to make it a success.
Necessary Action from Executive Session14.
There was no action resulting from Executive Session.
Adjournment15.
There being no further business before the City Council, the meeting was
adjourned at 8:10 p.m.
__________________________
Wes Mays, Mayor
ATTEST:
__________________________
Ashley Owens, City Secretary
Page 6City of Coppell, Texas
49
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6329
File ID: Type: Status: 2022-6329 Agenda Item Consent Agenda
1Version: Reference: In Control: Smart City Board
06/02/2022File Created:
Final Action: Consider approval of accepting the resignation of
Allison Hewett from Smart City Board, appointing
Megan Forbes to regular member for the remainder of
the unexpired term, and appointing Anamika Gupta as
an alternate member for the remainder of the unexpir
File Name:
Title: Consider approval of accepting the resignation of Allison Hewett from Smart City
Board, appointing Megan Forbes to regular member for the remainder of the
unexpired term, and appointing Anamika Gupta as an alternate member for the
remainder of the unexpired term.
Notes:
Sponsors: Enactment Date:
Smart City Board Memo.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2022-6329
Title
Consider approval of accepting the resignation of Allison Hewett from Smart City Board, appointing Megan
Forbes to regular member for the remainder of the unexpired term, and appointing Anamika Gupta as an
alternate member for the remainder of the unexpired term.
Summary
Fiscal Impact:
None
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 6/10/2022
50
Master Continued (2022-6329)
Enterprise Solutions recommends approval of this item
Page 2City of Coppell, Texas Printed on 6/10/2022
51
1
MEMORANDUM
To:
From:
Date:
Reference:
Mayor and City Council
Ashley Owens, City Secretary
June 14, 2022
Consider accepting the resignation of Allison Hewett from Smart City Board,
appointing Megan Forbes to regular member for the remainder of the
unexpired term, and appointing Anamika Gupta as an alternate member for
the remainder of the unexpired term.
Introduction:
Staff received the resignation of Smart City Board member Allison Hewett via email.
Analysis:
Current alternate member Megan Forbes has agreed to fill the regular member seat for the
remainder of the unexpired term.
The vacant alternate member seat may be filled from the pool of applicants that were interviewed in
2021 to serve the remaining term which expires 12/31/2023. Councilmembers Don Carroll and Biju
Mathew would like to recommend filling the vacant alternate seat with Anamika Gupta.
Recommendation:
Staff recommends approval.
52
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6232
File ID: Type: Status: 2022-6232 Agenda Item Consent Agenda
3Version: Reference: In Control: Community
Development
04/12/2022File Created:
Final Action: Sherwood Park Carport Zoning ChangeFile Name:
Title: Consider approval of an Ordinance for PD-144R-TH-2, a zoning change
request from PD-144-TH-2 (Planned Development-144-Townhouse Two) to
PD-144R-TH-2 (Planned Development-144-Revised -Townhouse 2) to revise
the Planned Development to modify carport requirements for the subdivision
on approximately 40 acres of land located at the southwest corner of Parkway
Boulevard and Moore Road, and authorizing the Mayor to sign.
Notes:
Sponsors: Enactment Date:
City Council Ordinance Memo.pdf, Ordinance.pdf,
Exhibit A - Legal Description.pdf, Exhibit B - Detail
Site Plan.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved04/21/2022Planning & Zoning
Commission
Text of Legislative File 2022-6232
Title
Consider approval of an Ordinance for PD-144R-TH-2, a zoning change request from
PD-144-TH-2 (Planned Development-144-Townhouse Two) to PD-144R-TH-2 (Planned
Development-144-Revised -Townhouse 2) to revise the Planned Development to modify
carport requirements for the subdivision on approximately 40 acres of land located at the
southwest corner of Parkway Boulevard and Moore Road, and authorizing the Mayor to sign.
Summary
Page 1City of Coppell, Texas Printed on 6/10/2022
53
Master Continued (2022-6232)
Fiscal Impact:
None.
Staff Recommendation:
The Planning Department recommends approval.
Strategic Pillar Icon:
Enhance the Unique 'Community Oasis' Experience
Page 2City of Coppell, Texas Printed on 6/10/2022
54
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: May 10, 2022
Reference: Consider approval of an ordinance for PD-144R-TH-2, a zoning change request from PD-144-
TH-2 (Planned Development-144-Townhouse Two) to PD-144R-TH-2 (Planned Development-
144-Revised -Townhouse 2) to revise the Planned Development to modify carport requirements
for the subdivision on approximately 40 acres of land located at the southwest corner of Parkway
Boulevard and Moore Road, and authorizing the Mayor to sign.
2040: Enhance the “Community Oasis” Experience
Executive Summary:
The subdivision was approved in the mid 1980’s with the duplexes constructed with only a one car garage per
residence. Many of the existing carports were constructed 20+ years ago and the homes have changed hands
multiple times since then. All new residential construction requires a minimum two-car garage for single-family
residential. These homes are a rear entry product meaning garages are located at the rear of the homes with access
from an alley. The current ordinance requirements for this subdivision are a 20-ft rear setback for any off-street
parking area or structure. The average actual rear setback to the houses/garages is approximately 25 ft, not enough
room to construct a parking structure that complies with the 20-ft setback rule on most lots.
Introduction:
There are approximately 30 existing carports located in this subdivision of 264 single-family lots. All but two are
interior to the site, meaning they are not visible from the street. There are two that face Moore Road, which does
not have any screening from the road. In researching the carports, staff was only able to find one permit (1989)
for a carport. Staff began sending letters to the property owners regarding the permit and regulation requirements,
and if they did not have a permit or were unable to obtain a permit, they would be required to take down the carport.
Subsequently, the neighbors approached staff wanting to know how to proceed in requesting to have the carports
allowed. Over half (134) of the property owners of the subdivision signed a petition to request an amendment t o
their PD regulations. The residents would like to maintain the benefits of having a carport which they’ve cited as:
sun, hail protection of cars, shielding residents from the weather especially for those needing handicap accessibility
and as a result incentivizing more off-street parking.
Analysis:
On April 21, 2022, the Planning and Zoning Commission unanimously recommended APPROVAL (7-0) of PD-
144R-TH-2. On May 10, 2022 City Council unanimously approved the request, subject to the following conditions:
1. Carports shall only be allowed in the rear of the property and accessed by an alley.
2. Carports must be open on a minimum of three sides.
3. If one continuous carport is proposed across two properties, then an agreement will be required to be
signed and filed at the county speaking to the location, materials and maintenance responsibilities of the
carport. This agreement would run with the property.
4. If the carport is located entirely on one property, the supporting columns shall be located on the subject
property only.
55
2
5. The surface under the carport shall be paved with concrete.
6. A minimum 10-ft side yard setback shall be required for the carport support structures, except at the shared
common property line of residential structure. The roof overhang cannot extend over the property line.
7. Materials for the carport structure will include wood and metal as permitted by the Building Code. Any
exposed wood will need to be wood that is naturally durable (insect and rot resistant). Metal includes steel
poles.
8. Posts may be wrapped with stone or brick if desired. Split-face block is not permitted.
9. Roof materials can include standing seam metal roofs or similar that is rust resistant, composite shingles
or other acceptable roofing material (ex. Clay tile).
10. Solar panels on the carports may be allowed if they meet all the Solar permit criteria and a separate permit
and inspection for the solar panels will be required.
11. The existing carports will need to apply and obtain a permit and any permit fees for existing carport
structures is hereby waived by City Council. The permit process for the existing carports must be
completed by June 14, 2023.
12. The carport structure shall not extend into the alley right-of-way or extend past the rear property line.
13. The carport cannot extend higher than the roofline of the residential dwelling unit.
14. No storage shall be visible from the carport from any public area, excluding poly cart trash receptacles or
materials placed on the day of municipal solid waste or recycling pick up.
15. The provisions of this ordinance shall have no effect on any HOA recorded deed restrictions or by-laws.
Legal Review:
The City Attorney drafted the ordinance.
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval.
Attachments:
1. Ordinance
2. Exhibit A – Legal Description
3. Exhibit B – Detail Site Plan
56
City of Coppell Ordinance Pg 1 TM 129657
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ___________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE
COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF
COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A
CHANGE IN ZONING FROM PD-144-TH-2 (PLANNED DEVELOPMENT-
144-TOWNHOUSE 2) TO PD-144R-TH2 (PLANNED DEVELOPMENT-
144-REVISED-L) TO REVISE THE PLANNED DEVELOPMENT TO
MODIFY THE REAR YARD SETBACK REQUIREMENTS FOR
COVERED DRIVEWAY STRUCTURES (CARPORTS) ON
APPROXIMATELY 40 ACRES OF LAND BOUNDED BY PARKWAY
BOULEVARD TO THE NORTH, GRACE LANE TO THE SOUTH, LODGE
ROAD TO THE WEST AND MOORE ROAD TO THE EAST, AS
DESCRIBED IN EXHIBIT “A” ATTACHED HERETO PROVIDING FOR
THE APPROVAL OF THE DETAIL SITE PLAN AS SHOWN IN EXHIBIT
“B” AND PROVIDING FOR THE APPROVAL OF SPECIAL
DEVELOPMENT CONDITIONS ATTACHED HERETO AND
INCORPORATED HEREIN; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS
CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM
OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City
of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication
and otherwise, and after holding due hearings and affording a full and fair hearing to all property
owners generally, and to all persons interested and situated in the affected area and in the vicinity
thereof, the said governing body is of the opinion that Zoning Application No. PD-144R-TH2 should
be approved, and in the exercise of legislative discretion have concluded that the Comprehensive
Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be
and the same is hereby amended by granting a change in zoning from PD-144-TH-2 (Planned
Development – 144 – Townhouse 2) to PD-144R-TH-2, (Planned Development-144 Revised-
Townhouse 2) to revise the Planned Development to modify the rear yard setback requirements for
57
City of Coppell Ordinance Pg 2 TM 129657
covered driveway structures (carports) on approximately 40 acres of land bounded by Parkway
Boulevard to the north, Grace Lane to the south, Lodge Road to the west and Moore Road to the
east, as described in Exhibit “A” attached hereto and made a part hereof for all purposes, subject to
the development regulations provided herein.
SECTION 2. That the Property will be used, developed and maintained for residential uses
within a Townhouse Two District as defined and provided in the Code of Ordinances, and, Planned
Development ordinance PD-144R-TH-2, as amended; and, is hereby approved subject to the
following development regulations:
A. Except as amended herein, the property shall be developed in accordance with the
Ordinance 91500-A-103 and PD-144R-TH-2, which is incorporated herein as set forth
in full and hereby republished, except as amended herein.
B. That the carport structures must comply with the following conditions:
1) Carports shall only be allowed in the rear of the property over the paved platted
driveways and accessed by an alley.
2) Carports must be open on a minimum of three sides.
3) If one continuous carport is proposed across two platted lots, then an agreement
will be required to be signed and filed in the county deed records to provide for
location, materials and maintenance responsibilities between the adjacent lot
owners. It is the intent that agreement be a permanent requirement and run with the
land so long as the joint structure is maintained across the adjacent lots. This
provision is only applicable where driveways are contiguous to both lots.
58
City of Coppell Ordinance Pg 3 TM 129657
4) If the carport is located entirely on one property, the supporting columns shall be
located on the subject property and may not encroach over, above or on the adjacent
lot.
5) The surface under the carport shall be paved and maintained with concrete.
6) A minimum 10-ft side yard setback shall be required for the carport support
structures, except at the shared common property line of residential structure. The
roof may not extend over the common lot line.
7) Materials for the carport structure include wood and metal as permitted by the
building code; all exposed wood elements must be of durable nature and shall be
installed and maintained as with insect and rot resistant coatings. Metal elements
or columns may include steel poles.
8) Support elements may be wrapped with stone or brick if desired, split face brick
shall not be permitted.
9) Roof materials can include standing seam metal roofs or similar product that is rust
resistant; composite shingles or other acceptable roofing material allowed by the
Building Code may be used but match material of the main or primary structure.
10) Solar panels on the carports may be allowed if they meet all the Solar permit criteria
and a separate permit and inspection for the solar panels as permitted under the
Code of Ordinance.
11) The existing carports will need to apply and obtain a permit and any permit fees for
existing carport structures is hereby waived by City Council. The permit process
for the existing carports must be complete by June 14, 2023.
59
City of Coppell Ordinance Pg 4 TM 129657
12) The carport structure shall not under any circumstance extend into the alley right
of way or extend past the rear property line.
13) The carport cannot extend higher than the roofline of the residential dwelling unit.
14) No storage shall be visible from the carport from any public area, excluding poly
cart trash receptacles or materials placed on the day of municipal solid waste or
recycling pick up.
15) The provisions of this ordinance shall have no affect on any recorded deed
restrictions or by-laws.
SECTION 3. That Detail Site Plan (Exhibit B), attached hereto, shall be deemed as the
development regulations to this development and are incorporated herein as if set forth in full.
SECTION 4. That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended,
and as amended herein.
SECTION 5. That the development of the property herein shall be in accordance with
building regulations, zoning ordinances, and any applicable ordinances except as may be specifically
altered or amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions
not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect
the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided
60
City of Coppell Ordinance Pg 5 TM 129657
to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning
Ordinance as a whole.
SECTION 8. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when
the offense was committed and the former law is continued in effect for this purpose.
SECTION 9. That any person, firm or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a
fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every
day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 10. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2022.
APPROVED:
_____________________________________
WES MAYS, MAYOR
ATTEST:
_____________________________________
ASHLEY OWENS, CITY SECRETARY
APPROVED AS TO FORM:
________________________________
ROBERT E. HAGER, CITY ATTORNEY
61
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ___________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING
THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE
CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY
GRANTING A CHANGE IN ZONING FROM PD-144-TH-2 (PLANNED
DEVELOPMENT-144-TOWNHOUSE 2) TO PD-144R-TH2 (PLANNED
DEVELOPMENT-144-REVISED-L) TO REVISE THE PLANNED
DEVELOPMENT TO MODIFY THE REAR YARD SETBACK
REQUIREMENTS FOR COVERED DRIVEWAY STRUCTURES
(CARPORTS) ON APPROXIMATELY 40 ACRES OF LAND BOUNDED
BY PARKWAY BOULEVARD TO THE NORTH, GRACE LANE TO THE
SOUTH, LODGE ROAD TO THE WEST AND MOORE ROAD TO THE
EAST, AS DESCRIBED IN EXHIBIT “A” ATTACHED HERETO
PROVIDING FOR THE APPROVAL OF THE DETAIL SITE PLAN AS
SHOWN IN EXHIBIT “B” AND PROVIDING FOR THE APPROVAL OF
SPECIAL DEVELOPMENT CONDITIONS ATTACHED HERETO AND
INCORPORATED HEREIN; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS
CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE;
AND PROVIDING AN EFFECTIVE DATE.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day
of ___________________, 2022.
APPROVED:
_____________________________________
WES MAYS, MAYOR
ATTEST:
_____________________________________
ASHLEY OWENS, CITY SECRETARY
APPROVED AS TO FORM:
________________________________
ROBERT E. HAGER, CITY ATTORNEY
62
Exhibit A
Page 1 of 2
63
Exhibit A
Page 2 of 2
64
Exhibit B Page 1 of 165
Exhibit A
Page 1 of 2
66
Exhibit A
Page 2 of 2
67
Exhibit B Page 1 of 168
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6233
File ID: Type: Status: 2022-6233 Agenda Item Consent Agenda
3Version: Reference: In Control: City Council
04/12/2022File Created:
Final Action: Stratford Manor HOA Hog Fence Zoning ChangeFile Name:
Title: Consider approval of an Ordinance for PD-161R3-SF-12, Stratford Manor
Hog Fence, a zoning change request from PD-161R1-SF-12 to
PD-161R3-SF-12, (Planned Development-161-Revision 3 - Single
Family-12), to allow for a hog wire fence on the HOA Lot 14X, Block A, on 2.3
acres of land located the end of the cul-de-sac on Stratford Lane, and
authorizing the Mayor to sign.
Notes:
Sponsors: Enactment Date:
Ordinance Memo.pdf, Ordinance.pdf, Exhibit A -
PLAT.pdf, Exhibit B - Fence Detail.pdf, Exhibit C -
Fence and Gate location.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved04/21/2022Planning & Zoning
Commission
Text of Legislative File 2022-6233
Title
Consider approval of an Ordinance for PD-161R3-SF-12, Stratford Manor Hog Fence, a zoning
change request from PD-161R1-SF-12 to PD-161R3-SF-12, (Planned
Development-161-Revision 3 - Single Family-12), to allow for a hog wire fence on the HOA Lot
14X, Block A, on 2.3 acres of land located the end of the cul-de-sac on Stratford Lane, and
authorizing the Mayor to sign.
Summary
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 6/10/2022
69
Master Continued (2022-6233)
None.
Staff Recommendation:
The Planning Department recommends approval.
Strategic Pillar Icon:
Enhance the Unique 'Community Oasis' Experience
Page 2City of Coppell, Texas Printed on 6/10/2022
70
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: June 12, 2022
Reference: Consider approval of an Ordinance for PD-161R3-SF-12, Stratford Manor Hog Fence, a zoning
change request from PD-161R1-SF-12 to PD-161R3-SF-12, (Planned Development-161-Revision
3 – Single Family-12), to allow for a hog wire fence on the HOA Lot 14X, Block A, on 2.3 acres
of land located the end of the cul-de-sac on Stratford Lane, and authorizing the Mayor to sign.
2040: Enhance the Unique “Community Oasis” Experience
Executive Summary:
The Stratford Manor neighborhood has been dealing with a wild hog problem for approximately two years. The
residents of this neighborhood have had run-ins with the feral hogs and this ordinance would allow the placement
of a hog wire fence on the HOA lot to keep the dangerous feral hogs from entering Stratford Lane.
Analysis:
On April 21, 2022, the Planning and Zoning Commission unanimously recommended APPROVAL (7-0) of PD-
161R3-SF-12. On May 10, 2021 City Council unanimously approved the request, subject to the following
conditions:
1.The Homeowners Association (HOA) will be responsible for repairing and/or replacing, reinstallation
and maintenance of the fence
2.In the event that the drainage easement or creek access is needed by the City, the HOA shall be
responsible for any removal, reinstallation, repair or maintenance of the fence.
3.There shall be three (3) gate access points to allow for City access to the City’s drainage easement and
located to provide access to the water cutoff valve for 748 Deforest Rd as depicted in Exhibit C.
4.The fence area shall be kept free of debris and maintained to allow for the conveyance of water.
5.A fence permit shall be required.
6.The fence shall be located on said Lot as depicted on Exhibit C and shall be attached on the eastern
and western borders as provided therein.
Legal Review:
City attorney drafted the ordinance.
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval.
71
2
Attachments:
1. Ordinance
2. Exhibit A – Legal Description
3. Exhibit B - Fence Detail
4. Exhibit C – Fence and Gate Location
72
City of Coppell Ordinance Pg 1 TM 129656
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ___________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE
COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF
COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A
CHANGE IN ZONING FROM PD-161R-SF-12 (PLANNED
DEVELOPMENT-161-REVISED- SINGLE-FAMILY 12) TO PD-161R3-SF-
12 (PLANNED DEVELOPMENT-161-REVISION 3-SINGLE-FAMILY 12)
TO REVISE THE PLANNED DEVELOPMENT TO ALLOW FOR A
VERMIN CONTROL HOG WIRE FENCE ON A PORTION OF LOT 14X,
BLOCK A, OF THE STRATFORD MANOR ADDITION, ON 2.3 ACRES OF
LAND LOCATED AT THE END OF THE CUL-DE-SAC ON STRATFORD
LANE, AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT
“A” ATTACHED HERETO AND INCORPORATED HEREIN; PROVIDING
FOR APPROVAL OF THE FENCE DETAIL, AND FENCE LOCATION
PLAN, ATTACHED HERETO AS EXHIBITS “B” AND “C”; AND
PROVIDING FOR DEVELOPMENT REGULATIONS; PROVIDING A
REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE
NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)
FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City
of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication
and otherwise, and after holding due hearings and affording a full and fair hearing to all property
owners generally, and to all persons interested and situated in the affected area and in the vicinity
thereof, the said governing body is of the opinion that Zoning Application No. PD-161R3-SF-12
should be approved, and in the exercise of legislative discretion have concluded that the
Comprehensive Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be
and the same is hereby amended by granting a change in zoning from PD-161R-SF-12 (Planned
Development – 161 Revised – Single-Family-12) to PD-161R3-SF-12, (Planned Development-161
Revision 3- Single-Family 3) to allow for a vermin control hog wire fence on a portion of Lot 14X,
73
City of Coppell Ordinance Pg 2 TM 129656
Block A, Stratford Manor Addition, on 2.3 acres of land located the end of the cul-de-sac on
Stratford Lane to revise the Planned Development to allow for a vermin control hog wire fence on
said Lot and Block, as described in Exhibit “A” attached hereto and made a part hereof for all
purposes, subject to the development regulations provided herein.
SECTION 2. That the Property will be used, developed and maintained for a common area
lot within a Single-Family District as defined and provided in the Code of Ordinances, and, Planned
Development ordinance PD-161R3-SF-12, as amended; and is hereby approved subject to the
following development regulations:
A. Except as amended herein, the property shall be developed in accordance with the
Ordinance 91500-A-177 and 91500-A-390, PD-161R2-SF-12 and PD-161R3-SF-12,
which is incorporated herein as set forth in full and hereby republished, except as
amended herein.
B. The Homeowners Association (HOA) shall be responsible for re-installation, repair,
replacement and maintenance of fencing.
C. In the event that drainage easement or creek access is needed by the City, the HOA
shall be responsible for any removal, reinstallation, repair or maintenance of the fence.
D. There shall be three (3) gate access points to allow for City access to the City’s drainage
easement and located to provide access to the water cutoff valve for 748 Deforest Rd
as depicted in Exhibit C.
E. The fence area shall be kept free of debris and maintained to allow for the conveyance
of water.
F. A fence permit shall be required.
74
City of Coppell Ordinance Pg 3 TM 129656
G. The fence shall be located on said Lot as depicted on Exhibit C and shall be attached
on the eastern and western boarders as provided therein.
SECTION 3. That the Fence Detail Plan (Exhibit B) and Fence Location Plan (Exhibit C),
attached hereto, shall be deemed as the development regulations to this development and are
incorporated herein as if set forth in full.
SECTION 4. That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended,
and as amended herein.
SECTION 5. That the development of the property herein shall be in accordance with
building regulations, zoning ordinances, and any applicable ordinances except as may be specifically
altered or amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions
not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect
the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided
to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning
Ordinance as a whole.
SECTION 8. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when
the offense was committed and the former law is continued in effect for this purpose.
75
City of Coppell Ordinance Pg 4 TM 129656
SECTION 9. That any person, firm or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a
fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every
day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 10. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2022.
APPROVED:
_____________________________________
WES MAYS, MAYOR
ATTEST:
_____________________________________
ASHLEY OWENS, CITY SECRETARY
APPROVED AS TO FORM:
________________________________
ROBERT E. HAGER, CITY ATTORNEY
76
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ___________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING
THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE
CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY
GRANTING A CHANGE IN ZONING FROM PD-161R-SF-12 (PLANNED
DEVELOPMENT-161-REVISED- SINGLE-FAMILY 12) TO PD-161R3-
SF-12 (PLANNED DEVELOPMENT-161-REVISION 3-SINGLE-FAMILY
12) TO REVISE THE PLANNED DEVELOPMENT TO ALLOW FOR A
VERMIN CONTROL HOG WIRE FENCE ON A PORTION OF LOT 14X,
BLOCK A, OF THE STRATFORD MANOR ADDITION, ON 2.3 ACRES
OF LAND LOCATED AT THE END OF THE CUL-DE-SAC ON
STRATFORD LANE, AND BEING MORE PARTICULARLY
DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND
INCORPORATED HEREIN; PROVIDING FOR APPROVAL OF THE
FENCE DETAIL, AND FENCE LOCATION PLAN, ATTACHED HERETO
AS EXHIBITS “B” AND “C”; AND PROVIDING FOR DEVELOPMENT
REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF
TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day
of ___________________, 2022.
APPROVED:
_________________
WES MAYS, MAYOR
ATTEST:
_____________________________________
ASHLEY OWENS, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
77
Exhibit A - Plat
Page 1 of 1
78
Exhibit B - Fence Detail
Page 1 of 1
79
Gates & Fence
Location
LEGEND
HOG WIRE FENCE
GATE
LOT 14X
Gates to be located on Lot 14X:
1.Adjacent to 717 Stratford
Lane. To allow for access to
748 Deforest Lane water
shutoff valve.
2. In the City’s drainage
easement.
3. Adjacent to 718 Stratford
Lane to allow for access.
1
2
3
Exhibit C - Fence & Gate Location
Page 1 of 1
80
Exhibit A - Plat
Page 1 of 1
81
Exhibit B - Fence Detail
Page 1 of 1
82
Gates & Fence
Location
LEGEND
HOG WIRE FENCE
GATE
LOT 14X
Gates to be located on Lot 14X:
1.Adjacent to 717 Stratford
Lane. To allow for access to
748 Deforest Lane water
shutoff valve.
2. In the City’s drainage
easement.
3. Adjacent to 718 Stratford
Lane to allow for access.
1
2
3
Exhibit C - Fence & Gate Location
Page 1 of 1
83
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6347
File ID: Type: Status: 2022-6347 Agenda Item Consent Agenda
1Version: Reference: In Control: City Council
06/06/2022File Created:
Final Action: OncorFile Name:
Title: Consider approval of a Resolution that suspends the June 17, 2022, effective
date of Oncor Electric Delivery Company's requested rate increase of $251
million, for the maximum period allowed by law to permit adequate time for
the Steering Committee of Cities Served by ONCOR's Counsel to review the
proposed changes and to establish reasonable rates; and authorizing the
Mayor to sign.
Notes:
Sponsors: Enactment Date:
Memo.pdf, Resolution.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2022-6347
Title
Consider approval of a Resolution that suspends the June 17, 2022, effective date of Oncor
Electric Delivery Company's requested rate increase of $251 million, for the maximum period
allowed by law to permit adequate time for the Steering Committee of Cities Served by
ONCOR's Counsel to review the proposed changes and to establish reasonable rates; and
authorizing the Mayor to sign.
Summary
Fiscal Impact:
None
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 6/10/2022
84
Master Continued (2022-6347)
Approval recommended.
Strategic Pillar Icon:
Sustainable Government
Page 2City of Coppell, Texas Printed on 6/10/2022
85
1
MEMORANDUM
To: Mayor and City Council
From: Mike Land, City Manager
Date: June 14, 2022
Reference: Consider approval of a Resolution that suspends the June 17, 2022, effective date of Oncor
Electric Delivery Company's requested rate increase of $251 million, for the maximum period
allowed by law to permit adequate time for the Steering Committee of Cities Served by
ONCOR's Counsel to review the proposed changes and to establish reasonable rates; and
authorizing the Mayor to sign.
Introduction:
Oncor Electric Delivery Company ("Oncor" or "the Company") filed an application on or about May 13, 2022,
with cities retaining original jurisdiction seeking to increase system-wide transmission and distribution rates by
about $251 million or approximately 4.5% over present revenues. The Company asks the City to approve an
11.2% increase in residential rates and a 1.6% increase in street lighting rates. If approved, a residential
customer using 1,300 kWh per month would see a bill increase of about $6.02 per month.
The resolution suspends the June 17, 2022, effective date of the Company's rate increase for the maximum
period permitted by law to allow the City, working in conjunction with the Steering Committee of Cities Served
by Oncor, to evaluate the filing, determine whether the filing complies with law, and if lawful, to determine
what further strategy, including settlement, to pursue.
The law provides that a rate request made by an electric utility cannot become effective until at least 35 days
following the filing of the application to change rates. The law permits the City to suspend the rate change for
90 days after the date the rate change would otherwise be effective. If the City fails to take some action
regarding the filing before the effective date, Oncor's rate request is deemed administratively approved.
Purpose of the Resolution:
The purpose of the Resolution is to suspend the June 17th proposed rate increase by Oncor.
Explanation of “Be It Resolved” Paragraphs:
Section 1. The City is authorized to suspend the rate change for 90 days after the date that the rate
86
2
change would otherwise be effective for any legitimate purpose. Time to study and investigate the application
is always a legitimate purpose. Please note that the resolution refers to the suspension period as “the maximum
period allowed by law” rather than ending by a specific date. This is because the Company controls the
effective date and can extend the deadline for final city action to increase the time that the City retains
jurisdiction if necessary to reach settlement on the case. If the suspension period is not otherwise extended by
the Company, the City must take final action on Oncor's request to raise rates by June 17, 2022.
Section 2. This provision authorizes the Steering Committee, consistent with the City's resolution
approving membership in the Steering Committee, to act on behalf of the City at the local level in settlement
discussions, in preparation of a rate ordinance, on appeal of the rate ordinance to the PUC, and on appeal to the
Courts. Negotiating clout and efficiency are enhanced by the City cooperating with the Steering Committee in
a common review and common purpose. Additionally, rate case expenses are minimized when the Steering
Committee hires one set of attorneys and experts who work under the guidance and control of the Executive
Committee of the Steering Committee.
Section 3. The Company will reimburse the Steering Committee for its reasonable rate case expenses.
Legal counsel and consultants approved by the Executive Committee of the Steering Committee will submit
monthly invoices that will be forwarded to Oncor for reimbursement. No individual city incurs liability for
payment of rate case expenses by adopting a suspension resolution.
Section 4. This section merely recites that the resolution was passed at a meeting that was open to the
public and that the consideration of the Resolution was properly noticed.
Section 5. This section provides that both Oncor and Steering Committee counsel will be notified of
the City’s action by sending a copy of the approved and signed resolution to certain designated individuals.
History of OCSC:
Under state law, city governments and the Texas Public Utility Commission share regulatory authority over
monopoly electric utilities. Cities typically band together in coalitions to exercise their portion of this shared
authority. The largest and most significant of these coalitions is the Steering Committee of Cities Served by
Oncor. Comprised of more than 140 cities in north and central Texas, the OCSC has spent decades protecting
ratepayer interests in complex and far-reaching regulatory proceedings.
The Steering Committee of Cities Served by Oncor (and its predecessor organization, the Steering Committee
of Cities Served by TXU Electric) has been representing the interests of electric consumers for more than two
decades. Formed in 1989 to provide cities a united front at the Public Utility Commission, the Steering
Committee over the years has helped save Texans more than $1 billion. The organization began its work with
the representation of consumers during the PUC’s regulatory review of construction costs of the Comanche
Peak Nuclear Plant. It later negotiated a sweeping deal with the North Texas electric utility relating to certain
costs associated with electric deregulation and has represented consumer interests in rate cases. The non-profit
coalition also represents the interests of municipalities and their citizens at the Electric Reliability Council of
Texas, which oversees the state’s power grid.
Legal Review:
The agenda item was submitted by Thomas Brocato, Attorney with Lloyd Gosselink Rochelle & Townsend,
P.C. with review by Bob Hager.
Fiscal Impact:
None.
87
3
Recommendation:
Approval recommended.
88
1669/35/7314189.1 1
RESOLUTION NO. ____________________
RESOLUTION OF THE CITY OF COPPELL SUSPENDING
THE JUNE 17, 2022 EFFECTIVE DATE OF ONCOR
ELECTRIC DELIVERY COMPANY’S REQUESTED RATE
CHANGE TO PERMIT THE CITY TIME TO STUDY THE
REQUEST AND TO ESTABLISH REASONABLE RATES;
APPROVING COOPERATION WITH THE STEERING
COMMITTEE OF CITIES SERVED BY ONCOR TO HIRE
LEGAL AND CONSULTING SERVICES AND TO
NEGOTIATE WITH THE COMPANY AND DIRECT ANY
NECESSARY LITIGATION AND APPEALS; FINDING
THAT THE MEETING AT WHICH THIS RESOLUTION IS
PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY
LAW; REQUIRING NOTICE OF THIS RESOLUTION TO
THE COMPANY AND LEGAL COUNSEL FOR THE
STEERING COMMITTEE
WHEREAS, on or about May 13, 2022, Oncor Electric Delivery Company (Oncor),
pursuant to PURA §§ 33.001 and 36.001 filed with the City of Coppell a Statement of Intent to
increase electric transmission and distribution rates in all municipalities exercising original
jurisdiction within its service area effective June 17, 2022; and
WHEREAS, the City of Coppell is a member of the Steering Committee of Cities Served
by Oncor (“Steering Committee”) and will cooperate with the 169 similarly situated city
members and other city participants in conducting a review of the Company’s application and to
hire and direct legal counsel and consultants and to prepare a common response and to negotiate
with the Company prior to getting reasonable rates and direct any necessary litigation; and
WHEREAS, PURA § 36.108 grants local regulatory authorities the right to suspend the
effective date of proposed rate changes for ninety (90) days after the date the rate change would
otherwise be effective; and
WHEREAS, PURA § 33.023 provides that costs incurred by Cities in ratemaking
proceedings are to be reimbursed by the regulated utility.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS:
1. That the June 17, 2022 effective date of the rate request submitted by Oncor on or
about May 13, 2022, be suspended for the maximum period allowed by law to permit adequate
time to review the proposed changes and to establish reasonable rates.
89
1669/35/7314189.1 2
2. As indicated in the City’s resolution approving membership in the Steering
Committee, the Executive Committee of Steering Committee is authorized to hire and direct
legal counsel and consultants, negotiate with the Company, make recommendations regarding
reasonable rates, and to intervene and direct any necessary administrative proceedings or court
litigation associated with an appeal of a rate ordinance and the rate case filed with the City or
Public Utility Commission.
3. That the City’s reasonable rate case expenses shall be reimbursed by Oncor.
4. That it is hereby officially found and determined that the meeting at which this
Resolution is passed is open to the public as required by law and the public notice of the time,
place, and purpose of said meeting was given as required.
5. A copy of this Resolution shall be sent to Oncor, Care of Howard V. Fisher,
Oncor Electric Delivery Company LLC, 1616 Woodall Rodgers Freeway, Dallas, Texas 75202
and to Thomas Brocato, Counsel to the Steering Committee, at Lloyd Gosselink Rochelle &
Townsend, P.C., P.O. Box 1725, Austin, Texas 78767-1725.
PASSED AND APPROVED this the __________ day of _________________________,
2022.
APPROVED:
WES MAYS, MAYOR
ATTEST:
ASHLEY OWENS, CITY SECRETARY
APPROVED AS TO FORM:
ROBERT E. HAGER, CITY ATTORNEY
90
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6323
File ID: Type: Status: 2022-6323 Agenda Item Consent Agenda
1Version: Reference: In Control: Finance
05/31/2022File Created:
Final Action: Audit Contract For Council ApprovalFile Name:
Title: Consider approval of a professional service contract for audit services of the
Fiscal Year 2022, Fiscal Year 2023, and Fiscal Year 2024 and authorizing the
City Manager to sign.
Notes:
Sponsors: Enactment Date:
Memo to Council for Audit Recommendation.pdf, Audit
RFP Memo 2022.pdf, RFP Evaluation Criteria
2022.pdf, Weaver agreement.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2022-6323
Title
Consider approval of a professional service contract for audit services of the Fiscal Year 2022,
Fiscal Year 2023, and Fiscal Year 2024 and authorizing the City Manager to sign.
Summary
Fiscal Impact:
The fiscal impact of this Agenda item is the following for the financial statement audit and
required single audit: $68,150 and $4,820, $70,375 and $4,960, and $71,875 and $5,090 for
fiscal years 2022, 2023, and 2024, respectively. If assistance with the preparation of the Annual
Comprehensive Financial Report is requested, there is an additional cost of $5,505, $5,160,
and $5,250 for fiscal years 2022, 2023, and 2024, respectively. If assistance with the
implementation of GASB 87 Lease Accounting is requested, there is an additional cost of
$5,360, $5,530, and $5,680 for fiscal year 2022, 2023, and 2024, respectively.
Page 1City of Coppell, Texas Printed on 6/10/2022
91
Master Continued (2022-6323)
Staff Recommendation:
The Finance Department recommends awarding the Professional Audit Services Contract to
Weaver.
Strategic Pillar Icon:
Sustainable Government
Page 2City of Coppell, Texas Printed on 6/10/2022
92
1
MEMORANDUM
To:
From:
Date:
Mayor and City Council
Vanessa Tarver, Controller
Kim Tiehen, Director of Finance
June 14, 2022
Reference: Consider approval of a professional service contract for audit services for fiscal
2040:
years 2022, 2023, and 2024; and authorizing the City Manager to sign.
Introduction:
The audit contract with Weaver was for three years (2017, 2018, and 2019), and the City executed
their right to extend the contract out for two additional years (2020 and 2021). The audit contract
with Weaver expired upon completion of the 2021 audit.
Analysis:
Bond covenants, Security and Exchange Commission regulations, and the City Charter require the
City to have an annual financial statement audit conducted by a third party licensed to perform
financial statement audits in Texas. Failure to have an annual audit of the City’s financial statements
will violate the requirements previously stated and impact the City’s bond rating. See attached
memorandum from evaluation team.
Legal Review:
Legal review was performed during the agenda review process.
Fiscal Impact:
The fiscal impact of this Agenda item is the following for the financial statement audit, single
audit, GASB 87 implementation, and preparation of the ACFR: $83,380, $86,025, and $87,895 for
fiscal years 2022, 2023, and 2024.
Recommendation:
The Finance Department recommends awarding the Professional Audit Services contract to
Weaver.
Sustainable City Government
Via:
93
1
MEMORANDUM
To: Kim Tiehen, Director of Finance
From: Vanessa Tarver, Controller
Date: June 14, 2022
Reference: Proposal Review Results and Audit Firm Recommendations for “RFP – Professional Audit Services”
The evaluation team reviewed the bids received for the RFP - Professional Audit Services. Four firms submitted
bids.
The RFP stated that Firms must meet the “Mandatory Requirements.” Only Firms whose bids meet the mandatory
requirements” would be evaluated based on certain factors. It is the opinion of the evaluation team that all four
firms met the mandatory requirements. The evaluation criteria matrix is attached as well as the scoring matrix.
Based on the review team evaluations, we recommend that Weaver be awarded the audit contract for three
consecutive fiscal years ending September 30, 2022, 2023, and 2024.
Weaver’s bid was the lowest of the two firms that can provide all requested services. In addition, Weaver has a
dedicated local government staff. They are active in GFOA and GFOAT. This includes presentation sessions at
the national GFOA conference, the Texas GFOAT conferences, and locally at the Finance Director’s roundtable
at the North Central Texas Council of Governments (NCTCOG). Additionally, Weaver continued to assist the
City by providing review and guidance related to the American Recovery Plan Act (ARPA) after the contract
expiration.
Weaver also provides 11 hours of governmental accounting CPE to City employees. The Finance Department
values the CPE at $1,100 per person. We anticipate sending three employees as the CPE provided can be applied
toward the 40 hours of CPE staff are required to obtain each year to maintain their CPA license and/or the required
CPE to maintain the Certified Government Finance Officer designation. Staff has attended training sessions
offered by Weaver in the past and found it to be a very good source of information.
The evaluation team recommends Weaver based on the overall evaluation scoring. Weaver performs many local
governmental audits and the partners on the engagement have served on various committees of the Governmental
Accounting Standards Board. In addition, Weaver is very familiar with MUNIS financial software products.
94
Score for Experience (out of 50)WeaverBKD Whitely Penn PB&H50.00 50.00 45.00 40.00 50.00 45.00 30.00 30.00 50.00 50.00 45.00 38.00 Average50.00 48.33 40.00 36.00 Score for Cost (out of 20)WeaverBKD Whitely Penn PB&H18.00 20.00 12.00 17.00 20.00 19.15 12.89 14.93 18.00 17.00 18.00 16.00 Average18.67 18.72 14.30 15.98 Score for Responsiveness (out of 20)WeaverBKD Whitely Penn PB&H19.00 19.00 7.00 17.00 20.00 20.00 20.00 20.00 20.00 20.00 18.00 18.00 Average19.67 19.67 15.00 18.33 Score for Commitment to Governmental Accounting and Auditing (out of 10)WeaverBKD Whitely Penn PB&H10.00 10.00 10.00 9.00 6.88 10.00 5.00 1.00 9.00 10.00 5.00 5.00 Average8.63 10.00 6.67 5.00 Total Points 96.9796.72 75.9775.31 Commitment to Governmental Accounting and Auditing: demonstration of the Firm's commitment to governmental issues by knowledge of current issues and membership in related organizations (GFOA or TML) Firm's ability to communicate to communicate to the client changes in regulations or the environment (offer CPE training to client personnel on current or relevant issues. (10 points maximum score for this area)Responsiveness of the bid in clearly stating the following:‐‐Understand of work to be performed understanding and ability to meet terms and conditions of the RFP(Scheduling completeness & Thoroughness of the technical data and documentation) (20 points maximum score for this area)Demonstrated experience, qualifications, and professional activities of the audit team and Firm (technical expertise, resources available to the Firm, specialization in municipal government and Federal funding auditing). (50 points maximum score for this area)Please see price evaluation document for further details (20 points maximum score for this area).Bid Evaluation Factors:95
RFP #187 AUDITING SERVICES
1
STATE OF TEXAS §
Professional Services Contract
COUNTY OF DALLAS §
This Professional Services Contract (hereinafter referred to as "Contract"), is entered into on this
_20___ day of __June____, 2022 and is effective immediately, by and between _Weaver and Tidwell, L.L.P.
(hereinafter referred to as "CONTRACTOR") and the CITY OF COPPELL, TEXAS, a municipal
corporation located in Dallas County, Texas (hereinafter referred to as "CITY"), acting by and through its City
Manager or his designee.
W I T N E S S E T H:
THAT IN CONSIDERATION of the covenants and agreements hereinafter contained and subject to
the terms and conditions hereinafter stated, the parties hereto do mutually agree as follows:
I.
Description of Work
For the consideration hereinafter agreed to be paid to CONTRACTOR by CITY, CONTRACTOR
will conduct an independent audit of the funds of the CITY for the fiscal years ending September 30, 2022, and
2023 and 2024, with the option to extend this contract for an additional two-year period, and other related
services (hereinafter referred to as "services"), as described in CONTRACTOR's Bid. The services will
conform in every respect to this Contract and the following documents, which are included herein as Exhibit
A & B, respectfully:
1. Exhibit A: CITY Request for Proposal (hereinafter referred to as "RFP");
2. Exhibit B: CONTRACTOR's Response (hereinafter referred to as "Bid") to the RFP.
All documents referred to above are incorporated herein as if set forth in full herein. In the case of
conflict in the language of any of the documents listed above and this Contract, the terms and conditions of
this Contract shall be final and binding on all parties. In the case of conflict in the language of the RFP and
Bid, the terms and conditions of the RFP shall be final and binding on all parties.
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City of Coppell
Audit Services. 2022, 2023, 2024
2
II.
Term
This Contract shall commence on the day and year first written above and will terminate on the
issuance of internal control recommendation letters or June 2025 whichever occurs first in accordance with the
Bid. This Contract may be extended on a year-to-year basis, for a period not to exceed two (2) additional years,
upon mutual consent of the CITY and CONTRACTOR. If CONTRACTOR desires to extend this Contract
beyond the initial term, CONTRACTOR shall request such extension sixty (60) days prior to the expiration of
the initial term or any extension thereof.
Financial &
Fiscal Comprehensive Prepare Single GASB87 Total
Year Audit Fee the ACFR Audit Assistance Fees
2022 $68,150 $5,050 $4,820 $5,360 $83,380
2023 $70,375 $5,160 $4,960 $5,530 $86,025
2024 $71,875 $5,250 $5,090 $5,680 $87,895
CITY may at its option prepare and/or type the ACFR in any one or all fiscal periods and reduce the
amount of the CONTRACTOR's fee by _$5,050, $5,160 and $5,250__ for fiscal years 2022, 2023, and 2024,
respectively in any one or all fiscal periods CITY exercises this option.
CITY may at its option prepare and/or type the GASB 87 evaluation in any one or all fiscal
periods and reduce the amount of the CONTRACTOR's fee by _$5,360, $5,530, and $5,680 for fiscal
years 2022, 2023, and 2024, respectively in any one or all fiscal periods CITY exercises this option
Total payment to the contractor will not exceed the amount specified above for each fiscal period,
unless other conditions necessitate additional services, which must be authorized in advance by City Manager
and/or resolution of the Coppell City Council. CONTRACTOR's charges for services are not to exceed similar
charges of CONTRACTOR for comparable services to other customers. CONTRACTOR will submit periodic
billings for services rendered. No interest shall ever be due on late payments. Payments to CONTRACTOR
will be in the amount shown by the quarterly statement and other documentation submitted and shall be subject
to the approval of the Director of Finance. CITY shall not be liable under this Contract for any services which
are unsatisfactory or which have not been approved by CITY.
CONTRACTOR will not be entitled to reimbursement for expenses incurred in accordance with this
Contract unless CONTRACTOR has obtained the prior written consent of CITY to incur such expenses. For
services not included in this Contract, it is agreed between CITY and CONTRACTOR that a separate
agreement shall be entered into to cover such additional services.
Any and all charges made to CITY other than those specified in this Contract shall be fully
explained in a signed writing delivered to the Director of Finance prior to incurring any charge or fee in
excess of the amount stated in this Contract. Such written explanations shall include, but are not limited
to:
1. nature of the additional charge.
2. basis for such charge;
3. hours;
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City of Coppell
Audit Services. 2022, 2023, 2024
3
4. persons involved;
5. hourly rate;
6. costs to be incurred;
7. a statement that services to be provided are not included in the basic Contract.
Any "out-of-pocket" expenses will require approval of the Director of Finance. CONTRACTOR will
not incur such expenses until written approval is obtained.
CONTRACTOR and CITY recognize that the continuation of any contract after the close of any given
fiscal year of CITY, which fiscal year ends on September 30th of each year, shall be subject to Coppell City
Council budget approval.
III.
Scope of Services
CONTRACTOR agrees to provide the services under this Contract in accordance with generally
accepted auditing standards and to perform the services to the highest professional standards.
It is expressly understood and agreed that the scope of services for this Contract will include assistance
by the City of Coppell Finance Department.
IV.
City's Responsibilities
CITY agrees to perform the following services:
1. CITY's accounting staff will prepare necessary "prepared by client" (PBCs) workpapers
normally required for the annual audit and will retrieve and reproduce documents necessary
to the audit.
2. Provide adequate work space and physical facilities needed to complete services.
3. Printing and distribution of the final document, after CONTRACTOR has provided camera-
ready originals (if this option has been selected).
4. Basic data processing support and staff assistance.
5. Typing of confirmation letters and other needed correspondence.
V.
Staff Requirements
CONTRACTOR agrees that the staff assigned to CITY's audits shall contain at least one (1) person
with two (2) or more years of governmental auditing experience. This person shall be at a senior or higher lev
el. There shall be at least one (1) additional person that has completed a minimum of one (1) full year in
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City of Coppell
Audit Services. 2022, 2023, 2024
4
governmental auditing. In addition, CONTRACTOR shall provide and maintain a staffing level as required
during the main audit period commencing on or about January 2 through January 26. The staff provided on
site at CITY will be computer literate and knowledgeable of Excel.
VI.
Schedule
A. CONTRACTOR agrees to meet the following time deadlines for each fiscal period:
1. All workpapers to be prepared by CITY must be submitted, by written list, to CITY on or
before August 24 of each year together with adequate written explanatory detail as to the
purpose of the workpaper as well as the method to be used in preparing such workpapers and
agreed upon timing.
2. Preliminary audit work, conducted prior to year-end closing, may be scheduled by
CONTRACTOR at a mutually agreeable time and date; however, such work must be
completed by September 30.
3. Year-end fieldwork must begin within the first week in January.
4. Audit fieldwork must be completed by the end of the third week of January.
5. Year-end audit adjustments and trial balances are to be submitted to CITY on or before
January 26.
6. Completion of the Comprehensive Annual Financial Report, the Single Audit Report, and
Management Letter (ready for printing) by February 13.
7. The Comprehensive Annual Financial Report, Single Audit Report and Management Letter
shall be ready for distribution by February 23.
B. The audit shall not be considered complete until the relevant federal and state agencies have approved
the audit plan and accepted the Single Audit Report in writing, and the City of Coppell City Council
have accepted the audit report.
VII.
Termination
It is agreed and fully understood that CITY may, at its option and without prejudice to any other remedy
it may be entitled to at law or in equity to, cancel or terminate this Contract upon thirty (30) days written notice
to CONTRACTOR with the understanding that immediately upon receipt of said notice, all work being
performed hereunder shall cease. CONTRACTOR shall be compensated in accordance with the terms of this
Contract for all services performed through the date of receipt of notice; provided that CITY shall not be
obligated to pay for any work which is unsatisfactory or not submitted in compliance with the terms of this
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City of Coppell
Audit Services. 2022, 2023, 2024
5
Contract. CONTRACTOR shall deliver all original source documents belonging to CITY immediately after
notice of termination of this Contract has been received by CONTRACTOR.
VIII.
Ownership of Documents
All original source documents given to CONTRACTOR under this Contract are the sole property of
CITY and shall be delivered to CITY, without restriction on future use.
IX.
Confidential Work
No reports, information, project evaluation, data or any other documentation developed by, given to,
prepared by or assembled by CONTRACTOR under this Contract shall be disclosed or made available to any
individual or organization by CONTRACTOR without the prior expressed written approval of the CITY.
X.
Contractor's Liability
Acceptance by CITY of any of CONTRACTOR's reports shall not constitute or be deemed a release
of the responsibility and liability of CONTRACTOR, its employees, agents or associates for the accuracy and
competency of their reports, information and other documents or services nor shall acceptance or approval be
deemed to be the assumption of such responsibility by CITY for any defect, error or omission included in the
documents prepared by CONTRACTOR, its employees, agents or associates.
XI.
Mailing Instructions
All notices, communications and reports required or permitted under the Contract shall be personally
delivered or mailed to the respective parties by depositing same in the United States mail, postage prepaid, at
the address shown below, unless and until either party is otherwise notified in writing by the other party, at the
following addresses. Mailed notices shall be deemed communicated as of five (5) days after mailing.
If intended for CITY, to:
Ms. Kim Tiehen
Director of Finance
City of Coppell
Coppell, Texas 75019
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If intended for CONTRACTOR, to:
__Weaver and Tidwell, L.L.P.____
__John DeBurro, CPA____________
__12221 Merit Drive, Suite 1400____
__Dallas, TX 75251______________
XII.
Applicable Law
If any of the terms, provisions, covenants or conditions of this Contract shall for any reason be held to
be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability will not affect
any other provisions contained in this Contract and all other provisions shall remain in full force and effect and
shall in no way be affected, impaired or invalidated and any other provisions of the Contract shall be considered
as if such invalid, illegal or unenforceable provision had never been contained in this Contract.
XIII.
Default
If at any time during the term of this Contract, CONTRACTOR shall fail to commence the work, in
accordance with the provisions of this Contract, or fail to diligently provide services in an efficient, timely and
careful manner and in strict accordance with the provisions of this Contract, or fail to use an adequate number
or quality of personnel to complete the work or fail to perform any of its obligations under this Contract, then
CITY shall have the right, if CONTRACTOR shall not cure any such default after five (5) days written notice
thereof, to terminate this Contract and complete the work in any manner it deems desirable, including engaging
the services of other parties therefor. Any such act by CITY shall not be deemed a waiver of any other right or
remedy of CITY. If after exercising any such remedy, the cost to CITY of the performance of the balance of
the work is in excess of that part of the Contract sum which has not theretofore been paid to CONTRACTOR
hereunder, CONTRACTOR shall be liable for and shall reimburse CITY for such excess.
XIV.
Monies Withheld
When CITY has reasonable grounds for believing that CONTRACTOR will be unable to perform this
Contract fully and satisfactorily within the time fixed for performance; or that a meritorious claim exists or will
exist against CONTRACTOR or CITY arising out of the negligence, error or omission of CONTRACTOR or
CONTRACTOR's breach of any provision of the Contract, then CITY may withhold payment of any amount
otherwise due and payable to CONTRACTOR under this Contract. Any amount so withheld may be retained
by CITY, for that period as it may deem advisable to protect CITY against loss and CITY may, after written
notice to CONTRACTOR, apply such money in satisfaction of any claim(s). This provision is intended solely
for the benefit of CITY, and no other person or entity shall have any right against CITY or claim against CITY
by reason of CITY's failure or refusal to withhold monies. No interest shall be payable by CITY on any
amounts withheld under this provision. This provision is not intended to limit or in any way prejudice any
other right of CITY.
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XV.
Indemnification
CONTRACTOR shall and does hereby agree to indemnify and hold harmless CITY, its officers, agents
and employees from any and all damages, loss or liability of any kind whatsoever, by reason of death or injury
to property or third persons caused by negligent act, error or omission of CONTRACTOR, its officers, agents,
employees, invites or other persons for whom CONTRACTOR is legally liable, with regard to the performance
of this Contract; and CONTRACTOR will, at its own cost and expense, defend, pay on behalf of and protect
CITY, its officers, agents and employees against any and all such claims and demands.
XVI.
Insurance
A. CONTRACTOR shall at CONTRACTOR's own expense, purchase, maintain and keep in force during
the term of this Contract such insurance as set forth below. CONTRACTOR shall not commence
work under this Contract until CONTRACTOR has obtained all the insurance required and such
insurance has been approved by CITY. All insurance policies provided under this Contract shall be
written on an "occurrence basis" unless otherwise indicated. The insurance requirements shall remain
in effect throughout the term of this Contract.
1. Professional Liability Insurance including contractual liability in an amount not less than
$500,000.
2. Commercial General Liability Insurance: $500,000 combined single limit per occurrence for
bodily injury, personal injury and property damage. This policy shall have no coverage
removed by exclusions.
3. Automobile Liability: $500,000 combined single limit per accident for bodily injury and
property damage. Coverage should be provided as a "Code 1," any auto.
4. Workers' Compensation and Employees' Liability Statutory: Employer’s Liability policy
limits of $100,000 for each accident, $500,000 policy limit - Disease.
B. Other Insurance Provisions
1. CITY shall be named as an additional insured on the Commercial General Liability and
Automobile Liability insurance policies. These insurance policies shall contain the
appropriate additional insured endorsement signed by a person authorized by that insurer to
bind coverage on its behalf.
2. Professional liability coverage. Should this coverage be provided on a "claims-made" form,
the CONTRACTOR must maintain this policy for a period of four (4) years after completion
of this project or purchase the extended reporting period or "tail coverage".
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3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not
be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days
prior written notice has been provided to CITY.
4. Insurance is to be placed with insurers with a Best rating of no less than A: VII. The company
must also be duly authorized to transact business in the State of Texas.
5. Workers' Compensation and Employers' Liability Coverage: The insurer shall agree to waive
all rights of subrogation against CITY, its officials, employees and volunteers for losses
arising from the activities under this Contract.
6. Certificates of Insurance completed on the Accord form only and endorsements effecting
coverage required by this clause shall be forwarded to:
The City of Coppell
Risk Management
255 Parkway Blvd.
Coppell, Texas 75019
XVII.
Independent Contractor
CONTRACTOR covenants and agrees that he or she is an independent contractor and not an officer,
agent, servant or employee of CITY; that CONTRACTOR shall have exclusive control of and exclusive right
to control the details of the work performed hereunder and all persons performing same, and shall be
responsible for the acts and omissions of its officers, agents, employees, contractors, subcontractors and
consultants; that the doctrine of respondent superior shall not apply as between CITY and CONTRACTOR, its
officers, agents, employees, contractors, subcontractors and consultants, and nothing herein shall be construed
as creating a partnership or joint enterprise between CITY and CONTRACTOR.
XVIII.
Entire Agreement
This Contract embodies the complete agreement of the parties hereto, superseding all oral or written
previous and contemporary agreements between the parties relating to matters herein, and except as otherwise
provided herein, cannot be modified without written agreement of the parties.
XIX.
Successors and Assigns
CITY and CONTRACTOR each bind themselves, their successors, executors, administrators and
assigns to the other party to this Contract. Neither CITY nor CONTRACTOR will assign, sublet, subcontract
or transfer any interest in this Contract without the written consent of the other party. No assignment, delegation
of duties or subcontract under this Contract will be effective without the written consent of the CITY.
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XX.
Non-Waiver
It is further agreed that one (1) or more instances of forbearance by CITY in the exercise of its rights
herein shall in no way constitute a waiver thereof.
XXI.
Headings
The headings of the Contract are for the convenience of reference only and shall not affect in any
manner any of the terms and conditions hereof.
XXII.
Changes
CITY may, from time to time, require changes in the scope of the services to be performed under this
Contract. Such changes as are mutually agreed upon by and between CITY and CONTRACTOR shall be
incorporated by written modification to this Contract.
XXIII.
Performance of Work
CONTRACTOR, its associates and employees, shall perform all the work called for in this Contract.
CONTRACTOR covenants and agrees that all of its associates and employees who work on this project shall
be fully qualified to undertake same and competent to do the work described in this Contract.
XXIV.
No Third Party Beneficiary
For purposes of this contract, including its intended operation and effect, the parties (CITY and
CONTRACTOR) specifically agree and contract that: (1) the contract only affects matters/disputes between
the parties to this contract, and is in no way intended by the parties to benefit or otherwise affect any third
person or entity, notwithstanding the fact that such third person or entities may be in a contractual relationship
with CITY or CONTRACTOR or both; and (2) the terms of this contract are not intended to release, either by
contract or operation of law, any third person or entity from obligations owing by them to either CITY or
CONTRACTOR.
XXV.
Venue
The parties to this Contract agree and covenant that this Contract will be enforceable in Coppell, Texas,
and that if legal action is necessary to enforce this Contract, exclusive venue will lie in Dallas County, Texas.
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XXVI.
Procurement of Goods and Services from Coppell Businesses
and/Historically Underutilized Businesses
In performing this Contract, CONTRACTOR agrees to use diligent efforts to purchase all goods and
services from Coppell Businesses whenever such goods and services are comparable in availability, quality
and price.
As a matter of policy with respect to CITY projects and procurements, CITY also encourages the use,
if applicable, of qualified contractors, subcontractors and suppliers where at least fifty-one percent (51%) of
the ownership of such contractor, subcontractor or supplier is vested in racial or ethnic minorities or women.
In the selection of subcontractors, suppliers or other persons in organizations proposed for work on the Contract,
the CONTRACTOR agrees to consider this policy and to use its reasonable and best efforts to select and
employ such company and persons for work on this Contract.
IN WITNESS WHEREOF, the parties have hereunto set their hands by their representatives duly
authorized on the day and year first written above.
CONTRACTOR
BY_______________________________
Signature
_________________________________
Printed/Typed Name
_________________________________
Printed/Typed Title
____________________________________
Tax Identification No.
WITNESS:
________________________________
CITY OF COPPELL, TEXAS
___________________________
Mike Land
City Manager
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APPROVED AS TO FORM:
______________________________
BOB HAGER, City Attorney
THE STATE OF TEXAS §
Contractor Acknowledgement
COUNTY OF DALLAS §
BEFORE ME, a Notary Public in and for the State of Texas, on this day personally appeared
_______________________, known to me to be the person and officer whose name is subscribed to the
foregoing instrument and acknowledged to me that he executed same for and as the act and deed of
__________________________, as _________________________ thereof, and for the purposes and
consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this the _______ day of ________________,
2017.
______________________________
Notary Public in and For
The State of Texas
_____________________________ ______________________________
My Commission Expires: Notary's Printed Name
THE STATE OF TEXAS §
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City Acknowledgement
COUNTY OF DALLAS §
BEFORE ME, a Notary Public in and for the State of Texas, on this day personally appeared MIKE
LAND, known to me to be the person and officer whose name is subscribed to the foregoing instrument and
acknowledged to me that same was the act of said CITY OF COPPELL, TEXAS, a municipal corporation of
the State of Texas, Dallas County, Texas, and as the City Manager thereof, and for the purposes and
consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this the ________ day of
__________________, 2022.
_________________________________
Notary Public In and For
The State of Texas
____________________________ _________________________________
My Commission Expires: Notary’s Printed Name
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Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6358
File ID: Type: Status: 2022-6358 Agenda Item Agenda Ready
1Version: Reference: In Control: City Council
06/10/2022File Created:
Final Action: Library Board seatFile Name:
Title: Consider declaring a vacancy of a Library Board position held by Sekhar
Katkam, regular member.
Notes:
Sponsors: Enactment Date:
Article 2-1 - Library Board.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2022-6358
Title
Consider declaring a vacancy of a Library Board position held by Sekhar Katkam, regular
member.
Summary
Strategic Pillar Icon:
Sustainable Government
Page 1City of Coppell, Texas Printed on 6/10/2022
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ARTICLE 2-1. - LIBRARY BOARD
Sec. 2-1-1. - Creation.
There is hereby created and established for the city a library board composed of seven regular members and two
alternate members appointed by the city council. Each member shall be a qualified voter in the city and shall have been
a resident of the city for at least 12 months preceding the date of appointment.
(Ord. No. 95708; Ord. No. 2004-1086, § 1, 9-28-04; Ord. No. 2005-1093, § 1, 2-8-05)
Sec. 2-1-2. - Term; vacancies.
Members of the library board shall be appointed for two year terms. Members shall serve at the pleasure of
the city council.
All vacancies on the board shall be filled by a majority vote of the city council for the remainder of the
unexpired term within 30 days after the vacancy occurs.
The members of the board shall serve without pay, but shall be entitled to reimbursement for necessary
expenses incurred in the performance of their duties when approved by the city council.
The members of the board shall have advisory powers only and shall not be deemed to be public officials or
agents of the city.
(Ord. No. 95708; Ord. No. 2002-994, § 1, 5-14-02)
Sec. 2-1-3. - O cers.
The board shall annually elect from their membership a chairman, vice-chairman and a secretary for one year
terms of office, or until their successors are elected.
In the event of a vacancy in the office of chairman, the vice-chairman shall assume the duties of the chairman
until the next regular meeting of the board, at which time the board shall elect a new chairman.
In the event of a vacancy in the office of vice-chairman or secretary, the chairman may appoint a board
member to temporarily assume the duties of that office until the next regular meeting, at which time an
election will be held to fill any such vacancy.
(Ord. No. 95708; Ord. No. 2010-1251, § 1, 5-11-10; Ord. No. 2011-1273, § 1, 2-22-11)
Sec. 2-1-4. - Meetings.
The board shall meet in regular sessions at the times established by the rules and regulations adopted by the
board and approved by the city council. The board shall hold such special meetings as shall be called by the
chairman, or upon written request of at least two members of the board or at the request of the city council.
Five members of the board shall constitute a quorum for the purpose of transaction of business, and no
action of the board shall be valid or binding unless adopted by an affirmative vote of four or more members
of the board unless authorized by the laws of the state of Texas.
All meetings require a quorum of five voting members. A voting member is defined as a regular member who
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has been appointed by council or by an alternate member who is standing in to constitute a quorum. Youth
advisors shall not be voting members of the board.
The board shall submit to the city council a copy of the minutes of each regular and special meeting with a list
of any members absent from such meetings.
If a board member is absent for three consecutive regularly scheduled meetings, or if a board member is
absent for 25 percent of the regularly scheduled meetings within a 12-month period, the position shall be
declared vacant and the vacancy shall be filled for the remainder of the unexpired term by the city council
within 30 days after the vacancy occurs.
Abstention. Should any member of the library board choose to abstain from voting on any question before
the library board, where no declared conflict of interest exists, the abstention shall be recorded as an
affirmative vote in favor of the motion pending before the library board in the official minutes of the City of
Coppell.
(Ord. No. 95708; Ord. No. 2003-1054, §§ 1, 5, 10-28-03; Ord. No. 2014-1399 , § 1, 10-28-14)
Sec. 2-1-5. - Powers and duties.
The board shall have the following powers and perform the following duties:
Abide by applicable ordinances of the City of Coppell and follow the rules and regulations prescribed by
the city council for the conduct of its business.
Adopt bylaws governing board actions, proceedings, and deliberations, subject to approval by the city
council.
Act in an advisory capacity to the city council, city manager and library director in matters pertaining to
library services.
Promote library services to the community and cooperate with other governmental agencies and civic
groups in the advancement of library services.
Review and/or recommend policies to govern the operations of the library.
Assist in interpreting the policies and functions of the library department to the public.
Review the effectiveness of library services with the library director.
Assist in long-range planning and give input for improvement and expansion of library services and
facilities and review and make recommendations to the city council regarding the library's master and
five-year plans.
Unless deferred, provide annual library board reports to the city council regarding its goals and objectives
and its input for future library services.
(Ord. No. 95708; Ord. No. 2014-1399 , § 1, 10-28-14)
Sec. 2-1-6. - Reserved.
110
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6350
File ID: Type: Status: 2022-6350 Agenda Item Mayor and Council
Reports
1Version: Reference: In Control: City Council
06/07/2022File Created:
Final Action: Mayor ReportsFile Name:
Title:
Notes:
Sponsors: Enactment Date:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2022-6350
Page 1City of Coppell, Texas Printed on 6/10/2022
111