CP 2022-06-16City Council
City of Coppell, Texas
Meeting Agenda
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Cozby Library & Community Commons6:00 PMThursday, June 16, 2022
Budget Workshop
Cozby Library& Community Commons | 177 N Heartz Rd, Coppell, TX 75019
WES MAYS BIJU MATHEW
Mayor Mayor Pro Tem
CLIFF LONG KEVIN NEVELS
Place 1 Place 4
BRIANNA HINOJOSA-SMITH JOHN JUN
Place 2 Place 5
DON CARROLL MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Work
Session at 6:00 p.m., to be held in Meeting Rooms A & B at the Cozby Library & Community
Commons.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
As authorized by Section 551.127, of the Texas Government Code, one or more
Councilmembers or employees may attend this meeting remotely using videoconferencing
technology.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
Work Session (Open to the Public) Meeting Rooms A & B
I.Call to Order
Page 1 City of Coppell, Texas Printed on 6/13/2022
June 16, 2022City Council Meeting Agenda
II.Citizens’ Appearance
III.Presentation and discussion regarding Service Organizations’ request:
A.Assistance League of Coppell
B.Children’s Advocacy Center/Denton County
C.Coppell Community Chorale
D.Coppell Community Orchestra
E.Woven Community Clinic
F.Metrocrest Services
G.Coppell Historical Society
IV.Presentation and discussion regarding Special Revenue Funds.
Memo.pdfAttachments:
V.Citizens’ Appearance
VI.Adjournment
________________________
Wes Mays, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 13th day of June, 2022, at _____________.
______________________________
Ashley Owens, City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals make requests for these services
seventy-two (72) hours – three (3) business days ahead of the scheduled program, service,
and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Page 2 City of Coppell, Texas Printed on 6/13/2022
Date: August 30, 2016
To: Mayor, Council, City Manager’s Office
From: Service Organizations Sub-committee (Marvin Franklin, Wes Mays, Nancy Yingling)
Re: Service Organizations Funding Management Process
Background
The funding process in recent years has been largely guided by the attached materials (“Funding
Framework and Missions”), created to provide both Council and Staff with increased clarity and funding
discipline regarding these organizations and their role with respect to our various community missions.
The material contains:
1)Community Mission Statements
2)Service Organizations funding framework in four specific quadrants, characterized by mission:
Critical Social Services, Arts & Culture, Partnerships, and Special Interests (the “4th Quadrant”)
The 4th quadrant was designed to be a “gauntlet” of sorts where Council could discuss, preliminarily vet
and ultimately allow/disallow new applicant participation in the process for budget consideration. At
the time, it was thought that while new groups would apply annually, they would be vetted before being
allowed to move forward in the process. The objective was to stay consistent with our Missions, firmly
discourage “program creep” and reduce time waste.
The above referenced ad hoc committee was organized to recommend to Council approaches to
improve our process for evaluating new service organization applicants and provide staff with guidance
and support going forward.
The Process Problem and Associated Issues
First: Council has largely failed to implement the “4th quadrant” discipline originally intended. This has
resulted in various groups seeking funding which either: a) wastes time, b) offer services which are not
consistent with the mission, c) fall short of meaningful community impact or are otherwise illogical, or
any combination of the aforementioned. Second: Without sufficient guidance, staff has had no choice
but to take all applications and allow them to go through the process. Third: The subject of Service
Organizations and fundings would seem to represent an appropriate opportunity to discuss the issue of
Council “self-policing” and internal/external influences on decision-making.
Recommendations and Areas of Discussion
Preliminary Review:
It is recommended that any new applicant (not previously funded) would be preliminarily reviewed at a
work session scheduled by staff to determine whether the applicant should be considered during our
Annual Budget Meeting regarding Service Organization fundings. If positive interest is shown by Council,
then the applicant would be scheduled to present at the Budget meeting. There is no guarantee,
DRAFT INFORMATION - For Internal Use Only 2
however, that such group would ultimately be funded, only the permission to present. If necessary, a
“go/no go” checklist containing fundamental threshold criteria (broader community service/benefit,
degree of community enhancement, increased quality of life or imaging provided and so on) could easily
be created as a guide for the preliminary review.
Organizations seeking funding outside the spirit of our Service Organization Mission Statements should
be discouraged. These would include, but not be limited to, funding of scholarships or grants of any
kind, funding viewed as being politically preferenced, funding viewed as “buying” community influence
or support, funding that negatively impacts our community image, funding to those representing a
narrow community segment, as opposed to broad, or funding targeted toward a sole individual.
Applicants should be made aware that high levels of prudence, selectivity and cost/benefit evaluation by
Council are intended to stay consistent with our Mission Framework and discourage “program creep.”
Empower Staff:
It is recommended that previously approved Service Organizations with funding levels of $10,000 or less
would not be required to present during the Annual Budget meeting. Those groups would be
considered “recurring,” added to the budgeted numbers by the City Manager, and be consistent with
prior year funding levels. In the event that any of the approved organizations seek an increase over
prior year funding levels, then such organization would need to present their request to Council during
the Annual Budget Meeting. If such increase is a one-time request, then funding would ultimately revert
back to funding levels prior to the one-time increase.
It would be staff’s responsibility to inform Council of anything that might cause Council to reconsider
funding the approved organizations (mission issues, things harmful to our community image, service
impact on our community, financial issues, etc.).
Discussion Regarding Influence and Self-Policing:
In discussing our decision-making process, the committee noted that Council members have done a
good job of recusing themselves from situations that may involve conflicts of interests. The sub-
committee believes that it is appropriate to discuss the Council’s involvement with service organizations
and the impact that it can have on Council discussions, decision making, and staff. Questions:
1. To what extent are Council members and staff involved with the service organization?
Volunteers, Board members, Members, Donors, etc.
2. Should those activities be revealed to Council and staff?
3. Which areas of our involvement lend themselves to some level of scrutiny and individual
restraint?
4. Should any of us recuse ourselves from discussions and/or voting regarding the funding of
organizations in which we are involved?
DRAFT INFORMATION - For Internal Use Only 3
Discussion
MISSIONS AND FUNDING FRAMEWORK
I. Critical Social Service Needs
“Our residents, on occasion, experience significant challenges as victims of crime, economic
hardship, physical frailties or emergencies. Local agencies meet these needs more efficiently
and more effectively than the City of Coppell otherwise could.”
II. Arts & Culture
“Cultural and arts enhance the quality of life in Coppell and help establish a strong sense of
community. The City of Coppell prefers to become a sponsor for performances and arts groups
through financial and in-kind support.”
III. Partnerships
“Partnering with school, civic, and community organizations enable the city to maximize its
services and programs while minimizing costs. The City of Coppell prefers partnering
opportunities as an effective approach to achieving multiple objectives contained within its
longer term strategic plan, currently Coppell 2030.”
IV. Special Interests
“Funding requests to address the needs of narrower segment of the Coppell community will
be considered occasionally. The City of Coppell recognizes that these segments will require
higher levels of prudence, selectivity, and cost/benefit evaluation.”
DRAFT INFORMATION - For Internal Use Only 4
Funding Needs
Funding Wants
Critical Social Service Needs: Arts & Culture:
Family Place
Metrocrest Services (merged with Senior Adult Services)
Children’s Advocacy Center
Christian Community Action
Metrocrest Family Services
Coppell Family YMCA
Metrocrest Community Clinic
Coppell Community Chorale
Ballet Ensemble of Texas
Texas Creative Arts
Coppell Historical Society
Theater Coppell*
Old Coppell Theater Site
Waggin’ Tail Dog Park
Coppell Special Olympics
Coppell High School Band
Benefit: Meets community needs that otherwise would
either 1) have detrimental impact on the
Community or 2) would force the City to render
some service level that it either cannot or would
rather not provide.
Capitalization: Capital
Mechanism: Capital Allocation
Benefit: Amenities for special interests,
sponsorship/branding opportunities, community
spirit
Capitalization: Capital, Sponsorships
Mechanism: Capital Allocation, Sponsorships,
Facilities/Land
Hybrid: Funding Needs/Wants Funding Wants/Needs
Partnerships: Special Interests:
Coppell Chamber of Commerce
CISD
Economic Development Projects/Programs
Sports Association
Health & Wellness Initiatives
Coppell Nature Park*
Old Coppell/Main Street*
Coppell Copperheads Baseball*
Launchability (Special Care & Career Services)
Texas Scottish Rite Hospital for Children
The Warren Center
Jha’Kyric Nixon Scholarship Fund
Benefit: Revenues, Jobs, Economic Prosperity,
Community Welfare and wellness
Capitalization: Capital, Matching Funds, Bonds,
Incentives/Goals
Mechanism: Capital Allocation, Contractual,
Infrastructure, Credit Enhancement
Examples: Hard Eight, Container Store, Old Coppell,
Artificial Turf Co-Funding*, Kid Country*,
Biodiversity Center*
Benefit: Amenities for Special Interests,
Sponsorship/Branding Opportunities
Capitalization: Capital, Matching Funds, Bonds
Mechanism: Capital Allocation, Infrastructure,
Sponsorship
*Matched Funding/Land or Facilities Contribution
DRAFT INFORMATION - For Internal Use Only 5
Service Organizations Funding Requests
Allocated Allocated Allocated Requested Approved
Organization 19-20 20-21 21-22 22-23 22-23 Notes
Assistance League of Coppell 0 0 0 2,500 First request FY23
Ballet Ensemble of Texas 7,500 7,500 7,500 0 Last presented 07-2019; chose not to apply for FY23
Children's Advocacy Center/ Denton County 5,922 5,922 3,400 4,675 Last presented 07-2014; FY22 lowered from $6,487
Christian Community Action 15,000 15,000 15,000 15,000 Last presented 07-2017
Coppell Arts Council 25,000 25,000 27,000 27,000 Last presented 07-2021-qualifies for HOT funding
Coppell Chamber of Commerce 35,500 35,500 45,500 45,500 Last presented 06-2020
Coppell Community Chorale 0 0 8,000 9,000
Last presented 07-2021-qualifies for HOT, FY22 funding/granted $4,000 +
$4,000 reimbursed upon receipts of items for production/streaming
Coppell Community Orchestra 0 0 14,800 18,000 Last presented 07-2021-qualifies for HOT funding
Coppell Historical Society 10,000 10,000 10,000 107,197 Last presented 07-2014; qualifies for HOT funding
Metrocrest Services 90,000 90,000 90,000 135,000 Last presented 07-2015
The Family Place 5,000 5,000 0 0 Last presented 07-2017; chose not to apply for FY23
Woven Community Clinic (FKA Metrocrest
Community Clinic)6,500 6,500 6,500 6,500
Last presented 07-2019-Amended the request 6/14/2022 from $10,000 to
$6,500
YMCA 15,000 15,000 30,000 30,000
Last presented 07-2021- FY22 funding/granted $20,000 + $10,000 as a one-
time payment
Total 215,422 215,422 257,700 400,372 0
Presentation Guidelines (per 8/30/16 memo)
Previously approved groups requesting over $10,000
Previously approved groups requesting an increase
New applicants will be reviewed during a work session and potentially invited to present at workshop
DRAFT INFORMATION - For Internal Use Only 6
Actual Adopted FY 22 Budget FY 23 Budget
Description 2020-21 2021-22 Amended Proposed
Interest Income $0 $0 $0 $0
Total Revenue $0 $0 $0 $0
Supplies $0 $0 $0 $0
Capital Outlay 0 0 0 0
Total Expenditure $0 $0 $0 $0
Net 0 0 0 0
Fund Balance
Beginning Balance $66,826 $66,826 $66,826 $66,826
Ending Balance $66,826 $66,826 $66,826 $66,826
2022-23 Expenditures
No budgeted expenditures for
FY 22-23
The Recreational Programs special revenue fund is restricted for recreational programs or services.
This fund is no longer collecting revenue from a designated source and is, therefore, being mindfully
spent for one-time, qualifying purchases. There are no revenues or expenditures budgeted in
FY2023.
Recreational Programs Special Revenue Fund
2022-23 Revenues
No budgeted revenues for
FY 22-23
DRAFT INFORMATION - For Internal Use Only 7
Actual Adopted FY 22 Budget FY 23 Budget
Description 2020-21 2021-22 Amended Proposed
Hotel Occupancy Tax $414,001 $300,000 $300,000 $680,000
Economic Development (85,700)(54,000)(54,000)(320,000)
Interest Income 670 1,500 1,500 1,500
Total Revenue $328,971 $247,500 $247,500 $361,500
Services $31,600 $67,300 $67,300 $161,197 *
Total Expenditure $31,600 $67,300 $67,300 $161,197
Net 297,371 180,200 180,200 200,303
* FY23 Proposed Expenditures are contingent on Council's direction, amounts will be revised if needed.
Fund Balance
Beginning Balance $408,884 $706,255 $706,255 $886,455
Ending Balance $706,255 $886,455 $886,455 $1,086,758
Hotel Occupancy Tax Special Revenue Fund
The Hotel Occupancy Tax special revenue fund is restricted to the promotion of tourism and the
convention/hotel industry. Revenues come from a 7% tax levy on the cost of the lodging. The City
will retain the taxes received for hotels in accordance with their agreements and all short-term
rentals during FY2023. The expenditures budgeted are for qualifying service organization funding.
Hotel
Occupancy
Tax
99.59%
Interest
Income
0.41%
2022-23 Revenues
Services
100.00%
2022-23 Expenditures
DRAFT INFORMATION - For Internal Use Only 8
Hotel/Motel Tax
Aprile 30, 2022
FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22*Totals
Taxes Collected 227,353.13 307,848.77 366,044.78 348,718.91 412,930.95 310,728.46 1,973,625.00
Interest/Prior 116.31 1,272.97 2,565.14 1,153.72 1,739.80 3,653.18 10,501.12
Taxes Rebated (72,244.44)(307,848.77)(318,647.30) (123,549.41) (54,341.71) (71,986.94) (948,618.57)
Balance 155,225.00 1,272.97 49,962.62 226,323.22 360,329.04 242,394.70 1,035,507.55
* Projections since HOT is due quarterly.
Allocation Spent Balance
Undesignated 1,057,020.04 (948,618.57)108,401.47
Arts - no more than 15%296,043.75 (101,900.00)194,143.75
Historical - no more than 50%517,753.78 (20,000.00)497,753.78
Convention/Visitor Information Center 0.00 0.00 0.00
Facilitating Convention Registration 0.00 0.00 0.00
Promoting Sporting Events 0.00 0.00 0.00
Enhancing Sports Facilities 0.00 0.00 0.00
Transportation System for Tourists 0.00 0.00 0.00
Directional Signage 0.00 0.00 0.00
Advertising - not less than 14.29% 113,308.56 (82,500.00)30,808.56
Balance 1,984,126.12 (1,153,018.57)831,107.55
Percentages are no more than with exception of Advertising - see note below.
All categories have specific requirements that must be met to qualify.
Note: The Tax Code 351.103 (2) states NOT LESS than the amount of revenue received by the municipality from the tax at a rate of 1% of the cost of the room.
Since Coppell's HOT rate is 7%, the amount that to be spent on advertising/promoting cannot be less than 1/7 or 14.29%.
1,984,126.12
DRAFT INFORMATION - For Internal Use Only 9
Actual Adopted FY 22 Budget FY 23 Budget
Description 2020-21 2021-22 Amended Proposed
Storm Water Revenue $609,778 $1,070,000 $1,070,000 $1,730,000
Interest Income 295 5,000 5,000 5,000
Total Revenue $610,073 $1,075,000 $1,075,000 $1,735,000
Salary & Benefits $125,900 $187,470 $187,470 $217,962
Supplies 0 1,300 1,300 1,300
Maintenance 125,606 240,000 240,000 249,000
Services 200,695 359,287 359,287 66,487
Capital Outlay 0 40,000 40,000 1,650,000
Transfer Out 0 4,400 4,400 0
Total Expenditure $452,202 $832,457 $832,457 $2,184,749
Net 157,871 242,543 242,543 (449,749)
Fund Balance
Beginning Balance $546,698 $704,569 $704,569 $947,112
Ending Balance $704,569 $947,112 $947,112 $497,363
Municipal Drainage Utility District (DUD)
The Municipal Drainage Utility District is a special revenue fund restricted for stormwater control
development. Revenues come from a standard fee on residential utility bills and a sliding scale for
commercial utility bills. Expenditures for FY2023 include the Earthfest event, North Texas Council of
Governments programs, street sweeping, erosion control, and creek mowing. Arborbrook Channel
construction, a storm sewer condition assessment, and St. Joseph Channel bank stabilization are also
included in the FY2023 expenditures. There are currently two positions recorded in DUD: 50% of the
salary for the Assistant Director of Public Works and 25% of the salary for a Construction Inspector.
Storm Water
Revenue
99.71%
Interest
Income
0.29%
2022-23 Revenues
Salary & Benefits
9.98%
Supplies
0.06%
Maintenance
11.40%
Services
3.04%
Capital
Outlay
74.13%
Transfer
Out
1.84%
2022-23 Expenditures
DRAFT INFORMATION - For Internal Use Only 10
Actual Adopted FY 22 Budget FY 23 Budget
Description 2020-21 2021-22 Amended Proposed
Recycling $650 $500 $500 $500
Interest Income 0 250 250 250
Art Center Proceeds 9,449 9,000 9,000 9,000
Donations-Living Well in Coppell 0 0 0 0
Donations-Parks 34 0 0 0
Donations-Library 2,788 500 500 500
Donations-Senior Adults 3,095 2,500 2,500 2,500
Donations-Tennis Center 0 0 0 0
Donations-Animal Services 6,169 3,000 3,000 3,000
Donations-BioDiversity 611 0 0 0
Donation-Police 1,001 0 0 0
Donations-Fire 0 1,000 1,000 1,000
Total Revenue $23,797 $16,750 $16,750 $16,750
Fire $0 $0 $0 0
Library 1,104 0 0 0
Animal Services 5,616 6,000 6,000 6,000
Arts Center 0 0 0 0
Total Expenditure $6,720 $6,000 $6,000 $6,000
Net 17,077 10,750 10,750 10,750
Fund Balance
Beginning Balance $255,185 $272,262 $272,262 $283,012
Ending Balance $272,262 $283,012 $283,012 $293,762
Donations Special Revenue Fund
The Donations special revenue fund accounts for any donations the City receives. Revenues come from
a variety of donors. Expenditures are identified when donation revenue is available, and a use is
identified. In FY2023, only costs to spay and neuter animals at the City's shelter are budgeted.
Animal Services
100.00%
2022-23 Expenditures
Recycling
2.99%
Interest Income
1.49%
Art Center
Proceeds
53.73%Donations
41.79%
2022-23 Revenues
DRAFT INFORMATION - For Internal Use Only 11
Actual Adopted FY 22 Budget FY 23 Budget
Description 2020-21 2021-22 Amended Proposed
Public Education Revenue $14,226 $15,000 $15,000 $15,000
Total Revenue $14,226 $15,000 $15,000 $15,000
Supplies $0 $0 $0 $0
Total Expenditure $0 $0 $0 $0
Net 14,226 15,000 15,000 15,000
Fund Balance
Beginning Balance $31,381 $45,607 $45,607 $60,607
Ending Balance $45,607 $60,607 $60,607 $75,607
2022-23 Expenditures
No budgeted expenditures for
FY 22-23
Public Education Special Revenue Fund
The Public Education special revenue fund is a restricted fund. Revenues comes from a a $0.10 fee
charged on every refuse bill. There are no expenditures recorded for FY23.
Public
Education
Revenue
100%
2022-23 Revenues
DRAFT INFORMATION - For Internal Use Only 12
Actual Adopted FY 22 Budget FY 23 Budget
Description 2020-21 2021-22 Amended Proposed
Tree Preservation Fee $181,400 $0 $0 $0
Interest Income 6,459 0 0 0
Total Revenue $187,859 $0 $0 $0
Services $30,126 $70,000 $70,000 $70,000
Total Expenditure $30,126 $70,000 $70,000 $70,000
Net 157,733 (70,000)(70,000)(70,000)
Fund Balance
Beginning Balance $236,994 $394,727 $394,727 $324,727
Ending Balance $394,727 $324,727 $324,727 $254,727
Tree Preservation Special Revenue Fund
The Tree Preservation special revenue fund is restricted to use for tree preservation. Revenues come
from tree reparations paid by developers. The only expenditures budgeted in FY2023 are for routine
tree removal and trimming.
2022-23 Revenues
No budgeted revenues for
FY 22-23
Services
100.00%
2022-23 Expenditures
DRAFT INFORMATION - For Internal Use Only 13
Actual Adopted FY 22 Budget FY 23 Budget
Description 2020-21 2021-22 Amended Proposed
Grant Revenue $0 $0 $0 $0
Interest Income 0 500 500 500
Donations 28,816 5,000 5,000 5,000
Municipal Court Fines 5,525 6,200 6,200 6,200
Forfeitures 77,445 0 0 0
Total Revenue $111,786 $11,700 $11,700 $11,700
Supplies $15,037 $23,000 $23,000 $23,000
Services 52,587 46,000 46,000 29,200
Total Expenditure $67,624 $69,000 $69,000 $52,200
Net 44,162 (57,300)(57,300)(40,500)
Fund Balance
Beginning Balance $153,250 $197,412 $197,412 $140,112
Ending Balance $197,412 $140,112 $140,112 $99,612
The Police special revenue fund is a restricted fund used for public safety. Revenues come from
forfeitures, seizures, grants, and donations. Expenditures for FY2023 include training, supplies, Honor
Guard, Explorer program training, and National Night Out programs.
Police Special Revenue Fund
Interest
Income
4.27%
Donations
42.74%
Municipal
Court Fines
52.99%
2022-23 Revenues
Supplies
44.06%
Services
55.94%
2022-23 Expenditures
DRAFT INFORMATION - For Internal Use Only 14
Actual Adopted FY 22 Budget FY 23 Budget
Description 2020-21 2021-22 Amended Proposed
Court Fees $1,829 $9,000 $9,000 $9,000
Local Consolidated Fee 19,802 11,000 11,000 11,000
Interest Income 183 500 500 500
Total Revenue $21,815 $20,500 $20,500 $20,500
Supplies $0 $0 $0 $1,000
Maintenance 0 5,000 5,000 5,000
Services 0 1,000 1,000 1,000
Total Expenditure $0 $6,000 $6,000 $7,000
Net 21,815 14,500 14,500 13,500
Fund Balance
Beginning Balance $357,203 $379,018 $379,018 $393,518
Ending Balance $379,018 $393,518 $393,518 $407,018
Municipal Court Security Special Revenue Fund
The Municipal Court Security special revenue fund is a restricted fund used for providing security
services or improvements for buildings housing a municipal court. Revenues come from $3 per non-
ordinance violation. The only expenditures budgeted in FY2023 are for maintenance and service of
existing equipment and replacement of a Marshal's body armor.
Court Fees
43.90%
Local Consolidated Fee
53.66%
Interest
Income
2.44%
2022-23 Revenues
Supplies
14.29%
Maintenance
71.42%
Services
14.29%
2022-23 Expenditures
DRAFT INFORMATION - For Internal Use Only 15
Actual Adopted FY 22 Budget FY 23 Budget
Description 2020-21 2021-22 Amended Proposed
Case Manager Fee $3,611 $15,000 $15,000 $15,000
Local Consolidated Fee 20,152 25,000 25,000 25,000
Interest Income 183 500 500 500
Total Revenue $23,946 $40,500 $40,500 $40,500
Salary & Benefits $10,039 $17,369 $17,369 $18,550
Services 0 5,168 5,168 5,168
Total Expenditure $10,039 $22,537 $22,537 $23,718
Net 13,907 17,963 17,963 16,782
Fund Balance
Beginning Balance $331,095 $345,002 $345,002 $362,965
Ending Balance $345,002 $362,965 $362,965 $379,747
Juvenile Case Manager/Truancy Prevention Special Revenue Fund
The Juvenile Case Manager/Truancy Prevention special revenue fund is a restricted fund used for the
prevention of juvenile truancy. Revenues come from a $5 fee added to court costs for fine-only
misdemeanors. The budgeted expenditure in FY2023 is 25% of the Juvenile Case Manager's
personnel costs and training, and an administrative services fee. In FY2022, General Fund started
charging administrative services fees to the JCM for services rendered.
Case Manager Fee
37.04%
Local Consolidated Fee
61.73%
Interest
Income
1.23%
2022-23 Revenues
Salary &
Benefits
78.21%
Services
21.79%
2022-23 Expenditures
DRAFT INFORMATION - For Internal Use Only 16
Actual Adopted FY 22 Budget FY 23 Budget
Description 2020-21 2021-22 Amended Proposed
Child Safety Revenue $51,980 $23,750 $23,750 $23,750
Interest Income 61 0 0 0
Total Revenue $52,041 $23,750 $23,750 $23,750
Supplies $20,290 $2,500 $2,500 $2,500
Services 1,035 0 0 0
Total Expenditure $21,325 $2,500 $2,500 $2,500
Net 30,716 21,250 21,250 21,250
Fund Balance
Beginning Balance $147,486 $178,202 $178,202 $199,452
Ending Balance $178,202 $199,452 $199,452 $220,702
Child Safety Special Revenue Fund
The Child Safety special revenue fund provides funding for Police Department programs that
enhance child safety, health, or nutrition. The revenue source is $25 per ticket issued in a school
zone. Expenditures in FY2023 will be for the red ribbon program.
Child
Safety
Revenue
100.00%
2022-23 Revenues
Supplies
100.00%
2022-23 Expenditures
DRAFT INFORMATION - For Internal Use Only 17
Actual Adopted FY 22 Budget FY 23 Budget
Description 2020-21 2021-22 Amended Proposed
Court Fees $2,439 $22,000 $22,000 $22,000
Local Consolidated Fee 16,165 0 0 0
Interest Income 0 500 500 500
Total Revenue $18,604 $22,500 $22,500 $22,500
Capital Outlay $0 $0 $0 $0
Total Expenditure $0 $0 $0 $0
Net 18,604 22,500 22,500 22,500
Fund Balance
Beginning Balance $1,747 $20,351 $20,351 $42,851
Ending Balance $20,351 $42,851 $42,851 $65,351
2022-23 Expenditures
No budgeted expenditures for
FY 22-23
Municipal Court Technology Special Revenue Fund
The Municipal Court Technology special revenue fund is restricted to use for technology for the
Court. Revenues come from $4 per non-ordinance violation. There are no budgeted expenditures for
FY2023.
Court Fees
97.78%
Interest
Income
2.22%
2022-23 Revenues
DRAFT INFORMATION - For Internal Use Only 18
Actual Adopted FY 22 Budget FY 23 Budget
Description 2020-21 2021-22 Amended Proposed
Judicial Fees $363 $4,500 $4,500 $4,500
Total Revenue $363 $4,500 $4,500 $4,500
Capital Outlay $0 $0 $0 $0
Total Expenditure $0 $0 $0 $0
Net 363 4,500 4,500 4,500
Fund Balance
Beginning Balance $18,609 $18,972 $18,972 $23,472
Ending Balance $18,972 $23,472 $23,472 $27,972
2022-23 Expenditures
No budgeted expenditures for
FY 22-23
Judicial Efficiency Special Revenue Fund
The Judicial Efficiency special revenue fund is a restricted fund used to improve the efficiency of the
administration of justice. Revenues come from $0.60 per $6 non-ordinance violation, with the
remaining $5.40 remitted to the State. There are no budgeted expenditures for FY2023.
Judicial Fees
100.00%
2022-23 Revenues
DRAFT INFORMATION - For Internal Use Only 19
Actual Adopted FY 22 Budget FY 23 Budget
Description 2020-21 2021-22 Amended Proposed
Red Light Civil Penalty $0 $0 $0 $0
Interest Income 566 0 0 0
Miscellaneous 6,105 0 0 0
Total Revenue $6,671 $0 $0 $0
Services 0 0 0 0
Capital 152,066 0 0 0
Total Expenditure $152,066 $0 $0 $0
Net (145,395)0 0 0
Fund Balance
Beginning Balance $646,194 $500,799 $500,799 $500,799
Ending Balance $500,799 $500,799 $500,799 $500,799
2022-23 Revenues 2022-23 Expenditures
No budgeted revenues for No budgeted expenditures for
FY 22-23 FY 22-23
Red Light Enforcement Special Revenue Fund
The Red Light Enforcement special revenue fund is restricted for traffic and signal enforcement or
improvements and pedestrian safety. The program was discontinued by the State Legislature during
FY2019. The remaining fund balance was spent on qualifying purchases in FY2020 in order to close
the fund. There will be no budgeted revenues or expenditures in FY2023.
DRAFT INFORMATION - For Internal Use Only 20
Actual Adopted FY 22 Budget FY 23 Budget
Description 2020-21 2021-22 Amended Proposed
E-911 Revenue $346,035 $350,000 $350,000 $351,750
Total Revenue $346,035 $350,000 $350,000 $351,750
Services $204,382 $226,400 $226,400 $311,350
Total Expenditure $204,382 $226,400 $226,400 $311,350
Net 141,653 123,600 123,600 40,400
Fund Balance
Beginning Balance $926,771 $1,068,424 $1,068,424 $1,192,024
Ending Balance $1,068,424 $1,192,024 $1,192,024 $1,232,424
E911 Special Revenue Fund
The E911 special revenue fund is a restricted fund used for 9-1-1 emergency communications.
Revenue comes from a $0.50 service fee collected by telecommunication providers per month for
each local exchange access line. Expenditures for FY2023 are for voice maintenance agreements,
portable radio replacements, and 9-1-1 phone fees. Beginning FY22, E911 revenue and related
expenditures are now accounted for outside the General Fund. The amount shown in the General
Fund's restricted for public safety fund balance, is now being recorded in this special revenue fund.
E-911
Revenue,
100%
2022-22 Revenues
Services,
100%
2022-23 Expenditures
DRAFT INFORMATION - For Internal Use Only 21
Actual Adopted FY 22 Budget FY 23 Budget
Description 2020-21 2021-22 Amended Proposed
PEG Revenue $81,564 $65,000 $65,000 $65,325
Total Revenue $81,564 $65,000 $65,000 $65,325
Supplies $825 $5,000 $5,000 $5,000
Services 115,635 115,200 115,200 34,480
Total Expenditure $116,460 $120,200 $120,200 $39,480
Net (34,896)(55,200)(55,200)25,845
Fund Balance
Beginning Balance $681,343 $646,447 $646,447 $591,247
Ending Balance $646,447 $591,247 $591,247 $617,092
Public, Educational and Governemntal Channel Special Revenue Fund
The PEG special revenue fund is a restricted fund used to operate the public-access channels.
Revenue comes from a 1% cable video service provider fee on all customers who access the PEG
channel. Expenditures for FY2023 are booth supplies, streaming services, and broadcast maintenance
and support. Beginning FY22, PEG revenue and related expenditures are now accounted for outside
the General Fund. The amount shown in the General Fund's restricted for PEG funds fund balance, is
now being recorded in this special revenue fund.
PEG Revenue
100%
2022-23 Revenue
Supplies
12.66%
Services
87.34%
2022-23 Expenditures
DRAFT INFORMATION - For Internal Use Only 22
Actual Adopted FY 22 Budget FY 23 Budget
Description 2020-21 2021-22 Amended Proposed
Sales Tax $6,683,666 $2,650,000 $2,650,000 $3,340,020
Sales Tax Recovery 247,223 0 0 0
Interest Income (5,912)50,000 50,000 5,000
Miscellaneous 0 125,000 125,000 0
Transfer In 2,144,000 2,823,000 2,823,000 3,391,000
Total Revenue $9,068,977 $5,648,000 $5,648,000 $6,736,020
Salary & Benefits $36,411 $23,314 $23,314 $25,063
Maintenance 7,105,947 2,948,000 2,948,000 3,391,000
Services 518,361 138,574 138,574 138,574
Capital Outlay 2,740,371 2,500,000 2,500,000 0
Total Expenditure $10,401,090 $5,609,888 $5,609,888 $3,554,637
Net (1,332,113)38,112 38,112 3,181,383
Fund Balance
Beginning Balance $20,226,203 $18,894,090 $18,894,090 $18,932,202
Ending Balance $18,894,090 $18,932,202 $18,932,202 $22,113,585
Infrastructure Maintenance Fund (IMF)
The Infrastructure Maintenance Fund is a restricted fund used for the maintenance on the City's
infrastructure. Revenues come from the voter-authorized ¼ cents sales tax and transfers from the
General Fund. Expenditures for FY2023 include ongoing street system maintenance: including alley
and sidewalk repairs, pavement/parking lot markings and improvements, ADA improvements, traffic
signal maintenance, scheduled painting, flooring, roof replacement, and maintenance at City
facilities. The IMF also funds 25% of a construction inspector. In FY2022, General Fund started
charging administrative services to the IMF for services rendered.
Sales Tax
49.59%
Interest
Income
0.07%
Transfer In
50.34%
2022-23 Revenues
Salary &
Benefits
0.70%
Maintenance
95.40%
Services
3.90%
2022-23 Expenditures
DRAFT INFORMATION - For Internal Use Only 23
Position/Title Pay Grade 20-21 21-22 22-23
Cemetery Manager 35 1 1 1
Assistant Cemetery Manager 29 1 1 1
Administrative Tech. III 23 1 1 1
Total 3 3 3
18-19 19-20 20-21 21-22 22-23
Niches
33 35 38 42 42
New Monuments
92 95 97 200 200
Burial Rights
202 210 353 850 850
Division: Special Revenue
Performance Measures
Authorized Personnel
Mission
FY2023 Key Goals & 2040 Pillars Supported
Department: Rolling Oaks Memorial Cemetery
Sell Phase 2 of Rolling Oaks and grow at-need services by a minium of 25 calls.
Continue marketing and cooperative efforts with local organizations to fulfill the diverse needs of the
population.
❶ ❷ ❸
The Rolling Oaks Memorial Cemetery, which opened in FY2009, operates as part of the Parks and Recreation
Department and facilitates burial, memorial, and related services. Rolling Oaks Memorial Center's mission is
to provide a serene backdrop for families to remember their loved ones while creating a perfect setting for
meditation and reflection for each visitor.
DRAFT INFORMATION - For Internal Use Only 24
Actual Adopted FY 22 Budget FY 23 Budget
Description 2020-21 2021-22 Amended Proposed
Burial Rights Sales $1,532,984 $1,610,750 $1,610,750 $1,610,750
Service Fees 293,095 240,000 240,000 240,000
Memorial Sales 142,092 200,000 200,000 200,000
Installation Fees 62,140 50,000 50,000 50,000
Interest Income 74 1,000 1,000 1,000
Lease Revenue 55,316 46,667 46,667 46,667
Miscellaneous 2,927 0 0 0
Total Revenue $2,088,628 $2,148,417 $2,148,417 $2,148,417
Salary & Benefits $297,306 $310,410 $310,410 $352,304
Supplies 269,780 445,400 445,400 430,200
Maintenance 221,067 385,000 385,000 287,000
Services 548,656 650,877 650,877 651,177
Total Expenditure $1,336,809 $1,791,687 $1,791,687 $1,720,681
Net 751,819 356,730 356,730 427,736
Fund Balance
Beginning Balance $402,620 $1,154,439 $1,154,439 $1,511,169
Ending Balance $1,154,439 $1,511,169 $1,511,169 $1,938,905
Rolling Oaks Memorial Cemetery
The Rolling Oaks Memorial Cemetery special revenue fund is a restricted fund used for the operation
and maintenance of the municipal cemetery. Revenues are from sales of burial rights, less the 15%
required to fund the perpetual care fund. Expenditures for FY2023 include personnel, services
rendered supplies and maintenance for the grounds, and costs associated with the purchase of
memorial items and interments. In FY2022, General Fund started charging administrative services to
the ROMC for services rendered.
Burial
Rights Sales
74.97%
11.17%
Memorial
Sales
9.31%
Installation
Fees
2.33%
Interest
Income
0.05%
Lease
Revenue
2.17%
2022-23 Revenues
Salary &
Benefits
19.66%
Supplies
25.00%
Maintenance
16.68%
Services
37.84%
2022-23 Expenditures
Service Fees
DRAFT INFORMATION - For Internal Use Only 25
Position/Title Pay Grade 20-21 21-22 22-23
Deputy Police Chief 43 1 1 0
Police Sergeant PD 4 1 1 1
Police Corporal PD 3 1 1 0
Police Officer PD 2 13 13 5
Systems Administrator 35 1 1 0
Crime Analyst 28 1 1 0
Terminal Agency Coordinator 26 1 1 1
Total 19 19 7
18-19 19-20 20-21 21-22 22-23
911 Calls Received
19,083 12,381 11,816 16,069 17,675
Schools with dedicated SRO
6 6 6 6 6
Schools "Adopted" by Patrol
10 10 10 10 10
Performance Measures
Performance measures are being re-evaluated following the transition of employees in this fund.
Division: Special RevenueDepartment: Crime Prevention District
❶ ❷ ❸
Mission
The Crime Prevention District facilitates the Coppell Police Department's efforts to maintain a safe
community environment. This is accomplished by providing quality programs and services such as our School
Resource Officers, Community Services Crime Prevention Officer programs and jail services. The district also
provides funding for public safety communications, which is done in collaboration with our partner cities
through the North Texas Emergency Communications Center (NTECC).
Authorized Personnel
FY2023 Key Goals & 2040 Pillars Supported
Support the CISD and provide education to the younger citizens of Coppell with the School Resource Officer
program, youth engagement programs, and various safety education classes, including the self-defense for
women course offered to high school senior girls.
Continue to engage our citizens through our perennially award-winning National Night Out program.
DRAFT INFORMATION - For Internal Use Only 26
Actual Adopted FY 22 Budget FY 23 Budget
Description 20-21 21-22 Amended Proposed
Sales Tax $6,647,732 $2,630,875 $2,630,875 $3,335,705
Sales Tax Recovery 247,311 0 0 0
Interest Income (21,680)20,000 20,000 20,000
Salary Reimbursement 224,718 275,000 275,000 288,750
Miscellaneous 8,834 0 0 0
Total Revenue $7,106,915 $2,925,875 $2,925,875 $3,644,455
Salary & Benefits $1,368,923 $1,542,313 $1,542,313 $1,021,129
Supplies 0 99,000 99,000 34,000
Maintenance 28,818 0 0 6,411
Services 1,446,537 1,903,602 1,903,602 1,921,948
Capital Outlay 51,445 0 0 0
Transfer Out 589,658 589,658 589,658 174,640
Total Expenditure $3,485,381 $4,134,573 $4,134,573 $3,158,128
Net 3,621,534 (1,208,698)(1,208,698)486,327
Fund Balance
Beginning Balance $12,006,224 $15,627,758 $15,627,758 $14,419,060
Ending Balance $15,627,758 $14,419,060 $14,419,060 $14,905,387
Crime Prevention District Special Revenue
The Crime Prevention District special revenue fund is restricted to crime prevention programs and
services. Revenues come primarily from the ¼ cents sales tax, which are expected to decrease due to
changes at the State level. Expenditures in FY2023 include the School Resource Officer program, jail
services, and the joint emergency dispatch center.
Sales Tax
91.53%
Interest Income
0.55%
Salary
Reimbursement
7.92%
2022-23 Revenues
Salary &
Benefits
32.33%Supplies
1.08%
Maintenance
0.20%
Services
60.86%Transfer
Out
5.53%
2022-23 Expenditures
DRAFT INFORMATION - For Internal Use Only 27
Actual Adopted FY 22 Budget FY 23 Budget
Description 2020-21 2021-22 Amended Proposed
Sales Tax $13,367,333 $5,301,519 $5,301,519 $6,680,039
Dedicated for Debt Service (3,331,394)(3,331,519)(3,331,519)(3,337,519)
Sales Tax Recovery 494,445 0 0 0
Art Center Revenue 168,475 505,630 505,630 452,600
Interest Income (46,573)50,000 50,000 50,000
Total Revenue $10,652,286 $2,525,630 $2,525,630 $3,845,120
Salary & Benefits $714,383 $752,180 $752,180 $890,460
Supplies 408,305 244,750 244,750 172,750
Maintenance 43,643 42,000 42,000 298,500
Services 947,448 1,580,574 1,580,574 1,534,774
Capital Outlay 1,742,566 0 0 723,000
Transfer Out 3,685,634 689,500 689,500 0
Total Expenditure $7,541,979 $3,309,004 $3,309,004 $3,619,484
Net 3,110,307 (783,374)(783,374)225,636
Fund Balance
Beginning Balance $9,913,089 $13,023,396 $13,023,396 $12,240,022
Ending Balance $13,023,396 $12,240,022 $12,240,022 $12,465,658
Recreation Development Corporation Special Revenue Fund
The Coppell Recreation Development Corporation special revenue fund is a restricted fund used for
improvements and maintenance of specific recreation facilities, trails, drainage, and streetscapes.
Revenues come from the expanded ½ cents sales tax re-authorized by voters in 2013. In FY2023,
expenditures consist of improvements across the Parks and Recreation facilities, Art Center
operations, and an administrative fee. In FY2022, General Fund started charging administrative
services to the CRDC for services rendered. There is no transfer out for FY2023.
Salary &
Benefits
24.60%Supplies
4.77%
Maintenance
8.25%
Services
42.40%
Capital
Outlay
19.98%
2022-23 ExpendituresSales Tax
86.93%
Art Center
Revenue
11.77%
Interest
Income
1.30%
2022-23 Revenues
DRAFT INFORMATION - For Internal Use Only 28
Actual Adopted FY 22 Budget FY 23 Budget
Description 2020-21 2021-22 Amended Proposed
Sales Tax $3,331,394 $3,331,519 $3,331,519 $3,337,519
Interest Income 400 10,000 10,000 6,000
Total Revenue $3,331,794 $3,341,519 $3,341,519 $3,343,519
Services $3,332,294 $3,337,519 $3,337,519 $3,343,519
Total Expenditure $3,332,294 $3,337,519 $3,337,519 $3,343,519
Net (500)4,000 4,000 0
Fund Balance
Beginning Balance $107,704 $107,204 $107,204 $111,204
Ending Balance $107,204 $111,204 $111,204 $111,204
Recreation Development Corporation Debt Service Fund
The Coppell Recreation Development Corporation Debt Service Fund is to account for the payment
of principal and interest on the City's CRDC debt. Revenues are from the CRDC ½ cents sales tax and
only the minimum necessary to pay the debt obligations. Expenditures for FY2023 are only the
scheduled debt payments.
Sales Tax
99.85%
Interest
Income
0.15%
2022-23 Revenues
Bond
Principal
52.49%
Interest
Expense
47.33%
Agency
Fees
0.18%
2022-23 Expenditures
DRAFT INFORMATION - For Internal Use Only 29