CM 2000-03-28 MINUTES OF MARCH 28, 2000
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, March 28, 2000, at 6:00 p.m. in the City Council Chambers of Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Candy Sheehan, Mayor
Marsha Tunnell, Mayor Pro Tem
Greg Garcia, Councilmember
Jayne Peters, Councilmember
Pat Keenan, Councilmember
Doug Stover, Councilmember
Larry Wheeler, Councilmember
Bill York, Councilmember
Also present were City Manager Jim Witt, City Secretary Libby Ball and City
Attorney Robert Hager.
REGULAR SESSION (Open to the Public}
1. Call to order.
Mayor Sheehan called the meeting to order and adjourned into Executive
Session.
EXECUTIVE SESSION (Closed to the Public}
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation
with City Attorney.
1. Sowell, et al vs. City of Coppell, et al.
2. Public Information Act.
B. Section 551.086, Texas Government Code Deliberation
Regarding Economic Development Negotiations.
1. Discuss Financial Information from Duke-Weeks
Regarding and/or Concerning the Location and
Expansion of Business in Coppell through Freeport
Tax Exemption.
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Mayor Sheehan convened into Executive Session at 6:00 p.m. as allowed under
the above-stated article. Mayor Sheehan adjourned the Executive Session at
6:43 p.m. and opened the Work Session.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Standards for Public Swimming
Pools.
B. Discussion regarding Telecommunications Access.
C. Discussion of status of membership of Coppell Recreation
Development Corporation.
D. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Invocation.
The Reverend Tim McLemore from the Vista Ridge United Methodist Church led
those present in the Invocation.
5. Pledge of Allegiance.
Mayor Sheehan led those present in the Pledge of Allegiance.
6. Quarterly presentation to Council by the Telecommunications
Board.
Andrew Bardach, Chairman of the Telecommunications Board, made the
Board's quarterly presentation to the Council.
7. Citizen's Appearances.
All persons who signed up wanted to speak regarding the Equestrian Center.
All chose to reserve their comments until that item. See item 17 for minutes.
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CONSENT AGENDA
8. Consider approval of the following consent agenda items:
A. Consider approval of minutes: March 14, 2000.
B. Consider approval of an Ordinance adopting the
Standards for Public Swimming Pools, dated May 21,
1999, as well as amending Chapter 9, Article 9-18 of the
City's Code of Ordinances, regarding Swimming Pool and
Spa Operation and Maintenance Regulations, to include
the following: Registered Professional Engineer
requirement; maximum load limits for new and existing
pools and spas; suction outlets on new and existing pools
and spas; transition points for new and existing pools;
depth markers for new and existing pools; certified
operator requirement; testing frequency requirement;
additional safety signage requirement at new and existing
spas; and authorizing the Mayor to sign.
C. Consider approval of awarding a design contract to
Schrickel, Rollins and Associates, Inc. for the design of
Creekview Drive, as approved in the November 1999
Capital Improvement Bond Election, from its current
location at the western property line of Wagon Wheel
Ranch Park to State Road in an amount not to exceed
$206,400; and authorizing the City Manager to sign.
D. Consider approval of an ordinance abandoning a portion
of the 20-foot sanitary sewer easement along the south
and east side of Lot 1, Block I The Mansions By The Lake
(620 Coppell Road); and authorizing the Mayor to sign.
E. Consider and approve the purchase of Recreation
Registration Software, Training and Support Services for
the Aquatics and Recreation Center from Escom Software
Services Ltd., in the amount of $65,851.00 and
authorizing the City Manager to sign.
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Resolutions
F. Consider approval of a Resolution amending Resolution
#010996.3, as heretofore amended, with regard to Refuse
Collection fees, Library fees, Animal Adoption fees,
Solicitor Permit fees, and extending the
Aquatics/Recreation Center Charter membership date,
and authorizing the Mayor to sign.
Issues Discussed:
Items E and F were pulled from the Consent Agenda for separate
consideration.
Items A, B, C, and D
Action:
Mayor Pro Tem Tunnell moved to approve Consent Agenda Items A, B
carrying Ordinance No. 2000-907, C and D, carrying Ordinance No.
2000-908. Councilmember Peters seconded the motion; the motion
carried 7-0 with Mayor Pro Tem Tunnell and Councilmembers Garcia,
Peters, Keenan, Stover, Wheeler and York voting in favor of the motion.
Item E--
Presentation:
Gary Sims, Director of Leisure Services, answered questions from
Council.
Issues Discussed:
The Council had concerns regarding geographic location of the software
company and how fast they would be able to respond to any problems
that may occur.
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Action:
Mayor Pro Tem Tunnell moved to approve Consent Agenda Item E.
Councilmember Garcia seconded the motion; the motion carried 7-0 with
Mayor Pro Tem Tunnell and Councilmembers Garcia, Peters, Keenan,
Stover, Wheeler and York voting in favor of the motion.
Item F
Issues Discussed:
The cutoff date for the offering of Charter memberships was discussed.
Action:
Mayor Pro Tem Tunnell moved to approve Consent Agenda Item F,
carrying Resolution No. 2000-0328.1 and authorizing the Mayor to sign.
Councilmember Wheeler seconded the motion; the motion carried 6-1
with Mayor Pro Tem Tunnell and Councilmembers Garcia, Keenan,
Stover, Wheeler and York voting in favor of the motion and
Councilmember Peters voting against the motion
Item 14 was considered at the time. Please see Item 14 for minutes.
9. Consider approval of an Ordinance of the City of Coppell,
Texas, approving an amendment to Ordinance No. 99891 the
budget for Fiscal Year October 1, 1999 through September
2000, and authorizing the Mayor to sign.
Presentation:
Jennifer Armstrong, Director of Finance, made a presentation to the
Council.
Action:
Councilmember York moved to approve Ordinance No. 2000-909 of the
City of Coppell, Texas, approving an amendment to Ordinance No. 99891
the budget for Fiscal Year October 1, 1999 through September 30, 2000,
and authorizing the Mayor to sign. Councilmember Keenan seconded
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the motion; the motion carried 7-0 with Mayor Pro Tem Tunnell and
Councilmembers Garcia, Peters, Keenan, Stover, Wheeler and York
voting in favor of the motion.
10. PUBLIC HEARING:
Consider approval of Case No. PD-178R, Town Center West,
Detail Site Plan Review of a Retail Center, zoning change
request to amend the planned development and allow the
construction of a 13,393 square foot retail/medical/restaurant
facility on approximately 1.8 acres of property located at the
southwest corner of N. Denton Tap Road and Town Center West
Boulevard.
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council. Bill Anderson, Dowdy Anderson Associates,
representing the client, made a presentation to the Council. Alan
Hinckley, applicant made a presentation to the Council. Ken Griffin,
Director of Engineering and Public Works, made a presentation to the
Council.
Public Hearing:
Mayor Sheehan opened the Public Hearing on Items 10 and 11 and
advised that the applicant was present to answer any questions. Eric
Wewers, 135 Clover Meadow, spoke on behalf of Huntington Ridge
Homeowners Association in favor of Item 10 and Item 11.
Issues Discussed:
There was discussion regarding parking, landscaping, lighting, ingress/
egress, and school traffic.
Action:
Councilmember Keenan moved to close the Public Hearings for Items 10
and 11 and approve Item 10 - Case No. PD-178R, Town Center West,
Detail Site Plan Review of a Retail Center, zoning change request to
amend the planned development and allow the construction of a 13,393
square foot retail/medical/restaurant facility on approximately 1.8 acres
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of property located at the southwest corner of N. Denton Tap Road and
Town Center West Boulevard with the following conditions:
1. Three points of ingress and egress will be
allowed behind building on the north side of the
property.
2. Height of light poles along Denton Tap Road not
to exceed 30 feet. All other light poles to the west
of the retail facility shall not exceed 25 feet in
height, with a 20 foot maximum height in the
Child Court.
3. The 20' light poles shall be shielded and provide
adequate lighting during night time hours. All
light poles shall meet City standards for shielding
and glare.
4. Lot 1 shall address the City's landscape
requirements. Calculations must be completed
and submitted prior to the City Council hearing
per applicants site plan.
5. A copy of the shared access agreement with the
south property owner shall be provided to City
staff prior to the issuance of a building permit.
6. Building signage, i.e. raceway, returns (not
fonts) shall match that of Eleanor's Square.
7. Total height of building shall not exceed 35 feet
from midpoint of gable.
8. Applicant shall install, irrigate and maintain the
landscaping along the north side of Town Center
West Boulevard to City standards.
9. The monument sign location shall be as shown
as the Site Plan.
10. Show overall height of structures on all
elevations.
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11. Approved PD setbacks need to be noted on all
plans.
12. Parking provisions on all plans must match.
13. Shield air conditioners.
Mayor Sheehan called for Executive Session.
EXECUTIVE SESSION: (Closed to the Public)
Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation
with City Attorney.
Mayor Sheehan convened into Executive Session at 9:17 p.m. as allowed
under the above-stated article. Mayor Sheehan adjourned the Executive
Session at 9:23 p.m. and reopened the Regular Session, continuing with
Item 10.
REGULAR SESSION: (Open to the Public)
Action (Continued):
Councilmember York seconded the motion; the motion carried 5-2 with
Councilmembers Garcia, Peters, Keenan, Stover, and York voting in favor
of the motion and Mayor Pro Tem Tunnell and Councilmember Wheeler
voting against the motion.
11. PUBLIC HEARING:
Consider approval of Case No. PD-178R2, Town Center West,
Detail Site Plan of the Children's Courtyard, daycare and child
development centers, zoning change request to amend the
planned development and allow the construction of a 10,262
square foot daycare and a 10,545 square foot child
development center on approximately 2.7 acres of property
located along the south side of Town Center West Boulevard,
approximately 320' west of N. Denton Tap Road.
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Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council.
Public Hearing:
The Public Hearing was opened and closed during Item 10. See Item 10
for minutes.
Action:
Councilmember York moved to approve Case No. PD-178R2, Town
Center West, Detail Site Plan of the Children's Courtyard, daycare and
child development centers, zoning change request to amend the planned
development and allow the construction of a 10,262 square foot daycare
and a 10,545 square foot child development center on approximately 2.7
acres of property located along the south side of Town Center West
Boulevard, approximately 320' west of N. Denton Tap Road with the
following conditions:
1. The one-way ingress and egress off Town Center West
Boulevard be marked and a loop treatment shall be
observed.
2. Landscape calculations for Lot 2, as shown in the plan,
be provided to staff before the City Council hearing.
3. No drop off Porte-cocheres will be required.
4. Crosswalks as designated by City engineer to provide for
an appropriate safe crosswalk system for the parking
lot.
Councilmember Peters seconded the motion; the motion carried 5-2 with
Councilmembers Garcia, Peters, Keenan, Stover, and York voting in favor
of the motion and Mayor Pro Tem Tunnell and Councilmember Wheeler
voting against the motion.
12. Consider approval of the Town Center West, Lots I and 2,
Block A, Preliminary Plat, to allow the development of a
retail/medical/restaurant center, daycare facility and child
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development center on approximately 4.5 acres of property
located at the southwest corner of N. Denton Tap Road and
Town Center West Boulevard.
Presentation:
Gary Sieb, Director of Planning made a presentation to Council.
Action:
Councilmember York moved to approve Town Center West, Lots 1 and 2,
Block A, Preliminary Plat, to allow the development of a retail/medical/
restaurant center, daycare facility and child development center on
approximately 4.5 acres of property located at the southwest corner of N.
Denton Tap Road and Town Center West Boulevard with the following
conditions:
1. Compliance with Fire Department regulations:
A. Additional fire hydrants will be required;
B. Locate hydrants between 3 - 6 feet from a fire
lane;
C. Access gates required for Fire Department
access to playgrounds;
D. Drop off stacking cannot be in fire lane.
2. TXU will be contacted concerning location of
transformers to insure utility easements are
acceptable.
Councilmember Peters seconded the motion; the motion carried 5-2 with
Councilmembers Garcia, Peters, Keenan, Stover, and York voting in favor
of the motion and Mayor Pro Tem Tunnell and Councilmember Wheeler
voting against the motion.
13. Consider providing that the Planning and Zoning Commission
be the authority responsible for the approval of the Final Plat
of Town Center West, Lots I and 2, Block A, to allow the
development of a retail/medical/restaurant center, daycare
facility and child development center on approximately 4.5
acres of property located at the southwest corner of N. Denton
Tap Road and Town Center West Boulevard.
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Presentation:
Gary Sieb, Director of Planning made a presentation to Council.
Action:
Councilmember York moved to deny that the Planning and Zoning
Commission be the authority responsible for the approval of the Final
Plat of Town Center West, Lots 1 and 2, Block A, to allow the
development of a retail/medical/restaurant center, daycare facility and
child development center on approximately 4.5 acres of property located
at the southwest corner of N. Denton Tap Road and Town Center West
Boulevard. Councilmember Garcia seconded the motion; the motion to
deny carried 5-2 with Mayor Pro Tem Tunnell and Councilmembers
Garcia, Stover, Wheeler and York voting in favor of the motion to deny
and Councilmembers Peters and Keenan voting against the motion to
deny.
14. Consider providing that the Planning and Zoning Commission
be the authority responsible for the approval of the Final Plat
of the Boren Addition to allow residential development on
approximately 10.4 acres of property located at the northeast
corner of Warren Crossing and Beverly Drive.
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council.
Action:
Mayor Pro Tem Tunnell moved to approve that the Planning and Zoning
Commission be the authority responsible for the approval of the Final
Plat of the Boren Addition to allow residential development on
approximately 10.4 acres of property located at the northeast corner of
Warren Crossing and Beverly Drive. Councilmember York seconded the
motion; the motion carried 7-0 with Mayor Pro Tem Tunnell and
Councilmembers Garcia, Peters, Keenan, Stover, Wheeler and York
voting in favor of the motion.
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15. Consider providing that the Planning and Zoning Commission
be the authority responsible for the approval of the Final Plat
of the Shams Addition, Lots 1&2, Block 1, request to subdivide
approximately 10.53 acre tract into two lots and allow the
development of a 32,155 square foot office building on Lot 2,
located on the north side of E. Beltline Road, approximately
2,300 feet east of S. Denton Tap Road.
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council.
Action:
Councilmember Peters moved to approve providing that the Planning and
Zoning Commission be the authority responsible for the approval of the
Final Plat of the Shams Addition, Lots l&2, Block 1, request to subdivide
approximately 10.53 acre tract into two lots and allow the development of
a 32,155 square foot office building on Lot 2, located on the north side of
E. Beltline Road, approximately 2,300 feet east of S. Denton Tap Road.
Councilmember York seconded the motion; the motion carried 7-0 with
Mayor Pro Tem Tunnell and Councilmembers Garcia, Peters, Keenan,
Stover, Wheeler and York voting in favor of the motion.
16. Consider approval of a license and program agreement between
the City of Coppell and Las Colinas Medical Center for the
purpose providing equipment and programming options at the
new aquatic/recreation center, and authorizing the City
Manager to sign.
Presentation:
Jim Witt, City Manager, made a presentation to the Council. Sharon
Logan, Community Relations Information Officer, made a presentation to
Council.
Issues Discussed:
Council wished to remove Item V regarding Rehabilitation Opportunities.
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Councilmember Peters called for an Executive Session.
EXECUTIVE SESSION: (Closed to the Public)
Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation
with City Attorney.
Mayor Sheehan convened into Executive Session at 9:17 p.m. as allowed
under the above-stated article. Mayor Sheehan adjourned the Executive
Session at 9:23 p.m. and reopened the Regular Session, continuing with
Item 16.
REGULAR SESSION: (Open to the Public)
Action (Continued):
Councilmember York moved to approve a license and program agreement
between the City of Coppell and Las Colinas Medical Center for the
purpose providing equipment and programming options at the new
aquatic/recreation center subject to the following conditions:
1. Remove Item V;
2. All references to the Senior Center will be
clarified to state Senior Programming at the
Aquatic Center.
The motion also authorizes the City Manager to sign the Agreement.
Councilmember Garcia seconded the motion; the motion carried 6-1 with
Mayor Pro Tem Tunnell and Councilmembers Garcia, Peters, Keenan,
Wheeler and York voting in favor of the motion; and Councilmember
Wheeler voting against the motion. Councilmember Stover abstained
from the vote, said abstention counting as a vote in favor of the motion,
per the Home Rule Charter, Section 3.11B.
17. Presentation regarding land lease of 16 acres adjacent to
Grapevine Springs for the purpose of establishing an
Equestrian Center.
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Presentation:
Dwayn Williams, 165 Heartz, made a presentation to the Council. Other
citizens making a presentation to Council were: Anne Richardson,
Special Olympics, 500 W. 7th Street, Fort Worth, TX; Elizabeth Kincaid,
Texas Appaloosa Horse Club, 109 Cottonwood Drive, Coppell, TX; Skip
Hames, Sweetwater Barn Co., 3374 FM 1189 Weatherford, TX; and Kelly
Myers, 325 Pepperwood, Coppell, TX. Ross Raines, Doris Clark and
Colleen McConahan also spoke.
Items Discussed:
Council had questions concerning Lone Star Park; zoning requirements;
other property suitable for this project; and the practice of surrounding
cities.
Action:
Mayor Sheehan thanked everyone for his or her presentations and
advised that Council will take the request under advisement when they
are making decisions regarding Old Coppell.
18. Necessary action resulting from Work Session.
There was no action necessary under this item.
19. City Manager's Report. A. Update on Aquatic/Recreation Center.
B. Establishing a Community Foundation.
C. Internet Transactions.
Due to time constraints item B was pulled from the agenda until next
meeting, April 11th.
C. Jim Witt, City Manager stated that on April 18th govworks.com will
be making a presentation to the Telecom Board to discuss their
services. We will be implementing an Internet payment service
with officialpayments.com within the next 30 days.
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A. Jim Witt, City Manager, stated that the contractor says he will be
done on May 29th. The contract date, without weather days is June
9th and City staff will need two to two and a half weeks shakedown
to make sure everything is going to operate smoothly. We need to
decide on a Grand Opening date so we can schedule
entertainment.
20. Mayor and Council Reports.
A. Emergency Management Planning requested by Mayor
Sheehan.
B. Update on Piglest requested by Mayor Sheehan.
C. Coppell Substance Abuse requested by Mayor Sheehan.
D. Shattered Dreams R.L. Turner requested by Mayor
Sheehan.
E. Coppell Community News 19 Cable Award requested by
Mayor Sheehan.
F. Coppell Recreation Development Corporation requested
by Mayor Pro Tem Tunnell.
G. National League of Cities in Washington, D. C. requested
by Mayor Pro Tem Tunnell.
H. Logo in Council Chambers requested by Councilmember
Wheeler.
I. Importance of Voting requested by Councilmember
Keenan.
J. Comment on Citizens Advocate requested by
Councilmember Stover.
K. Comment on May 6th Election requested by
Councilmember Stover.
K. Councilmember Stover commented on the importance of the upcoming
elections.
J. Councilmember Stover complimented the Citizens Advocate on
their handling in a recent article regarding a tragedy a couple of
weeks ago.
I. Councilmember Keenan asked the three local papers to stress the
importance of voting in the upcoming elections.
H. Councilmember Wheeler recognized Chuck Nunnery for his work
on the City logo that currently hangs in Chambers.
G. Mayor Pro Tem Tunnell reported on the National League of Cities
meeting she and Councilmember Wheeler attended in Washington,
D.C.
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F. Mayor Pro Tem Tunnell declined to speak on the Coppell
Recreation Development Corporation at this time.
E. Mayor Sheehan announced that Coppell Community News 19 was
awarded a Cable Award.
D. Mayor Sheehan announced that Coppell Substance Abuse is
hosting the Shattered Dreams program on April 6th and 7th for
anyone wanting to attend.
C. Mayor Sheehan announced that the next meeting of the Coppell
Substance Abuse will be April 3rd and the program will be on gun
safety.
B. Mayor Sheehan announced that PigFest has been cancelled this
year.
A. Mayor Sheehan reported on a meeting she attended regarding the
Emergency Management Planning.
2 1. Necessary Action Resulting from Executive Session.
A. Consider a proposal by Duke-Weeks regarding a Freeport
Tax Exemption.
There was no action necessary under this item.
There being no further business to come before the City Council, the meeting
was adjourned.
Candy Sheehan, Mayor
ATTEST:
Libby Ball, City Secretary
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