CP 2022-07-12City Council
City of Coppell, Texas
Meeting Agenda
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers5:30 PMTuesday, July 12, 2022
WES MAYS BIJU MATHEW
Mayor Mayor Pro Tem
CLIFF LONG KEVIN NEVELS
Place 1 Place 4
BRIANNA HINOJOSA-SMITH JOHN JUN
Place 2 Place 5
DON CARROLL MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E.
Parkway Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
As authorized by Section 551.127, of the Texas Government Code, one or more
Councilmembers or employees may attend this meeting remotely using videoconferencing
technology.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1. Call to Order
2.Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.087, Texas Government Code - Economic Development Negotiations.
Page 1 City of Coppell, Texas Printed on 7/8/2022
1
July 12, 2022City Council Meeting Agenda
Discussion regarding economic development prospects north of Airline
Drive and west of S. Belt Line Road.
3. Work Session (Open to the Public) 1st Floor Conference Room
A. Discussion regarding agenda items.
B. Presentation by YMCA and discussion of service organization
requests.
C. Presentation and discussion regarding City Council budget.
D. Discussion regarding Boards and Commissions attendance policy.
E. Discussion regarding revenue recovery program.
F. Discussion regarding citizen survey.
City Council Budget.pdf
Attendance Policy Memo.pdf
Citizen Survey Memo.pdf
Revenue Recovery Memo.pdf
Attachments:
Regular Session
4. Invocation 7:30 p.m.
5. Pledge of Allegiance
6. Citizens’ Appearance
Proclamations
7.Consider approval of a Proclamation declaring the month of July as “Park
and Recreation Month”; and authorizing the Mayor to sign.
Proclamation.pdfAttachments:
8. Consent Agenda
A.Consider approval of Minutes: June 14, 2022, June 16, 2022, June 21,
2022, and June 23, 2022.
CM 2022-06-14.pdf
CM 2022-06-16.pdf
CM 2022-06-21.pdf
CM 2022-06-23.pdf
Attachments:
B.Consider approval of an Ordinance of the City of Coppell, Texas amending
Ordinance No. 2021-1563, the budget for Fiscal Year October 1, 2021
through September 30, 2022; and authorizing the Mayor to sign.
Budget Amendment Memo.pdf
Budget Amendment Ordinance.pdf
Attachments:
Page 2 City of Coppell, Texas Printed on 7/8/2022
2
July 12, 2022City Council Meeting Agenda
C.Consider approval of an Interlocal Agreement between the City of Coppell
and The Colony for cooperative purchasing activities; and authorizing the
Mayor to sign.
Memo.pdf
Interlocal Agreement.pdf
Attachments:
D.Consider approval of appointments to the Special Ethics Legal Counsel
and the Ethics Review Panel as presented.
Appointments to SELC and ERP Memo.pdfAttachments:
End of Consent Agenda
9.PUBLIC HEARING:
Consider amending the Code of Ordinances, Chapter 12, Article 29 (Sign
Regulations), Section 12-29-1 (Definitions), to amend 12-29-4 (Provisions
for business zoning districts) and to add 12-29-7 (Digital Signs) to define
and allow for pylon signage adjacent to SH 121 and IH 635; and to allow
public and private schools to use changeable letters on their monument
signs; and to change "gasoline" to "fuel"; and to add 12-29-7 (Digital
Signs) to allow for the relocation and digital conversion of two off premise
sign structures; and provide for regulations and definitions.
City Council Memo.pdf
PZ Staff Report.pdf
Ordinance Changes (redlined).pdf
Draft Ordinance.pdf
Attachments:
10.PUBLIC HEARING:
Consider approval of a zoning change request from PD-259R-SF-7/SF-9
(Planned Development 259- Revised Single-Family-7/Single-Family-9) to
PD-259R2-SF-7/SF-9 (Planned Development 259-Revision 2-
Single-Family-7/Single-Family-9) to amend the PD conditions for the
overall development and within Phase 2, reducing the number of residential
lots from 20 to nine (9); shortening the cul-de-sac on Windmill Drive; and
allowing Lot 5R, Block D to have an accessory dwelling unit and additional
accessory structures, on 54.855.acres of land located on the northeast
quadrant of Sandy Lake Road and MacArthur Blvd at the request of Terry
Holmes of HBBL, Inc., being represented by Westwood Professional
Services, Inc.
City Council Memo.pdf
PZ Staff Report.pdf
Revised Concept Plan.pdf
Lot 5R Study Exhibit.pdf
Attachments:
11.Consider declaring a vacancy on the Library Board pursuant to Section
2-1-4(E) of the Code of Ordinances.
Page 3 City of Coppell, Texas Printed on 7/8/2022
3
July 12, 2022City Council Meeting Agenda
Library Board Member Memo.pdf
Article 2-1 - Library Board.pdf
Attachments:
12.Deliberate and consider an appointment to a vacancy on the Library Board
pursuant to Section 2-1-4(E) of the Code of Ordinances.
Library Board Vacancy Memo.pdfAttachments:
13. City Manager Reports - Project Updates and Future Agendas
14. Mayor and Council Reports
Report by Mayor and City Council on recent and upcoming events.
15.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
16. Necessary Action from Executive Session
17. Adjournment
________________________
Wes Mays, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 8th day of July, 2022, at _____________.
______________________________
Ashley Owens, City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals make requests for these services
seventy-two (72) hours – three (3) business days ahead of the scheduled program, service,
and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Page 4 City of Coppell, Texas Printed on 7/8/2022
4
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6380
File ID: Type: Status: 2022-6380 Agenda Item Executive Session
1Version: Reference: In Control: City Council
07/05/2022File Created:
Final Action: exec session - eco dev n of airline, w. of s. belt lineFile Name:
Title: Discussion regarding economic development prospects north of Airline Drive
and west of S. Belt Line Road.
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2022-6380
Title
Discussion regarding economic development prospects north of Airline Drive and west of S.
Belt Line Road.
Summary
Strategic Pillar Icon:
Create Business and Innovation Nodes
Page 1City of Coppell, Texas Printed on 7/8/2022
5
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6381
File ID: Type: Status: 2022-6381 Agenda Item Work Session
2Version: Reference: In Control: City Council
07/05/2022File Created:
Final Action: WKS 7/12/22File Name:
Title: A. Discussion regarding agenda items.
B. Presentation by YMCA and discussion of service organization
requests.
C. Presentation and discussion regarding City Council budget.
D. Discussion regarding Boards and Commissions attendance policy.
E. Discussion regarding revenue recovery program.
F. Discussion regarding citizen survey.
Notes:
Sponsors: Enactment Date:
City Council Budget.pdf, Attendance Policy
Memo.pdf, Citizen Survey Memo.pdf, Revenue
Recovery Memo.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2022-6381
Title
A. Discussion regarding agenda items.
B. Presentation by YMCA and discussion of service organization requests.
C. Presentation and discussion regarding City Council budget.
D. Discussion regarding Boards and Commissions attendance policy.
E. Discussion regarding revenue recovery program.
F. Discussion regarding citizen survey.
Summary
Page 1City of Coppell, Texas Printed on 7/8/2022
6
Council Meeting
July 12, 2022
Agenda
I.Work Session
1.Service Organization Presentation (YMCA)
2.Discussion regarding Service Organizations' Requests
3.Discussion and presentation of City Council's FY 23 Proposed Budget
7
Service Organizations Funding Requests
Allocated Allocated Allocated Requested Approved
Organization 19-20 20-21 21-22 22-23 22-23 Notes
Assistance League of Coppell 0 0 0 2,500 First request FY23
Ballet Ensemble of Texas 7,500 7,500 7,500 0 Last presented 07-2019; chose not to apply for FY23
Children's Advocacy Center/ Denton County 5,922 5,922 3,400 4,675 Last presented 07-2014; FY22 lowered from $6,487
Christian Community Action 15,000 15,000 15,000 15,000 Last presented 07-2017
Coppell Arts Council 25,000 25,000 27,000 27,000 Last presented 07-2021-qualifies for HOT funding
Coppell Chamber of Commerce 35,500 35,500 45,500 45,500 Last presented 06-2020
Coppell Community Chorale 0 0 8,000 9,000
Last presented 07-2021-qualifies for HOT, FY22 funding/granted $4,000 +
$4,000 reimbursed upon receipts of items for production/streaming
Coppell Community Orchestra 0 0 14,800 18,000 Last presented 07-2021-qualifies for HOT funding
Coppell Historical Society 10,000 10,000 10,000 107,197 Last presented 07-2014; qualifies for HOT funding
Metrocrest Services 90,000 90,000 90,000 135,000 Last presented 07-2015
The Family Place 5,000 5,000 0 0 Last presented 07-2017; chose not to apply for FY23
Woven Community Clinic (FKA Metrocrest
Community Clinic)6,500 6,500 6,500 10,000 Last presented 07-2019
YMCA 15,000 15,000 30,000 30,000
Last presented 07-2021- FY22 funding/granted $20,000 + $10,000 as a one-
time payment
Total 215,422 215,422 257,700 403,872 0
Presentation Guidelines (per 8/30/16 memo)
Previously approved groups requesting over $10,000
Previously approved groups requesting an increase
New applicants will be reviewed during a work session and potentially invited to present at workshop
8
Mayor & Council
10101100
Object Account Description Actual
2020-21
Adopted
2021-22
FY 22 Budget
Amended
FY 23 Budget
Proposed
6200 OFFICE SUPPLIES $21.36 $500.00 $500.00 $500.00
6201 COMPUTER SUPPLIES $0.00 $100.00 $100.00 $100.00
6208 OTHER SUPPLIES $39.97 $0.00 $0.00 $0.00
6215 FOOD/REFRESHMENTS $6,383.27 $10,000.00 $10,000.00 $11,500.00
6230 UNIFORMS/CLOTHING $1,463.86 $300.00 $300.00 $950.00
6413 TELEPHONE $8,373.04 $8,000.00 $8,000.00 $12,000.00
6425 TRAINING EXPENSE $6,766.72 $22,000.00 $22,000.00 $22,000.00
6427 LEGISLATIVE TRAVEL $1,044.42 $5,000.00 $5,000.00 $25,000.00
6435 DUES & MEMBERSHIPS $71,674.00 $98,883.00 $98,883.00 $99,000.00
6436 PUBLICATIONS/SUBSCRIPTIONS $64.33 $375.00 $375.00 $375.00
6445 BUILDING RENTAL $1,730.00 $0.00 $0.00 $12,120.00
6451 PRINTING SERVICES $647.78 $1,000.00 $1,000.00 $1,500.00
6452 ADVERTISING $0.00 $1,200.00 $1,200.00 $1,800.00
6470 CONTINGENCY FUNDS $1,151.20 $50,000.00 $50,000.00 $50,000.00
6471 SPECIAL PROJECTS $181,604.77 $190,715.00 $190,715.00 $180,715.00
6530 OTHER SERVICES $172,458.62 $174,000.00 $174,000.00 $132,000.00
Operating Expenditures $453,423.34 $562,073.00 $562,073.00 $549,560.00
6941 FURNITURE $0.00 $26,000.00 $26,000.00 $0.00
Capital Outlay $0.00 $26,000.00 $26,000.00 $0.00
EXPENDITURE TOTAL $453,423.34 $588,073.00 $588,073.00 $549,560.00
9
Mayor & Council
10101100
Object Description Amount Total
6200 OFFICE SUPPLIES
ROUTINE OFFICE SUPPLIES $500.00
$500.00
6201 COMPUTER SUPPLIES
Applications for Phones/Tablets $100.00
$100.00
6215 REFRESHEMENTS
Meals/Refreshments $11,500.00
$11,500.00
6230 UNIFORMS/CLOTHING
Uniforms/Clothing for Council following Election 2023 $950.00
$950.00
6413 TELEPHONE
Cellular Service for Phones & Laptops $8,000.00
Cell Phone Replacements $4,000.00
$12,000.00
6425 TRAINING EXPENSE
Mayor & Council Training $22,000.00
$22,000.00
6427 LEGISLATIVE TRAVEL
Legislative Regular and Special Sessions 2023 $25,000.00
$25,000.00
6435 DUES & MEMBERSHIPS
Castle $4,000.00
Coppell Chamber of Commerce $45,500.00
Dallas Regional Mobility Coalition $3,100.00
Homeland Security/NCTCOG $5,260.00
Metroplex Mayor's Association $660.00
National Civic League $300.00
National League of Cities $3,300.00
NCTCOG $4,030.00
North Dallas Chamber of Commerce $4,000.00
North Texas Commission $3,850.00
Tex-21 $5,000.00
Texas Municipal League $5,000.00
North Texas Innovation Alliance $15,000.00
$99,000.00
6436 PUBLICATIONS/SUBSCRIPTIONS
Various Publications $375.00
$375.00
6445 BUILDING RENTAL
Coppell Community Theatre Unit J470 $4,668.00
Coppell Community Theatre Unit J464 $4,668.00
Coppell Community Theatre Unit I440 $2,784.00
$12,120.00
10
6451 PRINTING SERVICES
Special Projects $1,500.00
$1,500.00
6452 ADVERTISING
CHS Advertising $1,800.00
$1,800.00
6470 CONTINGENCY FUNDS
Contingency Funds $50,000.00
$50,000.00
6471 SPECIAL PROJECTS
Assistance League of Coppell $0.00
Ballet Ensemble of Texas - HOT Funded $0.00
Children's Advocacy Center of Denton $3,400.00
Christian Community Action $15,000.00
Coppell Chamber of Commerce $0.00
Christmas Parade $1,500.00
Community Theatre Storage $7,900.00
Coppell Arts Council - HOT Funded $0.00
Mayor and Council Retreat $9,700.00
Metrocrest Mayor's Breakfast $500.00
Metrocrest Services $90,000.00
New Teacher's Breakfast $600.00
Project Graduation $1,500.00
Red Ribbon Kickoff $515.00
SPAN $16,000.00
Teen Leadership $2,100.00
Thanksgiving Luncheon $5,500.00
Woven Community Health Clinic $6,500.00
YMCA Coppell $20,000.00
Coppell Community Orchestra - HOT Funded $0.00
Coppell Community Chorale - HOT Funded $0.00
Coppell Historical Society - HOT Funded $0.00
$180,715.00
6530 OTHER SERVICES
Dan Shelly $48,000.00
HMWK $60,000.00
Margulies $24,000.00
$132,000.00
11
1
MEMORANDUM
To: City Council
From: Ashley Owens, City Secretary
Date: July 12, 2022
Reference: Discussion regarding Boards and Commissions attendance policy.
Introduction:
This item is in response to the Work Session discussion held on May 24, 2022, regarding an update
to the attendance policy for boards and commissions.
An ordinance has been drafted to present to City Council for their feedback and direction.
12
MEMORANDUM
To: Mayor and City Council
From: Vicki Chiavetta, Deputy City Manager
Date: July 12, 2022
Re: Citizen Satisfaction Survey
2040: Sustainable City Government: City Services will be provided in a manner that ensures
high levels of customer satisfaction
Introduction: The City of Coppell has conducted citizen surveys to obtain input regarding satisfaction
levels with city services, facilities, and programs since 1994, with the most recent Citizen Survey
occurring in 2019. The survey is generally conducted every two years, and was budgeted for in 2021,
but was delayed. This spring, a Request for Proposal to conduct the survey was issued, and six proposals
were received. An evaluation team reviewed and rated the proposals and selected Onpointe Insights to
conduct the 2022 survey.
Analysis: Key features of the 2022 survey include:
• The survey is designed to take less time than the previous survey (32 minutes on
average vs. 8-11 minutes)
• Importance satisfaction analysis targets services of most importance to residents and
identifies those services where citizens are least satisfied, to inform strategic planning
and budget decisions.
• Along with multiple delivery methods, the survey is easily accessible by mobile phone
using a QR code and allows speaking the answers to open-ended questions
• A unique dashboard can be made accessible to the public and allows for filtering all
data in a variety of ways
• The survey will be pre-tested by city staff
The survey is scheduled to run from August 15th through September 9th. Staff anticipates that the
results will be presented to Council for discussion by September 13th.
Legal Review: N/A
Fiscal Impact: As budgeted in the FY 2022 budget.
Recommendation: Informational briefing.
13
1
MEMORANDUM
To: Mayor and City Council
Through: Mike Land, City Manager
From: Traci E. Leach, Deputy City Manager
Date: July 12, 2022
Reference: Revenue Recovery Grant Program- Eligible Business Categories
Introduction:
This item allows the City Council to provide clarification or additional direction regarding the eligible
business categories for the Revenue Recovery Grant Program, funded via American Rescue Plan Act
allocation.
Analysis:
City Council allocated $300,000 from ARPA funds for the Revenue Recovery Grant Program for the
businesses that have been negatively impacted by the Belt Line Road construction. This grant is
designed for businesses along Belt Line Road and Denton Tap Road that rely on drop-in traffic,
specifically retail, restaurant, and personal service businesses. A list of eligible businesses will be
created, and not all businesses along Belt line and Denton Tap will be eligible because they do not
meet the intent of drop-in business. Eligible businesses will receive a letter from the city notifying
them of the grant in early August.
As specified by City Council, priority will be given to the businesses that fall within the construction
zone. The grant will open to those businesses in late August. The grant will open to all other eligible
businesses in early September. Any application received after the September application date will be
considered on a first-come, first-served basis. Once the eligible businesses are identified, staff will
finalize specific dates for each application window and ensure that the dates are clearly
communicated.
The maximum grant award for the Revenue Recovery Grant will be $5,000.
14
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6374
File ID: Type: Status: 2022-6374 Agenda Item Proclamations
1Version: Reference: In Control: Parks and
Recreation
06/30/2022File Created:
Final Action: P&R Month ProclamationFile Name:
Title: Consider approval of a Proclamation declaring the month of July as “Park and
Recreation Month”; and authorizing the Mayor to sign.
Notes:
Sponsors: Enactment Date:
Proclamation.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2022-6374
Title
Consider approval of a Proclamation declaring the month of July as “Park and Recreation
Month”; and authorizing the Mayor to sign.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
[Enter Staff Recommendation Here]
Strategic Pillar Icon:
Perpetuate a Learning Environment
Page 1City of Coppell, Texas Printed on 7/8/2022
15
Master Continued (2022-6374)
Foster an Inclusive Community Fabric
Enhance the Unique 'Community Oasis' Experience
Future Oriented Approach to Residential Development
Create Business and Innovation Nodes
Implement Innovative Transportation Networks
Apply 'Smart City' Approach to Resource Management
Sustainable Government
Page 2City of Coppell, Texas Printed on 7/8/2022
16
PROCLAMATION
WHEREAS, parks and recreation programs are an integral part of communities throughout this country,
including Coppell; and
WHEREAS, our parks and recreation are vitally important to establishing and maintaining the quality
of life in our communities, ensuring the health of all citizens, and contributing to the economic and
environmental well-being of a community and region; and
WHEREAS, parks and recreation programs increase a community’s economic prosperity through
increased property values, expansion of the local tax base, the attraction and retention of businesses, and crime
reduction; and
WHEREAS, parks and recreation areas are fundamental to the environmental well-being of our
community; and
WHEREAS, our parks and natural recreation areas ensure the ecological beauty of our community and
provide a place for children and adults to connect with nature and recreate outdoors; and
WHEREAS, the U.S. House of Representatives has designated July as Park and Recreation Month; and
NOW THEREFORE, I, Wes Mays, Mayor of the City of Coppell, do hereby proclaim the month of July
as
"PARK AND RECREATION MONTH”
in the City of Coppell, and I encourage all citizens to celebrate by getting active outdoors, connecting with
nature, visiting one of Coppell’s many Parks and Recreation facilities, and creating memories with family and
friends.
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this 12th
day of July 2022.
________________________________
Wes Mays, Mayor
ATTEST:
_______________________________
Ashley Owens, City Secretary
17
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6382
File ID: Type: Status: 2022-6382 Agenda Item Consent Agenda
1Version: Reference: In Control: City Council
07/05/2022File Created:
Final Action: June MinutesFile Name:
Title: Consider approval of Minutes: June 14, 2022, June 16, 2022, June 21, 2022,
and June 23, 2022.
Notes:
Sponsors: Enactment Date:
CM 2022-06-14.pdf, CM 2022-06-16.pdf, CM
2022-06-21.pdf, CM 2022-06-23.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2022-6382
Title
Consider approval of Minutes: June 14, 2022, June 16, 2022, June 21, 2022, and June 23,
2022.
Summary
Page 1City of Coppell, Texas Printed on 7/8/2022
18
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
City Council
5:30 PM Council ChambersTuesday, June 14, 2022
WES MAYS BIJU MATHEW
Mayor Mayor Pro Tem
CLIFF LONG KEVIN NEVELS
Place 1 Place 4
BRIANNA HINOJOSA-SMITH JOHN JUN
Place 2 Place 5
DON CARROLL MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Wes Mays;Cliff Long;Don Carroll;Kevin Nevels;John Jun;Biju Mathew and
Mark Hill
Present 7 -
Brianna Hinojosa-SmithAbsent1 -
Also present were Deputy City Managers Vicki Chiavetta and Traci Leach, City Attorney
Robert Hager, and City Secretary Ashley Owens.
The City Council of the City of Coppell met in Regular Session on Tuesday, June 14,
2022 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order1.
Mayor Wes Mays called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:34 p.m.
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
Discuss the purchase, exchange, lease, or sale of real property south of
Sandy Lake Road, west of MacArthur Boulevard, east of Freeport
Parkway within the city limits.
Page 1City of Coppell, Texas
19
June 14, 2022City Council Minutes
Discussed under Executive Session
Work Session (Open to the Public) 1st Floor Conference Room3.
Mayor Wes Mays adjourned the Executive Session at 5:50 p.m. and reconvened
into the Work Session at 5:51 p.m.
A. Discussion regarding agenda items.
B. Discussion regarding a request from Coppell Historical Society to
donate a home to be placed in Heritage Park.
C. Update on ARP Funding and Business Support Programs.
D. Briefing on proposed amendments to the Monument, Pylon and Off
Premise Sign section of the Zoning Ordinance.
E. Discussion regarding Boards and Commissions attendance.
F. Update regarding annual Boards and Commissions appointments.
City Attorney Bob Hager explained due to the conflict of interest of
Councilmember Cliff Long with Work Session Item B, he will remove himself
from the discussion table and not participate in the discussion.
City Attorney Bob Hager explained due to the conflict of interest of
Councilmember Cliff Long and Councilmember Kevin Nevels with Work
Session Item C, they will remove themselves from the discussion table and not
participate in the discussion or vote for the small business grant programs. To
maintain quorum both Councilmembers will remain in a section of the room.
All items were presented during Work Session.
Regular Session
Mayor Wes Mays recessed the Work Session at 7:31 p.m. and convened into
the Regular Session at 7:39 p.m.
Invocation 7:30 p.m.4.
Mayor Wes Mays gave the invocation.
Pledge of Allegiance5.
Mayor Wes Mays and the City Council led those present in the Pledge of
Allegiance.
Citizens’ Appearance6.
No one signed up to speak.
Proclamations
7.Consider approval of a Proclamation designating the month of June as
“Pride Month;” and authorizing the Mayor to sign.
Mayor Wes Mays read the proclamation into the record and presented the
Page 2City of Coppell, Texas
20
June 14, 2022City Council Minutes
same to Allies in Community members, Leslie McMurray, Seth Phillips, and
Sue Miller. A motion was made by Councilmember Mark HIll, seconded by
Councilmember Kevin Nevels, that this Agenda Item be approved.
The motion passed by an unanimous vote with Councilmember John Jun
abstaining.
Section 3.11(B) of the Coppell Home Rule Charter states, "Should any member
of the City Council choose to abstain from voting on any question before the
City Council, where no declared conflict of interest exists, the abstention shall
be recorded as an affirmative vote in favor of the motion pending before the
City Council in the official minutes of the City of Coppell."
8.Consider approval of a Proclamation designating June 21, 2022, as
“Yoga Day;” and authorizing the Mayor to sign.
Mayor Wes Mays read the proclamation into the record and presented the
same to Professor Pankaj Jain and guests. A motion was made by Mayor Pro
Tem Biju Mathew, seconded by Councilmember Mark Hill, that this Agenda
Item be approved. The motion passed by an unanimous vote.
Consent Agenda9.
A.Consider approval of Minutes: May 24, 2022.
A motion was made by Councilmember John Jun, seconded by
Councilmember Kevin Nevels, that Consent Agenda Items A-F be approved,
with the amendment to Consent Agenda Item E to reflect a new due date of
August 1, 2022. The motion passed by an unanimous vote.
B.Consider accepting the resignation of Allison Hewett from Smart City
Board, appointing Megan Forbes to regular member for the remainder of
the unexpired term, and appointing Anamika Gupta as an alternate
member for the remainder of the unexpired term.
A motion was made by Councilmember John Jun, seconded by
Councilmember Kevin Nevels, that Consent Agenda Items A-F be approved,
with the amendment to Consent Agenda Item E to reflect a new due date of
August 1, 2022. The motion passed by an unanimous vote.
C.Consider approval of an Ordinance for PD-144R-TH-2, a zoning change
request from PD-144-TH-2 (Planned Development-144-Townhouse Two)
to PD-144R-TH-2 (Planned Development-144-Revised -Townhouse 2) to
revise the Planned Development to modify carport requirements for the
subdivision on approximately 40 acres of land located at the southwest
corner of Parkway Boulevard and Moore Road, and authorizing the
Mayor to sign.
A motion was made by Councilmember John Jun, seconded by
Councilmember Kevin Nevels, that Consent Agenda Items A-F be approved,
with the amendment to Consent Agenda Item E to reflect a new due date of
August 1, 2022. The motion passed by an unanimous vote.
Page 3City of Coppell, Texas
21
June 14, 2022City Council Minutes
Enactment No: OR 91500-A-780
D.Consider approval of an Ordinance for PD-161R3-SF-12, Stratford
Manor Hog Fence, a zoning change request from PD-161R1-SF-12 to
PD-161R3-SF-12, (Planned Development-161-Revision 3 - Single
Family-12), to allow for a hog wire fence on the HOA Lot 14X, Block A,
on 2.3 acres of land located the end of the cul-de-sac on Stratford Lane,
and authorizing the Mayor to sign.
A motion was made by Councilmember John Jun, seconded by
Councilmember Kevin Nevels, that Consent Agenda Items A-F be approved,
with the amendment to Consent Agenda Item E to reflect a new due date of
August 1, 2022. The motion passed by an unanimous vote.
Enactment No: OR 91500-A-781
E.Consider approval of a Resolution that suspends the June 17, 2022,
effective date of Oncor Electric Delivery Company's requested rate
increase of $251 million, for the maximum period allowed by law to
permit adequate time for the Steering Committee of Cities Served by
ONCOR's Counsel to review the proposed changes and to establish
reasonable rates; and authorizing the Mayor to sign.
A motion was made by Councilmember John Jun, seconded by
Councilmember Kevin Nevels, that Consent Agenda Items A-F be approved,
with the amendment to Consent Agenda Item E to reflect a new due date of
August 1, 2022. The motion passed by an unanimous vote.
Enactment No: RE 2022-0614.1
F.Consider approval of a professional service contract for audit services of
the Fiscal Year 2022, Fiscal Year 2023, and Fiscal Year 2024 and
authorizing the City Manager to sign.
A motion was made by Councilmember John Jun, seconded by
Councilmember Kevin Nevels, that Consent Agenda Items A-F be approved,
with the amendment to Consent Agenda Item E to reflect a new due date of
August 1, 2022. The motion passed by an unanimous vote.
End of Consent Agenda
10.Consider declaring a position of the Library Board vacant, currently held
by Sekhar Katkam, regular member.
City Council decided to pull this item and move it to the July 12, 2022, meeting.
City Manager Reports - Project Updates and Future Agendas11.
City Manager Mike Land gave the following report:
Concrete paving panel replacement work has started on Falcon. Once
complete they will move to Mockingbird and then Dividend.
Page 4City of Coppell, Texas
22
June 14, 2022City Council Minutes
Roof replacement on the Justice Center has started and should take about a
month to complete.
Concrete paving continues on Belt Line.
Mayor and Council Reports12.
Report by Mayor and City Council on recent and upcoming events.
The budget process starts with the Coppell community! City staff uses input
from residents and businesses to inform proposed projects and programs. As
part of the annual budget process, City Council holds numerous public
workshops, and residents are encouraged to get involved, attend, and provide
feedback!
Coppell's own Marble Slab Creamery is helping the City make the budget
process extra sweet this year! Community members who attend the workshops
to get the budget scoop will also receive a free scoop of ice cream (while
supplies last). The budget workshops will be held at the Cozby Library and
Community Commons, 177 N Heartz Road, on the following dates:
• June 16, 2022, 6 p.m.: Council will discuss Special Revenue Funds and
funding for Local Service Organizations.
• June 21, 2022, 6 p.m.: Council will discuss the Debt Service Fund and General
Fund.
• June 23, 2022, 6 p.m.: Council will discuss the Water and Sewer Enterprise
Fund.
• July 28, 2022, 6 p.m.: Council will conduct a final budget review and discuss
the proposed tax rate.
Stay informed and learn all about the City of Coppell budget at
coppelltx.gov/budget. Have a budget-related question or comment? Email City
staff at budgetinput@coppelltx.gov.
City offices will be closed on Monday, June 20th in observance of Juneteenth.
Normal business hours will resume Tuesday, June 21.
Celebrate Coppell: Party in the Park
Saturday, July 2 | 6 - 10 pm
Andrew Brown Park East | 260 Parkway Blvd.
Kick off the Independence Day holiday weekend with a Party in the Park!
Enjoy a variety of entertainment including live music from Emerald City Band
and Prophets and Outlaws, lawn games, face painting, and more! Food trucks
will be on site to purchase delicious eats and drinks. Bring-your-own picnics
and food deliveries are also welcome. There will be a designated parking area
for food deliveries. The fireworks spectacular, choreographed to patriotic
music, begins at 9:45 pm
Party in the Park is a pedestrian-friendly event and walking is encouraged.
Event attendees may access the event site via trail, from both Andrew Brown
Central and West, as well as Coppell High School to the west, and from the
north across the Denton Creek Bridge. Passenger drop off will be located at
Page 5City of Coppell, Texas
23
June 14, 2022City Council Minutes
The CORE, and accessible parking will be available at the Andrew Brown East
parking lot.
Celebrate Coppell: Parade Down Parkway
Monday, July 4 | 9 am
Celebrate Independence Day with the Parade Down Parkway! The parade will
begin at Samuel Blvd. and Sandy Lake Rd., travel north on Samuel to Parkway
Blvd., then head west to Town Center. Intersections along the parade route
will be closed prior to the approaching parade and remain closed until all
entries have passed. Spectators are encouraged to line the parade route early
for the best locations to view all the red, white, and blue!
Want to be a part of the parade? Submit an application by 5 pm on Friday,
June 24 to participate! Visit celebratecoppell.com for more information.
City offices will be closed on Monday, July 4th in observance of Independence
Day. Normal business hours will resume Tuesday, July 5.
A reminder that City Council has one meeting in June, there will not be second
meeting on the 4th Tuesday (June 28th).
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
13.
Nothing to report.
Necessary Action from Executive Session14.
There was no action resulting from Executive Session.
City Council recessed the Regular Session at 7:58 p.m. and reconvened into
Work Session at 8:01 p.m.
Adjournment15.
There being no further business before the City Council, the meeting was
adjourned at 9:07 p.m.
__________________________
Wes Mays, Mayor
ATTEST:
__________________________
Ashley Owens, City Secretary
Page 6City of Coppell, Texas
24
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
City Council
6:00 PM Cozby Library & Community CommonsThursday, June 16, 2022
Budget Workshop
Cozby Library& Community Commons | 177 N Heartz Rd, Coppell, TX 75019
WES MAYS BIJU MATHEW
Mayor Mayor Pro Tem
CLIFF LONG KEVIN NEVELS
Place 1 Place 4
BRIANNA HINOJOSA-SMITH JOHN JUN
Place 2 Place 5
DON CARROLL MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Also present were Deputy City Managers Vicki Chiavetta and Traci Leach, Deputy City
Secretary Sara Egan, Director of Finance Kim Tiehen, Budget Officer Tamara Smith.
The City Council of the City of Coppell met in Work Session on Thursday, June 16,
2022 at 6:00 p.m. in the Cozby Library & Community Commons located at 177 Heartz Rd,
Coppell, Texas 75019.
Wes Mays;Cliff Long;Don Carroll;Kevin Nevels;John Jun;Biju Mathew and
Mark Hill
Present 7 -
Brianna Hinojosa-SmithAbsent1 -
Virtual 0
Work Session (Open to the Public) Meeting Rooms A & B
Call to OrderI.
Mayor Wes Mays called the meeting to order, determined that a quorum was
present and convened into the Work Session at 6:05 p.m.
Citizens’ AppearanceII.
Page 1City of Coppell, Texas
25
June 16, 2022City Council Minutes
No one signed up to speak.
III.Presentation and discussion regarding Service Organizations’ request:
A. Assistance League of Coppell
B. Children’s Advocacy Center/Denton County
C. Coppell Community Chorale
D. Coppell Community Orchestra
E. Woven Community Clinic
F. Metrocrest Services
G. Coppell Historical Society
All items except E. Woven Community Clinic were presented by
representatives from each organization.
Councilmember Don Carroll arrived at 7:00 p.m.
Councilmember Cliff Long recused himself from the meeting at 7:13 p.m. due
to a conflict of interest during the presentation and discussion of item G.
Coppell Historical Society. Councilmember Cliff Long returned to the meeting
at 7:34 p.m.
City Council recessed for a break of the Work Session at 7:35 p.m. and
reconvened into Work Session at 7:46 p.m.
City Council would like to hear from the YMCA regarding their request in a
future Work Session.
IV.Presentation and discussion regarding Special Revenue Funds.
Presentation: Tamara Smith, Budget Officer, provided a presentation and
answered questions regarding Hotel Occupancy Tax, Municipal Drainage
Utility District, Infrastructure Maintenance Fund, Rolling Oaks Memorial
Cemetery, Recreation Development Corporation and other revenue funds. Kim
Tiehen, Director of Finance, provided clarification and answered questions
from City Council.
Citizens’ AppearanceV.
No one signed up to speak.
AdjournmentVI.
There being no further business before the City Council, the meeting was
adjourned at 8:19 p.m.
Page 2City of Coppell, Texas
26
June 16, 2022City Council Minutes
__________________________
Wes Mays, Mayor
ATTEST:
__________________________
Sara Egan, Deputy City Secretary
Page 3City of Coppell, Texas
27
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
City Council
6:00 PM Cozby Library & Community CommonsTuesday, June 21, 2022
Budget Workshop
Cozby Library & Community Commons | 177 N Heartz Rd, Coppell, TX 75019
WES MAYS BIJU MATHEW
Mayor Mayor Pro Tem
CLIFF LONG KEVIN NEVELS
Place 1 Place 4
BRIANNA HINOJOSA-SMITH JOHN JUN
Place 2 Place 5
DON CARROLL MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Wes Mays;Cliff Long;Brianna Hinojosa-Smith;Don Carroll;Kevin Nevels and
Biju Mathew
Present 6 -
John Jun and Mark HillVirtual2 -
Also present were Deputy City Managers Vicki Chiavetta and Traci Leach, City
Secretary Ashley Owens, Director of Finance Kim Tiehen, Budget Officer Tamara
Smith.
The City Council of the City of Coppell met in Work Session on Tuesday, June 21, 2022
at 6:00 p.m. in the Cozby Library & Community Commons located at 177 Heartz Rd,
Coppell, Texas 75019.
Work Session (Open to the Public) Meeting Rooms A & B
Call to OrderI.
Mayor Wes Mays called the meeting to order, determined that a quorum was
present and convened into the Work Session at 6:09 p.m.
Citizens’ AppearanceII.
Mayor Wes Mays asked for those who signed up to speak:
Page 1City of Coppell, Texas
28
June 21, 2022City Council Minutes
1) Billy Dillon, 951 Sugarberry, spoke in regards to the need for an indoor
pickleball facility at the Senior Center.
III.Introduction of the General Fund and Debt Service Fund.
Deputy City Manager Traci Leach gave an introduction to Mayor and City
Council over the General Fund and the Debt Service Fund.
IV.Presentation and discussion regarding assessed valuation and tax rate.
Director of Finance Kim Tiehen reviewed the property tax process with Mayor
and City Council.
V.Presentation and discussion regarding the General Fund:
A. Revenue Summary
B. Expenditure Summary
C. Capital Outlay
Ms. Tiehen reviewed General Fund revenues with Mayor and City Council.
Budget Officer Tamara Smith reviewed the General Fund expenditures.
Ms. Tiehen and Ms. Smith answered questions from City Council.
VI.Presentation and discussion regarding Mayor and City Council Budget.
Mayor Wes Mays stated that this item will be covered during Work Session at
the July 12th City Council meeting.
VII.Presentation and discussion regarding the Debt Service Fund:
A. Revenue Summary
B. Expenditure Summary
Ms. Tiehen reviewed the Debt Services Fund revenue and expenditure
summary.
City Manager Mike Land reminded City Council of the flexibility to move debt
over to the General Fund if they decide to do so.
VIII.Discussion regarding Debt Service Fund and General Fund.
Mayor and City Council discussed the possibility of placing a veterans
memorial in Andy Brown East Park.
Mr. Land informed City Council that staff is keeping the same level of service
as today. Water and Sewer Fund will be discussed on Thursday night, June
23rd, winter averaging will be discussed.
At the July 26th City Council meeting, Council will have the opportunity to
discuss more budget related items if needed.
At the July 28th Budget Workshop, staff will present the budget with updated
numbers from the appraisal districts.
Page 2City of Coppell, Texas
29
June 21, 2022City Council Minutes
Staff answered questions from Mayor and City Council regarding the recent
employee compensation survey.
Citizens’ AppearanceIX.
No one signed up to speak.
AdjournmentX.
There being no further business before the City Council, the meeting was
adjourned at 7:49 p.m.
__________________________
Wes Mays, Mayor
ATTEST:
__________________________
Ashley Owens, City Secretary
Page 3City of Coppell, Texas
30
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
City Council
6:00 PM Cozby Library & Community CommonsThursday, June 23, 2022
Budget Workshop
Cozby Library & Community Commons | 177 N Heartz Rd, Coppell, TX 75019
WES MAYS BIJU MATHEW
Mayor Mayor Pro Tem
CLIFF LONG KEVIN NEVELS
Place 1 Place 4
BRIANNA HINOJOSA-SMITH JOHN JUN
Place 2 Place 5
DON CARROLL MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Wes Mays;Cliff Long;Brianna Hinojosa-Smith;Don Carroll;Kevin Nevels and
Biju Mathew
Present 6 -
John Jun and Mark HillVirtual2 -
Also present were Deputy City Manager Vicki Chiavetta, Deputy City Secretary Sara
Egan, Director of Finance Kim Tiehen, Budget Officer Tamara Smith.
The City Council of the City of Coppell met in Work Session on Thursday, June 23,
2022 at 6:00 p.m. in the Cozby Library & Community Commons located at 177 Heartz Rd,
Coppell, Texas 75019.
Work Session (Open to the Public) Meeting Rooms A & B
Call to OrderI.
Mayor Wes Mays called the meeting to order, determined that a quorum was
present and convened into the Work Session at 6:26 p.m.
Citizens’ AppearanceII.
No one signed up to speak.
Page 1City of Coppell, Texas
31
June 23, 2022City Council Minutes
III.Presentation and discussion regarding Water and Sewer Budget:
A. Revenue Summary
B. Expense Summary
Presentation: Kim Tiehen, Director of Finance, provided a presentation and
answered questions.
IV.Presentation and review of initial proposed budget.
Presentation: Tamara Smith, Budget Officer, provided a presentation and
answered questions.
V.Discussion regarding Water and Sewer Budget and initial proposed
budget.
Staff answered questions from Mayor and City Council regarding the water and
sewer budget and initial proposed budget.
Citizens’ AppearanceVI.
Mayor Wes asked for those who signed up to speak:
1) David Schauf, 215 Westwind Dr., spoke in regards to utility billing rates.
AdjournmentVII.
There being no further business before the City Council, the meeting was
adjourned at 6:59 p.m.
__________________________
Wes Mays, Mayor
ATTEST:
__________________________
Sara Egan, Deputy City Secretary
Page 2City of Coppell, Texas
32
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6377
File ID: Type: Status: 2022-6377 Agenda Item Consent Agenda
1Version: Reference: In Control: Finance
07/02/2022File Created:
Final Action: Budget Amendment #1File Name:
Title: Consider approval of an Ordinance of the City of Coppell, Texas amending
Ordinance No. 2021-1563, the budget for Fiscal Year October 1, 2021
through September 30, 2022; and authorizing the Mayor to sign.
Notes:
Sponsors: Enactment Date:
Budget Amendment Memo.pdf, Budget Amendment
Ordinance.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2022-6377
Title
Consider approval of an Ordinance of the City of Coppell, Texas amending Ordinance No.
2021-1563, the budget for Fiscal Year October 1, 2021 through September 30, 2022; and
authorizing the Mayor to sign.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
Staff recommends approval.
Strategic Pillar Icon:
Page 1City of Coppell, Texas Printed on 7/8/2022
33
Master Continued (2022-6377)
Sustainable Government
Page 2City of Coppell, Texas Printed on 7/8/2022
34
1
MEMORANDUM
To: Mayor and City Council
From: Kim Tiehen, Director of Finance
Date: July 12, 2022
Reference: Budget Amendment for Fiscal Year 2021-22
2040: Foundation: Sustainable Government
Introduction:
This budget amendment is being brought forward to reflect encumbrance carryovers from the prior
fiscal year and some items that have been approved by the Council during the first part of the
current fiscal year.
Analysis:
General Fund
General Fund Revenues are being increased $7,263,984. The primary reason for the increase
is sales tax received is greater than originally budgeted. In addition, Tennis Center and other
Park and Recreation revenue are being increased. E911, Public Education, and PEG revenues
are being moved from the General Fund to Special Revenue Funds as presented during the
budget workshops in June.
General Fund expenditures are being increased $5,856,169. $2,340,232 is associated with
encumbrance carryovers. Encumbrance carryovers are those items that were budgeted and
purchased in the previous fiscal year but were not received by year end. The amounts are then
carried forward into the next fiscal year. In addition, transfers out were increased by $3,163,478
which is related to moving E911, Public Education, and PEG fund balance restricted in the
General Fund to Special Revenue Funds and a transfer from General Fund to a CIP fund for
Royal Lane that will be reimbursed when bonds are issued for this project. Legal fees are also
being increased $300,000 for the litigation related to Rule 3.334 as approved on April 12, 2022.
35
2
FEMA Fund
Revenue and expenditures are being amended to reflect the amount provided to Metrocrest utilizing
CARES Act resources. Expenditures are also being increased for cost associated with the February
2022 winter storm.
Grant Fund (SAFER)
Revenues are being amended for anticipated collections.
Grant Fund #2
Expenditures are being amended for costs associated with the Coppell Fire Department’s Texas
Intrastate Fire Mutual Aid System (TIFMAS) Deployment. Request for reimbursement has been
submitted to the Texas A&M Forest Service. Revenues will be amended upon receipt of the
reimbursement.
ARPA Grant Fund
Expenditures are being amended for business rent assistance grants paid as of July 1 (authorized by
Council April 26, 2022), Magnolia Park design (approved by Council on February 22, 2022), and
remodel of the Court office for COVID safety (authorized by Council on December 14, 2021.)
Hotel Occupancy Tax Fund
Revenues are being amended for anticipated collections. Expenditures are being amended for the
Chamber Advertising Program approved by Council on January 11, 2022.
Municipal Drainage District Fund
Expenditures are being amended for encumbrance carryovers.
Rolling Oaks Memorial Cemetery
Revenues are being increased based on additional burial sales. Expenditures are being amended
for encumbrance carryovers and increase in memorial and graveside services expenditures
which is directly related to the increase in burial sales.
Donations Special Revenue Fund
Expenditures are being amended for encumbrance carryovers and the purchase of library media
in accordance with the restricted use of Library donations.
Public Education Special Revenue Fund
This fund was established to track revenue from the Public Education fee and allowable
expenditures. Revenues are being amended to reflect the movement from the General Fund to
this fund.
CRDC - Special Revenue
CRDC revenues are being increased $3,308,599 which is the result of higher-than-expected sales
tax and sales tax recovered by the City’s consultant. Expenditures are being amended for
encumbrance carryovers, the position authorized by Council at the December 14, 2021 Council
meeting, the consultant fees associated with the sales tax recovery, Engineering and design
Services for Duck Pond Park approved by Council on February 8, 2022, and an increase in the
transfer from CRDC to the General Fund which is based on the increase in sales tax revenue.
36
3
Tree Preservation Fund
Revenues are being amended for anticipated collections. Expenditures are being amended for
landscape replacement approved by Council on September 14, 2021.
Police Special Revenue Fund
Revenues are being amended for anticipated collections. Expenditures are being amended for
encumbrance carryovers.
Crime Prevention Fund
Crime Control revenues are being increased $1,805,811 which is the result of higher-than-
expected sales tax and sales tax recovered by the City’s consultant. Expenditures are being
amended for encumbrance carryovers and the consultant fees associated with the sales tax
recovery.
Red Light Fund
Expenditures are being amended for encumbrance carryovers
PEG Fund
This fund was established to track revenue from PEG franchise fees and allowable expenditures.
Revenues are being amended to reflect the movement from the General Fund to this fund.
E911 Fund
This fund was established to track revenue from E911 franchise fees and allowable
expenditures. Revenues and expenditures are being amended to reflect the movement of both
from the General Fund to this fund.
Sales Tax Holding Fund
This fund was established to set aside sales tax that may be subject to claw back if Rule 3.334
goes into effect with a retro-active date of October 1, 2021. Estimated sales tax revenue to be
received for fiscal year 2022 subject to claw back is $21,115,069.
Infrastructure Maintenance Fund
IMF revenues are being increased $1,800,318 which is the result of higher-than-expected sales
tax and sales tax recovered by the City’s consultant. Expenditures are being increased for the
consultant fees associated with the sales tax recovery, encumbrance carryovers, a change order
for the Plantation/Mossy Oak project that was approved by Council on September 28, 2021, an
increase in the annual sidewalk, street and ally repair contract approved by Council on May 10,
2022, and the increase in the cost of pavement striping approved by Council on May 24, 2022.
Water and Sewer Fund
Expenditures are being increased for encumbrance carryovers, the Enterprise Asset Management
System Contract approved by Council on January 25, 2022, and to purchase advanced water meters
in anticipation of need related to Black Berry Farms development. Meter Revenue will be generated
when the meters are sold.
37
4
W/S Infrastructure Maintenance Fund
Revenues are being amended $217,134 to reflect the annual true-up with Trinity River Authority.
Expenditures are being amended for encumbrance carryovers.
Capital Replacement Fund
Expenditures are being increased for encumbrance carryovers.
Legal Review:
The agenda item was reviewed by legal as part of the agenda packet.
Fiscal Impact:
Recommendation:
The Finance Department recommends approval of this agenda item.
38
1
ORDINANCE NO. _____________________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS APPROVING AN
AMENDMENT TO THE BUDGET FOR THE CITY FOR THE FISCAL
YEAR OCTOBER 1, 2021 THROUGH SEPTEMBER 30, 2022; PROVIDING
THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN
ACCORDANCE WITH SAID BUDGET; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, the Budget Officer of the City of Coppell, Texas, did on the 5th day of August
2021, file with the City Secretary, a proposed general budget for the City covering the fiscal year
aforesaid, and
WHEREAS, the City Council of the City of Coppell approved said budget on the 10th day
of August 2021, and
WHEREAS, the governing body of the City has this date considered an amendment to said
budget;
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That Section No. 2 of Ordinance No. 2021-1563, for the 2021-22 Fiscal Year
Budget, is hereby amended as follows:
General Fund Current Budget Amending Budget Change
Revenues $63,718,847 $70,982,831 $7,263,984
Expenditures
Combined Services $3,364,058 $6,633,413 $3,269,355
Mayor and Council 588,073 711,403 123,330
Legal 536,000 837,575 301,575
CIO 656,184 733,051 76,867
Public Works 1,750,380 1,806,892 56,512
Fleet 1,567,160 1,656,462 89,302
Facilities 3,440,860 3,754,275 313,415
Streets 2,558,732 2,676,086 117,354
Traffic Control 1,525,438 1,780,287 254,849
Fire 14,575,567 14,783,146 207,579
Emergency Management 371,929 449,733 77,804
Life Safety Park 338,754 373,110 34,356
Finance 1,764,650 1,788,735 24,085
Procurement 232,233 232,298 65
Human Resources 1,441,153 1,447,530 6,377
Municipal Court 1,592,447 1,592,672 225
Library 2,148,078 2,192,274 44,196
Police 7,660,600 7,706,991 46,391
Animal Services 585,429 593,487 8,058
Enterprise Solutions 3,284,395 3,621,502 337,107
Parks Administration 1,450,475 1,462,252 11,777
Parks 3,670,500 3,813,681 143,181
39
2
Recreation 2,083,306 2,236,074 152,768
Recreation Programs 259,026 262,437 3,411
Community Programs 317,329 320,622 3,293
Senior Center 590,809 623,886 33,077
Tennis Center 442,772 462,399 19,627
Bio-Diversity 214,311 219,284 4,973
Community Development Admin 1,038,537 1,101,843 63,306
Inspections 554,444 554,873 429
Environmental Health 554,608 561,074 6,466
Planning 177,305 195,364 18,059
Development Services 215,749 222,749 7,000
Total Expenditures $5,856,169
Decrease in Designated Fund Balance 80,000
Net Expenditure Increase 5,776,169
Net Increase in Undesignated Fund Balance $1,487,815
FEMA Fund Current Budget Amending Budget Change
Revenues $0 $14,633 $14,633
Expenditures 0 16,090 16,090
Net Decrease in Projected Fund Balance $ 1,457
Grant Fund (SAFER) Current Budget Amending Budget Change
Revenues $0 $233,424 $233,424
Net Increase in Projected Fund Balance $233,424
Grant Fund #2 Current Budget Amending Budget Change
Expenditures $0 $18,881 $18,881
Net Decrease in Projected Fund Balance $18,881
ARPA Grant Fund Current Budget Amending Budget Change
Expenditures $0 $410,732 $410,732
Net Decrease in Projected Fund Balance $410,732
Hotel Occupancy Tax Fund Current Budget Amending Budget Change
Revenues $247,500 $624,952 $377,452
Expenditures 67,300 232,300 165,000
Net Increase in Projected Fund Balance $212,452
Municipal Drainage Dist Current Budget Amending Budget Change
Expenditures $832,457 $966,202 $133,745
Net Decrease in Projected Fund Balance $133,745
Rolling Oaks Current Budget Amending Budget Change
Revenues $2,148,417 $2,311,171 $162,754
Expenditures 1,791,687 2,124,062 332,375
Net Decrease in Projected Fund Balance $169,621
Donations Current Budget Amending Budget Change
Expenditures 6,000 $9,360 3,360
Net Decrease in Projected Fund Balance $3,360
40
3
Public Education Fund Current Budget Amending Budget Change
Revenues $0 $59,813 $59,813
Net Increase in Projected Fund Balance $59,813
CRDC Special Rev Current Budget Amending Budget Change
Revenues $2,525,630 $5,834,229 $3,308,599
Expenditures 3,309,004 5,583,124 2,274,120
Net Increase in Projected Fund Balance $1,034,479
Tree Preservation Fund Current Budget Amending Budget Change
Revenues $0 $151,263 $151,263
Expenditures 70,000 155,212 85,212
Net Increase in Projected Fund Balance $66,051
Police Special Revenue Fund Current Budget Amending Budget Change
Revenue $11,700 $47,200 $35,500
Expenditures 69,000 73,555 4,555
Net Increase in Projected Fund Balance $30,945
Crime Control Prevention Current Budget Amending Budget Change
Revenue $2,925,875 $4,731,686 $1,805,811
Expenditures 4,134,573 4,175,851 41,278
Net Increase in Projected Fund Balance $1,764,533
Red Light Current Budget Amending Budget Change
Expenditures $-0- $475,823 $475,823
Net Decrease in Projected Fund Balance $475,823
PEG Fund Current Budget Amending Budget Change
Revenues $0 $684,392 $684,392
Net Increase in Projected Fund Balance $684,392
E911 Fund Current Budget Amending Budget Change
Revenues $0 $1,408,424 $1,408,424
Expenditures 0 213,703 213,703
Net Increase in Projected Fund Balance $1,194,721
Sales Tax Holding Fund Current Budget Amending Budget Change
Revenues $0 $21,115,069 $21,115,069
Net Increase in Projected Fund Balance $21,115,069
Infrastructure Maint. Fund Current Budget Amending Budget Change
Revenues $5,648,000 $7,448,318 $1,800,318
Expenditures 5,609,888 13,888,035 8,278,147
Net Decrease in Projected Fund Balance $6,477,829
41
4
Water/Sewer Fund Current Budget Amending Budget Change
Expenses
Utility Operations $3,146,778 $3,633,845 $487,067
Utility Billing 664,216 710,438 46,222
Net Decrease in Projected Retained Earnings $533,289
W/S Infrastructure Current Budget Amending Budget Change
Revenues $2,500 $219,634 $217,134
Expenditures 0 102,992 102,992
Net Increase in Projected Retained Earnings $114,142
Capital Replacement Current Budget Amending Budget Change
Expenditures $1,456,000 $1,466,934 $10,934
Net Decrease in Projected Fund Balance $10,934
SECTION 2. EFFECTIVE DATE.
That this ordinance shall become effective immediately from and after its passage as the law
and charter in such cases provide.
DULY PASSED and adopted by the City Council of the City of Coppell, Texas, on the 12th day of
July 2022.
APPROVED:
______________________________
WES MAYS, MAYOR
ATTEST:
____________________________________________
ASHLEY OWENS, CITY SECRETARY
APPROVED AS TO FORM:
_____________________________________
CITY ATTORNEY
42
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6378
File ID: Type: Status: 2022-6378 Agenda Item Consent Agenda
1Version: Reference: In Control: Finance
07/02/2022File Created:
Final Action: The Colony InterlocalFile Name:
Title: Consider approval of an Interlocal Agreement between the City of Coppell
and The Colony for cooperative purchasing activities; and authorizing the
Mayor to sign.
Notes:
Sponsors: Enactment Date:
Memo.pdf, Interlocal Agreement.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2022-6378
Title
Consider approval of an Interlocal Agreement between the City of Coppell and The Colony for
cooperative purchasing activities; and authorizing the Mayor to sign.
Summary
Fiscal Impact:
The utilization of The Colony’s cooperatively bid contracts in the future will offer cost savings by
reducing Coppell’s staff time in procuring applicable products and services.
Staff Recommendation:
Staff recommends approval.
Strategic Pillar Icon:
Sustainable Government
Page 1City of Coppell, Texas Printed on 7/8/2022
43
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6378
Page 1City of Coppell, Texas Printed on 7/8/2022
44
To: Mayor and City Council
MEMORANDUM
From: Jennifer Cook, Sr. Procurement Specialist
Via: Kim Tiehen, Director of Finance
Date: July 12, 2022
Reference: Approval of an Interlocal Agreement with The Colony for cooperative purchasing
activities
2040: Foundation of Sustainable Government
Introduction:
This item is being presented for approval of an Interlocal Agreement between the City of Coppell and The Colony.
Analysis:
The Colony is seeking to utilize the city’s contracts for goods and services. No previous interlocal agreement exists,
therefore, the appropriate Contract Purchasing Agreement referencing Local Government Code 271.102, establishing
a cooperative purchasing program between the two entities was developed.
Legal Review: The agenda item has been reviewed by legal during the agenda review process.
Fiscal Impact:
The utilization of The Colony’s cooperatively bid contracts in the future will offer cost savings by reducing Coppell’s
staff time in procuring applicable products and services.
Recommendation:
The Finance Department recommends approval.
45
INTERLOCAL AGREEMENT
This agreement made and entered into this___day of July, 2022, by and between the CITY OF
COPPELL (hereinafter called "COPPELL") and the CITY OF THE COLONY (hereinafter called
"THE COLONY") each acting by and through its duly authorized officials:
WHEREAS, COPPELL and THE COLONY are both governmental entities engaged in the
purchase of goods and services, which is a recognized governmental function;
WHEREAS, COPPELL and THE COLONY wish to enter into an Interlocal Agreement pursuant
to Chapter 791 of the Texas Government Code (hereinafter "Interlocal Cooperation Act") to set
forth the terms and conditions upon which COPPELL and THE COLONY may purchase various
goods and services commonly utilized by each entity;
WHEREAS, participation in an interlocal agreement will be highly beneficial to the taxpayers of
COPPELL and THE COLONY through the anticipated savings to be realized and is of mutual
concern to the contracting parties;
WHEREAS, COPPELL and THE COLONY have current funds available to satisfy any fees
owed pursuant to this Agreement.
NOW, THEREFORE, in consideration of the foregoing and the mutual promises, covenants and
obligations as set forth herein; COPPELL and THE COLONY agree as follows:
1. COPPELL and THE COLONY may cooperate in the purchase of various goods and
services commonly utilized by the participants, where available and applicable, and may
participate in purchase goods and services from vendors under each other’s present and
future purchasing arrangements, bids, proposals and contracts;
2. COPPELL and THE COLONY shall each be individually responsible for payments
directly to the vendor and for the vendor's compliance with all conditions of delivery and
quality of purchased items under such contracts. COPPELL and THE COLONY shall
each make their respective payments from current revenues available to the paying
party;
3. The Agreement shall be in full force and in effect until terminated by either party;
4. Notwithstanding anything herein to the contrary, participation in this Agreement may be
terminated by any party upon thirty (30) days written notice to the other participating
entity(ies);
5. The undersigned officer and/or agents of the party(ies) hereto are duly authorized
officials and possess the requisite authority to execute this Agreement on behalf of the
parties hereto;
6. This Agreement may be executed separately by the participating entities, each of which
shall be deemed an original and all of which together shall constitute one and the same
instrument.
46
EXECUTED hereto on the day and year first above written.
CITY OF COPPELL CITY OF THE COLONY
Mayor (Or Authorized Designee) Mayor (Or Authorized Designee)
ATTEST:
Ashley Owens Tina Stewart
City Secretary City Secretary
APPROVED AS TO FORM:
______________________________ ______________________________
City Attorney City Attorney
STATE OF TEXAS §
COUNTY OF Dallas §
This instrument was acknowledged before me on the day of , 2022,
by of the CITY OF COPPELL, TEXAS, a home-rule municipal corporation, on behalf of such
corporation.
Notary Public in and for the
State of Texas
STATE OF TEXAS §
COUNTY OF DENTON §
This instrument was acknowledged before me on the day of , 2021,
by of the CITY OF THE COLONY, TEXAS, a home-rule municipal corporation, on behalf of
such corporation.
Notary Public in and for the
State of Texas
47
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6384
File ID: Type: Status: 2022-6384 Agenda Item Consent Agenda
1Version: Reference: In Control: City Secretary
07/05/2022File Created:
Final Action: SELC and ERP AppointmentsFile Name:
Title: Consider approval of appointments to the Special Ethics Legal Counsel and
the Ethics Review Panel as presented.
Notes:
Sponsors: Enactment Date:
Appointments to SELC and ERP Memo.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2022-6384
Title
Consider approval of appointments to the Special Ethics Legal Counsel and the Ethics Review
Panel as presented.
Summary
Fiscal Impact:
None.
Staff Recommendation:
Staff recommends approval.
Strategic Pillar Icon:
Sustainable Government
Page 1City of Coppell, Texas Printed on 7/8/2022
48
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6384
Page 1City of Coppell, Texas Printed on 7/8/2022
49
1
MEMORANDUM
To: City Council
From: Ashley Owens, City Secretary
Date: July 12, 2022
Reference: Consider approval of appointments to the Special Ethics Legal Counsel and the
Ethics Review Panel as presented.
Introduction:
City of Coppell Ordinance 2022-1576 established the Special Ethics Legal Counsel (SELC) and the
Ethics Review Panel (ERP) to function as needed when a Code of Ethics complaint is received for
processing. The City Secretary’s Office collected applications from May 2, 2022, through
June 13, 2022. Interviews were conducted June 27, 2022, and June 29, 2022.
Analysis:
The City Secretary’s Office received ten applications for the SELC and 42 applications for the ERP.
Nine interviews were conducted for the SELC by Mayor Pro Tem Biju Mathew and Councilmember
Don Carroll on Monday, June 27, 2022. Twelve interviews were conducted for the ERP by
Councilmember Brianna Hinojosa-Smith and Councilmember Kevin Nevels on Wednesday,
June 29, 2022.
The SELC requires at least one counsel, and the ERP requires three members and no more than nine
members to be appointed. Initial terms are intended to expire at the end of a calendar year to align
with the annual boards and commissions appointment process. After the initial terms, 2-year terms
apply.
Recommendation:
Appointments recommended by Mayor Pro Tem Biju Mathew and Councilmember Don Carroll for
the Special Ethics Legal Counsel:
1. Jennifer Mendola Term Expires: 12/31/2024
2. David Crawford Term Expires: 12/31/2024
3. Geordana Dow Term Expires: 12/31/2024
50
2
Appointments recommended by Councilmember Brianna Hinojosa-Smith and Councilmember Kevin
Nevels for the Ethics Review Panel:
1. Matthew Baade Term Expires: 12/31/2024
2. Larry Best Term Expires: 12/31/2024
3. Daniel Frey Term Expires: 12/31/2024
4. May Hsiao Term Expires: 12/31/2024
5. Meghan Hope Term Expires: 12/31/2024
6. Merrill Matthews Term Expires: 12/31/2023
7. Marie Reed Term Expires: 12/31/2023
8. Lisa Reynolds Term Expires: 12/31/2023
9. Seth Phillips Term Expires: 12/31/2023
Due to the potential size of the ERP, the City Secretary’s Office recommends implementing staggered
terms for Places 5-9 expiring in odd years.
51
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6301
File ID: Type: Status: 2022-6301 Agenda Item Public Hearing
2Version: Reference: In Control: City Council
05/13/2022File Created:
Final Action: Sign Ordinance Amendment with Digital SignsFile Name:
Title: PUBLIC HEARING:
Consider amending the Code of Ordinances, Chapter 12, Article 29 (Sign
Regulations), Section 12-29-1 (Definitions), to amend 12-29-4 (Provisions for
business zoning districts) and to add 12-29-7 (Digital Signs) to define and
allow for pylon signage adjacent to SH 121 and IH 635; and to allow public
and private schools to use changeable letters on their monument signs; and to
change "gasoline" to "fuel"; and to add 12-29-7 (Digital Signs) to allow for the
relocation and digital conversion of two off premise sign structures; and
provide for regulations and definitions.
Notes:
Sponsors: Enactment Date:
City Council Memo.pdf, PZ Staff Report.pdf,
Ordinance Changes (redlined).pdf, Draft Ordinance.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved05/19/2022Planning & Zoning
Commission
Text of Legislative File 2022-6301
Title
PUBLIC HEARING:
Consider amending the Code of Ordinances, Chapter 12, Article 29 (Sign Regulations),
Section 12-29-1 (Definitions), to amend 12-29-4 (Provisions for business zoning districts) and
to add 12-29-7 (Digital Signs) to define and allow for pylon signage adjacent to SH 121 and IH
635; and to allow public and private schools to use changeable letters on their monument signs;
and to change "gasoline" to "fuel"; and to add 12-29-7 (Digital Signs) to allow for the relocation
Page 1City of Coppell, Texas Printed on 7/8/2022
52
Master Continued (2022-6301)
and digital conversion of two off premise sign structures; and provide for regulations and
definitions.
Summary
Fiscal Impact:
Increase in visibility of the retail businesses which could increase sales.
Staff Recommendation:
On May 19, 2021, the Planning and Zoning Commission unanimously recommended
APPROVAL of the CITY INITIATED Zoning Ordinance Amendments.
Strategic Pillar Icon:
Implement Innovative Transportation Networks
Page 2City of Coppell, Texas Printed on 7/8/2022
53
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: July 12, 2022
Reference: PUBLIC HEARING Consider amending the Code of Ordinances, Chapter 12, Article 29
(Sign Regulations), Section 12-29-1 (Definitions), to amend 12-29-4 (Provisions for
business zoning districts) and to add 12-29-7 (Digital Signs) to define and allow for pylon
signage adjacent to SH 121 and IH 635; and to allow public and private schools to use
changeable letters on their monument signs; and to change "gasoline" to "fuel"; and to add
12-29-7 (Digital Signs) to allow for the relocation and digital conversion of two off-
premise sign structures; and provide for regulations and definitions.
2040: Implement Innovative Transportation Networks
Executive Summary:
Staff has been working with the Planning and Zoning Commission since December 2021 in relation to a
potential Zoning Ordinance Amendments that would allow for changeable letters on school monument
signs, allowing pylon signs along SH 121 and IH 635, and allowing for two digital billboards to replace
two static billboards at IH 635 and the DART right-of-way.
Introduction:
At the June 14, 2022, Council Work Session, staff presented an overview of the Planning and Zoning
Commission recommended changes and received direction related from Council to bring forward the
sign ordinance amendments/additions for consideration. There are three components to the changes: a
monument sign amendment, a pylon sign addition, and a digital billboard amendment.
Monument Sign Amendment:
The first of the proposed revisions is to add public and private schools as uses allowed to have non-
electronic changeable letters in addition to those uses (religious institutions, governmental organizations)
already allowed. There are several schools throughout Coppell that currently have non-electronic
changeable letter signs. This amendment will formalize this use and allow the schools to continue to use
signage to inform parents of certain events such as the first day of school, when spring break is going to
be, PTA meeting dates, etc.
When reviewing the monument sign section of the Ordinance, the Planning and Zoning Commission
recommended changing the word “gasoline” to “fuel” to allow for other types of fuel (diesel) prices to
be included on the monument sign. This minor verbiage change has been included in the proposed
amendment.
54
2
Pylon Sign Addition:
After two recent large developments along highways received City Council approval for pylon signs,
staff discussed with the Planning & Zoning Commission the idea of changing the current sign ordinance
to allow for these types of signs along highways by right. In an effort to work through the proposed
requirements, staff researched surrounding cities and the Planning & Zoning Commission formed a sub-
committee to discuss the design criteria. This resulted in the proposed change that was ultimately
recommended for approval at the Planning & Zoning Commission May meeting.
A pylon sign is defined as a freestanding sign supported by two vertical pole supports encased in brick,
stone, or materials architecturally compatible with the main building or structure on the property. The
size would be limited to 40’ maximum height x 20’ maximum width. By allowing this by right, the
ordinance can help promote the development of the remaining large parcel of land at IH 635 and Point
West Boulevard and will allow existing retail an avenue to attract highway business by increasing the
visibility.
Digital Billboard Amendment:
Two digital billboards are proposed on IH 635 and the DART right-of-way to replace two existing static
billboards at the same location. Eight additional billboard structures have been removed within the
DART right-of-way on East Belt Line Road. TXDOT rules allow cities to decide if they would like to
incorporate relocation & digital technology into their sign ordinances. The current ordinance prohibits
the new installation of off-premise digital signs. To reduce signage and implement digital technology, an
ordinance change would be required and was recommended for approval at the Planning & Zoning
Commission May meeting.
Legal Review:
The City Attorney drafted an ordinance.
Fiscal Impact:
Increase in visibility of the retail businesses which could increase sales.
Recommendation:
On May 19, 2021, the Planning and Zoning Commission unanimously recommended APPROVAL of the
CITY INITIATED Zoning Ordinance Amendments.
Attachments:
1. PZ Staff Report
2. Surrounding City Pylon Sign Research
3. Ordinance Changes (redlined)
4. Draft Ordinance
55
ITEM # 7
Page 1 of 6
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
A Text Amendment to amend the Code of Ordinances
Chapter 12, “Zoning”, Article 12-29
“Sign Regulations”
P&Z HEARING DATE: May 19, 2022
C.C. WORKSESSION DATE: June 14, 2022
C.C. PUBLIC HEARING DATE: July 12, 2022
STAFF REP.: Matthew Steer, AICP, Development Services Administrator
PURPOSE: To amend the Code of Ordinances, Chapter 12, Article 29 (Sign Regulations),
Section 12-29-1 (Definitions), to amend 12-29-4 (Provisions for business zoning
districts) and to add 12-29-7 (Digital Signs) to define and allow for pylon signage
adjacent to SH 121 and IH 635; and to allow public and private schools to use
changeable letters on their monument signs; and to change “gasoline” to “fuel”;
and to add 12-29-7 (Digital Signs) to allow for the relocation and digital conversion
of two off-premise sign structures; and provide for regulations and definitions.
HISTORY: The last revisions to the Sign Section of the Zoning Ordinance were adopted in July
2014. The changes were some of several amendments to the Zoning Ordinance
related to our Small Business Assistance initiative. These consisted of reducing the
front yard setback requirement for Monument signs from 15 feet to 10 feet in
certain instances, increasing the allowable area of attached signs if they contain
multiple street frontages, increasing the allowable size by 10% if business is located
greater than 300’ from the right-of-way and allowing for a 10 square foot blade sign
by right for each business in addition to standard signage. The revisions prior to
2014 were done in 2012. These consisted of a larger overhaul of the Sign Section.
DISCUSSION: The proposed amendments to the Sign Ordinance are long overdue. One of the
proposed changes is a revision to the monument sign section and the other to allow
pylon signage on the highway frontages. The last revisions were done in 2014, in
an effort to help Small Businesses succeed. The previous revisions are listed in the
HISTORY Section.
Staff brought a similar request before the Planning Commission on December
16, 2021. At that time, defining and allowing “seasonal businesses” to have
changeable letters on monument signs was part of the request. Per the request
of the Commission, that part has been excluded. Additional regulations for the
pylon signage, and a minor verbiage change, using “fuel” in place of “gasoline”
where it references prices on the monument sign were included. Digital
billboards were added to the proposal with the latest revision.
56
ITEM # 7
Page 2 of 6
Existing Monument Sign Section
In general, the ordinance allows for one monument sign per site and the allowable
size is dependent on the size of the lot; for those sites under 2 acres – maximum of
40 square feet and for those site 2 acres or larger- a maximum of 60 square feet is
allowed. We require the monument signs to be built on a monument base, as
opposed to a pole base, with no separation between the base of the sign and natural
grade. A monument sign shall contain only the name, logo, address, product or
service of the establishment except as follows:
i. In the case of gasoline service stations only, the price per gallon of
gasoline;
ii. In the case of governmental and religious organizations only,
information concerning forthcoming public events.
iii. In the case of multi-tenant office and/or retail buildings, the
individual tenant names may be listed subject to:
(a) All individual tenant name plates must be the uniform
size, color and font, in accordance with this ordinance.
(b) Minimum letter size shall be six inches,
(c) If a tenant vacates the lease space, the name plate must
be removed within 30 days of such vacancy by the
monument sign owner, owner of the property where the
sign is located, or other party having control over such
sign.
No other advertising or promotional information is permitted thereon. Such sign
may be single or double faced. Can signs made of plastic or similar materials are
not permitted as detached (monument) signs. Backlit plastic is not permitted within
detached (monument) signs.
Proposed Revisions to Monument Sign Section:
The first of the proposed revisions is to add public and private schools as uses
allowed to have non-electronic changeable letters in addition to those uses
(religious institutions, governmental organizations) already allowed. The city
made an agreement with the school district years ago, and it’s been policy ever
since, to allow these types of signs, but nothing was formally changed in the
ordinance. This amendment will formalize this use and allow the public schools to
continue to use signage to inform parents of certain events such as the first day of
school, when spring break is going to be, PTA meeting dates, etc.
Pylon Sign Addition
Staff is also proposing to allow for pylon signage along highway frontages. A pylon
sign is defined as a freestanding sign supported by two vertical pole supports
encased in brick, stone, or materials architecturally compatible with the main
building or structure on the property. The size would be limited to 40’ maximum
height x 20’ maximum width. This has previously been granted in two larger
Conceptual Planned Developments on highway frontages and was recently brought
up again with the two hotels proposed on SH 121. By allowing this by right, the
ordinance can help promote the development of the remaining large parcel of land
at IH 635 and Point West Boulevard and will allow existing retail an avenue to
attract highway business by increasing the visibility. This would also benefit the
current businesses that are part of a larger conceptual PD, if they wanted to propose
57
ITEM # 7
Page 3 of 6
joint signage. In February 2022, staff included a comparison of surrounding
cities for reference and per the discussion at the Planning and Zoning
Commission in December 2021, staff included the following revisions to the
proposal:
- Prohibit pylon signage within 200’ from residential properties,
- Required a visibility study for signage within 300’ from residentially zoned
properties,
- Set minimum and maximum setbacks from the right-of-way,
- Set a minimum text size of 12 inches in height with a minimum 8-inch clear
space surrounding tenant names, and
- Included the lighting and design requirements per the discussion at the
Planning and Zoning Commission.
The draft ordinance was brought forward in February 2022. At that meeting,
the proposed design standards were discussed in detail and ultimately a
subcommittee was formed. This consisted of three commission members (Ed
Maurer, Eddie Haas and Freddie Guerra), an Economic Development
representative (Mindi Hurley), a SMART City Taskforce representative
(Jerod Anderson) and two Planning representatives (Mary Paron-Boswell and
myself). The subcommittee met on March 25th via video conference. At that
meeting, we balanced allowing for both flexibility and uniformity in the design.
We found some good examples of pylon signs and some ones that we felt were
not appropriate for our community.
Preferred Sign Examples
58
ITEM # 7
Page 4 of 6
Undesirable Sign Examples
The results of this meeting have been incorporated in the attached draft
ordinance and are summarized below:
1. The signs shall be of a similar design to each other and tie in with the design
of the existing monument signs. (same sign family)
2. The pylon sign shall be double sided, match materials of development
(neutral/earth-tone colors).
3. The pylon sign shall have a maximum height of 40’.
4. Shall have a 10’ masonry (stone/brick) base.
5. There shall be a minimum 5’ landscape area around the sign to soften the
sign at the ground level.
6. Tenant names to be on dark panels (no channel lettering) – 24” minimum
width aluminum opaque panels consistent background (16” minimum
lettering).
7. Routed out letters/logos shall be white, contrasting from the panel.
8. Panels shall be illuminated from behind with white light
9. Panels shall be single stacked (not side by side).
10. Last panel shall be a minimum of 10’ from the ground.
11. It is recommended that conduit be included on the pylon structure for
future data pathways/cameras/antennas.
After the subcommittee meeting, staff put together an illustration and has
included it as an example in the ordinance.
59
ITEM # 7
Page 5 of 6
Digital Billboards:
Two digital billboards are proposed on IH 635 (LBJ Freeway) to replace two
existing static billboards on LBJ at the same location. Eight additional billboard
structures have been removed within the DART right-of-way on East Belt Line
Road. TXDOT rules allow cities to decide if they would like to incorporate
relocation & digital technology into their sign ordinances. The current ordinance
prohibits the new installation of off-premise digital signs. To reduce signage and
implement digital technology, an ordinance change would be required.
A new Digital Sign provision added to Section 12 -29 will allow for the relocation
and digital conversion of 2 off-premise signs (billboards) under specific criteria.
Summary of Proposed Modification:
1. Only existing off-premise signs currently within the DART Silver Line ROW
fronting IH 635 (LBJ Fwy) are allowed to be relocated and /or converted to Digital
Displays.
2. Signs may only be relocated within the DART corridor fronting IH635 (LBJ
Fwy) and no more than 500 feet from their original location.
3. Only one face per relocated structure may be converted to a digital display.
4. Digital Displays shall comply with TXDOT operational regulations for
electronic signs.
5. Relocated/Converted Signs shall comply with the 2015 International Building
Code.
60
ITEM # 7
Page 6 of 6
Public benefits will also be provided to the city in the form of public service and
emergency messaging on the new electronic sign faces. Below is a photo
simulation of the new billboards and the existing which will be removed.
The redlined draft ordinance is attached for your review. W e are proposing
to bring these proposed changes to the City Council work Session on June 14,
2022, and to the regular session on July 12, 2022.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending approval of the sign ordinance text amendments with the addition of the
digital off-premise sign (billboard) replacements on IH 635 (LBJ Freeway).
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Surrounding City Pylon Sign Research
2. Ordinance Changes (redlined)
3. Draft Ordinance
61
Created: 2021-11-10 12:46:45 [EST]
(Supp. No. 46)
Page 1 of 10
Sec. 12-29-1. Definitions.
Unless the context clearly indicates otherwise, the following words and phrases shall have meanings
respectively ascribed to them by this section. Where terms are not defined, they shall have their ordinary accepted
meanings within the context with which they are used. Webster's Third New International Dictionary of the English
Language, Unabridged, copyright 1981, shall be considered as providing ordinarily accepted meanings.
Building: means a structure which has a roof supported by columns, walls or air for the shelter, support, or
enclosure of persons, animals or chattel.
Effective area, attached sign: means the sum of the areas of the minimum imaginary rectangles of vertical
and horizontal lines enclosing each word attached to any particular facade. Effective area shall also be referred to
as size. If a design, outline, illustration, or interior illumination surrounds or attracts attention to a word, then it is
included in the calculation of effective area. (See Appendix Illustration 16)
Effective area, detached (monument) sign: means the area within an imaginary rectangle of horizontal and
vertical lines that fully contain all extremities of the sign location above the ground including the sign base. The
measurement is to be calculated from a viewpoint which gives the largest rectangle of that kind. The effective area
shall also be referred to as size. If elements of the sign are movable or flexible, such as a flag or string of lights, the
measurement is taken when the elements are fully extended and p arallel to the plane of view. (See Appendix
Illustration 16)
Facade: means any separate face of a building, including parapet walls and omitted wall line, or any part of a
building which encloses or covers usable space. Where separate faces are oriented i n the same direction, or in the
directions with 45 degrees of one another, they are to be considered as a part of a single facade.
Front facade: means one of the following:
(A) The facade (as defined herein) which faces the public street, where the lot on which the facade is
located adjoins only one public street right-of-way;
(B) The combination of facades (as defined herein) each of which faces a public street, where the lot on
which the facades are located adjoins more than one public street right-of-way; or
(C) The facades (as defined herein) which contain one or more doors open to the public during conduct of
business, where no facade faces a public street.
Frontage: means the total width of the front facade, as defined herein.
Graffiti: means any rude or otherwise unauthorized inscription, design, motto, or pictograph, scratched,
drawn, painted, or in any way marked on the surface of any wall, fence, rock, escarpment, or any other exposed
surface of any public or private property without first hav ing obtained permission from the owner of such
property.
Logo. Means a graphic emblem or name which has been registered as a trademark or is protected as a
common law trademark and used by a business or organization to promote its business or purpose.
Luminous gaseous tubing: means exposed tubes used in or as signs and which contain luminescent inert
gases including, but not limited to, neon, argon and krypton.
Model home: means a single-family dwelling structure that is open for inspection by the general public and is
not used as a dwelling.
Premises: means a lot or unplatted tract, or a combination of contiguous lots or unplatted tracts if the lot or
tract, or combination thereof is under single ownership that is reflected in the plat records of the ci ty.
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Premises, dwelling: means a lot zoned SF, TH, or 2F that is occupied by a residential housing structure.
Public right-of-way: means a dedicated road or street including the easement for that road or street.
Sign: means any device, flag, banner, light, figure, picture, letter, word, message, symbol, plaque, poster,
display, design, painting, drawing, billboard, wind device or other thing visible from outside the premises on which
it is located and that is designed, intended or used to inform, to adver tise or to attract the attention of persons not
on those premises.
Signs, attached: means any sign attached to, applied on, or supported by, any part of a building (such as a
wall, window, awning, arcade, or marquee) which encloses or covers usable space, with the exception of any
window sign as defined herein.
Sign, banner: means a sign which is not permanently affixed.
Sign, blade: means a small sign less than ten square feet, which is suspended from an overhang, canopy or
awning, or is suspended from a mounting attached directly to the building wall, and hangs perpendicular to the
building wall.
Sign, can: means a sign constructed of a frame, usually steel, surrounded by sheet goods, usually sheet metal
and/or plastic, within which light fixtures may be placed.
Sign, detached: means any sign connected to the ground that is not an attached, portable or vehicle sign.
Sign, monument: means any detached sign which is of monolithic or semi-monolithic construction being
made from masonry, concrete materials, wood or plastic provided that a masonry base is incorporated into the
sign, with no separation between the base of the sign and grade. (See Appendix Illustration 17)
Sign, movement control: means a sign which directs vehicular or pedestrian movement within or onto the
premises on which the movement control sign is located.
Sign, off-premise: means a sign displaying advertising copy that pertains to a business, person, organization,
activity, event, place, service, or product not principally located or primarily manufactured or sold on the premises
on which the sign is located.
Sign, pole: means any detached sign which is not a monument sign.
Sign, political: means any type of sign which refers only to the issues or candidates involved in a political
election.
Sign, portable: means a sign that is not securely connected to the ground in such a way that it cannot easily
be moved from one location to another, and that is not an attached sign, vehicular sign, or a sign that refers solely
to the sale or lease of the premises.
Sign, premise: means a sign identifying or advertising a business, person, or activity, and installed and
maintained on the same premises as the business, person or activity.
Sign, protective: means any sign which is commonly associated with safeguarding the permitted uses of the
occupancy, including, but not limited to, "bad dog," "no trespassing," and "no solicitors."
Sign, Pylon: means a freestanding sign supported by two vertical pole supp orts encased in brick, stone or
other appropriate materials.
Sign, subdivision: means a sign that identifies the name of the subdivision only.
Sign support: means any pole, post, strut, cable, or other structural fixture or framework necessary to hold
and secure a sign, providing that said fixture or framework is not imprinted with any picture, symbol or word using
characters in excess of one inch in height, nor is internally or decoratively illuminated.
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Sign, vehicular: means any sign on a vehicle moving along the ground or on any vehicle parked temporarily,
incidental to its principal use for transportation. This definition shall not include signs which are being transported
to a site of permanent erection.
Sign, window: means any sign not government mandated, which is attached to either side of the glass within
a window or which is located within a window opening and, as viewed from outside, is forward of the plane of the
inside face of an exterior wall.
Zoning district, business: means any zoning district designated by this ordinance as O, R, C, TC, HC, or LI. Any
PD district with the previous listed zoning prefix is also included in this list, unless specifically excluded by this
provision.
Zoning district, non-business: means any zoning district not designated as a business district as defined
herein.
(Ord. No. 91500-A-129; Ord. No. 91500-A-321, § 1, 4-9-02; Ord. No. 91500-A-606, § 1, 12-11-12 ; Ord. No. 2014-
1380, § 3 , 7-8-14)
Sec. 12-29-4. Provisions for business zoning districts.
Signs are permitted in any business zoning district subject to the following restrictions.
1. Signs adjoining non-business district boundaries: Signs which are located within 25 feet of a non-
business district boundary shall conform to the requirements of non -business zoning district signs
found in section 12-29-5.
2. Monument signs: Monument signs are permitted in business zoning districts as follows.
(A) Monument signs must be built on a monument base, as opposed to a pole base, with no
separation between the base of the sign and natural grade. A monument sign shall contain only
the name, logo, address, product or service of the establishment except as provided herein:
i. In the case of gasoline fuel service stations only, the price per gallon of gasolinefuel;
ii. In the case of governmental, public and private schools and religious organizations only,
information concerning forthcoming public eventschangeable letters are permitted.
iii. In the case of multi-tenant office and/or retail buildings, the individual tenant names may
be listed subject to:
(a) All individual tenant name plates must be the uniform size, color and font, in
accordance with this ordinance.
(b) Minimum letter size shall be six inches,
(c) If a tenant vacates the lease space, the name plate must be removed within 30
days of such vacancy by the monument sign owner, owner of the property
where the sign is located, or other party having control over such sign.
No other advertising or promotional information is permitted thereon. Such sign may
be single or double faced. Can signs made of plastic or similar materials are not
permitted as detached (monument) signs. Backlit plastic is not permitted within
detached (monument) signs.
(B) One monument sign is permitted on the premises as follows:
i. On sites greater than two acres in area.
Maximum size—60 square feet.
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Maximum height—Six feet.
Minimum setbacks:
a. 15 feet from street right-of-way. Where parking perpendicular to the
street exists in the front yard, then the monument sign may be located 10
feet from the right-of-way line to allow for additional visibility.
b. 75 feet from property lines other than those property lines fronting the street
right-of-way. In the event that the lot is less than 150 feet wide, then the sign
must be located at the midpoint of the lot. If the director of planning
determines that the sign may not be placed at the midpoint of the lot, the
monument sign may be placed anywhere along the frontage but not closer than
20 feet from the side property lines.
ii. On-sites two acres in area or less.
Maximum size—40 square feet.
Maximum height—Four feet.
Minimum setbacks:
a. 15 feet from street right-of-way. Where parking perpendicular to the
street exists in the front yard, then the monument sign may be located 10
feet from the right-of-way line to allow for additional visibility.
b. 75 feet from property lines other than those property lines fronting the
street right-of-way. In the event that the lot is less than 150 feet wide,
then the sign must be located at the midpoint of the lot. If the director of
planning determines that the sign may not be placed at the midpoint of
the lot, the monument sign may be placed anywhere along the frontage
but not closer than 20 feet from the side property lines.
iii. In LI districts, one monument sign shall be allowed at each curb entrance with a minimum
distance of 125 feet from center to center, on the same lot.
(C) Two monument signs are permitted on the premises as follows:
i. Provided that the premises is not a corner lot, two monument signs are permitted on
premises greater than two acres in size having frontage on two or more streets, as follows:
Maximum size—40 square feet.
Maximum height—Four feet each.
Minimum setbacks:
a. 15 feet from street right-of-way. Where parking perpendicular to the
street exists in the front yard, then the monument sign may be located 10
feet from the right-of-way line to allow for additional visibility.
b. 75 feet from property lines other than those property lines fronting the
street right-of-way. In the event that the lot is less than 150 feet wide,
then the sign must be located at the midpoint of the lot. If the director of
planning determines that the sign may not be placed at the midpoint of
the lot, the monument sign may be placed anywhere along the frontage
but not closer than 20 feet from the side property lines.
Maximum number of signs—One per street frontage.
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Maximum total number—Two.
ii. Provided that the premises has frontage on more than one street and that the frontage on
each street is 500 feet or more, two monument signs are permitted on premises greater
than five acres in size as follows:
Maximum size—60 square feet.
Maximum height—Six feet each.
Minimum setbacks:
a. 15 feet from street right-of-way. Where parking perpendicular to the
street exists in the front yard, then the monument sign may be located 10
feet from the right-of-way line to allow for additional visibility.
b. 75 feet from property lines other than those property lines fronting the
street right-of-way. In the event that the lot is less than 150 feet wide,
then the sign must be located at the midpoint of the lot. If the director of
planning determines that the sign may not be placed at the midpoint of
the lot, the monument sign may be placed anywhere along the frontage
but not closer than 20 feet from the side property lines.
Maximum number of signs—One per street frontage.
Maximum total number—Two.
iii. Provided that the premises is zoned for industrial uses, has frontage on more than one
street and that the frontage on each street is 500 feet or more, one monument sign shall
be permitted for each ten acres. In any event, no more than one monument sign shall be
permitted per building per each adjacent public street with a maximum of two signs per
building as follows:
Maximum size—60 square feet.
Maximum height—Six feet each.
Minimum setbacks—15 feet from street right-of-way, 75 feet from property lines, other
than those property lines fronting a street right-of-way.
All monument signs within the development shall be constructed of the same material and
design.
iv. A maximum of two Industrial Park identification signs are permitted for master planned
industrial parks exceeding 100 acres, as follows:
Maximum size—60 square feet.
Maximum height—Six feet each.
Minimum setbacks—15 feet from street right-of-way, 75 feet from property lines, other
than those property lines fronting a street right-of-way.
All monument signs within the development shall be constructed of the same material and
design.
(D) Gasoline Fuel service stations shall mount price per gallon signs on monument signs only.
3. Pylon signs: Pylon signs are permitted in the Highway Commercial zoning district as follows.
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(A) One pylon sign, in addition to the allowable monument signage, is permitted for each
Conceptual Planned Development fronting on SH 121, Sam Rayburn Tollway or IH
635, as follows:
i. Maximum size per elevation—800 square feet.
ii. Maximum height—40 feet.
iii. Minimum setbacks—15 feet from street right-of-way (measured from the closest
point), 75 feet from property lines, other than those property lines fronting a street
right-of-way, 200 feet from residentially zoned property.
iv. Signs shall be located within 50 feet from the street right-of-way (measured from
the farthest point).
v. Signs located within 300 feet from residential districts:
a. shall submit a visibility study showing that it is not directly visible from a
residence.
b. may not be illuminated between the hours of 11 pm and 7 am.
vi. Pylon signs shall be double sided, shall have a minimum 10-foot masonry (brick or
stone) base and be architecturally compatible with the main building or structures
within the development. If monument signs are present or proposed, then the
pylon sign shall be of a similar design. The materials shall be of a neutral/earth
tone color.
vii. There shall be a minimum 5-foot landscape area around the pylon sign to soften
the appearance at ground level.
viii. The sign structure, if illuminated, shall be from the top downward.
ix. The illumination source shall be shielded from adjacent properties. No light from
the sign shall be above .25 foot candles at the adjacent property line where
residentially zoned.
x. Pylon Signs shall be allowed only to include tenant names within the overall
development, including those considered off -premises provided that they are
within the Conceptual Planned Development.
xi. Tenant names shall be on dark, neutral color, aluminum panels (no channel
lettering). Panel width shall be a minimum size of 24 inches. Text/Logo shall be
routed-out from the panel, no less than 16 inches in height and the verbiage shall
be white, contrasting in color from the background. There shall be a minimum of a
4-inch margin on each panel to create separation between tenant names for better
legibility.
xii. Panels shall be single stacked (not side by side) and illuminated from behind with
a white light.
xiii. The lowest panel shall be a minimum 10 feet from the bottom of the sign, measured
from grade.
xiv. No temporary signs may be affixed to the pylon sign.
xv. A tenant name shall be removed within 90 days and replaced with a blank panel if
the tenant is no longer in operation.
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Example:
4. Attached signs: Attached signs are permitted in business areas in accordance with the following
provisions:
(A) Mounting: All signs shall be mounted parallel to the building surface to which they are attached,
and shall project no more than 18 inches from that surface. Signs shall not be mounted on or to
the roof surface and support members shall not project above the roof.
i. Attached signs shall consist of individually-mounted channel letters and comply with the
following rules:
a. If the sign consists of a logo only, the logo may cover 100 percent of the sign
and use any color.
b. If the sign only contains words and no logo, the lettering may occupy 100
percent of the sign and must be black, white, ivory, or neutral colors.
c. If the sign has lettering and a logo, the logo may only cover 20 percent of the
sign and the letters must be white, ivory, black or neutral colors.
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d. In the event that a building has existing attached signs of all one color, not
compliant with the colors specified herein, then the new sign may either match
the color of the existing signs on the building, or be white, ivory, black or
neutral. It is the intent of this provision that all tenant signage be the same
color in any individual building.
e. Raceways shall match the color of the materials to which they are mounted.
f. All illumination shall be limited to white or off white. No illumination shall have
exposed bulbs whether they are LED or any other type.
g. Logos in any color shall be permitted, but shall not exceed 20 percent of the
area of the sign. If the logo does not contain any letters, the 20 percent area of
the sign limitation does not apply.
h. Attached signs in areas zoned Light Industrial are exempt from the color and
logo size restrictions. Refer to section 12-29-4.3(D) for additional regulations on
attached signs in Industrial zoned areas.
(B) Effective area: Attached signs shall not exceed the following:
i. For buildings and leaseholds with one front facade, (front facade being defined as the
building surface directly facing a dedicated street, or where s treet frontage does not exist,
it shall be defined as the width of the lease space which contains the main entry), attached
signs located at a height of 36 feet or less are permitted a maximum aggregate effective
area equal to one-square foot per lineal foot of building or leasehold frontage as
applicable, or 300 square feet, whichever is less.
ii. For buildings and leaseholds with one front facade, (front facade being defined as the
building surface directly facing a dedicated street, or where street frontage does not exist,
it shall be defined as the width of the lease space which contains the main entry), attached
signs located at a height of 36 feet or less are permitted a maximum aggregate effective
area equal to one square foot per linear foot of building or leasehold frontage as
applicable, or 300 square feet, whichever is less. If a building or business has multiple
facades that face two public streets, the signs can have an aggregate effective area equal to
0.5 square foot per aggregate linear foot of footage on all streets. In no case shall any sign
exceed a 1 square foot per linear foot facade width ratio. The total shall not exceed 300
square feet. The signage may be placed on both facades. A leasehold may not use this
provision and the expanded area allowed by Subsection IV of this Section.
iii. Attached signs located at a height above 36 feet shall be permitted an increase in
maximum effective area. Such increase shall not exceed four square feet of effective area
for each additional one foot of height above 36 feet measured from the base of the sign.
Such signs may be increased to a maximum effective area of 400 square feet.
iv. Attached signs for lease spaces less than 5,000 square feet which are in retail buildings
whose facade is located greater than 300 feet from a right-of-way in which it fronts, may
increase the size of the attached sign up to ten percent over the maximum aggregate
effective area as permitted based on the ratio of one-square foot per lineal foot of building
or leasehold frontage as applicable. A leasehold may not use this provision and the
allowances under Subsection ii. of this section.
(C) Canopies: Signs shall not be attached to canopies, e.g. gasoline service station canopies.
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(D) Industrial zoned property: Buildings located within an area zoned LI are permitted to have
attached signs as follows:
i. Letter/logo height and effective area:
Wall Height
Above Grade
Maximum
Letter/Logo
Height
Maximum
Effective
Area
0—50 feet 48 inches 200 square feet
50—100 feet 60 inches 250 square feet
100—150 feet 72 inches 300 square feet
150—200 feet 84 inches 350 square feet
Above 200 feet 96 inches 400 square feet
(a) Horizontal and vertical signs shall not exceed 75 percent of the wall width (or
height, if vertical) of such building or store front.
(b) One letter or one logo may be 25 percent taller than maximum letter/logo
height.
ii. Maximum number of signs: One sign per elevation per business. Rear wall signs are
prohibited.
45. Window signs: On any one facade of a building, the aggregate area of window signs shall be limited to
ten percent of the aggregate area of all windows within that facade. The outlining of a window on two
or more of any sides with lighting, luminescent gaseous tubing, o r by any similar means shall constitute
100 percent of the total window area as a sign.
56. Employees wanted/now hiring signs are allowed but may not exceed ten square feet.
67. Blade signage: Externally illuminated blade signage shall be allowed in addition to other permitted
attached signage and shall not exceed ten square feet in area. An eight-foot clearance is required
between a blade sign and finished grade and the sign shall not project more than five feet from the
building wall to which it is mounted.
(Ord. No. 91500-A-129; Ord. No. 91500-A-319, § 3, 3-19-02; Ord. No. 91500-A-321, §§ 3, 7, 4-9-02; Ord. No. 91500-
A-376, § 1, 5-11-04; Ord. No. 91500-A-388 § 1, 9-14-04; Ord. No. 91500-A-419, § 1, 10-11-05; Ord. No. 91500-A-
473, § 1, 8-14-07; Ord. No. 91500-A-494, § 2, 4-8-08; Ord. No. 91500-A-606, § 1, 12-11-12 ; Ord. No. 2014-1380, § 4
, 7-8-14)
…
Sec. 12-29-7. Digital Signs
Notwithstanding anything to the contrary herein, pursuant to a public project two (2) new off-premises
advertising sign structures totaling no more than four (4) faces shall be permitted within the City
adjacent to IH-635 on Right-of-Way owned or controlled by the Dallas Area Rapid Transit Authority
(DART). Such new signs shall be subject to the following conditions:
1. New sign faces may be electronic or printed, at the sign owner’s option.
2. All electronic signs shall operate in accordance with the standards set by the Texas
Department of Transportation and shall conform to any federal regulations applicable to I -
635.
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3. Public benefits shall be provided in the form of public service and emergency messaging on
the new electronic sign faces.
4. The City Manager or designee(s) may issue the appropriate sign and building permits a
provided in the Code of Ordinances.
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AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE
CODE OF ORDINANCES BY AMENDING CHAPTER 12 “ZONING”,
ARTICLE 29 “SIGN REGULATIONS” BY AMENDING SEC 12-29-1
‘DEFINITIONS’ BY ADDING DEFINITION FOR ‘SIGN PYLON’, BY
AMENDING SECTION 12-29-4 ‘PROVISIONS FOR BUSINESS ZONING
DISTRICTS’; BY AMENDING SECTION 12-29-7 FROM ‘RESERVED FOR
FUTURE USE’ TO ‘DIGITAL SIGNS’; PROVIDING A REPEALING
CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
SECTION 1. That Chapter 12 ‘Zoning” of the Code of Ordinances, Article 29 “Sign
Regulations” by amending section 12-29-1 ‘Definitions’ by adding a new definition of ‘Sign Pylon’
to read as follows:
“CHAPTER 12 – ZONING
ARTICLE 29. – SIGN REGULATIONS
Sec. 12-29-0. – Purpose
. . . . .
Sec. 12-29-1. Definitions
Unless the context clearly indicates otherwise, the following words and phrases shall
have meanings respectively ascribed to them by this section. . . . . .
Building: means . . . . .
. . . . .
Sign, protective: means . . . . .
Sign, Pylon: means a freestanding sign supported by two vertical pole supports encased
in brick, stone or other appropriate materials.
Sign, subdivision: means . . . . .”
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SECTION 2. That Chapter 12 ‘Zoning” of the Code of Ordinances, Article 29 “Sign
Regulations” by amending section 12-29-4 “Provisions for business zoning districts’ by amending
Subsection 2(A)(i) and (ii) and Subsection (D) and by repealing and replacing Subsection 3 in its
entirety and replacing it with a new Subsection 3 to read as follows:
“CHAPTER 12 – ZONING
ARTICLE 29. – SIGN REGULATIONS
Sec. 12-29-0. – Purpose
. . . . .
Sec. 12-29-4. Provisions for business zoning districts
Signs are permitted in any business zoning district subject to the following restrictions.
1. Signs adjoining non-business district boundaries: . . . . .
2. Monument signs: Monument signs are permitted in business zoning districts as
follows.
(A) Monument signs must be built on a monument base, . . . . .as opposed to
a pole base, with no separation between the base of the sign and natural
grade. A monument sign shall contain only the name, logo, address,
product or service of the establishment except as provided herein:
i. In the case of fuel service stations only, the price per gallon of fuel;
ii. In the case of governmental, public and private schools and religious
organizations only, changeable letters are permitted.
iii. . . . . .
(B) . . . . .
. . . . .
(D) Fuel service stations shall mount price per gallon signs on monument
signs only.
3. Pylon signs: Pylon signs are permitted in the Highway Commercial zoning
district as follows.
(A) One pylon sign, in addition to the allowable monument signage, is
permitted for each Conceptual Planned Development fronting on SH
121, Sam Rayburn Tollway or IH 635, as follows:
i. Maximum size per elevation—800 square feet.
ii. Maximum height—40 feet.
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iii. Minimum setbacks—15 feet from street right-of-way (measured from
the closest point), 75 feet from property lines, other than those
property lines fronting a street right-of-way, 200 feet from
residentially zoned property.
iv. Signs shall be located within 50 feet from the street right-of-way
(measured from the farthest point).
v. Signs located within 300 feet from residential districts:
a. shall submit a visibility study showing that it is not directly
visible from a residence.
b. may not be illuminated between the hours of 11 pm and 7 am.
vi. Pylon signs shall be double sided, shall have a minimum 10-foot
masonry (brick or stone) base and be architecturally compatible with
the main building or structures within the development. If monument
signs are present or proposed, then the pylon sign shall be of a similar
design. The materials shall be of a neutral/earth tone color.
vii. There shall be a minimum 5-foot landscape area around the pylon sign
to soften the appearance at ground level.
viii. The sign structure, if illuminated, shall be from the top downward.
ix. The illumination source shall be shielded from adjacent properties.
No light from the sign shall be above .25 foot candles at the adjacent
property line where residentially zoned.
x. Pylon Signs shall be allowed only to include tenant names within the
overall development, including those considered off-premises
provided that they are within the Conceptual Planned Development.
xi. Tenant names shall be on dark, neutral color, aluminum panels (no
channel lettering). Panel width shall be a minimum size of 24 inches.
Text/Logo shall be routed-out from the panel, no less than 16 inches
in height and the verbiage shall be white, contrasting in color from the
background. There shall be a minimum of a 4-inch margin on each
panel to create separation between tenant names for better legibility.
xii. Panels shall be single stacked (not side by side) and illuminated from
behind with a white light.
xiii. The lowest panel shall be a minimum 10 feet from the bottom of the
sign, measured from grade.
xiv. No temporary signs may be affixed to the pylon sign.
xv. A tenant name shall be removed within 90 days and replaced with a
blank panel if the tenant is no longer in operation.
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Example
4. Attached signs: Attached signs are permitted in business areas in accordance
with the following provisions:
(A) Mounting: All signs shall be mounted parallel to the building surface to
which they are attached, and shall project no more than 18 inches from
that surface. Signs shall not be mounted on or to the roof surface and
support members shall not project above the roof.
i. Attached signs shall consist of individually-mounted channel letters and
comply with the following rules:
a. If the sign consists of a logo only, the logo may cover 100
percent of the sign and use any color.
b. If the sign only contains words and no logo, the lettering may
occupy 100 percent of the sign and must be black, white, ivory,
or neutral colors.
c. If the sign has lettering and a logo, the logo may only cover 20
percent of the sign and the letters must be white, ivory, black or
neutral colors.
d. In the event that a building has existing attached signs of all one
color, not compliant with the colors specified herein, then the
75
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new sign may either match the color of the existing signs on the
building, or be white, ivory, black or neutral. It is the intent of
this provision that all tenant signage be the same color in any
individual building.
e. Raceways shall match the color of the materials to which they
are mounted.
f. All illumination shall be limited to white or off white. No
illumination shall have exposed bulbs whether they are LED or
any other type.
g. Logos in any color shall be permitted, but shall not exceed 20
percent of the area of the sign. If the logo does not contain any
letters, the 20 percent area of the sign limitation does not apply.
h. Attached signs in areas zoned Light Industrial are exempt from
the color and logo size restrictions. Refer to section 12-29-
4.3(D) for additional regulations on attached signs in Industrial
zoned areas.
(B) Effective area: Attached signs shall not exceed the following:
i. For buildings and leaseholds with one front facade, (front facade being
defined as the building surface directly facing a dedicated street, or
where street frontage does not exist, it shall be defined as the width of
the lease space which contains the main entry), attached signs located at
a height of 36 feet or less are permitted a maximum aggregate effective
area equal to one-square foot per lineal foot of building or leasehold
frontage as applicable, or 300 square feet, whichever is less.
ii. For buildings and leaseholds with one front facade, (front facade being
defined as the building surface directly facing a dedicated street, or
where street frontage does not exist, it shall be defined as the width of
the lease space which contains the main entry), attached signs located at
a height of 36 feet or less are permitted a maximum aggregate effective
area equal to one square foot per linear foot of building or leasehold
frontage as applicable, or 300 square feet, whichever is less. If a building
or business has multiple facades that face two public streets, the signs
can have an aggregate effective area equal to 0.5 square foot per
aggregate linear foot of footage on all streets. In no case shall any sign
exceed a 1 square foot per linear foot facade width ratio. The total shall
not exceed 300 square feet. The signage may be placed on both facades.
A leasehold may not use this provision and the expanded area allowed
by Subsection IV of this Section.
iii. Attached signs located at a height above 36 feet shall be permitted an
increase in maximum effective area. Such increase shall not exceed four
square feet of effective area for each additional one foot of height above
36 feet measured from the base of the sign. Such signs may be increased
to a maximum effective area of 400 square feet.
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iv. Attached signs for lease spaces less than 5,000 square feet which are in
retail buildings whose facade is located greater than 300 feet from a
right-of-way in which it fronts, may increase the size of the attached
sign up to ten percent over the maximum aggregate effective area as
permitted based on the ratio of one-square foot per lineal foot of
building or leasehold frontage as applicable. A leasehold may not use
this provision and the allowances under Subsection ii. of this section.
(C) Canopies: Signs shall not be attached to canopies, e.g. gasoline service
station canopies.
(D) Industrial zoned property: Buildings located within an area zoned LI are
permitted to have attached signs as follows:
i. Letter/logo height and effective area:
Wall Height
Above Grade
Maximum
Letter/Logo
Height
Maximum
Effective
Area
0—50 feet 48 inches 200 square feet
50—100 feet 60 inches 250 square feet
100—150 feet 72 inches 300 square feet
150—200 feet 84 inches 350 square feet
Above 200 feet 96 inches 400 square feet
a. Horizontal and vertical signs shall not exceed 75 percent of the
wall width (or height, if vertical) of such building or store front.
b. One letter or one logo may be 25 percent taller than maximum
letter/logo height.
ii. Maximum number of signs: One sign per elevation per business. Rear
wall signs are prohibited.
5. Window signs: On any one facade of a building, the aggregate area of window
signs shall be limited to ten percent of the aggregate area of all windows within
that facade. The outlining of a window on two or more of any sides with
lighting, luminescent gaseous tubing, or by any similar means shall constitute
100 percent of the total window area as a sign.
6. Employees wanted/now hiring signs are allowed but may not exceed ten square
feet.
7. Blade signage: Externally illuminated blade signage shall be allowed in
addition to other permitted attached signage and shall not exceed ten square feet
in area. An eight-foot clearance is required between a blade sign and finished
grade and the sign shall not project more than five feet from the building wall
to which it is mounted.”
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SECTION 3. That Chapter 12 ‘Zoning” of the Code of Ordinances, Article 29 “Sign
Regulations” by amending Section 12-29-7 from “Reserved for future use” to “Digital Signs” to read
as follows:
“CHAPTER 12 – ZONING
ARTICLE 29. – SIGN REGULATIONS
Sec. 12-29-0. – Purpose
. . . . .
Sec. 12-29-7. Digital Signs
Notwithstanding anything to the contrary herein, pursuant to a public project two (2)
new off-premises advertising sign structures totaling no more than four (4) faces shall
be permitted within the City adjacent to IH-635 on Right-of-Way owned or controlled
by the Dallas Area Rapid Transit Authority (DART). Such new signs shall be subject
to the following conditions:
1. New sign faces may be electronic or printed, at the sign owner’s option.
2. All electronic signs shall operate in accordance with the standards set by the
Texas Department of Transportation and shall conform to any federal
regulations applicable to I-635.
3. Public benefits shall be provided in the form of public service and emergency
messaging on the new electronic sign faces.
4. The City Manager or designee(s) may issue the appropriate sign and building
permits a provided in the Code of Ordinances.
Sec. 12-29-8. – Variances”
SECTION 4. That all provisions of the Code of Ordinances of the City of Coppell, Texas,
in conflict with the provisions of this ordinance be, and the same are hereby, amended, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 5. That should any word, phrase, paragraph, section or phrase of this ordinance
or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid,
the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof
78
8
TM 129557
other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity
of the Code of Ordinances as a whole.
SECTION 6. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense
was committed and the former law is continued in effect for this purpose.
SECTION 7. That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2022.
APPROVED:
WES MAYS, MAYOR
ATTEST:
ASHLEY OWENS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
79
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6344
File ID: Type: Status: 2022-6344 Agenda Item Public Hearing
2Version: Reference: In Control: City Council
06/05/2022File Created:
Final Action: PD-259R-SF-7/SF-9, Blackberry FarmFile Name:
Title: PUBLIC HEARING:
Consider approval of a zoning change request from PD-259R-SF-7/SF-9
(Planned Development 259- Revised Single-Family-7/Single-Family-9) to
PD-259R2-SF-7/SF-9 (Planned Development 259-Revision 2-
Single-Family-7/Single-Family-9) to amend the PD conditions for the overall
development and within Phase 2, reducing the number of residential lots from
20 to nine (9); shortening the cul-de-sac on Windmill Drive; and allowing Lot
5R, Block D to have an accessory dwelling unit and additional accessory
structures, on 54.855.acres of land located on the northeast quadrant of
Sandy Lake Road and MacArthur Blvd at the request of Terry Holmes of
HBBL, Inc., being represented by Westwood Professional Services, Inc.
Notes:
Sponsors: Enactment Date:
City Council Memo.pdf, PZ Staff Report.pdf, Revised
Concept Plan.pdf, Lot 5R Study Exhibit.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2022-6344
Title
PUBLIC HEARING:
Consider approval of a zoning change request from PD-259R-SF-7/SF-9 (Planned
Development 259- Revised Single-Family-7/Single-Family-9) to PD-259R2-SF-7/SF-9
(Planned Development 259-Revision 2- Single-Family-7/Single-Family-9) to amend the PD
conditions for the overall development and within Phase 2, reducing the number of residential
lots from 20 to nine (9); shortening the cul-de-sac on Windmill Drive; and allowing Lot 5R, Block
Page 1City of Coppell, Texas Printed on 7/8/2022
80
Master Continued (2022-6344)
D to have an accessory dwelling unit and additional accessory structures, on 54.855.acres of
land located on the northeast quadrant of Sandy Lake Road and MacArthur Blvd at the request
of Terry Holmes of HBBL, Inc., being represented by Westwood Professional Services, Inc.
Summary
Fiscal Impact:
None
Staff Recommendation:
The Planning and Zoning Commission recommended APPROVAL of the PD request subject to
staff conditions listed above.
Strategic Pillar Icon:
Enhance the Unique 'Community Oasis' Experience
Page 2City of Coppell, Texas Printed on 7/8/2022
81
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: July 12, 2022
Reference: Public Hearing: Consider approval of PD-259R2-SF-7/SF-9, a zoning change request from PD-
259R-SF-7/SF-9 (Planned Development- 259 Revised- Single Family-7 & 9) to PD-259R2-SF-
7/9 (Planned Development-259 Revision 2 -Single Family-7 & 9), to permit the development of
63 single-family lots and nine (9) common area lots on approximately 54.855 acres of land located
on the north side of Sandy Lake Road, approximately 1380-ft east of MacArthur Blvd, at the
request of HBBL Development , Inc., being represented by Westwood Professional Services.
2040: Enhance the “Community Oasis” Experience
Executive Summary:
This development obtained approval of the PD and plats in 2020 and 2021 with two phases and a total of 74
residential lots and nine (9) common area lots. They have come back to request some additional conditions and
make modifications to Phase 2 of the development.
Introduction:
This current request is similar to the existing PD, except that the number of residential lots has been reduced.
Phase 1 contained 54 residential lots and Phase 2 contained 20 residential lots, which were subject to a variety of
conditions. The applicant is now revising the plat for Phase 2, reducing the number of residential lots from 20
down to nine (9) and asking for additional PD conditions. Some of the PD conditions relate to the entire
subdivision, while others relate specifically to proposed Lot 5R, Block D, located in Phase 2, which the developer
plans to occupy himself.
Analysis:
On June 16, 2022, the Planning and Zoning Commission unanimously recommended APPROVAL (6-0) of PD-
259R2-SF-7/SF-9, subject to the following additional new conditions:
The following conditions are being requested as part of this overall amended PD:
· The previous PD stated that the minimum house size for Phase 1 (SF-9) would be 3,000-sf. The new
request for Phase 1 (SF-9) is to allow for a minimum 2,700-sf house, which is significantly larger than the
1,600-sf required in the SF-9 District. As stated, this is only a minimum and would still allow for larger
homes. Staff is in support of this request.
· Items V) to Y) have been added to the list of PD conditions:
o V) Early start building permits for up to 10 homes may be issued after infrastructure
acceptance by the City, in advance of landscape acceptance by the City. Staff is in support of
this request. No Certificates of Occupancy will be allowed prior to landscaping being
accepted.
82
2
o W) This subdivision must comply with the American Bald Eagle and Golden Eagle Act of
1940 and regulations promulgated thereunder. This is a federal requirement and serves to
protect the habitat of the birds found nesting in a portion of Phase 2.
o X) Lots with permitted swimming pools may have a pool cabana with a restroom. Currently
the restroom is not allowed, however, this has been a common request and staff is in support
of this request.
The following conditions are being requested specifically for Lot 5R, Block D, which is located in Phase 2 at the
end of the cul-de-sac on Windmill Dr. Lot 5R backs up to a common area. The developer is planning to reside
here and is planning to have an accessory dwelling unit for their parents to live in, thus the request for the full
kitchen. If at some point in time this home were to be subdivided out of Lot 5R, it would need to meet all of the
minimum requirements including house size. The six individual accessory units will be smaller than the main
structure but may in total be larger than the main residential dwelling unit, which is listed as a PD condition below.
In addition, the type of structures being requested, especially the barns, will be taller than the maximum 12-ft
building height for accessory structures, and is also listed as a PD condition below. The last part of the request is
to be allowed to have animals and their enclosure on the lot.
o Y) The following PD conditions pertain directly to Lot 5R, Block D:
1. Up to six (6) accessory structures with a combined sized not to exceed 8,500-sf.
2. The accessory structures include:
a. One (1) detached accessory dwelling unit with a secondary kitchen and bathroom, not
to exceed 1,700-sf of living area, 500-sf garage and 300-sf of patio area.
b. One (1) shop/barn not to exceed 2,600-sf.
c. One (1) barn not to exceed 2,000-sf.
d. One (1) aviary not to exceed 600-sf.
e. One (1) decorative windmill
f. One (1) pool cabana not to exceed 800-sf.
3. Maximum accessory building height 25-ft to the peak.
4. Each accessory structure may be allowed to have a restroom and/or sink.
5. Any horse, cattle, sheep or goat or any other livestock may be allowed within 100-ft of any
residence or occupied building on Lot 5R, Block D.
6. Any enclosure, pen, corral or other restrictive area for livestock may be located within 10 ft
of any property used for residential purposes on Lot 5R, Block D.
7. Must meet all other livestock requirements.
8. If the Accessory Dwelling Unit were to be subdivided from the main lot, it must meet all
residential requirements.
Legal Review:
Staff and the City Attorney met with the applicant prior to the submittal.
Fiscal Impact:
None
Recommendation:
The Planning and Zoning Commission recommended APPROVAL of the PD request subject to staff conditions
listed above.
Attachments:
1. PZ Staff Report
2. Revised Concept Plan & PD Conditions
3. Lot 5R Study Exhibit
83
ITEM # 6
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-259R2-SF-7/9, Blackberry Farm
P&Z HEARING DATE: June 16, 2022
C.C. HEARING DATE: July 12, 2022
STAFF REP.: Mary Paron-Boswell, Sr. Planner
LOCATION: North side of Sandy Lake Road, 750 feet northeast of Starleaf Road
SIZE OF AREA: 54.855 acres of property
CURRENT ZONING: PD-259R-SF-7/9 (Planned Development-259 Revised-Single Family-7 & 9)
REQUEST: A zoning change to PD-259R2-SF-7/9 (Planned Development-259 Revision 2 -
Single Family-7 & 9), to permit the development of 63 single-family lots and nine
(9) common area lots.
APPLICANT: HBBL Development, Inc. Westwood Professional Services Inc,
c/o The Holmes Builders 2901 Dallas Parkway, Suite 400
225 E. State Highway 121, Suite 120 Plano, TX 75093
Coppell, TX. 75019 (972) 265-4865
(214) 488-5200 Email: Alicia.coronilla@gmail.com
Email: terry@holmesbuilders.com
HISTORY: In early 1999, this applicant applied for rezoning from SF-12 to PD–SF-9 on 28.21
acres of this request area to develop 55 residential lots. At that time substantial
neighborhood opposition surfaced, staff had a number of concerns, and the
Planning Commission unanimously denied the request. The case was appealed to
Council and was denied by that body in March. The same applicant has acquired
additional land from Carrollton in 2012 (Carrollton dis-annexed and Coppell
annexed the property), an adjacent property owner, and enlarged the request area
by 26.6 acres for a total of 54.8 acres.
In 2013 City Council approved PD-259-SF-7/9 for 82 single-family lots and 6
common areas subject to various conditions, including Flood Plain Study and a tree
mitigation fee of $125,000 being paid prior to construction. A detailed comparison
of the revised request and the current request is included in the staff analysis.
Preliminary Plats and Final Plats for this property were approved in 2014 and again
in 2016, all of which have expired.
84
ITEM # 6
Page 2 of 3
On July 17, 2018 the Planning and Zoning Commission approved a Preliminary
Plat for the 74 single-family lots and nine (9) common area lots, and a Final Plat
for phase one, 54 single-family lots and eight (8) common area lots on 36.5 acres,
subject to a substantial list of conditions. The Final Plat for Phase 1 was extended
several times and was ultimately approved in 2020. The ordinance was approved
in early 2021. Phase 2, the subject property, was approved in March of 2021,
containing 20 residential lots and one common area lot.
TRANSPORTATION: Sandy Lake Road is an improved, C4D/6, four-lane divided thoroughfare in a six-lane
right-of-way (110 feet).
SURROUNDING LAND USE & ZONING:
North: vacant flood plain, City of Carrollton
South: St. Joseph’s Village; PD-114 (SF-7)
East: Single-family home; SF-12
West: landscape nursery, Lakewood Estates; “R” Retail and Single Family; “SF-7”
COMPREHENSIVE PLAN:
Coppell 2030, A Comprehensive Master Plan, shows this property as Residential
Neighborhood and Floodplain
DISCUSSION: This current request is similar to the existing PD, except that the number of residential lots
has been reduced from 74 to 63. This will still be a two-phase request, Phase 1 includes
54 lots and 8 common areas, while Phase 2, now has nine lots with one common area.
The following conditions are being requested as part of this overall amended PD:
o The previous PD stated that the minimum house size for Phase 1 (SF-9) would
be 3,000-sf. The new request for Phase 1 (SF-9) is to allow for a minimum
2,700-sf house, which is significantly larger than the 1,600-sf required in the
SF-9 District. As stated, this is only a minimum and would still allow for larger
homes. Staff is in support of this request.
o Items V) to Y) have been added to the list of PD conditions:
V) Early start building permits for up to 10 homes may be issued after
infrastructure acceptance by the City, in advance of landscape acceptance by
the City.
- Staff is in support of this request. No Certificates of Occupancy will
be allowed prior to landscaping being accepted.
W) This subdivision must comply with the American Bald Eagle and Golden
Eagle Act of 1940 and regulations promulgated thereunder.
- This is a federal requirement and serves to protect the habitat of the
birds found nesting in a portion of Phase 2.
X) Pool cabanas shall be allowed to have a restroom.
- Currently this is not allowed, however, this has been a common request
and staff is in support of this request.
85
ITEM # 6
Page 3 of 3
The following conditions are being requested specifically for Lot 5R, Block D, which is
located in Phase 2 at the end of the cul-de-sac on Windmill Dr. Lot 5R backs up to common
area (9X and 7X) which are part of the conservation easement. The developer is planning
to reside here and is planning to have an accessory dwelling unit for their parents to live
in, thus the request for the full kitchen. If at some point in time this home were to be
subdivided out of Lot 5R, it would need to meet all of the minimum requirements including
house size. The six individual accessory units will be smaller than the main structure but
may in total be larger than the main residential dwelling unit, which is listed as a PD
condition below. In addition, the type of structures being requested, especially the barns,
will be taller than the maximum 12-ft building height for accessory structures, and is also
listed as a PD condition below. The last part of the request is to be allowed to have animals
and their enclosure on the lot.
Y) The following PD conditions pertain directly to Lot 5R, Block D:
1. Up to six (6) accessory structures with a combined sized not to exceed
8,500-sf.
2. The accessory structures include:
a. One (1) detached accessory dwelling unit with a secondary
kitchen and bathroom, not to exceed 1,700-sf of living area, 500-
sf garage and 300-sf of patio area.
b. One (1) shop/barn not to exceed 2,600-sf.
c. One (1) barn not to exceed 2,000-sf.
d. One (1) aviary not to exceed 600-sf.
e. One (1) functioning windmill with energy system for a single-
family residence.
f. One (1) pool cabana not to exceed 800-sf.
3. Maximum accessory building height 25-ft to the peak.
4. Each accessory structure may be allowed to have a restroom and/or
sink.
5. Any horse, cattle, sheep or goat or any other livestock may be allowed
within 100-ft of any residence or occupied building on Lot 5R, Block
D.
6. Any enclosure, pen, corral or other restrictive area for livestock may
be located within 10 ft of any residentially zoned property or any
property used for residential purposes on Lot 5R, Block D.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of this request subject to the PD conditions, as shown on the revised site
plan and Site 5R Study exhibit.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Revised Site Plan & PD Conditions
2. Lot 5R Study Exhibit
86
Phone(214) 473-4640 2901 Dallas Parkway, Suite 400Toll Free(888) 937-5150 Plano, TX 75093TBPE Firm Reg. No. 11756TBPLS Firm Reg. No. 10074301ENGINEER/SURVEYOROWNER/DEVELOPERHBBL DEVELOPMENT, INC.225 E. SH 121Coppell, Texas 75019214-488-5200FAX 214-488-5255C/O THE HOLMES BUILDERS20.00 DRAINAGEEASEMENTCLOMR CASE NO.13-06-3584RCONSERVATION EASEMENT BYSEPARATE INSTRUMENT(SEE NOTE)CONSERVATION EASEMENT BYSEPARATE INSTRUMENT(SEE NOTE)CONSERVATIONEASEMENT BYSEPARATEINSTRUMENT(SEE NOTE)CONSERVATIONEASEMENT BYSEPARATEINSTRUMENT(SEE NOTE)CONSERVATION EASEMENT BYSEPARATE INSTRUMENT(SEE NOTE)CONSERVATION EASEMENT BYSEPARATE INSTRUMENT(SEE NOTE)CONSERVATIONEASEMENT BYSEPARATEINSTRUMENT(SEE NOTE)CONSERVATIONEASEMENT BYSEPARATEINSTRUMENT(SEE NOTE)CONSERVATION EASEMENT BYSEPARATE INSTRUMENT(SEE NOTE)CONSERVATION EASEMENT BYSEPARATE INSTRUMENT(SEE NOTE)17,268 SF0.396 ACLot 2R20,212 SF0.464 ACLot 3R16,107 SF0.370 ACLot 1R120,360 SF2.763 ACLOT 9X17,079 SF0.392 ACLot 9R83,124 SF1.908 ACLot 5R18,526 SF0.425 ACLot 6R19,472 SF0.447 ACLot 7R20,268 SF0.465 ACLot 8R23,076 SF0.530 ACLot 4RZONED: PD "259R" SF-7N89°36'19"E 516.12'88.83'N55°03'09"EN23°16'33"W49.74'N11°25'34"W69.13'70.93'N00°25'16"WL8N46°40'42"W57.96'C3N43°19'18"E 103.09'C280.79'N31°22'51"EL7S31°22'51"W80.79'C1 L6N46°40'42"W65.50'N85°58'00"W65.89'N79°20'04"W77.33'N66°42'23"W88.23'N51°05'53"W153.86'N59°51'07"W79.52'N81°41'40"W140.78'L5L
4
L3
S26°
5
5
'
1
9
"
W
151.3
4
'S27°48'18"E 362.91'L2L120' S.S.E.10'20' S.S.E., B.T.P.20' D.E. &A.E.R=50'25'25'120,360 SF2.763 ACLOT 9XBLOCK D20' W.E.PROP. 100 Yr. FLOODPLAINBLACKBERRY FARMS, PHASE 1INST. NO. 202100152331, O.P.R.D.C.T.10' SUE87
Phone(214) 473-4640 2901 Dallas Parkway, Suite 400Toll Free(888) 937-5150 Plano, TX 75093TBPE Firm Reg. No. 11756TBPLS Firm Reg. No. 10074301ENGINEER/SURVEYOROWNER/DEVELOPERHBBL DEVELOPMENT, INC.225 E. SH 121Coppell, Texas 75019214-488-5200FAX 214-488-5255C/O THE HOLMES BUILDERS88
89
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6385
File ID: Type: Status: 2022-6385 Agenda Item Agenda Ready
1Version: Reference: In Control: City Council
07/05/2022File Created:
Final Action: LAB seatFile Name:
Title: Consider declaring a vacancy on the Library Board pursuant to Section
2-1-4(E) of the Code of Ordinances.
Notes:
Sponsors: Enactment Date:
Library Board Member Memo.pdf, Article 2-1 - Library
Board.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2022-6385
Title
Consider declaring a vacancy on the Library Board pursuant to Section 2-1-4(E) of the Code of
Ordinances.
Summary
Page 1City of Coppell, Texas Printed on 7/8/2022
90
1
MEMORANDUM
To: City Council
From: Ashley Owens, City Secretary
Date: July 12, 2022
Reference: Consider declaring a vacancy on the Library Board pursuant to Section 2-1-4(E)
of the Code of Ordinances.
Introduction:
Mr. Sekhar Katkam is a regular member of the Library Board. Mr. Katkam was appointed to the board
at the start of 2022, and his two-year term will expire at the end of 2023.
Analysis:
Mr. Katkam was absent from the regularly scheduled meetings held by the Library Board in February,
March, and June.
Section 2-1-4(E) of the City’s Code of Ordinances states, “If a board member is absent for three
consecutive regularly scheduled meetings, or if a board member is absent for 25 percent of the
regularly scheduled meetings within a 12-month period, the position shall be declared vacant, and the
vacancy shall be filled for the remainder of the unexpired term by the city council within 30 days
after the vacancy occurs.”
The City Secretary’s office is responsible for tracking absences of all boards and commissions
members. At the second absence, a courtesy letter is sent to the board member reminding them of the
attendance policy.
This item was placed on the City Council agenda for the June 14, 2022, regular meeting. At the
request of City Council, the item was postponed to the July 12, 2022, regular meeting.
Recommendation:
None.
91
6/10/22, 4:49 PM Coppell, TX Code of Ordinances
1/2
A.
B.
C.
D.
A.
B.
C.
A.
B.
C.
ARTICLE 2-1. - LIBRARY BOARD
Sec. 2-1-1. - Creation.
There is hereby created and established for the city a library board composed of seven regular members and two
alternate members appointed by the city council. Each member shall be a qualified voter in the city and shall have been
a resident of the city for at least 12 months preceding the date of appointment.
(Ord. No. 95708; Ord. No. 2004-1086, § 1, 9-28-04; Ord. No. 2005-1093, § 1, 2-8-05)
Sec. 2-1-2. - Term; vacancies.
Members of the library board shall be appointed for two year terms. Members shall serve at the pleasure of
the city council.
All vacancies on the board shall be filled by a majority vote of the city council for the remainder of the
unexpired term within 30 days after the vacancy occurs.
The members of the board shall serve without pay, but shall be entitled to reimbursement for necessary
expenses incurred in the performance of their duties when approved by the city council.
The members of the board shall have advisory powers only and shall not be deemed to be public officials or
agents of the city.
(Ord. No. 95708; Ord. No. 2002-994, § 1, 5-14-02)
Sec. 2-1-3. - O cers.
The board shall annually elect from their membership a chairman, vice-chairman and a secretary for one year
terms of office, or until their successors are elected.
In the event of a vacancy in the office of chairman, the vice-chairman shall assume the duties of the chairman
until the next regular meeting of the board, at which time the board shall elect a new chairman.
In the event of a vacancy in the office of vice-chairman or secretary, the chairman may appoint a board
member to temporarily assume the duties of that office until the next regular meeting, at which time an
election will be held to fill any such vacancy.
(Ord. No. 95708; Ord. No. 2010-1251, § 1, 5-11-10; Ord. No. 2011-1273, § 1, 2-22-11)
Sec. 2-1-4. - Meetings.
The board shall meet in regular sessions at the times established by the rules and regulations adopted by the
board and approved by the city council. The board shall hold such special meetings as shall be called by the
chairman, or upon written request of at least two members of the board or at the request of the city council.
Five members of the board shall constitute a quorum for the purpose of transaction of business, and no
action of the board shall be valid or binding unless adopted by an affirmative vote of four or more members
of the board unless authorized by the laws of the state of Texas.
All meetings require a quorum of five voting members. A voting member is defined as a regular member who
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has been appointed by council or by an alternate member who is standing in to constitute a quorum. Youth
advisors shall not be voting members of the board.
The board shall submit to the city council a copy of the minutes of each regular and special meeting with a list
of any members absent from such meetings.
If a board member is absent for three consecutive regularly scheduled meetings, or if a board member is
absent for 25 percent of the regularly scheduled meetings within a 12-month period, the position shall be
declared vacant and the vacancy shall be filled for the remainder of the unexpired term by the city council
within 30 days after the vacancy occurs.
Abstention. Should any member of the library board choose to abstain from voting on any question before
the library board, where no declared conflict of interest exists, the abstention shall be recorded as an
affirmative vote in favor of the motion pending before the library board in the official minutes of the City of
Coppell.
(Ord. No. 95708; Ord. No. 2003-1054, §§ 1, 5, 10-28-03; Ord. No. 2014-1399 , § 1, 10-28-14)
Sec. 2-1-5. - Powers and duties.
The board shall have the following powers and perform the following duties:
Abide by applicable ordinances of the City of Coppell and follow the rules and regulations prescribed by
the city council for the conduct of its business.
Adopt bylaws governing board actions, proceedings, and deliberations, subject to approval by the city
council.
Act in an advisory capacity to the city council, city manager and library director in matters pertaining to
library services.
Promote library services to the community and cooperate with other governmental agencies and civic
groups in the advancement of library services.
Review and/or recommend policies to govern the operations of the library.
Assist in interpreting the policies and functions of the library department to the public.
Review the effectiveness of library services with the library director.
Assist in long-range planning and give input for improvement and expansion of library services and
facilities and review and make recommendations to the city council regarding the library's master and
five-year plans.
Unless deferred, provide annual library board reports to the city council regarding its goals and objectives
and its input for future library services.
(Ord. No. 95708; Ord. No. 2014-1399 , § 1, 10-28-14)
Sec. 2-1-6. - Reserved.
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Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6386
File ID: Type: Status: 2022-6386 Agenda Item Agenda Ready
1Version: Reference: In Control: City Council
07/05/2022File Created:
Final Action: Vacancy LABFile Name:
Title: Deliberate and consider an appointment to a vacancy on the Library Board
pursuant to Section 2-1-4(E) of the Code of Ordinances.
Notes:
Sponsors: Enactment Date:
Library Board Vacancy Memo.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2022-6386
Title
Deliberate and consider an appointment to a vacancy on the Library Board pursuant to Section
2-1-4(E) of the Code of Ordinances.
Summary
Page 1City of Coppell, Texas Printed on 7/8/2022
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1
MEMORANDUM
To: City Council
From: Ashley Owens, City Secretary
Date: July 12, 2022
Reference: Deliberate and consider an appointment to a vacancy on the Library Board
pursuant to Section 2-1-4(E) of the Code of Ordinances.
Introduction:
This item is a companion to the previous item listed on the City Council agenda.
Analysis:
Section 2-1-4(E) of the City’s Code of Ordinances states, “If a board member is absent for three
consecutive regularly scheduled meetings, or if a board member is absent for 25 percent of the
regularly scheduled meetings within a 12-month period, the position shall be declared vacant, and the
vacancy shall be filled for the remainder of the unexpired term by the city council within 30 days
after the vacancy occurs.”
City Council is the appointing authority for the City’s boards and commissions. Council has complete
discretion to fill a vacancy on the Library Board.
Recommendation:
None.
95
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2022-6383
File ID: Type: Status: 2022-6383 Agenda Item Mayor and Council
Reports
1Version: Reference: In Control: City Council
07/05/2022File Created:
Final Action: Mayor and CC ReportsFile Name:
Title: Report by Mayor and City Council on recent and upcoming events.
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
Related Files:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2022-6383
Title
Report by Mayor and City Council on recent and upcoming events.
Summary
Page 1City of Coppell, Texas Printed on 7/8/2022
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