CM 2022-11-08255 E. Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
City Council
5:30 PM Council ChambersTuesday, November 8, 2022
WES MAYS BIJU MATHEW
Mayor Mayor Pro Tem
CLIFF LONG KEVIN NEVELS
Place 1 Place 4
BRIANNA HINOJOSA-SMITH JOHN JUN
Place 2 Place 5
DON CARROLL MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Wes Mays;Cliff Long;Brianna Hinojosa-Smith;Don Carroll;Kevin Nevels;John
Jun;Biju Mathew and Mark Hill
Present 8 -
Also present were Deputy City Managers Vicki Chiavetta and Traci Leach, City Attorney
Robert Hager, City Secretary Ashley Owens, and Deputy City Secretary Sara Egan.
The City Council of the City of Coppell met in Regular Session on Tuesday, November
8, 2022 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order1.
Mayor Wes Mays called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:31 p.m.
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Section 551.074, Texas Government Code - Personnel Matters
A.Discussion regarding Alternate Municipal Judge.
Section 551.071, Texas Government Code - Consultation with City Attorney.
Page 1City of Coppell, Texas
November 8, 2022City Council Minutes
B.Consultation with City Attorney for legal advice regarding enforcement of
Building and Maintenance Code for substandard buildings and structures
for Riverchase Apartments.
C.Consultation with City Attorney for legal advice and updates concerning
legal authority to regulate short term rentals.
Discussed under Executive Session.
Work Session (Open to the Public) 1st Floor Conference Room3.
Mayor Wes Mays adjourned the Executive Session at 6:20 p.m. and convened
into the Work Session at 6:22 p.m.
A.Discussion regarding agenda items.
B.Discussion regarding staffing at the Coppell Arts Center.
C.Discussion regarding proposed Heritage Museum and other
structures/buildings in Old Town.
D.Discussion regarding the Legislative Agenda.
E.Discussion regarding the Board and Commission Appointments.
Items A-B discussed under Work Session. Item E was discussed under Consent
Agenda Item B.
Regular Session
Mayor Wes Mays recessed the Work Session at 7:27 p.m. and convened into
the Regular Session at 7:35 p.m.
Invocation 7:30 p.m.4.
Ms. Beth Kellner with First United Methodist Church gave the invocation.
Pledge of Allegiance5.
Mayor Wes Mays and the City Council led those present in the Pledge of
Allegiance.
Proclamations
6.Consider approval of a Proclamation naming the week of November
7-11, 2022, as “Municipal Court Week”; and authorizing the Mayor to
sign.
Mayor Wes Mays read the proclamation into the record and presented the
same to Municipal Court staff.
A motion was made by Councilmember Brianna Hinojosa-Smith, seconded by
Councilmember Cliff Long, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Page 2City of Coppell, Texas
November 8, 2022City Council Minutes
Citizens’ Appearance7.
Mayor Wes Mays asked for those who signed up to speak:
1) Barbara Bailey, 232 Plantation Drive, spoke in regards to curbs and
sidewalks in her neighborhood.
2) Jack Henderson, 617 Pheasant Lane, spoke in regards to an indoor pickle
ball facility for seniors.
Consent Agenda8.
Mayor Pro Biju Mathew requested Item B to be considered separate from the
Consent Agenda.
A.Consider approval of the Minutes: October 25, 2022.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A, C through G, and it
be approved. The motion passed by an unanimous vote.
C.Consider award of a bid and for contract with Nortex Concrete Lifting and
Stabilization, Inc.; annual street repair/mud jacking program in the
amount of $120,000.00; as budgeted in Infrastructure Maintenance Fund;
and authorizing the City Manager to sign all necessary documents.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A, C through G, and it
be approved. The motion passed by an unanimous vote.
D.Consider approval to enter into an engineering design contract with
Pacheco Koch Consulting Engineers, LLC.; for the reconstruction of
Bullock Drive and Howell Drive; in the amount of $213,777.50; funded
from fund balance of the Infrastructure Maintenance Fund; and authorizing
the City Manager to sign necessary documents.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A, C through G, and it
be approved. The motion passed by an unanimous vote.
E.Consider approval to enter into a contract with Ubeo for printing services,
DIR contract# DIR CPO-4435, in the amount of $102,228.00 as
budgeted; and authorizing the City Manager to sign all necessary
documents.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A, C through G, and it
be approved. The motion passed by an unanimous vote.
F.Consider approval of funding the purchase of an Outdoor Warning
System (OWS), from Perry Weather, in the amount of $150,173.00.
A motion was made by Councilmember Kevin Nevels, seconded by
Page 3City of Coppell, Texas
November 8, 2022City Council Minutes
Councilmember Don Carroll, that Consent Agenda Items A, C through G, and it
be approved. The motion passed by an unanimous vote.
G.Consider approval to enter into an agreement between the City of
Coppell and Metrocrest Services, Inc., to provide a grant in the amount of
$375,000 over a three-year period using American Rescue Plan Act
(ARPA) funds; and authorizing the City Manager to sign all necessary
documents.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A, C through G, and it
be approved. The motion passed by an unanimous vote.
End of Consent Agenda
Mayor Wes Mays recessed the Regular Session at 7:56 p.m. and convened into
the Executive Session.
Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.071, Texas Government Code - Consultation with City Attorney.
Discussed under Executive Session.
Mayor Wes Mays adjourned the Executive Session at 8:00 p.m. and reconvened
into the Regular Session at 8:01 p.m.
B.Consider approval of appointments with terms beginning January 1,
2023 to the City’s Boards and Commissions.
Presentation: Ashley Owens, City Secretary made a presentation to the City
Council.
Mayor Pro Tem Biju Mathew would like to discuss the composition of the
Coppell Recreation Development Corporation in a future meeting agenda.
A motion was made by Brianna Hinojosa-Smith, seconded by Councilmember
Kevin Nevels, that this Consent Item B be approved. The motion passed by an
unanimous vote.
9.Consider approval of a contract for an Alternate Municipal Judge of the
Coppell Municipal Court of Record No. 1 of the City of Coppell; and
authorizing the City Manager to sign all necessary documents.
Presentation: Vicki Chiavetta, Deputy City Manager made a presentation to the
City Council.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Cliff Long, that this Agenda Item be approved. The motion
passed by an unanimous vote.
10.Swearing in of Alternate Municipal Judge.
Page 4City of Coppell, Texas
November 8, 2022City Council Minutes
The Oath of Office will be completed at a later time.
11.Consider award of a bid to Rebcon, LLC. for the construction of the
Moore Road Boardwalk Project (MRBP), in the amount of $1,952,477.31
available through the American Recovery Plan Act; and authorizing the
City Manager to sign all necessary documents.
Presentation: Adam Richter, Assistant Director of Parks & Recreation made a
presentation to the City Council.
A motion was made by Councilmember Mark Hill, seconded by
Councilmember Don Carroll, that this Agenda Item be approved. The motion
passed by an unanimous vote.
City Manager Reports - Project Updates and Future Agendas12.
On South Belt Line the traffic switch has occurred and Phase 2 will begin on
the north end working south.
The Intersection project at Bethel School is open. It is expected to have the 121
service road back on track this week. The City is still waiting on Oncor to move
the electric meter.
Mockingbird, Falcon, Dividend panel replacement is complete. Moore & Sandy
Lake panel replacement is ongoing.
Denton Creek grade control structure construction is scheduled to start during
the week of November 21st. Schedule is fluid based on creek conditions and
releases from Lake Grapevine, but completion is expected first quarter of 2023.
Mayor and Council Reports13.
Report by Mayor and City Council on recent and upcoming events.
Document Shredding is happening this Saturday at the Coppell Service Center,
November 12th from 8 AM – 12 PM. Visit the website for more details
Join Allies for a presentation and interactive discussion about allyship. Learn
what being an ally means, why it is important and how it applies to you in
everyday life on November 15th from 6:00 PM - 7:30 PM at Cozby Library.
Registration is open for the 4th Annual Coppell Gobble Wobble 5K & Fun Run!
Run (or walk) the 5K, take part in the Fun Run, or participate virtually! To
participate, complete your registration by Friday, November 11. Registration is
$35 for adults and $20 for children. Proceeds will be donated to Coppell Animal
Services to provide food and other necessities to animals in need over the
holiday season.
A friendly reminder that Administrative Offices will close at noon on
Wednesday, November 23rd and will remain closed for the holiday. Business
will resume to normal hours on Monday, November 28th.
Page 5City of Coppell, Texas
November 8, 2022City Council Minutes
Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
14.
A.Report on Dallas Regional Mobility Coalition - Councilmember Don
Carroll
B.Report on Woven Clinic - Councilmember Mark Hill
C.Report on Metrocrest Services - Councilmember Biju Mathew
Councilmember Don Carroll reported the following:
Dallas Regional Mobility Coalition: Over the last quarter of the DRMC highlights
we've had guest speakers such as State Senator Robert Nichols who is the
Senate Transportation Committee Chair out of East Texas join us give us
updates on all things Transportation as they head into legislative session. Last
month we had State Senator Kelly Hancock out of Tarrant County join us and
talk about the upcoming legislation session for 2023. The legislative agenda for
the DRMC – Item one, support efforts to eliminate the sunset day for prop one
to ensure continued investment in transportation infrastructure. Item two,
support efforts to extend the sunset date for proposition seven to ensuring
continued investment in transportation infrastructure. Item three, support the
passage and implementation of an electric vehicle fee to ensure electric
vehicles pay their fair share of Transportation cost. Item four, to collaborate
with TxDOT to expand their multimodal approach to the transportation needs
of Texas which includes Metropolitan public transportation within the footprint.
Item five, to support TxDOT and the North Central Texas council of
governments efforts to improve the safety of the Statewide transportation
system and reduce overall traffic facilities as they've escalated in the last
couple of years. Item six, to provide cities and counties with expanded tools
for land use control to preserve future Transportation corridors.
Councilmember Mark Hill reported the following:
Woven Clinic: Woven Health Clinic appreciates the funding they received this
year. They just held their annual fundraiser on October 21st and raised a
whopping one hundred thousand dollars. They also held a vaccine event in
early October and vaccinated 150 people. Overall, the patient's physical health
and chronic diseases are improving over the past two years. There are two
exceptions however, they're seeing more diagnosis for breast cancer and an
increase in depression and anxiety.
Mayor Pro Tem Biju Mathew reported the following:
Metrocrest Services: Metrocrest Service held their first Hidden Heroes
Luncheon on November 1st. The goal was to raise twenty thousand dollars,
they exceeded the goal. October 2021 - September 2022 updates on the
Metrocrest Services provided to the City of Coppell residents: 507 residents
visited the food pantry 1621 times, approximately 74,912 pounds equaling
about 62,927 meals were provided 410 meals were delivered to the seniors, 88
residents utilized the employment service to acquire a new job, 159 residents
received emergency rent and utility assistance. Coppell families participated in
the Sack Summer Hunger program and Thanksgiving Food distribution and
holiday gift store. They are very appreciative of our family members
volunteering at their Food Pantry site and they are still looking for volunteers
for the upcoming holiday season. Visit the website metrocrestservices.org to
register to volunteer.
Page 6City of Coppell, Texas
City Council Minutes November 8, 2022
15.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Work Session
Mayor Wes Mays announced Friday is Veterans Day. The Veterans Day event
will be held at the senior center at 11 :30 a.m. The public is welcome to attend.
(Open to the Public) 1st Floor Conference Room
Mayor Wes Mays recessed the Regular Session 8:20 p.m. and reconvened into
the Work Session at 8:22 p.m.
Items C and D were discussed under Work Session.
Mayor Wes Mays adjourned the Work Session 9:17 p.m. and reconvened into
the Regular Session at 9:18 p.m.
16.Necessary Action from Executive Session
17.Adjournment
ATTEST:
City of Coppell, Texas
There was no action resulting from Executive Session.
There being no further business before the City Council, the meeting was
adjourned at 9:18 p.m.
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