Loading...
CP 2023-07-25City Council City of Coppell, Texas Meeting Agenda 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Council Chambers7:00 PMTuesday, July 25, 2023 WES MAYS JOHN JUN Mayor Mayor Pro Tem JIM WALKER KEVIN NEVELS Place 1 Place 4 BRIANNA HINOJOSA-SMITH BIJU MATHEW Place 2 Place 6 DON CARROLL MARK HILL Place 3 Place 7 MIKE LAND City Manager Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session at 7:00 p.m. for Work Session and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E. Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. As authorized by Section 551.127, of the Texas Government Code, one or more Councilmembers or employees may attend this meeting remotely using videoconferencing technology. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: 1.Call to Order 2.Work Session (Open to the Public) 1st Floor Conference Room Citizen comments will not be heard during the Work Session, but will be heard during the Regular Session under Citizens' Appearance. Page 1 City of Coppell, Texas Printed on 7/21/2023 July 25, 2023City Council Meeting Agenda A.Discussion regarding agenda items. B.Discussion regarding an Interlocal Agreement with the City of Lewisville for the construction of an office warehouse use. ILA Memo.pdf Concept Plan.pdf Attachments: Regular Session 3.Invocation 7:30 p.m. 4.Pledge of Allegiance 5.Citizens’ Appearance 6.Consent Agenda A.Consider approval of the Minutes: July 11, 2023, July 13, 2023 and July 18, 2023. CM 2023-07-11.pdf CM 2023-07-13 (Budget WKS).pdf CM 2023-07-18 (Budget WKS).pdf Attachments: B.Consider accepting the resignation of Megan Forbes from the Smart City Board. Memo.pdf Resignation.pdf Attachments: C.Consider approval of a Resolution denying a proposed application filed on June 29, 2023, by Oncor Electric Delivery Company LLC (Oncor) to amend its Distribution Cost Recovery Factor (“DCRF”) and Update Mobile Generation Riders, to increase distribution rates within the city; to authorize participation in the matter with the Cities Serviced by Oncor (OCSC); and authorizing the Mayor to sign. Memo.pdf Resolution.pdf Attachments: D.Consider approval of an Interlocal Agreement renewal between the City of Coppell and Coppell Independent School District for School Resource Officer protection services for the 2023-2024 school year, as budgeted in the Crime Control District Fund, in the amount of $1,019,037.00; and authorizing the Mayor to sign. Memo.pdf SRO ILA 23-24.pdf Attachments: Page 2 City of Coppell, Texas Printed on 7/21/2023 July 25, 2023City Council Meeting Agenda End of Consent Agenda 7.City Manager Reports, Project Updates, Future Agendas, and Direction from Work Session 8.Mayor and Council Reports on Recent and Upcoming Events. 9.Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. A.Report on Carrollton/Farmers Branch ISD and Lewisville ISD - Councilmember Mark Hill B.Report on Coppell ISD - Councilmember Brianna Hinojosa-Smith C.Report on Coppell Seniors - Mayor Pro Tem John Jun D.Report on Coppell Arts Center Foundation - Councilmember Jim Walker 10.Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 11.Necessary Action from Executive Session 12.Adjournment ________________________ Wes Mays, Mayor CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 21st day of July, 2023 at _____________. ______________________________ Ashley Owens, City Secretary PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services seventy-two (72) hours – three (3) business days ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). Page 3 City of Coppell, Texas Printed on 7/21/2023 July 25, 2023City Council Meeting Agenda Page 4 City of Coppell, Texas Printed on 7/21/2023 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-6997 File ID: Type: Status: 2023-6997 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 07/17/2023File Created: Final Action: Work SessionFile Name: Title: A.Discussion regarding agenda items. B.Discussion regarding an Interlocal Agreement with the City of Lewisville for the construction of an office warehouse use. Notes: Agenda Date: 07/25/2023 Sponsors: Enactment Date: ILA Memo.pdf, Concept Plan.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: Related Files: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-6997 Title A.Discussion regarding agenda items. B.Discussion regarding an Interlocal Agreement with the City of Lewisville for the construction of an office warehouse use. Summary Page 1City of Coppell, Texas Printed on 7/21/2023 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: July 25, 2023 Reference: Discussion regarding an Interlocal Agreement with the City of Lewisville for the construction of an office warehouse use. 2040: Create Business & Innovation Nodes Introduction: The City of Coppell has been working with the City of Lewisville and property owners regarding the tracts of land at SH 121, Sam Rayburn Tollway and Vista Ridge Mall Drive. The current proposal is for the property located at the southeast corner of Business 121 and Vista Ridge Mall Drive, of which only a small portion (2.6 ac.) is located in Coppell. Background: The property on the Coppell portion is zoned Light Industrial (LI), while the property in Lewisville is proposed to be rezoned from Agricultural Open Space to Light Industrial (LI), to allow for an approximate 82,350-sf office warehouse building according to the preliminary concept plan. The building would be solely located in Lewisville, with the detention basin, drive aisle and some truck stalls located at the rear of the property on the Coppell portion. Access is currently proposed from Business 121 as well as an existing drive on Vista Ridge Mall Drive. In preliminary discussions, staff would like to see the access from Vista Ridge Mall Drive extended down through Coppell to the SRT/SH 121 frontage road to allow for better access in the future. The inter-local agreement (ILA) discusses responsibilities of each City regarding water, sanitary sewer, stormwater, zoning, platting, site plans, permitting, inspections, emergency services, trash and anything else deemed necessary. This ILA is very similar to the one approved for Feather Smash. Benefit to the Community: This would allow for development of the property and create jobs and ideally provide some additional north/south circulation. Legal Review: The City Attorney has reviewed the proposed inter-local agreement. Fiscal Impact: N/A Recommendation: Staff is proposing to bring the ILA to Council on August 8th for formal approval. Date: 2/17/2023 Time: 15:53 User: sbeckendorf Style Table: Langan.stb Layout: CP-01 Document Code:CP02-940000051-0102-CS101-0102 www.langan.com 8951 Cypress Waters Blvd, Suite 150 Dallas, TX 75019 T: 817.328.3200 ©Langan2022INTERIM REVIEW ONLY SITE DATA TABLE TOTAL SITE ACREAGE 5.84 AC TOTAL BUILDING COVERAGE 82,350 SQ.FT. TOTAL IMPERVIOUS COVERAGE 4.25 AC REQUIRED OFFICE PARKING (52,980 SQ. FT.)8,235 SQ. FT. (1 EMPLOYEE SPACE/500 SQ. FT.) = 17 SPACES REQUIRED WH PARKING (476,820 SQ. FT.)74,115 SQ. FT. (1 EMPLOYEE SPACE/2,000 SQ. FT.) = 38 SPACES TOTAL CAR PARKING 61 SPACES (55 SPACES REQUIRED) TOTAL TRAILER TRUCK PARKING 10 SPACES TOTAL DETENTION BASIN 0.46 AC Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-6999 File ID: Type: Status: 2023-6999 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 07/17/2023File Created: Final Action: MinutesFile Name: Title: Consider approval of the Minutes: July 11, 2023, July 13, 2023 and July 18, 2023. Notes: Agenda Date: 07/25/2023 Sponsors: Enactment Date: CM 2023-07-11.pdf, CM 2023-07-13 (Budget WKS).pdf, CM 2023-07-18 (Budget WKS).pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: Related Files: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-6999 Title Consider approval of the Minutes: July 11, 2023, July 13, 2023 and July 18, 2023. Summary Strategic Pillar Icon: Sustainable Government Page 1City of Coppell, Texas Printed on 7/21/2023 255 E. Parkway Boulevard Coppell, Texas 75019-9478 City of Coppell, Texas Minutes City Council 5:30 PM Council ChambersTuesday, July 11, 2023 WES MAYS JOHN JUN Mayor Mayor Pro Tem JIM WALKER KEVIN NEVELS Place 1 Place 4 BRIANNA HINOJOSA-SMITH BIJU MATHEW Place 2 Place 6 DON CARROLL MARK HILL Place 3 Place 7 MIKE LAND City Manager Wes Mays;Jim Walker;Don Carroll;Kevin Nevels;John Jun;Biju Mathew and Mark Hill Present 7 - Brianna Hinojosa-SmithAbsent1 - Also present were Deputy City Managers Kent Collins and Traci Leach, City Attorney Robert Hager, and City Secretary Ashley Owens. The City Council of the City of Coppell met in Regular Session on Tuesday, July 11, 2023, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. Call to Order1. Mayor Wes Mays called the meeting to order, determined that a quorum was present and convened into the Work Session at 5:30 p.m. Work Session (Open to the Public) 1st Floor Conference Room Citizen comments will not be heard during the Work Session, but will be heard during the Regular Session under Citizens' Appearance. 2. A.Discussion regarding agenda items. B.Discussion regarding a proposed veteran’s memorial. C.Discover Coppell funding proposal presentation. D.Budget Process and Tax Rate Calculation presentation. Page 1City of Coppell, Texas July 11, 2023City Council Minutes E.Discussion regarding inflationary impacts to the budget and planning. Presented in Work Session Regular Session Mayor Wes Mays adjourned the Work Session at 7:32 p.m. and reconvened into the Regular Session at 7:40 p.m. Invocation 7:30 p.m.3. Parvin Izadi, with Allies in Community, gave the invocation. Pledge of Allegiance4. Mayor Wes Mays led the audience in the Pledge of Allegiance. Presentations 5.Presentation of a Proclamation designating June 21, 2023, as “Yoga Day”. Mayor Wes Mays presented a Proclamation declaring June 21, 2023, as "Yoga Day", to Srinivas Chilukuri and guests. 6.City Manager report and de-brief on Village Parkway Pump Station. City Manager Mike Land gave a de-brief regarding the Village Parkway Pump Station and water outage. Citizens’ Appearance7. Mayor Wes Mays asked for those who signed up to speak: 1) Dave Schauf, 215 Westwind Drive, spoke regarding the proposed budget for 2024 and water billing. Consent Agenda8. A.Consider approval of the minutes: June 13, 2023, and June 16, 2023. A motion was made by Councilmember Don Carroll, seconded by Councilmember Kevin Nevels, that Consent Agenda Items A through D be approved. The motion passed by an unanimous vote. B.Consider appointment of Kent Hafemann to the Planning and Zoning Commission for a term expiring December 31, 2024. A motion was made by Councilmember Don Carroll, seconded by Councilmember Kevin Nevels, that Consent Agenda Items A through D be approved. The motion passed by an unanimous vote. Page 2City of Coppell, Texas July 11, 2023City Council Minutes C.Consider accepting the resignation of Lisa Reynolds from the Ethics Review Panel. A motion was made by Councilmember Don Carroll, seconded by Councilmember Kevin Nevels, that Consent Agenda Items A through D be approved. The motion passed by an unanimous vote. D.Consider approval of an Ordinance for PD-308-C, Kroger Fuel Station, a zoning change request from S-1098R2-C (Special Use Permit-1098 Revision 2-Commercial) to PD-308-C (Planned Development-308-Commercial), to allow a new fuel service station with 5 fuel pumps located at 950 E. Sandy Lake Road; and authorizing the Mayor to sign. A motion was made by Councilmember Don Carroll, seconded by Councilmember Kevin Nevels, that Consent Agenda Items A through D be approved. The motion passed by an unanimous vote. Enactment No: OR 91500-A-792 End of Consent Agenda 9.PUBLIC HEARING: Consider approval of a zoning change request from PD-295-HC (Planned Development-295-Highway Commercial) to PD-295R4-HC (Planned Development-295 Revision 4-Highway Commercial), to approve a Detail Site Plan for a Popeyes Chicken sit down/drive-thru restaurant on 0.97 acres of property located on the south side of SH 121 between Freeport Parkway and Northwestern Drive. Development Services Administrator Matt Steer gave a presentation to City Council. The applicant, Clay Cristy with Claymoore Engineering, was present to answer any questions of City Council. Mayor Wes Mays opened the Public Hearing and stated that no one had signed up to speak. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Don Carroll, to close the Public Hearing and approve the agenda item with the following conditions: 1. There may be additional comments during the Detail Engineering review. 2. A plat will be required showing the revised fire lanes and easements. 3. PD Conditions: a. To allow for the attached building signage of 62.3-sf as shown on the elevations. b. That all other signage shall comply with City regulations. c. The brick on the trash enclosure shall match the brick on the building and have a pedestrian opening. d. Plans for the linear park shall require staff approval. e. Future sidewalk to be constructed by property owner when deemed Page 3City of Coppell, Texas July 11, 2023City Council Minutes necessary by the City Engineer. The motion passed by an unanimous vote. 10.PUBLIC HEARING: Consider approval of a zoning change request from PD-295-HC (Planned Development-295-Highway Commercial) to PD-295R5-HC (Planned Development-295 Revision 5-Highway Commercial, to approve a Detail Site Plan for a Tim Hortons restaurant and drive-thru on 0.76 acres of property located on the south side of SH 121 between Freeport Parkway and Northwestern Drive, southwest of the QT. Development Services Administrator Matt Steer gave a presentation to City Council. The applicant, Clay Cristy with Claymoore Engineering, was present to answer any questions of City Council. Mayor Wes Mays opened the Public Hearing and stated that no one had signed up to speak. A motion was made by Councilmember Don Carroll, seconded by Councilmember Mark Hill, to close the Public Hearing and approve the agenda item with the following conditions: 1. There may be additional comments during the Detail Engineering review. 2. A plat will be required showing the revised fire lanes and easements. 3. PD Conditions: a. To allow for the attached building signage of 49.8-sf as shown on the elevations. b. All other signage shall comply with City regulations. c. Plans for the focal point/linear park shall require staff approval. d. Parking shall be allowed in the front yard as shown. e. The brick on the trash enclosure shall match the brick on the building and have a pedestrian opening. f. Future sidewalk to be constructed by property owner when deemed necessary by the City Engineer. The motion passed by an unanimous vote. 11.PUBLIC HEARING: Consider approval of text change amendments to the Code of Ordinances, Chapter 12, Article 35, Accessory Structure Regulations; removing the verbiage of required materials and exception thereto; allowing for pool cabanas with a ¾ bath (toilet, sink & shower), workshops with a ½ bath (toilet, sink), and other accessory structures with a utility sink or ¾ bath; specifically prohibiting sleeping chambers in all accessory buildings; amending the minimum setbacks and maximum heights of accessory structures; amending verbiage from pool “liner” to pool “shell”; and revising carport regulations; approving an Ordinance for the same; and authorizing the Mayor to sign. Page 4City of Coppell, Texas July 11, 2023City Council Minutes Mayor Wes Mays announced that Public Hearing Nos. 11, 12, and 13 will be presented together. Mayor Wes Mays opened Public Hearing Nos. 11, 12, and 13, and stated that no one had signed up to speak. A motion was made by Councilmember Don Carroll, seconded by Councilmember Jim Walker, to close Public Hearing No. 11 and approve Agenda Item No. 11 without revisions to the carport regulations. The motion carried by the following vote (4-3): Aye: Mayor Wes Mays, Councilmember Jim Walker, Councilmember Don Carroll, Councilmember Kevin Nevels Nay: Mayor Pro Tem John Jun, Councilmember Biju Mathew, Councilmember Mark Hill As authorized by Section 3.05 of the Home Rule Charter, the mayor shall vote only in a case of a tie on all propositions before the City Council, but shall have no power to veto. Enactment No: OR 91500-A-793 12.PUBLIC HEARING: Consider text change amendments to the Code of Ordinances, Chapter 12, Article 31-3(2) (Off-street loading spaces all districts); amending the off-street parking requirements for kindergartens, day schools, and similar child training and care establishments; allowing for 3 parking spaces in lieu of the required circular drive; approving an Ordinance for the same, and authorizing the Mayor to sign. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Don Carroll, to close the Public Hearing and approve the agenda item. The motion passed by an unanimous vote. Enactment No: OR 91500-A-794 13.PUBLIC HEARING: Consider approval of text change amendments to the Code of Ordinances, Chapter 12, Article 29(B)(ii), Provisions for Business Zoning Districts, increasing the maximum allowable attached building sign area from 0.5 sq. ft. to 1 sq. ft. per aggregate linear foot of frontage for tenants with multiple facades that face two public streets, approving an Ordinance for the same; and authorizing the Mayor to sign. A motion was made by Councilmember Mark Hill, seconded by Councilmember Kevin Nevels, to close the Public Hearing and approve the agenda item. The motion passed by an unanimous vote. Enactment No: OR 91500-A-795 14.Consider approval of text change amendments to the Code of Page 5City of Coppell, Texas July 11, 2023City Council Minutes Ordinances - Amending Chapter 6 ‘Business Regulations’, Article 6-15 ‘Temporary Signs’, by amending Section 6-15-6 ‘Provisions for Temporary (On-Premises) Signs by amending Section 2, Subsections (A)(ii), (B) (ii) and (E) and by amending Section 3, reducing the setback from 15 feet to 10 feet; approving an Ordinance for the same; and authorizing the Mayor to sign. Mayor Wes Mays announced that Agenda Items Nos. 14 and 15 will be presented and considered together. Development Services Administrator Matt Steer gave a presentation to City Council. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Jim Walker, to approve Agenda Item Nos. 14 and 15. The motion passed by an unanimous vote. Enactment No: OR 2023-1597 15.Consider approval of text change amendments to the Code of Ordinances, Chapter 3 ‘City Departments’, Article 3-5 ‘Solid Waste Recyclable Materials and Yard Trimming Program’, Section 3-5-9 ‘Location for city program collection at residential properties’, to distinguish the collection location and container removal regulations for residential properties that receive pick-up on the street-side or alley-side of the home. Approved under Agenda Item No. 15. Enactment No: OR 2023-1598 16.Consider award of RFQ #193 Architectural Services Fire Station 5 to PGAL Inc. Corporation, including architectural and engineering services related to the design, construction documents and administration in the amount of $875,000.00; and authorizing the City Manager to sign all necessary documents. Assistant Fire Chief Tim Oates gave a presentation to City Council. A motion was made by Councilmember Don Carroll, seconded by Councilmember Mark Hill, to approve the agenda item. The motion passed by an unanimous vote. City Manager Reports, Project Updates, Future Agendas, and Direction from Work Session 17. City Manager Mike Land gave the following project updates: Moore Road Boardwalk – The contractor continues to construct the drainage outfall. Once complete, they will place more beams, tread, and handrails on the boardwalk. This project is approximately 75% complete. The Duck Pond Park Improvements – The contractor is working on the concrete Page 6City of Coppell, Texas July 11, 2023City Council Minutes channel north of the park. Wildlife is a high concern for the City and the public, and we are researching solutions for containment. This park is closed to the public for the duration of the project. Thweatt Park – Construction mobilization began last week. The pond will be dewatered, and the park will be closed to the public for the duration of the project. S. Belt Line – The contractor continues installation of the median irrigation / landscaping. Traffic signal work continues, placing the new controllers in service and striping will begin Monday to prepare for the opening of S. Belt Line from Southwestern to Dividend by the end of next week. Moore Road Pavement Repair - Moore Road traffic control/mobilization is underway in the school zone and will be continuing until school starts - this is the Sandy Lake/Moore Road project that has been ongoing in partnership with Dallas County. Dart - MacArthur track work - The contractors are removing pavement and beginning storm drain relocations on Phase 1. Mayor and Council Reports on Recent and Upcoming Events.18. It’s officially budget season for the City of Coppell, and the annual budget process starts with YOU! City staff uses input from residents and businesses to inform proposed projects and programs. As part of the annual budget process, City Council holds numerous public workshops in July, and you are encouraged to get involved, attend, and provide feedback! All budget workshops will be held at Town Center, in the 2nd Floor Conference Room. Dates are as follows: • Thursday, July 13th at 6 p.m. to discuss service organizations and Special Revenue funds. • Tuesday, July 18th at 6 p.m. to discuss General Fund and Debt Service Fund. • Monday, July 24th at 6 p.m. to discuss Water/Sewer Enterprise Fund and Initial Proposed budget. • Thursday, July 27th at 6 p.m. for a Final Budget Review. Learn all about the City of Coppell budget and how to get involved at coppelltx.gov/budget! Have budget-related questions or comments? Email us at budgetinput@coppelltx.gov. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 19. Nothing to report. Necessary Action from Executive Session.20. There was no Executive Session. Adjournment21. There being no further business before the City Council, the meeting was Page 7City of Coppell, Texas July 11, 2023City Council Minutes adjourned at 9:27 p.m. ________________________ Wes Mays, Mayor ATTEST: ________________________ Ashley Owens, City Secretary Page 8City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 City of Coppell, Texas Minutes City Council 6:00 PM 2nd Floor Conference RoomThursday, July 13, 2023 Budget Workshop WES MAYS JOHN JUN Mayor Mayor Pro Tem JIM WALKER KEVIN NEVELS Place 1 Place 4 BRIANNA HINOJOSA-SMITH BIJU MATHEW Place 2 Place 6 DON CARROLL MARK HILL Place 3 Place 7 MIKE LAND City Manager Wes Mays;Jim Walker;Don Carroll;Kevin Nevels;John Jun;Biju Mathew and Mark Hill Present 7 - Brianna Hinojosa-SmithAbsent1 - Also present were Deputy City Managers Kent Collins and Traci Leach, Deputy City Secretary Sara Egan, Director of Finance Kim Tiehen, and Budget Officer Jesica Almendarez. The City Council of the City of Coppell met in Regular Session on Tuesday, July 13, 2023, at 6:00 p.m. in the 2nd Floor Conference Room at Town Center, 255 Parkway Boulevard, Coppell, Texas. Work Session (Open to the Public) 2nd Floor Conference Room Call to OrderI. Mayor Wes Mays called the meeting to order, determined that a quorum was present and convened into the Work Session at 6:00 p.m. Citizens’ AppearanceII. No one signed up to speak. Page 1City of Coppell, Texas July 13, 2023City Council Minutes III.Presentation and discussion regarding Service Organizations’ request: A.Arts Council: A1. Coppell Community Theater A2. Coppell Community Chorale B.Childrens Advocacy Center C.Christian Community Action D.Coppell Historical Museum E.Friends of Coppell Nature Park All items were presented by representatives from each organization. Mayor Wes Mays recessed the meeting for a break at 7:45 p.m. and reconvened at 7:55 p.m. IV.Presentation and discussion regarding Special Revenue Funds Presentation: Jesica Almendarez, Budget Officer, provided a presentation and answered questions regarding Hotel Occupancy Tax, Municipal Drainage Utility District, Infrastructure Maintenance Fund, Rolling Oaks Memorial Cemetery, Recreation Development Corporation and other revenue funds. Kim Tiehen, Director of Finance, provided clarification and answered questions from City Council. Citizens’ AppearanceV. No one signed up to speak. AdjournmentVI. There being no further business before the City Council, the meeting was adjourned at 8:44 p.m. _________________________ Wes Mays, Mayor ATTEST: __________________________ Sara Egan, Deputy City Secretary Page 2City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 City of Coppell, Texas Minutes City Council 6:00 PM 2nd Floor Conference RoomTuesday, July 18, 2023 Budget Workshop WES MAYS JOHN JUN Mayor Mayor Pro Tem JIM WALKER KEVIN NEVELS Place 1 Place 4 BRIANNA HINOJOSA-SMITH BIJU MATHEW Place 2 Place 6 DON CARROLL MARK HILL Place 3 Place 7 MIKE LAND City Manager Wes Mays;Jim Walker;Brianna Hinojosa-Smith;Don Carroll;Kevin Nevels;John Jun;Biju Mathew and Mark Hill Present 8 - Also present were Deputy City Managers Kent Collins and Traci Leach, Deputy City Secretary Sara Egan, Director of Finance Kim Tiehen, and Budget Officer Jesica Almendarez. The City Council of the City of Coppell met in Regular Session on Tuesday, July 18, 2023, at 6:00 p.m. in the 2nd Floor Conference Room at Town Center, 255 Parkway Boulevard, Coppell, Texas. Call to OrderI. Mayor Wes Mays called the meeting to order, determined that a quorum was present and convened into the Work Session at 6:00 p.m. Citizens’ AppearanceII. No one signed up to speak. III.Introduction of the General Fund and Debt Service Fund. Presentation: Kim Tiehen, Director of Finance, provided a presentation. Page 1City of Coppell, Texas July 18, 2023City Council Minutes IV.Presentation and discussion regarding assessed valuation and tax rate. Presentation: Kim Tiehen, Director of Finance, provided a presentation and answered questions from Mayor and City Council. V.Presentation and discussion regarding the General Fund: A. Revenue Summary B. Expenditure Summary C. Capital Outlay Presentation: Kim Tiehen, Director of Finance, provided a presentation and answered questions from Mayor and City Council. VI.Presentation and discussion regarding Mayor and City Council Budget. Presentation: Kim Tiehen, Director of Finance, provided a presentation and answered questions from Mayor and City Council. VII.Presentation and discussion regarding the Debt Service Fund: A. Revenue Summary B. Expenditure Summary Presentation: Kim Tiehen, Director of Finance, provided a presentation and answered questions from Mayor and City Council. VIII.Discussion regarding Fund Balance Policy. Presentation: Kim Tiehen, Director of Finance, provided a presentation and answered questions from Mayor and City Council. IX.Review and Discussion regarding the initial proposed budget. Presentation: Jesica Almendarez, Budget Officer, provided a presentation and answered questions from Mayor and City Council. X.Discussion regarding General Fund and Debt Service Fund. Presentation: Kim Tiehen, Director of Finance, provided a presentation and answered questions from Mayor and City Council. Citizens’ AppearanceXI. No one signed up to speak. AdjournmentXII. There being no further business before the City Council, the meeting was adjourned at 7:20 p.m. Page 2City of Coppell, Texas July 18, 2023City Council Minutes ________________________ Wes Mays, Mayor ATTEST: ________________________ Sara Egan, Deputy City Secretary Page 3City of Coppell, Texas Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-6998 File ID: Type: Status: 2023-6998 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 07/17/2023File Created: Final Action: B&C ResignationFile Name: Title: Consider accepting the resignation of Megan Forbes from the Smart City Board. Notes: Agenda Date: 07/25/2023 Sponsors: Enactment Date: Memo.pdf, Resignation.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: Related Files: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-6998 Title Consider accepting the resignation of Megan Forbes from the Smart City Board. Summary Page 1City of Coppell, Texas Printed on 7/21/2023 1 MEMORANDUM To: Mayor and City Council From: Ashley Owens, City Secretary Date: July 25, 2023 Reference: Consider accepting the resignation of Megan Forbes from the Smart City Board. 2040: Sustainable Government Introduction: The purpose of this agenda item is to accept the resignation of Megan Forbes from the Smart City Board. At this time, the City Secretary’s Office recommends leaving the position vacant and filling the position during the annual appointment process in the Fall. The position expires December 31, 2023. Benefit to the Community: The vacant position will allow for a new volunteer to join for a full two-year term in January 2024. Legal Review: N/A Fiscal Impact: N/A Recommendation: Staff recommends accepting the resignation. 1 Sara Egan From:Jerod Anderson Sent:Friday, July 7, 2023 10:49 AM To:Ashley Owens; Sara Egan Cc:Rhonda Johnson Subject:FW: Resignation from Smart City Board FYI  From: Forbes, Megan <Megan.Forbes@oldcastle.com>   Sent: Friday, July 7, 2023 10:23 AM  To: Jerod Anderson <janderson@coppelltx.gov>  Subject: Resignation from Smart City Board  Jerod –  Due to additional responsibilities at my employer and time commitments, I need to resign from my position on the  Smart City Board.  Thank you for the opportunity to be a part of the Smart City board and contribute to the community  that I love.    Please accept this email as my written notice and resignation.  Thanks,  Megan Forbes  Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7002 File ID: Type: Status: 2023-7002 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 07/18/2023File Created: Final Action: OncorFile Name: Title: Consider approval of a Resolution denying a proposed application filed on June 29, 2023, by Oncor Electric Delivery Company LLC (Oncor) to amend its Distribution Cost Recovery Factor (“DCRF”) and Update Mobile Generation Riders, to increase distribution rates within the city; to authorize participation in the matter with the Cities Serviced by Oncor (OCSC); and authorizing the Mayor to sign. Notes: Agenda Date: 07/25/2023 Sponsors: Enactment Date: Memo.pdf, Resolution.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: Related Files: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7002 Title Consider approval of a Resolution denying a proposed application filed on June 29, 2023, by Oncor Electric Delivery Company LLC (Oncor) to amend its Distribution Cost Recovery Factor (“DCRF”) and Update Mobile Generation Riders, to increase distribution rates within the city; to authorize participation in the matter with the Cities Serviced by Oncor (OCSC); and authorizing the Mayor to sign. Summary Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: [Enter Staff Recommendation Here] Page 1City of Coppell, Texas Printed on 7/21/2023 Master Continued (2023-7002) Strategic Pillar Icon: Perpetuate a Learning Environment Foster an Inclusive Community Fabric Enhance the Unique 'Community Oasis' Experience Future Oriented Approach to Residential Development Create Business and Innovation Nodes Implement Innovative Transportation Networks Apply 'Smart City' Approach to Resource Management Sustainable Government Page 2City of Coppell, Texas Printed on 7/21/2023 MEMORANDUM To: Mayor and City Council From: Kent Collins, P.E., Deputy City Manager Date: July 25, 2023 Reference: Consider approval of a Resolution denying a proposed application filed on June 29, 2023, by Oncor Electric Delivery Company LLC (Oncor) to amend its Distribution Cost Recovery Factor (DCRF) and Update Mobile Generation Riders, to increase distribution rates within the city; to authorize participation in the matter with the Cities Serviced by Oncor (OCSC); and authorizing the Mayor to sign. 2040: Sustainable City Government Introduction: The proposed resolution denies a proposed application filed by Oncor to amend its DCRF and update its mobile generation riders to increase distribution rates; and authorize the City to join other cities in pursuing strategies to keep rates in the Oncor service area as low as possible. Background: On June 30, 2023, Oncor filed an application to Amend its DCRF and Update its Mobile Generation Riders to increase cost recovery within each of the cities in its service area. In the filing, Oncor asserts it is seeking an increase in distribution revenues of approximately $152.78 million. Oncor is also seeking to update its Rider Mobile Generation and Rider Wholesale Mobile Generation to recover revenue related to mobile generation unit leasing and operation. The Riders would recover approximately $1.07 million. OCSC has engaged the services of a consultant to review Oncor’s filing. The consultant will review the filing and identify adjustments that should be made to the Oncor request. The Public Utility Commission’s rules allow cities 60 days to act on this application. That deadline is August 28, 2023. The proposed resolution authorizes the City to join with the OCSC to evaluate the filing, determine whether the filing complies with law, and if lawful, to determine what further strategy, including settlement, to pursue. Benefit to Community: The proposed resolution will allow the City to work with the OCSC Cities to take the best course of action to keep distribution rates charged by Oncor as low as reasonably possible. Legal Review: The City Attorney has reviewed this item. Fiscal Impact: There is no fiscal impact associated with this item. Recommendation: Staff recommends approval of the resolution. 4892-2922-3281, v. 1 1 RESOLUTION NO. 2023-0725.1 A RESOLUTION OF THE CITY OF COPPELL, TEXAS FINDING THAT ONCOR ELECTRIC DELIVERY COMPANY LLC’S APPLICATION TO AMEND ITS DISTRIBUTION COST RECOVERY FACTOR AND UPDATE GENERATION RIDERS TO INCREASE DISTRIBUTION RATES WITHIN THE CITY SHOULD BE DENIED; AUTHORIZING PARTICIPATION WITH THE STEERING COMMITTEE OF CITIES SERVED BY ONCOR; AUTHORIZING HIRING OF LEGAL COUNSEL; FINDING THAT THE CITY’S REASONABLE RATE CASE EXPENSES SHALL BE REIMBURSED BY THE COMPANY; FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; REQUIRING NOTICE OF THIS RESOLUTION TO THE COMPANY AND LEGAL COUNSEL. WHEREAS, the City of Coppell, Texas (“City”) is an electric utility customer of Oncor Electric Delivery Company LLC. (“Oncor” or “Company”), and a regulatory authority with an interest in the rates and charges of Oncor; and WHEREAS, the City is a member of the Steering Committee of Cities Served by Oncor (“OCSC”), a membership of similarly situated cities served by Oncor that have joined together to efficiently and cost effectively review and respond to electric issues affecting rates charged in Oncor’s service area; and WHEREAS, on or about June 29, 2023, Oncor filed with the City an Application to Amend its Distribution Cost Recovery Factor and Update Mobile Generation Riders, PUC Docket No. 55190, seeking to increase electric distribution rates by approximately $152.78 million and update Oncor’s Rider Mobile Generation and Rider Wholesale Mobile Generation to recover $1.07 million related to mobile generation facilities; and WHEREAS, all electric utility customers residing in the City will be impacted by this ratemaking proceeding if it is granted; and WHEREAS, OCSC is coordinating its review of Oncor’s DCRF filing with designated attorneys and consultants to resolve issues in the Company’s application; and WHEREAS, OCSC members and attorneys recommend that members deny the DCRF. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the City is authorized to participate with Cities in PUC Docket No. 55190. SECTION 2. That subject to the right to terminate employment at any time, the City hereby authorizes the hiring of the law firm of Lloyd Gosselink and consultants to negotiate with 4892-2922-3281, v. 1 2 the Company, make recommendations to the City regarding reasonable rates, and to direct any necessary administrative proceedings or court litigation associated with an appeal of this application filed with the PUC. SECTION 3. That the rates proposed by Oncor to be recovered through its DCRF charged to customers located within the City limits, are hereby found to be unreasonable and are denied. SECTION 4. That the Company shall continue to charge its existing rates to customers within the City during the pending of this matter until resolved or otherwise ordered by PUC or Court of competent jurisdiction. SECTION 5. That the City’s reasonable rate case expenses shall be reimbursed in full by Oncor within 30 days of presentation of an invoice to Oncor. SECTION 6. That it is hereby officially found and determined that the meeting at which this Resolution is passed is open to the public as required by law and the public notice of the time, place, and purpose of said meeting was given as required. SECTION 7. That a copy of this Resolution shall be sent to J. Michael Sherburne, Vice President – Regulatory, Oncor Electric Delivery Company LLC, 1616 Woodall Rodgers Freeway, Dallas, Texas 75202; to Tab R. Urbantke, Hunton Andrews Kurth LLP, 1445 Ross Avenue, Suite 3700, Dallas, Texas 75202; and to Thomas L. Brocato, General Counsel to OCSC, at Lloyd Gosselink Rochelle & Townsend, 816 Congress Ave., Suite 1900, Austin, Texas 78701. PASSED AND APPROVED this 25th day of July 2023. APPROVED: _____________________________________ JOHN JUN, MAYOR PRO TEM ATTEST: ___________________________________ ASHLEY OWENS, CITY SECRETARY APPROVED AS TO FORM: ________________________________ ROBERT HAGER, CITY ATTORNEY Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7001 File ID: Type: Status: 2023-7001 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 07/18/2023File Created: Final Action: SRO ILA 23-24File Name: Title: Consider approval of an Interlocal Agreement renewal between the City of Coppell and Coppell Independent School District for School Resource Officer protection services for the 2023-2024 school year, as budgeted in the Crime Control District Fund, in the amount of $1,019,037.00; and authorizing the Mayor to sign. Notes: Agenda Date: 07/25/2023 Sponsors: Enactment Date: Memo.pdf, SRO ILA 23-24.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: Related Files: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7001 Title Consider approval of an Interlocal Agreement renewal between the City of Coppell and Coppell Independent School District for School Resource Officer protection services for the 2023-2024 school year, as budgeted in the Crime Control District Fund, in the amount of $1,019,037.00; and authorizing the Mayor to sign. Summary Fiscal Impact: The fiscal impact of this Agenda Item is $1,019,037.00, funded through the Crime Control and Prevention District Fund. Coppell ISD will reimburse 50% of the SRO salaries and benefits during the school year. Page 1City of Coppell, Texas Printed on 7/21/2023 Master Continued (2023-7001) Staff Recommendation: The Police Department recommends approval of the Interlocal Agreement. Strategic Pillar Icon: Perpetuate a Learning Environment Page 2City of Coppell, Texas Printed on 7/21/2023 1 MEMORANDUM To: Mayor and City Council From: Danny Barton, Chief of Police Date: July 25, 2023 Reference: Consider approval of an Interlocal Agreement renewal between the City of Coppell and Coppell Independent School District for School Resource Officer protection services for the 2023-2024 school year, as budgeted in the Crime Control and Prevention District Fund, in the amount of $1,019,037.00; and authorizing the Mayor to sign. 2040: Perpetuate a Learning Environment Introduction: The Coppell Police Department provides five school resource officers and one school resource officer supervisor throughout the duration of the school year. This Interlocal Agreement is a renewal for the 2023/2024 school year. No changes have been made from last year to the upcoming school year. Background: The Coppell Police Department has provided school resource officers to the Coppell Independent School District for decades. In recent years, the Coppell Independent School District has shared in the costs of the School Resource Officer Program. Benefit to the Community: Maintaining a safe learning environment on school campuses is a priority of the community. This Interlocal Agreement places Coppell Police Officers to the High School, New Tech, Coppell Middle School North, Coppell Middle School East, and the 9th grade center. Legal Review: The City Attorney has reviewed the Interlocal Agreement Fiscal Impact: The fiscal impact of this Agenda Item is $1,019,037.00, as budgeted in the Crime Control and Prevention District Fund. Coppell ISD will reimburse 50% of the SRO salaries and benefits during the school year. Recommendation: The Police Department recommends approval of the Interlocal Agreement. PAGE 1 INTERLOCAL AGREEMENT FOR SCHOOL RESOURCE OFFICER BETWEEN COPPELL INDEPENDENT SCHOOL DISTRICT AND THE CITY OF COPPELL, TEXAS (2023-2024) 4873-7318-4369, v. 1 STATE OF TEXAS § COUNTY OF DALLAS § INTERLOCAL AGREEMENT FOR SCHOOL RESOURCE OFFICER This Interlocal Agreement is made and entered into on this ____ day of August, 2023, by and between the City of Coppell, Texas (hereinafter referred as “CITY”), and the Coppell Independent School District (hereinafter referred to as “CISD”) make and enter into this Agreement for the purposes and consideration as set out below. WITNESSETH: WHEREAS, CISD and the Police Department of CITY previously instituted a cooperative SRO Program at various secondary schools of CISD to combat juvenile delinquency, to personally assist students with various problems involving potential involvement with law enforcement, to develop and maintain positive relations between students and CITY police officers and to assist CISD in maintaining a safe, orderly, and secure environment conducive to learning; and WHEREAS, CISD and CITY desire to continue and to expand the SRO Program at CISD campuses located within the jurisdictional boundaries of the CITY; and WHEREAS, CITY has full-time commissioned peace officers employed that are capable of providing CISD police protection services; and WHEREAS, the Interlocal Cooperation Act, Tex. Govt. Code Ch. 791 authorizes CITY and CISD to contract with one another for police protection, related administrative functions, and other governmental functions in which they are mutually interested; and WHEREAS, the CISD Board of Trustees has found, and hereby declares, it is in the best interests of CISD to have security personnel and law enforcement services to (1) protect the safety and welfare of its students, employees, and other persons authorized to be on CISD property or at CISD sponsored events or activities; and (2) protect the real and personal property of CISD; and WHEREAS, the CISD Board of Trustees desires to utilize the security and law enforcement services and personnel of CITY for those functions and purposes; and WHEREAS, the CITY desires to provide CISD the required law enforcement functions and services. NOW, THEREFORE, in consideration of the premises and of the terms, provisions, and mutual provisions herein contained, CITY and CISD hereby agree as follows: I. PURPOSE 1.01 The primary purpose of this Agreement is for CISD to secure the services of commissioned peace officers to protect the safety and welfare of CISD students and personnel and PAGE 2 INTERLOCAL AGREEMENT FOR SCHOOL RESOURCE OFFICER BETWEEN COPPELL INDEPENDENT SCHOOL DISTRICT AND THE CITY OF COPPELL, TEXAS (2023-2024) 4873-7318-4369, v. 1 CISD property. It is also the purpose of this Agreement to provide for the maintenance and expansion of the School Resource Officer Program by assigning School Resource Officers (“SRO”, singular and plural) to CISD’s schools located within the jurisdictional boundaries of the City of Coppell, Texas. Each party paying for the performance of governmental functions or services hereunder must make those payments from current revenues available to the paying party. The recitals and attachments to this Agreement, if any, are incorporated herein for all purposes as if set out herein verbatim. II. SERVICES AND OBLIGATIONS OF CITY The CITY, through the School Resource Officers, shall provide CISD the following services and related activities: A. Law Enforcement Services 2.01 CITY shall provide, based on availability, five (5) School Resource Officers and one (1) Sergeant, collectively SROs, which will be assigned to the Coppell High School, middle schools and elementary schools. The CITY shall be responsible for any other assignments or deployments including extracurricular activities at various CISD functions as may be requested by CISD. The CITY shall have the sole discretion to adjust the assignment and staffing for the SROs based on the Police Department certified peace officer staffing requirements. Provided however, SROs shall not be assigned routine student discipline, school administrative tasks, or contact with students unrelated to their law enforcement duties, but this prohibition does not prohibit informal contact with a student unrelated to the assigned duties of the SRO or an incident involving student behavior or law enforcement. 2.02 The SROs shall be, at all times, be a member and employee of CITY’s Police Department and has the authority of a sworn peace officer in the State of Texas. In addition to such authority, the officer, while functioning as an SRO, shall provide CISD with the following services at their respective assigned campuses: a) Such additional surveillance, investigation and respond to circumstances related to the school as the school may request to maintain a safe, tranquil composed atmosphere. For purposes of this paragraph, the SRO shall be authorized to accept requests and authorizations from the school’s principal and any assistant principal to undertake enforcement of state law and campus rules of decorum. b) Assistance with drug and alcohol education for students. c) Training staff members in the matters related to planning and conducting activities, promoting school safety including detecting and intervening in matters involving violation of school code of conduct and the laws of the State of Texas. d) Taking such steps as are deemed advisable to secure the safety of school personnel and students by intervening in any situation in a proactive manner to preserve good order and student/teacher/administrative staff. 2.03 The SRO will work eight (8) hour shifts instructional days during the regular school term with specific shifts to be determined by mutual consent of CISD and the CITY’s Police Department. Exceptions to such normal duty assignment may arise when an assigned SROs is in required training or is otherwise temporarily required elsewhere as determined by CITY. Subject to Section 5.02 of this Agreement, CITY shall provide seven (7) day notice to CISD prior to a PAGE 3 INTERLOCAL AGREEMENT FOR SCHOOL RESOURCE OFFICER BETWEEN COPPELL INDEPENDENT SCHOOL DISTRICT AND THE CITY OF COPPELL, TEXAS (2023-2024) 4873-7318-4369, v. 1 scheduled absence of an SRO due to a mandatory normal assignment from his or her assigned campus, including but not limited to absences resulting from required training, and shall at no time leave CISD with at least one (1) SRO assigned at Coppell High School and two (2) SROs assigned to cover the remaining CISD campuses. The Parties agree that every effort should be made to schedule and/or designate vacation days, compensatory time, and other days off at times when school is not in session or at other times when the SRO’s absence will not otherwise create an unnecessary risk or hamper school operations. During the summer break as identified in the official CISD school calendar, the CITY shall assign one (1) SRO to a high school campus and other campuses mutually agreeable by the Parties. 2.04 The SROs shall monitor access to the school grounds and assist in limiting access only to authorized persons. 2.05 The SROs shall assist CISD personnel in protecting the property/assets of CISD and the security and safety of its students, personnel, and visitors in accordance with state law. 2.06 The SROs shall investigate and/or deter the commission of criminal acts that may occur on CISD property within the jurisdictional limits of the CITY. 2.07 The SROs may coordinate the Crime Stoppers Program. 2.08 The SROs will serve as liaison between CISD schools and CITY's Police Department, juvenile officials, probation officials, courts, and other agencies of the juvenile justice system. 2.09 The SROs may provide a high visibility, crime deterrent on CISD properties, including but not limited to its buildings, parking lots, and athletic facilities. 2.10 The SROs will attempt to detect and identify the early signs of deviant behavior and inappropriate associations of persons. 2.11 The SROs may be present, upon request, when a school official is conducting a search of person and/or property in accordance with state and federal law by the school official when such official has reasonable grounds and/or probable cause to believe that the search will discover evidence that the person has violated state law. 2.12 CITY Police Department shall be responsible for completing all National Incident Based Reporting System reports related to Class A and B misdemeanor offenses, State offenses and felony offenses filed and reported by the CITY Police Department. 2.13 CITY Police Department may exercise jurisdiction to enforce the Texas Penal Code, Texas Education Code and all other criminal statutes on CISD property within the jurisdictional limits of the CITY. 2.14 SROs shall be responsible for investigating offenses, issuing citations, making arrests or filing charges, as applicable, for all offenses occurring on CISD property within the jurisdictional limits of the CITY in accordance with state and local laws including, but not limited to, incident reports and incident-based reports. 2.15 SROs shall be reasonably present during student passing periods and lunch periods. PAGE 4 INTERLOCAL AGREEMENT FOR SCHOOL RESOURCE OFFICER BETWEEN COPPELL INDEPENDENT SCHOOL DISTRICT AND THE CITY OF COPPELL, TEXAS (2023-2024) 4873-7318-4369, v. 1 B. Education Services 2.16 Based on assignment and availability, SROs shall participate as resource person in the classroom, at assemblies, with parent groups, teach classes, lead focus groups, or offer information on law enforcement topics, campus security, or other Police Department programs. SROs are tasked only with duties related to law enforcement intervention and no behavioral or administrative duties better addressed by other CISD employees. C. Public Relations 2.17 The SRO shall, upon request and approval by the CITY Police Department, provide presentations to civic groups on law enforcement/youth related topics such as School Resource Officer programs, gang activities and gang intervention strategies. 2.18 The SRO shall provide interpretation of the function and purpose of the SRO Program for the community. The SRO shall assist in facilitating and maintaining good relations between CISD and other law enforcement units and officers. D. Guidance Services 2.19 The SRO shall assist in providing guidance and direction to students, parents, and school staff in law enforcement matters. E. Detention Services 2.20 CITY Police Department shall provide jail services and transport services for offenders who commit offenses that occur on CISD property and within its jurisdiction as defined in Article III. III. JURISDICTION 3.01 When acting as a commissioned peace officer for the CITY, the officer's jurisdiction shall include, in addition to his jurisdiction as a CITY Police Officer, all territory within the boundaries of the CISD that is within the city limits of Coppell and all property, real and personal, outside the district boundaries of CISD that is within Coppell city limits and owned, leased, or rented by or otherwise under the control of CISD and its Board of Trustees. 3.02 Violations and infractions observed and/or reported to SRO of school rules and policies should be reported by the SRO to the appropriate CISD school officials. IV. QUALIFICATIONS 4.01 The SRO assigned by the CITY Police Department shall have the following qualifications: A. Must continuously satisfy all minimum standards for peace officers established from time to time by the Texas Commission on Law Enforcement Officer Standards and Education and additional standards, if any, of CITY's Police Department, and must be licensed as provided by Texas Occupations Code Chapter 1701; B. Satisfactory knowledge of juvenile laws and procedures; PAGE 5 INTERLOCAL AGREEMENT FOR SCHOOL RESOURCE OFFICER BETWEEN COPPELL INDEPENDENT SCHOOL DISTRICT AND THE CITY OF COPPELL, TEXAS (2023-2024) 4873-7318-4369, v. 1 C. Demonstrated ability to communicate effectively; D. Demonstrated ability to develop sincere relationships with students; and E. Selection and assignment of the SRO will conform to CITY Police Department General Order 400.011, as may be amended. 4.02 The CITY, in the sole discretion of the Chief of Police, shall determine the assignment at the specific school of all SRO personnel. Should CISD be dissatisfied with the performance of an assigned SRO, CISD shall have the right to request a change of personnel, and the Chief of Police shall honor such request within a reasonable period of time. V. EMPLOYEES OF THE CITY 5.01 All SROs furnished by CITY will be employees of CITY and will at all times be subject to the supervision and control of the CITY's chain of command up to Chief of Police and SROs shall be responsible to the Chief of Police as in all other matters. 5.02 All SROs furnished by CITY have the protection of CITY as the primary responsibility. Therefore, at any time when manpower requirements demand more personnel for protection of CITY, all or a portion of the SROs may be reassigned or redeployed from schools for a temporary period until such deployment is no longer required at the discretion of the Chief of Police. 5.03 The supervisory personnel of the CITY Police Department assigned to the SRO shall be available at all reasonable times to confer with designated officials of CISD and to discuss the performance of the SROs assigned to respective school(s). VI. SERVICES AND OBLIGATIONS OF CISD CISD shall fulfill the following obligations in return for the CITY's performance of the services provided herein: 6.01 CISD will provide each SRO with the exclusive use of a desk, office chair, file cabinet, telephone with voice mail, and any other office furniture or supply needed for use of everyday operation for each SRO, which shall be considered to be CISD property for the full term of the agreement. All notes, file and materials maintained by the SRO, regardless of source, shall be considered to be law enforcement records not subject to laws, rules, regulations and school practices regarding student records. 6.02. CISD shall provide the SROs with exclusive use of the following equipment during the term of this agreement: computer with full internet access, school radio, keys and/or entry card for all school buildings or campus location. The SRO may be required to sign a CISD acceptable use agreement regarding use of the CISD computer and internet. PAGE 6 INTERLOCAL AGREEMENT FOR SCHOOL RESOURCE OFFICER BETWEEN COPPELL INDEPENDENT SCHOOL DISTRICT AND THE CITY OF COPPELL, TEXAS (2023-2024) 4873-7318-4369, v. 1 6.03 COMPENSATION. SROs shall be at all times, shall be an employee of CITY for purposes of payroll, taxes, benefits, and liability. Under no circumstances shall SRO be considered to be an employee of CISD. SRO will be paid for regular duty by the CITY. Any off-duty or extracurricular activity for CISD scheduled outside of routine schedule instruction will be posted by the CITY but will be paid at a rate of $60.00 per hour paid by the CISD. SRO supervisor may assist scheduling with CISD and shall COORDINATE through the department on certain off-duty events. 6.04 CISD shall pay to the CITY an amount equivalent of fifty percent (50%) of the base salary plus 50% of their benefits (insurance plus other defined benefits under City policy) and overtime for each SROs attributable to the deployment during the academic years of SRO by CITY, payable quarterly. 6.05 When CITY police officers are requested by CISD administrators to provide law enforcement services for CISD athletic, extra-curricular or special events, compensation will be at the CITY overtime rate of the individual officer(s) assigned to the event. The CITY will make payment to the officer(s) at the overtime rate and will invoice the CISD on a quarterly basis for reimbursement, the assignment at the rate of payment equal to one half of the total hours worked multiplied by $60.00 off duty rate. 6.06 In the event that one or more SRO are redeployed or removed from service at a CISD location or function due to the provision set forth in section 5.02, the CISD will not be required to compensate the CITY for the affected SRO. VII. TERM 7.01 Operations under this agreement of full staffing of multiple SRO’s shall commence on August 15, 2023, and terminate on May 24, 2024, thereafter if neither Parties evoke Section 7.02 the agreement shall be extended for the next academic year in writing and signed by both parties. During “summer school” dates for 2023, the agency shall assign one SRO at Coppell High School through the duration of “summer school”. This agreement may be terminated at an earlier time by either party giving written notice to the other party stating when, not less than 30 days from the date of delivery, the termination shall take effect. 7.02 After January 1, 2024, either party may terminate the Agreement by giving the other party written notice of such termination at least ninety (90) days prior to the effective date of such termination, which may only be effective on the last day of the calendar month. Termination of this Agreement shall not excuse any of the payments due for services provided prior to the effective date of the termination of this Agreement. VIII. NOTICES AND ADMINISTRATION 8.01 All notices, communications and reports required or permitted under this Agreement shall be personally delivered to the respective parties, by depositing same in the United States mail, postage prepaid, at the addresses shown below, unless and until either party is subsequently notified otherwise in writing: PAGE 7 INTERLOCAL AGREEMENT FOR SCHOOL RESOURCE OFFICER BETWEEN COPPELL INDEPENDENT SCHOOL DISTRICT AND THE CITY OF COPPELL, TEXAS (2023-2024) 4873-7318-4369, v. 1 If intended for CITY, to: CHIEF OF POLICE City of Coppell 130 Town Center Blvd. Coppell, Texas 75019 If intended for CISD, to: SUPERINTENDENT OF SCHOOLS Coppell Independent School District Brad Hunt 200 S. Denton Tap Road Coppell, Texas 75019 IX. MISCELLANEOUS PROVISIONS 9.01 VENUE: The obligations of the parties are performable in Coppell, Texas, and if legal action is necessary to enforce same, exclusive venue shall be in Dallas County, Texas. 9.02 APPLICABLE LAW: This Agreement is made subject to the provisions of the Charter and Ordinances of CITY, as amended, enacted written Policies of CISD's Board of Trustees, as amended, and all applicable State and Federal laws. 9.03 GOVERNING LAW: This Agreement shall be governed by and construed in accordance with the laws and court decisions of the State of Texas. 9.04 ATTORNEYS’ FEES: If any lawsuit or other legal proceeding is brought by one party against the other party in connection with this Agreement, the prevailing party shall be entitled to and shall record from the other party all reasonably incurred attorneys’ fees as set forth in Texas Local Government Code Section 271.153(a)(3). 9.05 LEGAL CONSTRUCTION: In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision of it and this Agreement shall be considered as if such invalid, illegal, or unenforceable provision had never been contained in this Agreement. 9.06 CAPTIONS: The captions to the various clauses of this Agreement are for informational purposes only and shall not alter the substance of the terms and conditions of this Agreement. 9.07 COUNTERPARTS: This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and constitute one and the same instrument. 9.08 ENTIRE AGREEMENT: This Agreement embodies the complete agreement of the parties hereto, superseding all oral or written previous and contemporary agreements between the parties and relating to matters in this Agreement, and, except as otherwise provided herein, PAGE 8 INTERLOCAL AGREEMENT FOR SCHOOL RESOURCE OFFICER BETWEEN COPPELL INDEPENDENT SCHOOL DISTRICT AND THE CITY OF COPPELL, TEXAS (2023-2024) 4873-7318-4369, v. 1 cannot be modified without written agreement of the parties to be attached to and made a part of this Agreement. 9.09 MODIFICATION AND AMENDMENTS: This Agreement may be amended or modified at any time by mutual agreement of the authorized representatives of the signatories to this Agreement. Such amendment or modification shall require a written document executed by all parties to the Agreement. The parties further agree to amend this Agreement to the extent amendments are required by an applicable law or policy issued by an appropriate regulatory authority if the amendment does not materially affect the provisions of this Agreement. However, if new laws, policies, or regulations applicable to the parties are implemented which materially affect the intent of the provision of this Agreement, the authorized representatives of the signatories to this Agreement shall meet within a reasonable period of time, e.g. 20 business days from the date of notice of such change of law, policy, or regulations, to confer regarding how and/or if those laws, policies, or regulations will be applied or excepted. 9.10 INSURANCE: Each of the parties shall at its sole costs provide liability insurance for its respective governmental bodies covering the activities set forth herein. 9.11 NO AUTHORITY TO BIND: Neither CITY, nor SRO, has the authority to enter into contracts or agreements on behalf of the CISD. 9.12 FAIRNESS PRINCIPAL: All students, employees, agents, and members of the Board of Trustees will be treated by CITY and/or SRO under this Agreement without regard to sex, race, color, religion, national origin, or disability. Both parties, in the performance of this Agreement, will not discriminate against any person or persons because of sex, race, color, religion, national origin, or disability nor will either party permit its employees to engage in such discrimination. 9.13 CONFIDENTIALITY: CITY and/or SRO understands and agrees that any medical or personal information learned by CITY and/or SRO about any person who is a student, or any family member of a student, is privileged information and is subject to all State and Federal laws which protect the rights of students or patients, including but not limited to the Family Educational Rights and Privacy Act (“FERPA”) and the Individuals with Disabilities Education Act (“IDEA”). CITY and/or SRO agrees that information learned by it about any student, or about incidents or events involving the CISD, will not be divulged, disclosed, or discussed with any person other than authorized CITY personnel, or unless otherwise authorized or obligated by State and Federal Laws or other policies of the CISD and that it will comply with any provisions regarding redisclosure of the records as required therein. 9.14 IMMUNITY: Each of the parties acknowledge that such is performing governmental services to the other for the benefit of the public; and, nothing contained herein shall be deemed to waive any of its respective governmental immunities under state and/or federal law, jointly or severally. To the extent allowed by law, governmental immunities under state and/or federal law shall extend from CISD to CITY and/or from CITY to CISD. PAGE 9 INTERLOCAL AGREEMENT FOR SCHOOL RESOURCE OFFICER BETWEEN COPPELL INDEPENDENT SCHOOL DISTRICT AND THE CITY OF COPPELL, TEXAS (2023-2024) 4873-7318-4369, v. 1 EXECUTED as of the ______ day of ___________________, 2023. CITY OF COPPELL, TEXAS COPPELL INDEPENDENT SCHOOL DISTRICT By:____________________ By:______________________ Wes Mays, Mayor Brad Hunt, Superintendent ATTEST: ATTEST: _______________________ ________________________ Ashley Owens, City Secretary ______________, Secretary APPROVED AS TO FORM: APPROVED AS TO FORM: _______________________ ________________________ Robert E. Hager, City Attorney Attorney for Board of Trustees Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7000 File ID: Type: Status: 2023-7000 Agenda Item Council Committee Reports 1Version: Reference: In Control: City Council 07/17/2023File Created: Final Action: ReportsFile Name: Title: A.Report on Carrollton/Farmers Branch ISD and Lewisville ISD - Councilmember Mark Hill B.Report on Coppell ISD - Councilmember Brianna Hinojosa-Smith C.Report on Coppell Seniors - Mayor Pro Tem John Jun D.Report on Coppell Arts Center Foundation - Councilmember Jim Walker Notes: Agenda Date: 07/25/2023 Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: Related Files: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7000 Title A.Report on Carrollton/Farmers Branch ISD and Lewisville ISD - Councilmember Mark Hill B.Report on Coppell ISD - Councilmember Brianna Hinojosa-Smith C.Report on Coppell Seniors - Mayor Pro Tem John Jun D.Report on Coppell Arts Center Foundation - Councilmember Jim Walker Summary Page 1City of Coppell, Texas Printed on 7/21/2023