CM 2023-09-12255 E. Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
City Council
6:00 PM Council ChambersTuesday, September 12, 2023
WES MAYS JOHN JUN
Mayor Mayor Pro Tem
JIM WALKER KEVIN NEVELS
Place 1 Place 4
BRIANNA HINOJOSA-SMITH BIJU MATHEW
Place 2 Place 6
DON CARROLL MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Wes Mays;Jim Walker;Don Carroll;Kevin Nevels;John Jun;Biju Mathew and
Mark Hill
Present 7 -
Brianna Hinojosa-SmithAbsent1 -
Also present were Deputy City Managers Traci Leach and Kent Collins, City Attorney
Bob Hager, and City Secretary Ashley Owens.
The City Council of the City of Coppell met in Regular Session on Tuesday, September
12, 2023, at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order1.
Mayor Wes Mays called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 6:00 p.m.
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Section 551.072, Texas Government Code - Deliberation regarding the purchase,
exchange, lease, or value of Real Property.
Discussion regarding property located north of Southwestern Boulevard
and west of Freeport Parkway.
Discussed under Executive Session
Page 1City of Coppell, Texas
September 12, 2023City Council Minutes
Work Session (Open to the Public) 1st Floor Conference Room
Citizen comments will not be heard during the Work Session, but will be heard during
the Regular Session under Citizens' Appearance.
3.
Mayor Wes Mays adjourned the Executive Session at 6:48 p.m. and convened
into the Work Session at 6:50 p.m.
A.Discussion regarding agenda items.
B.Presentation of FY24 Work Plan.
Presented in Work Session
Regular Session
Mayor Wes Mays adjourned the Work Session at 7:16 p.m. and convened into
the Regular Session at 7:30 p.m.
Invocation 7:30 p.m.4.
Youth Minister Bunker Harris, with the Church of Latter-Day Saints, gave the
Invocation.
Pledge of Allegiance5.
Mayor Wes Mays led the audience in the Pledge of Allegiance.
Proclamations
6.Presentation of a Proclamation celebrating the month of September as
“Senior Center Month.”
Mayor Wes Mays read the Proclamation into the record and presented the
same to Calie Willis and members of the Coppell Senior Center.
Citizens’ Appearance7.
Mayor Wes Mays asked for those who signed up to speak:
1) Thomas Burrows, 138 Wynnpage, spoke in regards to the Police Department.
Consent Agenda8.
A.Consider approval of the minutes: August 22, 2023, and August 29,
2023.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A through N be
approved. The motion passed by an unanimous vote.
B.Consider approval of awarding a bid to Entrust One Services for
Custodial Services at the Coppell Arts Center, not to exceed budgeted
Page 2City of Coppell, Texas
September 12, 2023City Council Minutes
annual expenses of $75,000, as budgeted; and authorizing the City
Manager to sign any necessary documents.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A through N be
approved. The motion passed by an unanimous vote.
C.Consider approval of awarding a bid to Andy Frain Services for Security
Services at the Coppell Arts Center, in an amount not to exceed
$85,000.00, as budgeted; and authorizing the City Manager to sign any
necessary documents.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A through N be
approved. The motion passed by an unanimous vote.
D.Consider approval of a professional services agreement with Dunaway,
in the amount of $159,500.00, as provided for in the general fund, to
prepare a comprehensive Community Experiences Department Master
Plan; and authorizing the City Manager to sign any necessary
documents.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A through N be
approved. The motion passed by an unanimous vote.
E.Consider approval of funding the replacement of the outdoor waterslide
tower at The CORE, in the amount of $219,000.00.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A through N be
approved. The motion passed by an unanimous vote.
F.Consider approval of funding the design services for the Veterans
Memorial project in the amount of $186,761.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A through N be
approved. The motion passed by an unanimous vote.
G.Consider approval of an Interlocal Agreement renewal between the City
of Coppell and SPAN, Inc., for the provision of transit services for older
persons, persons with disabilities, veterans, and the general public; as
provided for by the CARES Act funding as dispensed through SPAN,
Inc., authorizing the Mayor to sign and the City Manager to execute any
necessary documents.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A through N be
approved. The motion passed by an unanimous vote.
H.Consider approval of an agreement between the City of Coppell and the
Coppell Chamber of Commerce for the 2023-2024 Discover Coppell
Page 3City of Coppell, Texas
September 12, 2023City Council Minutes
Marketing Campaign utilizing hotel occupancy tax proceeds as provided
by the Hotel Occupancy Tax Special Revenue Fund; and authorizing the
City Manager to sign any necessary documents.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A through N be
approved. The motion passed by an unanimous vote.
I.Consider approval of the Fourth Amended and Restated Interlocal
Cooperation Agreement by and between the City of Coppell and Denton
County Transportation Authority to provide transportation services for
Coppell businesses; and authorizing the Mayor to sign.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A through N be
approved. The motion passed by an unanimous vote.
J.Consider approval to enter into a Developers Agreement between the
City of Coppell and Victory Retail Coppell, LLC.; for the reimbursement
of design, construction, and installation of infrastructure improvements
with the S. Belt Line project; and authorizing the City Manager to sign
necessary agreements.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A through N be
approved. The motion passed by an unanimous vote.
K.Consider approval of TIPS contract award to C&J’s Designs and
Solutions of East Texas, LLC; for the construction of a sidewalk along
Canyon Drive; in the amount of $166,705.00; as provided for in the
Infrastructure Maintenance Fund’s Fund Balance; and authorizing the City
Manager to sign any necessary documents.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A through N be
approved. The motion passed by an unanimous vote.
L.Consider approval of awarding Bid #Q-0723-01 to Reliable Paving, Inc.;
for the re-construction of Woodhurst Drive; in the amount of
$4,843,494.15; as provided for in the 2020 Bond issue; and authorizing
the City Manager to sign any necessary documents.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A through N be
approved. The motion passed by an unanimous vote.
M.Consider approval to enter into a Small Government Enterprise
Agreement (SGEA) with Environmental Systems Research Institute
(ESRI); for Geographical Information Systems (GIS) Software Licensing
and maintenance; in the amount of $100,200.00 over a three-year
period; as budgeted in the General Fund; and authorizing the City
Manager to sign any necessary documents.
Page 4City of Coppell, Texas
September 12, 2023City Council Minutes
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A through N be
approved. The motion passed by an unanimous vote.
N.Consider approval of a Resolution of the City Council of the City of
Coppell, Texas, approving a negotiated settlement between the Atmos
Cities Steering Committee (“ACSC”) and Atmos Energy Corp., Mid-Tex
Division regarding the Company’s 2023 rate review mechanism filing;
declaring existing rates to be unreasonable; adopting tariffs that reflect
rate adjustments consistent with the settlement; approving an attachment
establishing a benchmark for pensions and retiree medical benefits;
finding the rates to be set by the tariffs to be just and reasonable and in
the public interest; requiring the Company to reimburse ACSC’s
reasonable ratemaking expenses; determining that this Resolution was
passed in accordance with the requirements of the Texas Open
Meetings Act; and authorizing the Mayor to sign.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A through N be
approved. The motion passed by an unanimous vote.
Enactment No: RE 2023-0912.1
End of Consent Agenda
9.PUBLIC HEARING:
Consider approval of a zoning change request from PD-264-RBN5
(Planned Development-264-Residential Urban Neighborhood 5) to
PD-264R-RBN5 (Planned Development-264 Revised-Residential Urban
Neighborhood 5) to allow the removal of five (5) Leyland Cypress Trees
on 7.1 acres of property located on Common Area Lot 1X, Block D,
Easthaven (Eastlake) at the request of Easthaven HOA, being
represented by affected property owner, Kristina Lowe.
Development Services Administrator Matt Steer gave a presentation to City
Council.
The applicant, Kristina Lowe 635 Canemount Lane, Coppell, Texas 75019, was
present to answer any questions of City Council.
Mayor Wes Mays opened the Public Hearing and asked for those who signed
up to speak:
1) Chella Muthurathinam, 452 Rock Springs Road, spoke in favor of the zoning
change request.
A motion was made by Councilmember Don Carroll, seconded by
Councilmember Kevin Nevels, to close the Public Hearing and approve the
agenda item and tree removal without mitigation fees.
10.PUBLIC HEARING:
Page 5City of Coppell, Texas
September 12, 2023City Council Minutes
Consider approval of a zoning change request from PD-308-C (Planned
Development-308-Commercial) to PD-308R-C (Planned
Development-308 Revised-Commercial), to allow a revised plan for a
new fuel service station with five (5) fuel pumps located at 950 E. Sandy
Lake Road.
Development Services Administrator Matt Steer gave a presentation to City
Council.
The applicant, ClayMoore Engineering, 1903 Central Dr., Suite 406, Bedford,
Texas 76021, and Coppell Wood Kroger, LLC, 1404 W Pioneer Dr., Irving, Texas
75061, was present to answer any questions of City Council.
Mayor Wes Mays opened the Public Hearing and asked for those who signed
up to speak:
1) Bobby Finken, 1032 Basilwood, spoke in favor of the proposed development.
A motion was made by Councilmember Mark Hill, seconded by
Councilmember Biju Mathew, to close the Public Hearing and approve the
agenda item, with conditions #11 and 12 removed, and with remaining
conditions as presented.
An amended motion was made by Councilmember Jim Walker to amend
condition #10 to include proper shielding on west wall packs over the
pharmacy and to terminate their use any time the pharmacy is not in
operation, and to lower the two pole lights on the northeast side of the store to
30ft compliant height and to ensure that there is proper shielding over the
westside wall packs. The motion failed due to a lack of a second.
Councilmember Biju Mathew withdrew his second for the main motion.
Councilmember Mark Hill restated his motion, seconded by Councilmember
Biju Mathew to close the Public Hearing and approve the agenda item, with
conditions #11 and 12 removed, and amending condition #13 to entry and exit
from Sandy Lake by the fuel trucks with circulation around the perimeter of the
site, or the fuel truck operator may make a route variation to exit onto
MacArthur from 8 PM to 6 AM, and with the following conditions:
1. That accept as amended herein, the property and PD 308-C shall be
developed in accordance with Ordinance 91500-A-373 and Ordinance
91500-A-109 with the previous development regulations, which are hereby
incorporated herein as set forth in full and hereby republished.
2. The hours of operation for the drive through pharmacy window shall not
exceed: 9 a.m. to 9 p.m. - Monday through Friday, 9 a.m. to 7 p.m. -Saturday,
and 10 a.m. to 6 p.m. on Sunday.
3. The exterior lights on the north and west perimeter of the property may be
illuminated and maintained in accordance with the glare and lighting
standards of the Zoning Ordinance.
4. In addition to the original regulations, as amended, no outside storage of
materials or goods will be permitted under the fuel station canopy.
5. An additional 40 square-foot monument sign for fuel pricing shall be
constructed and maintained as shown on the Site Plan and Signage Plans.
6. The entire site shall have 300 parking spaces, inclusive of Americans with
Disabilities regulations as provided on the Site Plan.
Page 6City of Coppell, Texas
September 12, 2023City Council Minutes
7. The hours of operation of the fuel bays shall be 6 a.m. to 12 a.m. daily.
8. Exterior canopy lighting shall emit no greater than 50.5 fc as provided in
Exhibit G; and, shall be dimmed to minimum average of 1 fc between the
hours of 12 a.m. and 6 a.m.
9. The proposed trees as provided in the Landscape Plan shall be planted and
kept in a healthy growing state to mitigate any aperture in screening,
regardless of the current state of the tree configuration.
10. Address light screening towards the residential areas and landscaping
deficiencies.
The motion carried by the following vote (5-1):
Aye: Mayor Pro Tem John Jun, Councilmember Don Carroll, Councilmember
Kevin Nevels, Councilmember Biju Mathew, Councilmember Mark Hill
Nay: Councilmember Jim Walker
11.PUBLIC HEARING:
Consider approval of PD-210R2-SF-9, 416 Kaye Street (STR), a zoning
change request from PD-210-SF-9 (Planned Development-210 -
Single-Family-9) to PD-210R2-HC (Planned Development-210 Revision
2- Single-Family 9) to approve a Short-Term Rental (STR) on 0.22 acres
of property located at 416 Kaye Street, at the request of Lorna Bell, the
property owner.
Senior Planner Mary Paron-Boswell gave a presentation to City Council.
The applicant, Lorna Bell, 416 Kaye Street, was present to answer any
questions of City Council.
Mayor Wes Mays opened the Public Hearing and stated that no one signed up
to speak.
A motion was made by Councilmember Kevin Nevels, seconded by Mayor Pro
Tem John Jun, to close the Public Hearing and approve the agenda item with
the following conditions and to waive the Planned Development Fee of
$525.00:
1. PD Conditions:
a. To obtain an STR permit prior to their current one expiring.
b. Notify staff of any change of property ownership.
Mayor Pro Tem John Jun withdrew his second.
A restated motion was made by Councilmember Kevin Nevels, seconded by
Mayor Pro Tem John Jun, to close the Public Hearing and approve the agenda
item with the following conditions:
1. PD Conditions:
a. To obtain an STR permit prior to their current one expiring.
b. Notify staff of any change of property ownership.
The motion carried by the following vote (5-1):
Page 7City of Coppell, Texas
September 12, 2023City Council Minutes
Aye: Mayor Pro Tem John Jun, Councilmember Don Carroll, Councilmember
Kevin Nevels, Councilmember Biju Mathew, Councilmember Mark Hill
Nay: Councilmember Jim Walker
12.PUBLIC HEARING:
Consider approval of PD-311-LI, AstraZeneca Tank Farm, being a
portion of Lot 3R1, Block 8, Parkwest Commerce Center, a zoning
change request from LI to PD-311-LI (Planned Development-311-Light
Industrial) to allow the construction of a 19,893 square foot accessory
tank farm structure and approximate 3,000 square foot building addition
to the existing office/warehouse building on approximately 8 acres, being
a portion of Lot 3R1, Block 8 located at 508 Wrangler Drive, at the
request of ML Realty on behalf of AstraZeneca, being represented by
Allen Hager, DPR Construction.
Senior Planner Mary Paron-Boswell gave a presentation to City Council.
The applicant, AstraZeneca, 508 Wrangler Dr., Coppell, TX 75019, was present
to answer any questions of City Council.
Mayor Wes Mays opened the Public Hearing and stated that no one signed up
to speak.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Mark Hill, to close the Public Hearing and approve the agenda
item with the following conditions:
1. There may be additional comments during detailed engineering plan
review.
2. Revise the Landscape Plan prior to City Council
3. PD Conditions:
a. To allow for a parking variance and allow 200 parking spaces as shown on
the Site Plan.
The motion passed by an unanimous vote.
13.PUBLIC HEARING:
Consider approval of PD-309-SF-12 & C, Forest Creek, Lots 1 & 2,
Block A, a zoning change request from C (Commercial) to
PD-309-SF-12 & C (Planned Development-309-Single Family-12 &
Commercial), to allow the development of a residence and professional
office building on two lots totaling 2.05 acres of property located on the
west side of S. Denton Tap Road approximately 450 feet north of W
Bethel Road, at the request of Jose Fernando Teruya, FTA Design
Studio, Inc.
Senior Planner Mary Paron-Boswell gave a presentation to City Council.
The applicant, Jose Fernando Teruya, 1056 Village Parkway Coppell, TX 75019,
was present to answer any questions of City Council.
Page 8City of Coppell, Texas
September 12, 2023City Council Minutes
Mayor Wes Mays opened the Public Hearing and asked for those who signed
up to speak:
1) Cindy Bishop, 521 Wales Court, spoke in opposition to the proposed
development.
2) Eric Royal, 517 Wales Court, spoke in opposition to the proposed
development.
3) Ana Rodriguez, 204 Olympia Lane, spoke in support of the proposed
development.
4) Randy Faulkner, Waxahachie, spoke in support of the proposed
development.
A motion was made by Councilmember Mark Hill, seconded by
Councilmember Don Carroll, to close the Public Hearing and approve the
agenda item with the following conditions:
1. There may be additional comments during detailed engineering plan
review.
2. Tree mitigation fees shall be paid at time of tree removal permit.
3. The plat cannot be filed prior to zoning being approved.
4. Park fees are required for the residential lot.
5. PD Conditions:
a. To allow for no alley for the residential portion.
b. To allow a front yard of 25-ft in lieu of 30-ft for Lot 1, Block A.
c. To waive the screening wall requirement between Lot 1 and Lot 2.
d. To allow the existing trees to act as a living screen between Lot 2 and the
adjacent residential lots.
e. To allow a screening wall in the front yard as shown on the site plan.
f. To allow for a minimum lot depth of 57.93-ft on the north side of Lot 1.
g. To allow for a privacy and noise barrier wall within the sewer easement via
a license agreement.
h. To allow for residential driveway access on S. Denton Tap Rd.
i. The applicant is responsible for any median modification costs for installing
the left turn lane.
j. The office building will be required to be sprinklered.
k. To provide a tree conservation easement on the residential lot to conserve
the trees that fall outside of the developable area, providing for exceptions for
diseased trees and fallen trees.
The motion passed by an unanimous vote.
City Manager Reports, Project Updates, Future Agendas, and Direction from Work
Session
14.
City Manager Mike Land gave the following project updates:
S. Belt Line Road – The contractor continues working on medians and traffic
signals. The final phase from Hackberry to 635 has started removing paving
and it will take 4-6 months to complete.
Village Parkway Pump Station Generator – The permanent generator was
delivered and installed on Friday, August 18th. They are performing the
required testing and it is expected to be operational in early October.
DART - MacArthur track work – They will be closing Macarthur 9/15-9/18 to
Page 9City of Coppell, Texas
City Council Minutes September 12 , 2023
install the tracks. The MacArthur intersection is scheduled to be fully opened
on 9/25. The next intersection will be Fairway Dr.
Moore Road Boardwalk -This project is nearly complete. Staff is in the process
of final inspections with the contractor. The Boardwalk is still currently closed.
An invitation for an October ribbon-cutting ceremony will be coming soon.
The Duck Pond Park Improvements -Construction continues to progress on
schedule. The project is a little over 50% complete. As a reminder, this park
will be closed for public access during the duration of the project.
15. Mayor and Council Reports on Recent and Upcoming Events.
Participate in local government and give back to the community by serving on
one of the City of Coppell's boards or commissions. The City is seeking
passionate individuals to be a part of nine boards and commissions that help
guide development, future needs, regulations , and more for Coppell. Learn
more and apply at coppelltx.gov/boards .
16. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Councilmember Kevin Nevels reminded the public of the upcoming Coppell
Chamber of Commerce Golf Classic on September 28th. The event will be held
at Grapevine Golf Course and will begin at 8 a.m.
17. Necessary Action from Executive Session
18. Adjournment
City of Coppell, Te xas
There was no action resulting from Executive Session.
There being no further business before the City Council, the meeting was
adjourned at 10:45 p.m.
Page 10