CM 2023-09-26255 E. Parkway Boulevard
Coppell, Texas 75019-9478City of Coppell, Texas
Minutes
City Council
5:30 PM Council ChambersTuesday, September 26, 2023
WES MAYS JOHN JUN
Mayor Mayor Pro Tem
JIM WALKER KEVIN NEVELS
Place 1 Place 4
BRIANNA HINOJOSA-SMITH BIJU MATHEW
Place 2 Place 6
DON CARROLL MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Wes Mays;Jim Walker;Brianna Hinojosa-Smith;Don Carroll;Kevin
Nevels;John Jun;Biju Mathew and Mark Hill
Present 8 -
Also present were Deputy City Managers Traci Leach and Kent Collins, City Attorney
Bob Hager, and City Secretary Ashley Owens.
The City Council of the City of Coppell met in Regular Session on Tuesday, September
26, 2023, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order1.
Mayor Wes Mays called the meeting to order, determined that a quorum was
present and convened into the Work Session at 5:30 p.m.
Work Session (Open to the Public) 1st Floor Conference Room
Citizen comments will not be heard during the Work Session, but will be heard during
the Regular Session under Citizens' Appearance.
2.
A.Discussion regarding agenda items.
B.Discussion regarding the former Fire Administration building,
Service Center, Justice Center, and Fire Station No. 5.
C.Follow up discussion from 5th Tuesday Work Session regarding
the Coppell Arts Center.
Presented in Work Session
Page 1City of Coppell, Texas
September 26, 2023City Council Minutes
Regular Session
Mayor Wes Mays adjourned the Work Session at 7:24 p.m. and convened into
the Regular Session at 7:30 p.m.
Invocation 7:30 p.m.4.
Jataveda Dasgupta, with the Allies in Community Interfaith group, gave the
Invocation.
Pledge of Allegiance5.
Mayor Wes Mays led the audience in the Pledge of Allegiance.
Proclamations
6.Presentation of a Proclamation naming "National Night Out" on
Tuesday, October 3, 2023; providing for City Council support and
endorsement of National Night Out festivities.
Mayor Wes Mays read the Proclamation into the record and presented the
same to Captain Louderback and members of the Citizens on Patrol.
Presentations
7.Presentation by Oncor regarding power delivery in the City of Coppell.
Kita Hobbs, with Oncor, gave a presentation to City Council.
Citizens’ Appearance8.
Mayor Wes Mays stated that no one signed up to speak.
Consent Agenda9.
A.Consider approval of the Minutes: September 12, 2023.
A motion was made by Councilmember Mark Hill, seconded by Councilmember
Kevin Nevels, that Consent Agenda Items A through O be approved. The
motion passed by an unanimous vote.
B.Consider approval of the renewal of the Dallas County Health and
Human Services Interlocal Government Agreement, effective October
1, 2023, through September 30, 2024; in the amount of $3,131.00; as
budgeted; and authorizing the Mayor to sign.
A motion was made by Councilmember Mark Hill, seconded by Councilmember
Kevin Nevels, that Consent Agenda Items A through O be approved. The
motion passed by an unanimous vote.
Page 2City of Coppell, Texas
September 26, 2023City Council Minutes
C.Consider approval of the renewal of an Interlocal Agreement with
Dallas County Health and Human Services for mosquito spraying; in
an amount not to exceed $60,000.00; as budgeted; and authorizing
the Mayor to sign.
A motion was made by Councilmember Mark Hill, seconded by Councilmember
Kevin Nevels, that Consent Agenda Items A through O be approved. The
motion passed by an unanimous vote.
D.Consider approval of renewal of a Regulatory Services Agreement
with Trinity River Authority, for services related to monitoring Industrial
uses of the City Sanitary Sewer System, in the amount of $9,500.00;
as budgeted; and authorizing the Mayor to sign.
A motion was made by Councilmember Mark Hill, seconded by Councilmember
Kevin Nevels, that Consent Agenda Items A through O be approved. The
motion passed by an unanimous vote.
E.Consider approval of an Amendment to the Master Agreement with
Gallagher Construction Services; for the construction management of
Fire Station 5; in the amount of $306,000.00, funded from
undesignated fund balance of the General Fund, then reimbursed in
accordance with the reimbursement resolution approved on April 12,
2022; and authorizing the City Manager to sign any necessary
documents.
A motion was made by Councilmember Mark Hill, seconded by Councilmember
Kevin Nevels, that Consent Agenda Items A through O be approved. The
motion passed by an unanimous vote.
F.Consider approval of awarding Bid #Q-0823-01 Wayfinding Signs to
National Sign Plazas; for the purchase and installation of wayfinding
signs; in the amount of $91,246.00; as provided for in the General
Fund, Assigned Fund Balance; and authorizing the City Manager to
sign any necessary documents.
A motion was made by Councilmember Mark Hill, seconded by Councilmember
Kevin Nevels, that Consent Agenda Items A through O be approved. The
motion passed by an unanimous vote.
G.Consider approval of awarding contract to TIPS vendor, C & J
Designs; for the repair of the east parking lot at The CORE; in the
amount of $207,243.32; as provided for in Infrastructure Maintenance
Fund (IMF); and authorizing the City Manager to sign any necessary
documents.
A motion was made by Councilmember Mark Hill, seconded by Councilmember
Kevin Nevels, that Consent Agenda Items A through O be approved. The
motion passed by an unanimous vote.
H.Consider approval and adoption of the FY 2023-24 City Council Goals
and Staff Work Plan.
A motion was made by Councilmember Mark Hill, seconded by Councilmember
Page 3City of Coppell, Texas
September 26, 2023City Council Minutes
Kevin Nevels, that Consent Agenda Items A through O be approved. The
motion passed by an unanimous vote.
I.Consider approval of renewal for fully insured organ transplant
coverage with Tokio Marine HCC in the amount of $73,732.00; as
budgeted in FY 2023-2024, and authorizing the City Manager to sign
any necessary documents.
A motion was made by Councilmember Mark Hill, seconded by Councilmember
Kevin Nevels, that Consent Agenda Items A through O be approved. The
motion passed by an unanimous vote.
J.Consider approval of the renewal contract for the procurement of Life,
Accidental Death and Dismemberment (AD&D), Short Term Disability
and Long Term Disability (LTD) with Mutual of Omaha in the amount
of $263,838.00 as budgeted in FY 23-24; and authorizing the City
Manager to sign any necessary documents.
A motion was made by Councilmember Mark Hill, seconded by Councilmember
Kevin Nevels, that Consent Agenda Items A through O be approved. The
motion passed by an unanimous vote.
K.Consider approval of contract addendum for the renewal for third party
claims administration services with UMR, Inc. in the amount of
$197,932.20 as budgeted in FY 23-24; and authorizing the City
Manager to sign any necessary documents.
A motion was made by Councilmember Mark Hill, seconded by Councilmember
Kevin Nevels, that Consent Agenda Items A through O be approved. The
motion passed by an unanimous vote.
L.Consider approval of Consulting Contract with Holmes Murphy and
Associates for employee benefits consulting, wellness services and
other related benefit programs in the amount of $105,000 as budgeted
and authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Mark Hill, seconded by Councilmember
Kevin Nevels, that Consent Agenda Items A through O be approved. The
motion passed by an unanimous vote.
M.Consider approval of a contract for Medical Stop Loss Insurance to
Liberty Mutual Insurance Company through SA Benefit Services, in
the amount of $428,173.20, as budgeted in FY 23-24; and authorizing
the City Manager to sign any necessary documents.
A motion was made by Councilmember Mark Hill, seconded by Councilmember
Kevin Nevels, that Consent Agenda Items A through O be approved. The
motion passed by an unanimous vote.
N.Consider approval to contract with Red River via DIR contract # DIR
TSO-4167, for the purchase of switch gear, in the amount of
$58,122.20 as budgeted; and authorizing the City Manager to sign any
necessary documents.
Page 4City of Coppell, Texas
September 26, 2023City Council Minutes
A motion was made by Councilmember Mark Hill, seconded by Councilmember
Kevin Nevels, that Consent Agenda Items A through O be approved. The
motion passed by an unanimous vote.
O.Consider approval of an Interlocal Agreement between the Denton
County District Attorney’s Office and the City of Coppell Police
Department, governing asset forfeiture distribution; and authorizing the
Mayor to sign.
A motion was made by Councilmember Mark Hill, seconded by Councilmember
Kevin Nevels, that Consent Agenda Items A through O be approved. The
motion passed by an unanimous vote.
End of Consent Agenda
City Manager Reports, Project Updates, Future Agendas, and Direction from Work
Session
10.
City Manager Mike Land gave the following project updates:
Moore Road Boardwalk – This project is at 99% completion. The contractor has
completed a majority of the work outlined in the scope and staff have
conducted a final inspection. The contractor only has landscaping and a few
punch list items to address, none of which would pose any safety concerns to
park users wishing to use the boardwalk; thus, it is open for pedestrians to
use. An official Ribbon Cutting is scheduled at the Moore Road Boardwalk on
Thursday, October 19 at 10AM. The last rainstorm we received helped fill the
pond several feet and some wildlife have returned
The Duck Pond Park Improvements – This project is approximately at 60%
completion, and on schedule. The contractor continues to make improvements
to the park as outlined in the scope of work. The last rainstorm helped bring
pond levels up and some wildlife have returned to this pond as well.
Thweatt Park – This project is approximately at 90% completion and on
schedule. The contractor has completed a majority of the work outlined in the
scope and staff have conducted a final inspection. The contractor only has
landscaping and a few punch list items to address.
S. Belt Line – The contractor has begun utility installation and subgrade
preparation on phase 3.
Village Parkway Pump Station Generator – We expect final testing within the
next couple of weeks and then the generator will be operational.
DART - MacArthur track work – The contractor has opened MacArthur and has
begun work on the Fairway intersection. This work is anticipated to last 8
weeks.
Woodhurst Reconstruction – Staff is working on setting up a pre-construction
meeting with the contractor. After that, staff will then schedule a public
meeting to meet with the neighbors to discuss the project.
Mayor and Council Reports on Recent and Upcoming Events.11.
Page 5City of Coppell, Texas
City Council Minutes Sept ember 26 , 202 3
Participate in local government and give back to the community by serv ing on
one of the City of Coppell 's boards or commissions. The City is seeking
passionate individuals to be a part of nine boards and commissions that h e lp
guide development, future needs , regulations , and more for Coppell. Learn
more and apply at coppelltx .gov/boards .
It's a festival of color, culture , and music! Kaleidoscope : A Celebration of Art &
Cultures is back for another year of fun , this time held across town in Old
Town Coppell on Saturday, October 7, from 3 to 7 pm! The Square will be
transformed into a colorful celebration for all ages to enjoy, highlighting the
diversity and unique aspects of the Coppell community through a display of
art, culture , music, and more.
Interested in extending the day's excitement? ilumi nate , the electrifying dance
crew as seen on America 's Got Talent in 2011 , will l i ght up the night at the
Coppell Arts Center beginning at 7:30 pm! Purchase tickets at
coppellartscenter.org
12. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Councilmember Biju Mathew reminded Mayor and City Council of the
upcoming Old Town Coppell Car Show on Saturday, September 30th , at 10 AM,
hosted at the Coppell Historical Museum .
13. Necessary Action from Executive Session
14. Adjournment
City of Coppell, Texas
There was no Executive Session.
There being no further business before this Council , we are adjourned at 8 :29
PM .
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