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CP 2024-01-09City Council City of Coppell, Texas Meeting Agenda 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Council Chambers6:00 PMTuesday, January 9, 2024 WES MAYS JOHN JUN Mayor Mayor Pro Tem JIM WALKER KEVIN NEVELS Place 1 Place 4 BRIANNA HINOJOSA-SMITH BIJU MATHEW Place 2 Place 6 DON CARROLL MARK HILL Place 3 Place 7 MIKE LAND City Manager Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session at 6:00 p.m. for Executive Session, Work Session will follow immediately thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E. Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. As authorized by Section 551.127, of the Texas Government Code, one or more Councilmembers or employees may attend this meeting remotely using videoconferencing technology. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: 1.Call to Order 2.Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.087, Texas Government Code - Economic Development Negotiations. Page 1 City of Coppell, Texas Printed on 1/5/2024 January 9, 2024City Council Meeting Agenda Discussion regarding economic development prospects north of S.H. 121 and west of N. Denton Tap Rd. 3.Work Session (Open to the Public) 1st Floor Conference Room Citizen comments will not be heard during the Work Session, but will be heard during the Regular Session under Citizens' Appearance. A.Discussion regarding agenda items. B.Discussion regarding American Rescue Plan (ARP) Act allocation of remaining balance. C.Discussion regarding upcoming City Council retreat agenda. ARP Memo.pdf Retreat Agenda Memo.pdf Attachments: Regular Session 4.Invocation 7:30 p.m. 5.Pledge of Allegiance Proclamations 6.Presentation of a Proclamation designating January 9, 2024, as “Michael Higgins Day”. Proclamation.pdfAttachments: 7.Presentation of a Proclamation designating January 13, 2024, as “Korean American Day”. Proclamation.pdfAttachments: Presentations 8.Smart City Board Recommendations Presentation. 9.Citizens’ Appearance 10.Consent Agenda A.Consider approval of the Minutes: December 12, 2023. CM 2023-12-12.pdfAttachments: B.Consider approval of an Ordinance for PD-250R26R-H, Old Town Main Street (767 West Main St), to allow for a 775 square-foot ice cream shop and 2,359 square feet of speculative restaurant uses on approximately 0.25 acres of property located at 767 West Main Street; and authorizing the Mayor to sign. Page 2 City of Coppell, Texas Printed on 1/5/2024 January 9, 2024City Council Meeting Agenda Memo.pdf Ordinance.pdf Exhibit A - Plat.pdf Exhibit B - Site Plan.pdf Exhibit C - Floor Plan.pdf Exhibit D - Sign Plan.pdf Attachments: C.Consider approval of an Ordinance for PD-311R-LI, a zoning change request from PD-311-LI (Planned Development- 311- Light Industrial) to PD-311R-LI (Planned Development- 311 Revised- Light Industrial) to allow an overhead tank line from the accessory tank farm structure to the existing office warehouse on approximately 8 acres on a portion of Lot 3R1, Block 8 located at 508 Wrangler Drive; and authorizing the Mayor to sign. Memo.pdf Ordinance.pdf Exhibit A - Detail Site Plan.pdf Exhibit B - Landscape Plan.pdf Exhibit C - Pipe Rack Design and Elevations.pdf Attachments: D.Consider approval to purchase 17 Ford Interceptor and 4 Ford Explorer Vehicles from Silsbee Ford; through TIPS Purchasing Cooperative for replacement of existing vehicles; as provided for in the Capital Replacement Fund; in the amount of $1,108,220.25; and authorizing the City Manager to sign any necessary documents. Memo.pdf Ford Utility Interceptors Quote.pdf CID Ford Utility Interceptors Quote.pdf Admin Explorers Quote.pdf Attachments: E.Consider approval of a Pierce Enforcer TDA 107’ Fire Truck from Siddons Martin Emergency Group; through BuyBoard #651-21; for replacement of existing vehicle; as provided for in the Capital Replacement Fund; in the amount of $2,360,597.00; and authorizing the City Manager to sign any necessary documents. Memo.pdf Quote.pdf Proposal.pdf Attachments: F.Consider approval to purchase three (3) Portable Message Boards from Buyers Barricades; through BuyBoard Contract #703-23; for replacement of existing message and arrow boards; in the amount of $54,822.75; as provided for in the General Fund, Fund Balance; and authorizing the City Manager to sign any necessary documents. Memo.pdfAttachments: Page 3 City of Coppell, Texas Printed on 1/5/2024 January 9, 2024City Council Meeting Agenda Quote.pdf G.Consider approval of purchase and replacement of 25 McCain Advance Transportation Controllers (ATC) Traffic Signal Cabinets from Consolidated Traffic Controls, Inc.; through HGAC Buy Contract #PE-05-21; in the amount of $518,825.00; as provided for in the General Fund, Fund Balance; and authorizing the City Manager to sign any necessary documents. Memo.pdf Quote.pdf Attachments: H.Consider approval of awarding a contract to Custard Construction Services through TIPS Contract #211001; for structural repairs at the Wagon Wheel Baseball Concession stand; in the amount of $73,988.35; provided for in the Infrastructure Maintenance Fund; and authorizing the City Manager to sign any necessary documents. Memo.pdf Quote.pdf Attachments: I.Consider approval of an award to Custard Construction Services for the bridge deck replacement of the North Levee Trail bridge, in the amount of $87,409.56 as budgeted in the Coppell Recreation Development Corporation (CRDC) fund, with contract pricing through the TIPS, Contract No. 211001; and authorizing the City Manager to sign any necessary documents. Memo.pdf Quote.pdf Attachments: J.Consider approval of an award to The Playwell Group, Inc. for the replacement of forty (40) picnic tables with benches and ten (10) individual benches in the City’s park system, in the amount of $78,886.86 as budgeted in the Coppell Recreation Development Corporation (CRDC) fund, with contract pricing through BuyBoard, Contract No. 679-22; and authorizing the City Manager to sign any necessary documents. Memo.pdf Quote.pdf Attachments: End of Consent Agenda 11.PUBLIC HEARING: Consider approval of PD-210R3-SF-9, Lot 45, Block 1, Anderson Addition (309 Kaye Street), a zoning change request from PD-210-SF-9 (Planned Development - 210 - Single-Family - 9) to PD-210R3-SF-9 (Planned Development - 210 Revision 3- Single-Family 9) to consider allowing a 54.3% lot coverage in lieu of the 35% allowed on 0.21 acres, located on Lot 45, Block 1, Anderson Addition (309 Kaye Steet), at the request of Page 4 City of Coppell, Texas Printed on 1/5/2024 January 9, 2024City Council Meeting Agenda Lina Merhi, the property owner. Memo.pdf Staff Report.pdf Survey.pdf Elevations.pdf Plat.pdf Attachments: 12.Consider approval of a Resolution casting a vote for the fourth member of the Board of Directors for the Dallas Central Appraisal District; and authorizing the Mayor to sign. Memo.pdf DCAD Letter.pdf Run Off Ballot.pdf Attachments: 13.City Manager Reports, Project Updates, Future Agendas, and Direction from Work Session 14.Mayor and Council Reports on Recent and Upcoming Events. 15.Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 16.Necessary Action from Executive Session Adjournment ________________________ Wes Mays, Mayor CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 5th day of January, 2024, at _____________. ______________________________ Ashley Owens, City Secretary Page 5 City of Coppell, Texas Printed on 1/5/2024 January 9, 2024City Council Meeting Agenda PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services seventy-two (72) hours – three (3) business days ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). Page 6 City of Coppell, Texas Printed on 1/5/2024 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7276 File ID: Type: Status: 2023-7276 Agenda Item Executive Session 1Version: Reference: In Control: City Council 01/04/2024File Created: Final Action: Exec Session - eco dev prospects n of 121 and w of denton tap File Name: Title: Discussion regarding economic development prospects north of S.H. 121 and west of N. Denton Tap Rd. Notes: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7276 Title Discussion regarding economic development prospects north of S.H. 121 and west of N. Denton Tap Rd. Summary Strategic Pillar Icon: Create Business and Innovation Nodes Page 1City of Coppell, Texas Printed on 1/5/2024 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7261 File ID: Type: Status: 2023-7261 Agenda Item Work Session 1Version: Reference: In Control: City Council 12/29/2023File Created: Final Action: WKS 1/9/24File Name: Title: A.Discussion regarding agenda items. B.Discussion regarding American Rescue Plan (ARP) Act allocation of remaining balance. C.Discussion regarding upcoming City Council retreat agenda. Notes: Sponsors: Enactment Date: ARP Memo.pdf, Retreat Agenda Memo.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7261 Title A.Discussion regarding agenda items. B.Discussion regarding American Rescue Plan (ARP) Act allocation of remaining balance. C.Discussion regarding upcoming City Council retreat agenda. Summary Page 1City of Coppell, Texas Printed on 1/5/2024 1 MEMORANDUM To: Mayor and City Council From: Traci Leach, Deputy City Manager Date: January 9, 2024 Reference: Pillars 2, 5, 6, and Foundation Introduction: This discussion item is an opportunity for the City Council to provide staff with direction regarding the currently unallocated balance of American Rescue Plan (ARP) Act funding. Background: As part of the American Rescue Plan Act of 2021, the City of Coppell received a total allocation of $10.2 million. At the September 14, 2021, Work Session, staff presented information regarding the guidelines for eligible uses of ARPA funds and discussed preliminary projects that meet the eligibility criteria. In December 2021, April 2022, and February 2023, City Council identified initial priorities for projects and amended the priority projects for ARP funding, as circumstances and priorities changed. Staff will be seeking direction from City Council regarding allocation of the undesignated ARP funds. Legal Review: N/A Fiscal Impact: Unknown at this time Recommendation: Staff is seeking direction from City Council. 1 MEMORANDUM To: Mayor and City Council From: Mike Land, City Manager Date: January 9, 2024 Reference: Discussion regarding upcoming City Council retreat agenda 2040: Sustainable City Government Introduction: City Council’s annual winter retreat is scheduled for Friday, January 26th, and Saturday, January 27th. Currently, the agenda has the following topics: Friday: • 2040 Goals Prioritization • Rental Program in Coppell – Long-term and short-term • Drought Contingency Plan Revisions/Recommendations Saturday: Discussion regarding FY25 Budget: • Debt Modeling o Facility Construction o Royal Lane o Service Center • Any additional items for consideration in FY25 Budget • FY24 Budget Calendar • Oncor Next Steps • Economic Development Policy • Future City Council considerations Depending on City Council’s input during the January 9th Work Session on the agenda topics, it is possible that some items could be pushed to either the next Fifth Tuesday meeting, which would be Tuesday, January 30th, or some other future work session agenda. Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7263 File ID: Type: Status: 2023-7263 Agenda Item Proclamations 1Version: Reference: In Control: City Council 01/02/2024File Created: Final Action: Michael Higgins ProclamationFile Name: Title: Presentation of a Proclamation designating January 9, 2024, as “Michael Higgins Day”. Notes: Sponsors: Enactment Date: Proclamation.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7263 Title Presentation of a Proclamation designating January 9, 2024, as “Michael Higgins Day”. Summary Page 1City of Coppell, Texas Printed on 1/5/2024 PROCLAMATION WHEREAS, Michael Higgins, on December 12, 2023, a Coppell resident, not only participated in the 2023 Antarctic Ice Marathon, but won the race in Union Glacier, Antarctica; and, WHEREAS, he is an esteemed member of the Coppell Running Club; and, WHEREAS, his training allowed him to finish 26.2 miles of arduous running through snow and ice in below freezing weather; and, WHEREAS, this race presents a truly formidable and genuine Antarctic challenge with underfoot conditions comprising snow and ice throughout, an average windchill temperature of -20C, and the possibility of strong Katabatic winds to contend with; and WHEREAS, he completed the race in 4 hours and 1 minute at an altitude of 700 meters, making him the first place winner in a field of competitors from around the world; and, WHEREAS, the Antarctic Ice Marathon is located 600 miles from the South Pole with winds blowing at a steady 10-25 knots; and, WHEREAS, setting an example for his three young sons, Michael has exhibited the discipline, perseverance and grit needed to be an award-winning athlete; and, WHEREAS, in recognition of his extraordinary accomplishment, the citizens of Coppell wish to extend their heartfelt gratitude and appreciation to Michael Higgins for a feat that very few have accomplished – winning the Antarctic Ice Marathon. NOW, THEREFORE, I, Wes Mays, Mayor of the City of Coppell, do hereby proclaim Tuesday, January 9, 2024, as: “Michael Higgins Appreciation Day” in the City of Coppell and urge all citizens and employees to join me and the City Council in honoring Michael Higgins for his accomplishment of winning the Antarctic Ice Marathon. IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this 9th day of January 2024. Wes Mays, Mayor ATTEST: Ashley Owens, City Secretary Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7267 File ID: Type: Status: 2023-7267 Agenda Item Proclamations 1Version: Reference: In Control: City Council 01/02/2024File Created: Final Action: Korean American DayFile Name: Title: Presentation of a Proclamation designating January 13, 2024, as “Korean American Day”. Notes: Sponsors: Enactment Date: Proclamation.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7267 Title Presentation of a Proclamation designating January 13, 2024, as “Korean American Day”. Summary Page 1City of Coppell, Texas Printed on 1/5/2024 PROCLAMATION WHEREAS, The City of Coppell celebrates the contributions of Korean Americans to our nation, region, City and surrounding community, reaffirming our commitment to advance racial equity and representation of Korean Americans; and WHEREAS, January 13, 1903, commemorates and recognizes the first courageous Korean immigrants that arrived in Hawaii, initiating the first large wave of Korean immigration to the United States. These immigrants and their descendants planted roots and have continued to thrive in the United States through hard work, strong families, and community support; and WHEREAS, achievements and contributions of Korean Americans, including recent immigrants, can be seen in economic strength, cultural diversity, and in all facets of American life including politics, industry, entrepreneurship, volunteerism, arts, education, and in various branches of the United States Armed Forces; and WHEREAS, 2024 will mark the 71st anniversary of the signing of the Mutual Defense Treaty between the United States and the Republic of Korea in 1953; and WHEREAS, Korean Americans have built and strengthened the Alliance between the United States and the Republic of Korea, fostering peace on the Korean Peninsula; and WHEREAS, the official recognition of Korean American Day is a significant way that we can celebrate the invaluable contributions of our Korean American community, and work in creating a culture of belonging and a more equitable and socially just City; NOW, THEREFORE, I, Wes Mays, Mayor of the City of Coppell, and on behalf of the City Council, do hereby proclaim January 13, 2024, as “KOREAN AMERICAN DAY” in the City of Coppell, Texas. IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this 9th day of January 2024. __________________________________ Wes Mays, Mayor ATTEST: __________________________ Ashley Owens, City Secretary Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7258 File ID: Type: Status: 2023-7258 Agenda Item Presentations 1Version: Reference: In Control: City Council 12/29/2023File Created: Final Action: PresentationFile Name: Title: Smart City Board Recommendations Presentation. Notes: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7258 Title Smart City Board Recommendations Presentation. Summary Apply 'Smart City' Approach to Resource Management Page 1City of Coppell, Texas Printed on 1/5/2024 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7262 File ID: Type: Status: 2023-7262 Agenda Item Consent Agenda 1Version: Reference: In Control: City Council 12/29/2023File Created: Final Action: Minutes 12/12/23File Name: Title: Consider approval of the Minutes: December 12, 2023. Notes: Sponsors: Enactment Date: CM 2023-12-12.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7262 Title Consider approval of the Minutes: December 12, 2023. Summary Page 1City of Coppell, Texas Printed on 1/5/2024 255 E. Parkway Boulevard Coppell, Texas 75019-9478 City of Coppell, Texas Minutes City Council 5:30 PM Council ChambersTuesday, December 12, 2023 WES MAYS JOHN JUN Mayor Mayor Pro Tem JIM WALKER KEVIN NEVELS Place 1 Place 4 BRIANNA HINOJOSA-SMITH BIJU MATHEW Place 2 Place 6 DON CARROLL MARK HILL Place 3 Place 7 MIKE LAND City Manager Wes Mays;Jim Walker;Brianna Hinojosa-Smith;Don Carroll;Kevin Nevels;John Jun;Biju Mathew and Mark Hill Present 8 - Also present were Deputy City Managers Traci Leach and Kent Collins, City Attorney Bob Hager, and City Secretary Ashley Owens. The City Council of the City of Coppell met in Regular Session on Tuesday, December 12, 2023, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. Call to Order1. Mayor Wes Mays called the meeting to order, determined that a quorum was present and convened into the Executive Session at 5:30 p.m. Executive Session (Closed to the Public) 1st Floor Conference Room2. Section 551.071, Texas Government Code - Consultation with City Attorney. A.City Council shall convene into closed executive session pursuant to Section 551.071(1) of the Texas Government Code to seek legal advice from the City Attorney regarding City of Camden, et al. v. EI DuPont De Nnemours and Company, Case Number 2:23-cv-03230-RMG; and, City of Camden, et al. 3M Company, Case No. 2:23-cv-03147-RMG, Case Page 1City of Coppell, Texas December 12, 2023City Council Minutes Number 2:23-cv-03147-RMG. Discussed under Executive Session Section 551.072, Texas Government Code - Deliberation regarding Real Property. B.Discussion regarding real property located south of Bethel Road and east of Freeport Parkway. Discussed under Executive Session Section 551.076, Texas Government Code - Deliberation regarding Security Devices. C.Discussion regarding security assessments or deployments relating to municipal buildings. Discussed under Executive Session Work Session (Open to the Public) 1st Floor Conference Room Citizen comments will not be heard during the Work Session, but will be heard during the Regular Session under Citizens' Appearance. 3. Mayor Wes Mays adjourned the Executive Session at 6:50 p.m. and convened into the Work Session at 6:52 p.m. A.Discussion regarding agenda items. B.Discussion regarding proposed Veterans Memorial. C.Discussion regarding the election and appointment of members to the Board of Directors of the Dallas and Denton Central Appraisal District. Presented in Work Session Regular Session Mayor Wes Mays adjourned the Work Session at 7:30 p.m. and convened into the Regular Session at 7:35 p.m. Invocation 7:30 p.m.4. Pranamya Shrikant, with Allies in Community Interfaith group, gave the Invocation. Pledge of Allegiance5. Mayor Wes Mays led the audience in the Pledge of Allegiance. Presentations 6.Recognition of Outgoing Boards and Commissions members. Page 2City of Coppell, Texas December 12, 2023City Council Minutes Mayor Wes Mays presented certificates of appreciation to outgoing board members. Citizens’ Appearance7. Mayor Wes Mays asked for those who signed up to speak: 1) David Schauf, 215 Westwind Drive, spoke in regards to Water and Sewer Rates. Consent Agenda8. Mayor Pro Tem John Jun was absent for the Consent Agenda vote. A.Consider approval of the Minutes: November 14, 2023. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A through S be approved. The motion passed by an unanimous vote. B.Consider approval of an Ordinance for PD-213R7-H, Live/Work, a zoning change request from PD-213R6-H (Planned Development-213 Revision 6 - Historic) to PD-213R7-H (Planned Development-213 Revision 7 - Historic) ) to revise the Detail Site Plan for the five, two-story live/work buildings by enclosing the outdoor alcove area (70-sf); allowing up to 800-sf of retail use for each building; and allowing the west porches for buildings A, C, and E to have a covered gabled roof, 0.71 acres for property located at the northeast corner of S. Coppell Road and Heath Lane, and authorizing the Mayor to sign. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A through S be approved. The motion passed by an unanimous vote. Enactment No: OR 91500-A-808 C.Consider approval of an Ordinance for PD-312-HC, Lovett Coppell Business Park, a zoning change request from HC (Highway Commercial) to PD-312-HC (Planned Development-312-Highway Commercial) to allow the Conceptual Plan for a 14,100-sf, 2-story office building and a 18,200-sf, 2-story office/retail building and a Detail Plan for a retention pond and a 257,600 square foot office/warehouse on approximately 17.7 acres of property located at the northeast corner of SH 121 and Business 121 and an amendment to the 2030 Comprehensive Master Plan from Freeway Commercial to Industrial Special District on the 13.2 acre office/warehouse portion, and authorizing the Mayor to sign. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A through S be approved. The motion passed by an unanimous vote. Enactment No: OR 91500-A-809 Page 3City of Coppell, Texas December 12, 2023City Council Minutes D.Consider approval of a Resolution approving a Tax Abatement Agreement by and between the City of Coppell and Welbilt FSG US Holding, LLC; and authorizing the Mayor to sign. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A through S be approved. The motion passed by an unanimous vote. Enactment No: RE 2023-1212.1 E.Consider approval of an Economic Development Incentive Agreement by and between the City of Coppell and Welbilt FSG US Holding, LLC; and authorizing the Mayor to sign. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A through S be approved. The motion passed by an unanimous vote. F.Consider approval for award of a design contract to Walter P. Moore; for construction plans of stabilization measures for two sections of streambank along Tributary G-1 of Grapevine Creek, and hydraulic modeling of the creek for a Federal Emergency Management Agency (FEMA) Letter of Map Revision (LOMR) floodplain update; in the amount of $178,840; as budgeted in the Drainage Utility District Fund (DUD Fund), and authorizing the City Manager to sign necessary documents. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A through S be approved. The motion passed by an unanimous vote. G.Consider approval of awarding a contract with C&J’s Design Solutions of East Texas, LLC (TIPS # 22010701); for the construction of a sidewalk along E. Sandy Lake Road; in the amount of $244,706.10; as provided for in the Infrastructure Maintenance Fund’s Fund Balance; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A through S be approved. The motion passed by an unanimous vote. H.Consider approval to enter into a design contract with Parkhill; for the Schematic Design (SD) architectural design of the City of Coppell Justice Center improvements; in the amount of $319,874.00; funded from the Crime Control and Prevention District Fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A through S be approved. The motion passed by an unanimous vote. I.Consider approval of awarding a contract to Next Gen Construction, LLC (TIPS #23010402); for the replacement of the internal Gutter System at Page 4City of Coppell, Texas December 12, 2023City Council Minutes the Cozby Library and Community Commons; in the amount of $140,000.00; as budgeted in Infrastructure Maintenance Fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A through S be approved. The motion passed by an unanimous vote. J.Consider award for approval of a design contract change order with Parkhill; for the final architectural design of the City of Coppell Service Center Improvements; in the amount of $590,949.18; funded from undesignated fund balance of the General Fund, then reimbursed in accordance with the Reimbursement Resolution approved on April 12, 2022; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A through S be approved. The motion passed by an unanimous vote. K.Consider approval of awarding Bid #Q-1124-02 to Custard Construction; for the remodel of 500 Southwestern Blvd.; in the amount of $227,112.53; as provided for in the General Fund assigned fund balance for Infrastructure Maintenance Fund (IMF) Traffic and Facility Projects; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A through S be approved. The motion passed by an unanimous vote. L.Consider approval to purchase five (5) John Deere mowers and one (1) John Deere Gator from United Ag & Turf through Sourcewell 031121-DAC; for replacement of existing equipment; in the amount of $107,892.27; with $14,768.47 budgeted in the General Fund and $93,123.80 budgeted in the Capital Replacement Fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A through S be approved. The motion passed by an unanimous vote. M.Consider approval to purchase eight (8) Ford Police Interceptor Hybrid vehicles from Sam Pack’s Five Star Ford; through BuyBoard #601-19; in the amount of $446,710.31; as designated in the Crime Control and Prevention District’s Fund Balance; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A through S be approved. The motion passed by an unanimous vote. N.Consider approval to purchase three (3) Toyota RAV4 vehicles from Page 5City of Coppell, Texas December 12, 2023City Council Minutes Silsbee Toyota through TIPS #210907; for replacement of existing Building Inspection vehicles; in the amount of $95,781.90; as provided for in the Capital Replacement Fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A through S be approved. The motion passed by an unanimous vote. O.Consider approval to purchase two (2) Toyota Tacoma vehicles from Silsbee Toyota through TIPS #210907; for replacement of existing Public Works vehicles; in the amount of $82,203.70; as provided for in the Capital Replacement Fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A through S be approved. The motion passed by an unanimous vote. P.Consider approval to purchase two (2) Toyota Tacoma vehicles from Silsbee Toyota through TIPS #210907; for replacement of existing Parks Operation vehicles, in the amount of $81,948.70; as provided for in the Capital Replacement Fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A through S be approved. The motion passed by an unanimous vote. Q.Consider approval of Change Order #1 with C&J’s Designs and Solutions of East Texas, LLC; for the additional work for the construction of a sidewalk along Canyon Drive; in the amount of $37,014.75; as provided for in the Infrastructure Maintenance Fund’s Fund Balance; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A through S be approved. The motion passed by an unanimous vote. R.Consider approval of a Resolution amending Resolution No. 010996.3 as amended, amending the Master Fee Schedule for Solid Waste Collection Fees per the contract with Republic Services, amending Chapter 12, Coppell City Code - Special Use permit, amending Chapter 13, Coppell City Code (Subdivision Regulations), and amending Chapter 3, Sections 3-1-15 and 3-2-4 Tapping City Water Mains and Tapping City Sewer Mains, respectively; and authorizing the Mayor to sign. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A through S be approved. The motion passed by an unanimous vote. Enactment No: RE 2023-1212.2 Page 6City of Coppell, Texas December 12, 2023City Council Minutes S.Consider approval of an Ordinance amending the Code of Ordinances to correct a clerical error by repealing in its entirety Chapter 9 of the Code of Ordinances by amending Chapter 9 ‘General Regulations’, Article 9-29, Short Term Rentals, to amend any reference to short term rentals and replacing it with the term lodging houses in said article in Sections 9-29-1 to 9-29-3; and by adding the definition of lodging houses; and replacing it with new Chapter 9 ‘General Regulations’, Article 9-29, Lodging Houses; and authorizing the Mayor to sign. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Brianna Hinojosa-Smith, that Consent Agenda Items A through S be approved. The motion passed by an unanimous vote. Enactment No: OR 2023-1603 End of Consent Agenda 9.CONTINUED PUBLIC HEARING: Consider approval of a zoning change request from C to PD-313-MF-2 (Planned Development 313-Multifamily-2) to allow a 120 unit, four (4) story, age restricted 55+ senior living apartment complex on approximately 4.4 acres located on the east side of S Belt Line Road and west side of Sanders Loop, approximately 660 feet south of E Belt Line Road and an amendment to the 2030 Comprehensive Master Plan from Mixed Use Community Center to Urban Residential Neighborhood. Senior Planner Mary Paron-Boswell gave a presentation to City Council. The appliant, Maxwell Fisher, 2502 Grandview Drive, Richardson, TX 75080, was present to answer any questions of City Council. Mayor Wes Mays opened the Public Hearing and asked for those who signed up to speak: 1) Eli Dragon, 727 Bent Tree Ct, spoke in favor of the zoning change request. 2) Chris Collins, 217 Glenwood, spoke in favor of the zoning change request. 3) Kimberly Grubb, 841 Woodmoor, spoke against the zoning change request. Discussion ensued between Mayor and City Council. A motion was made by Councilmember Brianna Hinojosa-Smith, seconded by Councilmember Kevin Nevels, to close the Public Hearing and approve the agenda item subject to the conditions presented. Aye - 0 Nay - 7: Mayor Pro Tem John Jun, Councilmember Jim Walker, Councilmember Brianna Hinojosa-Smith, Councilmember Don Carroll, Councilmember Kevin Nevels, Councilmember Biju Mathew, Councilmember Mark Hill The motion failed by an unanimous vote. Page 7City of Coppell, Texas December 12, 2023City Council Minutes 10.PUBLIC HEARING: Consider approval of a zoning change request from PD-311-LI (Planned Development- 311- Light Industrial) to PD-311R-LI (Planned Development- 311 Revised- Light Industrial) to allow an overhead tank line from the accessory tank farm structure to the existing office warehouse on approximately 8 acres on a portion of Lot 3R1, Block 8 located at 508 Wrangler Drive. Senior Planner Mary Paron-Boswell gave a presentation to City Council. The applicant, DPR Construction, 310 Comal Street, Suite 300, Austin, TX, 78702, was present to answer any questions of City Council. Mayor Wes Mays opened the Public Hearing and stated that no one signed up to speak. A motion was made by Councilmember Mark Hill, seconded by Councilmember Biju Mathew, to close the Public Hearing and approve the agenda item subject to the following conditions: 1. There may be additional comments during detailed engineering plan review. 2. PD Conditions: a. To paint the pipe rack to match the building. The motion passed by an unanimous vote. Mayor Pro Tem John Jun was absent for the vote. 11.PUBLIC HEARING: Consider approval of PD-250R26R-H, Old Town Main Street (767 West Main St), a zoning change request from PD-250R26-H (Planned Development-250 Revision 26 - Historic) to PD-250R26R-H (Planned Development-250 Revision 26 Revised- Historic) to allow for a 775 square-foot ice cream shop and 2,359 square feet of speculative restaurant uses on approximately 0.25 acres of property located at 767 West Main Street, at the request of Diana Ahmad. Development Services Administrator Matt Steer gave a presentation to City Council. The applicant, Diana Ahmad, 137 Kingsridge Drive, was present to answer any questions of City Council. Mayor Wes Mays opened the Public Hearing and the asked for those who signed up to speak: 1) Ann Dragon, 727 Bent Tree, spoke against the zoning change request. 2) Chris Collins, 217 Glenwood, spoke against the zoning change request. 3) Eli Dragon, 727 Bent Tree, spoke against the zoning change request. Discussion ensued between Mayor and City Council. Page 8City of Coppell, Texas December 12, 2023City Council Minutes A motion was made by Councilmember Mark Hill, seconded by Councilmember Biju Mathew, to close the Public Hearing and approve the agenda item subject to the following conditions: 1. The brick dumpster enclosure shall be located in the middle of the lot, adjacent to the alley. 2. A grease trap shall be installed sufficiently sized to accommodate both restaurant users. 3. Redesign the “Mr. Henry’s” can sign to an externally illuminated, white aluminum panel. 4. Final signage design for the speculative restaurant shall be allowed to be approved administratively by the Director of Community Development. 5. No deliveries shall be made between the hours of 10 p.m. and 6 a.m. The motion passed by the following vote: Aye - 4: Councilmember Jim Walker, Councilmember Don Carroll, Councilmember Biju Mathew, Councilmember Mark Hill Nay - 2: Councilmember Brianna Hinojosa-Smith, Councilmember Kevin Nevels Mayor Pro Tem John Jun was absent for the vote. 12.Consider approval of an Ordinance amending Chapter 3 of the Code of Ordinances of the City of Coppell, by amending Sections 3-1-5 and 3-2-2; adjusting monthly water rates; adjusting monthly sewer rates; and authorizing the Mayor to sign. Business Analyst Jerry Young gave a presentation to City Council. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Don Carroll, that the Agenda Item be approved. The motion passed by an unanimous vote. Mayor Pro Tem John Jun was absent for the vote. Enactment No: OR 2023-1604 13.Consider approval of a Resolution casting a vote for the Board of Directors for the Dallas and Denton Central Appraisal Districts; and authorizing the Mayor to sign. City Council declined to cast a vote for the Dallas and Denton Central Appraisal Districts Board of Directors, therefore no action was taken. 14.Consider approval of a Resolution declaring a vacancy for City Council Place 5 and ordering a Special Election on May 4, 2024, to fill the unexpired term; and, authorizing the Mayor to sign and execute a Joint Election Agreement with Dallas and Denton Counties. Considerar la aprobación de una Resolución que declare una vacante para el Puesto 5 del Concejo Municipal y ordene una Elección Especial Page 9City of Coppell, Texas December 12, 2023City Council Minutes el 4 de mayo de 2024, para cubrir el mandato restante; y autorizar al alcalde a firmar y ejecutar un acuerdo electoral conjunto con los condados de Dallas y Denton. NGHỊ QUYẾT CỦA HỘI ĐỒNG THÀNH PHỐ COPPELL, TEXAS, TUYÊN BỐ VỊ TRÍ CÒN TRỐNG VÀ BAN LỆNH TỔ CHỨC MỘT CUỘC BẦU CỬ ĐẶC BIỆT CHO ỦY VIÊN HỘI ĐỒNG VỊ TRÍ 5 CỦA HỘI ĐỒNG THÀNH PHỐ COPPELL TEXAS ĐỂ BỔ SUNG VỊ TRÍ CÒN TRỐNG CỦA NHIỆM KỲ CHƯA HẾT HẠN; QUY ĐỊNH VIỆC QUẢN LÝ BỞI CÁC NHÀ ĐIỀU HÀNH BẦU CỬ QUẬN DALLAS VÀ DENTON; QUY ĐỊNH GIÁM KHẢO CHỦ TRÌ BẦU CỬ VÀ GIÁM KHẢO CHỦ TRÌ THAY THẾ; QUY ĐỊNH BỎ PHIẾU SỚM; CUNG CẤP ĐƠN XIN LÁ PHIẾU BẦU QUA THƯ; CUNG CẤP ĐIỀU KHOẢN CÓ HIỆU LỰC VÀ CUNG CẤP NGÀY CÓ HIỆU LỰC. City secretary Ashley Owens gave a presentation to City Council. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Jim Walker, that the Agenda Item be approved. The motion passed by an unanimous vote. Enactment No: RE 2023-1212.3, 2023-1212.3SP, 2023-1212.3VT City Manager Reports, Project Updates, Future Agendas, and Direction from Work Session 15. City Manager Mike Land gave the following project updates: The Duck Pond Park Improvements - This project is at approximately 80% completion. The contractor continues to complete various items around the park such as grading, backfill, and stone grouting. They are also continuing to complete the playground surface replacement work. S. Belt Line – The northbound lanes at Hackberry will be opened by Friday and they will begin working on the southbound lanes. DART - Work is continuing on installing track on Moore Road, which is expected to be fully opened by December 22nd. Mayor and Council Reports on Recent and Upcoming Events.16. Come celebrate the holidays and sing along with the Coppell Community Chorale, featuring the Coppell Children’s Chorus, on Saturday, December 16th beginning at 5 PM at the Coppell Arts Center. It’s fun for the whole family! Tickets can be purchased at coppellartscenter.org. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 17. Councilmember Biju Mathew reminded Mayor, City Council, and the viewing audience that the Coppell Historical Society & Museum is open and available Monday through Friday 11 a.m. to 5 p.m. and Saturday, 10 a.m. to 1 p.m. Page 10City of Coppell, Texas December 12, 2023City Council Minutes Mayor Wes Mays thanked all who participated in the Mayor's Red Kettle Challenge through the Salvation Army. Necessary Action from Executive Session18. City Attorney Bob Hager read the following motion into the record: A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Brianna Hinojosa-Smith, to ratify the execution of opt-out documents for a class action settlement in Case Number 2:23-cv-03230-RMG; and City of Camden, et al. 3M Company, Case No. 2:23-cv-03147-RMG, Case Number 2:23-cv-03147-RMG be approved. The motion passed by an unanimous vote. Adjournment19. There being no further business before the City Council, the meeting was adjourned at 10:27 p.m. ________________________ Wes Mays, Mayor ATTEST: ________________________ Ashley Owens, City Secretary Page 11City of Coppell, Texas Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7205 File ID: Type: Status: 2023-7205 Agenda Item Consent Agenda 3Version: Reference: In Control: City Council 11/03/2023File Created: Final Action: PD-250R26R-H, Old Town Main Street (767 West Main St) File Name: Title: Consider approval of an Ordinance for PD-250R26R-H, Old Town Main Street (767 West Main St), to allow for a 775 square-foot ice cream shop and 2,359 square feet of speculative restaurant uses on approximately 0.25 acres of property located at 767 West Main Street; and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: Memo.pdf, Ordinance.pdf, Exhibit A - Plat.pdf, Exhibit B - Site Plan.pdf, Exhibit C - Floor Plan.pdf, Exhibit D - Sign Plan.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved11/16/2023Planning & Zoning Commission 2 Close the Public Hearing and Approve 12/12/2023City Council Text of Legislative File 2023-7205 Title Consider approval of an Ordinance for PD-250R26R-H, Old Town Main Street (767 West Main St), to allow for a 775 square-foot ice cream shop and 2,359 square feet of speculative restaurant uses on approximately 0.25 acres of property located at 767 West Main Street; and authorizing the Mayor to sign. Summary Fiscal Impact: This will generate additional sales tax and business personal property tax. Page 1City of Coppell, Texas Printed on 1/5/2024 Master Continued (2023-7205) Staff Recommendation: The Community Development Department recommends approval of the ordinance and authorizing the Mayor to sign. Strategic Pillar Icon: Create Business and Innovation Nodes Page 2City of Coppell, Texas Printed on 1/5/2024 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: January 9, 2024 Reference: Consider approval of an Ordinance for PD-250R26R-H, Old Town Main Street (767 West Main St), to allow for a 775 square-foot ice cream shop and 2,359 square feet of speculative restaurant uses on approximately 0.25 acres of property located at 767 West Main Street; and authorizing the Mayor to sign. 2040: Create Business and Innovation Nodes Introduction: The purpose of this agenda item is to ask City Council to approve an Ordinance for case PD-250R26R, Old Town Main Street, Lot 4R, Block D. Background: On November 16, 2023, the Planning & Zoning Commission (5-0) recommended approval of the request subject to: 1. The brick dumpster enclosure shall be located in the middle of the lot, adjacent to the alley. 2. A grease trap shall be installed sufficiently sized to accommodate both restaurant users. 3. Redesign the “Mr. Henry’s” can sign to an externally illuminated, white aluminum panel. 4. Final signage design for the speculative restaurant shall be allowed to be approved administratively by the Director of Community Development. 5. No deliveries shall be made between the hours of 10 p.m. and 6 a.m. On December 12, 2023, City Council (4-2) approved the zoning change request with a revised Site Plan showing the dumpster enclosure angled to the north with the rear corner setback 2 feet from the southern property line and the front corner setback 7.5 feet, subject to the following conditions: 1. A grease trap shall be installed sufficiently sized to accommodate both restaurant users. 2. Redesign the “Mr. Henry’s” can sign to an externally illuminated, white aluminum panel. 3. Final signage design for the speculative restaurant shall be allowed to be approved administratively by the Director of Community Development. 4. No deliveries shall be made between the hours of 10 p.m. and 6 a.m. 2 Benefit to the Community: Restaurant uses will draw people to the area and contribute to the vision for Old Town. Legal Review: The City Attorney drafted the ordinance. Fiscal Impact: This will generate additional sales tax and business personal property tax. Recommendation: The Community Development Department recommends approval of the ordinance and authorizing the Mayor to sign. Attachments: 1. Ordinance 2. Exhibit A - Plat 3. Exhibit B - Site Plan 4. Exhibit C - Floor Plan 5. Exhibit D - Sign Plan CITY OF COPPELL ORDINANCE 4856-0030-0954, v. 1 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE FROM PD-250R26-H (PLANNED DEVELOPMENT-250 REVISION 26-HISTORIC) TO PD-250R26R-H (PLANNED DEVELOPMENT-250 REVISION 26 REVISED-HISTORIC), TO ALLOW THE GROUND FLOOR PORTION OF THE BUILDING (775 SQUARE FEET GROUND FLOOR) OF RESTAURANT SPACE WITH THE REMINDER OF THE BUILDING (2,359 SQUARE FEET GROUND FLOOR) TO BE USED AS RETAIL OR RESTAURANT ON APPROXIMATELY 0.25 ACRES OF REAL PROPERTY LOCATED AT 767 W. MAIN STREET (LOT 4R, BLOCK D, OLD TOWN ADDITION), AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF THE DETAIL SITE PLAN; FLOOR PLAN AND SIGN PLAN, ATTACHED HERETO AS EXHIBITS “B”, “C” AND “D” RESPECTIVELY; PROVIDING FOR DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-250R26R-H should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell zoning change from PD-250R26- H (Planned Development-250 Revision 26-Historic) to PD-250R26R-H (Planned Development- 250 Revision 26 Revised-Historic), to allow the ground floor portion of the building (775 square CITY OF COPPELL ORDINANCE 4856-0030-0954, v. 1 feet ground floor) of restaurant space with the reminder of the building (2,359 square feet ground floor) to be used as retail or restaurant on approximately 0.25 acres of real property located at 767 W. Main Street (Lot 4R, Block D, Old Town Addition), and being more particularly described in Exhibit “A” attached hereto and made a part hereof for all purposes; SECTION 2. That Planned Development-250 Revision 26 Revised-Historic shall be used and developed in accordance with the Historic District regulations except as provided herein and subject to the following development regulations: A) Except as amended herein and as provided in this Ordinance, the property shall be developed and used as provided herein in accordance with H, Historic District, as codified in Chapter 12, Article 28A of the Coppell Code of Ordinances. B) Except as amended herein and as provided in this Ordinance, the property shall be developed and used as provided herein in accordance as set forth in PD- 250R26-H, Ordinance No. 91500-A-783 and PD-250R8-H, Ordinance No. 91500-A-615, which are incorporated herein as set forth in full and hereby republished and the exhibits attached hereto. C) No deliveries for the restaurant use shall be made between the hours of 10 p.m. and 6 a.m. D) The Director of Community Development shall have the authority to administratively approve the proposed signage for this development in accordance with planned development regulations for PD-250R8-H and the Historic District. E) No deliveries shall be made between the hours of 10 p.m. and 6 a.m. CITY OF COPPELL ORDINANCE 4856-0030-0954, v. 1 F) A grease trap shall be installed sufficiently sized to accommodate total restaurant use on the entire property subject to this ordinance. G) The hours of operation shall be from 9 a.m. to 9 p.m. Sunday through Thursday, and 9 a.m. to 11 p.m. on Friday and Saturday. H) The hours of operation shall be from 8 a.m. to 9 p.m. Sunday through Thursday, and 9 a.m. to 11 p.m. on Friday and Saturday for the additional restaurant use. I) The building shall have retail or restaurant on the first floor and the second-floor shall be used for residential purposes only, and shall be developed, constructed and maintained in accordance with local ordinance and building codes; as provided in Exhibits “B” through “D”. SECTION 3. In addition, the Site Plan, Floor Plan, and Sign Plan set forth therein, are hereby adopted, attached hereto as Exhibits “B”, “C” and “D”, respectively, as development regulations; and, the Property shall be redeveloped, used and maintained in accordance with said Exhibits as adopted herein as development regulations. SECTION 4. That the above property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein. SECTION 5. That the development of the property herein shall be in accordance with building regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or amended herein. SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. CITY OF COPPELL ORDINANCE 4856-0030-0954, v. 1 SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 9. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand and No/100 Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 10. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2024 APPROVED: _________________________________________ Wes Mays, Mayor ATTEST: _________________________________________ ASHLEY OWENS, City Secretary CITY OF COPPELL ORDINANCE 4856-0030-0954, v. 1 APPROVED AS TO FORM: _______________________________________ ROBERT E. HAGER, City Attorney CITY OF COPPELL ORDINANCE 4856-0030-0954, v. 1 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE FROM PD-250R26-H (PLANNED DEVELOPMENT-250 REVISION 26-HISTORIC) TO PD-250R26R-H (PLANNED DEVELOPMENT-250 REVISION 26 REVISED-HISTORIC), TO ALLOW THE GROUND FLOOR PORTION OF THE BUILDING (775 SQUARE FEET GROUND FLOOR) OF RESTAURANT SPACE WITH THE REMINDER OF THE BUILDING (2,359 SQUARE FEET GROUND FLOOR) TO BE USED AS RETAIL OR RESTAURANT ON APPROXIMATELY 0.25 ACRES OF REAL PROPERTY LOCATED AT 767 W. MAIN STREET (LOT 4R, BLOCK D, OLD TOWN ADDITION), AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF THE DETAIL SITE PLAN; FLOOR PLAN AND SIGN PLAN, ATTACHED HERETO AS EXHIBITS “B”, “C” AND “D” RESPECTIVELY; PROVIDING FOR DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2024. APPROVED: __________________________________________ WES MAYS, Mayor ATTEST: __________________________________________ Ashley Owens, City Secretary Exhibit A Page 1 of 2 Exhibit A Page 2 of 2 1 SHEET 5 OF 58 A-005DETAILED SITE PLANSheet Number: Scale: Drawn: Job: REVISIONSThese plans are intended to provide the basic construction information necessary tosubstantially complete this structure. These construction documents must be veriﬁed andchecked by the builder or person in authority of this project. Any discrepancy, error, and/or omissions, if any, are to be brought to the attention of the Designer prior to anyconstruction or purchases being made. It is recommended that the owner or builder obtaincomplete engineering services for: foundation, HVAC, and structural, prior to constructionof any kind. NOTE: All Federal, state, and Local codes, ordinances, and restrictions takeprecedence over any part of these construction documents which may conﬂict with same,and must be strictly obeyed and followed before and during construction.THESE CONSTRUCTION DOCUMENTS AND THERE USE, ARE THE PROPERTY OFWILLIAM PECK & ASSOCIATES, INC. AND ARE NOT TO BE TRACED, REUSED ORREPRODUCED IN ANY WAY, BY ANY MEANS, WITHOUT THE EXPRESSEDWRITTEN PERMISSION OF WILLIAM PECK & ASSOCIATES, INC.. ALL RIGHTSRESERVEDISSUE DATE:WILLIAM PECK &A S S O C I A T E S I N C.A R C H I T E C T SLewisville, Tx 972) 221-1424MIXED-USE767 WEST MAIN STREETCOPPELL, TEXAS 75019REF. PLAN M.W. 2022-08-08 FOR P&Z REVIEW 22-172-001 2022-11-08 CITY COMMENTS 2022-08-26 FOR PERMIT 2022-08-26 2023-12-04 2023-12-04 FOR P&Z REVIEW 1 2 3 4 5 6 7 8 9 10 111213UP22R(0'-7 5/8")21R(0'-11")1 2 3 4 5 6 7 8 9 10 111213UP22R(0'-7 5/8")21R(0'-11")N 12'-1 1/2"3'-0"4'-0"3'-0"10'-0"15'-0"19'-0"11'-0"5'-0"5'-0"5'-0" 2'-0" 5'-6 1/2"9'-8 3/8"3'-7 1/8"20'-4"32'-8"20'-6"3'-0"9'-0"8'-8" 37'-2 3/8"9'-0"22'-2 1/8"9'-0"21'-11"9'-0"6'-8 1/2"28'-0"24'-0"COMMON ACCESS AND DRAINAGE EASEMENT4'-0"5'-6"7'-0"9'-8"8'-0" MIN.11 ' - 1 0 " TRAFFIC RATED BOX FDC 5' UTILITY EASEMENT EXISTING FIRE HYDRANT WATER EASEMENT FDC EXISTING LIGHT POLE EXISTING LIGHT POLEEXISTING LIGHT POLE NEW CONCRETE PAVING VAULT FDC 8,550 SQ.FT. (0.196 ACRES) EXISTING BUILDING RETAIL 20 PARKING SPACES OR 10 DOUBLE PARKING SPACES LOT R3 BLOCK D GRASS PAVERS GRASS PAVERS COMMON AREA LOT 17R-X ALLEY S 01˚47' 53" E 89.89'N 88˚12' 07" E 95.00'N 01˚47' 53" W 90.00'N 88˚12' 07" E 95.00'S 88˚12' 07" W 95.00'S 01˚47' 53" E 90.00' WEST MAIN STREET FIRE RISER ROOM 2-CAR GARAGE 2-CAR GARAGE FRONT PORCH RESIDENTIAL ENTRY LOT R4 BLOCK D RETAIL/ RESTAURANT LOT R2 BLOCK D N 01˚47' 53" W 80.00' S 01˚47' 53" E 80.00' N 01˚47' 53" E 115.00' S 01˚47' 53" E 115.00' W RETAIL RESIDENTIAL ENTRY 10,925 SQ.FT. (0.251 ACRES)123456789101112131415UPCustom Text RESTAURANT 2,359 sq ft ICE CREAM SHOP 775 sq ft NEW LANDSCAPING 1 PARKING SPACE 3 PARKING SPACES NEW SIDEWALK NEW SIDEWALK NEW SIDEWALKNEW LANDSCAPINGPROPOSED LOCATION OF A/C COMP.NEW SIDEWALK3 PARKING SPACES NEW LANDSCAPING LADDER TO ROOF ABOVE NEW SIDEWALK NEW LANDSCAPING NEW LANDSCAPING NEW LANDSCAPING 9 PARKING SPACES NEW SIDEWALK 2 RESIDENCE PARKING SPACES 2 RESIDENCE PARKING SPACES PROPOSED 1500 GALLON GREASE TRAP DUMPSTER ENCLOSURE TO BE 6'-0" HIGH 6" CMU SCREENING WALL WITH BRICK VENEER FINISH (BRICK TO MATCH BUILDING COLOR). MTL GATES TO BE PAINTED, COLOR TO MATCH BRICK DUMPSTER 6" DIA CONCRETE BOLLARD, TYP. TYPE AREA FACTOR REQUIRED PROVIDED ON-SITE PROVIDED ON-STREET SHARED TOTAL PROVIDED RESIDENTIAL 99 TOWNHOUSE PH I - IV }+ George Unit 96 UNITS 2.5 240 212 22 234 RETAIL R3, APARTMENT 1 2.5 3 4 4 RETAIL RETAIL R1 (Tangerine Salon)5039 200 25 2 13 15 RETAIL R3 2577 200 13 5 8 13 ICE CREAM SHOP 775 100 8 4 0 5 COTTAGE 11 (f ormer Frost Cupcakery)3826 200 19 2 3 5 COTTAGE 13 (Remainder Retail)964 200 5 SERVICE S1 2288 200 11 6 7 13 OFFICE SERVICE 25301 COTTAGE 05 1430 300 5 2 0 2 COTTAGE 06 1857 300 6 2 0 2 COTTAGE 09 1565 300 5 3 4 7 COTTAGE 10 1606 300 5 2 4 6 COTTAGE 12 2848 300 9 2 5 7 COTTAGE 14 (PenceOf fice)1448 300 5 2 3 5 RETAIL R2 3000 300 10 9 5 14 SERVICE S2 5531 300 18 7 6 13 RETAIL R5 3974 300 13 4 8 12 GEORGE - OFFICE 2042 300 7 2 5 7 RESTAURANT 22786 LOCAL DINER 3574 100 36 35 11 46 GEORGE 3186 100 32 0 10 10 TWISTED 8026 100 80 0 13 13 RESTAURANT F2 8000 100 80 0 9 9 MEDICAL 2144 COTTAGE 13 2144 175 12 3 6 9 PAVILLION THEATER HALL 445 SEATS 1:3 149 90 53 143 BLACK BOX 175 SEATS 1:3 59 MULTI-PURPOSE-EVENT 1966 20 SHARED ON-STREET 389 404 TOTAL ALL 1022 436 608 1045 TOTAL RESIDENTIAL ONLY 248 224 22 246 TOTAL COMMERCIAL ONLY 656 182 586 769 Old Town Shared Parking Tabulation EXCLUDED FROM PARKING REQUIREMENTS RETAIL R4, APARTMENTS 2 2.5 5 8 8 18041 RESTAURANT 2359 24 0 9 9100 PD-250R28-H 118 30 15 45 N SCALE: 1" = 10'1 DETAILED SITE PLAN SUBJECT PROPERTY LOCATION MAP CODE SUMMARY USE AND OCCUPANCY CLASSIFICATION: MERCANTILE - 3,134/60 = 53 OCCUPANTS TOTAL OCCUPANCY - 53 OCCUPANTS CONSTRUCTION TYPE: V-B FIRE SPRINKLER SYSTEM: REQUIRED MINIMUM EXITS REQUIRED: 2 PROVIDED: 2 SITE DATA TABLE LOT-4R BLK-D 767 WEST MAIN ST. EXISTING ZONING - PD-250R25-H PROPOSED ZONING - PD-250RXX-H PROPOSED USE - MIXED USE: RESTAURANT RESIDENTIAL AREA OF PROPOSED USE - 0.251 ACRES BUILDING AREA CALCULATIONS A/C SPACE: ICE CREAM SHOP - 775 SQ. FT. RESTAURANT - 2,359 SQ. FT. RESIDENCE - 1ST FLOOR (ENTRY) - 410 SQ. FT. 2ND FLOOR - 4,600 SQ. FT. FRONT PORCH - 665 SQ. FT. GARAGES - 960 SQ. FT. BALCONY - 376 SQ. FT. FIRE RISER ROOM - 56 SQ. FT. TOTAL BUILDING FOOTAGE -10,201 SQ. FT. BUILDING HEIGHTS (T.O. PARAPET) : 33'-11" PARKING CALCULATIONS: RESIDENCE REQUIRED - 5 SPACES PROVIDED - 4 SPACES (GARAGE) + 4 SPACE= 8 TOTAL SPACES ICE CREAM SHOP REQUIRED - 775/ 100 = 8 SPACES RESTAURANT REQUIRED - 2,359/ 100 = 24 SPACES PROVIDED PARKING - SHARED PARKING + 5 SPACES REQUIRED TOTAL - 37 SPACES PROVIDED TOTAL - SHARED PARKING + 13 SPACES ( NOTE: SQUARE FOOTAGE FOR PARKING CALCULATIONS DOES NOT INCLUDE GARAGES OR PORCHES) PROPOSED LOT COVERAGE - 48% PD CONDITIONS: 1. THE DIRECTOR OF COMMUNITY DEVELOPMENT SHALL HAVE THE AUTHORITY TO ADMINISTRATIVELY APROVE THE PROPOSED SIGNAGE FOR THIS DEVELOPMENT IN ACCORDANCE WITH PLANNED DEVELOPMENT REGULATIONS FOR PD-250R8-H AND THE HISTORIC DISTRICT. 2. THE SECOND FLOOR RESIDENCE SHALL BE DEVELOPED IN ACCORDANCE WITH LOCAL ORDINANCE AND BUILDING CODES; AMD SHALL BE USED FOR RESIDENTIAL PURPOSES ONLY. OWNER & PROFESSIONAL INFORMATION DEVELOPER DIANA AHMAD 767 WEST MAIN ST. COPPELL, TEXAS 75019 P: 817-939-3379 ARCHITECT BILL PECK WILLIAM PECK AND ASSOC., INC. 105 WEST MAIN ST. LEWISVILLE, TX 75057 P: 972-221-1424 LANDSCAPE ARCHITECT CAROL FELDMAN FELDMAN DESIGN STUDIOS P.O. BOX 832346 RICHARDSON, TEXAS 75083 T: (972) 980-1730 CIVIL ENGINEER MIKE GLENN GLENN ENGINEERING 105 DECKER COURT, SUITE 910 IRVING, TEXAS 75062 P: (972) 717-5151 F: (972) 717-2176 1 2 3 4 5 6 7 8 9 10 111213UP22R(0'-7 5/8")21R(0'-11")1 2 3 4 5 6 7 8 9 10 111213UP22R(0'-7 5/8")21R(0'-11")26'-0 1/2"FIRE RISER ROOM R1-101 ENTRY R2-101 ENTRY R2-102 2-CAR GARAGE 12'-0" CLG. R1-102 2-CAR GARAGE 12'-0" CLG. 22'-1"M■^kTi&$7\/\/\/\/\/\/\/\/\ I X\ VX/ i\X \/\/\/\/\/\ns/\/\/\/__As ss=r__\/\/\/I\/s\/\/\/\/\/\ /X 1/X/ l\/ I \/\/\/\/\/\$$/\$$$$/\/\/_\-■ IIIBrIBATHROOM 104 104 72" PREPTABLEW/ UNDERSHELVING REACH-INFREEZER REACH-IN FREEZER ICE CREAM PREP 103 SERVICE COUNTER 102 LOBBY 101 B C C 21'-5 1/2"4'-0"4'-0 1/2" 1'-0"3'-0"12'-8 3/4"2'-1"14'-3"7'-2 5/8"5'-7"2'-1" 26'-11"12'-4 1/2"17'-9 1/2"A 10'-6"©2023 REVISION DATE NOTES: SCALE:AS NOTED CHECKED BY:JM DRAWN BY:JM DATE: PROJECT NO.: 23-0058 10/16/2023 767 W MAIN ST, SUITE 102, COPPELL,TX 75019 TENANT FIT-OUT PLANS FOR ICE CREAM SHOP 1900 MARKET STREET PHILADELPHIA, PA 19103 PROFESSIONAL ENGINEER SEAL STATE OF TEXAS KP-100 2023.06.13PROJECT: REFLECT DESIGN + BUILD GROUP, INC. HEREBY RESERVE IT'S COMMON LAW COPYRIGHT AND OTHER PROPERTY RIGHT IN THESE PLANS, IDEAS AND DESIGNS. THESE IDEAS, DESIGNS AND PLANS ARE NOT TO BE REPRODUCED, CHANGED OR COPIED IN ANY FORM OR MANNER WHATSOEVER, NOR ARE THE TO BE ASSIGNED TO ANY THIRD PARTY, WITHOUT WRITTEN PERMISSION FROM REFLECT DESIGN + BUILD GROUP, INC. WRITTEN DIMENSIONS ON THESE DRAWINGS SHALL HAVE PRECEDENCE OVER SCALE DIMENSIONS. CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS AND CONDITIONS OF THE JOB AND REFLECT DESIGN + BUILD GROUP, INC. SHALL BE NOTIFIED IN WRITING OF ANY VARIATIONS FROM THE DIMENSION, CONDITIONS AND SPECIFICATIONS SHOWN BY THESE DRAWINGS. ALL CONSTRUCTION SHALL BE IN ACCORDANCE WITH ALL STATE AND LOCAL CODES. COPYRIGHT NOTICE: REFLECT ©2023 CONSTRUCTION FLOOR PLAN KEY PLAN SCALE: 1/4" = 1'-0" 1 Mr. Henry's Ice cream shop business hours:Sunday-Thursday 9am to 9pm, Friday-Saturday 9am to 11pm Speculative restaurant Sunday-Thursday 8am to 9pmFriday-Saturday 9am to 11pm Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7206 File ID: Type: Status: 2023-7206 Agenda Item Consent Agenda 3Version: Reference: In Control: City Council 11/03/2023File Created: Final Action: PD-311R-LI, AstraZeneca Overhead Tank LineFile Name: Title: Consider approval of an Ordinance for PD-311R-LI, a zoning change request from PD-311-LI (Planned Development- 311- Light Industrial) to PD-311R-LI (Planned Development- 311 Revised- Light Industrial) to allow an overhead tank line from the accessory tank farm structure to the existing office warehouse on approximately 8 acres on a portion of Lot 3R1, Block 8 located at 508 Wrangler Drive; and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: Memo.pdf, Ordinance.pdf, Exhibit A - Detail Site Plan.pdf, Exhibit B - Landscape Plan.pdf, Exhibit C - Pipe Rack Design and Elevations.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved11/16/2023Planning & Zoning Commission 2 Close the Public Hearing and Approve 12/12/2023City Council Text of Legislative File 2023-7206 Title Consider approval of an Ordinance for PD-311R-LI, a zoning change request from PD-311-LI (Planned Development- 311- Light Industrial) to PD-311R-LI (Planned Development- 311 Revised- Light Industrial) to allow an overhead tank line from the accessory tank farm structure to the existing office warehouse on approximately 8 acres on a portion of Lot 3R1, Block 8 located at 508 Wrangler Drive; and authorizing the Mayor to sign. Summary Page 1City of Coppell, Texas Printed on 1/5/2024 Master Continued (2023-7206) Fiscal Impact: This will generate additional sales tax revenue. Staff Recommendation: The Community Development Department recommends approval of the ordinance and authorizing the Mayor to sign. Strategic Pillar Icon: Create Business and Innovation Nodes Page 2City of Coppell, Texas Printed on 1/5/2024 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: January 9, 2024 Reference: Consider approval of an Ordinance for PD-311R-LI, a zoning change request from PD-311-LI (Planned Development- 311- Light Industrial) to PD-311R-LI (Planned Development- 311 Revised- Light Industrial) to allow an overhead tank line from the accessory tank farm structure to the existing office warehouse on approximately 8 acres on a portion of Lot 3R1, Block 8 located at 508 Wrangler Drive; and authorizing the Mayor to sign. 2040: Create Business and Innovation Nodes Introduction: The purpose of this agenda item is to ask City Council to approve an Ordinance for case PD-311R- LI, to allow an overhead tank line from the accessory tank farm structure to the existing office warehouse and authorizing the Mayor to sign. Background: On November 16, 2023, the Planning and Zoning Commission unanimously recommended approval of this zone change request by AstraZeneca to allow an overhead tank line from the accessory tank farm structure to the existing office warehouse located at 508 Wrangler Drive. On December 12, 2023, City Council approved this request with the following conditions that have been added to the ordinance: 1. To paint the pipe rack to match the building. Benefit to the Community: This will add to the tax base and provide medicine worldwide. Legal Review: This item has been reviewed by the City Attorney. Fiscal Impact: This will generate additional sales tax revenue. 2 Recommendation: The Community Development Department recommends approval of the ordinance and authorizing the Mayor to sign. Attachments: 1. Ordinance 2. Exhibit A – Detail Site Plan 3. Exhibit B - Landscape Plan 4. Exhibit C – Pipe Rack Design & Renderings City of Coppell Ordinance Pg 1 4881-9308-9178, v. 1 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM PD-311-LI (PLANNED DEVELOPMENT-311- LIGHT INDUSTRIAL) TO PD-311R-LI (PLANNED DEVELOPMENT-311REVISED - LIGHT INDUSTRIAL) TO REVISE THE BELOW GRADE PIPE DELIVERY SYSTEM TO ALLOW AN OVERHEAD TANK PIPELINE FROM THE ACCESSORY TANK FARM STRUCTURE TO THE EXISTING OFFICE WAREHOUSE MANUFACTURING ON APPROXIMATELY 8 ACRES, BEING A PORTION OF LOT 3R1, BLOCK 8 OF THE PARK WEST CENTER ADDITION, AN ADDITION TO THE CITY OF COPPELL, DALLAS COUNTY TEXAS LOCATED AT 508 WRANGLER DRIVE; TO PROVIDE FOR THOSE USES OF SAID BUILDINGS TO ALLOW IN LIGHT INDUSTRIAL DISTRICT ZONING EXCEPT AS PROVIDED HEREIN; AND, TO APPROVE THE DETAIL SITE PLANS, DETAIL LANDSCAPE PLAN, AND PIPE RACK DESIGN AND ELEVATIONS ATTACHED HERETO AS EXHIBITS “A” THOUGH “C”; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-311R-LI should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and the same is hereby amended by granting a change in zoning from PD-311-LI (Planned Development-311- Light Industrial) to PD-311R-LI (Planned Development-311Revised - Light Industrial) to revise the below grade pipe delivery system to allow an overhead tank pipeline from the accessory tank City of Coppell Ordinance Pg 2 4881-9308-9178, v. 1 farm structure to the existing office warehouse manufacturing on approximately 8 acres, being a portion of Lot 3R1, Block 8 of the Park West Center Addition, an addition to the City of Coppell, Dallas County Texas; to provide for those uses of said buildings to allow in Light Industrial District zoning except as provided herein; and, to approve the Detail Site Plans, Detail Landscape Plan, and Pipe Rack Design and Elevations for said development, and made part hereof for all purposes, subject to the detailed Site Plan and development regulations as amended and provided in this ordinance. SECTION 2. That the Property will be used and developed for a pharmaceutical manufacturing facility as provided in PD-311R-LI and Code of Ordinances, is hereby approved subject to the following development regulations: A. Except as amended herein, the property shall be developed in accordance with the previous Ordinance 91500-A-801 which is incorporated herein as set forth in full and hereby republished. B. Amending PD Regulation shall amend the previous development regulations as follows: 1. To allow for an ariel pipe routing system between the tank farm and primary structure subject to the Amended Detail Site Plan, Amended Landscape Plan, Tank Farm Pipe Rack, and Tank Farm Pipe Rack Design, Tank Farm Rack Cross Section and Elevations. 2. That all elements of the ariel above ground pipe routing system shall be painted to match the tank farm and primary structure. SECTION 3. That the Amended Detail Site Plan, Amended Landscape Plan, Tank Farm Pipe Rack, and Tank Farm Pipe Rack Design, Tank Farm Rack Cross Section and Elevations attached hereto as Exhibits “A” though “C”; respectively shall be deemed as development regulations to this development. SECTION 4. That the above property shall be used and maintained only in the manner and for the purpose provided in this ordinance, as heretofore amended, and as amended herein. City of Coppell Ordinance Pg 3 4881-9308-9178, v. 1 SECTION 5. That the development of the property herein shall be in accordance with building regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or amended herein. SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase, or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed, and the former law is continued in effect for this purpose. SECTION 9. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 10. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. City of Coppell Ordinance Pg 4 4881-9308-9178, v. 1 DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2024. APPROVED: _____________________________________ WES MAYS, MAYOR ATTEST: ___________________________________ ASHLEY OWENS, CITY SECRETARY APPROVED AS TO FORM: ________________________________ ROBERT HAGER, CITY ATTORNEY 4881-9308-9178, v. 1 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM PD-311-LI (PLANNED DEVELOPMENT-311- LIGHT INDUSTRIAL) TO PD-311R-LI (PLANNED DEVELOPMENT-311REVISED - LIGHT INDUSTRIAL) TO REVISE THE BELOW GRADE PIPE DELIVERY SYSTEM TO ALLOW AN OVERHEAD TANK PIPELINE FROM THE ACCESSORY TANK FARM STRUCTURE TO THE EXISTING OFFICE WAREHOUSE MANUFACTURING ON APPROXIMATELY 8 ACRES, BEING A PORTION OF LOT 3R1, BLOCK 8 OF THE PARK WEST CENTER ADDITION, AN ADDITION TO THE CITY OF COPPELL, DALLAS COUNTY TEXAS LOCATED AT 508 WRANGLER DRIVE; TO PROVIDE FOR THOSE USES OF SAID BUILDINGS TO ALLOW IN LIGHT INDUSTRIAL DISTRICT ZONING EXCEPT AS PROVIDED HEREIN; AND, TO APPROVE THE DETAIL SITE PLANS, DETAIL LANDSCAPE PLAN, AND PIPE RACK DESIGN AND ELEVATIONS ATTACHED HERETO AS EXHIBITS “A” THOUGH “C”; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2023. APPROVED: _____________________________________ WES MAYS, MAYOR ATTEST: ___________________________________ ASHLEY OWENS, CITY SECRETARY 4881-9308-9178, v. 1 EXHIBIT A 4881-9308-9178, v. 1 EXHIBIT B 4881-9308-9178, v. 1 4881-9308-9178, v. 1 EXHIBIT C Page 1 of 4 4881-9308-9178, v. 1 EXHIBIT C Page 2 of 4 4881-9308-9178, v. 1 EXHIBIT C Page 3 of 4 4881-9308-9178, v. 1 EXHIBIT C Page 4 of 4 VICINITY MAPCOUNTYMAPSCOPROJECT LOCATIONREVDATEDESCRIPTIONDESRCHKDAPPRREVDRAWING NO.PROJECT NO.SCALETITLESTATUSPROJECTNORTHSTAMPTHIS DRAWING IS THE PROPERTY OF DPS AND SHALL BE USED ONLY FOR THE PURPOSE FOR WHICH IT WAS ISSUED.IT SHALL NOT BE COPIED, REPRODUCED OR OTHERWISE USED, NOR SHALL SUCH INFORMATION BE FURNISHED INWHOLE OR IN PART TO OTHERS EXCEPT IN ACCORDANCE WITH THE TERMS OF ANY AGREEMENT UNDER WHICH THISDRAWING WAS ISSUED, OR WITH PRIOR WRITTEN CONSENT OF DPS, AND SHALL BE RETURNED UPON REQUEST.CLIENTCLIENT NO.PROJECTKEY PLANCONFIDENTIALNOT FOR CONSTRUCTIONN:\0043217.00\07 CAD\DWG\Site Design C3D\Overhead Pipe Rack\0043217_SP OH.dwg11/2/2023 8:35:42 AMISSUED FOR 60% DESIGNTG 6101319 - COPP TANK FARM EXPANSIOND22BP111DA04AUG23ISSUED FOR BODMCMWJHRJK(SUBJECT TO REVISION PRIOR TO CONSTRUCTION)ISSUED FOR PRELIMINARY PRICING PURPOSES ONLY1.18.1CCAAABCAF11015B17AUG23ISSUED FOR PERMITMCMWJHRJKC31AUG23REISSUED FOR PERMITMCMWJHRJKD06OCT23ISSUED FOR 60% DESIGNMCMWJHRJKNOT FOR CONSTRUCTIONNN:\0043217.00\07 CAD\DWG\Site Design C3D\Overhead Pipe Rack\0043217_SP OH.dwg11/2/2023 8:35:42 AMSITE PLAN - TANK FARM ADDITION1"=40'508 WRANGLER DR, COPPELL, TX 75019 & BEING APORTION OF LOT 3R-1, BLK 8 PARK WEST COMM CTRDATE: OCTOBER 10, 2023ZSPTX-C-0004· 1.ALL PLANTS SHALL BE SET OUT FOR APPROVAL BY THE OWNER'S REPRESENTATIVE PRIOR TO INSTALLATION. 2.FINE GRADING SHALL BE PERFORMED IN ALL AREAS TO BE LANDSCAPED. FINE GRADING SHALL INCLUDE THE REMOVAL OF DEBRIS, ROCKS, ETC. FROM THE SITE AND INSURE POSITIVE DRAINAGE IN ALL AREAS. 3.THE CONTRACTOR SHALL LOCATE ALL UTILITIES AND EASEMENTS IN THE FIELD PRIOR TO COMMENCEMENT OF WORK. CONTRACTOR IS RESPONSIBLE FOR ANY DAMAGE TO UTILITIES DURING THE COURSE OF CONSTRUCTION. 4.WRITTEN DIMENSIONS SHALL GOVERN OVER SCALED DIMENSIONS. 5.THE CONTRACTOR SHALL REFER TO THE SPECIFICATIONS FOR ADDITIONAL INFORMATION AND REQUIREMENTS ASSOCIATED WITH THE LANDSCAPE AND ACCESSORIES. 6.ALL PLANT MATERIALS SHALL MEET ANSI Z60.1 STANDARDS FOR CALIPER, HEIGHT AND ROOT BALL SIZE. ANY MATERIALS THAT DO NOT MEET OR EXCEED SUCH STANDARDS SHALL BE REJECTED AND REPLACED AT THE CONTRACTOR'S EXPENSE. 7.BALLED AND BURLAPPED TREES SHALL HAVE THE TOP HALF OF THE WIRE BASKET REMOVED. THE BURLAP SHALL BE REMOVED TO THE GREATEST EXTENT POSSIBLE, USING A KNIFE TO CUT AND REMOVE THE BOTTOM HALF UNDER THE WIRE BASKET THAT REMAINS. 8.QUANTITIES ARE SHOWN FOR CONVENIENCE ONLY. CONTRACTOR IS RESPONSIBLE FOR VERIFYING ALL QUANTITIES PLANTING GENERAL NOTES IT IS PREFERABLE THAT NO TREE BE STAKED. HOWEVER, CONDITIONS AND PLANT MATERIAL SIZE MAY NECESSITATE STAKING. THE OWNER'S REP SHALL DETERMINE IF SUPPORT IS NEEDED AND SHALL DIRECT THE CONTRACTOR ACCORDINGLY. TREES BOTANICAL / COMMON NAME SIZE/COND.QTY QUERCUS SHUMARDII / SHUMARD OAK 3" CAL.14 FULL, MATCHING QUERCUS VIRGINIANA / SOUTHERN LIVE OAK 3" CAL.18 ULMUS CRASSIFOLIA / CEDAR ELM 3" CAL.6 SHRUBS BOTANICAL / COMMON NAME SIZE QTY ILEX VOMITORIA 'NANA' / DWARF YAUPON HOLLY 5 GAL 13 GROUND COVERS BOTANICAL / COMMON NAME SIZE QTY BOUTELOUA DACTYLOIDES / BUFFALO GRASS SOD 14,051 SF TRACHELOSPERMUM ASIATICUM / ASIATIC JASMINE 4" POT 510 SF PLANT SCHEDULE SYMBOL DESCRIPTION QTY DETAIL STEEL EDGING 4/L1.011 REFERENCE NOTES SCHEDULE 4/L2.01 DPS GLOBAL COPPELLNOTESDRAWNDESIGNDATESCALE FILE NO. DATENO.REVISION CITY OF COPPELL, DALLAS COUNTY, TEXAS 508 WRANGLER DR. COPPELL, TX 75019 & BEING A DATENO.ISSUE SITE PLAN - TANK FARM ADDITION 118 N. OHIO STREET CELINA, TX 75009 214.451.2765 508 WRANGLER DR. COPPELL, TX 75019 & BEING A PORTION OF LOT 3R-1, BLK 8 PARK WEST COMM CTR OVERALL PLANTING PLAN L2.00 1 OVERALL PLANTING PLAN 1" = 40'-0" EXISTING BUILDING PROPOSED BUILDING PROPERTY LINE/ LIMIT OF WORK LIMIT OF WORK PROPERTY LINE/ LIMIT OF WORKLIMIT OF WORKALL PROPOSED LANDSCAPED AREAS SHALL HAVE FULL IRRIGATION AND IRRIGATION PLANS WILL BE PROVIDED AT TIME OF BUILDING PERMIT SUBMITTAL. PROPOSED BUILDING EXPANSION PROPOSED TREE, TYP.EXISTING TREE, TYP. 12' FIRE LANE BD 2 QS 3 UC 5 QV 13 IN 3 UC BD 141 sf TA 137 sf TA 95 sf TAFIRE HYDRANT, REF. CIVIL PIPE VAULT, REF. CIVIL PIPE VAULT, REF. CIVIL EXISTING TREE TO REMAIN RETAINING WALL, REF. CIVIL EXISTING TREES TO REMAIN 1 UTILITY AND SEWER EASEMENT 6 QV 3 QS BDBD BD 1 QV 137 sf TA BD5 QS 4 QS TREES BOTANICAL / COMMON NAME SIZE/COND.QTY QUERCUS SHUMARDII / SHUMARD OAK 3" CAL.14 FULL, MATCHING QUERCUS VIRGINIANA / SOUTHERN LIVE OAK 3" CAL.18 ULMUS CRASSIFOLIA / CEDAR ELM 3" CAL.6 SHRUBS BOTANICAL / COMMON NAME SIZE QTY ILEX VOMITORIA 'NANA' / DWARF YAUPON HOLLY 5 GAL 13 GROUND COVERS BOTANICAL / COMMON NAME SIZE QTY BOUTELOUA DACTYLOIDES / BUFFALO GRASS SOD 14,051 SF TRACHELOSPERMUM ASIATICUM / ASIATIC JASMINE 4" POT 510 SF PLANT SCHEDULE SYMBOL DESCRIPTION QTY DETAIL STEEL EDGING 4/L1.011 REFERENCE NOTES SCHEDULE 4/L2.01 6 QV BD DPS GLOBAL COPPELLNOTESDRAWNDESIGNDATESCALE FILE NO. DATENO.REVISION CITY OF COPPELL, DALLAS COUNTY, TEXAS 508 WRANGLER DR. COPPELL, TX 75019 & BEING A DATENO.ISSUE SITE PLAN - TANK FARM ADDITION 118 N. OHIO STREET CELINA, TX 75009 214.451.2765 508 WRANGLER DR. COPPELL, TX 75019 & BEING A PORTION OF LOT 3R-1, BLK 8 PARK WEST COMM CTR PLANTING PLAN L2.01 1 PLANTING PLAN 1" = 20'-0" EXISTING BUILDING PROPOSED BUILDING PROPERTY LINE/ LIMIT OF WORK LIMIT OF WORK PROPERTY LINE/ LIMIT OF WORKLIMIT OF WORKPROPOSED BUILDING EXPANSION 2 PLANTING PLAN 1" = 20'-0" PROPERTY LINE/ LIMIT OF WORK LIMIT OF WORK MATCHLINEMATCHLINE Coppell Site Expansion – Krystal Tank Farm Pipe Routing Project: Krystal Tank Farm Objective: •Starting Material Pipes – Route pipes from remote Tank Farm to existing building Alternate Design Proposal: •Design an overhead ‘Pipe Rack’ to keep the pipe routing above the parking lot. Design Advantages: •Pipes would be accessible for maintenance and non-routine repairs. •Pipe installation and construction would be less disruptive to existing manufacturing operations. •Construction Schedule – Shorter timeline to complete construction and installation EXHIBIT C Page 1 of 4 Coppell Site Expansion – Krystal Tank Farm Pipe Routing EXHIBIT C Page 2 of 4 Coppell Site Expansion – Krystal Tank Farm Pipe Rack Design Pipe Rack Design Highlights Safety Controls: 1.Pipe Rack Structural Support Columns •Safety Guard Railing that meets BSI PAS 13 guidelines will be installed around support columns •Support Columns will be installed in landscaped areas to eliminate exposure to traffic •3’ Base of Column will be encased in concrete •Deep foundations utilized to account for soil and ground movement 2.Wind / Load Rating: System will be designed with a wind rating of 120mph 3.Leak Detection: Enclosure will include a leak detection system 4.Automation and Controls: System will be designed to safely shutdown if low flow or leaks are detected 5.Signs: Pipe Rack will be labeled with Low Clearance / Max Height signs 6.Piping – Double-contained and fully welded with minimal mechanical joints Miscellaneous Details: 1.Enclosure Exterior Walls: Walls will be designed to have same appearance as building 2.Pipe Rack External Dimensions: 12’ – 5” W x 7’ – 9” H 3.Pipe Rack Min / Max Height: 23.00’ / 30.75’ Guardrails EXHIBIT C Page 3 of 4 Coppell Site Expansion – Krystal Tank Farm Pipe Rack Cross Section EXHIBIT C Page 4 of 4 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7268 File ID: Type: Status: 2023-7268 Agenda Item Consent Agenda 1Version: Reference: In Control: Engineering 01/02/2024File Created: Final Action: PD VEHICLE PURCHASE (21)File Name: Title: Consider approval to purchase 17 Ford Interceptor and 4 Ford Explorer Vehicles from Silsbee Ford; through TIPS Purchasing Cooperative for replacement of existing vehicles; as provided for in the Capital Replacement Fund; in the amount of $1,108,220.25; and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Enactment Date: Memo.pdf, Ford Utility Interceptors Quote.pdf, CID Ford Utility Interceptors Quote.pdf, Admin Explorers Quote.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7268 Title Consider approval to purchase 17 Ford Interceptor and 4 Ford Explorer Vehicles from Silsbee Ford; through TIPS Purchasing Cooperative for replacement of existing vehicles; as provided for in the Capital Replacement Fund; in the amount of $1,108,220.25; and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: The fiscal impact of this Agenda Item is $1,108,220.25 as provided for in the Capital Replacement Fund. Staff Recommendation: The Public Works Department recommends approval. Page 1City of Coppell, Texas Printed on 1/5/2024 Master Continued (2023-7268) Strategic Pillar Icon: Sustainable Government Page 2City of Coppell, Texas Printed on 1/5/2024 1 MEMORANDUM To: Mayor and City Council From: Casey McCaughan, Fleet Services Manager Mike Garza, P.E., Director of Public Works Date: January 9, 2024 Reference: Consider approval to purchase 17 Ford Interceptor and 4 Ford Explorer Vehicles from Silsbee Ford through TIPS Purchasing Cooperative for replacement of existing vehicles, as provided for in the Capital Replacement Fund, in the amount of $1,108,220.25; and authorizing the City Manager to sign any necessary documents. 2040: Sustainable Government Introduction: The purpose of this agenda item is to seek approval from City Council for purchase of 17 Ford Interceptors and 4 Ford Explorers through TIPS Purchasing Cooperative from Silsbee Ford for replacement of existing Patrol, SRO, CID, and Admin Police vehicles. • $806,928.75 - 15 Ford Interceptors (1 SRO and 14 Patrol Vehicles) • $115,933.50 - 2 Ford Interceptors (2 CID vehicles with light package) • $185,358.00 - 4 Ford Explorers (4 Admin Vehicles with light package) Background: To operate a clean, efficient, and reliable fleet, Public Works sets an initial life expectancy on all vehicles & equipment introduced into the fleet. During its service life, each vehicle & piece of equipment is subject to close monitoring of availability, operating cost, accumulated miles/hours, condition, obsolescence, and the ability to perform required tasks. The vehicles being replaced have reached the end of useful service life and it has been determined that replacement is necessary. Benefit to the Community: These Police vehicles are essential pieces of equipment used by the Police Department to perform their daily duties to provide a safe community. 2 Legal Review: The Procurement Division has reviewed the documents and determined that this is an appropriate method of contracting with the vendor. Fiscal Impact: The fiscal impact of this Agenda Item is $1,108,220.25 as provided for in the Capital Replacement Fund. Recommendation: The Public Works Department recommends approval of this purchase. Prepared by: Phone: Email: Date: A.57 42,926.00$ B.Factory Options Code Bid Price Code Bid Price K8A 5,095.00$ 55F 340.00$ 99B -$ 66B 430.00$ UM -$ 21L 550.00$ 96 -$ 60A 50.00$ 19V REAR CAMERA ON DEMAND 230.00$ 68B POLICE PERIMETER ALERT 675.00$ 18D GLOBAL LOCK/UNLOCK -$ 76P 145.00$ 59E KEYED ALIKE 1435X 50.00$ 76R REVERSE SENSING 275.00$ 55B BLIND SPOT MONITOR 545.00$ 16D BADGE DELETE -$ 66A 895.00$ 51T 420.00$ 17A 610.00$ 76D 335.00$ 86T 60.00$ 60R 100.00$ 43D 25.00$ 61B 55.00$ 10,885.00$ (544.25)$ C.Unpublished Options Bid Price Bid Price -$ D.Floor Plan Interest (for in-stock and/or equipped vehicles):-$ E.Lot Insurance (for in-stock and/or equipped vehicles):-$ F.Contract Price Adjustment:-$ G.Additional Delivery Charge:302 miles 528.50$ H.Subtotal:53,795.25$ I.Quantity Ordered 15 x H =806,928.75$ J.Trade in:-$ K.Total Purchase Price 806,928.75$ PRE-COLLISION/PEDESTRAIN DETECTION Options Total of C. Unpublished Options: PRODUCT PRICING SUMMARY A. Base Price: TAIL LAMP SOLUTION FRONT WARNING LEDS GRILL PREWIRE UNDERBODY DEFLECTOR PLATE TIPS USA 210907 AUTOMOBILES 3.3L V6 GAS REMOTE KEYLESS ENTRY FOBS CASEY MCCAUGHAN 972.462.5175 INTERIOR CLOTH BUCKETS/VINYL REAR Product Description: Total of B. Published Options: EXTERIOR BLACK December 4, 2023 CASEY.MCCAUGHAN@COPPELLTX.GOV VENDOR- Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656 CITY OF COPPELLEnd User: Contact: Email: Description Description RHYDER.COWBOYFLEET@GMAIL.COM 409.300.1385 RICHARD HYDER Bid Item: FORD INTERCEPTOR UTILITY Description 2024 INTERCEPTOR UTLITY AWD FRONT HEADLAMP SOLUTION TAIL LAMP HOUSING DRIVER SIDE SPOTLIGHT REAR AIR CONDITIONING NOISE SUPPRESSION BONDS DARK CAR OBD-II SPLIT CONNECTOR Published Option Discount (5%) Prepared by: Phone: Email: Date: A.57 42,926.00$ B.Factory Options Code Bid Price Code Bid Price K8A 5,095.00$ 55F 340.00$ 99B -$ 92G 120.00$ -$ 65U 390.00$ F6 -$ 60A 50.00$ 64E 475.00$ 61B 55.00$ 17A 610.00$ 76D 335.00$ 86T 60.00$ 60R 100.00$ 43D 25.00$ 7,655.00$ (382.75)$ C.Unpublished Options Bid Price Bid Price 7,240.00$ 7,240.00$ D.Floor Plan Interest (for in-stock and/or equipped vehicles):-$ E.Lot Insurance (for in-stock and/or equipped vehicles):-$ F.Contract Price Adjustment:-$ G.Additional Delivery Charge:302 miles 528.50$ H.Subtotal:57,966.75$ I.Quantity Ordered 2 x H =115,933.50$ J.Trade in:-$ K.Total Purchase Price 115,933.50$ OBD-II SPLIT CONNECTOR REAR AIR CONDITIONING NOISE SUPPRESSION BONDS DARK CAR Published Option Discount (5%) Bid Item: FORD INTERCEPTOR UTILITY Description INTERCEPTOR UTLITY AWD ALUMINUM WHEELS TAIL LAMP HOUSING VENDOR- Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656 CITY OF COPPELLEnd User: Contact: Email: Description Description RHYDER.COWBOYFLEET@GMAIL.COM 409.300.1385 RICHARD HYDER EXTERIOR COLOR CHOICES: SILVER, BRIGHT CASEY MCCAUGHAN 972.462.5175 INTERIOR CLOTH BUCKETS/CLOTH REAR Product Description: Total of B. Published Options: SILSBEE SLICKTOP EQUIPMENT QUOTE 121523 EXTERIOR TBD December 15, 2023 CASEY.MCCAUGHAN@COPPELLTX.GOV PRODUCT PRICING SUMMARY A. Base Price: SOLAR TINT ONLY INTERIOR UPGRADE PKG GRILL PREWIRE UNDERBODY DEFLECTOR PLATE TIPS USA 210907 AUTOMOBILES 3.3L V6 GAS REMOTE KEYLESS ENTRY FOBS Options Total of C. Unpublished Options: RED, DARK BLUE, GRAY, BLACK, ROYAL BLUE Prepared by: Phone: Email: Date: A.16 43,710.00$ B.Factory Options Code Bid Price Code Bid Price K8B 2,000.00$ 99H -$ -$ 7N -$ -$ -$ 2,000.00$ (100.00)$ C.Unpublished Options Bid Price Bid Price 5,701.00$ 5,701.00$ D.Floor Plan Interest (for in-stock and/or equipped vehicles):-$ E.Lot Insurance (for in-stock and/or equipped vehicles):-$ F.Contract Price Adjustment:(5,500.00)$ G.Additional Delivery Charge:302 miles 528.50$ H.Subtotal:46,339.50$ I.Quantity Ordered 4 x H =185,358.00$ J.Trade in:-$ K.Total Purchase Price 185,358.00$ 2024 GPC ADJUSTMENT Options Total of C. Unpublished Options: REAR VIEW CAMERA PRODUCT PRICING SUMMARY A. Base Price: Description VENDOR- Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656 CITY OF COPPELLEnd User: Contact:CASEY MCCAUGHAN 972.462.5175 INTERIOR CLOTH BUCKETS Product Description: Total of B. Published Options: SILSBEE INSTALL SLICKTOP K8B 12/22/23 Description 2024 FORD EXPLORER BASE AWD POWER EQUIPMENT Description TIPS USA 210907 AUTOMOBILES 2.3L ECOBOOST I4 409.300.1385 RICHARD HYDER Published Option Discount (5%) EXTERIOR BLACK, SILVER, GRAY, GREEN January 2, 2024 CASEY.MCCAUGHAN@COPPELLTX.GOV Bid Item: FORD EXPLORER BASE Email:RHYDER.COWBOYFLEET@GMAIL.COM Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7269 File ID: Type: Status: 2023-7269 Agenda Item Consent Agenda 1Version: Reference: In Control: Engineering 01/02/2024File Created: Final Action: Fire Truck PurchaseFile Name: Title: Consider approval of a Pierce Enforcer TDA 107’ Fire Truck from Siddons Martin Emergency Group; through BuyBoard #651-21; for replacement of existing vehicle; as provided for in the Capital Replacement Fund; in the amount of $2,360,597.00; and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Enactment Date: Memo.pdf, Quote.pdf, Proposal.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7269 Title Consider approval of a Pierce Enforcer TDA 107’ Fire Truck from Siddons Martin Emergency Group; through BuyBoard #651-21; for replacement of existing vehicle; as provided for in the Capital Replacement Fund; in the amount of $2,360,597.00; and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: The fiscal impact of this Agenda Item is $2,360,597.00 as provided for in the Capital Replacement Fund. Staff Recommendation: The Public Works Department recommends approval. Strategic Pillar Icon: Page 1City of Coppell, Texas Printed on 1/5/2024 Master Continued (2023-7269) Sustainable Government Page 2City of Coppell, Texas Printed on 1/5/2024 1 MEMORANDUM To: Mayor and City Council From: Casey McCaughan, Fleet Services Manager Mike Garza, P.E., Director of Public Works Date: January 9, 2024 Reference: Consider approval of a Pierce Enforcer TDA 107’ Fire Truck from Siddons Martin Emergency Group through BuyBoard #651-21, for replacement of existing vehicle, as provided for in the Capital Replacement Fund, in the amount of $2,360,597.00; and authorizing the City Manager to any sign necessary documents. 2040: Sustainable Government Introduction: The purpose of this agenda item is to seek approval from Council for purchase of one (1) Pierce- Custom Enforcer TDA – 107’ through BuyBoard Purchasing Cooperative #651-21 from Siddons Martin Emergency Group for replacement of existing fire truck. Background: To operate a clean, efficient, and reliable fleet, Public Works sets an initial life expectancy on all vehicles & equipment introduced into the fleet. During its service life, each vehicle & piece of equipment is subject to close monitoring of availability, operating cost, accumulated miles/hours, condition, obsolescence, and the ability to perform required tasks. With the current lead time on delivery date of a new fire truck being more than four years, the vehicle being replaced will have reached the end of useful service life and it has been determined that replacement is necessary at this time. Benefit to the Community: Replacing the city’s fire apparatus utilizing a replacement schedule will maintain the fleets dependability and reliability to save lives, protect property, and minimize environmental impact for our community. Legal Review: The Procurement Division has reviewed the documents and determined that this is an appropriate method of contracting with the vendor. 2 Fiscal Impact: The fiscal impact of this Agenda Item is $2,360,597.00 as provided for in the Capital Replacement Fund. Recommendation: The Public Works Department recommends approval of this purchase. Buy Board Contract 651-21 Contract No.:651-21 Date:12/19/2023 Agency:Contractor: Contact:Prepared: Phone:Phone: Fax:Fax: Email:Email: Prod. Code:23 Description: 1,804,611.44$ Cost Cost 284,902.00$ Subtotal B: 284,902.00$ 2,089,513.44$ Cost Cost 269,583.56$ Subtotal C: 269,583.56$ 13% Cost Cost Subtotal D: -$ 2,359,097.00$ 1 2359097 =Subtotal E: 2,359,097.00$ Subtotal F: 1,500.00$ Cost Cost -$ -$ Subtotal G: -$ 2,360,597.00$ Description Description B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. jdoran@siddons-martin.com C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. Total Published Options Subtotal of column Subtotal of Column Description Description Contract Discount CONTRACT PRICING WORKSHEET for motor vehicles only A. Product Item Base Unit Price Per Contractor's Buy Board Contract: N/A City of Coppell Casey McCaughan 9724625175 cmccaughan@coppelltx.gov Siddons-Martin Emergency Group Jeff Doran 281-442-6806 H. Total Purchase Price (E+F+G): Delivery Date: 49 - 50 Months ARO Subtotal From Additional Sheet(s): Quantity Ordered: X Subtotal of A + B + C + D: D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description F. Buy Board Fee Calculation (From Current Fee Tables) E. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C+D) Description Description Subtotal From Additional Sheet(s): Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B). Description Option Published Unpublished Number Qty Description Options Options 102 1 Add Frame Liner Custom $2,865.00 108 1 upgrade to 31,000# rear $9,112.00 121 1 Tire Chains - Rear Axle $6,094.00 133 1 Mud Flaps $864.00 144 1 12 or 120 volt air compressor $2,548.00 145 1 Brake fittings compression type $2,539.00 155 1 Remote Mount oil/fuel filters $4,136.00 163 1 Aggressive Down shift $200.00 169 1 Increase DEF Capacity $1,092.00 182 1 Bumper modification for Q2B Siren $1,702.00 183 1 Line-x type Bumper Coating front or rear $844.00 189 1 Electric Windows $2,909.00 190 1 Electric Door locks $1,694.00 191 1 Key Pad, Electric Door locks $651.00 192 1 Handrail with LED Lighting per 2 $792.00 216 1 110 Volt cab A/C $3,643.00 218 1 Dual type A/C upgrades $15,876.00 222 1 EMS Boxes $1,406.00 224 2 EMS Compartment w outside access (each)$11,488.00 251 1 Full height Cab doors - Raised Roof $3,125.00 274 1 Install Customer GPS $532.00 287 1 Spare 12 volt power (each)$219.00 289 1 12 volt USB Connection $312.00 292 1 Pierce Command Zone, Advanced Electronics & Control System, W $11,193.00 295 1 Camera System Rear only $1,982.00 308 1 IOTA Charger $1,628.00 321 1 Transfer switch $964.00 323 1 Batteries 6 total $1,701.00 338 7 12 volt LED Scene - C $20,874.00 405 1 LED Compartment Lighting premium $5,570.00 422 5 Adjustable Comp. shelves $1,395.00 424 2 Fixed Compartment Shelves $900.00 428 1 Adjustable slide-out tray $995.00 429 4 Tilt-out adjustable tray $4,044.00 435 7 Slide-out floor tray $8,099.00 438 2 Swing-out tool board $6,532.00 440 1 Tool board in Slide-out tray $2,297.00 447 6 Peg Board in compartment $6,060.00 564 1 LED Emergency Lighting C $18,565.00 584 1 Additional Speaker $921.00 588 1 Q2B $6,030.00 598 1 Upgrade Lightbar - B $10,149.00 603 1 Traffic Directing light bar "B"$4,759.00 619 1 Hydraulic 10 KW $31,251.00 643 1 Electric Cord Reel with 200' of 10/3 $5,622.00 645 2 Junction Box $2,358.00 646 2 Electrical Receptacle duplex (per each) 15 or 20 amp $984.00 666 1 DC Power to Tip $4,775.00 672 1 3-Way Intercom $6,043.00 693 1 Camera Stabilizer per pair $2,884.00 700 1 LED Rung Lighting $10,782.00 703 1 12 Volt LED Tracking/tip lights $7,182.00 731 2 Graphics Upgraded 4 $22,856.00 820 4 Each Portable Hand Light w/ Mounting Brackets $864.00 90655 -1 No Pump $90,686.56 512558 2 Platform, Slide Out, 500 lb Capacity, Alum 4-Way, Full Width $3,298.00 629383 2 Light, FRC, 120V, SPAKR700-K28-ON-HD-*** LED, Portable 1st $7,931.00 722038 1 Upgrade HVAC $4,412.00 797482 1 Tractor 5th Wheel and Fender Skirts, Single, Tiller, 10 Gal DEF, No Chains $5,865.00 805802 1 Wireless Monitor Remote Control, Model 6047, w/Charger, Akron $2,951.00 807578 1 Cab, Tiller, Sliding Doors, Intermittent Wiper Control $8,430.00 808497 1 Paccar MX13 to Cummins X15 $143,598.00 898687 1 Compt, Saddle, Transverse Crew Cab, Dbl Pan, Rec Tube, 70" SFR/Enf $2,412.00 Base Bid 1,804,611.44$ Published Options 284,902.00$ Total with Published Options 2,089,513.44$ Unpublished Options 269,583.56$ 12.90% Total Options including Fee 2,359,097.00$ Proposal 2027 Aerial Page 1 of 2 December 18, 2023 Siddons Martin Emergency Group, LLC 3500 Shelby Lane Denton, TX 76207 GDN P115891 TXDOT MVD No. A115890 December 18, 2023 Brad Smith, Captain COPPELL FIRE DEPARTMENT 265 PARKWAY BLVD COPPELL, TX 75019 Proposal For: 2027 Aerial Siddons-Martin Emergency Group, LLC is pleased to provide the following proposal to COPPELL FIRE DEPARTMENT. Unit will comply with all specifications attached and made a part of this proposal. Total price includes delivery FOB COPPELL FIRE DEPARTMENT and training on operation and use of the apparatus. Description Amount Qty. 1 - 1147 - Pierce-Custom Enforcer TDA - 107' (Unit Price - $2,359,097.00) Delivery within 49-50 months of order date QUOTE # - SMEG-0006647-2 Vehicle Price $2,359,097.00 BuyBoard 651-21 (FIRE) $1,500.00 TOTAL $2,360,597.00 Price guaranteed for until January 31, 2024. PO must be received on or before COB of January 31. Aerial apparatus driver training, in service and aerial training is included. Headsets and poly consoles and 5 pieces of pol y equipment storage are also included and installed by the dealer. A 50% prepayment discount is offered. A prepayment of 50% would result in savings of $201,440.00. This would bring the total cost down to $2,159,157.00. Additional: Due to global supply chain constraints, any delivery date contained herein is a good faith estimate as of the date of this order/contract, and merely an approximation based on current information. Delivery updates will be made available, and a final firm delivery date will be provided as soon as possible. Persistent Inflationary Environment Notification: If the Producer Price Index of Components for Manufacturing [www.bls.gov Series ID: WPUID6112] (the “PPI”) has increased at a compounded annual growth rate greater than 5.0% from the date of acceptance of this proposal letter (the “Order Month”) and 14 months prior to the anticipated Ready for Pickup Date (the “Evaluation Month”), then the proposal price may be increased by an amount equal to any increase exceeding 5.0% for the time period between the Order Month and the Evaluation Month. Siddons Martin and Pierce will provide documentation of such increase and the updated price for the customer’s approval before proceeding with completion of the order along with an option to cancel the order. Proposal 2027 Aerial Page 2 of 2 December 18, 2023 Taxes: Tax is not included in this proposal. In the event that the purchasing organization is not exempt from sales tax or any other applicable taxes and/or the proposed apparatus does not qualify for exempt status, it is the duty of the purchasing organization to pay any and all taxes due. Balance of sale price is due upon acceptance of the apparatus at the factory. Late Fee: A late fee of .033% of the sale price will be charged per day for overdue payments beginning ten (10) days after the payment is due for the first 30 days. The late fee increases to .044% per day until the payment is received. In the event a prepayment is received after the due date, the discount will be reduced by the same percentages above increasing the cost of the apparatus. Cancellation: In the event this proposal is accepted and a purchase order is issued then cancelled or terminated by Customer before completion, Siddons-Martin Emergency Group may charge a cancellation fee. The following charge schedule based on costs incurred may be applied: (A) 10% of the Purchase Price after order is accepted and entered by Manufacturer; (B) 20% of the Purchase Price after completion of the approval drawings; (C) 30% of the Purchase Price upon any material requisition. The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into manufacturing. Siddons-Martin Emergency Group endeavors to mitigate any such costs through the sale of such product to another purchaser; however, the customer shall remain liable for the difference between the purchase price and, if applicable, the sale price obtained by Siddons-Martin Emergency Group upon sale of the product to another purchaser, plus any costs incurred by Siddons-Martin to conduct such sale. Acceptance: In an effort to ensure the above stated terms and conditions are understood and adhered to, Siddons -Martin Emergency Group, LLC requires an authorized individual from the purchasing organization sign and date this proposal and include it with any purchase order. Upon signing of this proposal, the terms and conditions stated herein will be considered binding and accepted by the Customer. The terms and acceptance of this proposal will be governed by the laws of the state of Texas. No additional terms or conditions will be binding upon Siddons-Martin Emergency Group, LLC unless agreed to in writing and signed by a duly authorized officer of Siddons-Martin Emergency Group, LLC. Sincerely, Travis Ownby I, _____________________________, the authorized representative of COPPELL FIRE DEPARTMENT, agree to purchase the proposed and agree to the terms of this proposal and the specifications attached hereto. __________________________________________________________ Signature & Date Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7270 File ID: Type: Status: 2023-7270 Agenda Item Consent Agenda 1Version: Reference: In Control: Engineering 01/02/2024File Created: Final Action: Message Boards (3)File Name: Title: Consider approval to purchase three (3) Portable Message Boards from Buyers Barricades; through BuyBoard Contract #703-23; for replacement of existing message and arrow boards; in the amount of $54,822.75; as provided for in the General Fund, Fund Balance; and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Enactment Date: Memo.pdf, Quote.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7270 Title Consider approval to purchase three (3) Portable Message Boards from Buyers Barricades; through BuyBoard Contract #703-23; for replacement of existing message and arrow boards; in the amount of $54,822.75; as provided for in the General Fund, Fund Balance; and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: The fiscal impact of this Agenda Item is $54,822.75 from the General Fund, Fund Balance. Staff Recommendation: The Public Works Department recommends approval. Strategic Pillar Icon: Page 1City of Coppell, Texas Printed on 1/5/2024 Master Continued (2023-7270) Sustainable Government Page 2City of Coppell, Texas Printed on 1/5/2024 1 MEMORANDUM To: Mayor and City Council From: Patrick Runion, Traffic Operations Supervisor Mike Garza, P.E., Director of Public Works Date: January 9, 2024 Reference: Consider approval to purchase three (3) Portable Message Boards from Buyers Barricades through BuyBoard Contract #703-23; for replacement of existing message and arrow boards, in the amount of $54,822.75; as provided for in the General Fund, Fund Balance; and authorizing the City Manager to sign any necessary documents. 2040: Sustainable Government Introduction: The purpose of this agenda item is to seek approval from Council for purchase of three (3) Portable Message Boards through The BuyBoard Purchasing Contract #703-23 from Buyers Barricades for replacement of existing mobile message board and two arrow boards. Background: During its service life, each piece of equipment is subject to close monitoring of availability, operating cost, condition, obsolescence, and the ability to perform required tasks. The equipment being replaced has reached the end of useful service life and they have been determined that replacement is necessary. Benefit to the Community: These message boards are essential pieces of equipment used by the Traffic Operations team to provide emergency and informational messages to the public and the community. Legal Review: The Procurement Division has reviewed the documents and determined that this is an appropriate method of contracting with the vendor. Fiscal Impact: The fiscal impact of this Agenda Item is $54,822.75 from the General Fund, Fund Balance. 2 Recommendation: The Public Works Department recommends approval of this item. Item Description Price UOM Quantity Total Large MetroMatrix Display* ( Buyers Fleet Model) WVTMM-L $18,415.00 Per Each 3 $55,245.00 Buy Board Discount - 5% ($920.75)Per Each 3 ($2,762.25) Message Board Freight $780.00 Per Each 3 $2,340.00 BuyBoard #703-23 Freight includes delivery to 265 E Parkway Boulevard Coppell TX Must be able to offload truck once onsite Trailer: Welded Structural Steel Frame, Removable Drawbar 2´Bulldog Hitch, One Top-Wind Swivel Wheel Tongue Jack , Round Polyethylene Fenders that are Bolted to the Trailer Frame, 2,000 lb. Axle Assembly, Double-Eye Leaf Springs, 15´Wheels/Tires, Four 2,000 lb. Corner Stabilizer Swivel Jacks, Telescoping Tower with 360° Rotation Standard Color: Powder-Coated Safety Orange MetroMatrix Display: 12 Variable Fonts, Full Range of MUTCD Graphics, Weather-Resistant Aluminum Cabinet, Powder-Coated Flat Black, Lexan® Window, Stainless Steel Hinges, Cooling Fans to Circulate Air ICC (In Cabinet Controller): Capacitive 7´Touchscreen Controller, Full- color Touchscreen Display, Multi-level Password Protection, NTCIP Compliant, Easy to Use, Vandal Resistant when Deployed Modem: Digital 4G Wanco Modem with GPS Package, 10 Year Wanco Standard Cellular 5 MB Service w/ Fleet Manager Online Access, 5 Year Warranty 5 Year Wanco Manufactured Electronics Warranty Batteries: Wanco Standard Battery Box, Four 6V Batteries (400 Ah Total Capacity), 15 Amp Battery Charger Solar: High-Efficiency Photovoltaic Solar Module, 130W Solar Panel, Regulated by the Wanco Message Sign Control System SALES TAX (0%) QUOTE TOTAL $0.00 $54,822.75 SUBTOTAL $54,822.75 Note: The * indicates taxable items. SALES QUOTATION Quote Date Quote ID 11/29/2023 AKT112923C Valid Through: 12/29/2023 DFW -- Remittance Address P.O. Box 95368 Grapevine, TX 76099-9733 817-535-3939 Fax 817-831-7171 Job Location: 265 E Parkway Boulevard Coppell Quote Created By: Alex Thlang Email: Patrick.runion@coppelltx.gov Patrick Runion 255 Parkway Blvd. Coppell, TX 75019 City of Coppell Phone: 469-502-8971 Add'l Terms:All invoices are due Net 15. 14 (Fourteen) days minimum required before job start. Buy Board Contract #703-23 Initials ______ Page 1 of 2 Company Accepted By: Alex Thlang Date DateSignature Buyers Barricades Print Name Title Visit Our Website at www.buyersbarricades.com 11/29/2023 Page 2 of 2 Quote For: City of Coppell - Quote ID: AKT112923C (cont.) Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7271 File ID: Type: Status: 2023-7271 Agenda Item Consent Agenda 1Version: Reference: In Control: Engineering 01/02/2024File Created: Final Action: Signal Cabinets (25)File Name: Title: Consider approval of purchase and replacement of 25 McCain Advance Transportation Controllers (ATC) Traffic Signal Cabinets from Consolidated Traffic Controls, Inc.; through HGAC Buy Contract #PE-05-21; in the amount of $518,825.00; as provided for in the General Fund, Fund Balance; and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Enactment Date: Memo.pdf, Quote.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7271 Title Consider approval of purchase and replacement of 25 McCain Advance Transportation Controllers (ATC) Traffic Signal Cabinets from Consolidated Traffic Controls, Inc.; through HGAC Buy Contract #PE-05-21; in the amount of $518,825.00; as provided for in the General Fund, Fund Balance; and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: The fiscal impact of this Agenda Item is $518,825.00 from the General Fund, Fund Balance. Staff Recommendation: The Public Works Department recommends approval. Page 1City of Coppell, Texas Printed on 1/5/2024 Master Continued (2023-7271) Strategic Pillar Icon: Sustainable Government Page 2City of Coppell, Texas Printed on 1/5/2024 1 MEMORANDUM To: Mayor and City Council From: Patrick Runion, Traffic Operations Supervisor Mike Garza, P.E., Director of Public Works Date: January 9, 2024 Reference: Consider approval of the purchase and installation of 25 McCain Advance Transportation Controllers (ATC) Traffic Signal Cabinets from Consolidated Traffic Controls, Inc. through HGAC Buy Contract #PE-05-21; in the amount of $518,825.00; as provided for in the General Fund, Fund Balance; and authorizing the City Manager to sign any necessary documents. 2040: Implement Innovative Transportation Networks Introduction: The purpose of this agenda item is to seek approval from Council for purchase and installation of 25 Advanced Transportation Controller (ATC) McCain Traffic Signal Cabinets through HGAC Buy Purchasing Contract #PE-05-21 from Consolidated Traffic Controls, Inc., for replacement of the remaining existing TS-1 And TS-2 Traffic Signal Cabinets. Background: The Traffic Division currently maintains 38 signalized intersections. We have already replaced signal cabinets at 13 of the intersections with recent construction projects. The remaining 25 intersections have existing signal cabinets that are 20-30 years old and have reached the end of their useful life. With changing technology and communication needs, the ATC traffic signal cabinets can accommodate these changes and future expansion. Benefit to the Community: The ATC traffic signal cabinets have been designed to accommodate the newest technology in communication, technical traffic systems, connected vehicle technology, and future expanding technology and advancements. They can communicate with traffic management software for faster response times in troubleshooting and active interaction with the traffic signal components within the cabinet, providing a more streamlined traffic network and better traffic flows within the community. 2 Legal Review: The Procurement Division has reviewed the documents and determined that this is an appropriate method of contracting with the vendor. Fiscal Impact: The fiscal impact of this Agenda Item is $518,825.00 from the General Fund, Fund Balance. Recommendation: The Public Works Department recommends approval of this item. Contract No.:PE-05-21 Date Prepared:11/10/2023 Buying Agency:Contractor: Contact Person: Prepared By: Phone:Phone: Fax:Fax: Email:Email: Line Number Quan Description Unit Pr Total 2210 25 193206 352i Coppell Cabinet Black outside, White Inside NO Controller, Includes CMU-2212 HV (ip) 24 Channel w 16,128.00$ 403,200.00$ 3174 200 CTCINSTALL On Site Time One Man and Pickup Truck (2 Hr minimum including drive time)180.00$ 36,000.00$ 3175 200 CTCINSTALL Second Man (Include Both Drive and On Site time)180.00$ 36,000.00$ 3177 200 CTCINSTALLBUC Bucket Truck Upcharge (Include Both Drive and On Site Time)75.00$ 15,000.00$ 3184 40 CTCINSTALL Mobilization Charge Per Hour (includes Site Survey and Line Locates)180.00$ 7,200.00$ 497,400.00$ Quan Unit Pr Total 25 Cabinet modifaction change adding the I/O componet 857.00$ 21,425.00$ -$ -$ -$ 21,425.00$ 4% Quan Unit Pr Total -$ -$ -$ 518,825.00$ CONTRACT PRICING WORKSHEET For Catalog & Price Sheet Type Purchases This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Coppell Consolidated Traffic Controls, Inc. Patrick Runion Bobby Hale 972-304-3637 800-448-8841 800-448-8850 patrick.runion@coppelltx.gov Bobby.Hale@ctc-traffic.com Subtotal A: B. Unpublished Options, Accessory or Service items - Itemize Below - Attach Additional Sheet If Necessary (Note: Unpublished Items are any which were not submitted and priced in contractor's bid.) Description Catalog / Price Sheet Name:Traffic Control, Enforcement & Signal Preemption Equipment General Description of Product:Traffic Control Equipment A. Catalog / Price Sheet Items being purchased - Itemize Below - Attach Additional Sheet If Necessary Total From Other Sheets, If Any: - Subtotal C: Delivery Date: 30 to 45 Days ARO D. Total Purchase Price (A+B+C): Total From Other Sheets, If Any: Subtotal B: Check: The total cost of Unpublished Options (Subtotal B) cannot exceed 25% of For this transaction the percentage is: C. Other Allowances, Discounts, Trade-Ins, Freight, Make Ready or Miscellaneous Charges Description Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7257 File ID: Type: Status: 2023-7257 Agenda Item Consent Agenda 1Version: Reference: In Control: Engineering 12/27/2023File Created: Final Action: WW Concession RepairsFile Name: Title: Consider approval of awarding a contract to Custard Construction Services through TIPS Contract #211001; for structural repairs at the Wagon Wheel Baseball Concession stand; in the amount of $73,988.35; provided for in the Infrastructure Maintenance Fund; and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Enactment Date: Memo.pdf, Quote.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7257 Title Consider approval of awarding a contract to Custard Construction Services through TIPS Contract #211001; for structural repairs at the Wagon Wheel Baseball Concession stand; in the amount of $73,988.35; provided for in the Infrastructure Maintenance Fund; and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: The fiscal impact of this agenda item is $73,988.35, as provided for in the Infrastructure Maintenance Fund. Staff Recommendation: The Public Works Department recommends approval. Strategic Pillar Icon: Page 1City of Coppell, Texas Printed on 1/5/2024 Master Continued (2023-7257) Sustainable Government Page 2City of Coppell, Texas Printed on 1/5/2024 1 MEMORANDUM To: Mayor and City Council From: Steve Shore, Facilities Manager Michael Garza, P.E., Director of Public Works Date: January 9, 2024 Reference: Consider approval of awarding a contract to Custard Construction Services through TIPS Contract #211001; for structural repairs at the Wagon Wheel Baseball Concession stand; in the amount of $73,988.35; provided for in the Infrastructure Maintenance Fund; and authorizing the City Manager to sign any necessary documents. 2040: Sustainable Government Introduction: This agenda item requests the City Council approve a contract with Custard Construction, through TIPS contract 211001, for the repair of the integrated wood pergola at the Wagon Wheel Baseball Concession Stand in the amount of $73,988.35 as budgeted in the Infrastructure Maintenance Fund. Background: The concession stand was built in 2002. The roof has pergola style cedar beams attached to it over the walkways surrounding the facility. Over time these beams have deteriorated and need to be replaced. All damaged wood will be removed and replaced with new cedar beams, the siding with exterior grade siding. The decorative arched metal roofing will need to be removed to accomplish this. While this is being done the flat roof decking will be replaced. The metal roof will be placed back over the roof decking and sealed. All wood will receive two coats of solid stain deck coating. All metal doors, brackets and handrails will be painted. Benefit to the Community: This work will improve the aesthetic look of the concession stand, prevent potential roof leaks from damaging equipment inside the stand and remove a potential safety hazard of beams breaking off and causing injury and further damage to the stand. Legal Review: The Procurement Division has reviewed the documents and determined that this is an appropriate method of contracting with the vendor. 2 Fiscal Impact: The fiscal impact of this agenda item is $73,988.35, as provided for in the Infrastructure Maintenance Fund. Recommendation: The Public Works Department recommends approval of this contract. Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7264 File ID: Type: Status: 2023-7264 Agenda Item Consent Agenda 1Version: Reference: In Control: Parks and Recreation Board 01/02/2024File Created: Final Action: North Levee Trail bridgeFile Name: Title: Consider approval of an award to Custard Construction Services for the bridge deck replacement of the North Levee Trail bridge, in the amount of $87,409.56 as budgeted in the Coppell Recreation Development Corporation (CRDC) fund, with contract pricing through the TIPS, Contract No. 211001; and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Enactment Date: Memo.pdf, Quote.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7264 Title Consider approval of an award to Custard Construction Services for the bridge deck replacement of the North Levee Trail bridge, in the amount of $87,409.56 as budgeted in the Coppell Recreation Development Corporation (CRDC) fund, with contract pricing through the TIPS, Contract No. 211001; and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: The fiscal impact of this agenda item is $87,409.56, as budgeted in the Coppell Recreation Development Corporation (CRDC) fund. Staff Recommendation: Page 1City of Coppell, Texas Printed on 1/5/2024 Master Continued (2023-7264) The Community Experiences Department recommends approval of this item. Strategic Pillar Icon: Sustainable Government Page 2City of Coppell, Texas Printed on 1/5/2024 1 MEMORANDUM To: Mayor and City Council From: David Ellison, Park Operations Manager Via: Jessica Carpenter, Director of Community Experiences Date: January 9, 2024 Reference: Consider approval of an award to Custard Construction Services for the bridge deck replacement of the North Levee Trail bridge, in the amount of $87,409.56 as budgeted in the Coppell Recreation Development Corporation (CRDC) fund, with contract pricing through the TIPS, Contract No. 211001; and authorizing the City Manager to sign any necessary documents. 2040: Sustainable City Government: Excellent and Well-Maintained City Infrastructure and Facilities Introduction: The purpose of this agenda item is for the Community Experiences Department to replace the bridge decking on the bridge located in the North Levee Trail. The bridge crossing is used by park visitors and Coppell Independent School District students daily as well as City staff for park maintenance. Background: The current bridge decking is composed of 125 linear feet of individual 3.5-inch-thick x 12-inch-wide x 12-foot-long wood boards that are held in place by welded steel plates. The decking has reached the end of its service life and is in need of replacement. The current condition of the decking makes it difficult for park patrons with strollers and wheelchairs to cross. The new decking material will be Douglas Fir and the steel plates will be reinstalled with new nuts and bolts. Benefit to the Community: The replacement of the bridge decking will allow for a safer and smoother trail crossing over the bridge, especially for patrons that utilize wheelchairs and strollers when navigating the trail. Legal Review: The Procurement Division has determined that this is an appropriate method of contracting with the vendor. 2 Fiscal Impact: The fiscal impact of this agenda item is $87,409.56, as budgeted in the Coppell Recreation Development Corporation (CRDC) fund. Recommendation: The Community Experiences Department recommends approval of this item. CUSTARD CONSTRUCTION SERVICES PO BOX 271080 FLOWER MOUND, TEXAS 75027-1080 214-415-2383 TE�S HUB CERTIFICATION # 1454932931700 TIPS CONTRACT# 211001 CITY OF COPPELL North Levee Trail Bridge II November 28, 2023 1 OVERVIEW David Ellison - Park Operations Manager City of Coppell 469-576-6839 dellison@coppelltx.gov 1. Project Background and Description Remove and install bridge decking Scope based on site walk with David 2.Project Scope •Remove wood decking and cut welds •Install new Douglas Fir decking •Decking to be 3-1/2"x12"x12' with new bolts and nuts •Bridge will need approx. 155 boards •Re-weld existing steel on the ends •Provide ladders to work from underside along with tie off points •Provide dumpster for demo material •Work to be done during normal hours Monday/Friday •Continuous clean during project •Final clean Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7265 File ID: Type: Status: 2023-7265 Agenda Item Consent Agenda 1Version: Reference: In Control: Parks and Recreation 01/02/2024File Created: Final Action: Tables and benchesFile Name: Title: Consider approval of an award to The Playwell Group, Inc. for the replacement of forty (40) picnic tables with benches and ten (10) individual benches in the City’s park system, in the amount of $78,886.86 as budgeted in the Coppell Recreation Development Corporation (CRDC) fund, with contract pricing through BuyBoard, Contract No. 679-22; and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Enactment Date: Memo.pdf, Quote.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7265 Title Consider approval of an award to The Playwell Group, Inc. for the replacement of forty (40) picnic tables with benches and ten (10) individual benches in the City ’s park system, in the amount of $78,886.86 as budgeted in the Coppell Recreation Development Corporation (CRDC) fund, with contract pricing through BuyBoard, Contract No. 679-22; and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: The fiscal impact of this agenda item is $78,886.86, as budgeted in the Coppell Recreation Development Corporation (CRDC) fund. Staff Recommendation: Page 1City of Coppell, Texas Printed on 1/5/2024 Master Continued (2023-7265) The Community Experiences Department recommends approval of this item. Strategic Pillar Icon: Sustainable Government Page 2City of Coppell, Texas Printed on 1/5/2024 1 MEMORANDUM To: Mayor and City Council From: David Ellison, Park Operations Manager Via: Jessica Carpenter, Director of Community Experiences Date: January 9, 2024 Reference: Consider approval of an award to The Playwell Group, Inc. for the replacement of forty (40) picnic tables with benches and ten (10) individual benches in the City’s park system, in the amount of $78,886.86 as budgeted in the Coppell Recreation Development Corporation (CRDC) fund, with contract pricing through BuyBoard, Contract No. 679-22; and authorizing the City Manager to sign any necessary documents. 2040: Sustainable City Government: Excellent and Well-Maintained City Infrastructure and Facilities Introduction: The purpose of this agenda item is for the Community Experiences Department to purchase forty (40) new picnic tables with benches and ten (10) new individual benches for use throughout the City’s Park system. Twenty (20) of the new picnic tables with benches will be ADA accessible. The picnic tables and benches are used by park patrons for seating and resting stations, and eating and gathering areas for special events, daily usage, and pavilion rentals. Background: The City’s park system has a variety of heavy duty, perforated six (6) foot and (8) foot picnic tables with benches and six (6) foot heavy duty, perforated benches. The current picnic tables and benches have reached the end of their usable life. The outer protective coating is compromised with paint flaking and areas of rust forming. Benefit to the Community: The replacement of the picnic tables and benches will allow for a safer experience and more enjoyable use of parks and facilities for park patrons. 2 Legal Review: This item has been reviewed by the Purchasing division and determined that this is an appropriate means of contracting. Fiscal Impact: The fiscal impact of this agenda item is $78,886.86, as budgeted in the Coppell Recreation Development Corporation (CRDC) fund. Recommendation: The Community Experiences Department recommends approval of this item. The PlayWell Group, Inc. Toll Free: (800)726-1816 Fax: (505) 296-8900 203A State Highway 46 East Boerne, TX 78006 TERMS AND CONDITIONS INVOICE TERMS Tax funded and bonded projects only, Net 30 days. All other entities required 50% down and balance Net 30. All past due amounts will be subject to a finance charge in accordance with the Texas Prompt Payment Act, Chapter 2251, Texas Government Code. Delay of Installation (if applicable): If the Customer delays the installation, the stored product will be invoiced with a term of Net 30. OPEN ACCOUNT Credit terms are available to municipalities, government agencies, school systems , bonded contractors, and businesses (with prior approved credit). To establish credit your organization must have a satisfactory rating with Dun & Bradstreet and provide three credit references. To establish credit, your initial order must total at least $1 0,000.00. 50% deposit is required on all orders from non -tax funded entities. Prepayment may be required for any order at The PlayWell Group, Inc. sole discretion. METHODS OF PAYMENTS CREDIT CARD FEE NOTICE: Effective July 1, 2023, a credit card usage fee of 3.5% will be applied to sales settled by credit ca rd. No fees apply for payment by ACH, check, money order, and wire transfer. Sorry no C.O.D. orders. FEDERAL/STATE GOVERNMENT AND CO-OP’S CONTRACT Available for Federal/State Government, Co-Op’s and agency accounts on many items. Call your Sales Consultant for information. SALES TAX Will be added to the invoice, except when a tax-exempt/resale certificate is furnished, or your entity qualifies in your state as tax exempt. FREIGHT CHARGES/DELIVERY TERMS All shipments are F.O.B factory, except where specifically stated otherwise. Delivery of materials is up to eight weeks from the order date, plus a few days for transit, unless otherwise noted. Every effort is made to comply with scheduled shipping dates: however, The PlayWell Group, Inc. is not liable for any loss or damage arising out of delay in delivery of any of its products due to causes beyond the control of the Company. DAMAGE/SHORTAGE CLAIMS All claims for concealed loss or damage to product must be noted on the Bill of Lading or delivery ticket and rep orted immediately to our Customer Service Department. All claims for product damage and shortage via common carrier must be promptly made by consignee (customer) direct to The PlayWell Group’s Customer Service Department. When reporting damage, be sure to hold all containers and packing materials for inspection (claims should be filed within 15 days of receipt of shipment). RETURNS/CANCELLATIONS No merchandise is to be returned without first obtaining written authorization from The PlayWell Group, Inc. Pl ease provide invoice number, date and reason for your return. Any authorized merchandise must be carefully packed and in saleable condition to be accepted for return. A 25% (of list price) re-stocking charge plus freight to and from the manufacturer applies on all returned merchandise when error is not the fault of The PlayWell Group. All returned merchandise must be shipped insured and freight prepaid. Orders cancelled prior to shipment will be charged 10% of list price. Once the material has been installed, no refund will be granted. FREIGHT CARRIER INFORMATION All freight is shipped unassembled via common carrier. Made via common carrier to the end user, the customer is responsible for unloading all deliveries. INSTALLATION Installation/Prices are not included on this Quotation. A separate installation quotation must be included with your order if installation is required. PLAYGROUND SURFACING WARNING All play equipment must be installed over impact absorbing surface. Go to www.cpsc.gov for more information. SITE ACCESS FOR SURFACING MATERIALS/INSTALL It is highly preferred that a level site is free of any obstacles that encroach upon the required fall zone for your design. The site access must have a maximum of 25’ for accessibility by heavy machinery (trucks, trailers, and Bobcats). Poured-in-place rubber, artificial turf, and tile installation require 6’ high chain link fence during installation and a 24 hour cure time. This will be provided by the owner unless explicitly stated in writing on the quote. Any damage during installation or during the cure time may be repaired and if so at the expense of the owner. This includes, but not limited to people and/or wildlife walking on the pa d prior to a full cure. Irrigation sprinklers and/or water systems must be shut off 24 hours before install of surfacing and remain off for an additi onal 24 hours after. NOT INCLUDED FOR THE SURFACING MATERIALS/INSTALLS Site security, bonding, permits or licenses, site preparation, excavation, sub base, concrete, compaction of aggregate, curbing, drainage, fencing, dumpster, demolition, trash removal, tenting or artificial heating due to weather, and roll coat maintenan ce. WEATHER DELAY Unusual weather patterns, heavy rain, lightning or thunder conditions, and flooding ‘acts of God” or natural disaster, wherein the project site is determined to be unworkable. The installation of your surfacing will be delayed. ESCALATOR CLAUSE Due to the current volatility of the surfacing raw material and shipping and labor, expired proposals may be subject to a price increase. Please contact your Sales Rep for current pricing, if applicable. PRODUCT WILL BE ORDERED IMMEDIATELY UPON RECEIPT OF WRITTEN APPROVALS. Please email or fax all pages. Sales Quote #: ______________________________ Purchase Order #: ___________________________ Signature: __________________________________Date: ______________________________________ 23071 QUOTATION 12/18/2023QUOTE #23071 BILL TO: City of Coppell Accounts Payable PO Box 9478 Coppell, TX 75019 SHIP TO: City of Coppell-Community Experiences David Ellison 816 South Coppell Road Coppell, TX 75019 CUST. PO #TERMS NET 30 QUOTE EXPIRATION 1/31/2024 SALES REP FAZ COUNTY DALLAS Phone: (972) 304-3643 Phone: (972) 304-3643 ITEM DESCRIPTION LIST PRICEQTY DISC. PRICE TOTAL BUY #679-22 BUYBOARD CONTRACT #679-22 EXPIRES 09/30/2024 0.001 0.00 0.00 ULTRASITE WAGON WHEEL PARK FIELDS 1-5 P238-P8 8' EXTRA HEAVY DUTY TABLE, PERFORATED - PC FRAME 1638.0010 1,539.72 15,397.20 P238HS-P8 8' SINGLE SIDED EXTRA HEAVY DUTY ADA TABLE, PERFORATED - PC FRAME 1638.0010 1,539.72 15,397.20 WAGON WHEEL PARK FIELD 6 P238-P8 8' EXTRA HEAVY DUTY TABLE, PERFORATED - PC FRAME 1638.008 1,539.72 12,317.76 P238HS-P8 8' SINGLE SIDED EXTRA HEAVY DUTY ADA TABLE, PERFORATED - PC FRAME 1638.003 1,539.72 4,619.16 ALLEN ROAD PARK P238HS-P8 8' SINGLE SIDED EXTRA HEAVY DUTY ADA TABLE, PERFORATED - PC FRAME 1638.001 1,539.72 1,539.72 P940SM-P6 6' BENCH WITH BACK, 2"X12" PLANKS, SURFACE MOUNT-PERFORATED 856.002 804.64 1,609.28 DUCK POND PARK P962SM-P6 6' DOUBLE SIDED BENCH, SURFACE MOUNT, PERFORATED - PC FRAME 1829.003 1,719.26 5,157.78 P961S-P6 6' SINGLE SIDED BENCH, INGROUND, PERFORATED -PC FRAME 1019.002 957.86 1,915.72 MOORE ROAD PARK Page 1 QUOTATION 12/18/2023QUOTE #23071 BILL TO: City of Coppell Accounts Payable PO Box 9478 Coppell, TX 75019 SHIP TO: City of Coppell-Community Experiences David Ellison 816 South Coppell Road Coppell, TX 75019 CUST. PO #TERMS NET 30 QUOTE EXPIRATION 1/31/2024 SALES REP FAZ COUNTY DALLAS Phone: (972) 304-3643 Phone: (972) 304-3643 ITEM DESCRIPTION LIST PRICEQTY DISC. PRICE TOTAL P940SM-P6 6' BENCH WITH BACK, 2"X12" PLANKS, SURFACE MOUNT-PERFORATED 856.002 804.64 1,609.28 P962SM-P6 6' DOUBLE SIDED BENCH, SURFACE MOUNT, PERFORATED - PC FRAME 1829.001 1,719.26 1,719.26 P238HS-P8 8' SINGLE SIDED EXTRA HEAVY DUTY TABLE, PERFORATED 1638.002 1,539.72 3,079.44 ANDREW BROWN EAST P238HS-P8 8' SINGLE SIDED EXTRA HEAVY DUTY TABLE, PERFORATED 1638.006 1,539.72 9,238.32 SHIP SHIPPING & HANDLING 5286.741 5,286.74 5,286.74 Page 2 Signature _____________________________________ QUOTE VALID FOR 30 DAYS. Product will be ordered upon receipt of written approvals and/or deposit. Please email or fax all pages. PLEASE REMIT YOUR DEPOSIT TO: THE PLAYWELL GROUP, INC. 203A STATE HIGHWAY 46 EAST BOERNE, TX 78006 Date __________________ CREDIT CARD FEE NOTICE: Effective July 1, 2023, a credit card usage fee of 3.5% will be applied to sales settled by credit card. No fees apply to payment by ACH, check, money order, and wire transfer. Sorry no C.O.D. orders TOTAL $78,886.86 SUBTOTAL $78,886.86 SALES TAX (0.0%)$0.00 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7248 File ID: Type: Status: 2023-7248 Agenda Item Public Hearing 2Version: Reference: In Control: City Council 12/07/2023File Created: Final Action: 309 Kaye St., Anderson AdditionFile Name: Title: PUBLIC HEARING: Consider approval of PD-210R3-SF-9, Lot 45, Block 1, Anderson Addition (309 Kaye Street), a zoning change request from PD-210-SF-9 (Planned Development - 210 - Single-Family - 9) to PD-210R3-SF-9 (Planned Development - 210 Revision 3- Single-Family 9) to consider allowing a 54.3% lot coverage in lieu of the 35% allowed on 0.21 acres, located on Lot 45, Block 1, Anderson Addition (309 Kaye Steet), at the request of Lina Merhi, the property owner. Notes: Sponsors: Enactment Date: Memo.pdf, Staff Report.pdf, Survey.pdf, Elevations.pdf, Plat.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7248 Title PUBLIC HEARING: Consider approval of PD-210R3-SF-9, Lot 45, Block 1, Anderson Addition (309 Kaye Street), a zoning change request from PD-210-SF-9 (Planned Development - 210 - Single-Family - 9) to PD-210R3-SF-9 (Planned Development - 210 Revision 3- Single-Family 9) to consider allowing a 54.3% lot coverage in lieu of the 35% allowed on 0.21 acres, located on Lot 45, Block 1, Anderson Addition (309 Kaye Steet), at the request of Lina Merhi, the property owner. Summary Fiscal Impact: N/A Page 1City of Coppell, Texas Printed on 1/5/2024 Master Continued (2023-7248) Staff Recommendation: The Community Development department recommends approval of this request. Strategic Pillar Icon: Enhance the Unique 'Community Oasis' Experience Page 2City of Coppell, Texas Printed on 1/5/2024 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: January 9, 2024 Reference: PUBLIC HEARING: Consider approval of PD-210R3-SF-9, Lot 45, Block 1, Anderson Addition (309 Kaye Street), a zoning change request from PD-210-SF-9 (Planned Development – 210 - Single-Family – 9) to PD-210R3-SF-9 (Planned Development – 210 Revision 3- Single-Family 9) to consider allowing a 54.3% lot coverage in lieu of the 35% allowed on 0.21 acres, located on Lot 45, Block 1, Anderson Addition (309 Kaye Steet), at the request of Lina Merhi, the property owner. 2040: Enhance the Unique 'Community Oasis' Experience Introduction: The request is to allow 54.3% lot coverage for the subject property. Background: The building permit was issued in August 2021 and the house has been constructed. It was not until the final inspection when staff was alerted to the coverage requirement not being adhered to. Staff researched the permit history and determined that it was issued without noting the building exceeded the maximum coverage requirement of 35%. The house still meets all required minimum front, side and rear yard setbacks. Benefit to the Community: This is an improvement to a residential lot. Legal Review: N/A Fiscal Impact: N/A Recommendation: On Thursday, December 21, 2023, the zoning change request to allow for 54.3% Lot Coverage, was 2 recommended for approval by the Coppell Planning & Zoning Commission (6-0) with no outstanding conditions. Attachments: 1. Staff Report 2. Survey 3. Elevations 4. Plat ITEM # 5 Page 1 of 2 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE NO.: PD-210R3-SF-9, Lot 45, Block 1, Anderson Addition P&Z HEARING DATE: December 21, 2023 C.C. HEARING DATE: January 9, 2024 STAFF REP.: Matthew Steer, AICP Development Services Administrator LOCATION: 309 Kaye Street SIZE OF AREA: 0.21 acres of property CURRENT ZONING: PD-210-SF-9 REQUEST: A zoning change to PD-210R3-SF-9 (Planned Development-210 Revision 3 - Single Family), to allow 54.3% lot coverage in lieu of the 35% allowed. APPLICANT: Owner: Lina Merhi 7116 Sugar Maple Drive Irving, Texas 75063 Email: LinaMerhi@hotmail.com HISTORY: The plat for the subject property was approved in February 2019. The building permit was issued in August 2021. HISTORIC SIGNIFICANCE: This property does not have any historical significance. TRANSPORTATION: Kaye Street is a local, dead-end street contained within 27 feet of right-of-way. SURROUNDING LAND USE & ZONING: North: Residential (PD-210-SF-9) South: Residential (PD-89-SF-7) East: Residential (PD-210-SF-9) West: Residential (PD-210-SF-9) COMPREHENSIVE PLAN: The Comprehensive Plan of March 2011 shows the property as suitable for development in accordance with the Residential Neighborhood land use designation. DISCUSSION: The request is to allow 54.3% lot coverage for the subject property. The building permit was issued in August 2021 and the house has been constructed. It was not ITEM # 5 Page 2 of 2 until the final inspection when staff was alerted to the coverage requirement not being adhered to. Staff researched the permit history and determined that it was issued without noting the building exceeded the maximum coverage requirement of 35%. The house still meets all required minimum front, side and rear yard setbacks. Staff recommends allowing the exception to the requirement. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of this request with no outstanding conditions. ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request 4. Take under advisement for reconsideration at a later date ATTACHMENTS: 1. Survey 2. Elevations 3. Plat Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7260 File ID: Type: Status: 2023-7260 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 12/29/2023File Created: Final Action: DCAD RunoffFile Name: Title: Consider approval of a Resolution casting a vote for the fourth member of the Board of Directors for the Dallas Central Appraisal District; and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: Memo.pdf, DCAD Letter.pdf, Run Off Ballot.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7260 Title Consider approval of a Resolution casting a vote for the fourth member of the Board of Directors for the Dallas Central Appraisal District; and authorizing the Mayor to sign. Summary Fiscal Impact: None. Staff Recommendation: No recommendation. Page 1City of Coppell, Texas Printed on 1/5/2024 1 MEMORANDUM To: Mayor and City Council From: Ashley Owens, City Secretary Date: January 9, 2024 Reference: Consider approval of a Resolution casting a vote for the fourth member of Board of Directors for the Dallas Central Appraisal District; and authorizing the Mayor to sign. 2040: Sustainable Government Introduction: The Dallas Central Appraisal District (CAD) are seeking votes for their Board of Directors. Dallas CAD Board of Directors is a one-year term. Background: During the December 12, 2023, City Council meeting, City Council chose to not cast a vote in the election for the Board of Directors of the Dallas CAD. The current vote count indicates Michael Hurtt of Desoto received 11, Brett Franks of Sachse received 4, Terry Lynne of Farmers Branch received 3, Carrie Gordon received 2, Mark Jones of Desoto received 1, and Steve Nichols of Hutchins received 1 of the 22 votes cast. Since one candidate did not receive 16 votes (majority of the 30 votes eligible), a runoff election is necessary between the top two finishers: Michael Hurtt of Desoto and Brett Franks of Sachse. If City Council chooses not to cast a vote for a runoff candidate staff will inform Dallas CAD in writing. The correspondence, candidate biographies, and ballot from Dallas CAD have been added to the agenda packet. Recommendation: None Office of Executive Director/Chief Appraiser 2949 N. Stemmons Freeway  Dallas, Texas 75247-6195  (214) 631-0520 Web Site: www.dallascad.org Dallas Central Appraisal District DATE: December 21, 2023 TO: Suburban Cities Mayors, City Managers, City Secretaries and Finance Directors FROM: W. Kenneth Nolan, Executive Director/Chief Appraiser RE: Runoff for 2023 Election of Suburban Cities Representative to DCAD Board of Directors State law requires the Chief Appraiser to conduct an election of representatives to the Board of Directors in odd numbered years. The process outlined in the Texas Property Tax Code requires the election to be conducted and the individual entities notified of the results once the process is complete. 1. Suburban Cities Election The election process requires a runoff. The following suburban cities participated in the election. Each of their selections is noted below. The current tally indicates Michael Hurtt of Desoto received 11, Brett Franks of Sachse received 4, Terry Lynne of Farmers Branch received 3, Carrie Gordon received 2, Mark Jones of Desoto received 1, and Steve Nichols of Hutchins received 1 of the 22 votes cast. Since there was no one candidate receiving 16 votes (majority of the 30 votes eligible), a runoff election is necessary between the top two finishers: Michael Hurtt of Desoto and Brett Franks of Sachse. City Candidate Selected 1. Addison Michael Hurtt 2. Balch Springs Terry Lynne 3. Carrollton Michael Hurtt 4. Cedar Hill Abstain 5. Cockrell Hill Abstain 6. Combine Abstain 7. Coppell Abstain 8. DeSoto Mark Jones 9. Duncanville Michael Hurtt 10. Farmers Branch Terry Lynne 11. Ferris Michael Hurtt 12. Garland Abstain 13. Glenn Heights Carrie Gordon 14. Grand Prairie Abstain 15. Grapevine Abstain 16. Highland Park Brett Franks 17. Hutchins Steve Nichols 18. Irving Terry Lynne 19. Lancaster Michael Hurtt 20. Lewisville Abstain 21. Mesquite Michael Hurtt 22. Ovilla Michael Hurtt 23. Richardson Michael Hurtt 24. Rowlett Carrie Gordon 25. Sachse Brett Franks 26. Seagoville Michael Hurtt 27. Sunnyvale Brett Franks 28. University Park Michael Hurtt 29. Wilmer Michael Hurtt 30. Wylie Brett Franks A runoff ballot is enclosed. Please make plans on your council agenda during January to vote for a Suburban Cities Representative. The person who receives the most votes from the suburban cities in the runoff election is then declared the Fourth member of the DCAD Board of Directors. We appreciate your cooperation in this important process. Enclosure Runoff Ballot Cc w/o Encl: DCAD Board of Directors Michael Hurtt 217 South Hampton Rd Desoto, TX 75115 Brett Franks 4811 West Creek Ln. Sachse, TX 75048-4301 RUNOFF ELECTION BALLOT RESOLUTION NO. ___________ A RESOLUTION OF THE CITY OF COPPELL, DALLAS COUNTY, TEXAS, CASTING ITS VOTE FOR THE FOURTH MEMBER OF THE BOARD OF DIRECTORS OF THE DALLAS CENTRAL APPRAISAL DISTRICT. WHEREAS, Dallas County eligible taxing entities have expressed and approved an option which allows for representation to the Appraisal District Board of Directors (in accordance with Section 6.03 of the Texas Property Tax Code) as follows: 1. The City of Dallas shall appoint one (1) member to the Board. 2. The Dallas Independent School District shall appoint one (1) member to the Board. 3. The Dallas County Commissioners Court shall appoint one (1) member to the Board. The member appointed by the Dallas County Commissioners Court shall not be a resident of either the City of Dallas or the Dallas Independent School District. 4. Each of the incorporated cities and towns, except for the City of Dallas, shall have the right to nominate by an official resolution one (1) candidate as the fourth member of the Board of Directors. The said cities and towns shall, from the nominations received, elect by a majority vote, with each city and town being entitled to one (1) vote, the fourth member of the Board of Directors. 5. Each of the School Districts, and the Dallas County Community College District, except the Dallas Independent School District, shall have the right to nominate by an official resolution one (1) candidate as the fifth member of the Board of Directors. The said school districts shall, from the nominations received, elect by a majority vote, with each school district and the community college district being entitled to one (1) vote, the fifth member of the Board of Directors. The votes required for election to the Board of Directors in 4 and 5 hereof shall be by a majority of those authorized to vote in 4 and 5 respectively and not by a majority of the quorum, and WHEREAS, the City of _______________ does hereby cast its vote by marking the ballot below: (Check one only)  Michael Hurtt  Brett Franks NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Coppell does hereby confirm its one (1) vote for the election of ________________________ as the suburban cities' representative to the Board of Directors of the Dallas Central Appraisal District. PASSED AND APPROVED, this the _______day of ________________, 2024 ___________________________________ WES MAYS, MAYOR ATTEST: _________________________________ ASHLEY OWENS, CITY SECRETARY SEAL: