CP 2024-02-13City Council
City of Coppell, Texas
Meeting Agenda
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers5:30 PMTuesday, February 13, 2024
WES MAYS JOHN JUN
Mayor Mayor Pro Tem
JIM WALKER KEVIN NEVELS
Place 1 Place 4
BRIANNA HINOJOSA-SMITH BIJU MATHEW
Place 2 Place 6
DON CARROLL MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E.
Parkway Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
As authorized by Section 551.127, of the Texas Government Code, one or more
Councilmembers or employees may attend this meeting remotely using videoconferencing
technology.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1. Call to Order
2.Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.071, Texas Government Code - Consultation with City Attorney.
Page 1 City of Coppell, Texas Printed on 2/9/2024
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February 13, 2024City Council Meeting Agenda
A.Seek legal advice from City Attorney on temporary and transitional
housing.
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
B.Discussion regarding real property located south of 121 and west of
Denton Tap Road.
3.Work Session (Open to the Public) 1st Floor Conference Room
Citizen comments will not be heard during the Work Session, but will be heard during
the Regular Session under Citizens' Appearance.
A. Discussion regarding agenda items.
B. Discussion regarding residential rehabilitation program.
Memo.pdfAttachments:
Regular Session
4. Invocation 7:30 p.m.
5. Pledge of Allegiance
6. Citizens’ Appearance
7. Consent Agenda
A.Consider approval of the Minutes: January 23, 2024, and January 26-27,
2024.
CM 2024-01-23.pdf
CM 2024-01-26 (Retreat).pdf
Attachments:
B.Consider approval of an Ordinance for PD-210R3-SF-9, Lot 45, Block 1,
Anderson Addition, to allow a 54.3% lot coverage in lieu of the 35%
allowed on 0.21 acres, located on Lot 45, Block 1, Anderson Addition (309
Kaye Street); and authorizing the Mayor to sign.
Memo.pdf
Ordinance.pdf
Exhibit A - Plat.pdf
Exhibit B - Survey.pdf
Attachments:
C.Consider approval of awarding Bid # Q-0124-02; to N.G. Painting, LP; for
Village Parkway Pump Station Ground Storage Tank Rehabilitation; in the
amount of $557,700.00; funded from undesignated fund balance of Water
Sewer fund; reimbursed in accordance with the reimbursement resolution
approved on April 12, 2022; and authorizing the City Manager to sign any
necessary documents.
Page 2 City of Coppell, Texas Printed on 2/9/2024
2
February 13, 2024City Council Meeting Agenda
Memo.pdf
VP GST Location Exhibit.pdf
N.G. Painting Bid.pdf
Attachments:
D.Consider approval of an award to Custard Construction Services for the
construction and installation of a perimeter fence around the Wagon Wheel
Park soccer practice fields, in the amount of $176,790.20 as budgeted in
the Coppell Recreation Development Corporation (CRDC) fund, with
contract pricing through the TIPS, Contract No. 211001; and authorizing the
City Manager to sign any necessary documents.
Memo.pdf
Quote.pdf
Attachments:
E.Consider approval of Coppell Recreation Development Corporation
appointment of officers.
Memo.pdfAttachments:
End of Consent Agenda
8.City Manager Reports, Project Updates, Future Agendas, and Direction from Work
Session
9. Mayor and Council Reports on Recent and Upcoming Events.
10.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
11. Necessary Action from Executive Session
12. Adjournment
________________________
Wes Mays, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 9th day of February, 2024, at _____________.
______________________________
Ashley Owens, City Secretary
Page 3 City of Coppell, Texas Printed on 2/9/2024
3
February 13, 2024City Council Meeting Agenda
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals make requests for these services
seventy-two (72) hours – three (3) business days ahead of the scheduled program, service,
and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Page 4 City of Coppell, Texas Printed on 2/9/2024
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Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7313
File ID: Type: Status: 2023-7313 Agenda Item Executive Session
1Version: Reference: In Control: City Council
02/02/2024File Created:
Final Action: exec session - temporary housingFile Name:
Title: Seek legal advice from City Attorney on temporary and transitional
housing.
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7313
Title
Seek legal advice from City Attorney on temporary and transitional housing.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
[Enter Staff Recommendation Here]
Strategic Pillar Icon:
Enhance the Unique 'Community Oasis' Experience
Future Oriented Approach to Residential Development
Page 1City of Coppell, Texas Printed on 2/9/2024
5
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7327
File ID: Type: Status: 2023-7327 Agenda Item Executive Session
1Version: Reference: In Control: City Council
02/07/2024File Created:
Final Action: exec - real property s of bethel, e of freeportFile Name:
Title: Discussion regarding real property located south of 121 and west of
Denton Tap Road.
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7327
Title
Discussion regarding real property located south of 121 and west of Denton Tap Road.
Summary
Strategic Pillar Icon:
Future Oriented Approach to Residential Development
Create Business and Innovation Nodes
Page 1City of Coppell, Texas Printed on 2/9/2024
6
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7310
File ID: Type: Status: 2023-7310 Agenda Item Work Session
1Version: Reference: In Control: City Council
02/01/2024File Created:
Final Action: Work Session for 2/13/24File Name:
Title: A. Discussion regarding agenda items.
B. Discussion regarding residential rehabilitation program.
Notes:
Sponsors: Enactment Date:
Memo.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7310
Title
A. Discussion regarding agenda items.
B. Discussion regarding residential rehabilitation program.
Summary
Page 1City of Coppell, Texas Printed on 2/9/2024
7
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: February 13, 2024
Reference: Work Session: Residential Rehabilitation Grants
2040: Future Oriented Approach to Residential Development
Introduction:
The City of Coppell is committed to protecting the integrity of Coppell neighborhoods. The City
Council identified “Establish programs to protect the unique character of single-family home
community oasis nodes” as a priority goal from the Vision 2040 Plan. Therefore, the Future Oriented
Approach to Residential Development (FOARD) Task Force has created an incentive program to
encourage reinvestment and rehabilitation of the older housing stock in Coppell.
Background:
The community identified a Pillar in the Vision 2040 Plan to address the future housing needs of the
community. As a result, the FOARD Task Force was created to study four main goals, all of which
are focused on the future needs of housing but also to protect the character of housing that exists in
Coppell today. Goal #2 states:
“Some neighborhoods that were established early in Coppell’s shift to suburban development
are now due for refurbishment. There is some desire to see the character of these
neighborhoods retained. The City might consider providing incentives to encourage
refurbishment and implementing some protection of important architectural examples.”
Program Goal:
To address this goal, the FOARD Task Force has created a grant program to incentivize residents to
reinvest and rehabilitate the older homes in Coppell. The ultimate goal is to protect the integrity of
Coppell neighborhoods to help Coppell remain a community of choice.
Program Eligibility:
• The program offers a reimbursement of up to 50% of actual costs of exterior home
improvements that enhance the street appeal of the homes and properties.
8
2
• The maximum grant awarded to any property will be $10,000.
• To tal project costs must exceed $1,000 to qualify for a grant.
• Homes must be 30 years or older to be eligible to apply.
• Property owners must apply for the grant.
• Both owner-occupied and rental properties are eligible for the grant.
• Properties can only qualify for one grant every 24-month period regardless of the amount
granted each project.
• Improvements that require building permits must show proof of the building permit and
passing inspections before receiving grant dollars.
Eligible Projects include:
• Fence repair/fence replacement
• Window Replacement
• Front door replacement
• Landscape cleanup and/or upgrade
• Tree trimming, planting, removal and backfill
• Irrigation repair/replacement
• Façade updates including
o Siding
o Fascia
o Trim repair/replacement
o Exterior painting
• Chimney repairs
• Concrete repair for walkways and driveways
Projects may include rehabilitation to the entire exterior façade and/or site, but to be considered for a
grant, the exterior improvements must be visible from the public right-of-way and/or alleyway to
enhance the appeal of the site from the street. The grant is for new improvements and cannot be
applied to previous improvement projects. All proposed improvements must be reviewed and
approved by the Community Development staff to ensure they meet the Zoning Ordinance and all
other applicable codes. All approved projects must be completed within 12-months of grant approval.
City Council has authorized $100,000 from the American Rescue Plan Act funds to test this program.
If City Council desires to continue the program, funding has been requested in the Five-Year Forecast
going forward. If approved, staff will begin marketing the program through all traditional
communication channels in late March or early April. A direct mail flyer will also be created to mail
to all homes that are 30 years or older.
Benefit to the Community:
This program will encourage homeowners to reinvest into their properties to protect the integrity of
Coppell neighborhoods.
9
3
Legal Review:
The Policy outlining the program parameters above will be developed in consultation with the City
Attorney and reviewed prior to advertising the program to the community.
Fiscal Impact:
$100,000 from the American Rescue Plan Act funds
Recommendation:
Staff recommends approval.
10
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7326
File ID: Type: Status: 2023-7326 Agenda Item Consent Agenda
1Version: Reference: In Control: City Council
02/05/2024File Created:
Final Action: Consider approval of the Minutes: January 23, 2024.File Name:
Title: Consider approval of the Minutes: January 23, 2024, and January 26-27,
2024.
Notes:
Sponsors: Enactment Date:
CM 2024-01-23.pdf, CM 2024-01-26 (Retreat).pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7326
Title
Consider approval of the Minutes: January 23, 2024, and January 26-27, 2024.
Summary
Page 1City of Coppell, Texas Printed on 2/9/2024
11
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
City Council
5:30 PM Council ChambersTuesday, January 23, 2024
WES MAYS JOHN JUN
Mayor Mayor Pro Tem
JIM WALKER KEVIN NEVELS
Place 1 Place 4
BRIANNA HINOJOSA-SMITH BIJU MATHEW
Place 2 Place 6
DON CARROLL MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Wes Mays;Jim Walker;Brianna Hinojosa-Smith;Don Carroll;Kevin
Nevels;John Jun;Biju Mathew and Mark Hill
Present 8 -
Also present were Deputy City Managers Traci Leach and Kent Collins, and City
Secretary Ashley Owens. City Attorney Bob Hager attended the meeting remotely.
The City Council of the City of Coppell met in Regular Session on Tuesday, January 23,
2024, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order1.
Mayor Wes Mays called the meeting to order, determined that a quorum was
present and convened into the Work Session at 5:30 p.m.
Work Session (Open to the Public) 1st Floor Conference Room
Citizen comments will not be heard during the Work Session, but will be heard during
the Regular Session under Citizens' Appearance.
2.
A. Discussion of agenda items.
B. Update regarding communications strategy and community
engagement.
C. Discussion of NTECC Building.
D. Update regarding Veterans Memorial project design.
E. Discussion of United States Conference of Mayors 92nd Winter
Page 1City of Coppell, Texas
12
January 23, 2024City Council Minutes
Meeting.
Presented in Work Session
Regular Session
Mayor Wes Mays adjourned the Work Session at 6:53 p.m. and convened into
the Regular Session at 7:30 p.m.
Invocation 7:30 p.m.3.
Stephanie Syphus with Church of Jesus Christ of Latter-day Saints gave the
Invocation.
Pledge of Allegiance4.
Mayor Wes Mays led the audience in the Pledge of Allegiance.
Presentations
5.Smart City Board Recommendations Presentation.
Smart City Board members Ramesh Premkumar and Nitin Vengurlekar gave a
presentation to City Council.
Citizens’ Appearance6.
Mayor Wes Mays asked for those who signed up to speak:
1) Abdullah Oduro, 9707 Raven Lane, spoke in regards to a proposed ceasefire
resolution.
2) Ryan Polash, 810 Pebble Ridge Drive, spoke in regards to a proposed
ceasefire resolution.
3) Saja Saleh, 1400 Brushwood Drive, spoke in regards to a proposed ceasefire
resolution.
4) Mohammad Hamoud, 2321 Ash Leaf Lane, spoke in regards to a proposed
ceasefire resolution.
5) Omar K, Irving, TX, spoke in regards to a proposed ceasefire resolution.
6) Fadya Risheq, Irving, TX, spoke in regards to a proposed ceasefire
resolution.
7) Anum Hasan, 236 Leisure Lane, Coppell, spoke in regards to a proposed
ceasefire resolution.
8) Mohammad Saleh, 1400 Brushwood Drive, spoke in regards to a proposed
ceasefire resolution.
9) Hamza, 104 Ripplewood Cove, spoke in regards to a proposed ceasefire
resolution.
10) Hadil Shaat, 213 N Moore Road, spoke in regards to a proposed ceasefire
resolution.
Consent Agenda7.
A.Consider approval of the Minutes: January 9, 2024.
Page 2City of Coppell, Texas
13
January 23, 2024City Council Minutes
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Mark Hill, that Consent Agenda Items A through D be
approved. The motion passed by an unanimous vote.
B.Consider approval to purchase and install thirty-eight (38) APC Battery
Backup Systems from Consolidated Traffic Controls, Inc.; through HGAC
Buy Contract #PE-05-21; in the amount of $200,374.00; as provided for
in the General Fund, Assigned Fund Balance; and authorizing the City
Manager to sign any necessary documents.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Mark Hill, that Consent Agenda Items A through D be
approved. The motion passed by an unanimous vote.
C.Consider approval of awarding Playground Solutions of Texas; for the
installation of vehicle shade structures in Police Department parking lot;
utilizing BuyBoard Contract #679-22; in the amount of $153,878.68; as
provided for in the ARPA Fund; and authorizing the City Manager to sign
any necessary documents.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Mark Hill, that Consent Agenda Items A through D be
approved. The motion passed by an unanimous vote.
D.Consider approval of a Development Agreement between the City of
Coppell and COP Lovett 121 Logistics Park, LLC for the purchase of a
water line in an amount not to exceed $472,000 as provided for through
fee waivers and Water Sewer Retained Earnings Fund; and authorize the
Mayor to sign.
A motion was made by Councilmember Kevin Nevels, seconded by
Councilmember Mark Hill, that Consent Agenda Items A through D be
approved. The motion passed by an unanimous vote.
End of Consent Agenda
8.Consider approval of a Resolution ordering a General Municipal Election
to be held on May 4, 2024, for Mayor and City Council Places 2, 4, and 6;
and authorizing the Mayor to sign and execute a Joint Election
Agreement with Dallas and Denton Counties.
Considerar la aprobación de una Resolución donde convoca una
Elección General para miembros del consejo de los Lugares 2, 4, y 6 y
para alcalde; para el sábado 4 de mayo del 2024; y autorizar al alcalde
para firmar y ejecutar un contrato de Elección Conjunta con los
condados de Dallas y Denton.
THEO ĐÂY RA QUYẾT ĐỊNH rằng cuộc tổng tuyển cử sẽ được tổ chức
vào ngày 4 tháng 5 năm 2024, tối, với mục đích bầu một thị trưởng, một
Ủy Viên Hội Đồng cho Vị Trí 2, một Ủy Viên Hội Đồng cho Vị Trí 4, một
Page 3City of Coppell, Texas
14
January 23, 2024City Council Minutes
Ủy Viên Hội Đồng cho Vị Trí 6, với nhiệm kỳ ba năm. Ứng viên cho một vị
trí nhận được đa số trong tổng số phiếu bầu cho tất cả ứng viên cho vị trí
đó sẽ được chọn để đảm nhận nhiệm kỳ đó hoặc cho đến khi người kế
nhiệm của người đó được bầu hợp lệ và đủ tiêu chuẩn. Cuộc bầu cử sẽ
được tổ chức dưới hình thức Bầu Cử Chung do Quản Trị Viên Bầu Cử
của Quận Dallas và Denton quản lý, tương ứng, theo các điều khoản của
Bộ Luật Bầu Cử Texas và Thỏa Thuận Bầu Cử Chung với mỗi quận.
City Secretary Ashley Owens gave a presentation to City Council.
A motion was made by Councilmember Mark Hill, seconded by
Councilmember Jim Walker, to approve the agenda item. The motion passed
by an unanimous vote.
Enactment No: RE 2024-0123.1, 2024-0123.1SP, 2024-0123.1VT
9.Consider the cancellation of the March 12, 2024, City Council Meeting
due to the date falling during Spring Break.
A motion was made by Councilmember Don Carroll, seconded by
Councilmember Brianna Hinojosa-Smith, that the March 12, 2024, City Council
meeting is cancelled due to the date falling during Spring Break. The motion
passed by an unanimous vote.
City Manager Reports, Project Updates, Future Agendas, and Direction from Work
Session
10.
City Manager Mike Land gave the following project updates:
The Duck Pond Park Improvements - This project remains at approximately
95% completion. Staff are working with the contractor on a few remaining
punch list items. The park is open to users. A ribbon-cutting ceremony has
been tentatively scheduled for April 2nd. More details to follow.
S. Belt Line – The contractor continues to work on subgrade, paving and traffic
signals between Hackberry and 635.
DART - Contractors are currently working on storm drain installation on the
Freeport Parkway crossing.
500 Southwestern (The Hangar, Art Annex) - Demolition is underway.
Woodhurst – The contractor has begun installation of the utilities.
Mayor and Council Reports on Recent and Upcoming Events.11.
For the upcoming May 4, 2024, Election, the filing period goes through Friday,
February 16, 2024. Visit the Election webpage for more information.
Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
12.
A. Report on Coppell Seniors - Mayor Pro Tem John Jun and
Councilmember Kevin Nevels
Page 4City of Coppell, Texas
15
January 23, 2024City Council Minutes
B. Report on Coppell Arts Center Foundation - Councilmember Jim
Walker
Read and Filed
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
13.
State of the City Luncheon is February 15th at 11:30 a.m. at the Coppell Arts
Center.
Necessary Action from Executive Session14.
There was no Executive Session.
Adjournment15.
There being no further business before this Council, the meeting adjourned at
8:37 p.m.
________________________
Wes Mays, Mayor
ATTEST:
________________________
Ashley Owens, City Secretary
Page 5City of Coppell, Texas
16
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
City Council
6:00 PM Life Safety Park, 820 S. Coppell RdFriday, January 26, 2024
City Council Retreat
WES MAYS JOHN JUN
Mayor Mayor Pro Tem
JIM WALKER KEVIN NEVELS
Place 1 Place 4
BRIANNA HINOJOSA-SMITH BIJU MATHEW
Place 2 Place 6
DON CARROLL MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Wes Mays;Jim Walker;Brianna Hinojosa-Smith;Don Carroll;Kevin
Nevels;John Jun;Biju Mathew and Mark Hill
Present 8 -
Also present were Deputy City Managers Traci Leach and Kent Collins, and City
Secretary Ashley Owens.
The City Council of the City of Coppell met in Work Session on Friday, January 26,
2024, at 6:00 p.m. in the Conference Room at Life Safety Park located at 820 S. Coppell
Road, Coppell, Texas.
Work Session (Open to the Public) LSP Meeting Room
Call to Order - Friday, January 26, 2024, at 6:00 p.m.1.
Mayor Wes Mays called the meeting to order, determined that a quorum was
present and convened into the Work Session at 6:00 p.m.
Citizens’ Appearance2.
Mayor Wes Mays advised that no one signed up to speak.
3.Discussion regarding Vision 2040 Prioritization.
Page 1City of Coppell, Texas
17
January 26, 2024City Council Minutes
Presentation: Traci Leach, Deputy City Manager, made a presentation to the
City Council.
City Council discussed prioritization of Pillars and Goals.
City Council recessed at 7:09 p.m. for a break and reconvened at 7:20 p.m.
4.Discussion regarding Code Compliance including the City’s Rental
Property Inspection Program.
Presentation: Mindi Hurley, Director of Community Development, made a
presentation to the City Council.
5.Discussion regarding the City’s Drought Contingency Plan revisions and
recommendations.
Presentation: Mike Garza, Director of Public Works, made a presentation to the
City Council.
Adjournment6.
There being no further business before the City Council, the meeting was
adjourned at 8:30 p.m.
Work Session (Open to the Public) LSP Meeting Room
Call to Order - Saturday, January 27, 2024, at 8:30 a.m.1.
Mayor Wes Mays called the meeting to order, determined that a quorum was
present and convened into the Work Session at 8:30 a.m.
Citizens’ Appearance2.
Mayor Wes Mays advised that no one signed up to speak.
3.Discussion regarding FY25 Budget:
· Debt Modeling
· Any additional items for consideration in FY25 Budget.
· FY25 Budget Calendar
· Future City Council considerations.
Presentation: Kim Tiehen, Director of Strategic Financial Engagement, made a
presentation to the City Council.
City Council recessed at 10:14 a.m. for a break and reconvened at 10:24 a.m.
Discussion ensued between City Council.
Adjournment4.
There being no further business before the City Council, the meeting was
adjourned at 11:30 a.m.
Page 2City of Coppell, Texas
18
January 26, 2024City Council Minutes
________________________
Wes Mays, Mayor
ATTEST:
________________________
Ashley Owens, City Secretary
Page 3City of Coppell, Texas
19
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7248
File ID: Type: Status: 2023-7248 Agenda Item Consent Agenda
3Version: Reference: In Control: City Council
12/07/2023File Created:
Final Action: 309 Kaye St., Anderson AdditionFile Name:
Title: Consider approval of an Ordinance for PD-210R3-SF-9, Lot 45, Block 1,
Anderson Addition, to allow a 54.3% lot coverage in lieu of the 35%
allowed on 0.21 acres, located on Lot 45, Block 1, Anderson Addition (309
Kaye Street); and authorizing the Mayor to sign.
Notes:
Sponsors: Enactment Date:
Memo.pdf, Ordinance.pdf, Exhibit A - Plat.pdf, Exhibit
B - Survey.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved12/21/2023Planning & Zoning
Commission
2 Close the Public
Hearing and Approve
01/09/2024City Council
Text of Legislative File 2023-7248
Title
Consider approval of an Ordinance for PD-210R3-SF-9, Lot 45, Block 1, Anderson Addition,
to allow a 54.3% lot coverage in lieu of the 35% allowed on 0.21 acres, located on Lot 45,
Block 1, Anderson Addition (309 Kaye Street); and authorizing the Mayor to sign.
Summary
Fiscal Impact:
N/A
Staff Recommendation:
The Community Development department recommends approval of this request.
Page 1City of Coppell, Texas Printed on 2/9/2024
20
Master Continued (2023-7248)
Strategic Pillar Icon:
Enhance the Unique 'Community Oasis' Experience
Page 2City of Coppell, Texas Printed on 2/9/2024
21
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: February 13, 2024
Reference: Consider approval of an Ordinance for PD-210R3-SF-9, Lot 45, Block 1, Anderson
Addition, to allow a 54.3% lot coverage in lieu of the 35% allowed on 0.21 acres,
located on Lot 45, Block 1, Anderson Addition (309 Kaye Street); and authorizing the
Mayor to sign.
2040: Enhance the Unique 'Community Oasis' Experience
Introduction:
The purpose of this agenda item is to ask Council to approve an Ordinance for case PD-210R3-SF-9,
Lot 45, Block 1, Anderson Addition.
Background:
On December 21, 2023, the Planning & Zoning Commission (6-0) recommended approval of the
request with no outstanding conditions. On January 9, 2024, the City Council (7-0) approved the
zoning change request.
Benefit to the Community:
This is a constructed improvement on a residential lot.
Legal Review:
The City Attorney drafted the ordinance.
Fiscal Impact:
N/A
Recommendation:
The Community Development Department recommends approval of the ordinance.
Attachments:
1. Ordinance
2. Exhibit A - Plat
3. Exhibit B - Survey
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City of Coppell Ordinance Pg 1
4866-9957-1871, v. 1
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP
OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY
GRANTING A CHANGE IN ZONING FROM PD-210-SF-9 (PLANNED
DEVELOPMENT- 210 - SINGLE-FAMILY 9) TO PD-210R3-SF-9
(PLANNED DEVELOPMENT- 210 REVISION 3- SINGLE-FAMILY 9) TO
APPROVE A SINGLE FAMILY STRUCTURE WHICH PROVIDES 54.3%
LOT COVERAGE ON 0.21 ACRES OF PROPERTY LOCATED ON LOT
45, BLOCK 1, ANDERSON ADDITION, AN ADDITION TO THE CITY OF
COPPELL, DALLAS COUNTY TEXAS AND DEPICTED IN EXHIBIT “A”
ATTACHED HERETO AND MADE A PART HEREOF FOR ALL
PURPOSES; PROVIDING FOR THE APPROVAL OF THE SURVEY
ATTACHED HERETO AS EXHIBIT “B”; AND PROVIDING A REPEALING
CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED
THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH
OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City
of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication
and otherwise, and after holding due hearings and affording a full and fair hearing to all property
owners generally, and to all persons interested and situated in the affected area and in the vicinity
thereof, the said governing body is of the opinion that Zoning Application No. PD-210R3-SF-9
should be approved, and in the exercise of legislative discretion have concluded that the
Comprehensive Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be
and the same is hereby amended by granting a change in zoning from PD-210-SF-9 (Planned
Development- 210 - Single-Family 9) to PD-210R3-SF-9 (Planned Development- 210 Revision 3-
Single-Family 9) to approve a single family structure which provides 54.3% lot coverage on 0.21
acres of property located on Lot 45, Block 1, Anderson Addition, an addition to the City of Coppell,
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City of Coppell Ordinance Pg 2
4866-9957-1871, v. 1
Dallas County Texas and depicted in Exhibit “A” attached hereto and made a part hereof for all
purposes.
SECTION 2. That PD-210R3-SF-9 is hereby approved subject to the following
development regulations:
A. That accept as amended herein, the property and PD-210R3-SF-9 shall be developed in
accordance with Ordinance 91500-A-413 with the previous development regulations,
which are hereby incorporated herein as set forth in full and hereby republished.
SECTION 3. That the Survey attached hereto as Exhibit “B” depicts the actual lot coverage
of said Lot and Block as is hereby deemed to a development regulation concerning the primary
structure.
SECTION 4. That the above property shall be used and maintained only in the manner and
for the purpose provided in this ordinance, as heretofore amended, and as amended herein.
SECTION 5. That the development of the property herein shall be in accordance with
building regulations, zoning ordinances, and any applicable ordinances except as may be specifically
altered or amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions
not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect
the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided
to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning
Ordinance as a whole.
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City of Coppell Ordinance Pg 3
4866-9957-1871, v. 1
SECTION 8. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when
the offense was committed, and the former law is continued in effect for this purpose.
SECTION 9. That any person, firm or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a
fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every
day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 10. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2024.
APPROVED:
_____________________________________
WES MAYS, MAYOR
ATTEST:
___________________________________
ASHLEY OWENS, CITY SECRETARY
APPROVED AS TO FORM:
________________________________
ROBERT HAGER, CITY ATTORNEY
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Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7311
File ID: Type: Status: 2023-7311 Agenda Item Consent Agenda
1Version: Reference: In Control: Engineering
02/02/2024File Created:
Final Action: VP Ground Storage Tank RehabFile Name:
Title: Consider approval of awarding Bid # Q-0124-02; to N.G. Painting, LP; for
Village Parkway Pump Station Ground Storage Tank Rehabilitation; in the
amount of $557,700.00; funded from undesignated fund balance of Water
Sewer fund; reimbursed in accordance with the reimbursement resolution
approved on April 12, 2022; and authorizing the City Manager to sign any
necessary documents.
Notes:
Sponsors: Enactment Date:
Memo.pdf, VP GST Location Exhibit.pdf, N.G.
Painting Bid.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7311
Title
Consider approval of awarding Bid # Q-0124-02; to N.G. Painting, LP; for Village Parkway
Pump Station Ground Storage Tank Rehabilitation; in the amount of $557,700.00; funded
from undesignated fund balance of Water Sewer fund; reimbursed in accordance with the
reimbursement resolution approved on April 12, 2022; and authorizing the City Manager to
sign any necessary documents.
Summary
Fiscal Impact:
The fiscal impact of this Agenda Item is $557,700.00 funded from undesignated fund
balance of the Water Sewer Fund, then reimbursed in accordance with the reimbursement
resolution approved on April 12, 2022.
Page 1City of Coppell, Texas Printed on 2/9/2024
28
Master Continued (2023-7311)
Staff Recommendation:
The Public Works Department recommends approval.
Strategic Pillar Icon:
Sustainable Government
Page 2City of Coppell, Texas Printed on 2/9/2024
29
1
MEMORANDUM
To: Mayor and City Council
From: Michael Garza P.E., Director of Public Works
Date: February 13, 2024
Reference: Consider approval of awarding Bid # Q-0124-02 Village Parkway Pump Station
Ground Storage Tank Rehabilitation to N.G. Painting, LP in the amount of
$557,700.00 for the rehabilitation of the Village Parkway Ground Storage Tanks,
funded from undesignated fund balance of the Water Sewer Fund; and authorizing the
City Manager to sign necessary documents.
2040: Foundation Pillar: Sustainable City Government
Introduction:
This agenda item is being presented to consider approval of awarding Bid # Q-0124-02 Village
Parkway Pump Station Ground Storage Tank Rehabilitation to N.G. Painting, LP in the amount of
$557,700.00 for the rehabilitation of the Village Parkway Ground Storage Tanks.
Village Parkway Pump Station, located at 1101 Village Parkway, has two Ground Storage Tanks
(GSTs) that receive water from Dallas Water Utilities to be distributed to the community. One GST
has a capacity of 4-million gallons and was originally constructed in 1988. The other GST has a
capacity of 6-million gallons and was originally constructed in 1998. The typical expected life of the
paint/coating and rehabilitation is 15-20 years.
Background:
In June 2022, Dunham Engineering and U.S. Underwater Services conducted a pre-rehabilitation
inspection and evaluation for both GSTs and recommended both tanks be rehabilitated within a year.
Under normal conditions, a tank such as these can be expected to need repainting/rehabilitation every
15-20 years. The results from the 2022 evaluations recommended rehabilitation and painting of both
GST’s, with varying levels of rehabilitation. At that time of the inspection, it was determined to be
in “Fair to Poor” overall condition. Based on the results from the inspection and evaluation, Dunham
Engineering recommended rehabilitation of GSTs within one year.
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On May 9th, 2023 the City Council approved a design contract with Dunham Engineering for the
design and preparation of bid documents to perform the needed rehabilitation. The contract with
Dunham also included construction and inspection compliance services during the rehabilitation of
the GSTs.
On January 25th, 2024, the City opened three bids. The bid amounts ranged from $535,200.00 to
$903,650.00. N.G. Painting, LP was the lowest qualified bidder with a bid amount of $535,200.00.
Bids were evaluated based on cost, qualifications, and references. Dunham Engineering has worked
with this contractor previously and has provided us with a letter of recommendation.
This project will require taking the GSTs out of service one at a time for a period of one to two months
each. Due to high water use during the summer months this work has been scheduled to be completed
this spring. This contract includes an incentive provision of $500 per day for early completion with a
maximum incentive of $22,500.
Benefit to the Community:
The goal of this project is to rehabilitate the existing GSTs and bring them up to a “Good” condition
to maintain the high level of water quality and service that the City provides.
Legal Review:
The Procurement Division has reviewed the documents and determined that this is an appropriate
method of contracting with the vendor.
Fiscal Impact:
The fiscal impact of this item is $557,700.00, funded from the undesignated fund balance from the
water/sewer fund.
Recommendation:
The Public Works Department recommends approval of this item.
31
Village Parkway Pump Station
Ground Storage Tanks
City of Coppell
Created in CIVIL3D
1 INCH = 1 MILE
0
S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2023.dwg\VP GROUND TANKS
Created on: 12 May 2023 by Scott Latta 1/2
1/2 1
32
1 INCH = FT.
0 200
200
100
Village Parkway Pump Station
Ground Storage Tanks
City of Coppell
Created in CIVIL3DS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2023.dwg\VP GROUND TANKS
Created on: 12 May 2023 by Scott Latta 2/2
E SANDY LAKE RDMacARTHUR BLVDVILLAGE PKWY
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47
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7321
File ID: Type: Status: 2023-7321 Agenda Item Consent Agenda
1Version: Reference: In Control: Parks and
Recreation
02/05/2024File Created:
Final Action: Wagon Wheel Soccer Practice FenceFile Name:
Title: Consider approval of an award to Custard Construction Services for the
construction and installation of a perimeter fence around the Wagon Wheel
Park soccer practice fields, in the amount of $176,790.20 as budgeted in
the Coppell Recreation Development Corporation (CRDC) fund, with
contract pricing through the TIPS, Contract No. 211001; and authorizing
the City Manager to sign any necessary documents.
Notes:
Sponsors: Enactment Date:
Memo.pdf, Quote.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7321
Title
Consider approval of an award to Custard Construction Services for the construction and
installation of a perimeter fence around the Wagon Wheel Park soccer practice fields, in the
amount of $176,790.20 as budgeted in the Coppell Recreation Development Corporation
(CRDC) fund, with contract pricing through the TIPS, Contract No. 211001; and authorizing
the City Manager to sign any necessary documents.
Summary
See attached memo.
Fiscal Impact:
The fiscal impact of this agenda item is $176,790.20, as budgeted in the Coppell Recreation
Development Corporation (CRDC) fund.
Page 1City of Coppell, Texas Printed on 2/9/2024
48
Master Continued (2023-7321)
Staff Recommendation:
The Community Experiences Department recommends approval.
Strategic Pillar Icon:
Sustainable Government
Page 2City of Coppell, Texas Printed on 2/9/2024
49
1
MEMORANDUM
To: Mayor and City Council
From: David Ellison, Park Operations Manager
Via: Jessica Carpenter, Director of Community Experiences
Date: February 13, 2024
Reference: Consider approval of an award to Custard Construction Services for the construction
and installation of a perimeter fence around the Wagon Wheel Park soccer practice
fields, in the amount of $176,790.20 as budgeted in the CRDC fund, with contract
pricing through the TIPS, Contract No. 211001; and authorizing the City Manager to
sign any necessary documents.
2040: Sustainable City Government: Excellent and Well-Maintained City Infrastructure and
Facilities
Introduction:
The purpose of this agenda item is to consider award of a bid to Custard Construction Services for
the construction and installation of a perimeter fence around the soccer practice fields at the Wagon
Wheel Park facility; in the amount of $176,790.20 as budgeted in the Coppell Recreation
Development Corporation (CRDC) fund, with contract pricing through TIPS, Contract No. 211001.
Background:
The Wagon Wheel Park soccer practice facility is comprised of multiple fields and 5.5 acres of
Bermuda grass turf. These fields were designed to be used seasonally for Coppell Youth Soccer
Association (CYSA) soccer practices as well as the public when not in use by CYSA. When the
fields are closed due to unplayable conditions from weather or so that the turf can recover, staff put
out field closure signs around the perimeter of the soccer practice fields. Due to the elimination of
the Park Patrol positions during the FY 2020 budget reductions, staff are not regularly available to be
on site to monitor fields after hours when fields are closed. This has led to unauthorized groups
coming into play which has resulted in damage to the fields which then impacts CYSA’s ability to
host scheduled practices as the fields need to be closed for an extended amount of time to recover.
The new wrought iron fence will be powder-coated black and will stand 6' tall. It will also feature 3”
posts and will span roughly 2200 linear feet around the perimeter of the soccer practice fields. Fence
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2
posts will be set in 3’ of concrete and there will be five pedestrian access gates along with one
equipment access double-gate. The fence will be consistent in style and functionality to the one
located adjacent to the Interactive Fountain in Old Town.
Benefit to the Community:
The installation of the fence will allow the Community Experiences Department to effectively control
the usage of the soccer practice fields while reducing maintenance costs. This will also create a safer
playing environment for the participants and will help reduce the number of field closures for CYSA
practices due to damage from unauthorized use.
Legal Review:
This item does not require legal review.
Fiscal Impact:
The fiscal impact of this agenda item is $176,790.20, as budgeted in the Coppell Recreation
Development Corporation (CRDC) fund. This item was included in the 2023-2024 CRDC Work Plan
at a cost of $178,000.
Recommendation:
The Community Experiences Department recommends approval of this item.
51
CUSTARD CONSTRUCTION SERVICES
PO BOX 271080
FLOWER MOUND, TEXAS 75027-1080
214-415-2383
TEXAS HUB CERTIFICATION# 1454932931700
TIPS CONTRACT # 211001
CITY OF COPPELL
Wagon Wheel Soccer Fencing
II December 15, 2023
1
OVERVIEW
David Ellison
City of Coppell
469-576-6839
dellison@coppelltx.gov
1. Project Background and Description
Install fencing
Scope based on site walk with David
2.Project Scope
•Install approximately 2200' of wrought iron fencing
•Wrought iron fencing will be 6' tall with 3" post
•Post will go in the ground approximately 30" to 36" set in concrete
•Install 5 walk through man gates and one double drive gate
•Gate will be hung on a 4" post
•Fencing will be panels that are galvanized and powder coated
•1-1/2" rails and¾" pickets
•Fencing will be bolted together with brackets to help avoid rusting
52
53
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7322
File ID: Type: Status: 2023-7322 Agenda Item Consent Agenda
1Version: Reference: In Control: Parks and
Recreation
02/05/2024File Created:
Final Action: CRDC OfficersFile Name:
Title: Consider approval of Coppell Recreation Development Corporation
appointment of officers.
Notes:
Sponsors: Enactment Date:
Memo.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7322
Title
Consider approval of Coppell Recreation Development Corporation appointment of officers.
Summary
See attached memo.
Fiscal Impact:
There is no fiscal impact.
Staff Recommendation:
The Community Experiences Department recommends approval.
Strategic Pillar Icon:
Foster an Inclusive Community Fabric
Page 1City of Coppell, Texas Printed on 2/9/2024
54
1
MEMORANDUM
To: Mayor and City Council
From: Jessica Carpenter, Director of Community Experiences
Date: February 13, 2024
Reference: Consider approval of Coppell Recreation Development Corporation appointment of
officers.
2040: Foster an Inclusive Community Fabric
Introduction:
The purpose of this agenda item is to consider approval of the Coppell Recreation Development
Corporation (CRDC) officers for 2024. Per Ordinance No. 2014-1399, the CRDC shall appoint, on an
annual basis, the President and Vice President from its membership. On January 22, 2024, the CRDC
Board nominated and unanimously approved the following members as officers:
Aaron Straach – President
Thomas Dwyer – Vice President
There are no term limits for Officers called for in the Ordinance or within the Bylaws.
Background:
In addition to these officers being nominated and approved by the CRDC Board, the City Council
must also approve these officer appointments annually.
Per Ordinance No. 2014-1399: “A vacancy in the office of president and vice president which
occurs by reason of death, resignation, disqualification, removal, or otherwise, shall be appointed
by the board, with approval by the city council, for the unexpired portion of the term of that office.”
Benefit to the Community:
Appointing officers to serve on the CRDC Board ensures that Board meetings are presided over in
accordance with all applicable Bylaws and Ordinances.
55
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Legal Review:
N/A
Fiscal Impact:
There is no fiscal impact related to this agenda item.
Recommendation:
The Community Experiences Department recommends approval of this item.
56