CP 2024-03-26City Council
City of Coppell, Texas
Meeting Agenda
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers5:30 PMTuesday, March 26, 2024
WES MAYS JOHN JUN
Mayor Mayor Pro Tem
JIM WALKER KEVIN NEVELS
Place 1 Place 4
BRIANNA HINOJOSA-SMITH BIJU MATHEW
Place 2 Place 6
DON CARROLL MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E.
Parkway Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
As authorized by Section 551.127, of the Texas Government Code, one or more
Councilmembers or employees may attend this meeting remotely using videoconferencing
technology.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1.Call to Order
2.Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.074, Texas Government Code - Personnel Matters.
Page 1 City of Coppell, Texas Printed on 3/22/2024
March 26, 2024City Council Meeting Agenda
A.To deliberate the appointment, employment, evaluation, reassignment,
duties, discipline, or dismissal of a public officer or employee: City
Manager.
Section 551.087, Texas Government Code - Economic Development Negotiations.
B.Discussion regarding economic development prospects south of Bethel
Road and east of Freeport Parkway.
Section 551.071, Texas Government Code - Consultation with City Attorney.
C.Consultation with City Attorney regarding contract negotiations with
municipal solid waste disposal provider.
3.Work Session (Open to the Public) 1st Floor Conference Room
Citizen comments will not be heard during the Work Session, but will be heard during
the Regular Session under Citizens' Appearance.
A.Discussion regarding agenda items.
Regular Session
4.Invocation 7:30 p.m.
5.Pledge of Allegiance
Proclamations
6.Presentation of a Proclamation designating April 13, 2024, as “Assistance
League of Coppell Day”.
Proclamation.pdfAttachments:
Presentations
7.Presentation of award from Salvation Army to Mayor and City Council.
8.Citizens’ Appearance
9.Consent Agenda
A.Consider approval of the Minutes: February 27, 2024.
CM 2024-02-27.pdfAttachments:
B.Consider approval of award for Bid #Q-0224-01 to J.B. & Co. LLC for the
construction of the Magnolia Park Trail Project, in the amount of
$1,537,705.00 as provided for in the American Rescue Plan Act (ARPA)
fund; and authorizing the City Manager to sign any necessary documents.
Page 2 City of Coppell, Texas Printed on 3/22/2024
March 26, 2024City Council Meeting Agenda
Memo.pdf
Bid Tab.pdf
Attachments:
C.Consider approval to award TIPS Contract #2310402, to Next Gen
Construction; for repair and recoating of the flat roof at the Grapevine
Springs Community Center; in the amount of $75,000.00; as budgeted in
the Infrastructure Maintenance Fund (IMF); and authorizing the City
Manager to sign any necessary documents.
Memo.pdf
Exhibit.pdf
Quote.pdf
Attachments:
D.Consider approval of Change Order #1 to TD Industries for HVAC Controls
upgrade at the Cozby Library; in the amount of $79,278.00; as budgeted in
the Infrastructure Maintenance Fund (IMF); and authorizing the City
Manager to sign any necessary documents.
Memo.pdf
Quote.pdf
Attachments:
E.Consider approval to award contract with C&J’s Design Solutions of East
Texas, LLC; for the annual pavement crack and joint sealing; utilizing TIPS
contract #22010701; in the amount of $149,998.05; as budgeted in the
Infrastructure Maintenance Fund (IMF); and authorizing the City Manager to
sign any necessary documents.
Memo.pdf
Quote.pdf
Attachments:
F.Consider approval to award contract with KKE Concrete Lifting; for annual
pavement leveling (mud-jacking); utilizing TIPS contract #23010401; in the
amount of $99,997.40; as budgeted in the Infrastructure Maintenance Fund
(IMF); and authorizing the City Manager to sign any necessary documents.
Memo.pdf
Quote.pdf
Attachments:
G.Consider approval to purchase Police Equipment Upfits for 23 vehicles
through City Term Contract with Defender Supply; in the amount of
$568,795.50; as provided for partially in the Capital Replacement Fund
and partially in the Crime Control Prevention District (CCPD) Fund; and
authorizing the City Manager to sign any necessary documents.
Memo.pdf
Quote.pdf
Attachments:
H.Consider approval to purchase two (2) Ford F250 Pickup Trucks from
Silsbee Ford; through TIPS contract #210907; for replacement of existing
vehicles; in the amount of $113,700.00; as provided for in the Capital
Replacement Fund; and authorizing the City Manager to sign any
Page 3 City of Coppell, Texas Printed on 3/22/2024
March 26, 2024City Council Meeting Agenda
necessary documents.
Memo.pdf
Quote.pdf
Attachments:
I.Consider approval of Sole Source contract with Flock Safety for
Automated License Plate Readers (LPRs), in the amount of $116,650.00;
as provided from the Crime Control and Prevention District (CCPD) Fund;
and authorizing the City Manager to sign any necessary documents.
Memo.pdf
Contract.pdf
Attachments:
J.Consider approval of a Resolution of the City of Coppell, Texas
terminating, ceasing and closing its affiliation with iChoosr, LLC., and
authorizing the Mayor to sign.
Memo.pdf
Resolution.pdf
Closeout Statistics.pdf
Attachments:
K.Consider approval to purchase Backup Services from Unique Digital -
Converge Technology Solutions, DIR contract #DIR-TSO-4299 in the
amount of $674,730.00 as budgeted; and authorizing the City Manager to
sign any necessary documents.
Memo.pdf
Quote.pdf
Payment Agreement.pdf
Attachments:
End of Consent Agenda
10.PUBLIC HEARING:
Consider approval of a zoning change request from PD-108R5R-H
(Planned Development 108 Revision 5 Revised - Historic) to
PD-108R5R2-H (Planned Development 108 Revision 5 Revision 2 -
Historic), to allow for an 8,664-sf building addition and associated parking
to the Coppell Service Center, located at 816 S. Coppell Road.
Memo.pdf
PZ Staff Report.pdf
Detail Site Plan.pdf
Landscape Plan.pdf
Building Elevations.pdf
Attachments:
11.City Manager Reports, Project Updates, Future Agendas, and Direction from Work
Session
12.Mayor and Council Reports on Recent and Upcoming Events.
Page 4 City of Coppell, Texas Printed on 3/22/2024
March 26, 2024City Council Meeting Agenda
13.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
14.Necessary Action from Executive Session
15.Adjournment
________________________
Wes Mays, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 22nd day of March, 2024, at _____________.
______________________________
Ashley Owens, City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals make requests for these services
seventy-two (72) hours – three (3) business days ahead of the scheduled program, service,
and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Page 5 City of Coppell, Texas Printed on 3/22/2024
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7393
File ID: Type: Status: 2023-7393 Agenda Item Executive Session
1Version: Reference: In Control: City Council
03/19/2024File Created:
Final Action: CM Eval ProcessFile Name:
Title: To deliberate the appointment, employment, evaluation, reassignment, duties,
discipline, or dismissal of a public officer or employee: City Manager.
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7393
Title
To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer or employee: City Manager.
Summary
Page 1City of Coppell, Texas Printed on 3/22/2024
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7388
File ID: Type: Status: 2023-7388 Agenda Item Executive Session
1Version: Reference: In Control: City Council
03/19/2024File Created:
Final Action: exec session - eco dev s of bethel and e of freeportFile Name:
Title: Discussion regarding economic development prospects south of Bethel Road and
east of Freeport Parkway.
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7388
Title
Discussion regarding economic development prospects south of Bethel Road and east of Freeport
Parkway.
Summary
Strategic Pillar Icon:
Create Business and Innovation Nodes
Page 1City of Coppell, Texas Printed on 3/22/2024
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7387
File ID: Type: Status: 2023-7387 Agenda Item Executive Session
1Version: Reference: In Control: City Council
03/19/2024File Created:
Final Action: exec session - contract negotationsFile Name:
Title: Consultation with City Attorney regarding contract negotiations with municipal
solid waste disposal provider.
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7387
Title
Consultation with City Attorney regarding contract negotiations with municipal solid waste disposal
provider.
Summary
Page 1City of Coppell, Texas Printed on 3/22/2024
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7378
File ID: Type: Status: 2023-7378 Agenda Item Work Session
1Version: Reference: In Control: City Council
03/18/2024File Created:
Final Action: Work SessionFile Name:
Title: A.Discussion regarding agenda items.
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7378
Title
A.Discussion regarding agenda items.
Summary
Page 1City of Coppell, Texas Printed on 3/22/2024
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7396
File ID: Type: Status: 2023-7396 Agenda Item Proclamations
1Version: Reference: In Control: City Council
03/20/2024File Created:
Final Action: Presentation of a Proclamation designating April 13,
2024, as “Assistance League of Coppell Day”.
File Name:
Title: Presentation of a Proclamation designating April 13, 2024, as “Assistance
League of Coppell Day”.
Notes:
Sponsors: Enactment Date:
Proclamation.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7396
Title
Presentation of a Proclamation designating April 13, 2024, as “Assistance League of
Coppell Day”.
Summary
Page 1City of Coppell, Texas Printed on 3/22/2024
PROCLAMATION
WHEREAS, The Assistance League of Coppell® was established in 1999 and
Chartered as part of the National Assistance League® in 2000 is being recognized by the
Frisco Rough Riders as an outstanding non-profit they would like to support: and
WHEREAS, The Assistance League of Coppell® is committed to supporting Coppell
Independent School District, youth, families and senior citizens of Coppell with activities,
clothing and personal hygiene, addressing food insecurities and providing drug testing kits to
parents and guardians; and
WHEREAS, The Assistance League of Coppell® mentors youth philanthropy through
the Auxiliary Assisteens of Coppell® since September 2019; and
WHEREAS, The Frisco Rough Riders is recognizing Assistance League of Coppell®
at the Frisco Rough Riders Game on April 13, 2024, and donating a portion of proceeds to
support the Assistance League of Coppell’s philanthropic programs; and
NOW, THEREFORE, I, Wes Mays, Mayor of the City of Coppell do hereby
recognize Saturday, April 13, 2024, as
“ASSISTANCE LEAGUE OF COPPELL DAY”
IN WITNESS THEREOF, I have set my hand and caused the seal of the City
of Coppell to be affixed this 26th day of March 2024.
Wes Mays, Mayor
ATTEST:
Ashley Owens, City Secretary
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7380
File ID: Type: Status: 2023-7380 Agenda Item Presentations
1Version: Reference: In Control: City Council
03/18/2024File Created:
Final Action: Award for CouncilFile Name:
Title: Presentation of award from Salvation Army to Mayor and City Council.
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7380
Title
Presentation of award from Salvation Army to Mayor and City Council.
Summary
Page 1City of Coppell, Texas Printed on 3/22/2024
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7389
File ID: Type: Status: 2023-7389 Agenda Item Consent Agenda
1Version: Reference: In Control: City Council
03/19/2024File Created:
Final Action: Consider approval of the Minutes: February 27, 2024.File Name:
Title: Consider approval of the Minutes: February 27, 2024.
Notes:
Sponsors: Enactment Date:
CM 2024-02-27.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7389
Title
Consider approval of the Minutes: February 27, 2024.
Summary
Page 1City of Coppell, Texas Printed on 3/22/2024
255 E. Parkway Boulevard
Coppell, Texas 75019-9478City of Coppell, Texas
Minutes
City Council
5:30 PM Council ChambersTuesday, February 27, 2024
WES MAYS JOHN JUN
Mayor Mayor Pro Tem
JIM WALKER KEVIN NEVELS
Place 1 Place 4
BRIANNA HINOJOSA-SMITH BIJU MATHEW
Place 2 Place 6
DON CARROLL MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Wes Mays;Jim Walker;Don Carroll;Kevin Nevels;John Jun;Biju Mathew
and Mark Hill
Present 7 -
Brianna Hinojosa-SmithAbsent1 -
Also present were City Manager Mike Land, Deputy City Managers Traci Leach and
Kent Collins, City Attorney Bob Hager, and City Secretary Ashley Owens.
The City Council of the City of Coppell met in Regular Session on Tuesday, February
27, 2024, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order1.
Mayor Wes Mays called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:30 p.m.
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Section 551.076, Texas Government Code - Deliberation regarding Security Devices.
A.Discussion regarding cyber security measures for municipal
information system and infrastructure.
Discussed under Executive Session
Page 1City of Coppell, Texas
February 27, 2024City Council Minutes
Section 551.071, Texas Government Code - Consultation with City Attorney.
B.Seek legal advice from the City Attorney regarding waiver and/or
exemptions from the Master Fee Schedule.
Discussed under Executive Session
Work Session (Open to the Public) 1st Floor Conference Room
Citizen comments will not be heard during the Work Session, but will be heard during
the Regular Session under Citizens' Appearance.
3.
Mayor Wes Mays adjourned the Executive Session at 6:30 p.m. and convened
into the Work Session at 6:33 p.m.
A.Discussion regarding agenda items.
B.Discussion regarding audit review.
Presented in Work Session
Regular Session
Mayor Wes Mays adjourned the Work Session at 7:02 p.m. and convened into
the Regular Session at 7:30 p.m.
Invocation 7:30 p.m.4.
Eugenia Falkner with Church of Jesus Christ of Latter-day Saints gave the
Invocation.
Pledge of Allegiance5.
Mayor Wes Mays led the audience in the Pledge of Allegiance.
Proclamations
6.Presentation of a Proclamation designating the month of February
2024, as “Career and Technical Education Month”.
Mayor Wes Mays read the Proclamation into the record and presented the
same to CTE Director Josh Howard, CHS Business Teacher Andrea Pirtle,
DECA student business organization officers, and a Teaching and Coaching
Student.
Citizens’ Appearance7.
Mayor Wes Mays asked for those who signed up to speak:
1) Al Enlow, 1514 Pebblecreek Drive, spoke in regards to a transparency issue
with Northwest Dallas County Flood Control District (NDCFCD).
Consent Agenda8.
Page 2City of Coppell, Texas
February 27, 2024City Council Minutes
A.Consider approval of the Minutes: February 13, 2024.
A motion was made by Councilmember Don Carroll, seconded by Mayor Pro
Tem John Jun, that Consent Agenda Items A through G be approved. The
motion passed by an unanimous vote.
B.Consider approval of awarding Bid #Q-0124-01; Citywide
Fiber/Network and Electrical services to Nema 3 Electric, Inc.; for a
one-year period beginning February 28, 2024, with option to renew,
four additional one-year terms; funds are budgeted in various
departmental budgets for this service; and authorizing the City
Manager to sign any necessary documents.
A motion was made by Councilmember Don Carroll, seconded by Mayor Pro
Tem John Jun, that Consent Agenda Items A through G be approved. The
motion passed by an unanimous vote.
C.Consider approval of Fire Station No. 5 Early Release Package with
Byrne Construction Services; in the amount of $604,895.00; funded
from the General Fund, then reimbursed in accordance with the
Reimbursement Resolution approved on April 12, 2022; and
authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Don Carroll, seconded by Mayor Pro
Tem John Jun, that Consent Agenda Items A through G be approved. The
motion passed by an unanimous vote.
D.Consider approval to enter into a Professional Services contract with
Freese and Nichols Inc.; for the development of a lead and copper
inventory program; in the amount of $89,791.00; funded from the
Water/Sewer fund; and authorizing the City Manager to sign any
necessary documents.
A motion was made by Councilmember Don Carroll, seconded by Mayor Pro
Tem John Jun, that Consent Agenda Items A through G be approved. The
motion passed by an unanimous vote.
E.Consider approval to enter into a Security Services Agreement with
Entech, LLC, through BuyBoard Contract # 654-21, in the amount of
$111,963.00 as budgeted; and authorizing the City Manager to sign
any necessary documents.
A motion was made by Councilmember Don Carroll, seconded by Mayor Pro
Tem John Jun, that Consent Agenda Items A through G be approved. The
motion passed by an unanimous vote.
F.Consider approval of a Resolution approving the Purchase and Sale
Agreement for the sale of land described as Lot 2, Block A, Old Town
Water Tank/Office Addition to RSC Investment Management, LLC;
and authorizing the Mayor to sign and the City Manager to sign any
necessary documents.
Page 3City of Coppell, Texas
February 27, 2024City Council Minutes
A motion was made by Councilmember Don Carroll, seconded by Mayor Pro
Tem John Jun, that Consent Agenda Items A through G be approved. The
motion passed by an unanimous vote.
Enactment No: RE 2024-0227.1
G.Consider a Resolution approving the Second Amended Joint Chapter
11 Plan of Reorganization of Endo International PLC and its affiliated
debtors.
A motion was made by Councilmember Don Carroll, seconded by Mayor Pro
Tem John Jun, that Consent Agenda Items A through G be approved. The
motion passed by an unanimous vote.
Enactment No: RE 2024-0227.2
End of Consent Agenda
9.Consider acceptance of the Annual Comprehensive Financial Report
(ACFR) for the fiscal year ending September 30, 2023.
Financial Relationships Group Manager Vanessa Tarver gave a presentation to
City Council.
A motion was made by Councilmember Don Carroll, seconded by
Councilmember Jim Walker, to accept the agenda item. The motion passed by
an unanimous vote.
10.Consider approval of a Resolution ordering a cancellation of the
General Municipal Election on May 4, 2024, and declaring the election
of unopposed candidates for Mayor and Place 2, Place 4, and Place 6
of the City Council of the City of Coppell; and authorizing the Mayor to
sign.
Una resolución del ciudad de Coppell, Texas ordenando la
cancelación de las elecciones generales del 4 de mayo del 2024 y
declarando una elección sin oposición de los candidatos para alcalde
y para miembros del consejo del lugar 2, lugar 4 y lugar 6 de la ciudad
de Coppell, Texas; proporcionando la emisión de los certificados de
las elecciones; proporcionando la publicación de esta resolución;
proporcionando la cláusula de reserva; y proporcionando una fecha
de entrada en vigor.
nghị quyết của thành phố Coppell, Texas, ra lệnh hủy cuộc tổng tuyển
cử vào ngày 4 tháng 5 năm 2024 và tuyên bố bầu các ứng cử viên
không có đối thủ cho chức thị trưởng, vị trí thứ 2, thứ 4 và thứ 6 trong
hội đồng thành phố Coppell, Texas; quy định ban hành giấy chứng
nhận bầu cử; quy định công bố nghị quyết này; quy định về điều
khoản xung đột; và quy định về ngày có hiệu lực.
City Secretary Ashley Owens gave a presentation to City Council.
Page 4City of Coppell, Texas
February 27, 2024City Council Minutes
A motion was made by Councilmember Kevin Nevels, seconded by Mayor Pro
Tem John Jun, to approve the agenda item. The motion passed by an
unanimous vote.
Enactment No: RE 2024-0227.3, RE 2024-0227.3SP, RE 2024-0227.3VT
City Manager Reports, Project Updates, Future Agendas, and Direction from Work
Session
11.
City Manager Mike Land gave the following project updates:
Coppell Connects: Neighbors Helping Neighbors - The 3rd Annual event will
take place on Saturday, April 13th. The website is live so please visit the
Community Development page on www.coppelltx.gov to sign up for job
requests and/or to volunteer.
Fun, Food & Grooves – Our first event of the spring will take place in the Grove
at the Coppell Arts Center on March 8th. Downtown Fever, an Emerald City
band, will provide the music, and two food trucks - Waffle O’licious and Tacos,
Bites and Beats – will be on-site. Alcohol will also be available for purchase.
The event will run from 5 – 8 p.m. Come out and enjoy some live music and
great food.
S. Belt Line – The contractor continues to work on paving and traffic signals
between Hackberry and 635.
Dart- Currently working on the Freeport Parkway Crossings as well as the
Royal Lane crossing. They completed the Moore Road track installation over
the weekend.
500 Southwestern (The Hangar, Art Annex)- The remodel is expected to be
completed by the end of March.
Woodhurst – The contractor is continuing to install utilities.
Mayor and Council Reports on Recent and Upcoming Events.12.
Community Experiences is collecting input for the 2024 Master Plan process.
The next meeting is Thursday, March 7, at 6:00pm, at the Cozby Library. The
community input meeting offers an opportunity to participate in facilitated
conversations and activities aimed at identifying community desires.
The CORE’s fitness center is getting an upgrade! The CORE will be closed
from Thursday, March 7 through Friday, March 8 while all new weight
machines will be installed. The indoor pool, indoor track, and gymnasium will
remain open.
Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
13.
A.Report on Woven Health Clinic - Councilmember Mark Hill
B.Report on Dallas Regional Mobility Coalition - Councilmember Don
Carroll
Read and Filed
Page 5City of Coppell, Texas
February 27, 2024City Council Minutes
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
14.
Senior Luncheon is February 28th at 11:30 a.m. at the Coppell Senior Center.
Necessary Action from Executive Session15.
There was no action resulting from Executive Session.
Adjournment16.
There being no further business before this Council, the meeting adjourned at
8:00 p.m.
________________________
Wes Mays, Mayor
ATTEST:
________________________
Ashley Owens, City Secretary
Page 6City of Coppell, Texas
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7379
File ID: Type: Status: 2023-7379 Agenda Item Consent Agenda
1Version: Reference: In Control: Parks and
Recreation
03/18/2024File Created:
Final Action: Magnolia Park TrailFile Name:
Title: Consider approval of award for Bid #Q-0224-01 to J.B. & Co. LLC for the
construction of the Magnolia Park Trail Project, in the amount of $1,537,705.00 as
provided for in the American Rescue Plan Act (ARPA) fund; and authorizing the
City Manager to sign any necessary documents.
Notes:
Sponsors: Enactment Date:
Memo.pdf, Bid Tab.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7379
Title
Consider approval of award for Bid #Q-0224-01 to J.B. & Co. LLC for the construction of the
Magnolia Park Trail Project, in the amount of $1,537,705.00 as provided for in the American Rescue
Plan Act (ARPA) fund; and authorizing the City Manager to sign any necessary documents.
Summary
See attached memo.
Fiscal Impact:
The fiscal impact of this agenda item is $1,537,705.00, as provided for in the American Rescue Plan
Act (ARPA) fund.
Staff Recommendation:
The Community Experiences Department recommends approval.
Strategic Pillar Icon:
Page 1City of Coppell, Texas Printed on 3/22/2024
Master Continued (2023-7379)
Implement Innovative Transportation Networks
Page 2City of Coppell, Texas Printed on 3/22/2024
MEMORANDUM
To: Mayor and City Council
From: Adam Richter, Assistant Director of Community Experiences
Jessica Carpenter, Director of Community Experiences
Date: March 26, 2024
Reference: Consider approval of award for Bid #Q-0224-01 to J.B. & Co. LLC for the
construction of the Magnolia Park Trail Project, in the amount of $1,537,705.00 as
provided for in the American Rescue Plan Act (ARPA) fund; and authorizing the
City Manager to sign any necessary documents.
2040: Implement Innovative Transportation Networks
Introduction:
The purpose of this agenda item is to award a bid to J.B. & Co. LLC for the construction of the
Magnolia Park Trail Project in the amount not to exceed $1,537,705.00.
Background:
In February 2022, City Council approved a professional services agreement with Halff &
Associates for Engineering & Design services for the Magnolia Park Trail in the amount of
$191,913.00. At that point in time, it was believed that the construction cost for this project would
be approximately $1.5M. When the design process officially began in April 2022, it was estimated
that City staff would have the completed design and construction documents within nine months.
However, in January 2023, City staff were informed by Halff & Associates that there would be a
delay to the permitting process and that a Historical Antiquities Survey needed to be conducted.
In June 2023, City staff began preparing for the construction costs related to the project to increase
due to rising costs for supplies, materials, and labor for similar projects. An additional $650K of
APRA funds was set aside for the project. In Fall 2023, the survey process was completed and by
the end of 2023, staff received the final construction plans.
The main features of the project consist of a 1,000’ concrete tail on the south side of the pond,
embankment stabilization (gabion mattresses and riprap), safety railing, gates, and park amenities
(pet waste station and park bench). This project also features an Aquatic Resource Relocation Plan
(ARRP) that will ensure the contractor is minimizing impacts to protected aquatic biota during
construction of the project.
In February 2024, the project was put out to bid and the City received (4) base bids as follows:
• J.B. & Co. LLC - $1,537,705.00
• Austin Filter Systems, Inc. - $1,798,091.75
• Iron T. Construction, Inc. - $1,926,600.00
• Cole Construction, Inc. - $2,281,690.00
It has been determined by City staff that the bid submitted by J.B. & Co. LLC is the best value for
the City. City staff have built a good working relationship with J.B. & Co. LLC while working
with them on previous projects, most notably the recent park improvement project at The Duck
Pond Park. Overall, the City has been satisfied with the quality of work performed by this
contractor.
Benefit to the Community:
This project will improve the City’s parks and trail system, while promoting health and wellness,
and satisfying a desire by the community to have a trail connector at this location in Magnolia
Park.
Legal Review:
City Attorney has reviewed the bid.
Fiscal Impact:
The fiscal impact of this agenda item is $1,537,705.00, as provided for in the American Rescue
Plan Act (ARPA) fund.
Recommendation:
The Community Experiences Department recommends approval of this item.
Q-0224-01 MAGNOLIA PARK IMPROVEMENTS
BID TABULATION
MAGNOLIA PARK IMPROVEMENTS
CITY OF COPPELL J.B. & Co. LLC Austin Filter Systems, Inc.
Iron T Construction Inc. Cole Construction Inc.
BID OPENED: THURSDAY, February 29, 2024, 2:00PM 2626 Cole Ave. Suite 300 2812 N Bagdad Rd 2512 Patton Dr 10315 Alta Vista Rd
Dallas, TX 75204 Leander, TX 78641 Melissa, TX 75454 Fort Worth, TX 76244
469-712-1222 (512) 331-6673 (469)-712-1222 (817)-431-9636
ITEM #DESCRIPTION U/M QTY UNIT $ TOTAL $ UNIT $ TOTAL $ UNIT $ TOTAL $ UNIT $ TOTAL $
MAGNOLIA PARK IMPROVEMENTS
1.01 Mobilization LS 1.00 70,000.00 70,000.00 87,087.00 87,087.00 85,000.00 85,000.00 110,000.00 110,000.00
1.02 Project Sign EA 2.00 1,000.00 2,000.00 475.00 950.00 2,000.00 4,000.00 600.00 1,200.00
1.03 Aquatic Resource Relocation Plan (Prepare & Implement) LS 1.00 150,000.00 150,000.00 45,700.00 45,700.00 50,000.00 50,000.00 40,000.00 40,000.00
1.04 Dewatering/Care of Water LS 1.00 45,000.00 45,000.00 84,200.00 84,200.00 100,000.00 100,000.00 63,000.00 63,000.00
1.05 Site Preparation, Construction Staging, and Pedestrian Traffic Control LS 1.00 25,000.00 25,000.00 38,000.00 38,000.00 200,000.00 200,000.00 120,000.00 120,000.00
1.06 Joint Stormwater Pollution Prevention Plan LS 1.00 20,000.00 20,000.00 19,950.00 19,950.00 5,000.00 5,000.00 7,000.00 7,000.00
1.07 Construction Entrance EA 1.00 7,000.00 7,000.00 2,375.00 2,375.00 2,000.00 2,000.00 3,200.00 3,200.00
1.08 Inlet Protection EA 2.00 500.00 1,000.00 950.00 1,900.00 500.00 1,000.00 500.00 1,000.00
1.09 Rock Filter Dam LF 50.00 75.00 3,750.00 85.50 4,275.00 100.00 5,000.00 80.00 4,000.00
1.10 Sediment Control Bag LS 1.00 1,000.00 1,000.00 9,500.00 9,500.00 1,000.00 1,000.00 10,000.00 10,000.00
1.11 Tree Removal, Larger than 6" Caliper EA 11.00 800.00 8,800.00 1,710.00 18,810.00 1,000.00 11,000.00 900.00 9,900.00
1.12 Concrete Removal SY 50.00 25.00 1,250.00 23.75 1,187.50 50.00 2,500.00 70.00 3,500.00
1.13 Unclassified Excavation CY 5,780.00 10.00 57,800.00 48.50 280,330.00 50.00 289,000.00 85.00 491,300.00
1.14 Embankment Fill (Assuming 80% Reuse of excavation) CY 5,830.00 28.00 163,240.00 33.25 193,847.50 40.00 233,200.00 80.00 466,400.00
1.15 Furnish and Install PVC Coated Gabion Basket and Geotextile Fabric CY 570.00 355.00 202,350.00 380.00 216,600.00 200.00 114,000.00 330.00 188,100.00
1.16 Furnish and install 9-inch PVC Coasted Gabion Mattress and Geotextile Fabric CY 280.00 360.00 100,800.00 380.00 106,400.00 200.00 56,000.00 330.00 92,400.00
1.17 Gabion Connection to Concrete LS 1.00 3,500.00 3,500.00 1,900.00 1,900.00 50,000.00 50,000.00 20,000.00 20,000.00
1.18 Furnish and Install Erosion Control Matting SY 2,335.00 3.00 7,005.00 8.75 20,431.25 20.00 46,700.00 10.00 23,350.00
1.19 Furnish and Install Topsoil and Seeding SY 5,145.00 8.00 41,160.00 8.80 45,276.00 5.00 25,725.00 8.00 41,160.00
1.20 Mowing EA 6.00 500.00 3,000.00 950.00 5,700.00 1,000.00 6,000.00 1,200.00 7,200.00
1.21 9-inch Rock Riprap 12-inch Thick with Filler Material SY 55.00 330.00 18,150.00 56.00 3,080.00 500.00 27,500.00 152.00 8,360.00
1.22 18-inch Rock Riprap 27-inch Thick with Filler Material SY 610.00 320.00 195,200.00 56.00 34,160.00 150.00 91,500.00 104.00 63,440.00
1.23 8-inch Concrete Riprap (Spillway) SY 530.00 110.00 58,300.00 210.00 111,300.00 210.00 111,300.00 228.00 120,840.00
1.24 6-inch Concrete Riprap (Walking Path) SY 925.00 100.00 92,500.00 190.00 175,750.00 175.00 161,875.00 122.00 112,850.00
1.25 3-Rail Steel Safety Guardrail LF 480.00 100.00 48,000.00 104.50 50,160.00 150.00 72,000.00 64.00 30,720.00
1.26 Decorative Steel Fencing LF 1,505.00 80.00 120,400.00 104.50 157,272.50 60.00 90,300.00 106.00 159,530.00
1.27 Steel Swing Gate EA 2.00 8,000.00 16,000.00 5,100.00 10,200.00 5,000.00 10,000.00 5,600.00 11,200.00
1.28 Temporary Irrigation System LS 1.00 20,000.00 20,000.00 19,000.00 19,000.00 20,000.00 20,000.00 18,000.00 18,000.00
1.29 Bench EA 2.00 3,500.00 7,000.00 1,425.00 2,850.00 3,000.00 6,000.00 2,800.00 5,600.00
1.30 Trash Can EA 2.00 2,500.00 5,000.00 1,425.00 2,850.00 1,000.00 2,000.00 - -
1.31 Pet Station EA 1.00 500.00 500.00 1,900.00 1,900.00 1,000.00 1,000.00 440.00 440.00
TOTAL BASE BID (A) AS SUBMITTED $ 1,494,705.00 $ 1,752,941.75 $ 1,880,600.00 $ 2,233,690.00
TOTAL TIME BID (B)DAYS 200.00 240.00 48,000.00$ 240.00 48,000.00$ 240.00 48,000.00$ 240.00 48,000.00$
BASIS FOR COMPARISON OF BIDS (A+B) AS SUBMITTED 1,542,705.00$ 1,800,941.75$ 1,928,600.00$ 2,281,690.00$
TOTAL BASE BID (A) LESS ITEM 1.30 TRASH CAN - ADDENDUM #3 $ 1,489,705.00 $ 1,750,091.75 $ 1,878,600.00 $ 2,233,690.00
TOTAL TIME BID (B)DAYS 200.00 240.00 48,000.00$ 240.00 48,000.00$ 240.00 48,000.00$ 240.00 48,000.00$
BASIS FOR COMPARISON OF BIDS (A+B) LESS ITEM 1.30 TRASH CAN - ADDENDUM #3 1,537,705.00$ 1,798,091.75$ 1,926,600.00$ 2,281,690.00$
ACKNOWLEDGED ADDENDUM #1? YES/NO YES YES YES YES
ACKNOWLEDGED ADDENDUM #2? YES/NO YES YES YES YES
ACKNOWLEDGED ADDENDUM #3? YES/NO YES YES YES YES
BID BOND RECEIVED? YES/NO YES YES YES YES
COMPANY COMPANYCOMPANY COMPANY
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7381
File ID: Type: Status: 2023-7381 Agenda Item Consent Agenda
1Version: Reference: In Control: Engineering
03/18/2024File Created:
Final Action: Senior Center Roof RepairFile Name:
Title: Consider approval to award TIPS Contract #2310402, to Next Gen Construction;
for repair and recoating of the flat roof at the Grapevine Springs Community
Center; in the amount of $75,000.00; as budgeted in the Infrastructure
Maintenance Fund (IMF); and authorizing the City Manager to sign any necessary
documents.
Notes:
Sponsors: Enactment Date:
Memo.pdf, Exhibit.pdf, Quote.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7381
Title
Consider approval to award TIPS Contract #2310402, to Next Gen Construction; for repair and
recoating of the flat roof at the Grapevine Springs Community Center; in the amount of $75,000.00;
as budgeted in the Infrastructure Maintenance Fund (IMF); and authorizing the City Manager to sign
any necessary documents.
Summary
Fiscal Impact:
The fiscal impact of this Agenda Item is $75,000.00, as budgeted in the Infrastructure Maintenance
Funds.
Staff Recommendation:
The Public Works Department recommends approval.
Strategic Pillar Icon:
Page 1City of Coppell, Texas Printed on 3/22/2024
Master Continued (2023-7381)
Sustainable Government
Page 2City of Coppell, Texas Printed on 3/22/2024
1
MEMORANDUM
To: Mayor and City Council
From: Steve Shore, Facilities Manager
Michael Garza, Director of Public Works
Date: March 26, 2024
Reference: Consider approval to award TIPS Contract #2310402, to Next Gen Construction; for
repair and recoating of the flat roof at the Grapevine Springs Community Center; in
the amount of $75,000.00; as budgeted in the Infrastructure Maintenance Fund (IMF);
and authorizing the City Manager to sign any necessary documents.
2040: Sustainable Government
Introduction:
This agenda item is being presented to consider approval to award TIPS Contract #2310402, to Next
Gen Construction, for repair and recoating of the flat roof at the Grapevine Springs Community
Center in the amount of $75,000.00; as budgeted in the Infrastructure Maintenance Fund; and
authorizing the City Manager to sign any necessary documents.
Background:
The roof at the Grapevine Springs Community Center is original to construction which was completed
in 2010. It has been impacted by several severe hailstorms. The metal roofing sections were repaired
and refurbished in 2022. This work would be performed on the flat single ply section. The section
being repaired will consist of the material Thermoplastic Polyolefin, commonly referred to as TPO
in roofing. TPO is a single-ply membrane, which means that it is installed without multiple layers.
The membrane can be attached by mechanically attaching, ballasting, plate bonding or adhering.
The roof would be thoroughly cleaned and then any punctures or cold weld seams would be repaired
as needed. The roof would then be given two coats of Silicone roof coating. Once completed, the life
expectancy of this roof would be fifteen years.
Benefit to the Community:
This work will help prevent leaks that would cause damage to the structure. By recoating instead of
replacing it we will be giving the same level of protection at a significantly lower cost.
2
Legal Review:
The Purchasing Division has reviewed the documents and determined that this is an appropriate
method of contracting with the vendor.
Fiscal Impact:
The fiscal impact of this agenda item is $75,000.00, funded through Infrastructure Maintenance
Funds.
Recommendation:
Public Works recommends approval of this item.
Proposed Roof Refurbishment
Senior & Community Center at
Grapevine Springs, City of Coppell
Created in CIVIL3D
1 INCH = 1 MILE
0
S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2024.dwg\SENIOR CENTER ROOF
Created on: 21 March 2024 by Scott Latta 1/2
1/2 1
1 INCH = FT.
0 50
50
25
Proposed Roof Refurbishment
Senior & Community Center at
Grapevine Springs, City of Coppell
Created in CIVIL3DS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2024.dwg\SENIOR CENTER ROOF
Created on: 21 March 2024 by Scott Latta 2/2
AREA OF PROPOSED
ROOF REFURBISHMENT
AREA OF COMPLETED
ROOF REFURBISHMENT
Cousins Waterproofing, LLC
dba Next Gen Construction
PO Box 136579
Fort Worth, TX 76136
www.teamNGC.com
City of Coppell – Senior Center – Flat Roof Silicone Coating
February 14. 2024
City of Coppell
255 East Parkway Blvd.
PO Box 9478
Coppell, TX 75019
SENIOR CENTER
ROOF REPAIR PROPOSAL – SILICONE COATING
TIPS PURCHASING CONTRACT – 23010402
We are pleased to submit this proposal for repairing the flat roof at Senior Center located at 345 West
Bethel Road, Coppell, TX 75019 for the Owner(s). This proposal includes both labor and materials for the
work as described below.
The price of Payment and Performance Bonds is included in this proposal.
WORK INCLUDES
1. Pressure wash the existing TPO Roof system.
2. Repair any punctures, cold welds, etc…
3. Apply one layer of Silicone roof coating.
4. Apply a second layer of Silicone roof coating.
5. Clean up and dispose of all roofing related debris.
6. Provide the Owner with a Standard Material Warranty from the Silicone manufacturer.
7. Provide the Owner with a Standard Labor Warranty from Next Gen Construction for 2 years.
EXCLUDES
1. Any structural deficiencies and/or conditions.
2. Any plumbing, electrical and mechanical work.
3. Testing and submittals.
4. Work not specified in line items above.
TOTAL VALUE OF WORK AS OUTLINED ABOVE:
$ 75,000.00
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7382
File ID: Type: Status: 2023-7382 Agenda Item Consent Agenda
1Version: Reference: In Control: Engineering
03/18/2024File Created:
Final Action: Library HVAC Controls UpgradeFile Name:
Title: Consider approval of Change Order #1 to TD Industries for HVAC Controls
upgrade at the Cozby Library; in the amount of $79,278.00; as budgeted in
the Infrastructure Maintenance Fund (IMF); and authorizing the City
Manager to sign any necessary documents.
Notes:
Sponsors: Enactment Date:
Memo.pdf, Quote.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7382
Title
Consider approval of Change Order #1 to TD Industries for HVAC Controls upgrade at the
Cozby Library; in the amount of $79,278.00; as budgeted in the Infrastructure Maintenance
Fund (IMF); and authorizing the City Manager to sign any necessary documents.
Summary
Fiscal Impact:
The fiscal impact of this Agenda Item is $79,278.00, budgeted in the Infrastructure Maintenance
Funds.
Staff Recommendation:
The Public Works Department recommends approval.
Strategic Pillar Icon:
Sustainable Government
Page 1City of Coppell, Texas Printed on 3/22/2024
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7382
Page 1City of Coppell, Texas Printed on 3/22/2024
1
MEMORANDUM
To: Mayor and City Council
From: Steve Shore, Facilities Manager
Michael Garza, Director of Public Works
Date: March 26, 2024
Reference: Consider approval of Change Order #1 to TD Industries for HVAC Controls upgrade
at the Cozby Library; in the amount of $79,278.00; as budgeted in the Infrastructure
Maintenance Fund (IMF); and authorizing the City Manager to sign any necessary
documents.
2040: Sustainable Government
Introduction:
The purpose of this agenda item is to consider approval of Change Order #1 to TD Industries for
HVAC Controls upgrade at the Cozby Library in the amount of $79,278.00 as budgeted in the
Infrastructure Maintenance Fund; and authorizing the City Manager to sign any necessary documents.
Background:
The Cozby Library and Community Commons had a complete replacement of all Heating, Ventilation
and Air Conditioning (HVAC) units during its remodel in 2016. The City’s HVAC vendor at the
time recommended and installed York units. These units are not 100% compatible with the Building
Automation System the City uses. This limits the ability of the units to control the humidity in the
conditioned space. Over time, this has become more of an issue and the units currently cannot
maintain the humidity levels needed for book storage and customer comfort.
The City of Coppell’s Facilities Division worked with our current HVAC vendor, TDI, to determine
the best course of action to correct these issues. It was determined that replacing the current control
boards with models that are 100% compatible with our Building Automation System would give us
the ability to maintain humidity levels in the correct range, which will improve the comfort level in
the space and prevent humidity damage to books. In addition to the installation of these controls,
graphics and control options will be upgraded to the City’s HVAC Building Automation System to
allow the HVAC units to sense and control humidity levels in the conditioned space.
2
Benefit to the Community:
Currently, though the library maintains a temperature that is cool enough, the high humidity makes it
uncomfortable. Lower humidity will allow for a greater comfort level for users of the library. This
will also allow us to maintain the library at a warmer temperature, saving energy and still providing
a greater level of comfort. The lower humidity will also help prevent damage to books.
Legal Review:
The Procurement Division has reviewed the documents and determined that this is an appropriate
method of contracting with the vendor.
Fiscal Impact:
The fiscal impact of this agenda item is $79,278.00, funded through Infrastructure Maintenance
Funds.
Recommendation:
Public Works recommends approval of this item.
Confidential – Proprietary Information
YOUR PA RTNER FOR SUCCESS
13850 Diplomat Drive Dallas, TX 75234 972.888.9500
PROPOSAL
TO: City of Coppell – Steve Shore Facility
Director
PROJECT NAME: Cosby Library Retrofit 15 DX
JCI RTUs with Distech DDC RTU Controllers
DATE: January 1 2 th, 2024
CONTACT: Carl Boone
PHONE NUMBER: (214) 763-4426
EMAIL: carl.boone@tdindustries.com
OMNIA TD230010
TDControls is very pleased to have the opportunity to provide pricing for City of Coppell Cosby Library–
Install 15 Distech BACnet RTU Controllers with Room Temp & Humidity Sensors. Reconnect
Economizer Damper Actuators on each RTU Unit.
Equipment Summary:
Base Equipment Summary
System Qty.
Distech RTU 203 DDC BACnet Controller 15
Room Digital Temperature & Humidity wall Sensors 15
Re Wire all 15 RTU Units to Terminal Strips for terminal
control of the existing JCI RTU’s.
15
SCOPE OF WORK: TDControls will provide Distech DDC BACnet RTU Controller connected to JCI RTU
units on the internal terminal strip. TDControls will rewire the JCI FCU Controller to the terminal strip. All basic
functions for Start Stop, Cooling DX Stages and Gas Heat. The new Distech Controllers will be displayed on
the City of Coppell Web Supervisor with a new Block called Cosby Library Distech RTU Controllers.
Includes control wiring, programming, check-out, and startup labor.
Base Scope Equipment
• Furnish Distech BACnet DDC RTU Controllers for Library DX RTU’s – Qty.15
• Furnish and install Distech RTU unit controllers and connect to the existing economizer.
• Re Use existing BACnet communication LAN.
o Furnish, install, and wire room temperature & humidity digital wall sensor
o Furnish, install discharge & return air duct temperature sensors
o Furnish & install current sensor for the supply fan status
o Program, check-out, and start-up.
Confidential – Proprietary Information
• Floor Graphics
o Update systems and floor graphics alterations to match changes made for this scope
Scope Notes
• Work will be performed during normal business hours.
• We are assuming that existing Roof Top Units are in good operating conditions. If any issues
are found, this will report and priced accordingly
• Provide database programming, install, and configure all necessary BAS software, BAS network
configuration, project management, BAS controller’s check-out and startup labor, installation
and wiring submittals, record drawings, and Operation & Maintenance data
• All low voltage wire will be plenum rated cable, which will be color coded and not in conduit,
when not required by code (such as in concealed spaces, and exposed areas). All wiring will be
run neatly, and regularly supported. The remaining low voltage control wiring will be ran in EMT
conduit when it must be run exposed and is subject to damage (i.e., Electrical, Chiller,
Mechanical, and/or AHU Room/s, etc.).
• One year warranty on controls and workmanship is included in this scope of work.
Items Not Included
• Afterhours work
• Liquidated damages
• P&P bond
• Certified payroll
• Network switches
• Fire/Smoke and control dampers (FSDs)
• FSDs control and/or monitoring
• Any fire alarm system related work (e.g., smoke detectors, relays, etc.).
• Power above 24V
The price for the controls system, per the scope of work above is:
Base Total Tax Excluded ............................................................................................ $ 79,278.00
TDIndustries reserves the right to reprice project materials when our parts submittal is approved by the project’s
engineer-of-record if more than 60 days have passed between the proposal date and the parts submittal approval
date.
Thank you very much for the opportunity to provide pricing for the work listed above. Please contact me at
the one of the numbers listed below if you have any questions or need further information.
Best regards,
Carl Boone
Account Manager III
Mobile #: (214) 763-4426
E-Mail: carl.boone@tdindustries.com
Page 3 of 3 Confidential – Proprietary Information
LIMITED WARRANTY
1 EQUIPM ENT, GOODS, M ATERIAL PURCHA SED A ND INSTALLED BY TDINDUSTRIES: TDIndustries, Inc. shall use its best efforts to obtain from each
manufacturer, in accordance with the manufacturer's warranty(copies of which will be furnished upon request) or customary practice, the repair or
replacement of equipment, goods, or material that are defective in material or workmanship. The foregoing shall constitute the exclusive remedy of the
customer and sole obligation of TDIndustries, In. THERE A RE NO WARRA NTIES, EITHER WRITTEN OR ORAL, IM PLIED OR STATUTORY RELATING
TO THE EQUIPM ENT, GOODS, OR M ATERIAL, PROVIDED WHICH EXTEND B EYOND THA T DESCRIB ED IN THIS P ARA GRA P H. NO IM PLIED
STATUTORY WARRA NTY OF M ERCHA NTA BILITY OR FITNESS FOR A PARTICULA R P URP OSE SHALL APPLY.
2 Workmanship - Re pair Installation - TDIndustries, Inc. warrants its workmanship to be free from defects for a period of 12-months from the date of
completion of the above equipment, goods, and material. Se we r and D ra in C leaning - TDIndustries, Inc. warrants its workmanship for sewer and drain
cleaning for a period of 24 hours from the date of completion. Any foreign material retrieved from sewer or drain will discharge warranty and incur additional costs
for clearing stoppage.
This proposal is submitted for customer's consideration with the understanding that it must be approved by TDIndustries, Inc. after its acceptance by the
customer and is not binding upon TDIndustries, Inc. until so approved in writing.
Your acceptance of this proposal is expressly limited to the terms of this document. Any additional or different terms or conditions set forth in your
purchase order or in any similar such communication are hereby objected to by TDIndustries, Inc. and shall not be binding nor effective unless assented to in
writing by an authorized representative of TDIndustries, Inc. Any order or any statement of intent to proceed with installation or any direction to proceed with
installation or acceptance of this proposal or payment in full or part for any of the work or equipment furnished shall constitute customer's assent to the terms
and conditions of this proposal.
THIS PROP OSAL IS EXPRESSLY CONDITIONED UPON THE TERM S AND CONDITIONS CONTA INED OR REFERRED TO HEREIN, INCLUDING
THOSE CONTA INED IN A NY A TTA CHM ENT HERETO.
STANDARD TERMS AND CONDITIONS
THIS PROP OSAL IS EXPRESSLY CONDITIONED UPON THE TERM S AND CONDITIONS CONTA INED OR REFERRED TO HEREIN, INCLUDING
THOSE CONTA INED IN A NY A TTA CHM ENT HERETO.
1 TDIndustries, Inc. liability or any claim for loss or damage arising out of this contract or from the performance or breach thereof or connected with the
supplying of any labor, equipment, goods or material hereunder, or their sale, resale, operation or use, whether based on contract, warranty, tort (including
negligence) or other grounds, shall not exceed the price allowable to such labor, equipment, goods or material, or part thereof involved in the claim.
TDIndustries, Inc. shall not, under any circumstances, be liable for any labor charges without the prior written consent of TDIndustries, Inc. TDIndustries, Inc.
shall not, in any event, be liable, whether as a result of breach of contract, warranty, tort (including negligence) or other grounds, for special, consequential,
incidental or penal damages including, but not limited to, loss of pro fits, revenues, loss of the product or any associated product, cost of capital, cost of
substitute products, facilities or services, downtime costs or claims of the Customer for such damages. If TDIndustries, Inc. furnishes Customer with
advice or other assistance which concerns labor, equipment, goods, or material furnished hereunder, or any systems or equipment in which of such
equipment, goods, or material may be installed, and which is not pursuant to this contract, the furnishing of such advice or assistance will not subject
TDIndustries, Inc. to any liability, whether based on contract, warranty,tort (including negligence) or other grounds.
2 If TDIndustries, Inc. encounters asbestos, polychlorinated Biphenyl (PCB ) or other hazardous substances on the site, TDIndustries, Inc. will stop work and report
the condition to the owner or owners' representative. TDIndustries, Inc. will not resume work in the affected area until the asbestos, PCB 's or other hazardous
substances have been removed or otherwise controlled so that it does not pose a health or safety threat.
3 Any installation dates given in advance are estimated. Installation will be subject to prior orders with TDIndustries, Inc. TDIndustries, Inc. shall not be liable for
failure to perform or delay in performance hereunder resulting from fire, labor difficulties, delays in usual sources of supply, major changes in economic
conditions, or, without limitation by the foregoing, any cause beyond TDIndustries, Inc. reasonable control.
4 On arrival of any equipment, goods and material at the shipping address specified on the reverse side hereof, Customer shall assume all risk or loss or
damage to such equipment, goods, or material.
5
In the event Customer requires TDIndustries, Inc. to delay shipment or completion of the work under this proposal, payment pursuant to this proposal shall not
be withheld or delayed on such account. TDIndustries, Inc. shall have the right to deliver any portion of the equipment, goods or material to be furnished
hereunder and to bill Customer therefore, and Customer agrees to pay for the same in accordance with terms of the payment hereof upon notification that
such shipment is ready for delivery, notwithstanding the fact that Customer may be unable to receive or provide suitable storage space for any such partial
delivery. In such event, such portion of the equipment, TDIndustries, Inc. may store goods or material ready for shipment at Customer's risk and expense.
6 The amount of any past, present or future occupation, sales, use, service, excise or other similar tax which TDIndustries, Inc. shall be liable for, either on its own
behalf or o n behalf of Customer, or otherwise, with respect to any equipment, goods, material or service covered by this proposal, shall be in addition to the
prices set forth herein and shall be paid by Customer.
7 If the equipment, goods or material furnished hereunder requires the use of water or steam, recirculated or otherwise, TDIndustries, Inc. shall not be liable for
the effect of its physical or chemical properties upon said equipment, goods or material.
8 All skilled or common labor which may be furnished by the Customer shall be considered and treated as Customer's own employees, and Customer agrees to
fully protect and indemnify TDIndustries, Inc. against all claims for accidents or injuries to such employees in the course of the work, or to any person or
persons thro ugh the negligence of such employees.
9 No oral representations are binding upon TDIndustries, Inc. unless reduced to writing and signed by an authorized representative of TDIndustries, Inc. All
changes to this contract must be in writing.
Revised 05-09-2008
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7385
File ID: Type: Status: 2023-7385 Agenda Item Consent Agenda
1Version: Reference: In Control: Engineering
03/18/2024File Created:
Final Action: Annual Crack Seal ContractFile Name:
Title: Consider approval to award contract with C&J’s Design Solutions of East Texas,
LLC; for the annual pavement crack and joint sealing; utilizing TIPS contract
#22010701; in the amount of $149,998.05; as budgeted in the Infrastructure
Maintenance Fund (IMF); and authorizing the City Manager to sign any necessary
documents.
Notes:
Sponsors: Enactment Date:
Memo.pdf, Quote.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7385
Title
Consider approval to award contract with C&J’s Design Solutions of East Texas, LLC; for the annual
pavement crack and joint sealing; utilizing TIPS contract #22010701; in the amount of $149,998.05;
as budgeted in the Infrastructure Maintenance Fund (IMF); and authorizing the City Manager to sign
any necessary documents.
Summary
Fiscal Impact:
The fiscal impact of this Agenda item is $149,998.05, as budgeted in IMF.
Staff Recommendation:
The Public Works Department recommends approval.
Strategic Pillar Icon:
Sustainable Government
Page 1City of Coppell, Texas Printed on 3/22/2024
Master Continued (2023-7385)
Page 2City of Coppell, Texas Printed on 3/22/2024
1
MEMORANDUM
To: Mayor and City Council
From: Jamie Brierton, Capital Programs Administrator
Mike Garza, P.E., Director of Public Works
Date: March 26, 2024
Reference: Consider approval to award contract with C&J’s Design Solutions of East Texas, LLC;
for the annual pavement crack and joint sealing; utilizing TIPS contract # 22010701;
in the amount of $149,998.05; as budgeted in Infrastructure Maintenance Fund (IMF);
and authorizing the City Manager to sign any necessary documents.
2040: Sustainable Government
Introduction:
The purpose of this agenda item is to request approval of the Crack & Joint Sealing quote from C&J’s
Design Solutions of East Texas, LLC, utilizing the TIPS contract # 22010701 as budgeted in the
Infrastructure Maintenance Fund (IMF), in the amount of $149,998.05 and authorize the City
Manager to sign any necessary documents.
Background:
This project will start in the late Spring/early Summer of the 2023-2024 fiscal year. Sealing will begin
from the driveway approach of 240 Dividend Dr. progressing west to Freeport Pkwy, completing all
westbound lanes. Once this section is complete, the work will progress to Point West Boulevard from
Dividend Drive south to I-635 service road, completing all lanes. Any remaining funds in this contract
or subsequent renewals will be used in other areas of town and other major thoroughfares.
In 2022 the City bid this contract twice and was unsuccessful in attracting serious, responsive bids.
At that point, it was determined that a cooperative contract was the best option to procure this work
because of the scope of the work and the limited number of contractors that perform this service.
C&J’s Design Solutions of East Texas, LLC, has relevant experience working with the City as a
paving contractor on several successful projects. Their previous work history indicates they can
complete the project within the budget and the time allowed.
This contract includes crack and joint sealing work along major thoroughfares. As with previous
crack sealing operations, street access will be restricted during the work. Work during the day will be
2
limited to the hours of 9AM to 4PM. Night work is likely on major thoroughfares, as in previous
years, from 9PM to 6AM.
Benefit to the Community:
The work performed under this contract will extend the life of City streets. To extend pavement life,
crack and joint sealants must be placed or replaced periodically. Correct sealant application and
maintenance minimizes infiltration of surface water and incompressible materials. As a crack forms,
water can seep through and erode the base or freeze during the winter causing deterioration of the
pavement structure. For that reason, crack sealing is universally recommended as the most cost-
effective, preventative maintenance procedure for concrete paving.
Legal Review:
The Procurement Division has reviewed the documents and determined that this is an appropriate
method of contracting with the vendor.
Fiscal Impact:
The fiscal impact of this agenda item is $149,998.05, as budgeted in IMF.
Recommendation:
The Public Works Department recommends approval of this item.
Tips Contract
CONTRACTOR: C & J's Designs and Solutions of East Texas, LLC Contract No.
DPR #:
Coppell Signature Sign Date:
Sent Date:
Work Location:IMF Crack and Joint Sealing Project Q-1023-01 Job/Phase:
Locations
240 Dividend Dr. west bound to Freeport Pkwy.
Item #Unit Qty C & J's Price $C & J's
Misc.-CS CRACK SEAL LF 1255 3.57$ 4,480.35$
Misc.-EJ EXPANSION JOINTS LF 1066 6.45$ 6,875.70$
Misc.-CJ CONSTRUCTION JOINTS LF 26408 5.25$ 138,642.00$
Totals:149,998.05$
Name of Company C & J's Designs and Solutions of East Texas, LLC
Print Name Christopher J. Mertes
Sign Date 3/5/2024
3/5/2024
City of Coppell Streets / Alleys / Sidewalks / ADA
C & J's Designs and Solutions of East Texas, LLC 1012 W Main St Como, Tx 75431 - 430-252-9452
22010701
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7386
File ID: Type: Status: 2023-7386 Agenda Item Consent Agenda
1Version: Reference: In Control: Engineering
03/18/2024File Created:
Final Action: Annual Concrete Lift ContractFile Name:
Title: Consider approval to award contract with KKE Concrete Lifting; for annual
pavement leveling (mud-jacking); utilizing TIPS contract #23010401; in the
amount of $99,997.40; as budgeted in the Infrastructure Maintenance Fund (IMF);
and authorizing the City Manager to sign any necessary documents.
Notes:
Sponsors: Enactment Date:
Memo.pdf, Quote.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7386
Title
Consider approval to award contract with KKE Concrete Lifting; for annual pavement leveling
(mud-jacking); utilizing TIPS contract #23010401; in the amount of $99,997.40; as budgeted in the
Infrastructure Maintenance Fund (IMF); and authorizing the City Manager to sign any necessary
documents.
Summary
Fiscal Impact:
The fiscal impact of this agenda item is $99,997.40, as budgeted in the IMF.
Staff Recommendation:
The Public Works Department recommends approval.
Strategic Pillar Icon:
Sustainable Government
Page 1City of Coppell, Texas Printed on 3/22/2024
Master Continued (2023-7386)
Page 2City of Coppell, Texas Printed on 3/22/2024
1
MEMORANDUM
To: Mayor and City Council
From: Jamie Brierton, Capital Programs Administrator
Mike Garza, P.E., Director of Public Works
Date: March 26, 2024
Reference: Consider approval to award contract with KKE Concrete Lifting; for annual pavement
leveling (mud-jacking); utilizing TIPS contract #23010401; in the amount of
$99,997.40; as budgeted in the Infrastructure Maintenance Fund (IMF); and
authorizing the City Manager to sign any necessary documents.
2040: Sustainable Government
Introduction:
The purpose of this agenda item is to request approval of a contract with KKE at the lower unit price
of $3.40/lb. for the Pavement Leveling (mud-jacking) provided by KKE Concrete Lifting, as
compared to our current vendor’s price of $4.05/lb., utilizing the TIPS contract # 23010401, as
budgeted in the Infrastructure Maintenance Fund (IMF), in the amount of $99,997.40; and authorizing
the City Manager to sign all necessary documents.
Background:
The city utilizes the mud-jacking process to lift concrete panels and level streets to solve minor
drainage issues and to level slabs on multi-lane roadways. As an example, the pavement on South
Belt Line Road was leveled prior to the start of reconstruction because differential settling due to
subgrade and reinforcement failure led to significant panel unevenness. Mud-jacking in combination
with an asphalt overlay extended the life of the riding surface several years until funds were available
for reconstruction.
KKE provides concrete lifting services using a polyurethane foam injection method commonly
referred to as “Uretek” injection. The City has been using the Uretek method for leveling streets and
alleys for over 20 years through annual maintenance contracts. The City of Coppell’s cooperative
purchase contract for this service in 2022 was $4.05/lb. of foam. This contract has a unit price of
$3.40 per lb. of foam including labor to inject the foam as described in the contract, with a total
budgeted expenditure for this work not-to-exceed $99,997.40.
2
Benefit to the Community:
Proper maintenance of concrete sidewalks, streets and alleys extends the life of those assets and in
some instances requires lifting and leveling. Concrete lifting applied under this contract will extend
the useful life of concrete assets and avoid the expense of premature replacement of sidewalks,
alleys, and streets.
Legal Review:
The Procurement Division has reviewed the documents and determined that this is an appropriate
method of contracting with the vendor.
Fiscal Impact:
The fiscal impact of this agenda item is $99,997.40, as budgeted in the IMF.
Recommendation:
The Public Works Department recommends approval of this item.
KKE INC
5271 Pyramid Blvd.
Fort Worth, TX 76126 US
817-573-5294
accounting@kkeinc.net
Estimate
ADDRESS
City of Coppell Streets
265 E Parkway Blvd
Coppell, Texas 75019
United States
ESTIMATE #DATE
1164 02/28/2024
DATE SERVICE DESCRIPTION QTY RATE AMOUNT
Lifting & Leveling This quote reflects the 2024
concrete lifting for the City of
Coppell, Texas. There will be
multiple locations lifted throughout
the city of Coppell. KKE honors the
price of $3.40 per pound for all
standard injections. Price includes
all mobilization, traffic control, as
well as work performed. The city
will be utilizing our TIPS
Cooperative Contract that we have
through TIPS Cooperative. Our
TIPS contract number is 23010401
29,411 3.40 99,997.40
TIPS CONTRACT #23010401
EMAIL PO & VENDOR QUOTE TO: TIPSPO@TIPS-USA.COM
PO AND QUOTE MUST REFERENCE VENDOR TIPS CONTRACT NUMBER
TOTAL $99,997.40
Accepted By Accepted Date
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7383
File ID: Type: Status: 2023-7383 Agenda Item Consent Agenda
1Version: Reference: In Control: City Council
03/18/2024File Created:
Final Action: Vehicle Equipment UpfittingsFile Name:
Title: Consider approval to purchase Police Equipment Upfits for 23 vehicles through
City Term Contract with Defender Supply; in the amount of $568,795.50; as
provided for partially in the Capital Replacement Fund and partially in the Crime
Control Prevention District (CCPD) Fund; and authorizing the City Manager to
sign any necessary documents.
Notes:
Sponsors: Enactment Date:
Memo.pdf, Quote.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7383
Title
Consider approval to purchase Police Equipment Upfits for 23 vehicles through City Term Contract
with Defender Supply; in the amount of $568,795.50; as provided for partially in the Capital
Replacement Fund and partially in the Crime Control Prevention District (CCPD) Fund; and
authorizing the City Manager to sign any necessary documents.
Summary
Fiscal Impact:
The fiscal impact of this Agenda Item is $568,795.50 with $385,934.06 provided for in the Capital
Replacement Fund and $182,861.44 provided for in the fund balance of the CCPD Fund.
Staff Recommendation:
The Public Works Department recommends approval.
Strategic Pillar Icon:
Sustainable Government
Page 1City of Coppell, Texas Printed on 3/22/2024
Master Continued (2023-7383)
Page 2City of Coppell, Texas Printed on 3/22/2024
1
MEMORANDUM
To: Mayor and City Council
From: Casey McCaughan, Fleet Services Manager
Mike Garza, P.E., Director of Public Works
Date: March 26, 2024
Reference: Consider approval to purchase Police Equipment Upfits for 23 vehicles through City
Term Contract with Defender Supply; in the amount of $568,795.50; as provided for
partially in the Capital Replacement Fund and partially in the Crime Control
Prevention District (CCPD) Fund; and authorizing the City Manager to sign all
necessary documents.
2040: Sustainable Government
Introduction:
The purpose of this agenda item is to seek approval for purchase of Police Equipment with installation
for 23 vehicles through City Term Contract with Defender Supply, funded as described below:
• 14 patrol vehicles and 1 SRO vehicle, funded from the Capital Replacement Fund in the
amount of $385,934.06.
• 8 SRO vehicles (new additions to the fleet), as provided for in the CCPD Fund in the amount
$182,861.44.
Background:
To operate a clean, efficient, and reliable fleet, Public Works sets an initial life expectancy on all
vehicles and equipment introduced into the fleet. During its service life, each vehicle and piece of
equipment is subject to close monitoring of availability, operating cost, accumulated miles/hours,
condition, obsolescence, and the ability to perform required tasks. The equipment funded out of the
capital replacement fund is for fifteen replacement units.
Texas has passed legislation that will require additional School Resource Officers at Coppell Schools
for which eight (8) vehicles are currently ordered. The equipment funded from CCPD is for the new
SRO vehicles.
2
Benefit to the Community:
These vehicles are essential pieces of equipment used by the Police Department to perform their daily
duties that provide safety in our community and a well-maintained city infrastructure.
Legal Review:
The Procurement Division has reviewed the documents and determined that this is an appropriate
method of contracting with the vendor.
Fiscal Impact:
The fiscal impact of this agenda item is $568,795.50 with $385,934.06 provided for in the Capital
Replacement Fund and $182,861.44 provided for in the fund balance of the CCPD Fund.
Recommendation:
The Public Works Department recommends approval of this purchase.
Date 12/13/2023
Estimate #37758
Bill To
City of Coppell
Attn: Accounts Payable
PO Box 9478
Coppell, TX 75019
845 FM 407 W
Argyle, TX 76226 mike@defendersupply.com
903-771-1089
Mike Hewitt
Customer Contact
Customer Phone 972-462-5350
Customer E-mail ekey@coppelltx.gov
Final sale amount may be subject to state and local sales tax. PLEASE
NOTE: Once this estimate has been approved, either by signature on this
form, written approval referencing the estimate number or the issuance of
purchase order, any changes or cancellations of parts made by the
customer are subject to a 25% restocking fee. Any addtional
customer-requested parts/services will be added to the total amount of the
sale.
Estimate
By
Item Description Location Qty Price Total
SRO UNITs
TOTAL for 8 UNITS: $182,861.44
Ford INT SUV
Ford Factory Options:
21L – the Front Aux Warning lights
66B – Tail Lamp Solution
66A - Front Head lamp solution
PATROL UNIT
WIth Go Rhino Single Prisoner Transport System
Defender C-Tech Box
ND-TRUCK/SUV-4DOOR (4) door paint service for Trucks/SUVs
** Special Paint Scheme **
1 1,050.00 1,050.00T
WH-BB2SP3J Whelen Liberty II Duo Lightbar. RW, BW Front, RA, BA Rear 1 2,512.00 2,512.00T
WH-795H 795H Whelen Opticom, Mounted in Lightbar 1 1,462.00 1,462.00T
WH-IJ795H Opticom Pre-wire for Liberty II Light Bar 1 89.00 89.00T
WH-STPKT105 Whelen Light Bar Strap Mount Kit for a 2020+ Ford Interceptor Utility
SUV
1 49.00 49.00T
Page 1
Date 12/13/2023
Estimate #37758
Bill To
City of Coppell
Attn: Accounts Payable
PO Box 9478
Coppell, TX 75019
845 FM 407 W
Argyle, TX 76226 mike@defendersupply.com
903-771-1089
Mike Hewitt
Customer Contact
Customer Phone 972-462-5350
Customer E-mail ekey@coppelltx.gov
Final sale amount may be subject to state and local sales tax. PLEASE
NOTE: Once this estimate has been approved, either by signature on this
form, written approval referencing the estimate number or the issuance of
purchase order, any changes or cancellations of parts made by the
customer are subject to a 25% restocking fee. Any addtional
customer-requested parts/services will be added to the total amount of the
sale.
Estimate
By
Item Description Location Qty Price Total
DSP-PIU-BASE-MARKED-X Defender Supply INTERCEPTOR UTILITY Marked Patrol Base
Package
- Core Controller, SYNC Module, OBDII Canport Harness, Output
Expansion
Module, 100 Watt Speaker and Bracket. Wired and Programmed to
Defender Supply Standard.
- Steel Push Bumper with Textured Coating and 6 Tri Color Super
LED Light Heads (R/B/W), 4 in the Top Channel Cutouts and 1 on
Each Side with 45º Brackets. Take Down, Alley Lighting, Progressing
Flash Patterns with Slide Switch, Cruise and Low Power Capabilities.
- 2 Tri Color Super LED Light Heads (R/B/W) Mounted on Rear
License Plate Bracket. Reverse / Brake Lighting, Progressing Flash
Patterns with Slide Switch, Cruise and Low Power Capabilities.
- Tail light Flasher Module, Headlight Flasher Enable.
- 2 Hatch Dome Lights.
- Contoured Police Console With Dual Cup Holder, Arm Rest and 2
Magnetic Mic Clips.
- Defender Supply Wiring Harnesses and Power Distribution Block.
- Includes Installation.
1 6,101.75 6,101.75
DSP-DOME-REARSEAT Defender Supply Rear Seat Dome Light - Includes (2) Two 3" Round
Red/White Dome Lights Mounted Over Rear Driver and Passenger
Side Seat with Independent Switches Mounted on the C-pillar for
each Coresponding Side. Includes Installation.
Switched at Console
1 289.50 289.50T
DSP-TAH-DOME-FRONT Defender Supply Front Cabin Dome Light - Includes 1, 3' Round
Red/White Dome Light with Switch. Includes Installation.
1 207.25 207.25T
DSP-PIU-TREMCO Tremco Anti-Theft System. Includes Installation 1 316.25 316.25
DSP-PIU-REARPILLAR Defender Supply INTERCEPTOR UTILITY Pillar Light Package -
Includes Six Super LED Single Color Light Heads (3x Red, 3x Blue)
integrated into a formed Housing Mounted on the Pillar at Each Side
of the Rear Window. Includes Installation.
Trio Red/Blue/White
1 1,324.75 1,324.75
Page 2
Date 12/13/2023
Estimate #37758
Bill To
City of Coppell
Attn: Accounts Payable
PO Box 9478
Coppell, TX 75019
845 FM 407 W
Argyle, TX 76226 mike@defendersupply.com
903-771-1089
Mike Hewitt
Customer Contact
Customer Phone 972-462-5350
Customer E-mail ekey@coppelltx.gov
Final sale amount may be subject to state and local sales tax. PLEASE
NOTE: Once this estimate has been approved, either by signature on this
form, written approval referencing the estimate number or the issuance of
purchase order, any changes or cancellations of parts made by the
customer are subject to a 25% restocking fee. Any addtional
customer-requested parts/services will be added to the total amount of the
sale.
Estimate
By
Item Description Location Qty Price Total
DSP-PIU-REARSPOILER Defender Supply INTERCEPTOR UTILITY Rear Spoiler Light
Package - Includes Six Light Heads (3x Red/Amber, 3x Blue/Amber)
Under Rear Spoiler Mounted at the top of the Rear Window. Traffic
Advisor and Flash Functions. Includes Installation.
Red/Amber, Blue/Amber Amber on TA.
1 1,407.41 1,407.41T
DSP-FLASHLIGHT-LG Defender Supply Full-Size Rechargeable Metal Multi-Function LED
Flashlight. --Mounted to the passenger side of the console.
-Flashlight Switches Provide Momentary or Constant-On Functionality
with User-Selectable High (350 Lumens), Medium (160 Lumens) or
Low (10 Lumens)-Brightness Settings as well as a Disorienting
Strobe.
1 290.27 290.27
DSP-REARSIDEGLASS Defender Supply Rear Side Window Lighting Package - Includes Two
Tri Color Super LED Light Heads (R/B/W) Mounted 1 on Each Rear
Side Window. Progressing Flash Patterns with Slide Switch, Alley,
Low Power and Cruise Functions Available (Core/Carbide Only).
Includes Installation.
1 505.00 505.00T
PA-GPSD-6-60-QW 4G/5G 2x2MIMO SHKFIN ANT 4x WIFI GNSS 1 249.00 249.00T
DSP-PIU-PRISONERSYS... Defender Supply INTERCEPTOR UTILITY Single Prisoner Transport
System. Includes Shipping and Installation.
Go Rhino 5707313FEM Single Cell Steel Mesh Screen, Seat With
3-Point Pro-Straint Harness Belt with Mesh Rear Barrier
Choice of Mesh or Poly Rear Barrier
Choice of Poly or Steel Bar Window Guards
Door Panels
1 3,371.00 3,371.00T
DSP-WEAPONLOCK Defender Supply Surface Mount Dual Weapon Universal Cuff Lock
with 8 Second Timer, Switch, Defender Supply Gunlock Wire
Harness. Includes Installation.
Setina Dual T-Rail with Universal Locks
1 562.75 562.75T
Install Installation of Above Items not covered in Groups
Sharkie Antenna
1 149.00 149.00T
Page 3
Date 12/13/2023
Estimate #37758
Bill To
City of Coppell
Attn: Accounts Payable
PO Box 9478
Coppell, TX 75019
845 FM 407 W
Argyle, TX 76226 mike@defendersupply.com
903-771-1089
Mike Hewitt
Customer Contact
Customer Phone 972-462-5350
Customer E-mail ekey@coppelltx.gov
Final sale amount may be subject to state and local sales tax. PLEASE
NOTE: Once this estimate has been approved, either by signature on this
form, written approval referencing the estimate number or the issuance of
purchase order, any changes or cancellations of parts made by the
customer are subject to a 25% restocking fee. Any addtional
customer-requested parts/services will be added to the total amount of the
sale.
Estimate
By
Item Description Location Qty Price Total
DSP-WEAPONLOCK Defender Supply Surface Mount SIngle Weapon Universal Cuff Lock
with 8 Second Timer, Switch, Defender Supply Gunlock Wire
Harness. Includes Installation.
Single T-Rail for Shotgun
Mounted to C-Tech Box
Release button in Cargo Area
523.75T
DSP-PIU-STORAGEBOX Defender Supply INTERCEPTOR Premium Single Drawer Storage
Box. Includes Shipping and Installation.
1 1,548.00 1,548.00T
Graphics-Install Professional Installation of Graphics by Defender Supply 1 281.00 281.00
Install Installation of Below Customer Supplied Items
GPS Tracker
Harris Radio - 2 Piece
Harris Cables
1 569.00 569.00T
Customer Supplied Items:
GPS Tracker
Harris Radio - 2 Piece
Harris Cables
Graphics
Texas Government or Municipality - No Sales Tax 0.00% 0.00
Page 4
Signature _____________________________________
Vehicle & Emergency Equipment Total $22,857.68
Date 9/14/2023
Estimate #37110
Bill To
City of Coppell
Attn: Accounts Payable
PO Box 9478
Coppell, TX 75019
845 FM 407 W
Argyle, TX 76226 mike@defendersupply.com
903-771-1089
Mike Hewitt
Customer Contact
Customer Phone 972-462-5350
Customer E-mail ekey@coppelltx.gov
Final sale amount may be subject to state and local sales tax. PLEASE
NOTE: Once this estimate has been approved, either by signature on this
form, written approval referencing the estimate number or the issuance of
purchase order, any changes or cancellations of parts made by the
customer are subject to a 25% restocking fee. Any addtional
customer-requested parts/services will be added to the total amount of the
sale.
Estimate
By
Item Description Location Qty Price Total
Ford INT SUV
SRO UNIT
ND-TRUCK/SUV-4DOOR (4) door paint service for Trucks/SUVs
** Special Paint Scheme **
1 1,050.00 1,050.00T
DSP-PIU-BASE-MARKED-X Defender Supply INTERCEPTOR UTILITY Marked Patrol Base
Package
- Whelen 54' Legacy WeCanX DUO Lightbar with Integrated Traffic
Advisor and Full Across Take Down/Alley Lighting, Progressing Flash
Patterns with Slide Switch, Cruise, Photo Cell Daylight Sensing, Low
Power (R/W, B/W Font And Side, R/A, B/A Rear) with Strap Kit.
- Core Controller, SYNC Module, OBDII Canport Harness, Output
Expansion
Module, 100 Watt Speaker and Bracket. Wired and Programmed to
Defender Supply Standard.
- Steel Push Bumper with Textured Coating and 6 Tri Color Super
LED Light Heads (R/B/W), 4 in the Top Channel Cutouts and 1 on
Each Side with 45º Brackets. Take Down, Alley Lighting, Progressing
Flash Patterns with Slide Switch, Cruise and Low Power Capabilities.
- 2 Tri Color Super LED Light Heads (R/B/W) Mounted on Rear
License Plate Bracket. Reverse / Brake Lighting, Progressing Flash
Patterns with Slide Switch, Cruise and Low Power Capabilities.
- Tail light Flasher Module, Headlight Flasher Enable.
- 2 Hatch Dome Lights.
- Contoured Police Console With Dual Cup Holder, Arm Rest and 2
Magnetic Mic Clips.
- Defender Supply Wiring Harnesses and Power Distribution Block.
- Includes Installation.
1 7,597.75 7,597.75T
Page 1
Date 9/14/2023
Estimate #37110
Bill To
City of Coppell
Attn: Accounts Payable
PO Box 9478
Coppell, TX 75019
845 FM 407 W
Argyle, TX 76226 mike@defendersupply.com
903-771-1089
Mike Hewitt
Customer Contact
Customer Phone 972-462-5350
Customer E-mail ekey@coppelltx.gov
Final sale amount may be subject to state and local sales tax. PLEASE
NOTE: Once this estimate has been approved, either by signature on this
form, written approval referencing the estimate number or the issuance of
purchase order, any changes or cancellations of parts made by the
customer are subject to a 25% restocking fee. Any addtional
customer-requested parts/services will be added to the total amount of the
sale.
Estimate
By
Item Description Location Qty Price Total
DSP-PIU-REARPILLAR Defender Supply INTERCEPTOR UTILITY Pillar Light Package -
Includes Six Super LED Single Color Light Heads (3x Red, 3x Blue)
integrated into a formed Housing Mounted on the Pillar at Each Side
of the Rear Window. Includes Installation.
Trio Red/Blue/White
1 2,171.59 2,171.59
LU-LOFT-PIU20-EC Lund 2020+ Ford Utility LOFT Electronic Equipment Tray. Includes
removable stand-of electronics installation platform
1 688.00 688.00T
PA-GPSD-6-60-QW 4G/5G 2x2MIMO SHKFIN ANT 4x WIFI GNSS 1 249.00 249.00T
Install Installation of Above Items not Covered in Groups 1 625.00 625.00T
Graphics-Install Professional Installation of Graphics by Defender Supply 1 281.00 281.00
Install Installation of Below Customer Supplied Items
GPS Tracker
Harris Radio - 2 Piece
Harris Pre-WIre Cable
1 511.00 511.00T
Customer Supplied Items:
GPS Tracker
Tremco
Harris Radio - 2 Piece
Harris Pre-wire Cables
Graphics
Texas Government or Municipality - No Sales Tax 0.00% 0.00
Page 2
Signature _____________________________________
Vehicle & Emergency Equipment Total $13,173.34
Date 12/6/2023
Estimate #37699
Bill To
City of Coppell
Attn: Accounts Payable
PO Box 9478
Coppell, TX 75019
845 FM 407 W
Argyle, TX 76226 mike@defendersupply.com
903-771-1089
Mike Hewitt
Customer Contact
Customer Phone 972-462-5350
Customer E-mail ekey@coppelltx.gov
Final sale amount may be subject to state and local sales tax. PLEASE
NOTE: Once this estimate has been approved, either by signature on this
form, written approval referencing the estimate number or the issuance of
purchase order, any changes or cancellations of parts made by the
customer are subject to a 25% restocking fee. Any addtional
customer-requested parts/services will be added to the total amount of the
sale.
Estimate
By
Item Description Location Qty Price Total
TOTAL for 6 UNITS: $155,785.68
Ford INT SUV
Ford Factory Options:
21L – the Front Aux Warning lights
66B – Tail Lamp Solution
66A - Front Head lamp solution
PATROL UNIT
WIth FULL Across Partition
Defender C-Tech Box
ND-TRUCK/SUV-4DOOR (4) door paint service for Trucks/SUVs
** Special Paint Scheme **
1 1,050.00 1,050.00T
WH-BB2SP3J Whelen Liberty II Duo Lightbar. RW, BW Front, RA, BA Rear 1 2,512.00 2,512.00T
WH-795H 795H Whelen Opticom, Mounted in Lightbar 1 1,462.00 1,462.00T
WH-IJ795H Opticom Pre-wire for Liberty II Light Bar 1 89.00 89.00T
WH-STPKT105 Whelen Light Bar Strap Mount Kit for a 2020+ Ford Interceptor Utility
SUV
1 49.00 49.00T
Page 1
Date 12/6/2023
Estimate #37699
Bill To
City of Coppell
Attn: Accounts Payable
PO Box 9478
Coppell, TX 75019
845 FM 407 W
Argyle, TX 76226 mike@defendersupply.com
903-771-1089
Mike Hewitt
Customer Contact
Customer Phone 972-462-5350
Customer E-mail ekey@coppelltx.gov
Final sale amount may be subject to state and local sales tax. PLEASE
NOTE: Once this estimate has been approved, either by signature on this
form, written approval referencing the estimate number or the issuance of
purchase order, any changes or cancellations of parts made by the
customer are subject to a 25% restocking fee. Any addtional
customer-requested parts/services will be added to the total amount of the
sale.
Estimate
By
Item Description Location Qty Price Total
DSP-PIU-BASE-MARKED-X Defender Supply INTERCEPTOR UTILITY Marked Patrol Base
Package
- Core Controller, SYNC Module, OBDII Canport Harness, Output
Expansion
Module, 100 Watt Speaker and Bracket. Wired and Programmed to
Defender Supply Standard.
- Steel Push Bumper with Textured Coating and 6 Tri Color Super
LED Light Heads (R/B/W), 4 in the Top Channel Cutouts and 1 on
Each Side with 45º Brackets. Take Down, Alley Lighting, Progressing
Flash Patterns with Slide Switch, Cruise and Low Power Capabilities.
- 2 Tri Color Super LED Light Heads (R/B/W) Mounted on Rear
License Plate Bracket. Reverse / Brake Lighting, Progressing Flash
Patterns with Slide Switch, Cruise and Low Power Capabilities.
- Tail light Flasher Module, Headlight Flasher Enable.
- 2 Hatch Dome Lights.
- Contoured Police Console With Dual Cup Holder, Arm Rest and 2
Magnetic Mic Clips.
- Defender Supply Wiring Harnesses and Power Distribution Block.
- Includes Installation.
1 6,101.75 6,101.75
DSP-DOME-REARSEAT Defender Supply Rear Seat Dome Light - Includes (2) Two 3" Round
Red/White Dome Lights Mounted Over Rear Driver and Passenger
Side Seat with Independent Switches Mounted on the C-pillar for
each Coresponding Side. Includes Installation.
Switched at Console
1 289.50 289.50T
DSP-TAH-DOME-FRONT Defender Supply Front Cabin Dome Light - Includes 1, 3' Round
Red/White Dome Light with Switch. Includes Installation.
1 207.25 207.25T
DSP-PIU-TREMCO Tremco Anti-Theft System. Includes Installation 1 316.25 316.25
DSP-PIU-REARPILLAR Defender Supply INTERCEPTOR UTILITY Pillar Light Package -
Includes Six Super LED Single Color Light Heads (3x Red, 3x Blue)
integrated into a formed Housing Mounted on the Pillar at Each Side
of the Rear Window. Includes Installation.
Trio Red/Blue/White
1 1,324.75 1,324.75
Page 2
Date 12/6/2023
Estimate #37699
Bill To
City of Coppell
Attn: Accounts Payable
PO Box 9478
Coppell, TX 75019
845 FM 407 W
Argyle, TX 76226 mike@defendersupply.com
903-771-1089
Mike Hewitt
Customer Contact
Customer Phone 972-462-5350
Customer E-mail ekey@coppelltx.gov
Final sale amount may be subject to state and local sales tax. PLEASE
NOTE: Once this estimate has been approved, either by signature on this
form, written approval referencing the estimate number or the issuance of
purchase order, any changes or cancellations of parts made by the
customer are subject to a 25% restocking fee. Any addtional
customer-requested parts/services will be added to the total amount of the
sale.
Estimate
By
Item Description Location Qty Price Total
DSP-PIU-REARSPOILER Defender Supply INTERCEPTOR UTILITY Rear Spoiler Light
Package - Includes Six Light Heads (3x Red/Amber, 3x Blue/Amber)
Under Rear Spoiler Mounted at the top of the Rear Window. Traffic
Advisor and Flash Functions. Includes Installation.
Red/Amber, Blue/Amber Amber on TA.
1 1,407.41 1,407.41T
DSP-REARSIDEGLASS Defender Supply Rear Side Window Lighting Package - Includes Two
Tri Color Super LED Light Heads (R/B/W) Mounted 1 on Each Rear
Side Window. Progressing Flash Patterns with Slide Switch, Alley,
Low Power and Cruise Functions Available (Core/Carbide Only).
Includes Installation.
1 505.00 505.00T
DSP-FLASHLIGHT-LG Defender Supply Full-Size Rechargeable Metal Multi-Function LED
Flashlight. --Mounted to the passenger side of the console.
-Flashlight Switches Provide Momentary or Constant-On Functionality
with User-Selectable High (350 Lumens), Medium (160 Lumens) or
Low (10 Lumens)-Brightness Settings as well as a Disorienting
Strobe.
1 290.27 290.27
PA-GPSD-6-60-QW 4G/5G 2x2MIMO SHKFIN ANT 4x WIFI GNSS 2 249.00 498.00T
HV-PKG-PSM-3006 Havis 2020 Ford Interceptor Utility Premium Passenger Side Mount
Package
1 551.00 551.00T
HV-DS-DELL-422-3 Docking Station containing Internal Power supply with Triple
Pass-through Antenna for Dell's 7330 Rugged Notebook (Basic port
replication)
1 865.00 865.00T
DSP-PIU-PARTITION Defender Supply INTERCEPTOR UTILITY Prisoner Partition with Full
Across Poly Window with Center Slider, Recessed Center and Lower
Kick Panels. Includes Shipping and Installation.
1 887.75 887.75T
DSP-PIU-CARGOBARRIE...Defender Supply INTERCEPTOR UTILITY Cargo Barrier with Mesh
Window, Plastic Prisoner Seat with Center Pull Seat Belt System.
Includes Shipping and Installation.
1 1,710.50 1,710.50T
DSP-WEAPONLOCK Defender Supply Surface Mount Dual Weapon Universal Cuff Lock
with 8 Second Timer, Switch, Defender Supply Gunlock Wire
Harness. Includes Installation.
Setina Dual T-Rail with Universal Locks
1 562.75 562.75T
Page 3
Date 12/6/2023
Estimate #37699
Bill To
City of Coppell
Attn: Accounts Payable
PO Box 9478
Coppell, TX 75019
845 FM 407 W
Argyle, TX 76226 mike@defendersupply.com
903-771-1089
Mike Hewitt
Customer Contact
Customer Phone 972-462-5350
Customer E-mail ekey@coppelltx.gov
Final sale amount may be subject to state and local sales tax. PLEASE
NOTE: Once this estimate has been approved, either by signature on this
form, written approval referencing the estimate number or the issuance of
purchase order, any changes or cancellations of parts made by the
customer are subject to a 25% restocking fee. Any addtional
customer-requested parts/services will be added to the total amount of the
sale.
Estimate
By
Item Description Location Qty Price Total
DSP-PIU-WINDOWGUAR...Defender Supply INTERCEPTOR UTILITY Poly Window Guards In
Conjunction with Factory or Prisoner Door Panels. Includes Shipping
and Installation.
1 542.10 542.10T
DSP-PIU-DOORCOVERS Defender Supply INTERCEPTOR UTILITY Prisoner Door Handle and
Lock Covers. Includes Shipping and Installation.
1 65.25 65.25T
Install Installation of Above Items not covered in Groups
Docking Station
Computer Stand
Sharkie Antenna
1 560.00 560.00T
DSP-WEAPONLOCK Defender Supply Surface Mount SIngle Weapon Universal Cuff Lock
with 8 Second Timer, Switch, Defender Supply Gunlock Wire
Harness. Includes Installation.
Single T-Rail for Shotgun
Mounted to C-Tech Box
Release button in Cargo Area
523.75T
DSP-PIU-STORAGEBOX Defender Supply INTERCEPTOR Premium Single Drawer Storage
Box. Includes Shipping and Installation.
1 1,548.00 1,548.00T
Installation Installation of Printer Mount 1 140.00 140.00T
Misc PRBKT-ZQ5 Lund Universal Locking Mount for Zebra ZQ-520
Printers, (Mount Only)
0.00 0.00T
CDW-4195936 Zebra Power Cable CHG-AUTO-HWIRE-01
For ZQ521 Zebra Printer
1 96.00 96.00T
Graphics-Install Professional Installation of Graphics by Defender Supply 1 281.00 281.00
Page 4
Date 12/6/2023
Estimate #37699
Bill To
City of Coppell
Attn: Accounts Payable
PO Box 9478
Coppell, TX 75019
845 FM 407 W
Argyle, TX 76226 mike@defendersupply.com
903-771-1089
Mike Hewitt
Customer Contact
Customer Phone 972-462-5350
Customer E-mail ekey@coppelltx.gov
Final sale amount may be subject to state and local sales tax. PLEASE
NOTE: Once this estimate has been approved, either by signature on this
form, written approval referencing the estimate number or the issuance of
purchase order, any changes or cancellations of parts made by the
customer are subject to a 25% restocking fee. Any addtional
customer-requested parts/services will be added to the total amount of the
sale.
Estimate
By
Item Description Location Qty Price Total
Install Installation of Below Customer Supplied Items
Axon Video Fleet 3
Sierra Wireless Router
GPS Tracker
Harris Radio - 2 Piece
Harris Cables
Kustom Radar Eagle 3
Kustom Cables
1 1,529.00 1,529.00T
Customer Supplied Items:
Axon Video Fleet 3
Sierra Wireless Router
GPS Tracker
Harris Radio - 2 Piece
Harris Cables
Kustom Radar Eagle 3
Kustom Cables
Graphics
Texas Government or Municipality - No Sales Tax 0.00%0.00
Page 5
Signature _____________________________________
Vehicle & Emergency Equipment Total $25,964.28
Date 12/6/2023
Estimate #37700
Bill To
City of Coppell
Attn: Accounts Payable
PO Box 9478
Coppell, TX 75019
845 FM 407 W
Argyle, TX 76226 mike@defendersupply.com
903-771-1089
Mike Hewitt
Customer Contact
Customer Phone 972-462-5350
Customer E-mail ekey@coppelltx.gov
Final sale amount may be subject to state and local sales tax. PLEASE
NOTE: Once this estimate has been approved, either by signature on this
form, written approval referencing the estimate number or the issuance of
purchase order, any changes or cancellations of parts made by the
customer are subject to a 25% restocking fee. Any addtional
customer-requested parts/services will be added to the total amount of the
sale.
Estimate
By
Item Description Location Qty Price Total
TOTAL for 5 UNITS: $130,648.40
Ford INT SUV
Ford Factory Options:
21L – the Front Aux Warning lights
66B – Tail Lamp Solution
66A - Front Head lamp solution
PATROL UNIT
WIth Go Rhino Single Prisoner Transport System
Defender C-Tech Box
ND-TRUCK/SUV-4DOOR (4) door paint service for Trucks/SUVs
** Special Paint Scheme **
1 1,050.00 1,050.00T
WH-BB2SP3J Whelen Liberty II Duo Lightbar. RW, BW Front, RA, BA Rear 1 2,512.00 2,512.00T
WH-795H 795H Whelen Opticom, Mounted in Lightbar 1 1,462.00 1,462.00T
WH-IJ795H Opticom Pre-wire for Liberty II Light Bar 1 89.00 89.00T
WH-STPKT105 Whelen Light Bar Strap Mount Kit for a 2020+ Ford Interceptor Utility
SUV
1 49.00 49.00T
Page 1
Date 12/6/2023
Estimate #37700
Bill To
City of Coppell
Attn: Accounts Payable
PO Box 9478
Coppell, TX 75019
845 FM 407 W
Argyle, TX 76226 mike@defendersupply.com
903-771-1089
Mike Hewitt
Customer Contact
Customer Phone 972-462-5350
Customer E-mail ekey@coppelltx.gov
Final sale amount may be subject to state and local sales tax. PLEASE
NOTE: Once this estimate has been approved, either by signature on this
form, written approval referencing the estimate number or the issuance of
purchase order, any changes or cancellations of parts made by the
customer are subject to a 25% restocking fee. Any addtional
customer-requested parts/services will be added to the total amount of the
sale.
Estimate
By
Item Description Location Qty Price Total
DSP-PIU-BASE-MARKED-X Defender Supply INTERCEPTOR UTILITY Marked Patrol Base
Package
- Core Controller, SYNC Module, OBDII Canport Harness, Output
Expansion
Module, 100 Watt Speaker and Bracket. Wired and Programmed to
Defender Supply Standard.
- Steel Push Bumper with Textured Coating and 6 Tri Color Super
LED Light Heads (R/B/W), 4 in the Top Channel Cutouts and 1 on
Each Side with 45º Brackets. Take Down, Alley Lighting, Progressing
Flash Patterns with Slide Switch, Cruise and Low Power Capabilities.
- 2 Tri Color Super LED Light Heads (R/B/W) Mounted on Rear
License Plate Bracket. Reverse / Brake Lighting, Progressing Flash
Patterns with Slide Switch, Cruise and Low Power Capabilities.
- Tail light Flasher Module, Headlight Flasher Enable.
- 2 Hatch Dome Lights.
- Contoured Police Console With Dual Cup Holder, Arm Rest and 2
Magnetic Mic Clips.
- Defender Supply Wiring Harnesses and Power Distribution Block.
- Includes Installation.
1 6,101.75 6,101.75
DSP-DOME-REARSEAT Defender Supply Rear Seat Dome Light - Includes (2) Two 3" Round
Red/White Dome Lights Mounted Over Rear Driver and Passenger
Side Seat with Independent Switches Mounted on the C-pillar for
each Coresponding Side. Includes Installation.
Switched at Console
1 289.50 289.50T
DSP-TAH-DOME-FRONT Defender Supply Front Cabin Dome Light - Includes 1, 3' Round
Red/White Dome Light with Switch. Includes Installation.
1 207.25 207.25T
DSP-PIU-TREMCO Tremco Anti-Theft System. Includes Installation 1 316.25 316.25
DSP-PIU-REARPILLAR Defender Supply INTERCEPTOR UTILITY Pillar Light Package -
Includes Six Super LED Single Color Light Heads (3x Red, 3x Blue)
integrated into a formed Housing Mounted on the Pillar at Each Side
of the Rear Window. Includes Installation.
Trio Red/Blue/White
1 1,324.75 1,324.75
Page 2
Date 12/6/2023
Estimate #37700
Bill To
City of Coppell
Attn: Accounts Payable
PO Box 9478
Coppell, TX 75019
845 FM 407 W
Argyle, TX 76226 mike@defendersupply.com
903-771-1089
Mike Hewitt
Customer Contact
Customer Phone 972-462-5350
Customer E-mail ekey@coppelltx.gov
Final sale amount may be subject to state and local sales tax. PLEASE
NOTE: Once this estimate has been approved, either by signature on this
form, written approval referencing the estimate number or the issuance of
purchase order, any changes or cancellations of parts made by the
customer are subject to a 25% restocking fee. Any addtional
customer-requested parts/services will be added to the total amount of the
sale.
Estimate
By
Item Description Location Qty Price Total
DSP-PIU-REARSPOILER Defender Supply INTERCEPTOR UTILITY Rear Spoiler Light
Package - Includes Six Light Heads (3x Red/Amber, 3x Blue/Amber)
Under Rear Spoiler Mounted at the top of the Rear Window. Traffic
Advisor and Flash Functions. Includes Installation.
Red/Amber, Blue/Amber Amber on TA.
1 1,407.41 1,407.41T
DSP-FLASHLIGHT-LG Defender Supply Full-Size Rechargeable Metal Multi-Function LED
Flashlight. --Mounted to the passenger side of the console.
-Flashlight Switches Provide Momentary or Constant-On Functionality
with User-Selectable High (350 Lumens), Medium (160 Lumens) or
Low (10 Lumens)-Brightness Settings as well as a Disorienting
Strobe.
1 290.27 290.27
DSP-REARSIDEGLASS Defender Supply Rear Side Window Lighting Package - Includes Two
Tri Color Super LED Light Heads (R/B/W) Mounted 1 on Each Rear
Side Window. Progressing Flash Patterns with Slide Switch, Alley,
Low Power and Cruise Functions Available (Core/Carbide Only).
Includes Installation.
1 505.00 505.00T
PA-GPSD-6-60-QW 4G/5G 2x2MIMO SHKFIN ANT 4x WIFI GNSS 2 249.00 498.00T
HV-PKG-PSM-3006 Havis 2020 Ford Interceptor Utility Premium Passenger Side Mount
Package
1 551.00 551.00T
HV-DS-DELL-422-3 Docking Station containing Internal Power supply with Triple
Pass-through Antenna for Dell's 7330 Rugged Notebook (Basic port
replication)
1 865.00 865.00T
DSP-PIU-PRISONERSYS...Defender Supply INTERCEPTOR UTILITY Single Prisoner Transport
System. Includes Shipping and Installation.
Go Rhino 5707313FEM Single Cell Steel Mesh Screen, Seat With
3-Point Pro-Straint Harness Belt with Mesh Rear Barrier
Choice of Mesh or Poly Rear Barrier
Choice of Poly or Steel Bar Window Guards
Door Panels
1 3,371.00 3,371.00T
Page 3
Date 12/6/2023
Estimate #37700
Bill To
City of Coppell
Attn: Accounts Payable
PO Box 9478
Coppell, TX 75019
845 FM 407 W
Argyle, TX 76226 mike@defendersupply.com
903-771-1089
Mike Hewitt
Customer Contact
Customer Phone 972-462-5350
Customer E-mail ekey@coppelltx.gov
Final sale amount may be subject to state and local sales tax. PLEASE
NOTE: Once this estimate has been approved, either by signature on this
form, written approval referencing the estimate number or the issuance of
purchase order, any changes or cancellations of parts made by the
customer are subject to a 25% restocking fee. Any addtional
customer-requested parts/services will be added to the total amount of the
sale.
Estimate
By
Item Description Location Qty Price Total
DSP-WEAPONLOCK Defender Supply Surface Mount Dual Weapon Universal Cuff Lock
with 8 Second Timer, Switch, Defender Supply Gunlock Wire
Harness. Includes Installation.
Setina Dual T-Rail with Universal Locks
1 562.75 562.75T
Install Installation of Above Items not covered in Groups
Docking Station
Computer Stand
Sharkie Antenna
1 560.00 560.00T
DSP-WEAPONLOCK Defender Supply Surface Mount SIngle Weapon Universal Cuff Lock
with 8 Second Timer, Switch, Defender Supply Gunlock Wire
Harness. Includes Installation.
Single T-Rail for Shotgun
Mounted to C-Tech Box
Release button in Cargo Area
523.75T
DSP-PIU-STORAGEBOX Defender Supply INTERCEPTOR Premium Single Drawer Storage
Box. Includes Shipping and Installation.
1 1,548.00 1,548.00T
Installation Installation of Printer Mount 1 140.00 140.00T
Misc PRBKT-ZQ5 Lund Universal Locking Mount for Zebra ZQ-520
Printers, (Mount Only)
0.00 0.00T
CDW-4195936 Zebra Power Cable CHG-AUTO-HWIRE-01
For Zebra ZQ521 Printer
1 96.00 96.00T
Graphics-Install Professional Installation of Graphics by Defender Supply 1 281.00 281.00
Page 4
Date 12/6/2023
Estimate #37700
Bill To
City of Coppell
Attn: Accounts Payable
PO Box 9478
Coppell, TX 75019
845 FM 407 W
Argyle, TX 76226 mike@defendersupply.com
903-771-1089
Mike Hewitt
Customer Contact
Customer Phone 972-462-5350
Customer E-mail ekey@coppelltx.gov
Final sale amount may be subject to state and local sales tax. PLEASE
NOTE: Once this estimate has been approved, either by signature on this
form, written approval referencing the estimate number or the issuance of
purchase order, any changes or cancellations of parts made by the
customer are subject to a 25% restocking fee. Any addtional
customer-requested parts/services will be added to the total amount of the
sale.
Estimate
By
Item Description Location Qty Price Total
Install Installation of Below Customer Supplied Items
Axon Video Fleet 3
Sierra Wireless Router
GPS Tracker
Harris Radio - 2 Piece
Harris Cables
Kustom Radar Eagle 3
Kustom Cables
1 1,529.00 1,529.00T
Customer Supplied Items:
Axon Video Fleet 3
Sierra Wireless Router
GPS Tracker
Harris Radio - 2 Piece
Harris Cables
Kustom Radar Eagle 3
Kustom Cables
Graphics
Texas Government or Municipality - No Sales Tax 0.00% 0.00
Page 5
Signature _____________________________________
Vehicle & Emergency Equipment Total $26,129.68
Date 12/6/2023
Estimate #37701
Bill To
City of Coppell
Attn: Accounts Payable
PO Box 9478
Coppell, TX 75019
845 FM 407 W
Argyle, TX 76226 mike@defendersupply.com
903-771-1089
Mike Hewitt
Customer Contact
Customer Phone 972-462-5350
Customer E-mail ekey@coppelltx.gov
Final sale amount may be subject to state and local sales tax. PLEASE
NOTE: Once this estimate has been approved, either by signature on this
form, written approval referencing the estimate number or the issuance of
purchase order, any changes or cancellations of parts made by the
customer are subject to a 25% restocking fee. Any addtional
customer-requested parts/services will be added to the total amount of the
sale.
Estimate
By
Item Description Location Qty Price Total
TOTAL for 2 UNITS: $57,661.36
Ford INT SUV
Ford Factory Options:
21L – the Front Aux Warning lights
66B – Tail Lamp Solution
66A - Front Head lamp solution
Supervisor UNIT
WIth Go Rhino Single Prisoner Transport System
ND-TRUCK/SUV-4DOOR (4) door paint service for Trucks/SUVs
** Special Paint Scheme **
1 1,050.00 1,050.00T
WH-BB2SP3J Whelen Liberty II Duo Lightbar. RW, BW Front, RA, BA Rear 1 2,512.00 2,512.00T
WH-795H 795H Whelen Opticom, Mounted in Lightbar 1 1,462.00 1,462.00T
WH-IJ795H Opticom Pre-wire for Liberty II Light Bar 1 89.00 89.00T
WH-STPKT105 Whelen Light Bar Strap Mount Kit for a 2020+ Ford Interceptor Utility
SUV
1 49.00 49.00T
Page 1
Date 12/6/2023
Estimate #37701
Bill To
City of Coppell
Attn: Accounts Payable
PO Box 9478
Coppell, TX 75019
845 FM 407 W
Argyle, TX 76226 mike@defendersupply.com
903-771-1089
Mike Hewitt
Customer Contact
Customer Phone 972-462-5350
Customer E-mail ekey@coppelltx.gov
Final sale amount may be subject to state and local sales tax. PLEASE
NOTE: Once this estimate has been approved, either by signature on this
form, written approval referencing the estimate number or the issuance of
purchase order, any changes or cancellations of parts made by the
customer are subject to a 25% restocking fee. Any addtional
customer-requested parts/services will be added to the total amount of the
sale.
Estimate
By
Item Description Location Qty Price Total
DSP-PIU-BASE-MARKED-X Defender Supply INTERCEPTOR UTILITY Marked Patrol Base
Package
- Core Controller, SYNC Module, OBDII Canport Harness, Output
Expansion
Module, 100 Watt Speaker and Bracket. Wired and Programmed to
Defender Supply Standard.
- Steel Push Bumper with Textured Coating and 6 Tri Color Super
LED Light Heads (R/B/W), 4 in the Top Channel Cutouts and 1 on
Each Side with 45º Brackets. Take Down, Alley Lighting, Progressing
Flash Patterns with Slide Switch, Cruise and Low Power Capabilities.
- 2 Tri Color Super LED Light Heads (R/B/W) Mounted on Rear
License Plate Bracket. Reverse / Brake Lighting, Progressing Flash
Patterns with Slide Switch, Cruise and Low Power Capabilities.
- Tail light Flasher Module, Headlight Flasher Enable.
- 2 Hatch Dome Lights.
- Contoured Police Console With Dual Cup Holder, Arm Rest and 2
Magnetic Mic Clips.
- Defender Supply Wiring Harnesses and Power Distribution Block.
- Includes Installation.
1 6,101.75 6,101.75
DSP-DOME-REARSEAT Defender Supply Rear Seat Dome Light - Includes (2) Two 3" Round
Red/White Dome Lights Mounted Over Rear Driver and Passenger
Side Seat with Independent Switches Mounted on the C-pillar for
each Coresponding Side. Includes Installation.
Switched at Console
1 289.50 289.50T
DSP-TAH-DOME-FRONT Defender Supply Front Cabin Dome Light - Includes 1, 3' Round
Red/White Dome Light with Switch. Includes Installation.
1 207.25 207.25T
DSP-PIU-TREMCO Tremco Anti-Theft System. Includes Installation 1 316.25 316.25
DSP-PIU-REARPILLAR Defender Supply INTERCEPTOR UTILITY Pillar Light Package -
Includes Six Super LED Single Color Light Heads (3x Red, 3x Blue)
integrated into a formed Housing Mounted on the Pillar at Each Side
of the Rear Window. Includes Installation.
Trio Red/Blue/White
1 1,324.75 1,324.75
Page 2
Date 12/6/2023
Estimate #37701
Bill To
City of Coppell
Attn: Accounts Payable
PO Box 9478
Coppell, TX 75019
845 FM 407 W
Argyle, TX 76226 mike@defendersupply.com
903-771-1089
Mike Hewitt
Customer Contact
Customer Phone 972-462-5350
Customer E-mail ekey@coppelltx.gov
Final sale amount may be subject to state and local sales tax. PLEASE
NOTE: Once this estimate has been approved, either by signature on this
form, written approval referencing the estimate number or the issuance of
purchase order, any changes or cancellations of parts made by the
customer are subject to a 25% restocking fee. Any addtional
customer-requested parts/services will be added to the total amount of the
sale.
Estimate
By
Item Description Location Qty Price Total
DSP-PIU-REARSPOILER Defender Supply INTERCEPTOR UTILITY Rear Spoiler Light
Package - Includes Six Light Heads (3x Red/Amber, 3x Blue/Amber)
Under Rear Spoiler Mounted at the top of the Rear Window. Traffic
Advisor and Flash Functions. Includes Installation.
Red/Amber, Blue/Amber Amber on TA.
1 1,407.41 1,407.41T
DSP-FLASHLIGHT-LG Defender Supply Full-Size Rechargeable Metal Multi-Function LED
Flashlight. --Mounted to the passenger side of the console.
-Flashlight Switches Provide Momentary or Constant-On Functionality
with User-Selectable High (350 Lumens), Medium (160 Lumens) or
Low (10 Lumens)-Brightness Settings as well as a Disorienting
Strobe.
1 290.27 290.27
DSP-REARSIDEGLASS Defender Supply Rear Side Window Lighting Package - Includes Two
Tri Color Super LED Light Heads (R/B/W) Mounted 1 on Each Rear
Side Window. Progressing Flash Patterns with Slide Switch, Alley,
Low Power and Cruise Functions Available (Core/Carbide Only).
Includes Installation.
1 505.00 505.00T
LU-LOFT-PIU20-EC Lund 2020+ Ford Utility LOFT Electronic Equipment Tray. Includes
removable stand-of electronics installation platform
1 688.00 688.00T
PA-GPSD-6-60-QW 4G/5G 2x2MIMO SHKFIN ANT 4x WIFI GNSS 2 249.00 498.00T
HV-PKG-PSM-3006 Havis 2020 Ford Interceptor Utility Premium Passenger Side Mount
Package
1 551.00 551.00T
HV-DS-DELL-422-3 Docking Station containing Internal Power supply with Triple
Pass-through Antenna for Dell's 7330 Rugged Notebook (Basic port
replication)
1 865.00 865.00T
DSP-PIU-PRISONERSYS...Defender Supply INTERCEPTOR UTILITY Single Prisoner Transport
System. Includes Shipping and Installation.
Go Rhino 5707313FEM Single Cell Steel Mesh Screen, Seat With
3-Point Pro-Straint Harness Belt with Mesh Rear Barrier
Choice of Mesh or Poly Rear Barrier
Choice of Poly or Steel Bar Window Guards
Door Panels
1 3,371.00 3,371.00T
Page 3
Date 12/6/2023
Estimate #37701
Bill To
City of Coppell
Attn: Accounts Payable
PO Box 9478
Coppell, TX 75019
845 FM 407 W
Argyle, TX 76226 mike@defendersupply.com
903-771-1089
Mike Hewitt
Customer Contact
Customer Phone 972-462-5350
Customer E-mail ekey@coppelltx.gov
Final sale amount may be subject to state and local sales tax. PLEASE
NOTE: Once this estimate has been approved, either by signature on this
form, written approval referencing the estimate number or the issuance of
purchase order, any changes or cancellations of parts made by the
customer are subject to a 25% restocking fee. Any addtional
customer-requested parts/services will be added to the total amount of the
sale.
Estimate
By
Item Description Location Qty Price Total
DSP-WEAPONLOCK Defender Supply Surface Mount Dual Weapon Universal Cuff Lock
with 8 Second Timer, Switch, Defender Supply Gunlock Wire
Harness. Includes Installation.
Setina Dual T-Rail with Universal Locks
1 562.75 562.75T
Install Installation of Above Items not covered in Groups
Docking Station
Computer Stand
Lund Loft
Sharkie Antenna
1 875.00 875.00T
DSP-WEAPONLOCK Defender Supply Surface Mount SIngle Weapon Universal Cuff Lock
with 8 Second Timer, Switch, Defender Supply Gunlock Wire
Harness. Includes Installation.
Single T-Rail for Shotgun
Mounted to Truck Vault
Release button in Cargo Area
523.75T
Misc Truck Vault C-FDEXRN2-20D-PS-PP
2 Dwr Explorer Special Ops Ctr Police Package; P Cage
Vehicle Year: 2020+ Explorer Interceptor / PIU
3rd Row Seats: No
Cage Present: Yes
Top Drawer: Black T-Handle Locks
Bottom Drawer: Push Button With Key Override
Black Composite Fronts
Exterior Carpet: Black
Interior Carpet: Grey
Magnetic Dry Erase Map Board
** Requested Truck Vault to increase the drawer height to 8” interior
height **
** Whiteboard flips up and is about 22” top-to-bottom, and it’s at about
a 30 degree angle so I think it’s only about 20” actual height used in
the vehicle **
1 3,127.00 3,127.00T
Install Installation of Truck Vault and Printer Mount 1 259.00 259.00T
Page 4
Date 12/6/2023
Estimate #37701
Bill To
City of Coppell
Attn: Accounts Payable
PO Box 9478
Coppell, TX 75019
845 FM 407 W
Argyle, TX 76226 mike@defendersupply.com
903-771-1089
Mike Hewitt
Customer Contact
Customer Phone 972-462-5350
Customer E-mail ekey@coppelltx.gov
Final sale amount may be subject to state and local sales tax. PLEASE
NOTE: Once this estimate has been approved, either by signature on this
form, written approval referencing the estimate number or the issuance of
purchase order, any changes or cancellations of parts made by the
customer are subject to a 25% restocking fee. Any addtional
customer-requested parts/services will be added to the total amount of the
sale.
Estimate
By
Item Description Location Qty Price Total
Misc PRBKT-ZQ5 Lund Universal Locking Mount for Zebra ZQ-520
Printers, (Mount Only)
0.00 0.00T
CDW-4195936 Zebra Power Cable CHG-AUTO-HWIRE-01
For Zebra ZQ521 Printer
1 96.00 96.00T
Graphics-Install Professional Installation of Graphics by Defender Supply 1 281.00 281.00
Install Installation of Below Customer Supplied Items
Axon Fleet III
Sierra Wireless Router
GPS Tracker
Harris Radio - 2 Piece
Harris Cables
Kustom Radar Eagle 3
Kustom Cables
1 1,529.00 1,529.00T
Customer Supplied Items:
Axon Fleet III
Sierra Wireless Router
GPS Tracker
Harris Radio - 2 Piece
Harris Cables
Kustom Radar Eagle 3
Kustom Cables
Graphics
Texas Government or Municipality - No Sales Tax 0.00%0.00
Page 5
Signature _____________________________________
Vehicle & Emergency Equipment Total $28,830.68
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7384
File ID: Type: Status: 2023-7384 Agenda Item Consent Agenda
1Version: Reference: In Control: City Council
03/18/2024File Created:
Final Action: PW Vehicle ReplacementsFile Name:
Title: Consider approval to purchase two (2) Ford F250 Pickup Trucks from Silsbee
Ford; through TIPS contract #210907; for replacement of existing vehicles; in the
amount of $113,700.00; as provided for in the Capital Replacement Fund; and
authorizing the City Manager to sign any necessary documents.
Notes:
Sponsors: Enactment Date:
Memo.pdf, Quote.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7384
Title
Consider approval to purchase two (2) Ford F250 Pickup Trucks from Silsbee Ford; through TIPS
contract #210907; for replacement of existing vehicles; in the amount of $113,700.00; as provided
for in the Capital Replacement Fund; and authorizing the City Manager to sign any necessary
documents.
Summary
Fiscal Impact:
The fiscal impact of this Agenda Item is $113,700.00 as provided for in the Capital Replacement
Fund.
Staff Recommendation:
The Public Works Department recommends approval.
Strategic Pillar Icon:
Sustainable Government
Page 1City of Coppell, Texas Printed on 3/22/2024
Master Continued (2023-7384)
Page 2City of Coppell, Texas Printed on 3/22/2024
1
MEMORANDUM
To: Mayor and City Council
From: Casey McCaughan, Fleet Services Manager
Mike Garza, P.E., Director of Public Works
Date: March 26, 2024
Reference: Consider approval to purchase two (2) Ford F250 Pickup Trucks from Silsbee Ford;
through TIPS contract #210907; for replacement of existing vehicles; in the amount
of $113,700.00; as provided for in the Capital Replacement Fund; and authorizing the
City Manager to sign any necessary documents.
2040: Sustainable Government
Introduction:
The purpose of this agenda item is to seek approval for purchase of two (2) Ford F250 Pickup Trucks
through The Interlocal Purchasing System (TIPS) #210907 from Silsbee Ford for replacement of
existing Public Works vehicles, in the amount of $113,700.00, funded out of the Capital Replacement
Fund.
Background:
To operate a clean, efficient, and reliable fleet, Public Works sets an initial life expectancy on all
vehicles and equipment introduced into the fleet. During its service life, each vehicle and piece of
equipment is subject to close monitoring of availability, operating cost, accumulated miles/hours,
condition, obsolescence, and the ability to perform required tasks. The vehicles being replaced have
reached the end of useful service life and it has been determined that replacement is necessary.
Benefit to the Community:
These fleet vehicles are important for the everyday operations of Public Works, Utility Line
Maintenance and Streets Division to help provide our community with well-maintained city
infrastructure.
Legal Review:
The Procurement Division has reviewed the documents and determined that this is an appropriate
method of contracting with the vendor.
2
Fiscal Impact
The fiscal impact of this agenda item is $113,700.00, as provided for in the Capital Replacement
Fund.
Recommendation:
The Public Works Department recommends approval of this item.
Prepared by:
Phone:
Email:
Date:
A.34 48,195.00$
B.Factory Options
Code Bid Price Code Bid Price
X2A/X2B 5,295.00$ -$
99A -$ XL3 430.00$
Z1 -$
AS -$
-$
18B 445.00$
-$
-$
6,170.00$
(308.50)$
C.Unpublished Options
Bid Price Bid Price
1,250.00$
595.00$
270.00$
2,115.00$
D.Floor Plan Interest (for in-stock and/or equipped vehicles):-$
E.Lot Insurance (for in-stock and/or equipped vehicles):-$
F.Contract Price Adjustment:-$
G.Additional Delivery Charge:302 miles 528.50$
H.Subtotal:56,700.00$
I.Quantity Ordered 1 x H =56,700.00$
J.Trade in:-$
K.Total Purchase Price 56,700.00$
TRAILER TOWING PKG
PLATFORM RUNNNING BOARDS
Options
Total of C. Unpublished Options:
STREETS REPLACING 2131783
HEADACHE RACK
INSTALLATION
SOUND OFF NROADS 48" AMBER/BLUE WITH
ARROW MTD ON HA RACK
PRODUCT PRICING SUMMARY
A. Base Price:
ELECTRONIC LOCKING AXLE
Description Description
TIPS USA 210907 AUTOMOBILES
6.8L V8 GAS
CRUISE
CASEY MCCAUGHAN 972.462.5175
INTERIOR GRAY VINYL 40/20/40
Product Description:
Total of B. Published Options:
TRAILER BRAKE CONTROLLER
Published Option Discount (5%)
EXTERIOR WHITE
VENDOR- Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656
CITY OF COPPELLEnd User:
Contact:
Email:
Description
2024 F250 SUPERCAB 4X4 8' BED
POWER EQUIPMENT GROUP/CRUISE
RHYDER.COWBOYFLEET@GMAIL.COM
409.300.1385
RICHARD HYDER
March 11, 2024
CASEY.MCCAUGHAN@COPPELLTX.GOV
Bid Item:
FORD F250 SUPERCAB
Prepared by:
Phone:
Email:
Date:
A.34 48,195.00$
B.Factory Options
Code Bid Price Code Bid Price
X2A/X2B 5,295.00$ -$
99A -$ XL3 430.00$
Z1 -$
AS -$
-$
18B 445.00$
-$
-$
6,170.00$
(308.50)$
C.Unpublished Options
Bid Price Bid Price
1,250.00$
895.00$
270.00$
2,415.00$
D.Floor Plan Interest (for in-stock and/or equipped vehicles):-$
E.Lot Insurance (for in-stock and/or equipped vehicles):-$
F.Contract Price Adjustment:-$
G.Additional Delivery Charge:302 miles 528.50$
H.Subtotal:57,000.00$
I.Quantity Ordered 1 x H =57,000.00$
J.Trade in:-$
K.Total Purchase Price 57,000.00$
TRAILER TOWING PKG
PLATFORM RUNNNING BOARDS
Options
Total of C. Unpublished Options:
UTILITIES REPLACING 2151390
SINGLE LID CROSSOVER TOOLBOX
INSTALLATION
SOUND OFF NROADS 48" AMBER/BLUE WITH
ARROW MTD ON ROOF
PRODUCT PRICING SUMMARY
A. Base Price:
ELECTRONIC LOCKING AXLE
Description Description
TIPS USA 210907 AUTOMOBILES
6.8L V8 GAS
CRUISE
CASEY MCCAUGHAN 972.462.5175
INTERIOR GRAY VINYL 40/20/40
Product Description:
Total of B. Published Options:
TRAILER BRAKE CONTROLLER
Published Option Discount (5%)
EXTERIOR WHITE
VENDOR- Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656
CITY OF COPPELLEnd User:
Contact:
Email:
Description
2024 F250 SUPERCAB 4X4 8' BED
POWER EQUIPMENT GROUP/CRUISE
RHYDER.COWBOYFLEET@GMAIL.COM
409.300.1385
RICHARD HYDER
March 11, 2024
CASEY.MCCAUGHAN@COPPELLTX.GOV
Bid Item:
FORD F250 SUPERCAB
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7377
File ID: Type: Status: 2023-7377 Agenda Item Consent Agenda
1Version: Reference: In Control: City Council
03/18/2024File Created:
Final Action: Flock SafetyFile Name:
Title: Consider approval of Sole Source contract with Flock Safety for Automated
License Plate Readers (LPRs), in the amount of $116,650.00; as provided from
the Crime Control and Prevention District (CCPD) Fund; and authorizing the City
Manager to sign any necessary documents.
Notes:
Sponsors: Enactment Date:
Memo.pdf, Contract.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7377
Title
Consider approval of Sole Source contract with Flock Safety for Automated License Plate Readers
(LPRs), in the amount of $116,650.00; as provided from the Crime Control and Prevention District
(CCPD) Fund; and authorizing the City Manager to sign any necessary documents.
Summary
Fiscal Impact:
The fiscal impact of this Agenda Item is $116,650.00 for 2024, funded through Crime Control and
Prevention District assigned fund balance.
The annual recurring cost is $108,000.00, funded through Crime Control and Prevention District
Staff Recommendation:
Historically, the use of this camera program has been pivotal in providing a safer community. For
this reason and the efforts to stay current with the newer technology available, the Police
Department recommends approval of the contract with Flock.
Strategic Pillar Icon:
Page 1City of Coppell, Texas Printed on 3/22/2024
Master Continued (2023-7377)
Sustainable Government
Page 2City of Coppell, Texas Printed on 3/22/2024
1
MEMORANDUM
To: Mayor and City Council
From: Danny Barton, Chief of Police
Date: March 26, 2024
Reference: Consider approval of Sole Source contract with Flock Safety for Automated License
Plate Readers (LPRs), in the amount of $116,650.00; as provided from the Crime
Control and Prevention District (CCPD) Fund; and authorizing the City Manager to
sign any necessary documents.
2040: Apply 'Smart City' Approach to Resource Management
Introduction:
The purpose of this agenda item is to consider approval of a contract with Flock Group, Inc. for
ALPR, in the amount of $116,650.00; as provided from the Crime Control and Prevention District;
and authorizing the City Manager to sign any necessary documents.
Background:
In 2015, with City Council approval of the program, the Coppell Police Department began utilizing
ALPRs, initially sourced from a different vendor. Since inception, the program has been funded
through the Crime Control and Prevention District. During this period of time, over half of the ALPR
units have reached their end of life. Many of the devices currently deployed are either malfunctioning
or otherwise rendered inoperable. It has always been the intent of this program to remain flexible and
expand as technology evolved. New technology supported by Flock provides law enforcement with
the same capabilities as the previous vendor, with additional technology that the previous vendor does
not plan to develop. The use of these cameras has proven to be a force multiplier providing law
enforcement with real time automated notifications of possible suspects, stolen property, AMBER
alerts, SILVER alerts, wanted subjects etc. These notifications can be sent directly to patrol officers
on the street which supports proactive policing. The back-office software provides an investigative
tool to identify possible suspects, increasing the chances of capturing and recovering stolen property,
while providing a foundation for successful prosecution with the courts.
This contract will result in the installation of cameras at sixteen intersections, ten of those being points
of city ingress and egress. The six remaining locations are interior intersections that connect major
2
roadways and neighborhoods. The annual recurring cost will be $108,000, which will be included in
future budget proposals. This program is funded out of the Crime Control and Prevention District.
Benefit to the Community:
The use of the Flock camera system aligns with the 2040 Vision by advancing the city’s technology
systems and providing reliable information to our officers in order to provide the best level of service
and protection for our community.
Legal Review:
City Attorney has reviewed the contract.
Fiscal Impact:
The fiscal impact of this agenda item is $116,650.00 for 2024, funded through Crime Control and
Prevention District assigned fund balance.
The annual recurring cost will be $108,000.00, funded through Crime Control and Prevention District
Recommendation:
The Police Department recommends approval of this item.
Flock Safety + TX - Coppell PD
______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:
James Allen
james.allen@flocksafety.com
(972) 561-6737
1
EXHIBIT A
ORDER FORM
Customer: TX - Coppell PD Initial Term: 12 Months
Legal Entity Name: TX - Coppell PD Renewal Term: 24 Months
Accounts Payable Email: joconnor@coppelltx.gov Payment Terms: Net 30
Address: 130 Town Center Blvd Coppell, Texas 75019 Billing Frequency: Annual Plan - First Year Invoiced at Signing.
Retention Period: 30 Days
Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
Flock Safety Platform $108,000.00
Flock Safety Flock OS
FlockOS ™ Included 1 Included
Flock Safety LPR Products
Flock Safety Falcon ® Included 21 Included
Flock Safety Falcon ® LR Included 9 Included
Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Flock Safety Professional Services
Professional Services - Standard Implementation Fee $500.00 2 $1,000.00
Professional Services - Existing Infrastructure
Implementation Fee $0.00 19 $0.00
Professional Services - Advanced Implementation
Fee (Falcon LR) $850.00 9 $7,650.00
Subtotal Year 1: $116,650.00
Annual Recurring Subtotal: $108,000.00
Estimated Tax: $0.00
Contract Total: $116,650.00
Special Terms: Parties acknowledge that this Agreement shall be void and of no force and effect if
the Customer does not sign this Order Form by March 31, 2024.
1
2
Billing Schedule
Billing Schedule Amount (USD)
Year 1
At Contract Signing $116,650.00
Annual Recurring after Year 1 $108,000.00
Contract Total $116,650.00
*Tax not included
Discounts Applied Amount (USD)
Flock Safety Platform $0.00
Flock Safety Add-ons $0.00
Flock Safety Professional Services $4,500.00
*Tax not included
3
Product and Services Description
Flock Safety Platform Items Product Description Terms
Flock Safety Falcon ®
An infrastructure-free license plate reader camera that utilizes Vehicle
Fingerprint ® technology to capture vehicular attributes.
The Term shall commence upon first installation and validation of Flock
Hardware.
Flock Safety Falcon® LR
A long-range infrastructure-free license plate reader camera designed for
high speed vehicles that utilizes Vehicle Fingerprint ® technology to
capture vehicular attributes.
The Term shall commence upon first installation and validation of Flock
Hardware.
One-Time Fees Service Description
Installation on existing
infrastructure
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with
the Flock Safety Advanced Implementation Service Brief.
Professional Services - Standard
Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance
with the Flock Safety Standard Implementation Service Brief.
Professional Services -
Advanced Implementation Fee
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with
the Flock Safety Advanced Implementation Service Brief.
FlockOS Features & Description
Package: Essentials
FlockOS Features Description
Community Cameras (Full Access) Access to all privately owned Flock devices within your jurisdiction that have been shared with you.
Unlimited Users Unlimited users for FlockOS
State Network (LP Lookup Only) Allows agencies to look up license plates on all cameras opted in to the statewide Flock network.
Nationwide Network (LP Lookup Only) Allows agencies to look up license plates on all cameras opted in to the nationwide Flock network.
Time & Location Based Search Search full, partial, and temporary plates by time at particular device locations
License Plate Lookup Look up specific license plate location history captured on Flock devices
Vehicle Fingerprint Search Search footage using Vehicle Fingerprint™ technology. Access vehicle type, make, color, license plate
state, missing / covered plates, and other unique features like bumper stickers, decals, and roof racks.
Flock Insights/Analytics page Reporting tool to help administrators manage their LPR program with device performance data, user and
network audits, plate read reports, hot list alert reports, event logs, and outcome reports.
ESRI Based Map Interface
Flock Safety’s maps are powered by ESRI, which offers the ability for 3D visualization, viewing of floor
plans, and layering of external GIS data, such as City infrastructure (i.e., public facilities, transit systems,
utilities), Boundary mapping (i.e., precincts, county lines, beat maps), and Interior floor plans (i.e.,
hospitals, corporate campuses, universities)
Real-Time NCIC Alerts on Flock ALPR Cameras Alert sent when a vehicle entered into the NCIC crime database passes by a Flock camera
Unlimited Custom Hot Lists Ability to add a suspect’s license plate to a custom list and get alerted when it passes by a Flock camera
Direct Share - Surrounding Jurisdiction (Full Access) Access to all Flock devices owned by law enforcement that have been directly shared with you. Have
ability to search by vehicle fingerprint, receive hot list alerts, and view devices on the map.
4
By executing this Order Form, Customer represents and warrants that it has read and agrees to all of the
terms and conditions contained in the Master Services Agreement attached. The Parties have executed this
Agreement as of the dates set forth below.
FLOCK GROUP, INC. Customer: TX - Coppell PD
By: \FSSignature2\ By: \FSSignature1\
Name: \FSFullname2\ Name: \FSFullname1\
Title: \FSTitle2\ Title: \FSTitle1\
Date: \FSDateSigned2\ Date: \FSDateSigned1\
PO Number:
5
Master Services Agreement
This Master Services Agreement (this “ Agreement ”) is entered into by and between Flock
Group, Inc. with a place of business at 1170 Howell Mill Road NW Suite 210, Atlanta, GA 30318
(“ Flock ”) and the entity identified in the signature block (“ Customer ”) (each a “ Party ,” and
together, the “ Parties ”) on this the 02 day of November 2023. This Agreement is effective on the
date of mutual execution (“ Effective Date ”). Parties will sign an Order Form (“ Order Form ”)
which will describe the Flock Services to be performed and the period for performance, attached
hereto as Exhibit A . The Parties agree as follows:
RECITALS
WHEREAS, Flock offers a software and hardware situational awareness solution through
Flock’s technology platform that upon detection is capable of capturing audio, video, image, and
recording data and provide notifications to Customer (“ Notifications ”);
WHEREAS, Customer desires access to the Flock Services (defined below) on existing
devices, provided by Customer, or Flock provided Flock Hardware (as defined below) in order to
create, view, search and archive Footage and receive Notifications, via the Flock Services;
WHEREAS, Customer shall have access to the Footage in Flock Services. Pursuant to
Flock’s standard Retention Period (defined below) Flock deletes all Footage on a rolling thirty
(30) day basis, except as otherwise stated on the Order Form . Customer shall be responsible for
extracting, downloading and archiving Footage from the Flock Services on its own storage
devices; and
WHEREAS, Flock desires to provide Customer the Flock Services and any access
thereto, subject to the terms and conditions of this Agreement, solely for the awareness,
prevention, and prosecution of crime, bona fide investigations and evidence gathering for law
enforcement purposes, (“ Permitted Purpose ”).
1
AGREEMENT
NOW, THEREFORE, Flock and Customer agree that this Agreement, and any Order
Form, purchase orders, statements of work, product addenda, or the like, attached hereto as
exhibits and incorporated by reference, constitute the complete and exclusive statement of the
Agreement of the Parties with respect to the subject matter of this Agreement, and replace and
supersede all prior agreements, term sheets, purchase orders, correspondence, oral or written
communications and negotiations by and between the Parties.
1. DEFINITIONS
Certain capitalized terms, not otherwise defined herein, have the meanings set forth or
cross-referenced in this Section 1.
1.1 “ Anonymized Data ” means Customer Data permanently stripped of identifying details and
any potential personally identifiable information, by commercially available standards which
irreversibly alters data in such a way that a data subject (i.e., individual person or entity) can no
longer be identified directly or indirectly.
1.2 “ Authorized End User(s) ” means any individual employees, agents, or contractors of
Customer accessing or using the Services, under the rights granted to Customer pursuant to this
Agreement.
1.3 “ Customer Data ” means the data, media and content provided by Customer through the
Services. For the avoidance of doubt, the Customer Data will include the Footage.
1.4. “ Customer Hardware ” means the third-party camera owned or provided by Customer and
any other physical elements that interact with the Embedded Software and the Web Interface to
provide the Services.
1.5 “ Embedded Software ” means the Flock proprietary software and/or firmware integrated with
or installed on the Flock Hardware or Customer Hardware.
1.6 “ Flock Hardware ” means the Flock device(s), which may include the pole, clamps, solar
panel, installation components, and any other physical elements that interact with the Embedded
Software and the Web Interface, to provide the Flock Services as specifically set forth in the
applicable product addenda.
2
1.7 “ Flock IP ” means the Services, the Embedded Software, and any intellectual property or
proprietary information therein or otherwise provided to Customer and/or its Authorized End
Users. Flock IP does not include Footage (as defined below).
1.8 “ Flock Network End User(s) ” means any user of the Flock Services that Customer authorizes
access to or receives data from, pursuant to the licenses granted herein.
1.9 “ Flock Services ” means the provision of Flock’s software and hardware situational awareness
solution, via the Web Interface, for automatic license plate detection, alerts, audio detection,
searching image records, video and sharing Footage.
1.10 “ Footage ” means still images, video, audio and other data captured by the Flock Hardware
or Customer Hardware in the course of and provided via the Flock Services.
1.11 “ Hotlist(s) ” means a digital file containing alphanumeric license plate related information
pertaining to vehicles of interest, which may include stolen vehicles, stolen vehicle license plates,
vehicles owned or associated with wanted or missing person(s), vehicles suspected of being
involved with criminal or terrorist activities, and other legitimate law enforcement purposes.
Hotlist also includes, but is not limited to, national data (i.e., NCIC) for similar categories, license
plates associated with AMBER Alerts or Missing Persons/Vulnerable Adult Alerts, and includes
manually entered license plate information associated with crimes that have occurred in any local
jurisdiction.
1.12 “ Installation Services ” means the services provided by Flock for installation of Flock
Services.
1.13 “ Retention Period ” means the time period that the Customer Data is stored within the cloud
storage, as specified in the product addenda.
1.14 “ Vehicle Fingerprint™ ” means the unique vehicular attributes captured through Services
such as: type, make, color, state registration, missing/covered plates, bumper stickers, decals, roof
racks, and bike racks.
1.15 “ Web Interface ” means the website(s) or application(s) through which Customer and its
Authorized End Users can access the Services.
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2. SERVICES AND SUPPORT
2.1 Provision of Access. Flock hereby grants to Customer a non-exclusive, non-transferable right
to access the features and functions of the Flock Services via the Web Interface during the Term,
solely for the Authorized End Users. The Footage will be available for Authorized End Users to
access and download via the Web Interface for the data retention time defined on the Order Form
(“ Retention Period ”). Authorized End Users will be required to sign up for an account and select
a password and username (“ User ID ”). Customer shall be responsible for all acts and omissions of
Authorized End Users, and any act or omission by an Authorized End User which, including any
acts or omissions of authorized End user which would constitute a breach of this agreement if
undertaken by customer. Customer shall undertake reasonable efforts to make all Authorized End
Users aware of all applicable provisions of this Agreement and shall cause Authorized End Users
to comply with such provisions. Flock may use the services of one or more third parties to deliver
any part of the Flock Services, (such as using a third party to host the Web Interface for cloud
storage or a cell phone provider for wireless cellular coverage).
2.2 Embedded Software License. Flock grants Customer a limited, non-exclusive,
non-transferable, non-sublicensable (except to the Authorized End Users), revocable right to use
the Embedded Software as it pertains to Flock Services, solely as necessary for Customer to use
the Flock Services.
2.3 Support Services. Flock shall monitor the Flock Services, and any applicable device health,
in order to improve performance and functionality. Flock will use commercially reasonable efforts
to respond to requests for support within seventy-two (72) hours. Flock will provide Customer
with reasonable technical and on-site support and maintenance services in-person, via phone or by
email at support@flocksafety.com (such services collectively referred to as “Support Services” ).
2.4 Upgrades to Platform. Flock may make any upgrades to system or platform that it deems
necessary or useful to (i) maintain or enhance the quality or delivery of Flock’s products or
services to its agencies, the competitive strength of, or market for, Flock’s products or services,
such platform or system’s cost efficiency or performance, or (ii) to comply with applicable law.
Parties understand that such upgrades are necessary from time to time and will not diminish the
quality of the services or materially change any terms or conditions within this Agreement.
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2.5 Service Interruption. Services may be interrupted in the event that: (a) Flock’s provision of
the Services to Customer or any Authorized End User is prohibited by applicable law; (b) any
third-party services required for Services are interrupted; (c) if Flock reasonably believe Services
are being used for malicious, unlawful, or otherwise unauthorized use; (d) there is a threat or
attack on any of the Flock IP by a third party; or (e) scheduled or emergency maintenance
(“ Service Interruption ”). Flock will make commercially reasonable efforts to provide written
notice of any Service Interruption to Customer, to provide updates, and to resume providing
access to Flock Services as soon as reasonably possible after the event giving rise to the Service
Interruption is cured. Flock will have no liability for any damage, liabilities, losses (including any
loss of data or profits), or any other consequences that Customer or any Authorized End User may
incur as a result of a Service Interruption. To the extent that the Service Interruption is not caused
by Customer ’s direct actions or by the actions of parties associated with the Customer, the time
will be tolled by the duration of the Service Interruption (for any continuous suspension lasting at
least one full day). For example, in the event of a Service Interruption lasting five (5) continuous
days, Customer will receive a credit for five (5) free days at the end of the Term.
2.6 Service Suspension. Flock may temporarily suspend Customer ’s and any Authorized End
User ’s access to any portion or all of the Flock IP or Flock Service if (a) there is a threat or attack
on any of the Flock IP by Customer; (b) Customer ’s or any Authorized End User ’s use of the
Flock IP disrupts or poses a security risk to the Flock IP or any other customer or vendor of
Flock; (c) Customer or any Authorized End User is/are using the Flock IP for fraudulent or illegal
activities; (d) Customer has violated any term of this provision, including, but not limited to,
utilizing Flock Services for anything other than the Permitted Purpose; or (e) any unauthorized
access to Flock Services through Customer ’s account (“ Service Suspension ”). Customer shall not
be entitled to any remedy for the Service Suspension period, including any reimbursement,
tolling, or credit. If the Service Suspension was not caused by Customer, the Term will be tolled
by the duration of the Service Suspension.
2.7 Hazardous Conditions. Flock Services do not contemplate hazardous materials, or other
hazardous conditions, including, without limit, asbestos, lead, toxic or flammable substances. In
the event any such hazardous materials are discovered in the designated locations in which Flock
is to perform services under this Agreement, Flock shall have the right to cease work
immediately.
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3. CUSTOMER OBLIGATIONS
3.1 Customer Obligations. Flock will assist Customer Authorized End Users in the creation of a
User ID. Authorized End Users agree to provide Flock with accurate, complete, and updated
registration information. Authorized End Users may not select as their User ID, a name that they
do not have the right to use, or any other name with the intent of impersonation. Customer and
Authorized End Users may not transfer their account to anyone else without prior written
permission of Flock. Authorized End Users shall not share their account username or password
information and must protect the security of the username and password. Unless otherwise stated
and defined in this Agreement, Customer shall not designate Authorized End Users for persons
who are not officers, employees, or agents of Customer. Authorized End Users shall only use
Customer-issued email addresses for the creation of their User ID. Customer is responsible for
any Authorized End User activity associated with its account. Customer shall ensure that
Customer provides Flock with up to date contact information at all times during the Term of this
agreement. Customer shall be responsible for obtaining and maintaining any equipment and
ancillary services needed to connect to, access or otherwise use the Flock Services. Customer
shall (at its own expense) provide Flock with reasonable access and use of Customer facilities and
Customer personnel in order to enable Flock to perform Services (such obligations of Customer
are collectively defined as “Customer Obligations” ).
3.2 Customer Representations and Warranties. Customer represents, covenants, and warrants
that Customer shall use Flock Services only in compliance with this Agreement and all applicable
laws and regulations, including but not limited to any laws relating to the recording or sharing of
data, video, photo, or audio content.
4. DATA USE AND LICENSING
4.1 Customer Data. As between Flock and Customer, all right, title and interest in the Customer
Data, belong to and are retained solely by Customer. Customer hereby grants to Flock a limited,
non-exclusive, royalty-free, irrevocable, worldwide license to use the Customer Data and perform
all acts as may be necessary for Flock to provide the Flock Services to Customer. Flock does not
own and shall not sell Customer Data.
4.2 Customer Generated Data. Flock may provide Customer with the opportunity to post,
upload, display, publish, distribute, transmit, broadcast, or otherwise make available, messages,
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text, illustrations, files, images, graphics, photos, comments, sounds, music, videos, information,
content, ratings, reviews, data, questions, suggestions, or other information or materials produced
by Customer ( “ Customer Generated Data” ). Customer shall retain whatever legally cognizable
right, title, and interest in Customer Generated Data. Customer understands and acknowledges
that Flock has no obligation to monitor or enforce Customer ’s intellectual property rights of
Customer Generated Data. Customer grants Flock a non-exclusive, irrevocable, worldwide,
royalty-free, license to use the Customer Generated Data for the purpose of providing Flock
Services. Flock does not own and shall not sell Customer Generated Data.
4.3 Anonymized Data. Flock shall have the right to collect, analyze, and anonymize Customer
Data and Customer Generated Data to the extent such anonymization renders the data
non-identifiable to create Anonymized Data to use and perform the Services and related systems
and technologies, including the training of machine learning algorithms. Customer hereby grants
Flock a non-exclusive, worldwide, perpetual, royalty-free right to use and distribute such
Anonymized Data to improve and enhance the Services and for other development, diagnostic and
corrective purposes, and other Flock offerings. Parties understand that the aforementioned license
is required for continuity of Services. Flock does not own and shall not sell Anonymized Data .
5. CONFIDENTIALITY; DISCLOSURES
5.1 Confidentiality. To the extent required by any applicable public records requests, each Party
(the “ Receiving Party ”) understands that the other Party (the “ Disclosing Party ”) has disclosed or
may disclose business, technical or financial information relating to the Disclosing Party’s
business (hereinafter referred to as “ Proprietary Information ” of the Disclosing Party).
Proprietary Information of Flock includes non-public information regarding features, functionality
and performance of the Services. Proprietary Information of Customer includes non-public data
provided by Customer to Flock or collected by Flock via Flock Services, which includes but is not
limited to geolocation information and environmental data collected by sensors. The Receiving
Party agrees: (i) to take the same security precautions to protect against disclosure or unauthorized
use of such Proprietary Information that the Party takes with its own proprietary information, but
in no event less than commercially reasonable precautions, and (ii) not to use (except in
performance of the Services or as otherwise permitted herein) or divulge to any third person any
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such Proprietary Information. The Disclosing Party agrees that the foregoing shall not apply with
respect to any information that the Receiving Party can document (a) is or becomes generally
available to the public; or (b) was in its possession or known by it prior to receipt from the
Disclosing Party; or (c) was rightfully disclosed to it without restriction by a third party; or (d)
was independently developed without use of any Proprietary Information of the Disclosing Party.
Nothing in this Agreement will prevent the Receiving Party from disclosing the Proprietary
Information pursuant to any judicial or governmental order, provided that the Receiving Party
gives the Disclosing Party reasonable prior notice of such disclosure to contest such order. At the
termination of this Agreement, all Proprietary Information will be returned to the Disclosing
Party, destroyed or erased (if recorded on an erasable storage medium), together with any copies
thereof, when no longer needed for the purposes above, or upon request from the Disclosing
Party, and in any case upon termination of the Agreement. Notwithstanding any termination, all
confidentiality obligations of Proprietary Information that is trade secret shall continue in
perpetuity or until such information is no longer trade secret.
5.2 Usage Restrictions on Flock IP. Flock and its licensors retain all right, title and interest in
and to the Flock IP and its components, including any meta data and Customer acknowledges that
it neither owns nor acquires any additional rights in and to the foregoing not expressly granted by
this Agreement. Customer further acknowledges that Flock retains the right to use the foregoing
for any purpose in Flock’s sole discretion. Customer and Authorized End Users shall not: (i) copy
or duplicate any of the Flock IP; (ii) decompile, disassemble, reverse engineer, or otherwise
attempt to obtain or perceive the source code from which any software component of any of the
Flock IP is compiled or interpreted, or apply any other process or procedure to derive the source
code of any software included in the Flock IP; (iii) attempt to modify, alter, tamper with or repair
any of the Flock IP, or attempt to create any derivative product from any of the foregoing; (iv)
interfere or attempt to interfere in any manner with the functionality or proper working of any of
the Flock IP; (v) remove, obscure, or alter any notice of any intellectual property or proprietary
right appearing on or contained within the Flock Services or Flock IP; (vi) use the Flock Services
for anything other than the Permitted Purpose; or (vii) assign, sublicense, sell, resell, lease, rent,
or otherwise transfer, convey, pledge as security, or otherwise encumber, Customer ’s rights. There
are no implied rights.
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5.3 Disclosure of Footage. Subject to and during the Retention Period, Flock may access, use,
preserve and/or disclose the Footage to law enforcement authorities, government officials, and/or
third parties, if legally required to do so or if Flock has a good faith belief that such access, use,
preservation or disclosure is reasonably necessary to comply with a legal process, enforce this
Agreement, or detect, prevent or otherwise address security, privacy, fraud or technical issues, or
emergency situations.
6. PAYMENT OF FEES
6.1 Billing and Payment of Fees . Customer shall pay the fees set forth in the applicable Order
Form based on the billing structure and payment terms as indicated in the Order Form. If
Customer believes that Flock has billed Customer incorrectly, Customer must contact Flock no
later than thirty (30) days after the closing date on the first invoice in which the error or problem
appeared to receive an adjustment or credit. If any undisputed fee is more than thirty (30) days
overdue, Flock may, without limiting its other rights and remedies, suspend delivery of its service
until such undisputed invoice is paid in full. Flock shall provide at least thirty (30) days’ prior
written notice to Customer of the payment delinquency before exercising any suspension right.
6.2 Notice of Changes to Fees. Flock reserves the right to change the fees for subsequent
Renewal Terms by providing sixty (60) days’ notice (which may be sent by email) prior to the end
of the Initial Term or Renewal Term (as applicable).
6.3 Late Fees. If payment is not issued to Flock by the due date of the invoice, an interest penalty
of 1.0% of any unpaid amount may be added for each month or fraction thereafter, until final
payment is made.
6.4 Taxes. Customer is tax exempt.
7. TERM AND TERMINATION
7.1 Term. The initial term of this Agreement shall be for the period of time set forth on the Order
Form (the “ Term ”). Following the Term, unless otherwise indicated on the Order Form, this
Agreement will automatically renew for successive renewal terms of the greater of one year or the
length set forth on the Order Form (each, a “ Renewal Term ”) unless either Party gives the other
Party notice of non-renewal at least thirty (30) days prior to the end of the then-current term.
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7.2 Termination. Upon termination or expiration of this Agreement, Flock will remove any
applicable Flock Hardware at a commercially reasonable time period. In the event of any material
breach of this Agreement, the non-breaching Party may terminate this Agreement prior to the end
of the Term by giving thirty (30) days prior written notice to the breaching Party; provided,
however, that this Agreement will not terminate if the breaching Party has cured the breach prior
to the expiration of such thirty (30) day period (“ Cure Period ”). Either Party may terminate this
Agreement (i) upon the institution by or against the other Party of insolvency, receivership or
bankruptcy proceedings, (ii) upon the other Party's making an assignment for the benefit of
creditors, or (iii) upon the other Party's dissolution or ceasing to do business. In the event of a
material breach by Flock, and Flock is unable to cure within the Cure Period , Flock will refund
Customer a pro-rata portion of the pre-paid fees for Services not received due to such termination.
7.3 Survival . The following Sections will survive termination: 1, 3, 5, 6, 7, 8.3, 8.4, 9, 11.1 and
11.6.
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8. REMEDY FOR DEFECT; WARRANTY AND DISCLAIMER
8.1 Manufacturer Defect. Upon a malfunction or failure of Flock Hardware or Embedded
Software (a “ Defect ”), Customer must notify Flock’s technical support team. In the event of a
Defect, Flock shall make a commercially reasonable attempt to repair or replace the defective
Flock Hardware at no additional cost to the Customer. Flock reserves the right, in its sole
discretion, to repair or replace such Defect, provided that Flock shall conduct inspection or testing
within a commercially reasonable time, but no longer than seven (7) business days after Customer
gives notice to Flock.
8.2 Replacements. In the event that Flock Hardware is lost, stolen, or damaged, Customer may
request a replacement of Flock Hardware at a fee according to the reinstall fee schedule
( https://www.flocksafety.com/reinstall-fee-schedule ). In the event that Customer chooses not to
replace lost, damaged, or stolen Flock Hardware, Customer understands and agrees that (1) Flock
Services will be materially affected, and (2) that Flock shall have no liability to Customer
regarding such affected Flock Services, nor shall Customer receive a refund for the lost, damaged,
or stolen Flock Hardware.
8.3 Warranty. Flock shall use reasonable efforts consistent with prevailing industry standards to
maintain the Services in a manner which minimizes errors and interruptions in the Services and
shall perform the Installation Services in a professional and workmanlike manner. Services may
be temporarily unavailable for scheduled maintenance or for unscheduled emergency
maintenance, either by Flock or by third-party providers, or because of other causes beyond
Flock’s reasonable control, but Flock shall use reasonable efforts to provide advance notice in
writing or by e-mail of any scheduled service disruption.
8.4 Disclaimer. THE REMEDY DESCRIBED IN SECTION 8.1 ABOVE IS CUSTOMER’S
SOLE REMEDY, AND FLOCK’S SOLE LIABILITY, WITH RESPECT TO DEFECTS. FLOCK
DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED OR ERROR
FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE
OBTAINED FROM USE OF THE SERVICES. EXCEPT AS EXPRESSLY SET FORTH IN
THIS SECTION, THE SERVICES ARE PROVIDED “AS IS” AND FLOCK DISCLAIMS ALL
WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE
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AND NON-INFRINGEMENT. THIS DISCLAIMER ONLY APPLIES TO THE EXTENT
ALLOWED BY THE GOVERNING LAW OF THE STATE MENTIONED IN SECTION 11.6.
8.5 Insurance. Flock will maintain commercial general liability policies as stated in Exhibit B.
8.6 Force Majeure. Parties are not responsible or liable for any delays or failures in performance
from any cause beyond their control, including, but not limited to acts of God, changes to law or
regulations, embargoes, war, terrorist acts, pandemics (including the spread of variants), issues of
national security, acts or omissions of third-party technology providers, riots, fires, earthquakes,
floods, power blackouts, strikes, supply chain shortages of equipment or supplies, financial
institution crisis, weather conditions or acts of hackers, internet service providers or any other
third party acts or omissions.
9. LIMITATION OF LIABILITY; INDEMNITY
9.1 Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY,
FLOCK, ITS OFFICERS, AFFILIATES, REPRESENTATIVES, CONTRACTORS AND
EMPLOYEES SHALL NOT BE RESPONSIBLE OR LIABLE WITH RESPECT TO ANY
SUBJECT MATTER OF THIS AGREEMENT OR TERMS AND CONDITIONS RELATED
THERETO UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY, PRODUCT
LIABILITY, OR OTHER THEORY: (A) FOR LOSS OF REVENUE, BUSINESS OR
BUSINESS INTERRUPTION; (B) INCOMPLETE, CORRUPT, OR INACCURATE DATA; (C)
COST OF PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY; (D)
FOR ANY INDIRECT, EXEMPLARY, INCIDENTAL, SPECIAL OR CONSEQUENTIAL
DAMAGES; (E) FOR ANY MATTER BEYOND FLOCK’S ACTUAL KNOWLEDGE OR
REASONABLE CONTROL INCLUDING REPEAT CRIMINAL ACTIVITY OR INABILITY
TO CAPTURE FOOTAGE; OR (F) FOR ANY AMOUNTS THAT, TOGETHER WITH
AMOUNTS ASSOCIATED WITH ALL OTHER CLAIMS, EXCEED THE FEES PAID
AND/OR PAYABLE BY CUSTOMER TO FLOCK FOR THE SERVICES UNDER THIS
AGREEMENT IN THE TWELVE (12) MONTHS PRIOR TO THE ACT OR OMISSION THAT
GAVE RISE TO THE LIABILITY, IN EACH CASE, WHETHER OR NOT FLOCK HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THIS LIMITATION OF
LIABILITY OF SECTION ONLY APPLIES TO THE EXTENT ALLOWED BY THE
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GOVERNING LAW OF THE STATE REFERENCED IN SECTION 10.6.
NOTWITHSTANDING ANYTHING TO THE CONTRARY, THE FOREGOING
LIMITATIONS OF LIABILITY SHALL NOT APPLY (I) IN THE EVENT OF GROSS
NEGLIGENCE OR WILLFUL MISCONDUCT, OR (II) INDEMNIFICATION OBLIGATIONS.
9.2 Responsibility. Each Party to this Agreement shall assume the responsibility and liability for
the acts and omissions of its own employees, officers, or agents, in connection with the
performance of their official duties under this Agreement. Each Party to this Agreement shall be
liable for the torts of its own officers, agents, or employees.
9.3 Flock Indemnity. Flock shall indemnify and hold harmless Customer, its agents and
employees, from liability of any kind, including claims, costs (including defense) and expenses,
on account of: (i) any copyrighted material, patented or unpatented invention, articles, device or
appliance manufactured or used in the performance of this Agreement; or (ii) any damage or
injury to property or person directly caused by Flock’s installation of Flock Hardware, except for
where such damage or injury was caused solely by the negligence of the Customer or its agents,
officers or employees. Flock’s performance of this indemnity obligation shall not exceed the fees
paid and/or payable for the services rendered under this Agreement in the preceding twelve (12)
months.
10. INSTALLATION SERVICES AND OBLIGATIONS
10.1 Ownership of Hardware . Flock Hardware is owned and shall remain the exclusive
property of Flock. Title to any Flock Hardware shall not pass to Customer upon execution of this
Agreement, except as otherwise specifically set forth in this Agreement. Except as otherwise
expressly stated in this Agreement, Customer is not permitted to remove, reposition, re-install,
tamper with, alter, adjust or otherwise take possession or control of Flock Hardware. Customer
agrees and understands that in the event Customer is found to engage in any of the foregoing
restricted actions, all warranties herein shall be null and void, and this Agreement shall be subject
to immediate termination for material breach by Customer. Customer shall not perform any acts
which would interfere with the retention of title of the Flock Hardware by Flock. Should
Customer default on any payment of the Flock Services, Flock may remove Flock Hardware at
Flock’s discretion. Such removal, if made by Flock, shall not be deemed a waiver of Flock’s
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rights to any damages Flock may sustain as a result of Customer ’s default and Flock shall have
the right to enforce any other legal remedy or right.
10.2 Deployment Plan . Flock shall advise Customer on the location and positioning of the Flock
Hardware for optimal product functionality, as conditions and locations allow. Flock will
collaborate with Customer to design the strategic geographic mapping of the location(s) and
implementation of Flock Hardware to create a deployment plan (“ Deployment Plan ”). In the
event that Flock determines that Flock Hardware will not achieve optimal functionality at a
designated location, Flock shall have final discretion to veto a specific location, and will provide
alternative options to Customer.
10.3 Changes to Deployment Plan. After installation of Flock Hardware, any subsequent
requested changes to the Deployment Plan, including, but not limited to, relocating,
re-positioning, adjusting of the mounting, removing foliage, replacement, changes to heights of
poles will incur a fee according to the reinstall fee schedule located at
( https://www.flocksafety.com/reinstall-fee-schedule ). Customer will receive prior notice and
confirm approval of any such fees.
10.4 Customer Installation Obligations . Customer is responsible for any applicable
supplementary cost as described in the Customer Implementation Guide, attached hereto as
Exhibit C (“ Customer Obligations ”). Customer represents and warrants that it has, or shall
lawfully obtain, all necessary right title and authority and hereby authorizes Flock to install the
Flock Hardware at the designated locations and to make any necessary inspections or
maintenance in connection with such installation.
10.5 Flock’s Obligations . Installation of any Flock Hardware shall be installed in a professional
manner within a commercially reasonable time from the Effective Date of this Agreement. Upon
removal of Flock Hardware, Flock shall restore the location to its original condition, ordinary
wear and tear excepted. Flock will continue to monitor the performance of Flock Hardware for the
length of the Term. Flock may use a subcontractor or third party to perform certain obligations
under this agreement, provided that Flock’s use of such subcontractor or third party shall not
release Flock from any duty or liability to fulfill Flock’s obligations under this Agreement.
11. MISCELLANEOUS
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11.1 Compliance With Laws. Parties shall comply with all applicable local, state and federal
laws, regulations, policies and ordinances and their associated record retention schedules,
including responding to any subpoena request(s).
11.2 Severability. If any provision of this Agreement is found to be unenforceable or invalid, that
provision will be limited or eliminated to the minimum extent necessary so that this Agreement
will otherwise remain in full force and effect.
11.3 Assignment. This Agreement is not assignable, transferable or sublicensable by either Party,
without prior consent. Notwithstanding the foregoing, either Party may assign this Agreement,
without the other Party's consent, (i) to any parent, subsidiary, or affiliate entity, or (ii) to any
purchaser of all or substantially all of such Party's assets or to any successor by way of merger,
consolidation or similar transaction.
11.4 Entire Agreement. This Agreement, together with the Order Form(s), the reinstall fee
schedule ( https://www.flocksafety.com/reinstall-fee-schedule ), and any attached exhibits are the
complete and exclusive statement of the mutual understanding of the Parties and supersedes and
cancels all previous or contemporaneous negotiations, discussions or agreements, whether written
and oral , communications and other understandings relating to the subject matter of this
Agreement, and that all waivers and modifications must be in a writing signed by both Parties,
except as otherwise provided herein. None of Customer ’s purchase orders, authorizations or
similar documents will alter the terms of this Agreement, and any such conflicting terms are
expressly rejected. Any mutually agreed upon future purchase order is subject to these legal terms
and does not alter the rights and obligations under this Agreement, except that future purchase
orders may outline additional products, services, quantities and billing terms to be mutually
accepted by Parties. In the event of any conflict of terms found in this Agreement or any other
terms and conditions, the terms of this Agreement shall prevail. Customer agrees that Customer ’s
purchase is neither contingent upon the delivery of any future functionality or features nor
dependent upon any oral or written comments made by Flock with respect to future functionality
or feature.
11.5 Relationship. No agency, partnership, joint venture, or employment is created as a result of
this Agreement and Parties do not have any authority of any kind to bind each other in any respect
whatsoever. Flock shall at all times be and act as an independent contractor to Customer.
15
11.6 Governing Law; Venue. This Agreement shall be governed by the laws of the state in which
the Customer is located. The Parties hereto agree that venue would be proper in the chosen courts
of the State of which the Customer is located. The Parties agree that the United Nations
Convention for the International Sale of Goods is excluded in its entirety from this Agreement.
11.7 Special Terms. Flock may offer certain special terms which are indicated in the proposal and
will become part of this Agreement, upon Customer ’s prior written consent and the mutual
execution by authorized representatives (“ Special Terms ”). To the extent that any terms of this
Agreement are inconsistent or conflict with the Special Terms, the Special Terms shall control.
11.8 Publicity. Flock has the right to reference and use Customer’s name and trademarks and
disclose the nature of the Services in business and development and marketing efforts.
11.9 Feedback. If Customer or Authorized End User provides any suggestions, ideas,
enhancement requests, feedback, recommendations or other information relating to the subject
matter hereunder, Agency or Authorized End User hereby assigns to Flock all right, title and
interest (including intellectual property rights) with respect to or resulting from any of the
foregoing.
11.10 Export. Customer may not remove or export from the United States or allow the export or
re-export of the Flock IP or anything related thereto, or any direct product thereof in violation of
any restrictions, laws or regulations of the United States Department of Commerce, the United
States Department of Treasury Office of Foreign Assets Control, or any other United States or
foreign Customer or authority. As defined in Federal Acquisition Regulation (“FAR”), section
2.101, the Services, the Flock Hardware and Documentation are “commercial items” and
according to the Department of Defense Federal Acquisition Regulation (“DFAR”) section
252.2277014(a)(1) and are deemed to be “commercial computer software” and “commercial
computer software documentation.” Flock is compliant with FAR Section 889 and does not
contract or do business with, use any equipment, system, or service that uses the enumerated
banned Chinese telecommunication companies, equipment or services as a substantial or essential
component of any system, or as critical technology as part of any Flock system. Consistent with
DFAR section 227.7202 and FAR section 12.212, any use, modification, reproduction, release,
performance, display, or disclosure of such commercial software or commercial software
documentation by the U.S. Government will be governed solely by the terms of this Agreement
and will be prohibited except to the extent expressly permitted by the terms of this Agreement.
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11.11 Headings. The headings are merely for organization and should not be construed as adding
meaning to the Agreement or interpreting the associated sections.
11.12 Authority. Each of the below signers of this Agreement represent that they understand this
Agreement and have the authority to sign on behalf of and bind the Parties they are representing.
11.13 Conflict. In the event there is a conflict between this Agreement and any applicable statement
of work, or Customer purchase order, this Agreement controls unless explicitly stated otherwise.
11.14 Morality. In the event Customer or its agents become the subject of an indictment,
contempt, scandal, crime of moral turpitude or similar event that would negatively impact or
tarnish Flock’s reputation, Flock shall have the option to terminate this Agreement upon prior
written notice to Customer.
11.15 Notices. All notices under this Agreement will be in writing and will be deemed to have
been duly given when received, if personally delivered; when receipt is electronically confirmed,
if transmitted by email; the day after it is sent, if sent for next day delivery by recognized
overnight delivery service; and upon receipt to the address listed on the Order Form (or, if
different, below), if sent by certified or registered mail, return receipt requested.
11.16 Non-Appropriation. Notwithstanding any other provision of this Agreement, all
obligations of the Customer under this Agreement which require the expenditure of funds are
conditioned on the availability of funds appropriated for that purpose. Customer shall have the
right to terminate this Agreement for non appropriation with thirty (30) days written notice
without penalty, cost or other financial obligations.
11.17 Boycott Israel, Boycott Energy Companies, and Prohibition of Discrimination Against
Firearm Entities and Firearm Trade Associations .
(a) Flock verifies that it does not Boycott Israel and agrees that during the term of the
Agreement will not Boycott Israel as that term is defined in Texas Government
Code Section 808.001, as amended.
(b) Flock verifies that it does not Boycott Energy Companies and agrees that during
the term of this Agreement will not Boycott Energy Companies as that term is
defined in Texas Government Code Section 809.001, as amended.
(c) Flock verifies that it does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association as those terms
are defined in Texas Government Code Section 2274.001, as amended; and (ii) will
not discriminate during the term of this Agreement against a firearm entity or
firearm trade association.
17
(d) This section does not apply if Flock is a sole proprietor, a non-profit entity, or a
governmental entity; and only applies if: (i) Flock has ten (10) or more fulltime
employees and (ii) this Agreement has a value of $100,000.00 or more to be paid
under the terms of this Agreement.
18
FLOCK NOTICES ADDRESS :
1170 HOWELL MILL ROAD, NW SUITE 210
ATLANTA, GA 30318
ATTN: LEGAL DEPARTMENT
EMAIL: legal@flocksafety.com
Customer NOTICES ADDRESS :
ADDRESS:
ATTN:
EMAIL:
19
EXHIBIT B
INSURANCE
Required Coverage. Flock shall procure and maintain for the duration of this Agreement insurance
against claims for injuries to persons or damages to property that may arise from or in connection with the
performance of the services under this Agreement and the results of that work by Flock or its agents,
representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A. M.
Best rating of no less than “A” and “VII”. Flock shall obtain and, during the term of this Agreement, shall
maintain policies of professional liability (errors and omissions), automobile liability, and general liability
insurance for insurable amounts of not less than the limits listed herein. The insurance policies shall
provide that the policies shall remain in full force during the life of the Agreement. Flock shall procure and
shall maintain during the life of this Agreement Worker's Compensation insurance as required by
applicable State law for all Flock employees.
Types and Amounts Required . Flock shall maintain, at minimum, the following insurance coverage for
the duration of this Agreement:
(i) Commercial General Liability insurance written on an occurrence basis with minimum limits of One
Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the aggregate for
bodily injury, death, and property damage, including personal injury, contractual liability, independent
contractors, broad-form property damage, and product and completed operations coverage;
(ii) Umbrella or Excess Liability insurance written on an occurrence basis with minimum limits of Ten
Million Dollars ($10,000,000) per occurrence and Ten Million Dollars ($10,000,000) in the aggregate;
(iii) Professional Liability/Errors and Omissions insurance with minimum limits of Five Million Dollars
($5,000,000) per occurrence and Five Million Dollars ($5,000,000) in the aggregate;
(iv) Commercial Automobile Liability insurance with a minimum combined single limit of One Million
Dollars ($1,000,000) per occurrence for bodily injury, death, and property coverage, including owned and
non-owned and hired automobile coverage; and
(v) Cyber Liability insurance written on an occurrence basis with minimum limits of Five Million Dollars
($5,000,000).
20
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7391
File ID: Type: Status: 2023-7391 Agenda Item Consent Agenda
1Version: Reference: In Control: City Council
03/19/2024File Created:
Final Action: Resolution to Terminate iChoosr AgreementFile Name:
Title: Consider approval of a Resolution of the City of Coppell, Texas
terminating, ceasing and closing its affiliation with iChoosr, LLC., and
authorizing the Mayor to sign.
Notes:
Sponsors: Enactment Date:
Memo.pdf, Resolution.pdf, Closeout Statistics.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7391
Title
Consider approval of a Resolution of the City of Coppell, Texas terminating, ceasing and
closing its affiliation with iChoosr, LLC., and authorizing the Mayor to sign.
Summary
Fiscal Impact:
N/A
Staff Recommendation:
Staff recommends approval of a Resolution terminating the Agreement between the City of
Coppell and iChoosr, LLC.
Strategic Pillar Icon:
Perpetuate a Learning Environment
Foster an Inclusive Community Fabric
Enhance the Unique 'Community Oasis' Experience
Future Oriented Approach to Residential Development
Page 1City of Coppell, Texas Printed on 3/22/2024
Master Continued (2023-7391)
Create Business and Innovation Nodes
Implement Innovative Transportation Networks
Apply 'Smart City' Approach to Resource Management
Sustainable Government
Page 2City of Coppell, Texas Printed on 3/22/2024
1
MEMORANDUM
To: Mayor and City Council
From: Traci Leach, Deputy City Manager
Date: March 26, 2024
Reference: Consider approval of a Resolution of the City of Coppell, Texas terminating, ceasing
and closing its affiliation with iChoosr, LLC., and authorizing the Mayor to sign.
2040: Sustainable Government
Introduction:
The purpose of this agenda item is to request City Council consideration of a Resolution to terminate
the agreement between the City and iChoosr, a private, for-profit business that provides Coppell
residents with assistance in procuring retail electric provider services. The current agreement was
approved by City Council on July 28, 2020, and has been renewed annually for one additional year
since that time.
Staff is recommending terminating the contract for the following reasons:
• It is no longer deemed beneficial to lend the City’s logo, reputation, and credibility to for-
profit entities to sell items, even potentially beneficial ones, to the public.
• Staff is concerned about the long-term viability of the program, as participation and therefore
potential benefit has declined over time. This is the result of a combination of factors,
primarily that those residents who were most interested in participating are already locked in
multi-year contracts and thus are not engaging in current auction offerings.
• While there is some iChoosr Texas presence remaining, staff is concerned about service levels
moving forward, as the company transitions the bulk of its operations to Amsterdam.
If City Council approves the Resolution to terminate the Agreement, staff will submit a sixty (60) day
written notice, as required by the Agreement. iChoosr has voluntarily suspended the auction that was
planned for April, pending the outcome of this discussion. Fred Wu, iChoosr Director of Community
Engagement, will be available to answer iChoosr operational questions.
Background:
iChoosr, LLC operates the Texas Power Switch program, which conducts several auctions per year
to solicit bids from retail electric providers for electricity rates for households in iChoosr partner
2
cities, with the goal of saving participating households money on their selected electricity contract.
Under this agreement, iChoosr is authorized to use the City’s logo on all promotional materials and
the City has links on its webpage for the Texas Power Switch. Additionally, the City actively engages
in the promotion of the auctions. After receiving bids from competing retail electric providers, a
household can elect to switch electricity providers, and iChoosr then helps facilitate the contractual
process of switching for participants as part of the program.
It is important to note that termination of the agreement DOES NOT impact any of the existing
electric contracts that Coppell residents have entered into since the City began its partnership with
iChoosr. Additionally, like any business, termination does not preclude iChoosr from sending out
their own offers to Coppell residents, albeit without the City’s logo or statement of City partnership.
There are other for-profit companies that can assist residents select a retail electric provider for a fee.
The State of Texas also offers a free service via the website (www.PowertoChoose.org) that allows
residents to research and select plans that are right for them.
City staff will be preparing some information that will go live on the City website to further assist
residents in interpreting and comparing the electricity facts labels and identifying where to find other
plan features that consumers need to know, such as fees for connection, disconnection, early
termination, etc., as well as applicable discounts for things like opting into e-billing.
Benefit to the Community:
For those participating in the Program, there are potential cost savings on their electricity plan.
Legal Review:
The City Attorney has reviewed the existing Agreement and has drafted the Resolution for Council
consideration.
Fiscal Impact:
N/A
Recommendation:
Staff recommends approval of a Resolution terminating the Agreement between the City of Coppell
and iChoosr, LLC.
4895-8636-5358, v. 1 1
RESOLUTION NO. __________
A RESOLUTION OF THE CITY OF COPPELL, TEXAS TERMINATING,
CEASING AND CLOSING ITS AFFILIATION WITH ICHOOSR, LLC,
FROM AND AFTER THE EFFECTIVE DATE OF THIS RESOLUTION;
PROVIDING FOR THE CITY MANAGER TO TAKE ALL ACTIONS
NECESSARY TO TERMINATE THE AGREEMENT BY AND BETWEEN
THE CITY OF COPPELL AND ICHOOSR, LLC.; REMOVING ICHOOSR
FROM CITY WEBSITES, LINKS AND ANY AND ALL ELECTRONIC
OR WRITTEN MATERIAL OF EVERY KIND; PROVIDING FOR
REVOCATION AND TERMINATION OF ANY INTELLECTUAL
PROPERTY RIGHT INCLUDING NAME, LOGO OR ANY
TRADEMARKS OF THE CITY BY COMMON LAW OR BY STATUTE;
PROVIDING FOR A REPEALING CLAUSE; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, on or about July 2020 the City Council of the City of Coppell, Texas
(“City”) approved Resolution 2020-0728.1 to affiliate with iChoosr, LLC to provide a website
link to offer electricity aggregation services to its citizens; and
WHEREAS, the Agreement provided iChoosr a license to use the City website through a
link and use of the City name and logo; and
WHEREAS, the City Council has now determined that it no longer desires to continue
this affiliation; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1. That the City Council of the City of Coppell, Texas does hereby terminate,
cease and close its affiliation with iChoosr, LLC from and after the effective date of this
Resolution; that the City Manager shall take all actions necessary to terminate its agreement by
and between the City of Coppell and iChoosr, LLC, and remove from City websites, links and
any and all electronic or written material of every kind whatsoever; that the City Council does
hereby revoke, rescind and terminate any intellectual property right including name, logo or any
trademarks of the City by common law or by statute.
SECTION 2. That any other prior resolution(s), including Resolution 2020-0728.1 of
the City Council in conflict with the provisions contained in this Resolution are hereby repealed.
SECTION 3. This resolution shall take effect immediately from and after its passage.
PASSED AND APPROVED this __________ day of ___________________, 2024.
4895-8636-5358, v. 1 2
APPROVED:
_____________________________________
WES MAYS, MAYOR
ATTEST:
___________________________________
ASHLEY OWENS, CITY SECRETARY
APPROVED AS TO FORM:
________________________________
ROBERT HAGER, CITY ATTORNEY
*This is an estimate. source: https://www.epa.gov/energy/greenhouse-gas-equivalencies-calculator
Tree seedlings grown for 10 years. *Pounds of CO2 through this program.*
155,17220,689,581
That's the carbon sequestered byYour residents have avoided
CO2 Reduction All-Time
$1,112,957
Number of acceptances
New in Coppell TPS20 51
Coppell All-Time 1,312
All-time includes repeat participants
Total Realized Savings (All-Time)
New in Coppell TPS20 146
Coppell All-Time 4,754
All-time includes repeat participants
Number of registrations
Day Registration Relative To Auction Date
72 61 56 50 45 36 26 22 18 12 7 3 -1 -6 -13 -17 -21 -25 -31
0
2
4
6
3
4
5
1111 1
2
55
2
11
3
11
2 2
1111 1
2
1
2
11
2
33
111
2
1
2
3
5
4
3
2
11 1
2
1
3
1
4
222
111
3
1
2
11
22
1
2
3
1
3
11
22 22
1
2
1
Texas Power Switch 20
Registrants
19 March 2024
Program Dashboard for
The City of Coppell*
Weekday Weekend
Show..
* Statistics reflect totals since Program inception
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7394
File ID: Type: Status: 2023-7394 Agenda Item Consent Agenda
1Version: Reference: In Control: City Council
03/19/2024File Created:
Final Action: Backup ServicesFile Name:
Title: Consider approval to purchase Backup Services from Unique Digital - Converge
Technology Solutions, DIR contract #DIR-TSO-4299 in the amount of
$674,730.00 as budgeted; and authorizing the City Manager to sign any
necessary documents.
Notes:
Sponsors: Enactment Date:
Memo.pdf, Quote.pdf, Payment Agreement.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2023-7394
Title
Consider approval to purchase Backup Services from Unique Digital - Converge Technology
Solutions, DIR contract #DIR-TSO-4299 in the amount of $674,730.00 as budgeted; and authorizing
the City Manager to sign any necessary documents.
Summary
Fiscal Impact:
The total fiscal impact of this purchase is $674,730.00 payable over four years with the first-year
payment of $100,000 included in the current Enterprise Solutions budget. The remainder will be
funded from the fund balance of the General Fund.
Staff Recommendation:
The Enterprise Solutions Department recommends approval.
Strategic Pillar Icon:
Apply 'Smart City' Approach to Resource Management
Page 1City of Coppell, Texas Printed on 3/22/2024
Master Continued (2023-7394)
Page 2City of Coppell, Texas Printed on 3/22/2024
1
MEMORANDUM
To: Mayor and City Council
From: Josh Littrell, Interim Director of Enterprise Solutions
Date: March 26, 2024
Reference: Consider approval to purchase Backup Services from Unique Digital - Converge
Technology Solutions, DIR contract #DIR-TSO-4299 in the amount of $674,730.00,
as budgeted, and authorizing the City Manager to sign any necessary documents.
2040: Apply “Smart City” Approach to Resource Management
Introduction:
Unique Digital, a Converge Technology Solution will provide maintenance and service for this
Software as a Service (SaaS) backup solution.
Background:
The City of Coppell has been using an on-premise hardware backup solution that is nearing the end
of life. This SaaS backup solution will provide us with immutable and encrypted data storage that
resides in multiple regional data centers across the country and isolated from our network with built-
in ransomware protection. This also adds Microsoft 365 backup capability to protect our email,
SharePoint and OneDrive data.
Multiple vendors were evaluated, and this solution was chosen as the best solution based on the
service features, usability, value, and overall cost. This cost factors in credit for our current hardware
trade-in and is moving to a subscription model without a hardware investment to allow for flexibility.
The total 5-year cost of this agreement would be $674,730.00. That is a total price of $665,000.00
with a .85% interest rate for committing to a 5-year agreement that will be paid off in 4 years. That
will result in savings of over $150,000.00 from the year-to-year annual fee.
Benefit to the Community:
Approval of this item will result in providing all employees with the security and services needed to
provide services effectively.
2
Procurement Review:
This agenda item was reviewed by the Purchasing Division and determined to be an appropriate
method of contracting for this service.
Fiscal Impact:
The total fiscal impact of this purchase is $674,730.00 payable over four years with the first-year
payment of $100,000 included in the current Enterprise Solutions budget. The remainder will be
funded from the fund balance of the General Fund.
Recommendation:
The Enterprise Solutions Department recommends approval of this item.
To:City of Coppell
Josh Littrell
jlittrell@coppelltx.gov
1027335-002
3/8/2024
4/7/2024
Proposal Number:
Proposal Date:
Expiration Date:
62 Credits - Hybrid Workloads
9 User - Gov Cloud
(OPTIONAL) 450 User - SAAS Backup Services
P.O. BOX 737204
Dallas TX 75373
Caitlin Matheny
Caitlin.Matheny@convergetp.com
Proposal
City of Coppell - DIR-TSO-4299 - Apex Backup Services 5 YR
Line Qty Product Description List Ext List Sell Ext Sell
1 $685,535.00 $685,535.00 $445,000.00 $445,000.00
1 1 210-BBES PowerProtect Backup Service for Hybrid Workloads $0.00 $0.00 $0.00 $0.00
2 62 141-BGMK PowerProtect Backup Service for Hybrid Workloads Standard
Tier 2 5YR SU=CA $7,541.38 $467,565.56 $4,877.63 $302,413.06
3 62 854-5489 5 Years ProSupport PowerProtect Backup Svc STD T2 Sub
Sftwr Spt $3,393.62 $210,404.44 $2,190.00 $135,780.00
4 1 854-5508 5 Years ProSupport PowerProtect Backup Svc STD Sub Sftwr
Spt-Cntrct $0.00 $0.00 $0.00 $0.00
5 1 892-4926 ProDeploy Plus PowerProtect Backup Service $5,015.00 $5,015.00 $4,511.94 $4,511.94
6 2 823-9271 ProDeploy Additional Deployment Time:4 Hour Remote Data
Protection Technical Resource $1,275.00 $2,550.00 $1,147.50 $2,295.00
1 $169,007.42 $169,007.42 $110,000.00 $110,000.00
7 9 141-BFTP PowerProtect Backup Service for Hybrid Workloads Premium
Tier 1 5YR SU=CA $10,055.17 $90,496.53 $6,480.10 $58,320.90
8 9 854-5483 5 Years ProSupport PowerProtect Backup Svc PREM T1 Sub
Sftwr Spt $5,586.21 $50,275.89 $3,581.00 $32,229.00
9 1 854-5510 5 Years ProSupport PowerProtect Backup Svc PREM Sub
Sftwr Spt-Cntrct $0.00 $0.00 $0.00 $0.00
10 9 141-BGDN PowerProtect Backup Service for Hybrid Workloads Gov
Cloud Tier 1 5YR SU=CA $1,779.31 $16,013.79 $1,140.00 $10,260.00
11 1 892-4926 ProDeploy Plus PowerProtect Backup Service $5,015.00 $5,015.00 $4,510.10 $4,510.10
12 9 854-5485 5 Years ProSupport PowerProtect Backup Svc Gov Cloud T1
Sub Sftwr Spt $800.69 $7,206.21 $520.00 $4,680.00
13 1 210-BBES PowerProtect Backup Service for Hybrid Workloads $0.00 $0.00 $0.00 $0.00
14 1 854-5503 5 Years ProSupport PowerProtect Backup Svc Gov Cloud Sub
Sftwr Spt-Cntrct $0.00 $0.00 $0.00 $0.00
1 $178,284.50 $178,284.50 $110,000.00 $110,000.00
15 1 210-AZFU PowerProtect Backup Service For SaaS Apps $0.00 $0.00 $0.00 $0.00
16 1 854-4954 5 Years ProSupport PowerProtect Backup Svc STD SftwrSpt-
Cntrct $0.00 $0.00 $0.00 $0.00
17 1 854-4956 5 Years ProSupport PowerProtect Backup Svc Gov Cloud
SftwrSpt-Cntrct $0.00 $0.00 $0.00 $0.00
18 450 854-5001 5 Years ProSupport PowerProtect Backup Svc STD T1
SftwrSpt $60.34 $27,153.00 $38.00 $17,100.00
19 450 141-BDBP PowerProtect Backup Service for SaaS Apps Gov Cloud Tier
1 5YR SU=MC $129.51 $58,279.50 $78.00 $35,100.00
20 450 854-4990 5 Years ProSupport PowerProtect Backup Svc Gov Cloud T1
SftwrSpt $58.28 $26,226.00 $35.87 $16,141.50
21 450 141-BBBE PowerProtect Backup Service for SaaS Apps Standard Tier 1
5YR SU=MC $134.08 $60,336.00 $80.00 $36,000.00
22 1 892-4926 ProDeploy Plus PowerProtect Backup Service $5,015.00 $5,015.00 $4,511.50 $4,511.50
23 1 823-9271 ProDeploy Additional Deployment Time:4 Hour Remote Data
Protection Technical Resource $1,275.00 $1,275.00 $1,147.00 $1,147.00
Grand Total $665,000.00
Approver Signature: ___________________________________
Title: _______________________________________________
PO Number: _________________________________________
Date: _______________________________________________
Payment Terms, Cash Net30 Upon Credit Approval
FOB Destination
Taxes, freight and other fees not included unless otherwise stated.
Returns or exchanges are at the discretion of the Manufacturer.
Order may be delivered in multiple shipments and customer agrees to pay partial payments as product is delivered.
Supplier is acting as a reseller of the Original Equipment Manufacturer (OEM). The products sold under this quotation are subject to the terms and conditions
provided by the OEM.
Account Manager Elise Keller Elise_Keller@Dell.com
Customer Name: Coppell, Texas
Expiration Date: March 31, 2024
Program Type Payment Agreement Payment Agreement
Seller Converge Technology
Solutions
Converge Technology
Solutions
Quote # 1027335-002 1027335-002
Product Type Apex BaaS Apex BaaS
Subtotal $665,000 $665,000
Term Length 4 Years 5 Years
Payment Frequency Annual Annual
Stream Rate 0.85% 1.49%
Year 1 Payment: $100,000 $100,000
Year 2 Payment: $187,000 $187,000
Year 3 Payment: $193,865 $132,710
Year 4 Payment: $193,865 $132,710
Year 5 Payment ----- $132,710
Notes:
1. Taxes and Shipping are not financed
Terms and Conditions:
1. Lease rates are quoted by Dell Financial Services L.L.C. and are valid in the U.S. only.
2. Lease rates are quoted assuming Monthly Payments in Arrears With no interim rent applicable.
3. Lease rates assume Monthly Consolidation of invoices with one schedule per month.
4. DFS has provided leasing capabilities and rates in this proposal. All terms are subject to credit approval
and availability. This is a proposal only and not an offer of financing. The parties shall execute mutually
acceptable documentation upon final agreement of terms.
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2023-7329
File ID: Type: Status: 2023-7329 Agenda Item Public Hearing
2Version: Reference: In Control: City Council
02/13/2024File Created:
Final Action: Coppell Service Center Expansion; PD-108R5R2-HFile Name:
Title: PUBLIC HEARING:
Consider approval of a zoning change request from PD -108R5R-H
(Planned Development 108 Revision 5 Revised - Historic) to
PD-108R5R2-H (Planned Development 108 Revision 5 Revision 2 -
Historic), to allow for an 8,664-sf building addition and associated parking
to the Coppell Service Center, located at 816 S. Coppell Road.
Notes:
Sponsors: Enactment Date:
Memo.pdf, PZ Staff Report.pdf, Detail Site Plan.pdf,
Landscape Plan.pdf, Building Elevations.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved02/29/2024Planning & Zoning
Commission
Text of Legislative File 2023-7329
Title
PUBLIC HEARING:
Consider approval of a zoning change request from PD -108R5R-H (Planned Development
108 Revision 5 Revised - Historic) to PD-108R5R2-H (Planned Development 108 Revision 5
Revision 2 - Historic), to allow for an 8,664-sf building addition and associated parking to the
Coppell Service Center, located at 816 S. Coppell Road.
Summary
Fiscal Impact:
This will cost approximately $12M.
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 3/22/2024
Master Continued (2023-7329)
The Community Development department is recommending approval of this request.
Strategic Pillar Icon:
Sustainable Government
Page 2City of Coppell, Texas Printed on 3/22/2024
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: March 26, 2024
Reference: PUBLIC HEARING:
Consider approval of a zoning change request from PD-108R5R-H (Planned
Development 108 Revision 5 Revised - Historic) to PD-108R5R2-H (Planned
Development 108 Revision 5 Revision 2 - Historic), to allow for an 8,664-sf building
addition and associated parking to the Coppell Service Center, located at 816 S.
Coppell Road.
2040: Sustainable Government
Introduction:
This location has housed the existing Coppell Service Center for the last 24 years. It serves as the
home to Fleet, Public Works, Streets, Water Utilities and Community Experiences crews. There were
three phases proposed with the last zoning. Phase 1 and 2 of the process have taken place. This is
Phase 3 and will include constructing a new building for offices and meeting space and remodeling
the existing building space to make it more functional.
Background:
The site plan identifies the new building proposed which will house office space, collaboration
spaces, a meeting room, restrooms, and a breakroom. Moving these functions from the existing
service building will allow for the remodel of the existing building to accommodate the needed locker
rooms, crew facilities, traffic management facilities and storage areas. The plan also includes
emergency flexible staging/sleeping quarters for staff as part of the winter weather and emergency
protocols. The new 8,664-sf building will be located directly in front of the existing service center.
To accommodate this new building, some existing parking spaces will be removed. These will be
relocated on site with the construction of additional parking with some off the driveway from Coppell
Road and the remainder connecting to the existing parking area interior to the site. Part of the existing
fire lane is proposed to be abandoned. The brick is proposed to mimic that used at Life Safety Park.
There will be one enclosed corridor that attaches the new building to the existing building and a
fenced outdoor courtyard will also be located in between the two buildings. Trees will be planted on-
site in addition to grasses, ground cover and perennials. The northwest portion of the building will
also contain a bioswale that will be used as an educational tool for classes at Life Safety Park.
2
Benefit to the Community:
This will make the City’s Service Center more functional and efficient to respond to the City’s needs.
Legal Review:
N/A
Fiscal Impact:
There is no fiscal impact associated with this item. The Service Center Improvement project
construction will be awarded at a future City Council meeting.
Recommendation:
On February 29, 2024, The Planning and Zoning Commission recommended unanimous approval (6-
0) subject to the following conditions:
1. There may be additional comments during the Detail Engineering review.
2. A plat will be required showing the revised fire lanes and easements.
3. PD Conditions:
a. To allow the landscaping as proposed.
b. Changes to the building elevations can be approved administratively by the Director
of Community Development.
c. Approve the site plan as presented.
Attachments:
1. Staff Report
2. Detail Site Plan
3. Landscape Plan
4. Building Elevations
ITEM # 6 Page 1 of 3 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE No.: PD-108R5R2-H, Coppell Service Center Expansion P&Z HEARING DATE: February 29, 2024 C.C. HEARING DATE: March 26, 2024 STAFF REP.: Mary Paron-Boswell, AICP Senior Planner LOCATION: 816 S. Coppell Road, east side of S. Coppell Road at the terminus of Burns St. SIZE OF AREA: 11.516 acres CURRENT ZONING: PD-108R5R-H (Planned Development 108 Revision 5 Revised - Historic) REQUEST: A zoning change request from PD-108R5R-H (Planned Development 108 Revision 5 Revised - Historic) to PD-108R5R2-H (Planned Development 108 Revision 5 Revision 2 - Historic), to allow for an 8,664-sf building addition and associated parking to the Coppell Service Center, located at 816 S. Coppell Road, at the request of the City of Coppell, being represented by Chris Schnitger of Parkhill. APPLICANT: Engineer: Owner: Chris Schnitger Jamie Brierton Parkhill City of Coppell 3000 Internet Blvd 255 E Parkway Blvd Frisco, Texas 75034 Coppell, TX 75019 817-649-3216 972-462-5151 cschnitger@parkhill.com jbrierton@coppelltx.gov HISTORY: In 2000, the zoning was approved for this location to allow for the development of the Coppell Service Center. This included a 15,626-sf building with 114 parking spaces along with covered and open storage spaces. In 2005, this property was part of the larger 100 acres in Old Town that changed from HO (Historic Overlay) to H (Historic). In 2013, the property was replatted into two lots with Lot 1R containing the Service Center and Lot 2 being developed into Life Safety Park. In 2015, The site added a structure for equipment and vehicle storage, a bulk storage enclosure, an auction storage building and various additions to existing buildings, additional paving, parking and landscaping. HISTORIC COMMENT: In the early 1930’s, a western entry (dirt path) to Grapevine Springs Park (WPA – Works Progress Administration Project) crossed the Coppell Service Center property and is believed to have extended east/west just north of the Service Center drive.
ITEM # 6 Page 2 of 3 TRANSPORTATION: South Coppell Road is a two-lane, improved, 36-ft wide concrete street within a 75-ft right-of-way and north of Burns is contained within a 90-ft right-of-way with angled parking. SURROUNDING LAND USE & ZONING: North: Residential; PD108R11-H (Planned Development-108 Revision 11-Historic) South: DART railroad right-of-way; LI (Light Industrial) East: Grapevine Springs Senior and Community Center; PD-108R10-H (Planned Development-108 Revision 10-Historic) West: Life Safety Park; PD-108R12-H (Planned Development-108 Revision 12-Historic) and Office/Warehouse; LI (Light Industrial) COMPREHENSIVE PLAN: Coppell 2030, A Comprehensive Master Plan, shows this property as suitable for development in accordance with the Old Town Historic Special Area Plan with Civic infill. DISCUSSION: The Service Center was constructed approximately 24 years ago, where it was relocated from Deforest Road. The municipal operations currently housed here include Fleet, Public Works, Streets, Water Utilities and Parks and Recreation. There were three phases proposed with the last zoning. Phase 1 and 2 of the process have taken place. The original third phase included expansion of the existing office building and fleet facility. In 2017, Corgan Architecture performed a space assessment of the facility. In 2021, Corgan developed options to determine if a remodel of the existing facility was a viable option. It was determined that a remodel of the existing facility would not be able to support the needs of the Parks and Public Works Department. The recommendation was to create a separate office structure to house offices, work rooms, traffic management space, meeting rooms, etc. In 2022, Parkhill was awarded the design project for this and was tasked to evaluate and explore several value engineering and budgeting options. It was determined that the project would be approximately $12M. In September and October of 2023, City Council was presented two options for the building. The first option was the original plan - to build a new building and remodel the existing space. The second option was to only remodel the existing space. After walk-through site visits by City Council and further discussion, it was agreed that the City should move forward with the first option which is what is contained with this Planned Development proposal. Site Plan The site plan identifies the new building proposed which will house office space, collaboration spaces, a meeting room, restrooms and a breakroom. Moving these functions from the existing service building will allow for the remodel of the existing building to accommodate needed locker rooms, crew facilities, traffic management facilities, and storage areas. The plan also includes emergency flexible staging/sleeping quarters for staff as part of the winter weather and emergency protocols.
ITEM # 6 Page 3 of 3 The new 8,664-sf building will be located directly in front of the existing service center. To accommodate this new building, some existing parking spaces will be removed. These will be relocated on site with the construction of additional parking with some off the driveway from Coppell Road and the remainder connecting to the existing parking area interior to the site. Part of the existing fire lane is proposed to be abandoned. This will be done by plat. A pedestrian walkway will be constructed connecting the new building to Life Safety Park and another from Life Safety Park to the new parking area at the Service Center. Building Elevations The building itself will be approximately 8,664-sf and rectangular in shape. The building will be a combination of mostly brick, with some EIFS and fiber cement architectural wall panels with storefront framed entryways with metal canopies. Tall windows will also make up the north portion of the building with transom windows located above the canopies to allow natural light into the conference room. The other elevations will also have tall windows evenly spaced to allow for light. The brick is proposed to mimic that used at Life Safety Park. There will be one enclosed corridor that attaches the new building to the existing building and a fenced in outdoor courtyard will also be located in between the two buildings. Landscaping The site will have approximately 20 trees removed in order to construct the building and associated parking. 22 new trees will be planted on site with additional shrubs, grasses, ground cover and perennials. In addition to the plantings around the new parking areas, additional landscaping will be provided in the outdoor courtyard. The northwest portion of the building will also contain a bioswale that will be used as an educational tool for classes attending Life Safety Park. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of the request subject to the following conditions: 1. There may be additional comments during the Detail Engineering review. 2. A plat will be required showing the revised fire lanes and easements. 3. PD Conditions: a. To allow the landscaping as proposed. b. Changes to the building elevations can be approved administratively by the Director of Community Development. c. Approve the site plan as presented. ALTERNATIVES: 1. Approval of the request 2. Denial of the request 3. Modification of the request 4. Take the case under advisement to a future date ATTACHMENTS: 1. Detail Site Plan 2. Landscape Plan 3. Building Elevations
EDUCATIONAL BUILDINGMULTIPURPOSEBUILDINGVEHICLESTORAGEBUILDINGPUBLICSAFETYBUILDINGHOME SAFETYBUILDINGN 85° 32' 50" E 285.47'S 85° 26' 55" W 285.84'S 85° 31' 23" W 796.02'S 01° 29' 53" E 294.97'N 88° 31' 41" E 162.24'S 01° 50' 13" E 178.46'N 88° 10' 21" E 535.25'S 01° 44' 07" W 174.66'N 88° 09' 47" E 85.01'N 01° 48' 49" W50.02'N 88° 55' 18" E15.00'N 01° 50' 07" W 183.25'N 01° 48' 01" W60.05'N 01° 48' 01" W 107.88'N 88° 11' 57" E 284.93'S 88° 12' 01" W46.06'N 01° 50' 07" W 319.90'S 88° 12' 01" W 69.85'S 75° 31' 12" W 141.68'CB=S81°51'36"WC=31.03'D=12°40'46"R=140.50'L=31.09'LOT 2, BLOCK 1COPPELL SERVICECENTER ADDITION201400050913D.R.D.C.T.AUCTION STORAGEBUILDINGBULKSTORAGECOVE.COVERED EQUIPMENT /VEHICLESTORAGE STRUCTUREEXISTINGCOVEREDPARKINGEXISTINGSERVICECENTERSTORAGE BUILDINGEX. F.H.EX. F.H.EX. F.H.EX. F.H.EX. F.H.EX. F.H.EX. F.H.RECLOATE EX. WATERLINE AND F.H.PEDESTRIAN CURBRAMP REF SHEET L-6CROSSWALK STRIPINGLOT 1R2R, BLOCK 1COPPELL SERVICE CENTER201400050913D.R.D.C.T.PEDESTRIANCURB RAMPS REFSHEET L-6W/CROSSWALKSTRIPINGCROSSWALK STRIPINGPEDESTRIAN CURBRAMP REF SHEET L-6EX. F.D.C.EX. F.H.EX. F.H.EX. F.H.FFE 514.10PROP. ORNAMENTALFENCEPROP. ORNAMENTALFENCELOT 1, BLOCK AGRAPEVINE SPRINGSCOMMUNITY CENTER20080382276D.R.D.C.T.REMAINDER PORTION OFLOT 1, BLOCK AGRAPEVINE SPRINGSCOMMUNITY CENTER20080382276D.R.D.C.T.OLD TOWN (MAIN STREET)PHASE II ADDITION201300276531D.R.D.C.T.EX. DUMPSTERSPROPOSED9' x 20'SPACESEX. 9' x 20'SPACESPROP.9' x 20'SPACESEX. 9' x 20'SPACES109101010EX. LPEX. LPEX. LPEX. LPEX. LPEX. LPEX. LPPROP. LIGHT POLEPROP. LIGHT POLEEX. F.H.CROSSWALK STRIPINGPEDESTRIAN CURBRAMP REF SHEET L-6N 88° 11' 57" E 284.93'N 01° 50' 07" W 319.90'S 88° 12' 01" W 69.85'EXISTINGSERVICECENTERSTORAGE BUILDINGABANDON EXISTING 24'FIRE LANE EASEMENTWITH REPLATNFeet04080SP-01SITE PLANOWNERCITY OF COPPELLADDRESS: 255 E. PARKWAY BOULEVARDCOPPELL, TX. 75019PHONE: (972) 304--3679CONTACT: JAMIE BRIERTONE-MAIL: JBRIERTON@COPPELLTX.GOVENGINEER / APPLICANTPARKHILLADDRESS: 3000 INTERNET BLVD. FRISCO, TX. 75034PHONE: (817) 649-3216CONTACT: CHRIS SCHNITGER, P.E.E-MAIL: CSCHNITGER@PARKHILL.COMLEGEND FIRELANE TO BEABANDONEDPROPERTY LINEENHANCED PAVINGPD CONDITIONS:1. Building elevations proposed are conceptual, and detail plan approval,including elevation details and materials may qualify for administrativeapproval by the Director of Community Development.2. Landscaping shall be provided as shown on the landscape plan.3. Site Plan to be approved as submitted.COPPELL SERVICE CENTERLOT 1R2 AND LOT 2, BLOCK 1JANUARY 15, 2024PROPOSED PARKINGSITE DATA TABLE:1. ZONINGA. EXISTING BASE ZONING- PD-108R5R2-HB. SITE AREA- 11.516 ACRESC. NEW BUILDING ADDITION- 8,664 SFD. LOT COVERAGE - 13.70%E. IMPERMEABLE AREA- 8.80 acD. EX. BUILDING - BUSINESS OCCUPANCY & STORAGE/MECHANICAL OCCUPANCYE. PROP. BUILDING - BUSINESS AND ASSEMBLY OCCUPANCYF. BUILDING HEIGHT - 20 FEETG. PARKING:EXISTING SPOTS- 176 + 6 ADAPROPOSED PARKING SPOTS- 193 + 6 ADA H. BUILDING AREA - EX. BUILDING- 16,804 SFPROP. BUILDING- 8,664 SF1ADDITIONAL PARKING TO ALSO SERVE LIFE SAFTEY CENTER.#DATEDESCRIPTIONKEY PLANCLIENTPROJECT NO.Parkhill.com1/10/2024 9:52:55 AM
40092.22R_v23
Site Plan Submittal01/29/2024816 S Coppell RdCoppell, Texas 75019City of CoppellCoppell Service Center
50% Design Development Set PROFESSIONAL ENGI
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TH & COOPER,INC. F-560CHRISTIAN SCHNITGER8481001/29/2024Site Plan Re-Submittal02/15/202412Site Plan Re-Submittal02/20/20243TREE STATEMENTREFERENCE THE TREE SURVEY AND TREE PRESERVATION PLAN FOR THE LOCATION OFTHE TREES THAT ARE TO REMAIN/TO BE REMOVED.DETAIL ASITE LOCATIONS COPPELL RDSOUTHWESTERN BLVD.VICINITY MAPNDALLAS AREA RAPID TRANSITBURNS STREETTRAVIS STREET
EDUCATIONAL BUILDINGMULTIPURPOSEBUILDINGVEHICLESTORAGEBUILDINGPUBLICSAFETYBUILDINGHOME SAFETYBUILDINGAPPROX. TURF LIMITSAPPROX. TURF LIMITSAPPROX. TURF LIMITSCONCRETE TRAIL CLEARINGPER DET B1/ SHEET L-5APPROX. TURF LIMITSAPPROX. TURF LIMITSAPPROX. TURF LIMITSAPPROX. TURF LIMITSAUCTION STORAGEBUILDINGBULKSTORAGECOVE.COVERED EQUIPMENT /VEHICLESTORAGE STRUCTUREEXISTINGCOVEREDPARKINGEXISTINGSERVICECENTERSTORAGE BUILDINGEXISTING 8' TALLMASONRYSCREEN WALLEXISTING 8' TALLMASONRY SCREENWALLEXISTING PARKINGLOT SCREEN(INDIAN HAWTHORNSHRUBS)CO COPPELLLIFE SAFETYCENTEREXISTINGSERVICE YARDGRAPEVINESPRINGS PARKEXISTINGPARKING LOT8' TALL CHAINLINK FENCEEXISTINGACCESS GATEEXISTING BUILDINGENLARGED LAYOUT LP-02EXISTINGACCESS GATEDENSE VEGETATION+ TREE CANOPYEXISTINGSERVICE YARDDRAINAGE CHANNEL(APPROX. LOCATION)WEST PROPERTY LINE (B)NORTH PROPERTY LINE (B)WESTPROPERTYLINE (A)NORTH PROPERTY LINE (A)SOUTH PROPERTY LINE (A)SOUTH PROPERTY LINE (B)EXISTING 8' TALLMASONRYSCREEN WALLEXISTINGACCESS GATEEXISTING FENCEPROJECT LIMITSPROJECT LIMITSPROJECT LIMITSPROJECT LIMITSREF CIVIL SHTSFOR PARKING LOTLAYOUTREF CIVIL SHTSFOR PARKING LOTLAYOUTNFeet04080LP-01OVERALLLANDSCAPE PLANOWNERCITY OF COPPELLADDRESS: 255 E. PARKWAY BOULEVARDCOPPELL, TX. 75019PHONE: (817) XXX-XXXXCONTACT: JAMIE BRIERTONE-MAIL: JBRIERTON@COPPELLTX.GOVENGINEER / APPLICANTPARKHILLADDRESS: 3000 INTERNET BLVD. FRISCO, TX. 75034PHONE: (817) 649-3216CONTACT: CHRIS SCHNITGER, P.E.E-MAIL: CSCHNITGER@PARKHILL.COMPD CONDITIONS:1. Building elevations proposed are conceptual, and detail plan approval, including elevationdetails and materials may qualify for administrative approval by the Director of Planning.2. Perimeter landscaping shall be provided as shown on the landscape plan.COPPELL SERVICE CENTERLOT 1R2, BLOCK 1JANUARY 15, 2024#DATEDESCRIPTION-KEY PLANCLIENTPROJECT NO.Parkhill.com1/10/2024 9:52:55 AM
40092.22R_v23
50% Design Development Set01/12/2024816 S Coppell RdCoppell, Texas 75019City of CoppellCoppell Service Center
50% Design Development Set
HEN
R
Y L. PARKERREGISTE
R
E
D LANDSCAPE ARCHITECTSTATE OF TEX
A
S3322
01/20/202475% Design Development Set02/16/2024100% Design Development Set02/20/2024TREE PROTECTION NOTES1.PRIOR TO CONSTRUCTION OR LAND DEVELOPMENT, THE DEVELOPER OR BUILDERMUST CLEARLY MARK ALL PROTECTED TREES WITHIN 50 FEET OF ALL PUBLICRIGHTS-OF-WAY, PUBLIC EASEMENTS, OR CONSTRUCTION AREAS. THEPROTECTED TREES WILL BE FLAGGED WITH BRIGHT, FLUORESCENT SURVEYRIBBON WRAPPED AROUND THE MAIN TRUNK AT A HEIGHT OF FOUR FEET FROMNATURAL GRADE SUCH THAT THE TAPE IS VERY VISIBLE TO CONSTRUCTIONWORKERS AND EQUIPMENT OPERATORS.2.PRIOR TO CONSTRUCTION OR LAND DEVELOPMENT, THE DEVELOPER OR BUILDERSHALL ESTABLISH DESIGNATED PARKING AREAS FOR THE PARKING ANDMAINTENANCE OF ALL VEHICLES, TRAILERS, CONSTRUCTION EQUIPMENT, ANDRELATED ITEMS, AS WELL AS STOCKPILE AREAS FOR THE STORAGE OFCONSTRUCTION SUPPLIES AND MATERIALS. AFTER APPROVAL BY THE CITYMANAGER OR DESIGNEE, THE LOCATION AND DIMENSIONS OF SAID DESIGNATEDAREAS SHALL BE CLEARLY IDENTIFIED ON CONSTRUCTION AND SITE PLANS ANDAT THE CONSTRUCTION SITE.3.IN THOSE SITUATIONS WHERE THE DRIP LINE OF A PROTECTED TREE IS NOTDIRECTLY AFFECTED BY CONSTRUCTION BUT CONSTRUCTION RELATEDACTIVITIES MAY INFRINGE ON SAID DRIP-LINE, PROTECTIVE FENCING SHALL BEINSTALLED AT MINIMUM AROUND THE DRIP-LINE DESIGNATING A TREEPROTECTION ZONE. THE FENCING MUST BE A MINIMUM OF FOUR FEET IN HEIGHTWITH SILT FENCING ATTACHED TO THE BASE OF THE FENCE. BRIGHT,FLUORESCENT SURVEY RIBBON MUST BE ATTACHED TO THE PROTECTIVEFENCING AT TEN-FOOT INTERVALS. (APPENDICES D AND E).4.BILINGUAL (ENGLISH AND SPANISH) SIGNAGE WILL BE CONSPICUOUSLY LOCATEDON ALL PROTECTIVE FENCING DESIGNATING A TREE PROTECTION ZONE.(APPENDIX F).5.EVERY EFFORT WILL BE MADE TO RETAIN UNDERSTORY VEGETATION AND LEAFLITTER DURING ALL PHASES OF DEVELOPMENT AND CONSTRUCTION. IFUNDERSTORY VEGETATION AND/OR LEAF LITTER IS REMOVED, THE CRITICALROOT ZONE WITHIN THE TREE PROTECTION ZONE WILL BE MULCHED WITH THREETO SIX INCHES OF ORGANIC MATERIAL TO AID IN KEEPING SOIL TEMPERATURESDOWN AND IN THE RETENTION OF SOIL MOISTURE.6.UNDERGROUND UTILITIES MAY BE BORED IF THE LINE OF THE UTILITY PASSESWITHIN A TREE PROTECTION OR CRITICAL ROOT ZONE. (APPENDIX G).7.GRADE CHANGES IN EXCESS OF FOUR INCHES CUT OR FILL WITHIN A TREEPROTECTION OR CRITICAL ROOT ZONE WILL REQUIRE A RETAINING WALL ORTREE WELL, MADE OF ROCK OR BRICK, TO BE CONSTRUCTED AROUND THEPROTECTED TREE NO CLOSER THAN 75 PERCENT OF THE DISTANCE BETWEENTHE TRUNK AND THE DRIP LINE. THE TOP OF THE RETAINING WALL SHOULD BECONSTRUCTED AT THE NEW GRADE. ADDITIONAL MEASURES TO MAINTAINPROPER OXYGEN AND WATER EXCHANGE WITH THE PROTECTED TREE ROOTSMAY ALSO BE REQUIRED. (APPENDIX H).8.ALL PROTECTED TREES SHALL BE PROVIDED WITH A PERMEABLE SURFACEUNDER A MINIMUM OF 75 PERCENT OF THE EXISTING DRIP LINE OF THE TREE(S).TREE PROTECTION NOTES - PROHIBITED ACTIVITIES1.NO CONSTRUCTION VEHICLE OR EQUIPMENT TRAFFIC OR PARKING SHALL TAKEPLACE.2.NO MATERIALS INTENDED FOR USE IN DEVELOPMENT OR CONSTRUCTION, ORWASTE MATERIALS ACCUMULATED DUE TO EXCAVATION OR DEMOLITION, SHALLBE PLACED OR STORED.3.NO EQUIPMENT SHALL BE CLEANED OR LIQUIDS DEPOSITED OR ALLOWED TOFLOW OVERLAND. THIS INCLUDES, BUT IS NOT LIMITED TO, PAINT, OIL, SOLVENTS,ASPHALT, CONCRETE, MORTAR, AND SIMILAR MATERIALS.4.GRADE CHANGES IN EXCESS OF FOUR INCHES SHALL NOT BE MADE UNLESSPROPERLY PROTECTED BY A RETAINING WALL OR TREE WELL AS DESCRIBED INSECTION 12-34-2-9.5.NO WATER, WHICH ACCUMULATES DUE TO CONSTRUCTION-RELATED ACTIVITIES,SHALL BE PERMITTED TO REMAIN AROUND ANY PROTECTED TREE.6.NO SIGNS, WIRES, OR OTHER ATTACHMENTS, OTHER THAN THOSE OF APROTECTIVE NATURE, SHALL BE ATTACHED TO ANY PROTECTED TREE.7.EXCEPT FOR THESE AFORESAID EXEMPTIONS IN SECTION 12-34-2-6, UNDER NOCIRCUMSTANCES SHALL THERE BE A CLEAR CUTTING OF TREES ON A PROPERTYFOR ANY PURPOSE AT ANY TIME.8.NO PERSON, DIRECTLY OR INDIRECTLY, SHALL CUT DOWN, DESTROY,EFFECTIVELY DESTROY THROUGH DAMAGING, REMOVE, OR MOVE ANY TREE,PROTECTED TREE, SPECIMEN TREE, OR HISTORIC TREE WITHOUT A TREEREMOVAL PERMIT AT ANY TIME UNLESS EXEMPTED BY SECTION 12-34-2-6.9.NO PERSON, DIRECTLY OR INDIRECTLY, SHALL ACT IN CONCERT WITH AN OWNER,OCCUPANT, LESSOR, LESSEE OR ANY PERSON CLAIMING AN INTEREST INPROPERTY TO ENTER INTO ANY AGREEMENT, CONTRACT, NEGOTIATION, LETTEROF INTENT OR ANY OTHER TYPE OF ARRANGEMENT TO CIRCUMVENT THEPROHIBITIONS CONTAINED HEREIN OR TO OTHERWISE QUALIFY FOR ANEXEMPTION FROM THE PROVISIONS OF THIS ORDINANCE.LANDSCAPE MAINTENANCE NOTES1.THE LANDSCAPE WILL BE MAINTAINED WITH AN AUTOMATIC IRRIGATION SYSTEM.2.DEAD MATERIAL WILL BE REPLACED AND MAINTAINED UNTIL ESTABLISHED.3.TURF AREAS WILL BE MOWED ON A REGULAR BASIS.4.SHRUBS, GROUND COVER AND ORNAMENTAL GRASSES WILL BE TRIMMED,PRUNED ETC. AS NEEDED.NOTE: REFERENCE PLANT LEGEND, SHEET LP-03.
NFeet01020LP-02OWNERCITY OF COPPELLADDRESS: 255 E. PARKWAY BOULEVARDCOPPELL, TX. 75019PHONE: (817) XXX-XXXXCONTACT: JAMIE BRIERTONE-MAIL: JBRIERTON@COPPELLTX.GOVENGINEER / APPLICANTPARKHILLADDRESS: 3000 INTERNET BLVD. FRISCO, TX. 75034PHONE: (817) 649-3216CONTACT: CHRIS SCHNITGER, P.E.E-MAIL: CSCHNITGER@PARKHILL.COMPD CONDITIONS:1. Building elevations proposed are conceptual, and detail plan approval, including elevationdetails and materials may qualify for administrative approval by the Director of Planning.2. Perimeter landscaping shall be provided as shown on the landscape plan.COPPELL SERVICE CENTERLOT 1R2, BLOCK 1JANUARY 15, 2024LANDSCAPE PLANENLARGEMENT#DATEDESCRIPTION-KEY PLANCLIENTPROJECT NO.Parkhill.com1/10/2024 9:52:55 AM
40092.22R_v23
50% Design Development Set01/12/2024816 S Coppell RdCoppell, Texas 75019City of CoppellCoppell Service Center
50% Design Development Set
HEN
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Y L. PARKERREGISTE
R
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D LANDSCAPE ARCHITECTSTATE OF TEX
A
S3322
01/20/202475% Design Development Set02/16/2024100% Design Development Set02/20/2024KEY NOTES1.5" THK CONC PAVING2.OVERFLOW3.8' TALL ORNAMENTAL FENCE4.4' W x 8' TALL ORNAMENTAL GATE5.35' TALL FLAGPOLE6.QUARRY BLOCK SEAT WALL7.CURB RAMP8.ACCESSIBLE PARKING9.BOULDER10.STEEL EDGING11.24" DIA. CONC. CUVERT & HEADWALLS12.PACKAGE DELIVERY ENCLOSURE5" THK CONC PAVINGENHANCED 5" THICK CONC PAVINGLEGEND NOTE: REFERENCE PLANT LEGEND, SHEET LP-03.(31) Dwarf Yaupon Holly(2) Texas Red Oak(2) Texas Red Oak(1) Cedar Elm(3) Texas Red Oak(1) Cedar Elm(1) Texas Red Oak(1) Cedar Elm(1) Texas Red Oak(1) Cedar Elm(1) Cedar Elm(1) Texas Red Oak(1) Cedar Elm(2) Texas Red Oak(1) Cedar ElmPLANTINGENLARGEMENT ATBUILDING, REFSHEET LP-03
SYMBOLQTYBOTANICAL / COMMON NAMECONTAINERHEIGHTTREES3PINUS ELDARICAAFGHAN PINE3" CALIPER12` MIN12QUERCUS BUCKLEYITEXAS RED OAK3" CALIPER12` MIN7ULMUS CRASSIFOLIACEDAR ELM3" CALIPER12` MINSHRUBS31-N ILEX VOMITORIA 'NANA'DWARF YAUPON HOLLY3 GAL8LANTANA HORRIDATEXAS LANTANA3 GAL6MALVAVISCUS ARBOREUS DRUMMONDII 'BIGMOMMA'BIG MOMMA GIANT TURK'S CAP3 GAL7ROSMARINUS OFFICINALISROSEMARY3 GAL22YUCCA DESMETIANASOFT-LEAF YUCCA3 GALGRASSES12BOUTELOUA CURTIPENDULASIDE OATS GRAMA3 GALSHRUBS/ORNAMENTAL GRASSES/PERENNIALS40CHASMANTHIUM LATIFOLIUMINLAND SEA OATS3 GAL13IRIS X GERMANICAGERMAN IRIS3 GAL13PEROVSKIA ATRIPLICIFOLIARUSSIAN SAGE3 GAL10YUCCA PARVIFLORARED YUCCA5 GALSYMBOLQTYBOTANICAL / COMMON NAMECONTAINERSPACINGGROUND COVERS862 SF-N RIVER ROCKRIVER ROCK1,897 SF50% FROG FRUIT 1,971 POTS50% HORSEHERB 1,971 POTS4" POT1'-0"TURF2,556 SFCYNODON DACTYLON `CELEBRATION`BERMUDA GRASSSODPLANT SCHEDULENFeet01020LP-03OWNERCITY OF COPPELLADDRESS: 255 E. PARKWAY BOULEVARDCOPPELL, TX. 75019PHONE: (817) XXX-XXXXCONTACT: JAMIE BRIERTONE-MAIL: JBRIERTON@COPPELLTX.GOVENGINEER / APPLICANTPARKHILLADDRESS: 3000 INTERNET BLVD. FRISCO, TX. 75034PHONE: (817) 649-3216CONTACT: CHRIS SCHNITGER, P.E.E-MAIL: CSCHNITGER@PARKHILL.COMPD CONDITIONS:1. Building elevations proposed are conceptual, and detail plan approval, including elevationdetails and materials may qualify for administrative approval by the Director of Planning.2. Perimeter landscaping shall be provided as shown on the landscape plan.COPPELL SERVICE CENTERLOT 1R2, BLOCK 1JANUARY 15, 2024LANDSCAPE PLANENLARGEMENT#DATEDESCRIPTION-KEY PLANCLIENTPROJECT NO.Parkhill.com1/10/2024 9:52:55 AM
40092.22R_v23
50% Design Development Set01/12/2024816 S Coppell RdCoppell, Texas 75019City of CoppellCoppell Service Center
50% Design Development Set
HEN
R
Y L. PARKERREGISTE
R
E
D LANDSCAPE ARCHITECTSTATE OF TEX
A
S3322
01/20/202475% Design Development Set02/16/2024100% Design Development Set02/20/2024KEY NOTES1.5" THK CONC PAVING2.OVERFLOW3.8' TALL ORNAMENTAL FENCE4.4' W x 8' TALL ORNAMENTAL GATE5.35' TALL FLAGPOLE6.QUARRY BLOCK SEAT WALL7.CURB RAMP8.ACCESSIBLE PARKING9.BOULDER10.STEEL EDGING11.24" DIA. CONC. CUVERT & HEADWALLS12.PACKAGE DELIVERY ENCLOSURE5" THK CONC PAVINGENHANCED 5" THICK CONC PAVINGLEGEND 881111976109534349711129(3) Big Momma Giant Turk's Cap(4) Rosemary(10) German Iris(9) Russian Sage(108 sf) River Rock(12) Side Oats Grama(3) Red Yucca(25) Inland Sea Oats(3) Red Yucca(2) Texas Lantana(3) Big Momma Giant Turk's Cap(753 sf) River Rock(6) Texas Lantana(3) German Iris(4) Russian Sage(3) RosemaryGROUNDCOVER MIX (1,897 sf)(986) Calyptocarpus vialis(986) Phyla incisa(4) Red Yucca(15) Inland Sea Oats221(2) Texas Red Oak(1) Cedar Elm(1) Cedar Elm
(1) Cedar Elm(1) Cedar ElmFL 513.95FL 513.79F
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FL 513.21F
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9FL 513.76TC 514.26513.90511.90513.90TP5
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511.75513.55513.47512.53513.47TPT
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6513.36512.36513.36TPTC 513.54513.50512.04513.50TP513.17512.21513.17TP512.95511.99512.95TPT
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6513.22511.76513.22TP512.81TR 512.81513.22LP-04LANDSCAPE DETAILS#DATEDESCRIPTION-KEY PLANCLIENTPROJECT NO.Parkhill.com1/10/2024 9:52:55 AM
40092.22R_v23
50% Design Development Set01/12/2024816 S Coppell RdCoppell, Texas 75019City of CoppellCoppell Service Center
50% Design Development Set
HEN
R
Y L. PARKERREGISTE
R
E
D LANDSCAPE ARCHITECTSTATE OF TEX
A
S3322
01/20/202475% Design Development Set02/16/2024100% Design Development Set02/20/20243'-0"13'-0"3'-0"6:1MAX3:1MAX3:1MAXSECTION B-B3'-0"6'-0"3'-0"6:1MAX6:1MAX3:1MAX3:1MAXSECTION A-A6:1MAXA13/4" 1'-0"DETAIL-FILEBIOSWALE DETAILS1'-6"
1'-5"BIOSWALE SPOT ELEVATIONSB11' 8'-0"DETAIL-FILEBIOSWALE ENLARGEMENTC11' 8'-0"DETAIL-FILEBBAASTREAM BED (VARIOUS SIZE ROCK)OVERFLOW REFCIVIL SHEETSBOULDERSPLANTS @ BOTTOM & TOP OF STREAMOVERFLOW REFCIVIL SHEETSCURB CUTTYPCURB CUTTYPSTEEL EDGINGBBAAOVERFLOW REFCIVIL SHEETSOVERFLOW REFCIVIL SHEETSCURB CUTTYPCURB CUTTYPBOULDERSSTREAM BED(VARIOUS SIZE ROCK)BOULDERSSTREAM BED(VARIOUS SIZE ROCK)
GENERAL NOTES
A. CONTRACTOR TO VERIFY ALL DIMENSIONS, REFER TO GLAZING
SCHEDULE AND FLOOR PLAN FOR ADDITIONAL DIMENSIONS
B. REFER TO MPE DRAWINGS FOR ADDITIONAL WORK AT EQU IPMENT
LOCATIONS
C. PROVIDE BLOCKING WHERE UPPER MILLWORK CABINETS A RE
INDICATED
D. LOCATION OF OUTLETS ARE GENERIC, INSTALL OUTLETS LEVEL TO EACH
OTHER UNLESS NOTED OTHERWISE
E. REFER TO ACCESSIBILITY STANDARDS SHEETS FOR TYPICAL MOUNTING
HEIGHTS/LOCATIONS FOR ACCESSORIES
F. PROVIDE BLOCKING FOR ALL RESTROOM ACCESSORIES, G C
COORDINATE LOCATIONS TO MEET ADA/TAS REQUIREMENTS
1ST FF EL
100' - 0"
A3
A-301
________
GLAZING, AS SCHEDFACE BRICK TYPE B
TOP CENTER
120' - 0"
C3
A-301
________
TOP EAST
116' - 8"
/A-201E5
FACE BRICK TYPE A
TOP WEST
117' - 0"
EXISTING BUILDING
EXTERIOR IMPROVEMENTS NOT IN SCOPE
MECHANICAL SCREEN
FACE BRICK TYPE A
FACE BRICK TYPE B
STEEL CANOPYEIFS TYPE A
EXISTING ROOF, REPAIR AND PATCH
AS REQUIRED
EXISTING WALL, REPAIR AND PATCH
AS REQUIRED 5' - 0"B3
A-301
________
1ST FF EL
100' - 0"
A3
A-301
________
FACE BRICK TYPE A
FACE BRICK TYPE B
TOP CENTER
120' - 0"
C3
A-301
________
TOP EAST
116' - 8"
/A-201E5
Sim
TOP WEST
117' - 0"
FACE BRICK TYPE A
EXISTING BUILDING
EXTERIOR IMPROVEMENTS NOT IN SCOPE
5' - 0"SOLDIER COURSE
FIBER CEMENT ARCHITECTURAL
WALL PANEL
STEEL CANOPY
10' - 8"B3
A-301
________
ACCESS LADDER
ACCESS LADDER
MECHANICAL SCREEN
1ST FF EL
100' - 0"
A1
A-301
________
FACE BRICK TYPE A
FACE BRICK TYPE B
EIFS TYPE A
FACE BRICK TYPE B
TOP CENTER
120' - 0"
TOP EAST
116' - 8"
/A-201E5
Sim
12' - 0"10' - 0"10' - 0"5' - 0"9' - 4"
8' - 8"3' - 4"3' - 4"6' - 0"
FACE BRICK TYPE A
DECORATIVE FENCE
SOLDIER COURSE STEEL CANOPY
MECHANICAL SCREEN
SOLDIER COURSE
B1
A-301
________
1ST FF EL
100' - 0"
A1
A-301
________
FACE BRICK TYPE A
FACE BRICK TYPE A
TOP CENTER
120' - 0"
MTL PANEL SYSTEM TYPE A
/A-201E5
Sim
TOP WEST
117' - 0"
SOLDIER COURSE
/A-201E5
Sim
SOLDIER COURSE
ALUM STORE FRONT & GLAZING, AS
SCHED
MECHANICAL SCREENMECHANICAL SCREEN
5' - 0"MTL PANEL SYSTEM TYPE A
B1
A-301
________
TOP EAST
116' - 8"
4.5 BRICKS
2 BRICKS
230
3 COURSES2 BRICKS
240
TOP WEST
117' - 0"
#DATE DESCRIPTION
-
KEY PLAN
CLIENT
PROJECT NO.
Parkhill.com
2/22/2024 4:57:34 PM40092.22
02/2 2/2024
R_v2375% DD Set02/15/2024
816 S Coppell Rd
Coppell, Texas 75019
City of Coppell
A-201
Exterior
ElevationsCoppell Service Center75% Design Development SetTHIS DOCUMENT IS RELEASED
FOR THE PURPOSE OF INTERIM
REVIEW UNDER THE AUTHORITY
OF JAMES NJUGUNA, R.A.,
TEXAS LICENSE #25011. IT IS
NOT TO BE USED FOR
REGULATORY APPROVAL,
CONSTRUCTION, BIDDING OR
PERMIT PURPOSES.
PARKHILL
1/8" = 1'-0"D3 NORTH ELEVATION
1/8" = 1'-0"B3 SOUTH ELEVATION
1/8" = 1'-0"C3 EAST ELEVATION
1/8" = 1'-0"A3 WEST ELEVATION
0 8'16'4'
0 8' 16'4'
0 8' 16'4'
0 8' 16'4'
1/2" = 1'-0"E5 BRICK DETAIL
0 2' 4'1'
AS INDICATED BY:#
KEY NOTES
103 STEEL CANOPY
106 MECHANICAL SCREEN
107 DECORATIVE FENCE
108 EXISTING WALL, REPAIR AND PATCH AS REQUIRED
109 EXISTING ROOF, REPAIR AND PATCH AS REQUIRED
230 FACE BRICK TYPE A
231 FACE BRICK TYPE B
239 SOLDIER COURSE
240 PROJECTED BRICK HEADER COURSE - BRICK TYPE A
270 MTL PANEL SYSTEM TYPE A
280 EIFS TYPE A
291 FIBER CEMENT ARCHITECTURAL WALL PANEL
410 GLAZING, AS SCHED
412 ALUM STORE FRONT & GLAZING, AS SCHED
445 ACCESS LADDER
461 STEEL CANOPY