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CM 2000-05-23MINUTES OF MAY 23~ 2000 The City Council of the City of Coppell met in Regular Called Session on Tuesday, May 23, 2000, at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Candy Sheehan, Mayor Larry Wheeler, Mayor Pro Tem Greg Garcia, Councilmember Jayne Peters, Councilmember Pat Keenan, Councilmember (late arrival) Marsha Tunnell, Councilmember Doug Stover, Councilmember (late arrival) Bill York, Councilmember Also present were City Manager Jim Witt, City Secretary Libby Ball and City Attorney Robert Hager. REGULAR SESSION {Open to the Public) 1. Call to order. Mayor Sheehan called the meeting to order and adjourned into Work Session. WORK SESSION {Open to the Public) Convene Work Session A. B. D. E. F. G. Review of Soft Drink Sponsorship Proposals. Introduction of Randy Pennington, Facilitator 2000 City Council Retreat. Ray Turco Survey. Council Committee Appointments. Boards ts Commissions Appointment Schedule. Fund Balance Update. Discussion of Agenda Items. for Year Councilmember Keenan arrived prior to Work Session. Councilmember Stover arrived during Work Session. CM05232000 Page 1 of 10 REGULAR SESSION (Open to the Public) 3. Invocation. Father Rob Smith, Church of Apostles, led those present in the Invocation. 4. Pledge of Allegiance. Mayor Sheehan led those present in the Pledge of Allegiance. 5. Presentation to supporters of Clean Coppell Earthweek. Presentation: Mayor Sheehan presented plaques to John Klaiber of Waste Management and Robert Smouse of Donohue Recyling for the City's Appreciation for their support of the Clean Coppell Earthweek. Presentation to supporters of the 12th Annual Easter Egg Hunt and Bunny Brunch. Presentation: Mayor Sheehan presented plaques to: Silvia Lewis of Minyard Food Stores, Brian Miller of Kroger Food Stores, Billy Kidd of Coca Cola Bottling of North Texas, and Fred Conger, Ken Hefiey and John Richardson of The Peach Boys to show the City's appreciation of their support of the 12th Annual Easter Egg Hunt and Bunny Brunch. There was no one present to accept the plaque for Mrs. Bairds. 7. Presentation to Andi Case, Woman of the Year 2000. Presentation: Mayor Sheehan presented the Coppell Woman of the Year 2000 plaque to Andi Case. Betsy Wilcox, who made the nomination, made a presentation to Council regarding the contributions Andi has made to our community. CM05232000 Page 2 of 10 Quarterly presentation to Council by the Library Board. Carol Myers, Chairman of the Library Board, made the Board's quarterly presentation to the Council. Presentation regarding Ozone by Jeff Russell, Coppell High School "Project Challenge" student. Presentation: Jeff Russell, Coppell High School, made a presentation to the Council regarding Ozone: Good Up There; Bad Down Here. 10. Presentation by Ray Turco of the year 2000 Citizen Survey. Presentation: Ray Turco made a presentation to Council on the results of the 2000 Citizen Survey. 11. Citizen's Appearances. Carl Rehling, 209 Bay Circle, addressed Council regarding park facilities at MacArthur Park. Chris Ruska, 233 Chestnut Way, also spoke regarding MacArthur Park. C. Billy Kidd, 201 Montreal, representative of Coca Cola Bottling Company spoke regarding the Pepsi contract. CONSENT AGENDA 12. Consider approval of the following consent agenda items: A. Consider approval of minutes: May 9, 2000. CM05232000 Page 3 of 10 Consider approval of awarding bid Q-0200-05 for Cleaning and Related Services of Municipal Buildings to Members Building Maintenance in the amount of $146,712.00 as budgeted for a one year period beginning June 1, 2000. Consider approval of the revised Parks and Recreation Board bylaws as recommended by the Parks and Recreation Board. Consider approval of the annual update of the City of Coppell Standards of Care for Youth Programs provided by the Parks and Leisure Services Department. Issues Discussed: There was discussion regarding the contract on Item B Action: Councilmember Tunnell moved to approve Consent Agenda Items A, B, C and D. Councilmember Peters seconded the motion; the motion carried 7-0 with Mayor Pro Tem Wheeler and Councilmembers Garcia, Peters, Keenan, Tunnell, Stover and York voting in favor of the motion. 13. PUBLIC HEARING: Public Hearing to receive citizen input on possible projects for fiscal year 2000-2001 CDBG grant funding. Public Hearing: Mayor Sheehan opened the Public Hearing on Item 13 and advised that no one had signed up to speak at the Public Hearing and that Gary Sims, Director of Parks and Recreation, was present to answer any questions. Presentation: Jim Witt, City Manager, made a presentation to Council on the possible projects for the fiscal year 2000 - 2001CDBG grant funding. CM05232000 Page 4 of 10 Issues Discussed: There was discussion regarding the area parks, trails, playgrounds, and facilities, and making them more accessible to disabled and challenged citizens; what the HUD requirements are for spending the CDBG money and what projects other cities have been funding with the grant money. Action: Councilmember Tunnell moved to close the Public Hearing. Councilmember York seconded the motion; the motion carried 7-0 with Mayor Pro Tern Wheeler and Coucilmembers Garcia, Peters, Keenan, Tunnell, Stover and York voting in favor of the motion. 14. Consider approval of a contract between Pepsi-Cola Bottling Group and the City of Coppell, and authorizing the City Manager to sign. Presentation: Jim Witt introduced Craig Noonan, Pepsi Cola, who made a presentation to Council. Issues Discussed: There was discussion regarding the date the contract would be effective, and if the contract requires any minimum usage from the City. Action: Councilmember Garcia moved to approve the contract between Pepsi- Cola Bottling Group and the City of Coppell, and authorizing the City Manager to sign. Councilmember York seconded the motion; the motion carried 7-0 with Mayor Pro Tem Wheeler and Coucilmembers Garcia, Peters, Keenan, Tunnell, Stover and York voting in favor of the motion. 15. Consider approval of a contract for the construction of the MacArthur Park Athletic Complex to Dean Construction in an amount not to exceed $1,437,480.00, and authorizing the City Manager to sign. CM05232000 Page 5 of 10 Presentation: Jim Witt, City Manager, made a presentation to Council. Park Planning Manager, made a presentation to Council. Schrickel & Rollins, made a presentation to Council. Brad Reid, Terry Cheek, Issues Discussed: There was discussion regarding the huge price differences on the bids for the shade structures in Item 7; what are the differences on the life expectancy and maintenance costs between a chain link and a decorative metal fences; location of fence; would we be able to do a decorative metal fence on the side of the park that faces the major thoroughfare; are contingencies included in these amounts; how long would it take to find out if CDBG funds would be eligible for this project; and would it be financially feasible to fund all options. Action: Councilmember York made a motion to approve a contract for the construction of the MacArthur Park Athletic Complex to Dean Construction with alternates 2, 4 and 6 as deducts, in an amount not to exceed $1,584,000.00, and authorizing the City Manager to sign. The motion died due to a lack of a second. Mayor Pro Tem Wheeler moved to approve a contract for the construction of the MacArthur Park Athletic Complex to Dean Construction in an amount not to exceed $1,676,000.00, and have staff and the consultant to work with bidder for an acceptable compromise that would not compromise the City's standards and get the ornamental fence on MacArthur and still get the project off the ground; and authorizing the City Manager to sign. Councilmember Garcia seconded the motion; the motion carried 7-0 with Mayor Pro Tem Wheeler and Coucilmembers Garcia, Peters, Keenan, Tunnell, Stover and York voting in favor of the motion. There was a short recess at this time. 16. Consider approval of a Parks and Leisure Services Department Policy requiring criminal and moral turpitude background checks of all coaches, officials and team parents participating in youth sports utilizing City of Coppell athletic facilities. CM05232000 Page 6 of 10 Presentation: Gary Sims, Director of Parks and Leisure Services, made a presentation to Council. Issues Discussed: There was discussion regarding what the process would be if a negative check comes back on a coach; would these reports be considered open records; what would show on the criminal record reports that are received; would there be any liability to the City; is there a policy that two adults always be present when you are working with children; would this apply to all associations wanting to use City facilities; who would be monitoring that all requirements have been met; would there be any coordination between the different associations to avoid duplication; is there any recourse or appeal process for persons that received a bad report on a background check; how long does it take to get a report; and how much is the cost for each report. Action: Councilmember Garcia moved to approve a Parks and Leisure Services Department Policy requiring criminal and moral turpitude background checks of all coaches, officials and team parents participating in youth sports utilizing City of Coppell athletic facilities. Councilmember Peters seconded the motion; the motion carried 7-0 with Mayor Pro Tem Wheeler and Coucilmembers Garcia, Peters, Keenan, Tunnell, Stover and York voting in favor of the motion. 17. Consider approval of the purchase of an additional E-911 Console for the Coppell Police/Fire Communication Center at an approximate cost of $71,463.00. Action: Councilmember Stover moved to approve the purchase of an additional E-911 Console for the Coppell Police/Fire Communication Center at an approximate cost of $71,463.00. Councilmember York seconded the motion; the motion carried 7-0 with Mayor Pro Tem Wheeler and Coucilmembers Garcia, Peters, Keenan, Tunnell, Stover and York voting in favor of the motion. CM05232000 Page 7 of 10 18. Consider approval of appointments to Council's Committees. Issues Discussed: There was discussion regarding the process for appointments to these Council Committees. Action: Councilmember Keenan moved postpone these appointments until after the Council retreat. Mayor Pro Tem Wheeler seconded the motion; the motion carried 4-3 with Mayor Pro Tem Wheeler and Coucilmembers Garcia, Peters, Keenan, voting in favor of postponing the appointments until after the Council Retreat and Councilmembers Tunnell, Stover and York voting against postponing the appointments until after the Council Retreat. 19. Necessary action resulting from Work Session. There was no action necessary under this item. 20. City Manager's Report. A. Update on Wagon Wheel and MacArthur Parks. B. Community Foundation Update. Jim Witt, City Manager, updated Council on the progress of Wagon Wheel and MacArthur Parks. B. Jim Witt, City Manager, updated Council on the Community Foundation and participation with C.I.S.D. 21. Mayor and Council Reports. A. Report from Mayor Sheehan regarding Community Summit. Report from Mayor Sheehan regarding Teen Court. Report from Mayor Sheehan regarding Chamber of Commerce May Luncheon. Report from Mayor Sheehan regarding EMS Fair. Report from Mayor Sheehan regarding Enforcement of Landscape Ordinance. Report from Mayor Sheehan regarding Budget Workshops CM05232000 Page 8 of 10 Report from Mayor Sheehan regarding Project Graduation. Report from Councilmember Keenan on Carrollton / Farmers Branch ISD. Report from Councilmember Keenan on Metrocrest Hospital Authority. Report from Councilmember Keenan preliminary official statement dated May 1, 2000 issued last Council meeting regarding the latest bond issuance. Report from Councilmember Tunnell regarding Texas Municipal League. Report from Councilmember York regarding High School Athletics. Report from Councilmember York regarding Wagon Wheel Park. regarding Mayor Sheehan reported on the huge success of the Community Summit that was recently held. Mayor Sheehan reported that she had viewed part of a recent Teen Court and was very impressed. Mayor Sheehan reported on the Partners in Education Award the City received at the Chamber of Commerce May Luncheon. At the October 11th meeting Jim Nelson, TEA Commissioner, will be the speaker. Mayor Sheehan reported on the huge success of the EMS Fair. It is estimated that around 1,500 people came. Mayor Sheehan asked about the process of the enforcement of the Landscape Ordinance. Mayor Sheehan reported the new dates for Budget Workshops are June 5th, June 19th and June 22nd. Mayor Sheehan invited Council members and the City Manager to the Project Graduation for the graduating seniors al Coppoll ]Iigh Councilmember Keenan reported on Carrollton/Farmers Branch ISD hiring of new principal Holly Barber and the RL Turner's Award Day presentation. CM05232000 Page 9 of 10 I. Councilmember Keenan reported on the Metrocrest Hospital Authority meeting he attended. j. Councilmember Keenan discussed the preliminary official statement dated May 1, 2000 regt. Lrding the latest bond issuance ~~ ~ at the last Council meeting and advised that a copy is available in the Library. K. Councilmember Tunnell reported on the Committee Meeting for the Texas Municipal League on Development Regulations that she attended. TML will hold a meeting September 20 and 21 to discuss pending legislation and to meet with your local legislators on these items. L. Councilmember York reported that the Coppell High School Baseball team is now in the regional semi-finals and will be playing Thursday at 7:00 p.m. in Grand Prairie at Warrior Park, 301 West Warrior Trail. M. Councilmember York reported on Wagon Wheel Park and how impressive it looks. There being no further business to come before the City Council, the meeting was adjourned. ATTEST: Cand~,'S~e"~an, K/Iayor Lib y Ball~ CM05232000 Page 10 of 10