CP 2000-06-22 areas are additions.
Stfikeeu{ areas are deletions.
NOTICE OF CITY COUNCIL BUDGET WORKSHOP AND AGENDA
JUNE 22, 2000
CANDY SHEEHAN, LARRY WHEELER, Place 6
Mayor Mayor Pro Tem
GREG GARCIA, Place I MARSHA TUNNELL, Place 4
JAYNE PETERS, Place 2 DOUG STOVER, Place 5
PAT KEENAN, Place 3 BILL YORK, Place 7
JIM WITT, City Manager
MEETING TIME AND PLACE:
Work Session 6:00 p.m. 2nd FI. Conf. Room (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will meet
'"^-"~" ~i~ai~, June 22, 2000, at 6:00 p.m., to be
in a Budget Workshop on ,,, .....7 ...................................................
held at Town Center, 255 Parkway Boulevard, Coppell, Texas.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
WORK SESSION (Open to the Public)
1. General Fund
A. Proposed Budget to 5-Year Plan
B. Fund Summary
C. Assessed Valuation Update
D. Ad Valurem Collection Rates
E. Trend Analysis
F. Fund Balance Walkforward
G. Enhanced Projects/Fund Balance Designations/Council Projects
2. Mayor and Council Budget A. Discussion of Service Organization Funding Levels
B. Line Item Detail
agO6222000am
Page :[ of 2
amanuenses~ for participation in or
Budget Meeting
June 22, 2000
Agenda
I. General Fund
(a) Proposed Budget to 5 Year Plan
(b) Fund Summary
(c) Assessed Valuation Update
(d) Ad Valorem Collection Rates
(e) Trend Analysis
(f) Fund Balance Walkforward
(g) Enhanced Projects/Fund Balance Designations/Council Projects
II. Mayor and Council Budget
(a) Discussion of Service Organization Funding Levels
(b) Line Item Detail
HI. General Discussion
(a) Budget Process/Future Direction
gf 5year rev.xls
City of Coppell
Revenue Analysis to 5 Year Plan
As of 06-19-00
Account 2000-01
Number 5 Year Plan Proposed Difference
Ad Valorem Taxes - Current 6010 11,191,551 11,632,855 441,304
Ad Valorera Taxes - Delinquent 6020 27,000 27,000 0
Property Tax - P & I 6030 29,600 28,000 (1,600)
Roll Back Taxes 6040 0 0 0
Transmission Line Fee 6090 30,603 30,400 (203)
Franchise Tax - Electric 6100 1,214,109 1,350,000 135,891
Franchise Tax - Telephone 6110 145,278 154,000 8,722
Franchise Tax - Gas 6120 181,598 175,000 (6,598)
Franchise Tax - Solid Waste 6130 295,745 310,000 14,255
Franchise Tax - Cable 'IV 6140 214,804 227,000 12,196
W/S Reimbursement 6150 2,742,723 2,873,329 130,606
CRDC Reimbursement 6151 55, 155 55, 125 (30)
E-911 Revenue 6180 323,762 350,000 26,238
Telecommunications Fee 6181 5,189 0 (5, 189)
Salary Reimbursement 6190 40,000 40,000 0
Municipal Court Fines 6200 1,245,240 1,320,000 74,760
M C Time Payment Fees 6201 519 300 (219)
Recreational Fees 6240 905,707 907,000 1,293
Fire Services Fees 6250 0 0 0
Sports Entry Fee 6290 0 0 0
Building Permits 6300 1,100,000 1,000,000 (100,000)
Zoning &Subdivision Fees 6310 39,500 36,000 (3,500)
Street & Sign 6320 22,300 25,000 2,700
Contractor Registration Fees 6330 45,000 45,000 0
Ambulance Services 6340 62,262 66,000 3,738
Maps &Publications 6350 5,500 6,000 500
Street Cut Fees 6360 21,200 21,000 (200)
Library Fees 6370 25,943 25 000 (943)
Interest Income 6400 540,750 575,000 34,250
M iscel la neous Income 64 10 29,000 34.000 5,000
Health Permits 6420 17,641 20.000 2,359
Licenses 6430 30,000 34 000 4,000
Alarm Permits 6440 22,829 40 000 17, 171
Animal Control 6450 25,943 30 000 4,057
Grant Revenue 6470 100,000 0 (100,000)
Sales Taxes 6500 2,801,790 2,843,500 41,710
Mixed Beverage 6501 35,660 35,000 (660)
Program Proceeds 6520 0 0 0
Lease Proceeds 6531 0 273,950 273,950
Claims/Damage Reimbursements 6590 0 0 0
Construction Inspection Fees 6810 200,000 200,000 0
Other Financin8 Sources 6890 0 0 0
Sale of City Property 6970 0 0 0
Prior Year A/E/R 6980 0 0 0
Over/Short 6990 0 0 0
23,773,901 24,789,459 1,015,558
Page 1
The City of Coppell
General Fund
Revenue Summary
Actual FY 00 Budget FY 01 Budget
Description 1998-99 Amended Proposed
Ad Valorem - Current $ 9,214,843 $ 10,848,674 $ 11,632,855
Ad Valorem Delinquent 57,462 27,000 27,000
Penalty and Interest 52,044 29,600 28,000
Roll Back Tax 123,289 0 0
Total Property Tax 9,447,638 10,905,274 11,687,855
Transmission Line Fee 49,755 30,300 30,400
Franchise - Electric 1,138,448 1,170,000 1,350,000
Franchise - Telephone 124,496 140,000 154,000
Franchise - Gas 153,981 175,000 175,000
Franchise - Solid Waste 286,392 285,000 310,000
Franchise - Cable 178,271 207,000 227,000
Total Franchise Tax 1,931,343 2,007,300 2,246,400
W/S Reimbursement 2,317,254 2,612,117 2,873,329
Sales Tax 2,676,966 2,735,000 2,878,500
Municipal Court Fines 732,264 1,200,500 1,320,300
Recreational Fees 4,215 405,500 907,000
Fire Services Fees 0 0 0
Sports Entry Fees 17,370 0 0
Building Permits 993,067 1,100,000 1,000,000
Zoning/Subdivision Fees 35,950 39,500 36,000
Street Lighting/Sign Fees 37,410 22,300 25,000
Contractor Registration 36,233 45,000 45,000
Street Cut Fees 16,000 21,200 21,000
Library Fees 23,907 25,000 25,000
Health Permits 17,980 17,000 20,000
Licenses 33,250 30,000 34,000
Program Proceeds 0 0 0
Alarm Permits 37,500 22,000 40,000
Animal Control 23,899 25,000 30,000
Construction Fees 405,492 150,000 200,000
Total Fees and Permits $ 1,682,273 $ 1,902,500 $ 2,383,000
The City of Coppell
General Fund
Revenue Summary
Actual FY 00 Budget FY 01 Budget
Description 1998-99 Amended Proposed
E911 Revenue $ 240,361 $ 312,000 $ 350,000
Telecommunications Fee 1,684 5,000 0
CRDC Reimbursement 52,500 52,500 55,125
Salary Reimbursement 76,668 40,000 40,000
Ambulance Services 63,828 60,000 66,000
Maps and Publications 5,511 5,500 6,000
Interest Income 506,333 515,000 575,000
Miscellaneous Income 46,222 29,000 34,000
Grant Revenue 299,883 100,000 0
Claims/Damage Reimbursement 30,157 0 0
Lease Proceeds 47,501 1,203,350 273,950
Transfer In 0 0 0
Sale of City Property 10,885 10,000 0
Prior Year A/E/R 28,393 0 0
Over (Short) (65) 0 0
Total Other Revenue 1,409,861 2,332,350 1,400,075
Total Revenue $ 20,197,599 $ 23,695,041 $ 24,789,459
The City of Coppell
General Fund
Expenditure Summary
Actual FY 00 Budget FY 01 Budget
Department 1998-99 Amended Proposed
Mayor and Council $ 156,571 $ 232,740 $ 237,795
City Management 428,860 494,502 528,858
Legal Services 312,156 300,000 325,000
Con~nunity Information Services 99,715 143,563 157,094
Finance 399,667 500,819 580,217
Tax Collections 160,345 186,303 210,480
Combined Services 612,658 1,648,693 1,376,058
Human Resources 561,656 665,158 727,352
Purchasing 127,529 147,744 174,694
City Secretary 150,716 201,443 211,338
Records Management 84,558 65,796 131,787
Information Services 198,906 97,300 14,707
Information Systems 731,328 1,866,849 1,366,367
Total General Government 4,024,665 6,550,910 6,041,747
Fire 3,784,217 4,169,078 4,729,878
Emergency Management 17,575 24,699 20,140
Building Inspections 365,955 415,016 412,221
Environmental Health 754,529 508,165 451,096
Municipal Court 448,527 624,205 660,795
Police 3,393,120 4,551,393 4,690,497
Total Public Safety 8,763,923 10,292,556 10,964,627
Engineering 645,040 616,847 765,171
Facilities Management 698,058 804,674 753,491
Streets 1,031,315 1,464,140 822,555
Fleet Services 475,509 474,409 608,652
Traffic Control 0 0 670,090
Planning and Zoning 250,339 304,781 344,580
Total Public Works 3,100,261 3,664,851 3,964,539
Library 825,910 1,093,250 1,229,458
Leisure Services 1,463,659 2,809,425 3,454,300
Total Cultural/Recreational 2,289,569 3,902,675 4,683,758
Total Expenditures $ 18,178,418 $ 24,410,992 $ 25,654,671
City of Coppell
Estimated Ad Valorem Tax Collections and
Proposed Distribution
Fiscal Year 2000-2001
Assessed Valuation for 2000-01 (100%) $ 2,872,781,651
Proposed Tax Rate 0.64860
Revenue from 2000-01 Taxes 18,632,862
Estimated Collections 98.50%
Total Estimated Funds Available $ 18,353,369
Proposed Distribution of Tax Collections
TAX RATE
PERCENTAGE PER $100 AMOUNT
General Fund 63.38% $ 0.41110 $ 11,632,855
Bonded Indebtedness 36.62% 0.23750 6,720,514
100.00% $ 0.64860 $ 18,353,369
2000 PRELIMINARY VALUATION ESTIMATE
As of 5/17/00
2000 Preliminary Est. 3,076,491,869
1999 Certified Value 2,588,091,578
Valuation Increase 488,400,291
Percentage Growth 18.87%
Additional
Est. Valuation at Abatement Taxable Value Est. %
Certification Loss at Certification Growth
2,952,509,247 0 2,952,509.247 14.08%
Highest % Decline -7.44% 2,847,600,874 0 2,847,600,874 10.03%
Lowest%Decline .2.3,9% 3,009,116,697 0 3,009,116,697 16.27%
HISTORICAL DATA
Original Prelim. Certification Value Valuation
Tax Year Value Report Report (7/25) Loss Percent Change
1999 2,796,072,791 2,588,091,578 (207,981,213) -7.44%
1998 2,390,025, 212 2,275,968,398 (114,056,814) -4.77%
1997 2,060,218,573 2,005,725,536 (54,493,037) -2.65%
1996 1,742,129,900 1,701,189.848 (40.940.052) -2.35%
1995 1.590.995,441 1,534,334,974 (56.660,467) .3.56%
1994 1,385,648,294 1,339,595,545 (46,052,749) -3.32%
1993 1,159,296,829 1,133,906,263 (25,390,566) .2.19%
1992 1,057,211,744 999, 174,080 (58,037,664) -5.49%
1991 998,432,713 953,241,850 (45,190,863) -4.53%
Average -4.03%
B042CHGS-01 REPORT OF ESTINATED 2000 DCAD VALUES
06/12/2000 (PRELININARY& UNOFFICIAL ESTII~ATES)
JURISDICTION: CITY OF COPPELL
THE FOLLOWING TOTALS ARE BEING PROVIDED BY THE DALLAS CENTRAL APPRAISAL
DISTRICT TO KEEP YOU ABREAST OF THE PERIODIC CHANGES IN ESTINATED VALUES
PRIOR TO CERTIFICATION OF THE 2000 APPRAISAL ROLL.
CURRENT NARKET PREVIOUS NARKET AMOUNT OF
..... VALUE .......... VALUE ......... CHANGE ....
$3,425,902,020 $3,465,690,610 $39,788,590-
CURRENT TAXABLE PREVIOUS TAXABLE AMOUNT OF
..... VALUE .......... VALUE ......... CHANGE ....
$3,033,134,271 $3,067,358,422 $34,224,151-
' ' IN CURRENT MARKET VALUE ABOVE)
B042CHGS-01 REPORT OF ESTIMATED 2000 DCAD VALUES
05/27/2000 (PRELIMINARY & UNOFFICIAL ESTIMATES)
JURISDICTION: CITY OF COPPELL
THE FOLLOWING TOTALS ARE BEING PROVIDED BY THE DALLAS CENTRAL APPRAISAL
DISTRICT TO KEEP YOU ABREAST OF THE PERIODIC CHANGES IN ESTIMATED VALUES
PRIOR TO CERTIFICATION OF THE 2000 APPRAISAL ROLL.
CURRENT MARKET PREVIOUS MARKET AMOUNT OF
..... VALUE .......... VALUE ......... CHANGE ....
$3,465,690,610 $3',456,364,180 $9,326,430+
CURRENT TAXABLE PREVIbUS TAXABLE AMOUNT OF
..... VALUE .......... VALUE ......... CHANGE ....
$3,067,358,422 $3,076,491,869 $9,133,447-
' IN CURRENT MARKET VALUE ABOVE)
CITY OF COPPELL, TEXAS
PROPERTY TAX LEVIES AND COLLECTIONS (1)
Total Percent of
Fiscal Tax Current Tax Currant Taxes
Year Levy (2) Collections Collected
1988 $ 4,520,068 $ 4,430,761 98.02
1989 4,814,693 4,674,607 97.09
1990 4,908,385 4,738,568 96.54
1991 5,757,957 5,623,004 97.66
1992 6,438,392 6,358,439 98.76
1993 6,983,488 6,874,241 98.44
1994 7,809,400 7,761,827 99.39
1995 8,952,872 8,900,813 99.42
1996 10,216,400 10,130,896 99.16
1997 11,328,230 11,273,927 99.52
1998 13,308,006 13,255,980 99.61
1999 14,385,365 14,274,331 99.23
(1) Includes general and debt service funds.
(2) Supplementary adjustments after the corresponding fiscal year end are not
reflected above.
Source: City's Financial Records
w o ~ .~
CO'-
OLLILL
DATE: June 5, 2000
TO: Mayor and City Council
to provi~~y~~~~~~ h~ requests that are being made for funding and !as~
year's actual funding, the following chart compares the a~mal funding for fiscal year 2000 and the
funding r~lue~ts for 2001. Please note that Denton Council Substance Abuse Commission, the
Early Childhood Intervention Program, the Coppell High School Band Booster, as well as the
Metrocrest Family Medical Clinic did not make a request to the Council last year.
I hope this information is helpful in your deliberations.
2000 200--1
Metrocrest Social Service Center $ 8,000 $ 8,000
Denton County Children's Advocacy Center $ 3,500 $ 3,500
Metrocrest Family Medical Clinic $ 2,500
Coppell Community Chorale $ 2.500 $ 2,500
The Family Place $10,000 $10,000
Senior Adult Services $14,550 $16, 163
Coppell Substance Abuse Commission $ 5,830 $10,0{30-$15,000
Coppell High School Band Boosters $10,000
Early Childhood Intervention Program $12,400
Denton County Substance Abuse C.~mmisoioa ~ 7~! ~ $ 3,000
Presentations will be made .Iune 19, 20Q0.
Coppell Arts Council To Be Determined
Camerata Chamber Winds $ 2,500 $ 5,000
JW:kb
City of Coppell
Fiscal Year 2000-2001
Line Item Breakdown
Department: Mayor and Council
ACCT. NO. 4220 OTHER PROFESSIONAL SERVICES
Council Photographs $ 535.00
Citizen Survey 7,900.00
Various Service Contracts 13,865.00
TOTAL $22,300.00
ACCT. NO. 4230 PRINTING SERVICES
Citizen Survey, Quarterly Newsletter $ 7,500.00
and Other Printed Material
TOTAL $7,500.00
ACCT. NO. 4240 SPECIAL PROJECTS
Chamber Gala $ 600.00
YMCA Diamonds N' Denim 600.00
4th of July Activities 6,750.00
Coppell Woman of the Year 400.00
Thanksgiving Luncheon 2,000.00
Boards &Commission Appreciation 1,550.00
Mayor's Regional Lunches 690.00
Council Retreats 16,585.00
Senior Adult Services 14,550.00
The Family Place 10,000.00
Metrocrest Social Service Center 8,025.00
Coppell Sports Program 850.00
Red Ribbon Kickoff 500.00
New Teachers Breakfast 600.00
Trolley for Christmas Parade 1,000.00
CHS Yearbook 850.00
Youth Leadership 2,000.00
Leadership Coppell 3,000.00
Camp Scholarships 9,500.00
Project Graduation 1,500.00
Denton County Child Advocacy Center 3,500.00
Substance Abuse Council 6,000.00
TOTAL $91,050.00
ACCT. NO. 4320 TRAINING
Various Training Courses Sponsored by COG, $ 39,000.00
TML and National League of Cities & Austin
TOTAL $39,000.00
City of Coppell
Fiscal Year 2000-2001
Line Item Breakdown
Department: Mayor and Council
ACCT. NO. 4340 DUES & MEMBERSHIPS
Texas Municipal League $ 3,000.00
NCTCOG 3,300.00
Metroplex Mayors Commission 450.00
Dallas Regional Mobility Coalition 3,305.00
North Texas Commission 2,435.00
National League of Cities 1,925.00
DFW Regional Film Commission 3,300.00
SW Legal Foundation 75.00
Chamber Luncheons 720.00
Chamber of Commerce 10,700.00
Texas Good Roads 50.00
TOTAL $29,260.00
ACCT. NO. 4350 BOARDS & COMMISSIONS
Boards &Commissions Expenses $ 10,000.O0
Board Installation and Preparation Expenses
Plaques
Training Expenses
TOTAL $10,000.00
ACCT. NO. 4370 PUBLICATIONS & SUBSCRIPTIONS
Publications $ 750.00
TOTAL $750.00
ACCT. NO. 4950 CONTINGENCY FUNDS
Contingency Funds $ 34,000.00
TOTAL $34,000.00