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CP 2024-07-09City Council City of Coppell, Texas Meeting Agenda 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Council Chambers5:30 PMTuesday, July 9, 2024 WES MAYS KEVIN NEVELS Mayor Mayor Pro Tem JIM WALKER RAMESH PREMKUMAR Place 1 Place 5 BRIANNA HINOJOSA-SMITH BIJU MATHEW Place 2 Place 6 DON CARROLL MARK HILL Place 3 Place 7 MIKE LAND City Manager Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session at 5:30 p.m. for Work Session, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E. Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. As authorized by Section 551.127, of the Texas Government Code, one or more Councilmembers or employees may attend this meeting remotely using videoconferencing technology. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: 1. Call to Order 2.Work Session (Open to the Public) 1st Floor Conference Room Citizen comments will not be heard during the Work Session, but will be heard during the Regular Session under Citizens' Appearance. A. Discussion regarding agenda items. Page 1 City of Coppell, Texas Printed on 7/5/2024 July 9, 2024City Council Meeting Agenda B. Presentation by Coppell Chamber of Commerce regarding the Discover Coppell campaign. C. Budget Primer Presentation. D. Discussion regarding donation bins. Budget Primer Memo.pdf Donation Bins Memo.pdf Attachments: Regular Session 3. Invocation 7:30 p.m. 4. Pledge of Allegiance Proclamations 5.Presentation of a Proclamation designating the month of July 2024 as “Park and Recreation Month.” Proclamation.pdfAttachments: 6. Citizens’ Appearance 7. Consent Agenda A.Consider approval of the Minutes: June 7-8, 2024, June 11, 2024, June 18, 2024. CM 2024-06-07 (Retreat).pdf CM 2024-06-11.pdf CM 2024-06-18 (Special).pdf Attachments: B.Consider approval of an Ordinance for PD-297R2-LI, a zoning change request from PD-297R-LI, for a new Detail Site Plan to add a canopy structure with an attached sign within the required front yard setback and to add a monument sign, a canopy at the northern entry, and mechanical equipment for an office warehouse building, on 9.01 acres of property, located at 1010 W. Sandy Lake Rd, and authorizing the Mayor to sign. Memo.pdf Ordinance.pdf Exhibit A - Legal Description.pdf Exhibit B - Site Plan.pdf Exhibit C - Landscape Plan.pdf Exhibit D - Monument Sign Plan.pdf Exhibit E - Elevations.pdf Exhibit F - Renderings.pdf Attachments: Page 2 City of Coppell, Texas Printed on 7/5/2024 July 9, 2024City Council Meeting Agenda C.Consider approval of an Ordinance of the City of Coppell, amending Chapter 3, Section 3-1-12 of the Code of Ordinances, by amending the daily Water Conservation and Drought Contingency Plans; and authorizing the Mayor to sign. Memo.pdf Ordinance.pdf Attachments: D.Consider approval of awarding Bid #Q-0424-01 to Road Solutions, LLC; for the purchase and installation of a traffic signal at the intersection of North Freeport Parkway and Northwestern Drive; in the amount of $583,871.65; as provided for in bond funds; and authorizing the City Manager to sign any necessary documents. Memo.pdf Exhibit.pdf Bid Tab.pdf Attachments: E.Consider approval of award for Bid #Q-0424-04 to J.B. & Co. LLC; for the construction of the Wagon Wheel Water Tower & Deforest Lift Station Site Improvements project; in the amount of $454,205.00; funding available in Series 2018 bond funds and retained earnings from the Water Sewer Fund; and authorizing the City Manager to sign any necessary documents Memo.pdf Wagon Wheel Exhibit.pdf Deforest LS Exhibit.pdf Bid Tabulation.pdf Attachments: F.Consider award of Bid No. Q-0624-02 to Fully Involved Firefighter Landscaping LLC. for mowing and landscape services at Rolling Oaks Memorial Center, not to exceed $131,352.00, as proposed in the FY 24-25 budget, and authorizing the City Manager to sign any necessary documents. Memo.pdf ROMC Bid Criteria Rating Document.pdf Bid Tabulation.pdf Attachments: End of Consent Agenda 8.PUBLIC HEARING: To receive public comment concerning the City of Coppell’s guidelines, criteria and procedures for tax abatement agreements effective 2024 - 2026, and to consider a Resolution adopting the guidelines, criteria and procedure for tax abatement agreements; and authorizing the Mayor to sign. Memo.pdf Resolution.pdf Attachments: Page 3 City of Coppell, Texas Printed on 7/5/2024 July 9, 2024City Council Meeting Agenda Notice - Readoption of Tax Incentive Guidelines.pdf Economic Development Incentive Policy & Application 2024.pdf 9.Consider approval of an Ordinance authorizing the issuance and sale of City of Coppell, Texas, Combination Tax and Limited Surplus Revenue Certificates of Obligations, Series 2024; approving various documents related to such certificates of obligation; and authorizing the Mayor to sign. Memo.pdf Ordinance.pdf Moodys Credit Opinion.pdf Moodys Rating Action.pdf S&P Rating Report.pdf S&P Rating Letter.pdf Attachments: 10.City Manager Reports, Project Updates, Future Agendas, and Direction from Work Session 11. Mayor and Council Reports on Recent and Upcoming Events. 12.Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 13. Necessary Action from Executive Session 14. Adjournment ________________________ Wes Mays, Mayor CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 5th day of July, 2024, at _____________. ______________________________ Ashley Owens, City Secretary Page 4 City of Coppell, Texas Printed on 7/5/2024 July 9, 2024City Council Meeting Agenda PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services seventy-two (72) hours – three (3) business days ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). This publication can be made available in alternative formats, such as Braille or large print, by contacting Kori Allen, ADA Coordinator, or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). Page 5 City of Coppell, Texas Printed on 7/5/2024 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7543 File ID: Type: Status: 2023-7543 Agenda Item Work Session 1Version: Reference: In Control: City Council 07/01/2024File Created: Final Action: WKS 07/09File Name: Title: A. Discussion regarding agenda items. B. Presentation by Coppell Chamber of Commerce regarding the Discover Coppell campaign. C. Budget Primer Presentation. D. Discussion regarding donation bins. Notes: Sponsors: Enactment Date: Budget Primer Memo.pdf, Donation Bins Memo.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7543 Title A. Discussion regarding agenda items. B. Presentation by Coppell Chamber of Commerce regarding the Discover Coppell campaign. C. Budget Primer Presentation. D. Discussion regarding donation bins. Summary Page 1City of Coppell, Texas Printed on 7/5/2024 1 MEMORANDUM To: Mayor and City Council From: Jesica Almendarez, Budget Officer Kim Tiehen, Director of Strategic Financial Engagement Date: July 9, 2024 Reference: Budget Primer Presentation 2040: Sustainable Government Introduction: The purpose of this presentation is to provide Council with a high-level overview of the budget process and tax rate calculation prior to the budget workshops which begin on July 15, 2024. No Council action is required on this item. Background: At the Fall 2021 TML Conference for Elected Officials, some council members attended a session that provided an overview of the budget process and how to calculate the No New Revenue and Voter Approved tax rates. The session was very informative, so staff decided to prepare and present a similar presentation to Council in March 2022. Based on feedback received, it was determined that the presentation is beneficial to new and existing Council members as well as our community members. Therefore, the presentation provided each year before the budget workshops begin. Benefit to the Community: The benefits to the community are that this presentation provides a high-level overview of the budget process and tax rate calculation as well as provides a listing of the various meeting dates citizens can attend and provide input. Legal Review: N/A Fiscal Impact: N/A Recommendation: N/A 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: July 9, 2024 Reference: Discussion regarding donation bins. 2040: Create Business and Innovation Nodes Introduction: Donation bins have steadily increased around the City over the past year. Staff is proactively proposing the creation of an ordinance to regulate the proliferation of donation bins to prevent visual clutter, potential parking issues, and any and all nuisances associated with unattended bins. The proposed ordinance would regulate the number, the type, the maintenance and the location of these donation bins. Background: Over the past year, staff has become aware that the number of donation bins in commercial parking lots has steadily increased. Most of the bins are being placed in locations that have high visibility along the City’s major thoroughfares, but bins are now being placed in school and church parking lots, as well. It appears that all the bins are unmanned, and at times, the bins become overrun with items. While charitable donation bins can serve a great purpose, staff is proposing to stay ahead of potential code issues by implementing some regulations that should make sure the bins are managed and well maintained. Staff will discuss these proposed regulations during this Work Session item, and an Ordinance will be brought forward at a later date for adoption if City Council would like to implement these regulations. Benefit to the Community: Regulating donation bins allows options for residents to deposit charitable donations without creating visual clutter in the community. 2 Legal Review: Staff have been consulting with the City Attorney on this issue. Fiscal Impact: N/A Recommendation: None. Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7515 File ID: Type: Status: 2023-7515 Agenda Item Proclamations 1Version: Reference: In Control: Parks and Recreation 05/31/2024File Created: Final Action: ProclamationFile Name: Title: Presentation of a Proclamation designating the month of July 2024 as “Park and Recreation Month.” Notes: Sponsors: Enactment Date: Proclamation.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7515 Title Presentation of a Proclamation designating the month of July 2024 as “Park and Recreation Month.” Summary Page 1City of Coppell, Texas Printed on 7/5/2024 PROCLAMATION WHEREAS, parks and recreation programs are an integral part of communities throughout this country, including Coppell; and WHEREAS, our parks and recreation amenities are vitally important to establishing and maintaining the quality of life in our communities, ensuring the health of all citizens, and contributing to the economic and environmental well-being of a community and region; and WHEREAS, parks and recreation programs increase a community’s economic prosperity through increased property values, expansion of the local tax base, the attraction and retention of businesses, and crime reduction; and WHEREAS, parks and recreation areas are fundamental to the environmental well-being of our community; and WHEREAS, our parks and natural recreation areas ensure the ecological beauty of our community and provide a place for children and adults to connect with nature and recreate outdoors; and WHEREAS, the U.S. House of Representatives has designated July as Park and Recreation Month; and NOW THEREFORE, I, Wes Mays, Mayor of the City of Coppell, do hereby proclaim the month of July as "PARK AND RECREATION MONTH” in the City of Coppell, and I encourage all citizens to celebrate by getting active outdoors, connecting with nature, visiting one of Coppell’s many parks or recreation facilities, and creating memories with family and friends. IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this 9th day of July 2024. ________________________________ Wes Mays, Mayor ATTEST: _______________________________ Ashley Owens, City Secretary Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7544 File ID: Type: Status: 2023-7544 Agenda Item Consent Agenda 1Version: Reference: In Control: City Council 07/01/2024File Created: Final Action: MinutesFile Name: Title: Consider approval of the Minutes: June 7-8, 2024, June 11, 2024, June 18, 2024. Notes: Sponsors: Enactment Date: CM 2024-06-07 (Retreat).pdf, CM 2024-06-11.pdf, CM 2024-06-18 (Special).pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7544 Title Consider approval of the Minutes: June 7-8, 2024, June 11, 2024, June 18, 2024. Summary Page 1City of Coppell, Texas Printed on 7/5/2024 255 E. Parkway Boulevard Coppell, Texas 75019-9478 City of Coppell, Texas Minutes City Council 6:00 PM Coppell Senior Center Multipurpose Room A & BFriday, June 7, 2024 City Council Retreat WES MAYS KEVIN NEVELS Mayor Mayor Pro Tem JIM WALKER RAMESH PREMKUMAR Place 1 Place 5 BRIANNA HINOJOSA-SMITH BIJU MATHEW Place 2 Place 6 DON CARROLL MARK HILL Place 3 Place 7 MIKE LAND City Manager Wes Mays;Jim Walker;Brianna Hinojosa-Smith;Don Carroll;Kevin Nevels;Ramesh Premkumar;Biju Mathew and Mark Hill Present 8 - Also present were Deputy City Manager Traci Leach and Deputy City Secretary Phoebe Stell. The City Council of the City of Coppell met in Work Session on Friday, June 7, 2024, at 6:00 p.m. in the Multipurpose Room at Coppell Senior Center located at 345 Bethel Road, Coppell, Texas. Work Session (Open to the Public) Coppell Senior Center, Multipurpose Room A & B Call to Order - Friday, June 7, 2024, at 6:00 p.m.1. Mayor Wes Mays called the meeting to order, determined that a quorum was present and convened into the Work Session at 6:04 p.m. Citizens’ Appearance2. Mayor Wes Mays advised that no one signed up to speak. 3.Discussion regarding City Council Code of Conduct. Page 1City of Coppell, Texas June 7, 2024City Council Minutes Presentation: Randy Pennington, of Pennington Group, made a presentation to the City Council. Discussion ensued between City Council. 4.Discussion regarding Best Total Solution Value Proposition. Presentation: Randy Pennington, of Pennington Group, made a presentation to the City Council. 5.Discussion regarding budget: · 2024 debt issuance · FY 2024-2025 budget · Fund balance allocation strategy Presentation: Kim Tiehen, Director of Strategic Financial Engagement, made a presentation to the City Council. Discussion ensued between City Council. Adjournment6. There being no further business before the City Council, the meeting was adjourned at 8:35 p.m. Work Session (Open to the Public) Coppell Senior Center, Multipurpose Room A & B Call to Order - Saturday June 8, 2024, at 8:30 a.m.1. Mayor Wes Mays called the meeting to order, determined that a quorum was present and convened into the Work Session at 8:32 a.m. Citizens’ Appearance2. Mayor Wes Mays advised that no one signed up to speak. 3.Discussion and guidance regarding the Residential Rehabilitation Program. Discussion ensued between City Council. Mindi Hurley, Director of Community Development, was available to answer questions of City Council. City Council recessed at 10:00 a.m. for a break and reconvened at 10:15 a.m. 4.Presentation regarding Vision 2040 Status Summary. Presentation: Traci Leach, Deputy City Manager, made a presentation to the City Council. Adjournment5. There being no further business before the City Council, the meeting was Page 2City of Coppell, Texas June 7, 2024City Council Minutes adjourned at 11:23 a.m. ________________________ Wes Mays, Mayor ATTEST: ________________________ Ashley Owens, City Secretary Page 3City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 City of Coppell, Texas Minutes City Council 5:45 PM Council ChambersTuesday, June 11, 2024 WES MAYS KEVIN NEVELS Mayor Mayor Pro Tem JIM WALKER RAMESH PREMKUMAR Place 1 Place 5 BRIANNA HINOJOSA-SMITH BIJU MATHEW Place 2 Place 6 DON CARROLL MARK HILL Place 3 Place 7 MIKE LAND City Manager Wes Mays;Jim Walker;Don Carroll;Kevin Nevels;Ramesh Premkumar;Biju Mathew and Mark Hill Present 7 - Brianna Hinojosa-SmithAbsent1 - Also present were Deputy City Manager Traci Leach, City Attorney Bob Hager, and Deputy City Secretary Phoebe Stell. The City Council of the City of Coppell met in Regular Session on Tuesday, June 11, 2024, at 5:45 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. Call to Order1. Mayor Wes Mays called the meeting to order, determined that a quorum was present and convened into the Executive Session at 5:56 p.m. Executive Session (Closed to the Public) 1st Floor Conference Room2. Section 551.087, Texas Government Code - Economic Development Negotiations. A.Discussion regarding economic development prospects south of Bethel Road and east of Freeport Parkway. Discussed under Executive Session Page 1City of Coppell, Texas June 11, 2024City Council Minutes Work Session (Open to the Public) 1st Floor Conference Room Citizen comments will not be heard during the Work Session, but will be heard during the Regular Session under Citizens' Appearance. 3. Mayor Wes Mays adjourned the Executive Session at 6:58 p.m. and convened into the Work Session at 7:02 p.m. A. Discussion regarding agenda items. B. Discussion regarding generators in residential areas. Presented in Work Session Regular Session Mayor Wes Mays adjourned the Work Session at 7:22 p.m. and convened into the Regular Session at 7:31 p.m. Invocation 7:30 p.m.4. Andrea Solka with Allies Interfaith Group gave the Invocation. Pledge of Allegiance5. Mayor Wes Mays led the audience in the Pledge of Allegiance. Citizens’ Appearance6. Mayor Wes Mays asked for those who signed up to speak: 1) Nafeisa Shukaix-Farley, 780 Crestview Court, spoke in regards to code violation reports. 2) Josiah Hawkins, 474 Harris Street, spoke in regards to traffic violations in his neighborhood. 3) Jeff Moses, 204 Whilshire, spoke in regards to noise violations near the Riverchase Golf Course. Consent Agenda7. A.Consider approval of the Minutes: May 28, 2024. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Jim Walker, that Consent Agenda Items A through C be approved. The motion passed by an unanimous vote. B.Consider approval of an Ordinance for PD-183R2-C, a zoning change request from PD-183R-C (Planned Development-183 Revised- Commercial), to allow for a 46,265 sq. ft. Fine Arts Building, a 4,600 sq. ft. Tennis Building and field equipment/event areas on 63.478 acres of property located at 185 W. Parkway Blvd. and authorizing the Mayor to sign. Page 2City of Coppell, Texas June 11, 2024City Council Minutes A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Jim Walker, that Consent Agenda Items A through C be approved. The motion passed by an unanimous vote. Enactment No: 91500-A-816 C.Consider approval of awarding contract to Visionality, for the Municipal Court AV System upgrade, utilizing DIR contract number DIR CPO 5092, in the amount of $90,744.57, and available in the Municipal Court Building Security Fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Jim Walker, that Consent Agenda Items A through C be approved. The motion passed by an unanimous vote. End of Consent Agenda 8.PUBLIC HEARING: Consider approval of a zoning change request from PD-297R-LI (Planned Development- 297 Revised- Light Industrial) to PD-297R2-LI (Planned Development- 297 Revision 2- Light Industrial), to approve a new Detail Site Plan to add a canopy structure with an attached sign within the required front yard setback and to add a monument sign, a canopy at the northern entry, and mechanical equipment for an office warehouse building, on 9.01 acres of property, located at 1010 W. Sandy Lake Rd., at the request of Welbilt Inc., being represented by Halff Associates, Inc. Development Services Administrator Matt Steer gave a presentation to City Council. Representatives of Welbilt were present to answer any questions of City Council. Mayor Wes Mays opened the Public Hearing and stated that no one had signed up to speak. A motion was made by Councilmember Mark Hill, seconded by Councilmember Biju Mathew, to close the Public Hearing and approve this agenda item subject to the following conditions: 1. There may be additional comments during the Detail Engineering review. 2. File the Final Plat showing the revised fire lane and easements. 3. To allow the landscaping as proposed. 4. Approve the Site Plan as presented. The motion passed by an unanimous vote. City Manager Reports, Project Updates, Future Agendas, and Direction from Work Session 9. City Manager Mike Land gave the following report: Page 3City of Coppell, Texas June 11, 2024City Council Minutes S. Belt Line – All lanes are open. The contractor is continuing to work on punch list items. DART – continuing to work on franchise relocations at Freeport and the storm drain installation across Freeport. Woodhurst – The contractor is continuing to install utilities and pour paving. Andy Brown Park West Streambank Repair – The temporary repair to the bank failure is complete and a temporary fence around the trail has been installed. Fire Station 5 – The contractor began the site civil work. Reminder that there will be no second City Council meeting in June. The next regularly called City Council meeting will by July 9, 2024. Mayor and Council Reports on Recent and Upcoming Events.10. Mayor Wes Mays gave the following report: Celebrate Coppell – Party in the Park will be held June 29th in Andrew Brown Park East starting at 6pm; Parade Down Parkway will be held July 4th starting at 9am, the parade will begin at Samuel Blvd and Sandy Lake Rd., travel north on Samuel to Parkway Blvd., then head west to Town Center. The Coppell Arts Center has been once again nominated by the Dallas Morning News’ Best in DFW in multiple categories. You can get more information and the link to cast your vote by going to CoppellArtsCenter.org Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 11. Mayor Pro Tem Kevin Nevels and the City Council commended the Community Development Department for working tirelessly on the storm cleanup. Necessary Action from Executive Session12. There was no action resulting from Executive Session. Adjournment13. There being no further business before this Council, the meeting adjourned at 8:01 p.m. Page 4City of Coppell, Texas June 11, 2024City Council Minutes ________________________ Wes Mays, Mayor ATTEST: ________________________ Ashley Owens, City Secretary Page 5City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 City of Coppell, Texas Minutes City Council 6:00 PM Council ChambersTuesday, June 18, 2024 Special Called Meeting WES MAYS KEVIN NEVELS Mayor Mayor Pro Tem JIM WALKER RAMESH PREMKUMAR Place 1 Place 5 BRIANNA HINOJOSA-SMITH BIJU MATHEW Place 2 Place 6 DON CARROLL MARK HILL Place 3 Place 7 MIKE LAND City Manager Wes Mays;Jim Walker;Brianna Hinojosa-Smith;Don Carroll;Kevin Nevels;Ramesh Premkumar and Mark Hill Present 7 - Biju MathewAbsent1 - Also present were Deputy City Manager Traci Leach and City Secretary Ashley Owens. The City Council of the City of Coppell met in a Special Called Meeting on Tuesday, June 18, 2024, at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. Regular Session Call to Order1. Mayor Wes Mays called the meeting to order, determined that a quorum was present and convened into the Regular Session at 6:00 p.m. Citizens’ Appearance2. Mayor Wes Mays stated that no one signed up to speak. 3.Consider authorizing the City Manager to enter into the appropriate Page 1City of Coppell, Texas June 18, 2024City Council Minutes contract with Crowder Gulf and Living Earth for storm debris pickup, in a total amount not to exceed $400,000.00, using funds from the American Rescue Plan Act (ARPA). Deputy City Manager Traci Leach gave a presentation to City Council. A motion was made by Mayor Pro Tem Kevin Nevels, seconded by Councilmember Don Carroll, that this agenda item be approved. The motion passed by an unanimous vote. Adjournment4. There being no further business before this Council, the meeting adjourned at 6:27 PM. ________________________ Wes Mays, Mayor ATTEST: ________________________ Ashley Owens, City Secretary Page 2City of Coppell, Texas Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7465 File ID: Type: Status: 2023-7465 Agenda Item Consent Agenda 3Version: Reference: In Control: City Council 05/06/2024File Created: Final Action: WelbiltFile Name: Title: Consider approval of an Ordinance for PD-297R2-LI, a zoning change request from PD-297R-LI, for a new Detail Site Plan to add a canopy structure with an attached sign within the required front yard setback and to add a monument sign, a canopy at the northern entry, and mechanical equipment for an office warehouse building, on 9.01 acres of property, located at 1010 W. Sandy Lake Rd, and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: Memo.pdf, Ordinance.pdf, Exhibit A - Legal Description.pdf, Exhibit B - Site Plan.pdf, Exhibit C - Landscape Plan.pdf, Exhibit D - Monument Sign Plan.pdf, Exhibit E - Elevations.pdf, Exhibit F - Renderings.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved05/16/2024Planning & Zoning Commission 2 Close the Public Hearing and Approve 06/11/2024City Council Text of Legislative File 2023-7465 Title Consider approval of an Ordinance for PD-297R2-LI, a zoning change request from PD-297R-LI, for a new Detail Site Plan to add a canopy structure with an attached sign within the required front yard setback and to add a monument sign, a canopy at the northern entry, and mechanical equipment for an office warehouse building, on 9.01 acres of property, located at 1010 W. Sandy Lake Rd, and authorizing the Mayor to sign. Summary Page 1City of Coppell, Texas Printed on 7/5/2024 Master Continued (2023-7465) Fiscal Impact: Welbilt generates tax revenue and brings in clients to Coppell. Staff Recommendation: The Planning Department recommends approval of this ordinance and authorizing the Mayor to sign. Strategic Pillar Icon: Create Business and Innovation Nodes Page 2City of Coppell, Texas Printed on 7/5/2024 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: July 9, 2024 Reference: Consider approval of an Ordinance for PD-297R2-LI, a zoning change request from PD-297R-LI, for a new Detail Site Plan to add a canopy structure with an attached sign within the required front yard setback and to add a monument sign, a canopy at the northern entry, and mechanical equipment for an office warehouse building, on 9.01 acres of property, located at 1010 W. Sandy Lake Rd, and authorizing the Mayor to sign. 2040: Create Business and Innovation Nodes Introduction: The purpose of this agenda item is to ask City Council to approve an Ordinance for case PD-297R2- LI, Welbilt. Background: On May 17, 2024, the Planning and Zoning Commission unanimously recommended APPROVAL of PD-297R2-LI, subject to PD conditions. City Council approved the zone change request (6-0) on June 11, 2024, with the same PD conditions, listed below: 1. The Front Yard Setback on W Sandy Lake shall be reduced to 34’ at proposed porte-cochere at the southwest building entry. 2. Attached signage shall be allowed on porte-cochere. Benefit to the Community: This will enhance the entry to the building and the aesthetics of the entry to the city. Legal Review: The City Attorney reviewed the ordinance. Fiscal Impact: Welbilt generates tax revenue and brings in clients to Coppell. 2 Recommendation: The Planning Department recommends approval of this ordinance and authorizing the Mayor to sign. Attachments: 1. Ordinance 2. Exhibit A - Site Plan 3. Exhibit B - Landscape Plan 4. Exhibit C - Monument Sign Details 5. Exhibit D - Elevations 6. Exhibit E - Renderings AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM PD-297R-LI (PLANNED DEVELOPMENT-297 REVISED-LIGHT INDUSTRIAL) TO PD-297R2-LI (PLANNED DEVELOPMENT-297 REVISION 2-LIGHT INDUSTIRAL) TO APPROVE A DETAIL SITE PLAN FOR AN OFFICE/WAREHOUSE BUILDING ON 9.01 ACRES OF LAND LOCATED AT 1010 WEST SANDY LAKE ROAD, AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND INCORPORATED HEREIN; AND PROVIDING FOR APPROVAL OF THE DETAIL SITE PLAN, LANDSCAPE PLAN, MONUNMENT SIGN PLAN, ELEVATIONS, AND RENDERINGS, ATTACHED HERETO AS EXHIBITS “B” THOUGH “F”, RESPECTIVELY; AND PROVIDING FOR DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD- 297R2-HC should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and the same is hereby amended by granting a change in zoning from PD-297R-LI (Planned Development -297 Revised -Light Industrial) to PD-297R2- LI (Planned Development -297 Revision 2- Light Industrial) to approve the amended Detail Site Plan, Landscape Plan, Monument Sign Plan, Elevations, and Renderings for an office/warehouse building on approximately 9 acres 4855-0152-1100, v. 1 of land located at 1010 West Sandy Lake Road, for the property described in Exhibit “A” attached hereto and made a part hereof for all purposes. SECTION 2. That the Property will be used for Light Industrial purposes in accordance with development regulations as provided herein and subject to the following development regulations as set forth herein below: A. Development of the property shall be in accordance with the previous zoning and regulations as provided in Ordinance 91500-A-775, except as herein amended. B. Use, construction and maintenance of the property shall be in accordance with the amended Site Plan and provisions in accordance with applicable regulations contained in the Code of Ordinances for office/warehouse or light industrial uses. C. Development, construction and use shall conform to the amended Detail Site Plan as depicted in Exhibit “B”. D. Development shall conform to the Landscape Plan as depicted in Exhibit "C”. E. Development shall conform to the Monument Sign Plan as depicted in Exhibit "D”. F. Development shall conform to the Elevations and Renderings as depicted in Exhibits “E” and “F”, respectively. G. The Front Yard Setback on W Sandy Lake shall be 34 feet at the proposed porte-cochere depicted at the southwest building entry on the Site Plan. H. Attached building signage of 81 square feet shall be allowed on porte-cochere as depicted on the Elevations and Renderings, Exhibits “E” and “F”, Respectively. SECTION 3. That the Detail Site Plan, Landscape Plan, Monument Sign Plan, Elevations and Renderings and all comments and notes set forth therein, attached hereto as 4855-0152-1100, v. 1 Exhibits “B” through “F” are made a part hereof for all purposes, and hereby approved as development regulations. SECTION 4. That the above property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein. SECTION 5. That the development of the property herein shall be in accordance with building regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or amended herein. SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed, and the former law is continued in effect for this purpose. SECTION 9. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by 4855-0152-1100, v. 1 a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 10. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2024. APPROVED: _____________________________________ WES MAYS - MAYOR ATTEST: ___________________________________ ASHLEY OWENS, CITY SECRETARY APPROVED AS TO FORM: ________________________________ ROBERT HAGER, CITY ATTORNEY Exhibit A – Legal Description Lot 1, Block A, West Sandy Lake Road Addition II BARTEL-3859RCH...\HALFF_MON_PENTABLE.TBLPDF_2D_MON_FW_MR_300.pltSheetA:\56000s\56543\001\LD\CADD\Sheets\DSP Sheets\DSP-56543.dgnHALFFah27796:05:17 PM6/24/2024X PP LEGEND 449 FH FDC VICINITY MAP N.T.S. PARKW AY K Y LEQUIETVALLEYMORNINGALEXHEATHERGLENEDGEWOODGLENWOODLAKEWOODVAN BEBBER BRAEWOOD SIMMONSAndrew Brown Community Park RI DGEMONTCITY LIMIT LIMIT CITY CLEARWILLOW SPRIN AMBRIACWISE WOODHURSTP ARK MEADOWOAK BROOK SANDYHEARTZ BETHELOAK TRAILSHARONDALEWILLOWAY SANDY LAKEDENTON TAPHARRISFLOWER MOUNDGR AP E VINE C ITY L IMIT C ITY C OPPELL L IMIT COTTONWOODCOPPELLSTATERU BY KAYE OAK GROVECOPPELLLIMIT MISTY HAVEN TAN BARKALDERWIND ING HOLLOWNORTH POINT GATEVIEW CREEKVIEW SANDY LAKE MAGNOL IA ASHLEYRICHMONDBAYOU PLANTATION SPANISH MOSS COOPER SCOTTCOZBY LEISURE SUHMERPLACESANDY LAKE SANDY LAKE CANYON DRIVE S . H. 121 121 121 PROJECT SITE SANITARY SEWER MANHOLE FIRE DEPARTMENT CONNECTION FIRE HYDRANT STORM DRAIN MANHOLE STANDARD 'Y' INLET 10' CURB INLET EXISTING POWER POLE EXISTING FENCE EXISTING CONTOUR EASEMENT LINE LOT LINE PROPERTY LINE FOR BEING A SITUATED IN THE PREPARED BY 9.01 ACRE TRACT CITY OF COPPELL, DALLAS COUNTY, TEXAS JOHN E. HOLLAND SURVEY, ABSTRACT NO. 614 & WHITESTONE HOSPITALITY MCII DEVELOPMENT COMPANY, LLC PD CONDITIONS N SUBMITTED FOR APPROVAL DURING PERMIT PROCESS. 10. SITE LIGHTING SHALL MEET CITY OF COPPELL REQUIREMENTS. FINAL LIGHTING PLANS TO BE 9. FINAL IRRIGATION PLANS TO BE SUMBITTED FOR APPROVAL DURING PERMIT PROCESS 8. BUILDING ELEVATIONS FOR EACH LOT SHALL BE APPROVED AS PRESENTED. 7. MONUMENT SIGN ON LOT 2 WILL ALLOW FOR OFF-PREMISES SIGNAGE FOR LOTS 1, 3 AND 4. 6. PROVIDE FOR ONE 40-FOOT TALL SIGN ON LOT 2 AS SHOWN ON SUBMITTAL DOCUMENTS. 5. FINAL NORTHBOUND ROYAL LANE CONFIGURATION SUBJECT TO CURRENT TIA REQUIREMENTS. THE SOUTHBOUND DIRECTION AND PEDESTRIAN SIGNALS FOR ALL LEGS. TO ACCOMMODATE THE NEW SOUTHBOUND LEG. THIS WILL INCLUDE A NEW TRAFFIC SIGNAL POLE FOR 4. THE EXISTING SIGNAL AT THE INTERSECTION OF SANDY LAKE ROAD AND ROYAL LANE SHALL BE MODIFIED WITH ISSUANCE OF A BUILDING PERMIT FOR THE FIRST BUILDING. INFRASTRUCTURE PLANS AND CONSTRUCTED BY THE OWNER/DEVELOPER PRIOR TO OR CONCURRENT 3. THE ROYAL LANE/SANDY LAKE INTERSECTION IMPROVEMENTS SHALL BE INCLUDED IN THE LOT 1 AND 4 ATTACHED SIGNS WITHIN LOTS 2 AND 3. 2. THERE SHALL BE A COHERENT ARCHITECTURAL THEME AND CONSISTENT SIGN PACKAGE FOR ALL TO AND CONCURRENT WITH ANY DEVELOPMENT ACTIVITY. 1. THIS PROPERTY WILL BE PLATTED TO PROVIDE BUILDING SITES, EASEMENTS, AND FIRE LANES, PRIOR (214) 346-6200 RICHARDSON, TX 75081-2275 1201 NORTH BOWSER ROAD PD CONDITIONS 1 THRU 12 APPROVED IN PD-297-HC/LI, DATED 11/11/2021 LOTS 1, BLOCK A WEST SANDY LAKE ROAD ADDITION II SANDY LAKE - 121 PROPOSED PD CONDITIONS OF THE OVERALL SITE. AFFECTS LOTS 1, 2, 3, AND 4, AND IS DUE TO THE TRIANGULAR CONFIGURATION OFF STREET PARKING LOCATED OUTSIDE THE FRONT YARD. THIS REQUEST 12. REQUEST A VARIANCE FROM HC ZONING REQUIREMENT OF 50% OF REQUIRED 11. THE ELEMENT HOTEL REQUIRED PARKING SHALL BE REDUCED BY ONE PARKING SPACE. ATTACHED SIGNAGE SHALL BE ALLOWED ON PORTE-COCHERE.14. PORTE-COCHERE AT THE SOUTHWEST BUILDING ENTRY THE FRONT YARD SETBACK ON W SANDY LAKE SHALL BE REDUCED TO 34' AT PROPOSED13. SITE DATA TABLE LOT 1 (WAREHOUSE) EXISTING ZONING PD-297R-LI - PROPOSED ZONING - PROPOSED USE WAREHOUSE - TOTAL SITE AREA 9.01 AC TOTAL SITE AREA 392,476 SF BUILDING SQUARE FOOTAGE 124,810 SF WAREHOUSE 52%- OFFICE 12%- UNCONCENTRATED 8%- KITCHEN 8%- SHOWROOM 20%- GROSS FLOOR AREA 130,030 SF BUILDING HEIGHT 40 FT PARKING PROVIDED/REQUIRED 208 / 208 SPACES WAREHOUSE (1000:1)65 SPACES OFFICE (300:1)52 SPACES UNCONCENTRATED (500:1)20 SPACES KITCHEN (500:1)20 SPACES SHOWROOM (500:1)51 SPACES LOT BUILDING COVERAGE 31.80%- FLOOR AREA RATIO 33.13%- PERVIOUS COVER 77,313 SF PERVIOUS COVERAGE 19.70%- IMPERVIOUS COVER 315,163 SF IMPERVIOUS COVERAGE 80.3%- CASE NO. PD-297R2-LI PD CONDITIONS 13 THRU 14 APPROVED IN PD-297R2-LI, DATED 06/11/2024 TOWER OHE TRANSMISSIONFL IN 8" (S) = 510.06 FL OUT 8" (E) = 510.01 FL IN 8" (W) = 510.26 TOP OF RIM = 521.81 SANITARY SEWER MANHOLETOWER OHE TRANSMISSIONFL = 517.05 TOP OF RIM = 527.70 EXISTING STORM CURB INLETFL OUT (S) = 511.21 FL BOX = 511.48 TOP OF RIM = 515.58 EXISTING STORM CURB INLETFL = 511.00 LIP = 515.00 TOP OF RIM = 515.89STORM Y-INLET FH FH FH FHFH FH FDCFHFHFDCFDCFHFH48 4818182112 86 86 6 FHFHFHFHD.R.D.C.T.VOL. 79085, PG. 2171FERGUSON REALTY COMPANY(CALLED 54.769 ACRES)10 10 10 9 12 6 1313 11 11 7 10 5 8 7 11 11 9 6 7 4 3 LP LP 1.56 ACRES LOT 4 FF = 521.00 9,600 SF BUILDING D ZONING: HC FUTURE PHASESANDY LAKE ROADinst. no. 20 1 4 0 0 1 5 0 0 0 2 227.37' S 00°15'11" E 92.60' N 89°52'07" E 14.62' S 47°54'03" E 136.00' S 47°54'03" E 84.94' S 47°54'03" E 116.42' N 89°52'07" E 538.91' S 01°08'49" E 208.07' S 88°51'11" W117.97' N 47°53'35" WCB= S 0°00'00" ECL= 30.98'L= 31.69'R= 43.00'Δ= 42°1S 42°05'57" W41.00' N 42°05'57" E 41.00' 18.00' S 00°15'11" E DD133655777109101051036871010105108FF = 520.75 124,810 SF BUILDING C 9.01 ACRES LOT 1, BLOCK A 8 3 STATE HIG H WA Y 121 INST. N O. 201200116873) STATE OF TEX AS (V ARIABLE WIDTH R.O.W. SITE PLAN - LOT 1, BLOCK A NN 41° 58' 59" E 44 6.86'550.00'1,254.86'S 01° 08' 49" EN 47° 49' 57" E 38 2.68' BAND CONCRETE 7' STAMPED LANDSCAPE ARCHITECT: ENGINEER: CEL: (214) 984-7321 TEL: (214) 346-6347 EMAIL: PBARTEL@HALFF.COM CONTACT: PAUL D. BARTEL, P.E. RICHARDSON, TX. 75081 1201 NORTH BOWSER ROAD HALFF ASSOCIATES, INC. ARCHITECT: OWNER: CEL: (512) 992-5349 TEL: (737) 309-4703 EMAIL: TFOX@HALFF.COM CONTACT: TOBY FOX AUSTIN, TX. 78729 13620 BRIARWICK DR BUIDLING C SUITE 100 HALFF ASSOCIATES, INC. A - A SIGN EX. MONUMENT EX. FOCAL POINT SCREENWALL EX. 10' ABOVE FINISH FLOOR SCREENWALL EX. 10' ABOVE FINISH FLOOR EX. DUMPSTER AREA RETAINING WALL EXISTING VARIABLE HEIGHT (0' - 10') HEADWALL EXISTING TXDOT RETAINING WALL EXISTING VARIABLE HEIGHT (0' - 3') 3 CEL: (214) 695-3616 TEL: EMAIL: KEVIN.CLARK@WELBILT.COM CONTACT: KEVIN CLARK VERNON HILLS, IL 60061 101 CORPORATE WOODS PKWY. WELBUILT, INC. CEL: (469) 657-7080 TEL: (972) 419-3964 EMAIL: CVAUGHN@ENTOSDESIGN.COM CONTACT: COLTON VAUGHN, RID DALLAS, TX 75240 5400 LYNDON B. JOHNSON FWY, SUITE 125 ENTOS DESIGN ZONING: LI 2 x 12'x14' DOCK DOORS 33 x 9'x10' DOCK DOORS (ACTUAL NUMBER OF SPACES = 208) 20% SHOWROOM = 51 SPACES 8% KITCHEN = 20 SPACES 8% UNCONCENTRATED = 20 SPACES 12% OFFICE = 52 SPACES 52% WAREHOUSE = 65 SPACESTSPHOME 2 SUITES BYHILTON126 ROOMS5 STORY133 PARKING SPACES2.85 ACRESLOT 2, BLOCK AZO NIN G: HC 60' BUILDING SETBACKD.R.D.C.T. VOL. 2005005, PG. 70 10' BUILDING LINE D.R.D.C.T. VOL. 2005005, PG. 70 ONCOR 15' EASEMENT D.R.D.C.T. VOL. 2005005, PG. 70 EASEMENT PRIVATE DRAINAGE (O.P.R.D.C.T.)(INST. N O. 20 1 4 0015002)(PAR CEL II) (STATE OF TEX AS)(CALL E D 6.92 5 ACRES) ACCESS EASEMENT VARIABLE WIDTH MUTUAL EASEMENTACCESS34' MUTUALEASEMENT26' FIRE LANEEASEMENTACCESS25' MUTUALEASEMENT 20' WATER EASEMENT20' WATER EASEMENTACCESS25' MUTUALEASEMENT26' FIRE LANEEASEMENT 24' FIRE LANE EASEMENT 24' FIRE LANE EASEMENT 26' FIRE LANE EASEMENT26' FIRE LANEEASEMENT 26' FIRE LANE EASEMENT30' FIRE LANEEASE MENT 30' FIRE LA NE EASEMENT M UTUAL ACCESS VARIABLE WIDTH EASEMENT 40' FIRE LANE EASEMENT 10' PRIVATE SEWER 15' WATER EASEMENT D.R.D.C.T. VOL. 86153, PG. 1282 T.P.&L. EASEMENT AND SIDEWALK EASEMENT VARIABLE WIDTH STREET 20' REAR SETBACK (HC) 30' SIDE SETBACK SETBACK 60' FRO NT SETBACK 60' FRO NT 10' REAR SETBACK (LI) 60' FRO NT SE TBACK 1210'18'26'18'10'18'111'109' 9' 49'60'(TYP) 52'(TYP) 50'8'26'18'5' SIDEWALK5'R 10'18'26'38'24'18'9'10'RDISTANCE TO ADJACENT DRIVEWAY: 323'50'150'618'10'10'20'26'84'210'18' 132'140'9'49' 92' 20'62'10'10'80'40'82'26'109'5' SIDEWALK23 4' 325' 10 0' 30'R 30'R 70'RDRIVEWAY: 136'DISTANCE TO ADJANCENT806040200 SCALE: 1"=40' AND COMPACTOR ENCLOSURE W/ DUMPSTER PROPOSED DUMPSTER 50.5'22'83'11'9'SIGN PROPOSED MONUMENT 18'(5' X 22') PROPOSED 3" SPEED TABLE (5' X 22') PROPOSED 3" SPEED TABLEAA22'5'3"5' SPEED TABLE DETAIL N.T.S. (APPROVED BY PD) FUTURE MONUMENT SIGN 40'27' 18' UNITS PROPOSED DOAS UNITS PROPOSED DOAS W/ INTERIOR LIGHTING CANOPY STRUCTURE PROPOSED BUILDING W/ INTERIOR LIGHTING CANOPY STRUCTURE PROPOSED BUILDING PROPOSED SECURITY FENCE speed humps to prevent cut through traffic. elevation, add a portacachere to the southwest corner, and add two screening, add a canopy structure to the northwest corner of the front The purpose of this Site Plan Amendment is to add generator and Purpose Statement: FROM BUILDING OPENINGS ENSURE PROPER CLEARENCES PAD/ENCLOSURE POWERED GENERATOR PROPOSED EMERGENCY DIESEL SANDY LAKE ROADAT&TTSPTSBTSPTSBAT&TCOMM P.AT&TAT&TCOMM P.7' x 2 '24" RCP21" RCP21" RCPFHFHFHFHFHFH21" RCP @ 0.75%21" RCP @ 0.75%24" RCP @ 0.75%R C B @ 0 . 2 0 % 48" RCP @ 0.20%6'x2' RCP @ 0.20%42" RCP @ 0.20%42" RCP @ 0.20%30" RCP @ 0.20%FDC24" RCP @ 1.55%FHFHFHFHFDCFDCFHFHELEMENT HOTEL BYMARRIOTT125 ROOMS5 STORY132 PARKING SPACESHOME 2 SUITES BYHILTON126 ROOMS5 STORY133 PARKING SPACESDD1613365574521161577109101051036871010105108LOT 2, BLOCK A2.85 ACRESLOT 3, BLOCK A3.16 ACRESZONING: HCZONING: HC101010912613131111710587111196743LPLP LOT 41.56 ACRESBUILDING D 9,600 SFFF = 521.00ZONING: HCFUTURE PHASETSPBUILDING C 130,698 SFFF = 520.75LOT 1, BLOCK A 9.01 ACRESZONING: LI33 x 9'x10' DOCK DOORS2 x 12'x14' DOCK DOORS 50% WAREHOUSE = 65 SPACES 16% OFFICE = 72 SPACES8% UNCONCENTRATED = 21 SPACES 7% KITCHEN = 19 SPACES 19% SHOWROOM = 51 SPACES(ACTUAL NUMBER OF SPACES = 228)4848484821182443624212118272121181018102418361818102418242410242421302136183621412866668688866666666666FHFHFHFHinst. no. 201400150002201200303979 WEST SANDY LAKE ROAD BLK 1 LT 1 ACS 31.0615 CALCOWNER: FERGUSON REALTY CO 1717 MCKINNEY AVE STE 1900 DALLAS, TX 75202 USE: COMMERCIAL24' FIRE LANE EASEMENT VOL. 2005005, PG. 70 D.R.D.C.T.ONCOR 15' EASEMENTVOL. 2005005, PG. 70D.R.D.C.T.60' BUILDING LINEVOL. 2005005, PG. 70D.R.D.C.T.75' DRAINAGE EASEMENTVOL. 2005005, PG. 70D.R.D.C.T.10' BUILDING LINEVOL. 2005005, PG. 70D.R.D.C.T.ONCOR 15' EASEMENTVOL. 2005005, PG. 70D.R.D.C.T.PRIVATE DRAINAGEEASEMENTVOL. 2005005, PG. 70D.R.D.C.T.20' PRIVATEDRAINAGE EASEMENTVOL. 2005005, PG. 70D.R.D.C.T. T.P.L. EASEMENTVOL. 2241, PG. 587 D.R.D.C.T.VARIABLE WIDTH MUTUALACCESS EASEMENT34' MUTUALACCESSEASEMENT26' FIRE LANEEASEMENT25' MUTUALACCESSEASEMENT20' WATEREASEMENT60' BUILDING SETBACK20' WATEREASEMENT20' WATEREASEMENT16' SIDEWALK EASEMENT25' MUTUALACCESSEASEMENT26' FIRE LANEEASEMENT26' FIRE LANEEASEMENT24' FIRE LANEEASEMENT24' FIRE LANEEASEMENT26' FIRE LANEEASEMENT26' FIRE LANEEASEMENT26' FIRE LANEEASEMENT30' FIRE LANEEASEMENT30' FIRE LANEEASEMENT24' FIRE LANEEASEMENTV A R I A B L E W I D T H M U T U A L A C C E S S E A S E M E N T40' FIRE LANEEASEMENT10' PRIVATE SEWEREASEMENT15' WATER EASEMENTT.P.&L. EASEMENTVOL. 86153, PG. 1282D.R.D.C.T.VARIABLE WIDTH STREETAND SIDEWALK EASEMENT 227.37' S 00°15'11" E 92.60' N 89°52'07" E 14.62' S 47°54'03" E 1 3 6 . 0 0 ' S 4 7 ° 5 4 ' 0 3 " E 8 4 . 9 4 ' S 4 7 ° 5 4 ' 0 3 " E 116.42' N 89°52'07" E 538.91' S 01°08'49" E 208.07' S 88°51'11" W11 7 . 9 7 ' N 4 7 ° 5 3 ' 3 5 " W Δ= 42°13'50"R= 43.00'L= 31.69'CL= 30.98'CB= S 0°00'00" E41.00'S 42°05'57" W41.00'N 42°05'57" ES 00°15'11" E18.00'20' REAR SETBACK (HC)30' SIDE SETBACK60' FRONTSETBACK60' FRONTSETBACK10' REAR SETBACK (LI)60' FRONT SETBACK(CALLED 6.925 ACRES) (STATE OF TEXAS)(PARCEL II)(INST. NO. 20140015002)(O.P.R.D.C.T.)PROPOSED IP TREERE-LOCATION(05 EA.) PROPOSED 5 GAL. DWARF WAX MYRTLE SHRUBS(05 EA.) PROPOSED 5 GAL. DWARF WAX MYRTLE SHRUBS(12 EA.) PROPOSED SHRUBS(12 EA.) PROPOSED 5 GAL.DWARF WAX MYRTLE SHRUBSPROPOSED 5 GAL.DWARFWAX MYRTLE SHRUB (TYP.)OVERALL LANDSCAPE PLANMATCHLINE REF. SHEET L102MATCHLINE REF. SHEET L101 0SCALE IN FEET50 100200SHEET L101SHEET L102$WORKSTATION$$OFFICE$$PENTBLA$$PLTDRVS$$MODELNAME$$FILEL$$CLIENT$$USER$$TIME$$DATE$ LEGENDVICINITY MAPN.T.S.PROPERTY LINELOT LINEEASEMENT LINEEXISTING CONTOUREXISTING FENCEEXISTING POWER POLE10' CURB INLETSTANDARD 'Y' INLETSTORM DRAIN MANHOLEFIRE HYDRANTFIRE DEPARTMENT CONNECTIONSANITARY SEWER MANHOLEFORBEING ASITUATED IN THEPREPARED BYCASE NO. SPXX-XXXX9.01 ACRE TRACTJOHN E. HOLLAND SURVEY, ABSTRACT NO. 614CITY OF COPPELL, DALLAS COUNTY, TEXASMCII DEVELOPMENT COMPANY, LLC& WHITESTONE HOSPITALITYLIST OF VARIANCESPD CONDITIONSN1. THE ELEMENT HOTEL REQUIRED PARKING SHALL BE REDUCED BY ONE PARKING SPACE.2. REQUEST A VARIANCE FROM HC ZONING REQUIREMENT OF 50% OF REQUIRED OFF STREET PARKING LOCATED OUTSIDE THE FRONT YARD. THIS REQUEST AFFECTS LOTS 1, 2, 3, AND 4, AND IS DUE TO THE TRIANGULAR CONFIGURATION OF THE OVERALL SITE.1. THIS PROPERTY WILL BE PLATTED TO PROVIDE BUILDING SITES, EASEMENTS, AND FIRE LANES, PRIOR TO AND CONCURRENT WITH ANY DEVELOPMENT ACTIVITY.2. THERE SHALL BE A COHERENT ARCHITECTURAL THEME AND CONSISTENT SIGN PACKAGE FOR ALL ATTACHED SIGNS WITHIN LOTS 2 AND 3.3. THE ROYAL LANE/SANDY LAKE INTERSECTION IMPROVEMENTS SHALL BE INCLUDED IN THE LOT 1 AND 4 INFRASTRUCTURE PLANS AND CONSTRUCTED BY THE OWNER/DEVELOPER PRIOR TO OR CONCURRENT WITH ISSUANCE OF A BUILDING PERMIT FOR THE FIRST BUILDING.4. THE EXISTING SIGNAL AT THE INTERSECTION OF SANDY LAKE ROAD AND ROYAL LANE SHALL BE MODIFIED TO ACCOMMODATE THE NEW SOUTHBOUND LEG. THIS WILL INCLUDE A NEW TRAFFIC SIGNAL POLE FOR THE SOUTHBOUND DIRECTION AND PEDESTRIAN SIGNALS FOR ALL LEGS.5. FINAL NORTHBOUND ROYAL LANE CONFIGURATION SUBJECT TO CURRENT TIA REQUIREMENTS.6. PROVIDE FOR ONE 40-FOOT TALL SIGN ON LOT 2 AS SHOWN ON SUBMITTAL DOCUMENTS.7. MONUMENT SIGN ON LOT 2 WILL ALLOW FOR OFF-PREMISES SIGNAGE FOR LOTS 1, 3 AND 4.8. BUILDING ELEVATIONS FOR EACH LOT SHALL BE APPROVED AS PRESENTED.9. FINAL IRRIGATION PLANS TO BE SUMBITTED FOR APPROVAL DURING PERMIT PROCESS10. SITE LIGHTING SHALL MEET CITY OF COPPELL REQUIREMENTS. FINAL LIGHTING PLANS TO BE SUBMITTED FOR APPROVAL DURING PERMIT PROCESS.SITE DATA TABLELOT 1 (WAREHOUSE)EXISTING ZONINGPD-297R-LI-PROPOSED ZONING-PROPOSED USEWAREHOUSE-TOTAL SITE AREA9.01ACTOTAL SITE AREA392,476SFBUILDING SQUARE FOOTAGE130,698SFWAREHOUSE50%-OFFICE16%-UNCONCENTRATED8%-KITCHEN7%-SHOWROOM19%-GROSS FLOOR AREA130,030SFBUILDING HEIGHT40FTPARKING PROVIDED/REQUIRED228 / 228SPACESWAREHOUSE (1000:1)65SPACESOFFICE (300:1)72SPACESUNCONCENTRATED (500:1)21SPACESKITCHEN (500:1)19SPACESSHOWROOM (500:1)51SPACESLOT BUILDING COVERAGE33.30%-FLOOR AREA RATIO33.13%-PERVIOUS COVER77,313SFPERVIOUS COVERAGE19.70%-IMPERVIOUS COVER315,163SFIMPERVIOUS COVERAGE80.3%-1201 NORTH BOWSER ROADRICHARDSON, TX 75081-2275(214) 346-62003. REQUEST A VARIANCE FROM 60' SIDE YARD SETBACK TO BE REDUCED TO 34' AT PROPOSED PORTE COCHERE AT SOUTHWEST BUILDING ENTRY.PROPOSED VARIANCEPD CONDITIONS 1 THRU 10 APPROVED IN PD-297-HC/LI, DATED 11/11/2021VARIANCES 1-2 APPROVED IN PD-297-HC/LI, DATED 11/11/2021SANDY LAKE - 121WEST SANDY LAKE ROAD ADDITION IILOTS 1, BLOCK AHISTE CCTTESAETSTA IREG 02OF68ETX RL D RE CAANDSEPA04/12/2024 SANDY LAKE ROADAT&TTSPTSBAT&TCOMM P.AT&TAT&TCOMM P.21" RCPFHFHFHFH21" RCP @ 0.75%42" RCP @ 0.20%30" RCP @ 0.20%FHHOME 2 SUITES BYHILTON126 ROOMS5 STORY133 PARKING SPACES131010510710587111196743LPLPTSP 50% WAREHOUSE = 65 SPACES 16% OFFICE = 72 SPACES8% UNCONCENTRATED = 21 SPACES 7% KITCHEN = 19 SPACES 19% SHOWROOM = 51 SPACES(ACTUAL NUMBER OF SPACES = 228)48482718218666FHPRIVATE DRAINAGEEASEMENTVOL. 2005005, PG. 70D.R.D.C.T.34' MUTUALACCESSEASEMENT25' MUTUALACCESSEASEMENT20' WATEREASEMENT60' BUILDING SETBACK25' MUTUALACCESSEASEMENT24' FIRE LANEEASEMENT26' FIRE LANEEASEMENT26' FIRE LANEEASEMENT26' FIRE LANEEASEMENT10' PRIVATE SEWEREASEMENTT.P.&L. EASEMENTVOL. 86153, PG. 1282D.R.D.C.T.VARIABLE WIDTH STREETAND SIDEWALK EASEMENT 227.37' S 00°15'11" E 92.60' N 89°52'07" E 14.62' S 47°54'03" E 116.42' N 89°52'07" ECB= S 0°00'00" ES 00°15'11" E18.00'PROPOSED IP TREERE-LOCATION(05 EA.) PROPOSED 5 GAL. DWARF WAX MYRTLE SHRUBS(05 EA.) PROPOSED 5 GAL. DWARF WAX MYRTLE SHRUBSPROPOSED 5 GAL.DWARFWAX MYRTLE SHRUB (TYP.)CITY REQUIREMENTS(Lot 1)GROSS PARKINGPROPOSEDINTERIOR PARKING LANDSCAPE REQUIREDINTERIOR PARKING LANDSCAPE PROVIDEDINTERIOR PARKING TREES86,334 SF8,633 SF (10.00%)8,699 SF (10.07%)8,633 SF400= 21.58 = 22 - 3" CAL. TREES REQUIRED = 24 - 4" CAL. TREES PROVIDEDPERIMETER LANDSCAPETREESNORTH340 LF50202 LF50839 LF50552 LF50887 LF50NORTHWESTEAST P.L.SOUTH P.L.WEST P.L.= 6.80 = 7 - 3" CAL. TREES REQUIRED = 7 - 4" CAL. TREES PROVIDED= 4.04 = 4 - 3" CAL. TREES REQUIRED = 4 - 4" CAL. TREES PROVIDED= 16.78 = 17 - 3" CAL. TREES REQUIRED = 17 - 4" CAL. TREES PROVIDED= 11.04 = 11 - 3" CAL. TREES REQUIRED = 11 - 4" CAL. TREES PROVIDED= 17.54 = 18 - 3" CAL. TREES REQUIRED = 18 - 4" CAL. TREES PROVIDEDPARKING / VEHICULAR USE SCREENINGNORTH P.L.EAST P.L.WEST P.L.SOUTH P.L.30" HT. EVERGREEN SCREEN30" HT. EVERGREEN SCREEN30" HT. EVERGREEN SCREEN30" HT. EVERGREEN SCREENNON-VEHICULAR OPEN SPACE392,475 SF - 130,030 SF BLDG. = 262,445 x 0.15 = 39,366PROVIDED NV OPEN SPACEADDITIONAL INT. PARKINGTOTAL39,393 SF66 SF39,459 SF15% SITE (LESS BLDGS.) IN NON-VEHICULAR OPEN SPACE38,783 SF25001 TREE / 2500 SF= 15.51 = 16 - 3" CAL. TREES REQUIRED = 16 - 4" CAL. TREES PROVIDEDSITE LANDSCAPE TOTALSPERIMETERSINTERIOR PARKINGNON-VEHICULARTOTAL LANDSCAPE29,221 SF8,699 SF39,393 SF77,313 SF(19.70% OF SITE)PROTECTED TREETO REMAINPROPOSED INTERIOR PARKING TREE(4" CALIPER SHADE TREE)PROPOSED PERIMETER TREE(4" CALIPER SHADE TREE)PROPOSED NON-VEHICULAR TREE(4" CALIPER SHADE TREE)PROPOSED VEHICULAR SCREENING(MIN. 5 GALLON EVERGREEN SHRUB)CITY REQUIREMENTS(Lot 1) REVISEDGROSS PARKINGPROPOSEDINTERIOR PARKING LANDSCAPE REQUIREDINTERIOR PARKING LANDSCAPE PROVIDEDINTERIOR PARKING TREES87,062 SF8,706 SF (10.00%)9,151 SF (10.51%)8,633 SF400= 21.76 = 22 - 3" CAL. TREES REQUIRED = 24 - 4" CAL. TREES PROVIDEDPERIMETER LANDSCAPETREESNORTH340 LF50202 LF50839 LF50552 LF50887 LF50NORTHWESTEAST P.L.SOUTH P.L.WEST P.L.= 6.80 = 7 - 3" CAL. TREES REQUIRED = 7 - 4" CAL. TREES PROVIDED= 4.04 = 4 - 3" CAL. TREES REQUIRED = 4 - 4" CAL. TREES PROVIDED= 16.78 = 17 - 3" CAL. TREES REQUIRED = 17 - 4" CAL. TREES PROVIDED= 11.04 = 11 - 3" CAL. TREES REQUIRED = 11 - 4" CAL. TREES PROVIDED= 17.54 = 18 - 3" CAL. TREES REQUIRED = 18 - 4" CAL. TREES PROVIDEDPARKING / VEHICULAR USE SCREENINGNORTH P.L.EAST P.L.WEST P.L.SOUTH P.L.30" HT. EVERGREEN SCREEN30" HT. EVERGREEN SCREEN30" HT. EVERGREEN SCREEN30" HT. EVERGREEN SCREENNON-VEHICULAR OPEN SPACE392,475 SF - 130,030 SF BLDG. = 262,445 x 0.15 = 39,366PROVIDED NV OPEN SPACEADDITIONAL INT. PARKINGTOTAL39,393 SF66 SF39,459 SF15% SITE (LESS BLDGS.) IN NON-VEHICULAR OPEN SPACE38,783 SF25001 TREE / 2500 SF= 15.51 = 16 - 3" CAL. TREES REQUIRED = 16 - 4" CAL. TREES PROVIDEDSITE LANDSCAPE TOTALSPERIMETERSINTERIOR PARKINGNON-VEHICULARTOTAL LANDSCAPE29,221 SF8,699 SF39,393 SF77,313 SF(19.70% OF SITE)PROTECTED TREETO REMAINPROPOSED INTERIOR PARKING TREE(4" CALIPER SHADE TREE)PROPOSED PERIMETER TREE(4" CALIPER SHADE TREE)PROPOSED NON-VEHICULAR TREE(4" CALIPER SHADE TREE)PROPOSED VEHICULAR SCREENING (MIN. 5 GALLONDWARF WAX MYRTLE SHRUB)$WORKSTATION$$OFFICE$$PENTBLA$$PLTDRVS$$MODELNAME$$FILEL$$CLIENT$$USER$$TIME$$DATE$ LEGENDVICINITY MAPN.T.S.PROPERTY LINELOT LINEEASEMENT LINEEXISTING CONTOUREXISTING FENCEEXISTING POWER POLE10' CURB INLETSTANDARD 'Y' INLETSTORM DRAIN MANHOLEFIRE HYDRANTFIRE DEPARTMENT CONNECTIONSANITARY SEWER MANHOLEFORBEING ASITUATED IN THEPREPARED BYCASE NO. SPXX-XXXX9.01 ACRE TRACTJOHN E. HOLLAND SURVEY, ABSTRACT NO. 614CITY OF COPPELL, DALLAS COUNTY, TEXASMCII DEVELOPMENT COMPANY, LLC& WHITESTONE HOSPITALITYLIST OF VARIANCESPD CONDITIONSN1. THE ELEMENT HOTEL REQUIRED PARKING SHALL BE REDUCED BY ONE PARKING SPACE.2. REQUEST A VARIANCE FROM HC ZONING REQUIREMENT OF 50% OF REQUIRED OFF STREET PARKING LOCATED OUTSIDE THE FRONT YARD. THIS REQUEST AFFECTS LOTS 1, 2, 3, AND 4, AND IS DUE TO THE TRIANGULAR CONFIGURATION OF THE OVERALL SITE.1. THIS PROPERTY WILL BE PLATTED TO PROVIDE BUILDING SITES, EASEMENTS, AND FIRE LANES, PRIOR TO AND CONCURRENT WITH ANY DEVELOPMENT ACTIVITY.2. THERE SHALL BE A COHERENT ARCHITECTURAL THEME AND CONSISTENT SIGN PACKAGE FOR ALL ATTACHED SIGNS WITHIN LOTS 2 AND 3.3. THE ROYAL LANE/SANDY LAKE INTERSECTION IMPROVEMENTS SHALL BE INCLUDED IN THE LOT 1 AND 4 INFRASTRUCTURE PLANS AND CONSTRUCTED BY THE OWNER/DEVELOPER PRIOR TO OR CONCURRENT WITH ISSUANCE OF A BUILDING PERMIT FOR THE FIRST BUILDING.4. THE EXISTING SIGNAL AT THE INTERSECTION OF SANDY LAKE ROAD AND ROYAL LANE SHALL BE MODIFIED TO ACCOMMODATE THE NEW SOUTHBOUND LEG. THIS WILL INCLUDE A NEW TRAFFIC SIGNAL POLE FOR THE SOUTHBOUND DIRECTION AND PEDESTRIAN SIGNALS FOR ALL LEGS.5. FINAL NORTHBOUND ROYAL LANE CONFIGURATION SUBJECT TO CURRENT TIA REQUIREMENTS.6. PROVIDE FOR ONE 40-FOOT TALL SIGN ON LOT 2 AS SHOWN ON SUBMITTAL DOCUMENTS.7. MONUMENT SIGN ON LOT 2 WILL ALLOW FOR OFF-PREMISES SIGNAGE FOR LOTS 1, 3 AND 4.8. BUILDING ELEVATIONS FOR EACH LOT SHALL BE APPROVED AS PRESENTED.9. FINAL IRRIGATION PLANS TO BE SUMBITTED FOR APPROVAL DURING PERMIT PROCESS10. SITE LIGHTING SHALL MEET CITY OF COPPELL REQUIREMENTS. FINAL LIGHTING PLANS TO BE SUBMITTED FOR APPROVAL DURING PERMIT PROCESS.SITE DATA TABLELOT 1 (WAREHOUSE)EXISTING ZONINGPD-297R-LI-PROPOSED ZONING-PROPOSED USEWAREHOUSE-TOTAL SITE AREA9.01ACTOTAL SITE AREA392,476SFBUILDING SQUARE FOOTAGE130,698SFWAREHOUSE50%-OFFICE16%-UNCONCENTRATED8%-KITCHEN7%-SHOWROOM19%-GROSS FLOOR AREA130,030SFBUILDING HEIGHT40FTPARKING PROVIDED/REQUIRED228 / 228SPACESWAREHOUSE (1000:1)65SPACESOFFICE (300:1)72SPACESUNCONCENTRATED (500:1)21SPACESKITCHEN (500:1)19SPACESSHOWROOM (500:1)51SPACESLOT BUILDING COVERAGE33.30%-FLOOR AREA RATIO33.13%-PERVIOUS COVER77,313SFPERVIOUS COVERAGE19.70%-IMPERVIOUS COVER315,163SFIMPERVIOUS COVERAGE80.3%-1201 NORTH BOWSER ROADRICHARDSON, TX 75081-2275(214) 346-62003. REQUEST A VARIANCE FROM 60' SIDE YARD SETBACK TO BE REDUCED TO 34' AT PROPOSED PORTE COCHERE AT SOUTHWEST BUILDING ENTRY.PROPOSED VARIANCEPD CONDITIONS 1 THRU 10 APPROVED IN PD-297-HC/LI, DATED 11/11/2021VARIANCES 1-2 APPROVED IN PD-297-HC/LI, DATED 11/11/2021SANDY LAKE - 121WEST SANDY LAKE ROAD ADDITION IILOTS 1, BLOCK AHISTE CCTTESAETSTA IREG 02OF68ETX RL D RE CAANDSEPA04/12/2024LANDSCAPE PLANMATCHLINE REF. SHEET L1020SCALE IN FEET15 3060 7' x 2 '24" RCP21" RCPFHFH21" RCP @ 0.75%24" RCP @ 0.75%R C B @ 0 . 2 0 % 48" RCP @ 0.20%6'x2' RCP @ 0.20%42" RCP @ 0.20%FDC24" RCP @ 1.55%FHHOME 2 SUITES BYD3687108LOT 2, BLOCK A2.85 ACRESZONING: HC101010912613131111 LOT 41.56 ACRESBUILDING D 9,600 SFFF = 521.00ZONING: HCFUTURE PHASEBUILDING C 130,698 SFFF = 520.75LOT 1, BLOCK A 9.01 ACRESZONING: LI33 x 9'x10' DOCK DOORS2 x 12'x14' DOCK DOORS 50% WAREHOUSE = 65 SPACES 16% OFFICE = 72 SPACES8% UNCONCENTRATED = 21 SPACES 7% KITCHEN = 19 SPACES 19% SHOWROOM = 51 SPACES(ACTUAL NUMBER OF SPACES = 228)188666FHFHinst. no. 20140015000210' BUILDING LINEVOL. 2005005, PG. 70D.R.D.C.T.ONCOR 15' EASEMENTVOL. 2005005, PG. 70D.R.D.C.T.VARIABLE WIDTH MUTUALACCESS EASEMENT30' FIRE LANEEASEMENT30' FIRE LANEEASEMENTV A R I A B L E W I D T H M U T U A L A C C E S S E A S E M E N T40' FIRE LANEEASEMENT15' WATER EASEMENT 538.91' S 01°08'49" E 208.07' S 88°51'11" W11 7 . 9 7 ' N 4 7 ° 5 3 ' 3 5 " W20' REAR SETBACK (HC)30' SIDE SETBACK60' FRONTSETBACK60' FRONTSETBACK10' REAR SETBACK (LI)(12 EA.) PROPOSED SHRUBS(12 EA.) PROPOSED 5 GAL.DWARF WAX MYRTLE SHRUBSCITY REQUIREMENTS(Lot 1)GROSS PARKINGPROPOSEDINTERIOR PARKING LANDSCAPE REQUIREDINTERIOR PARKING LANDSCAPE PROVIDEDINTERIOR PARKING TREES86,334 SF8,633 SF (10.00%)8,699 SF (10.07%)8,633 SF400= 21.58 = 22 - 3" CAL. TREES REQUIRED = 24 - 4" CAL. TREES PROVIDEDPERIMETER LANDSCAPETREESNORTH340 LF50202 LF50839 LF50552 LF50887 LF50NORTHWESTEAST P.L.SOUTH P.L.WEST P.L.= 6.80 = 7 - 3" CAL. TREES REQUIRED = 7 - 4" CAL. TREES PROVIDED= 4.04 = 4 - 3" CAL. TREES REQUIRED = 4 - 4" CAL. TREES PROVIDED= 16.78 = 17 - 3" CAL. TREES REQUIRED = 17 - 4" CAL. TREES PROVIDED= 11.04 = 11 - 3" CAL. TREES REQUIRED = 11 - 4" CAL. TREES PROVIDED= 17.54 = 18 - 3" CAL. TREES REQUIRED = 18 - 4" CAL. TREES PROVIDEDPARKING / VEHICULAR USE SCREENINGNORTH P.L.EAST P.L.WEST P.L.SOUTH P.L.30" HT. EVERGREEN SCREEN30" HT. EVERGREEN SCREEN30" HT. EVERGREEN SCREEN30" HT. EVERGREEN SCREENNON-VEHICULAR OPEN SPACE392,475 SF - 130,030 SF BLDG. = 262,445 x 0.15 = 39,366PROVIDED NV OPEN SPACEADDITIONAL INT. PARKINGTOTAL39,393 SF66 SF39,459 SF15% SITE (LESS BLDGS.) IN NON-VEHICULAR OPEN SPACE38,783 SF25001 TREE / 2500 SF= 15.51 = 16 - 3" CAL. TREES REQUIRED = 16 - 4" CAL. TREES PROVIDEDSITE LANDSCAPE TOTALSPERIMETERSINTERIOR PARKINGNON-VEHICULARTOTAL LANDSCAPE29,221 SF8,699 SF39,393 SF77,313 SF(19.70% OF SITE)PROTECTED TREETO REMAINPROPOSED INTERIOR PARKING TREE(4" CALIPER SHADE TREE)PROPOSED PERIMETER TREE(4" CALIPER SHADE TREE)PROPOSED NON-VEHICULAR TREE(4" CALIPER SHADE TREE)PROPOSED VEHICULAR SCREENING(MIN. 5 GALLON EVERGREEN SHRUB)CITY REQUIREMENTS(Lot 1) REVISEDGROSS PARKINGPROPOSEDINTERIOR PARKING LANDSCAPE REQUIREDINTERIOR PARKING LANDSCAPE PROVIDEDINTERIOR PARKING TREES87,062 SF8,706 SF (10.00%)9,151 SF (10.51%)8,633 SF400= 21.76 = 22 - 3" CAL. TREES REQUIRED = 24 - 4" CAL. TREES PROVIDEDPERIMETER LANDSCAPETREESNORTH340 LF50202 LF50839 LF50552 LF50887 LF50NORTHWESTEAST P.L.SOUTH P.L.WEST P.L.= 6.80 = 7 - 3" CAL. TREES REQUIRED = 7 - 4" CAL. TREES PROVIDED= 4.04 = 4 - 3" CAL. TREES REQUIRED = 4 - 4" CAL. TREES PROVIDED= 16.78 = 17 - 3" CAL. TREES REQUIRED = 17 - 4" CAL. TREES PROVIDED= 11.04 = 11 - 3" CAL. TREES REQUIRED = 11 - 4" CAL. TREES PROVIDED= 17.54 = 18 - 3" CAL. TREES REQUIRED = 18 - 4" CAL. TREES PROVIDEDPARKING / VEHICULAR USE SCREENINGNORTH P.L.EAST P.L.WEST P.L.SOUTH P.L.30" HT. EVERGREEN SCREEN30" HT. EVERGREEN SCREEN30" HT. EVERGREEN SCREEN30" HT. EVERGREEN SCREENNON-VEHICULAR OPEN SPACE392,475 SF - 130,030 SF BLDG. = 262,445 x 0.15 = 39,366PROVIDED NV OPEN SPACEADDITIONAL INT. PARKINGTOTAL39,393 SF66 SF39,459 SF15% SITE (LESS BLDGS.) IN NON-VEHICULAR OPEN SPACE38,783 SF25001 TREE / 2500 SF= 15.51 = 16 - 3" CAL. TREES REQUIRED = 16 - 4" CAL. TREES PROVIDEDSITE LANDSCAPE TOTALSPERIMETERSINTERIOR PARKINGNON-VEHICULARTOTAL LANDSCAPE29,221 SF8,699 SF39,393 SF77,313 SF(19.70% OF SITE)PROTECTED TREETO REMAINPROPOSED INTERIOR PARKING TREE(4" CALIPER SHADE TREE)PROPOSED PERIMETER TREE(4" CALIPER SHADE TREE)PROPOSED NON-VEHICULAR TREE(4" CALIPER SHADE TREE)PROPOSED VEHICULAR SCREENING (MIN. 5 GALLONDWARF WAX MYRTLE SHRUB)$WORKSTATION$$OFFICE$$PENTBLA$$PLTDRVS$$MODELNAME$$FILEL$$CLIENT$$USER$$TIME$$DATE$ LEGENDVICINITY MAPN.T.S.PROPERTY LINELOT LINEEASEMENT LINEEXISTING CONTOUREXISTING FENCEEXISTING POWER POLE10' CURB INLETSTANDARD 'Y' INLETSTORM DRAIN MANHOLEFIRE HYDRANTFIRE DEPARTMENT CONNECTIONSANITARY SEWER MANHOLEFORBEING ASITUATED IN THEPREPARED BYCASE NO. SPXX-XXXX9.01 ACRE TRACTJOHN E. HOLLAND SURVEY, ABSTRACT NO. 614CITY OF COPPELL, DALLAS COUNTY, TEXASMCII DEVELOPMENT COMPANY, LLC& WHITESTONE HOSPITALITYLIST OF VARIANCESPD CONDITIONSN1. THE ELEMENT HOTEL REQUIRED PARKING SHALL BE REDUCED BY ONE PARKING SPACE.2. REQUEST A VARIANCE FROM HC ZONING REQUIREMENT OF 50% OF REQUIRED OFF STREET PARKING LOCATED OUTSIDE THE FRONT YARD. THIS REQUEST AFFECTS LOTS 1, 2, 3, AND 4, AND IS DUE TO THE TRIANGULAR CONFIGURATION OF THE OVERALL SITE.1. THIS PROPERTY WILL BE PLATTED TO PROVIDE BUILDING SITES, EASEMENTS, AND FIRE LANES, PRIOR TO AND CONCURRENT WITH ANY DEVELOPMENT ACTIVITY.2. THERE SHALL BE A COHERENT ARCHITECTURAL THEME AND CONSISTENT SIGN PACKAGE FOR ALL ATTACHED SIGNS WITHIN LOTS 2 AND 3.3. THE ROYAL LANE/SANDY LAKE INTERSECTION IMPROVEMENTS SHALL BE INCLUDED IN THE LOT 1 AND 4 INFRASTRUCTURE PLANS AND CONSTRUCTED BY THE OWNER/DEVELOPER PRIOR TO OR CONCURRENT WITH ISSUANCE OF A BUILDING PERMIT FOR THE FIRST BUILDING.4. THE EXISTING SIGNAL AT THE INTERSECTION OF SANDY LAKE ROAD AND ROYAL LANE SHALL BE MODIFIED TO ACCOMMODATE THE NEW SOUTHBOUND LEG. THIS WILL INCLUDE A NEW TRAFFIC SIGNAL POLE FOR THE SOUTHBOUND DIRECTION AND PEDESTRIAN SIGNALS FOR ALL LEGS.5. FINAL NORTHBOUND ROYAL LANE CONFIGURATION SUBJECT TO CURRENT TIA REQUIREMENTS.6. PROVIDE FOR ONE 40-FOOT TALL SIGN ON LOT 2 AS SHOWN ON SUBMITTAL DOCUMENTS.7. MONUMENT SIGN ON LOT 2 WILL ALLOW FOR OFF-PREMISES SIGNAGE FOR LOTS 1, 3 AND 4.8. BUILDING ELEVATIONS FOR EACH LOT SHALL BE APPROVED AS PRESENTED.9. FINAL IRRIGATION PLANS TO BE SUMBITTED FOR APPROVAL DURING PERMIT PROCESS10. SITE LIGHTING SHALL MEET CITY OF COPPELL REQUIREMENTS. FINAL LIGHTING PLANS TO BE SUBMITTED FOR APPROVAL DURING PERMIT PROCESS.SITE DATA TABLELOT 1 (WAREHOUSE)EXISTING ZONINGPD-297R-LI-PROPOSED ZONING-PROPOSED USEWAREHOUSE-TOTAL SITE AREA9.01ACTOTAL SITE AREA392,476SFBUILDING SQUARE FOOTAGE130,698SFWAREHOUSE50%-OFFICE16%-UNCONCENTRATED8%-KITCHEN7%-SHOWROOM19%-GROSS FLOOR AREA130,030SFBUILDING HEIGHT40FTPARKING PROVIDED/REQUIRED228 / 228SPACESWAREHOUSE (1000:1)65SPACESOFFICE (300:1)72SPACESUNCONCENTRATED (500:1)21SPACESKITCHEN (500:1)19SPACESSHOWROOM (500:1)51SPACESLOT BUILDING COVERAGE33.30%-FLOOR AREA RATIO33.13%-PERVIOUS COVER77,313SFPERVIOUS COVERAGE19.70%-IMPERVIOUS COVER315,163SFIMPERVIOUS COVERAGE80.3%-1201 NORTH BOWSER ROADRICHARDSON, TX 75081-2275(214) 346-62003. REQUEST A VARIANCE FROM 60' SIDE YARD SETBACK TO BE REDUCED TO 34' AT PROPOSED PORTE COCHERE AT SOUTHWEST BUILDING ENTRY.PROPOSED VARIANCEPD CONDITIONS 1 THRU 10 APPROVED IN PD-297-HC/LI, DATED 11/11/2021VARIANCES 1-2 APPROVED IN PD-297-HC/LI, DATED 11/11/2021SANDY LAKE - 121WEST SANDY LAKE ROAD ADDITION IILOTS 1, BLOCK AHISTE CCTTESAETSTA IREG 02OF68ETX RL D RE CAANDSEPA04/12/2024LANDSCAPE PLANMATCHLINE REF. SHEET L101 0SCALE IN FEET15 3060 WELBILT 1010 W. SANDY LAKE RD COPPELL, TX EXTERIOR MONUMENT SIGNAGE MAY 6, 2024 WELBILT – 1010 W. SANDY LAKE RD EXTERIOR MONUMENT SIGN Scale: 1/2" = 1' - 0" Monument Sign Elevation (Typ.)Side View(faces roadway) Example of typical reverse halo-lit channel letters Indiana Limestone, Gray, 1.25" thk. x 18"H x 36"W, smooth face, honed finish Typical construction details Typical construction isometric 3" 1 1/2" 10'-0" Example of typical Push-Thru Acrylic Letters Internal LED lights within the sign cabinet illuminate cut-out and push-thru Acrylic letters and icons, with painted 1/8" thk. Aluminum face panels. When the sign illuminates at night, a halo-lit glow appears around all the letters and icons. 1 0 1 0 Side View 4'-0"18"3"2'-3"4'-6"6'-0"6"4"6"4"6"4"6"6"Fabricated Aluminum sign cabinet, painted Metallic Silver Fabricated Aluminum side panels, painted Welbilt Blue 1/2" Push-thru white Acrylic numbers, with 1/8" Aluminum painted white face panels. Creates halo-lighting aect Concrete Footer 12" 18"9'-10" 9'-3" 10'-0" 3" deep Reverse Pan Channel letters, painted Welbilt Blue all sides, creates halo-lighting aect 1/2" Push-thru white Acrylic letters, with 1/8" Aluminum painted black face panels. Creates halo-lighting aect Indiana Limestone, Gray, cladding at base, 1.25" thk. x 18"H x 36"W, smooth face, honed nish. 1' - 11" 8"25' - 4"8"40' - 4"02/ A3.01 03/ A3.011' - 1"11' - 10" 10" 11' - 10"1' - 1"2' - 0"8"3' - 2"3' - 0"3' - 0"7' - 0"3' - 0"3' - 0"3' - 2"8" TILTWALL INTERIOR TO BE PAINTED "EP-3" 6" CONCRETE FILLED STEEL BOLLARDS, PAINTED "EP-3" 6" CONCRETE FILLED STEEL BOLLARDS, PAINTED "EP-3" POSSIBLE CONFIGURATIONS WITHIN ENCLOSURE: -UP TO (2) 40-YARD DUMPSTERS -UP TO (2) 34-YARD SELF-CONTAINED COMPACTORS -(1) 40-YARD DUMPSTER & (1) 34-YARD SELF-CONTAINED COMPACTOR DOAS UNIT DOAS UNITDOAS UNITDOAS UNITDOAS UNIT DOAS UNIT DOAS UNIT GENERATOR40' - 2"1' - 5"6' - 0" 105' - 9 1/2"63' - 6 1/2" 6' - 0" 1' - 0"11 1/2" 6' - 0"6' - 0" 1' - 0"40' - 2"10' - 0"5' - 0"2' - 6"2' - 6"4' - 0"6" CONCRETE FILLED STEEL BOLLARDS, PAINTED "EP-3" 6" CONCRETE FILLED STEEL BOLLARDS, PAINTED "EP-3" EP-3 EP-3EP-1PANEL JOINT 6" CONCRETE FILLED STEEL BOLLARDS, PAINTED "EP-3" PIVOTING GATE LATCHES FAB FROM 1/2" DIA. STEEL RODS/ PROVIDE 3/4" DIA. x 4" DEEP STEEL SLEEVE IN CONC. FOR LATCHING 2' - 6"4"PIVOTING GATE LATCHES FAB FROM 1/2" DIA. STEEL RODS/ PROVIDE 3/4" DIA. x 4" DEEP STEEL SLEEVE IN CONC. FOR LATCHING EP-1PANEL JOINT EP-1PANEL JOINT EXISTING PAINT TO REMAIN EXISTING PAINT TO REMAIN EXISTING PAINT TO REMAIN EXISTING PAINT TO REMAIN EXISTING PAINT TO REMAIN EP-3 EXISTING PAINT TO REMAIN EP-3 EXISTING PAINT TO REMAIN GALVANIZED METAL GATES WITH WELDED STEEL PIN HINGE 9' - 6"HORIZONTAL LOUVERED METAL FENCE METAL SWING GATES METAL SWING GATES HORIZONTAL LOUVERED METAL FENCE2' - 6"2' - 6"5' - 0"4' - 0"EP-3 RIBBED DECORATIVE BAND IN TILTWALL PANEL TO MATCH EXISTING ON BLDG; PROVIDE FORMWORK AS REQUIRED6" CONCRETE FILLED STEEL BOLLARDS, PAINTED "EP-3" PAINTED CONCRETE TILTWALL PANEL EXISTING OVERHEAD DOORS EP-1 COLOR TO MATCH EXISTING SHERWIN WILLIAMS, SW 9165 GOSSAMER VEIL EP-2 COLOR TO MATCH EXISTING SHERWIN WILLIAMS, SW 7014 EIDER WHITE EP-3 COLOR TO MATCH EXISTING SHERWIN WILLIAMS, SW 7073 NETWORK GRAY COLOR LEGEND: 1' - 6"47' - 11 1/2"32' - 0 1/2"1' - 6" 83' - 0"12' - 11 1/2"39' - 0"07/ A4.0204/ A4.0111' - 5 1/2"9' - 11 1/2"1' - 6"06/ A4.0202/ A4.0103/ A4.01 1' - 6"7' - 3"21' - 6"7' - 3"1' - 6"RAMP DOWN SEMI IN-GRADE WALL WASH, BEGA, B84174, BLACK FINISH, 3000 KELVIN 27'-6" 0'-0" 33'-4" 12' - 6"9' - 6"14' - 11"15' - 4"15' - 4"15' - 5" 18' - 0"4"4' - 6"ACM-1 ACM-1 ACM-2 ACM-1 15' - 0"12' - 6"5' - 2"8"5" THICK FACE LIT CHANNEL LETTERS, BLACK DAY/NIGHT PERFORATED VINYL APPLIED TO FACE OF BLUE PLEXIGLASS; WILL APPEAR BLACK DURING DAY AND ILLUMINATE BLUE AT NIGHT. OPEN TO BEYOND 33'-4" 27'-6"15' - 2"12' - 4"5' - 2"8"EQEQEQEQEQEQEQ8' - 9"21' - 6"8' - 9" ACM-1 MT-1 MT-1 MT-1 ACM-1 PANEL JOINTS, TYP. 33'-4" 27'-6" 27'-6"12' - 4"8"5' - 2"7' - 4"8"EQ.10' - 6"EQ. ACM-1 ACM-2 3/4" THK. ALUMINUM DIMENSIONAL LETTERS, UNLIT, POWDERCOAT BLACK FINISH, VHB TAPE INSTALL ACM-1 ALUMINUM COMPOSITE MATERIAL ALUCOBOND, PLUS, WET SEAL, COLOR: WEST PEWTER MICA ACM-2 ALUMINUM COMPOSITE ALUCOBOND, PLUS, WET SEAL, COLOR: BONE WHITE MT-1 MAXXIT, CUSTOM PERFORATED PANEL, 1-1/4" PERFORATION POWDER COAT: SHERWIN WILLIAMS, PEPPERCORN, SW7574 EXTERIOR MATERIALS: AWP-1 ALUMINUM WOOD-LOOK PLANK RESYSTA, 12" SIDING PROFILE, 8' LENGTHS COLOR: C02 PALE GOLDEN 03/ A4.0243' - 0"05/ A4.0204/ A4.02 02/ A4.02 1' - 0" 2' - 6"12' - 6"34' - 6 1/2"5' - 6"2' - 6"23' - 6 1/2"8' - 6"RAMP DOWN NEW CONCRETE PAVINGEXISTING CONCRETE PAVING SEMI IN-GRADE WALL WASH, BEGA, B84174, BLACK FINISH, 3000 KELVIN 31'-3" 27'-6" EQ EQ EQEQ.4' - 6"EQ.EQ.18' - 0"EQ. 2' - 6"7' - 6"2' - 6" 5" THICK FACE LIT CHANNEL LETTERS, BLACK DAY/NIGHT PERFORATED VINYL APPLIED TO FACE OF BLUE PLEXIGLASS; WILL APPEAR BLACK DURING DAY AND ILLUMINATE BLUE AT NIGHT. ACM-1 PANEL JOINT, TYP. PANEL JOINTS, TYP. ACM-2 ACM-1 12' - 6"15' - 0"3' - 9"EQ EQ ALL SIGNS: 3/4" DIMENSIONAL ALUMINUM LETTERS, UNLIT. VHB TAPE INSTALL. POWERCOAT FINISH PER BELOW: WELBILT: BLUE AND BLACK CONVOTHERM: BLACK AND RED ELOMA: RED MERRYCHEF: RED 2' - 6"6"6"1' - 2"10"1' - 4"6"1' - 11"31'-3" 27'-6"5' - 0"5' - 0"5' - 0"5' - 0"2' - 6"3' - 9"EQ EQ EQ EQ.18' - 0"EQ.EQ.4' - 6"EQ.ACM-1 PANEL JOINT, TYP. ACM-2 PANEL JOINTS, TYP. 5" THICK FACE LIT CHANNEL LETTERS, BLACK DAY/NIGHT PERFORATED VINYL APPLIED TO FACE OF BLUE PLEXIGLASS; WILL APPEAR BLACK DURING DAY AND ILLUMINATE BLUE AT NIGHT. ACM-1 OPEN TO BEYOND3' - 9"15' - 0"12' - 6"31'-3" 27'-6"3' - 9"2' - 6"5' - 0"5' - 0"5' - 0"5' - 0"5' - 0"ACM-1 PANEL JOINT, TYP. ACM-2 31'-3"3' - 9"15' - 0"12' - 6"ACM-1 PANEL JOINT, TYP. 9' - 6"15' - 5"15' - 4"10' - 3" 27'-6" 0'-0" 33'-4" ACM-1 PANEL JOINT, TYP.8"5' - 2"12' - 6"15' - 0"PANEL JOINT, TYP. OPEN TO BEYOND 33'-4" EQ EQ ACM-1 8"5' - 2"12' - 6"15' - 0"PANEL JOINT, TYP. LINEAR LIGHT FIXTURES; A-LIGHT, G5, RECESSED LINEAR, WET RATED, G5- PUC/LENGTH-LVH-30-U-HE-XP-B-D-Q, CORNERS TO BE MITERED AND ILLUMINATED NEW 27' - 6"AWP-1 NEW 27' - 6" LINEAR LIGHT FIXTURES; A-LIGHT, G5, RECESSED LINEAR, WET RATED, G5- PUC/LENGTH-LVH-30-U-HE-XP-B-D-Q, CORNERS TO BE MITERED AND ILLUMINATED AWP-1 1' - 6"8' - 5 3/4"1' - 6"5' - 0" PROPOSED EXTERIOR IMPROVEMENTS MAY 2, 2024 SOUTHWEST EXISTING CONDITIONS SOUTHWEST PORTE COCHERE SOUTHWEST PORTE COCHERE SOUTHWEST PORTE COCHERE SOUTHWEST PORTE COCHERE SOUTHWEST PORTE COCHERE SOUTHWEST PORTE COCHERE SOUTHWEST PORTE COCHERE SOUTHWEST PORTE COCHERE SOUTHWEST PORTE COCHERE SOUTHWEST PORTE COCHERE NORTHWEST EXISTING CONDITIONS NORTHWEST ENTRY ENHANCEMENT NORTHWEST ENTRY ENHANCEMENT NORTHWEST ENTRY ENHANCEMENT NORTHWEST ENTRY ENHANCEMENT NORTHWEST ENTRY ENHANCEMENT NORTHWEST ENTRY ENHANCEMENT Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7497 File ID: Type: Status: 2023-7497 Agenda Item Consent Agenda 1Version: Reference: In Control: Engineering 05/21/2024File Created: Final Action: Water Conservation & Drought Contingency PlanFile Name: Title: Consider approval of an Ordinance of the City of Coppell, amending Chapter 3, Section 3-1-12 of the Code of Ordinances, by amending the daily Water Conservation and Drought Contingency Plans; and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: Memo.pdf, Ordinance.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7497 Title Consider approval of an Ordinance of the City of Coppell, amending Chapter 3, Section 3-1-12 of the Code of Ordinances, by amending the daily Water Conservation and Drought Contingency Plans; and authorizing the Mayor to sign. Summary Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: The Public Works Department recommends approval. Strategic Pillar Icon: Sustainable Government Page 1City of Coppell, Texas Printed on 7/5/2024 1 MEMORANDUM To: Mayor and City Council From: Mike Garza, P.E., Director of Public Works Date: July 9, 2024 Reference: Consider approval of an Ordinance of the City of Coppell amending Chapter 3, Section 3-1-12 of the Code of Ordinances by amending the daily Water Conservation and Drought Contingency Plans; and authorizing the Mayor to sign necessary documents. 2040: Sustainable Government Introduction: This agenda item is to consider approval of an Ordinance of the City of Coppell amending Chapter 3, Section 3-1-12 of the Code of Ordinances by amending the daily Water Conservation and Drought Contingency Plans. Background: Every five years, water suppliers are required to perform a thorough review of their Water Conservation and Drought Contingency Plans and make any necessary updates to their plans. The governing body is then required to adopt the plans. The 5-year review is performed in order to coincide with the review performed by the Texas Water Development Board. This review has been performed by City staff and all required updates have been made. The City of Coppell is a wholesale water customer of Dallas Water Utilities (DWU). This means we purchase all our water from Dallas, and it is delivered to us already treated and ready for distribution to our residents and business customers. Our distribution system includes two elevated storage tanks, 200 miles of water main, two ground storage tanks, and the Village Parkway Pump Station. Using these facilities, we purchase and pump more than 3 billion gallons of water annually. The Village Parkway Pump Station has a design capacity of 42 million gallons per day (MGD), however we currently have a contractual maximum delivery of 18.5 million gallons per day from DWU. To encourage the conservation of water and to prepare for responses during drought conditions, the city has a Drought Contingency and Water Conservation Ordinance. The ordinance identifies goals for the plan, triggers (thresholds) for enacting certain drought responses, and responses (stages) to those triggers. The triggers are based on continual use above certain thresholds as well as the ability 2 to continue to operate the system in a manner that ensure safe drinking water and compliance with TCEQ regulations. In 2022, staff amended the plan to adopt an “odd-even” address scheme for drought watering response. This update incorporates additional changes to assist in the conservation efforts. The changes include the reduction of drought stages from 5 to 4. Stage 1 will continue to be implemented year-round as it is in the current ordinance. The difference will be that it will reduce from a voluntary 3-day watering to voluntary 2 day a week watering based on address. The non-watering times will change from 10am-6pm to 9am-6pm. In addition, during stage 1, there will be a mandatory 2-day watering which will be implemented between May 1 and September 30 each year. Stage 2 will become mandatory 2-day watering by address. Stage 3 will be 1 day-watering and Stage 4 will be no automatic irrigation. Hand watering, drip irrigation and soaker hoses will be allowed. These stages apply to automatic irrigation systems. These changes were discussed with Council at the January council retreat. Since the City of Coppell purchases water from DWU we are required to adopt similar conservation provisions to those applied in Dallas. Similar restrictions have been adopted by the other DWU customer cities. TAC Title 30, Part 1, Chapter 288, Subchapter A, Rule 288.2 lists the minimum requirements for Water Conservation Plans for municipal uses. TAC Title 30, Part 1, Chapter 288, Subchapter B, Rule 288.20 lists the minimum requirements for drought contingency plans for a retail public water supplier. The following table is a simplified breakdown of the proposed watering restrictions. Stage 1 (Year-round) Stage 2 Stage 3 Stage 4 Voluntary 2 days/week (even/odd) Mandatory 2 days/week May 1 to Sept 30 Mandatory 2 days/week (even/odd) Mandatory 1 day/week (even/odd) No Automatic Irrigation Res. Odd - Wed/Sun Res. Even – Tues/Sat Bus/Comm/City – Fri./Mon Res. Odd - Wed/Sun Res. Even – Tues/Sat Bus/Comm/City – Fri./Mon Res. Odd – Wed Res. Even - Tues Bus/Comm/City-Fri No automatic irrigation between 9am-6pm year- round No automatic irrigation between 9am-6pm year- round No automatic irrigation between 9am-6pm year- round Benefit to the Community: The water conservation and drought contingency plans will help us manage our water consumption and operations with long term benefits including water availability and infrastructure longevity. 3 Legal Review: The City Attorney has reviewed the Ordinance. Fiscal Impact: There is no fiscal impact for this agenda item. Recommendation: The Public Works Department recommends approval of this Ordinance. Page 1 TM 108288 ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 3, ‘CITY DEPARTMENTS’, ARTICLE 3-1, ‘WATER DEPARTMENT’, SECTION 3-1-12 ‘WATER CONSERVATION AND DROUGHT CONTINGENCY PLAN’; BY REPEALING AND RESERVING SAID SECTION OF SUCH ARTICLE IN ITS ENTIRETY AND ADDING ARTICLE 3-6, ‘WATER CONSERVATION’; PROVIDING SUBDIVISION A, ‘WATER CONSERVATION PLAN’, SUBDIVISION B, ‘DROUGHT CONTINGENCY REGULATIONS’; AND SUBDIVISION C ‘ENFORCEMENT’; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Coppell believes it will benefit to amend and update the City’s Code of Ordinances; WHEREAS, the City desires to amend the Water Conservation Plan and Drought Contingency Plan previously implemented for the benefit of the citizens of the City of Coppell. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Code of Ordinances of the City of Coppell, Texas, be and in the same is hereby amending Chapter 3, ‘City Departments’, Article 3-1 ‘Water Department’, Section 3-1-12, ‘Drought Contingency and Water Conservation Plan’, by repealing said section in its entirety and reserving the same for future use as follows: “CHAPTER 3 – CITY DEPARTMENTS ARTICLE 3-1. WATER DEPARTMENT . . . . . . . . . . SECTION 3-1-12. RESERVED . . . . . / / SECTION 2. That the Code of Ordinances of the City of Coppell, Texas, be and in the same is hereby amending Chapter 3, ‘City Departments’, by Article 3-6 “Water Conservation”, Page 2 TM 108288 Subdivision A “Water Conservation Plan”, Subdivision B “Drought Contingency Regulations”, and Subdivision C “Enforcement”, which shall read as follows: “CHAPTER 3 – CITY DEPARTMENTS ARTICLE 3-6. WATER CONSERVATION . . . . . SUBDIVISION A. WATER CONSERVATION PLAN Sec. 3-6-1 There is hereby adopted the Water Conservation Plan of the City, dated July 9, 2024, and made a part hereof for all purposes, the same as if fully copied in full herein, including any appendices; a copy of said plan shall be maintained in the offices of the City Secretary and Director of Public Works, and shall be posted on the City website. SUBDIVISION B. DROUGHT CONTINGENCY REGULATIONS Sec. 3-6-2 a) Declaration of Policy, Purpose, and Intent This Drought Contingency Subdivision describes the conditions that require short- term water demand management in the City of Coppell and establishes policies and procedures that offer strategies for a timely and effective response. In general, such a response would be needed when water use in the area served by the City of Coppell approaches the system’s supply, or delivery capacity. Examples include drought conditions, unusually high-water demands, unforeseen equipment or system failure, or contamination of a water supply source. To conserve the available water supply and protect the integrity of water supply facilities, with regard to domestic water use, sanitation, and fire protection, and to protect and preserve public health, welfare, and safety and minimize the adverse impacts of water supply shortage or other water supply emergency conditions, the Coppell City Council adopted this Drought Contingency Subdivision, by City Council Ordinance No. _____ as presented in Appendix A. Water uses regulated or prohibited under this Drought Contingency Subdivision are non-essential and continuation of such uses during times of water shortage or other emergency water supply conditions is deemed to constitute a waste of water which subjects the offender(s) to violation and penalties as defined in Section 3-6-6 of this Article. Page 3 TM 108288 This Drought Contingency Subdivision meets Texas Commission on Environmental Quality (TCEQ) rules of development and minimum requirements for the drought contingency plans for municipal water suppliers contained in Texas Administrative Code (TAC) Title 30, Part 1, Chapter 288, Subchapter B, Rules 288.20. Refer to Appendix B for the TAC, Title 30, Chapter 288, Subchapter B. All of the following appendices A-1 through C-2 attached to this ordinance are not subject to codification but shall be maintained separately by the City Secretary and Director of Public Works and shall be posted on the City website. b) Public Involvement Opportunity for the public to provide input into the preparation of the Chapter was provided by the City of Coppell by means of making a draft copy of the Chapter available for download on City of Coppell webpage. c) Public Education The City of Coppell will periodically provide the public with bilingual information about the Chapter, including information about the conditions under which each stage of the Chapter is to be initiated or terminated and the drought response measures to be implemented in each stage. This information regarding stages and restrictions may be provided by means of, but not limited to, any of the following, singularly or in combination:  Notification via local radio, the city’s website, and city’s cable access channels;  Press releases, media alerts and social media;  Email and telephone notifications to customers;  Mailed water bill inserts;  Mass mailings of notification letters;  Public meetings and hearings; or  Public education seminars d) Coordination with Regional Water Planning Groups The service area of the City of Coppell is located within Region C Water Planning Group and the City of Coppell will provide a copy of this Chapter to the Region C Water Planning Group. Refer to Appendix C for a copy of the transmittal letter to the Region C Water Planning Group. Page 4 TM 108288 e) Authorization The City Manager, or the properly appointed designee, is hereby authorized and directed to implement the applicable provisions of this Chapter upon determination that such implementation is necessary to protect public health, safety, and welfare. The City Manager, or his/her designee, shall have the authority to initiate or terminate drought or other water supply emergency response measures as described in this Chapter. f) Application The provisions of this Chapter shall apply to all persons, customers, and property utilizing water provided by the City of Coppell. The terms “person” and “customer” as used in the Chapter include individuals, corporations, partnerships, associations, and all other legal entities. Sec. 3-6-3 Definitions For the purposes of this Chapter, the following definitions shall apply: Aesthetic water use: water use for ornamental or decorative purposes, including but not limited to fountains, reflecting pools, and water gardens. Automatic Irrigation System: means a site-specific system of delivering water, generally for landscape irrigation, via a system of pipes or other conduits installed below ground that will automatically cycle water using landscape sprinklers according to a preset program, whether on a designated timer or through manual operation. Aquatic Life: a vertebrate organism dependent upon an aquatic environment to sustain its life. City Manager: The City Manager for the City of Coppell. Commercial water use: the use of water by a place of business such as retail establishments, hotels and motels, restaurants, and office buildings. Conservation: those practices, techniques, and technologies that reduce the consumption of water, reduce the loss or waste of water, improve efficiency in the use of water, or increase the recycling and reuse of water so that a supply is conserved and made available for future or alternative uses. Contamination: a naturally occurring or man-made element which compromises the safety of the water supply. Customer: any person, company, entity or organization using water supplied by the City of Coppell. Page 5 TM 108288 Delivery capacity: refers to the maximum amount of water that can be delivered to customers when considering the limitation of the system components such as sources, treatment, storage, transmission, or distribution, individually and in combination with each other when operating at their designed capacity. Domestic water use: water use for personal needs or for household or sanitary purposes such as drinking, bathing, heating, cooking, sanitation, or for cleaning a residence, business, industry, or institution. Drip Irrigation: micro irrigation with low volume and low-pressure release of water through point source emitters or pressure compensating in-line drip emitters. Drought Contingency Plan: a strategy or combination of strategies for temporary supply and demand management responses to temporary and potentially recurring water supply shortages and other water supply emergencies. This document is the Drought Contingency Plan for the City of Coppell. Drought of Record: the worst drought recorded in the north central/north-east Texas area. Even number address: street addresses (e.g. 120 Magnolia St.), box numbers, or rural postal route numbers (e.g. RR 2 Box 9802) ending in 0, 2, 4, 6, or 8 and locations without addresses. Foundation Watering: the application of water using a hand-held hose, soaker hose or drip irrigation system placed within 24 inches of the foundation, which does not produce a spray above ground or result in water run-off. Golf Course: a commercial or governmental property made up of greens, tees, fairways and related areas which are irrigated and landscaped for the purposes of playing golf Hand watering: the application of water for irrigation purposes through a hand-held water hose, watering can or bucket. Hose-end Sprinkler: a device through which water flows from a hose to a sprinkler to water any lawn or landscape. Industrial water use: the use of water in processes designed to convert materials of a lower order of value into forms having greater usability and commercial value. Institutional water use: the use of water by an establishment dedicated to public service, such as a school, university, church, hospital, nursing home or government facility. All facilities dedicated to public service are considered institutional regardless of ownership. Landscape irrigation use: water used for the irrigation and maintenance of landscaped areas, whether publicly or privately owned, including residential and commercial lawns, gardens, golf courses, parks, and rights-of-way and medians. Non-essential water use: water uses that are not essential or required for the protection of public, health, safety, and welfare, including: irrigation of landscape areas, including parks, athletic fields, and golf courses, except otherwise provided under this Chapter. Page 6 TM 108288 use of water to wash any motor vehicle, motorbike, boat, trailer, airplane or other vehicle; use of water to wash down any sidewalks, walkways, driveways, parking lots, tennis courts, or other hard-surfaced areas; use of water to wash down buildings or structures for purposes other than immediate fire protection; flushing street gutters or permitting water to run or accumulate in any gutter or street; use of water to fill, refill, or add to any indoor or outdoor swimming pools, wading pools, hot tubs or Jacuzzi-type pools; use of water in a human made water feature, including but not limited to a fountain or pond for aesthetic or scenic purposes except as necessary to support aquatic life; failure to repair a controllable leak(s) within a reasonable period after having been given notice directing the repair of such leak(s); and use of water from hydrants for construction purposes or any other purposes other than firefighting and flushing of lines for regulatory required testing and/or to maintain a potable water supply. Non-Potable Water: water that is not intended or suitable for drinking and has not been approved for human consumption. Ornamental Fountain: an artificially created structure from which a jet, stream, valves and emission devices or flow of water emanates and is not typically utilized for the preservation of aquatic life. Odd Numbered Address: street addresses (e.g. 121 Magnolia St.), box numbers, or rural postal route numbers (e.g. RR 2 Box 9803) ending in 1, 3, 5, 7, or 9. Permitted Watering Hours: 6pm-9am. Potable Water: water that is suitable for drinking by the public. Recreational Water Use: water used for leisure and entertainment purposes. Examples include but are not limited to swimming pools, Jacuzzi-type pools, water theme parks, wading pools and water toys. Reduced Delivery Capacity: refers to the maximum amount of water that can be delivered to customers when considering reductions of delivery capacity based on scheduled shutdowns of infrastructure and/or unforeseen shutdowns of infrastructure, such as line breaks, equipment failure, etc. Retail Customers: non-wholesale customers. Run-off: a stream of water which overflows from a lawn or landscape onto a street, sidewalk, parking lot or other impervious area for a distance of more than 50 feet; or forms a puddle or pond to a depth greater than one-quarter of an inch. Soaker Hose: a permeable garden-type hose that is laid above ground that provides irrigation at a slow and constant rate. Page 7 TM 108288 Swimming Pool: a structure that is used for swimming, bathing, or water play, including all equipment and appurtenant facilities. TCEQ: The Texas Commission of Environmental Quality Vehicle Wash Facility: a permanently located business that washes vehicles or other mobile equipment with water or water-based products, including but not limited to self-service car washes, full-service car washes, roll-over/in-bay style car washes, and facilities managing vehicle fleets or vehicle inventory. Water Supply System: DWU water supply sources (lakes) and all infrastructure related to the delivery of water to customers. Sec. 3-6-4 a) Threshold Criteria for Initiation and Termination of Drought Response Stages The City Manager or authorized designee shall monitor water supply and/or demand conditions, at a minimum, on a weekly basis and shall determine when conditions warrant initiation or termination of each stage of the Chapter, that is, when the specified “triggers” are reached. The City Manager Department reserves the authority to recommend that a Stage be or not be initiated based on: i Notification from DWU of initiation or termination of a Drought Response Stage. ii Weather conditions. iii Total water supply availability. iv Rate of water supply decline or replenishment; or v Anticipation of change in water supply or distribution capacity. Upon recommendation of the Director of Public works, the City Manager may initiate, upgrade, or downgrade a stage when the conditions triggering that stage occur. Retail customer notification of the initiation or termination of drought response stages will be made by City Manager or authorized designee. b) Additional Notification: The City Manager or authorized designee shall notify directly, or cause to be notified directly by fax, mail, email, or telephone, the following individuals, and entities as appropriate to the respective drought stages: i Mayor and members of the City Council ii City and/or County Emergency Management Coordinator(s) iii County Judge & Commissioner(s) iv State Disaster District / Department of Public Safety v Executive Director of the TCEQ (required within five (5) business days of the implementation of any mandatory restrictions) vi Critical water users (e.g., hospitals) Page 8 TM 108288 vii Parks/street superintendents & public facilities managers The criteria described below consist of several of those established by the Drought Contingency plan for the city’s treated water supplier, Dallas Water Utilities (DWU). c) Stage 1 Threshold 1) Requirements for Initiation Customers shall be requested to adhere to voluntary measures (January-April; November-December) and shall be required to comply with the requirements and mandatory restrictions (May-October) on certain non-essential water uses provided in Section 3-6-5: A. Notification is received by DWU initiating stage; or B. Water demand has reached or exceeded 85% of delivery capacity for 4 consecutive days: or C. Water demand approaches a reduced delivery capacity for all or part of the system; or D. Water line breaks or pump or system failures, which impact the ability of the city to provide treated water service; or E. Natural or man-made contamination of the water supply source(s) occurs. 2) Requirements for Termination A. Stage 1 may fluctuate between voluntary and mandatory when Stage 1 conditions (January-April; May-October; November-December) or circumstances no longer exist and would be unlikely to recur upon termination. d) Stage 2 Threshold 1) Requirements for Initiation Customers shall be requested to adhere to mandatory restrictions and limitations on certain non-essential water uses provided in Section 3-6-5: A. Notification is received from DWU Stage 2; or B. Water demand has reached or exceeded 90% of delivery capacity for 3 consecutive days: or C. Water demand equals a reduced delivery capacity for all or part of the system; or Page 9 TM 108288 D. Water line breaks or pump or system failures occur, which impact the ability of the city to provide treated water service; or E. Natural or man-made contamination of the water supply source(s) occurs. 2) Requirements for Termination A. Stage 2 may be terminated when Stage 2 conditions no longer exist and would be unlikely to recur upon termination. e) Stage 3 Threshold 1) Requirements for Initiation Customers shall be required to comply with the requirements and mandatory restrictions on certain non-essential water uses provided in Section 3-6-5: A. Notification is received from DWU intorting Stage 3; or B. Water demand has reached or exceeded 95% of delivery capacity for 2 consecutive days; or C. Water demand exceeds a reduced delivery capacity for all or part of the system; or D. Water line breaks or pump or system failures occur, which impact the ability to provide treated water service; or E. Natural or man-made contamination of the water supply source(s) occurs. 2) Requirements for Termination A. Stage 3 of the Chapter may be terminated when the Stage 3 conditions no longer exist and would be unlikely to recur upon termination. f) Stage 4 Threshold 1) Requirements for Initiation Customers shall be required to comply with the requirements and restrictions for Stage 4 of this Article when the city manager, or his/her designee, determines that a water supply emergency exists based on: A. Major water line breaks, or pump or system failures occur, which cause unprecedented loss of capability to provide water service; or B. Natural or man-made contamination of the water supply source(s). 2) Requirements for Termination A. Stage 4 of the Article shall be rescinded when all of the initiation conditions have ceased to exist. The city manager, or his/her designee, will then Page 10 TM 108288 determine what stage of the Article should be implemented and the specific water use restrictions required to preserve the city’s ability to meet essential water demand and fire protection. Sec. 3-6-5 Drought Stages Regulations and Restrictions The City Manager, or appointed designee, shall monitor water supply and/or demand conditions on a weekly basis and, in accordance with the triggering criteria set forth in Section 3-6-4, shall determine if conditions exist that would trigger any of the designated drought stages, and if so, shall implement the following actions: a) Stage 1 Restrictions Target: Achieve a 5 percent reduction in total gallons per capita per day (GPCD). Water Use Restrictions for Demand Reduction: Following is a menu of possible actions. Specific actions taken during any drought situation will be determined by the City Manager or designee. The City Manager or designee may also take other actions not listed, if deemed necessary. 1) All Water Users A. Landscape Uses: i All water customers are reminded to observe a mandatory maximum 2-days- per-week landscape watering schedule and require watering only during allowed watering hours as defined in Section 3-6-3. Irrigation of landscaped areas with hose- end sprinklers and automatic irrigation systems is limited to Tuesdays and Saturdays for residential customers with a street address ending in an even number (0, 2, 4, 6 or 8) and for locations without addresses and limited to Sundays and Wednesdays for water residential customers with a street address ending in an odd number (1, 3, 5, 7 or 9). Apartments, office building complexes or other properties containing multiple addresses may be identified by the lowest address number. Businesses, Commercial facilities and municipal facilities will be limited to Fridays and Mondays. Mandatory 2-days-per-week from May 1 to September 30 each year. ii Encourage reduction of water use through voluntary maximum 1-day-per- week landscape watering schedule. iii Discourage planting of new landscapes, including lawns, hydro-seeding and sod. B. Swimming Pools and Other Recreational Uses: Page 11 TM 108288 iv Encourage reduction in frequency in draining and refilling of swimming pools. v Prohibit recreational water usage, including the use of faucets, hoses or hydrants, which results in water run-off or other prohibited waste of water. C. Foundations: Foundations may be watered on any day of the week and at any time. Foundations may be watered with a drip irrigation system, soaker hose or a hand-held hose equipped with a positive shutoff nozzle. D. Vehicle Washing: Restrict washing of any motor vehicle, motorbike, boat, trailer, airplane or other vehicle to the use of a hand-held bucket or a hand-held hose equipped with a positive shut-off nozzle for quick rinses. Vehicle washing may be done at any time on the immediate premises of a commercial vehicle wash facility or commercial service station. Companies with an automated on-site vehicle washing facility may wash vehicles at any time. E. City Government: i Initiate public education campaign teaching and encouraging reduced water use practices. ii Intensify normal leak detection and repair activities on water pipes and mains. iii Require reduction of water use through mandatory maximum twice weekly landscape watering schedule for city parks and golf courses. iv Encourage reduction of water use in city-owned ornamental fountains. v Encourage additional reduction in landscape uses for parks. vi Encourage 25 percent reduction in frequency of wet street sweeping and city vehicle washing and rinsing. vii Increase enforcement efforts through proactive code enforcement. F. Commercial Customers: Page 12 TM 108288 i Identify and encourage voluntary reduction measures by high-volume water users through water use audits. ii Require reduction of water use through mandatory maximum twice weekly landscape watering schedule for private parks and golf courses. iii Encourage additional reduction in landscape uses for parks. iv Encourage reduction in water use for landscape nursery stock. v Encourage area restaurants to serve customers water by request only. vi Encourage hotel/motels to request multiple day patrons to reuse linens instead of changing every day. b) Stage 2 Restrictions Target: Achieve a 15 percent reduction in total gallons per capita per day (GPCD). Water Use Restrictions for Demand Reduction: Following is a menu of possible actions. Specific actions taken during any drought situation will be determined by the City Manager. The City Manager may also take other actions not listed, if deemed necessary. All requirements of Stage 1 shall remain in effect during Stage 2, and the following additional measures will be required: 1) All Water Users: A. Landscape Uses: i All water customers are reminded to observe a mandatory 2-days-per-week landscape watering schedule and require watering only during allowed watering hours as defined in Section 3-6-3. Irrigation of landscaped areas with hose-end sprinklers and automatic irrigation systems is limited to Tuesdays and Saturdays for residential customers with a street address ending in an even number (0, 2, 4, 6 or 8) and for locations without addresses and limited to Sundays and Wednesdays for water residential customers with a street address ending in an odd number (1, 3, 5, 7 or 9). Apartments, office building complexes or other properties containing multiple addresses may be identified by the lowest address number. Businesses, Commercial facilities and municipal facilities will be limited to Fridays and Mondays. Strongly discourage planting of new landscapes, including lawns, hydro-seeding and sod. B. Swimming Pools and Other Recreational Uses: i Encourage reduction in frequency in draining and refilling of swimming pools. ii Continue to prohibit recreational water usage, including the use of faucets, hoses or hydrants, which results in water run-off or other prohibited waster of water. C. Foundations: Page 13 TM 108288 Foundations may be watered on any day of the week and at any time. Foundations may be watered with a drip irrigation system, soaker hose or a hand-held hose equipped with a positive shut-off nozzle. D. Vehicle Washing: Restrict washing of any motor vehicle, motorbike, boat, trailer, airplane or other vehicle to the use of a hand-held bucket or a hand-held hose equipped with a positive shutoff nozzle for quick rinses. Vehicle washing may be done at any time on the immediate premises of a commercial vehicle wash facility or commercial service station. Companies with an automated on-site vehicle washing facility may wash vehicles at any time. E. City Government: i Initiate engineering studies to evaluate alternatives to mitigate drought conditions should conditions worsen. ii Accelerate public education campaign teaching and encouraging reduced water use practices. iii Continue intensified leak detection and repair activities on water pipes and mains. iv Prohibit flushing of new mains not immediately required to provide service. v City government restricted to mandatory maximum once weekly landscape watering schedule. vi Require reduction of water use through mandatory once weekly landscape watering schedule for city parks and golf courses vii Prohibit operation of city-owned ornamental fountains and water features. viii Reduce frequency of wet street sweeping and city vehicle washing or rinsing by 50 percent. ix Increase enforcement efforts through proactive code enforcement. F. Commercial Customers: i Require reduction of water use through mandatory maximum once weekly landscape watering schedule for private parks and golf courses. c) Stage 3 Restriction Target: Achieve a 20 percent reduction in total gallons per capita per day (GPCD). Water Use Restrictions for Reducing Demand: Following is a menu of possible actions. Specific actions taken during any drought situation will be determined by the City Manager. The City Manager may also take other actions not listed, if deemed necessary. All requirements of Stages 1 and 2 shall remain in effect during Stage 3, and the following additional measures will be required: 1) All Water Users A. Landscape Uses: i All water customers are reminded to observe a mandatory maximum 1-day- per-week landscape watering schedule and require watering only during allowed watering hours as defined in Section 3-6-3. Irrigation of landscaped areas with hose-end sprinklers and automatic irrigation systems Page 14 TM 108288 will be limited to Tuesdays for residential customers with a street address ending in an even number (0, 2, 4, 6 or 8) and for locations without addresses and limited to Wednesdays for water residential customers with a street address ending in an odd number (1, 3, 5, 7 or 9). Apartments, office building complexes or other properties containing multiple addresses may be identified by the lowest address number. Businesses, Commercial facilities and municipal facilities will be limited to Fridays. ii Irrigation of turf, shrubs, perennials, annuals, ground covers and any other landscaped area by any method is absolutely prohibited. Trees may be irrigated with drip irrigation system, soaker hoses or with a hand-held hose one day per week on the Stage 2 watering schedule and within the permitted watering hours. iii Installation of new landscapes or turf areas is prohibited. iv Operation of any water feature, ornamental fountain or pond that uses potable water is prohibited except where supporting aquatic life or water quality. B. Swimming Pools and Other Recreational Uses: i Prohibit the filling, draining and refilling of existing swimming pools, wading pools, Jacuzzi and hot tubs except to maintain structural integrity, proper operation and maintenance or alleviate a public safety risk. Existing pools may add water to replace losses from normal use and evaporation. ii Permitting of new swimming pools, wading pools, water features, Jacuzzi and hot tubs is prohibited. iii Continue to prohibit recreational water usage, including the use of faucets, hoses or hydrants, which results in water run-off or other prohibited waste of water. C. Foundations: Foundations may be watered one day per week on the Stage 2 watering schedule within the permitted watering hours. Foundations may be watered with a drip irrigation system, soaker hose or a hand-held hose equipped with a positive shutoff nozzle. Water run-off is absolutely prohibited. D. Vehicle washing: Use of water to wash any motor vehicle, motorbike, boat, trailer or other vehicle not occurring on the premises of a commercial vehicle wash facility or commercial service stations is prohibited. Companies with an automated on-site vehicle washing facility may wash its vehicles at any time. Further, such washing may be exempt from these requirements if the health, safety and welfare of the public are contingent upon frequent vehicle cleansing, such as garbage trucks and commercial vehicles used to transport food and perishables. E. Impervious surface cleaning: Hosing and washing of paved areas, buildings, structures, windows or other surfaces is prohibited except by variance and performed by a professional service using high efficiency equipment. Page 15 TM 108288 G. New Service: No application for new, additional, expanded, or increased-in-size water service connections, meters, service lines, pipeline extensions, mains, or water service facilities of any kind shall be approved, and time limits for approval of such applications are hereby suspended for such time as this drought response stage or a higher-numbered stage shall be in effect. G. City Government: i Wet street sweeping and city vehicle washing or rinsing is prohibited except for reasons of public health, safety, and welfare. ii Municipal landscape watering is prohibited except golf courses (see below). iii Watering of golf course greens and tee boxes are restricted to the allowed watering hours as defined in Section VII; watering of other golf course areas and parks is prohibited. H. Commercial Customers: Watering of golf course greens and tee boxes are restricted to the allowed watering hours as defined in Section 3-6-3; watering of other golf course areas or parks is prohibited unless the golf course uses a water source other than that provided by the City of Coppell. d) Stage 4 Restrictions Target: Achieve at least a 25 percent reduction in total GPCD water use. 1) Best Management Practices for Supply Management: To manage limited water supplies and/or reduce water demand, the City of Coppell will: i Activate and use an alternative supply source(s); if available; and/or ii Discontinue all non-essential water use, including landscape irrigation water use; and/or iii Door hangers will be placed on all houses in the affected area providing information about the conditions. 2) Water Use Restrictions for Reducing Demand: A. All requirements of Stage 1, 2, and 3 shall remain in effect during Stage 4 except: i No outdoor watering will be allowed B. Landscape Uses: i Irrigation of turf, shrubs, perennials, annuals, ground covers and any other landscaped area by any method is absolutely prohibited. Trees may be irrigated with drip irrigation system, soaker hoses or with a hand-held hose one day per week on the Stage 3 watering schedule and within the permitted watering hours. ii Installation of new landscapes or turf areas is prohibited. Page 16 TM 108288 iii Operation of any water feature, ornamental fountain or pond that uses potable water is prohibited except where supporting aquatic life or water quality. C. Swimming Pools and Other Recreational Uses: i Prohibit the filling, draining and refilling of existing swimming pools, wading pools, Jacuzzi and hot tubs except to maintain structural integrity, proper operation and maintenance or alleviate a public safety risk. Existing pools may add water to replace losses from normal use and evaporation. ii Permitting of new swimming pools, wading pools, water features, Jacuzzi and hot tubs is prohibited. iii Continue to prohibit recreational water usage, including the use of faucets, hoses or hydrants, which results in water run-off or other prohibited waste of water. D. Foundations: Foundations may be watered one day per week on the Stage 3 watering schedule within the permitted watering hours. Foundations may be watered with a drip irrigation system, soaker hose or a hand-held hose equipped with a positive shutoff nozzle. Water run-off is absolutely prohibited. E. Vehicle washing: Use of water to wash any motor vehicle, motorbike, boat, trailer or other vehicle not occurring on the premises of a commercial vehicle wash facility or commercial service stations is prohibited. Companies with an automated on-site vehicle washing facility may wash its vehicles at any time. Further, such washing may be exempt from these requirements if the health, safety and welfare of the public are contingent upon frequent vehicle cleansing, such as garbage trucks and commercial vehicles used to transport food and perishables. F. Impervious surface cleaning: Hosing and washing of paved areas, buildings, structures, windows or other surfaces is prohibited except by variance and performed by a professional service using high efficiency equipment. New Service: No application for new, additional, expanded, or increased-in-size water service connections, meters, service lines, pipeline extensions, mains, or water service facilities of any kind shall be approved, and time limits for approval of such applications are hereby suspended for such time as this drought response stage or a higher-numbered stage shall be in effect. I. City Government: i Wet street sweeping and city vehicle washing or rinsing is prohibited except for reasons of public health, safety, and welfare. ii Municipal landscape watering is prohibited except golf courses (see below). Page 17 TM 108288 iii Watering of golf course greens and tee boxes are restricted to the allowed watering hours as defined in Section VII; watering of other golf course areas and parks is prohibited. J. Commercial Customers: Watering of golf course greens and tee boxes are restricted to the allowed watering hours as defined in Section 3-6-3; watering of other golf course areas or parks is prohibited unless the golf course uses a water source other than that provided by the City of Coppell. SUBDIVISION C. ENFORCEMENT Sec. 3-6-6 It shall be unlawful for any person, as defined by this Article, to knowingly or intentionally allow the use of water from the City of Coppell for residential, commercial, industrial, agricultural, governmental, or any other purposes in a manner contrary to any provision of this Article, or in an amount in excess of that permitted by the drought response stage in effect at the time pursuant to action taken by the City Manager, or his/her designee, in accordance with provisions of this Article. a) Penalty: i Any person who violates this subdivision is guilty of a class C misdemeanor and, upon conviction, shall be punished by a fine of not less than $250 and not more than $2,000. Violations of this Chapter may also be enforced as an administrative offense using the alternative administrative adjudication procedure set forth in the City of Coppell Code of Ordinances, as amended. Each day that one or more of the provisions in this Chapter is violated shall constitute a separate offense. ii If a person is convicted of two or more distinct criminal or civil violations of this Chapter, upon due notice to the customer, the City Manager may: (1) install a flow restrictor in the line to limit the amount of water that will pass through the meter in a 24-hour period; or (2) discontinue water served to the premises. iii Services discontinued under such circumstances shall be restored only upon payment of a re-connection charge, hereby established at an amount not to exceed $135.00 (or as adjusted by City ordinance), and any other costs incurred by the City of Coppell in discontinuing service. In addition, suitable assurance must be given to the City Manager that the same action will not be repeated while the Chapter is in effect. Compliance with this Chapter may also be sought through civil action and/or injunctive relief in the district court. b) Violators: ii Any person, including a person classified as a water customer of the City of Coppell, in apparent control of the property where a violation occurs or originates shall be presumed to be the violator, and proof that the violation occurred on the person’s property shall constitute a rebuttable presumption that the person in apparent control of the property committed the violation, Page 18 TM 108288 but any such person shall have the right to show that he/she did not commit the violation. iii Parents shall be presumed to be responsible for violations of their minor children and proof that a violation, committed by a child, occurred on property within the parents’ control shall constitute a rebuttable presumption that the parent committed the violation, but any such parent may be excused if he/she proves that he/she had previously directed the child not to use the water as it was used in violation of this Chapter and that the parent could not have reasonably known of the violation. c) Enforcement Officers: Any employee of the City of Coppell, police officer, or other employee designated by the City Manager, may issue a citation to a person he/she reasonably believes to be in violation of this Ordinance. The citation shall be prepared in duplicate and shall contain the name and address of the alleged violator, if known, the offense charged, and shall direct him/her to appear in the municipal court on the date shown on the citation for which the date shall not be less than 3 days nor more than 15 days from the date the citation was issued. The alleged violator shall be served a copy of the citation. Service of the citation shall be complete upon delivery of the citation to the alleged violator, to an agent or employee of a violator, or to a person over 14 years of age who is a member of the violator’s immediate family or is a resident of the violator’s residence. The alleged violator shall appear in municipal court to enter a plea of guilty or not guilty for the violation of this Chapter. If the alleged violator fails to appear in municipal court, a warrant for his/her arrest may be issued. A summons to appear may be issued in lieu of an arrest warrant. These cases shall be expedited and given preferential setting in municipal court before all other cases. Sec. 3-6-7. a) The City Manager, or his/her designee, may, in writing, grant temporary variance for existing water uses otherwise prohibited under this Chapter if it is determined that failure to grant such variance would cause an emergency condition adversely affecting the health, safety or welfare for the public or the person requesting such variance and if one or more of the following conditions are met: i Granting of a variance must not cause an immediate significant reduction in the city’s water supply. ii The health, safety, or welfare of other persons will not be adversely affected by granting of the variance. iii The applicant must demonstrate that the extreme hardship or need is related to the health, safety, or welfare of the person requesting it. iv Compliance with this Chapter cannot be technically accomplished during the duration of the water supply shortage or other condition for which the Chapter is in effect. v Alternative methods can be implemented which will achieve the same level of reduction in water use. vi All variances are only in effect during the Drought Plan Stage for which the variance was issued. Page 19 TM 108288 b) Persons requesting an exemption from the provisions of this Ordinance shall file a petition for variance with the City of Coppell within 5 days after the Chapter or a particular drought response stage has been invoked. All petitions for variances shall be reviewed by the City Manager or his/her designee and shall include the following: i Name and address of the petitioner(s). ii Purpose of water use. iii Specific provision(s) of the Chapter from which the petitioner is requesting relief. iv Detailed statement as to how the specific provision of the Chapter adversely affects the petitioner or what damage or harm will occur to the petitioner or others if petitioner complies with this Chapter. v Description of the relief requested. vi Period of time for which the variance is sought. vii Alternative water use restrictions or other measures the petitioner is taking or proposes to take to meet the intent of this Chapter and the compliance date. viii Other pertinent information. c) Variances granted by the City of Coppell shall be subject to the following conditions, unless waived or modified by the City of Coppell or its designee: i Variances granted shall include a timetable for compliance. ii Variances granted shall expire when the Chapter is no longer in effect unless the petitioner has failed to meet specified requirements. d) No variance shall be retroactive or otherwise justify any violation of this Chapter occurring prior to the issuance of the variance. i The City Manager may revoke a variance granted when the City Manager determines that the conditions are not being met or are no longer applicable. Sec. 3-6-8 The City of Coppell will review and update this Article with State law requirements. If the Chapter adopted herein is implemented during a water shortage, data obtained during the plan implementation will be used to make any necessary modifications to the Chapter. Additionally, the Chapter will be updated as appropriate based on new or updated information regarding the system’s delivery capacity.” SECTION 3. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Code of Ordinances of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollas ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. Page 20 TM 108288 SECTION 4. That all provisions of the ordinances of the City of Coppell in conflict with the provisions of this ordinance be and the same are hereby repealed and any provisions not so in conflict shall remain in force and effect. SECTION 5. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not effect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be invalid, illegal or unconstitutional, and shall not effect the validity of the Code of Ordinances as a whole. SECTION 6. It is hereby declared to be the intention of the City of Coppell that the sections, paragraphs, sentences, clauses, and phrases of this Article are severable and, if any phrase, clause, sentence, paragraph, or section shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections. SECTION 7. An offense committed before the effective date of this ordinance is governed by the prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense was committed, and the former law is continued in effect for this purpose. SECTION 8. This ordinance shall take effect immediately upon its passage and the publication of the caption as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, on the ________ day of _______________________ 2024. APPROVED: ____________________________ Wes Mays, Mayor ATTEST: ___________________________ Ashley Owens, City Secretary Page 21 TM 108288 APPROVED AS TO FORM: ____________________________ Robert E. Hager, City Attorney Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7546 File ID: Type: Status: 2023-7546 Agenda Item Consent Agenda 1Version: Reference: In Control: Engineering 07/01/2024File Created: Final Action: Northwestern/Freeport SignalFile Name: Title: Consider approval of awarding Bid #Q-0424-01 to Road Solutions, LLC; for the purchase and installation of a traffic signal at the intersection of North Freeport Parkway and Northwestern Drive; in the amount of $583,871.65; as provided for in bond funds; and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Enactment Date: Memo.pdf, Exhibit.pdf, Bid Tab.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7546 Title Consider approval of awarding Bid #Q-0424-01 to Road Solutions, LLC; for the purchase and installation of a traffic signal at the intersection of North Freeport Parkway and Northwestern Drive; in the amount of $583,871.65; as provided for in bond funds; and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: The fiscal impact of this Agenda Item is $583,871.65, as provided for in bond funds. Staff Recommendation: The Public Works Department recommends approval. Strategic Pillar Icon: Sustainable Government Page 1City of Coppell, Texas Printed on 7/5/2024 Master Continued (2023-7546) Page 2City of Coppell, Texas Printed on 7/5/2024 1 MEMORANDUM To: Mayor and City Council From: Cole Baker, EIT, Graduate Engineer Mike Garza, P.E., Director of Public Works Date: July 9, 2024 Reference: Consider approval of awarding Bid #Q-0424-01 to Road Solutions, LLC; for the purchase and installation of a traffic signal at the intersection of North Freeport Parkway and Northwestern Drive, as provided for in bond funds, in the amount of $583,871.65; and authorizing the City Manager to sign any necessary documents. 2040: Sustainable Government Introduction: The purpose of this agenda item is to consider approval of awarding a contract with Road Solutions, LLC, for the purchase and installation of a new traffic signal at the intersection of North Freeport Parkway and Northwestern Drive, in the amount of $583,871.65, as provided for in bond funds. Background: North Freeport Parkway was constructed in 2016, and Northwestern Drive was constructed in 2017. In February 2019, PD-295-HC was approved for the Archway 121 development, the first phase of which is the QT fuel station located at this intersection. As part of the development review process, a Traffic Impact Analysis (TIA) was prepared. The recommendations of the TIA included the installation of a traffic signal at this intersection. In 2022, the VariSpace Coppell office building was completed at this intersection, and two restaurants are currently preparing to begin construction in the Archway 121 development. Due to the recent and upcoming development in this area and the increased congestion at this intersection, it is appropriate to install this traffic signal at this time. In January 2023, the City contracted with Kimley-Horn and Associates, Inc. to prepare the design for this traffic signal, and bids were opened in April 2024. The bid documents included an alternative bid option for the installation of stamped concrete for the proposed crosswalk across Freeport Parkway. The low bidder bid a price of $47,670 for this alternative bid option. Staff does not recommend that the alternative bid be awarded due to the cost and the additional travel impacts related to the 2 construction of this alternative. Staff recommends award of the base bid, which includes standard crosswalk striping as shown on the attached exhibit. In April 2024, four bids were received from contractors to complete this work, with base bids ranging from $583,316.65 to $816,990.72. The lowest bid was submitted by Road Solutions, LLC. Although the City has not utilized Road Solutions for any past projects, Kimley-Horn and City staff have spoken with references for similar projects in other municipalities, and City staff are comfortable with Road Solutions’ qualifications. While reviewing bids, the design engineer determined that one of the line items would require a greater quantity than originally planned, which resulted in an increase of $555 for the low bid. The construction is expected to take 90 days. There is currently a long lead time for traffic signal poles, and construction is anticipated to begin in early 2025 upon the arrival of the signal poles. Benefit to the Community: This project will provide benefit to the community by improving traffic operations at this intersection. Legal Review: The City Attorney has reviewed the contract. Fiscal Impact: The fiscal impact of this agenda item is $583,871.65, as provided for in bond funds. Recommendation: The Public Works Department recommends approval of this contract. Proposed Traffic Signal, N Freeport Pkwy at Northwestern Dr City of Coppell Project TR22-01 Created in CIVIL3D 1 INCH = 1 MILE 0 S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2024.dwg\TR22-01 SIGNAL Created on: 2 July 2024 by Scott Latta 1/2 1/2 1 1 INCH = FT. 0 60 60 30 Proposed Traffic Signal, N Freeport Pkwy at Northwestern Dr City of Coppell Project TR22-01 Created in CIVIL3DS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2024.dwg\TR22-01 SIGNAL Created on: 3 July 2024 by Scott Latta 2/2 PROPOSED TRAFFIC SIGNAL POLE AND MAST ARM NORTHWESTERN DRIVEPROPOSED PAVEMENT MARKINGS N F R E E P O R T P A R K W A Y PROPOSED ADA ROUTE IMPROV. BID TABULATION KIMLEY-HORN AND ASSOCIATES, INC. CHECKED BY: Item No.Item Description Quantity Unit Unit Price Item Cost Unit Price Item Cost Unit Price Item Cost Unit Price Item Cost 101 REMOVING CONC (CURB AND GUTTER)27 LF $67.00 $1,809.00 $80.00 $2,160.00 $86.00 $2,322.00 $100.00 $2,700.00 102 REMOVING CONC (SIDEWALK OR RAMP)102 SY $55.00 $5,610.00 $110.00 $11,220.00 $254.00 $25,908.00 $100.00 $10,200.00 103 DRILL SHAFT (TRF SIG POLE) (30 IN)22 LF $395.00 $8,690.00 $630.00 $13,860.00 $611.00 $13,442.00 $552.00 $12,144.00 104 DRILL SHAFT (TRF SIG POLE) (48 IN)44 LF $679.00 $29,876.00 $815.00 $35,860.00 $1,238.00 $54,472.00 $876.00 $38,544.00 105 MOBILIZATION 1 LS $60,000.00 $60,000.00 $37,000.00 $37,000.00 $47,077.00 $47,077.00 $35,297.92 $35,297.92 106 BARRICADES, SIGNS AND TRAFFIC HANDLING 2 MO $18,000.00 $36,000.00 $9,000.00 $18,000.00 $5,318.00 $10,636.00 $40,000.00 $80,000.00 107 CONC SIDEWALKS (6")51 SY $220.00 $11,220.00 $215.00 $10,965.00 $359.00 $18,309.00 $225.00 $11,475.00 108 CURB RAMPS (TY 7)4 EA $8,950.00 $35,800.00 $7,000.00 $28,000.00 $12,634.00 $50,536.00 $3,500.00 $14,000.00 109 CONDT (PVC) (SCH 40) (2")125 LF $12.28 $1,535.00 $32.00 $4,000.00 $37.00 $4,625.00 $19.20 $2,400.00 110 CONDT (PVC) (SCH 40) (2") (BORE)310 LF $35.00 $10,850.00 $60.00 $18,600.00 $48.00 $14,880.00 $36.00 $11,160.00 111 CONDT (PVC) (SCH 40) (3")195 LF $15.70 $3,061.50 $35.00 $6,825.00 $40.00 $7,800.00 $27.60 $5,382.00 112 CONDT (PVC) (SCH 40) (4")60 LF $29.50 $1,770.00 $37.00 $2,220.00 $43.00 $2,580.00 $38.40 $2,304.00 113 CONDT (PVC) (SCH 40) (4") (BORE)445 LF $45.20 $20,114.00 $65.00 $28,925.00 $54.00 $24,030.00 $49.20 $21,894.00 114 CONDT (PVC) (SCH 80) (2")10 LF $15.00 $150.00 $34.00 $340.00 $39.00 $390.00 $12.00 $120.00 115 ELEC CONDR (NO.8) INSULATED 1740 LF $2.10 $3,654.00 $3.00 $5,220.00 $2.90 $5,046.00 $2.64 $4,593.60 116 ELEC CONDR (NO.6) BARE 765 LF $2.21 $1,690.65 $4.00 $3,060.00 $3.40 $2,601.00 $3.00 $2,295.00 117 ELEC CONDR (NO.6) INSULATED 460 LF $2.48 $1,140.80 $4.00 $1,840.00 $3.40 $1,564.00 $3.96 $1,821.60 118 GROUND BOX TY C (162911)W/APRON 4 EA $1,640.00 $6,560.00 $2,415.00 $9,660.00 $2,630.00 $10,520.00 $2,220.00 $8,880.00 119 GROUND BOX TY D (162911)W/APRON 1 EA $1,715.00 $1,715.00 $2,590.00 $2,590.00 $2,659.00 $2,659.00 $2,340.00 $2,340.00 120 ELC SRV TY D 120/240 060(NS)SS(E)PS(U)1 EA $10,550.00 $10,550.00 $11,300.00 $11,300.00 $10,454.00 $10,454.00 $14,520.00 $14,520.00 121 REMOVE SM RD SN SUP&AM 2 EA $255.00 $510.00 $350.00 $700.00 $143.00 $286.00 $329.00 $658.00 122 REFL PAV MRK TY I (W)8"(SLD)(100MIL)100 LF $7.50 $750.00 $2.00 $200.00 $3.20 $320.00 $4.20 $420.00 123 REFL PAV MRK TY I (W)12"(SLD)(100MIL)450 LF $12.00 $5,400.00 $5.00 $2,250.00 $10.45 $4,702.50 $10.50 $4,725.00 124 REFL PAV MRK TY I (W)24"(SLD)(100MIL)150 LF $23.00 $3,450.00 $7.00 $1,050.00 $17.00 $2,550.00 $17.50 $2,625.00 125 REFL PAV MRK TY I (Y)8"(SLD)(100MIL)650 LF $20.85 $13,552.50 $2.00 $1,300.00 $3.20 $2,080.00 $4.20 $2,730.00 126 PAVEMENT SEALER 6"220 LF $1.05 $231.00 $0.20 $44.00 $0.55 $121.00 $0.28 $61.60 127 PAVEMENT SEALER 8"750 LF $1.18 $885.00 $0.30 $225.00 $0.65 $487.50 $0.28 $210.00 128 PAVEMENT SEALER 12"150 LF $1.85 $277.50 $1.50 $225.00 $0.95 $142.50 $0.28 $42.00 129 PAVEMENT SEALER 24"150 LF $3.00 $450.00 $3.00 $450.00 $3.30 $495.00 $0.28 $42.00 130 PAVEMENT SEALER (ARROW)1 EA $55.00 $55.00 $20.00 $20.00 $28.55 $28.55 $21.00 $21.00 131 PAVEMENT SEALER (WORD)1 EA $158.00 $158.00 $25.00 $25.00 $38.00 $38.00 $21.00 $21.00 132 PAVEMENT SEALER (DBL ARROW)1 EA $75.00 $75.00 $40.00 $40.00 $47.55 $47.55 $42.00 $42.00 133 RE PM W/RET REQ TY I (W)6"(BRK)(100MIL)220 LF $0.63 $138.60 $1.50 $330.00 $2.45 $539.00 $6.93 $1,524.60 134 PREFAB PAV MRK TY C (W) (ARROW)1 EA $250.00 $250.00 $350.00 $350.00 $523.00 $523.00 $483.00 $483.00 135 PREFAB PAV MRK TY C (W) (DBL ARROW)1 EA $330.00 $330.00 $580.00 $580.00 $904.00 $904.00 $553.00 $553.00 136 PREFAB PAV MRK TY C (W) (WORD)1 EA $398.00 $398.00 $330.00 $330.00 $618.00 $618.00 $595.00 $595.00 137 ELIM EXT PAV MRK & MRKS (24")42 LF $8.95 $375.90 $5.00 $210.00 $4.75 $199.50 $9.10 $382.20 138 ELIM EXT PAV MRK & MRKRS(PLOWABLE RPMS)20 EA $10.95 $219.00 $105.00 $2,100.00 $1.90 $38.00 $3.15 $63.00 139 PAV SURF PREP FOR MRK (6")220 LF $2.05 $451.00 $0.10 $22.00 $0.55 $121.00 $0.28 $61.60 140 PAV SURF PREP FOR MRK (8")750 LF $2.28 $1,710.00 $0.15 $112.50 $0.65 $487.50 $0.28 $210.00 141 PAV SURF PREP FOR MRK (12")450 LF $3.86 $1,737.00 $0.50 $225.00 $0.95 $427.50 $0.28 $126.00 142 PAV SURF PREP FOR MRK (24")150 LF $6.00 $900.00 $1.00 $150.00 $3.30 $495.00 $0.28 $42.00 143 PAV SURF PREP FOR MRK (ARROW)1 EA $115.00 $115.00 $14.00 $14.00 $28.55 $28.55 $21.00 $21.00 144 PAV SURF PREP FOR MRK (DBL ARROW)1 EA $398.00 $398.00 $25.00 $25.00 $47.55 $47.55 $42.00 $42.00 145 PAV SURF PREP FOR MRK (WORD)1 EA $300.00 $300.00 $20.00 $20.00 $38.00 $38.00 $21.00 $21.00 146 INSTALL HWY TRF SIG (ISOLATED)1 EA $51,550.00 $51,550.00 $95,000.00 $95,000.00 $88,587.00 $88,587.00 $142,200.00 $142,200.00 147 VEH SIG SEC (12")LED(GRN)10 EA $410.00 $4,100.00 $625.00 $6,250.00 $451.00 $4,510.00 $516.00 $5,160.00 148 VEH SIG SEC (12")LED(GRN ARW)2 EA $415.00 $830.00 $625.00 $1,250.00 $451.00 $902.00 $516.00 $1,032.00 149 VEH SIG SEC (12")LED(YEL)10 EA $410.00 $4,100.00 $625.00 $6,250.00 $451.00 $4,510.00 $516.00 $5,160.00 150 VEH SIG SEC (12")LED(YEL ARW)4 EA $415.00 $1,660.00 $625.00 $2,500.00 $451.00 $1,804.00 $516.00 $2,064.00 151 VEH SIG SEC (12")LED(RED)10 EA $410.00 $4,100.00 $625.00 $6,250.00 $451.00 $4,510.00 $516.00 $5,160.00 152 VEH SIG SEC (12")LED(RED ARW)2 EA $415.00 $830.00 $625.00 $1,250.00 $451.00 $902.00 $516.00 $1,032.00 153 PED SIG SEC (LED)(COUNTDOWN)6 EA $1,065.00 $6,390.00 $1,250.00 $7,500.00 $920.00 $5,520.00 $1,320.00 $7,920.00 154 BACK PLATE (12") (3 SEC) ALUM 10 EA $155.00 $1,550.00 $275.00 $2,750.00 $215.00 $2,150.00 $300.00 $3,000.00 155 BACK PLATE (12") (4 SEC) ALUM 2 EA $180.00 $360.00 $290.00 $580.00 $232.00 $464.00 $348.00 $696.00 156 TRF SIG CBL (TY A)(14 AWG)(7 CONDR)670 LF $3.80 $2,546.00 $4.00 $2,680.00 $3.95 $2,646.50 $5.52 $3,698.40 BASE BID Durable Specialties, Inc. 2302 Paddock Way Grand Prairie, TX 75050 Bean Electrical, LLC 821 E. Enon Ave. Fort Worth, TX 76140 BIDDER 4 Axis Contracting, Inc. 9787 Helms Trl. Forney, TX 75126 Road Solutions, LLC. 1535 Snider Ln. Lucas, TX 75002 KHA Job No. 063124040 BIDDER 2 BIDDER 3BIDDER 1 City of Coppell, Texas Lucy Cunningham, P.E., PTOE 4/10/2024 RED text indicates a calculation error on the bidder's submitted bid form. Project Name: Coppell Freeport & Northwestern Signal Design Legend PROJECT NO. TR-22-01 BID NO. Q-0424-01 Date: 4/10/2024 Page 1 of 2 BID TABULATION KIMLEY-HORN AND ASSOCIATES, INC. CHECKED BY: Item No.Item Description Quantity Unit Unit Price Item Cost Unit Price Item Cost Unit Price Item Cost Unit Price Item Cost Durable Specialties, Inc. 2302 Paddock Way Grand Prairie, TX 75050 Bean Electrical, LLC 821 E. Enon Ave. Fort Worth, TX 76140 BIDDER 4 Axis Contracting, Inc. 9787 Helms Trl. Forney, TX 75126 Road Solutions, LLC. 1535 Snider Ln. Lucas, TX 75002 KHA Job No. 063124040 BIDDER 2 BIDDER 3BIDDER 1 City of Coppell, Texas Lucy Cunningham, P.E., PTOE 4/10/2024 RED text indicates a calculation error on the bidder's submitted bid form. Project Name: Coppell Freeport & Northwestern Signal Design Legend PROJECT NO. TR-22-01 BID NO. Q-0424-01 Date: 4/10/2024 157 TRF SIG CBL (TY A)(14 AWG)(12 CONDR)765 LF $4.29 $3,281.85 $7.00 $5,355.00 $5.60 $4,284.00 $6.00 $4,590.00 158 TRF SIG CBL (TY A)(14 AWG)(20 CONDR)645 LF $4.63 $2,986.35 $9.00 $5,805.00 $9.65 $6,224.25 $13.44 $8,668.80 159 TRF SIG CBL (TY C)(12 AWG)(2 CONDR)1040 LF $2.55 $2,652.00 $3.00 $3,120.00 $3.05 $3,172.00 $3.00 $3,120.00 160 INS TRF SIG PL AM(S)1 ARM(28')LUM 1 EA $15,090.00 $15,090.00 $16,200.00 $16,200.00 $25,071.00 $25,071.00 $28,680.00 $28,680.00 161 INS TRF SIG PL AM(S)1 ARM(32')LUM 1 EA $18,620.00 $18,620.00 $17,100.00 $17,100.00 $27,453.00 $27,453.00 $30,360.00 $30,360.00 162 INS TRF SIG PL AM(S)1 ARM(65')LUM 2 EA $38,550.00 $77,100.00 $49,800.00 $99,600.00 $69,388.00 $138,776.00 $65,760.00 $131,520.00 163 PED POLE ASSEMBLY 5 EA $3,550.00 $17,750.00 $5,500.00 $27,500.00 $3,343.00 $16,715.00 $4,740.00 $23,700.00 164 PEDESTRIAN PUSH BUTTON POLE 1 EA $2,890.00 $2,890.00 $4,300.00 $4,300.00 $3,047.00 $3,047.00 $4,500.00 $4,500.00 165 PED DETECT PUSH BUTTON (APS)6 EA $1,098.00 $6,588.00 $1,200.00 $7,200.00 $1,196.00 $7,176.00 $1,800.00 $10,800.00 166 PED DETECTOR CONTROLLER UNIT 1 EA $4,410.00 $4,410.00 $5,500.00 $5,500.00 $6,322.00 $6,322.00 $7,800.00 $7,800.00 167 CAT 5 ETHERNET CABLE 930 LF $3.00 $2,790.00 $5.00 $4,650.00 $3.00 $2,790.00 $3.48 $3,236.40 168 ILSN (LED) (8 D)4 EA $8,540.00 $34,160.00 $5,200.00 $20,800.00 $6,206.00 $24,824.00 $6,120.00 $24,480.00 169 VIVDS PROSR SYS 1 EA $8,950.00 $8,950.00 $12,500.00 $12,500.00 $14,938.00 $14,938.00 $17,040.00 $17,040.00 170 VIVDS CAM ASSY FXD LNS 4 EA $3,280.00 $13,120.00 $4,600.00 $18,400.00 $11,475.00 $45,900.00 $8,520.00 $34,080.00 171 PRE-PROJECT VIDEO SURVEY 1 EA $5,000.00 $5,000.00 $500.00 $500.00 $1,194.00 $1,194.00 $2,500.00 $2,500.00 172 PROJECT SIGN 2 EA $2,500.00 $5,000.00 $750.00 $1,500.00 $1,427.00 $2,854.00 $3,500.00 $7,000.00 TOTAL:$583,316.65 $644,932.50 $772,861.95 $816,990.72 173 REMOVING CONC (PAV)105 SY $95.00 $9,975.00 $55.00 $5,775.00 $152.00 $15,960.00 $200.00 $21,000.00 174 COLORED TEXTURED CONC (8")105 SY $359.00 $37,695.00 $215.00 $22,575.00 $210.00 $22,050.00 $400.00 $42,000.00 TOTAL:$47,670.00 $28,350.00 $38,010.00 $63,000.00 $583,316.65 $644,932.50 $772,861.95 $816,990.72 $47,670.00 $28,350.00 $38,010.00 $63,000.00 $630,986.65 $673,282.50 $810,871.95 $879,990.72TOTAL - BASE BID + ALTERNATE BID ALTERNATE BID BID SUMMARY BASE BID BASE BID ALTERNATE BID ALTERNATE BID Page 2 of 2 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7542 File ID: Type: Status: 2023-7542 Agenda Item Consent Agenda 1Version: Reference: In Control: Engineering 07/01/2024File Created: Final Action: WW/DeForest Site ImprovementsFile Name: Title: Consider approval of award for Bid #Q-0424-04 to J.B. & Co. LLC; for the construction of the Wagon Wheel Water Tower & Deforest Lift Station Site Improvements project; in the amount of $454,205.00; funding available in Series 2018 bond funds and retained earnings from the Water Sewer Fund; and authorizing the City Manager to sign any necessary documents Notes: Sponsors: Enactment Date: Memo.pdf, Wagon Wheel Exhibit.pdf, Deforest LS Exhibit.pdf, Bid Tabulation.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7542 Title Consider approval of award for Bid #Q-0424-04 to J.B. & Co. LLC; for the construction of the Wagon Wheel Water Tower & Deforest Lift Station Site Improvements project; in the amount of $454,205.00; funding available in Series 2018 bond funds and retained earnings from the Water Sewer Fund; and authorizing the City Manager to sign any necessary documents Summary Fiscal Impact: The fiscal impact of this item is $454,205.00, funded from Series 2018 bond funds and retained earnings from the Water Sewer Fund Staff Recommendation: Th Public Works Department recommends approval. Strategic Pillar Icon: Page 1City of Coppell, Texas Printed on 7/5/2024 Master Continued (2023-7542) Sustainable Government Page 2City of Coppell, Texas Printed on 7/5/2024 1 MEMORANDUM To: Mayor and City Council From: James Meier P.E., Assistant Director of Public Works Michael Garza P.E., Director of Public Works Date: July 9, 2024 Reference: Consider approval of award for Bid #Q-0424-04 to J.B. & Co. LLC for the construction of the Wagon Wheel Water Tower & Deforest Lift Station Site Improvements project, in the amount of $454,205.00 from Series 2018 bond funds and retained earnings from the Water Sewer Fund; and authorizing the City Manager to sign any necessary documents. 2040: Sustainable City Government Introduction: This agenda item is being presented to award Bid # Q-0424-04 to J.B. & Company LLC (JBC) for replacement of 206’ brick screen wall, painting of the wrought iron fencing, various concrete and storm drain repairs at Wagon Wheel Water Tower site and additional concrete parking at the Deforest Lift Station property. Background: The Wagon Wheel Water Tower site, originally constructed in the late 1990s, is currently in need of repairs. In 2022, the Public Works Department completed the Wagon Wheel Water Tower Painting and Rehabilitation project. This project involved removing several coats of paint from the metal, priming, painting, and applying new logos on the water tower. The contract on the agenda is for site improvements to complement the Water Tower rehab. This project includes drainage improvements, pavement repairs, and the replacement of the screening wall. Additionally, the same bid covers the Deforest Lift Station site improvements, which involve installing additional concrete paving for parking and providing space for vehicles and equipment to maneuver onsite. On April 24, 2024, the City received two bids: one from J.B. & Co. for $454,205.00 and one from Grod Construction LLC for $649,621.00. J.B. & Co., being the lowest qualified bidder, has completed 2 several successful projects for the City, and staff is confident in their ability to complete this project successfully. Benefit to the Community: The goal of this project is not only to improve drainage and repairs to the concrete driveways but also to provide an esthetically pleasing and safe environment. Legal Review: The Procurement Division has reviewed the documents and determined that this is an appropriate method of contracting with the vendor. Fiscal Impact: The fiscal impact of this item is $454,205.00, funded from Series 2018 bond funds and retained earnings from the Water Sewer Fund. Recommendation: The Public Works Department recommends approval of this item. Proposed Elevated Water Tank #2 Improvements, Wagon Wheel Park City of Coppell Project WA22-01 Created in CIVIL3D 1 INCH = 1 MILE 0 S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2024.dwg\WAGON WHEEL IMP Created on: 3 July 2024 by Scott Latta 1/2 1/2 1 1 INCH = FT. 0 60 60 30 Proposed Elevated Water Tank #2 Improvements, Wagon Wheel Park City of Coppell Project WA22-01 Created in CIVIL3DS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2024.dwg\WAGON WHEEL IMP Created on: 3 July 2024 by Scott Latta 2/2 PROPOSED PAVING AND DRAINAGE IMPROVEMENTS NORTHPOINT DRIVE PROPOSED SCREEN WALL AND FENCE IMPROVEMENTS Proposed Lift Station Improvements Deforest Road Lift Station City of Coppell Project SS22-01 Created in CIVIL3D 1 INCH = 1 MILE 0 S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2024.dwg\DEFOREST LS IMP Created on: 3 July 2024 by Scott Latta 1/2 1/2 1 1 INCH = FT. 0 50 50 25 Proposed Lift Station Improvements Deforest Road Lift Station City of Coppell Project SS22-01 Created in CIVIL3DS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2024.dwg\DEFOREST LS IMP Created on: 3 July 2024 by Scott Latta 2/2N MacARTHUR BLVDD E F O R E S T R D PROPOSED PAVING IMPROVEMENTS JB&Co. Wagon Wheel Water Tower Site improvements $ 246,780.00 Wagon Wheel Bid Alternate (Screen Wall) $ 162,225.00 Deforest Lift Station Site improvements $ 45,200.00 Total $ 454,205.00 $ 64,830.00 $ 649,621.00 GROD Construction $ 348,541.00 $ 236,250.00 City of Coppell #Q-0424-04 As Read Bid tabulation 24-Apr-24 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7532 File ID: Type: Status: 2023-7532 Agenda Item Consent Agenda 1Version: Reference: In Control: Parks and Recreation 06/25/2024File Created: Final Action: ROMC Mowing ContractFile Name: Title: Consider award of Bid No. Q-0624-02 to Fully Involved Firefighter Landscaping LLC. for mowing and landscape services at Rolling Oaks Memorial Center, not to exceed $131,352.00, as proposed in the FY 24-25 budget, and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Enactment Date: Memo.pdf, ROMC Bid Criteria Rating Document.pdf, Bid Tabulation.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7532 Title Consider award of Bid No. Q-0624-02 to Fully Involved Firefighter Landscaping LLC. for mowing and landscape services at Rolling Oaks Memorial Center, not to exceed $131,352.00, as proposed in the FY 24-25 budget, and authorizing the City Manager to sign any necessary documents. Summary See attached memo. Fiscal Impact: The fiscal impact of this agenda item is $131,352 if all estimated mowing cycles and services are necessary dependent on growing conditions with approximately $30,000 of that amount related to fiscal year 2024 and the remaining balance related to fiscal year 2025. The proposed FY 24-25 ROMC division budget includes funding for this contract. The remainder of the current FY 23-24 will be funded through budget savings within the ROMC division. Staff Recommendation: The Community Experiences Department recommends approval. Page 1City of Coppell, Texas Printed on 7/5/2024 Master Continued (2023-7532) Strategic Pillar Icon: Sustainable Government Page 2City of Coppell, Texas Printed on 7/5/2024     MEMORANDUM      To: Mayor and City Council     From: Sheri Belmont, Assistant Director of Community Experiences Jessica Carpenter, Director of Community Experiences   Date: July 9, 2024   Reference: Consider award of Bid No. Q-0624-02 to Fully Involved Firefighter Landscaping LLC. for mowing and landscape services at Rolling Oaks Memorial Center, not to exceed $131,352.00, as proposed in the FY 24-25 budget, and authorizing the City Manager to sign any necessary documents.   2040: Sustainable Government       Introduction:    The purpose of this agenda item is to award a bid to Fully Involved Firefighter Landscaping LLC for the mowing and landscape services at Rolling Oaks Memorial Center in the amount not to exceed $131,352.00. Background:   On June 11, 2024, the Community Experiences Department solicited bids for Mowing and Landscape Services at Rolling Oaks Memorial Cemetery (ROMC). On June 18, 2024, eleven (11) landscape vendors submitted bids for consideration by staff. Please see the bid-tabulation document that is attached. The current contract for these services was awarded to High Production Construction (HPC) in 2021 for a total of $96,768.00. The original contract was for a one-year term, with 4 one-year renewals. The City exercised its right to terminate the contract, which ended in May 31, 2024. Due to rising costs for equipment, materials, and labor plus the expansion of scope to accommodate the additional garden and the amount of detailed work that is required for this site (considerable amount of granite markers, benches, urns, flower vases, etc. that the workers need to navigate around without causing damage while mowing, trimming, and edging), the City was budgeted to spend $133,531.00 with HPC for mowing and landscape services at ROMC. As ROMC ages, the time that it takes to complete these tasks multiplies which results in additional labor hours. The ROMC Bid Packet featured a Base Bid Section known as “Schedule A” and an Alternate Bid Section known as “Schedule B”. Schedule A includes mowing cycles, litter removal, leaf mulching, turf fertilization, pre-emergent & post emergent applications, planting in color beds, landscape bed maintenance, weed removal, mulching of landscape beds, and fire ant control. The seven items listed in Schedule B include additional spot treatments for fire ant control, an hourly rate for a licensed irrigator technician and an irrigator helper (non-licensed), the option to install 1-gallon and 3-gallon plants, the option to install 4” color bed pots and groundcover, and seasonal cutbacks for shrubs, grasses, and plants throughout ROMC. Staff made several updates to this contract compared to the 2021 contract. The updates can be found in Schedule A and include (7) additional mowing cycles, (2) additional leaf mulching cycles, (1) additional post-emergent application, (24) additional cycles for weed removal in landscape beds, and (1) additional mulching for landscape beds. Schedule B was also added to allow staff to have the option to ensure that the maintenance and expectation needs are being met at ROMC. Please see the bid-tabulation document that is attached. The bid packet informed bidders that this was a ‘Best Value’ bid and would be rated based on the following criteria: Experience and Qualifications, References, Price, and Alternate Bids. Based on this criterion, staff rated each submittal to choose the contractor with the overall best value for the City of Coppell and ROMC. While Fully Involved Firefighter Landscaping LLC did not submit the “low bid”, City staff believe due to their overall rating they are the “best value” for the City. ROMC’s grounds are intricate and require a contractor that will take special care and consideration while working around thousands of markers, benches, and vases that belong to loved ones who are laid to rest at the cemetery. Benefit to the Community: Improving beautification and ensuring that the maintenance expectations are met for the families and visitors of ROMC. Legal Review: City Attorney has reviewed the bid. Fiscal Impact: The fiscal impact of this agenda item is $131,352 if all estimated mowing cycles and services are necessary dependent on growing conditions. The remainder of the current FY 23-24 will be funded through savings within the ROMC division due to the termination of the HPC contract. The proposed FY 24-25 ROMC division budget includes funding for this contract. Recommendation: The Community Experiences Department recommends approval of this item. Rolling Oaks Memorial Center – Mowing and Landscape Bid Criteria The City shall award a contract to the responsible bidder providing the best value. This is NOT a low bid solicitation based on price alone. All bidders must provide documentation and information requested in this solicitation to determine the best value outlined below. Pursuant to the Texas Local Government Code, {252.043, Award of Contract, "Best Value" will be determined by considering: (I) the purchase price. (2) the reputation of the bidder and of the bidder's goods or services. (3) the quality of the bidder's goods or services. (4) the extent to which the goods or services meet the municipality’s needs. (5) the bidder's past relationship with the municipality. (6) any relevant criteria specifically listed in the request for bids or proposals Weighted Criteria: 1. The experience and qualifications of the bidder and bidder's personnel to provide the goods and services outlined in this bid - (30%). 2. Information and comments received from References - (30%). 3. Price - (20%). 4. The extent to which the goods or services of the bidder meet the City's needs and the bidder's ability to meet the criteria specifically for alternate products listed in this request for bid - (20%). Rating Sheets Averaged Together for Final Totals Bidder Experience and Qualifications - 30% References – 30% Price – 20% Alternate Bids – 20% Total = 100% Landscape Professionals of Texas 26.5 24 12.5 16.5 79.5 JBA Land Management 12.5 10 2.5 10 35 Superior Landscapes 15 0 10 10 35 C&B Landscape 7.5 17.5 5 10 40 HPC 0 0 0 0 0 Fully Involved Firefighters Landscaping 22.5 30 19 15 86.5 Rolling Oaks Memorial Center – Mowing and Landscape Bid Criteria Davey Proven Solutions 17.5 15 12.5 14 59 Brightview 25 15 16.5 12.5 69 Fondo Landscaping 20 10 11.5 12.5 54 Green World Care 25 17.5 16.5 12.5 71.5 WCD Enterprises 17.5 13 10 16.5 57 City of CoppellJune 18, 2024Item Number Green World Care Brightview Fully Involved Firefighers Landscaping Davey Proven Solutions Superior Landscapes WCD Enterprises High Production Construction Landscape Professionals Fando C&B Landscape JBA Land Management 148,686.40$ 40,783.26$ 99,960.00$ 64,667.82$ 117,348.00$ 82,950.00$ 74,500.00$ 90,300.00$ 70,770.00$ 46,893.00$ 71,001.00$ 26,300.00$ 6,546.96$ -$ 1,218.00$ Included4,200.00$ Included 6,890.00$ 6,300.00$ 16,708.02$ 14,437.50$ 31,440.00$ 12,470.96$ -$ 13,190.00$ Included6,400.00$ 2,440.00$ 1,528.00$ 4,000.00$ 17,964.00$ 21,324.00$ 47,728.00$ 4,705.68$ 5,792.00$ 6,053.67$ 6,981.80$ 3,400.00$ 11,592.00$ 19,332.00$ 6,000.00$ 11,616.00$ 15,456.00$ 52,898.00$ 2,527.11$ 3,750.00$ 4,540.50$ 4,998.47$ 3,000.00$ 12,300.00$ 16,449.00$ 4,500.00$ 4,488.00$ 15,456.00$ 6195.00$ 1,220.01$ 3,750.00$ 4,540.25$ 4,998.47$ 3,000.00$ 12,355.00$ 1,656.00$ 4,500.00$ 4,488.00$ 15,456.00$ 71,610.00$ 1,220.00$ 2,500.00$ 3,829.17$ 2,855.04$ 2,000.00$ 4,227.00$ 1,104.00$ 3,000.00$ 2,992.00$ 15,456.00$ 814,970.00$ 9,395.91$ 4,500.00$ 1,631.00$ 3,015.04$ 22,500.00$ 3,462.00$ 4,680.00$ 22,500.00$ 47,019.00$ 46,921.89$ 99,600.00$ 16,257.84$ 2,400.00$ 8,111.00$ Included 6,000.00$ 12,000.00$ 2,280.00$ 12,501.00$ 11,670.00$ 46,921.89$ 109,800.00$ 10,383.40$ 7,200.00$ 34,313.00$ 3,600.00$ 14,000.00$ 13,098.00$ 7,700.00$ 24,800.00$ 39,213.00$ 26,775.00$ 112,576.00$ 1,318.35 1,500.00$ 4,818.00$ 3,450.00$ 200.00$ 3,200.00$ 3,020.00$ 800.00$ 9,504.00$ 7,084.00$ TOTAL COST105,803.40$ 106,829.48$ 131,352.00$ 146,908.16$ 147,246.82$ 147,650.00$ 149,174.00$ 149,939.00$ 159,170.00$ 212,285.02$ 286,807.39$ Item Number 11,000.00$ 1,926.00$ 225.00$ No bid-$ 25.00$ 42.00$ 700.00$ 200.00$ 89.00$ 65.00$ 278.00$ 85.00$ 85.00$ 120.00$ 55.00$ 35.00$ 125.00$ 95.00$ 250.00$ 140.00$ 90.00$ 355.00$ 65.00$ 40.00$ 65.00$ 55.00$ 25.00$ 55.00$ 95.00$ 50.00$ 45.00$ 65.00$ 48.00$ 7.69$ 8.50$ 12.00$ 2.43$ 6.00$ 4.50$ 4.15$ 15.00$ 18.79$ 6.50$ 511.00$ 16.68$ 12.00$ 18.00$ 2.43$ 10.00$ 10.50$ 11.75$ 25.60$ 37.58$ 15.00$ 61.50$ $2.24 per 4" $40.32 per 18 flat1.50$ 3.50$ 1.32$ 1.00$ 1.50$ 1.50$ 5.00$ 2.75$ 2.10$ 72,000.00$ 5,200.00$ 1,500.06$ 1,850.00$ No bid10.00$ No bid 800.00$ 12,000.00$ 3,800.00$ $65.00/hr#Q-0624-02 ROMC Mowing & Landscape - As Read Bid tabulationBASE BID: PRICING SCHEDULE AALTERNATE BID: PRICING SCHEDULE B Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7535 File ID: Type: Status: 2023-7535 Agenda Item Public Hearing 1Version: Reference: In Control: City Council 06/25/2024File Created: Final Action: Tax Incentive Policy - 2024File Name: Title: PUBLIC HEARING: To receive public comment concerning the City of Coppell’s guidelines, criteria and procedures for tax abatement agreements effective 2024 - 2026, and to consider a Resolution adopting the guidelines, criteria and procedure for tax abatement agreements; and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: Memo.pdf, Resolution.pdf, Notice - Readoption of Tax Incentive Guidelines.pdf, Economic Development Incentive Policy & Application 2024.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7535 Title PUBLIC HEARING: To receive public comment concerning the City of Coppell’s guidelines, criteria and procedures for tax abatement agreements effective 2024 - 2026, and to consider a Resolution adopting the guidelines, criteria and procedure for tax abatement agreements; and authorizing the Mayor to sign. Summary Municipalities must adopt or renew tax abatement guidelines, criteria and procedures every two years. A public hearing must be held to receive any public comments. This item fulfills that requirement. Fiscal Impact: N/A Page 1City of Coppell, Texas Printed on 7/5/2024 Master Continued (2023-7535) Staff Recommendation: Staff recommends City Council hold the public hearing. Strategic Pillar Icon: Create Business and Innovation Nodes Page 2City of Coppell, Texas Printed on 7/5/2024 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: July 9, 2024 Reference: PUBLIC HEARING: To receive public comment concerning the City of Coppell’s guidelines, criteria and procedures for tax abatement agreements effective 2024 - 2026, and to consider a Resolution adopting the guidelines, criteria and procedure for tax abatement agreements; and authorizing the Mayor to sign. 2040: Create Business and Innovation Nodes Introduction: The purpose of this memo is to request Council consideration and approval of a resolution adopting the guidelines and criteria for tax abatements. Background: Chapter 312 of the Tax Code contains the statutes that govern tax abatements in the State of Texas. Each taxing unit that wants to provide tax abatements must adopt a resolution that indicates the intent to participate in tax abatement agreements. Each taxing unit must also adopt tax abatement guidelines and criteria by which tax abatement requests will be evaluated. These guidelines and criteria can either be very general to provide flexibility to consider any tax abatement request or very specific to limit the quantity of requests. Before adoption of the guidelines, criteria and resolution, a public hearing must be held to allow public comment concerning the guidelines and criteria. The guidelines and criteria are effective for a period of two years. This public hearing and the adoption of guidelines and criteria for tax abatements satisfies the requirements listed in Chapter 312 of the Tax Code. Holding this public hearing and adopting guidelines and criteria does not obligate the city to approve any tax abatement agreements. These are just the requirements if a taxing entity wants to be able to offer tax abatement agreements. Each tax abatement agreement will be brought forward for consideration and approval by City Council prior to an offer being made. The guidelines and criteria must provide an opportunity for tax abatements for both new facilities and structures as well as the expansion or modernization of existing facilities and structures. The 2 City of Coppell has provided an opportunity for both new businesses, facilities and structures as well as existing businesses, facilities and structures to be considered for a tax abatement agreement in the current guidelines and criteria. The current guidelines and criteria have been in existence for several years because they were written in a manner that allowed the most flexibility for tax abatements for new construction, new businesses without new construction and the expansion and modernization of existing facilities and structures. Legal Review: The City Attorney drafted the Resolution. Fiscal Impact: N/A Recommendation: Staff recommends holding the public hearing and approving a Resolution re-adopting the City’s current guidelines and criteria for tax abatements to meet the requirements of Chapter 312 of the Tax Code. 1 RESOLUTION NO. ___________ A RESOLUTION OF THE CITY OF COPPELL, TEXAS, ADOPTING GUIDELINES AND CRITERIA FOR TAX ABATEMENT AGREEMENTS; AUTHORIZING ITS EXECUTION BY THE MAYOR; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, enhancement of the local economy is in the best interest of the citizens of the City of Coppell; and WHEREAS, the establishment of economic development incentives such as tax abatement may encourage enhancement of the local economy; and WHEREAS, the City Council of the City of Coppell desires to continue to elect to be eligible to participate in tax abatement and to continue the previous criteria and guidelines governing tax abatement agreements, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THAT: SECTION 1. The City of Coppell, Texas, hereby continues its election to participate in tax abatement as authorized by the Property Redevelopment and Tax Abatement Act of the State of Texas. SECTION 2. The “CITY OF COPPELL, TEXAS GUIDELINES AND CRITERIA GOVERNING TAX ABATEMENT AGREEMENTS,” attached hereto as Exhibit “A”, be and the same are hereby adopted as the amended guidelines and criteria governing tax abatement agreements for the City of Coppell and shall govern all tax abatement matters considered by the City from and after the effective date of this resolution. The City Council shall not enter into a Tax Abatement Agreement unless it finds that the terms of and the property the subject of the agreement meet the applicable guidelines and criteria herein adopted. Provided, however, any agreement executed pursuant to previously adopted guidelines and criteria shall be governed by the applicable guidelines and criteria in effect at the time of the execution of such agreement. 2 SECTION 3. This resolution shall become effective upon its passage as the law in such cases provides. DULY RESOLVED AND ADOPTED by the City Council of the City of Coppell, Texas, on this the ______ day of _____________, 2024. CITY OF COPPELL, TEXAS ___________________________________________ WES MAYS, MAYOR ATTEST: ___________________________________________ ASHLEY OWENS, CITY SECRETARY APPROVED AS TO FORM: CITY ATTORNEY 3 EXHIBIT “A” (see attached) 4 ECONOMIC DEVELOPMENT INCENTIVE POLICY & APPLICATION City of Coppell Economic Development 255 Parkway Boulevard Phone: (972) 304-3677 Date:_________________________ Information may be submitted on this form using extra pages where necessary or submitted as a separate application document addressing the matters listed herein. Applications must be filed with the Community Development Department. No project currently under construction or completed will receive consideration for any type of incentive. Incentives will be considered for projects as an inducement to locate in Coppell; therefore, the application must be submitted prior to any location decision being made. NAME OF APPLICANT: Name ______________________________________________________________________ ______ Company ________________________________________________________________________ Address _________________________________________________________________________ City, State, Zip ___________________________________________________________________ Telephone Number ________________________________________________________________ E-Mail _________________________________________________________________________ APPLICANT’S REPRESENTATIVE: Name ___________________________________________________________________________ Company ________________________________________________________________________ Address _________________________________________________________________________ 5 City, State, Zip ___________________________________________________________________ Telephone Number ________________________________________________________________ E-Mail _______________________________________________________________________ GENERAL PURPOSE AND OBJECTIVES OF INCENTIVES: The City of Coppell is committed to promoting economic growth, quality development and the ongoing improvement in the quality of life for all Coppell citizens. To help meet these objectives, the City of Coppell will, on a case-by-case basis, give consideration to provide economic incentives as a stimulus for quality economic development in the city including business attraction, retention, expansion and redevelopment. The purpose of such incentives is to encourage development from those companies that enhance the overall economic strength of the Coppell economy through the creation of a broader tax base, revitalization to distressed areas and/or quality jobs for Coppell citizens. Equally, the purpose is to attract and/or retain those companies that will become good corporate citizens, meeting the goals and objectives of the City of Coppell. OBLIGATION: Nothing herein shall imply or suggest that the City of Coppell is under any obligation to provide economic incentives to any applicant. All incentives are subject to availability of funding. TYPES OF INCENTIVES: The City of Coppell can offer the following types of incentives: • Chapter 312 Tax Abatements – Qualifying companies can receive tax abatements for both new and expanding facilities. The abatement only applies to any new and/or improved value for both real and business personal property. The cost of land, the value of supplies and the value of inventory cannot be included in computing the amount of taxable value for the property. • Chapter 380 Economic Development Grants – Economic Development grants can be considered on a case-by-case basis for a variety of purposes including, but not limited to, façade grants, sales tax rebates, employee relocation assistance and redevelopment. Grants will be issued utilizing Chapter 380 of the Texas Local Government Code. • Fee Waivers – A maximum of a 50% waiver of Roadway Impact Fees and Building Permit Fees can be granted on a case-by-case basis. • Freeport Tax Exemption – Coppell is a Triple Freeport Community with the City, Dallas County and Coppell Independent School District offering Freeport tax exemption. Freeport tax exemption allows taxing authorities to exempt taxes on goods that are detained in the State of Texas for purposes of assembling, storing, manufacturing, processing or fabricating by the company that acquired or imported the property. To qualify for the exemption, the goods must be transported out of the State of Texas no later than 175 days after the date that the property was acquired or imported. • Expedited Permitting – The City has implemented an expedited permitting process for those tenant finish-out projects that are designated as economic development opportunities for the city. The expedited process allows the tenant to sign a “Hold Harmless” waiver after building plans 6 have been submitted in order to begin construction while the building official conducts a full plan review. • Foreign Trade Zones – The City of Coppell will give consideration to issuing a letter of support for FTZ status. If the City approves a letter, the City will work with Coppell Independent School District for the same letter of support from that taxing jurisdiction. CRITERIA: Each application will be reviewed on a case-by-case basis taking into consideration the project’s fiscal impact, community impact and employment impact to the City of Coppell. The city desires to diversify the tax base and to provide unique offerings to all Coppell residents. The applicant must provide a written narrative detailing how a development/project meets the specified criteria. Recommendations for incentives will be based upon evaluation of the following: 1. Please describe the project being considered for incentives (i.e. shell building, build-to-suit, tenant lease, redevelopment, expansion, etc.) and the proposed use (i.e. industrial, office, retail, mixed- use): 2. What is the address and/or legal description of the property for the proposed project? 3. What is the estimated value of land and approximate acreage of the property? 4. Is this an existing Coppell business? If so, where is the company currently located? If this is a relocation, what is the reason for the move? 5. If the business is new to Coppell, will the Coppell location be a start-up, new location, or relocation? If a relocation, where is the company currently located? 6. Is this a branch facility or a headquarters location? 7 7. What is the estimated taxable value of the real property (excluding land)? 8. What is the estimated value of the FF&E (furniture, fixtures and equipment)? 9. What is the square footage for the project/tenant lease? 10. Describe the type of product the proposed company produces. Are any hazardous materials involved? 11. Will the applicant be the owner or lessee? If lessee, what is the duration of the lease being considered? 12. What is the projected number and average salary of full-time employees at the proposed facility? 13. Are the jobs likely to be filled by Coppell’s labor force? If not, what is the estimated number of employees that would possibly relocate their residence to Coppell? 14. What is the estimated value of the end-of-year inventory and percentage subject to Triple Freeport Exemption? 15. What is the estimated amount of total annual sales that will be subject to State Sales & Use Tax and sourced to Coppell? 16. What will be the hours of operation? 8 17. What is the location of the corporate headquarters? Are there any existing facilities in the Dallas- Fort Worth area? 18. What types and values of public improvements, if any, will be made by the applicant? 19. Does or can the project meet all relevant zoning, subdivision and other legal requirements? 20. Is the project consistent with the comprehensive plan of the city? 21. What other cities are being considered for this project? 22. Will this company generate hotel room nights? If so, what is the average annual estimate? 23. Is the company locally owned? A project submitted for tax incentives shall be subject to fiscal impact analysis to determine whether or not the services required for the facility will exceed the amount of taxes generated if an incentive was provided. No tax incentive will be offered to a project that generates negative costs to the city. 9 SUBMITTAL GUIDELINES: Applicant should submit to the Office of Economic Development the following: 1. A completed application form addressing the criteria and guidelines listed on the previous pages. 2. A legal description of the property (if a portion of a larger platted piece of property, a separate legal description for the subject area is required). 3. A plat showing the precise location of the property . Applications must be submitted to: City of Coppell Attn: Mindi Hurley, Director of Community Development 255 Parkway Blvd. Coppell, TX 75019 mhurley@coppelltx.gov To discuss all potential incentives, please contact Mindi Hurley at (972) 304-3677 or mhurley@coppelltx.gov. * All incentive packages are subject to final approval by City Council. Should the terms of the tax incentive agreement subsequently not be satisfied, the tax incentive shall be null and void and all incentives will immediately become due and payable to the City of Coppell. Provisions to this effect will be incorporated into the agreement. 10 OLD TOWN COPPELL TAX INCENTIVE POLICY I. Location: For the purpose of this incentive policy, Old Coppell is considered to be any land generally located within the boundaries of the map attached as Appendix A. II. Purpose: The City of Coppell seeks to promote and develop Old Coppell through specialized incentives that encourage new development as well as preservation and rehabilitation of existing development. The development of Old Coppell will act as a tool for creating a sense of place based on Coppell’s unique, natural and cultural assets. This comprehensive policy for promoting physical revitalization and financial reinvestment in Old Coppell is designed to attract visitors to the area, encourage preservation of existing assets and add new and exciting uses to the vicinity. The purpose of this policy is to provide general guidelines and application instructions for proceeding through the incentive process in Old Coppell. Assessment for financial assistance shall be on an individual basis; therefore, each incentive package will be considered case-by-case and requires final approval from the Coppell City Council or their designee. The total package of incentives is generally designed to enhance the economic viability of awarded projects. This approach will allow the City the flexibility necessary to satisfy the unique needs and concerns of each applicant and the needs and concerns of the City and its citizens. This policy does not imply or guarantee that the City of Coppell will provide tax incentives to any applicant. III. Criteria for Economic Development Incentives: Incentives shall be awarded based on the degree to which the proposed project meets the goals and objectives of the City for Old Coppell. All projects must meet the following minimum criteria to be considered for any tax incentives: (1) Project must be compatible with the Old Coppell Master Plan and character of Old Coppell in the sole opinion of City Council; (2) Project must meet the minimum development standards and design guidelines set forth in the Coppell Zoning Ordinance. Additional criteria are listed for each type of available incentive. 11 Each applicant must complete the Old Coppell Incentive Application attached as Appendix B and submit a site plan package with the application. IV. Available Incentives: Incentives may be granted for eligible facilities on all or a portion of the increased taxable value of the property over the base year value. Tax Abatements Applicants may receive up to a 75% abatement of real and personal property taxes for a maximum of 5 years. Duration and amount of abatement granted will be based upon capital investment and impact of the project to the area. Abatements are limited to new and/or improved property value. To qualify, the project must have a minimum combined real property and business personal property investment of two-hundred thousand dollars. Projects not meeting this criteria may still be considered and qualify for a smaller incentive based upon City Council’s discretion. Sales Tax Rebates For businesses that generate sales tax revenue in the City of Coppell, a rebate of the City’s portion of sales tax may be granted. Businesses must have a minimum of two-hundred fifty thousand dollars in annual sales to qualify for the sales tax rebate incentive. Up to 100% of the 1% collected by the city may be rebated for a maximum of 3 years. Rebates will occur once per year during the month of April. Projects not meeting this criteria may still be considered and qualify for a smaller incentive based upon City Council’s discretion. Fee Waivers Projects that qualify may receive up to a 50% waiver of Roadway Facilities Impact Fees, Building Permit Fees or both. Development Incentive The Development Incentive is designed to help spur development in Old Coppell. Applicants can apply for a development incentive to receive reimbursement of typical industry standard loan closing costs. Each applicant is limited to a maximum incentive of $5,000 and will be approved on a case-by-case basis. To qualify for this incentive, the applicant must use a lending institution located within the city limits of the City of Coppell 12 for financing on property, and the applicant must close on the property within 90 days of incentive approval from the City. The applicant must submit the closing cost estimates at the time of incentive consideration. Once the applicant has closed on the property and the loan, documentation must be provided from the Coppell lending institution of choice showing actual closing costs. No reimbursements will be made until the property is under construction and proper documentation has been provided. Façade Grants The City of Coppell has dedicated a pool of funds to aid in the rehabilitation and restoration of the exterior facades of existing property in Old Coppell. The pool of funds will be distributed on a first come, first served basis, and approved projects will be awarded an amount equal to 50% of the actual costs to renovate the exterior façade. The minimum project cost to be considered is $3,000. To qualify for a façade grant, exterior façade renovations must include improvements such as appropriate windows, doors, awnings/canopies, shutters and signage, and any other acceptable improvement - not simply painting the exterior of the building. Projects may include rehabilitation to the entire exterior façade, but to be considered for a grant, the aforementio ned improvements must also enhance the street appeal of the structure. Applicant must submit plans for construction prior to the start of the project along with bids for the improvements. All plans will need to be reviewed and approved by the Planning staff prior to commencement of the project. If plans are rejected, the applicant has the right to appeal to the Planning and Zoning Commission. The project must meet the standards for construction stated within the Historic District of the Zoning Ordinance, the Old Coppell Design Guidelines and other applicable codes. The applicant must begin the project within 90 days of approval and must complete the project within 12 months after commencing. Extensions can be approved on a case-by-case basis at the City’s discretion. If approved for a grant, the City of Coppell will rebate 50% of construction costs and material costs once an applicant has completed their structure. Applicant should submit to the City of Coppell receipts at the end of the project, and the City will issue reimbursement checks once per year during the month of April. Regardless of the project cost, the total amount awarded will be capped at $25,000 per structure. 13 Appendix A Old Coppell Boundary Map 14 Appendix B Old Coppell Incentive Application City of Coppell Office of Economic Development 255 Parkway Boulevard Coppell, TX 75019 Phone: (972) 304-3677 Fax: (972) 304-3673 Date:___________________ Information may be submitted on this form using extra pages where necessary or submitted as a separate application document addressing the matters listed herein. NAME OF APPLICANT: __________________________________________________________________ Name __________________________________________________________________ Address __________________________________________________________________ City State Zip Code ________________________ ______________________________ Telephone Number Fax Number APPLICANT’S REPRESENTATIVE: __________________________________________________________________ Name __________________________________________________________________ Address __________________________________________________________________ City State Zip Code ________________________ ______________________________ Telephone Number Fax Number 15 Applicant must provide a written narrative detailing how a development/project meets the following minimum requirements: 1. What is the address and/or legal description of the property for the proposed facility? 2. What is the proposed use of the facility? 3. What is the estimated value of the land and approximate acreage of the property? 4. Size of building: 5. Size of suite: 6. The project makes a substantial contribution to redevelopment efforts. 7. The project is consistent with the character of Old Coppell. 8. What is the estimated cost of the project? 9. What is the projected employment number at the proposed facility and the estimated average salary? 10. What is the estimated value of the building? 11. What is the estimated value of the FF&E (Furniture, Fixtures & Equipment)? 16 12. Will the facility be a shell building or a build-to-suit? 13. What is the estimated amount of annual sales subject to State Sales & Use Tax? 14. What will be the hours of operation? 15. What is the general nature of the business? 16. Location of company headquarters. Are there any existing facilities in the Coppell or Dallas-Ft. Worth area? 17. What types and values of public improvements, if any, will be made by the applicant? 18. Will the applicant be the owner or lessee? If lessee, are occupancy commitments already existing? If yes, how long? 19. Does or can the project meet all relevant zoning, subdivision and other legal requirements? 20. Is the project consistent with the comprehensive plan of Old Coppell? 21. Does the project pose any negative environmental, operational, visual or other impact (i.e. pollution, noise, traffic congestion, etc.)? 17 NOTICE OF PUBLIC HEARING A PUBLIC HEARING will be conducted by the City Council of the City of Coppell, Texas, in the Council Chambers, Town Center, 255 Parkway Boulevard, Coppell, Texas on the 9th day of July, 2024, at 7:30 P.M., to adopt tax abatement guidelines and criteria as required by Chapter 312 of the Texas Tax Code. The Council will seek to determine if the guidelines and criteria provide for the availability of tax abatement to both new facilities and structures and for the expansion or modernization of existing facilities and structures. At the hearing, interested persons are entitled to speak and present evidence for or against the tax abatement guidelines and criteria. The Rambler on Saturday, June 29, 2024 PUBLIC NOTICE STATEMENT FOR ADA COMPLIANCE & OPEN CARRY LEGISLATION The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). Pursuant to Section 30.06, Penal Code (trespass by license holder with a concealed handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a concealed handgun. Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a handgun that is carried openly. ECONOMIC DEVELOPMENT INCENTIVE POLICY & APPLICATION City of Coppell Economic Development 255 Parkway Boulevard Phone: (972) 304-3677 Date:_________________________ Information may be submitted on this form using extra pages where necessary or submitted as a separate application document addressing the matters listed herein. Applications must be filed with the Community Development Department. No project currently under construction or completed will receive consideration for any type of incentive. Incentives will be considered for projects as an inducement to locate in Coppell; therefore, the application must be submitted prior to any location decision being made. NAME OF APPLICANT: Name ____________________________________________________________________________ Company ________________________________________________________________________ Address _________________________________________________________________________ City, State, Zip ___________________________________________________________________ Telephone Number ________________________________________________________________ E-Mail _________________________________________________________________________ APPLICANT’S REPRESENTATIVE: Name ___________________________________________________________________________ Company ________________________________________________________________________ Address _________________________________________________________________________ City, State, Zip ___________________________________________________________________ Telephone Number ________________________________________________________________ E-Mail _______________________________________________________________________ GENERAL PURPOSE AND OBJECTIVES OF INCENTIVES: The City of Coppell is committed to promoting economic growth, quality development and the ongoing improvement in the quality of life for all Coppell citizens. To help meet these objectives, the City of Coppell will, on a case-by-case basis, give consideration to provide economic incentives as a stimulus for quality economic development in the city including business attraction, retention, expansion and redevelopment. The purpose of such incentives is to encourage development from those companies that enhance the overall economic strength of the Coppell economy through the creation of a broader tax base, revitalization to distressed areas and/or quality jobs for Coppell citizens. Equally, the purpose is to attract and/or retain those companies that will become good corporate citizens, meeting the goals and objectives of the City of Coppell. OBLIGATION: Nothing herein shall imply or suggest that the City of Coppell is under any obligation to provide economic incentives to any applicant. All incentives are subject to availability of funding. TYPES OF INCENTIVES: The City of Coppell can offer the following types of incentives: • Chapter 312 Tax Abatements – Qualifying companies can receive tax abatements for both new and expanding facilities. The abatement only applies to any new and/or improved value for both real and business personal property. The cost of land, the value of supplies and the value of inventory cannot be included in computing the amount of taxable value for the property. • Chapter 380 Economic Development Grants – Economic Development grants can be considered on a case-by-case basis for a variety of purposes including, but not limited to, façade grants, sales tax rebates, employee relocation assistance and redevelopment. Grants will be issued utilizing Chapter 380 of the Texas Local Government Code. • Fee Waivers – A maximum of a 50% waiver of Roadway Impact Fees and Building Permit Fees can be granted on a case-by-case basis. • Freeport Tax Exemption – Coppell is a Triple Freeport Community with the City, Dallas County and Coppell Independent School District offering Freeport tax exemption. Freeport tax exemption allows taxing authorities to exempt taxes on goods that are detained in the State of Texas for purposes of assembling, storing, manufacturing, processing or fabricating by the company that acquired or imported the property. To qualify for the exemption, the goods must be transported out of the State of Texas no later than 175 days after the date that the property was acquired or imported. • Expedited Permitting – The City has implemented an expedited permitting process for those tenant finish-out projects that are designated as economic development opportunities for the city. The expedited process allows the tenant to sign a “Hold Harmless” waiver after building plans have been submitted in order to begin construction while the building official conducts a full plan review. • Foreign Trade Zones – The City of Coppell will give consideration to issuing a letter of support for FTZ status. If the City approves a letter, the City will work with Coppell Independent School District for the same letter of support from that taxing jurisdiction. CRITERIA: Each application will be reviewed on a case-by-case basis taking into consideration the project’s fiscal impact, community impact and employment impact to the City of Coppell. The city desires to diversify the tax base and to provide unique offerings to all Coppell residents. The applicant must provide a written narrative detailing how a development/project meets the specified criteria. Recommendations for incentives will be based upon evaluation of the following: 1. Please describe the project being considered for incentives (i.e. shell building, build-to-suit, tenant lease, redevelopment, expansion, etc.) and the proposed use (i.e. industrial, office, retail, mixed- use): 2. What is the address and/or legal description of the property for the proposed project? 3. What is the estimated value of land and approximate acreage of the property? 4. Is this an existing Coppell business? If so, where is the company currently located? If this is a relocation, what is the reason for the move? 5. If the business is new to Coppell, will the Coppell location be a start-up, new location, or relocation? If a relocation, where is the company currently located? 6. Is this a branch facility or a headquarters location? 7. What is the estimated taxable value of the real property (excluding land)? 8. What is the estimated value of the FF&E (furniture, fixtures and equipment)? 9. What is the square footage for the project/tenant lease? 10. Describe the type of product the proposed company produces. Are any hazardous materials involved? 11. Will the applicant be the owner or lessee? If lessee, what is the duration of the lease being considered? 12. What is the projected number and average salary of full-time employees at the proposed facility? 13. Are the jobs likely to be filled by Coppell’s labor force? If not, what is the estimated number of employees that would possibly relocate their residence to Coppell? 14. What is the estimated value of the end-of-year inventory and percentage subject to Triple Freeport Exemption? 15. What is the estimated amount of total annual sales that will be subject to State Sales & Use Tax and sourced to Coppell? 16. What will be the hours of operation? 17. What is the location of the corporate headquarters? Are there any existing facilities in the Dallas- Fort Worth area? 18. What types and values of public improvements, if any, will be made by the applicant? 19. Does or can the project meet all relevant zoning, subdivision and other legal requirements? 20. Is the project consistent with the comprehensive plan of the city? 21. What other cities are being considered for this project? 22. Will this company generate hotel room nights? If so, what is the average annual estimate? 23. Is the company locally owned? A project submitted for tax incentives shall be subject to fiscal impact analysis to determine whether or not the services required for the facility will exceed the amount of taxes generated if an incentive was provided. No tax incentive will be offered to a project that generates negative costs to the city. SUBMITTAL GUIDELINES: Applicant should submit to the Office of Economic Development the following: 1. A completed application form addressing the criteria and guidelines listed on the previous pages. 2. A legal description of the property (if a portion of a larger platted piece of property, a separate legal description for the subject area is required). 3. A plat showing the precise location of the property . Applications must be submitted to: City of Coppell Attn: Mindi Hurley, Director of Community Development 255 Parkway Blvd. Coppell, TX 75019 mhurley@coppelltx.gov To discuss all potential incentives, please contact Mindi Hurley at (972) 304-3677 or mhurley@coppelltx.gov. * All incentive packages are subject to final approval by City Council. Should the terms of the tax incentive agreement subsequently not be satisfied, the tax incentive shall be null and void and all incentives will immediately become due and payable to the City of Coppell. Provisions to this effect will be incorporated into the agreement. OLD TOWN COPPELL TAX INCENTIVE POLICY I. Location: For the purpose of this incentive policy, Old Coppell is considered to be any land generally located within the boundaries of the map attached as Appendix A. II. Purpose: The City of Coppell seeks to promote and develop Old Coppell through specialized incentives that encourage new development as well as preservation and rehabilitation of existing development. The development of Old Coppell will act as a tool for creating a sense of place based on Coppell’s unique, natural and cultural assets. This comprehensive policy for promoting physical revitalization and financial reinvestment in Old Coppell is designed to attract visitors to the area, encourage preservation of existing assets and add new and exciting uses to the vicinity. The purpose of this policy is to provide general guidelines and application instructions for proceeding through the incentive process in Old Coppell. Assessment for financial assistance shall be on an individual basis; therefore, each incentive package will be considered case-by-case and requires final approval from the Coppell City Council or their designee. The total package of incentives is generally designed to enhance the economic viability of awarded projects. This approach will allow the City the flexibility necessary to satisfy the unique needs and concerns of each applicant and the needs and concerns of the City and its citizens. This policy does not imply or guarantee that the City of Coppell will provide tax incentives to any applicant. III. Criteria for Economic Development Incentives: Incentives shall be awarded based on the degree to which the proposed project meets the goals and objectives of the City for Old Coppell. All projects must meet the following minimum criteria to be considered for any tax incentives: (1) Project must be compatible with the Old Coppell Master Plan and character of Old Coppell in the sole opinion of City Council; (2) Project must meet the minimum development standards and design guidelines set forth in the Coppell Zoning Ordinance. Additional criteria are listed for each type of available incentive. Each applicant must complete the Old Coppell Incentive Application attached as Appendix B and submit a site plan package with the application. IV. Available Incentives: Incentives may be granted for eligible facilities on all or a portion of the increased taxable value of the property over the base year value. Tax Abatements Applicants may receive up to a 75% abatement of real and personal property taxes for a maximum of 5 years. Duration and amount of abatement granted will be based upon capital investment and impact of the project to the area. Abatements are limited to new and/or improved property value. To qualify, the project must have a minimum combined real property and business personal property investment of two-hundred thousand dollars. Projects not meeting this criteria may still be considered and qualify for a smaller incentive based upon City Council’s discretion. Sales Tax Rebates For businesses that generate sales tax revenue in the City of Coppell, a rebate of the City’s portion of sales tax may be granted. Businesses must have a minimum of two- hundred fifty thousand dollars in annual sales to qualify for the sales tax rebate incentive. Up to 100% of the 1% collected by the City may be rebated for a maximum of 3 years. Rebates will occur once per year during the month of April. Projects not meeting this criteria may still be considered and qualify for a smaller incentive based upon City Council’s discretion. Fee Waivers Projects that qualify may receive up to a 50% waiver of Roadway Facilities Impact Fees, Building Permit Fees or both. Development Incentive The Development Incentive is designed to help spur development in Old Coppell. Applicants can apply for a development incentive to receive reimbursement of typical industry standard loan closing costs. Each applicant is limited to a maximum incentive of $5,000 and will be approved on a case-by-case basis. To qualify for this incentive, the applicant must use a lending institution located within the city limits of the City of Coppell for financing on property, and the applicant must close on the property within 90 days of incentive approval from the City. The applicant must submit the closing cost estimates at the time of incentive consideration. Once the applicant has closed on the property and the loan, documentation must be provided from the Coppell lending institution of choice showing actual closing costs. No reimbursements will be made until the property is under construction and proper documentation has been provided. Façade Grants The City of Coppell has dedicated a pool of funds to aid in the rehabilitation and restoration of the exterior facades of existing property in Old Coppell. The pool of funds will be distributed on a first come, first served basis, and approved projects will be awarded an amount equal to 50% of the actual costs to renovate the exterior façade. The minimum project cost to be considered is $3,000. To qualify for a façade grant, exterior façade renovations must include improvements such as appropriate windows, doors, awnings/canopies, shutters and signage, and any other acceptable improvement - not simply painting the exterior of the building. Projects may include rehabilitation to the entire exterior façade, but to be considered for a grant, the aforementioned improvements must also enhance the street appeal of the structure. Applicant must submit plans for construction prior to the start of the project along with bids for the improvements. All plans will need to be reviewed and approved by the Planning staff prior to commencement of the project. If plans are rejected, the applicant has the right to appeal to the Planning and Zoning Commission. The project must meet the standards for construction stated within the Historic District of the Zoning Ordinance, the Old Coppell Design Guidelines and other applicable codes. The applicant must begin the project within 90 days of approval and must complete the project within 12 months after commencing. Extensions can be approved on a case-by-case basis at the City’s discretion. If approved for a grant, the City of Coppell will rebate 50% of construction costs and material costs once an applicant has completed their structure. Applicant should submit to the City of Coppell receipts at the end of the project, and the City will issue reimbursement checks once per year during the month of April. Regardless of the project cost, the total amount awarded will be capped at $25,000 per structure. Appendix A Old Coppell Boundary Map Appendix B Old Coppell Incentive Application City of Coppell Office of Economic Development 255 Parkway Boulevard Coppell, TX 75019 Phone: (972) 304-3677 Fax: (972) 304-3673 Date:___________________ Information may be submitted on this form using extra pages where necessary or submitted as a separate application document addressing the matters listed herein. NAME OF APPLICANT: __________________________________________________________________ Name __________________________________________________________________ Address __________________________________________________________________ City State Zip Code ________________________ ______________________________ Telephone Number Fax Number APPLICANT’S REPRESENTATIVE: __________________________________________________________________ Name __________________________________________________________________ Address __________________________________________________________________ City State Zip Code ________________________ ______________________________ Telephone Number Fax Number Applicant must provide a written narrative detailing how a development/project meets the following minimum requirements: 1. What is the address and/or legal description of the property for the proposed faciltity? 2. What is the proposed use of the facility? 3. What is the estimated value of the land and approximate acreage of the property? 4. Size of building: 5. Size of suite: 6. The project makes a substantial contribution to redevelopment efforts. 7. The project is consistent with the character of Old Coppell. 8. What is the estimated cost of the project? 9. What is the projected employment number at the proposed facility and the estimated average salary? 10. What is the estimated value of the building? 11. What is the estimated value of the FF&E (Furniture, Fixtures & Equipment)? 12. Will the facility be a shell building or a build-to-suit? 13. What is the estimated amount of annual sales subject to State Sales & Use Tax? 14. What will be the hours of operation? 15. What is the general nature of the business? 16. Location of company headquarters. Are there any existing facilities in the Coppell or Dallas-Ft. Worth area? 17. What types and values of public improvements, if any, will be made by the applicant? 18. Will the applicant be the owner or lessee? If lessee, are occupancy commitments already existing? If yes, how long? 19. Does or can the project meet all relevant zoning, subdivision and other legal requirements? 20. Is the project consistent with the comprehensive plan of Old Coppell? 21. Does the project pose any negative environmental, operational, visual or other impact (i.e. pollution, noise, traffic congestion, etc.)? Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7522 File ID: Type: Status: 2023-7522 Agenda Item Agenda Ready 1Version: Reference: In Control: Finance 06/14/2024File Created: Final Action: CO Bonds, Series 2024File Name: Title: Consider approval of an Ordinance authorizing the issuance and sale of City of Coppell, Texas, Combination Tax and Limited Surplus Revenue Certificates of Obligations, Series 2024; approving various documents related to such certificates of obligation; and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: Memo.pdf, Ordinance.pdf, Moodys Credit Opinion.pdf, Moodys Rating Action.pdf, S&P Rating Report.pdf, S&P Rating Letter.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7522 Title Consider approval of an Ordinance authorizing the issuance and sale of City of Coppell, Texas, Combination Tax and Limited Surplus Revenue Certificates of Obligations, Series 2024; approving various documents related to such certificates of obligation; and authorizing the Mayor to sign. Summary See attached memorandum. Fiscal Impact: The impact of this bond sale will be incorporated in the City’s Debt Service Fund. Staff Recommendation: The Strategic Financial Engagement Department recommends approval of this ordinance. Page 1City of Coppell, Texas Printed on 7/5/2024 Master Continued (2023-7522) Strategic Pillar Icon: Sustainable Government Page 2City of Coppell, Texas Printed on 7/5/2024 1 MEMORANDUM To: Mayor and City Council From: Vanessa Tarver, Financial Relationships Group Manager Via: Kim Tiehen, Director of Strategic Financial Engagement Date: July 9, 2024 Reference: Consideration of an Ordinance authorizing the issuance and sale of “City of Coppell, Texas, Combination Tax and Limited Surplus Revenue Certificates of Obligation, Series 2024” in the maximum amount of $53,500,000; and authorizing the Mayor to sign. 2040: Sustainable City Government Introduction: This item is being presented for approval of the issuance and sale of Combination Tax and Limited Surplus Revenue Certificates of Obligations will be used for (i) constructing and improving streets and roads, including related design, drainage, signalization, landscaping, sidewalks, lighting, utility relocation and replacement, bridges, signage and streetscape improvements; (ii) constructing, improving and equipping public safety facilities for the fire department, including the design, construction, renovation and equipment of a new fire station; (iii) designing, constructing, improving and equipping administrative office buildings for the City's public works and community experiences departments; (iv) acquiring, designing, constructing, installing and equipping additions, improvements, extensions and equipment for the City's waterworks and sewer system; and (v) paying legal, fiscal and engineering fees in connection with such projects. The maximum amount of the Combination Tax and Limited Surplus Revenue Certificates of Obligations that may be authorized for the above-described projects is $53,500,000. Background: On May 14, 2024, Council approved a notice of intent to issue Certificate of Obligations which authorized staff to publish in the newspaper that Council is intending to issue bonds and will hold a public hearing on July 9. This item is the public hearing. Jason Hughes, Hilltop Securities, will provide an update on the bond sale. 2 State law requires the approval of this Ordinance prior to the sale of the Combination Tax and Limited Surplus Revenue Certificates of Obigation. The projects to be funded with these bond proceeds are broken down below for your review: Fire Station 5: $11,500,000 Royal Lane: $24,000,000 Service Center Improvements and New Service Center $12,500,000 Various Water and Sewer System Projects: $ 5,000,000 Bond Issuance Cost: $ 500,000 Total: $53,500,000 Benefit to the Community: The benefits to the community are well maintained infrastructure and enhanced health and safety for the community. Legal Review: The related bond issuance and sale documents have been prepared by Chris Settles, the City of Coppell’s bond attorney. Fiscal Impact: The impact of this bond sale will be incorporated in the various City’s Debt Service Funds. Recommendation: The Strategic Financial Engagement Department recommends approval of this Ordinance. ORDINANCE AUTHORIZING THE ISSUANCE AND SALE OF CITY OF COPPELL, TEXAS, COMBINATION TAX AND LIMITED SURPLUS REVENUE CERTIFICATES OF OBLIGATION, SERIES 2024; LEVYING AN ANNUAL AD VALOREM TAX AND PROVIDING FOR THE SECURITY FOR AND PAYMENT OF SAID CERTIFICATES; APPROVING AN OFFICIAL STATEMENT; PROVIDING AN EFFECTIVE DATE; AND ENACTING OTHER PROVISIONS RELATING TO THE SUBJECT THE STATE OF TEXAS COUNTIES OF DALLAS AND DENTON CITY OF COPPELL § § § WHEREAS, the City Council (the "Council") of the City of Coppell, Texas (the "City"), deems it advisable to issue it "City of Coppell, Texas, Combination Tax and Limited Surplus Revenue Certificates of Obligation, Series 2024" (the "Certificates") in the amount of $_____ for the purpose of paying all or a portion of the City's contractual obligations incurred in connection with: (i) constructing and improving streets and roads, including related design, drainage, signalization, landscaping, sidewalks, lighting, utility relocation and replacement, bridges, signage and streetscape improvements; (ii) constructing, improving and equipping public safety facilities for the fire department, including the design, construction, renovation and equipment of a new fire station; (iii) designing, constructing, improving and equipping administrative office buildings for the City's public works and community experiences departments; (iv) acquiring, designing, constructing, installing and equipping additions, improvements, extensions and equipment for the City's waterworks and sewer system (the "System"); and (v) paying legal, fiscal and engineering fees in connection with such projects (collectively, the "Projects"); and WHEREAS, the Certificates hereinafter authorized and designated are to be issued and delivered for cash pursuant to Subchapter C of Chapter 271, Local Government Code; and Chapter 1502 Texas Government Code; and WHEREAS, the Council has heretofore passed a resolution authorizing and directing the City Secretary to give notice of the City's intention to issue the Certificates, and the notice has been duly (i) posted on the City's website and (ii) published in a newspaper of general circulation in the City, said newspaper being a "newspaper" as defined in Section 2051.044, Texas Government Code; and WHEREAS, the City received no petition from the qualified electors of the City protesting the issuance of the Certificates; and WHEREAS, during the preceding three years, the City has not submitted a bond proposition to authorize the issuance of bonds for any of the purposes for which the Certificates are hereby being issued and which proposition was disapproved by voters; and WHEREAS, it is considered to be to the best interest of the City that said interest-bearing Certificates be issued; and WHEREAS, it is officially found, determined, and declared that the meeting at which this Ordinance has been adopted was open to the public and public notice of the time, place and subject 2 matter of the public business to be considered and acted upon at said meeting, including this Ordinance, was given, all as required by the applicable provisions of Texas Government Code, Chapter 551; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: Section 1. RECITALS, AMOUNT AND PURPOSE OF THE CERTIFICATES. The recitals set forth in the preamble hereof are incorporated herein and shall have the same force and effect as if set forth in this Section. The Certificates are hereby authorized to be issued and delivered in the aggregate principal amount of $_____ for the purpose of paying all or a portion of the City's contractual obligations incurred in connection with the Projects, including payment of the costs of issuing the Certificates. Section 2. DESIGNATION, DATE, DENOMINATIONS, NUMBERS, AND MATURITIES AND INTEREST RATES OF CERTIFICATES; REDEMPTION PROVISIONS. (a) Each certificate issued pursuant to this Ordinance shall be designated: "CITY OF COPPELL, TEXAS, COMBINATION TAX AND LIMITED SURPLUS REVENUE CERTIFICATE OF OBLIGATION, SERIES 2024," and initially there shall be issued, sold and delivered hereunder one fully registered certificate, without interest coupons, dated August 1, 2024, in the principal amount stated above and in the denominations hereinafter stated, numbered T-1, with certificates issued in replacement thereof being in the denominations and principal amounts hereinafter stated and numbered consecutively from R-1 upward, payable to the respective Registered Owners thereof (with the initial Certificate being made payable to the Purchaser (defined herein) as described herein), or to the registered assignee or assignees of said Certificates or any portion or portions thereof (in each case, the "Registered Owner"), and said Certificates shall mature and be payable on February 1 in each of the years and in the principal amounts, respectively, and shall bear interest from the date and at the rates set forth in the FORM OF CERTIFICATE attached hereto as Exhibit A to their respective dates of maturity or redemption prior to maturity. The term "Certificates", as used in this Ordinance, shall mean and include collectively the certificates initially issued and delivered pursuant to this Ordinance and all substitute certificates exchanged therefor, as well as all other substitute certificates and replacement certificates issued pursuant hereto, and the term "Certificate" shall mean any of the Certificates. (b) The Certificates shall be subject to redemption prior to maturity as set forth in the FORM OF CERTIFICATE attached hereto as Exhibit A. Section 3. CHARACTERISTICS OF THE CERTIFICATES. (a) Registration, Transfer, Conversion and Exchange; Authentication. The City shall keep or cause to be kept at the principal corporate trust office of U.S. Bank Trust Company, National Association, Dallas, Texas (the "Paying Agent/Registrar") books or records for the registration of the transfer, conversion and exchange of the Certificates (the "Registration Books"), and the City hereby appoints the Paying Agent/Registrar as its registrar and transfer agent to keep such books or records and make such registrations of transfers, conversions and exchanges under 3 such reasonable regulations as the City and Paying Agent/Registrar may prescribe; and the Paying Agent/Registrar shall make such registrations, transfers, conversions and exchanges as herein provided. The Paying Agent/Registrar Agreement in the form presented at the meeting at which this Ordinance is adopted is hereby approved. The Paying Agent/Registrar shall obtain and record in the Registration Books the address of the registered owner of each Certificate to which payments with respect to the Certificates shall be mailed, as herein provided; but it shall be the duty of each registered owner to notify the Paying Agent/Registrar in writing of the address to which payments shall be mailed, and such interest payments shall not be mailed unless such notice has been given. The City shall have the right to inspect the Registration Books during regular business hours of the Paying Agent/Registrar, but otherwise the Paying Agent/Registrar shall keep the Registration Books confidential and, unless otherwise required by law, shall not permit their inspection by any other entity. The City shall pay the Paying Agent/Registrar's standard or customary fees and charges for making such registration, transfer, conversion, exchange and delivery of a substitute Certificate or Certificates. Registration of assignments, transfers, conversions and exchanges of Certificates shall be made in the manner provided and with the effect stated in the FORM OF CERTIFICATE set forth in this Ordinance. Each substitute Certificate shall bear a letter and/or number to distinguish it from each other Certificate. (b) Except as provided in Section 3(d) of this Ordinance, an authorized representative of the Paying Agent/Registrar shall, before the delivery of any such Certificate, date and manually sign said Certificate, and no such Certificate shall be deemed to be issued or outstanding unless such Certificate is so executed. The Paying Agent/Registrar promptly shall cancel all paid Certificates and Certificates surrendered for conversion and exchange. No additional ordinances, orders, or resolutions need be passed or adopted by the governing body of the City or any other body or person so as to accomplish the foregoing conversion and exchange of any Certificate or portion thereof, and the Paying Agent/Registrar shall provide for the printing, execution, and delivery of the substitute Certificates in the manner prescribed herein, and said Certificates shall be printed or typed on paper of customary weight and strength. Pursuant to Chapter 1201, Government Code, as amended, the duty of conversion and exchange of Certificates as aforesaid is hereby imposed upon the Paying Agent/Registrar, and, upon the execution of said Certificate, the converted and exchanged Certificate shall be valid, incontestable, and enforceable in the same manner and with the same effect as the Certificates that initially were issued and delivered pursuant to this Ordinance, approved by the Attorney General (the "Attorney General") of the State of Texas (the "State") and registered by the Comptroller of Public Accounts of the State (the "Comptroller"). (c) Payment of Certificates and Interest. The City hereby further appoints the Paying Agent/Registrar to act as the paying agent for paying the principal of and interest on the Certificates, all as provided in this Ordinance. The Paying Agent/Registrar shall keep proper records of all payments made by the City and the Paying Agent/Registrar with respect to the Certificates, and of all conversions and exchanges of Certificates, and all replacements of Certificates, as provided in this Ordinance. However, in the event of a nonpayment of interest on a scheduled payment date, and for thirty (30) days thereafter, a new record date for such interest payment (a "Special Record Date") will be established by the Paying Agent/Registrar, if and when funds for the payment of such interest have been received from the City. Notice of the past due interest shall be sent at least five (5) business days prior to the Special Record Date by United States mail, first-class postage prepaid, to the address of each registered owner appearing on the Registration Books at the close of business on the last business day next preceding the date of mailing of such notice. 4 (d) In General. The Certificates (i) shall be issued in fully registered form, without interest coupons, with the principal of and interest on such Certificates to be payable only to the registered owners thereof, (ii) may be redeemed prior to their scheduled maturities, (iii) may be converted and exchanged for other Certificates, (iv) may be transferred and assigned, (v) shall have the characteristics, (vi) shall be signed, sealed, executed and authenticated, (vii) the principal of and interest on the Certificates shall be payable, and (viii) shall be administered and the Paying Agent/Registrar and the City shall have certain duties and responsibilities with respect to the Certificates, all as provided, and in the manner and to the effect as required or indicated, in the FORM OF CERTIFICATE set forth in this Ordinance. The Certificate initially issued and delivered pursuant to this Ordinance is not required to be, and shall not be, authenticated by the Paying Agent/Registrar, but on each substitute Certificate issued in conversion of and exchange for any Certificate or Certificates issued under this Ordinance the Paying Agent/Registrar shall execute the PAYING AGENT/REGISTRAR'S AUTHENTICATION CERTIFICATE, in the form set forth in the FORM OF CERTIFICATE. (e) The City covenants with the registered owners of the Certificates that at all times while the Certificates are outstanding the City will provide a competent and legally qualified bank, trust company, financial institution, or other entity to act as and perform the services of Paying Agent/Registrar for the Certificates under this Ordinance, and that the Paying Agent/Registrar will be one entity. The City reserves the right to, and may, at its option, change the Paying Agent/Registrar upon not less than 120 days written notice to the Paying Agent/Registrar, to be effective not later than 60 days prior to the next principal or interest payment date after such notice. In the event that the entity at any time acting as Paying Agent/Registrar (or its successor by merger, acquisition, or other method) should resign or otherwise cease to act as such, the City covenants that promptly it will appoint a competent and legally qualified bank, trust company, financial institution, or other agency to act as Paying Agent/Registrar under this Ordinance. Upon any change in the Paying Agent/Registrar, the previous Paying Agent/Registrar promptly shall transfer and deliver the Registration Books (or a copy thereof), along with all other pertinent books and records relating to the Certificates, to the new Paying Agent/Registrar designated and appointed by the City. Upon any change in the Paying Agent/Registrar, the City promptly will cause a written notice thereof to be sent by the new Paying Agent/Registrar to each Registered Owner of the Certificates, by United States mail, first-class postage prepaid, which notice also shall give the address of the new Paying Agent/Registrar. By accepting the position and performing as such, each Paying Agent/Registrar shall be deemed to have agreed to the provisions of this Ordinance, and a certified copy of this Ordinance shall be delivered to each Paying Agent/Registrar. (f) Except as provided below, no Certificate shall be valid or obligatory for any purpose or be entitled to any security or benefit of this Ordinance unless and until there appears thereon the Certificate of Paying Agent/Registrar substantially in the form provided in this Ordinance, duly authenticated by manual execution of the Paying Agent/Registrar. It shall not be required that the same authorized representative of the Paying Agent/Registrar sign the Certificate of Paying Agent/Registrar on all of the Certificates. In lieu of the executed Certificate of Paying Agent/Registrar described above, the initial Certificate delivered on the Delivery Date (as shown in the FORM OF CERTIFICATE) shall have attached thereto the Comptroller's Registration Certificate substantially in the form provided in this Ordinance, manually executed by the Comptroller or by his duly authorized agent, which certificate shall be evidence that the initial Certificate has been duly approved by the Attorney General and that it is a valid and binding obligation of the City, and has been registered by the Comptroller. 5 (g) Book-Entry-Only System. The Certificates issued in exchange for the Certificate initially issued to the Purchaser or its designee shall be initially issued in the form of a separate single fully registered Certificate for each of the maturities thereof. Upon initial issuance, the ownership of each such Certificate shall be registered in the name of Cede & Co., as nominee of The Depository Trust Company, New York, New York ("DTC"), and except as provided in subsection (f) hereof, all of the outstanding Certificates shall be registered in the name of Cede & Co., as nominee of DTC. With respect to Certificates registered in the name of Cede & Co., as nominee of DTC, the City and the Paying Agent/Registrar shall have no responsibility or obligation to any securities brokers and dealers, banks, trust companies, clearing corporations and certain other organizations on whose behalf DTC was created ("DTC Participant") to hold securities to facilitate the clearance and settlement of securities transactions among DTC Participants or to any person on behalf of whom such a DTC Participant holds an interest in the Certificates. Without limiting the immediately preceding sentence, the City and the Paying Agent/Registrar shall have no responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any DTC Participant with respect to any ownership interest in the Certificates, (ii) the delivery to any DTC Participant or any other person, other than a Registered Owner of Certificates, as shown on the Registration Books, of any notice with respect to the Certificates, or (iii) the payment to any DTC Participant or any other person, other than a Registered Owner of Certificates, as shown in the Registration Books of any amount with respect to principal of or interest on the Certificates. Notwithstanding any other provision of this Ordinance to the contrary, the City and the Paying Agent/Registrar shall be entitled to treat and consider the person in whose name each Certificate is registered in the Registration Books as the absolute owner of such Certificate for the purpose of payment of principal and interest with respect to such Certificate, for the purpose of registering transfers with respect to such Certificate, and for all other purposes whatsoever. The Paying Agent/Registrar shall pay all principal of and interest on the Certificates only to or upon the order of the Registered Owners, as shown in the Registration Books as provided in this Ordinance, or their respective attorneys duly authorized in writing, and all such payments shall be valid and effective to fully satisfy and discharge the City's obligations with respect to payment of principal of and interest on the Certificates to the extent of the sum or sums so paid. No person other than a Registered Owner, as shown in the Registration Books, shall receive a Certificate evidencing the obligation of the City to make payments of principal and interest pursuant to this Ordinance. Upon delivery by DTC to the Paying Agent/Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., and subject to the provisions in this Ordinance with respect to interest checks being mailed to the Registered Owner at the close of business on the Record Date, the words "Cede & Co." in this Ordinance shall refer to such new nominee of DTC. The previous execution and delivery of the Blanket Issuer Letter of Representations with respect to obligations of the City is hereby ratified and confirmed; and the provisions thereof shall be fully applicable to the Certificates. (h) Successor Securities Depository; Transfers Outside Book-Entry-Only System. In the event that the City determines that DTC is incapable of discharging its responsibilities described herein and in the representations letter of the City to DTC or that it is in the best interest of the beneficial owners of the Certificates that they be able to obtain certificated Certificates, the City shall (i) appoint a successor securities depository, qualified to act as such under Section 17A of the Securities and Exchange Act of 1934, as amended, notify DTC and DTC Participants of the appointment of such successor securities depository and transfer one or more separate Certificates to such successor securities depository or (ii) notify DTC and DTC Participants of the availability through DTC of Certificates and transfer one or more separate certificated Certificates to DTC 6 Participants having Certificates credited to their DTC accounts. In such event, the Certificates shall no longer be restricted to being registered in the Registration Books in the name of Cede & Co., as nominee of DTC, but may be registered in the name of the successor securities depository, or its nominee, or in whatever name or names Registered Owners transferring or exchanging Certificates shall designate, in accordance with the provisions of this Ordinance. (i) Payments to Cede & Co. Notwithstanding any other provision of this Ordinance to the contrary, so long as any Certificate is registered in the name of Cede & Co., as nominee of DTC, all payments with respect to principal of and interest on such Certificate and all notices with respect to such Certificate shall be made and given, respectively, in the manner provided in the representations letter of the City to DTC. (j) Cancellation of Initial Certificate. On the Delivery Date, one initial Certificate representing the entire principal amount of the Certificates, payable in stated installments to the Purchaser or its designee, executed by manual or facsimile signature of the Mayor or Mayor Pro Tem and City Secretary of the City, approved by the Attorney General, and registered and signed by the Comptroller in the manner prescribed by law, will be delivered to the Purchaser or its designee. Upon payment for the initial Certificate, the Paying Agent/Registrar shall cancel the initial Certificate and deliver to DTC on behalf of the Purchaser one registered definitive Certificate for each year of maturity of the Certificates, in the aggregate principal amount of all of the Certificates for such maturity. (k) Conditional Notice of Redemption. With respect to any optional redemption of the Certificates, unless certain prerequisites to such redemption required by this Ordinance have been met and money sufficient to pay the principal of and premium, if any, and interest on the Certificates to be redeemed will have been received by the Paying Agent/Registrar prior to the giving of such notice of redemption, such notice may state that said redemption may, at the option of the City, be conditional upon the satisfaction of such prerequisites and receipt of such money by the Paying Agent/Registrar on or prior to the date fixed for such redemption or upon any prerequisite set forth in such notice of redemption. If a conditional notice of redemption is given and such prerequisites to the redemption are not fulfilled, such notice will be of no force and effect, the City will not redeem such Certificates, and the Paying Agent/Registrar will give notice in the manner in which the notice of redemption was given, to the effect that such Certificates have not been redeemed. Section 4. FORM OF CERTIFICATES. The form of the Certificates, including the form of Paying Agent/Registrar's Authentication Certificate, the form of Assignment and the form of Registration Certificate of the Comptroller of Public Accounts of the State of Texas to be attached to the Certificates initially issued and delivered pursuant to this Ordinance, shall be substantially in the form provided in Exhibit A, with such appropriate variations, omissions or insertions as are permitted or required by this Ordinance. Section 5. INTEREST AND SINKING FUND; LIMITED SURPLUS REVENUES. (a) A special "Interest and Sinking Fund" is hereby created and shall be established and maintained by the City at an official depository bank of said City. Said Interest and Sinking Fund shall be kept separate and apart from all other funds and accounts of said City, and shall be used only for paying the interest on and principal of said Certificates. All amounts received from 7 the sale of the Certificates as accrued interest shall be deposited upon receipt to the Interest and Sinking Fund, and all ad valorem taxes levied and collected for and on account of said Certificates shall be deposited, as collected, to the credit of said Interest and Sinking Fund. During each year while any of said Certificates are outstanding and unpaid, the governing body of said City shall compute and ascertain a rate and amount of ad valorem tax that will be sufficient to raise and produce the money required to pay the interest on said Certificates as such interest comes due, and to provide and maintain a sinking fund adequate to pay the principal of said Certificates as such principal matures (but never less than 2% of the original amount of said Certificates as a sinking fund each year); and said tax shall be based on the latest approved tax rolls of said City, with full allowances being made for tax delinquencies and the cost of tax collection. Said rate and amount of ad valorem tax is hereby levied, and is hereby ordered to be levied, against all taxable property in said City, for each year while any of said Certificates are outstanding and unpaid, and said tax shall be assessed and collected each such year and deposited to the credit of the aforesaid Interest and Sinking Fund. Said ad valorem taxes sufficient to provide for the payment of the interest on and principal of said Certificates, as such interest comes due and such principal matures, are hereby pledged for such payment, within the limits prescribed by law. (b) The Certificates are additionally secured by a limited pledge of $1,000 of the revenues of the System that remain after the payment of all maintenance and operation expenses thereof, and all debt service, reserve and other requirements in connection with all of the City's revenue obligations (now or hereafter outstanding) that are secured by a lien on all or any part of the net revenues of the System, constituting "Surplus Revenues". The City shall deposit such Surplus Revenues to the credit of the Interest and Sinking Fund created pursuant to this Section, to the extent necessary to pay the principal and interest on the Certificates. Notwithstanding the requirements of this Section, if revenues are actually on deposit or budgeted for deposit in the Interest and Sinking Fund in advance of the time when ad valorem taxes are scheduled to be levied for any year, then the amount of taxes which otherwise would have been required to be levied pursuant to this Section may be reduced to the extent and by the amount of the revenues then on deposit in the Interest and Sinking Fund or budgeted for deposit therein. The City reserves the right, without condition or limitation, to issue other obligations secured in whole or in part by a parity lien on and pledge of the Surplus Revenues, for any purpose permitted by law. (c) Chapter 1208, Government Code, applies to the issuance of the Certificates and the pledge of the taxes and limited Surplus Revenues granted by the City hereunder, and is therefore valid, effective and perfected. Should State law be amended at any time while the Certificates are outstanding and unpaid, the result of such amendment being that the pledge of the taxes and limited Surplus Revenues granted by the City hereunder is to be subject to the filing requirements of Chapter 9, Business and Coppell Code, in order to preserve to the registered owners of the Certificates a security interest in said pledge, the City agrees to take such measures as it determines are reasonable and necessary under State law to comply with the applicable provisions of Chapter 9, Business and Coppell Code and enable a filing of a security interest in said pledge to occur. Section 6. DEFEASANCE OF CERTIFICATES. (a) Any Certificate and the interest thereon shall be deemed to be paid, retired and no longer outstanding (a "Defeased Certificate") within the meaning of this Ordinance, except to the extent provided in subsection (d) of this Section, when payment of the principal of such Certificate, plus interest thereon to the due date (whether such due date be by reason of maturity or otherwise) 8 either (i) shall have been made or caused to be made in accordance with the terms thereof, or (ii) shall have been provided for on or before such due date by irrevocably depositing with or making available to the Paying Agent/Registrar in accordance with an escrow agreement or other instrument (the "Future Escrow Agreement") for such payment (1) lawful money of the United States of America sufficient to make such payment or (2) Defeasance Securities that mature as to principal and interest in such amounts and at such times as will insure the availability, without reinvestment, of sufficient money to provide for such payment, and when proper arrangements have been made by the City with the Paying Agent/Registrar for the payment of its services until all Defeased Certificates shall have become due and payable. At such time as a Certificate shall be deemed to be a Defeased Certificate hereunder, as aforesaid, such Certificate and the interest thereon shall no longer be secured by, payable from, or entitled to the benefits of, the ad valorem taxes herein levied and pledged or the limited pledge of Surplus Revenues as provided in this Ordinance, and such principal and interest shall be payable solely from such money or Defeasance Securities. Notwithstanding any other provision of this Ordinance to the contrary, it is hereby provided that any determination not to redeem Defeased Certificates that is made in conjunction with the payment arrangements specified in subsection 6(a)(i) or (ii) shall not be irrevocable, provided that: (1) in the proceedings providing for such payment arrangements, the City expressly reserves the right to call the Defeased Certificates for redemption; (2) gives notice of the reservation of that right to the owners of the Defeased Certificates immediately following the making of the payment arrangements; and (3) directs that notice of the reservation be included in any redemption notices that it authorizes. (b) Any moneys so deposited with the Paying Agent/Registrar may at the written direction of the City be invested in Defeasance Securities, maturing in the amounts and times as hereinbefore set forth, and all income from such Defeasance Securities received by the Paying Agent/Registrar that is not required for the payment of the Certificates and interest thereon, with respect to which such money has been so deposited, shall be turned over to the City, or deposited as directed in writing by the City. Any Future Escrow Agreement pursuant to which the money and/or Defeasance Securities are held for the payment of Defeased Certificates may contain provisions permitting the investment or reinvestment of such moneys in Defeasance Securities or the substitution of other Defeasance Securities upon the satisfaction of the requirements specified in subsection 6(a)(i) or (ii). All income from such Defeasance Securities received by the Paying Agent/Registrar which is not required for the payment of the Defeased Certificates, with respect to which such money has been so deposited, shall be remitted to the City or deposited as directed in writing by the City. (c) The term "Defeasance Securities" means any securities and obligations now or hereafter authorized by State law that are eligible to refund, retire or otherwise discharge obligations such as the Certificates. (d) Until all Defeased Certificates shall have become due and payable, the Paying Agent/Registrar shall perform the services of Paying Agent/Registrar for such Defeased Certificates the same as if they had not been defeased, and the City shall make proper arrangements to provide and pay for such services as required by this Ordinance. (e) In the event that the City elects to defease less than all of the principal amount of Certificates of a maturity, the Paying Agent/Registrar shall select, or cause to be selected, such amount of Certificates by such random method as it deems fair and appropriate. 9 Section 7. DAMAGED, MUTILATED, LOST, STOLEN, OR DESTROYED CERTIFICATES. (a) Replacement Certificates. In the event any outstanding Certificate is damaged, mutilated, lost, stolen or destroyed, the Paying Agent/Registrar shall cause to be printed, executed and delivered, a new certificate of the same principal amount, maturity and interest rate, as the damaged, mutilated, lost, stolen or destroyed Certificate, in replacement for such Certificate in the manner hereinafter provided. (b) Application for Replacement Certificates. Application for replacement of damaged, mutilated, lost, stolen or destroyed Certificates shall be made by the registered owner thereof to the Paying Agent/Registrar. In every case of loss, theft or destruction of a Certificate, the registered owner applying for a replacement certificate shall furnish to the City and to the Paying Agent/Registrar such security or indemnity as may be required by them to save each of them harmless from any loss or damage with respect thereto. Also, in every case of loss, theft or destruction of a Certificate, the registered owner shall furnish to the City and to the Paying Agent/Registrar evidence to their satisfaction of the loss, theft or destruction of such Certificate, as the case may be. In every case of damage or mutilation of a Certificate, the registered owner shall surrender to the Paying Agent/Registrar for cancellation the Certificate so damaged or mutilated. (c) No Default Occurred. Notwithstanding the foregoing provisions of this Ordinance, in the event any such Certificate shall have matured, and no default has occurred that is then continuing in the payment of the principal of, redemption premium, if any, or interest on the Certificate, the City may authorize the payment of the same (without surrender thereof except in the case of a damaged or mutilated Certificate) instead of issuing a replacement Certificate, provided security or indemnity is furnished as above provided in this Section. (d) Charge for Issuing Replacement Certificates. Prior to the issuance of any replacement certificate, the Paying Agent/Registrar shall charge the registered owner of such Certificate with all legal, printing, and other expenses in connection therewith. Every replacement certificate issued pursuant to the provisions of this Section by virtue of the fact that any Certificate is lost, stolen or destroyed shall constitute a contractual obligation of the City whether or not the lost, stolen or destroyed Certificate shall be found at any time, or be enforceable by anyone, and shall be entitled to all the benefits of this Ordinance equally and proportionately with any and all other Certificates duly issued under this Ordinance. (e) Authority for Issuing Replacement Certificates. In accordance with Section 1206.022, Government Code, this Section shall constitute authority for the issuance of any such replacement certificate without necessity of further action by the governing body of the City or any other body or person, and the duty of the replacement of such certificates is hereby authorized and imposed upon the Paying Agent/Registrar, and the Paying Agent/Registrar shall authenticate and deliver such Certificates in the form and manner and with the effect, as provided in Section 3(a) of this Ordinance for Certificates issued in conversion and exchange for other Certificates. 10 Section 8. CUSTODY, APPROVAL, AND REGISTRATION OF CERTIFICATES; BOND COUNSEL'S OPINION; CUSIP NUMBERS AND CONTINGENT INSURANCE PROVISION; ENGAGEMENT OF BOND COUNSEL. (a) The Mayor or Mayor Pro Tem of the City is hereby authorized to have control of the Certificates initially issued and delivered hereunder and all necessary records and proceedings pertaining to the Certificates pending their delivery and their investigation, examination and approval by the Attorney General and their registration by the Comptroller. Upon registration of the Certificates, the Comptroller (or a deputy designated in writing to act for the Comptroller) shall sign the Comptroller's Registration Certificate attached to such Certificates in the manner prescribed by law, and the seal of the Comptroller shall be impressed, or placed in facsimile, on such Certificate. The approving legal opinion of the City's Bond Counsel and the assigned CUSIP numbers may, at the option of the City, be printed on the Certificates issued and delivered under this Ordinance, but neither shall have any legal effect, and shall be solely for the convenience and information of the registered owners of the Certificates. In addition, the payment of the bond insurance premium is hereby approved and the Certificates may bear an appropriate legend as provided by the Insurer (hereinafter defined). (b) The obligation of the Purchaser to accept delivery of the Certificates is subject to the Purchaser being furnished with the final, approving opinion of McCall, Parkhurst & Horton L.L.P., bond counsel to the City, which opinion shall be dated the Delivery Date. The engagement of such firm as bond counsel to the City in connection with issuance, sale and delivery of the Certificates is hereby approved and confirmed. Section 9. COVENANTS REGARDING TAX EXEMPTION OF INTEREST ON THE CERTIFICATES. (a) Covenants. The City covenants to take any action necessary to assure, or refrain from any action which would adversely affect, the treatment of the Certificates as obligations described in section 103 of the Internal Revenue Code of 1986, as amended (the "Code"), the interest on which is not includable in the "gross income" of the holder for purposes of federal income taxation. In furtherance thereof, the City covenants as follows: (1) to take any action to assure that no more than 10 percent of the proceeds of the Certificates or the projects financed therewith (less amounts deposited to a reserve fund, if any) are used for any "private business use," as defined in section 141(b)(6) of the Code or, if more than 10 percent of the proceeds or the projects financed therewith are so used, such amounts, whether or not received by the City, with respect to such private business use, do not, under the terms of this Ordinance or any underlying arrangement, directly or indirectly, secure or provide for the payment of more than 10 percent of the debt service on the Certificates, in contravention of section 141(b)(2) of the Code; (2) to take any action to assure that in the event that the "private business use" described in subsection (1) hereof exceeds 5 percent of the proceeds of the Certificates or the projects financed therewith (less amounts deposited into a reserve fund, if any) then the amount in excess of 5 percent is used for a "private business use" which is "related" and not "disproportionate," within the meaning of section 141(b)(3) of the Code, to the governmental use; 11 (3) to take any action to assure that no amount which is greater than the lesser of $5,000,000, or 5 percent of the proceeds of the Certificates (less amounts deposited into a reserve fund, if any) is directly or indirectly used to finance loans to persons, other than state or local governmental units, in contravention of section 141(c) of the Code; (4) to refrain from taking any action which would otherwise result in the Certificates being treated as "private activity bonds" within the meaning of section 141(b) of the Code; (5) to refrain from taking any action that would result in the Certificates being "federally guaranteed" within the meaning of section 149(b) of the Code; (6) to refrain from using any portion of the proceeds of the Certificates, directly or indirectly, to acquire or to replace funds which were used, directly or indirectly, to acquire investment property (as defined in section 148(b)(2) of the Code) which produces a materially higher yield over the term of the Certificates, other than investment property acquired with B (A) proceeds of the Certificates invested for a reasonable temporary period of 3 years or less or, in the case of a refunding bond, for a period of 90 days or less until such proceeds are needed for the purpose for which the bonds are issued, (B) amounts invested in a bona fide debt service fund, within the meaning of section l.148 1(b) of the Treasury Regulations, and (C) amounts deposited in any reasonably required reserve or replacement fund to the extent such amounts do not exceed 10 percent of the proceeds of the Certificates; (7) to otherwise restrict the use of the proceeds of the Certificates or amounts treated as proceeds of the Certificates, as may be necessary, so that the Certificates do not otherwise contravene the requirements of section 148 of the Code (relating to arbitrage); (8) to refrain from using the proceeds of the Certificates or proceeds of any prior bonds to pay debt service on another issue more than 90 days after the date of issue of the Certificates in contravention of the requirements of section 149(d) of the Code (relating to advance refundings); and (9) to pay to the United States of America at least once during each five-year period (beginning on the Delivery Date) an amount that is at least equal to 90 percent of the "Excess Earnings," within the meaning of section 148(f) of the Code and to pay to the United States of America, not later than 60 days after the Certificates have been paid in full, 100 percent of the amount then required to be paid as a result of Excess Earnings under section 148(f) of the Code. 12 (b) Rebate Fund. In order to facilitate compliance with the above covenant (8), a "Rebate Fund" is hereby established by the City for the sole benefit of the United States of America, and such fund shall not be subject to the claim of any other person, including without limitation the bondholders. The Rebate Fund is established for the additional purpose of compliance with section 148 of the Code. (c) Use of Proceeds. The City understands that the term "proceeds" includes "disposition proceeds" as defined in the Treasury Regulations and, in the case of refunding bonds, transferred proceeds (if any) and proceeds of the refunded bonds expended prior to the date of issuance of the Certificates. It is the understanding of the City that the covenants contained herein are intended to assure compliance with the Code and any regulations or rulings promulgated by the U.S. Department of the Treasury pursuant thereto. In the event that regulations or rulings are hereafter promulgated which modify or expand provisions of the Code, as applicable to the Certificates, the City will not be required to comply with any covenant contained herein to the extent that such failure to comply, in the opinion of nationally recognized bond counsel, will not adversely affect the exemption from federal income taxation of interest on the Certificates under section 103 of the Code. In the event that regulations or rulings are hereafter promulgated which impose additional requirements which are applicable to the Certificates, the City agrees to comply with the additional requirements to the extent necessary, in the opinion of nationally recognized bond counsel, to preserve the exemption from federal income taxation of interest on the Certificates under section 103 of the Code. In furtherance of such intention, the City hereby authorizes and directs the Mayor, the Mayor Pro Tem, the City Manager, the Director of Strategic Financial Engagement and the City Secretary (collectively, the "Authorized Officers") to execute any documents, certificates or reports required by the Code and to make such elections, on behalf of the City, which may be permitted by the Code as are consistent with the purpose for the issuance of the Certificates. (d) Allocation of, and Limitation on, Expenditures for the Projects. The City covenants to account for the expenditure of sale proceeds and investment earnings to be used for the Projects on its books and records in accordance with the requirements of the Code. The City recognizes that in order for the proceeds to be considered used for the reimbursement of costs, the proceeds must be allocated to expenditures within 18 months of the later of the date that (1) the expenditure is made, or (2) the Projects are completed; but in no event later than three years after the date on which the original expenditure is paid. The foregoing notwithstanding, the City recognizes that in order for proceeds to be expended under the Code, the sale proceeds or investment earnings must be expended no more than 60 days after the earlier of (1) the fifth anniversary of the Delivery Date, or (2) the date the Certificates are retired. The City agrees to obtain the advice of nationally- recognized bond counsel if such expenditure fails to comply with the foregoing to assure that such expenditure will not adversely affect the tax-exempt status of the Certificates. For purposes hereof, the City shall not be obligated to comply with this covenant if it obtains an opinion that such failure to comply will not adversely affect the excludability for federal income tax purposes from gross income of the interest. (e) Disposition of the Projects. The City covenants that the property constituting the Projects will not be sold or otherwise disposed in a transaction resulting in the receipt by the City of cash or other compensation, unless any action taken in connection with such disposition will not adversely affect the tax-exempt status of the Certificates. For purpose of the foregoing, the City may rely on an opinion of nationally-recognized bond counsel that the action taken in 13 connection with such sale or other disposition will not adversely affect the tax-exempt status of the Certificates. For purposes of the foregoing, the portion of the property comprising personal property and disposed in the ordinary course shall not be treated as a transaction resulting in the receipt of cash or other compensation. For purposes hereof, the City shall not be obligated to comply with this covenant if it obtains an opinion that such failure to comply will not adversely affect the excludability for federal income tax purposes from gross income of the interest. Section 10. SALE OF CERTIFICATES AND APPROVAL OF OFFICIAL STATEMENT; FURTHER PROCEDURES. (a) The Certificates are hereby sold and shall be delivered to _______________ (the "Purchaser") for the purchase price of $_____ (representing the aggregate principal amount of the Certificates, plus a [net] reoffering premium of $_____, less an underwriter's discount of $_____). The Certificates shall initially be registered in the name of the Purchaser or its designee. It is hereby officially found, determined and declared that the terms of this sale are the most advantageous reasonably obtainable. (b) It is hereby officially found, determined and declared that the Certificates have been sold at public sale to the bidder offering the lowest interest cost, after receiving sealed bids pursuant to an Official Notice of Sale and Bidding Instructions. It is further officially found, determined and declared that the Certificates have been offered pursuant to a Preliminary Official Statement prepared and distributed in connection with the sale of the Certificates. Said Preliminary Official Statement, the Official Statement, and any addenda, supplement or amendment thereto, have been and are hereby approved by the governing body of the City, and its use in the offer and sale of the Certificates is hereby approved. It is further officially found, determined and declared that the statements and representations contained in said Official Statement are true and correct in all material respects, to the best knowledge and belief of the Council. (c) The Authorized Officers, individually or jointly, shall be and they are hereby expressly authorized, empowered and directed from time to time and at any time to do and perform all such acts and things and to execute, acknowledge and deliver in the name and under the corporate seal and on behalf of the City such documents, certificates and instruments, whether or not herein mentioned, as may be necessary or desirable in order to carry out the terms and provisions of this Ordinance, the Blanket Issuer Letter of Representations, the Certificates and the sale of the Certificates. In addition, prior to the delivery of the Certificates, the Authorized Officers are each hereby authorized and directed to approve any changes or corrections to this Ordinance or to any of the documents authorized and approved by this Ordinance: (i) in order to cure any ambiguity, formal defect, or omission in this Ordinance or such other document, or (ii) as requested by the Attorney General or his representative to obtain the approval of the Certificates by the Attorney General. In case any officer whose signature shall appear on any Certificate shall cease to be such officer before the delivery of such Certificate, such signature shall nevertheless be valid and sufficient for all purposes the same as if such officer had remained in office until such delivery. Section 11. INTEREST EARNINGS ON CERTIFICATE PROCEEDS. Interest earnings derived from the investment of proceeds from the sale of the Certificates shall be used along with other Certificate proceeds for the Projects; provided that after completion of such purpose, if any of such interest earnings remain on hand, such interest earnings shall be deposited in the Interest and Sinking Fund. It is further provided, however, that any interest earnings on certificate proceeds 14 that are required to be rebated to the United States of America pursuant to the provisions hereof in order to prevent the Certificates from being arbitrage bonds shall be so rebated and not considered as interest earnings for the purposes of this Section. Section 12. CONSTRUCTION FUND. (a) The City hereby creates and establishes and shall maintain on the books of the City a separate fund to be entitled the "Series 2024 Certificate of Obligation Construction Fund" (the "Construction Fund") for use by the City for payment of all lawful costs associated with the Projects as hereinbefore provided. Proceeds of the Certificates in the amount of $_____ shall be deposited into the Construction Fund. The remaining amounts of Certificate proceeds shall be used to pay the costs of issuance of the Certificates, with any surplus to be deposited into the Construction Fund, provided that the total amount deposited into the Construction Fund shall not exceed $53,500,000.00. Upon payment of all such Project costs, any moneys remaining on deposit in said Fund shall be transferred to the Interest and Sinking Fund. Amounts so deposited to the Interest and Sinking Fund shall be used in the manner described herein. (b) The City may place proceeds of the Certificates (including investment earnings thereon) and amounts deposited into the Interest and Sinking Fund in investments authorized by the Public Funds Investment Act, Chapter 2256, Texas Government Code, as amended; provided, however, that the City hereby covenants that the proceeds of the sale of the Certificates will be used as soon as practicable for the purposes for which the Certificates are issued. (c) All deposits authorized or required by this Ordinance shall be secured to the fullest extent required by law for the security of public funds. Section 13. COMPLIANCE WITH RULE 15c2-12. (a) Definitions. As used in this Section, the following terms have the meanings ascribed to such terms below: "Financial Obligation" means a: (a) debt obligation; (b) derivative instrument entered into in connection with, or pledged as security or a source of payment for, an existing or planned debt obligation; or (c) a guarantee of the foregoing (a) and (b). The term Financial Obligation does not include any municipal securities as to which a final official statement has been provided to the Municipal Securities Rulemaking Board consistent with the Rule. "MSRB" means the Municipal Securities Rulemaking Board. "Rule" means SEC Rule 15c2-12, as amended from time to time. "SEC" means the United States Securities and Exchange Commission. (b) Annual Reports. (i) The City shall provide annually to the MSRB, in the electronic format prescribed by the MSRB certain updated financial information and operating data pertaining to the City, consisting of the following: (1) the quantitative financial information and operating data of 15 the type included in Tables 1 through 6 and 8 through 15 in the Official Statement and (2) the City's comprehensive annual financial report. The City will update and provide the information in the numbered tables within six months after the end of each fiscal year ending in and after 2024 and, if not submitted as part of such annual financial information, the City will provide its audited financial statements when and if available, and in any event, within 12 months after the end of each fiscal year ending in and after 2024. If the audit of such financial statements is not complete within 12 months after any such fiscal year end, then the City will file unaudited financial statements within such 12-month period and audited financial statements for the applicable fiscal year, when and if the audit report on such statements becomes available. Any such financial statements will be prepared in accordance with the accounting principles described in Appendix D to the Official Statement or such other accounting principles as the City may be required to employ from time to time pursuant to State law or regulation. (ii) Any financial information so to be provided shall be (i) prepared in accordance with the accounting principles described in the financial statements of the City appended to the Official Statement, or such other accounting principles as the City may be required to employ from time to time pursuant to state law or regulation, and (ii) audited, if the City commissions an audit of such statements and the audit is completed within the period during which they must be provided. (iii) If the City changes its fiscal year, it will notify the MSRB of the change (and of the date of the new fiscal year end) prior to the next date by which the City otherwise would be required to provide financial information and operating data pursuant to this Section. The financial information and operating data to be provided pursuant to this Section may be set forth in full in one or more documents or may be included by specific reference to any document that is available to the public on the MSRB's internet website or filed with the SEC. All documents provided to the MSRB pursuant to this Section shall be accompanied by identifying information as prescribed by the MSRB. (c) Event Notices. (i) The City shall notify the MSRB, in a timely manner not in excess of ten business days after the occurrence of the event, of any of the following events with respect to the Certificates: (1) Principal and interest payment delinquencies; (2) Non-payment related defaults, if material; (3) Unscheduled draws on debt service reserves reflecting financial difficulties; (4) Unscheduled draws on credit enhancements reflecting financial difficulties; (5) Substitution of credit or liquidity providers, or their failure to perform; (6) Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701- TEB), or other material notices or determinations with respect to the tax status of the Certificates, or other material events affecting the tax status of the Certificates; (7) Modifications to rights of holders of the Certificates, if material; (8) Certificate calls, if material, and tender offers; (9) Defeasances; 16 (10) Release, substitution, or sale of property securing repayment of the Certificates, if material; (11) Rating changes; (12) Bankruptcy, insolvency, receivership, or similar event of the City; (13) The consummation of a merger, consolidation, or acquisition involving the City or the sale of all or substantially all of the assets of the City, other than in the ordinary course of business, the entry into of a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material; (14) Appointment of a successor or additional paying agent/registrar or the change of name of a paying agent/registrar, if material; (15) Incurrence of a Financial Obligation of the City, if material, or agreement to covenants, events of default, remedies, priority rights, or other similar terms of a Financial Obligation of the City, any of which affect security holders, if material; and (16) Default, event of acceleration, termination event, modification of terms, or other similar events under the terms of a Financial Obligation of the City, any of which reflect financial difficulties. For these purposes, (a) any event described in the immediately preceding paragraph (12) is considered to occur when any of the following occur: the appointment of a receiver, fiscal agent, or similar officer for the City in a proceeding under the United States Bankruptcy Code or in any other proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction over substantially all of the assets or business of the City, or if such jurisdiction has been assumed by leaving the existing governing body and officials or officers of the City in possession but subject to the supervision and orders of a court or governmental authority, or the entry of an order confirming a plan of reorganization, arrangement, or liquidation by a court or governmental authority having supervision or jurisdiction over substantially all of the assets or business of the City, and (b) the City intends the words used in the immediately preceding paragraphs (15) and (16) and the definition of Financial Obligation in this Section to have the same meanings as when they are used in the Rule, as evidenced by SEC Release No. 34-83885, dated August 20, 2018. In addition, the City shall notify the MSRB, in a timely manner, of any failure by the City to provide financial information or operating data in accordance with subsection (b) of this Section by the time required by subsection (b). (d) Limitations, Disclaimers, and Amendments. (i) The City shall be obligated to observe and perform the covenants specified in this Section for so long as, but only for so long as, the City remains an "obligated person" with respect to the Certificates within the meaning of the Rule, except that the City in any event will give notice of any deposit made in accordance with this Ordinance or applicable law that causes Certificates no longer to be outstanding. (ii) The provisions of this Section are for the sole benefit of the registered owners and beneficial owners of the Certificates, and nothing in this Section, express or implied, 17 shall give any benefit or any legal or equitable right, remedy, or claim hereunder to any other person. The City undertakes to provide only the financial information, operating data, financial statements, and notices which it has expressly agreed to provide pursuant to this Section and does not hereby undertake to provide any other information that may be relevant or material to a complete presentation of the City's financial results, condition, or prospects or hereby undertake to update any information provided in accordance with this Section or otherwise, except as expressly provided herein. The City does not make any representation or warranty concerning such information or its usefulness to a decision to invest in or sell Certificates at any future date. (iii) UNDER NO CIRCUMSTANCES SHALL THE CITY BE LIABLE TO THE REGISTERED OWNER OR BENEFICIAL OWNER OF ANY CERTIFICATE OR ANY OTHER PERSON, IN CONTRACT OR TORT, FOR DAMAGES RESULTING IN WHOLE OR IN PART FROM ANY BREACH BY THE CITY, WHETHER NEGLIGENT OR WITHOUT FAULT ON ITS PART, OF ANY COVENANT SPECIFIED IN THIS SECTION, BUT EVERY RIGHT AND REMEDY OF ANY SUCH PERSON, IN CONTRACT OR TORT, FOR OR ON ACCOUNT OF ANY SUCH BREACH SHALL BE LIMITED TO AN ACTION FOR MANDAMUS OR SPECIFIC PERFORMANCE. (iv) No default by the City in observing or performing its obligations under this Section shall comprise a breach of or default under this Ordinance for purposes of any other provision of this Ordinance. Nothing in this Section is intended or shall act to disclaim, waive, or otherwise limit the duties of the City under federal and state securities laws. (v) Should the Rule be amended to obligate the City to make filings with or provide notices to entities other than the MSRB, the City hereby agrees to undertake such obligation with respect to the Certificates in accordance with the Rule as amended. The provisions of this Section may be amended by the City from time to time to adapt to changed circumstances that arise from a change in legal requirements, a change in law, or a change in the identity, nature, status, or type of operations of the City, but only if (1) the provisions of this Section, as so amended, would have permitted an underwriter to purchase or sell Certificates in the primary offering of the Certificates in compliance with the Rule, taking into account any amendments or interpretations of the Rule since such offering as well as such changed circumstances and (2) either (a) the registered owners of a majority in aggregate principal amount (or any greater amount required by any other provision of this Ordinance that authorizes such an amendment) of the outstanding Certificates consent to such amendment or (b) a person that is unaffiliated with the City (such as nationally recognized 1 counsel) determined that such amendment will not materially impair the interest of the registered owners and beneficial owners of the Certificates. If the City so amends the provisions of this Section, it shall include with any amended financial information or operating data next provided in accordance with subsection (b) of this Section an explanation, in narrative form, of the reason for the amendment and of the impact of any change in the type of financial information or operating data so provided. The City may also amend or repeal the provisions of this continuing disclosure agreement if the SEC amends or repeals the applicable provision of the Rule or a court of final jurisdiction enters judgment that such provisions of the Rule are invalid, but only if and to the extent that the provisions of this sentence would not prevent an underwriter from lawfully purchasing or selling Certificates in the primary offering of the Certificates. 18 Section 14. METHOD OF AMENDMENT. The City hereby reserves the right to amend this Ordinance subject to the following terms and conditions, to-wit: (a) The City may from time to time, without the consent of any holder, except as otherwise required by paragraph (b) below, amend or supplement this Ordinance in order to (i) cure any ambiguity, defect or omission in this Ordinance that does not materially adversely affect the interests of the holders, (ii) grant additional rights or security for the benefit of the holders, (iii) add events of default as shall not be inconsistent with the provisions of this Ordinance and that shall not materially adversely affect the interests of the holders, (iv) qualify this Ordinance under the Trust Indenture Act of 1939, as amended, or corresponding provisions of federal laws from time to time in effect, or (v) make such other provisions in regard to matters or questions arising under this Ordinance as shall not be inconsistent with the provisions of this Ordinance and that shall not in the opinion of the City's Bond Counsel materially adversely affect the interests of the holders. (b) Except as provided in paragraph (a) above, the holders of Certificates aggregating a majority of the aggregate principal amount of then outstanding Certificates that are the subject of a proposed amendment shall have the right from time to time to approve any amendment hereto that may be deemed necessary or desirable by the City; provided, however, that without the consent of 100% of the holders in aggregate principal amount of the then outstanding Certificates, nothing herein contained shall permit or be construed to permit amendment of the terms and conditions of this Ordinance or in any of the Certificates so as to: (1) Make any change in the maturity of any of the outstanding Certificates; (2) Reduce the rate of interest borne by any of the outstanding Certificates; (3) Reduce the amount of the principal of, or redemption premium, if any, payable on any outstanding Certificates; (4) Modify the terms of payment of principal or of interest or redemption premium on outstanding Certificates or any of them or impose any condition with respect to such payment; or (5) Change the minimum percentage of the principal amount of any series of Certificates necessary for consent to such amendment. (c) If at any time the City shall desire to amend this Ordinance under subsection (b) of this Section, the City shall send by U.S. mail to each registered owner of the affected Certificates a copy of the proposed amendment. (d) Whenever at any time within one year from the date of mailing of such notice the City shall receive an instrument or instruments executed by the holders of at least a majority in aggregate principal amount of all of the Certificates then outstanding that are required for the amendment, which instrument or instruments shall refer to the proposed amendment and that shall specifically consent to and approve such amendment, the City may adopt the amendment in substantially the same form. 19 (e) Upon the adoption of any amendatory Ordinance pursuant to the provisions of this Section, this Ordinance shall be deemed to be modified and amended in accordance with such amendatory Ordinance, and the respective rights, duties, and obligations of the City and all holders of such affected Certificates shall thereafter be determined, exercised, and enforced, subject in all respects to such amendment. (f) Any consent given by the holder of a Certificate pursuant to the provisions of this Section shall be irrevocable for a period of six months from the date of the mailing of the notice provided for in this Section, and shall be conclusive and binding upon all future holders of the same Certificate during such period. Such consent may be revoked at any time after six months from the date of the mailing of said notice by the holder who gave such consent, or by a successor in title, by filing notice with the City, but such revocation shall not be effective if the holders of a majority in aggregate principal amount of the affected Certificates then outstanding, have, prior to the attempted revocation, consented to and approved the amendment. (g) For the purposes of establishing ownership of the Certificates, the City shall rely solely upon the registration of the ownership of such Certificates on the registration books kept by the Paying Agent/Registrar. Section 15. DEFAULT AND REMEDIES (a) Events of Default. Each of the following occurrences or events for the purpose of this Ordinance is hereby declared to be an Event of Default: (i) the failure to make payment of the principal of or interest on any of the Certificates when the same becomes due and payable; or (ii) default in the performance or observance of any other covenant, agreement or obligation of the City, the failure to perform which materially, adversely affects the rights of the registered owners of the Certificates, including, but not limited to, their prospect or ability to be repaid in accordance with this Ordinance, and the continuation thereof for a period of 60 days after notice of such default is given by any Registered Owner to the City. (b) Remedies for Default. (i) Upon the happening of any Event of Default, then and in every case, any Registered Owner or an authorized representative thereof, including, but not limited to, a trustee or trustees therefor, may proceed against the City for the purpose of protecting and enforcing the rights of the Registered Owners under this Ordinance, by mandamus or other suit, action or special proceeding in equity or at law, in any court of competent jurisdiction, for any relief permitted by law, including the specific performance of any covenant or agreement contained herein, or thereby to enjoin any act or thing that may be unlawful or in violation of any right of the Registered Owners hereunder or any combination of such remedies. (ii) It is provided that all such proceedings shall be instituted and maintained for the equal benefit of all Registered Owners of Certificates then outstanding. (c) Remedies Not Exclusive. (i) No remedy herein conferred or reserved is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in 20 addition to every other remedy given hereunder or under the Certificates or now or hereafter existing at law or in equity; provided, however, that notwithstanding any other provision of this Ordinance, the right to accelerate the debt evidenced by the Certificates shall not be available as a remedy under this Ordinance. (ii) The exercise of any remedy herein conferred or reserved shall not be deemed a waiver of any other available remedy. (iii) By accepting the delivery of a Certificate authorized under this Ordinance, such Registered Owner agrees that the certifications required to effectuate any covenants or representations contained in this Ordinance do not and shall never constitute or give rise to a personal or pecuniary liability or charge against the officers, employees or trustees of the City or the Council. Section 16. APPLICATION OF [NET] PREMIUM FROM SALE OF CERTIFICATES. The Certificates have a [net] reoffering premium of $_____, which shall be allocated as follows: (i) the amount of $_____ shall be applied to pay costs of issuance of the Certificates, with any surplus not used to pay such costs of issuance to be deposited into the Interest and Sinking Fund or the Construction Fund, as determined by an Authorized Officer; and (ii) the amount of $_____ shall be deposited into the Construction Fund, provided that the total amount deposited into the Construction Fund shall not exceed $53,500,000.00, in which case such excess shall be deposited into the Interest and Sinking Fund. Section 17. EFFECTIVE DATE. In accordance with the provisions of Texas Government Code, Section 1201.028, this Ordinance shall be effective immediately upon its adoption by the Council. Section 18. SEVERABILITY. If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or application thereof to any persons or circumstances is held invalid or unconstitutional by a court of competent jurisdiction, such holding shall not affect the validity of the remaining portion of this Ordinance, despite such invalidity, which remaining portions shall remain in full force and effect. Section 19. APPROPRIATION. To pay the debt service coming due on the Certificates, if any, prior to receipt of the taxes levied to pay such debt service, there is hereby appropriated from current funds on hand, which are hereby certified to be on hand and available for such purpose, an amount sufficient to pay such debt service, and such amount shall be used for no other purpose. ------------------------------------------- A-1 Exhibit A FORM OF CERTIFICATES (a) The form of the Certificates, including the form of Paying Agent/Registrar's Authentication Certificate, the form of Assignment and the form of Registration Certificate of the Comptroller of Public Accounts of the State of Texas to be attached to the Certificates initially issued and delivered pursuant to this Ordinance, shall be, respectively, substantially as follows, with such appropriate variations, omissions or insertions as are permitted or required by this Ordinance. NO. R-__ UNITED STATES OF AMERICA STATE OF TEXAS CITY OF COPPELL, TEXAS, COMBINATION TAX AND LIMITED SURPLUS REVENUE CERTIFICATE OF OBLIGATION, SERIES 2024 PRINCIPAL AMOUNT $________ Interest Rate Delivery Date Maturity Date CUSIP No. _____% August 8, 2024 February 1, 20__ REGISTERED OWNER: PRINCIPAL AMOUNT: ON THE MATURITY DATE specified above, the City of Coppell, located in Dallas and Denton Counties, Texas (the "City"), being a political subdivision and municipal corporation of the State of Texas, hereby promises to pay to the Registered Owner specified above, or registered assigns (hereinafter called the "Registered Owner"), the Principal Amount specified above. The City promises to pay interest on the unpaid principal amount hereof (calculated on the basis of a 360-day year of twelve 30-day months) from the Delivery Date above at the Interest Rate per annum specified above. Interest is payable on February 1, 2025 and semiannually on each August 1 and February 1 thereafter to the Maturity Date specified above, or the date of redemption prior to maturity; except, if this Certificate is required to be authenticated and the date of its authentication is later than the first Record Date (hereinafter defined), such Principal Amount shall bear interest from the interest payment date next preceding the date of authentication, unless such date of authentication is after any Record Date but on or before the next following interest payment date, in which case such principal amount shall bear interest from such next following interest payment date; provided, however, that if on the date of authentication hereof the interest on the Certificate or Certificates, if any, for which this Certificate is being exchanged is due but has not been paid, then this Certificate shall bear interest from the date to which such interest has been paid in full. THE PRINCIPAL OF AND INTEREST ON this Certificate are payable in lawful money of the United States of America, without exchange or collection charges. The principal of this A-2 Certificate shall be paid to the registered owner hereof upon presentation and surrender of this Certificate at maturity, or upon the date fixed for its redemption prior to maturity, at the principal corporate trust office of U.S. Bank Trust Company, National Association, Dallas, Texas, which is the "Paying Agent/Registrar" for this Certificate. The payment of interest on this Certificate shall be made by the Paying Agent/Registrar to the registered owner hereof on each interest payment date by check or draft, dated as of such interest payment date, drawn by the Paying Agent/Registrar on, and payable solely from, funds of the City required by the ordinance authorizing the issuance of this Certificate (the "Certificate Ordinance") to be on deposit with the Paying Agent/Registrar for such purpose as hereinafter provided; and such check or draft shall be sent by the Paying Agent/Registrar by United States mail, first-class postage prepaid, on each such interest payment date, to the registered owner hereof, at its address as it appeared on the fifteenth day of the month preceding each such date (the "Record Date") on the Registration Books kept by the Paying Agent/Registrar, as hereinafter described. In addition, interest may be paid by such other method, acceptable to the Paying Agent/Registrar, requested by, and at the risk and expense of, the registered owner. In the event of a non-payment of interest on a scheduled payment date, and for 30 days thereafter, a new record date for such interest payment (a "Special Record Date") will be established by the Paying Agent/Registrar, if and when funds for the payment of such interest have been received from the City. Notice of the Special Record Date and of the scheduled payment date of the past due interest (which shall be 15 days after the Special Record Date) shall be sent at least five business days prior to the Special Record Date by United States mail, first-class postage prepaid, to the address of each owner of a Certificate appearing on the Registration Books at the close of business on the last business day next preceding the date of mailing of such notice. ANY ACCRUED INTEREST due at maturity or upon the redemption of this Certificate prior to maturity as provided herein shall be paid to the registered owner upon presentation and surrender of this Certificate for redemption and payment at the principal corporate trust office of the Paying Agent/Registrar. The City covenants with the registered owner of this Certificate that on or before each principal payment date, interest payment date, and accrued interest payment date for this Certificate it will make available to the Paying Agent/Registrar, from the "Interest and Sinking Fund" created by the Certificate Ordinance, the amounts required to provide for the payment, in immediately available funds, of all principal of and interest on the Certificates, when due. IF THE DATE for the payment of the principal of or interest on this Certificate shall be a Saturday, Sunday, a legal holiday or a day on which banking institutions in the city where the principal corporate trust office of the Paying Agent/Registrar is located are authorized by law or executive order to close, then the date for such payment shall be the next succeeding day that is not such a Saturday, Sunday, legal holiday or day on which banking institutions are authorized to close; and payment on such date shall have the same force and effect as if made on the original date payment was due. THIS CERTIFICATE is dated August 1, 2024, and is authorized in accordance with the Constitution and laws of the State of Texas in the principal amount of $_____ for paying all or a portion of the City's contractual obligations incurred in connection with (i) constructing and improving streets and roads, including related design, drainage, signalization, landscaping, sidewalks, lighting, utility relocation and replacement, bridges, signage and streetscape improvements; (ii) constructing, improving and equipping public safety facilities for the fire department, including the design, construction, renovation and equipment of a new fire station; A-3 (iii) designing, constructing, improving and equipping administrative office buildings for the City's public works and community experiences departments; (iv) acquiring, designing, constructing, installing and equipping additions, improvements, extensions and equipment for the City's waterworks and sewer system (the "System"); and (v) paying legal, fiscal and engineering fees in connection with such projects. ON FEBRUARY 1, 20__ or any date thereafter, the Certificates of this series may be redeemed prior to their scheduled maturities, at the option of the City, with funds derived from any available and lawful source, as a whole, or in part, and, if in part, the particular Certificates, or portions thereof, to be redeemed shall be selected and designated by the City (provided that a portion of a Certificate may be redeemed only in an integral multiple of $5,000), at a redemption price equal to the principal amount to be redeemed plus accrued interest to the date fixed for redemption. IN ADDITION TO THE FOREGOING OPTIONAL REDEMPTION, the Certificates scheduled to mature on February 1 in each of the years 20__ and 20__ (the "Term Certificates") are subject to scheduled mandatory redemption by the Paying Agent/Registrar by lot, or by any other customary method that results in a random selection, at a price equal to the principal amount thereof, plus accrued interest to the redemption date, out of moneys available for such purpose in the interest and sinking fund for the Certificates, on the dates and in the respective principal amounts, set forth in the following schedule: Term Certificate Maturity: February 1, 20__ Term Certificate Maturity: February 1, 20__ Mandatory Redemption Date Principal Amount Mandatory Redemption Date Principal Amount February 1, 20__ February 1, 20__ February 1, 20__ February 1, 20__ February 1, 20__ February 1, 20__ February 1, 20__ February 1, 20__ February 1, 20__* February 1, 20__* * Stated maturity. The principal amount of Term Certificates required to be redeemed on any mandatory redemption date pursuant to the operation of the mandatory sinking fund redemption provisions shall be reduced, at the option of the City, by the principal amount of any Term Certificates which, at least 45 days prior to a mandatory redemption date (1) shall have been acquired by the City at a price not exceeding the principal amount of such Term Certificates plus accrued interest to the date of purchase thereof, and delivered to the Paying Agent/Registrar for cancellation, (2) shall have been purchased and canceled by the Paying Agent/Registrar at the request of the City at a price not exceeding the principal amount of such Term Certificates plus accrued interest to the date of purchase, or (3) shall have been redeemed pursuant to the optional redemption provisions and not theretofore credited against a mandatory redemption requirement. A-4 AT LEAST THIRTY days prior to the date fixed for any redemption of Certificates or portions thereof prior to maturity a written notice of such redemption shall be sent by the Paying Agent/Registrar by United States mail, first-class postage prepaid to the registered owner of each Certificate to be redeemed at its address as it appeared on the 45th day prior to such redemption date; provided, however, that the failure of the registered owner to receive such notice, or any defect therein or in the sending or mailing thereof, shall not affect the validity or effectiveness of the proceedings for the redemption of any Certificate. By the date fixed for any such redemption due provision shall be made with the Paying Agent/Registrar for the payment of the required redemption price for the Certificates or portions thereof that are to be so redeemed. If such written notice of redemption is sent and if due provision for such payment is made, all as provided above, the Certificates or portions thereof that are to be so redeemed thereby automatically shall be treated as redeemed prior to their scheduled maturities, and they shall not bear interest after the date fixed for redemption, and they shall not be regarded as being outstanding except for the right of the registered owner to receive the redemption price from the Paying Agent/Registrar out of the funds provided for such payment. If a portion of any Certificate shall be redeemed, a substitute Certificate or Certificates having the same maturity date, bearing interest at the same rate, in any denomination or denominations in any integral multiple of $5,000, at the written request of the registered owner, and in aggregate principal amount equal to the unredeemed portion thereof, will be issued to the registered owner upon the surrender thereof for cancellation, at the expense of the City, all as provided in the Certificate Ordinance. WITH RESPECT TO ANY OPTIONAL REDEMPTION OF THE CERTIFICATES, unless certain prerequisites to such redemption required by the Certificate Ordinance have been met and money sufficient to pay the principal of and premium, if any, and interest on the Certificates to be redeemed will have been received by the Paying Agent/Registrar prior to the giving of such notice of redemption, such notice may state that said redemption may, at the option of the City, be conditional upon the satisfaction of such prerequisites and receipt of such money by the Paying Agent/Registrar on or prior to the date fixed for such redemption or upon any prerequisite set forth in such notice of redemption. If a conditional notice of redemption is given and such prerequisites to the redemption are not fulfilled, such notice will be of no force and effect, the City will not redeem such Certificates, and the Paying Agent/Registrar will give notice in the manner in which the notice of redemption was given, to the effect that such Certificates have not been redeemed. ALL CERTIFICATES OF THIS SERIES are issuable solely as fully registered certificates, without interest coupons, in the principal denomination of any integral multiple of $5,000. As provided in the Certificate Ordinance, this Certificate may, at the request of the registered owner or the assignee or assignees hereof, be assigned, transferred, converted into and exchanged for a like aggregate principal amount of fully registered certificates, without interest coupons, payable to the appropriate registered owner, assignee or assignees, as the case may be, having the same denomination or denominations in any integral multiple of $5,000 as requested in writing by the appropriate registered owner, assignee or assignees, as the case may be, upon surrender of this Certificate to the Paying Agent/Registrar for cancellation, all in accordance with the form and procedures set forth in the Certificate Ordinance. Among other requirements for such assignment and transfer, this Certificate must be presented and surrendered to the Paying Agent/Registrar, together with proper instruments of assignment, in form and with guarantee of signatures satisfactory to the Paying Agent/Registrar, evidencing assignment of this Certificate or any portion or portions hereof in any integral multiple of $5,000 to the assignee or assignees in whose name A-5 or names this Certificate or any such portion or portions hereof is or are to be registered. The form of Assignment printed or endorsed on this Certificate may be executed by the registered owner to evidence the assignment hereof, but such method is not exclusive, and other instruments of assignment satisfactory to the Paying Agent/Registrar may be used to evidence the assignment of this Certificate or any portion or portions hereof from time to time by the registered owner. The Paying Agent/Registrar's reasonable standard or customary fees and charges for assigning, transferring, converting and exchanging any Certificate or portion thereof will be paid by the City. In any circumstance, any taxes or governmental charges required to be paid with respect thereto shall be paid by the one requesting such assignment, transfer, conversion or exchange, as a condition precedent to the exercise of such privilege. The Paying Agent/Registrar shall not be required to make any such transfer, conversion or exchange of any Certificates during the period commencing with the close of business on any Record Date and ending with the opening of business on the next following principal or interest payment date or, with respect to any Certificate or any portion thereof called for redemption prior to maturity, within 45 days prior to its redemption date; provided, however, such limitation on transfer shall not be applicable to an exchange by the registered owner of the uncalled balance of a Certificate called for redemption in part. IN THE EVENT any Paying Agent/Registrar for the Certificates is changed by the City, resigns, or otherwise ceases to act as such, the City has covenanted in the Certificate Ordinance that it promptly will appoint a competent and legally qualified substitute therefor, and cause written notice thereof to be mailed to the registered owners of the Certificates. IT IS HEREBY certified, recited and covenanted that this Certificate has been duly and validly authorized, issued and delivered; that all acts, conditions and things required or proper to be performed, exist and be done precedent to or in the authorization, issuance and delivery of this Certificate have been performed, existed and been done in accordance with law; that annual ad valorem taxes sufficient to provide for the payment of the interest on and principal of this Certificate, as such interest comes due and such principal matures, have been levied and ordered to be levied against all taxable property in said City, and have been pledged for such payment, within the limits prescribed by law, and that this Certificate is additionally secured by and payable from a limited pledge of $1,000 of the Surplus Revenues of the System remaining after payment of all operation and maintenance expenses thereof, and all debt service, reserve, and other requirements in connection with all of the City's revenue bonds or other obligations (now or hereafter outstanding) which are payable from all or any part of the net revenues of the System, all as provided in the Certificate Ordinance. THE CITY HAS RESERVED THE RIGHT to amend the Certificate Ordinance as provided therein, and under some (but not all) circumstances amendments thereto must be approved by the registered owners of a majority in aggregate principal amount of the outstanding Certificates. BY BECOMING the registered owner of this Certificate, the registered owner thereby acknowledges all of the terms and provisions of the Certificate Ordinance, agrees to be bound by such terms and provisions, acknowledges that the Certificate Ordinance is duly recorded and available for inspection in the official minutes and records of the governing body of the City, and agrees that the terms and provisions of this Certificate and the Certificate Ordinance constitute a contract between each registered owner hereof and the City. A-6 IN WITNESS WHEREOF, the City has caused this Certificate to be signed with the manual or facsimile signature of the Mayor of the City and countersigned with the manual or facsimile signature of the City Secretary of the City, and has caused the official seal of the City to be duly impressed, or placed in facsimile, on this Certificate. _____________________________________ ____________________________________ City Secretary Mayor City of Coppell, Texas City of Coppell, Texas (City Seal) PAYING AGENT/REGISTRAR'S AUTHENTICATION CERTIFICATE (To be executed if this Certificate is not accompanied by an executed Registration Certificate of the Comptroller of Public Accounts of the State of Texas) It is hereby certified that this Certificate has been issued under the provisions of the Certificate Ordinance described in the text of this Certificate; and that this Certificate has been issued in conversion or replacement of, or in exchange for, a certificate, certificates, or a portion of a certificate or certificates of a series that originally was approved by the Attorney General of the State of Texas and registered by the Comptroller of Public Accounts of the State of Texas. Dated: _______________. U.S. BANK TRUST COMPANY, NATIONAL ASSOCIATION, Dallas, Texas Paying Agent/Registrar By: _________________________________ Authorized Representative ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto: _____________________________________________________________ Please insert Social Security or Taxpayer Identification Number of Transferee _____________________________________________________________ Please print or type name and address, including zip code of Transferee the within Certificate and all rights thereunder, and hereby irrevocably constitutes and appoints: ____________________________________, attorney, to register the transfer of the within Certificate on the books kept for registration thereof, with full power of substitution in the premises. Dated: __________________. Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by an eligible guarantor institution participating in NOTICE: The signature above must correspond with the name of the registered owner as it appears upon the front of this A-7 a securities transfer association recognized signature guarantee program. Certificate in every particular, without alteration or enlargement or any change whatsoever. COMPTROLLER'S REGISTRATION CERTIFICATE: REGISTER NO. __________ I hereby certify that this Certificate has been examined, certified as to validity and approved by the Attorney General of the State of Texas, and that this Certificate has been registered by the Comptroller of Public Accounts of the State of Texas. Witness my signature and seal this _______________. _________________________________ Comptroller of Public Accounts of the State of Texas (COMPTROLLER'S SEAL) (b) Initial Certificate Insertions. (i) The initial Certificate shall be in the form set forth is paragraph (a) of this Section, except that: A. the Paying Agent/Registrar's Authentication Certificate shall be removed; B. immediately under the name of the Certificate, the headings "Interest Rate" and "Maturity Date" shall both be completed with the words "As shown below" and "CUSIP No. _____" shall be deleted; and C. the first paragraph shall be deleted and the following will be inserted: "THE CITY OF COPPELL, TEXAS, in Dallas and Denton Counties, Texas (the "City"), being a political subdivision and municipal corporation of the State of Texas, hereby promises to pay to the Registered Owner specified above, or registered assigns (hereinafter called the "Registered Owner"), on February 1 in each of the years, in the principal amounts and bearing interest at the per annum rates set forth in the following schedule Years Principal Amount Interest Rates Years Principal Amount Interest Rates 2025 2035 2026 2036 2027 2037 2028 2038 A-8 2029 2039 2030 2040 2031 2041 2032 2042 2033 2043 2034 2044 The City promises to pay interest on the unpaid principal amount hereof (calculated on the basis of a 360-day year of twelve 30-day months) from the Delivery Date above, at the respective Interest Rate per annum specified above. Interest is payable on February 1, 2025 and semiannually on each August 1 and February 1 thereafter to the date of payment of the principal installment specified above, or the date of redemption prior to maturity; except, that if this Certificate is required to be authenticated and the date of its authentication is later than the first Record Date (hereinafter defined), such Principal Amount shall bear interest from the interest payment date next preceding the date of authentication, unless such date of authentication is after any Record Date but on or before the next following interest payment date, in which case such principal amount shall bear interest from such next following interest payment date; provided, however, that if on the date of authentication hereof the interest on the Certificate or Certificates, if any, for which this Certificate is being exchanged is due but has not been paid, then this Certificate shall bear interest from the date to which such interest has been paid in full." C. The initial Certificate shall be numbered "T-1." U.S. Public Finance CREDIT OPINION 28 June 2024 Contacts Francisco Gonzalez +1.214.979.6863 Associate Lead Analyst francisco.gonzalez@moodys.com Gera M. McGuire +1.214.979.6850 Associate Managing Director gera.mcguire@moodys.com CLIENT SERVICES Americas 1-212-553-1653 Asia Pacific 852-3551-3077 Japan 81-3-5408-4100 EMEA 44-20-7772-5454 City of Coppell, TX Update to credit analysis Summary The City of Coppell, TX's (Aaa) credit profile benefits from a large and expanding economy supported by strong resident income and full value per capita of 185% and $247,000, respectively. The city benefits from easy access to employment opportunities in the Dallas/Fort Worth (DFW) metropolitan area. Coppell maintains a robust history of strong reserves, amplified by operational surpluses over many years. This has led to an outstanding unrestricted cash position across all funds, equating to 209% of total revenue in fiscal 2023. Despite the potential for a decline in sales tax revenue, if challenged regulations governing internet sales becomes effective, the management team has proactively anticipated this potential reduction and has put strategies in place to ameliorate any potential decrease in sales tax revenue anticipating strong operating results in 2024 and 2025. Moreover, the city enjoys below-average leverage and fixed costs that are also lower than the average for Aaa- rated peers. Credit strengths » Strong economy with healthy resident wealth metrics » History of strong operating performance and very strong reserves; cash balances exceed the city's total outstanding debt » Below average leverage relative to rated peers Credit challenges » Sales tax collections could decline in fiscal 2025 due to sales tax law change Rating outlook Moody's Ratings does not usually assign outlooks to local government credits with this amount of debt outstanding. Factors that could lead to an upgrade » Not applicable Factors that could lead to a downgrade » Unbalanced operations leading to decline in fund balance to below 35% » Growth in the long term liabilities and fixed costs ratios to over 350% and 20%, respectively Moody's Ratings U.S. Public Finance Key indicators Exhibit 1 Coppell (City of) TX 2020 2021 2022 2023 Aaa Medians Economy Resident income ratio (%)189.0%182.1%184.9%N/A 170.6% Full Value ($000)$8,170,767 $8,506,328 $8,727,486 $9,604,559 $8,680,662 Population 41,494 42,420 42,513 N/A 36,119 Full value per capita ($)$196,914 $200,526 $205,290 N/A N/A Annual Growth in Real GDP -1.2%7.9%5.7%N/A 4.9% Financial Performance Revenue ($000)$125,663 $141,458 $153,987 $161,599 $101,733 Available fund balance ($000)$149,426 $182,258 $216,346 $253,289 $62,520 Net unrestricted cash ($000)$218,861 $271,399 $309,793 $337,763 $88,880 Available fund balance ratio (%)118.9%128.8%140.5%156.7%61.7% Liquidity ratio (%)174.2%191.9%201.2%209.0%91.1% Leverage Debt ($000)$148,061 $161,711 $143,751 $135,492 $68,781 Adjusted net pension liabilities ($000)$138,095 $178,379 $161,193 $95,191 $105,726 Adjusted net OPEB liabilities ($000)$3,102 $764 $2,460 $1,656 $11,674 Other long-term liabilities ($000)$4,889 $4,735 $4,748 $5,006 $3,903 Long-term liabilities ratio (%)234.1%244.3%202.7%146.9%258.2% Fixed costs Implied debt service ($000)$8,796 $10,603 $11,342 $10,040 $4,899 Pension tread water contribution ($000)$5,161 $4,781 $4,712 $3,978 $3,333 OPEB contributions ($000)$6 $6 $18 $23 $503 Implied cost of other long-term liabilities ($000)$320 $350 $332 $332 $262 Fixed-costs ratio (%)11.4%11.1%10.7%8.9%11.2% For definitions of the metrics in the table above please refer to the US Cities and Counties Methodology or see the Glossary in the Appendix below. Metrics represented as N/A indicate the data were not available at the time of publication. The medians come from our most recently published US Cities and Counties Median Report. The real GDP annual growth metric cited above is for the Dallas-Fort Worth-Arlington, TX Metropolitan Statistical Area Metropolitan Statistical Area. Sources: US Census Bureau, Coppell (City of) TX’s financial statements and Moody’s Ratings, US Bureau of Economic Analysis Profile The City of Coppell is primarily located in Dallas County (Aaa stable) with a very small portion in Denton County (Aaa stable). The city covers roughly 14.7 square miles near the DFW International Airport (Dallas-Fort Worth International Airport Board, TX — A1 stable). The city has approximately 43,190 residents. Detailed credit considerations Coppell's economy is likely to continue growing because of ongoing commercial and residential development and its advantageous location near Dallas-Fort Worth International Airport. In the past five years, the city's taxable values have risen by an average of 6.7%, including a 9% increase to $10.4 billion for fiscal 2024. This has resulted in a robust full value per capita of $247,246 and a high resident income of 184.9% relative to the US. Over several years, the real gross domestic product of the Dallas-Fort Worth-Arlington MSA has been growing at a rate surpassing that of the nation, with a five-year economic growth ratio of 2.0%. The financial operations of the city are likely to remain solid, despite the significant impact of a 2022 change in state sales tax law, which is currently under litigation and being contested by several Texas cities. The law modifies internet sales tax sourcing from point- of-fulfillment to point-of-destination, a change that significantly affects cities like Coppell that host a number of customer fulfillment centers generating sales tax from e-commerce transactions. In anticipation of this potential decrease in revenue, the city has prepared ahead, especially because sales tax revenue comprises 36% of the city's total revenue, with property tax close behind at 35%. Per the audited fiscal results of 2023 (ending Sept. 30), the available fund balance and liquidity ratios were highly robust, standing at 157% and 209% respectively. These ratios include fund balances, as well as cash and investments (excluding nonspendable and restricted) This publication does not announce a credit rating action. For any credit ratings referenced in this publication, please see the issuer/deal page on https://ratings.moodys.com for the most updated credit rating action information and rating history. 2 28 June 2024 City of Coppell, TX: Update to credit analysis Moody's Ratings U.S. Public Finance across all governmental and business-type activities funds. Management reports that fiscal 2024 is trending positively because of revenue growth and conservative budgeting, suggesting the general fund will end with a surplus. The fiscal 2025 budget, currently under development, is projected to maintain balanced operations. The city has the advantage of a robust reserves policy, with the City Council having updated the fund balance policy to ensure that the general fund's undesignated/unassigned fund balance stays at least at 50% of the budgeted expenditures. It is noteworthy that the city's total cash position surpasses its outstanding debt, a fact that underscores the conservative budgeting practices and the efficacy of the city's management team. The ratios for long-term liabilities and fixed costs are expected to remain manageable because of the absence of new debt after the 2024 issuance. In fiscal 2023, the city's total leverage accounted for 145% of total revenue, a figure marginally lower than the Aaa national median. The associated fixed costs were 9%. After the sale, Coppell will have approximately $145 million in outstanding General Obligation Long-Term (GOLT) debt. Exhibit 2 Strong cash among all funds to continue General fund Other governmental funds Internal service funds Business-type activities Liquidity ratio (%) Aaa median liquidity ratio (%) 2020 2021 2022 2023 $0 $100,000 $200,000 $300,000 100 150 200 Sources: Coppell (City of) TX’s financial statements ESG considerations Environmental Coppell is part of the Great Plains region per the National Climate Assessment, which is expected to experience irregular and extreme water stress, which can manifest as high rainfall and flooding or water supply stress, as well as heat stress. These environmental shifts are expected to continue to evolve over the long term. The city maintains long term capital plans to help mitigate some of its exposure. Social Demographic trends including population, wealth, and income indices in the city are favorable. For more information about social considerations, please see the summary above. Governance The city operates under a Council/Manager form of government with a City Council comprised of the Mayor and seven Council members. Texas Cities have an institutional framework score of “Aa,” which is strong. Institutional Framework scores measure a sector's legal ability to increase revenues and decrease expenditures. Revenues are largely derived from property taxes which tend to be highly stable and predictable, sales taxes which are moderately stable and predictable and other fees. As a result unpredictable revenue fluctuations tend to be minor, or under 5% annually. Cities have a moderate ability to raise revenues because most cities are at the sales tax cap set by state statute. Additionally, property taxes are subject to a statutory cap of $25 per $1,000 of assessed values, with no more than $15 allocated for debt. Although most cities are well under the cap, cities can only increase their property tax revenues by 3.5% on existing property without voter approval on an annual basis; all increases above 3.5% must be approved by voters. Operating 3 28 June 2024 City of Coppell, TX: Update to credit analysis Moody's Ratings U.S. Public Finance expenditures for cities tend to be highly stable and predictable with minor fluctuations under 5% annually. Cities also have a strong ability to reduce expenditures. 4 28 June 2024 City of Coppell, TX: Update to credit analysis Moody's Ratings U.S. Public Finance Rating methodology and scorecard factors The US Cities and Counties Methodology includes a scorecard, which summarizes the rating factors generally most important to city and county credit profiles. Because the scorecard is a summary, and may not include every consideration in the credit analysis for a specific issuer, a scorecard-indicated outcome may or may not map closely to the actual rating assigned. Exhibit 3 Coppell (City of) TX Measure Weight Score Economy Resident income ratio 184.9%10.0%Aaa Full value per capita 247,246 10.0%Aaa Economic growth metric 2.0%10.0%Aaa Financial Performance Available fund balance ratio 156.7%20.0%Aaa Liquidity ratio 209.0%10.0%Aaa Institutional Framework Institutional Framework Aa 10.0%Aa Leverage Long-term liabilities ratio 146.9%20.0%Aa Fixed-costs ratio 8.9%10.0%Aaa Notching factors No nothings applied Scorecard-Indicated Outcome Aaa Assigned Rating Aaa The Economic Growth metric cited above compares the five-year CAGR of real GDP for Dallas-Fort Worth-Arlington, TX Metropolitan Statistical Area Metropolitan Statistical Area to the five-year CAGR of real GDP for the US. Sources: US Census Bureau, Coppell (City of) TX’s financial statements and Moody’s Ratings 5 28 June 2024 City of Coppell, TX: Update to credit analysis Moody's Ratings U.S. Public Finance Appendix Exhibit 4 Key Indicators Glossary Definition Typical Source* Economy Resident income ratio Median Household Income (MHI) for the city or county, adjusted for Regional Price Parity (RPP), as a % of the US MHI MHI: US Census Bureau — American Community Survey 5-Year Estimates RPP: US Bureau of Economic Analysis Full value Estimated market value of taxable property in the city or county State repositories; audited financial statements; continuing disclosures Population Population of the city or county US Census Bureau — American Community Survey 5-Year Estimates Full value per capita Full value / population Economic growth metric Five year CAGR of real GDP for Metropolitan Statistical Area or county minus the five-year CAGR of real GDP for the US Real GDP: US Bureau of Economic Analysis Financial performance Revenue Sum of revenue from total governmental funds, operating and non- operating revenue from total business-type activities and non- operating revenue from internal services funds, excluding transfers and one-time revenue, e.g., bond proceeds or capital contributions Audited financial statements Available fund balance Sum of all fund balances that are classified as unassigned, assigned or committed in the total governmental funds, plus unrestricted current assets minus current liabilities from the city's or county's business- type activities and internal services funds Audited financial statements Net unrestricted cash Sum of unrestricted cash in governmental activities, business type activities and internal services fund, net of short-term debt Audited financial statements Available fund balance ratio Available fund balance (including net current assets from business- type activities and internal services funds) / Revenue Liquidity ratio Net unrestricted cash / Revenue Leverage Debt Outstanding long-term bonds and all other forms of long-term debt across the governmental and business-type activities, including debt of another entity for which it has provided a guarantee disclosed in its financial statements Audited financial statements; official statements Adjusted net pension liabilities (ANPL)Total primary government's pension liabilities adjusted by Moody's to standardize the discount rate used to compute the present value of accrued benefits Audited financial statements; Moody's Ratings Adjusted net OPEB liabilities (ANOL)Total primary government's net other post-employment benefit (OPEB) liabilities adjusted by Moody's to standardize the discount rate used to compute the present value of accrued benefits Audited financial statements; Moody's Ratings Other long-term liabilities (OLTL)Miscellaneous long-term liabilities reported under the governmental and business-type activities entries Audited financial statements Long-term liabilities ratio Debt + ANPL + ANOL + OLTL / Revenue Fixed costs Implied debt service Annual cost to amortize city or county's long-term debt over 20 years with level payments Audited financial statements; official statements; Moody's Ratings Pension tread water contribution Pension contribution necessary to prevent reported unfunded pension liabilities from growing, year over year, in nominal dollars, if all actuarial assumptions are met Audited financial statements; Moody's Ratings OPEB contribution City or county's actual contribution in a given period Audited financial statements Implied cost of OLTL Annual cost to amortize city or county's other long-term liabilities over 20 years with level payments Audited financial statements; Moody's Ratings Fixed-costs ratio Implied debt service + Pension tread water + OPEB contributions + Implied cost of OLTL / Revenue *Note: If typical data source is not available then alternative sources or proxy data may be considered. 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REPORT NUMBER 1410239 7 28 June 2024 City of Coppell, TX: Update to credit analysis Moody's Ratings U.S. Public Finance Contacts Francisco Gonzalez +1.214.979.6863 Associate Lead Analyst francisco.gonzalez@moodys.com Gera M. McGuire +1.214.979.6850 Associate Managing Director gera.mcguire@moodys.com CLIENT SERVICES Americas 1-212-553-1653 Asia Pacific 852-3551-3077 Japan 81-3-5408-4100 EMEA 44-20-7772-5454 8 28 June 2024 City of Coppell, TX: Update to credit analysis Rating Action: Moody's Ratings assigns Aaa to Cityof Coppell TX's GOLT Series 2024 27 Jun 2024 New York, June 27, 2024 -- Moody's Ratings (Moody's) has assigned a Aaa rating tothe City of Coppell approximately $49.81 million Combination Tax and Limited SurplusRevenue Certificates of Obligation, Series 2024. Moody's Ratings maintains the Aaaissuer and Aaa general obligation limited tax (GOLT) ratings on the city's previouslyissued debt. After the sale, the city will have roughly $145 million outstanding GOLTdebt. RATINGS RATIONALE The Aaa issuer rating reflects a large and expanding economy supported by strongresident income and full value per capita of 185% and $247,000, respectively. The citybenefits from easy access to employment opportunities in the Dallas/Fort Worth(DFW) metropolitan area. Coppell maintains a robust history of strong reserves,amplified by operational surpluses over many years. This has led to an outstandingunrestricted cash position across all funds, equating to 209% of total revenue in fiscal2023. Despite the potential for a decline in sales tax revenue, if challenged regulationsgoverning internet sales becomes effective, the management team has proactivelyanticipated this potential reduction and has put strategies in place to ameliorate anypotential decrease in sales tax revenue anticipating strong operating results in 2024and 2025. Moreover, the city enjoys below-average leverage and fixed costs that arealso lower than the average for Aaa-rated peers. The lack of rating distinction between the Aaa issuer rating and the Aaa GOLT ratingreflects the ample taxing headroom under the limited tax cap, offsetting the lack of afull faith and credit pledge and the inability for the city to increase the rate above thecap. RATING OUTLOOK Moody's Ratings does not usually assign outlooks to local government credits withthis amount of debt outstanding. FACTORS THAT COULD LEAD TO AN UPGRADE OF THE RATINGS - Not applicable FACTORS THAT COULD LEAD TO A DOWNGRADE OF THE RATINGS - Imbalanced operations leading to decline in fund balance to below 35% - Growth in the long-term liabilities and fixed costs ratios to over 350% and 20%,respectively LEGAL SECURITY The city's bonds and certificates, including Series 2024, are direct obligations of thecity secured by a direct and continuing annual ad valorem tax, levied on all taxableproperty within the limits prescribed by law, with the certificates further secured by alimited pledge not to exceed $1,000 of surplus net revenues of the city's water andsewer system. USE OF PROCEEDS The Certificates sale will finance infrastructure projects, a new fire station,administrative building additions and improvements, system enhancements, andassociated legal, fiscal, and engineering costs, including Certificate issuance-relatedexpenses. PROFILE The City of Coppell is primarily located in Dallas County (Aaa stable) with a very smallportion in Denton County (Aaa stable). The city covers roughly 14.7 square miles nearthe DFW International Airport (Dallas-Fort Worth International Airport Board, TX - A1stable). The city has approximately 43,190 residents. METHODOLOGY The principal methodology used in this rating was US Cities and CountiesMethodology published in November 2022 and available athttps://ratings.moodys.com/rmc-documents/386953. Alternatively, please see theRating Methodologies page on https://ratings.moodys.com for a copy of thismethodology. REGULATORY DISCLOSURES For further specification of Moody's key rating assumptions and sensitivity analysis,see the sections Methodology Assumptions and Sensitivity to Assumptions in thedisclosure form. Moody's Rating Symbols and Definitions can be found onhttps://ratings.moodys.com/rating-definitions. 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Summary: Coppell, Texas; General Obligation Primary Credit Analyst: Kristin Button, Dallas + 1 (214) 765 5862; kristin.button@spglobal.com Secondary Contact: Allie Jacobson, Englewood 303-721-4242; allie.jacobson@spglobal.com Table Of Contents Credit Highlights Outlook Related Research WWW.STANDARDANDPOORS.COM/RATINGSDIRECT JUNE 27, 2024 1 Summary: Coppell, Texas; General Obligation Credit Profile US$49.81 mil comb tax and ltd surplus rev certs of oblig ser 2024 dtd 07/01/2024 due 02/01/2044 Long Term Rating AAA/Stable New Coppell GO Long Term Rating AAA/Stable Affirmed Coppell GO Long Term Rating AAA/Stable Affirmed Coppell GO Long Term Rating AAA/Stable Affirmed Credit Highlights • S&P Global Ratings assigned its 'AAA' long-term rating to the City of Coppell, Texas' $49.8 million series 2024 combination tax and limited surplus revenue certificates of obligation. • At the same time, S&P Global Ratings affirmed its 'AAA' long-term rating on the city's general obligation (GO) debt outstanding. • The outlook on all ratings is stable. Security Coppell's bond and certificates constitute direct obligations of the city payable from the levy and collection of a direct and continuing annual ad valorem tax levied on all taxable property within Coppell, within the limits prescribed by law. The certificates are additionally secured by a limited $1,000 pledge of surplus net revenues of the city's waterworks and sewer system. Despite state statutory tax-rate limitations, we do not differentiate between Coppell's limited-tax debt and the city's general creditworthiness, because the ad valorem tax is not derived from a measurably narrower tax base and there are no limitations on the fungibility of resources. Proceeds from the sale of the certificates will be used for a major road reconstruction, a new fire station, a new service center, and remodeling of the current service center as well as water and sewer system projects. Credit overview Coppell continues to benefit from its location near the Dallas-Fort Worth metropolitan statistical area, with annual increases on the tax base and strong wealth and income levels. The city's experienced management team practices conservative budgeting as evidenced by year-end operating surpluses. Due to its location near the Dallas-Fort Worth (DFW) International Airport, Coppell has a significant number of warehouses and distribution centers that have historically produced strong sales taxes for the city and currently account for about 25% of general fund revenues; however, there could be a change in online sales taxes where revenues would be collected in the destination city rather than the city of origin. Cities throughout Texas, including Coppell, and the state's comptroller office are parties to an WWW.STANDARDANDPOORS.COM/RATINGSDIRECT JUNE 27, 2024 2 ongoing lawsuit regarding this change because of the negative impact it could have on these cities. The outcome is unknown, but Coppell has been planning for this change since 2019 and has adjusted its annual budgets to assume a significant 60% decrease in sales tax collections (totaling about $10 million in the general fund and $20 million across all funds) if the proposed change goes into effect. Sales tax collections above the baseline assumption are used only for one-time purposes such as capital or building reserves. We believe Coppell's good financial management practices and current level of reserves will support the city's financial stability as Coppell potentially transitions into a smaller operating budget. Although debt remains a credit weakness, there are no plans for additional debt and consistent tax base growth keeps the debt burden stable. The rating further reflects our view of the city's: • Ongoing tax base growth due to its favorable location, although as Coppell approaches full build-out, there is a focus on redevelopment and strategic decisions about new projects where land is available; officials noted that more than 50 new businesses have located within the city during fiscal 2024 and there are several active new projects underway including hotels, office space, and retail. • Strong financial policies and practices, including conservative budget assumptions, consultations with experts to forecast economic trends; consistent budget monitoring; use of long-term financial projections , formal capital improvements, and investments; robust debt management and fund balance policies, along with a strong institutional framework score; • Very strong reserves, with unaudited results for fiscal 2024 reflecting the same nominal amount as fiscal 2023; although about a $28 million use of reserves has been planned for fiscal 2025 to fund the infrastructure maintenance fund for future facilities and traffic needs of the city, the general fund balance will remain over 100% of expenditures; and • Pension and other postemployment benefits (OPEB) obligations that are not a budget pressure given the well-funded status (85%) of Coppell's pension plan and manageable annual pension and OPEB expenses as a percentage of the budget. Environmental, social, and governance We view Coppell's environmental, social, and governance factors as neutral in our credit rating analysis. Rating above the sovereign The city's GO bonds are eligible to be rated above the sovereign because we believe Coppell can maintain better credit characteristics than the U.S. in a stress scenario. Under our criteria "Ratings Above The Sovereign--Corporate And Government Ratings: Methodology And Assumptions" (published Nov. 19, 2013), U.S. local governments are considered to have moderate sensitivity to country risk. Coppell's locally derived revenues are the source of security for the bonds, and the institutional framework in the U.S. is predictable with significant U.S. local government autonomy. In a potential sovereign default scenario, U.S. local governments would maintain financial flexibility through the ability to continue collecting locally derived revenues and U.S. local governments have independent treasury management. WWW.STANDARDANDPOORS.COM/RATINGSDIRECT JUNE 27, 2024 3 Summary: Coppell, Texas; General Obligation Outlook The stable outlook reflects our view that Coppell will maintain stable budgetary performance and very strong levels of reserves, supported by consistent tax base and revenue growth during the two-year outlook horizon. Therefore, we do not anticipate changing the rating during this time. Downside scenario We could lower the rating if budgetary performance were to weaken materially whether due to structural imbalance or one-time expenditures or if the debt burden were to increase significantly. Coppell, Texas--Key credit metrics Most recent Historical information 2023 2022 2021 Very strong economy Projected per capita EBI % of U.S.157.6 Market value per capita ($)247,823.4 Population 42,414 43,215 43,373 County unemployment rate(%)3.7 Market value ($000)10,511,180 9,604,559 8,727,486 Ten largest taxpayers % of taxable value 11.5 Strong budgetary performance Operating fund result % of expenditures 18.4 42.5 36.0 Total governmental fund result % of expenditures 50.2 39.4 32.0 Very strong budgetary flexibility Available reserves % of operating expenditures 198.0 204.7 157.1 Total available reserves ($000)123939 118261 91907 Very strong liquidity Total government cash % of governmental fund expenditures 350.8 302.2 259.3 Total government cash % of governmental fund debt service 2,835.3 1,403.3 1,943.2 Very strong management Financial Management Assessment Strong Weak debt & long-term liabilities Debt service % of governmental fund expenditures 12.4 21.5 13.3 Net direct debt % of governmental fund revenue 111.1 Overall net debt % of market value 4.2 Direct debt 10-year amortization (%)51.3 Required pension contribution % of governmental fund expenditures 6.1 OPEB actual contribution % of governmental fund expenditures 0 Strong institutional framework EBI--Effective buying income. OPEB--Other postemployment benefits. Data points and ratios may reflect analytical adjustments. WWW.STANDARDANDPOORS.COM/RATINGSDIRECT JUNE 27, 2024 4 Summary: Coppell, Texas; General Obligation Related Research • 2023 Update Of Institutional Framework For U.S. Local Governments, Nov. 28, 2023 • Through The ESG Lens 3.0: The Intersection Of ESG Credit Factors And U.S. Public Finance Credit Factors, March 2, 2022 Certain terms used in this report, particularly certain adjectives used to express our view on rating relevant factors, have specific meanings ascribed to them in our criteria, and should therefore be read in conjunction with such criteria. Please see Ratings Criteria at www.spglobal.com/ratings for further information. Complete ratings information is available to RatingsDirect subscribers at www.capitaliq.com. All ratings affected by this rating action can be found on S&P Global Ratings' public website at www.spglobal.com/ratings. 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