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CP 2024-05-14City Council City of Coppell, Texas Meeting Agenda 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Council Chambers5:30 PMTuesday, May 14, 2024 WES MAYS JOHN JUN Mayor Mayor Pro Tem JIM WALKER KEVIN NEVELS Place 1 Place 4 BRIANNA HINOJOSA-SMITH BIJU MATHEW Place 2 Place 6 DON CARROLL MARK HILL Place 3 Place 7 MIKE LAND City Manager Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E. Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. As authorized by Section 551.127, of the Texas Government Code, one or more Councilmembers or employees may attend this meeting remotely using videoconferencing technology. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: 1.Call to Order 2.Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.071, Texas Government Code - Consultation with City Attorney. Page 1 City of Coppell, Texas Printed on 5/10/2024 1 May 14, 2024City Council Meeting Agenda A.Consultation with City Attorney regarding contract negotiations with municipal solid waste disposal provider. 3.Work Session (Open to the Public) 1st Floor Conference Room Citizen comments will not be heard during the Work Session, but will be heard during the Regular Session under Citizens' Appearance. A.Discussion regarding agenda items. B.Discussion regarding Mayor Pro Tem. C.Discussion regarding City Council Committee Liaisons. Memo.pdfAttachments: Reception 6:30 p.m. (Meeting Break) Join the City of Coppell to honor Mayor Pro Tem John Jun for his years of service to the community in the Atrium at Town Center. Regular Session 4.Invocation 7:30 p.m. 5.Pledge of Allegiance 6.Swearing in of Mayor and Councilmembers for Places 4, 5, and 6. Proclamations 7.Presentation of a Proclamation designating the week of May 19-25, 2024 as “Emergency Medical Services Week”. Proclamation.pdfAttachments: 8.Presentation of a Proclamation designating the week of May 19-25, 2024 as “National Public Works Week”. Proclamation.pdfAttachments: 9.Presentation of a Proclamation designating the month of May 2024 as “National Water Safety Month”. Proclamation.pdfAttachments: 10.Citizens’ Appearance 11.Consent Agenda A.Consider approval of the Minutes: April 23, 2024 and April 30, 2024. CM 2024-04-23.pdf CM 2024-04-30 (5th Tuesday).pdf Attachments: Page 2 City of Coppell, Texas Printed on 5/10/2024 2 May 14, 2024City Council Meeting Agenda B.Consider accepting the resignation of Ramesh Premkumar from the Smart City Board and appointing Michael Cash as a Regular member to fill the unexpired term. Memo.pdfAttachments: C.Consider approval authorizing the purchase of replacement radios for the Fire Department, through a cooperative program with Houston Galveston Area Council (HGAC), in the amount of $82,318.23, as budgeted; and authorizing the City Manager to sign any necessary documents. Memo.pdf Quote.pdf Attachments: D.Consider approval of a purchase of tables and chairs for the Fire Department’s training room, from GL Seaman & Company, through Global TIPS contract #230301, in the amount of $81,655.90, as budgeted; and authorizing the City Manager to sign any necessary documents. Memo.pdf Proposal.pdf Attachments: E.Consider approval of an Ordinance for PD-315-SF-12, a zoning change request from SF-12, to allow for an 11,994-sf fire station and associated parking for Fire Station 5, located at 157 S. Moore Road; and authorizing the Mayor to sign. Memo.pdf Ordinance.pdf Exhibit A.pdf Exhibit B.pdf Exhibit C.pdf Exhibit D.pdf Attachments: F.Consider approval of award to enter into a contract with Kleinfelder, for the materials testing services associated with the construction of Fire Station 5, in the amount of $68,175.00, to be funded from fund balance of the General Fund, then reimbursed in accordance with the reimbursement resolution approved on April 12, 2022; and authorizing the City Manager to sign any necessary documents. Memo.pdf Proposal.pdf Attachments: G.Consider approval of a Guaranteed Max Price Amendment to the Agreement, between the City of Coppell (Owner) and Byrne Construction Services (Construction Manager), for the construction of Fire Station 5, in the amount of $10,578,710.00, to be funded from fund balance of the General Fund, then reimbursed in accordance with the reimbursement Resolution approved on April 12, 2022; and authorizing the City Manager Page 3 City of Coppell, Texas Printed on 5/10/2024 3 May 14, 2024City Council Meeting Agenda to sign any necessary documents. Memo.pdf Contract.pdf Attachments: H.Consider approval of Bid number Q-0424-03, contract to Road Master Striping, for the Citywide Restriping Project, in the amount of $1,000,000.00, as provided for in the General Fund, Fund balance; and authorizing the City Manager to sign any necessary documents. Memo.pdf Bid Tabulation.pdf Attachments: I.Consider approval to enter into a professional engineering services contract with LJA Engineering, Inc., to provide design services for a drainage study in the Northlake Woodlands subdivision, in the amount of $157,275.00, as budgeted in the Drainage Utility District fund and Drainage Utility District fund balance; and authorizing the City Manager to sign any necessary documents. Memo.pdf Exhibit.pdf Proposal.pdf Attachments: J.Consider approval of an Ordinance amending Article 8-3, Parking, Section 8-3-1(A) of the Code of Ordinances, by adding a subsection to make it unlawful to stop, stand or park a vehicle at any time on the south side of Ruby Road in its entirety; and authorizing the Mayor to sign. Memo.pdf Exhibit.pdf Ordinance.pdf Attachments: K.Consider approval of an Ordinance amending Ordinance No. 2023-1599, the budget for Fiscal Year October 1, 2023, through September 30, 2024; and authorizing the Mayor to sign. Memo.pdf Ordinance.pdf Attachments: L.Consider accepting the resignation of Mike Ridgley from the Parks & Recreation Board. Memo.pdfAttachments: End of Consent Agenda 12.PUBLIC HEARING: Consider approval of a zoning change request from PD-183R-C (Planned Development-183 Revised- Commercial) to PD-183R2-C (Planned Development-183 Revision 2 - Commercial), to approve a Detail Site Plan Page 4 City of Coppell, Texas Printed on 5/10/2024 4 May 14, 2024City Council Meeting Agenda for a 46,265 sq. ft. Fine Arts Building, a 4,600 sq. ft. Tennis Building and field equipment/event areas on 63.478 acres of property located at 185 W. Parkway Blvd. Memo.pdf Staff Report.pdf Detail Site Plan.pdf Landscape Plan.pdf Building Elevations & Signage.pdf Attachments: 13.Consider adoption of a Resolution directing publication of notice of intention to issue certificates of obligation; and authorizing the Mayor to sign. Memo.pdf Resolution.pdf Attachments: 14.Consider declaring a vacancy of an Alternate Member place on the Board of Adjustment. Memo.pdfAttachments: 15.Consider appointment of Mayor Pro Tem as required by Section 3.05 of the Home Rule Charter. 16.City Manager Reports, Project Updates, Future Agendas, and Direction from Work Session 17.Mayor and Council Reports on Recent and Upcoming Events. 18.Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. A.Coppell Arts Center Foundation - Councilmember Jim Walker 19.Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 20.Necessary Action from Executive Session 21.Adjournment ________________________ Wes Mays, Mayor Page 5 City of Coppell, Texas Printed on 5/10/2024 5 May 14, 2024City Council Meeting Agenda CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 10th day of May, 2024, at _____________. ______________________________ Ashley Owens, City Secretary PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services seventy-two (72) hours – three (3) business days ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). Page 6 City of Coppell, Texas Printed on 5/10/2024 6 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7460 File ID: Type: Status: 2023-7460 Agenda Item Executive Session 1Version: Reference: In Control: City Council 05/06/2024File Created: Final Action: Consultation with City Attorney regarding contract negotiations with municipal solid waste disposal provider File Name: Title: Consultation with City Attorney regarding contract negotiations with municipal solid waste disposal provider. Notes: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7460 Title Consultation with City Attorney regarding contract negotiations with municipal solid waste disposal provider. Summary Page 1City of Coppell, Texas Printed on 5/10/2024 7 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7459 File ID: Type: Status: 2023-7459 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 05/06/2024File Created: Final Action: Work SessionFile Name: Title: A.Discussion regarding agenda items. B.Discussion regarding Mayor Pro Tem. C.Discussion regarding City Council Committee Liaisons. Notes: Sponsors: Enactment Date: Memo.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7459 Title A.Discussion regarding agenda items. B.Discussion regarding Mayor Pro Tem. C.Discussion regarding City Council Committee Liaisons. Summary Page 1City of Coppell, Texas Printed on 5/10/2024 8 1 MEMORANDUM To: Mayor and City Council From: Ashley Owens, City Secretary Date: May 14, 2024 Reference: Discussion regarding the designation of a Mayor Pro Tem and City Council committee assignments. 2040: Sustainable Government Introduction: As required by Section 3.05 of the Home Rule Charter, City Council elects a councilmember to be Mayor Pro Tem following either each regular city election or runoff election if such occurs. In addition, the Mayor assigns liaisons to regional committees and school boards. Community Benefit: Ensure business continuity. Legal Review: N/A Fiscal Impact: N/A Recommendation: The City Secretary recommends City Council to decide to designate a Mayor Pro Tem and assign committees. 9 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7453 File ID: Type: Status: 2023-7453 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 05/03/2024File Created: Final Action: Oaths of OfficeFile Name: Title: Swearing in of Mayor and Councilmembers for Places 4, 5, and 6. Notes: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7453 Title Swearing in of Mayor and Councilmembers for Places 4, 5, and 6. Summary Page 1City of Coppell, Texas Printed on 5/10/2024 10 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7416 File ID: Type: Status: 2023-7416 Agenda Item Agenda Ready 1Version: Reference: In Control: Fire 04/05/2024File Created: Final Action: 2024 EMS Week ProclamationFile Name: Title: Presentation of a Proclamation designating the week of May 19-25, 2024 as “Emergency Medical Services Week”. Notes: Sponsors: Enactment Date: Proclamation.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7416 Title Presentation of a Proclamation designating the week of May 19-25, 2024 as “Emergency Medical Services Week”. Summary Fiscal Impact: No fiscal impact. Staff Recommendation: Approval recommended. Strategic Pillar Icon: Sustainable Government Page 1City of Coppell, Texas Printed on 5/10/2024 11 PROCLAMATION WHEREAS, emergency medical services are a vital public service; and is provided by the Coppell Fire Department; and WHEREAS, the members of the Coppell Fire Department are ready to provide advanced lifesaving care to those in need 24 hours a day, seven days a week; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, emergency medical services have grown to fill a gap by providing important, out of hospital care, including preventative medicine, follow-up care, and access to telemedicine; and WHEREAS, the members of emergency medical services teams engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week; NOW, THEREFORE, I, Wes Mays, Mayor of the City of Coppell, do hereby proclaim the week of May 19-25, 2024, as “EMERGENCY MEDICAL SERVICES WEEK” in the City of Coppell, Texas. The 50th Anniversary of EMS Week theme is “Honoring Our Past. Forging Our Future”, and I encourage the community to observe this week with appropriate programs, ceremonies, and activities. IN WITNESS THEREOF, I have set my hand and caused the seal of the city of Coppell to be affixed this 14th day of May 2024. Wes Mays, Mayor ATTEST: Ashley Owens, City Secretary 12 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7471 File ID: Type: Status: 2023-7471 Agenda Item Agenda Ready 1Version: Reference: In Control: Engineering 05/07/2024File Created: Final Action: PW Proclamation 2024File Name: Title: Presentation of a Proclamation designating the week of May 19-25, 2024 as “National Public Works Week”. Notes: Sponsors: Enactment Date: Proclamation.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7471 Title Presentation of a Proclamation designating the week of May 19-25, 2024 as “National Public Works Week”. Summary Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: [Enter Staff Recommendation Here] Strategic Pillar Icon: Page 1City of Coppell, Texas Printed on 5/10/2024 13 PROCLAMATION WHEREAS, Public Works employees design, construct, operate and maintain infrastructure, facilities and equipment that are of vital importance to the health, safety, welfare, and high quality of life of the citizens of Coppell; and WHEREAS, these infrastructure, facilities and equipment could not be provided without the dedicated service, teamwork and innovation of Public Works employees; and WHEREAS, it is in the public interest for the citizens, civic leaders, and business leaders to gain knowledge of and maintain an interest in Public Works; and WHEREAS, the year 2024 marks the 64th annual National Public Works Week sponsored by the American Public Works Association. NOW, THEREFORE, I, Wes Mays, Mayor of the City of Coppell, do hereby proclaim May 19-25, 2024, as “NATIONAL PUBLIC WORKS WEEK” in the City of Coppell and encourage all citizens to join with representatives of the American Public Works Association and the City of Coppell in support of our public works employees; and to recognize the substantial contributions they make while providing and protecting our health, safety, welfare, and quality of life. IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this 14th day of May 2024. Wes Mays, Mayor ATTEST: Ashley Owens, City Secretary 14 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7478 File ID: Type: Status: 2023-7478 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 05/08/2024File Created: Final Action: National Water Safety Month ProclamationFile Name: Title: Presentation of a Proclamation designating the month of May 2024 as “National Water Safety Month”. Notes: Sponsors: Enactment Date: Proclamation.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7478 Title Presentation of a Proclamation designating the month of May 2024 as “National Water Safety Month”. Summary Page 1City of Coppell, Texas Printed on 5/10/2024 15 PROCLAMATION WHEREAS, citizens of Coppell recognize the vital role that swimming and aquatic-related activities relate to good physical and mental health and enhance the quality of life for all people; and WHEREAS, the citizens of Coppell understand the essential role that education regarding the topic of Water Safety plays in preventing drowning and recreational water- related injuries; and WHEREAS, the City of Coppell is aware of the contributions made by the recreational water industry in developing safe swimming facilities, aquatic programs, home pools and spas, and related activities providing healthy places to recreate, learn and grow confidence and sense of self-worth which contributes to the quality of life in our community; and WHEREAS, the citizens of Coppell recognize the ongoing efforts and commitments to educate the public on pool and spa safety issues; and WHEREAS, Greg Abbott, Governor of Texas, has proclaimed May to be Water Safety Month; and WHEREAS, the citizens of Coppell understand the vital importance of communicating Water Safety rules and programs to individuals of all ages, whether owners of private pools, users of public swimming facilities, or visitors to waterparks; NOW, THEREFORE, I, Wes Mays, Mayor of the City of Coppell, do hereby proclaim the month of May as "NATIONAL WATER SAFETY MONTH" IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this 14th day of May 2024. ________________________ Wes Mays, Mayor ATTEST: ____________________________ Ashley Owens, City Secretary 16 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7450 File ID: Type: Status: 2023-7450 Agenda Item Consent Agenda 1Version: Reference: In Control: City Council 05/02/2024File Created: Final Action: Consider approval of MinutesFile Name: Title: Consider approval of the Minutes: April 23, 2024 and April 30, 2024. Notes: Sponsors: Enactment Date: CM 2024-04-23.pdf, CM 2024-04-30 (5th Tuesday).pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7450 Title Consider approval of the Minutes: April 23, 2024 and April 30, 2024. Summary Page 1City of Coppell, Texas Printed on 5/10/2024 17 255 E. Parkway Boulevard Coppell, Texas 75019-9478City of Coppell, Texas Minutes City Council 5:30 PM Council ChambersTuesday, April 23, 2024 WES MAYS JOHN JUN Mayor Mayor Pro Tem JIM WALKER KEVIN NEVELS Place 1 Place 4 BRIANNA HINOJOSA-SMITH BIJU MATHEW Place 2 Place 6 DON CARROLL MARK HILL Place 3 Place 7 MIKE LAND City Manager Wes Mays;Jim Walker;Brianna Hinojosa-Smith;Don Carroll;Kevin Nevels;John Jun;Biju Mathew and Mark Hill Present 8 - Also present were Deputy City Managers Kent Collins and Traci Leach, City Attorney Bob Hager, and City Secretary Ashley Owens. The City Council of the City of Coppell met in Regular Session on Tuesday, April 23, 2024, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. Call to Order1. Mayor Wes Mays called the meeting to order, determined that a quorum was present and convened into the Work Session at 5:31 p.m. Work Session (Open to the Public) 1st Floor Conference Room Citizen comments will not be heard during the Work Session, but will be heard during the Regular Session under Citizens' Appearance. 2. A.Discussion regarding agenda items. B.Presentation by City of Coppell’s Financial Advisor. C.Discussion regarding the Service Organization process. Presented in Work Session Executive Session (Closed to the Public) 1st Floor Conference Room3. Page 1City of Coppell, Texas 18 April 23, 2024City Council Minutes Mayor Wes Mays adjourned the Work Session at 6:49 p.m., and convened into the Executive Session at 6:52 p.m. Section 551.071, Texas Government Code - Consultation with City Attorney. A.Consultation with City Attorney regarding contract negotiations with municipal solid waste disposal provider. Discussed under Executive Session Regular Session Mayor Wes Mays recessed the Executive Session at 7:23 p.m., and convened into the Regular Session at 7:30 p.m. Invocation 7:30 p.m.4. Pranamya Shrikant with Allies Interfaith Group gave the Invocation. Pledge of Allegiance5. Mayor Wes Mays led the audience in the Pledge of Allegiance. Citizens’ Appearance6. Mayor Wes Mays asked for those who signed up to speak: 1) Jack Henderson, 617 Pheasant Lane, spoke in regards to pickleball. 2) Sue McCarthy, 456 Woodway, spoke in regards to Smart City plans for the City of Coppell. 7.Consider approval of the Minutes: April 9, 2024. A motion was made by Councilmember Kevin Nevels, seconded by Councilmember Mark Hill, that Consent Agenda Item 7 be approved. The motion passed by an unanimous vote. 8.PUBLIC HEARING: Consider approval of an Ordinance designating Fulgent Genetics, Inc, Reinvestment Zone No. 116 pursuant to Section 312.201 of the Property Redevelopment and Tax Abatement Act; and authorizing the Mayor to sign. Community Development Director Mindi Hurley gave a presentation to City Council. Mayor Wes Mays opened the Public Hearing and stated that no one had signed up to speak. A motion was made by Councilmember Brianna Hinojosa-Smith, seconded by Councilmember Don Carroll, to close the Public Hearing and approve this agenda item. Page 2City of Coppell, Texas 19 April 23, 2024City Council Minutes The motion passed by an unanimous vote. Enactment No: 2024-1606 City Manager Reports, Project Updates, Future Agendas, and Direction from Work Session 9. S. Belt Line – All lanes are open. They continue to work on the Hackberry traffic signal and median landscaping from Hackberry to 635. DART - working on franchise relocations at Freeport, once relocated they will begin the storm drain installation across Freeport. Woodhurst – The contractor is continuing to install utilities from the cul de sac to Duck Pond Park and will begin paving that section in the next couple of weeks. 500 Southwestern (The Hangar, Art Annex) - The art groups have moved into the Hangar and out of the old theater. Village Parkway Ground Storage Tank Rehab – The work on the large tank is complete and it is back in service. The smaller tank has been emptied and the contractor is beginning to work on the interior repairs. Andy Brown Park West Streambank Repair - A section of trail north and west of the soccer game fields will be closed to address erosion along Denton Creek. Please stay clear of the closed sections of trail during construction. Mayor and Council Reports on Recent and Upcoming Events.10. Early voting continues at Town Center through Tuesday, April 30. Included on the ballot is Coppell’s special election for Place 5. Election Day is May 4. Now through May 15, you are invited to join Team Coppell as we go up against the cities of Keller and Southlake to complete for the title of Most Fit City 2024 in the Fit City Challenge! Engaging in any physical activity — whether it’s a walk through the Coppell Nature Park or joining a group fitness class at The CORE — helps Challenge participants earn points for Team Coppell. Information on how to sign up is on our website coppelltx.gov. Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. 11. A.Report on Carrollton Farmers Branch ISD, Lewisville ISD - Councilmember Mark Hill B.Report on Coppell ISD - Councilmember Brianna Hinojosa-Smith Read and Filed Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 12. Mayor Wes Mays announced the City Council Work Session on April 30, 2024. Councilmember Jim Walker announced the arrival of his newest grandson. Page 3City of Coppell, Texas 20 April 23, 2024City Council Minutes Mayor Pro Tem John Jun announced the upcoming Seniors Luncheon at the Coppell Senior Center. Councilmember Don Carroll announced elementary student Lauren Gutierrez's return to school with a Public Safety escort at Mockingbird Elementary. Mayor Wes Mays announced the swearing in of Officer Bailey Grawunder. Mayor Pro Tem John Jun announced meal planning services for Citizen's Police Academy of Coppell (CPAC) member Judy White while she undergoes chemotherapy; meal planning will be coordinated by CPAC. Mayor Wes Mays recessed the Regular Session at 7:58 p.m., and reconvened into the Executive Session at 8:09 p.m. Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.075, Texas Government Code - Conference with Employees.3. B.To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: City Manager. Discussed under Executive Session Mayor Wes Mays adjourned the Executive Session at 9:56 p.m., and reconvened into the Regular Session at 9:58 p.m. Necessary Action from Executive Session13. A motion was made by Councilmember Kevin Nevels, seconded by Mayor Pro Tem John Jun, to approve a contract extension through April 30, 2027, an increase of base annual salary to $293,105.00, and an increase in the annual deferred compensation to $20,517.35 for City Manager Mike Land. The motion passed by unanimous vote. Adjournment14. There being no further business before this Council, the meeting adjourned at 9:59 p.m ________________________ Wes Mays, Mayor ATTEST ________________________ Ashley Owens, City Secretary Page 4City of Coppell, Texas 21 255 E. Parkway Boulevard Coppell, Texas 75019-9478 City of Coppell, Texas Minutes City Council 6:00 PM Coppell Arts Center, Reception HallTuesday, April 30, 2024 5th Tuesday Work Session WES MAYS JOHN JUN Mayor Mayor Pro Tem JIM WALKER KEVIN NEVELS Place 1 Place 4 BRIANNA HINOJOSA-SMITH BIJU MATHEW Place 2 Place 6 DON CARROLL MARK HILL Place 3 Place 7 MIKE LAND City Manager Wes Mays;Jim Walker;Brianna Hinojosa-Smith;Kevin Nevels;John Jun;Biju Mathew and Mark Hill Present 7 - Don CarrollAbsent1 - Also present were Deputy City Managers Traci Leach and Kent Collins, and City Secretary Ashley Owens. The City Council of the City of Coppell met in Work Session on Tuesday, April 30, 2024, at 6:00 p.m. in the Reception Hall at Coppell Arts Center, 505 Travis Street, Coppell, Texas. Work Session (Open to the Public) 2nd Floor Conference Room Call to Order1. Mayor Wes Mays called the meeting to order, determined that a quorum was present and convened into the Work Session at 6:00 p.m. Citizens’ Appearance2. Mayor Wes Mays asked for those who signed up to speak: 1) Margaret Brightwell, 447 W. Bethel Rd., spoke in regards to parking in Old Page 1City of Coppell, Texas 22 April 30, 2024City Council Minutes Town. 2) Dan Koller, 521 Anderson Ave., spoke in regards to the Spring Game for Coppell High School's Coppell Cowboys. 3) William Henze, 721 S. Coppell Rd., spoke in regards to parking in Old Town. 4) Pam Montgomery-Fitz, 454 Houston St., spoke in regards to parking in Old Town. 5) Michelle Broadhurst, 454 Houston St., spoke in regards to parking in Old Town. 6) Henry Tran, 602 Hawk Lane, spoke in regards to tennis and pickleball facilities. 7) Chaoteng Yang, 204 Sleepy Hollow Ln., spoke in regards to tennis and pickleball facilities. 8) Yuranaya Manian, 116 Oakbend Dr., spoke in regards to tennis and pickleball facilities. 9) Gary Cramer, 755 W. Main St., spoke in regards to parking in Old Town. 3.A.Presentation and update regarding Wagon Wheel Tennis and Pickleball Center operations. B.Discussion regarding parking in Old Town Coppell. C.Discussion regarding Banner Poles and Digital Signage. Presented in Work Session. Adjournment4. There being no further business before the City Council, the meeting was adjourned at 8:08 p.m. ________________________ Wes Mays, Mayor ATTEST: ________________________ Ashley Owens, City Secretary Page 2City of Coppell, Texas 23 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7457 File ID: Type: Status: 2023-7457 Agenda Item Consent Agenda 1Version: Reference: In Control: City Council 05/06/2024File Created: Final Action: SC Resignation/AppointmentFile Name: Title: Consider accepting the resignation of Ramesh Premkumar from the Smart City Board and appointing Michael Cash as a Regular member to fill the unexpired term. Notes: Sponsors: Enactment Date: Memo.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7457 Title Consider accepting the resignation of Ramesh Premkumar from the Smart City Board and appointing Michael Cash as a Regular member to fill the unexpired term. Summary Fiscal Impact: None Staff Recommendation: Staff recommends approval. Strategic Pillar Icon: Sustainable Government Page 1City of Coppell, Texas Printed on 5/10/2024 24 1 MEMORANDUM To: Mayor and City Council From: Ashley Owens, City Secretary Date: May 14, 2024 Reference: Consider accepting the resignation of Ramesh Premkumar from the Smart City Board and appointing Michael Cash as a Regular member to fill the unexpired term. 2040: Sustainable Government Introduction: The purpose of this agenda item is to consider accepting the resignation of Ramesh Premkumar from the Smart City Board. Mr. Premkumar has submitted his resignation after being elected to City Council. Staff recommends appointing Alternate member Michael Cash to fill the unexpired term as a Regular member. The unexpired term will end in December 2024. At this time, the Alternate member position will remain vacant until the annual appointment process. Benefit to the Community: The new appointment allows for the business of the Board to continue. Legal Review: N/A Recommendation: Staff recommends approval. 25 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7439 File ID: Type: Status: 2023-7439 Agenda Item Consent Agenda 1Version: Reference: In Control: Fire 04/25/2024File Created: Final Action: Radio Replacements 05.14.2024File Name: Title: Consider approval authorizing the purchase of replacement radios for the Fire Department, through a cooperative program with Houston Galveston Area Council (HGAC), in the amount of $82,318.23, as budgeted; and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Enactment Date: Memo.pdf, Quote.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7439 Title Consider approval authorizing the purchase of replacement radios for the Fire Department, through a cooperative program with Houston Galveston Area Council (HGAC), in the amount of $82,318.23, as budgeted; and authorizing the City Manager to sign any necessary documents. Summary See attached staff memo. Fiscal Impact: The fiscal impact of this agenda item is $82,318.23 as budgeted in the General Fund. Staff Recommendation: The Fire Department recommends approval. Strategic Pillar Icon: Page 1City of Coppell, Texas Printed on 5/10/2024 26 Master Continued (2023-7439) Sustainable Government Page 2City of Coppell, Texas Printed on 5/10/2024 27 1 MEMORANDUM To: Mayor and City Council From: Kevin Richardson, Fire Chief Date: May 14, 2024 Reference: Consider approval authorizing the purchase of replacement radios for the Fire Department, through a cooperative program with Houston Galveston Area Council (HGAC), in the amount of $82,318.23, as budgeted; and authorizing the City Manager to sign any necessary documents. 2040: Sustainable Government Introduction: The Fire Department is seeking the purchase of replacement radios as part of a tiered replacement of front-line radios to reduce the budgetary impact and logistical challenges of wholesale replacement of the affected radio fleet. The ability to maintain operational readiness and communication for all Fire and Emergency Medical Service incidents continues to be a priority. The use of land-mobile radios remains a mission critical component of public safety communications. The demands for these radios exceed those of normal consumer electronics due to the operating environment of firefighters. Some components of the portable radios are required to be submersible in water, safely operated in explosive environments, and capable of continued operation after direct exposure to temperatures reaching five-hundred degrees. Some of the radios currently in use are approaching a decade of front-line service and are quickly approaching their manufacturer support “end of life” date. Background: The Coppell Fire Department currently maintains twenty-four (24) mobile and ninety-two (92) portable radios capable of “front-line” service. Motorola Solutions issued a cancellation notice (end of life) on December 31, 2016, for the (AN) models APX- 6000 series. The “end of service” support date was December 31, 2023, after which firmware updates, new feature updates, and factory repair services will no longer be available. The CFD has a tiered replacement schedule and re-assigns radios to non-emergency functions if parts and functionality remain intact. 28 2 Benefit to the Community: The ability to maintain operational readiness and communication for all Fire and Emergency Medical Service incidents. Legal Review: The Procurement Division has reviewed the documents and determined that this is an appropriate method of contracting with the vendor. Fiscal Impact: The fiscal impact of this agenda item is $82,318.23, as budgeted. Recommendation: The Fire Department recommends approval. 29 QUOTE-2596004 COPPELL, CITY OF Coppell Radio Plan 04/10/2024 The design, technical, pricing, and other information (“Information”) furnished with this submission is confidential proprietary information of Motorola Solutions, Inc. or the Motorola Solutions entity providing this quote(“Motorola”) and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to be disclosed publicly or in any manner toanyone other than those required to evaluate the Information without the express written permission of Motorola.MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are theproperty of their respective owners. © 2020 Motorola Solutions, Inc. All rights reserved. 30 Billing Address: COPPELL, CITY OF 255 PARKWAY BLVD COPPELL, TX 75019 US Quote Date:04/10/2024 Expiration Date:06/09/2024 Quote Created By: Kyle Peirce Kyle.Peirce@ motorolasolutions.com End Customer: COPPELL, CITY OF Dillon Bannister dillon.bannister@coppelltx.gov 469-390-9686 Contract: 17724 - HGAC (TX)-RA05-21 Line # Item Number APC Description Qty List Price Sale Price Ext. Sale Price APX™ 8500 1 M37TSS9PW1AN 0681 APX8500 ALL BAND MP MOBILE 1 $11,381.68 $8,386.39 $8,386.39 1a G831AD 0681 ADD: SPKR 15W WATER RESISTANT 1 1b G67DG 0681 ADD: REMOTE MOUNT 07 MP 1 1c GA00580AA 0681 ADD: TDMA OPERATION 1 1d G51AT 0681 ENH:SMARTZONE 1 1e G78AT 0185 ENH: 3 YEAR ESSENTIAL SVC 1 1f GA01606AA 0681 ADD: NO BLUETOOTH/ WIFI/GPS ANTENNA NEEDED 1 1g G843AH 0681 ADD: AES ENCRYPTION AND ADP 1 1h GA00805AA 0681 ADD: APX O7 CONTROL HEAD (STANDARD KEYPAD) 1 1i G444AH 0681 ADD: APX CONTROL HEAD SOFTWARE 1 QUOTE-2596004Coppell Radio Plan Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""UnderlyingAgreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, thenMotorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800 Page 2 31 Line # Item Number APC Description Qty List Price Sale Price Ext. Sale Price 1j GA01517AA 0681 DEL: NO J600 ADAPTER CABLE NEEDED 1 1k G806BL 0681 ENH: ASTRO DIGITAL CAI OP APX 1 1l W22BA 0681 ADD: STD PALM MICROPHONE APX 1 1m W969BG 0681 ENH: MULTIKEY OPERATION 1 1n G361AH 0681 ENH: P25 TRUNKING SOFTWARE APX 1 1o QA09113AB 0681 ADD: BASELINE RELEASE SW 1 1p GA01513AB 0681 ADD: ALL BAND MOBILE ANTENNA (7/8/V/U) 1 APX™ 8000 Series APX8000XE 2 H91TGD9PW7AN 0579 APX 8000 ALL BAND PORTABLE MODEL 3.5 8 $11,908.00 $8,742.52 $69,940.16 2a Q806CB 0579 ADD: ASTRO DIGITAL CAI OPERATION 8 2b Q361AN 0579 ADD: P25 9600 BAUD TRUNKING 8 2c QA02006AC 0579 ENH: APX8000XE RUGGED RADIO 8 2d QA00580AA 0579 ADD: TDMA OPERATION 8 2e Q58AL 0185 ADD: 3Y ESSENTIAL SERVICE 8 2f H38BS 0579 ADD: SMARTZONE OPERATION 8 2g QA09113AB 0579 ADD: BASELINE RELEASE SW 8 2h QA01427AG 0579 ALT: APX8000/XE HOUSING GREEN 8 2i Q667BB 0579 ADD: ADP ONLY (NON-P25 CAP COMPLIANT) (US ONLY) 8 QUOTE-2596004Coppell Radio Plan Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""UnderlyingAgreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, thenMotorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800 Page 3 32 Line # Item Number APC Description Qty List Price Sale Price Ext. Sale Price 3 PMMN4106D 0372 AUDIO ACCESSORY- REMOTE SPEAKER MICROPHONE,XE500 REMOTE SPKR MIC WITH CHANNEL KNOB, HIGH IMPACT GREEN 8 $665.28 $498.96 $3,991.68 Grand Total $82,318.23(USD) Notes: ● Unless otherwise noted, this quote excludes sales tax or other applicable taxes (such as Goods and Services Tax,sales tax, Value Added Tax and other taxes of a similar nature). Any tax the customer is subject to will be added toinvoices. QUOTE-2596004Coppell Radio Plan Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""UnderlyingAgreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, thenMotorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800 Page 4 33 Purchase Order Checklist Purchase Order Checklist Marked as PO/ Contract/ Notice to Proceed on Company Letterhead (PO will not be processed without this) PO Number/ Contract Number PO Date Vendor = Motorola Solutions, Inc. Payment (Billing) Terms/ State Contract Number Bill-To Name on PO must be equal to the Legal Bill-To Name Bill-To Address Ship-To Address (If we are shipping to a MR location, it must be documented on PO) Ultimate Address (If the Ship-To address is the MR location then the Ultimate Destination address must be documented on PO ) PO Amount must be equal to or greater than Order Total Non-Editable Format (Word/ Excel templates cannot be accepted) Bill To Contact Name & Phone # and EMAIL for customer accounts payable dept Ship To Contact Name & Phone # Tax Exemption Status Signatures (As required) 34 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7454 File ID: Type: Status: 2023-7454 Agenda Item Consent Agenda 1Version: Reference: In Control: Fire 05/06/2024File Created: Final Action: 2024 Fire Training Room Tables and ChairsFile Name: Title: Consider approval of a purchase of tables and chairs for the Fire Department’s training room, from GL Seaman & Company, through Global TIPS contract #230301, in the amount of $81,655.90, as budgeted; and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Enactment Date: Memo.pdf, Proposal.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7454 Title Consider approval of a purchase of tables and chairs for the Fire Department’s training room, from GL Seaman & Company, through Global TIPS contract #230301, in the amount of $81,655.90, as budgeted; and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: The total fiscal impact of this agenda item is $81,655.90, as budgeted in the General Fund. Staff Recommendation: The Fire Department recommends approval of this item. Strategic Pillar Icon: Perpetuate a Learning Environment Page 1City of Coppell, Texas Printed on 5/10/2024 35 1 MEMORANDUM To: Mayor and City Council From: Kevin Richardson, Fire Chief Date: May 14, 2024 Reference: Consider approval of a purchase of tables and chairs for the Fire Department’s training room, from GL Seaman & Company, through Global TIPS contract #230301, in the amount of $81,655.90, as budgeted; and authorizing the City Manager to sign any necessary documents. 2040: Perpetuate a Learning Environment Introduction: The purpose of this agenda item is to seek approval for the purchase of replacement tables and chairs for the Fire Department’s training room from GL Seaman & Company, through Global TIPS contract number 230301, in the amount of $81,655.90, as budgeted. Background: The current tables and chairs in the Fire Department’s training room are over 18 years old, having been installed when the original training room was built in 2006. Over time, the tables and chairs have sustained wear and tear due to constant use by the Fire Department as well as other city departments and citizens. The tables and chairs have become less durable and functional with modern technology that requires cord management. In addition, over the years several tables and chairs had become unrepairable, necessitating the need to discard them due to safety concerns. The continual deterioration of the existing tables and chairs has resulted in a reduced maximum capacity for the facility. Benefit to the Community: The main benefit to the community is that the department staff will have an updated training room space that is functional and allows for higher productivity and a better learning environment. The new tables will have the ability to be folded and the chairs nested when training requires additional space. Additionally, the tables will have electricity and technology features. This will allow us to continue to provide an exemplary location for training, meetings, and other community events. Legal Review: Item has been reviewed by legal. 36 2 Fiscal Impact: The total fiscal impact of this agenda item is $81,655.90, as budgeted in the General Fund. Recommendation: The Fire Department recommends approval of this item. 37 Proposal GL Seaman & Company - Dallas 4201 International Pkwy Carrollton, TX 75007-1911 Phone: 214-764-6400 Fax: 214-764-6420 www.glsc.com Proposal Number 34515 Date 05/02/2024 Customer PO No Customer Name City Of Coppell Salesperson Sara Desjardins Project Number Terms NET 10 Page 1 of 5 B I L L T O City Of Coppell P.O. Box 9478 AccountsPayable@coppelltx.gov Coppell, TX 75019-9478 ATTN: Halie Hernandez Email: hhernandez@coppelltx.gov I N S T A L L Coppell Fire Station #3 820 S Coppell Rd. Coppell, TX 75019 ATTN: Austin Lee Email: ALee@coppelltx.gov Prepared for : Austin Lee Tag: Fire Station #3 | Global 2Gether Tables & Roma Seating Global TIPS Contract #230301 Group Qty Description Unit Price Extended Group 01 30.0 2Gether Tables 1,596.63 47,898.90 Line Qty Description Unit Price Extended 1 30.00 Each Global Total Office IT2472RX--~-~2TOP-WHC-~POS1-MPD-~-~POS3-~-~ 24"D x 72"W x 29"H, Rectangaular Table w/ Flip Top, Easy Touch Levers, Offset "Y" Leg on 4 Adjustable Leveling Casters, Champagne Leg Finish, Black Casters, Wire Management Channel Included, 2GETHER TABLES ~:(STD) Thermally Fused Laminate, High Performance (1" Thick) ~2TOP:2Gether Laminate Top Finish WHC:1-White Chocolate WHC ~POS1:Grommet/Electrical Cut-Out Options- Left Position MPD:M-ModPower Cut-Out (Must Specify (2) Power Blocks in Left & Right Position) Left & Right Position ~:Grommet/Electrical/Villa Not Required - Center Position ~POS3:Grommet/Electrical/Villa Cut-Out Options ~:ModPower MUST Select Left Position For The 2 Cutouts ~:Grommet/Electrical/Villa Not Required - Custom Grommet Location Mark Line For: Option 2 2Gether T 1,019.76 30,592.80 2 30.00 Each Global Total Office IT72MP 14.25"H x 63"W x 2.75"D, Articulating Modesty for use with Flip Top or Fixed 2Gether Tables, Champagne Finish, 2GETHER TABLES Mark Line For: Option 2 2Gether T 137.76 4,132.80 3 15.00 Each Global Total Office PMDSF10MG ModPower, Magnesium, In Surface Starter, 10' Cord 3 Prong Plug, 3 Receptacles, 1 USB-A/1 USB-C, 4 Cord Clips, Specify Cut Out Code MPS for Single Center Cutout & MPD for 2 Cutouts in Left & Right Posi Mark Line For: Option 2 2Gether T 218.82 3,282.30 4 15.00 Each Global Total Office PMDEF3MG ModPower, Magnesium, In Surface End, 10' Cord 3 Prong Plug, 3 Receptacles, 180.18 2,702.70 38 Proposal GL Seaman & Company - Dallas 4201 International Pkwy Carrollton, TX 75007-1911 Phone: 214-764-6400 Fax: 214-764-6420 www.glsc.com Proposal Number 34515 Date 05/02/2024 Customer PO No Customer Name City Of Coppell Salesperson Sara Desjardins Project Number Terms NET 10 Page 2 of 5 1 USB-A/1 USB-C, 4 Cord Clips, Specify Cut Out Code MPS for Single Center Cutout & MPD for 2 Cutouts in Left & Right Position Mark Line For: Option 2 2Gether T 5 15.00 Each Global Total Office CNGFP Ganging Connector - black epoxy coated 13 gauge steel with 2 thumbscrews included, CONNECTABLES Mark Line For: Option 2 2Gether T 28.98 434.70 6 30.00 Each Global Total Office PMDCF3MG ModPower, Magnesium, In Surface Middle, 10' Cord 3 Prong Plug, 3 Receptacles, 1 USB-A/1 USB-C, 4 Cord Clips, Specify Cut Out Code MPS for Single Center Cutout & MPD for 2 Cutouts in Left & Right Posit Mark Line For: Option 2 2Gether T 205.80 6,174.00 7 15.00 Each Global Total Office PMDCLIPS Modpower, 10 Piece Cable Management Clips, Black Only, TABLE POWER Mark Line For: Option 2 2Gether T 38.64 579.60 Group Qty Description Unit Price Extended Group 02 60.0 Roma Nesting Chairs 329.70 19,782.00 Line Qty Description Unit Price Extended 8 60.00 Each Global Total Office 1898--~01-~CAER-CE98-TBL-C1 ROMA, Honeycomb Back, Medium Back, Flip Seating Nesting Chair, Std Fixed Arms, Std 4 Legged Base, Std 2" Dual Wheel Carpet Casters , GLOBAL SEATING USA ~01:Grade 01 ~CAER:Carrera (Global) CE98:1-Charcoal TBL:F-Black TBL C1:C-(STD) Black, 2" Dual-Wheel Caster Mark Line For: Option 2 Roma 329.70 19,782.00 Individual Items 13,975.00 Line Qty Description Unit Price Extended 9 1.00 Each GLS Dealer Services LABOR Receive, deliver and install during normal working hours 13,975.00 13,975.00 39 Proposal GL Seaman & Company - Dallas 4201 International Pkwy Carrollton, TX 75007-1911 Phone: 214-764-6400 Fax: 214-764-6420 www.glsc.com Proposal Number 34515 Date 05/02/2024 Customer PO No Customer Name City Of Coppell Salesperson Sara Desjardins Project Number Terms NET 10 Page 3 of 5 For Informational Purposes Product :$67,680.90 Total Non-Taxable :$81,655.90 Freight :$0.00 Total Taxable :$0.00 Labor & Services :$13,975.00 Subtotal :$81,655.90 TOTAL ORDER :$81,655.90 Due to continued volatility of transportation prices, manufacturers may be unable to predict shipping costs in advance. Freight charges proposed here are an estimate and may be adjusted at time of shipment. Signature indicates acceptance of proposal and Terms & Conditions. Thank you! Signature: _____________________________________Name:____________________________ Title:______________________ Date: ______________ 40 Proposal GL Seaman & Company - Dallas 4201 International Pkwy Carrollton, TX 75007-1911 Phone: 214-764-6400 Fax: 214-764-6420 www.glsc.com Proposal Number 34515 Date 05/02/2024 Customer PO No Customer Name City Of Coppell Salesperson Sara Desjardins Project Number Terms NET 10 Page 4 of 5 Terms and Conditions Of Sale 1.Prices are good for thirty (30) days from the date of quotation. 2.If Customer supplies an ACAD14 base building drawing file, pricing will include four (4) complete sets of the original specifications and installation drawings (two (2) revisions per floor). At Customer's request and additional cost, GL Seaman will provide additional revisions, copies, or services, such as developing the base building layout drawing. 3.At Customer request and additional cost, GL Seaman will provide additional services, such as (without limitation) couriers, special deliveries or transportation, re-deliveries, re-scheduling, double-handling, expedited installation schedules, space planning, special CAD drawings and presentations, reproduction costs, and plan changes made during or after installation. 4.Fifteen (15) days after GL Seaman receives the merchandise, it will begin charging Customer for storage at $2.10 per square foot per month. 5.If installation charges are included within GL Seaman's price, such charges are only valid in Collin, Dallas, Denton, Tarrant, Parker, and Johnson counties in the State of Texas. 6.Installation charges (if any) are based on regular working hours (8:00 a.m. to 5:00 p.m.), Monday through Friday. If Customer requests GL Seaman's services outside these regular working hours or if union labor is required, Customer must pay all additional costs. 7.Installation charges (if any) are also based on clear finished space that is ready for construction punch inspection. At no cost to GL Seaman, Customer must provide elevator and dock time and free and clear access routes to the finished space. 8.Customer must deposit fifty percent (50%) of the cost of the merchandise with each order. Additionally, Customer must make all manufacturer required deposits according to the manufacturer's terms. 9.When GL Seaman receives a manufacturer's invoice, it will prepare an invoice for Customer. Customer is required to pay each invoice within ten (10) days from the date of each invoice. Customer's own materials, such as fabric, leather, stone, glass, etc., will be invoiced when shipped from the manufacturer to the upholstering manufacturer or to the Customer. Actual freight/cartoning charges, plus handling fees, will be billed to the Customer upon receipt and immediately due and payable. Customer must pay via check or via wire transfer to an account designated in writing by GL Seaman, or another manner approved in writing by GL Seaman prior to order placement. A service charge of 1 1/2% of the outstanding balance per month (not to exceed the maximum rate permitted by applicable law), will be added to all delinquent accounts. 10.GL Seaman hereby retains, and Customer hereby grants to GL Seaman, a purchase money security interest in the merchandise until the entire price of the merchandise is paid in full. Customer hereby appoints GL Seaman as its true and lawful attorney-in- fact for purposes of executing all documentation necessary to evidence and perfect this security interest. 11.Customer is solely responsible for and GL Seaman hereby disclaims any liability for loss or damage to the merchandise once it has been delivered to Customer's designated location. 12.Merchandise may not be canceled or changed once manufacturer begins production, unless agreed in writing by GL Seaman. If GL Seaman agrees in writing to any requested cancellation or change, Customer must pay all related cancellation and/or change charges. Merchandise shipped from manufacturer stock, such as quick-ship programs, cannot be canceled or changed. 13.GL Seaman will have no liability for manufacturers' lead times, delays in shipments, the delivery times of freight carriers, Customer's failure to perform, or any other activities or events outside GL Seaman's control. GL Seaman, ITS EMPLOYEES, REPRESENTATIVES, AGENTS, AND CONTRACTORS WILL NOT BE LIABLE TO CUSTOMER FOR ANY SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL, OR LIQUIDATED DAMAGES. 14.GL Seaman offers no warranties beyond those offered by the manufacturers. NO OTHER WARRANTY, EXPRESS OR IMPLIED, IS MADE BY GL SEAMAN AND ALL OTHER WARRANTIES, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED. 41 Proposal GL Seaman & Company - Dallas 4201 International Pkwy Carrollton, TX 75007-1911 Phone: 214-764-6400 Fax: 214-764-6420 www.glsc.com Proposal Number 34515 Date 05/02/2024 Customer PO No Customer Name City Of Coppell Salesperson Sara Desjardins Project Number Terms NET 10 Page 5 of 5 15.GL Seaman is not responsible for verifying Customer supplied architectural drawings against actual base building dimensions or the placing of architectural core locations. At Customer's request and additional cost, GL Seaman will provide field verification, CAD drawings showing dimensioned core locations and assistance in field placement. 16.Within ten (10) days after GL Seaman installs the merchandise, but in any event before Customer's occupancy of the merchandise, Customer must provide GL Seaman with a written punch list of merchandise/installation problems. GL Seaman will use reasonable efforts to cure such punch list items within a reasonable time. If Customer fails to provide GL Seaman with a punch list within the required time or before occupancy of the merchandise, Customer will be deemed to have accepted the merchandise in its AS IS condition and GL Seaman will have no further responsibility or liability to Customer. 17.On “Drop-Ship” sales, GL Seaman's responsibility ends when the merchandise is shipped from the manufacturer's facility. Receiving, delivery, installation, damage claims, and all other service and freight issues are Customer's sole responsibility. 18.Notwithstanding anything to the contrary, for purposes of personal property tax liability, the merchandise is deemed to be Customer's property on December 31, regardless of its physical location. 19.CUSTOMER IS SOLEY RESPONSIBLE FOR COMPLIANCE WITH ALL APPLICABLE LAWS RELATING TO THE INSTALLATION, USE, OPERATION, AND MAINTENANCE OF THE MERCHANDISE. 20.This constitutes the entire agreement between GL Seaman and Customer. It will be construed in accordance with the laws of th e State of Texas. Any dispute related hereto that cannot be resolved by negotiation between the parties shall be settled by binding arbitration conducted in accordance with the Commercial Arbitration Rules of the American Arbitration Association, as amended hereby. The arbitration shall take place in Dallas, Texas and the parties agree that this provision, the arbitrator's authority to grant relief, and all post-arbitration proceedings shall be subject to the provisions hereof, the governing law specified herein, the United States Arbitration Act, 9 U.S.C. et seq., and the ABA-AAA Code of Ethics of Arbitrators in Commercial Disputes. The arbitrator shall have no power or authority to make awards or issu e orders of any kind except as expressly set forth herein and the substantive law referenced herein and in no event shall the arbitrator have authority to make any award that provides for punitive or exemplary damages. This agreement may not be amended, except in writing by both GL Seaman and Customer. A facsimile or other photocopy of these Terms and Conditions of Sale will constitute an original. 21.GL Seaman & Company agrees to name the Customer as additional insured on GL Seaman's commercial general liability and automobile liability insurance policies. Customer’s Name:_________________________________Proposal #’s Approved:______________________________ Customer’s Signature:_______________________________Date:____________________________________________ 42 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7455 File ID: Type: Status: 2023-7455 Agenda Item Consent Agenda 1Version: Reference: In Control: City Council 05/06/2024File Created: Final Action: ORD - Fire Station 5File Name: Title: Consider approval of an Ordinance for PD -315-SF-12, a zoning change request from SF-12, to allow for an 11,994-sf fire station and associated parking for Fire Station 5, located at 157 S. Moore Road; and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: Memo.pdf, Ordinance.pdf, Exhibit A.pdf, Exhibit B.pdf, Exhibit C.pdf, Exhibit D.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7455 Title Consider approval of an Ordinance for PD -315-SF-12, a zoning change request from SF -12, to allow for an 11,994-sf fire station and associated parking for Fire Station 5, located at 157 S. Moore Road; and authorizing the Mayor to sign. Summary Fiscal Impact: This will keep our ISO rating and associated insurance savings. Staff Recommendation: The Community Development Department recommends approval of the ordinance and authorizing the Mayor to sign. Strategic Pillar Icon: Page 1City of Coppell, Texas Printed on 5/10/2024 43 Master Continued (2023-7455) Sustainable Government Page 2City of Coppell, Texas Printed on 5/10/2024 44 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: May 14, 2024 Reference: Consider approval of an Ordinance for PD-315-SF-12, a zoning change request from SF-12, to allow for an 11,994-sf fire station and associated parking for Fire Station 5, located at 157 S. Moore Road; and authorizing the Mayor to sign. 2040: Sustainable Government Introduction: The purpose of this agenda item is to ask Council to approve an Ordinance for PD-315-SF-12, to allow for an 11,994-sf fire station and associated parking for Fire Station 5, located at 157 S. Moore Road. Background: On March 21, 2024, the Planning and Zoning Commission unanimously recommended approval of this zone change request. The existing building will be demolished, and a new fire station is proposed to be constructed on this property. The new building is proposed to be 11,994-sf and will house a Shift Commander, a Captain and up to 5 Fire Fighters per shift. There are 15 parking spaces proposed on-site. The fire apparatus will utilize the existing driveway on Moore Road that is shared with Austin Elementary to access the apparatus bays and will have a large on-site drive approach from the apparatus bays to Moore Road when going on calls. Trees will be planted on-site in addition to grasses, ground cover and perennials. On April 9, 2024, City Council unanimously approved this request with the following conditions that have been added to the ordinance: 1. There may be additional comments during the Detail Engineering review. 2. A plat will be required. 3. PD Conditions: 1. To allow parking in the front yard. 2. To approve the landscape plan as presented. 3. To allow a 2-ft encroachment of the building in the side yard setback. 45 2 Benefit to the Community: This will help lower response times and keep our ISO rating and associated insurance savings. Legal Review: Yes Fiscal Impact: This will keep our ISO rating and associated insurance savings. Recommendation: The Community Development Department recommends approval of the ordinance and authorizing the Mayor to sign. Attachments: 1. Ordinance 2. Exhibit A – Legal Description 3. Exhibit B - Detail Site Plan 4. Exhibit C - Landscape Plan 5. Exhibit D – Building Elevations & Signage 46 1 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM SINGLE-FAMILY-12 TO PD-315-SF-12 (PLANNED DEVELOPMENT 315-SINGLE-FAMILY-12) TO ALLOW FOR AN 11,994-SF FIRE STATION AND ASSOCIATED PARKING, ON APPROXIMATELY 1 ACRE OF LAND LOCATED AT 157 S. MOORE ROAD AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND MADE PART HEREOF FOR ALL PURPOSES; PROVIDING FOR APPROVAL OF THE DETAIL SITE PLAN, LANDSCAPE PLAN, BUILDING ELEVATIONS AND SIGNAGE, ATTACHED HERETO AS EXHIBITS “B”, THROUGH “D” RESPECTIVELY; PROVIDING DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-315-SF-12 should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Zoning Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Zoning Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and the same is hereby amended to grant a change in zoning from SF-12 (Single-Family-12) to PD-315-SF-12 (Planned Development 315-Single-Family-12), to allow an 11,944 square foot Public Safety Use and associated parking, on approximately 1+/- acre of land located 47 2 at 157 S. Moore Road and being more particularly described in Exhibit “A” attached hereto and made part hereof for all purposes. SECTION 2. That the Planned Development-315-SF-12 shall be used and developed as a municipal institution use including but not limited to Coppell Fire Station 5 and Associate uses, or other public use and parking in accordance, subject to the following development regulations as set forth herein below: A. Development and maintenance of the property shall be in accordance with the regulations including uses, height, building mass, building materials, frontyard, sideyard and rear setbacks as provided in Section 3 of this Ordinance; and such use and development shall be in accordance with applicable regulations, contained in the Code of Ordinances; B. Development shall conform to the Detail Site Plan as depicted in the Exhibit “B”; and C. Development shall conform to the Landscape Plan as depicted in the Exhibit “C”; and D. Development shall conform to the Elevations and Signage depicted in Exhibit “D”. SECTION 3. That the Detail Site Plan, Landscape Plan, and Elevations, and all comments and notes set forth therein, attached hereto as Exhibits “B” through “D” are made a part hereof for all purposes, and hereby approved as development regulations. SECTION 4. That the above property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein. SECTION 5. That the development of the property herein shall be in accordance with building regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or amended herein. SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. 48 3 SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed, and the former law is continued in effect for this purpose. SECTION 9. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 10. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2024. APPROVED: ____________________________________ WES MAYS, MAYOR ATTEST: _____________________________________ ASHLEY OWENS, CITY SECRETARY APPROVED AS TO FORM: _______________________________ ROBERT E. HAGER, CITY ATTORNEY 49 4 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM SINGLE-FAMILY-12 TO PD-315-SF-12 (PLANNED DEVELOPMENT 315-SINGLE-FAMILY-12) TO ALLOW FOR AN 11,994-SF FIRE STATION AND ASSOCIATED PARKING, ON APPROXIMATELY 1 ACRE OF LAND LOCATED AT 157 S. MOORE ROAD AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND MADE PART HEREOF FOR ALL PURPOSES; PROVIDING FOR APPROVAL OF THE DETAIL SITE PLAN, LANDSCAPE PLAN, BUILDING ELEVATIONS AND SIGNAGE, ATTACHED HERETO AS EXHIBITS “B”, THROUGH “D” RESPECTIVELY; PROVIDING DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2024. APPROVED: _____________________________________ WES MAYS, MAYOR ATTEST: _________________________________ ASHLEY OWENS, CITY SECRETARY 50 5 Exhibit A 51 6 52 7 Exhibit B 53 8 54 9 Exhibit C (1) 55 10 56 11 Exhibit C (2) 57 12 58 Exhibit A Legal Description 59 Exhibit BPage 1 of 160 Exhibit CPage 1 of 161 Exhibit D Page 1 of 262 Exhibit D Page 2 of 263 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7470 File ID: Type: Status: 2023-7470 Agenda Item Consent Agenda 1Version: Reference: In Control: Engineering 05/07/2024File Created: Final Action: FS5 Geotech ContractFile Name: Title: Consider approval of award to enter into a contract with Kleinfelder, for the materials testing services associated with the construction of Fire Station 5, in the amount of $68,175.00, to be funded from fund balance of the General Fund, then reimbursed in accordance with the reimbursement resolution approved on April 12, 2022; and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Enactment Date: Memo.pdf, Proposal.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7470 Title Consider approval of award to enter into a contract with Kleinfelder, for the materials testing services associated with the construction of Fire Station 5, in the amount of $68,175.00, to be funded from fund balance of the General Fund, then reimbursed in accordance with the reimbursement resolution approved on April 12, 2022; and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: The fiscal impact of this contract approval is $68,175.00 to be funded from fund balance of the General Fund, then reimbursed in accordance with the reimbursement resolution approved on April 12, 2022. Staff Recommendation: The Public Works Department recommends approval. Page 1City of Coppell, Texas Printed on 5/10/2024 64 Master Continued (2023-7470) Strategic Pillar Icon: Sustainable Government Page 2City of Coppell, Texas Printed on 5/10/2024 65 1 MEMORANDUM To: Mayor and City Council From: Kevin Richardson, Fire Chief Date: May 14, 2024 Reference: Consider approval of award to enter into a contract with Kleinfelder, for the materials testing services associated with the construction of Fire Station 5, in the amount of $68,175.00, to be funded from fund balance of the General Fund, then reimbursed in accordance with the reimbursement resolution approved on April 12, 2022; and authorizing the City Manager to sign any necessary documents. 2040: Sustainable Government Introduction: This agenda item is to consider award for approval to enter into a contract with Kleinfelder, in the amount of $68,175.00 for the materials testing services associated with the construction of Fire Station 5, to be funded from fund balance of the General Fund, then reimbursed in accordance with the reimbursement resolution approved on April 12, 2022; and authorizing the City Manager to sign any necessary documents. Background: The best practices protocol is to ensure proper testing of the geotechnical and structural materials utilized and placed during the construction of Fire Station 5. The work being observed and tested includes earthwork, augured piles, concrete, masonry, and steel. Legal Review: The City Attorney has reviewed the proposal. Fiscal Impact: The fiscal impact of this contract approval is $68,175.00 to be funded from fund balance of the General Fund, then reimbursed in accordance with the reimbursement resolution approved on April 12, 2022. 66 2 Recommendation: The Fire Department recommends approval of this contract. 67 Localmkt/DFW24P167306 Page 1 of 5 May 2, 2024 © 2024 Kleinfelder www.kleinfelder.com 7805 Mesquite Bend Drive, Suite 100, Irving, TX 75063 p | 972.868.5900 f | 972.409.0008 May 2, 2024 Kleinfelder Project No.: DFW24P167306 Ms. Jamie Brierton, PE City of Coppell Engineering and Public Works 816 S. Coppell Road Coppell, Texas 75019 Subject: Proposal for Construction Observation and Materials Testing Services Fire Station #5 Coppell, Texas Dear Ms. Brierton: Kleinfelder is pleased to present this proposal to provide construction materials testing and/or observation services for the proposed Fire Station #5 in Coppell, Texas. BACKGROUND AND PROJECT UNDERSTANDING Based on our discussion with you and our interpretation of the project plans, we understand that this project consists of construction of a new fire station facility to be located at 157 South Moore Road in Coppell, TX. For preparation of this proposal, we have received project plans and specifications by PGAL Architects (dated March 27, 2024). The building is generally planned to be a structural steel framed facility with reinforced concrete slab-on-grade supported on auger cast piles. The project activities will generally consist of: • Demolition of existing building in site location and removal of foundation elements • Observe and proof-roll existing subgrade material • General site grading and backfill of onsite utilities • Reinforced concrete grade beams and floor slabs over void forms • Reinforced concrete sidewalks and paving • Structural steel framing (welded and bolted connections) SCOPE OF SERVICES The following scope of services is based, in part, on project plans and specifications and is limited to providing testing and/or observations for the previously mentioned construction activities. Our services are anticipated to be performed on a part-time basis as scheduled by your designated representatives; however, certain construction activities such as drilled pier operations and moisture conditioning of the 68 Localmkt/DFW24P167306 Page 2 of 5 May 2, 2024 © 2024 Kleinfelder www.kleinfelder.com KLEINFELDER 7805 Mesquite Bend Drive, Suite 100, Irving, TX 75063 p | 972.868.5900 f | 972.409.0008 building pad will require full-time observation and testing. To most effectively serve the client and facilitate the construction process, our services should be scheduled 24-hour in advance. We understand that the construction process incorporates a large degree of variability and as such, we will do our best to accommodate scheduling calls made on the same day as our services are needed but we cannot guarantee that we can satisfy service requests made on the same day as the services are needed to be performed. Earthwork Perform earthwork (soils) observation and testing services including: • Obtain field samples and perform laboratory moisture/density relations tests (standard Proctor- ASTM D698) and soil classification tests (liquid limit, plastic limit, and percent finer than no. 200 sieve analysis) for each soil type encountered during the construction process (native soils, proposed fill soils and lime-treated materials). • Perform in-place nuclear moisture/density tests at the proposed rate of 1/2,500 square feet of fill placed for building pad and general site fill and 1 per 100 LF of utility backfill or a minimum of 3 tests per lift per day, unless otherwise directed by the client. • Fill/backfill operations will be tested on a periodic basis as completed by the contractor. Auger Cast Pile Foundations Perform field testing and observation services during installation of drilled shaft foundations. These services will include: • Observe and document drilling operations on a full-time basis • Observe placement of grout and perform sampling/testing as specified • Cast grout compression specimens at a frequency of one set for every placement date or one set for every 100 cubic yards of grout or fraction thereof placed per day (A set of grout compression specimens will consist of 6 – 2”x2”x2” cubes though additional samples can be cast if approved by the client. • Grout compressive strength tests will be performed on sample cubes with three tested at 7 days and three tested at 28 days. • Assume trips on the following day to retrieve compression samples, unless Kleinfelder personnel are already scheduled for onsite activities. Cast-In-Place Concrete Perform field testing and observation services during concrete placement events for the following elements: grade beams, walls, floor slabs, site paving and flatwork. Concrete field testing and observation services will include: • Observe and document reinforcing steel placement within grade beams, walls and floor slabs • Observe and document installation of adhesive and mechanical anchors installed in concrete and masonry elements, as required by specifications or requested by client • Sample concrete and record ambient air and concrete temperature measurements • Measurement of slump and total air content 69 Localmkt/DFW24P167306 Page 3 of 5 May 2, 2024 © 2024 Kleinfelder www.kleinfelder.com KLEINFELDER 7805 Mesquite Bend Drive, Suite 100, Irving, TX 75063 p | 972.868.5900 f | 972.409.0008 • Cast concrete sample cylinder sets at a frequency of one set for every 100 cubic yards of concrete or fraction thereof placed per day for each type of concrete placed. A concrete sample set will consist of 5 sample cylinders, though additional samples can be cast if approved by the client. Each sample cylinder will be approximately 4 inches in diameter by 8 inches high. As an alternative, 6 inch diameter by 12 inches high sample cylinders may be utilized if required by the project requirements or if requested by the client. • Concrete compressive strength tests will be performed on sample cylinders with one tested at 7 days and three tested at 28 days. The remaining cylinder will serve as a “hold” specimen in the event that additional testing is required or if the 28-day design strength is not met. • Additional cylinders may be cast for early-age testing, if requested and approved by the owner; however they have not been included in this proposal estimate. • Contractor is responsible for providing means of onsite secure, proper storage of concrete samples. • Assume separate trips for retrieval of concrete cylinder samples on the day following concrete placement, unless Kleinfelder personnel are already scheduled to be onsite for other activities. Structural Steel Observation of structural steel framing, which will include: • Verify approved Welder Performance Qualification records and approved Welding Procedure Specifications applicable to the project elements • Perform visual observations of field welded and bolted structural steel connections, according to current AWS Structural Welding Code; observations provided on a periodic basis • Perform Ultrasonic Testing of full-penetration moment welded connections; observations/testing provided for 100% of welds, or as required by client • Perform periodic inspections of during fabrication of structural steel; assume up to 2 visits to the fabrication shop for inspections Masonry Observation of masonry operations, which will include: • Periodic observation of reinforcing steel placement and CMU spaces to be grouted prior to grouting operations • Periodic observation and documentation of mortar/grout mixing procedures • Ambient and mortar/grout temperature determinations • Sample CMU grout and cast grout compressive strength specimens at the proposed rate of 1 set of 4 specimens per 5,000 square feet of wall, or as directed by client • Compressive strength determination of grout samples with 1 tested at 7 days, and 2 tested at 28 days and 1 retained as a “hold” specimen, for additional testing as needed • Sample masonry mortar and cast compressive strength specimens at the proposed rate of 1 set of 6 specimens per 5,000 square feet of wall, or as directed by client • Compressive strength determination of mortar samples with 3 tested at 7 days, and 3 tested at 28 days • Assume periodic trips for sampling/testing of CMU mortar and grout materials 70 Localmkt/DFW24P167306 Page 4 of 5 May 2, 2024 © 2024 Kleinfelder www.kleinfelder.com KLEINFELDER 7805 Mesquite Bend Drive, Suite 100, Irving, TX 75063 p | 972.868.5900 f | 972.409.0008 •Obtain samples of composite CMU masonry prisms for compressive strength testing, to be prepared by the masonry contractor. Samples are intended to represent construction of the structural masonry walls and will consist of proposed CMU blocks constructed with grout and mortar joints. •Anticipate 1 set of 3 masonry prisms prior to masonry wall construction, and additional sets at a frequency of 3 per 5,000 SF of wall, or as requested by the client. Project Administration, Dispatching, and Reporting Kleinfelder’s office staff, including administrators and supervisory technicians will assist in the management of the project as follows: •Coordinate field and laboratory services with the client or their designated representative and dispatch our field staff as scheduled. •Process, finalize, and distribute all field and laboratory test reports. Project Management & Construction Meeting Attendance A project manager from our office will manage this project and attend meetings as follows: •Manage the project operation and services delivery, review and finalize field and laboratory reports, and coordinate with the client and contractor(s) throughout the duration of the project. •Attend pre-construction or pre-activity meetings, as requested by client. •Attend project meetings as requested for the duration of the project. •Provide general material engineering consultation as requested. Additional Services Additional observation or testing services (including stand-by time for contractor delays) not identified above may become necessary over the course of any given project. Kleinfelder can provide other services not listed above if these services are desired, following our receipt of appropriate authorization. COMPENSATION We have estimated a budget of $68,175 for the proposed scope of work for this project. If project costs approach this amount, we will contact you for approval to increase the budget. The invoicing for this project will use the actual quantity of services and the attached Schedule of Fees. This amount will not be exceeded without prior approval. City of Coppell and Kleinfelder may subsequently agree in writing to provide for additional services to be rendered under this agreement for additional, negotiated compensation. Technician time for field services will be billed portal-to-portal in hourly increments following the minimum 1 hours. Overtime rates will apply to services provided before 7 AM and after 5 PM. Kleinfelder will communicate when the fees for services have reach 80% of the above value. Services provided by Kleinfelder will be consistent with the engineering standards prevailing at the time and in the area that the work is performed; no other warranty, express or implied, is intended. 71 Localmkt/DFW24P167306 Page 5 of 5 May 2, 2024 © 2024 Kleinfelder www.kleinfelder.com KLEINFELDER 7805 Mesquite Bend Drive, Suite 100, Irving, TX 75063 p | 972.868.5900 f | 972.409.0008 LIMITATIONS Our work will be performed in a manner consistent with that level of care and skill ordinarily exercised by other members of Kleinfelder’s profession practicing in the same locality, under similar conditions and at the date the services are provided. Our conclusions, opinions and recommendations will be based on a limited number of observations and data. It is possible that conditions could vary between or beyond the data evaluated. Kleinfelder makes no guarantee or warranty, express or implied, regarding the services, communication (oral or written), report, opinion, or instrument of service provided. Even with diligent monitoring, construction defects may occur. In all cases the contractor is solely responsible for the direction and the quality of the work, adherence to plans and specifications, and repair of defects. This proposal is valid for a period of 45 days from the date of this proposal unless a longer period is specifically required by the RFP in which case that time frame will apply. This proposal was prepared specifically for the client and its designated representatives and may not be provided to others without Kleinfelder’s express permission. TERMS OF ENGAGEMENT Services will be provided in accordance with the existing Master Services Agreement between Kleinfelder and the City of Coppell (dated August 2, 2021). Please indicate your approval of the proposal by signing and returning the attached Work Order and returning to our office. A fully executed copy will be returned to you. Any modifications of the attached language must be accepted by both parties and may result in an increase in scope and compensation. Acceptance of the proposal indicates the City of Coppell’s review and understanding of the scope of services, budget, and terms. * * * We appreciate the opportunity to provide you with this proposal and look forward to working with you on this project. If you have any questions or wish to discuss, please contact Joel Peters at 214.876.5559 or jdpeters@kleinfelder.com. You can also reach us at the office at 972.868.5900. Sincerely, KLEINFELDER, INC. Texas Registered Engineering Firm F-16438 Landon Lancaster Joel D. Peters, PE Staff Professional Senior Project Manager Attachment: Fee Schedule Work Order Basis of Charges 72 A. Earthwork Observation and Testing Field Technician 75.00 hourly $65.00 $4,875.00 Field Technician (OT)10.00 hourly $97.50 $975.00 Nuclear Density Gauge (per day)20.00 each $75.00 $1,500.00 Standard Proctor, 4" 3.00 each $260.00 $780.00 Atterberg Limits 3.00 each $115.00 $345.00 Sieve Analysis -200 3.00 each $80.00 $240.00 Lime Series 1.00 each $215.00 $215.00 Trip Charge 20.00 trip $30.00 $600.00 Subtotal:$9,530.00 B. Auger Cast Pile Observation Field Technician 100.00 hourly $80.00 $8,000.00 Field Technician (OT)15.00 hourly $120.00 $1,800.00 Grout Compression 120.00 each $40.00 $4,800.00 Vehicle Charge 15.00 trip $30.00 $450.00 Subtotal:$15,050.00 C. Concrete/Masonry, Reinforcing Steel Observation and Testing Field Technician 165.00 hourly $65.00 $10,725.00 Field Technician (OT)20.00 hourly $97.50 $1,950.00 Concrete Cylinders 150.00 each $25.00 $3,750.00 Masonry Mortar Compression 24.00 each $40.00 $960.00 Masonry Grout Compression 24.00 each $40.00 $960.00 Trip Charge 40.00 trip $30.00 $1,200.00 Subtotal:$19,545.00 D. Structural Steel Observation and Testing Structural Steel Technician, CWI Estimated $11,000.00 Subtotal:$11,000.00 E. Project Management, Administration and Final Reporting Project Manager 30.00 hourly $175.00 $5,250.00 Senior Geotechnical Engineer 10.00 hourly $265.00 $2,650.00 Dispatch / Field Coordination 30.00 hourly $90.00 $2,700.00 Administration / Clerical 35.00 hourly $70.00 $2,450.00 Subtotal:$13,050.00 Budget Total:$68,175.00 Notes & Assumptions • Overtime rates will be charged at 1.5 times standard hourly rate, and apply to hours worked before 7 AM and after 5 PM. • A minimum one (1) hour is applied for field services. • All vehicle charges account for a roundtrip originating at Kleinfelder's Irving, Texas office to the project site. • Additions or deletions to this work scope (estimated quantities) will be adjusted based on the established unit prices shown. This total estimate will not be exceeded without prior written approval of the client. CITY OF COPPELL - FIRE STATION #5 PROJECT ESTIMATE AND SCHEDULE OF FEES CONSTRUCTION MATERIALS ENGINEERING AND TESTING SERVICES SERVICES Qty.UNIT RATE TOTAL Cost+10% LOCALMKT/DFW24P167306 © 2024 Kleinfelder May 2, 2024 73 Client Master Services Agreement – Work Order (USA) July 2014 WORK ORDER Issued Pursuant to The Client Master Services Agreement effective as of August 2, 2021 by and between City of Coppell (Client) and Kleinfelder, Inc. (Kleinfelder). Client Name: City of Coppell Kleinfelder Project No: TBD Project Name: Fire Station #5 Work Order Type: (Check One) Time-and-Materials Fixed-Price Kleinfelder Office: Dallas, Texas Subcontractor Reference No: Kleinfelder Contact Name: Joel Peters, PE 1. SCOPE OF WORK: See Proposal DFW24P167306 (Continue on additional page, if needed) 2.LOCATION/CLIENT FACILITY INVOLVED:Coppell, Texas 3.PERIOD OF PERFORMANCE: See Proposal DFW24P167306 4.AUTHORIZED FUNDING:$68,175 5.SPECIAL PROVISIONS:See Proposal DFW24P167306 NOTICE TO PROCEED IS GIVEN ON (DATE): CLIENT: KLEINFELDER: By: ___________________________________ By: ___________________________________ Printed Name: Printed Name: Title: Title: Address: Address: 74 DFW24P167306 Page 1 of 1 __________Kleinfelder © 2024 Kleinfelder __________ Client BASIS OF CHARGES 1.Listed herein are typical prices for services most frequently performed by Kleinfelder. Prices for other services provided by the firm or other services not listed will be given upon request, as well as special quotations for programs involving volume work. 2.Invoices will be issued on a periodic basis, or upon completion of a project, whichever is sooner. The net cash amount of this invoice is payable on presentation of the invoice. If not paid within 30 days after the date of the invoice, the unpaid balance shall be subject to a FINANCE CHARGE of 1.5% per month, which is an ANNUAL PERCENTAGE RATE of 18%. 3.A two-hour minimum charge will be made for all field services. Technical professional time for field services is billed portal-to-portal, in hourly increments following the minimum 2 hours. 4.Hours worked before 7 a.m. / after 5 p.m. Monday through Friday and time worked in excess of 8 hours per day will be charged at 1.5 times the hourly rate. Additionally, weekend (Saturday and Sunday) and holiday work will be charged at 1.5 times the hourly rate. 5.Per Diem will be charged at a rate of $127 per day per person or expenses plus 15%, whichever is greater. Travel by vehicle will be charged at $0.65 per mile plus personnel time. Per Diem and travel will be charged for all projects in excess of 50 miles from the local Kleinfelder office. Travel expenses, such as airfare, will be charged at cost plus 15%. 6.Outside services will include a 15% markup unless otherwise noted. 7.We are protected by Worker's Compensation Insurance (and/or Employer's Liability Insurance), and by Public Liability Insurance for bodily injury and property damage and will furnish certificates thereof upon request. We assume the risk of damage to our own supplies and equipment. If your contract or purchase order places greater responsibilities upon us or requires further insurance coverage, we, specifically directed by you, will take out additional insurance (if procurable) to protect us at your expense, but we shall not be responsible for property damage from any cause, including fire and explosion, beyond the amounts of coverage of our insurance. 8.The attached schedule of fees will be valid for one calendar year. 75 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7475 File ID: Type: Status: 2023-7475 Agenda Item Consent Agenda 1Version: Reference: In Control: Fire 05/07/2024File Created: Final Action: Fire Station 5 Guaranteed Max PriceFile Name: Title: Consider approval of a Guaranteed Max Price Amendment to the Agreement, between the City of Coppell (Owner) and Byrne Construction Services (Construction Manager), for the construction of Fire Station 5, in the amount of $10,578,710.00, to be funded from fund balance of the General Fund, then reimbursed in accordance with the reimbursement Resolution approved on April 12, 2022; and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Enactment Date: Memo.pdf, Contract.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7475 Title Consider approval of a Guaranteed Max Price Amendment to the Agreement, between the City of Coppell (Owner) and Byrne Construction Services (Construction Manager), for the construction of Fire Station 5, in the amount of $10,578,710.00, to be funded from fund balance of the General Fund, then reimbursed in accordance with the reimbursement Resolution approved on April 12, 2022; and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: Fire Station 5 to be funded from fund balance of the General Fund, then reimbursed in accordance with the reimbursement resolution approved on April 12, 2022 Staff Recommendation: Staff recommends approval of agenda item. Page 1City of Coppell, Texas Printed on 5/10/2024 76 Master Continued (2023-7475) Strategic Pillar Icon: Sustainable Government Page 2City of Coppell, Texas Printed on 5/10/2024 77 1 MEMORANDUM To: Mayor and City Council From: Kevin Richardson, Fire Chief Date: May 14, 2024 Reference: Consider approval of a Guaranteed Max Price Amendment to the Agreement, between the City of Coppell (Owner) and Byrne Construction Services (Construction Manager), for the construction of Fire Station No. 5, in the amount of $10,578,710.00, to be funded from fund balance of the General Fund, then reimbursed in accordance with the reimbursement Resolution approved on April 12, 2022; and authorizing the City Manager to sign any necessary documents. 2040: Sustainable Government Introduction: Consider approval of a Guaranteed Max Price Amendment to the Agreement, between the City of Coppell (Owner) and Byrne Construction Services (Construction Manager), for the construction of Fire Station No. 5, in the amount of $10,578,710.00, to be funded from fund balance of the General Fund, then reimbursed in accordance with the reimbursement Resolution approved on April 12, 2022; and authorizing the City Manager to sign any necessary documents. Background: The approval of the Early Release package for this project and the AIA Contract with Byrne Construction Services occurred at the Feb 27, 2024 Council meeting, which was for the demolition of the existing structure at 157 Moore Road and the procurement of the long-lead electrical components. On April 15, 2024, the relocation of the Resident Arts Groups from the Moore Road building to the newly remodeled location at 500 Southwestern Blvd. (The Hangar) was completed. The existing structure is now vacated and the schedule for the demolition is currently being coordinated with the Coppell ISD. The Guaranteed Maximum Price (GMP) for the construction of Fire Station 5 is the next step in the construction of Fire Station 5. 78 2 On April 17, 2024, Byrne Construction Services, the Construction Manager for this project opened subcontractor bids. The following attachments to the GMP are provided: A.1 Cost Summary A.2 Alternates A.3 Unit Costs A.4 Project Schedule A.5 Contract Documents A.6 Allowances A.7 Qualifications and Clarifications The Early Release Package (Feb. 2024) was approved in the amount of $615,980.00. The Amendment to the package with the Guaranteed Maximum Price is $10,578,710.00. The total contract value will be $11,194,690.00 with amendment approval. The tentative construction commencement is May 2024, with an anticipated schedule of 1 year for construction, allowing for scheduled completion June 2025. Benefit to the Community: By approving the Guaranteed Max Price (GMP) for Byrne Construction Services, as a contract amendment to the existing Early Release Package, it will allow the construction of Fire Station 5 to remain on schedule, delivering the enhanced emergency response to the residents and business owners. Legal Review: The City Attorney has reviewed the original contract. Fiscal Impact: The fiscal impact of this package is $10,578,710.00 and will be funded from fund balance of the General Fund, then reimbursed in accordance with the reimbursement resolution approved on April 12, 2022. Recommendation: The Fire Department is recommending approval of this contract. 79 Document A133® – 2019 Exhibit A Guaranteed Maximum Price Amendment Init. / AIA Document A133 – 2019 Exhibit A. Copyright © 1991, 2003, 2009, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 15:44:43 ET on 05/08/2024 under Order No.4104247118 which expires on 11/26/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (926173305) 1 ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. AIA Document A201™–2017, General Conditions of the Contract for Construction, is adopted in this document by reference. Do not use with other general conditions unless this document is modified. This revised Amendment, which now includes the early procurement items and construction costs, dated the 6th day of May in the year 2024, is incorporated into the accompanying AIA Document A133™–2019, Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price dated the 24th day of January in the year 2024 (the "Agreement") (In words, indicate day, month, and year.) for the following PROJECT: (Name and address or location) Coppell Fire Station No. 5 157 S. Moore Road Coppell, Texas 75019 THE OWNER: (Name, legal status, and address) City of Coppell 255 Parkway Blvd. Coppell, Texas 75019 THE CONSTRUCTION MANAGER: (Name, legal status, and address) Thos. S. Byrne, Inc. dba Byrne Construction Services 551 E. Berry Street Fort Worth, Texas 76110 TABLE OF ARTICLES A.1 GUARANTEED MAXIMUM PRICE A.2 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION A.3 INFORMATION UPON WHICH AMENDMENT IS BASED A.4 CONSTRUCTION MANAGER’S CONSULTANTS, CONTRACTORS, DESIGN PROFESSIONALS, AND SUPPLIERS ARTICLE A.1 GUARANTEED MAXIMUM PRICE § A.1.1 Guaranteed Maximum Price Pursuant to Section 3.2.6 of the Agreement, the Owner and Construction Manager hereby amend the Agreement to establish a Guaranteed Maximum Price. As agreed by the Owner and Construction Manager, the Guaranteed Maximum Price is an amount that the Contract Sum shall not exceed. The Contract Sum consists of the Construction Manager’s Fee plus the Cost of the Work, as that term is defined in Article 6 of the Agreement. § A.1.1.1 The Contract Sum is guaranteed by the Construction Manager not to exceed Eleven Million One Hundred Ninety Four Thousand Six Hundred Ninety Dollars ($ 80 Init. / AIA Document A133 – 2019 Exhibit A. Copyright © 1991, 2003, 2009, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 15:44:43 ET on 05/08/2024 under Order No.4104247118 which expires on 11/26/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (926173305) 2 11,194,690 ), subject to additions and deductions by Change Order as provided in the Contract Documents. § A.1.1.2 Itemized Statement of the Guaranteed Maximum Price. Provided below is an itemized statement of the Guaranteed Maximum Price organized by trade categories, including allowances; the Construction Manager’s contingency; alternates; the Construction Manager’s Fee; and other items that comprise the Guaranteed Maximum Price as defined in Section 3.2.1 of the Agreement. (Provide itemized statement below or reference an attachment.) See Exhibit A.1 – Cost Summary Sheet § A.1.1.3 The Construction Manager’s Fee is set forth in Section 6.1.2 of the Agreement. § A.1.1.4 The method of adjustment of the Construction Manager’s Fee for changes in the Work is set forth in Section 6.1.3 of the Agreement. § A.1.1.5 Alternates § A.1.1.5.1 Alternates, if any, included in the Guaranteed Maximum Price: Item Price See Exhibit A.2 - Alternates. § A.1.1.5.2 Subject to the conditions noted below, the following alternates may be accepted by the Owner following execution of this Exhibit A. Upon acceptance, the Owner shall issue a Modification to the Agreement. (Insert below each alternate and the conditions that must be met for the Owner to accept the alternate.) Item Price Conditions for Acceptance See Exhibit A.2 - Alternates § A.1.1.6 Unit prices, if any: (Identify the item and state the unit price and quantity limitations, if any, to which the unit price will be applicable.) Item Units and Limitations Price per Unit ($0.00) See Exhibit A.3 – Unit Costs ARTICLE A.2 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION § A.2.1 The date of commencement of the Work shall be: (Check one of the following boxes.) [ ]The date of execution of this Amendment. [ X ]Established as follows: (Insert a date or a means to determine the date of commencement of the Work.) Date of Commencement shall be determined when a Notice to Proceed has been issued and a building demolition permit is available for issuance. If a date of commencement of the Work is not selected, then the date of commencement shall be the date of execution of this Amendment. § A.2.2 Unless otherwise provided, the Contract Time is the period of time, including authorized adjustments, allotted in the Contract Documents for Substantial Completion of the Work. The Contract Time shall be measured from the date of commencement of the Work. § A.2.3 Substantial Completion § A.2.3.1 Subject to adjustments of the Contract Time as provided in the Contract Documents, the Construction Manager shall achieve Substantial Completion of the entire Work: (Check one of the following boxes and complete the necessary information.) 81 Init. / AIA Document A133 – 2019 Exhibit A. Copyright © 1991, 2003, 2009, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 15:44:43 ET on 05/08/2024 under Order No.4104247118 which expires on 11/26/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (926173305) 3 [ ]Not later than ( ) calendar days from the date of commencement of the Work. [ X ]By the following date: See Exhibit A.4 – Project Schedule § A.2.3.2 Subject to adjustments of the Contract Time as provided in the Contract Documents, if portions of the Work are to be completed prior to Substantial Completion of the entire Work, the Construction Manager shall achieve Substantial Completion of such portions by the following dates: Portion of Work Substantial Completion Date See Exhibit A.4 – Project Schedule § A.2.3.3 If the Construction Manager fails to achieve Substantial Completion as provided in this Section A.2.3, liquidated damages, if any, shall be assessed as set forth in Section 6.1.6 of the Agreement. ARTICLE A.3 INFORMATION UPON WHICH AMENDMENT IS BASED § A.3.1 The Guaranteed Maximum Price and Contract Time set forth in this Amendment are based on the Contract Documents and the following: § A.3.1.1 The following Supplementary and other Conditions of the Contract: Document Title Date Pages See Exhibit A.5 – Contract Documents § A.3.1.2 The following Specifications: (Either list the Specifications here, or refer to an exhibit attached to this Amendment.) See Exhibit A.5 – Contract Documents List Section Title Date Pages § A.3.1.3 The following Drawings: (Either list the Drawings here, or refer to an exhibit attached to this Amendment.) See Exhibit A.5 – Contract Documents List Number Title Date § A.3.1.4 The Sustainability Plan, if any: (If the Owner identified a Sustainable Objective in the Owner’s Criteria, identify the document or documents that comprise the Sustainability Plan by title, date and number of pages, and include other identifying information. The Sustainability Plan identifies and describes the Sustainable Objective; the targeted Sustainable Measures; implementation strategies selected to achieve the Sustainable Measures; the Owner’s and Construction Manager’s roles and responsibilities associated with achieving the Sustainable Measures; the specific details about design reviews, testing or metrics to verify achievement of each Sustainable Measure; and the Sustainability Documentation required for the Project, as those terms are defined in Exhibit C to the Agreement.) Title Date Pages Not Applicable Other identifying information: § A.3.1.5 Allowances, if any, included in the Guaranteed Maximum Price: (Identify each allowance.) 82 Init. / AIA Document A133 – 2019 Exhibit A. Copyright © 1991, 2003, 2009, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 15:44:43 ET on 05/08/2024 under Order No.4104247118 which expires on 11/26/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (926173305) 4 Item Price See Exhibit A.6 - Allowances § A.3.1.6 Assumptions and clarifications, if any, upon which the Guaranteed Maximum Price is based: (Identify each assumption and clarification.) See Exhibit A.7 – Qualifications and Assumptions § A.3.1.7 The Guaranteed Maximum Price is based upon the following other documents and information: (List any other documents or information here, or refer to an exhibit attached to this Amendment.) Not Applicable ARTICLE A.4 CONSTRUCTION MANAGER’S CONSULTANTS, CONTRACTORS, DESIGN PROFESSIONALS, AND SUPPLIERS § A.4.1 The Construction Manager shall retain the consultants, contractors, design professionals, and suppliers, identified below: (List name, discipline, address, and other information.) This Amendment to the Agreement entered into as of the day and year first written above. OWNER (Signature)CONSTRUCTION MANAGER (Signature) Mike Land, City Manager City of Coppell Matthew Avila, CEOByrne Construction Services (Printed name and title)(Printed name and title) 83 Byrne Construction ServicesŽƉƉĞůů&ŝƌĞ^ƚĂƚŝŽŶEŽ͘ϱʹdŽƚĂů'DW;ZWΘŽŶƐƚƌƵĐƚŝŽŶͿ ([KLELW³$´ &RVW6XPPDU\ 6HHDWWDFKHG&RVW6XPPDU\GDWHG0D\ 84 A CENTURY OF EXCELLENCE 551 E. Berry Street Fort Worth, Texas 76110 (817) 335-3394 Fax (817) 877-5507 Date:May 6, 2024 12,080 sqft Bid Package #Bid Package Description Early Release Package ERP02 GMP01 Total Cost/SF Notes 010020 Temporary Construction 53,244$ 236,220$ 289,464$ 23.96$ 023000 Demolition 160,700$ -$ 160,700$ 13.30$ 033000 Concrete 822,514$ 822,514$ 68.09$ Wrangler Concrete 036500 Polished & Stained Concrete 123,816$ 123,816$ 10.25$ Johnson & Sons 044000 Masonry 855,001$ 855,001$ 70.78$ Shirley Masonry 051000 Structural Steel 488,629$ 488,629$ 4 0 . 4 5 $ Plyler Fabrication 061000 Rough Carpentry 53,550$ 53,550$ 4.43$ Byrne 062000 Architectural Woodwork 345,708$ 345,708$ 28.62$ Anton Cabinetry 071000 Waterproofing & Sealants 127,642$ 127,642$ 10.57$ Mobile Enterprises 074100 Roofing 229,704$ 229,704$ 19.02$ Anchor Roofing 081000 Doors, Frames & Hardware 138,175$ 138,175$ 11.44$ Ace Door 083300 Overhead Doors 179,916$ 179,916$ 14.89$ TX Overhead Door 084000 Glass & Glazing 193,635$ 193,635$ 16.03$ Sunbelt or Advanced 092100 Drywall & Acoustical 369,240$ 369,240$ 30.57$ GMI 093000 Tile 54,960$ 54,960$ 4.55$ Business Flooring 096200 Rubber Athletic Flooring w/BP-096500 -$ -$ 096500 Resilient Flooring & Base 12,096$ 12,096$ 1.00$ Business Flooring 099100 Painting 92,359$ 92,359$ 7.65$ Carrco Painting 100000 Specialties 25,975$ 25,975$ 2.15$ Specialties Direct 101000 Flagpoles 16,000$ 16,000$ 1.32$ Betsy Ross Flagpoles 101400 Signage 64,212$ 64,212$ 5.32$ TBD 105300 Canopies & Awnings 72,565$ 72,565$ 6.01$ Canopy Solutions 110000 Specialty Equipment/Turnout Gear 20,587$ 20,587$ 1.70$ Gear Grid 114300 Residential Equipment 79,162$ 79,162$ 6.55$ Amundsen 114300 Food Service Equipment w/BP-114300 -$ -$ 115200 AV Equipment w/BP-274000 -$ -$ 116500 Athletic Equipment 63,396$ 63,396$ 5.25$ Marathon Fitness 122000 Window Treatment 5,875$ 5,875$ 0 . 4 9 $ Barber 210000 Fire Protection 65,450$ 65,450$ 5.42$ TBD 220000 Plumbing w/BP-230000 -$ -$ SkiHi 230000 HVAC 1,919,534$ 1,919,534$ 158.90$ SkiHi 236000 Test & Balance 15,000$ 15,000$ 1.24$ Delta-T 237000 Commissioning of HVAC 22,500$ 22,500$ 1.86$ Campos 260000 Electrical 661,534$ 661,534$ 54.76$ TBD 265000 Generator & Switchgear 234,258$ -$ 2 3 4 , 2 5 8$ 1 9 .39$ Groves Electric 270000 Communications 107,203$ 107,203$ 8.87$ TBD 274000 Audio / Video Systems 70,500$ 70,500$ 5.84$ TBD 280000 Security & Access Control 102,000$ 102,000$ 8.44$ TBD 285000 Station Alert System 143,312$ 143,312$ 11.86$ US Digital Designs 310000 Earthwork 58,000$ 58,000$ 4.80$ Melville Excavating 310001 Enabling 74,964$ 74,964$ 6.21$ Byrne 313116 Termite Treatment 2,034$ 2,034$ 0.17$ TBD 316600 Auger Cast Piles 344,753$ 344,753$ 2 8 . 5 4 $ Wrangler Concrete 321720 Pavement Markings 9,004$ 9,004$ 0.75$ Semper Fi 321410 Fencing & Gates 90,715$ 90,715$ 7 . 5 1 $ Triple C Fence 323000 Site Improvements EXCLUDED -$ -$ 329000 Landscape & Irrigation 136,552$ 136,552$ 11.30$ TBD 330000 Site Utilities 402,055$ 402,055$ 33.28$ Maverick Utilities Cost of Work Subtotal 448,202$ 8,896,047$ 9,344,249$ 773.53$ Design Completion Factor 0.00% -$ 0.00% -$ -$ -$ Market Volatility Contingency 2.00% 8,964$ 1.00% 88,960$ 97,925$ 8.11$ Calc per Cost of Work Owner's Contingency 0.00% -$ 3.00% 280,327$ 280,327$ 23.21$ Calc per Cost of Work Contractor Contingency 3.00% 13,446$ 3.00% 266,881$ 280,327$ 23.21$ Calc per Cost of Work Building Permit EXCLUDED EXCLUDED -$ -$ Construction Costs Subtotal 470,612$ 9,532,216$ 10,002,828$ 828.05$ CGL & Umbrella Insurance 0.96%5,920$ 0.96%101,661$ 107,581$ 8.91$ Builder's Risk 881$ 15,128$ 16,009$ 1.33$ Payment & Performance Bond 9,757$ 85,610$ 95,367$ 7.89$ Construction Costs & Insurance Subtotal 487,170$ 9,734,615$ 10,221,785$ 846.17$ General Conditions & General Requirements 109,421$ 486,896$ 596,317$ 49.36$ Subtotal 596,591$ 10,221,511$ 10,818,102$ 895.54$ Preconstruction Fee w/Base 25,000$ 25,000$ 2.07$ Fee 3.25%19,389$ 3.25%332,199$ 351,588$ 29.10$ Project SubTotal 615,980$ 10,578,710$ 11,194,690$ 926.71$ Cost Estimate Summary Sheet Coppell Fire Station #5 GMP01 Page 1 of 1 Cost Breakdown by Bid Package 85 Byrne Construction ServicesŽƉƉĞůů&ŝƌĞ^ƚĂƚŝŽŶEŽ͘ϱʹdŽƚĂů'DW;ZWΘŽŶƐƚƌƵĐƚŝŽŶͿ ([KLELW³$´ $OWHUQDWHV 1R$OWHUQDWHVDUHLQFOXGHGLQWKLV*03 86 Byrne Construction ServicesŽƉƉĞůů&ŝƌĞ^ƚĂƚŝŽŶEŽ͘ϱʹdŽƚĂů'DW;ZWΘŽŶƐƚƌƵĐƚŝŽŶͿ ([KLELW³$´ 8QLW&RVWV 7KHIROORZLQJ8QLW&RVWVDUHLQFOXGHGLQWKLV*03 $XJHU&DVW3LOH $GGSHUOI 'HGXFWSHUOI 3±´ 3±´ 7KHVHXQLWFRVWVDUHVXEFRQWUDFWRUFRVWVDQGGRQRWLQFOXGH%\UQHPDUNXSVIRULQVXUDQFHVERQGVIHHHWF 87 Byrne Construction ServicesŽƉƉĞůů&ŝƌĞ^ƚĂƚŝŽŶEŽ͘ϱʹdŽƚĂů'DW;ZWΘŽŶƐƚƌƵĐƚŝŽŶͿ ([KLELW³$´ 3URMHFW6FKHGXOH 6HHDWWDFKHG3URMHFW6FKHGXOHGDWHG0D\ 88 $FWLYLW\,'$FWLYLW\2'5'6WDUW)LQLVK&RSSHOO)LUH6WDWLRQ&RSSHOO)LUH6WDWLRQ&RSSHOO)LUH6WDWLRQ&RSSHOO)LUH6WDWLRQ&RSSHOO)LUH6WDWLRQ&RSSHOO)LUH6WDWLRQ3UH&RQVWUXFWLRQ3UH&RQVWUXFWLRQ3UH&RQVWUXFWLRQ3UH&RQVWUXFWLRQ3UH&RQVWUXFWLRQ3UH&RQVWUXFWLRQ3URJUDPPLQJ 6FKHPDWLF'HVLJQ3URJUDPPLQJ 6FKHPDWLF'HVLJQ3URJUDPPLQJ 6FKHPDWLF'HVLJQ3URJUDPPLQJ 6FKHPDWLF'HVLJQ3URJUDPPLQJ 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Berry Street Fort Worth, Texas 76110 (817) 335-3394 Fax (817) 877-5507 Date:May 6, 2024 General Conditions: 1Various Construction Contingencies are included in this estimate, and is intended for construction use only. - Design Completion Factor is excluded. - Market Volatility is included at 1% of Cost of Work. - Contractor Contingency is included at 3% of Cost of Work. - Owner contingency is included at 3%. 2A construction fee of 3.25% is included on the cost summary, and is based upon the total construction cost. 3Builders Risk Insurance is included, and based upon the total cost. 4CGL & Umbrella Insurance is included, and based upon the total cost. 5Payment and Performance bonds for Byrne have been included on the cost summary, and are based upon the total cost. 6The CM pre-construction services fee is included in this estimate. 7All costs associated with approvals, easements, assessments, fees, deposits, charges, permits, studies, impact fees, tap fees, services fees, or similar, required by any governing agency to include County, City, State, or Federal entities, in addition to any and all utility entities are specifically excluded. An allowance for gas service has been included within Site Utilities, as noted. 8Building permit cost is excluded, and to be paid By Owner if applicable. 9Testing Lab services for materials, mock-ups, or delegated engineering components are to be provided by the Owner, and are excluded. 10 Testing of building components for water or air intrusion is not included and is to be provided by the Owner. 11 12 The General Conditions included in this estimate are based upon approximately 12 months to substantial completion. Overall project completion is 13 months. 13 Design Fees or services are not included. Where required in the specifications, the Construction Manager will provide design calculations and information provided by the Trade Contractors to the Architect and Engineer for approval and acceptance of the design. 14 The CM does not warrant of guarantee functionality of the design with the Owner's requirements. The CM relies upon the designers to provide and implement the Owner's requirements into the design documents. 15 All initial and final survey’s and plats required by the City are by the Owner. 16 All electrical costs associated with construction is included. 17 All water costs associated with construction is included. 18 This estimate is to be reviewed as a whole; not as individual line items. Temporary Construction Cost of Work Items: 1Sales tax is excluded. 2 This estimate is based upon electronic design document files and models being available to all subcontractors at no additional cost. 3All furnishings, fixtures, and equipment are excluded from this estimate, unless specifically noted in the estimate detail. 4All hazardous or contaminated material and soil testing, remediation, investigation, and abatement is excluded. 5Site is assumed to be free of any contaminates, unencumbered, and ready to begin excavation work. 6CM excludes responsibility for compliance and/or viability of point selections with regard to the design components or specifications. Qualifications & Clarifications Coppell Fire Station #5 GMP01 Page 1 of 3 Qualifications & Clarifications103 A CENTURY OF EXCELLENCE 551 E. Berry Street Fort Worth, Texas 76110 (817) 335-3394 Fax (817) 877-5507 Date:May 6, 2024 Qualifications & Clarifications Coppell Fire Station #5 GMP01 7Initial design models shall be provided by the design team to Byrne. BIM coordination and clash detection is included for structure and M/E/P during construction. 8All costs associated with temporary fencing and gates is included. General Comment: 1This estimate is based upon the information made available. Quantities and selections of materials and components are gathered or assumed per interpretation of the available documents. 2Material and Labor Shortages – If serious or unusual price escalation, or material and/or labor shortages are experienced due to causes beyond the Contractor’s control following the execution of this Contract, and to the extent such escalation and/or shortages increase the cost of construction or cause the Contractor to incur delays to the critical path that cannot be avoided despite the exercise of reasonable professional diligence, Contractor shall provide Owner with notice of such shortages and their potential cost and/or schedule impact and a change order shall issue to adjust the Contract Sum and Contract Time accordingly. 3We cannot guarantee lifability of existing trees to remain due to utility work within root zone. Division 2 - Existing Conditions: 1Building and site demolition is included per the Early Release Package (ERP01). Division 3 - Concrete: 1Building and site concrete is included per the design as shown. 2Concrete paving is included with 1" additional thickness in lieu of lime stabilization. Division 4 - Masonry: 1Included per the available documents. Division 5 - Metals: 1Included per the available documents. 2AESS is excluded. Referenced in specs, but none shown in drawings. Division 6 - Wood, Plastics and Composites: 1Included per the available documents. Division 7 - Thermal and Moisture Protection: 1Included per the available documents. 2Composite metal hybrid subframing system Greengirts are excluded. Division 8 - Openings: 1Included per the available documents. 2Air infiltration rating at Overhead Coiling Doors per Spec Section 08 33 23 paragraph 2.3.A.3 is not available on non-insulated doors and is excluded. 3Warranty is excluded on finish at white door hardware. Division 9 - Finishes: 1Included per the available documents. Division 10 - Specialties: 1Included per the available documents. Page 2 of 3 Qualifications & Clarifications104 A CENTURY OF EXCELLENCE 551 E. Berry Street Fort Worth, Texas 76110 (817) 335-3394 Fax (817) 877-5507 Date:May 6, 2024 Qualifications & Clarifications Coppell Fire Station #5 GMP01 Division 11 - Equipment: 1Included per the available documents. 2Installation of Owner Furnished Gear Extractor and Drying Cabinet are included. 3Floor scrubber Clarke MA50 15B is included. 4Athletic equipment is included per Owner directed vendor Marathon Fitness. Division 12 - Furnishings: 1Included per the available documents. 2FFE to be provided by the Owner is excluded (dining table, recliners, chairs, mattresses, etc.). Division 21 - Fire Suppression: 1Included per the available documents. 2Dry pipe sprinkler excluded at the Patio. Division 22 - Plumbing: 1Included per the available documents. 2Coordination with ATMOS for gas meter allowance is included at $25,000. 3Compressed air piping is included as copper pipe due to no spec provided. Division 23 - Heating, Ventilating and Air Conditioning: 1Included per the available documents. 2Commissioning of mechanical equipment is included. 3HVAC test and balance is included. 4Mechanical cleaning of ducts is excluded. Division 26 - Electrical: 1Included per the available documents. Division 27 - Communications & Audio Visual: 1Included per the available documents. Division 28 - Electronic Safety and Security: 1Included per the available documents. 2Fire alarm is included in Division 26 Electrical. 3Station Alert System is included per Owner directed vendor USDD. Division 31 - Earthwork: 1Site demolition is carried in Division 02 Demolition as part of Early Release Package. 2Included per the available documents. 3Site Enabling includes tree protection, SWPPP, and construction entrances. 4Concrete paving is included with 1" additional thickness in lieu of lime stabilization. Division 32 - Exterior Improvements: 1Included per the available documents. 2Site Improvements are excluded. Division 33 - Utilities: 1Included per the available documents. Page 3 of 3 Qualifications & Clarifications105 ISSUE 05/01/2024 City of Coppell Fire Station #5 157 S. Moore Road. Coppell, Texas Byrne Construction Services 551 E. Berry Fort Worth, TX 76110 Site Logistics Plan 6/ 106 ISSUE 05/01/2024 City of Coppell Fire Station #5 157 S. Moore Road. Coppell, Texas Byrne Construction Services 551 E. Berry Fort Worth, TX 76110 Site Logistics Plan 6/ 107 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7472 File ID: Type: Status: 2023-7472 Agenda Item Consent Agenda 1Version: Reference: In Control: Engineering 05/07/2024File Created: Final Action: Citywide Striping ContractFile Name: Title: Consider approval of Bid number Q-0424-03, contract to Road Master Striping, for the Citywide Restriping Project, in the amount of $1,000,000.00, as provided for in the General Fund, Fund balance; and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Enactment Date: Memo.pdf, Bid Tabulation.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7472 Title Consider approval of Bid number Q-0424-03, contract to Road Master Striping, for the Citywide Restriping Project, in the amount of $1,000,000.00, as provided for in the General Fund, Fund balance; and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: The fiscal impact of this agenda item is $1,000,000.00 as included in the assigned fund balance of the General Fund. Staff Recommendation: The Public Works Department recommends approval. Strategic Pillar Icon: Sustainable Government Page 1City of Coppell, Texas Printed on 5/10/2024 108 Master Continued (2023-7472) Page 2City of Coppell, Texas Printed on 5/10/2024 109 1 MEMORANDUM To: Mayor and City Council From: Mike Garza, P.E., Director of Public Works Date: May 14, 2024 Reference: Consider approval of Bid number Q-0424-03, contract to Road Master Striping, for the Citywide Restriping Project, in the amount of $1,000,000.00, as provided for in the General Fund, Fund balance; and authorizing the City Manager to sign any necessary documents. 2040: Sustainable Government Introduction: This memo is provided to consider approval to award a contract to Road Master Striping; for the Citywide Restriping Project; in the amount not to exceed $1,000,000.00; as provided for in the General Fund, Fund balance. Background:   The City oversees maintenance for approximately 400 lane miles of pavement, including approximately 40 miles of striping. The city has recently changed lane markings standards from an all raised reflective pavement markers standard to a combination of thermoplastic striping and raised pavement markers. Subsequently, in 2022, a significant striping project commenced, focusing on major city corridors and bike lanes in the amount of $305,000, which was approximately 10 miles of striping. Utilizing maintenance funds, efforts have been made to continue these replacements citywide and maintain the new striping. This work typically consists of replacement of thermoplastic pavement markings and raised pavement markers on city streets, intersections, school zones, parking lots and trails. The proposed contract will supplement existing maintenance contracts, aiming to bring the entire city up to current standards and complete the remaining needed roadways, approximately 30 miles of striping. 110 2 In April 2024, four bids were received for this project, priced on a "Per Item" basis. Among them, Road Master Striping submitted the lowest bid, ranging from $1404.85 to $7435.30. With their experience in similar projects for the City and other municipalities in the metroplex, Road Master Striping stands out as a responsible choice. The thermoplastic striping typically lasts 3-5 years and this contract will have a one-year warranty on the installation. The City’s Traffic Division has also purchased a striping machine capable of maintaining the markings when necessary. It is anticipated that it will take a few years to complete the work in this contract and bring the entire city up to the current standard for pavement markings. This request seeks approval for a contract with Roadmaster Striping, LLC, not to exceed $1,000,000.00. The contract includes provisions for up to two one-year extensions if deemed beneficial for the city and necessary to complete the work. Benefit to the Community:      This project will improve the pavement markings throughout Coppell, improve visibility of roadway markings, and overall pedestrian and driver safety. Legal Review: The City’s standard construction contract has been reviewed by legal periodically, with changes made as requested.  Fiscal Impact: The fiscal impact of this agenda item is $1,000,000.00 as included in the assigned fund balance of the General Fund. Recommendation: The Public Works Department recommends approval of this item. 111 City of Coppell April 2, 2024 ROAD MASTER STRIPING TRP CONSTRUCTION GROUP BULLET CONTRACTING TRAFFIC HIGHWAY MAINTENANCE VENDOR TOTAL OF ALL ITEMS 1,404.85$ 5,507.00$ 7,228.30$ 7,435.30$ #Q-0424-03 As Read Bid tabulation 112 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7474 File ID: Type: Status: 2023-7474 Agenda Item Consent Agenda 1Version: Reference: In Control: City Council 05/07/2024File Created: Final Action: Northlake Woodlands Drainage StudyFile Name: Title: Consider approval to enter into a professional engineering services contract with LJA Engineering, Inc., to provide design services for a drainage study in the Northlake Woodlands subdivision, in the amount of $157,275.00, as budgeted in the Drainage Utility District fund and Drainage Utility District fund balance; and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Enactment Date: Memo.pdf, Exhibit.pdf, Proposal.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7474 Title Consider approval to enter into a professional engineering services contract with LJA Engineering, Inc., to provide design services for a drainage study in the Northlake Woodlands subdivision, in the amount of $157,275.00, as budgeted in the Drainage Utility District fund and Drainage Utility District fund balance; and authorizing the City Manager to sign any necessary documents. Summary Fiscal Impact: The fiscal impact of this item is $157,275.00 with $100,000 budgeted in the Drainage Utility District fund and the remaining $57,275.00 available in the Drainage Utility District fund balance. Staff Recommendation: The Public Works Department recommends approval. Strategic Pillar Icon: Page 1City of Coppell, Texas Printed on 5/10/2024 113 Master Continued (2023-7474) Sustainable Government Page 2City of Coppell, Texas Printed on 5/10/2024 114 1 MEMORANDUM To: Mayor and City Council From: Mike Garza, P.E., Director of Public Works Date: May 14, 2024 Reference: Consider approval to enter into a professional engineering services contract with LJA Engineering, Inc., to provide design services for a drainage study in the Northlake Woodlands subdivision, in the amount of $157,275.00, as budgeted in the Drainage Utility District fund and Drainage Utility District fund balance; and authorizing the City Manager to sign any necessary documents. 2040: Sustainable Government Introduction: The purpose of this agenda item is to request approval to enter into a professional services contract with LJA Engineering, Inc. to provide design services for a drainage study in the Northlake Woodlands Subdivision. Background: In 2016, the city hired a consultant to update the 1991 storm water management study. From the 2016 study, 10 priority areas were identified that would need detailed study and design for improvements to drainage. In 2023, City Council approved a design contract for Stream G-3, the Arborbrook Channel, which is the first of the drainage improvements in this subdivision and is expected to begin construction in late summer 2024. Approval of this contract would lead to a continuation of these drainage improvements. Analysis: The Northlake Woodlands subdivision, established in the early to mid-1970s, occupies an area south of Bethel School Road between Denton Tap and Moore Road. It encompasses several streets, including Meadowcreek Road, Arborbrook Lane, Leavalley Lane, Rocky Branch Lane, and Rolling Hills. Initially, the subdivision featured bar ditches alongside a 20-foot asphalt roadway, designed to manage up to a 10-year storm event. 115 2 However, due to inadequate maintenance over the years, these ditches have been filled in or covered up. Consequently, during substantial rainfall events, several properties experience flooding inside homes or on their property. Given that our current design standard requires storm drain systems capable of handling up to a 100-year storm, it's evident that the existing infrastructure is insufficient. To address these issues, a comprehensive study will be conducted to analyze runoff patterns affecting the neighborhood. This study aims to identify the causes of flooding, identify viable solutions for flood relief, and estimate the potential conceptual construction costs associated with implementing these solutions. Staff plans to meet with the community and impacted residents after options are developed and before any project decisions are made. After completion of this study, the next steps would be to design and construct the selected solutions. Benefit to the Community: This project will identify potential solutions to improve the drainage in the Northlake Woodlands Subdivision to reduce the flooding impacts. Legal Review: The City Attorney has reviewed the professional services contract. Fiscal Impact: The fiscal impact of this item is $157,275.00 funded from the DUD Fund. Recommendation: The Public Works recommends approval of this contract. 116 North Lake Woodlands Drainage Study City of Coppell Created in CIVIL3D 1 INCH = 1 MILE 0 S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2024.dwg\NLW DRG STUDY Created on: 6 May 2024 by Scott Latta 1/2 1/2 1 117 GR A P E V I N E C R E E K DUCK POND 1 INCH = FT. 0 500 500 250 North Lake Woodlands Drainage Study City of Coppell Created in CIVIL3DS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2024.dwg\NLW DRG STUDY Created on: 7 May 2024 by Scott Latta AREA OF PROPOSED DRAINAGE STUDY 2/2 ARBOR BROOK DRAINAGE CHANNEL 118 O:\PROPOSAL\2024\City of Coppell\24-28029 Northlake Woodlands Cover Letter.docx March 22, 2024 Mike Garza, PE City of Coppell 265 E Parkway Boulevard Coppell, Texas 75019 Re: Northlake Woodlands Drainage Study City of Coppell, Dallas County, Texas LJA Job No. NTP3341-0391 LJA Proposal No. 24-28029 Dear Mr. Garza: LJA Engineering, Inc. is pleased to submit the attached Scope of Services for Northlake Woodlands Drainage Study. If this proposal meets with your approval, please prepare an Engineering Services Contract for execution. We appreciate the opportunity to submit this proposal and look forward to working with you on this project. If you have any questions regarding this information, please contact one of us. Sincerely, Maria C. Martinez, PE, CFM Project Manager 214.620.2800 mmartinez@lja.com Jeffrey J. Alvarez, PE, CFM Senior Project Manager 214.620.2758 jjalvarez@lja.com 119 O:\PROPOSAL\2024\City of Coppell\24-28029 Northlake Woodlands Proposal 24MAR05.docx EXHIBIT A SCOPE OF SERVICES AND COMPENSATION PROJECT IDENTIFICATION Northlake Woodlands Drainage Study City of Coppell, Dallas County, Texas LJA Job No. NTP3341-0391 LJA Proposal No. 24-28029 PROJECT DESCRIPTION LJA Engineering, Inc. is pleased to present this proposal to provide professional engineering services to analyze the runoff patterns that impact the Northlake Woodlands neighborhood. The area along Arbor Brook Lane, Leavalley Lane, Rocky Branch Lane and Rolling Hills Lane has experienced frequent flooding complaints from its residents over the years. This study is to determine the cause of flooding, establish flooding relief alternative solutions, and determine potential conceptual construction cost associated with those solutions. This project will be a full dynamic two-dimensional (2-D) analysis of the existing storm drainage system in order to evaluate the flood problem area based on the 2-, 25-, and 100-year storm event per City Criteria. XPSTORM software will be used to perform this analysis. In order to evaluate better the flow patterns for the area a rain on grid (direct rainfall) methodology will be implemented. This means that rainfall will be applied to the entire area directly to the 2D grid cells. Figure 1 shows the storm drainage that will be modeled. SCOPE OF SERVICES MUNICIPAL SERVICES 260. LOCALIZED FLOODING ANALYSIS XPSTORM Direct Rainfall Analysis Task 1: Project Initiation: 1. Kick-off Meeting • Develop a detailed project schedule. • Discuss any known drainage complaints with City staff. • Discuss scope of work with City staff. 120 Northlake Woodlands Drainage Study Page 2 of 6 O:\PROPOSAL\2024\City of Coppell\24-28029 Northlake Woodlands Proposal 24MAR05.docx 2. Data collection: • Obtain Geographic Information System (GIS) data for storm sewer lines, inlets, manholes, and outfalls from the City. • Obtain the as-built storm sewer plans for the area of interest from the City. • Obtain design plans for the proposed storm sewer system between Arbor Brook Lane and Leavalley Lane. • Obtain the 2020 Master Drainage Plan and Stormwater Utility Rate Study report, models, and GIS digital files. • Obtain water and sanitary GIS data for the area of interest from the City. • Obtain the rainfall depths for the 2-, 25-, and 100-year storm events from Dallas County section 5.0 of the iSWM manual. • Obtain the latest topographic data (2019 LiDAR points) from the City. • Obtain the latest aerial photography for the project area from the City. 3. Terrain Preparation: • Develop a Digital Elevation Model (DEM) of the watershed. • Prepare 1-foot contours. • Prepare a base map for the project. 4. Field Verification • Perform field reconnaissance to verify storm water infrastructure features. Task 2: XPSTORM Existing Conditions Analysis based on existing Land Use: Model approximately 4,120 LF of storm sewer system (this includes existing storm sewer systems and the proposed storm sewer system between Arbor Brook Lane and Leavalley Lane currently under design). 1. Hydrologic Analysis: • Delineate a drainage area boundary for the project site. • Prepare land use based on existing land use conditions. • Prepare 2D grid and apply rainfall for the 2-yr, 25-yr & 100-yr storm event • Internal QAQC – Hydrologic data. • Address QAQC Comments. 2. Hydraulics Analysis: • Create the storm water system in GIS referencing the as-built plans, and City’s GIS layers. • Generate inlet rating curves based on inlet characteristics. • Calculate minor losses for the main trucks and major laterals. • Roadside ditches along Arbor Brook Lane Leavalley Lane, Rocky Branch, and Rolling Hills Road will be modeled in 2D using the survey data (xml files provided by survey). Other tributaries, ditches, swales within the watershed will be modeled in 2D as well utilizing the LiDAR terrain. • Import the storm sewer lines (links) and the inlets, manholes, and outfalls (nodes) into XPSTORM model. • Input the inlet rating curves and minor losses for storm sewer mains. • Any detention basins located within the watershed will be modeled in 2D utilizing the LiDAR terrain. • Run model and debug. • Internal QAQC – Hydraulic and Hydrologic data and results. 121 Northlake Woodlands Drainage Study Page 3 of 6 O:\PROPOSAL\2024\City of Coppell\24-28029 Northlake Woodlands Proposal 24MAR05.docx • Address QAQC Comments. • Map the XPSTORM existing 2-, 25-, and 100-year floodplains. • Identify problem areas based on the 100-year storm event. • Provide digital files of the floodplains and existing storm sewer system in a format compatible with City’s GIS. • One (1) meeting with City to discuss existing results, problem areas and possible solutions. Task 3: XPSTORM Proposed Conditions Analysis: 1. Meet internally to brainstorm possible alternatives to reduce flood depths at the subject properties. 2. Storm drainage alternatives will be evaluated for the 100-year storm event based upon flooding problems identified during the existing conditions modeling. The types of projects that will be evaluated are installing new storm sewer systems where none currently exists, and ditch roadside improvements. Up to three (3) alternatives will be evaluated. The alternatives to be evaluated are: Roadside ditches improvements only, a combination of roadside ditch improvements and storm sewer systems, and storm sewer system only. Alternatives will be evaluated to meet City Drainage Criteria Manual requirements. Note: the ditch improvements will be modeled in 1D with 2D overbanks. 3. Meet one (1) time with the City to review alternatives to obtain feedback and select the recommended alternative for the 100-year storm event. 4. The recommended 100-year storm event alternative will be evaluated for the 25-year storm event, therefore adjustment to the 100-year recommended alternative will be considered. 5. Internal QAQC. 6. Address QAQC Comments. 7. Meet one (1) time with the City to review the 25-year storm event alternative. 8. Develop conceptual level construction cost estimates that includes contingency and engineering testing for the recommended alternative for the 100-year and 25-year storm events. Task 4: Technical Memorandum (TM) 1. Prepare a technical memorandum (TM) describing study methodologies and results. TM will also include exhibits and tables. 2. Prepare digital file to submit to the City: ditch centerline, storm sewer system modeled, survey data, 2-, 25-, and 100-year floodplain. 3. Submit one (1) draft copy to the City for review and comment. 4. Prepare final memorandum incorporating City comments. All digital data including final memorandum will be provided. Task 5: Project Coordination and Management 1. Provide periodic status reports. 2. Provide meeting minutes. 3. Coordination/communication with the City of Coppell for the duration of the study. 4. Internal coordination of project tasks. 5. Maximum four (4) meetings with City Staff. 122 Northlake Woodlands Drainage Study Page 4 of 6 O:\PROPOSAL\2024\City of Coppell\24-28029 Northlake Woodlands Proposal 24MAR05.docx SURVEYING SERVICES 610. TOPOGRAPHIC SURVEY Conduct topographic survey along Arbor Brook Lane, Leavalley Lane, Rocky Branch Lane, and Rolling Hills Road that includes roadway pavement, sidewalks, roadside ditches and all appurtenances associated. Storm sewer infrastructure will also be surveyed where exists along these roadways. Figure 2, shows the survey locations. Perform a field topographic survey that is in compliance with the standards and specifications of a Category 6, Topographical Survey as defined in the current MANUAL OF PRACTICE for Land Surveying in the State of Texas, published by the Texas Society of Professional Surveyors. The surveys horizontal and vertical control will be established from City of Arlington Control Monument network. The horizontal datum will be Texas State Plane Coordinate System NAV83 Texas North Central Zone 4202 and the vertical datum will be the North American Vertical Datum (NAVD) 88. ADDITIONAL SERVICES Compensation for any other Additional Services not listed herein will be billed on a time and materials basis in accordance with LJA Standard Rate Schedule below or on a lump sum basis agreed upon at the time the work is authorized. Additional services include, but are not limited to: • Civil Design Services • Environment Impact statements and assessments • FEMA submittals • Permitting of any kind 123 O:\PROPOSAL\2024\City of Coppell\24-28029 Northlake Woodlands Proposal 24MAR05.docx EXHIBIT B COMPENSATION SCHEDULE/PRICING COMPENSATION SCHEDULE (00) MUNICIPAL SERVICES MUNICIPAL SERVICES 260 Localized Flooding Analysis Lump Sum $114,275 SURVEYING SERVICES 610 Topographic Survey Lump Sum $42,000 Z99 Reimbursable Expenses Estimated $1,000 TOTAL $157,275 BILLING RATES LABOR CATEGORY LOWEST HIGHEST Department Head (VP, Division Manager) $225.00 $295.00 Senior Consultant $220.00 $290.00 Director $210.00 $285.00 Group/Design Manager $195.00 $280.00 Sr. Project Manager $190.00 $275.00 Project Manager $150.00 $235.00 Senior Project Engineer $145.00 $235.00 Professional Engineer (Project Engineer, APM) $120.00 $195.00 Graduate / Design Engineer $100.00 $160.00 Sr. Civil Designer $120.00 $185.00 Civil Designer $ 85.00 $150.00 Sr. Planner $130.00 $195.00 Planner $ 85.00 $150.00 Sr. Landscape Architect (Studio Lead) $170.00 $230.00 Landscape Architect $115.00 $165.00 Landscape Designer $ 90.00 $140.00 Sr. Construction Manager $120.00 $215.00 Construction Manager $105.00 $165.00 Resident Project Representative $ 85.00 $165.00 Construction Engineer $ 90.00 $180.00 Construction Inspector $ 85.00 $150.00 GIS Developer $100.00 $190.00 GIS Analyst $ 70.00 $125.00 Survey Project Manager $130.00 $210.00 Project Surveyor $110.00 $170.00 Survey Technician $ 75.00 $155.00 3 Man Survey Crew $200.00 $240.00 124 Northlake Woodlands Drainage Study Page 6 of 6 O:\PROPOSAL\2024\City of Coppell\24-28029 Northlake Woodlands Proposal 24MAR05.docx 2 Man Survey Crew $160.00 $200.00 Clerical (Admin. Assistant) $ 60.00 $125.00 Intern $ 50.00 $ 90.00 REIMBURSABLE EXPENSES In performance of the Scope of Services attached to the Project specific Proposal, the following types of expenses are not contemplated in the Total Proposal Fee. These are considered Reimbursable Expenses and LJA will be compensated for in accordance with the following: 1. Reproduction, out-of-town travel expenses, employee travel and mileage, and other non-labor charges directly related to the Project will be billed at cost plus ten percent. 2. Filing fees, permit fees, and other special charges which are advanced on behalf of the Client will be billed at cost plus ten percent. 3. Subcontracted services and other services by outside consultants will be billed at cost plus ten percent. 4. Vehicle mileage will be charged at the current IRS mileage rate per mile for all travel. Contact for all Correspondence Maria C. Martinez, PE, CFM Project Manager 214.620.2800 mmartinez@lja.com 125 P e n u e l D r LegacyCt PenuelDrA r b o rBrookCir L e a v a lle y C ir RollingHills CirTower Ct Highland W ay Forestcrest Ln Park Meadow Way Briar cove Ln Heritage Oak CtGreenridge DrHunters Ridge Cir E Bethel RdHunters Ridge RdLeavall ey LnA rb or B ro o k L n Meadowcreek Rd Rocky Branch LnRolling Hills RdE Bethel School Rd GRAPEVINE CREEK GRAPEVINECREEKDUCK PONDKey to Features Horizontal Datum: NAD 83 Vertical Datum: NAVD 88 Figure 1Storm D rainage to Be Modeled Map ¯ 1 inch = 300 feet 0 300 Feet Sources: Nearmap, 2022; NFHL, 2021 U S Census Bureau, 2021 FRN - F - 1386 S:\NTX-LAND\0391\N TP3341\500 CONTRACT\520 Proposal\24-28029\Support\Figure_1_Proposal.mxdCopyright LJA Engineering, 2024 Exported: 3/21/2024 City of CoopellProposal City of Coppell Dallas County, Texas Road Stream Centerline Existing Storm Sewer System to Model Existing Storm Sewer System not to Model Proposed Storm Sewer to Model Note: ditches along Arbor Brook Ln, Leavalley Ln, Rocky Branch Ln, and Rolling Hills Rd will be modeled in 2D for existing conditions. For proposed conditions will be modeled in 1D as needed. 126 P e n u e l D r LegacyCt PenuelDrA r b o rBrookCir L e a v a lle y C ir RollingHills CirTower Ct Highland W ay Forestcrest Ln Park Meadow Way Briar cove Ln Heritage Oak CtGreenridge DrHunters Ridge Cir E Bethel RdHunters Ridge RdLeavall ey LnA rb or B ro o k L n Meadowcreek Rd Rocky Branch LnRolling Hills RdE Bethel School Rd GRAPEVINE CREEK GRAPEVINECREEKDUCK PONDKey to Features Horizontal Datum: NAD 83 Vertical Datum: NAVD 88 Figure 2 Survey Location ¯ 1 inch = 300 feet 0 300 Feet Sources: Nearmap, 2022; NFHL, 2021 U S Census Bureau, 2021 FRN - F - 1386 S:\NTX-LAND\0391\N TP3341\500 CONTRACT\520 Proposal\24-28029\Support\Figure_2_Proposal.mxdCopyright LJA Engineering, 2024 Exported: 3/21/2024 City of CoopellProposal City of Coppell Dallas County, Texas Road Stream Centerline Existing Storm Sewer System to Model Existing Storm Sewer System not to Model Survey_Location Note: ditches along Arbor Brook Ln, Leavalley Ln, Rocky Branch Ln, and Rolling Hills Rd will be modeled in 2D for existing conditions. For proposed conditions will be modeled in 1D as needed. 127 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7473 File ID: Type: Status: 2023-7473 Agenda Item Consent Agenda 1Version: Reference: In Control: Engineering 05/07/2024File Created: Final Action: No Parking ORD Ruby RoadFile Name: Title: Consider approval of an Ordinance amending Article 8-3, Parking, Section 8-3-1(A) of the Code of Ordinances, by adding a subsection to make it unlawful to stop, stand or park a vehicle at any time on the south side of Ruby Road in its entirety; and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: Memo.pdf, Exhibit.pdf, Ordinance.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7473 Title Consider approval of an Ordinance amending Article 8-3, Parking, Section 8-3-1(A) of the Code of Ordinances, by adding a subsection to make it unlawful to stop, stand or park a vehicle at any time on the south side of Ruby Road in its entirety; and authorizing the Mayor to sign. Summary Fiscal Impact: The signs will be installed by the City’s Traffic Division, as budgeted under the Traffic Control. Staff Recommendation: The Public Works Department recommends approval. Strategic Pillar Icon: Sustainable Government Page 1City of Coppell, Texas Printed on 5/10/2024 128 1 MEMORANDUM To: Mayor and City Council From: Mike Garza, P.E., Director of Public Works Date: May 14, 2024 Reference: Consider approval of an Ordinance amending Article 8-3, Parking, Section 8-3-1(A) of the Code of Ordinances, by adding a subsection to make it unlawful to stop, stand or park a vehicle at any time on the south side of Ruby Road in its entirety; and authorizing the Mayor to sign. 2040: Sustainable Government Introduction: The purpose of this agenda item is to consider approval of an ordinance amending the Code of Ordinances by amending article 8-3, Parking section 8-3-1(A) of the code of ordinances by adding a subsection to make it unlawful to stop, stand, or park a vehicle at any time on the south side of Ruby Road. Background: Ruby Road is a 36-foot-wide, 30mph roadway situated between Royal Lane and S. Coppell Road. To the north lies a mobile home community, while to the south sits The Container Store distribution center. Several years ago, a no-parking ordinance was implemented on the north side of Ruby Road, adjacent to the entrances of the mobile home community due to visibility concerns. Analysis: In recent years, an increasing number of vehicles from the mobile home community have been parking on both the north and south sides of Ruby Road, exacerbating visibility issues. This situation impacts not only the residents of the mobile home community, but also poses challenges for the employees and delivery trucks accessing The Container Store distribution center from the south side of Ruby Road. The parked cars hinder the maneuverability of delivery trucks, particularly impeding their ability to navigate turns in and out of the parking lot. 129 2 To address these visibility and safety concerns, we propose shifting the centerline of the roadway approximately 5 feet to the south. Additionally, parking will be prohibited on the entire south side of Ruby Road. This adjustment will create a 10-foot-wide parking lane on the north side of Ruby Road while maintaining two 13-foot travel lanes. The existing no parking on the north side of Ruby adjacent to the entrances will remain. Benefit to the Community: The proposed ordinance amendment seeks to mitigate visibility issues and enhance safety for both the mobile home community and employees at The Container Store distribution center. By reallocating parking space and maintaining adequate travel lanes, we aim to ensure smooth traffic flow and safe navigation for all stakeholders involved. Legal Review: The Ordinance has been reviewed by the City Attorney. Fiscal Impact: The signs will be installed by Public Works with budgeted funds. Recommendation: The Public Works Department recommends approval of this item. 130 1 INCH = FT. 0 300 300 150 Proposed No Parking Ruby Road City of Coppell Created in CIVIL3DS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2024.dwg\RUBY RD NO PKG Created on: 3 April 2024 by Scott Latta 3/3 AREA OF PROPOSED NO PARKING, STANDING OR STOPPING PROPOSED LANE CHANNELIZATION MARKERS RUBY ROADS FREEPORT PKWYS COPPELL RD131 1 4872-1705-8237, v. 1 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 8 ‘TRAFFIC REGULATIONS’, ARTICLE 8-3 “PARKING”, SECTION 8-3-1 ‘NO PARKING ON SPECIFIC STREETS AND IN CERTAIN SCHOOL ZONES/SCHOOL AREAS’, SUBSECTION A OF THE CODE OF ORDINANCES BY MAKING IT UNLAWFUL TO STOP, STAND, OR PARK A VEHICLE AT ALL TIMES ON THE SOUTH SIDE OF RUBY ROAD IN ITS ENTIRETY; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That Chapter 8 “Traffic Regulations”, Article 8-3 “Parking”, Section 8-3-1, “No parking on specific streets and in certain school zones/school areas”, Subsection A of the Code of Ordinances be, and the same is hereby, amended to provide for no parking zone on various roads to read as follows: “CHAPTER 8 – TRAFFIC REGULATIONS . . . . . ARTICLE 8-3. – PARKING Sec. 8-3-1 No Parking On Specific Streets & In Certain School Zones/School Areas A. No parking on specific streets. It shall be unlawful for any person to stop, stand or park a vehicle at any time in violation of any official sign, curb marking, or street marking that prohibits, regulates, or restricts the stopping, standing or parking of a vehicle at the times designated for the following street: Airline Drive . . . . . . . . . . Royal Lane . . . . . 132 2 4872-1705-8237, v. 1 Ruby Road on the south side in its entirety from its intersection with S. Coppell westward to its terminus at the intersection with Freeport Parkway. Sandy Knoll Drive . . . . . . . . . .” SECTION 2. The traffic engineer shall erect official signs, curb markings, or street markings giving notice that parking, stopping or standing of vehicles is prohibited at the locations designated herein. SECTION 3. That all provisions of the Code of Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 4. That should any word, phrase, paragraph, section or phrase of this ordinance or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Code of Ordinances as a whole. SECTION 5. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 6. That any person, firm or corporation violating any of the provisions or terms of this ordinance or of the Code of Ordinances, as amended hereby, shall be guilty of a misdemeanor and upon conviction in the Municipal Court of the City of Coppell, Texas, shall be subjected to a fine not to exceed the sum of Two Hundred Dollars ($200.00) for each offense; and each and every day such violation is continued shall be deemed to constitute a separate offense. 133 3 4872-1705-8237, v. 1 SECTION 7. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the 14th day of May, 2024. APPROVED: WES MAYS, MAYOR ATTEST: ASHLEY OWENS, CITY SECRETARY APPROVED AS TO FORM: _________________________________ ROBERT E. HAGER, CITY ATTORNEY 134 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7468 File ID: Type: Status: 2023-7468 Agenda Item Consent Agenda 1Version: Reference: In Control: Finance 05/06/2024File Created: Final Action: Budget Amendment Enc Carryovers & Council ActionFile Name: Title: Consider approval of an Ordinance amending Ordinance No. 2023-1599, the budget for Fiscal Year October 1, 2023, through September 30, 2024; and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: Memo.pdf, Ordinance.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7468 Title Consider approval of an Ordinance amending Ordinance No. 2023-1599, the budget for Fiscal Year October 1, 2023, through September 30, 2024; and authorizing the Mayor to sign. Summary Fiscal Impact: See Ordinance for fiscal impact for each fund. Staff Recommendation: The Strategic Financial Engagement Department recommends approval of this agenda item. Strategic Pillar Icon: Perpetuate a Learning Environment Page 1City of Coppell, Texas Printed on 5/10/2024 135 Master Continued (2023-7468) Foster an Inclusive Community Fabric Enhance the Unique 'Community Oasis' Experience Future Oriented Approach to Residential Development Create Business and Innovation Nodes Implement Innovative Transportation Networks Apply 'Smart City' Approach to Resource Management Sustainable Government Page 2City of Coppell, Texas Printed on 5/10/2024 136 1 MEMORANDUM To: Mayor and City Council From: Kim Tiehen, Director of Strategic Financial Engagement Date: May 14, 2024 Reference: Budget Amendment for Fiscal Year 2023-24. 2040: Sustainable Government Introduction: This budget amendment is being brought forward to reflect changes in encumbrance carryovers from the prior fiscal year and some items that have been brought before Council during the first part of the current fiscal year. Analysis: General Fund General Fund Revenues are being increased $9,971,918. The reason for the increase is sales tax received is greater than originally budgeted. General Fund expenditures are being amended $6,044,270. $2,737,802 is associated with encumbrance carryovers. Encumbrance carryovers are those items that were budgeted and purchased in the previous fiscal year but were not received by year end. The amounts are carried forward into the next fiscal year. In addition, legal fees are also being increased $100,000 for the litigation related to Rule 3.334. Combined Services is being increased $306,000 for the cost of the construction management contract for Fire Station #5 approved on September 26, 2023, $604,895 for the cost of construction services for Fire Station #5 approved on February 27, 2024, $590,949 for design services for the Service Center approved on December 12, 2023, and $227,113 for the remodel of the Hanger (500 Southwestern) approved on December 12, 2023. Enterprise Solutions is being increased $574,730 for the backup system approved on March 26, 2024. Public Works is being increased $91,246 for wayfinding signs approved on September 23, 2023. Traffic is being increased $54,823 for a portable message board and $518,825 for traffic controller cabinets, both approved on January 9, 2024, as well as $200,374 for traffic control battery backup approved on January 23, 2024 and $37,513 for traffic striping equipment shown in assigned fund balance. 137 2 FEMA Fund Expenditures are being amended for Texas Intrastate Fire Mutual Aid System (TIFMAS) Deployment. Grant Fund #2 Expenditures are being amended for encumbrance carryover. ARPA Grant Fund Expenditures are being amended for encumbrance carryovers, Magnolia Park Trail approved by Council on March 26, 2024, a shade structure for the Justice Center parking lot to protect Police Department vehicles approved by Council on January 23, 2024. Additional projects include the turf installation at Wagon Wheel Tennis and Pickleball Center, citywide fiber, and restriping at Life Safety Park. The amendment also includes the second payment to Metrocrest that was authorized by Council on November 8, 2022. Hotel Occupancy Tax Fund Expenditures are being amended for encumbrance carryovers totaling $5,595 and $358,144 for the cost of the Chamber Advertising Program approved by Council on September 12, 2023. Municipal Drainage District Fund Expenditures are being amended for encumbrance carryovers. Rolling Oaks Memorial Cemetery Expenditures are being amended for encumbrance carryovers. Donations Special Revenue Fund Expenditures are being amended for encumbrance carryovers and the purchase of items in accordance with the restricted use as specified by the donor. For example, the Library is using donations to pay for a guest speaker and purchase a projector for the meeting room because the current projector is at end of life. Community Experiences is using donations to purchase items for the BEC., and a specific donation was made to improve a hitting box and pitching mound maintained by the Parks Operations division. CRDC - Special Revenue CRDC revenues are being increased $5,600,00 which is the result of higher-than-expected sales tax received by the City. Expenditures are being amended for encumbrance carryovers, an emergency repair of the gym curtain at the CORE ($27,346), the street maintenance master plan, a change order ($15,000) to the slide tower refurbish contract approved on September 12, 2023, LED overhead lighting ($81,869) for the indoor pool area at the CORE approved on October 10, 2023, and for design work related to the Veteran’s Memorial approved on April 9, 2024 ($67,600) as well as the actual cost incurred on the original design contract approved by Council on September 12, 2023. 138 3 Tree Preservation Fund Expenditures are being amended for tree maintenance needs identified throughout the City. The extreme weather events in the previous year had an impact on many trees throughout the City. Some of the locations where trees will be replaced are Andy Brown Parks East and West, Allen Road, Duck Pond, and Wagon Wheel Parks, Fire Station #4, Deforest Lift Station, and the Coppell Arts Center. Police Special Revenue Fund Expenditures are being amended for encumbrance carryovers. Crime Prevention Fund Crime Control revenues are being increased $2,800,000 which is the result of higher-than- expected sales tax received by the City. Expenditures are being amended a total of $1,069,948 for encumbrance carryovers and the following Council actions: approval of the ALPR cameras on March 26, 2024, Justice Center design contract approved on December 12, 2023, and 8 vehicles approved on March 26, 2024 that will be used by the additional 8 School Resource Officers. Red Light Fund Expenditures are being amended for encumbrance carryovers. Opioid Fund On November 9, 2021, Council approved a resolution accepting the allocation method used to distribute the opioid settlement proceeds. The proceeds are the outcome of the Texas Attorney General’s Office suing Johnson & Johnson, AmerisourceBergen, Cardinal Health and McKesson in connection with their manufacturing and distribution of opioids. They reached a settlement that provides for payments to the city for opioid abatement. The City of Coppell has been allocated $86,593, which must be used to support a wide variety of strategies to fight the opioid crisis. Since the proceeds received are restricted for a specific use, a separate special revenue fund was established to account for the amounts received and the subsequent use of the proceeds. In fiscal year 2023, the City received $27,183. For fiscal year 2024, the City has received $5,288 which is the amount revenues are being amended. Infrastructure Maintenance Fund IMF revenues are being increased $2,800,00 which is the result of higher-than-expected sales tax received by the City. Expenditures are being amended $2,798,814 for encumbrance carryovers, construction of sidewalk along Sandy Lake Road and construction of a sidewalk along Canyon Drive which were both approved by Council on December 12, 2023 Water and Sewer Fund Expenditures are being amended for encumbrance carryovers. Water and Sewer Infrastructure Fund Expenditures are being amended for encumbrance carryovers. 139 4 Capital Replacement Fund Expenditures are being amended for encumbrance carryovers. Enterprise Solutions Replacement Fund Expenditures are being amended for encumbrance carryovers. Legal Review: The agenda item was reviewed by legal as part of the agenda packet. Fiscal Impact: See Ordinance for fiscal impact for each fund. Recommendation: The Strategic Financial Engagement Department recommends approval of this agenda item. 140 1 ORDINANCE NO. _____________________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY FOR THE FISCAL YEAR OCTOBER 1, 2023 THROUGH SEPTEMBER 30, 2024; PROVIDING THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN ACCORDANCE WITH SAID BUDGET; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the Budget Officer of the City of Coppell, Texas, did on the 4th day of August 2023, file with the City Secretary, a proposed general budget for the City covering the fiscal year aforesaid, and WHEREAS, the City Council of the City of Coppell approved said budget on the 22nd day of August 2023, and WHEREAS, the governing body of the City has this date considered an amendment to said budget; NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That Section No. 2 of Ordinance No. 2023-1599, for the 2023-24 Fiscal Year Budget, is hereby amended as follows: General Fund Current Budget Amending Budget Change Revenues $69,573,010 $79,544,928 $ 9,971,918 Expenditures Combined Services 8,392,267 10,197,764 1,805,497 Mayor and Council 585,836 604,100 18,264 City Management 1,411,299 1,502,412 91,113 City Secretary 466,082 457,842 -8,240 Legal 445,000 1.019,824 574,824 CIO 784,757 846,486 61,729 Public Works 1,856,471 2,043,391 186,920 Fleet 1,576,412 1,631,643 55,231 Facilities 3,875,139 4,153,040 277,901 Streets 2,785,819 2,850,023 64,204 Traffic Control 1,621,424 2,455,254 833,830 Fire 16,549,194 16,829,377 280,183 Emergency Management 445,378 519,211 73,833 Life Safety Park 755,642 763,329 7,687 SFE 2,007,377 2,066,697 59,320 Procurement 186,568 186,568 -0- Employee Experience 1,437,476 1,533,882 96,406 Municipal Court 1,538,376 1,542,790 4,414 Library 2,328,494 2,358,838 30,344 Police 8,642,741 8,696,916 54,175 Animal Services 502,098 502,134 36 Enterprise Solutions 4,291,943 5,221,304 929,361 Community Experiences 962,393 1,253,598 291,205 Parks 3,888,883 3,958,785 69,902 CORE 2,273,382 2,321,895 48,513 Camps & Athletics 276,264 284,244 7,980 141 2 Community Programs 1,020,888 1,023,078 2,190 Senior Center 565,465 574,058 8,593 Tennis Center 465,994 468,441 2,447 Bio-Diversity 241,964 243,973 2,009 Community Development 2,239,138 2,343,309 104,171 Inspections 561,513 563,482 1,969 Environmental Health 561,874 563,930 2,056 Planning 175,884 182,087 6,203 Development Services 192,205 192,205 -0- Total Increase in Expenditures 6,044,270 Decrease in Designated Fund Balance (1,493,729) Net Expenditure Increase 4,550,541 Net Increase in Undesignated Fund Balance $ 5,421,377 FEMA Fund Current Budget Amending Budget Change Revenues $ -0 - $ -0- $ -0- Expenditures -0- 1,674 1,674 Net Decrease in Projected Fund Balance $1,674 Grant Fund #2 Current Budget Amending Budget Change Revenues $ -0 - $ -0- $ -0- Expenditures -0- 9,957 9,957 Net Decrease in Projected Fund Balance $9,957 ARPA Grant Fund Current Budget Amending Budget Change Revenues $ -0- $ -0- $ -0- Expenditures -0- 2,214,311 2,214,311 Net Decrease in Projected Fund Balance $2,214,311 Hotel Occupancy Tax Fund Current Budget Amending Budget Change Revenues $485,935 $485,935 $ -0- Expenditures 463,502 827,241 363,739 Net Decrease in Projected Fund Balance $363,739 Municipal Drainage District Current Budget Amending Budget Change Revenues $2,252,912 $2,252,912 $ -0- Expenditures 1,615,162 2,067,807 452,645 Net Decrease in Projected Fund Balance $452,645 Rolling Oaks Current Budget Amending Budget Change Revenues $2,110,135 $2,110,135 $ -0- Expenditures 2,370,618 2,465,433 94,815 Net Decrease in Projected Fund Balance $94,815 Donations Current Budget Amending Budget Change Revenues $16,750 $16,750 $ -0- Expenditures 6,000 53,616 47,616 Net Decrease in Projected Fund Balance $47,616 142 3 CRDC Special Rev Current Budget Amending Budget Change Revenues $4,385,697 $9,985,697 $ 5,600,000 Expenditures 4,076,220 5,305,807 1,229,587 Net Increase in Projected Fund Balance $4,370,413 Tree Preservation Fund Current Budget Amending Budget Change Revenues $ -0- $-0- $-0- Expenditures 70,000 164,900 94,900- Net Decrease in Projected Fund Balance $94,900 Police Special Revenue Fund Current Budget Amending Budget Change Revenue $11,700 $11,700 $ -0- Expenditures 78,700 79,494 794 Net Decrease in Projected Fund Balance $794 Crime Control Prevention Current Budget Amending Budget Change Revenue $4,222,858 $7,022,858 $2,800,000 Expenditures 4,210,917 5,280,865 1,069,948 Net Increase in Projected Fund Balance $1,730,052 Red Light Current Budget Amending Budget Change Revenues $ -0- $-0- $-0- Expenditures -0- 152,066 152,066 Net Decrease in Projected Fund Balance $152,066 Opiod Special Revenue Fund Current Budget Amending Budget Change Revenues $-0- $5,288 $5,288 Expenditures -0- -0- -0- Net Increase in Projected Fund Balance $5,288 Infrastructure Maintenance Fund Current Budget Amending Budget Change Revenues $6,578,021 $9,378,021 $2,800,000 Expenditures 5,850,593 8,649,407 2,798,814 Net Increase in Projected Fund Balance $1,186 Water Sewer Fund Current Budget Amending Budget Change Revenues $18,993,094 $18,993,094 $ -0- Expenses Cost of Water 7,738,659 7,738,659 -0- Cost of Sewer 4,749,038 4,749,038 -0- Debt Service 2,063,981 2,063,981 -0- Combined 2,608,033 2,613,647 5,614 Utility Operations 2,972,773 3,433,668 460,895 Utility Billing 628,533 660,709 32,176 Net Decrease in Projected Retained Earnings $498,685 143 4 W/S Infrastructure Current Budget Amending Budget Change Revenues $5,000 $5,000 $ 0- Expenditures -0- 27,267 27,267 Net Decrease in Projected Retained Earnings $27,267 Capital Replacement Current Budget Amending Budget Change Revenues $6,276,648 $6,276,648 $ -0- Expenditures 7,845,000 9,908,054 2,063,054 Net Decrease in Projected Fund Balance $2,063,054 ES Replacement Current Budget Amending Budget Change Revenues $1,095,136 $1,095,136 $ -0- Expenditures 319,861 369,268 49,407 Net Decrease in Projected Fund Balance $49,407 SECTION 2. EFFECTIVE DATE. That this ordinance shall become effective immediately from and after its passage as the law and charter in such cases provide. DULY PASSED and adopted by the City Council of the City of Coppell, Texas, on the 14th day of May 2024. APPROVED: ______________________________ WES MAYS, MAYOR ATTEST: ____________________________________________ ASHLEY OWENS, CITY SECRETARY APPROVED AS TO FORM: ____________________________________ CITY ATTORNEY 144 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7476 File ID: Type: Status: 2023-7476 Agenda Item Consent Agenda 1Version: Reference: In Control: City Council 05/07/2024File Created: Final Action: Park Board MemberFile Name: Title: Consider accepting the resignation of Mike Ridgley from the Parks & Recreation Board. Notes: Sponsors: Enactment Date: Memo.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7476 Title Consider accepting the resignation of Mike Ridgley from the Parks & Recreation Board. Summary Fiscal Impact: None. Staff Recommendation: None. Strategic Pillar Icon: Sustainable Government Page 1City of Coppell, Texas Printed on 5/10/2024 145 1 MEMORANDUM To: Mayor and City Council From: Ashley Owens, City Secretary Date: May 14, 2024 Reference: Consider accepting the resignation of Mike Ridgley from the Parks & Recreation Board. 2040: Sustainable Government Introduction: The purpose of the agenda item is to consider accepting the resignation of Mike Ridgley from the Parks and Recreation Board. Mr. Ridgley served as an Alternate member with a term expiring December 31, 2024. At this time, staff recommend leaving the position vacant and filling it during the Boards & Commissions application process in the Fall. Legal Review: Legal review is not required for this item. Fiscal Impact: There is no fiscal impact. Recommendation: There is no recommendation for this agenda item. 146 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7456 File ID: Type: Status: 2023-7456 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 05/06/2024File Created: Final Action: CISD Fine Arts & Tennis Center PDFile Name: Title: PUBLIC HEARING: Consider approval of a zoning change request from PD -183R-C (Planned Development-183 Revised- Commercial) to PD-183R2-C (Planned Development-183 Revision 2 - Commercial), to approve a Detail Site Plan for a 46,265 sq. ft. Fine Arts Building, a 4,600 sq. ft. Tennis Building and field equipment/event areas on 63.478 acres of property located at 185 W. Parkway Blvd. Notes: Sponsors: Enactment Date: Memo.pdf, Staff Report.pdf, Detail Site Plan.pdf, Landscape Plan.pdf, Building Elevations & Signage.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7456 Title PUBLIC HEARING: Consider approval of a zoning change request from PD -183R-C (Planned Development-183 Revised- Commercial) to PD-183R2-C (Planned Development-183 Revision 2 - Commercial), to approve a Detail Site Plan for a 46,265 sq. ft. Fine Arts Building, a 4,600 sq. ft. Tennis Building and field equipment /event areas on 63.478 acres of property located at 185 W. Parkway Blvd. Summary Fiscal Impact: There is no fiscal impact to the City. Page 1City of Coppell, Texas Printed on 5/10/2024 147 Master Continued (2023-7456) Staff Recommendation: The Community Development department is recommending approval of this request. Strategic Pillar Icon: Perpetuate a Learning Environment Page 2City of Coppell, Texas Printed on 5/10/2024 148 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: May 14, 2024 Reference: PUBLIC HEARING: Consider approval of a zoning change request from PD-183R-C (Planned Development-183 Revised- Commercial) to PD-183R2-C (Planned Development-183 Revision 2 - Commercial), to approve a Detail Site Plan for a 46,265 sq. ft. Fine Arts Building, a 4,600 sq. ft. Tennis Building and field equipment/event areas on 63.478 acres of property located at 185 W. Parkway Blvd. 2040: Perpetuate a Learning Environment Introduction: The Coppell High School site has expanded over the years to include new buildings and facilities as deemed necessary by the school board. This current round of construction will see a new 46,265-sf Fine Arts Building, a 4,600-sf Tennis Building and the construction of a new field event area. Background: The 4,600-sf tennis center will be constructed on the northern portion of the site adjacent to the tennis courts and existing tennis building which is central to the site. The building will be a one-story sprinklered building that will have offices for coaching staff, storage and locker rooms. The facilities will be constructed in a portion of the existing parking lot. The second building proposed is the Fine Arts Building. At 46,265-sf, the building will have a band hall, storage areas, offices, lockers and other instrument rooms, practice rooms, etc. This is also proposed to be a one-story sprinklered building. This building is proposed to be constructed on the western portion of the property which currently operates as a baseball field. The last item proposed with this zoning is the construction of a long jump and pole vault area just south of the new fine arts building, at the western portion of the site in one of the ballfields. Both buildings will be constructed of brick, with metal canopies over the doorways and downspouts. There is proposed signage on the buildings: “FINE ARTS REHEARSAL BUILDING” and “COPPELL TENNIS” in brushed aluminum letters over the main entrances. 149 2 The area around the new tennis building will not have any additional landscaping. The new fine arts building is proposed to have landscaping surrounding the buildings and the parking area abutting the building. A dense living screen exists along the western border of the property, shielding the residents from the building. This dense living screen extends down the western property line and screens the new outdoor field events area. 20 new trees are proposed on-site with additional shrubs, grasses, ground cover and perennials. Benefit to the Community: This will help Coppell High School provide updated facilities to maintain its high level of education. Legal Review: N/A Fiscal Impact: There is no fiscal impact to the City. Recommendation: On April 18, 2024, the Planning and Zoning Commission recommended unanimous approval (6-0) subject to the following conditions: 1. There may be additional comments during the Detail Engineering review. 2. A plat will be required showing the revised fire lanes and easements. 3. PD Conditions: a. To allow the landscaping as proposed. b. Approve the site plan as presented. Attachments: 1. Staff Report 2. Detail Site Plan 3. Landscape Plan 4. Building Elevations & Signage 150 ITEM # 5 Page 1 of 3 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE No.: PD-183R2-C, Coppell High School Expansion (Tennis and Fine Arts Center) P&Z HEARING DATE: April 18, 2024 C.C. HEARING DATE: May 14, 2024 STAFF REP.: Mary Paron-Boswell, AICP Senior Planner LOCATION: 185 W. Parkway Blvd. SIZE OF AREA: 63.478 acres CURRENT ZONING: PD-183R- C (Planned Development 183 Revised - Commercial) REQUEST: A zoning change request from PD-183R-C (Planned Development-183 Revised- Commercial) to PD-183R2-C (Planned Development-183 Revision 2 - Commercial), to approve a Detail Site Plan for a 46,265 sq. ft. Fine Arts Building, a 4,600 sq. ft. Tennis Building and field equipment/event areas on 63.478 acres of property located at 185 W. Parkway Blvd. at the request Coppell ISD, being represented by Drew Anderson of Core Construction. APPLICANT: Applicant: Owner: Drew Anderson Dr. Brad Hunt Core Construction CISD 6320 Research Rd, #200 200 S Denton Tap Rd Frisco, Texas 75033 Coppell, TX 75019 903-327-6533 214-496-6000 HISTORY: The original plat was approved in 1987 after Council directed the applicant to work with staff over unresolved issues. Major areas of concern were traffic access, water and sewer. These issues were worked out and the plat was approved in 1987 with conditions. The plat was not signed and had to go back before City Council in 1989 for approval including the previously approved conditions. City Council approved a site plan amendment to allow the construction of a band hall, principal’s suite, dining/lecture hall, and grade 9 classroom wing on June 17, 1999. The following month, the Planning and Zoning Commission approved a site plan amendment to allow for construction of concession stands, a press box, additional seating at the football stadium, a multi-purpose building, tennis court, tennis center, storage facility and additional parking subject to the Board of Adjustment granting a number of special exemptions and variances. On August 10, 1999, the City Council approved an amending plat and site plan with a number of conditions. On December 17, 1999, the P&Z held the case under advisement to 151 ITEM # 5 Page 2 of 3 the January 20, 2000, meeting. This was then requested to be heard at the April P&Z meeting and May 9th City Council meeting. A variance was approved to allow for a six-foot high chain link fence with landscaping along the northern edge of the new parking lot. In 2014, there was a zoning change request to PD-183R-C, to allow for a one-story 80,701-sf multi-purpose building, a two-story 52,137-sf arena and a one-story 4,237-sf kitchen addition. HISTORIC COMMENT: There is historic significance to this property. TRANSPORTATION: W. Parkway Blvd is a 4-lane divided collector in a 85-ft wide right-of-way and Cowboy Drive is a 4-lane road in a 60-ft wide right-of-way. SURROUNDING LAND USE & ZONING: North: Residential; SF-9 & 12 South: Residential; PD-148-SF and PD-172R-SF-12 East: Residential; PD-129R2-SF-9 West: Residential; SF-12 COMPREHENSIVE PLAN: Coppell 2030, A Comprehensive Master Plan, shows this property as suitable for development in accordance with the Residential Neighborhood and compatible with residential uses such as schools. DISCUSSION: The Coppell High School site has expanded over the years to include new buildings and facilities as deemed necessary by the school board. This current round of construction will see a new 46,265-sf Fine Arts Building, a new 4,600-sf Tennis Building accessory and new field event areas constructed. Site Plan The overall site plan shows the location of the two proposed buildings in relation to the existing buildings and structures on site. The 4,600-sf tennis center will be constructed on the northern portion of the site adjacent to the tennis courts and existing tennis building which is central to the site. The building is a one-story sprinklered building that will have offices for coaching staff, storage and locker rooms. The facilities will be constructed in a portion of the existing parking lot. The second major building proposed is the Fine Arts Building. At 46,265-sf, the building will have a band hall, storage areas, offices, lockers and other instrument rooms, practice rooms, etc. This is also proposed to be a one-story sprinklered building. This building is proposed to be constructed on the western portion of the property which currently operates as a baseball field. The last item proposed with this zoning is the construction of a long jump and pole vault area just south of the new fine arts building. 152 ITEM # 5 Page 3 of 3 Building Elevations & Signage Both buildings will be constructed of brick (field brick- interstate brick - mountain red). The Fine Arts Building will have an accent brick design on one elevation (accent brick- Endicott brick- graphite). The door entranceway will have metal canopies and downspouts. There is proposed signage on the building “FINE ARTS REHEARSAL BUILDING” in brushed aluminum letters over the main entrance. The Tennis Center will have the same main brick, with metal canopies over the doorways and metal downspouts. A sign is also proposed on the building exterior “COPPELL TENNIS” in brushed aluminum letters over the main entrance. The existing tennis building and the proposed new building will be adjacent to one another and will be fenced in together. Landscaping The area around the new tennis building will not have any additional landscaping. The new fine arts building is proposed to have landscaping surrounding the buildings and the parking area abutting the building. A dense living screen exists along the western border of the property, shielding the residents from the building. This dense living screen extends down the western property line and screens the new outdoor field events area. 20 new trees are proposed on-site with additional shrubs, grasses, ground cover and perennials. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of the request subject to the following conditions: 1. There may be additional comments during the Detail Engineering review. 2. A plat will be required showing the revised fire lanes and easements. 3. PD Conditions: a. To allow the landscaping as proposed. b. Approve the site plan as presented. ALTERNATIVES: 1. Approval of the request 2. Denial of the request 3. Modification of the request 4. Take the case under advisement to a future date ATTACHMENTS: 1. Detail Site Plan 2. Landscape Plan 3. Building Elevations & Signage 153 6''SS6''SSBBBBBB#21#10#05#05#05#05#05#13#10#10#10#10#10#10#10#05 #05#05#05#05#05#05 #15#15#15#15#15#15#15#15#15#15#15#15#15#15#15#15#15#15#15#11#11#11#11#11#11#11#11#11#11#05#05#10#11 #11 #11 #11#21#11#15#12#12#14#12#14#12#12#14#14#14 #01A#01A#01A#01A#01A#01A#01A#12A#04A#04A#04A#04A#04A#10A#10A#12A#04A#21#01A#04A#04A#04A#47A#47A#47A#47A#47A#24A#46#12A#12A#11A#11A#08#46#46#15#08#46#12A#12A#08#46#46#08BBBBBBFIRE RISEREXT1ENSEMBLE AA101BAND HALLA116DIRECTOR OFFICEA103RESTROOMA102ABAND OFFICESUITEA102ENSEMBLE CA107ENSEMBLE BA116DINSTRUMENTSTORAGE 1A116APERCUSSIONSTORAGEA116CUNIFORMSTORAGEA115 INSTRUMENTSTORAGE 2A116FOUTDOORSTORAGEA116ELOADING DOCKEXT1BOYS RESTROOMA111AGIRLS LOCKERROOMA112BSOUND STORAGEB119UNIFORMSTORAGEB118RESTROOMB117BSHARED OFFICEB117PRACTICEB109WORK ROOMB116PRACTICEA104VESTIBULEV100BOYS LOCKERROOMA111BGIRLS RESTROOMA112APRACTICEA129PRACTICEA128PRACTICEA127PRACTICEA126PRACTICEA125PRACTICEA124PRACTICEA123PRACTICEA122PRACTICEA121PRACTICEA120PRACTICEA119PRACTICEA118WORK ROOM /MUSIC LIBRARYA116BPRACTICEB107PRACTICEB108PRACTICEA105PRACTICEB112CHOIR HALLB114STORM SHELTER /PRACTICE GYMB102MEZZ. ACCESSB106GYM VESTIBULEB102AGYM STORAGEB101GIRLS RRB104STORAGEB106ASHARED COACHESOFFICEA113RESTROOMA113BSHARED GIRLSRESTROOMA110A??JANITORA106PRACTICEB113MUSIC LIBRARYB120STORAGEB115ELEC.A117COLOR GUARDLOCKER ROOMA108DRILL LOCKERA110CHEER LOCKERROOMA109CORRIDORC102CORRIDORC103VESTIBULEV101MDFA114BOYS RRB103GIRLS VESTA112BOYS VESTA111CORRIDORC100WAITINGC100.1VESTIBULEV102VESTIBULEV103KITCHENETTEB117AVESTIBULEV104 CORRIDORC101BOYS RRB111GIRLS RRB110STORAGEB117CB BB B B B BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB OFFICET102CONCESSIONST101 MULTI-PURPOSET113GIRLS RESTROOMT112BOYS RESTROOMT114MECHT116MULTI-PURPOSET103SHARED COACHESOFFICET104WOMENSCOACHES LOCKERROOMT106MENS COACHESLOCKER ROOMT107BOYS LOCKERROOMT111GIRLS LOCKERROOMT110JANITORT108WORK ROOMT105MDFT105ASTORAGET109GIRLS RESTROOMT110ABOYS RESTROOMT111ASTORAGET115STORAGET101AWOMENSRESTROOMT106AMENS RESTROOMT107ARISER ROOMT11724' FIRE LANEExisting Concrete DriveE x i s t C o n c r e t e D r i v e Existing Concrete Drive gasgasgasgasgasgasgasugeugeugeugeugeugeugeugeugeIslandsProposed Tree ssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssss ss ss STEXISTING BLEACHERS AND CONCESSIONS PRESS BOX4,000 SEATS STSTST ST ST ST15' UTILITYESMT.ugeugeugeugeugeugeugeugeugegasugeugeugeugeugeugeugeugeugeSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTuge uge uge uge EXIST.LIGHTPOLEEXIST.LIGHTPOLE38ELEC.PULLBOXLANDINGEXISTINGHANDRAILEXI TICKET BOOTHSTSTSTSTSTSTSTSTST15' ALLEY(50' RIGHT-OF-WAY)(50' RIGHT-OF-WAY)LOT 1040VOLUME 86116, PAGE 92315' ALLEY46454443789 15' ALLEY15' ALLEY 414250' R.103739151413121117191816M.R.D.C.T.(50' RIGHT-OF-WAY)333650' R.303132N 86°34'00" W419.77'30' BUILDING LINE20' ALLEY3435S 89°58'59" WVOLUME 99101, PAGE 0001M.R.D.C.T.2425262715' ALLEY28 29VOLUME 42, PAGE 951110M.R.D.C.T.(60' RIGHT-OF-WAY)(30' RIGHT-OF-WAY)121315.73'N 00°06'30" E260.89'N 86°34'00" W30' BUILDING LINE971.93'M.R.D.C.T.VOLUME 42, PAGE 95(60' RIGHT-OF-WAY)161514VOLUME 73201, PAGE 1722GLEN HINCKLEYD.R.D.C.T.30' DRAINAGE & UTILITY EASEMENT 262523242827910(50' RIGHT-OF-WAY)S 83°56'36" EN 00°00'23" E30' BUILDING LINE S.A. & M.G.R.R. SURVEY ABST. 1430GEORGE W. JACK SURVEY ABST. 694VOLUME 78225, PAGE 23 M.R.D.C.T.VOLUME 82030, PAGE 926DR. MELVIN GROSSD.R.D.C.T.LOT 91742.03'99.95'171.02'N 88°18'44" ES.A. & M.G.R.R. SURVEY ABST. 1430T.L. HOLLAND SURVEY ABST. 62488.13'N 89°17'40" E100.34'S 89°41'34" E112.87'S 82°02'56" ECOMMON AREALOT 8, BLOCK FS 86°39'17" EN 85°29'27" E104.42'1/2" SRS78. 2 4 ' S 2 9 ° 3 4 ' 0 6 " WVOLUME 93093, PAGE 151315(50' RIGHT-OF-WAY)19971.23'N 00°45'04" WS 00°45'04" E 2122COMMON AREA 20' PEDESTRIAN ACCESS2017181125.84 1698.18'N 89°43'30" E4 1 . 4 2 ' S 5 1 ° 5 3 ' 5 0 " WUTILITY EASEMENT35' DRAINAGE & N 00°45'04" W 14340.26'1213D.R.D.C.T.VOLUME 89124, PAGE 4252EASEMENT15' SANITARY SEWER98.48'15' DRAINAGE AND UTILITYEASEMENTVOLUME 92053, PAGE 2834M.R.D.C.T.VOLUME 89124, PAGE 4278EASEMENTDRAINAGE CHANNELD.R.D.C.T.12M.R.D.C.T.12(50' RIGHT-OF-WAY)101189671110BEGINNINGPOINT OFVOLUME 96013, PAGE 0087105.76'S 73°10'22" E132.56'S 47°17'18" E119.30'S 55°38'27" E99.98'EASEMENT104.81'S 66°41'46" EM.R.D.C.T.VOLUME 96013, PAGE 87113.41'S 61°41'17" E121/2" SRF141320' SANITARY SEWER241/2" SRF1/2" SRF1615TS131/2" SRSN 89°34'45" ECOMMON AREALOT 8, BLOCK FN 78°25'20" E100.46'1112M.R.D.C.T.1/2" SRF101/2" SRFN 86°55'15" E101.04'N 84°30'11" E8 5 ' 4 2 . 5 '1124.60'4 2 . 5 '51596068503431331028 30263677071111 EX. KITCHEN1 - STORYPEAK HEIGHT 20'-0" 4,237 SQUARE FEETFF 474.00FULLY SPRINKLED BUILDINGEX. MULTIPURPOSE BUILDING1 - STORYPEAK HEIGHT 59'-6"EVE HEIGHT 39'-0" 80,701 SQUARE FEETFF 475.00FULLY SPRINKLED BUILDING112119FENCE LINE STSTuge uge ugeugeuge DSxx ugeugeugeugeugeuge DS DS DS DS DS DS DS DS DS DS DS DS DS DS DS DS DS DS DS DS DS DS DS DS DS DS DS DS60.0'NOPARKINGNOPARKINGNOPARKING88.0'75.0'26.0'16.1'6.0'26.0'34.2'10.6'NEW FINE ARTSBUILDINGFF 477.0046,265 S.F.SPRINKLED BUILDINGONE STORY35'-6" HIGHEXISTING BUILDINGFF 474.57NON SPRINKLED BUILDINGONE STORY EXISTINGMULTIPUPPOSEBUILDINGFF 475.00SPRINKLERED BUILDING72.8'12.0'83.6'88.8'NEW TENNISBUILDINGFF 470.504,600 S.F.SPRINKLED BUILDINGONE STORY18'-0" HIGHEXISTING OFFICE/DRESSBUILDINGFF 470.50NON SPRINKLED BUILDINGONE STORY24' FIRE LANE26' FIRE LANE EXISTING SIDEWALKEXISTINGMULTIPUPPOSEBUILDINGFF 472.33SPRINKLERED BUILDING8''W8''W8''W 8''W 8''W 8''W 8''W 8''W 8''W8''W8''W8''W8''W8''W8''W 8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W 8''W 8''W 8''W 8''W 24' FIRE LANEEXISTING 24' FIRE LANEEXISTING 24' FIRE LANEEXISTING 24' FIRE LANEEXISTING 24' FIRE LANEEXISTING 24' FIRE LANEEXISTING 24' FIRE LANE8''W8''W 8''W15' UTILITYEASEMENT15' UTILITYEASEMENT15' UTILITYEASEMENTR30.0'R75.0'R100.0'R75.0'R100.0'R30.0'R30.0'300.0'2''W EX. STORM. INLETINLET TOP = 471.97FL 21" OUT = 467.00 +/-134.0'26' FIRE LANE15' UTILITYEASEMENT26.0'24.0'R3.0'R2.0'R3.0'R2.0'R3.0'R30.0'R30.0'R57.0'R30.0'6.0'20.4'12.0'6.0'6.0'5.0'WTR6''SSSTSTSTSTSTSTSTSTSTEXISTINGCONCRETESIDEWALK(TO REMAIN)EXISTINGCONCRETESIDEWALK(TO REMAIN)EXISTINGCONCRETEPARKING(TO REMAIN)EXISTINGCONCRETEPARKING(TO REMAIN)EXISTINGCONCRETEPARKING(TO REMAIN)EXISTINGCONCRETESIDEWALK(TO REMAIN)EXISTINGSHOT PUT(TO REMAIN)EXISTINGSHOT PUT(TO REMAIN)EXISTINGDISC AND NETTING(TO REMAIN)EXISTINGDISC AND NETTING(TO REMAIN)EXISTINGBUILDINGS(TO REMAIN)EXISTINGCONCRETESIDEWALK(TO REMAIN)EXIST. FHEXIST. FHEXISTINGCONCRETE(TO REMAIN)6' CONC SIDEWALK12' CONC SIDEWALKMATCHFLUSH6' CHAIN LINK FENCECONC SIDEWALKMATCHFLUSHBFRMATCHFLUSHSAWCUTSAW CUTMATCH FLUSHSAW CUTMATCHFLUSHMONOCURBBFRBFRSAW CUTMATCH FLUSHSAW CUTMATCH FLUSH12' CONC SIDEWALKNOCURB6' CONC SIDEWALKMONOCURB6' CONC SIDEWALKMONOCURBALTERNATIVE HAMMER HEADDEAD-END FIRE LANENEW HIGHJUMP PADNEW POLE VAULTRUNWAYNEW LONG JUMPRUNWAYSOD ALLDISTURBEDAREASSOD ALLDISTURBEDAREASMONOCURB5' x 5' BFRLANDING5' WIDE CROSSWALKEX. BFRBFRCUT INTO EX. WALLFOR NEW CURBEX. LIGHTPOLEEX. LIGHTPOLEEX. 5' SIDEWALKPROP. 5' CONCRETESIDEWALKEX. 6' SIDEWALK5' x 5' BFRLANDINGMATCHFLUSHMATCHFLUSH4' CONC SIDEWALKMONOCURBMONOCURBPAINTED FIRELANE STRIPEPAINTED FIRELANE STRIPE6' CONC SIDEWALKPROP. 5' CONCRETE SIDEWALKW/ 18" TURN UP CURB6''SSST ST RISER ROOM30' BUILDING LINE 30' BUILDING LINE30' BUILDING LINE60' BUILDING LINE60 ' B U I L D I N G L I N E 60' BUILDING LINE30' BUILDING LINE60' BUILDING LINE EX. HIGH SCHOOL2 - STORYPEAK HEIGHT 52'-0"312,540 SQUARE FEETFF 474.00FULLY SPRINKLED BUILDINGEXISTING ARENA2 - STORYEVE HEIGHT 51'-4" 52,137 SQUARE FEETFF 474.00FULLY SPRINKLED BUILDING75.0'NEW CONC.RETAINING WALL.(MATCH EXISTING)EX. 24' FIRE LANEWMWMFHBF8''WS 50°10'55" E16°30'49"CHD.BRG.CHORDARCRADIUSDELTA=====247.73'862.50'248.59'DELTARADIUSARCCHORDCHD.BRG.=====22°19'45"330.00'128.61'127.79'S 40°43'59" WS 42°10'31" W19°26'38"=====131.72'390.00'132.35'RADIUSDELTACHD.BRG.CHORDARCLOT 1R, BLOCK 1COPPELL HIGH SCHOOL ADDITION63.478 ACRESZONED "PD" Apr 16, 2024 - 12:50pm User: Robert D:\Public\Bob's Projects\COPPELL\HIGH SCHOOL 2014\2023 HIGH SCHOOL ADDITIONS\BIDSET\2023 TENNIS FINE ARTS ENG 3 FIRE LANE.dwg Coppell Independent School District For: 185 W Parkway Blvd., Coppell, TX 75019 EXPANSION BUILDING & TENNIS CENTER CHS NEW FINE ARTS REHEARSAL PHASE 3 - LOT 1R, BLOCK 1 SOFTBALL PRACTICE FIELD COPPELL, TEXAS23280.0000105 DECKER COURT - SUITE 910 IRVING, TEXAS 75062FAX 972-717-2176PHONE 972-717-5151GLENNENGINEERINGT.B.P.E. FIRM REGISTRATION NO. F - 303ISSUESCORGAN401 N. Houston St.Dallas, TX 75202T: 214.748.2000F: 214.653.8281REVISIONSDATEJOBSHEET02/28/2024011202The seal appearing on thisdocument was authorized byMike Glenn, P.E. 35059, onFebruary 28, 202434567891011ISSUE FOR CONSTRUCTION 02/14/24ADDENDUM #12/28/24TENNIS CENTER STORAGE BUILDING2,360 sfEX TENNIS CENTER BUILDINGEXISTING HIGH SCHOOL 216 sfSTADIUM: 1st LEVEL6,830 sf 2nd LEVEL1,524 sf SITE DATA SUMMARY TABLEEXISTING ZONINGPD - 183R - CPROPOSED ZONINGPD - 186R2 - CSPECIAL CONDITIONSUSEHIGH SCHOOLLOT AREA 63.478 ACRES OR 2,765,079 SFREQUIRED SETBACK FRONT YARD SETBACK 60'SIDE YARD SETBACK 30' STREETREAR YARD SETBACK 30' SETBACKBUILDING AREA (NEW TOTAL)PROPOSED TENNIS BUILDING 4,600 SFPROPOSED FIRE ARTS BUILDING 46,265 SFTOTAL BUILDING AREA 706,855 SFBUILDING COVERAGE(FAR)25.6%EXISTING BUILDING HEIGHT50'-0" (2 STORY) "MEASURED TO PEAK"EXISTING KITCHEN ADDITION HEIGHT15'-0" (1 STORY) "MEASURED TO PEAK"EXISTING ARENA HEIGHT55'-0" (1 STORY) "MEASURED TO PEAK"EXISTING MULTIPURPOSE BUILDING59'-6" (1 STORY) "MEASURED TO PEAK"NEW TENNIS BUILDING18-0" (1 STORY) "MEASURED TO PEAK"NEW FINE ARTS BUILDING35'-6" (1 STORY) "MEASURED TO PEAK"1 PER 4 SEATS W/AUDITORIUM OR8 PER EACH CLASSROOM610/4 = 153 TOTAL REQUIRED OR141x8 = 1128 TOTAL REQUIREDWHICHEVER IS GREATER(9.0' X 18.0')EXISTING PARKING PROVIDED = 2,0031,977TOTAL PARKING PROVIDED* Existing Parking Variance 1 parking stall for 5 seats.(9.0' X 18.0')NEW TENNIS BUILDING = PARKING LOST -33(9.0' X 18.0')NEW FINE ARTS BUILDING = PARKING LOST -2(9.0' X 18.0')NEW FINE ARTS BUILDING = PARKING GAINED 90 sf68,117 sfNEW MULITPURPOSE BLDG: 1st LEVEL 2nd LEVEL80,701 sf15,543 sfNEW ARENA: 1st LEVEL 2nd LEVEL36,594 sfKITCHEN ADDITION4,237 sf NEW 2nd LEVEL 1nd LEVELEX. MULTIPURPOSE BLDG.18,791 sfTOTAL ADDITIONAL SF50,865 sfTOTAL BUILDING FOOTPRINT 551,009(CURRENT) 2nd LEVEL 1nd LEVEL312,540 sf108,277 sfTOTAL BUILDING SF (BOTH LEVELS) 706,855 sfSITE PLAN NOTES1) SPEED BUMPS IN DEDICATED FIRE LANE EASEMENTS SHALL MEET THE CITY OF COPPELL'S ORDINANCE.2) ALL PARKING BEING REMOVED WILL BE OFFSET BY ADDITIONAL PARKING.PLANNED DEVELOPMENT CONDITIONS1987 VARIANCES AND CONDIITIONS GRANTED1) BUILDING HEIGHT - WILL ALLOW THE HEIGHT OF 52 FEET.2) LIGHTING - THE AMOUNT OF 5 BLINDERS MUST BE USED.3) PARKING - MUST BE PROVIDE APPROXIMATELY 1,250 FOR THE FOOTBALL STADIUM4) PARKING SURFACE - 5 INCH CONCRETE WILL BE ALLOWED.5) SCREENING WALL - A SIX FOOT CHAIN LINK FENCE ALONG THE WESTERN BOUNDARY TO CONTINUE FROM THE SOUTHWEST CORNER OF THE PROPERTY ALONG THE SOUTHERN BOUNDARY TO OAK TRAIL.SPECIAL EXCEPTIONS GRANTEDSECTION 31-5-1: TO ALLOW THE SIZE OF THE NEW PARKING SPACES TO BE 9' X 18'.SECTION 31-6-32: TO REDUCE THE PARKING SPACES FROM 3,333 TO 1,940.SECTION 34-1-8(B)(3): TO PERMIT A SINGLE ROW OF PARKING TO CONTAIN MORE THAN 15 PARKING SPACE WITHOUT A PLANTING ISLAND.SECTION 34-1-8(B): TO APPROVE 18 LANDSCAPE ISLANDS WITH TREE PRESERVATION TO FULFILL THE 88 PLANTING ISLANDS REQUIREMENT, ASWELL AS ALLOW THE ONE TREE REQ. PER PLANTING ISLAND TO BE PLANTED ALONG THE NORTHERN EDGE OF THE PROPOSED PARKINGPAVEMENT.SECTION 34-1-8(B)(3): TO ALLOW SOME PARKING ISLANDS TO BE UNDER THE MINIMUM AREA OF 150 S.F. AREA AND A MINIMUM WIDTH OF 9 FT.SECTION 34-1-8(B)(3): TO ALLOW THE FOUR ROWS OF PARKING BY THE TENNIS COURTS WITH HANDICAP PARKING SPACES NOT HAVING PLANTINGISLANDS AT THE NORTHERN END.VARIANCE GRANTEDSECTION 34-1-8(B)(3): TO AUTHORIZE CONCRETE PLANTING ISLANDS, AS OPPOSED TO LANDSCAPE ISLANDS, AT THE END OF EACH ROW OFPARKING.EXISTING PD CONDITIONS1. HEIGHT OF PROPOSED MULTIPURPOSE BUILDING TO BE 60 FEET.2. HEIGHT OF PROPOSED ARENA TO BE 52 FEET.COPPELL HIGH SCHOOLVICINITY MAPBATTING CAGE STORAGE BUILDING250 sfC03.00OVERALL SITEPLAN50200100Scale: 1"=100'0N4,600 sfNEW TENNIS CENTER BUILDINGNEW FINE ARTS CENTER BUILDING46,265 sf154 BBBBBB#21#10#05#05#05#05#05#13#10#10#10#10#10#10#10#05 #05#05#05#05#05#05 #15#15#15#15#15#15#15#15#15#15#15#15#15#15#15#15#15#15#15#11#11#11#11#11#11#11#11#11#11#05#05#10#11 #11 #11 #11#21#11#15#12#12#14#12#14#12#12#14#14#14 #01A#01A#01A#01A#01A#01A#01A#12A#04A#04A#04A#04A#04A#10A#10A#12A#04A#21#01A#04A#04A#04A#47A#47A#47A#47A#47A#24A#46#12A#12A#11A#11A#08#46#46#15#08#46#12A#12A#08#46#46#08BBBBBBFIRE RISEREXT1ENSEMBLE AA101BAND HALLA116DIRECTOR OFFICEA103RESTROOMA102ABAND OFFICESUITEA102ENSEMBLE CA107ENSEMBLE BA116DINSTRUMENTSTORAGE 1A116APERCUSSIONSTORAGEA116CUNIFORMSTORAGEA115INSTRUMENTSTORAGE 2A116FOUTDOORSTORAGEA116ELOADING DOCKEXT1BOYS RESTROOMA111AGIRLS LOCKERROOMA112BSOUND STORAGEB119UNIFORMSTORAGEB118RESTROOMB117BSHARED OFFICEB117PRACTICEB109WORK ROOMB116PRACTICEA104VESTIBULEV100BOYS LOCKERROOMA111BGIRLS RESTROOMA112APRACTICEA129PRACTICEA128PRACTICEA127PRACTICEA126PRACTICEA125PRACTICEA124PRACTICEA123PRACTICEA122PRACTICEA121PRACTICEA120PRACTICEA119PRACTICEA118WORK ROOM /MUSIC LIBRARYA116BPRACTICEB107PRACTICEB108PRACTICEA105PRACTICEB112CHOIR HALLB114STORM SHELTER /PRACTICE GYMB102MEZZ. ACCESSB106GYM VESTIBULEB102AGYM STORAGEB101GIRLS RRB104STORAGEB106ASHARED COACHESOFFICEA113RESTROOMA113BSHARED GIRLSRESTROOMA110A??JANITORA106PRACTICEB113MUSIC LIBRARYB120STORAGEB115ELEC.A117COLOR GUARDLOCKER ROOMA108DRILL LOCKERA110CHEER LOCKERROOMA109CORRIDORC102CORRIDORC103VESTIBULEV101MDFA114BOYS RRB103GIRLS VESTA112BOYS VESTA111CORRIDORC100WAITINGC100.1VESTIBULEV102VESTIBULEV103KITCHENETTEB117AVESTIBULEV104CORRIDORC101BOYS RRB111GIRLS RRB110STORAGEB117C9218418327791FF = 475.00EXIST INGBUI LD ING Existing TrackEXISTING BLEACHERS AND CONCESSIONS Existing Bleachers 4,000 SEATS 2,000 Existing SeatsWTRWTRWTRWTR STSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTuge uge uge uge uge uge uge uge uge uge uge uge ugeELEC.PULLBOX24.0'27.0'10" RD 10" RD10" RD 15' UTILITY EASEMENTN 00°00'23" E30' BUILDING LINE EXISTINGMULTIPURPOSEBUILDINGEX. MULTIPURPOSE BUILDING1 - STORYPEAK HEIGHT 59'-6"EVE HEIGHT 39'-0" 80,701 SQUARE FEETFF 475.00FULLY SPRINKLED BUILDINGFF = 472.33R75.0'R100.0'uge uge uge ugeuge ugeugeugeugeWTRWTRWTR DS ST DS DS DS DS DS DS DS WTRWTR4.5' 45.7'16.6'BACK OF CURBEXIST INGBUI LD INGFF=4 7 4 . 5 760.0'NOPARKINGNOPARKINGNOPARKING88.0'75.0'26.0'16.1'6.0'26.0'34.2'10.6'NEW FINE ARTSBUILDINGFF 477.0046,265 S.F.SPRINKLED BUILDINGONE STORY35'-6" HIGHE X I S T ING BU I LD ING F F 4 7 4 . 5 7NON SPR INK LED BU ILD INGONE STORYEXISTINGMULTIPUPPOSEBUILDINGFF 475.00SPRINKLERED BUILDING72.8'12.0'83.6'8 8 . 8 '24' FIRE LANE26' FIRE LANE EXISTINGMULTIPUPPOSEBUILDINGFF 472.33SPRINKLERED BUILDING8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W 8''W 8''W 8''W 8''W 8''W 8''W 8''W8''W 8''W8''W8''W8''W 8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W 8''W 8''W 8''W 8''W 8''W 8''W 8''W 8''W 8''W 8''WEXISTING 24' FIRE LANE8''W8''W8''W8''W8''W8''W8''W 8''W 8''W 8''W 8''W 8''W8''W8''W8''W15' UTILITYEASEMENT15' UTILITYEASEMENT15' UTILITYEASEMENTR30.0'R75.0 'R1 0 0 . 0 ' R 7 5 . 0 ' R 1 0 0 . 0 'R30.0'R30.0'300.0' EX. STORM. INLETINLET TOP = 471.97FL 21" OUT = 467.00 +/-134.0'EXIST INGBUI LD ING26' FIRE LANE15' UTILITYEASEMENT26.0'24.0 'R3.0'R2.0'R3.0'R2.0'R3.0'R30.0'R3 0 . 0 'R57.0'R30.0'6.0'20.4'12.0'6.0'6.0'6''W6''SS6''SS6''SS6''SSSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTEXISTINGCONCRETESIDEWALK(TO REMAIN)EXISTINGSHOT PUT(TO REMAIN)EXISTINGSHOT PUT(TO REMAIN)EXISTINGDISC AND NETTING(TO REMAIN)EXISTINGBUILDINGS(TO REMAIN)EXISTINGCONCRETESIDEWALK(TO REMAIN)EXIST. FHEXIST. FHEXISTINGCONCRETE(TO REMAIN)6' CONC SIDEWALK12' CONC SIDEWALKMATCHFLUSHMATCHFLUSHMONOCURBBFRBFRSAW CUTMATCH FLUSHSAW CUTMATCH FLUSH12' CONC SIDEWALKNOCURB6' CONC SIDEWALKMONOCURB6' CONC SIDEWALKMONOCURBALTERNATIVE HAMMER HEADDEAD-END FIRE LANENEW HIGHJUMP PADNEW POLE VAULTRUNWAYNEW LONG JUMPRUNWAYSOD ALLDISTURBEDAREASSOD ALLDISTURBEDAREASMONOCURB4' CONC SIDEWALKMONOCURBMONOCURB6' CONC SIDEWALK6''SS6''SS 6''SS 6''SS 6''SSSTSTSTSTSTSTSTSTST 6''SS6''SS6''SSRISER ROOM30' BUILDING LINE75.0'NEW CONC.RETAINING WALL.(MATCH EXISTING)FDCFHLOT 1R, BLOCK 1COPPELL HIGH SCHOOL ADDITION63.478 ACRESZONED "PD" Apr 16, 2024 - 12:56pm User: Robert D:\Public\Bob's Projects\COPPELL\HIGH SCHOOL 2014\2023 HIGH SCHOOL ADDITIONS\BIDSET\2023 TENNIS FINE ARTS ENG 3 FIRE LANE.dwg Coppell Independent School District For: 185 W Parkway Blvd., Coppell, TX 75019 EXPANSION BUILDING & TENNIS CENTER CHS NEW FINE ARTS REHEARSAL PHASE 3 - LOT 1R, BLOCK 1 SOFTBALL PRACTICE FIELD COPPELL, TEXAS23280.0000105 DECKER COURT - SUITE 910 IRVING, TEXAS 75062FAX 972-717-2176PHONE 972-717-5151GLENNENGINEERINGT.B.P.E. FIRM REGISTRATION NO. F - 303ISSUESCORGAN401 N. Houston St.Dallas, TX 75202T: 214.748.2000F: 214.653.8281REVISIONSDATEJOBSHEET02/28/2024011202The seal appearing on thisdocument was authorized byMike Glenn, P.E. 35059, onFebruary 28, 202434567891011ISSUE FOR CONSTRUCTION 02/14/24ADDENDUM #12/28/24156030Scale: 1"=30'0NC03.01DETAILED SITEPLAN - FINE ARTS155 6''SS6''SS6''SS6''SS6''SS6''SS6''SS6''SS6''SS6''SS6''SSB BB B B B BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB OFFICET102CONCESSIONST101MULTI-PURPOSET113GIRLS RESTROOMT112BOYS RESTROOMT114MECHT116MULTI-PURPOSET103SHARED COACHESOFFICET104WOMENSCOACHES LOCKERROOMT106MENS COACHESLOCKER ROOMT107BOYS LOCKERROOMT111GIRLS LOCKERROOMT110JANITORT108WORK ROOMT105MDFT105ASTORAGET109GIRLS RESTROOMT110ABOYS RESTROOMT111ASTORAGET115STORAGET101AWOMENSRESTROOMT106AMENS RESTROOMT107ARISER ROOMT11724' FIRE LANE324325341360361370Existing ConcreteParking LotExisting Concrete Drive2''W2''WNEW TENNISBUILDINGFF 470.504,600 S.F.SPRINKLED BUILDINGONE STORY18'-0" HIGHEXISTING OFFICE/DRESSBUILDINGFF 470.50NON SPRINKLED BUILDINGONE STORYEXISTING SIDEWALK 8''W 8''W 8''W 8''W 8''W 8''W8''W 8''W 8''W 8''W 8''W 8''W8''W 8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W24' FIRE LANEEXISTING 24' FIRE LANEEXISTING 24' FIRE LANE2''W6''SS2''W 2''W 2''W 2''W 2''W 2''W 2''W 2''W 5.0'6''SS6''SS6''SS6''SS4''SS4''W4''W4''W6''W6''W6''W6''WWTRWTRWTRWTRWTRWTREXISTINGCONCRETESIDEWALK(TO REMAIN)EXISTINGCONCRETESIDEWALK(TO REMAIN)EXISTINGCONCRETEPARKING(TO REMAIN)EXISTINGCONCRETEPARKING(TO REMAIN)6' CHAIN LINK FENCECONC SIDEWALKMATCHFLUSHBFRMATCHFLUSHSAWCUTSAW CUTMATCH FLUSHSAW CUT5' x 5' BFRLANDING5' WIDE CROSSWALKEX. BFRBFRCUT INTO EX. WALLFOR NEW CURBEX. LIGHTPOLEEX. LIGHTPOLEEX. 5' SIDEWALKPROP. 5' CONCRETESIDEWALKEX. 6' SIDEWALK5' x 5' BFRLANDINGMATCHFLUSHMATCHFLUSHPAINTED FIRELANE STRIPEPAINTED FIRELANE STRIPEPROP. 5' CONCRETE SIDEWALKW/ 18" TURN UP CURBEX. 24' FIRE LANER30.0'R30.0'R30.0'R3 0 . 0 'WMWMFHBF8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''WExisting Concrete Drive6''W6''W Apr 16, 2024 - 12:51pm User: Robert D:\Public\Bob's Projects\COPPELL\HIGH SCHOOL 2014\2023 HIGH SCHOOL ADDITIONS\BIDSET\2023 TENNIS FINE ARTS ENG 3 FIRE LANE.dwg Coppell Independent School District For: 185 W Parkway Blvd., Coppell, TX 75019 EXPANSION BUILDING & TENNIS CENTER CHS NEW FINE ARTS REHEARSAL PHASE 3 - LOT 1R, BLOCK 1 SOFTBALL PRACTICE FIELD COPPELL, TEXAS23280.0000105 DECKER COURT - SUITE 910 IRVING, TEXAS 75062FAX 972-717-2176PHONE 972-717-5151GLENNENGINEERINGT.B.P.E. FIRM REGISTRATION NO. F - 303ISSUESCORGAN401 N. Houston St.Dallas, TX 75202T: 214.748.2000F: 214.653.8281REVISIONSDATEJOBSHEET02/28/2024011202The seal appearing on thisdocument was authorized byMike Glenn, P.E. 35059, onFebruary 28, 202434567891011ISSUE FOR CONSTRUCTION 02/14/24ADDENDUM #12/28/24C03.02104020Scale: 1"=20'0NDETAILED SITEPLAN - TENNISCENTER156 wtrwtrwtrwtrwtrwtrwtrwtrwtrExisting TrackExisting Track Existing FootballFielduge uge uge 15' UTILITY EASEMENTEXIST INGBUI LD INGFF=4 7 4 . 5 7 E X I S T ING BU I LD ING F F 5 6 3 . 5 0NON SPR INKLED BU I LD INGONE STORY8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W30' BUILDING LINE NEW FINE ARTSBUILDINGFF 477.0046,265 S.F.SPRINKLED BUILDINGONE STORYDNEXIST INGBUI LD ING NOPARKINGNOPARKINGNOPARKING24' FIRE LANE26' FIRE LANE EXISTING 24' FIRE LANE8''W 8''W 8''W 8''W 8''W 8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W15' UTILITYEASEMENT15' UTILITYEASEMENT15' UTILITYEASEMENT47 6 476475475474474475476475476476 475476476 475 L 2RAMSEY LANDSCAPE ARCHITECTS, LLC11914 WISHING WELL CT.FRISCO, TEXAS 75035PHONE (972) 335-0889EMAIL: MIKE.RLA@ATT.NETFAX (469) 362-5433AREA ALANDSCAPE PLAN300601"=30'GRAPHIC SCALEMATCHLINE SEE SHEET L3DATEJOBSHEETISSUES21REVISIONS502/13/202423280.000034602/13/2024ISSUE FOR CONSTRUCTIONDate of issue:03/07/2024for CHS NEW FINE ARTS REHEARSAL BUILDING & TENNIS CENTER EXPANSION 185 W Parkway Blvd., Coppell, TX 75019 Coppell Independent School District CORGAN401 N. Houston StDallas, TX 75202T: 214-748-200003/07/2024PERMIT REVIEW157 WTRWTRWTRWTRWTRWTRWTRWTRWTRWTRuge uge uge uge uge ugeELEC.PULLBOXLOT 1040N 86°34'00" W419.77'30' BUILDING LINE20' ALLEYS 89°58'59" W15.73'S 00°06'30" WEX. MULTIPURPOSE BUILDING1 - STORYPEAK HEIGHT 59'-6"EVE HEIGHT 39'-0" 80,701 SQUARE FEETFF 475.00FULLY SPRINKLED BUILDINGuge uge uge uge uge uge ugeugeugeugeugeDSxx xDS DS DS DS DS DS DS DS DS DS DS DS DS DS EXIST INGBUI LD INGFF= 4 7 4 . 5 7720.0'E X I S T ING BU I LD ING F F 5 6 3 . 5 0NON SPR INK LED BU ILD INGONE STORYEXISTINGMULTIPUPPOSEBUILDINGFF 475.00SPRINKLERED BUILDINGMULTIPUPPOSESPRINKLERED BUILDINGEXISTINGCONCRETESIDEWALK(TO REMAIN)EXISTINGSHOT PUT(TO REMAIN)EXISTINGSHOT PUT(TO REMAIN)8''W8''W8''W8''W8''W8''W 8''W 8''W 8''W 8''WEXISTINGBUILDINGS(TO REMAIN)EXISTINGCONCRETESIDEWALK(TO REMAIN)NEW HIGHJUMP PADNEW POLE VAULTRUNWAYEXIST INGBUI LD ING4724 7 3 4 7 4 475476 475 474478477476475AREA BLANDSCAPE PLANL 3RAMSEY LANDSCAPE ARCHITECTS, LLC11914 WISHING WELL CT.FRISCO, TEXAS 75035PHONE (972) 335-0889EMAIL: MIKE.RLA@ATT.NETFAX (469) 362-5433300601"=30'GRAPHIC SCALEDATEJOBSHEETISSUES21REVISIONS502/13/202423280.000034602/13/2024ISSUE FOR CONSTRUCTIONDate of issue:03/07/2024for CHS NEW FINE ARTS REHEARSAL BUILDING & TENNIS CENTER EXPANSION 185 W Parkway Blvd., Coppell, TX 75019 Coppell Independent School District CORGAN401 N. Houston StDallas, TX 75202T: 214-748-200003/07/2024PERMIT REVIEWMATCHLINE SEE SHEET L2158 24' FIRE LANEExisting Tennis CourtsExisting ConcreteParking LotssssssssssExisting ConcreteExisting Concrete DriveExisting Concrete Drivewtrwtrwtrwtrwtrwtrwtrwtrwtr24' UTILITY EASEMENTEASEMENT15' UTILITY 105.76'S 73°10'22" ENEW TENNISBUILDINGFF 470.504,600 S.F.SPRINKLED BUILDINGONE STORYEXISTING OFFICE/DRESSBUILDINGFF 470.50NON SPRINKLED BUILDINGONE STORYEXISTINGCONCRETESIDEWALK(TO REMAIN)EXISTINGCONCRETEPARKING(TO REMAIN)EXISTINGCONCRETEPARKING(TO REMAIN)EXISTING SIDEWALK 8''W 8''W8''W 8''W 8''W 8''W 8''W 8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W8''W24' FIRE LANENEW CONCESSIONS DATEJOBSHEETISSUES21REVISIONS502/13/202423280.000034602/13/2024ISSUE FOR CONSTRUCTIONDate of issue:03/07/2024for CHS NEW FINE ARTS REHEARSAL BUILDING & TENNIS CENTER EXPANSION 185 W Parkway Blvd., Coppell, TX 75019 Coppell Independent School District CORGAN401 N. Houston StDallas, TX 75202T: 214-748-200003/07/2024PERMIT REVIEWAREA CLANDSCAPE PLANL 4RAMSEY LANDSCAPE ARCHITECTS, LLC11914 WISHING WELL CT.FRISCO, TEXAS 75035PHONE (972) 335-0889EMAIL: MIKE.RLA@ATT.NETFAX (469) 362-5433300601"=30'GRAPHIC SCALE159 DATEJOBSHEETISSUES21REVISIONS502/13/202423280.000034602/13/2024ISSUE FOR CONSTRUCTIONDate of issue:03/07/2024for CHS NEW FINE ARTS REHEARSAL BUILDING & TENNIS CENTER EXPANSION 185 W Parkway Blvd., Coppell, TX 75019 Coppell Independent School District CORGAN401 N. Houston StDallas, TX 75202T: 214-748-200003/07/2024PERMIT REVIEWDETAILSLANDSCAPE L 5RAMSEY LANDSCAPE ARCHITECTS, LLC11914 WISHING WELL CT.FRISCO, TEXAS 75035PHONE (972) 335-0889EMAIL: MIKE.RLA@ATT.NETFAX (469) 362-5433160 20' - 6"35' - 2"METAL COPING -MTL-1 FIELD BRICK -INTERSTATE BRICK, MOUNTAIN RED -BR-1 ACCENT BRICK -ENDICOTT BRICK, GRAPHITE -BR-2 METAL DOWNSPOUTS -MTL-1 12' - 5"METAL CANOPY, MTL-1 P01 05 12' - 5"20' - 6"35' - 2"METAL COPING -MTL-1 FIELD BRICK -INTERSTATE BRICK, MOUNTAIN RED -BR-1 METAL DOWNSPOUTS -MTL-1 METAL CANOPY, MTL-1 35' - 2"12' - 5"METAL COPING -MTL-1 FIELD BRICK -INTERSTATE BRICK, MOUNTAIN RED -BR-1 METAL DOWNSPOUTS -MTL-1 METAL CANOPY, MTL-112' - 5"20' - 6"35' - 2"METAL COPING -MTL-1 FIELD BRICK -INTERSTATE BRICK, MOUNTAIN RED -BR-1 METAL DOWNSPOUTS -MTL-1 METAL CANOPY, MTL-1 13"H x 2"D BRUSHED ALUMINUM LETTERS, MTL-1; 27 SF OF SIGNAGE 1' - 1"24' - 7 3/8"03/03/24 ▪ 23280.0000BRETT SUMROW. FINE ARTS BUILDING ELEVATIONS This Document was produced by or under the authority of This document is incomplete and may not be used for regulatory approval, permit or construction. 3/32" = 1'-0"01 EXTERIOR ELEVATION - FINE ARTS OVERALL - NORTH 3/32" = 1'-0"02 EXTERIOR ELEVATION - FINE ARTS OVERALL - EAST 3/32" = 1'-0"03 EXTERIOR ELEVATION - FINE ARTS OVERALL - SOUTH 3/32" = 1'-0"04 EXTERIOR ELEVATION - FINEARTS OVERALL - WEST 3/8" = 1'-0"05 ENLARGED ELEVATION - FINE ARTS BUILDING SIGNAGE 161 10' - 9 1/2"17' - 10"GALVANIZED METAL FENCING8' - 0"METAL COPING -MTL-1 FIELD BRICK -INTERSTATE BRICK, MOUNTAIN RED -BR-1 METAL DOWNSPOUTS -MTL-1 METAL CANOPY, MTL-1 EXISTING BUILDING10' - 9 1/2"GALVANIZED METAL FENCING 8' - 0"10' - 9 1/2"17' - 10"METAL CANOPY, MTL-1 METAL COPING -MTL-1 FIELD BRICK -INTERSTATE BRICK, MOUNTAIN RED -BR-1 METAL DOWNSPOUTS -MTL-1 EXISTING BUILDING8' - 0"10' - 9 1/2"17' - 10"GALVANIZED METAL FENCING METAL COPING -MTL-1 FIELD BRICK -INTERSTATE BRICK, MOUNTAIN RED -BR-1 METAL DOWNSPOUTS -MTL-1 METAL CANOPY, MTL-1P02 05 GALVANIZED METAL FENCING8' - 0"17' - 10"10' - 9 1/2"EXISTING BUILDING METAL CANOPY, MTL-1 FIELD BRICK -INTERSTATE BRICK, MOUNTAIN RED -BR-1 13"H x 2"D BRUSHED ALUMINUM LETTERS, MTL-1; 14 SF TOTAL SIGNAGE 1' - 1"12' - 8"03/04/24 ▪ 23280.0000BRETT SUMROW. TENNIS BUILDING ELEVATIONS This Document was produced by or under the authority of This document is incomplete and may not be used for regulatory approval, permit or construction. 3/32" = 1'-0"01 EXTERIOR ELEVATION - TENNIS OVERALL - WEST 3/32" = 1'-0"02 EXTERIOR ELEVATION - TENNIS OVERALL - EAST 3/32" = 1'-0"03 EXTERIOR ELEVATION - TENNIS OVERALL - SOUTH 3/32" = 1'-0"04 EXTERIOR ELEVATION - TENNIS OVERALL - NORTH 3/8" = 1'-0"05 ENLARGED ELEVATION - TENNIS BUILDING SIGNAGE 162 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7469 File ID: Type: Status: 2023-7469 Agenda Item Agenda Ready 1Version: Reference: In Control: Finance 05/07/2024File Created: Final Action: Intent to Issue 2020 CO BondsFile Name: Title: Consider adoption of a Resolution directing publication of notice of intention to issue certificates of obligation; and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: Memo.pdf, Resolution.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7469 Title Consider adoption of a Resolution directing publication of notice of intention to issue certificates of obligation; and authorizing the Mayor to sign. Summary See attached memorandum. Fiscal Impact: The impact of this bond sale will be incorporated in the City ’s Debt Service Tax Rate with the Water Sewer Fund providing for the portion of debt related to water projects. Staff Recommendation: The Strategic Financial Engagement Department recommends approval. Goal Icon: Sustainable City Government Page 1City of Coppell, Texas Printed on 5/10/2024 163 Master Continued (2023-7469) Page 2City of Coppell, Texas Printed on 5/10/2024 164 1 MEMORANDUM To: Mayor and City Council From: Vanessa Tarver, Financial Relationships Group Manager Via: Kim Tiehen, Director of Strategic Financial Engagement Date: May 14, 2024 Reference: Consider approval of a resolution directing publication of notice of intention to issue certificates of obligation; and authorizing the Mayor to sign. 2040: Sustainable Government Introduction: Per section 271.049 of the Local Government Code – Notice of Intention to Issue Certificates: Regardless of the sources of payment, certificates may not be issued unless the issuer publishes notice of its intention to issue the certificates. The notice must be published once a week for two consecutive weeks. The notice must state: 1) the time and place tentatively set for the passage of the ordinance authorizing the issuance; 2) the maximum amount and purpose; and 3) the manner in which the certificates will be paid by taxes, revenues, or a combination of the two. Background: These funds will be used for: (i) constructing and improving streets and roads, including related design, drainage, signalization, landscaping, sidewalks, lighting, utility relocation and replacement, bridges, signage and streetscape improvements; (ii) constructing, improving and equipping public safety facilities for the fire department, including the design, construction, renovation and equipment of a new fire station; (iii) designing, constructing, improving and equipping administrative office buildings for the City's public works and community experiences departments; (iv) acquiring, designing, constructing, installing and equipping additions, improvements, extensions and equipment for the City's waterworks and sewer system (the "System"); and (v) paying legal, fiscal and engineering fees in connection with such projects. 165 2 This agenda item is being brought forward to provide notice of the City’s intention to issue Certificates of Obligations, Series 2024 in an amount not to exceed $53,500,000.00 for the above stated projects. The publication dates are scheduled for May 18, 2024, and May 25, 2024. Benefit to the Community: The issuance of bonds for these projects allows the City to maintain its infrastructure and provide for the health and safety of its residents while spreading out the cost of the projects overtime to ease the financial impact on current taxpayers. Legal Review: The resolution and notice of intent were prepared by Chris Settle, the City of Coppell’s bond attorney. Fiscal Impact: The impact of this bond sale will be incorporated in the City’s Debt Service Tax Rate with the Water Sewer Fund transferring funds. Recommendation: The Strategic Financial Engagement Department recommends approval. 166 CERTIFICATE FOR RESOLUTION THE STATE OF TEXAS COUNTIES OF DALLAS AND DENTON CITY OF COPPELL We, the undersigned officers of the City of Coppell, Texas (the "City"), hereby certify as follows: 1. The City Council of the City (the "Council") convened in a regular meeting on May 14, 2024, at the designated meeting place, and the roll was called of the duly constituted officers and members of the Council, to wit: Wes Mays, Mayor Jim Walker, Councilmember Brianna Hinojosa-Smith, Councilmember Don Carroll, Councilmember Kevin Nevels, Councilmember Ramesh Premkumar, Councilmember Biju Mathew, Councilmember Mark Hill, Councilmember Ashley Owens, City Secretary and all of said persons were present except ________________________________________, thus constituting a quorum. Whereupon, among other business, the following was transacted at said meeting: a written RESOLUTION DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION; AND RESOLVING OTHER MATTERS RELATING TO THE SUBJECT was duly introduced for the consideration of the Council. It was then duly moved and seconded that said Resolution be adopted and, after due discussion, said motion, carrying with it the adoption of said Resolution, prevailed and carried with all members present voting "AYE" except the following: NAY: ABSTAIN: 2. A true, full and correct copy of the aforesaid Resolution adopted at the meeting described in the above and foregoing paragraph is attached to and follows this Certificate; that said Resolution has been duly recorded in the Council's minutes of said meeting; that the above and foregoing paragraph is a true, full and correct excerpt from the Council's minutes of said meeting pertaining to the adoption of said Resolution; that the persons named in the above and foregoing paragraph are the duly chosen, qualified and acting officers and members of the Council as indicated therein; that each of the officers and members of the Council was duly and sufficiently notified officially and personally, in advance, of the time, place and purpose of the aforesaid meeting, and that said Resolution would be introduced and considered for adoption at said meeting, and each of said officers and members consented, in advance, to the holding of said meeting for such purpose, and that said meeting was open to the public and public notice of the time, place and purpose of said meeting was given, all as required by Chapter 551, Texas Government Code. 167 3. The Council has approved and hereby approves the aforesaid Resolution; and the Mayor and the City Secretary of the City hereby declare that their signing of this Certificate shall constitute the signing of the attached and following copy of said Resolution for all purposes. SIGNED AND SEALED THIS MAY 14, 2024. ________________________________ City Secretary City of Coppell, Texas ________________________________ Mayor City of Coppell, Texas (City Seal) 168 RESOLUTION DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION; AND RESOLVING OTHER MATTERS RELATING TO THE SUBJECT THE STATE OF TEXAS COUNTIES OF DALLAS AND DENTON CITY OF COPPELL WHEREAS, the City Council of the City of Coppell, Texas (the "City"), deems it advisable to give notice of intention to issue certificates of obligation of the City (the "Certificates of Obligation"), as hereinafter provided; and WHEREAS, it is hereby officially found and determined that the meeting at which this Resolution was passed was open to the public and public notice of the time, place and purpose of said meeting was given, all as required by Chapter 551, Texas Government Code; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: Section 1. Attached hereto and marked Exhibit A is the form of Notice of Intention to Issue Certificates of Obligation of the City (the "Notice"), the form and substance of which are hereby passed and approved. Section 2. The City Secretary shall cause the Notice, in substantially the form attached hereto, to be published in a newspaper of general circulation in the City and published in the City, once a week for two consecutive weeks, the date of the first publication thereof to be before the forty-fifth (45th) day before the date tentatively set for the passage of the ordinance or ordinances authorizing the issuance of the Certificates of Obligation (the "Ordinance"). Section 3. The City Secretary shall cause the Notice, in substantially the form attached hereto, to be posted continuously on the City's Internet website for at least forty-five (45) days before the date tentatively set for the passage of the Ordinance. The City Secretary's act in causing the first publication of the Notice is hereby ratified by the Council, and is deemed to have been performed with full permission and direction from the Council. Section 4. This Resolution shall be effective immediately upon adoption. ---------------------------------- 169 Exhibit A NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION OF THE CITY OF COPPELL, TEXAS NOTICE IS HEREBY GIVEN that the City Council of the City of Coppell, Texas (the "City"), at its meeting to commence at 7:30 p.m. on July 9, 2024, in the City Council Chamber at City Hall, 255 E. Parkway Boulevard, Coppell, Texas, tentatively proposes to adopt one or more ordinances authorizing the issuance of interest-bearing certificates of obligation, in one or more series, in an amount not to exceed $53,500,000, for the purpose of paying all or a portion of the City's contractual obligations incurred in connection with (i) constructing and improving streets and roads, including related design, drainage, signalization, landscaping, sidewalks, lighting, utility relocation and replacement, bridges, signage and streetscape improvements; (ii) constructing, improving and equipping public safety facilities for the fire department, including the design, construction, renovation and equipment of a new fire station; (iii) designing, constructing, improving and equipping administrative office buildings for the City's public works and community experiences departments; (iv) acquiring, designing, constructing, installing and equipping additions, improvements, extensions and equipment for the City's waterworks and sewer system (the "System"); and (v) paying legal, fiscal and engineering fees in connection with such projects. The City proposes to provide for the payment of such certificates of obligation from the levy and collection of ad valorem taxes in the City as provided by law and from a limited pledge of the surplus revenues of the System that remain after payment of all operation and maintenance expenses thereof, and after all debt service, reserve and other requirements in connection with all revenue bonds or other obligations (now or hereafter outstanding) of the City have been met, to the extent that such obligations are payable from all or any part of the net revenues of the System. The certificates of obligation are to be issued, and this notice is given, under and pursuant to the provisions of V.T.C.A., Local Government Code, Subchapter C of Chapter 271. The following information is provided to comply with Tex. H.B. 477, 86 Leg., R.S. (2019). The current principal of all outstanding debt obligations of the City is $94,770,000. The current combined principal and interest required to pay all outstanding debt obligations of the City on time and in full is $116,865,332. The maximum principal amount of the certificates to be authorized is $53,500,000 and the estimated combined principal and interest required to pay the certificates to be authorized on time and in full is $82,725,000. The maximum interest rate for the certificates may not exceed the maximum legal interest rate. The maximum maturity date of the certificates to be authorized is February 1, 2044. The above information does not exclude any outstanding debt obligations the City has designated as self-supporting and which the City reasonably expects to pay from revenue sources other than ad valorem taxes. CITY OF COPPELL, TEXAS 170 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7480 File ID: Type: Status: 2023-7480 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 05/09/2024File Created: Final Action: BOA MemberFile Name: Title: Consider declaring a vacancy of an Alternate Member place on the Board of Adjustment. Notes: Sponsors: Enactment Date: Memo.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7480 Title Consider declaring a vacancy of an Alternate Member place on the Board of Adjustment. Summary Page 1City of Coppell, Texas Printed on 5/10/2024 171 1 MEMORANDUM To: Mayor and City Council From: Ashley Owens, City Secretary Date: May 14, 2024 Reference: Consider declaring a vacancy of an Alternate Member place on the Board of Adjustment. 2040: Sustainable Government Introduction: An alternate member appointment to the Board of Adjustment was made effective on January 1, 2024, for a two-year term. At that time, the alternate member was notified of the requirements outlined in the Elected and Appointed Officials Handbook. The City of Coppell Ethics Training is required to be completed within 30 days of an appointment. An Oath of Office and Statement of Appointment are required within 90 days to fully accept the appointment. The alternate member has failed to take the oath of office or to submit any of the required documents and training that are needed to assume the appointment. At this time, staff is seeking direction on the alternate member appointment. Legal Review: Legal review is not required for this item. Fiscal Impact: There is no fiscal impact. Recommendation: There is no recommendation for this item. 172 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7477 File ID: Type: Status: 2023-7477 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 05/07/2024File Created: Final Action: MPTFile Name: Title: Consider appointment of Mayor Pro Tem as required by Section 3.05 of the Home Rule Charter. Notes: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7477 Title Consider appointment of Mayor Pro Tem as required by Section 3.05 of the Home Rule Charter. Summary Fiscal Impact: None. Staff Recommendation: None. Strategic Pillar Icon: Sustainable Government Page 1City of Coppell, Texas Printed on 5/10/2024 173 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7466 File ID: Type: Status: 2023-7466 Agenda Item Agenda Ready 1Version: Reference: In Control: City Council 05/06/2024File Created: Final Action: Coppell Arts Center Foundation - Councilmember Jim Walker File Name: Title: A.Coppell Arts Center Foundation - Councilmember Jim Walker Notes: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7466 Title A.Coppell Arts Center Foundation - Councilmember Jim Walker Summary Page 1City of Coppell, Texas Printed on 5/10/2024 174