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CP 2024-04-09
City Council City of Coppell, Texas Meeting Agenda 255 E. Parkway Boulevard Coppell, Texas 75019-9478 Council Chambers5:30 PMTuesday, April 9, 2024 WES MAYS JOHN JUN Mayor Mayor Pro Tem JIM WALKER KEVIN NEVELS Place 1 Place 4 BRIANNA HINOJOSA-SMITH BIJU MATHEW Place 2 Place 6 DON CARROLL MARK HILL Place 3 Place 7 MIKE LAND City Manager Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E. Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. As authorized by Section 551.127, of the Texas Government Code, one or more Councilmembers or employees may attend this meeting remotely using videoconferencing technology. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: 1. Call to Order 2.Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.071, Texas Government Code - Consultation with City Attorney. Page 1 City of Coppell, Texas Printed on 4/5/2024 1 April 9, 2024City Council Meeting Agenda A.Seek legal advice from the City Attorney regarding PD-316-MF-2. Section 551.074, Texas Government Code - Personnel Matters. B.To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: City Manager. 3.Work Session (Open to the Public) 1st Floor Conference Room Citizen comments will not be heard during the Work Session, but will be heard during the Regular Session under Citizens' Appearance. A. Discussion regarding agenda items. B.Discussion regarding mid-year Work Plan update. Memo.pdf FY24 Work Plan.pdf Attachments: Regular Session 4. Invocation 7:30 p.m. 5.Pledge of Allegiance Proclamations 6.Presentation of a Proclamation designating the week of April 7-13, 2024, as “National Library Week”. Proclamation.pdfAttachments: 7.Presentation of a Proclamation designating the month of April 2024, as “Volunteer Month”. Proclamation - VWAttachments: Presentations 8.Citizen presentation regarding expanding pickleball facilities. Citizen's Request.pdf Presentation.pdf Attachments: 9. Citizens’ Appearance 10.Consent Agenda A.Consider approval of the Minutes: March 26, 2024. CM 2024-03-26Attachments: Page 2 City of Coppell, Texas Printed on 4/5/2024 2 April 9, 2024City Council Meeting Agenda B.Consider approval of a Resolution amending the Master Fee Schedule, by amending Chapter 15, Coppell City Code (Buildings), by adding Section 12, to provide an exemption for payment of building fees for public funded educational institutions; and providing an effective date; and authorizing the Mayor to sign. Memo.pdf Resolution.pdf Attachments: C.Consider approval of an Interlocal Agreement between the City of Coppell and the Denton County Fire Marshal’s Office for the purpose of providing arson detection, investigative, and prosecutorial services; and authorizing the Mayor to sign. Memo.pdf Agreement.pdf Attachments: D.Consider approval of a purchase of office furniture for the Cozby Library and Community Commons from Office Depot Professional (ODP) Business Solutions Workspace Interiors through OMNIA, Contract Region 4. Contract #R191812, in the amount of $94,548.49, as budgeted; and authorizing the City Manager to sign any necessary documents. Memo.pdf Quote.pdf Attachments: E.Consider approval of a professional services agreement with Samit Patel Design Studio in the amount of $67,600.00, as provided for in the Coppell Recreation Development Corporation (CRDC) fund; and authorizing the City Manager to sign any necessary documents Memo.pdf Agreement.pdf Attachments: F.Consider award of City of Coppell Request for Proposals (RFP) #206 and approval of a consulting agreement with HUB International for employee benefits consulting in the amount of $99,500.00; and authorizing the City Manager to sign any necessary documents. Memo.pdf Agreement.pdf Attachments: G.Consider approval of an Ordinance for PD-108R5R2-H, a zoning change request from PD-108R5R-H, to allow for an 8,664-sf building addition and associated parking to the Coppell Service Center, located at 816 S. Coppell Road; and authorizing the Mayor to sign. Memo.pdf Ordinance.pdf Exhibits A-D.pdf Attachments: Page 3 City of Coppell, Texas Printed on 4/5/2024 3 April 9, 2024City Council Meeting Agenda End of Consent Agenda 11.PUBLIC HEARING: Consider approval of a zoning change request from SF-12 (Single-Family 12) to PD-315-SF-12 (Planned Development- 315- Single-Family-12), to allow for an 11,994-sf fire station and associated parking for Fire Station 5, located at 157 S. Moore Road. Memo.pdf Staff Report.pdf Site Plan.pdf Landscape Plan.pdf Building Elevations & Signage.pdf Drive Time Map.pdf Attachments: 12.PUBLIC HEARING: Consider approval of PD-316-MF-2, Roers Coppell, Lot 2, Block 1 GTE Shared Services Center Addition, a zoning change request from HC to PD-316-MF-2 (Planned Development 316-Multifamily-2) and land use map amendment from Freeway Special District to Residential Urban Neighborhood to allow a 217-unit, four (4) story, age restricted 55+ senior living facility on approximately 9.9 acres located on the west side of North Coppell Road and north of Canyon Drive, at the request of Roers Companies, being represented by Blaze Bownds, Kimley-Horn. Memo.pdf 1. PZ Staff Report.pdf 2. Site Plan.pdf 3. Tree Survey and Mitigation Plan.pdf 4. Landscape Plan.pdf 5. Architectural Plans (Project Data, Architectural Site Plan, Floor Plans) - Copy.pdf 6. Architectural Plans (Elevations, Renderings, Material Board).pdf 7. Architectural Plans (Carport, Dumpster,and Monument Sign Details).pdf 8. Comment Response Letter (Project DescriptionAmenitiesRoers History).pdf 9. Future Land Use Master Plan Amendment Request.pdf 10. TIA Determination Memo.pdf 11. Roers Presentation 3-28-24.pdf 12. Turning Exhibit.pdf 13. Comment Response - Age 55+.pdf 14. Comment Response - Parking Ratio.pdf Attachments: 13.PUBLIC HEARING: Consider approval of an amendment to Chapter 12, Article 30 (S or SUP, Special Use Permits) Charity House or Transitional Housing Code, to consider text change amendments to the Code of Ordinances, Chapter 12 Page 4 City of Coppell, Texas Printed on 4/5/2024 4 April 9, 2024City Council Meeting Agenda - “Zoning”, Article 30 “S or SUP, Special Use Permits” of the code of ordinances by amending section 12-30-5 “SF-ED” Single Family Estate District of said Chapter and Article by amending uses to include a “Charity House or Transitional Housing”; amending Section 12-30-6 Single Family-18 (SF-18), SingleFamily-12 (SF-12), Single Family-9 (SF-9) and Single-Family-7 (SF-7) to include a “Charity House or Transitional Housing”; amending Section 12-30-13A, “H” Historic, of said Chapter and Article to add “Charity House or Transitional Housing” as a use when part of a Single-Family Residential Development or Mixed-Use Development, except when a part of Live-Work Units; and to amend Article 42 “Special Definitions” to add a definition of “Charity House or Transitional Housing”; and authorizing the Mayor to sign. Memo.pdf PZ Staff Report.pdf Ordinance Changes (redlined).pdf Ordinance.pdf Attachments: 14.PUBLIC HEARING: Consider approval of an Ordinance of the City of Coppell, Texas, readopting, ratifying, republishing and extending Chapter 9 of the Code of Ordinances, Article 9-19, Youth Camp Programs Standards of Care; and authorizing the Mayor to sign. Memo.pdf Ordinance.pdf Camp Standards of Care.pdf Attachments: 15.City Manager Reports, Project Updates, Future Agendas, and Direction from Work Session 16. Mayor and Council Reports on Recent and Upcoming Events. 17.Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 18.Necessary Action from Executive Session 19. Adjournment ________________________ Wes Mays, Mayor Page 5 City of Coppell, Texas Printed on 4/5/2024 5 April 9, 2024City Council Meeting Agenda CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 5th day of April, 2024, at _____________. ______________________________ Phoebe Stell, Deputy City Secretary PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE AND OPEN CARRY LEGISLATION The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services seventy-two (72) hours – three (3) business days ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). Page 6 City of Coppell, Texas Printed on 4/5/2024 6 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7405 File ID: Type: Status: 2023-7405 Agenda Item Executive Session 1Version: Reference: In Control: City Council 03/29/2024File Created: Final Action: exec session - consultation with city attorneyFile Name: Title: Seek legal advice from the City Attorney regarding PD-316-MF-2. Notes: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7405 Title Seek legal advice from the City Attorney regarding PD-316-MF-2. Summary Page 1City of Coppell, Texas Printed on 4/5/2024 7 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7411 File ID: Type: Status: 2023-7411 Agenda Item Executive Session 1Version: Reference: In Control: City Council 04/02/2024File Created: Final Action: Executive Session - PersonnelFile Name: Title: To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: City Manager. Notes: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7411 Title To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: City Manager. Summary Page 1City of Coppell, Texas Printed on 4/5/2024 8 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7409 File ID: Type: Status: 2023-7409 Agenda Item Work Session 1Version: Reference: In Control: City Council 04/01/2024File Created: Final Action: Work Session ItemsFile Name: Title: A. Discussion regarding agenda items. B.Discussion regarding mid-year Work Plan update. Notes: Sponsors: Enactment Date: Memo.pdf, FY24 Work Plan.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7409 Title A. Discussion regarding agenda items. B. Discussion regarding mid-year Work Plan update. Summary Page 1City of Coppell, Texas Printed on 4/5/2024 9 MEMORANDUM To: Mayor and City Council From: Traci E. Leach, Deputy City Manager Date: April 9, 2024 Reference: Update on FY24 Work Plan 2040: Sustainable Government Introduction: The purpose of this agenda item is to provide a status update on the current FY24 Work Plan. This is in response to the desire expressed at the Council Retreat for more frequent check-ins on the Work Plan throughout the year. Background: The development of the annual Work Plan begins with the Council Retreat held each January. At that time, the Council reviews and prioritizes goals and pillars from the Vision 2040 Plan for the upcoming fiscal year. Typically, there are between 8 and 12 goals across all of the Pillars that rise to the top as priorities. Staff then develops the Work Plan to identify the tasks and activities that will be necessary to progress each of the Council-identified priorities. The adoption of next year’s Work Plan occurs at the end of the annual budget process in September. Staff closes out the current year Work Plan with the Council in November. Benefit to the Community: This update provides the community and the City Council with a more consistent touch point to be informed and engaged with the progress on the Vision 2040 Strategic Plan. Legal Review: N/A Fiscal Impact: N/A Recommendation: None. 1 10 Icon Goal FY 24 Work Plan Objective Responsibility Status Diversify learning and enrichment opportunities available in Coppell Explore citizen-led classes/programs at various facilities CE In progress In coordination with EX and CoC, explore the development of yearly proclamation schedule to promote inclusivity CSO No longer pursuing Explore opportunities for allyship initiatives EX In progress Provide educational resources that support allyship EX In progress Explore Coppell-style Story Corps COMM In progress Develop a "sense of neighborhood" at an appropriate scale Explore dog park/neighborhood park clean-up projects and events CE In progress, awaiting dog park completion Work with community partners to survey neighborhoods to identify character defining elements of each neighborhood CD Complete Explore an incentive program for refurbishing older homes CD In progress. Application goes live on May 1, 2024 Explore first-time homebuyer program CD Discuss with FOARD between now and September Explore creation of a new multi-family district category in Zoning Ordinance for active adult living.CD To be completed in September (will work session with City Council prior to September) Implement Village Concept CD Presentation to City Council in April Explore refit and refurbishment of older housing stock 2040 Strategy Pillar One: Perpetuate a Learning Environment Pillar Two: Foster an Inclusive Community Fabric Pillar Four: Future-Oriented Approach to Residential Housing Pillar Three: Enhance the Unique "Community Oasis" Experience Purposefully break barriers to inclusion Explore new options for 55 plus (or aging in place) that maintain high standard of living while reducing footprint 11 Icon Goal FY 24 Work Plan Objective Responsibility Status 2040 Strategy Move Kaleidoscope to OT and partner with Arts Center on cultural performances CE Complete. Successful Kaleidoscope in OT in October 2023 Host voter registration drives/booths and election education at OT events and Farmers Market CSO Scheduled for summer in advance of November 2024 election Study Old Town Coppell to determine the appropriate measures for activation of the Square.CD Work Session with City Council in June Explore temporary use of the pad site next to Twisted Root CD To be completed in September Proposed ordinance changes to incoporate items discussed during FY23 Roundtable on future retail trends CD Work session proposed changes with Council in June, P&Z in July and City Council for adoption in August Explore developer agreements, façade grants, and other economic development tools to encourage the rehab and re-purposing of commercial areas CD To be completed in September Explore a business incubator/commercial kitchen incubator CD To be completed in September Explore pop-up business support CD Pop-Up fitness events in June and July with memo for more ideas to follow Encourage redevelopment of "hot spots" along commercia/retail corridors as major creativity zones Study trends in other communities related to creativity zones CD To be completed in September Study trends in commercial/warehouse districts in other parts of the country to prepare for future ordinance changes CD To be completed in September Propose ordinance changes to incoporate items discussed during FY23 Roundtable CD Work session proposed changes with Council in June, P&Z in July and City Council for adoption in August Begin study of autonomous vehicle connection to Cypress Waters Station PW/CMO/CD Received proposal; Proposal under review Begin operational strategies for DART System impacts PD Explore connection to Hyperbolic Dr with the City of Dallas to provide opportunity for development in Sanders Loop area PW In progress Complete Royal reconstruction PW Will begin in late Summer Explore future trends in retail and re-purposing commercial areas Work with the commercial/ warehouse district on future Version 2.0 and encourage redevelopment of ‘hot spots’ along commercial/retail corridors as major creativity zones Support the Old Town area and concept Pillar Six: Implement Innovative Transportation Networks Pillar Five: Create Business and Innovation Nodes Build Coppell’s transportation system to connect with regional systems 12 Icon Goal FY 24 Work Plan Objective Responsibility Status 2040 Strategy Implement Fiber Masterplan ES/PW In progress Explore Branding Strategy for Coppell as a Smart City COMM On hold Explore Autonomous Vehicle Program PW/ES We have received a proposal for a study and are evaluating potential funding through Dallas county Define sustainable building standards for existing City facilities ES/PW In progress Explore other payment methods for customers to use SFE In progress, exploring options available. As a fiduciary, the City will ensure that there are adequate financial resources to support City services.Explore non-traditional ways to monetize city assets, services, and facilities SFE Contacted GFOA to be an observer, but no response received. Continue to research ideas. Conduct city-wide communications survey and evaluate communications strategy COMM In progress, expected completion August 2024 Develop strategy to determine progress of Vision 2040 Strategic Plan CMO Funding is included in the FY25 budget to conduct a Strategic Plan Update. Additionally, staff is scheduled for the April 9, 2024 CC meeting to provide a Mid-Year update on Work Plan items. Complete Community Experiences Master Plan Update CE In progress, expected completion Dec 2024 Complete Woodhurst reconstruction PW To be completed in early 2025 Complete water system redundancy project PW Will begin next winter Rehab Village Parkway ground storage tanks PW To be completed in May 2024 Complete Magnolia Park Trail connection CE In progress, expected completion Dec 2024 Complete Duck Pond Park improvements CE Complete Complete Moore Road Boardwalk CE Complete Complete Dog Park reconstruction CE In progress, at 95% design Complete Veterans Memorial CE In progress, at 90% design Continue Service Center design and construction PW In progress Complete design for Fire Station 5 FD In progress, at 90% design The City will maintain a quality work force to serve the community.Complete belonging education for all employees EX In progress; trainer selected and delivery being scheduled City Services will be provided in a manner that ensures high levels of customer satisfaction City Infrastructure will be wellmaintained and consistent with the Council's value proposition. Build backbone of Smart Operating Systems for all resource management Pillar 7: Apply Smart City Approach to Resource Management Foundation: Sustainable Government 13 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7398 File ID: Type: Status: 2023-7398 Agenda Item Proclamations 1Version: Reference: In Control: Parks and Recreation 03/25/2024File Created: Final Action: Library Week ProclamationFile Name: Title: Presentation of a Proclamation designating the week of April 7-13, 2024, as “National Library Week”. Notes: Sponsors: Enactment Date: Proclamation.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7398 Title Presentation of a Proclamation designating the week of April 7-13, 2024, as “National Library Week”. Summary Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: [Enter Staff Recommendation Here] Strategic Pillar Icon: Perpetuate a Learning Environment Foster an Inclusive Community Fabric Enhance the Unique 'Community Oasis' Experience Future Oriented Approach to Residential Development Page 1City of Coppell, Texas Printed on 4/5/2024 14 Master Continued (2023-7398) Create Business and Innovation Nodes Implement Innovative Transportation Networks Apply 'Smart City' Approach to Resource Management Sustainable Government Page 2City of Coppell, Texas Printed on 4/5/2024 15 PROCLAMATION WHEREAS, libraries provide the opportunity for everyone to pursue their passions and engage in lifelong learning, allowing them to live their best life; and WHEREAS, libraries have long served as trusted institutions for all members of the community regardless of race, ethnicity, creed, ability, sexual orientation, gender identity, or socio-economic status; and WHEREAS, libraries strive to develop and maintain programs and collections that are as diverse as the populations they serve and ensure equity of access for all; and WHEREAS, libraries adapt to the ever-changing needs of their communities, continually expanding their collections, services, and partnerships; and WHEREAS, libraries play a critical role in the economic vitality of communities by providing internet and technology access, literacy skills, and support for job seekers, small businesses, and entrepreneurs; and WHEREAS, libraries are accessible and inclusive places that promote a sense of local connection, advancing understanding, civic engagement, and shared community goals; and WHEREAS, libraries are cornerstones of democracy, promoting the free exchange of information and ideas for all; and WHEREAS, the Cozby Library and Community Commons has been serving the City of Coppell in all these ways, and more, since 1974; and WHEREAS, libraries, librarians, and library workers are joining library supporters and advocates across the nation to celebrate National Library Week. NOW, THEREFORE, I, Wes Mays, Mayor of the City of Coppell, do hereby proclaim the week of April 7-13, 2024, as “NATIONAL LIBRARY WEEK” IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this 9th day of April 2024. ATTEST: Wes Mays, Mayor Ashley Owens, City Secretary 16 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7408 File ID: Type: Status: 2023-7408 Agenda Item Proclamations 1Version: Reference: In Control: City Council 04/01/2024File Created: Final Action: Volunteer Month ProclamationFile Name: Title: Presentation of a Proclamation designating the month of April 2024, as “Volunteer Month”. Notes: Sponsors: Enactment Date: Proclamation - VWAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7408 Title Presentation of a Proclamation designating the month of April 2024, as “Volunteer Month”. Summary Page 1City of Coppell, Texas Printed on 4/5/2024 17 PROCLAMATION WHEREAS, the entire community can inspire, equip, and mobilize people to take action that changes the world; and WHEREAS, volunteers can connect with local community service opportunities through hundreds of community service organizations; and WHEREAS, individuals and communities are at the center of social change, discovering their power to make a difference; and WHEREAS, experience teaches us that government by itself cannot solve all of our nation’s social problems; and WHEREAS, National Volunteer Month was established in 1991 and has grown exponentially each year; and WHEREAS, during this month all over the nation, service projects will be performed, and volunteers recognized for their commitment to service; and WHEREAS, our city’s volunteer force is a great treasure and is vital to the City of Coppell’s future as a caring and productive community. NOW THEREFORE, I, Wes Mays, Mayor of the City of Coppell, do hereby proclaim April 2024, as “VOLUNTEER MONTH” in the City of Coppell, Texas, and urge all citizens to volunteer; inspiring, recognizing and encouraging people to see out imaginative ways to engage in the community. IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this 9th day of April 2024. ____________________________ Wes Mays, Mayor ATTEST: ___________________________ Ashley Owens, City Secretary 18 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7410 File ID: Type: Status: 2023-7410 Agenda Item Presentations 1Version: Reference: In Control: City Council 04/01/2024File Created: Final Action: Citizen's Agenda Request - expansion of pickleball facilities File Name: Title: Citizen presentation regarding expanding pickleball facilities. Notes: Sponsors: Enactment Date: Citizen's Request.pdf, Presentation.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7410 Title Citizen presentation regarding expanding pickleball facilities. Summary Page 1City of Coppell, Texas Printed on 4/5/2024 19 20 Pickleball in Coppell 21 •2021-2022 86% •2022-2023 52% National Pickleball Growth Source: pickleheads.com March 13, 2024 22 •4 Dedicated Pickleball Courts •12 Tennis Courts •4 Tennis Courts are “double lined” to make 8 Pickleball Courts •(at least 2X density: 4 players vs. 8 players) •Open Play ($2.50 resident/ $3.50 non-resident) •Tuesday/Thursday/Saturday 9:00 am - 12:00 pm •Wednesday 4:30 - 7:30 pm Current State 23 •Courts are available for rent ~60 hrs/week •WW is known for its welcoming open play that embraces people playing in a rotating environment. •WW is fairly well known and draws people from all over the metroplex. •No Wagon Wheel Director and historically focused primarily on Tennis. •Position vacant since 9/1/2023. Current State 24 •Revenue •Assuming 300+ people/week at open play at $3.00 each: $1000/week or $4000/month •Assuming pickleball court rentals at 75 courts/week at $10: $750/week or $3000/month •Opportunities •Pickleball camps for kids similar to tennis camps offered. •Enhanced exposure and reputation for Coppell. Supports Coppell’s “VISION 2040 - Healthy & Active Lifestyle” Benefits 25 •Coppell’s pickleball growth is exceeding the National growth and now exceeds Tennis •4 dedicated PB courts = 2272 reservations / court in 2023 •4 players / court = 36,356 people •8 dedicated Tennis courts = 1013 reservations / court in 2023 •4 players / court = 32,408 people •4 Hybrid courts - Use not kept for reservations •Statistics requested partially provided: •Resident vs. Non-Resident not available •Hybrid court use is not kept History - Court Reservations 2021 2022 2023 ’21-’22 Increase 22-’23 Increase Tennis Courts 7053 7179 8102 1.8%12.9% Hybrid (PB and Tennis) Not Avail 2190 2247 Not Avail 2.6% Pickleball Courts 2521 5013 9089 98.8%81.3% 26 •Tuesday am, Wednesday pm, Thursday am, Saturday am - 3 hours each •In 2023, between 12,350 - 14,200 people played in “Open Play” •Monthly average 1000+ players •120 people took lessons (Fall 2023/Spring 2024) • Pickleball Open Play 27 •April 2022 - Fundraising tournament and auction •(Raised $7,000 to fund all temporary Pickleball Nets, paddle racks, windsocks, balls, and replacement nets!) •March 2023 - Wounded Warriors tournament (Hosted 200+ players) •Spring/Fall 2023 Tuesday and Thursday evening league play. •61 teams and ~200 players (Fall ’23) •Spring/Fall 2024 Tuesday and Thursday evening league play. •(Very popular and now a wait list in place due to lack of courts) •64 teams and ~200 players (Spring ’24) •February 2024 - King and Queen of the Court •Monthly - Beginner lessons •Weekly - Drills WW Pickleball Events 28 •TCD and NETT pickleball leagues play at WW with many teams from other cities. •176 Courts = 704 People (Spring 2024 only) •Many WW regulars played in local, regional and national Pickleball Tournaments including: PPA Texas Open in Rockwell (Oasis), and PPA Nationals at in Farmers Branch (Brookhaven Country Club) Summary: People came to play Pickleball at WW over 50,000 times! WW Pickleball Events 29 •Wednesday evening and Saturday morning Open Play often has over 100 people: •Only 48 can play at a time •(games last 15 - 20 minutes) •Wait times often exceed 30 minutes •The standing/seating area is often muddy, which finds its way onto courts, and there is no shade. •There aren’t enough courts at Wagon Wheel. Many people go elsewhere now. Issues 30 •SHORT TERM •Hire a Director who promotes Pickleball at least as much as Tennis •Fix the MUD pit •“Double line” more tennis courts for peak times of Pickleball Open Play •Only 4 of 12 Tennis courts are currently double lined for pickleball •Raise Non-resident fees to augment funding for more facilities •LONG TERM •Build more dedicated Pickleball Courts •PLEASE make Pickleball a higher priority on building new facilities Supports Coppell’s “VISION 2040 - Healthy & Active Lifestyle” Solution 31 •In 2019, The City of Opelika built a 12 Pickleball court pavilion for $650K •Provides 24/7 Open Play - FREE •Hosts several tournaments each year •In 2021, Opelika built another 12 Pickleball court pavilion with proceeds from the first one Opelika, AL (pop. 30,985 in 2020) 32 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7407 File ID: Type: Status: 2023-7407 Agenda Item Consent Agenda 1Version: Reference: In Control: City Council 04/01/2024File Created: Final Action: Consider approval of the Minutes: March 26, 2024File Name: Title: Consider approval of the Minutes: March 26, 2024. Notes: Sponsors: Enactment Date: CM 2024-03-26Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7407 Title Consider approval of the Minutes: March 26, 2024. Summary Page 1City of Coppell, Texas Printed on 4/5/2024 33 255 E. Parkway Boulevard Coppell, Texas 75019-9478 City of Coppell, Texas Minutes City Council 5:30 PM Council ChambersTuesday, March 26, 2024 WES MAYS JOHN JUN Mayor Mayor Pro Tem JIM WALKER KEVIN NEVELS Place 1 Place 4 BRIANNA HINOJOSA-SMITH BIJU MATHEW Place 2 Place 6 DON CARROLL MARK HILL Place 3 Place 7 MIKE LAND City Manager Wes Mays;Jim Walker;Brianna Hinojosa-Smith;Don Carroll;Kevin Nevels;John Jun;Biju Mathew and Mark Hill Present 8 - Also present were Deputy City Managers Traci Leach and Kent Collins, City Attorney Bob Hager, and City Secretary Ashley Owens. The City Council of the City of Coppell met in Regular Session on Tuesday, March 26, 2024, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. Call to Order1. Mayor Wes Mays called the meeting to order, determined that a quorum was present and convened into the Executive Session at 5:30 p.m. Executive Session (Closed to the Public) 1st Floor Conference Room2. Section 551.074, Texas Government Code - Personnel Matters. A.To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: City Manager. Discussed under Executive Session Page 1City of Coppell, Texas 34 March 26, 2024City Council Minutes Section 551.087, Texas Government Code - Economic Development Negotiations. B.Discussion regarding economic development prospects south of Bethel Road and east of Freeport Parkway. Discussed under Executive Session Section 551.071, Texas Government Code - Consultation with City Attorney. C.Consultation with City Attorney regarding contract negotiations with municipal solid waste disposal provider. Discussed under Executive Session Councilmember Brianna Hinojosa-Smith left during Executive Session at 6:20 p.m. Work Session (Open to the Public) 1st Floor Conference Room Citizen comments will not be heard during the Work Session, but will be heard during the Regular Session under Citizens' Appearance. 3. Mayor Wes Mays adjourned the Executive Session at 7:21 p.m. and convened into the Work Session at 7:23 p.m. A. Discussion regarding agenda items. Presented in Work Session Regular Session Mayor Wes Mays adjourned the Work Session at 7:39 p.m. and convened into the Regular Session at 7:43 p.m. Invocation 7:30 p.m.4. Elder Bennion with Church of Jesus Christ of Latter-day Saints gave the Invocation. Pledge of Allegiance5. Mayor Wes Mays led the audience in the Pledge of Allegiance. Proclamations 6.Presentation of a Proclamation designating April 13, 2024, as “Assistance League of Coppell Day”. Mayor Wes Mays read the Proclamation into the record and presented the same to Bobbie King and representatives from the Assistance League of Coppell. Page 2City of Coppell, Texas 35 March 26, 2024City Council Minutes Presentations 7.Presentation of award from Salvation Army to Mayor and City Council. Lieutenant Cody Johns of Salvation Army presented the award to Mayor and City Council. Citizens’ Appearance8. Mayor Wes Mays asked for those who signed up to speak: 1) Lynn Pence, 717 S. Coppell Rd., spoke in regards to issues with parking in Old Town. 2) Pam Montgomery-Fitz, 454 Houston St., spoke in regards to issues with parking in Old Town. 3) Michele Brianhurst, 454 Houston St., spoke in regards to issues with parking in Old Town. 4) Scharlene Gandet, 529 Houston St., spoke in regards to issues with parking in Old Town. Consent Agenda9. A.Consider approval of the Minutes: February 27, 2024. A motion was made by Councilmember Don Carroll, seconded by Mayor Pro Tem John Jun, that Consent Agenda Items A, B, D, E, F, G, H, I, and K be approved. The motion passed by an unanimous vote. B.Consider approval of award for Bid #Q-0224-01 to J.B. & Co. LLC for the construction of the Magnolia Park Trail Project, in the amount of $1,537,705.00 as provided for in the American Rescue Plan Act (ARPA) fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Don Carroll, seconded by Mayor Pro Tem John Jun, that Consent Agenda Items A, B, D, E, F, G, H, I, and K be approved. The motion passed by an unanimous vote. C.Consider approval to award TIPS Contract #2310402, to Next Gen Construction; for repair and recoating of the flat roof at the Grapevine Springs Community Center; in the amount of $75,000.00; as budgeted in the Infrastructure Maintenance Fund (IMF); and authorizing the City Manager to sign any necessary documents. Item C was considered separate from Consent Agenda. Facilities Manager Steve Shore was present to answer any questions of City Council. A motion was made by Councilmember Mark Hill, seconded by Councilmember Don Carroll, that Consent Agenda Item C be approved. The motion failed by the following vote (2-4): Aye: Councilmember Don Carroll, Councilmember Kevin Nevels Page 3City of Coppell, Texas 36 March 26, 2024City Council Minutes Nay: Mayor Pro Tem John Jun, Councilmember Jim Walker, Councilmember Biju Mathew, Councilmember Mark Hill D.Consider approval of Change Order #1 to TD Industries for HVAC Controls upgrade at the Cozby Library; in the amount of $79,278.00; as budgeted in the Infrastructure Maintenance Fund (IMF); and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Don Carroll, seconded by Mayor Pro Tem John Jun, that Consent Agenda Items A, B, D, E, F, G, H, I, and K be approved. The motion passed by an unanimous vote. E.Consider approval to award contract with C&J’s Design Solutions of East Texas, LLC; for the annual pavement crack and joint sealing; utilizing TIPS contract #22010701; in the amount of $149,998.05; as budgeted in the Infrastructure Maintenance Fund (IMF); and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Don Carroll, seconded by Mayor Pro Tem John Jun, that Consent Agenda Items A, B, D, E, F, G, H, I, and K be approved. The motion passed by an unanimous vote. F.Consider approval to award contract with KKE Concrete Lifting; for annual pavement leveling (mud-jacking); utilizing TIPS contract #23010401; in the amount of $99,997.40; as budgeted in the Infrastructure Maintenance Fund (IMF); and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Don Carroll, seconded by Mayor Pro Tem John Jun, that Consent Agenda Items A, B, D, E, F, G, H, I, and K be approved. The motion passed by an unanimous vote. G.Consider approval to purchase Police Equipment Upfits for 23 vehicles through City Term Contract with Defender Supply; in the amount of $568,795.50; as provided for partially in the Capital Replacement Fund and partially in the Crime Control Prevention District (CCPD) Fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Don Carroll, seconded by Mayor Pro Tem John Jun, that Consent Agenda Items A, B, D, E, F, G, H, I, and K be approved. The motion passed by an unanimous vote. H.Consider approval to purchase two (2) Ford F250 Pickup Trucks from Silsbee Ford; through TIPS contract #210907; for replacement of existing vehicles; in the amount of $113,700.00; as provided for in the Capital Replacement Fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Don Carroll, seconded by Mayor Pro Tem John Jun, that Consent Agenda Items A, B, D, E, F, G, H, I, and K be approved. The motion passed by an unanimous vote. Page 4City of Coppell, Texas 37 March 26, 2024City Council Minutes I.Consider approval of Sole Source contract with Flock Safety for Automated License Plate Readers (LPRs), in the amount of $116,650.00; as provided from the Crime Control and Prevention District (CCPD) Fund; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Don Carroll, seconded by Mayor Pro Tem John Jun, that Consent Agenda Items A, B, D, E, F, G, H, I, and K be approved. The motion passed by an unanimous vote. J.Consider approval of a Resolution of the City of Coppell, Texas terminating, ceasing and closing its affiliation with iChoosr, LLC., and authorizing the Mayor to sign. Item J was considered separate from Consent Agenda. Deputy City Manager Traci Leach and iChoosr representative Fred Wu, via Zoom, were present to answer any questions of City Council. A motion was made by Councilmember Don Carroll, seconded by Councilmember Kevin Nevels, that Consent Agenda Item J be approved. The motion passed by the following vote (5-1): Aye: Mayor Pro Tem John Jun, Councilmember Jim Walker, Councilmember Don Carroll, Councilmember Kevin Nevels, Councilmember Biju Mathew Nay: Councilmember Mark Hill Enactment No: RE 2024-0326.1 K.Consider approval to purchase Backup Services from Unique Digital - Converge Technology Solutions, DIR contract #DIR-TSO-4299 in the amount of $674,730.00 as budgeted; and authorizing the City Manager to sign any necessary documents. A motion was made by Councilmember Don Carroll, seconded by Mayor Pro Tem John Jun, that Consent Agenda Items A, B, D, E, F, G, H, I, and K be approved. The motion passed by an unanimous vote. End of Consent Agenda 10.PUBLIC HEARING: Consider approval of a zoning change request from PD-108R5R-H (Planned Development 108 Revision 5 Revised - Historic) to PD-108R5R2-H (Planned Development 108 Revision 5 Revision 2 - Historic), to allow for an 8,664-sf building addition and associated parking to the Coppell Service Center, located at 816 S. Coppell Road. Senior Planner Mary Paron-Boswell gave a presentation to City Council. Mayor Wes Mays opened the Public Hearing and stated that no one had signed up to speak. A motion was made by Councilmember Kevin Nevels, seconded by Mayor Pro Page 5City of Coppell, Texas 38 March 26, 2024City Council Minutes Tem John Jun, to close the Public Hearing and approve this agenda item subject to the following conditions: 1. To allow the landscaping as proposed. 2. Changes to the building elevations can be approved administratively by the Director of Community Development. 3. Approve the Site Plan as presented. The motion passed by an unanimous vote. Mayor Pro Tem John Jun left during the break between the Public Hearing and Agenda Item 11 at 8:50 p.m. City Manager Reports, Project Updates, Future Agendas, and Direction from Work Session 11. The Duck Pond Park Ribbon Cutting - The ceremony will be on Tuesday, April 2 at 10:00 a.m. at 400 E Bethel School Rd. However, due to limited on-site parking at the park, ceremony attendees are asked to park at 425 S Heartz Rd. (First United Methodist Church Parking Lot). Shuttles will begin running at 9:30 a.m. to transport attendees to The Duck Pond Park and back to First United Methodist Church after the ceremony concludes. S. Belt Line – All the street paving is complete. They are continuing on the signal work at Hackberry. They expect to open all lanes to traffic in the next couple of weeks. A ribbon cutting ceremony is being scheduled. DART - Currently working on the Freeport Parkway Crossings as well as the Royal Lane crossing. 500 Southwestern (The Hangar, Art Annex)- The remodel is complete and the furniture from Moore Road is being moved to the new Art Annex the first week of April. Woodhurst – The contractor is continuing to install utilities from the cul de sac to Duck Pond Park. Village Parkway Ground Storage Tank Rehab – Power washing the exterior and cleaning the interior tank, the sidewalk repair is complete. Mayor and Council Reports on Recent and Upcoming Events.12. Budget season will be kicked off with the Budget Town Hall on Thursday, April 4th at 7pm here at Town Center. You’re invited to engage and provide feedback about major projects for the upcoming fiscal year. The solar eclipse watch party “Total Eclipse of the Park” hosted by Community Experiences will be on Monday, April 8th from noon to 3pm at Andy Brown Park East. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 13. There was no Public Service Announcement. Page 6City of Coppell, Texas 39 March 26, 2024City Council Minutes Necessary Action from Executive Session14. There was no action resulting from Executive Session. Adjournment15. There being no further business before this Council, the meeting adjourned at 8:54 p.m. ________________________ Wes Mays, Mayor ATTEST: ________________________ Ashley Owens, City Secretary Page 7City of Coppell, Texas 40 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7376 File ID: Type: Status: 2023-7376 Agenda Item Consent Agenda 1Version: Reference: In Control: Finance 03/13/2024File Created: Final Action: master fee schedule update for CDFile Name: Title: Consider approval of a Resolution amending the Master Fee Schedule, by amending Chapter 15, Coppell City Code (Buildings), by adding Section 12, to provide an exemption for payment of building fees for public funded educational institutions; and providing an effective date; and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: Memo.pdf, Resolution.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7376 Title Consider approval of a Resolution amending the Master Fee Schedule, by amending Chapter 15, Coppell City Code (Buildings), by adding Section 12, to provide an exemption for payment of building fees for public funded educational institutions; and providing an effective date; and authorizing the Mayor to sign. Summary Fiscal Impact: The exact amount of permit fees for all improvements is unknown. Staff Recommendation: Staff recommends approval. Strategic Pillar Icon: Page 1City of Coppell, Texas Printed on 4/5/2024 41 Master Continued (2023-7376) Sustainable Government Page 2City of Coppell, Texas Printed on 4/5/2024 42 MEMORANDUM To: Mayor and City Council From: Kim Tiehen, Director of Strategic Financial Engagement Date: April 9, 2024 Reference: A Resolution of the City of Coppell, Texas, amending the Master Fee Schedule by amending Chapter 15, Coppell City Code (Buildings), by Adding Section 12, to provide an exemption for payment of building fees for public funded educational institutions; and providing and effective date; and authorizing the Mayor to sign. 2040: Sustainable Government Introduction: The purpose of this agenda item is to present a Resolution for Council consideration that amends the Master Fee Schedule to exempt all publicly funded educational facilities located within Coppell city limits from City permit fees. The City of Coppell currently charges permit fees for educational institutions. There is no mechanism to exempt fees for these institutions at this time, but this amendment to the Master Fee Schedule, if approved, will now allow staff to remove permit fees for all public funded educational institutions located within the city limits of Coppell. Background: While Coppell is served primarily by Coppell Independent School District, there are several other publicly funded educational entities serving our community, all of which would qualify for the exemption of building fees. Coppell Independent School District (CISD) recently approved a bond election that will include improvements to every school located in Coppell over the next five years. As CISD began applying for permits, a request was made to waive permit fees. Since there is currently no mechanism for staff to waive permit fees, this amendment to the Master Fee Schedule will authorize staff to omit permit fees from any permits submitted for public funded educational institutions. Benefit to the Community: The City values the partnership with the school districts that serve Coppell and understands the value they bring to the community. This amendment will alleviate one financial burden the school districts currently face with their publicly funded budgets. 43 Legal Review: The City Attorney drafted this amendment. Fiscal Impact: The exact amount of permit fees for all improvements is unknown. Recommendation: Staff recommends approval of the Resolution to amend the Master Fee Schedule. 44 1 4859-7874-5005, v. 1 A RESOLUTION OF THE CITY OF COPPELL, TEXAS RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF COPPELL, TEXAS, AMENDING, THE MASTER FEE SCHEDULE, BY AMENDING CHAPTER 15, “COPPELL CITY CODE (BUILDINGS)", BY ADDING SECTION 12 ‘EXEMPTION’ TO ESTABLISH NO FEES FOR PUBLIC FUNDED EDUCATIONAL INSTITUTIONS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Coppell, Texas, provides for general and special fees and charges to be assessed and collected by the City, as authorized by the Code of Ordinances and other applicable codes, ordinances, resolutions, and laws; and WHEREAS, the City Council of the City of Coppell desires to amend their Master Fee Schedule to establish no fees for public funded educational institutions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Master Fee Schedule of the City of Coppell, Texas, be and the same is hereby amended by amending "Chapter 15, Coppell City Code (Buildings)", by adding new Section ‘12. Exemption’, which shall read as follows: “MASTER FEE SCHEDULE CODE/ORDINANCE Chapter 2, Coppell City Code . . . . . Chapter 15, Coppell City Code (Buildings) 1) Building inspection Fees (New Construction) . . . . . . . . . . 12) Exemption: No fee shall be required of a public funded educational institution under subsections (2), (5), (7), (8) (9) and (11).” SECTION 2. That this Resolution shall take effect immediately from and after its passage as the law and charter in such cases provide. 45 2 4859-7874-5005, v. 1 DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2024. APPROVED: _________________________________________ Wes Mays, Mayor ATTEST: ____________________________________ Ashley Owens, City Secretary APPROVED AS TO FORM: _________________________________ Robert E. Hager, City Attorney 46 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7397 File ID: Type: Status: 2023-7397 Agenda Item Consent Agenda 1Version: Reference: In Control: Fire 03/22/2024File Created: Final Action: Fire Arson Task Force Interlocal AgreementFile Name: Title: Consider approval of an Interlocal Agreement between the City of Coppell and the Denton County Fire Marshal’s Office for the purpose of providing arson detection, investigative, and prosecutorial services; and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: Memo.pdf, Agreement.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7397 Title Consider approval of an Interlocal Agreement between the City of Coppell and the Denton County Fire Marshal’s Office for the purpose of providing arson detection, investigative, and prosecutorial services; and authorizing the Mayor to sign. Summary See attached memo. Fiscal Impact: There is no fiscal impact of this agenda item at this time. Staff Recommendation: The Fire Department recommends approval of this item. Strategic Pillar Icon: Sustainable Government Page 1City of Coppell, Texas Printed on 4/5/2024 47 1 MEMORANDUM To: Mayor and City Council From: Kevin Richardson, Fire Chief Date: April 9, 2024 Reference: Consider approval of an Interlocal Agreement between the City of Coppell and the Denton County Fire Marshal’s Office for the purpose of providing arson detection, investigative, and prosecutorial services; and authorizing the Mayor to sign. 2040: Sustainable Government Introduction: The agenda item is to adopt an Interlocal Cooperation Agreement between the City of Coppell and the Denton County Fire Marshal’s Office for the purpose of providing arson detection, investigative, and prosecutorial capabilities to each other as the need arises. Background: There is a need for investigative and prosecutorial cooperation in suspected arson cases in Denton County. The City of Coppell’s Fire Department and Denton County Fire Marshal’s Office have determined that the best method for investigating the fire and arson problem within Denton County is an agreement establishing such cooperation by way of a Task Force. This Agreement would provide investigative and prosecutorial cooperation in connection with fire and arson cases and authorize them to perform the services contemplated herein. The Denton County Fire Marshal will be the coordinator of the Fire and Arson Task Force created by this Agreement, and the Denton County Fire Marshal's Office will be the central repository of the Parties' executed counterparts of this Agreement. Benefit to the Community: When requested by one party to this Agreement, another party to this Agreement may provide available members of its arson investigative unit to investigate and perform follow through prosecution duties regarding fires of suspicious origin or unknown causes within the requesting jurisdiction. 48 2 Legal Review: This agenda item and documents was reviewed and approved by Coppell Legal Counsel Fiscal Impact: There is no fiscal impact of this agenda item at this time. Recommendation: The Fire Department recommends approval of this item. 49 FIRE/ARSON TA8K FORCE INTERLOCAL AGREEMENT STATE OF TEXAS )( COUNTY OF DENTON )( THIS AGREEMENT is entered into by and among the City ofAubrey,City ofCarrollton, City of Celina,City of Coppell,City of Denton,City of Frisco,City of Highland Village,City of Lewisville,City of Pilot Point,City of Roanoke,City of Sanger,City of The Colony,Denton County,Lake Cities Fire Department,Town of Flower Mound,Town of Little Elm,Town of Prosper,and Town of Trophy Club,by and through the Denton County Fire Marshal's Office (hereinafter referred to collectively as the "Parties").The Parties execute this Agreement as hereinafter provided pursuant to the Interlocal Agreement Act,Texas Govemment Code,section 791.011,et seq.,and the Texas Local Govemment Code,section 362.002,et seq,and all other applicable statutes. WHEREAS,there is a need for investigative and prosecutorial cooperation in suspected arson cases in Denton County;and WHEREAS,the Parties hereto have determined that the best possible method for attacking the fire and arson problem within Denton County is an agreement establishing such cooperation by way ofa Task Force;and WHEREAS,the Parties desire to enter into this Agreement to provide investigative and prosecutorial cooperation in connection with fire and arson cases;and WHEREAS,each party is authorized to perform the services contemplated herein;NOW THEREFORE, In consideration ofthe mutual covenants and the terms and conditions set forth below,the Parties do hereby agree as follows: I. The Parties execute this Agreement for the purpose of providing arson detection, investigative,and prosecutorial capabilities to each other as the need arises. II. The Denton County Fire Marshal will be the coordinator ofthe Fire and Arson Task Force created by this Agreement,and the Denton County Fire Marshal's Office will be the central repository ofthe Parties'executed counterparts ofthis Agreement. 50 III. When requested by one party to this Agreement,another party to this Agreement may provide available members of its arson investigative unit to investigate and perform follow- through prosecution duties regarding fires of suspicious origin or unknown causes within the requesting jurisdiction.While engaged in such activities,employees ofthe responding party shall be under the rules ofthe requesting party and the direction and supervision ofthe requesting party's officer in charge ofthe investigation.The availability ofa party's officers shall be determined by the responding party. IV. While any responding party investigative officer is in the service of the requesting party, he or she shall be considered an investigative officer ofthe requesting member and be under the command ofthe requesting party's fire chiefand/or designee or the officer in charge,with all the powers ofa regular investigative officer ofthe requesting party,as fully as though he or she were within the territorial limits ofthe governmental entity where he or she is regularly employed shall constitute his or her qualifications for the position within the territorial limits of the requesting member,and no other oath,bond,or compensation need be made. V. In performing duties under this Agreement,each party will comply with all necessary federal,state and local laws,regulations and ordinances,including those relating to disposal of property acquired from grant funds. VI. The party regularly employing the investigative officer shall pay all wages and disability payments,pension payments and payments for damages to equipment and clothing ofthat officer while he or she is involved in activities pursuant to this Agreement the same as though the services had been rendered within thejurisdiction wherein the investigative officer is regularly employed. The requesting party shall have no obligation to reimburse the responding party for such costs unless reimbursement is required under the Local Government Code§362.003(c). VII. Any request for assistance under this Agreement shall include a statement of the amount and type ofequipment and number ofpersonnel requested and shall specify the location to which the equipment and personnel requested are to be dispatched,but the amount and type ofequipment and number of personnel to be furnished shall be determined by the responding party's fire chief or fire chiefs designee. 51 VIII. The fire chief of the of the responding party,or fire chiefs designee,in his or her sole discretion,may at any time withdraw his or her personnel or equipment or discontinue participation in any activity initiated pursuant to this Agreement. IX. A party to this Agreement may unilaterally terminate its participation in this Agreement only after providing not less than ninety (90)days'written notice oftermination to the other Parties. This Agreement may be terminated at any time by the written mutual agreement ofthe Parties. X. In the event that any person performing services pursuant to this Agreement shall be cited as a party to a state or federal civil lawsuit arising out of the performance of those services,that person shall be entitled to the same benefits that he or she would be entitled to receive ifsuch civil action had arisen out ofthe performance ofhis or her duties as a member ofthe department where he or she is regulariy employed and in thejurisdiction ofthe party by which that person is regularly employed. XI. Each party to this Agreement expressly waives all claims against every other party for compensation for any loss,damage,personal injury,or death occurring as a consequence ofthe performance ofthis Agreement. XII. It is expressly understood and agreed that,in the execution of this Agreement,no party waives,nor shall be deemed hereby to waive,any immunity or defense that would otherwise be available to it against claims arising in the exercise of govemmental powers and functions.Third party claims against members shall be governed by the Texas Tort Claims Act or other appropriate state statutes,municipal ordinances or laws of the State of Texas or any political subdivision thereof. XIII. This agreement and any ofits terms and provisions,as well as the rights and duties ofthe Parties hereto,shall be governed by the laws ofthe State ofTexas. 52 XIV. In the event that any portion ofthis agreement shall be found to be contrary to law,it is the intent of the Parties hereto that the remaining portions shall remain valid and in full force and effect to the extent possible. XV. This Agreement may be amended or modified only by the mutual agreement ofthe Parties hereto in writing to be attached to and incorporated into this agreement. XVI. This Agreement may be signed in multiple -counterparts and shall be binding on the Parties when duly authorized by the goveming bodies of such Parties and such Parties'duly authorized representatives and delivered to the Fire and Arson Task Force Coordinator. XVII. This Agreement contains all commitments and agreements of the Parties,and oral or written commitments not contained herein shall have no force or effect to alter any term or condition ofthis Agreement. XVIII. The undersigned officers and/or agents of the Parties hereto are the properly authorized officials and have all necessary authority to execute this Agreement on behalf of the Parties,and each party hereby certifies to the other that any necessary resolutions extending said authority have been duly passed and are now in full force and effect. IN WITNESS WHEREOF,the Parties hereto have executed this Agreement to be effective upon execution and dating by all of the Parties,This Agreement shall be subject to renewal in five year terms at the discretion ofthe Denton County Commissioners Court. 53 EXECUTED this day of _,20_ COUNTY: Denton County,Texas 1 Courthouse Drive,Suite 3100 Denton,Texas 76208 By_ Andy Eads,County Judge Denton County,Texas ATTEST:APPROVED A8 TO CONTENT: By:_ Denton County Clerk By:. Denton County Fire Marshal 54 City of Aubrey,Texas Attest: City Manager Date: CitySecretary Date: Approved As To Form: City Attorney Date: City of Carrollton,Texas Attest: City Manager Date: City Secretary Date: Approved As To Form: City Attorney Date: City of Celina,Texas Attest: City Manager Date: City Secretary Date: Approved As To Form: City Attorney Date: 55 City of Coppell, Texas Mayor Date: ------- Approved As To Form: City Attorney Date: ______ _ City of Denton, Texas City Manager Date: ______ _ Approved As To Form: City Attorney Date: ______ _ City of Frisco, Texas City Manager Date: ______ _ Approved As To Form: City Attorney Date: ------- Attest: City Secretary Date: ------- Attest: City Secretary Date: ______ _ Attest: City Secretary Date: ------- 56 City of Highland Village,Texas Attest: City Manager Date: City Secretary Date: Approved As To Form: City Attorney Date: City of Lewisville,Texas Attest: City Manager Date: CitySecretary Date: Approved As To Form: City Attorney Date: City of Pilot Point,Texas Attest: City Manager Date: CitySecretary Date: Approved As To Form: City Attorney Date: 57 City of Roanoke,Texas Attest: City Manager Date: City Secretary Date: Approved As To Form: City Attorney Date: City of Sanger,Texas Attest: City Manager Date: City Secretary Date: Approved As To Form: City Attorney Date: City of The Colony,Texas Attest: City Manager Date: City Secretary Date: Approved As To Form: City Attorney Date: 58 Lake Cities Fire Department City of Corinth,Texas Attest: City Manager Date: City Secretary Date: Approved As To Form: City Attorney Town of Flower Mound,Texas Attest: Town Manager Date: Town Secretary Date: Approved As To Form: Town Attorney Date: Town of Little Elm,Texas Attest: Town Manager Date: Town Secretary Date: Approved As To Form: Town Attorney Date: 59 Town of Prosper,Texas Town Manager Date: Approved As To Form: Town Attorney Date: Town of Trophy Club,Texas Town Manager Date: Approved As To Form: Town Attorney Date: Attest: Town Secretary Date: Attest: Town Secretary Date: 60 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7400 File ID: Type: Status: 2023-7400 Agenda Item Consent Agenda 1Version: Reference: In Control: Parks and Recreation 03/25/2024File Created: Final Action: Library FurnitureFile Name: Title: Consider approval of a purchase of office furniture for the Cozby Library and Community Commons from Office Depot Professional (ODP) Business Solutions Workspace Interiors through OMNIA, Contract Region 4. Contract #R191812, in the amount of $94,548.49, as budgeted; and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Enactment Date: Memo.pdf, Quote.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7400 Title Consider approval of a purchase of office furniture for the Cozby Library and Community Commons from Office Depot Professional (ODP) Business Solutions Workspace Interiors through OMNIA, Contract Region 4. Contract #R191812, in the amount of $94,548.49, as budgeted; and authorizing the City Manager to sign any necessary documents. Summary See attached memo. Fiscal Impact: The total fiscal impact of this agenda item is $94,548.49, as budgeted in the General Fund. Staff Recommendation: The Community Experiences Department recommends approval. Strategic Pillar Icon: Page 1City of Coppell, Texas Printed on 4/5/2024 61 Master Continued (2023-7400) Perpetuate a Learning Environment Page 2City of Coppell, Texas Printed on 4/5/2024 62 MEMORANDUM To: Mayor and City Council From: Alexis Wellborn, Cozby Library Manager Via: Jessica Carpenter, Director of Community Experiences Date: April 9, 2024 Reference: Consider approval of a purchase of office furniture for the Cozby Library and Community Commons from Office Depot Professional (ODP) Business Solutions Workspace Interiors through OMNIA, Contract Region 4, Contract #R191812, in the amount of $94,548.49, as budgeted; and authorizing the City Manager to sign any necessary documents. 2040: Perpetuate a Learning Environment Introduction: The purpose of this agenda item is to seek approval for the purchase of office furniture from Office Depot Professional (ODP) Business Solutions Workspace Interiors through OMNIA, Contract Region 4, Contract #R191812, for replacement of exiting office furniture at the Cozby Library and Community Commons in the amount of $94,548.49, as budgeted. Background: The current library furniture in the employee workspace is nearly 30 years old, having been installed with the original library building in 1995. Over time, the furniture has become less durable due to multiple moves and less functional with modern technology that requires cord management. In its current state, it is not optimal for the amounts and types of work needing to be done at each station. In addition, the clerks do not have enough workspace in the current setup of the AMH (Automatic Materials Handler) room. The addition of two more workspaces will allow for higher productivity and better organization of library materials. The scope of items in the base bid items of the contract includes twelve librarian and technician workstations, 4 AMH room workstations, 4 offices, wall paneling, and additional storage space for the Administrative Services Coordinator (ASC) workspace. This contract was awarded to ODP Solutions through the Omnia Partners Cooperative for a total of $94,548.49: 63 • AMH Room: $18,410.60 for 4 workstations and customized storage solutions • Team Workstations: $50,440.10 for 12 workstations, storage and cord management solutions • Administrative Offices: $25,697.79 for 4 administrative workstations, 1 shared desk space, and table Benefit to the Community: The main benefit to the community is that the staff will have an updated, modern office space that is functional and allows for higher productivity. We will continue to provide exemplary customer service and enjoyable programs for the entire community to enjoy. Legal Review: Item has been reviewed by legal. Fiscal Impact: The total fiscal impact of this agenda item is $94,548.49, as budgeted in the General Fund. Recommendation: The Community Experiences Department recommends approval of this item. 64 Quote #: 619075 Date: 3/19/2024 Brenda Reber 972.804.4808 brenda.reber@odpbusiness.com CITY OF COPPELL - COSBY LIBRARY - BOOK DROP SOLD TO:SHIP TO: City of Coppell City of Coppell Alexis Wellborn Alexis Wellborn 972-304-7030 972-304-7030 NOTES: Omnia Contract - Region 4. Contract #R191812 LINE QTY PRODUCT UNIT SELL EXT SELL 1 8 HEC50PLN $56.50 $452.00 50H "L" Connector Post Select Paint Grade Select Grade 1 Paint $(P1) .Q P1 Paint Opts Light Gray 2 2 HEC50PTN $53.93 $107.86 50H "T" Connector Post Select Paint Grade Select Grade 1 Paint $(P1) .Q P1 Paint Opts Light Gray 3 4 HEC50PXN $52.32 $209.28 50H "X" Connector Post Select Paint Grade Select Grade 1 Paint $(P1) .Q P1 Paint Opts Light Gray 4 10 HECS1 $7.06 $70.60 Single Connector Strap 5 4 HECSS $10.27 $41.08 Extended Straight Connector Strap "S" Page 1 of 10 65 LINE QTY PRODUCT UNIT SELL EXT SELL 6 12 HEFEC42P $24.08 $288.96 Panel Finished End Covers 42.5H Select Paint Color Select Grade 1 Paint $(P1) .Q P1 Paint Opts Light Gray 7 2 HEFEC50P $26.32 $52.64 Panel Finished End Covers 50H Select Paint Color Select Grade 1 Paint $(P1) .Q P1 Paint Opts Light Gray 8 8 HEFGS0724 $159.86 $1,278.88 Frameless Glass Stacker 7.5H x 24W Paint Grade Options Select Grade 1 Paint Select Glass $(P1) .Q .Q P1 Paint Opts Light Gray Clear 9 8 HEFGS0772 $327.74 $2,621.92 Frameless Glass Stacker 7.5H x 72W Paint Grade Options Select Grade 1 Paint Select Glass $(P1) .Q .Q P1 Paint Opts Light Gray Clear 10 2 HETC24 $17.33 $34.66 Panel Top Cap 24"W Select Paint Color Select Grade 1 Paint $(P1) .Q P1 Paint Opts Light Gray 11 8 HETC96 $56.18 $449.44 Panel Top Cap 96"W Select Paint Color Select Grade 1 Paint $(P1) .Q P1 Paint Opts Light Gray 12 8 HETP4224FP $132.25 $1,058.00 Tackable Panel w/o TC 42.5H x 24W Fabric Selection Grd A Fab Noble Select Paint Color Select Grade 1 Paint $(A) .NBLE 18 $(P1) .Q Grd A Fabric Noble Aegean P1 Paint Opts Light Gray Page 2 of 10 66 LINE QTY PRODUCT UNIT SELL EXT SELL 13 16 HETP4236FP $146.70 $2,347.20 Tackable Panel w/o TC 42.5H x 36W Fabric Selection Grd A Fab Noble Select Paint Color Select Grade 1 Paint $(A) .NBLE 18 $(P1) .Q Grd A Fabric Noble Aegean P1 Paint Opts Light Gray 14 2 HETP5024FP $150.23 $300.46 Tackable Panel w/o TC 50H x 24W Fabric Selection Grd A Fab Noble Select Paint Color Select Grade 1 Paint $(A) .NBLE 18 $(P1) .Q Grd A Fabric Noble Aegean P1 Paint Opts Light Gray 15 4 HETP5036FP $159.22 $636.88 Tackable Panel w/o TC 50H x 36W Fabric Selection Grd A Fab Noble Select Paint Color Select Grade 1 Paint $(A) .NBLE 18 $(P1) .Q Grd A Fabric Noble Aegean P1 Paint Opts Light Gray 16 8 HETP5048FP $189.07 $1,512.56 Tackable Panel w/o TC 50H x 48W Fabric Selection Grd A Fab Noble Select Paint Color Select Grade 1 Paint $(A) .NBLE 18 $(P1) .Q Grd A Fabric Noble Aegean P1 Paint Opts Light Gray 17 4 HETP5060FP $205.76 $823.04 Tackable Panel w/o TC 50H x 60W Fabric Selection Grd A Fab Noble Select Paint Color Select Grade 1 Paint $(A) .NBLE 18 $(P1) .Q Grd A Fabric Noble Aegean P1 Paint Opts Light Gray 18 20 HEVHG07P $23.75 $475.00 In-Line Var Hgt Frameless Glass Finishing Kit 7.5H Paint Grade Options Select Grade 1 Paint $(P1) .Q P1 Paint Opts Light Gray Page 3 of 10 67 LINE QTY PRODUCT UNIT SELL EXT SELL 19 2 HH871036 $52.64 $105.28 Electrical Pass-Thru w/o Power Block36"3-1&2-2 20 2 HH871136 $57.14 $114.28 Electrical Pass-Thru Cable 36W 3-1 & 2-2 Systems 21 2 HH871148 $60.03 $120.06 Electrical Pass-Thru Cable 48W 3-1 & 2-2 Systems 22 4 HH871160 $60.03 $240.12 Electrical Pass-Thru Cable 60W 3-1 & 2-2 Systems 23 12 HH871236 $89.88 $1,078.56 Electrical Power Harness 36W 3-1 & 2-2 Systems 24 2 HH871248 $94.70 $189.40 Electrical Power Harness 48W 3-1 & 2-2 Systems 25 8 HH871501 $19.26 $154.08 Duplex Receptacle Circuit 1 3-1 & 2-2 Systems Select Duplex Color .S Charcoal 26 4 HH871502 $19.26 $77.04 Duplex Receptacle Circuit 2 3-1 & 2-2 Systems Select Duplex Color .S Charcoal Page 4 of 10 68 LINE QTY PRODUCT UNIT SELL EXT SELL 27 12 HH871503 $19.26 $231.12 Duplex Receptacle Circuit 3 3-1 System Only Select Duplex Color .S Charcoal 28 12 HH871504 $19.26 $231.12 Duplex Receptacle Circuit 4 3-1 & 2-2 Systems Select Duplex Color .S Charcoal 29 2 HH879072 $100.47 $200.94 Base In-Feed Cable Base 3-1 & 2-2 Systems 30 16 HSCKTPS $9.63 $154.08 Straight Connector Kit Select Paint Color .X No Option 31 12 HCTL242 $36.59 $439.08 24D Cantilever One Pair Select Paint Color Select Grade 1 Paint $(P1) .Q P1 Paint Opts Light Gray 32 8 HLSLZ5SC60 $55.75 $446.00 48"W External Stiffener Select Color Option .P Black 33 4 HLSLZ5SC72 $63.02 $252.08 60"W External Stiffener Select Color Option .P Black 34 12 HWR2436P $147.66 $1,771.92 Systems Rectangular Worksurface Edgeband 24D x 36W Select Laminate Select Grade 1 Laminate Finish Select Edgeband Color Select Grommet Color $(L1STD) .LKI1 .KI .Q Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut Light Gray Page 5 of 10 69 LINE QTY PRODUCT UNIT SELL EXT SELL 35 18 HWSB2 $20.54 $369.72 Worksurface Bracket Kit Select Paint Color Select Grade 1 Paint $(P1) .Q P1 Paint Opts Light Gray 36 4 HWV75AALP $262.90 $1,051.60 Systems 60x48x24x24 Lft Corner Cove Worksurface Edgebd Select Laminate Select Grade 1 Laminate Finish Select Edgeband Color Select Grommet Color $(L1STD) .LKI1 .KI .Q Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut Light Gray 37 4 HWV75AARP $262.90 $1,051.60 Systems 60x48x24x24 Rt Corner Cove Worksurface Edgebnd Select Laminate Select Grade 1 Laminate Finish Select Edgeband Color Select Grommet Color $(L1STD) .LKI1 .KI .Q Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut Light Gray 38 2 HWV93AALP $262.90 $525.80 Systems 72x36x24x24Left Corner Cove Worksurface Edgebd Select Laminate Select Grade 1 Laminate Finish Select Edgeband Color Select Grommet Color $(L1STD) .LKI1 .KI .Q Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut Light Gray 39 2 HWV93AARP $262.90 $525.80 Systems 72x36x24x24Rt Corner Cove Worksurface Edgeband Select Laminate Select Grade 1 Laminate Finish Select Edgeband Color Select Grommet Color $(L1STD) .LKI1 .KI .Q Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut Light Gray 40 12 HSPSP281524BBFL $465.73 $5,588.76 28Hx15Wx24D Support Ped Plinth Lam Front BBF Select Base Type Select Pull Type Select Pull Color Case Paint Grade Options Select Grade 1 Paint Laminate Grade Options Select Grade 1 Laminate Finish Select Lock Option .BX .A PR0 $(P1) .Q $(L1STD) .LKI1 .X Recessed Plinth Arch Anodized Silver P1 Paint Opts Light Gray Grd L1 Standard Laminate Kingswood Walnut Omit Lock Page 6 of 10 70 LINE QTY PRODUCT UNIT SELL EXT SELL 41 6 HSTP652424LFFL $1,128.93 $6,773.58 Contain 65Hx24Wx24D PersTwr Plinth LamFrnt LH FF Select Base Type Select Pull Type Select Pull Color Select Case Paint Select Grade 1 Paint Select Laminate Select Grade 1 Laminate Finish Select Lock Option .BX .A PR0 $(P1) .Q $(L1STD) .LKI1 .X Recessed Plinth Arch Anodized Silver P1 Paint Opts Light Gray Grd L1 Standard Laminates Kingswood Walnut Omit Lock 42 6 HSTP652424RFFL $1,128.93 $6,773.58 Contain 65Hx24Wx24D PersTwr Plinth LamFrnt RH FF Select Base Type Select Pull Type Select Pull Color Select Case Paint Select Grade 1 Paint Select Laminate Select Grade 1 Laminate Finish Select Lock Option .BX .A PR0 $(P1) .Q $(L1STD) .LKI1 .X Recessed Plinth Arch Anodized Silver P1 Paint Opts Light Gray Grd L1 Standard Laminates Kingswood Walnut Omit Lock 43 12 HLSL2428O $180.18 $2,162.16 24"D x 28"H O-Leg Support for Wksf (single leg) Select Paint Color Select Grade 1 Paint $(P1) .S P1 Paint Opts Charcoal 44 2 HF23S $22.87 $45.74 Contain Satin Removable Lock Core Kit Select Key Number .X110E 110E 45 2 HF23S $22.87 $45.74 Contain Satin Removable Lock Core Kit Select Key Number .X111E 111E 46 2 HF23S $22.87 $45.74 Contain Satin Removable Lock Core Kit Select Key Number .X112E 112E Page 7 of 10 71 LINE QTY PRODUCT UNIT SELL EXT SELL 47 2 HF23S $22.87 $45.74 Contain Satin Removable Lock Core Kit Select Key Number .X113E 113E 48 2 HF23S $22.87 $45.74 Contain Satin Removable Lock Core Kit Select Key Number .X114E 114E 49 2 HF23S $22.87 $45.74 Contain Satin Removable Lock Core Kit Select Key Number .X115E 115E 50 2 HF23S $22.87 $45.74 Contain Satin Removable Lock Core Kit Select Key Number .X116E 116E 51 2 HF23S $22.87 $45.74 Contain Satin Removable Lock Core Kit Select Key Number .X117E 117E 52 2 HF23S $22.87 $45.74 Contain Satin Removable Lock Core Kit Select Key Number .X118E 118E 53 2 HF23S $22.87 $45.74 Contain Satin Removable Lock Core Kit Select Key Number .X119E 119E 54 2 HF23S $22.87 $45.74 Contain Satin Removable Lock Core Kit Select Key Number .X120E 120E Page 8 of 10 72 LINE QTY PRODUCT UNIT SELL EXT SELL 55 2 HF23S $22.87 $45.74 Contain Satin Removable Lock Core Kit Select Key Number .X121E 121E 56 1 Install RT $6,503.00 $6,503.00 Labor to Receive Deliver and Install per proposal All work during Regular Business Hours No stair carry Area to be free and clear Non-Union Labor Subtotal $50,440.10 GRAND TOTAL $50,440.10 ~Ordering Notes~ * Deposit may be due at time of order * The applicable tax will be applied at the time of invoicing * Estimated leadtime is subject to the manufactures production / shipping schedules * This proposal contains Special Order items that are Not Returnable * Once an order is placed, cancellations are Not Allowed Page 9 of 10 73 LINE QTY PRODUCT UNIT SELL EXT SELL TERMS AND CONDITIONS OF PURCHASE (FURNITURE - ODP BUSINESS SOLUTIONS WORKSPACE INTERIORS) 1.ODP Business Solutions, LLC (“ODP Business Solutions”) shall make commercially reasonable efforts to install all products as quickly as possible. However, any delivery and/or installation dates quoted to Customer are approximate, and ODP Business Solutions obligation shall be only to deliver and/or install the products within a reasonable time. Also, due to certain factory shipment schedules, it is possible that ODP Business Solutions will be able to deliver and install portions of the job in phases. Customer will be invoiced for the items as they are delivered and payment will be due as set forth in Section 3 below Jobsite Services. Electric current, light, heat, trash disposal facilities, hoisting and/or elevator service, and adequate facilities for off-loading, staging, moving, and handling of the Furnishings will be furnished without charge to ODP Business Solutions. Customer acknowledges that if the installed Furnishings require electrical hook-ups, outlets, wiring, or other similar services, at Customer’s election, ODP Business Solutions may provide such services through licensed subcontractors at an additional fee or Customer shall be responsible for engaging appropriate 13. Permits are the responsibility of the Customer unless expressly provided in the Proposal. 14.2.All prices are firm for thirty (30) days from date of proposal. 3.Payment terms are net twenty (20) days from date of invoice, unless otherwise agreed to and as documented on the order or quote. Customer will be invoiced for items when delivery and installation (if applicable) is complete, and any punch issues are less than 10% of the value of the entire order. In no event shall payment be withheld for delivered products and services. Customer shall pay 90% of the invoice and may withhold 10% until completion of the job. The balance is payable immediately after any outstanding issues are resolved. If Customer is unwilling or unable to accept delivery or installation of the products according to the specified schedule, the products will be stored at Customer's expense. Customer shall pay a warehouse charge payable monthly. Any double handling of a product will be charged at our normal hourly rate. 15. ODP Business Solutions makes no warranties, expressed or implied, as to merchantability or as the suitability of the products for any particular purpose, except those made by the manufacturer of the products. Any claim must be made to ODP Business Solutions in writing within five (5) days after delivery or installation of the products and if no claim is so received by ODP Business Solutions it will be conclusively presumed that Customer has accepted and that the products are as represented. 16. 4.All orders are subject to credit approval. 5.ODP Business Solutions requires a minimum deposit equaling 50% on all orders over $20,000. Said deposit will be applied to Customer's account until such product is delivered and invoiced. Each invoice, less its proportionate share of the deposit, will be due and payable as set forth No liability shall accrue against ODP Business Solutions as a result of breach of terms and conditions caused by any strike, act of God, lockout, accident, or delay beyond its control. 17.6.All products and materials are subject to applicable taxes, as well as any applicable inbound freight and fabrication charges. ODP Business Solutions retains, and Customer hereby grants to ODP Business Solutions, a security interest in the products to secure the purchase price therefore. The products shall remain personal property regardless of being fixed to any real property. If Customer defaults in the payment of the purchase price when due, ODP Business Solutions shall have all rights and remedies granted by the Uniform Commercial Code. A finance charge of 2% per month (annual percentage rate 24%) will be charged on all past due balances. Customer shall pay all collection costs, including attorneys fee, in the event any claim is referred to a collection 18.7.An order is not cancelable once in production. “Quick ships” and fabric orders are not cancelable. 8.Any quotation for special order products or materials shall be approved by an authorized Customer representative for correct product number, fabric, specifications and quantities. Any services rendered to Customer to change or modify the specification and layout before or during installation will be charged to Customer at prevailing rates. If such changes or modifications result in additional products, parts, materials or labor, they will be billed to Customer at prevailing rates.Products shipped directly to Customer shall be the responsibility of Customer except if agreed in writing that ODP Business Solutions will provide delivery and installation services. The receiving Customer is responsible to inspect products and file any necessary freight claims with 19.9.Delivery and installation services are conducted during normal business hours of 8:00 a.m. to 5:00 p.m., Monday through Friday. If services are requested outside of normal business hours, if special handling or equipment is required, if moving of products other than delivered is required, or if there are any unusual condition not made known to ODP Business Solutions at the time of sale, extra labor charges at prevailing Manufacturer warranties apply for parts only. Labor is not included.20. All items set forth in the quotation are non-returnable.21. IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR CONSEQUENTIAL, SPECIAL, INDIRECT OR INCIDENTAL DAMAGES, WHETHER IN AN ACTION BASED ON CONTRACT, TORT (INCLUDING NEGLIGENCE) OR ANY OTHER LEGAL THEORY, EVEN IF THE PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 22.10.If during installation, additional products are necessary or required to complete the job, such additional products and labor will be charged to Customer at prevailing rates. 11.Floors shall be smooth, level and free from debris. 12.Condition of Jobsite - Customer agrees to have premises available on the requested date of installation and for a reasonable time thereafter for installation during the regular business day. Customer's job site shall be clean, clear, and free of debris prior to installation. Delivery and installation encumbrances which necessitate additional labor will result in extra charges. If installation is to be placed over carpeting, tiles, or other floor covering, Customer hereby assures ODP Business Solutions that all such coverings will be completed prior to time installation is scheduled. The job site shall be free of interference from all trades in the work areas, and if the job site is not free of such trade interference, the delivery and installation shall not proceed until such interference has been eliminated, or other arrangements are agreed to in writing. ODP Business Solutions shall be held harmless and shall not assume liability for job delay due to failure to meet any of the preceding conditions. Each party shall indemnify and hold harmless the other party from and against any and all third-party claims, demands, actions, suits, losses, liabilities, damages and all related costs and expenses, including without limitation reasonable attorneys’ fees due to, arising from or relating to the negligent, willful or reckless act or omission of the indemnifying 23. These terms and conditions shall be governed by the law of the State of Florida, without regard to conflict of laws principles. 24. Customer:Customer PO: Customer's Signature:Title: Print Name:Date: Page 10 of 10 74 Quote #: 622479 Date: 3/19/2024 Brenda Reber 972.804.4808 brenda.reber@odpbusiness.com City of Coppell - offices SOLD TO:SHIP TO: City of Coppell City of Coppell Alexis Wellborn Alexis Wellborn 972-304-7030 972-304-7030 NOTES: Omnia Contract - Region 4. Contract #R191812 LINE QTY PRODUCT UNIT SELL EXT SELL 1 1 HF23C $27.30 $27.30 LOCK CORE REPLACEMENT KIT BRUSHED CHROME .X101E 101E 2 3 HF23S $26.47 $79.41 CONTAIN SATIN REMOVABLE LOCK CORE KIT .X101E 101E 3 1 H105292 $312.32 $312.32 1050 SERIES BOOKCASE HUTCH 36W X 37-1/8H $(L1STD) .LKI1 LKI1 Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut 4 2 HLSL42TW $152.91 $305.82 WM TACKBOARD FOR 42W WM OVERHEAD $(A) .NBLE 18 Grd A Fabric Noble Aegean 5 2 HLED17A $201.30 $402.60 17IN LED LIGHT W/PWRSUPPLYFORDAISYCHAIN(STARTER) Page 1 of 11 75 LINE QTY PRODUCT UNIT SELL EXT SELL 6 1 HSTP652424RFFL $1,306.35 $1,306.35 CONTAIN 65HX24WX24D PERSONAL TWR PLINTH LAM FRNT RH FF .BX .A PR0 $(P1) .Q $(L1STD) .LKI1 .X Recessed Plinth Arch Anodized Silver P1 Paint Opts Light Gray Grd L1 Standard Laminates Kingswood Walnut Omit Lock 7 1 HSPSP281524BBFL $538.92 $538.92 28HX15WX24D SUPPORT PED PLINTH LAM FRONT BBF .BX .A PR0 $(P1) .Q $(L1STD) .LKI1 .X Recessed Plinth Arch Anodized Silver P1 Paint Opts Light Gray Grd L1 Standard Laminate Kingswood Walnut Omit Lock 8 1 HSLP283618FFL $785.49 $785.49 CONTAIN 28HX36WX18D 2H LATERAL PLINTH LAMINATE FRONTS .BX .A PR0 $(P1) .Q $(L1STD) .LKI1 .X Recessed Plinth Arch Anodized Silver P1 Paint Opts Light Gray Grd L1 Standard Laminates Kingswood Walnut Omit Lock 9 1 HSLACW57 $124.75 $124.75 CONTAIN 57 LB LATERAL COUNTERWEIGHT KIT 10 1 HFSC183640R $600.67 $600.67 FLAGSHIP STG CAB 39 1/8HX36WX18D R PULLS&2 ADJ SHLF .X $(P1) .Q OMT Core to Order Key Alike P1 Paint Opts Light Gray Page 2 of 11 76 LINE QTY PRODUCT UNIT SELL EXT SELL 11 2 H919436 $309.16 $618.32 36WX18D SQUARE EDGE LAMINATE TOP FOR LATERAL FILE $(L1STD) .LKI1 Grd L1 Standard Laminates Kingswood Walnut 12 1 HWR2460P $209.24 $209.24 SYSTEMS RECTANGULAR WORKSURFACE EDGEBAND 24D X 60W $(L1STD) .LKI1 .KI .Q Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut Light Gray 13 1 HWR2448PN $177.17 $177.17 SYSTEMS RECTANGULAR WKSFC EDGEBAND 24D X 48W NO GROM $(L1STD) .LKI1 .KI Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut 14 1 HWJ59ABRP $368.56 $368.56 SYSTEMS JETTY WORKSURFACE EDGEBAND RH 48X72X24X30 $(L1STD) .LKI1 .KI .Q Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut Light Gray 15 1 HUSLMOD1354 $248.90 $248.90 LAMINATE MODESTY 13H X 54W $(L1STD) .LKI1 .KI .P Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut Black 16 1 HCNLEG29 $95.86 $95.86 SUPPORT COLUMN FOR PENINSULA 29H $(P1) .Q P1 Paint Opts Light Gray 17 1 HLSLZ5SC60 $59.78 $59.78 48W EXTERNAL STIFFENER .P Black Page 3 of 11 77 LINE QTY PRODUCT UNIT SELL EXT SELL 18 1 HWSB2 $21.16 $21.16 WORKSURFACE BRACKET KIT $(P1) .Q P1 Paint Opts Light Gray 19 1 HSDEP1129F $82.64 $82.64 11D END-PANEL SUPPORTS FREESTANDING $(P1) .Q P1 Paint Opts Light Gray 20 1 HSDG $51.90 $51.90 GUSSETS (1 PR) $(P1) .Q P1 Paint Opts Light Gray 21 2 H105382G $629.84 $1,259.68 42WX14-5/8DX17-1/2H WALL MOUNT STORAGE FROSTED $(L1STD) .LKI1 LKI1 Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut 22 1 HEC50PLN $58.18 $58.18 50H L CONNECTOR POST $(P1) .Q P1 Paint Opts Light Gray 23 1 HECSL $7.27 $7.27 L CONNECTOR STRAP 24 1 HEFEC50P $27.11 $27.11 PANEL FINISHED END COVERS 50H $(P1) .Q P1 Paint Opts Light Gray 25 1 HSDSL29 $167.26 $167.26 ABODE SHARED LEG $(P1) .Q P1 Paint Opts Light Gray Page 4 of 11 78 LINE QTY PRODUCT UNIT SELL EXT SELL 26 3 HEFGS1548 $264.77 $794.31 FRAMELESS GLASS STACKER 15H X 48W $(P1) .Q .Q P1 Paint Opts Light Gray Light Gray 27 1 HEFGS1520 $172.55 $172.55 FRAMELESS GLASS STACKER 15H X 20W $(P1) .Q .Q P1 Paint Opts Light Gray Light Gray 28 3 HETP5048FP $194.69 $584.07 TACKABLE PANEL W/O TC 50H X 48W $(A) .NBLE 18 $(P1) .Q Grd A Fabric Noble Aegean P1 Paint Opts Light Gray 29 1 HEWS50P $42.64 $42.64 WALL STARTER KIT FOR PANELS 50H $(P1) .Q P1 Paint Opts Light Gray 30 1 HRVCLG24 $86.93 $86.93 ABOUND 29H X 24D ABOUND UNIVERSAL SUPPORT LEG $(P1) .Q P1 Paint Opts Light Gray 31 2 HSCKTPS $9.92 $19.84 STRAIGHT CONNECTOR KIT .X No Option 32 1 HETP5020FP $149.41 $149.41 TACKABLE PANEL W/O TC 50H X 20W $(A) .NBLE 18 $(P1) .Q Grd A Fabric Noble Aegean P1 Paint Opts Light Gray Page 5 of 11 79 LINE QTY PRODUCT UNIT SELL EXT SELL 33 4 HF23S $26.47 $105.88 CONTAIN SATIN REMOVABLE LOCK CORE KIT .X102E 102E 34 1 HSWEEPC3 $35.09 $35.09 SWEEP HANDLE KIT SATIN NICKEL 3-PACK 35 3 HSWEEPC2 $27.29 $81.87 SWEEP HANDLE KIT SATIN NICKEL 2-PACK 36 1 H105899 $1,018.39 $1,018.39 10500 SERIES 72WX36DX29-1/2H DBL PED DESK 3/2 BOW TOP $(L1STD) .LKI1 LKI1 Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut 37 2 H105292 $312.32 $624.64 1050 SERIES BOOKCASE HUTCH 36W X 37-1/8H $(L1STD) .LKI1 LKI1 Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut 38 2 H105290 $505.95 $1,011.90 10500 SERIES 36WX24DX29-1/2H STORAGE CABINET WITH DOORS $(L1STD) .LKI1 LKI1 Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut 39 3 HF23S $26.47 $79.41 CONTAIN SATIN REMOVABLE LOCK CORE KIT .X103E 103E 40 1 HLED17A $201.30 $201.30 17IN LED LIGHT W/PWRSUPPLYFORDAISYCHAIN(STARTER) Page 6 of 11 80 LINE QTY PRODUCT UNIT SELL EXT SELL 41 1 H90056 $179.33 $179.33 10500 SERIES TCKBD FOR 72W STACK ON STRG BCK ENCLOSURE $(A) .NBLE 18 Grd A Fab Noble Aegean 42 1 H105903R $660.16 $660.16 10500 SERIES 72WX24DX29-1/2H SINGLE PED CRED RH F/F PED $(L1STD) .LKI1 LKI1 Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut 43 1 H105856 $130.39 $130.39 10500 SERIES BACK ENCLOSURE FOR 72W STACK ON STORAGE $(L1STD) .LKI1 Grd L1 Standard Laminates Kingswood Walnut 44 1 H10560 $191.46 $191.46 10500 SERIES BRIDGE 42W X 24D X 29-1/2H $(L1STD) .LKI1 LKI1 Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut 45 3 HSWEEPC2 $27.29 $81.87 SWEEP HANDLE KIT SATIN NICKEL 2-PACK 46 1 HPC191X $97.03 $97.03 PARK AVE SUPPORT COLUMN FOR BULLET JETTY & BOOMERANG PEN .PR6 Silver 47 1 H105301R $1,166.11 $1,166.11 10500 SERIES PERSONAL WARDROBE/STRG CAB 24W 24D 66-5/8H $(L1STD) .LKI1 LKI1 Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut Page 7 of 11 81 LINE QTY PRODUCT UNIT SELL EXT SELL 48 1 H10528 $105.26 $105.26 10500 SERIES MODESTY PANEL FOR PENINSULAS $(L1STD) .LKI1 Grd L1 Standard Laminates Kingswood Walnut 49 1 H10526LE $567.89 $567.89 P-SHAPED W/ END L 72W X 36/30D X 29 1?2H $(L1STD) .LKI1 LKI1 $(P1) .P Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut P1 Paint Opts Black 50 1 H10534G $904.90 $904.90 10500 SERIES72WX14-5/8DX37-1/8H STACK-ON STG-FROSTED DR $(L1STD) .LKI1 LKI1 Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut 51 3 HF23S $26.47 $79.41 CONTAIN SATIN REMOVABLE LOCK CORE KIT .X104E 104E 52 3 HSWEEPC2 $27.29 $81.87 SWEEP HANDLE KIT SATIN NICKEL 2-PACK 53 1 H10560 $191.46 $191.46 10500 SERIES BRIDGE 42W X 24D X 29-1/2H $(L1STD) .LKI1 LKI1 Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut 54 1 H10542 $371.66 $371.66 10500 SERIES CRED SHELL 66W X 24D X 29-1/2H $(L1STD) .LKI1 LKI1 Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut Page 8 of 11 82 LINE QTY PRODUCT UNIT SELL EXT SELL 55 1 H105301R $1,166.11 $1,166.11 10500 SERIES PERSONAL WARDROBE/STRG CAB 24W 24D 66-5/8H $(L1STD) .LKI1 LKI1 Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut 56 1 H10528 $105.26 $105.26 10500 SERIES MODESTY PANEL FOR PENINSULAS $(L1STD) .LKI1 Grd L1 Standard Laminates Kingswood Walnut 57 1 H10526LE $567.89 $567.89 P-SHAPED W/ END L 72W X 36/30D X 29 1?2H $(L1STD) .LKI1 LKI1 $(P1) .P Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut P1 Paint Opts Black 58 1 H10504 $374.70 $374.70 10500 SERIES FLOORSTNDING FULL HT PED F/F 15-5/8W X 22-3/4D $(L1STD) .LKI1 Grd L1 Standard Laminates Kingswood Walnut 59 1 HLED17A $201.30 $201.30 17IN LED LIGHT W/PWRSUPPLYFORDAISYCHAIN(STARTER) 60 1 H90055 $170.24 $170.24 10500 SERIES TCKBD FOR 66W STACK ON STRG BCK ENCLOSURE $(A) .NBLE 18 Grd A Fab Noble Aegean 61 1 H10533G $888.87 $888.87 10500 SERIES 66WX14-5/8DX37-1/8H STACK-ON STG-FROSTED DR $(L1STD) .LKI1 LKI1 Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut Page 9 of 11 83 LINE QTY PRODUCT UNIT SELL EXT SELL 62 1 HPC191X $97.03 $97.03 PARK AVE SUPPORT COLUMN FOR BULLET JETTY & BOOMERANG PEN .PR6 Silver 63 1 H105855 $121.72 $121.72 10500 SERIES BACK ENCLOSURE FOR 66W STACK ON STORAGE $(L1STD) .LKI1 Grd L1 Standard Laminates Kingswood Walnut 64 1 H105692 $333.98 $333.98 10500 Series Cred Shell 48W x 24D x 29-1/2H Select Top Laminate Color Select Top Laminate Color Select Chassis Laminate Color $(L1STD) .LKI1 LKI1 Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut 65 1 Install RT $3,917.00 $3,917.00 Labor to Receive Deliver and Install per proposal All work during Regular Business Hours No stair carry Area to be free and clear Non-Union Labor Subtotal $25,697.79 GRAND TOTAL $25,697.79 ~Ordering Notes~ * Deposit may be due at time of order * The applicable tax will be applied at the time of invoicing * Estimated leadtime is subject to the manufactures production / shipping schedules * This proposal contains Special Order items that are Not Returnable * Once an order is placed, cancellations are Not Allowed Page 10 of 11 84 LINE QTY PRODUCT UNIT SELL EXT SELL TERMS AND CONDITIONS OF PURCHASE (FURNITURE - ODP BUSINESS SOLUTIONS WORKSPACE INTERIORS) 1.ODP Business Solutions, LLC (“ODP Business Solutions”) shall make commercially reasonable efforts to install all products as quickly as possible. However, any delivery and/or installation dates quoted to Customer are approximate, and ODP Business Solutions obligation shall be only to deliver and/or install the products within a reasonable time. Also, due to certain factory shipment schedules, it is possible that ODP Business Solutions will be able to deliver and install portions of the job in phases. Customer will be invoiced for the items as they are delivered and payment will be due as set forth in Section 3 below Jobsite Services. Electric current, light, heat, trash disposal facilities, hoisting and/or elevator service, and adequate facilities for off-loading, staging, moving, and handling of the Furnishings will be furnished without charge to ODP Business Solutions. Customer acknowledges that if the installed Furnishings require electrical hook-ups, outlets, wiring, or other similar services, at Customer’s election, ODP Business Solutions may provide such services through licensed subcontractors at an additional fee or Customer shall be responsible for engaging appropriate 13. Permits are the responsibility of the Customer unless expressly provided in the Proposal. 14.2.All prices are firm for thirty (30) days from date of proposal. 3.Payment terms are net twenty (20) days from date of invoice, unless otherwise agreed to and as documented on the order or quote. Customer will be invoiced for items when delivery and installation (if applicable) is complete, and any punch issues are less than 10% of the value of the entire order. In no event shall payment be withheld for delivered products and services. Customer shall pay 90% of the invoice and may withhold 10% until completion of the job. The balance is payable immediately after any outstanding issues are resolved. If Customer is unwilling or unable to accept delivery or installation of the products according to the specified schedule, the products will be stored at Customer's expense. Customer shall pay a warehouse charge payable monthly. Any double handling of a product will be charged at our normal hourly rate. 15. ODP Business Solutions makes no warranties, expressed or implied, as to merchantability or as the suitability of the products for any particular purpose, except those made by the manufacturer of the products. Any claim must be made to ODP Business Solutions in writing within five (5) days after delivery or installation of the products and if no claim is so received by ODP Business Solutions it will be conclusively presumed that Customer has accepted and that the products are as represented. 16. 4.All orders are subject to credit approval. 5.ODP Business Solutions requires a minimum deposit equaling 50% on all orders over $20,000. Said deposit will be applied to Customer's account until such product is delivered and invoiced. Each invoice, less its proportionate share of the deposit, will be due and payable as set forth No liability shall accrue against ODP Business Solutions as a result of breach of terms and conditions caused by any strike, act of God, lockout, accident, or delay beyond its control. 17.6.All products and materials are subject to applicable taxes, as well as any applicable inbound freight and fabrication charges. ODP Business Solutions retains, and Customer hereby grants to ODP Business Solutions, a security interest in the products to secure the purchase price therefore. The products shall remain personal property regardless of being fixed to any real property. If Customer defaults in the payment of the purchase price when due, ODP Business Solutions shall have all rights and remedies granted by the Uniform Commercial Code. A finance charge of 2% per month (annual percentage rate 24%) will be charged on all past due balances. Customer shall pay all collection costs, including attorneys fee, in the event any claim is referred to a collection 18.7.An order is not cancelable once in production. “Quick ships” and fabric orders are not cancelable. 8.Any quotation for special order products or materials shall be approved by an authorized Customer representative for correct product number, fabric, specifications and quantities. Any services rendered to Customer to change or modify the specification and layout before or during installation will be charged to Customer at prevailing rates. If such changes or modifications result in additional products, parts, materials or labor, they will be billed to Customer at prevailing rates.Products shipped directly to Customer shall be the responsibility of Customer except if agreed in writing that ODP Business Solutions will provide delivery and installation services. The receiving Customer is responsible to inspect products and file any necessary freight claims with 19.9.Delivery and installation services are conducted during normal business hours of 8:00 a.m. to 5:00 p.m., Monday through Friday. If services are requested outside of normal business hours, if special handling or equipment is required, if moving of products other than delivered is required, or if there are any unusual condition not made known to ODP Business Solutions at the time of sale, extra labor charges at prevailing Manufacturer warranties apply for parts only. Labor is not included.20. All items set forth in the quotation are non-returnable.21. IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR CONSEQUENTIAL, SPECIAL, INDIRECT OR INCIDENTAL DAMAGES, WHETHER IN AN ACTION BASED ON CONTRACT, TORT (INCLUDING NEGLIGENCE) OR ANY OTHER LEGAL THEORY, EVEN IF THE PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 22.10.If during installation, additional products are necessary or required to complete the job, such additional products and labor will be charged to Customer at prevailing rates. 11.Floors shall be smooth, level and free from debris. 12.Condition of Jobsite - Customer agrees to have premises available on the requested date of installation and for a reasonable time thereafter for installation during the regular business day. Customer's job site shall be clean, clear, and free of debris prior to installation. Delivery and installation encumbrances which necessitate additional labor will result in extra charges. If installation is to be placed over carpeting, tiles, or other floor covering, Customer hereby assures ODP Business Solutions that all such coverings will be completed prior to time installation is scheduled. The job site shall be free of interference from all trades in the work areas, and if the job site is not free of such trade interference, the delivery and installation shall not proceed until such interference has been eliminated, or other arrangements are agreed to in writing. ODP Business Solutions shall be held harmless and shall not assume liability for job delay due to failure to meet any of the preceding conditions. Each party shall indemnify and hold harmless the other party from and against any and all third-party claims, demands, actions, suits, losses, liabilities, damages and all related costs and expenses, including without limitation reasonable attorneys’ fees due to, arising from or relating to the negligent, willful or reckless act or omission of the indemnifying 23. These terms and conditions shall be governed by the law of the State of Florida, without regard to conflict of laws principles. 24. Customer:Customer PO: Customer's Signature:Title: Print Name:Date: Page 11 of 11 85 Quote #: 622727 Date: 3/19/2024 Brenda Reber 972.804.4808 brenda.reber@odpbusiness.com CITY OF COPPELL - COSBY LIBRARY - BOOK DROP SOLD TO:SHIP TO: City of Coppell City of Coppell Alexis Wellborn Alexis Wellborn 972-304-7030 972-304-7030 NOTES: Omnia Contract - Region 4. Contract #R191812 LINE QTY PRODUCT UNIT SELL EXT SELL 1 1 HMVR-1872G-AH $762.61 $762.61 Motivate Table Rect 18Dx72W 2mm Edge Adj Ht Base Select Grommet Location Select Grade Select Grade 1 Laminate Finish Select Edge Color Select Caster/Glide Option Select Paint Grade Select Grade 2 Paint .N $(L1STD) .LKI1 .KI .C $(P2) .T4 No Grommets Grd L1 Standard Laminates Kingswood Walnut Kingswood Walnut Caster P2 Paint Opts Champagne Metallic 2 1 11N3636SW $846.42 $846.42 EXHIBIT,36WX36H SLAT WALL PAINT COLOR 503 SATIN NICKEL METALLIC 3 1 11N3636SWTBPA $786.74 $786.74 EXHIBIT,36WX36H SLAT WALL/TACKBOARD,PAINT TRIM,RAILROAD TACKBOARD FABRIC GROUP FABRIC PATTERN COLOR PAINT COLOR B 25405 503 GRADE B PACT DELFT SATIN NICKEL METALLIC 4 2 11N3649SW $1,000.40 $2,000.80 EXHIBIT,36WX49H SLAT WALL PAINT COLOR 503 SATIN NICKEL METALLIC Page 1 of 7 86 LINE QTY PRODUCT UNIT SELL EXT SELL 5 2 11N39ETP $51.48 $102.96 EXHIBIT,39H END TRIM,TACKBOARD PAINT COLOR 503 SATIN NICKEL METALLIC 6 2 11N52ETP $58.77 $117.54 EXHIBIT,52H END TRIM,TACKBOARD PAINT COLOR 503 SATIN NICKEL METALLIC 7 2 11N72EXFP2 $178.58 $357.16 EXHIBIT,72W EXTRUSION W/FACEPLATE,SET OF 2 PAINT COLOR 503 SATIN NICKEL METALLIC 8 2 NAC0924SHM $73.66 $147.32 ACCESSORIES,9DX24W SHELF,METAL PAINT COLOR 503 SATIN NICKEL METALLIC 9 4 NAC0936SHM $91.20 $364.80 ACCESSORIES,9DX36W,SHELF,METAL PAINT COLOR 503 SATIN NICKEL METALLIC 10 1 WW3072WSSDL $350.32 $350.32 WAVEWORKS,30DX72W,SURFACE,RECTANGULAR,HPL SUPPORT RIM PROFILE GROMMET WIRE MANAGER COLOR MODIFIED DEPTH MODIFIED WIDTH TOP LAMINATE GROUP LAMINATE COLOR E V440 X D1B403 X X STD 440 EXTENSION SOFTENED,CLOUD NO GROMMET WIRE MGR,BACK,CHAMOIS NO MODIFIED DEPTH (STANDARD) NO MODIFIED WIDTH (STANDARD) STANDARD LAMINATE CLOUD 11 1 $1,553.70 $1,553.70 BASE CABINET W/ HORIZ & VERT SORTING: 70W X 29D X 35H LAMINATE TBD Page 2 of 7 87 LINE QTY PRODUCT UNIT SELL EXT SELL 12 1 SS24424224WSCSL2 $443.26 $443.26 FOOTPRINT,42DX42W,24R,SURFACE,1 3/16T,STRT CRNR,HPL,DBL RIM RIM PROFILE LAMINATE PRICE GROUP LAMINATE COLOR RIM COLOR GROMMET,CENTER P STD 440 440 *** 1/8" MOLDED VIN STANDARD GROUP 1 CLOUD CLOUD ---- 13 1 11N01ETP $22.32 $22.32 EXHIBIT,1H END CAP PAINT COLOR 501 PLATINUM METALLIC 14 2 11N144EXFP2 $256.48 $512.96 EXHIBIT,144W EXTRUSION W/FACEPLATE,SET OF 2 PAINT COLOR 501 PLATINUM METALLIC 15 4 11N39ETP $51.48 $205.92 EXHIBIT,39H END TRIM,TACKBOARD PAINT COLOR 503 SATIN NICKEL METALLIC 16 4 11N5436TBA $296.11 $1,184.44 EXHIBIT,54WX36H TACK BOARD,RAILROAD TACKBOARD FABRIC GROUP FABRIC PATTERN COLOR B 25405 GRADE B PACT DELFT 17 3 11N72EXP1 $62.41 $187.23 EXHIBIT,72W EXTRUSION PAINT COLOR 501 PLATINUM METALLIC 18 18 11NBRS $9.57 $172.26 EXHIBIT,MOUNTING BRACKET 19 2 WW1227SSM $105.73 $211.46 WAVEWORKS,12DX27H,SUPPORT PANEL,METAL PAINT GROUP PAINT COLOR STDM 503 STANDARD,METALLIC PAINT SATIN NICKEL METALLIC Page 3 of 7 88 LINE QTY PRODUCT UNIT SELL EXT SELL 20 1 WW233629PUOSM $569.26 $569.26 WAVEWORKS,23DX36WX27H,PEDESTAL,BOOKCASE,UNDERSURFACE,M ETAL PAINT GROUP PAINT COLOR STDM 503 STANDARD,METALLIC PAINT SATIN NICKEL METALLIC 21 2 WW3015PUBBFM $446.49 $892.98 WAVEWORKS,30DX15W,PEDESTAL,UNDERSURFACE,BOX/BOX/ FILE,METAL PULL LOCK PAINT GROUP PAINT COLOR 5 KRB STDM 503 INTEGRATED RANDOM CORE,INSTALLED,BLACK STANDARD,METALLIC PAINT SATIN NICKEL METALLIC 22 3 WW3027EPM $172.38 $517.14 WAVEWORKS,30DX27H,END PANEL,METAL PAINT GROUP PAINT COLOR STDM 503 STANDARD,METALLIC PAINT SATIN NICKEL METALLIC 23 1 WW3054WSSDL $274.70 $274.70 WAVEWORKS,30DX54W,SURFACE,RECTANGULAR,HPL SUPPORT RIM PROFILE GROMMET WIRE MANAGER COLOR MODIFIED DEPTH MODIFIED WIDTH TOP LAMINATE GROUP LAMINATE COLOR E V440 X D1B403 X 48.7500 STD 440 EXTENSION SOFTENED,CLOUD NO GROMMET WIRE MGR,BACK,CHAMOIS NO MODIFIED DEPTH (STANDARD) 48 3/4 (1238.5 MM) STANDARD LAMINATE CLOUD 24 1 WW3054WSSDL $274.70 $274.70 WAVEWORKS,30DX54W,SURFACE,RECTANGULAR,HPL SUPPORT RIM PROFILE GROMMET WIRE MANAGER COLOR MODIFIED DEPTH MODIFIED WIDTH TOP LAMINATE GROUP LAMINATE COLOR E V440 X D1B403 X 50.2500 STD 440 EXTENSION SOFTENED,CLOUD NO GROMMET WIRE MGR,BACK,CHAMOIS NO MODIFIED DEPTH (STANDARD) 50 1/4 (1276.5 MM) STANDARD LAMINATE CLOUD Page 4 of 7 89 LINE QTY PRODUCT UNIT SELL EXT SELL 25 1 WW3054WSSDL $274.70 $274.70 WAVEWORKS,30DX54W,SURFACE,RECTANGULAR,HPL SUPPORT RIM PROFILE GROMMET WIRE MANAGER COLOR MODIFIED DEPTH MODIFIED WIDTH TOP LAMINATE GROUP LAMINATE COLOR M V440 X D1B403 X 48.7500 STD 440 MAIN SOFTENED,CLOUD NO GROMMET WIRE MGR,BACK,CHAMOIS NO MODIFIED DEPTH (STANDARD) 48 3/4 (1238.5 MM) STANDARD LAMINATE CLOUD 26 1 WW3054WSSDL $274.70 $274.70 WAVEWORKS,30DX54W,SURFACE,RECTANGULAR,HPL SUPPORT RIM PROFILE GROMMET WIRE MANAGER COLOR MODIFIED DEPTH MODIFIED WIDTH TOP LAMINATE GROUP LAMINATE COLOR M V440 X D1B403 X 50.2500 STD 440 MAIN SOFTENED,CLOUD NO GROMMET WIRE MGR,BACK,CHAMOIS NO MODIFIED DEPTH (STANDARD) 50 1/4 (1276.5 MM) STANDARD LAMINATE CLOUD 27 2 WW3654BCOFM $729.62 $1,459.24 WAVEWORKS,36WX54H BOOKCASE,OPEN,FREESTANDING,METAL PAINT GROUP PAINT COLOR STDM 503 STANDARD,METALLIC PAINT SATIN NICKEL METALLIC 28 6 WWGB $21.05 $126.30 WAVEWORKS,GUSSET BRACKET PAINT GROUP PAINT COLOR STDM 503 STANDARD,METALLIC PAINT SATIN NICKEL METALLIC 29 1 $507.41 $507.41 CORNER STACK-ON SHELF 30W X 30D X 24H LAMINATE TBD 30 1 FREIGHT $739.25 $739.25 HAMILTON SORTER FREIGHT Page 5 of 7 90 LINE QTY PRODUCT UNIT SELL EXT SELL 31 1 Install RT $2,170.00 $2,170.00 Labor to Receive Deliver and Install per proposal All work during Regular Business Hours No stair carry Area to be free and clear Non-Union Labor Subtotal $18,410.60 GRAND TOTAL $18,410.60 ~Ordering Notes~ * Deposit may be due at time of order * The applicable tax will be applied at the time of invoicing * Estimated leadtime is subject to the manufactures production / shipping schedules * This proposal contains Special Order items that are Not Returnable * Once an order is placed, cancellations are Not Allowed Page 6 of 7 91 LINE QTY PRODUCT UNIT SELL EXT SELL TERMS AND CONDITIONS OF PURCHASE (FURNITURE - ODP BUSINESS SOLUTIONS WORKSPACE INTERIORS) 1.ODP Business Solutions, LLC (“ODP Business Solutions”) shall make commercially reasonable efforts to install all products as quickly as possible. However, any delivery and/or installation dates quoted to Customer are approximate, and ODP Business Solutions obligation shall be only to deliver and/or install the products within a reasonable time. Also, due to certain factory shipment schedules, it is possible that ODP Business Solutions will be able to deliver and install portions of the job in phases. Customer will be invoiced for the items as they are delivered and payment will be due as set forth in Section 3 below Jobsite Services. Electric current, light, heat, trash disposal facilities, hoisting and/or elevator service, and adequate facilities for off-loading, staging, moving, and handling of the Furnishings will be furnished without charge to ODP Business Solutions. Customer acknowledges that if the installed Furnishings require electrical hook-ups, outlets, wiring, or other similar services, at Customer’s election, ODP Business Solutions may provide such services through licensed subcontractors at an additional fee or Customer shall be responsible for engaging appropriate 13. Permits are the responsibility of the Customer unless expressly provided in the Proposal. 14.2.All prices are firm for thirty (30) days from date of proposal. 3.Payment terms are net twenty (20) days from date of invoice, unless otherwise agreed to and as documented on the order or quote. Customer will be invoiced for items when delivery and installation (if applicable) is complete, and any punch issues are less than 10% of the value of the entire order. In no event shall payment be withheld for delivered products and services. Customer shall pay 90% of the invoice and may withhold 10% until completion of the job. The balance is payable immediately after any outstanding issues are resolved. If Customer is unwilling or unable to accept delivery or installation of the products according to the specified schedule, the products will be stored at Customer's expense. Customer shall pay a warehouse charge payable monthly. Any double handling of a product will be charged at our normal hourly rate. 15. ODP Business Solutions makes no warranties, expressed or implied, as to merchantability or as the suitability of the products for any particular purpose, except those made by the manufacturer of the products. Any claim must be made to ODP Business Solutions in writing within five (5) days after delivery or installation of the products and if no claim is so received by ODP Business Solutions it will be conclusively presumed that Customer has accepted and that the products are as represented. 16. 4.All orders are subject to credit approval. 5.ODP Business Solutions requires a minimum deposit equaling 50% on all orders over $20,000. Said deposit will be applied to Customer's account until such product is delivered and invoiced. Each invoice, less its proportionate share of the deposit, will be due and payable as set forth No liability shall accrue against ODP Business Solutions as a result of breach of terms and conditions caused by any strike, act of God, lockout, accident, or delay beyond its control. 17.6.All products and materials are subject to applicable taxes, as well as any applicable inbound freight and fabrication charges. ODP Business Solutions retains, and Customer hereby grants to ODP Business Solutions, a security interest in the products to secure the purchase price therefore. The products shall remain personal property regardless of being fixed to any real property. If Customer defaults in the payment of the purchase price when due, ODP Business Solutions shall have all rights and remedies granted by the Uniform Commercial Code. A finance charge of 2% per month (annual percentage rate 24%) will be charged on all past due balances. Customer shall pay all collection costs, including attorneys fee, in the event any claim is referred to a collection 18.7.An order is not cancelable once in production. “Quick ships” and fabric orders are not cancelable. 8.Any quotation for special order products or materials shall be approved by an authorized Customer representative for correct product number, fabric, specifications and quantities. Any services rendered to Customer to change or modify the specification and layout before or during installation will be charged to Customer at prevailing rates. If such changes or modifications result in additional products, parts, materials or labor, they will be billed to Customer at prevailing rates.Products shipped directly to Customer shall be the responsibility of Customer except if agreed in writing that ODP Business Solutions will provide delivery and installation services. The receiving Customer is responsible to inspect products and file any necessary freight claims with 19.9.Delivery and installation services are conducted during normal business hours of 8:00 a.m. to 5:00 p.m., Monday through Friday. If services are requested outside of normal business hours, if special handling or equipment is required, if moving of products other than delivered is required, or if there are any unusual condition not made known to ODP Business Solutions at the time of sale, extra labor charges at prevailing Manufacturer warranties apply for parts only. Labor is not included.20. All items set forth in the quotation are non-returnable.21. IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR CONSEQUENTIAL, SPECIAL, INDIRECT OR INCIDENTAL DAMAGES, WHETHER IN AN ACTION BASED ON CONTRACT, TORT (INCLUDING NEGLIGENCE) OR ANY OTHER LEGAL THEORY, EVEN IF THE PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 22.10.If during installation, additional products are necessary or required to complete the job, such additional products and labor will be charged to Customer at prevailing rates. 11.Floors shall be smooth, level and free from debris. 12.Condition of Jobsite - Customer agrees to have premises available on the requested date of installation and for a reasonable time thereafter for installation during the regular business day. Customer's job site shall be clean, clear, and free of debris prior to installation. Delivery and installation encumbrances which necessitate additional labor will result in extra charges. If installation is to be placed over carpeting, tiles, or other floor covering, Customer hereby assures ODP Business Solutions that all such coverings will be completed prior to time installation is scheduled. The job site shall be free of interference from all trades in the work areas, and if the job site is not free of such trade interference, the delivery and installation shall not proceed until such interference has been eliminated, or other arrangements are agreed to in writing. ODP Business Solutions shall be held harmless and shall not assume liability for job delay due to failure to meet any of the preceding conditions. Each party shall indemnify and hold harmless the other party from and against any and all third-party claims, demands, actions, suits, losses, liabilities, damages and all related costs and expenses, including without limitation reasonable attorneys’ fees due to, arising from or relating to the negligent, willful or reckless act or omission of the indemnifying 23. These terms and conditions shall be governed by the law of the State of Florida, without regard to conflict of laws principles. 24. Customer:Customer PO: Customer's Signature:Title: Print Name:Date: Page 7 of 7 92 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7401 File ID: Type: Status: 2023-7401 Agenda Item Consent Agenda 1Version: Reference: In Control: Parks and Recreation 03/25/2024File Created: Final Action: Veterans Memorial DesignFile Name: Title: Consider approval of a professional services agreement with Samit Patel Design Studio in the amount of $67,600.00, as provided for in the Coppell Recreation Development Corporation (CRDC) fund; and authorizing the City Manager to sign any necessary documents Notes: Sponsors: Enactment Date: Memo.pdf, Agreement.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7401 Title Consider approval of a professional services agreement with Samit Patel Design Studio in the amount of $67,600.00, as provided for in the Coppell Recreation Development Corporation (CRDC) fund; and authorizing the City Manager to sign any necessary documents Summary See attached memo. Fiscal Impact: The total fiscal impact of this agenda item is $67,600.00 which is provided for in the Coppell Recreation Development Corporation (CRDC) assigned fund balance. Staff Recommendation: The Community Experiences Department recommends approval. Strategic Pillar Icon: Page 1City of Coppell, Texas Printed on 4/5/2024 93 Master Continued (2023-7401) Foster an Inclusive Community Fabric Page 2City of Coppell, Texas Printed on 4/5/2024 94 MEMORANDUM To: Mayor and City Council From: Jessica Carpenter, Director of Community Experiences Date: April 9, 2024 Reference: Consider approval of a professional services agreement with Samit Patel Design Studio in the amount of $67,600.00, as provided for in the Coppell Recreation Development Corporation (CRDC) fund; and authorizing the City Manager to sign any necessary documents. 2040: Foster an Inclusive Community Fabric Introduction: The purpose of this agenda item is to consider approval of an award of a professional services agreement to Samit Patel Design Studio for the remainder of the design of the Veterans Memorial project. The fiscal impact of this item is $67,600.00 which is provided for in the Coppell Recreation Development Corporation (CRDC) assigned fund balance. Background: On September 12, 2023, City Council awarded a professional services agreement in the amount of $186,761.00 to Olsson Studio for the design of the Veterans Memorial. In late February, City staff were notified that Olsson Studio had eliminated their entire landscape architecture division as well as all landscape architecture staff from their local DFW studio. This meant that the remaining portion of the Veterans Memorial design would need to shift out of state to another Olsson Studio office and project designer. After meeting with the new Olsson Studio contact, staff were not confident that the Veterans Memorial project design would receive the same level of attention to detail, local support, and engagement that had been previously provided. Staff feel it is critical to the success of the project to have access to a consultant who is accessible, engaged, and connected to the project. With guidance from City Attorney, the agreement with Olsson Studio was terminated in early March. The amount of all invoices paid to Olsson Studio totaled $90,837.57, leaving $95,923.43 remaining of the original $186,761.00 design budget approved by Council previously. The new professional services agreement with Samit Patel Design Studio is $67,600.00. 95 The Community Experiences Department recommends that the remainder of the project design be awarded to Samit Patel Design Studio for his extensive expertise and experience on this project from its inception. This project is still on schedule for completion in May of 2025. Benefit to the Community: This project will provide a dedicated space in Coppell to honor the current and former service and sacrifice of military members and their loved ones. Legal Review: Item has been reviewed by legal. Fiscal Impact: The total fiscal impact of this agenda item is $67,600.00 which is provided for in the Coppell Recreation Development Corporation (CRDC) assigned fund balance. Recommendation: The Community Experiences Department recommends approval of this item. 96 Samit Patel Design Studio 358 Ashley Drive Coppell, Texas 75019 214-995-9530 March 22, 2024 Ms. Jessica Carpenter City of Coppell 255 Parkway Boulevard Coppell, Texas 75019 Re: Professional Landscape Architecture Services for the Coppell Veterans Memorial Ms. Carpenter, I would like to thank you for the opportunity to submit this proposal for professional landscape architecture design services for the Andy Brown Park East Pond Separation project. This agreement prepared by Samit Patel Design Studio (SPDS) is between SPDS and The City of Coppell (Client). Please find following a Scope of Services describing the general intent of the project and the extent of the services to be performed by Samit Patel Design Studio. Once again, thank you for this opportunity. We look forward to serving you. If you have any questions or require any additional information, please call me, 214-995-9530. Sincerely, Samit J. Patel, PLA President Samit Patel Design Studio 97 M_24-003 Page 2 of 7 Coppell Veterans Memorial Coppell, Texas March 22, 2024 SCOPE OF SERVICES Samit Patel Design Studio shall provide professional landscape architecture design services to develop construction drawings for a new Veterans Memorial Plaza within Town Center Park in Coppell, Texas. The plans will be based upon the conceptual design work already completed and provided by the City. The general purpose of this agreement is to prepare construction documents for the bidding and construction of the design. SPDS’s services shall be performed as follows: 1. Base Data Gathering and Base Plan Preparation a. Working from CAD files and plans, including topographic survey and geo- technical report, provided by the client, SPDS will prepare working base plans in CAD for the preparation of the drawings. b. No additional survey work will be done as part of this contract. c. No additional geo-technical work will be done as part of this contract. d. The client will provide any additional, relevant information. DELIVERABLE: • none MEETINGS: • none 2. Construction Documents a. SPDS will prepare construction documents communicating the design and details for the construction of the design. Plans will include: i. Site Plan – identifying all elements within the proposed scope of work ii. Demolition Plan – identifying all elements to be removed iii. Layout Plan – showing dimensional layout of the proposed design iv. Grading Plan – showing contours and spot elevations v. Electrical Plan – showing line layouts from power source to required elements (including relevant details) vi. Site Details (including Structural Engineering) 1. Monuments 2. Feature Wall 3. Pathways 4. Seat walls 5. Flag pole footings 6. Light pole footings vii. Landscape Plan and Details viii. Irrigation Plan and Details 98 M_24-003 Page 3 of 7 Coppell Veterans Memorial Coppell, Texas March 22, 2024 b. SPDS will prepare Opinion of Probable Construction Costs (OPCC) based on the prepared plans c. SPDS will conduct an internal QA/QC review of the drawings including a peer review. d. SPDS will submit plans for review by the City. Client shall provide all consolidated comments in a single, typed correspondence e. SPDS will attend one (1) Plan Review Meeting with the Client to review the plans and OPCC. f. SPDS will update plans and OPCC per comments discussed and approved in the Plan Review Meeting and prepare Issued For Construction (IFP) plans for bidding and construction. g. SPDS will assist the Client in preparation of the Project Manual. The Client shall provide standard front end and “boiler plate” documents and forms, general and special provisions, requirements, advertisements, and instructions for bidding and construction. SPDS will prepare the Bid Form per Client’s template. h. SPDS will submit IFC plans to the Client’s preferred Registered Accessibility Specialist (RAS) licensed by the Texas Department of Licensing and Regulation (TDLR) for accessibility review. SPDS will receive comments and update design and plans as required. SPDS will issue Addendum reflecting changes. DELIVERABLE: • One (1) Drawing Set, 24”x36” black & white of Final Plans • One (1) Electronic File in PDF Format of Drawing Set MEETINGS: • One (1) Plan Review Meeting – In-person 3. Bid Phase Services a. SPDS will attend one (1) Pre-Bid Conference conducted by the Client b. SPDS will provide responses to requests for information (RFI) and issue Addenda in electronic format as appropriate during bidding phase of project. c. SPDS will assist the Client in analysis of bids and bid award recommendation. SPDS will only review the bids for completeness and discrepancies or inaccuracies. SPDS will not create bid tabulation spreadsheets of bids received. DELIVERABLE: • RFI as required in electronic format • Addenda as required in electronic format MEETINGS: • One (1) Pre-Bid Conference conducted by Client – In-person 99 M_24-003 Page 4 of 7 Coppell Veterans Memorial Coppell, Texas March 22, 2024 ASSUMPTIONS All services shall be completed one (1) time only. Repetition of any tasks, beyond the design/review processes described above shall be considered as additional services. EXCLUSIONS The following items are also explicitly excluded from the Scope of Services as stated above under this contract and will be considered “Additional Services.” Other items not specifically identified within the Scope of Services above are also excluded from this contract and will also be considered “Additional Services.” Additional services will be performed at a fixed rate fee or hourly agreement to be agreed upon at the time of request. 1. No boundary or topographical survey will be provided under this contract. No platting services will be provided under this contract. 2. No geo-technical services, including field analysis, borings, testing, lab analysis, or reports will be provided under this contract. 3. As-built drawings/certifications 4. Permit fees 5. Project-related permitting 6. Easement legal descriptions and exhibits 7. No Construction Phase Services shall be provided under this contract. Construction Phase Services shall be defined as any work after the submission of the Final Plans and directly related to the scheduling, coordination, observation, clarification or evaluation of site preparation, installation or fabrication. 8. Services typical of General Contractor duties, including but not limited to: a. Coordination between contractors of different trades b. Coordination of schedules of different tasks or trades c. Acquiring of materials, equipment or labor 9. Self-execution of all and any part of the construction or installation FEES Samit Patel Design Studio shall perform the Scope of Services as described above for the lump sum fee of Sixty-seven Thousand Six Hundred Dollars and Zero Cents ($67,600). ADDITIONAL SERVICES Additional Services shall not be performed without written authorization from the Client. 100 M_24-003 Page 5 of 7 Coppell Veterans Memorial Coppell, Texas March 22, 2024 We look forward to the opportunity to work with you. If you have any questions, please give me a call, 214-995-9530. Sincerely ________________________ Date: ______ March 22, 2024 Samit J. Patel President Samit Patel Design Studio Accepted: City of Coppell By: _______________________________________________________ Date: ____________________ 101 M_24-003 Page 6 of 7 Coppell Veterans Memorial Coppell, Texas March 22, 2024 CONTRACT TERMS AND CONDITIONS 1. Effective Date Payment This agreement will become effective upon its execution by the client or when client provides written authorization to SPDS to begin work. 2. Standard of Care SPDS will perform its services in accordance with the standard of care expected of landscape architects doing projects of similar scope in the State of Texas. In performing these services, SPDS cannot ensure perfection and therefore does not make any warranties, either expressed or implied, as to the quality of its services or of its drawings. To the extent that SPDS is relying upon documents supplied to it by the owner or the owner’s consultants, it will be entitled to rely upon the accuracy of those documents in preparing its drawings. 3. Parties to this Agreement This is a professional services agreement which SPDS is entering into for the exclusive benefit of the Client. There are no third-party beneficiaries of the agreement, and both SPDS and the Client agree not to assign this agreement or any causes of action which arise under it without the express written consent of the other party. 4. Statement and Payment Fees for professional services and reimbursable expenses will be invoiced to the Client monthly based on the percentage of work completed for each task. A task-by-task description of the work performed will be submitted with each invoice at the client’s request. SPDS reserves the right to suspend services in the event that the invoices exceeding a total amount of $5,000 remain unpaid for more than thirty (30) days. 5. Termination The Client may terminate this agreement upon written notice to SPDS, in which event the Client will compensate SPDS for all work performed by SPDS prior to termination. SPDS may terminate this agreement upon ten (10) days’ written notice to the Client after the occurrence of any of the following: a. The Client’s failure to pay SPDS’s invoices within thirty (30) days; b. Suspension of the project for more than sixty (60) days; c. The Client’s material default of any terms of this agreement; or d. The Client’s failure to execute this agreement. 6. Risk Allocation SPDS will be responsible only for its own work and not for defects in the work designed or built by others. SPDS will not be responsible for consequential damages either to the Client or to other members of the construction team, including without limitation damages for delay or for construction inefficiencies for any cause whatsoever; In no event will SPDS be liable for damages to the Client, assignees, the contractor or its subcontractors for any claims or damages in excess of the amount of the fees paid to SPDS by the client. 102 M_24-003 Page 7 of 7 Coppell Veterans Memorial Coppell, Texas March 22, 2024 7. Dispute Resolution As a condition precedent to either Client or SPDS’s filing of any claim in litigation, the President of SPDS and the Client will meet within thirty (30) days of a request by either party to attempt to resolve the dispute. SPDS will not be required to participate in any mediation or arbitration proceeding with any parties other than the Client without SPDS‘s consent. In the event of a dispute, neither SPDS nor the Client will be entitled to the award of attorneys’ fees. Venue for any dispute arising out of the services provided by SPDS under this agreement will be in the District Court of Dallas County, Texas. Any applicable statute of limitations will commence to rum and any cause of action will be deemed to have accrued not later than the date of the substantial completion of the project on which SPDS‘s services are provided. 8. Revised Project Budget If the project budget defined by the scope of services is increased or decreased by more than ten percent (10%) after design/development phase of the work, the time and effort required to redesign the project within the new budget will be considered additional services to the agreement. 9. Additional Services Additional services are services that may be needed by the Client, but which are not included in the Scope or Services as describe in this contract. Additional services will be provided only with prior written approval of the Client, and include but are not limited to the following: a. Preparation and presentation of graphic exhibits other than those described in the Scope of Services. b. Revisions and changes in drawings, specifications or other documents previously given by the Client, or preparation of alternatives or deductive change orders requested by the Client. c. Preparation of record drawings or of measured drawings of existing conditions. d. Providing prolonged construction observation should the construction time be substantially extended through no fault of SPDS. e. Providing services if, in Guaranteed Maximum Price (GMP) projects, the construction budget for SPDS scope items is reduced through no fault of SPDS. 103 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7395 File ID: Type: Status: 2023-7395 Agenda Item Consent Agenda 1Version: Reference: In Control: Human Resources 03/19/2024File Created: Final Action: HUB InternationalFile Name: Title: Consider award of City of Coppell Request for Proposals (RFP) #206 and approval of a consulting agreement with HUB International for employee benefits consulting in the amount of $99,500.00; and authorizing the City Manager to sign any necessary documents. Notes: Sponsors: Enactment Date: Memo.pdf, Agreement.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7395 Title Consider award of City of Coppell Request for Proposals (RFP) #206 and approval of a consulting agreement with HUB International for employee benefits consulting in the amount of $99,500.00; and authorizing the City Manager to sign any necessary documents. Summary The City released a request for proposals for benefits consultation and brokerage services. Ten responses were received and four were selected as finalists. After finalists presented to staff, HUB International was selected as the recommendation for being awarded the contract for services. If approved, HUB International will provide benefit consulting services to the City for all of its Health & Welfare plans. The services performed include strategic advice, benefit plan design consulting, contract and renewal negotiation, vendor recommendations, actuarial and budget support, and communication and open enrollment support. Fiscal Impact: The fiscal impact of this agenda item is $99,500, as budgeted and provided for in the Self-Funded Health Fund. Page 1City of Coppell, Texas Printed on 4/5/2024 104 Master Continued (2023-7395) Staff Recommendation: Staff recommends awarding the City of Coppell RFP #206 to HUB International for employee benefits consulting. Strategic Pillar Icon: Sustainable Government Page 2City of Coppell, Texas Printed on 4/5/2024 105 1 MEMORANDUM To: Mayor and City Council From: Matia Messemer, Director of Employee Experience Date: April 9, 2024 Reference: Consider award of City of Coppell Request for Proposals (RFP) #206 and approval of a consulting agreement with HUB International for employee benefits consulting in the amount of $99,500 as provided for in the Self-Funded Health Fund, and authorizing the City Manager to sign all necessary documents. 2040: Sustainable Government Introduction: This agenda item is presented for Council consideration to approve a consulting agreement with HUB International for employee benefits consulting services, which include strategic advice, benefit plan design consulting, contract and renewal negotiation, vendor recommendations, actuarial and budget support, and communication and open enrollment support. Background: The City has partnered with its current benefits consultant since 2015. Staff felt it was time to test the market and released a request for proposals for benefits consultation and brokerage services earlier this year. Ten responses were received and four were selected as finalists. After finalists presented to staff, HUB International was selected as the recommendation to contract for services. Staff considered the following factors during the evaluation of the finalists: • Experience with similar entities; and • Demonstrated Understanding and the degree of match with the scope of work; and • Strategy for providing required services; and • Demonstrated ability of key personnel; and • Cost competitiveness/Pricing If approved, HUB International will provide benefit consulting services to the City for the full array of benefits offered to employees. 106 2 Benefit to the Community: The community expects and benefits from employees continuing to provide services in a manner that ensures high levels of customer satisfaction. Outlined in Vision 2040’s foundation of sustainable government, the objective is to maintain a quality work force to serve the community. The level of talent the City is able to attract and retain is correlated to, among other things, the strength of benefits offered in exchange for employees excellent work. Selecting HUB as a benefits consultant will enable the City to continue to balance great stewardship with strong benefits attracting and keeping the talent that will serve the Community well. Legal Review: The City Attorney has reviewed and approved the 2024 Consulting Agreement with HUB International including Exhibit B – Coppell’s Business Associates Agreement (BAA). Fiscal Impact: The fiscal impact of this agenda item is $99,500, as budgeted and provided for in the Self-Funded Health Fund. Recommendation: Staff recommends awarding the City of Coppell RFP #206 to HUB International for employee benefits consulting. 107 1 Agreement Between City of Coppell and HUB International For Benefits Consulting Services THIS AGREEMENT, entered into the 10th day of April 2024, by and between City of Coppell, Texas {herein called ‘City’} and CONSULTANT (herein called ‘HUB’} to provide health and welfare consulting services for the Employee Benefits Program of the City. WITNESSETH: WHEREAS, the City is in need of assistance in the evaluation of the employee health and welfare benefits; and WHEREAS, CONSULTANT has the unique expertise and experience necessary to provide the services; and WHEREAS, the City desires to contract with CONSULTANT to provide actuarial, health and welfare consulting services for the Employee Benefits program; NOW, THEREFORE, in consideration of the foregoing and other valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties agree as follows: I. INDEPENDENT CONTRACTOR RELATIONSHIP – CONSULTANT is an independent contractor and not an employee or servant of the City. Nothing in this Agreement is intended to or shall be construed in any manner as creating or establishing the relationship of employer/employee between the parties. CONSULTANT shall at all times remain an independent contractor with respect to the service to be performed under this Agreement. City shall be exempt from payment of unemployment compensation, FICA, retirement, life and/or medical insurance and workers’ compensation insurance, as CONSULTANT is an independent contractor. II. SCOPE OF SERVICES – CONSULTANT shall provide professional services, in compliance with all applicable federal, state and local laws and regulations relating to the services outlined under “Exhibit A” and “Exhibit B” III. COMPENSATION – City agrees to pay the CONSULTANT a flat consulting fee of $8,291.66 per month ($99,500 annually). HUB will also collect standard commissions built into current voluntary insurance policies in force. HUB will disclose commissions annually, or as requested by the City. CONSULTANT agrees to provide all services required under this Contract for said sum. IV. TIME OF PERFORMANCE - The first term of this Agreement is from April 10, 2024, through April 9, 2025, with four one-year renewal option periods at the same fee amount. 108 2 a) The option period shall go into effect only upon the prior written agreement on both parties. b) The City may terminate without cause the contract with thirty (30) days written notice. V. EMPLOYEES – HUB employees, if any, who perform services for the City under this Agreement shall also be bound by the provisions of this Agreement. VI. ASSIGNMENT – This Agreement may not be assigned without the prior written consent of the City. VII. NOTICES – Communication and details concerning this Agreement shall be directed to the following contract representatives: City of Coppell: HUB International: Matia Messemer Brent Weegar Director of Employee Experience Senior Vice President 255 Parkway Blvd. 10000 N. Central Expressway., Suite 1200 Coppell, TX 75019 Dallas, TX 75231 VIII. GENERAL COMPLIANCE – CONSULTANT agrees to comply with all applicable federal, state, and local laws and regulations relating to the services provided under this Agreement. IX. INDEPENDENT CONTRACTOR – Nothing in this Agreement is intended, to or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. CONSULTANT shall at all times remain an independent contractor with respect to the services to be performed under this Agreement. City shall be exempt from payment of and Unemployment Compensation, FICA, retirement, life and/or medical insurance, and Workers’ Compensation Insurance, as CONSULTANT is an independent contractor. X. HOLD HARMLESS – CONSULTANT shall hold harmless, defend and indemnify the City from any and all claims, actions, suits, charges and judgments whatsoever that arise out of CONSULTANTS’ performance or non-performance of the services or subject matter called for in this Agreement. XI. WAIVER OF CONTRACTUAL RIGHT – The failure of either party to enforce any provision of this agreement shall not be construed as a waiver or limitation of that party’s right to subsequently enforce and compel strict compliance with every provision of this agreement. XII. CONSTRUCTION AND VENUE – This Agreement shall be governed by and construed in accordance with the laws of the state of Texas. The parties hereto hereby irrevocably consent to the exclusive jurisdiction and venue of the courts of the state of Texas, county of Dallas, for the purposes of all legal proceedings arising out of or relating to this Agreement or the actions that are contemplated hereby. XIII. ENTIRE AGREEMENT – This agreement contains the entire agreement of the parties, with respect to the subject matter herein, and there are not other agreements whether oral or written. This agreement supersedes any prior written or oral agreements between the parties. XIV. AMENDMENTS – City or CONSULTANT may amend this Agreement, at any time, provided 109 3 that such amendments make specific reference to the Agreement, and are executed in writing, signed by a duly authorized representative of both organizations and approved by the City’s governing body, if necessary. XV. SEVERABILITY – If any provision of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of this agreement is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. XVI. APPLICABLE LAW – This Agreement shall be governed by the laws of the State of Texas; and venue for any action shall be in Dallas County, Texas. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. City of Coppell HUB International Signature Signature Mike Land______ Brent Weegar Print Print City Manager _____________ Senior Vice President Title Title Date Date 110 4 ‘EXHIBIT A’ SCOPE OF SERVICES • Analyze existing coverage and identify or develop cost-saving alternative benefit strategies and plans. • Act as a liaison between the cities and insurance providers. • Provide day-to-day consultation on plan interpretation and problem resolution. • Provide timely customer service and assistance to staff and employees with issues involving provider billing, claims, vendor service issues/problems, advocacy for services, disputes, interpretation of contracts and services, changes and general troubleshooting. • Assist the cities in proactive mitigation of negative impacts or disruption of services to employees from benefit and/or provider network changes. • Assist the cities with strategies for remaining compliant with ever-changing laws and remaining current with the changing market. • Assist in the development of long-range goals and strategies, including making projections of potential savings. • Provide on-site training to staff regarding regulatory updates, and/or best practices seminars for the effective administration of benefit plans as needed. • Provide access to attorneys and a compliance department as needed for health and welfare benefit related questions. • Assist in the development and oversight of an employee wellness program to improve employee health and reduce employee health-care costs, both in the short-term and in the long-term. • Provide actuarial analysis and recommendations based on utilization and performance reports, statistical and/or financial reports, and plan specific data. • Assist the cities in monitoring and analyzing experience trends and providing timely alerts on changing patterns and appropriate recommendations. • Provide, maintain, and update comparison reports of other similar sized public and private companies’ benefit plan offerings and costs to determine their competitiveness with the cities’ programs. • Provide financial and/or performance reviews of self-funded and fully insured plan options and programs. • Be available to provide various types of reports as needed, such as costs analysis for benefit changes, and other statistical, financial, forecasting, trend, or experience reports. • Regularly monitor and evaluate performance measures and guarantees of providers. • Provide monthly claim updates and perform quarterly reviews of such. • Maintain full and accurate records with respect to all matters and services provided on behalf of the cities’ benefit plans and programs. • Attendance as needed at meetings with city staff, employees and/or retirees to facilitate and assist in the management of the cities’ employee benefits plans. • Act as an advocate in appeal, arbitration or court process between the city and the providers on unresolved issues if needed; provide advice when needed to enforce cities, employee, retiree or their dependents’ rights. • Establish a strategy for benefits, both annually and three to five years in the future while considering trends, prospective legislations, new delivery systems and geographic health-care practices to make long-term projections. • Bid cities health insurance programs and employee and retiree benefits as needed. Prepare specifications and compile data, obtain bids and proposals, negotiate rates. Review rate proposals to ensure underlying assumptions are appropriate and accurate to the cities. Analyze and compare proposals and prepare an analysis of each with recommendations and make recommendations for items of negotiation with providers, including, but not limited to, benefit levels and plan design, premiums, quality of service, performance measures and guarantees, and return on investment, where applicable. • Provide expert financial and actuarial consultation regarding bids. • Review proposals and prepare analysis of each with recommendations. • Review and make cost-saving recommendations regarding the modification of plan design, benefit levels, premiums, communications and quality of current employee and retiree benefit plans. • Recommend appropriate plans to ensure that quality and cost-effective benefits are provided by the plans. 111 5 • Provide annual estimates of renewal rates and cost trends and assist cities’ staff in preparation of budget figures. • Conduct thorough and applicable market research in preparation for contract renewals. • Assist in negotiating pricing with administration vendors and insurance carriers on renewals and service modification requests. • Represent the cities in all negotiations with providers on various topics, including, but not limited to premiums, benefit levels and plan design, performance measures and guarantees, contractual terms and conditions, insurance booklets, premium and copay rates, and quality assurance standards. • Make recommendations for items of negotiation with providers, including, but not limited to benefit levels and plan design, premiums, quality of service, performance measures and guarantees, and return on investment, where applicable. • Prepare specifications and compile data, obtain quotes and proposals, negotiate rates and analyze and compare proposals. • Review rate proposals to ensure underlying assumptions are appropriate and accurate to the cities. • Provide communication development and support for the annual enrollment period, new benefit offerings and/or changes to the existing benefit offerings. • Attend, assist with, and coordinate with staff the open enrollment meetings. • Provide web based portal for annual enrollment, new hire enrollment, changes, etc. to reduce the related administrative demands on city staff. • Recommend and help develop enhancements and improvements for communications specific to the needs of the employees and retirees including, but not limited to brochures, pamphlets, matrices, comparison charts, summaries, electronic communications, forms, handbooks, and employee orientation, to include compliance notices. • Provide timely research and responses to technical questions posed by staff. • Provide regular and timely communications needed for the effective administration of benefit plans. • Provide guidance and recommendations on items such as, but not limited to trends in benefit plans, methods for improving costs containment, financial arrangements and administration. • Assist and conduct presentations for benefit committees and management benefits meetings, City Council meetings and/or employee meetings. • Provide access to published benefit related survey information. • Develop additional benefits communications specific to the needs of the employees and retirees. • Attend and assist with meetings with City Council, staff and employees. • Recommend particular broker-sponsored seminars, benefit events and educational forums that would be beneficial to the cities. • Develop and/or assist in developing and evaluating employee/retiree needs and satisfaction surveys. • Manage plan transitions as necessary between insurance providers. • Review and evaluate current administrative processes related to enrollment and billing. • Recommend and assist with implementation of administrative process enhancements. • Prepare and present reports on trends, new products and audits, as requested. • Assist with evaluation of pre-and-post 65 retiree insurance products, conducting RFP process and implementation as needed. • Work collaboratively with other consultants and city staff. • Prepare and administer employee benefit surveys as needed. • Implement innovative risk control programs to help avoid costly claims. • Provide printed benefit brochures for open enrollment and new hire processing. • Provide assistance with ongoing plan administration to ensure that programs are in compliance with State and Federal legislation. • Provide impact analysis, plan options, and strategic recommendations with regard to the ACA and other regulations and mandates. • Assist city staff with annual audit to ensure compliance with all mandated reporting and posting/notice requirements for the benefit plans. • Provide on-site training to city staff, as needed, regarding regulatory updates, and/or best practice seminars for the effective administration of benefit plans. • Review and disseminate information to staff on new or revised State and Federal legislation that impacts benefit programs. 112 6 • Develop and/or assist in developing communication materials and tools for conducting dependent verification audits. • Conduct compliance audits of cities’ policies and procedures. • Provide access to ERISA attorney and a compliance department as needed for health and welfare benefit related questions. 113 7 ‘EXHIBIT B’ BUSINESS ASSOCIATE AGREEMENT 114 Version: January 30, 2018 Business Associate Agreement THIS BUSINESS ASSOCIATE AGREEMENT (this “BAA”), dated as of 3/27/2024, is entered into by and between HUB International (“Business Associate”) and those Employee Welfare Benefit Plans (as defined in the Employee Retirement Income Security Act of 1974) of City of Coppell (“Plan Sponsor”) that are subject to 45 CFR Parts 160 and 164, Subparts A and E and 45 CFR Parts 160 and 164, Subpart C (each a “Covered Entity”) and on whose behalf this BAA has been executed and delivered. Business Associate and Covered Entity are referred to herein from time to time each individually as a “Party” and collectively as the “Parties.” Capitalized terms used herein but not otherwise defined in this BAA will have the same meaning as the meaning ascribed to such terms in the HIPAA Rules (as defined below). WHEREAS, pursuant to certain services agreements (the “Agreements”), Business Associate provides services to Covered Entity that may involve the use, disclosure, transmission, maintenance and/or creation of Protected Health Information; and WHEREAS, Business Associate and Covered Entity are committed to compliance with the Privacy, Security, Breach Notification and Enforcement Rules of the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) at 45 CFR Parts 160 and 164 and any current and future regulations promulgated thereunder (collectively, the “HIPAA Rules”); NOW, THEREFORE, in consideration of the mutual covenants and agreements herein, and for other good and valuable consideration, the Parties agree as follows: I. DEFINITIONS For purposes of this BAA, the following terms shall have the meanings ascribed to them below: A. Breach. “Breach” shall have the same meaning as the term “breach” in 45 CFR §164.402, subject to all exclusions under 45 CFR §§164.402(1)(i), (ii) and (iii). B. Electronic Protected Health Information. “Electronic Protected Health Information” or “ePHI” shall have the same meaning as the term “electronic protected health information” in 45 CFR §160.103, limited to the information created or received by Business Associate from or on behalf of Covered Entity. C. Electronic Transactions Rule. “Electronic Transactions Rule” shall mean the final regulations issued by HHS concerning standard transactions and code sets under 45 CFR Parts 160 and 162. D. HHS. “HHS” shall mean the U.S. Department of Health and Human Services. E. Individual. “Individual” shall have the same meaning as the term “individual” in 45 CFR § 160.103. F. Protected Health Information. “Protected Health Information” or “PHI” shall have the same meaning as the term “protected health information” in 45 CFR §160.103, 115 2 limited to the information created or received by Business Associate from or on behalf of Covered Entity, including but not limited to Electronic Protected Health Information. G. Required By Law. “Required by Law” shall have the same meaning as the term “required by law” at 45 CFR §164.103 and the standards imposed at 45 CFR §164.512(a). H. Secretary. “Secretary” shall mean the Secretary of HHS. I. Security Incident. “Security Incident” shall have the same meaning as the term “security incident” in 45 CFR §164.304. J. Transaction. “Transaction” shall have the meaning as the term “transaction” in 45 CFR §160.103. K. Unsecured Protected Health Information. “Unsecured protected health information” shall have the meaning as the term “unsecured protected health information” in 45 CFR §164.402. II. OBLIGATIONS OF BUSINESS ASSOCIATE Business Associate agrees: A. Not to use or disclose Protected Health Information other than (i) as permitted or required by this BAA, (ii) as permitted or required to perform its obligations pursuant to the Agreements, or (iii) as Required by Law. B. To use appropriate safeguards and comply with Subpart C of 45 CFR Part 164 with respect to Electronic Protected Health Information, to prevent the use or disclosure of PHI other than as provided for by this BAA. C. To mitigate, to the extent practicable, any harmful effect that is known to Business Associate of a use or disclosure of PHI by Business Associate in violation of the requirements of this BAA. D. To report to the appropriate Covered Entity any use or disclosure of PHI not provided for by this BAA of which it becomes aware and any Successful Security Incident of which Business Associate becomes aware. For purposes of this BAA, a “Successful Security Incident” is any Security Incident that results in unauthorized access, use, disclosure, modification, or destruction of Electronic Protected Health Information of Covered Entity. The parties further stipulate and agree that this paragraph constitutes notice by Business Associate to Covered Entity with respect to any “Unsuccessful Security Incident,” which is defined for purposes of this BAA as any Security Incident that is not a Successful Security Incident. Covered Entity and Business Associate agree that reporting of Unsuccessful Security Incidents are too numerous to be meaningful or helpful and 116 3 therefore this BAA constitutes the report from Business Associate that these incidents occur. E. In accordance with 45 CFR §§164.502(e)(1)(ii) and 164.308(b)(2), if applicable, to ensure that any subcontractor that creates, receives, maintains or transmits Protected Health Information on behalf of Business Associate agrees to the same restrictions and conditions that apply through this BAA to Business Associate with respect to such PHI. If Business Associate becomes aware of a pattern or practice by the subcontractor that violates such agreement, Business Associate shall take steps to cure the breach or end the violation. If efforts to cure the breach or end the violation are not successful, Business Associate shall terminate its arrangement with the subcontractor, if feasible. If not feasible, Business Associate shall notify Covered Entity of the breach or violation. F. To make available, at the request of Covered Entity, and in the form and format designated by such Covered Entity, PHI in a Designated Record Set, to Covered Entity or, as directed by Covered Entity, to the requesting Individual or such Individual’s designee, within the time period necessary to meet the requirements under 45 CFR § 164.524; provided, however, that this Section II.F is applicable only to the extent Business Associate is required to maintain a Designated Record Set for the particular Covered Entity pursuant to the terms of the Agreements. G. To make any amendment(s) to PHI in a Designated Record Set as directed or agreed to by Covered Entity pursuant to 45 CFR § 164.526, or to take other measures as necessary to satisfy Covered Entity’s obligations under 45 CFR § 164.526; provided, however, that this Section II.G is applicable only to the extent Business Associate is required to maintain a Designated Record Set for the particular Covered Entity pursuant to the terms of the Agreements. H. To make applicable internal practices, books and records available to the Secretary or his designee for purposes of the Secretary's determining Business Associate’s compliance with the HIPAA Rules. I. To maintain and make available upon request by Covered Entity the information required to provide an accounting of disclosures as necessary to satisfy Covered Entity’s obligations under 45 CFR § 164.528. J. Without unreasonable delay and in no case later than thirty (30) days following discovery by Business Associate (except as otherwise required under 45 CFR §164.412), Business Associate will notify Covered Entity in writing of any Breach of Unsecured Protected Health Information. Business Associate shall provide Covered Entity, to the extent known, the identity of each Individual whose Unsecured Protected Health Information has, or is reasonably believed by Business Associate, to have been affected by the Breach. In addition, Business Associate shall provide to Covered Entity, either at the time it provides notice to Covered Entity of the Breach or promptly thereafter as information becomes 117 4 available, any other information that Covered Entity is required to include in its notification to an Individual under 45 CFR §164.404(c). K. In the event Business Associate transmits or receives a Transaction on behalf of Covered Entity, it shall comply with all provisions of the Electronic Transactions Rule to the extent applicable. L. To the extent Business Associate is to carry out one or more of Covered Entity's obligation(s) under Subpart E of 45 CFR Part 164, Business Associate shall comply with the requirements of Subpart E that apply to Covered Entity in the performance of such obligation(s). M. In its performance of the functions, activities, services, and operations for Covered Entity, Business Associate agrees to make only the minimum necessary uses and disclosures and requests for Protected Health Information. N. Business Associate shall not engage in the Sale of Protected Health Information or otherwise directly or indirectly receive direct or indirect remuneration in exchange for the disclosure of Protected Health Information of an Individual, unless Covered Entity or Business Associate has obtained a valid authorization from the Individual, consistent with the requirements under 45 CFR §164.508. III. PERMITTED USES AND DISCLOSURES BY BUSINESS ASSOCIATE Except as otherwise limited in this BAA, Business Associate may: A. Use or disclose PHI for purposes of performing the functions, activities or services for, or on behalf of, each Covered Entity as specified in the Agreements, provided that such use or disclosure would not violate Subpart E of 45 CFR Part 164 if done by Covered Entity or is permitted under paragraphs B and C below. B. Use PHI for all appropriate management and administrative functions of Business Associate, or as needed to carry out the legal responsibilities of Business Associate. C. Disclose PHI for all appropriate management and administrative functions of Business Associate, or as needed to carry out the legal responsibilities of Business Associate, provided that such disclosures are either Required by Law, or Business Associate obtains reasonable assurances from the person to whom the information is disclosed that it will remain confidential and will be used or further disclosed only as Required by Law or for the purpose for which it was disclosed to the person, and the person notifies Business Associate of any instances of which it is aware in which the confidentiality of the information has been breached. IV. OBLIGATIONS OF COVERED ENTITY Each Covered Entity shall: 118 5 A. Provide Business Associate with the notice of privacy practices that Covered Entity produces in accordance with 45 CFR § 164.520, as well as any changes to such notice. B. Provide Business Associate with any changes in, or revocation of, permission by an Individual to use or disclose PHI, if such changes affect Business Associate’s permitted or required uses and disclosures. C. Notify Business Associate of any restriction to the use or disclosure of PHI that Covered Entity has agreed to in accordance with 45 CFR § 164.522, to the extent that such restriction may affect Business Associate’s use or disclosure of PHI. D. Not request Business Associate to use or disclose PHI in any manner that would not be permissible under the Subpart E of 45 CFR Part 164 if done by Covered Entity, except as set forth in Sections III.B and C. E. Disclose only the minimum necessary Protected Health Information to Business Associate as may be required for Business Associate to perform its services to Covered Entity, except that Covered Entity will not be obligated to comply with this minimum necessary limitation if neither Business Associate nor Covered Entity is required to limit its use, disclosure or request to the minimum necessary. V. TERM AND TERMINATION A. Term. As to each Covered Entity, the term of this BAA shall be effective as of the date set forth above in the first paragraph. This BAA shall terminate on the date Business Associate ceases to be obligated to perform functions, activities or services for Covered Entity under the Agreements. However, Business Associate’s obligations under Articles II, III and V shall survive the termination of this BAA with respect to any PHI so long as it remains in the possession of Business Associate. B. Termination for Cause. Without limiting the rights of the Parties respecting termination under the Parties’ Agreements: 1. By Covered Entity. Upon Covered Entity’s knowledge of a pattern of an activity or practice of Business Associate that constitutes a material breach or violation of this BAA by Business Associate with respect to PHI maintained for that Covered Entity, such Covered Entity shall provide an opportunity for Business Associate to cure the breach or end the violation. Covered Entity shall terminate this BAA and the Agreements if Business Associate does not cure the breach or end the violation within such reasonable time as is specified by Covered Entity, or immediately terminate this BAA and the Agreements if Business Associate has breached or violated a material term of this BAA and cure is not possible. However, Business Associate’s Agreement(s) and the terms of this BAA with respect to any other Covered Entity shall continue to remain in effect until otherwise terminated. 119 6 2. By Business Associate. Upon Business Associate’s knowledge of a pattern of an activity or practice of Covered Entity that constitutes a material breach or violation of this BAA by such Covered Entity, Business Associate shall provide an opportunity for Covered Entity to cure the breach or end the violation. Business Associate shall terminate this BAA and the Agreements with respect to that Covered Entity if Covered Entity does not cure the breach or end the violation within such reasonable time as is specified by Business Associate, or immediately terminate this BAA and the Agreements with respect to that Covered Entity if Covered Entity has breached or violated a material term of this BAA and cure is not possible. However, Business Associate’s Agreement(s) and the terms of this BAA with respect to any other Covered Entity shall continue to remain in effect until otherwise terminated. C. Effect of Termination. Upon termination of this BAA for any reason, Business Associate, with respect to Protected Health Information received from Covered Entity, or created, maintained, or received by Business Associate on behalf of Covered Entity, shall: 1. Retain only that PHI which is necessary for Business Associate to continue its proper management and administration or to carry out its legal responsibilities; 2. Return to Covered Entity or destroy the remaining PHI that Business Associate still maintains in any form; 3. Continue to use appropriate safeguards and comply with Subpart C of 45 CFR Part 164 with respect to Electronic Protected Health Information to prevent use or disclosure of the PHI, other than as provided for in this Section V.C, for as long as Business Associate retains the PHI; 4. Not use or disclose the PHI retained by Business Associate other than for the purposes for which such PHI was retained and subject to the same conditions set out under Sections III.B and III.C which applied prior to termination; and 5. Return to Covered Entity or destroy the PHI retained by Business Associate when it is no longer needed by Business Associate for its proper management and administration or to carry out its legal responsibilities. VI. MISCELLANEOUS PROVISIONS A. Regulatory References. A reference in this BAA to a section in the HIPAA Rules means the section as in effect or as amended, and for which compliance is required at the time of the use or disclosure in question. In case a specific regulatory reference used in this BAA changes, as may occur when an enforcement body moves or otherwise changes its numbering system, this BAA shall remain in place and the Parties subject to the BAA shall use all reasonable efforts to discern the 120 7 correct and applicable reference currently in effect in order to optimally satisfy compliance obligations as set forth under governing law. B.Amendment. The Parties agree to take appropriate action as necessary to amend this BAA from time to time in order for Covered Entity and Business Associate to comply with the HIPAA Rules. Moreover, to the extent permitted by applicable law, upon the compliance date of any final regulation, or amendment to final regulation promulgated by HHS that affects Business Associate or Covered Entity’s obligations under this BAA, this BAA will automatically amend such that the obligations imposed on Business Associate or Covered Entity remain in compliance with the final regulation or amendment to final regulation. C.Survival. The respective rights and obligations of the Parties to this BAA shall survive the termination of this BAA. D.Governing Law. This BAA shall be governed by the laws of the State of Texas. E.Notices. All notices hereunder shall be in writing and delivered by hand, by certified mail, return receipt requested or by overnight delivery. Notices shall be directed to the Parties at their respective addresses set forth below their signature, as appropriate, or at such other addresses as the Parties may from time to time designate in writing. F.Entire Agreement; Modification. This BAA represents the entire agreement between Business Associate and each Covered Entity relating to the subject matter hereof and supersedes all prior oral and written agreements relating to the subject matter hereof. No provision of this BAA may be modified, except in writing, signed by the Parties. G.No Third Party Beneficiaries. There shall be no third party beneficiaries to this BAA, and no individual (including an Individual) or entity who is not a party to this BAA shall have any rights in connection with a breach or violation of this BAA. H.Binding Effect. This BAA shall be binding upon the Parties hereto and their successors and assigns. I.Counterparts and Signature. This BAA may be executed in any number of counterparts, which, when taken together, shall constitute one original. This BAA may be executed by an electronic or facsimile signature of an authorized representative of the Parties, and any such signature shall be deemed to be an original signature and shall be binding on the Parties to the same extent as if such electronic or facsimile signature were an original signature. J.Interpretation of this Agreement. Any ambiguity in this BAA shall be resolved in favor of a meaning that permits the Parties to comply with applicable law. [Remainder of page left intentionally blank] 121 Version: January 30, 2018 IN WITNESS WHEREOF, the Parties hereto have caused this BAA to be executed as of the date first above written. BUSINESS ASSOCIATE: HUB International By: Brent Weegar Title: Senior Vice President Signature: Address of Business Associate: 10000 North Central Expressway, Dallas, TX 75231 Suite 1100 For Notices, a copy (which will not constitute notice) shall be sent to: HUB International Limited c/o Legal Department 300 N. LaSalle St., 17th Floor Chicago, IL 60654 PLAN SPONSOR: City of Coppell on behalf of its group health plan as Covered Entity By: Mike Land Title: City Manager Signature: Address of Plan Sponsor: 255 Parkway Blvd., Coppell, TX 75019 122 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7412 File ID: Type: Status: 2023-7412 Agenda Item Consent Agenda 1Version: Reference: In Control: City Council 04/03/2024File Created: Final Action: ORD - Service Center ExpansionFile Name: Title: Consider approval of an Ordinance for PD-108R5R2-H, a zoning change request from PD-108R5R-H, to allow for an 8,664-sf building addition and associated parking to the Coppell Service Center, located at 816 S. Coppell Road; and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: Memo.pdf, Ordinance.pdf, Exhibits A-D.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7412 Title Consider approval of an Ordinance for PD-108R5R2-H, a zoning change request from PD-108R5R-H, to allow for an 8,664-sf building addition and associated parking to the Coppell Service Center, located at 816 S. Coppell Road; and authorizing the Mayor to sign. Summary Fiscal Impact: This will cost approximately $12M. Staff Recommendation: The Community Development Department recommends approval of the ordinance and authorizing the Mayor to sign. Strategic Pillar Icon: Sustainable Government Page 1City of Coppell, Texas Printed on 4/5/2024 123 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: April 9, 2024 Reference: Consider approval of an Ordinance for PD-108R5R2-H, a zoning change request from PD-108R5R-H, to allow for an 8,664-sf building addition and associated parking to the Coppell Service Center, located at 816 S. Coppell Road; and authorizing the Mayor to sign. 2040: Sustainable Government Introduction: The purpose of this agenda item is to ask Council to approve an Ordinance for PD-108R5R2-H, to allow for an 8,664-sf building addition and associated parking to the Coppell Service Center, located at 816 S. Coppell Road. Background: On February 29, 2024, the Planning and Zoning Commission unanimously recommended approval of this zoning change request. The new 8,664-sf building will be located directly in front of the existing Service Center. To accommodate this new building, some existing parking spaces will be removed in front of the existing building and be relocated on site. The brick is proposed to mimic that used at Life Safety Park. Trees will be planted on-site in addition to grasses, ground cover and perennials. On March 26, 2024, City Council unanimously approved this request with the following conditions that have been added to the ordinance: 1. There may be additional comments during the Detail Engineering review. 2. A plat will be required showing the revised fire lanes and easements. 3. To allow the landscaping as proposed. 4. Changes to the building elevations can be approved administratively by the Director of Community Development. 5. Approve the site plan, as presented. Benefit to the Community: This will make the City Service Center more functional and efficient to respond to the community’s needs. 124 2 Legal Review: Yes Fiscal Impact: This facility will cost approximately $12M. Recommendation: The Community Development Department recommends approval of the ordinance and authorizing the Mayor to sign. 125 1 4887-2031-2756, v. 1 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM PD-108R5R-H (PLANNED DEVELOPMENT 108- REVISION 5- REVISED- HISTORIC) TO PD-108R5R2-H (PLANNED DEVELOPMENT 108-REVISION 5- REVISION 2- HISTORIC) TO APPROVE AMENDED SITE PLAN, AMENDED LANDSCAPING PLAN, AND AMENDED ELEVATIONS FOR AN 8,664-SF BUILDING ADDITION AND ASSOCIATED PARKING TO THE COPPELL SERVICE CENTER, ON 11.52 ACRES OF LAND LOCATED AT 816 S. COPPELL ROAD AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND MADE PART HEREOF FOR ALL PURPOSES; PROVIDING FOR APPROVAL OF THE DETAIL SITE PLAN, LANDSCAPE PLAN, AND ELEVATIONS, ATTACHED HERETO AS EXHIBITS “B”, THROUGH “D” RESPECTIVELY; PROVIDING DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-108R5R2-H should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Zoning Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Zoning Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and the same is hereby amended to grant a change in zoning from PD-108R5R-H (Planned Development 108 Revision 5 Revised - Historic) to PD-108R5R2-H (Planned Development 108 Revision 5 Revision 2 - Historic), to approve amended Site Plan, amended 126 2 4887-2031-2756, v. 1 Landscaping Plan, and amended Elevations for an 8,664-sf building addition and associated parking to the Coppell Service Center, on 11.52 acres of land located at 816 S. Coppell Road and being more particularly described in Exhibit “A” attached hereto and made part hereof for all purposes. SECTION 2. That the Planned Development-108R5R2-Historic shall be used and developed as a municipal institution use including but not limited to Coppell Service Center and Associate uses, storage and parking in accordance with the Historic District regulations except as provided herein and subject to the following development regulations as set forth herein below: A. Development of the property shall be in accordance with the regulations as provided in Ordinances 91500-A-286 and 91500-A-678, except as herein amended; B. Development and maintenance of the property shall be in accordance with the regulations as provided in Section 3 of this Ordinance, and in accordance with applicable regulations contained in the Code of Ordinances; C. Development shall conform to the Amended Site Plan as depicted in the Exhibit “B”. D. Development shall conform to the Amended Landscaping Plan as depicted in the Exhibit “C”. E. Development shall conform to the Amended Elevations in Exhibit “D”, subject to administrative authority to approve the Director of Community Development to make minor revisions in said Elevation Plans. SECTION 3. That the Detail Site Plan, Landscape Plan, and Elevations, and all comments and notes set forth therein, attached hereto as Exhibits “B” through “D” are made a part hereof for all purposes, and hereby approved as development regulations. 127 3 4887-2031-2756, v. 1 SECTION 4. That the above property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein. SECTION 5. That the development of the property herein shall be in accordance with building regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or amended herein. SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed, and the former law is continued in effect for this purpose. SECTION 9. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 10. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. 128 4 4887-2031-2756, v. 1 DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2024. APPROVED: ____________________________________ WES MAYS, MAYOR ATTEST: _____________________________________ ASHLEY OWENS, CITY SECRETARY APPROVED AS TO FORM: _______________________________ ROBERT E. HAGER, CITY ATTORNEY 129 Legal DescriptionBEING all of Lot 1R2, Block 1, COPPELL SERVICE CENTER ADDITION, an addition to the City of Coppell, Dallas County,Texas, according to the plat recorded in County Clerk's File No. 201400050913, of the Deed Records of Dallas County, Texas,and being more particularly described by metes and bounds as follows:BEGINNING at a ½” iron rod marked “Brittain & Crawford” set at the Southwest corner of said Lot 1R2, Block 1, and said pointalso lying at the intersection of the North right-of-way line of Dallas Area Rapid Transit (a 100 foot wide right-of-way) with theEast right-of-way line of Coppell Road (a variable width public right-of-way);THENCE N 01° 48' 01” W 60.05 feet, along the West boundary line of said Lot 1R2, Block 1 and the East right-of-wayline of said Coppell Road, to a ½” iron rod marked “Brittain & Crawford” set at the most Southerly Northwest corner of saidLot 1R2, Block 1, and the Southwest corner of Lot 2, Block 1, of said Coppell Service Center Addition;THENCE continuing along the common boundary line of said Lot 1R2 and Lot 2, as follows:1. N 85° 32' 50” E 285.47 feet, to a ½” iron rod marked “Brittain & Crawford” set at theSoutheast corner of said Lot 2;2. N 01° 50' 07” W 319.90 feet, to a ½” iron rod marked “Brittain & Crawford” set at theNortheast corner of said Lot 2;3. S 88° 12' 01” W 69.85 feet, to a ½” iron rod marked “Brittain & Crawford” set;4. S 75° 31' 12” W 141.68 feet, to a ½” iron rod marked “Brittain & Crawford” set at thebeginning of a curve to theright;5. SOUTHWESTERLY31.09 feet, along said curve to the right having a radius of 140.50 feet,a central angle of 12°40' 48”, and a chord bearing S 81° 51' 36” W 31.03 feet, to a ½” iron rod marked “Brittain &Crawford” set at the end ofsaid curve;6. S 88° 12' 01” W 46.06 feet, to a ½” iron rod marked “Brittain & Crawford” set at theNorthwest corner of said Lot 2,and said point lying in the East right-of-way line of aforesaid Coppell Road;Exhibit 'A'130 THENCE N 01° 48' 01” W 107.88 feet, along the West boundary line of said Lot 1R2 and the East right-of-way line ofsaid Coppell Road, to a ½” iron rod marked “Brittain & Crawford” set at the most Westerly Northwest corner of said Lot 1R2,and said point lying at the Southwest corner of Lot 1, Block “A”, Old Town (Main Street) Phase II Addition, to the City ofCoppell, Dallas County, Texas, according to the plat recorded in County Clerk's File No. 201300276531, of the DeedRecords of Dallas County, Texas;THENCE along the common boundary line of said Lot 1R2 and said Old Town (Main Street) Phase II Addition, as follows:1. N 88° 11' 57” E 284.93 feet, to a ½” iron rod marked “Brittain & Crawford” set at the Southeast corner of Lot 3X, ofsaid Old Town (Main Street) Phase II Addition;2. N 01° 50' 07” W 183.25 feet, to a ½” iron rod found;3. N 88° 55' 18” E 15.00 feet, to a ½” iron rod marked “Brittain & Crawford” set;4. N 01° 48' 49” W 50.02 feet, to a ½” iron rod marked “Brittain & Crawford” set at the most Northerly Northwest cornerof said Lot 1R2;THENCE N 88° 10' 21” E at 70.20 feet passing a ½” iron rod marked “Brittain & Crawford” set at the Southeast cornerof Lot 11, Block “D”, of said Old Town (Main Street) Phase II Addition, and the most Westerly Southwest corner of Lot 1R,Block A, Grapevine Springs Community Center, an addition to the City of Coppell, Dallas County, Texas, according to theplat recorded in County Clerk's File No. 201400050914, of the Deed Records of Dallas County, Texas, and continuing in all535.25 feet, to a ½” iron rod found at the most Northerly Northeast corner of said Lot 1R2;THENCE continuing along the common boundary line of said Lot 1R2 and Lot 1R, Block A, as follows:1. S 01° 44' 07” E 174.66 feet, to a ½” iron rod found marked “BW2”;2. N 88° 09' 47” E 85.01 feet, to a ½” iron rod found marked “BW2”;3. S 01° 50' 13” E 178.46 feet, to a ½” iron rod found marked “BW2”;4. N 88° 31' 41” E 162.24 feet, to a ½” iron rod found marked “BW2”;5. S 01° 29' 53” E 294.97 feet, to a ½” iron rod found marked “BW2”, at the most Southerly Southeast corner of saidLot 1R, Block A, and the southeast corner of said Lot 1R2, and said point also lying in the North right-of-way line of theaforesaid Dallas Area Rapid Transit;THENCE along the South boundary line of said Lot 1R2 and the North right-of-way line of said Dallas Area Rapid Transit,as follows:1. S 85° 31' 23” W 796.02 feet, to a ½” iron rod found;2. S 85° 26' 55” W 285.84 feet, to the POINT OF BEGINNING containing 11.516 acres (501,627 square feet) of land.131 Exhibiti BPage 1 of 1132 Exhibit CPage 1 of 4133 Exhibit CPage 2 of 4134 Exhibit CPage 3 of 4135 Exhibit CPage 4 of 4136 Exhibit DPage 1 of 2137 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7353 File ID: Type: Status: 2023-7353 Agenda Item Agenda Ready 2Version: Reference: In Control: City Council 03/07/2024File Created: Final Action: Fire Station 5File Name: Title: PUBLIC HEARING: Consider approval of a zoning change request from SF-12 (Single-Family 12) to PD-315-SF-12 (Planned Development- 315- Single-Family-12), to allow for an 11,994-sf fire station and associated parking for Fire Station 5, located at 157 S. Moore Road. Notes: Sponsors: Enactment Date: Memo.pdf, Staff Report.pdf, Site Plan.pdf, Landscape Plan.pdf, Building Elevations & Signage.pdf, Drive Time Map.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7353 Title PUBLIC HEARING: Consider approval of a zoning change request from SF-12 (Single-Family 12) to PD-315-SF-12 (Planned Development- 315- Single-Family-12), to allow for an 11,994-sf fire station and associated parking for Fire Station 5, located at 157 S. Moore Road. Summary Fiscal Impact: While there is no fiscal impact for the zoning change itself, $12.5M has been budgeted in the General Fund Assigned Fund Balance for the construction of the fire station, as described in this agenda item. Staff Recommendation: The Community Development department is recommending approval of this request. Page 1City of Coppell, Texas Printed on 4/5/2024 139 Master Continued (2023-7353) Strategic Pillar Icon: Sustainable Government Page 2City of Coppell, Texas Printed on 4/5/2024 140 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: April 9, 2024 Reference: PUBLIC HEARING: Consider approval of a zoning change request from SF-12 (Single-Family 12) to PD-315-SF-12 (Planned Development- 315- Single-Family-12), to allow for an 11,994-sf fire station and associated parking for Fire Station 5, located at 157 S. Moore Road. 2040: Sustainable Government Introduction: This agenda item is presented for Council consideration to approve a zoning change for the construction of new fire station. The new building is proposed to be 11,994-sf. This station will house a Shift Commander, a Captain and up to 5 Fire Fighters per shift. Background: The discussion of having this site be converted back into a fire station emerged with the assessment that was done in 2017 and updated in 2022. This option allows for the City to utilize existing property versus having to acquire additional property and will utilize existing personnel and equipment. The existing building will be demolished, and a new fire station is proposed to be constructed on this property. There are 15 parking spaces proposed on-site with 12 behind the fence and three for visitor parking in the front, which will require a variance to park in front. The fire apparatus will utilize the existing driveway on Moore Road that is shared with Austin Elementary to access the apparatus bays and will have a large on-site drive approach from the apparatus bays to Moore Road when going on calls. The second variance being requested is to allow a two (2)- foot encroachment into the side yard along the southern portion of the property (23-ft in lieu of 25-ft). The building is proposed to be a combination of mostly brown brick, with smooth stone Lueders buff masonry. There is signage proposed for the building which falls within the signage guidelines. Overall, the site is less than 2 acres and is required to have 30% landscaping, however, they are providing approximately 40% landscaping but are short nine trees overall. Part of this is because they are trying to maintain a large visibility area in the front of the site for the fire apparatus by not 141 2 planting close to the driveway. In addition, the limited area at the rear makes it difficult to plant trees that won’t end up extending into the drive aisle and scratching the fire apparatus with their large turning radiuses when they are pulling back into the bays. It is worth noting that there are trees planted on the edge of the common property line with the school that will provide screening as well. The third variance being requested is to allow for the landscape buffer as presented. Benefit to the Community: This fire station will provide greater distribution and coverage of fire protection to the citizens, businesses, and visitors of Coppell. Additionally, this will help keep our ISO rating and associated insurance savings. Legal Review: N/A Fiscal Impact: While there is no fiscal impact for the zoning change itself, $12.5M has been budgeted in the General Fund Assigned Fund Balance for the construction of the fire station, as described in this agenda item. Recommendation: On March 21, 2024, The Planning and Zoning Commission recommended unanimous approval (6-0) subject to the following conditions: 1. There may be additional comments during the Detail Engineering review. 2. A plat will be required. 3. PD Conditions: a. To allow parking in the front yard. b. To approve the landscape plan as presented. c. To allow a 2-ft encroachment of the building in the side yard setback. 142 ITEM # 5 Page 1 of 4 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE No.: PD-315-SF-12, Coppell Fire Station 5 P&Z HEARING DATE: March 21, 2024 C.C. HEARING DATE: April 9, 2024 STAFF REP.: Mary Paron-Boswell, AICP Senior Planner LOCATION: 157 S. Moore Road, between Sandy Lake Road and Bethel School Road SIZE OF AREA: 1 acre CURRENT ZONING: SF-12 (Single-Family 12) REQUEST: A zoning change request from SF-12 (Single-Family 12) to PD-315-SF-12 (Planned Development- 315- Single-Family-12), to allow for an 11,994-sf fire station and associated parking for Fire Station 5, located at 157 S. Moore Road, at the request of the City of Coppell, being represented by Ken Pope of PGAL, INC. APPLICANT: Engineer: Owner’s Representative: Ken Pope Jamie Brierton PGAL, Inc. City of Coppell 14135 Midway Rd. Suite G-200 265 E Parkway Blvd Addison, TX 75001 Coppell, TX 75019 972-871-2225 972-304-3679 kpope@pgal.com jbrierton@coppelltx.gov HISTORY: The property has been owned by the City of Coppell since 1984 and served as a fire station until it was converted into the Coppell Theater in 1999. As the city grew, so did the need for a larger arts venue and in 2015 the idea for a new arts center was explored. The theater moved into its new location in Old Town in late 2021. The building on Moore Road has been underutilized ever since. HISTORIC COMMENT: This building has no historical significance. TRANSPORTATION: South Moore Road is a two-lane undivided concrete street within a 63-ft right-of-way with a bike lane on both sides. SURROUNDING LAND USE & ZONING: North: Austin Elementary drive aisle and residential; SF-12 (Single-Family -12) South: Austin Elementary parking area; SF-12 (Single-Family -12) East: Northlake Woodlands East PH2 residential subdivision; PD-91-SF-7 (Planned Development 91- Single-Family 7) 143 ITEM # 5 Page 2 of 4 West: Austin Elementary; SF-12 (Single-Family -12) COMPREHENSIVE PLAN: Coppell 2030, A Comprehensive Master Plan , shows this property as suitable for city facilities. DISCUSSION: The discussion of having this site be converted back into a fire station emerged with the assessment that was done in 2017 and updated in 2022. The Coppell Fire Department (CFD) worked with Emergency Services Consultants (ESCI) to look at the current locations and response times. With the construction of Fire Station 4 the CFD was at 86% compliance with the National Fire Protection Association (NFPA) 1710 standards (The 1710 standard specifies requirements for effective and efficient organization and deployment of fire suppression operations, emergency medical operations, and special operations to the public by career fire departments to protect citizens and the occupational safety and health of fire department employees). In order to maintain our ISO Class 1 rating, compliance with NFPA needs to be a minimum of 90%. This option includes keeping Fire Station 1 in its current location and the addition of Fire Station 5, which will provide greater distribution and coverage of fire protection to the citizens, businesses and visitors of Coppell. This option allows for the City to utilize existing property versus having to acquire additional property and will utilize existing personnel and equipment. Site Plan The existing building will be demolished, and a new fire station is proposed to be constructed on this property. The new building is proposed to be 11,994-sf to have an office and meeting space, a kitchen/dining room, a laundry room, lockers, sleeping quarters, IT, a storage area, a decontamination room, an airlock, a shop area, a lobby, two apparatus bays, and a covered patio area. This station will house a Shift Commander, a Captain and up to 5 Fire Fighters per shift. There are 15 parking spaces proposed on-site with 12 behind the fence and three for visitor parking in the front. The fire apparatus will utilize the existing driveway on Moore Road that is shared with Austin Elementary to access the apparatus bays and will have a large on-site drive approach from the apparatus bays to Moore Road when going on calls. An eight (8)-ft tall wood fence is proposed to screen the northern portion of the site and a six (6)-ft tall ornamental metal fence with shrubs is proposed to provide separation on the western portion of the site. There are variances being requested. The first is to allow parking in the front yard. This is a very tight site and there will only be three visitor parking spaces in the front by the bay doors. The second variance being requested is to allow a two (2)- foot encroachment into the side yard along the southern portion of the property. In SF-12 the side yard is 10% of the lot width or 25-ft for allowable non-residential uses. The setback on the southern end of the site is 23.25- ft, just shy of the 25-ft. Building Elevations& Signage 144 ITEM # 5 Page 3 of 4 The building itself is proposed to be approximately 11,994-sf. The building is prop osed to be a combination of mostly brown brick, with smooth stone leuders buff masonry. The eastern façade, facing Moore Road, is proposed to have two large four-fold doors at the apparatus bays, a front door that will lead to a public lobby area and transom windows above the two large bay doors. The north and west elevations are proposed to also have windows evenly spaced to allow for light. All elevations are shown to have transom windows for additional light. There is signage proposed for the front building façade. A Sign is shown above each bay door with the words “TRUCK” and “BATTALION”, and above those bay door signs, a sign with 12-inch pin mounted letters “COPPELL FIRE DEPARTMENT” is depicted. A 7 to 8-ft pin mounted aluminum number “5” representing the fire station, with lighting behind, is proposed to be on the front façade as well. Also, a 15-sf surface mounted aluminum fire department logo is proposed on the front facade. This is still in design. The area of signage proposed falls within the guidelines for signage. Landscaping As mentioned previously, this is a rather tight site. The typical site has a 10-ft landscape buffer around the side and rear perimeter. In this instance the rear landscape width fluctuates between 8.86’ to 9.39’ and the narrowest portion along the side is 6.68 feet to allow for five employee parking spaces. There are three ornamental trees and three overstory trees being removed to construct the building. Six overstory trees are proposed to be preserved and 13 overstory trees and nine ornamental trees to be planted. Overall, the site is less than 2 acres and is required to have 30% landscaping. They are providing approximately 40% landscaping but are short nine trees overall. Part of this is because they are trying to maintain a large visibility area in the front for the fire appartus by not planting close to the driveway. In addition, the limited area at the rear makes it difficult to plant trees that won’t end up extending into the drive aisle and scratching the fire apparatus with their large turning radiuses when they are pulling back into the bays. It is worth noting that there are trees planted on the edge of the common property line with the school that will provide screening as well. The third variance being requested is to allow for the landscape buffer as presented. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of the request subject to the following conditions: 1. There may be additional comments during the Detail Engineering review. 2. A plat will be required. 3. PD Conditions: a. To allow parking in the front yard. b. To approve the landscape plan as presented. c. To allow a 2-ft encroachment of the building in the side yard setback. ALTERNATIVES: 1. Approval of the request 2. Denial of the request 3. Modification of the request 4. Take the case under advisement to a future date 145 ITEM # 5 Page 4 of 4 ATTACHMENTS: 1. Detail Site Plan 2. Landscape Plan 3. Building Elevations & Signage 146 REVIEWDRAWN DATE FILENUMBERSHEET2313CITY OF COPPELL, DALLAS COUNTY, TEXAS157 S MOORE ROADRLGRLGRLG CONSULTING ENGINEERS12001 N. CENTRAL EXPRESSWAY #300 DALLAS, TX 752435601 BRIDGE STREET #420 FORT WORTH, TX 76112 WWW.RLGINC.COM TBPE FIRM REG. F-493063COPPELL FIRE STATION #5CALLED 1.0 ACRES - CITY OF COPPELLFILE NAME:PROJECT LOCATIONPROJECT NAMESHEET NUMBERwww.pgal.comAddison, TX 75001Suite G-20014135 Midway Rd.PGAL, Inc.T 972 871 2228P 972 871 2225SHEET TITLEREGISTRATIONDRAWING HISTORYCONSULTANTARCHITECTOWNERDATE STAMP:PROJECT NUMBERKEY PLANC:\Users\KPope\Documents\CFS_5_ARCH_R23_KpopeLL5HR.rvt12/29/2023 3:38:12 PM Coppell FireStation #5157 S. Moore RoadCoppell, Texas 75019City of CoppellCopyright © 2023265 E Parkway Blvd.P.O. Box 9478Coppell, TX 750191007192DesignDevelopment№. DATEDESCRIPTION03/07/2024THESE DOCUMENTS ARE FOR DESIGNREVIEW AND NOT INTENDED FORCONSTRUCTION, BIDDING OR PERMITPURPOSES. THEY WERE PREPARED BY,OR UNDER THE SUPERVISION OF:PROGRESS SETFOR REVIEW ONLYISSUEDMACEY TAYLORTEXAS PE #13838503/07/24SITE PLANC01.01SITE PLANC01.01147 RBUDRBUDRBUDRBUDRBUDRBUDRED.ORED.ORED.OFENCED YARDGENERATORCOVERED PATIOEXISTING TREETO REMAIN; TYP.9" MOW CURB; TYP.SODSODSODSODSODSODSODSOD9" MOW CURB; TYP.9" MOW CURB; TYP.(3) TEXAS RED OAKRED.OIRRIGATION21,000 SF - AREA TO RECEIVE PERMANENT IRRIGATIONALL REQUIRED LANDSCAPE AREAS SHALL BE PROVIDEDAN AUTOMATIC UNDERGROUND IRRIGATION SYSTEMWITH RAIN/FREEZE SENSORSRED.ORED.O(6) TEXAS RED OAK(38) GOLDSTRUM RUDBECKIA(103) BERKELEY SEDGE9" MOW CURB; TYP.9" MOW CURB; TYP.9" MOW CURB; TYP.(26) CARISSA HOLLYRED.ORED.ORED.O9" MOW CURB; TYP.HLHL(1) CEDAR ELM(2) HIGHRISE LIVE OAK(6) TEXAS REDBUD(155) BLUE GRAMACMCMCM(3) MUSKOGEE CRAPE MYRTLE(24) CARISSA HOLLY(185) BERKELEY SEDGE(42) DWARF BURFORD HOLLYC.ELM6" SS6" WTR6" SS8" PVC18" RCP6" PVC6" SS 8" PVC 4" SS18" RCP2" W T R 18" RCP8" PVC8" PVC6" WTR 6" WTR 6" WTR6" PVC 10" PVCWATER EASEMENT WATERLINE30' SETBACK LINE SYMBOLCOMMON NAMEBOTANICAL NAMEQTYSIZEHEIGHTSPREADSPACINGREMARKSCANOPY TREESCEDAR ELMUlmus crassifolia13" Cal. 12`-14`5`-6` As shownCONTAINER GROWN, FULL DENSE HEAD,SYMMETRICAL, SINGLE, STRAIGHTTRUNKHIGHRISE LIVE OAKQuercus virginiana 'Highrise'23" Cal. 11`-12`6`-8` As shownCONTAINER GROWN, FULL DENSE HEAD,SYMMETRICAL, SINGLE, STRAIGHTTRUNKTEXAS RED OAKQuercus buckleyi93" Cal. 12`-14`5`-6` As shownCONTAINER GROWN, FULL DENSE HEAD,SYMMETRICAL, SINGLE, STRAIGHTTRUNKORNAMENTAL TREESMUSKOGEE CRAPE MYRTLELagerstroemia indica `Muskogee`345 Gal. 12`-14`6`-8` As shownCONTAINER GROWN, FULL DENSE HEAD,SYMMETRICAL, MULTI TRUNK.TEXAS REDBUDCercis canadensis texensis630 Gal. 8` min. 4`-6`As shownCONTAINER GROWN, FULL DENSE HEAD,SYMMETRICAL, SINGLE, STRAIGHTTRUNK.SHRUBSCARISSA HOLLYIlex cornuta `Carissa`505 Gal.18"-22" 20"-24"32" O.C.CONTAINER GROWN, MATURE ROOTSYSTEM BUT NOT ROOT BOUND. FULLBROAD TOP.DWARF BURFORD HOLLY Ilex cornuta `Burfordii Nana`42 5 Gal.24"-28" 20"-24"48" O.C.CONTAINER GROWN, MATURE ROOTSYSTEM BUT NOT ROOT BOUND. FULLBROAD TOP.SHRUB AREASBERKELEY SEDGECarex divulsa2881 Gal.10"-12" 12"-16"12" O.C.CONTAINER GROWN, MATURE ROOTSYSTEM BUT NOT ROOT BOUND. FULLBROAD TOPBLUE GRAMABouteloua gracilis `Blonde Ambition`1551 Gal.8"-10" 6"-8"24" O.C.CONTAINER GROWN, MATURE ROOTSYSTEM BUT NOT ROOT BOUND. FULLBROAD TOP.GOLDSTRUM RUDBECKIARudbeckia fulgida var. sullivantii `Goldsturm`381 Gal.12"-16" 16"-18"18" O.C.CONTAINER GROWN, MATURE ROOTSYSTEM BUT NOT ROOT BOUND. FULLBROAD TOP.SOD/SEEDTIF 419 BERMUDA SODCynodon dactylon `TIF 419`17,733 sfRolled sodn/a n/a n/aREF PLANTING NOTES ANDSPECIFICATIONSC.ELMHLRED.OCMRBUDPLANT SCHEDULEPROJECT LOCATIONPROJECT NAMESHEET NUMBERwww.pgal.comAddison, TX 75001Suite G-20014135 Midway Rd.PGAL, Inc.T 972 871 2228P 972 871 2225SHEET TITLEREGISTRATIONDRAWING HISTORYCONSULTANTARCHITECTOWNERPROJECT NUMBERKEY PLANCoppell FireStation #5157 S. Moore RoadCoppell, Texas 75019City of CoppellCopyright © 2024265 E Parkway Blvd.P.O. Box 9478Coppell, TX 750191007192DesignDevelopment№. DATEDESCRIPTIONL1.02LANDSCAPE PLAN148 LEVEL 1 0' -0" LEVEL 02 12' -0" ROOF 24' -0" SITE -0' -6" FOUR-FOLD DOORS FACE BRICKLIMESTONE MASONRY ALUMINUM STOREFRONT PIN MOUNT ALUMINUM LETTERS COILING GRILLE (IN FRONT OF FOUR-FOLD DOOR) ALUMINUM LOGO WOOD FENCE 27'-1 3/8"100% MASONRY LEVEL 1 0' -0" LEVEL 02 12' -0" ROOF 24' -0" SITE -0' -6" LIMESTONE MASONRY OPERABLE ALUMINUM WINDOW ALUMINUM STOREFRONT FACE BRICK PREFINISHED LOUVER LEVEL 1 0' -0" LEVEL 02 12' -0" ROOF 24' -0" SITE -0' -6" LIMESTONE MASONRY OPERABLE ALUMINUM WINDOW COILING DOORS PREFINISHED METAL LOUVER FACE BRICK LUG SILL LEVEL 1 0' -0" LEVEL 02 12' -0" ROOF 24' -0" SITE -0' -6" OPERABLE ALUMINUM WINDOW LUG SILL FACE BRICK LIMESTONE MASONRYALUMINUM STOREFRONT ALUMINUM CANOPY DECORATIVE METAL FENCE Desc: Location: MFR: Style: Color: Size: Remarks: FACEBRICK BRK-1 ACME MODULAR VELOUR CRIMSON Desc: Location: MFR: Style: Color: Size: Remarks: SMOOTH STONE MASONRY LSM LEUDERS BUFF | HONED FINISH LIMESTONE TYPE 1 EXTERIOR FINISH LEGEND 12 INCH PIN-MOUNT ALUMINUM LETTERS -29.96 SF AREA (AS RECTANGLE) 8 FOOT PIN-MOUNT ALUMINUM NUMBER WITH LIGHTING BEHIND -40.25 SF AREA (AS RECTANGLE)ALUMINUM FRAMES WITH 8 INCH LETTERS -11.87 SF AREA SURFACE MOUNT ALUMINUM FIRE DEPARTMENT LOGO -15 SF AREA FINAL LOGO DESIGN TO BE SUBMITTED FOR APPROVAL4'-6 5/8" TOTAL AREA OF SIGNAGE = 109 SF TOTAL AREA OF ELEVATION = 2981 SF 133'-6 1/4" 29'-11 1/2"1'-0"10'-0" 5'-1 1/2"8"3'-2 1/8" 10'-0"8"8'-0"6'-1 3/4" 4'-6 5/8"FINAL LOGO TO BE APPROVED SEPARATELY 151 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7354 File ID: Type: Status: 2023-7354 Agenda Item Agenda Ready 2Version: Reference: In Control: City Council 03/07/2024File Created: Final Action: Roers Coppell Shared Services CenterFile Name: Title: PUBLIC HEARING: Consider approval of a zoning change request from HC (Highway Commercial) to PD-316-MF-2 (Planned Development 316-Multi-Family-2) and land use map amendment from Freeway Special District to Residential Urban Neighborhood to allow a 217-unit, four (4) story, age restricted 55+ senior living facility on approximately 9.9 acres located on the west side of North Coppell Road and north of Canyon Drive. Notes: Sponsors: Enactment Date: Memo.pdf, 1. PZ Staff Report.pdf, 2. Site Plan.pdf, 3. Tree Survey and Mitigation Plan.pdf, 4. Landscape Plan.pdf, 5. Architectural Plans (Project Data, Architectural Site Plan, Floor Plans) - Copy.pdf, 6. Architectural Plans (Elevations, Renderings, Material Board).pdf, 7. Architectural Plans (Carport, Dumpster,and Monument Sign Details).pdf, 8. Comment Response Letter (Project DescriptionAmenitiesRoers History).pdf, 9. Future Land Use Master Plan Amendment Request.pdf, 10. TIA Determination Memo.pdf, 11. Roers Presentation 3-28-24.pdf, 12. Turning Exhibit.pdf, 13. Comment Response - Age 55+.pdf, 14. Comment Response - Parking Ratio.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7354 Title PUBLIC HEARING: Consider approval of a zoning change request from HC (Highway Commercial) to Page 1City of Coppell, Texas Printed on 4/5/2024 152 Master Continued (2023-7354) PD-316-MF-2 (Planned Development 316-Multi-Family-2) and land use map amendment from Freeway Special District to Residential Urban Neighborhood to allow a 217-unit, four (4) story, age restricted 55+ senior living facility on approximately 9.9 acres located on the west side of North Coppell Road and north of Canyon Drive. Summary Fiscal Impact: Staff Recommendation: Strategic Pillar Icon: Future Oriented Approach to Residential Development Page 2City of Coppell, Texas Printed on 4/5/2024 153 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: April 9, 2024 Reference: PUBLIC HEARING: Consider approval of a zoning change request from HC (Highway Commercial) to PD-316-MF-2 (Planned Development 316-Multi-Family- 2) and land use map amendment from Freeway Special District to Residential Urban Neighborhood to allow a 217-unit, four (4) story, age restricted 55+ senior living facility on approximately 9.9 acres located on the west side of North Coppell Road and north of Canyon Drive. 2040: Future Oriented Approach to Residential Development Introduction: This agenda item for Council consideration of a zoning change for a 217-unit, four (4) story, age restricted 55+ senior living facility contains a two-part request. Part one is a Detail Planned Development for a four story, 217-unit, age restricted (55 years of age or greater), multi-family product on approximately 9.9 acres. Part two is a change to the future land use map from Freeway Special District to Urban Residential Neighborhood, to allow the multi-family request. On March 21, 2024, this zoning request was not approved by a 3-3 vote of the Coppell Planning & Zoning Commission. Therefore, a ¾ vote of Council (6 out of 7) is required to approve the request. Background: Living Units: This proposed four story, apartment complex (50’ in height) is to be age restricted to persons aged 55 and over. The unit count has decreased from 232 units presented at Planning and Zoning Commission to 217 units, bringing the proposed density down from 23.4 to 21.9 units/acre. The most recent unit breakdown is as follows: • 4 studio units, 616 square feet in size, • 75 one-bedroom, average size of 809 square feet (82 units previously proposed at P&Z), and • 138 two-bedroom units, average size of 1,078 square feet (146 previously proposed at P&Z). Site Configuration and Conditions: 154 2 The property is 9.9 acres and triangular in shape. The proposed building has a long corridor running northeast/southwest with two additional segments extending from that corridor to the southeast. It is setback approximately 223-feet from N. Coppell Road on the east; 102-feet from Canyon Drive on the south and 67-feet from the midrise office lot on the northwest. The eastern portion of the property has a drainage channel and 100-foot Brazos Electric Transmission Line Easement that runs north/south, parallel to N. Coppell Road. The entrance will be from Canyon Drive with two driveways. A memo from Kimley-Horn was submitted, demonstrating that a Traffic Impact Analysis was not needed. The memo took into consideration 248 dwelling units, which is higher than the 232 units proposed at the Planning and Zoning Commission and higher than the 217 units currently proposed. Parking: There are several PD conditions being requested, one of which is the amount of parking to be provided on-site. The typical MF-2 apartment is required to provide two parking spaces per unit plus ½ space for guest parking per unit. They are proposing to provide 348 parking spaces, which amounts to 1.6 spaces per unit. This has increased from 1.5 presented at the Planning and Zoning Commission due to the decrease in the number of units proposed. According to the applicant, this is higher than Roers previously approved project in Wylie, Texas currently under construction which has a 1.26 parking ratio and a project in Maple Grove, Minnesota that has a 1.43 parking ratio. Landscaping: The Landscape Plans provided shows that the site meets the minimum area requirements of 23%. Approximately 39% of the site is proposed to be landscaped. The drainage channel was not included in the landscape area calculations. The remaining area of the Brazos Electrical Easement, not including the drainage channel, accounts for 13% of the 39%, leaving 26% outside of the easement. All and all, the plan meets the landscape area requirements, even without including the easement area. Permission from the easement holder has been granted to allow the construction of a curvilinear sidewalk and fenced-in area for a private dog park. Living Unit Amenities: Each unit will be accessed from air-conditioned interior corridors. There are two elevators proposed with a backup generator. According to Roers Companies, all the units will have solid surface counter tops, stainless-steel appliances, resilient flooring and carpet, in-unit washer and dryer, patios/balconies, energy efficient lighting and energy efficient appliances. The project is 100% affordable housing. Those that are age 55 and over qualify if their income level is 60% of the area median income as defined by the Department of Housing and Urban Development (HUD). Shared/Common Space Amenities: In terms of amenities, Roers is proposing to have the following interior amenities: a theater (840 sq. ft.), a fitness center (1,000 sq. ft.), a community room (1,030 sq. ft.), a business center (1,030 sq. ft.), an activity room & library (850 sq. ft.), a multi-function learning center (1,040 sq. ft.), as well as on- site management and supportive services. Subsequent to the Planning and Zoning Commission Meeting, Roers has added a 784 sq. ft. community room (labeled Commons) on each upper floor satisfying an early request from staff for a community room on each floor. Exterior amenities are proposed to include a dog park, a putting green, a pool and grilling area. 155 3 Land Use Amendment The 2030 Master Plan currently calls for this area to be Freeway Special District. The purpose of this designation was “to provide areas within the community for conventional high intensity regional commercial uses and office development dependent upon good transportation access to highway interchanges and frontage roads. These areas are primarily intended for medium to large scale developments serving travelers and clientele from the region and typically high volumes of ingress and egress by vehicular traffic.” Uses appropriate for Freeway Special District include “hotels, multi- story office buildings, medium-to-large scale regional commercial uses, restaurants, and other uses dependent upon high volumes of vehicular traffic.” Roers’ request is to amend the Future Land Use Plan for this site to Urban Residential Neighborhood, which allows for higher density residential uses that serve the needs of residents seeking alternatives to low and medium density single-family detached housing. Although, the Urban Residential Neighborhood land use in the Master Plan calls for a mix of housing with the majority being owner-occupied and not all rentals, this was the best match for the proposed use. Benefit to the Community: Offers a housing variety. Legal Review: The City Attorney was present at the March 21, 2024, Planning and Zoning Commission Meeting. Fiscal Impact: According to the applicant, Roers plans to partner with a nonprofit that will qualify for a local property tax exemption. Recommendation: On March 21, 2024, this zoning case was not approved by a 3-3 vote of the Coppell Planning & Zoning Commission. A ¾ vote of Council (6 out of 7) is required to approve the request. The following conditions are recommended if Council decides to approve the request: 1. There may be additional comments during the building permit and detailed engineering review. 2. A replat is required to be approved prior to engineering review and recorded prior to building permit. 3. Park fees of $1,285 per unit shall be collected prior to plat recordation. 4. Site lighting shall meet City of Coppell requirements. 5. To restrict the residents within the development to persons aged 55 and older in accordance with the Fair Housing Act. 6. To allow for 1.6 parking spaces per unit. 7. To allow for four stories (50’ maximum height). 8. To allow for the balconies to have decorative metal railings and not be completely screened from view. 9. Amend the Future Land Use Plan from Freeway Special District to Urban Residential Neighborhood. 156 ITEM # 6 Page 1 of 5 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT PD-316-MF-2, Roers Coppell P&Z HEARING DATE: March 21, 2024 C.C. HEARING DATE: April 9, 2024 STAFF REP.: Matthew Steer, AICP, Development Services Administrator LOCATION: Northwest Corner of Canyon Drive and North Coppell Road SIZE OF AREA: 9.9 acres of property CURRENT ZONING: HC (Highway Commercial) REQUEST: A zoning change request from HC (Highway Commercial) to PD-316-MF-2 (Planned Development 316-Multi-Family-2) and land use map amendment from Freeway Special District to Residential Urban Neighborhood to allow a 232-unit, four (4) story, age restricted 55+ senior living facility on approximately 9.9 acres located on the west side of North Coppell Road and north of Canyon Drive. APPLICANT: Owner: Developer: SSAE Development LLC Roers Companies Scott Schwob Jackie Page 259 Stanton Court Two Carlson Parkway, Suite #400 Coppell, Texas 75019 Plymouth, Minnesota 55447 972-342-2486 608-487-4494 Email: SSchwob@schwob.com Email: Jackie@roerscompanies.com Engineer: Kimley-Horn Blaze Bownds, P.E. 225 E John W Carpenter Fwy, Suite #1100 Irving, Texas 75062 214-420-5620 Email: Blaze.Bownds@kimley-horn.com HISTORY: This property has never been developed. HISTORIC COMMENT: This property does not have any historic significance. TRANSPORTATION: Canyon Drive is a 44-wide concrete two-lane street built within a 60-foot right-of- way south of this property. A sidewalk was recently installed on the southside of the road. North Coppell Road is a two-lane undivided road with 37 feet of pavement 157 ITEM # 6 Page 2 of 5 within a 50-foot right-of-way east of this property. A 5’ sidewalk runs along the east side of the road. SURROUNDING LAND USE & ZONING: North: Vacant (Powerlines) and Patio Homes; Commercial (C) and PD-244-TH-2 South: Professional Office; Highway Commercial (HC) East: Apartment Complex (315 Units); PD-160-MF-2 West: Five-story office building; PD-171R2-HC COMPREHENSIVE PLAN: The Coppell 2030 Comprehensive Master Plan shows this property as Freeway Special District. DISCUSSION: This is a two-part request. Part one is a Detail Planned Development for a four story, 232-unit, age restricted (55 years of age or greater), multi-family product on approximately 9.9 acres. The second part is a change to the future land use map from Freeway Special District to Urban Residential Neighborhood, in order to allow the multi-family request. Detail Site Plan – Roers Coppell Senior Living This proposed four story, 232-unit apartment complex (50’ in height) is to be age restricted to persons aged 55 and over. The property is triangular in shape. The proposed building has a long corridor running northeast/southwest with two additional segments extending from that corridor to the southeast. It is setback approximately 223-feet from N. Coppell Road on the east; 102-feet from Canyon Drive on the south and 67-feet from the midrise office lot on the northwest. The eastern portion of the property has a drainage channel and 100-foot Brazos Electric Transmission Line Easement that runs north/south, parallel to N. Coppell Road. The entrance will be from Canyon Drive with two driveways. There are several PD conditions being requested, one of them being the amount of parking to be provided on-site. The typical MF-2 apartment is required to provide two parking spaces per unit plus ½ space for guest parking per unit. They are proposing to provide 348 parking spaces, which amounts to 1.5 spaces per unit. This is higher than Roers previously approved project in Wylie, Texas currently under construction which has a 1.26 parking ratio and a project in Maple Grove, Minnesota that has a 1.43 parking ratio (See Attachment 13). Another PD condition is the allowable number of stories and density. Two stories and 22 units/acre are the maximum allowed by ordinance in the MF-2 District. Roers is proposing four stories and 23.4 units/acre, which is higher and denser than other MF properties currently in the city. They are providing covered parking for ½ of the proposed parking which is a requirement of MF-2. The unit breakdown is as follows: • 4 studio units (616 square feet in size), • 82 one-bedroom (average size of 807 square feet), and • 146 two-bedroom units (average size of 1,082 square feet). Each unit will be accessed from air-conditioned interior corridors. There are two elevators proposed with a backup generator. According to Roers Companies, all the units will have solid surface counter tops, stainless-steel appliances, resilient flooring and carpet, in-unit washer and dryer, patios/balconies, energy efficient 158 ITEM # 6 Page 3 of 5 lighting and energy efficient appliances. The project is 100% affordable housing. Those that are age 55 and over qualify if their income level is 60% of the area median income as defined by the Department of Housing and Urban Development (HUD). (See Attachment 10). In terms of amenities, Roers is proposing to have the following interior amenities: a theater (840 sq. ft.), a fitness center (1,000 sq. ft.), a community room (1,030 sq. ft.), a business center (1,030 sq. ft.), an activity room & library (850 sq. ft.), a multi-function learning center (1,040 sq. ft.), as well as on-site management and supportive services. Staff asked that they provide a community room on each floor, but the applicant requested to keep the large amount of amenity spaces on level 1. Exterior amenities are proposed to include a dog park, a putting green, a pool and grilling area. Building Elevations and Signage The building elevations and material board show a variety of materials and colors proposed for the building. There are two bricks colors proposed – buff and red/brown. Additionally, there are arctic white and charcoal fiber cement panels, and buff and warm gray fiber cement lap siding. There will be a flat roof with a black coping used on the parapets. As depicted in the color elevations and renderings, the materials will be used in different sections and articulations. The covered parking will have a grey standing seam metal roof and the pillars will have a concrete base. No specific building signage was proposed. Any proposed building signage will need to conform to City requirements. A 60-square-foot monument sign was shown on Canyon Drive 27 feet from the right-way at the main entry. It is depicted on the monument sign details of the Architectural Plans attachment. Traffic Study A memo from Kimley-Horn (Attachment 9) was submitted, demonstrating that a Traffic Impact Analysis was not needed. The memo took into consideration 248 dwelling units which is actually higher than the 232 units currently being proposed. Landscape Plans & Tree Mitigation There are 67.8 inches of trees proposed to be removed. Given the tree preservation and landscape credits, no tree mitigation fees will be required. The Landscape Plans provided show that the site meets the minimum area requirements of 23%. Approximately 39% of the site is proposed to be landscaped. The drainage channel was not included in the landscape area calculations. The remaining area of the Brazos Electrical Easement, not including the drainage channel, accounts for 13% of the 39%, leaving 26% outside of the easement. All and all, the plan meets the landscape area requirements even without including the easement area. Permission from the easement holder has been granted to allow the construction of a curvilinear sidewalk and fenced in area for a private dog park. Roers is proposing to plant 109 overstory trees (29 Live Oak, 30 Cedar Elm and 50 Shumard Red Oak) and 24 accent trees (15 Crape Myrtle, 6 Mexican Plum and 159 ITEM # 6 Page 4 of 5 3 Yaupon Holly). The proposed trees in combination with the 12 existing trees meet the minimum tree requirements. Land Use Amendment The second part of this request is a land use amendment. The 2030 Master Plan currently calls for this area to be Freeway Special District. The purpose of this designation was “to provide areas within the community for conventional high intensity regional commercial uses and office development dependent upon good transportation access to highway interchanges and frontage roads. These areas are primarily intended for medium to large scale developments serving travelers and clientele from the region and typically high volumes of ingress and egress by vehicular traffic.” Uses appropriate for Freeway Special District include “hotels, multi-story office buildings, medium-to-large scale regional commercial uses, restaurants, and other uses dependent upon high volumes of vehicular traffic.” Roers’ request (Attachment 8) is to amend the Future Land Use Plan for this site to Urban Residential Neighborhood, which allows for higher density residential uses that serve the needs of residents seeking alternatives to low and medium density single-family detached housing. Although, the Urban Residential Neighborhood land use in the Master Plan calls for a mix of housing with the majority being owner-occupied and not all rentals, this was the best match for the proposed use. RECOMMENDATION: Staff is recommending approval of the request with the following conditions: 1. There may be additional comments during the building permit and detailed engineering review. 2. A replat is required to be approved prior to engineering review and recorded prior to building permit. 3. Park fees of $1,285 per unit shall be collected prior to plat recordation. 4. Site lighting shall meet City of Coppell requirements. 5. To restrict the age of the residents within the development to persons aged 55 and older in accordance with the Fair Housing Act. 6. To allow for 1.5 parking spaces per unit. 7. To allow for four stories (50’ maximum height) and a density of 23.4 units/acre. 8. To allow for the balconies to have decorative metal railings and not be completely screened from view. 9. Amend the Future Land Use Plan from Freeway Special District to Urban Residential Neighborhood. ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request 4. Take under advisement for reconsideration at a later date ATTACHMENTS: 1. Site Plan 2. Tree Survey & Mitigation Plan 3. Landscape Plan 160 ITEM # 6 Page 5 of 5 4. Architectural Plans (Project Data, Architectural Site Plan, Floor Plans) 5. Architectural Plans (Elevations, Renderings Material Board) 6. Architectural Plans (Carport, Dumpster and Monument Sign Details) 7. Comment Response Letter (Project Description/Amenities/Roers History) 8. Future Land Use Master Plan Amendment Request 9. TIA Determination Memo 10. Roers Presentation 11. Turning Exhibit 12. Comment Response – Age 55+ 13. Comment Response – Parking Ratio 161 VV10 3 14 8 7 15 15 15 15 1191515159 5 14 6 5 11 8 8 4 3 31 11 11 13 7 9 10 9 11 3 8 8 4 T3PT1PT3PW TTT W FWWWW F TF T WWS D SSWWSS CBLCBLCBLCBLD 24.0'26.0'24.0' 24.0'26.0'26.0'D10.0'34.0'11.0'5.5'5.0'18.0'5.5'9.0' TYP.18.0'TYP.20.0'142.8'26.0'260.0'26.0'424.4'LOT 1R2, BLOCK 1 GTE SHARED SERVICES CENTER ADDITION INST. NO. 200900124402 O.P.R.D.C.T. LOT 1R1B, BLOCK 1 GTE SHARED SERVICES CENTER ADDITION INST. NO. 201200179322 O.P.R.D.C.T. LOT 13 LOT 6 LOT 21 LOT 1 LOT 2 LOT 3 LOT 8LOT 7 LOT 14 LOT 15 LOT 23LOT 22 CALLED 1.005 ACRES JOSELITO C ABAYA INST. NO. 202300097576 O.P.R.D.C.T. BLOCK 5 ASBURY MANOR VOL. 97230, PG. 18 D.R.D.C.T. LOT 2 LOT 3 LOT 4 LOT 2, BLOCK 1 ONE TWENTY ONE BUSINESS PARK VOL. 99157, PG. 27 D.R.D.C.T.SSAE DEVELOPMENT LLC INST. NO. 201600231213 O.P.R.D.C.T. GH 750 CANYON INC. INST. NO. 201300258272 O.P.R.D.C.T. LOT 1, BLOCK 1 THE MANSIONS BY THE LAKE VOL. 99215, PG. 484 D.R.D.C.T. LOT 1, BLOCK 1 THE MANSIONS BY THE LAKE VOL. 99215, PG. 484 D.R.D.C.T. COMMON OPEN SPACE NO. 1 LOT 2, BLOCK 1 GTE SHARED SERVICES CENTER ADDITION VOL. 99088, PG. 20 D.R.D.C.T. WILLOW PARK INST. NO. 201100027028 O.P.R.D.C.T. 15' UTILITY EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 5' SIDEWALK & UTILITY EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. DRAINAGE EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 15' DRAINAGE EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 60' MUTUAL ACCESS EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 5' SIDEWALK & UTILITY EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. T.U. EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 100' BRAZOS ELECTRIC EASEMENT VOL. 78036, PG. 1788 D.R.D.C.T. DRAINAGE EASEMENT INST. NO. 200900124402 O.P.R.D.C.T. ONCOR ELECTRIC DELIVERY COMPANY, LLC EASEMENT INST. NO. 201000232041 O.P.R.D.C.T. 24' FIRELANE EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 24' FIRELANE EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. FIRELANE EASEMENT INST. NO. 200900124402 O.P.R.D.C.T.PATIENCE PILES SURVEYABSTRACT NO. 1772THOMAS W COUSEY SURVEYABSTRACT NO. 316APPROXIMATE LOCATIONOF SURVEY LINEEX. CONCRETE PAVEMENT EX. CONCRETE PAVEMENT EX. CONCRETE PAVEMENT EX. CONCRETE PAVEMENT EX. CONCRETE PAVEMENT EX. CONCRETE PAVEMENT EX. CONCRETE PAVEMENT EX. CONCRETE PAVEMENT EX. CONCRETE PAVEMENT EX. CONCRETE PAVEMENT EX. R I P - R A P EX. R I P - R A PCANYON DRIVE(60-FOOT WIDE RIGHT-OF-WAY)COPPELL ROAD(60-FOOT WIDE RIGHT-OF-WAY)COPPELL ROAD (60-FOOT WIDE RIGHT-OF-WAY) REMBRANDT COURT (50-FOOT WIDE RIGHT-OF-WAY) EX. CONCRETE HEADWALL EX. CONCRETE EXISTING ZONING: PD-171R2-HC EXISTING ZONING: HIGHWAY COMMERCIAL EXISTING ZONING: HIGHWAY COMMERCIAL S0°17'16"E 93.33'N89°42'44"E 806.00' N42°04'38"E 50.24' N0°30'33"W 727.41'∆=81°45'06" R=125.00' L=178.35' CB=N41°10'35"W C=163.61' S89°33'59"W 45.61' S0°26'01"E 110.37'S44°43'15"W 968.04' EXISTING ZONING: PD-244-TH-2 EXISTING ZONING: PD-244-TH-2 EXISTING ZONING: PD-244-TH-2 25'x25' WATER EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. EXISTING ZONING: PD-160R-MF-2 EXISTING ZONING: PD-159-SF-7 EXISTING ZONING: PD-171R3-HC PROP. 10' UTILITY EASEMENT PROP. 25' UTILITY EASEMENT PROP. UTILITY EASEMENT PROP. FH PROP. FH PROP. FH PROP. FH PROP. FH PROP. FH PROP. FH PROP. FH EX. ONCOR ELECTRIC VAULT EX. TRANSFORMERS PROP. FIRELANE EASEMENT 26.0'PROP. FIRELANE EASEMENT PROP. FIRELANE EASEMENT PROP. SSMH PROP. SSMH PROP. SSMH PROP. SSMH PROP. SSMH EX. SSMH EX. SSMH EX. SSMH EX. SSMH 18.0' TYP.9.0' TYP.EX. FH EX. FH EX. FH EX. FH PROP. CI PROP. CI PROP. CI PROP. CI PROP. CONCRETE FLUME (TYP.)20.9'EX. CONCRETE HEADWALL PROP. HEADWALL PROP. HEADWALL EX. TRANSMISSION POLE EX. TRANSMISSION POLE EX. TRANSMISSION POLE EX. DRAINAGE CHANNEL EXISTING TELECOM APPURTENANCE TO BE RELOCATED EXISTING FH TO BE RELOCATED EXISTING SIGN TO TO BE RELOCATED EXISTING SIGN TO BE RELOCATED EXISTING SIGN TO BE RELOCATED EXISTING SIGN TO BE RELOCATED EXISTING STORM MH EX. CI EXISTING SIGN TO REMAIN PROP. CI PROP. CI PROP. FDC PROP. GI PROP. GI IM IM WM EX. GUARDRAIL EX. TELECOM VAULT EX. TELECOM VAULT BM 401BM 401 BM 400 R30.0' TYP. R30.0' TYP. R30.0' TYP. R30.0' TYP. PROP. TRASH ENCLOSURE FOR TRASH BIN STAGING ONLY PROP. POOL AND AMENITY AREA (REF. AMENITY LIST AND LA PLANS) PROP. CARPORT (TYP.) PROP. CARPORT (TYP.) 20' REAR YARD SETBACK 25' FRONT YARD SETBACK 10' SIDE YARD SETBACK S S S S S PROP. SCREEN WALL PROP. 10'x2' MONUMENT SIGN (REF. ARCH PLANS) PROP. SIDEWALK PROP. SIDEWALK PROP. SIDEWALK PROP. BALCONY & PATIO (TYP.) PROP. BALCONY & PATIO (TYP.) 27.0' PROP. LOADING ZONE ENHANCED PAVING (TYP.)30.0'8.0'BFP BFP BFPPROP. HEADWALL FIRE RISER ROOM (106 SQ. FT) RELOCATED FIRE HYDRANT PROPOSED SIDEWALK PROPOSED SIDEWALK PROP. LIGHT POLE (TYP.) PROP. LIGHT POLE (TYP.) PROP. GENERATOR ELEC. TRANSFORMER PROP. DOG PARK PROP. 5' SIDEWALK26.0'This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.BYREVISIONSNo.DATESHEET NUMBER LAST SAVED 3/29/2024 11:10 AMPLOTTED BY BOWNDS, BLAZE 3/29/2024 11:11 AMDWG PATH K:\LAC_DS\069290326-ROERS COPPELL\CAD\PLAN SHEETSDWG NAME C-SITE.DWG , [ SITE PLAN ]IMAGESXREFS x2436 : xAsBuilt : xBndy : xStrm : xExUtil : xSswr : xWatr : xHatch : xSite : xHardscapeCITY OF COPPELL, TEXASROERS COPPELLPREPARED FORROERS COMPANIES© 2024 KIMLEY-HORN AND ASSOCIATES, INC.PHONE: 214-420-5600WWW.KIMLEY-HORN.COM TX F-928225 E JOHN CARPENTER FREEWAY, SUITE 1100IRVING, TX 75062DATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECT03/29/2024069290326CCPCCPEngineer P.E. No.Date Not for construction or permit purposes. FOR REVIEW ONLY 03/29/2024146746 BLAZE L. BOWNDS BLBSITE PLANC-101 0 GRAPHIC SCALE IN FEET SCALE @ 24"x36" 2550 50 50 SITE PLAN ROERS COPPELL LOT 2, BLOCK 1 GTE SHARED SERVICES CENTER ADDITION RECORDED: MAY 6, 1999 DOC. NO. 99088 00020 CITY OF COPPELL, DALLAS COUNTY, TEXAS ENGINEER: KIMLEY-HORN AND ASSOCIATES, INC 225 E. JOHN W. CARPENTER FREEWAY SUITE 1100 IRVING, TEXAS 75062 PHONE: 214-420-5600 CONTACT: BLAZE BOWNDS, P.E. OWNER/DEVELOPER: ROERS COMPANIES TWO CARLSON PARKWAY SUITE 400 PLYMOUTH, MN 55447 PHONE: 763-285-8808 CONTACT: LOGAN SCHMIDT NORTHTHIS SITE PLAN IS FOR CITY REVIEW ONLY TO ILLUSTRATE COMPLIANCE WITH ZONING AND DEVELOPMENT REGULATIONS. IT IS NOT INTENDED FOR CONSTRUCTION PURPOSES. PROPERTY LINE PROPOSED SS MANHOLE EXISTING SS MANHOLE PROPOSED FIRE HYDRANT EXISTING FIRE HYDRANT PROPOSED WATER METER PROPOSED CURB INLET HANDICAP PARKING STALL LOADING ZONE CURB RAMP TRANSFORMER CROSSWALK LEGENDLEGEND 1. ALL DIMENSIONS ARE TO FACE OF CURB UNLESS OTHERWISE NOTED. 2. ALL CURB RADII ARE 2' UNLESS DIMENSIONED OTHERWISE. 3. CONTRACTOR TO ADJUST EXISTING SANITARY SEWER MANHOLES, ELECTRICAL MANHOLES, FIRE HYDRANTS, VALVE BOXES, WATER METERS, ETC. TO MATCH PROPOSED FINISHED GRADES IF NECESSARY. 4. BUILDING OUTLINE SHOWN FOR REF. ONLY. REFER TO STRUCTURE PLANS FOR OUTER EXTENTS OF FOUNDATION. NOTES S S BENCHMARK LIST SITE DATA SUMMARY TABLE EXISTING ZONING HIGHWAY COMMERCIAL (HC) PROP. LAND USE ACTIVE ADULT (AGE-RESTRICTED 55+) LOT SIZE 9.89 AC (430,808 SF) BUILDING AREA 65,354 SF BUILDING HEIGHT 50'-0" UNIT COUNT 217 REQUIRED PARKING (MF-2) RESIDENT PARKING REQUIRED 434 GUEST PARKING REQUIRED 109 PROPOSED PARKING TOTAL PARKING 348 SURFACE PARKING 172 CARPORT PARKING 176 LOT COVERAGE 15% FLOOR AREA RATIO 0.58 MAX ALLOWABLE DENSITY (MF-2)22 DWELLING UNITS PER ACRE DENSITY PROPOSED 22 DWELLING UNITS PER ACRE TOTAL IMPERVIOUS AREA 149,200 SF PLANNED DEVELOPMENT CONDITIONS TABLE SITE DATA SUMMARY TABLE BM 400 SQUARE CUT WITH X-CUT IN CONCRETE, MIDDLE OF CONCRETE PAD TO WATER VAULT 4'+/- SOUTH OF STOP SIGN TO THE PARKING LOT, 920'+/- WEST OF COPPELL ROAD AND CANYON DRIVE ELEV.=480.29' BM 401 SQUARE CUT WITH X-CUT IN CONCRETE, MIDDLE ON BACK OF CURB INLET AT THE NORTHWEST CORNER OF COPPELL ROAD & CANYON DRIVE 100'+/- NORTH OF STOP SIGN AND ROAD NAMES ELEV.=479.70' BM 402 SQUARE CUT WITH X-CUT IN CONCRETE, MIDDLE OF BACK OF CURB INLET, ON WEST SIDE OF COPPELL ROAD, 740'+/- NORTH OF COPPELL ROAD AND CANYON DRIVE ELEV.=479.78' CITY OF COPPELL BM 15 (BM 404) ALUMINUM MARKER SET IN THE CENTER OF AN INLET ON THE EAST SIDE OF NORTHBOUND DENTON TAP ROAD, APPROXIMATELY 89' (FEET) NORTH OF THE WESTBOUND FRONTAGE ROAD OF 121 BYPASS (SPUR 533) ELEV. 465.56' MF-2 STANDARD REQUIRED PROPOSED BUILDING HEIGHT 2 STORIES / 35' MAXIMUM 4 STORIES / 50' MAXIMUM PARKING 2 SPACES PER 1 AND 2 BEDROOM UNITS; 2.5 SPACES PER 3 BEDROOM UNITS + 0.5 SPACE PER UNIT FOR GUEST PARKING 1 SPACE PER STUDIO AND 1 BEDROOM UNITS; 1.5 SPACES PER 2 BEDROOM UNITS + 0.28 SPACE PER UNIT FOR GUEST PARKING PATIO / BALCONY SOLID SIGHT BARRING FENCE OR WALL IS REQUIRED TO SCREEN SUCH BALCONY OR PATIO FROM VIEW OF PUBLIC STREET. ALLOW BALCONY AND PATIO WITHOUT SIGHT BARRING FENCE OR WALL TO FACE PUBLIC STREETS WHEN LOCATED BEHIND YARD SETBACKS. TYPE OF EXTERIOR CONSTRUCTION 80% MINIMUM MASONRY 50% MINIMUM MASONRY AMENITY SUMMARY TABLE POOL WATER AREA 1,368 SF POOL DECK AREA 1,374 SF PUTTING GREEN AREA 982 SF DOG PARK AREA 4,438 SF TOTAL LANDSCAPED AREA (PERVIOUS AREA)150,450 SF AMENITY SUMMARY TABLE 162 SA9252 9253 9254 9255 9256 9257 9258 9259 9260 9266 9267 9268 9269 9270 92719272 9273 9274 W TTT W FWWWW F TF T S D SS S S OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHECBLCBL CBLCBLGAS OHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHECOMM. VAULT COMM. VAULT COMM. VAULT COMM. VAULT COMM. VAULT COMM. VAULT COMM. VAULT GUARDRAIL GUARDRAIL COMM. VAULT COMM. VAULT CO N C R E T E PA V E M E N T CONCRETE PAVEMENT CONCRETE PAVEMENT CONCRETE PAVEMENT CONCRETE PAVEMENT CONCRETE PAVEMENT CONCRETE PAVEMENT CONCRETE PAVEMENT CONCRETE PAVEMENT CONCRETE PAVEMENT CONCRETE PAVEMENT CONCRETE PAVEMENT CONCRETE PAVEMENT CONCRETE PAVEMENT RIP - R A P RIP - R A P CONCRETE CONCRETE D SSSS S S S S S S S S S S S S S S S S S S S S SSSSSSSSSSSSSSSSSSSS S S S S S S D BM 401 BM 401 LOT 1R2, BLOCK 1 GTE SHARED SERVICES CENTER ADDITION INST. NO. 200900124402 O.P.R.D.C.T. BLOCK 5 ASBURY MANOR VOL. 97230, PG. 18 D.R.D.C.T. LOT 3 15' UTILITY EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 5' SIDEWALK & UTILITY EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. DRAINAGE EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 60' MUTUAL ACCESS EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 5' SIDEWALK & UTILITY EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 10' GTE EASEMENT VOL. 70251, PG. 367 D.R.D.C.T. T.U. EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 100' BRAZOS ELECTRIC EASEMENT VOL. 78036, PG. 1788 D.R.D.C.T. LOT 2, BLOCK 1 ONE TWENTY ONE BUSINESS PARK VOL. 99157, PG. 27 D.R.D.C.T. SSAE DEVELOPMENT LLC INST. NO. 201600231213 O.P.R.D.C.T. GH 750 CANYON INC. INST. NO. 201300258272 O.P.R.D.C.T. ONCOR ELECTRIC DELIVERY COMPANY, LLC EASEMENT INST. NO. 201000232041 O.P.R.D.C.T. ∆ 24' FIRELANE EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 1/2" IRF 1/2" IRF 5/8" IRFC "CBG" 5/8" IRFC "CBG" 1/2" IRF (BEARS N88°46'56"W-1.27') 1/2" IRF (BEARS N87°06'57"E-1.12') LOT 1, BLOCK 1 THE MANSIONS BY THE LAKE VOL. 99215, PG. 484 D.R.D.C.T. COMMON OPEN SPACE NO. 1 LOT 2, BLOCK 1 GTE SHARED SERVICES CENTER ADDITION VOL. 99088, PG. 20 D.R.D.C.T.PATIENCE PILES SURVEYABSTRACT NO. 1772THOMAS W COUSEY SURVEYABSTRACT NO. 316APPROXIMATE LOCATIONOF SURVEY LINEWILLOW PARK INST. NO. 201100027028 O.P.R.D.C.T.VV10 3 14 8 7 15 15 15 15 1191515159 5 14 6 5 11 8 8 4 3 31 11 11 13 7 9 10 9 11 3 8 8 4 T3PT1PT3PEXISTING TREE TO REMAIN, TYP. EXISTING TREE TO REMAIN, TYP. EXISTING TREE TO BE REMOVED, TYP. EXISTING TREE TO REMAIN, TYP.TPTP TREE PROTECTION FENCE, TYP. REF. DETAIL E, SHEET LP 3.00 TREE PROTECTION FENCE, TYP. REF. DETAIL E, SHEET LP 3.00 TREE PROTECTION FENCE, TYP. REF. DETAIL E, SHEET LP 3.00TPTP PROPERTY LINE PROPERTY LINE PROPERTY LINE PROPERTY LINECANYON DRIVE(60-FOOT WIDE RIGHT-OF-WAY)CANYON DRIVE(60-FOOT WIDE RIGHT-OF-WAY)COPPELL ROAD(60-FOOT WIDE RIGHT-OF-WAY)COPPELL ROAD(60-FOOT WIDE RIGHT-OF-WAY)COPPELL ROAD (60-FOOT WIDE RIGHT-OF-WAY) COPPELL ROAD (60-FOOT WIDE RIGHT-OF-WAY) PROPERTY LINE PROPERTY LINE 25' FRONT YARD SETBACK 25' FRONT YARD SETBACK EXISTING TREE TO BE REMOVED, TYP. 25' FRONT YARD SETBACK 25' FRONT YARD SETBACK 25' FRONT YARD SETBACK EXISTING TREE TO BE REMOVED, TYP. TP TP TP TP TP TPTP TPTP TP TP TP TP TP TP TP TP TPTPTPTPTP This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.BYREVISIONSNo.DATESHEET NUMBER LAST SAVED 3/28/2024 4:59 PMPLOTTED BY FLETCHER, MEGAN 3/29/2024 10:57 AMDWG PATH K:\LAC_DS\069290326-ROERS COPPELL\CAD\PLAN SHEETS\LANDSCAPEDWG NAME TP 0.00.DWG , [ TP 0.00 ]IMAGESXREFS xSite : xBndy : xSswr : xStrm : xWatr : xAsBuilt : xTree : x2436 - LA : xHardscapeCITY OF COPPELL, TEXASROERS COPPELLPREPARED FORROERS COMPANIES© 2024 KIMLEY-HORN AND ASSOCIATES, INC.PHONE: 214-420-5600WWW.KIMLEY-HORN.COM TX F-928225 E JOHN CARPENTER FREEWAY, SUITE 1100IRVING, TX 75062DATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECT03/29/2024069290326BDMLCLC3486 BLAINE D. MIKULIK FOR REVIEW ONLY R.L.A. L.A. No.DATE 03/29/2024 Not for construction or permit purposes.OVERALL TREEPRESERVATION PLANTP 0.00NORTHTP 1.00 TP 1.01 TP 1.02 EXISTING TREE TO BE REMOVED LEGEND TREE PROTECTION FENCINGTP EXISTING TREE TO REMAIN NOTE: TREES TO BE CLASSIFIED PER ARTICLE 34 - DIVISION 2 163 9252 9253 9254 9255 9256 9257 9258 9259 9260 WW F TF T S S COMM. VAULT COMM. VAULT COMM. VAULT CONCRETE PAVEMENT CONCRETE PAVEMENT CONCRETE PAVEMENT CONCRETE PAVEMENT CONCRETE PAVEMENT 15' UTILITY EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. T.U. EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. ONCOR ELECTRIC DELIVERY COMPANY, LLC EASEMENT INST. NO. 201000232041 O.P.R.D.C.T. 24' FIRELANE EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 1/2" IRF LOT 2, BLOCK 1 GTE SHARED SERVICES CENTER ADDITION VOL. 99088, PG. 20V103 14 8 7 15 15 15 8 8 4 3 31 11 11 8 T1PEXISTING TREE TO REMAIN, TYP.TPTPTPTPTP TPTP TPTP TREE PROTECTION FENCE, TYP. REF. DETAIL E, SHEET LP 3.00TPTPTPTPTP PROPERTY LINE CANYON DRIVE(60-FOOT WIDE RIGHT-OF-WAY)PROPERTY LINE 25' FRONT YARD SETBACK EXISTING TREE TO BE REMOVED, TYP. 25' FRONT YARD SETBACKTPTPTP TPTPTP This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.BYREVISIONSNo.DATESHEET NUMBER LAST SAVED 3/28/2024 4:59 PMPLOTTED BY FLETCHER, MEGAN 3/29/2024 10:57 AMDWG PATH K:\LAC_DS\069290326-ROERS COPPELL\CAD\PLAN SHEETS\LANDSCAPEDWG NAME TP 0.00.DWG , [ TP 1.00 ]IMAGESXREFS xSite : xBndy : xSswr : xStrm : xWatr : xAsBuilt : xTree : x2436 - LA : xHardscapeCITY OF COPPELL, TEXASROERS COPPELLPREPARED FORROERS COMPANIES© 2024 KIMLEY-HORN AND ASSOCIATES, INC.PHONE: 214-420-5600WWW.KIMLEY-HORN.COM TX F-928225 E JOHN CARPENTER FREEWAY, SUITE 1100IRVING, TX 75062DATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECT03/29/2024069290326BDMLCLC3486 BLAINE D. MIKULIK FOR REVIEW ONLY R.L.A. L.A. No.DATE 03/29/2024 Not for construction or permit purposes.TREE PRESERVATIONPLANTP 1.00 MATCH LINE SHEET TP 1.01 MATCH LINE SHEET TP 1.02 EXISTING TREE TO BE REMOVED LEGEND TREE PROTECTION FENCINGTP EXISTING TREE TO REMAIN NOTE: TREES TO BE CLASSIFIED PER ARTICLE 34 - DIVISION 2NORTH 164 92719272 9273 9274 W FWWSS OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHECOMM. VAULT COMM. COMM. VAULT COMM. VAULT COMM. VAULT CONCRETE PAVEMENT CONCRETE PAVEMENT CONCRETE PAVEMENT CONCRETE D SSSSSS S S S S S S S S S S S S S S S S S S SSSSSSSSSSSSSSSSSS S S S S S S S S BM 401 5' SIDEWALK & UTILITY EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 100' BRAZOS ELECTRIC EASEMENT VOL. 78036, PG. 1788 D.R.D.C.T. LOT 2, BLOCK 1 ONE TWENTY ONE BUSINESS PARK VOL. 99157, PG. 27 D.R.D.C.T. SSAE DEVELOPMENT LLC INST. NO. 201600231213 O.P.R.D.C.T. 1/2" IRF (BEARS N88°46'56"W-1.27') 1/2" IRF (BEARS N87°06'57"E-1.12') COMMON OPEN SPACE NO. 1 D.R.D.C.T.V159 5 14 6 5 11 13 7 9 9 11 3 EXISTING TREE TO REMAIN, TYP. TREE PROTECTION FENCE, TYP. REF. DETAIL E, SHEET LP 3.00 PROPERTY LINECANYON DRIVE(60-FOOT WIDE RIGHT-OF-WAY)COPPELL ROAD (60-FOOT WIDE RIGHT-OF-WAY) PROPERTY LINE 25' FRONT YARD SETBACK 25' FRONT YARD SETBACK EXISTING TREE TO BE REMOVED, TYP. TP TP TP TP TP TP TP TP TP TP TP TPTP TPTP TP TP TPTPTP TP TP TP TP This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.BYREVISIONSNo.DATESHEET NUMBER LAST SAVED 3/28/2024 4:59 PMPLOTTED BY FLETCHER, MEGAN 3/29/2024 10:57 AMDWG PATH K:\LAC_DS\069290326-ROERS COPPELL\CAD\PLAN SHEETS\LANDSCAPEDWG NAME TP 0.00.DWG , [ TP 1.01 ]IMAGESXREFS xSite : xBndy : xSswr : xStrm : xWatr : xAsBuilt : xTree : x2436 - LA : xHardscapeCITY OF COPPELL, TEXASROERS COPPELLPREPARED FORROERS COMPANIES© 2024 KIMLEY-HORN AND ASSOCIATES, INC.PHONE: 214-420-5600WWW.KIMLEY-HORN.COM TX F-928225 E JOHN CARPENTER FREEWAY, SUITE 1100IRVING, TX 75062DATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECT03/29/2024069290326BDMLCLC3486 BLAINE D. MIKULIK FOR REVIEW ONLY R.L.A. L.A. No.DATE 03/29/2024 Not for construction or permit purposes.TREE PRESERVATIONPLANTP 1.01 MATCH LINE SHEET TP 1.00 MATCH LINE SHEET TP 1.02EXISTING TREE TO BE REMOVED LEGEND TREE PROTECTION FENCINGTP EXISTING TREE TO REMAIN NOTE: TREES TO BE CLASSIFIED PER ARTICLE 34 - DIVISION 2NORTH 165 9266 9267 9268 9269 9270 S D OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHEOHECBLCBLCBLCBLCBL CBLCBLCBLCBLCBLCBLOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHECOMM. VAULT GUARDRAIL GUARDRAIL CO N C R E T E PA V E M E N T CONCRETE PAVEMENT CONCRETE PAVEMENT CONCRETE PAVEMENT CONCRETE PAVEMENT CONCRETE PAVEMENT RIP - R A P RIP - R A P CONCRETE SSS S S S S S S S S S S S S S S S S S S S S S S S S S S S S S SSSSSSSSSSSSSSSSSSSSSSSSSSS S S S S S S S D BM 401 LOT 1R2, BLOCK 1 GTE SHARED SERVICES CENTER ADDITION INST. NO. 200900124402 O.P.R.D.C.T. DRAINAGE EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 60' MUTUAL ACCESS EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 5' SIDEWALK & UTILITY EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 10' GTE EASEMENT VOL. 70251, PG. 367 D.R.D.C.T. ∆ 1/2" IRF 5/8" IRFC "CBG" 5/8" IRFC "CBG"PATIENCE PILES SURVEYABSTRACT NO. 1772THOMAS W COUSEY SURVEYABSTRACT NO. 316APPROXIMATE LOCATIONOF SURVEY LINE15 1191515 10 84 T3PT3PEXISTING TREE TO REMAIN, TYP. EXISTING TREE TO BE REMOVED, TYP. TREE PROTECTION FENCE, TYP. REF. DETAIL E, SHEET LP 3.00 PROPERTY LINE PROPERTY LINE COPPELL ROAD(60-FOOT WIDE RIGHT-OF-WAY)COPPELL ROAD (60-FOOT WIDE RIGHT-OF-WAY) 25' FRONT YARD SETBACK TP TP TP TP TP TP TP TP TP TP TP TPTP TP TP TP TP TP TP TP TP This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.BYREVISIONSNo.DATESHEET NUMBER LAST SAVED 3/28/2024 4:59 PMPLOTTED BY FLETCHER, MEGAN 3/29/2024 10:57 AMDWG PATH K:\LAC_DS\069290326-ROERS COPPELL\CAD\PLAN SHEETS\LANDSCAPEDWG NAME TP 0.00.DWG , [ TP 1.02 ]IMAGESXREFS xSite : xBndy : xSswr : xStrm : xWatr : xAsBuilt : xTree : x2436 - LA : xHardscapeCITY OF COPPELL, TEXASROERS COPPELLPREPARED FORROERS COMPANIES© 2024 KIMLEY-HORN AND ASSOCIATES, INC.PHONE: 214-420-5600WWW.KIMLEY-HORN.COM TX F-928225 E JOHN CARPENTER FREEWAY, SUITE 1100IRVING, TX 75062DATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECT03/29/2024069290326BDMLCLC3486 BLAINE D. MIKULIK FOR REVIEW ONLY R.L.A. L.A. No.DATE 03/29/2024 Not for construction or permit purposes.TREE PRESERVATIONPLANTP 1.02 MATCH LINE SHEET TP 1.00 MATCH LINE SHEET TP 1.01EXISTING TREE TO BE REMOVED LEGEND TREE PROTECTION FENCINGTP EXISTING TREE TO REMAIN NOTE: TREES TO BE CLASSIFIED PER ARTICLE 34 - DIVISION 2NORTH 166 This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.BYREVISIONSNo.DATESHEET NUMBER LAST SAVED 3/28/2024 4:59 PMPLOTTED BY FLETCHER, MEGAN 3/29/2024 10:57 AMDWG PATH K:\LAC_DS\069290326-ROERS COPPELL\CAD\PLAN SHEETS\LANDSCAPEDWG NAME TP 0.00.DWG , [ TP 1.03 ]IMAGESXREFS xSite : xBndy : xSswr : xStrm : xWatr : xAsBuilt : xTree : x2436 - LA : xHardscapeCITY OF COPPELL, TEXASROERS COPPELLPREPARED FORROERS COMPANIES© 2024 KIMLEY-HORN AND ASSOCIATES, INC.PHONE: 214-420-5600WWW.KIMLEY-HORN.COM TX F-928225 E JOHN CARPENTER FREEWAY, SUITE 1100IRVING, TX 75062DATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECT03/29/2024069290326BDMLCLC3486 BLAINE D. MIKULIK FOR REVIEW ONLY R.L.A. L.A. No.DATE 03/29/2024 Not for construction or permit purposes.TREE INVENTORYTP 1.03 167 This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.BYREVISIONSNo.DATESHEET NUMBER LAST SAVED 3/28/2024 4:59 PMPLOTTED BY FLETCHER, MEGAN 3/29/2024 10:57 AMDWG PATH K:\LAC_DS\069290326-ROERS COPPELL\CAD\PLAN SHEETS\LANDSCAPEDWG NAME TP 0.00.DWG , [ TP 1.04 ]IMAGESXREFS xSite : xBndy : xSswr : xStrm : xWatr : xAsBuilt : xTree : x2436 - LA : xHardscapeCITY OF COPPELL, TEXASROERS COPPELLPREPARED FORROERS COMPANIES© 2024 KIMLEY-HORN AND ASSOCIATES, INC.PHONE: 214-420-5600WWW.KIMLEY-HORN.COM TX F-928225 E JOHN CARPENTER FREEWAY, SUITE 1100IRVING, TX 75062DATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECT03/29/2024069290326BDMLCLC3486 BLAINE D. MIKULIK FOR REVIEW ONLY R.L.A. L.A. No.DATE 03/29/2024 Not for construction or permit purposes.TREE PROTECTIONSPECIFICATIONSTP 1.04 SECTION 015639: TREE AND PLANT PROTECTION PART 1 GENERAL 1.1 SUMMARY A. THE SCOPE OF WORK INCLUDES ALL LABOR, MATERIALS, TOOLS, EQUIPMENT, FACILITIES, TRANSPORTATION AND SERVICES NECESSARY FOR, AND INCIDENTAL TO PERFORMING ALL OPERATIONS IN CONNECTION WITH PROTECTION OF EXISTING TREES AND OTHER PLANTS AS SHOWN ON THE DRAWINGS AND AS SPECIFIED HEREIN. 1. PROVIDE PRECONSTRUCTION EVALUATIONS 2. PROVIDE TREE AND PLANT PROTECTION FENCING. 3. PROVIDE PROTECTION OF ROOT ZONES AND ABOVE GROUND TREES AND PLANTS 4. PROVIDE PRUNING OF EXISTING TREES AND PLANTS. 5. COORDINATE WITH THE REQUIREMENTS OF THE PLANTING SPECIFICATIONS FOR MODIFICATIONS TO THE SOIL WITHIN THE ROOT ZONE OF EXISTING TREES AND PLANTS. 6. PROVIDE ALL INSECT AND DISEASE CONTROL. 7. PROVIDE MAINTENANCE OF EXISTING TREES AND PLANTS INCLUDING IRRIGATION DURING THE CONSTRUCTION PERIOD AS RECOMMENDED BY THE ARBORIST REPORT. 8. PROVIDE MAINTENANCE OF EXISTING TREES AND PLANTS INCLUDING IRRIGATION DURING THE POST CONSTRUCTION PLANT MAINTENANCE PERIOD. 9. REMOVE TREE PROTECTION FENCING AND OTHER PROTECTION FROM AROUND AND UNDER TREES AND PLANTS. 10. CLEAN UP AND DISPOSAL OF ALL EXCESS AND SURPLUS MATERIAL. 1.2 CONTRACT DOCUMENTS A. SHALL CONSIST OF SPECIFICATIONS AND GENERAL CONDITIONS AND THE DRAWINGS. THE INTENT OF THESE DOCUMENTS IS TO INCLUDE ALL LABOR, MATERIALS, AND SERVICES NECESSARY FOR THE PROPER EXECUTION OF THE WORK. THE DOCUMENTS ARE TO BE CONSIDERED AS ONE. WHATEVER IS CALLED FOR BY ANY PARTS SHALL BE AS BINDING AS IF CALLED FOR IN ALL PARTS. B. IT IS THE INTENT OF THIS SECTION THAT THE REQUIREMENTS APPLY TO ALL OTHER SECTIONS OF THE PROJECT SPECIFICATION SUCH THAT ANY SUBCONTRACTOR MUST COMPLY WITH THE RESTRICTIONS ON WORK WITHIN DESIGNATED TREE AND PLANT PROTECTION AREAS. 1.3 RELATED DOCUMENTS AND REFERENCES A. RELATED DOCUMENTS: 1. DRAWINGS AND GENERAL PROVISIONS OF CONTRACT INCLUDING GENERAL AND SUPPLEMENTARY CONDITIONS AND DIVISION I SPECIFICATIONS APPLY TO WORK OF THIS SECTION. 2. IRRIGATION SPECIFICATIONS 3. PLANTING SPECIFICATIONS 4. LAWN SPECIFICATIONS B. REFERENCES: THE FOLLOWING SPECIFICATIONS AND STANDARDS OF THE ORGANIZATIONS AND DOCUMENTS LISTED IN THIS PARAGRAPH FORM A PART OF THE SPECIFICATION TO THE EXTENT REQUIRED BY THE REFERENCES THERETO. IN THE EVENT THAT THE REQUIREMENTS OF THE FOLLOWING REFERENCED STANDARDS AND SPECIFICATION CONFLICT WITH THIS SPECIFICATION SECTION, THE REQUIREMENTS OF THIS SPECIFICATION SHALL PREVAIL. IN THE EVENT THAT THE REQUIREMENTS OF ANY OF THE FOLLOWING REFERENCED STANDARDS AND SPECIFICATIONS CONFLICT WITH EACH OTHER, THE MORE STRINGENT REQUIREMENT SHALL PREVAIL. 10. ANSI A300 - STANDARD PRACTICES FOR TREE, SHRUB AND OTHER WOODY PLANT MAINTENANCE (ALL PARTS), MOST CURRENT EDITIONS. 11. INTERNATIONAL SOCIETY OF ARBORICULTURE BEST MANAGEMENT PRACTICES (ISA BMP) MOST CURRENT EDITIONS. a. TREE PRUNING b. SOIL MANAGEMENT FOR URBAN TREES c. TREE SUPPORT SYSTEMS: CABLING, BRACING, GUYING, AND PROPPING d. TREE LIGHTING PROTECTION SYSTEMS e. MANAGING TREES DURING CONSTRUCTION f. TREE PLANTING g. TREE RISK ASSESSMENT h. TREE INVENTORY i. INTEGRATED PEST MANAGEMENT j. TREE INJECTIONS k. TREE AND SHRUB FERTILIZATION l. ROOT MANAGEMENT 3. PRUNING PRACTICES SHALL CONFORM WITH RECOMMENDATIONS “STRUCTURAL PRUNING: A GUIDE FOR THE GREEN INDUSTRY”; PUBLISHED BY URBAN TREE FOUNDATION, VISALIA, CALIFORNIA; MOST CURRENT EDITION. 4. GLOSSARY OF ARBORICULTURAL TERMS, INTERNATIONAL SOCIETY OF ARBORICULTURE, CHAMPAIGN IL, MOST CURRENT EDITION. 1.4 VERIFICATION A. ALL SCALED DIMENSIONS ON THE DRAWINGS ARE APPROXIMATE. BEFORE PROCEEDING WITH ANY WORK, THE CONTRACTOR SHALL CAREFULLY CHECK AND VERIFY ALL DIMENSIONS AND QUANTITIES, AND SHALL IMMEDIATELY INFORM THE OWNER'S REPRESENTATIVE OF ANY DISCREPANCIES BETWEEN THE INFORMATION ON THE DRAWINGS AND THE ACTUAL CONDITIONS, REFRAINING FROM DOING ANY WORK IN SAID AREAS UNTIL GIVEN APPROVAL TO DO SO BY THE OWNER'S REPRESENTATIVE. 1.5 PERMITS AND REGULATIONS A. THE CONTRACTOR SHALL OBTAIN AND PAY FOR ALL PERMITS RELATED TO THIS SECTION OF THE WORK UNLESS PREVIOUSLY EXCLUDED UNDER PROVISION OF THE CONTRACT OR GENERAL CONDITIONS. THE CONTRACTOR SHALL COMPLY WITH ALL LAWS AND ORDINANCES BEARING ON THE OPERATION OR CONDUCT OF THE WORK AS DRAWN AND SPECIFIED. IF THE CONTRACTOR OBSERVES THAT A CONFLICT EXISTS BETWEEN PERMIT REQUIREMENTS AND THE WORK OUTLINED IN THE CONTRACT DOCUMENTS, THE CONTRACTOR SHALL PROMPTLY NOTIFY THE OWNER'S REPRESENTATIVE IN WRITING INCLUDING A DESCRIPTION OF ANY NECESSARY CHANGES AND CHANGES TO THE CONTRACT PRICE RESULTING FROM CHANGES IN THE WORK. B. WHEREVER REFERENCES ARE MADE TO STANDARDS OR CODES IN ACCORDANCE WITH WHICH WORK IS TO BE PERFORMED OR TESTED, THE EDITION OR REVISION OF THE STANDARDS AND CODES CURRENT ON THE EFFECTIVE DATE OF THIS CONTRACT SHALL APPLY, UNLESS OTHERWISE EXPRESSLY SET FORTH. C. IN CASE OF CONFLICT AMONG ANY REFERENCED STANDARDS OR CODES OR BETWEEN ANY REFERENCED STANDARDS AND CODES AND THE SPECIFICATIONS, THE MORE RESTRICTIVE STANDARD OR CODE SHALL APPLY OR OWNER'S REPRESENTATIVE SHALL DETERMINE WHICH SHALL GOVERN. 1.6 PROTECTION OF WORK, PROPERTY AND PERSON A. THE CONTRACTOR SHALL PROTECT THE WORK, ADJACENT PROPERTY, AND THE PUBLIC, AND SHALL BE RESPONSIBLE FOR ANY DAMAGES OR INJURY DUE TO HIS/HER ACTIONS. 1.7 CHANGES IN THE WORK A. THE OWNER'S REPRESENTATIVE MAY ORDER CHANGES IN THE WORK, AND THE CONTRACT SUM SHOULD BE ADJUSTED ACCORDINGLY. ALL SUCH ORDERS AND ADJUSTMENTS PLUS CLAIMS BY THE CONTRACTOR FOR EXTRA COMPENSATION MUST BE MADE AND APPROVED IN WRITING BEFORE EXECUTING THE WORK INVOLVED. 1.8 CORRECTION OF WORK A. THE CONTRACTOR SHALL RE-EXECUTE ANY WORK THAT FAILS TO CONFORM TO THE REQUIREMENTS OF THE CONTRACT AND SHALL REMEDY DEFECTS DUE TO FAULTY MATERIALS OR WORKMANSHIP UPON WRITTEN NOTICE FROM THE OWNER'S REPRESENTATIVE, AT THE SOONEST POSSIBLE TIME THAT CAN BE COORDINATED WITH OTHER WORK AND SEASONAL WEATHER DEMANDS. 1.9 DEFINITIONS A. ALL TERMS IN THIS SPECIFICATION SHALL BE AS DEFINED IN THE “GLOSSARY OF ARBORICULTURAL TERMS” OR AS MODIFIED BELOW. 1. OWNER'S REPRESENTATIVE: THE PERSON APPOINTED BY THE OWNER TO REPRESENT THEIR INTEREST IN THE REVIEW AND APPROVAL OF THE WORK AND TO SERVE AS THE CONTRACTING AUTHORITY WITH THE CONTRACTOR. THE OWNER'S REPRESENTATIVE MAY APPOINT OTHER PERSONS TO REVIEW AND APPROVE ANY ASPECTS OF THE WORK. 2. REASONABLE AND REASONABLY: WHEN USED IN THIS SPECIFICATION IS INTENDED TO MEAN THAT THE CONDITIONS CITED WILL NOT AFFECT THE ESTABLISHMENT OR LONG TERM STABILITY, HEALTH OR GROWTH OF THE PLANT. THIS SPECIFICATION RECOGNIZES THAT PLANTS ARE NOT FREE OF DEFECTS, AND THAT PLANT CONDITIONS CHANGE WITH TIME. THIS SPECIFICATION ALSO RECOGNIZES THAT SOME DECISIONS CANNOT BE TOTALLY BASED ON MEASURED FINDINGS AND THAT PROFESSION JUDGMENT IS REQUIRED. IN CASES OF DIFFERING OPINION, THE OWNER'S REPRESENTATIVE EXPERT SHALL DETERMINE WHEN CONDITIONS WITHIN THE PLANT ARE JUDGED AS REASONABLE. 3. SHRUB: WOODY PLANTS WITH MATURE HEIGHT APPROXIMATELY LESS THAN 25 FEET. 4. TREE AND PLANT PROTECTION AREA: AREA SURROUNDING INDIVIDUAL TREES, GROUPS OF TREES, SHRUBS, OR OTHER VEGETATION TO BE PROTECTED DURING CONSTRUCTION, AND DEFINED BY A CIRCLE CENTERED ON THE TRUNK WITH EACH TREE WITH A RADIUS EQUAL TO THE CLOWN DRIPLINE UNLESS OTHERWISE INDICATED BY THE OWNER'S REPRESENTATIVE OR THE CONSTRUCTION DRAWINGS. 5. TREE: SINGLE AND MULTI-STEMMED PLANTS, INCLUDING PALMS WITH ANTICIPATED MATURE HEIGHT APPROXIMATELY GREATER THAN 25 FEET OR ANY PLANT IDENTIFIED ON THE PLANS AS A TREE. 1.10 SUBMITTALS A. ARBORIST REPORT 1. PRIOR TO THE START OF CONSTRUCTION, SUBMIT, FOR APPROVAL BY THE OWNER'S REPRESENTATIVE, THE REPORT OF A CONSULTING ARBORIST WHO IS A REGISTERED CONSULTING ARBORIST® (RCA) WITH AMERICAN SOCIETY OF CONSULTING ARBORISTS OR AN ISA BOARD CERTIFIED MASTER ARBORIST, WHICH DETAILS THE FOLLOWING INFORMATION FOR ALL TREES TO REMAIN WITHIN THE AREA DESIGNATED ON THE DRAWINGS AS THE TREE AND PLANT PROTECTION AREA. THE REPORT SHALL INCLUDE THE FOLLOWING: a. A DESCRIPTION OF EACH TREE TO REMAIN AND THOSE TO BE RELOCATED INDICATING ITS GENUS AND SPECIES, CONDITION INCLUDING ANY VISIBLE DAMAGE TO THE ROOT SYSTEM OR SOIL WITHIN THE ROOT ZONE, TREE DIAMETER AT BREAST HEIGHT (DBH) AND APPROXIMATE HEIGHT AND CANOPY SPREAD, SIZE AND ANY VISIBLE DISEASE, INSECT INFESTATIONS AND OR BRANCH AND TRUNK STRUCTURAL DEFICIENCIES. b. THE REPORT SHALL NOTE ALL TREES OR PARTS OF TREES, WHICH ARE CONSIDERED A HAZARD OR SIGNIFICANT OR EXTREME RISK LEVEL. INCLUDE THE INTERNATIONAL SOCIETY OF ARBORICULTURE HAZARD EVALUATION SHEET FOR EACH TREE, WHICH MAY REASONABLY BE IDENTIFIED AS A POTENTIAL HAZARD TREE. c. RECOMMENDATIONS AS TO TREATMENT OF ALL INSECT, DISEASE AND STRUCTURAL PROBLEMS ENCOUNTERED. d. RECOMMENDATIONS FOR FERTILIZER TREATMENTS, IF ANY. e. A PLAN OF THE SITE SHOWING THE LOCATION OF ALL TREES INCLUDED IN THE REPORT. B. PRODUCT DATA 1. SUBMIT MANUFACTURER PRODUCT DATA AND LITERATURE DESCRIBING ALL PRODUCTS REQUIRED BY THIS SECTION TO THE OWNER'S REPRESENTATIVE FOR APPROVAL. PROVIDE SUBMITTAL FOUR WEEKS BEFORE THE START OF ANY WORK AT THE SITE. C. QUALIFICATIONS SUBMITTAL 1. FOR EACH APPLICABLE PERSON EXPECTED TO WORK ON THE PROJECT, PROVIDE COPIES OF THE QUALIFICATIONS AND EXPERIENCE OF THE CONSULTING ARBORIST, PROOF OF EITHER THE REGISTERED CONSULTING ARBORIST® (RCA) WITH AMERICAN SOCIETY OF CONSULTING ARBORISTS OR AN ISA BOARD CERTIFIED MASTER ARBORIST, ANY ISA CERTIED ARBORISTS, AND ANY REQUIRED HERBICIDE/PESTICIDE LICENSE TO THE OWNER'S REPRESENTATIVE, FOR REVIEW PRIOR TO THE START OF WORK. 1.11 OBSERVATION OF THE WORK A. THE OWNER'S REPRESENTATIVE MAY INSPECT THE WORK AT ANY TIME. 1.12 PRE-CONSTRUCTION CONFERENCE A. SCHEDULE A PRE-CONSTRUCTION MEETING WITH THE OWNER'S REPRESENTATIVE AT LEAST SEVEN (7) DAYS BEFORE BEGINNING WORK TO REVIEW ANY QUESTIONS THE CONTRACTOR MAY HAVE REGARDING THE WORK, ADMINISTRATIVE PROCEDURES DURING CONSTRUCTION AND PROJECT WORK SCHEDULE. 1. THE FOLLOWING CONTRACTORS SHALL ATTEND THE PRECONSTRUCTION CONFERENCE: a. GENERAL CONTRACTOR. b. CONSULTING ARBORIST/MASTER ARBORIST c. TREE AND PLANT PROTECTION SUB-CONTRACTOR. d. EARTHWORK SUB-CONTRACTOR. e. ALL SITE UTILITY SUB-CONTRACTORS THAT MAY BE REQUIRED TO DIG OR TRENCH INTO THE SOIL. f. LANDSCAPE SUB-CONTRACTOR. g. IRRIGATION SUB-CONTRACTOR. h. PRIOR TO THIS MEETING, MARK ALL TREES AND PLANTS TO REMAIN AND OR BE REMOVED AS DESCRIBED IN THIS SPECIFICATION FOR REVIEW AND APPROVAL BY THE OWNER'S REPRESENTATIVE. 1.13 QUALITY ASSURANCE A. CONTRACTOR QUALIFICATIONS: 1. ALL PRUNING, BRANCH TIE BACK, TREE REMOVAL, ROOT PRUNING, AND FERTILIZING REQUIRED BY THIS SECTION SHALL BE PERFORMED BY OR UNDER THE DIRECT SUPERVISION OF ISA CERTIFIED ARBORIST. SUBMIT AFOREMENTIONED INDIVIDUAL'S QUALIFICATIONS FOR APPROVAL BY THE OWNER'S REPRESENTATIVE. 2. ALL APPLICATIONS OF PESTICIDE OR HERBICIDE SHALL BE PERFORMED BY A PERSON MAINTAINING A CURRENT STATE LICENSE TO APPLY CHEMICAL PESTICIDES VALID IN THE JURISDICTION OF THE PROJECT. SUBMIT COPIES OF ALL REQUIRED STATE LICENSING CERTIFICATES INCLUDING APPLICABLE CHEMICAL APPLICATOR LICENSES. PART 2 PRODUCTS 2.1 MULCH A. MULCH SHALL BE COARSE, GROUND, FROM TREE AND WOODY BRUSH SOURCES. THE MINIMUM RANGE OF FINE PARTICLES SHALL BE 3/8 INCH OR LESS IN SIZE AND A MAXIMUM SIZE OF INDIVIDUAL PIECES SHALL BE APPROXIMATELY 1 TO 1-1/2 INCH IN DIAMETER AND MAXIMUM LENGTH OF APPROXIMATELY 4 TO 8 INCHES. NO MORE THAT 25% OF THE TOTAL VOLUME SHALL BE FINE PARTICLES AND NO MORE THAN 20% OF TOTAL VOLUME BE LARGE PIECES. 1. IT IS UNDERSTOOD THAT MULCH QUALITY WILL VARY SIGNIFICANTLY FROM SUPPLIER TO SUPPLIER AND REGION TO REGION. THE ABOVE REQUIREMENTS MAY BE MODIFIED TO CONFORM TO THE SOURCE MATERIAL FROM LOCALLY RELIABLE SUPPLIERS AS APPROVED BY THE OWNER'S REPRESENTATIVE. B. SUBMIT SUPPLIERS PRODUCT DATA THAT PRODUCT MEETS THE REQUIREMENTS AND ONE GALLON SAMPLE FOR APPROVAL. 2.2 TREE PROTECTION FENCING A. PLASTIC MESH FENCE: HEAVY - DUTY ORANGE PLASTIC MESH FENCING FABRIC 48 INCHES WIDE. FENCING SHALL BE ATTACHED TO METAL “U” OR “T” POST DRIVEN INTO THE GROUND OF SUFFICIENT DEPTH TO HOLD THE FABRIC SOLIDLY IN PLACE WITH OUT SAGGING. THE FABRIC SHALL BE ATTACHED TO THE POST USING ATTACHMENT TIES OF SUFFICIENT NUMBER AND STRENGTH TO HOLD UP THE FABRIC WITHOUT SAGGING. THE OWNER'S REPRESENTATIVE MAY REQUEST, AT ANY TIME, ADDITIONAL POST, DEEPER POST DEPTHS AND OR ADDITIONAL FABRIC ATTACHMENTS IF THE FABRIC BEGINS TO SAG, LEAN OR OTHERWISE NOT PRESENT A SUFFICIENT BARRIER TO ACCESS. B. SUBMIT SUPPLIER'S PRODUCT DATA THAT PRODUCT MEETS THE REQUIREMENTS FOR APPROVAL. 2.3 TREE PROTECTION SIGN A. HEAVY-DUTY PLASTIC LAMINATED OR CORRUGATED PLASTIC SIGNS, 24 INCHES X 36 INCHES, WHITE COLORED BACKGROUND WITH BLACK 2 INCH HIGH OR LARGER BLOCK LETTERS. THE SIGNS SHALL BE ATTACHED TO THE TREE PROTECTION FENCE AND SPACED AS SHOWN ON CONSTRUCTION DOCUMENTS. THE TREE PROTECTION SIGN SHALL READ “KEEP OUT - TREE AND PLANT PROTECTION AREA” AND OTHER PROJECT INFORMATION AS SHOWN ON DRAWINGS. 2.4 MATTING A. MATTING FOR VEHICLE AND WORK PROTECTION SHALL BE HEAVY DUTY MATTING DESIGNED FOR VEHICLE LOADING OVER TREE ROOTS, ALTURNAMATS AS MANUFACTURED BY ALTURNAMATS, INC. FRANKLIN, PA 16323 OR APPROVED EQUAL. B. SUBMIT SUPPLIERS PRODUCT DATA THAT PRODUCT MEETS THE REQUIREMENTS FOR APPROVAL. 2.5 GEOGRID D. GEOGRID SHALL BE WOVEN POLYESTER FABRIC WITH PVC COATING, UNI-AXIAL OR BIAXIAL GEOGRID, INERT TO BIOLOGICAL DEGRADATION, RESISTANT TO NATURALLY OCCURRING CHEMICALS, ALKALIS, ACIDS. 1. GEOGRID SHALL BE MIRAGRID 2XT AS MANUFACTURED BY TEN CATE NICOLON, NORCROSS, GA. HTTP://WWW.TENCATE.COM OR APPROVED EQUAL. E. SUBMIT SUPPLIERS PRODUCT DATA THAT PRODUCT MEETS THE REQUIREMENTS FOR APPROVAL. 2.6 FILTER FABRIC A. FILTER FABRIC SHALL BE NONWOVEN POLYPROPYLENE FIBERS, INERT TO BIOLOGICAL DEGRADATION AND RESISTANT OF NATURALLY OCCURRING CHEMICALS, ALKALIS AND ACIDS. 1. MIRAFI 135 N AS MANUFACTURED BY TEN CATE NICOLON, NORCROSS, GA. HTTP://WWW.TENCATE.COM OR APPROVED EQUAL. B. SUBMIT SUPPLIERS PRODUCT DATA THAT PRODUCT MEETS THE REQUIREMENTS FOR APPROVAL. PART 3 EXECUTION 3.1 SITE EXAMINATION A. EXAMINE THE SITE, TREE, PLANT AND SOIL CONDITIONS. NOTIFY THE OWNER'S REPRESENTATIVE IN WRITING OF ANY CONDITIONS THAT MAY IMPACT THE SUCCESSFUL TREE AND PLANT PROTECTIONS THAT IS THE INTENT OF THIS SECTION. 3.2 COORDINATION WITH PROJECT WORK A. THE CONTRACTOR SHALL COORDINATE WITH ALL OTHER WORK THAT MAY IMPACT THE COMPLETION OF THE WORK. B. PRIOR TO THE START OF WORK, PREPARE A DETAILED SCHEDULE OF THE WORK FOR COORDINATION WITH OTHER TRADES. C. COORDINATE THE RELOCATION OF ANY IRRIGATION LINES CURRENTLY PRESENT ON THE IRRIGATION PLAN, HEADS OR THE CONDUITS OF OTHER UTILITY LINES OR STRUCTURES THAT ARE IN CONFLICT WITH TREE LOCATIONS. TREE ROOTS SHALL NOT BE ALTERED TO FIT AROUND LINES. NOTIFY THE OWNER'S REPRESENTATIVE OF ANY CONFLICTS ENCOUNTERED. 3.3 TREE AND PLANT PROTECTION AREA A. THE TREE AND PLANT PROTECTION AREA IS DEFINED AS ALL AREAS INDICATED ON THE TREE PROTECTION PLAN. B. WHERE NO LIMIT OF THE TREE AND PLANT PROTECTION AREA IS DEFINED ON THE DRAWINGS, THE LIMIT SHALL BE THE DRIP LINE (OUTER EDGE OF THE BRANCH CROWN) OF EACH TREE. 3.4 PREPARATION A. PRIOR TO THE PRECONSTRUCTION MEETING, LAYOUT THE LIMITS OF THE TREE AND PLANT PROTECTION AREA AND THEN ALIGNMENTS OF REQUIRED TREE AND PLANT PROTECTION FENCING AND ROOT PRUNING. OBTAIN THE OWNER'S REPRESENTATIVE'S APPROVAL OF THE LIMITS OF THE PROTECTION AREA AND THE ALIGNMENT OF ALL FENCING AND ROOT PRUNING. B. FLAG ALL TREES AND LARGE SHRUBS TO BE REMOVED BY WRAPPING ORANGE PLASTIC RIBBON AROUND THE TRUNK AND OBTAIN THE OWNER'S REPRESENTATIVE'S APPROVAL OF ALL TREES AND LARGE SHRUBS TO BE REMOVED PRIOR TO THE START OF TREE AND SHRUB REMOVAL. AFTER APPROVAL, MARK ALL TREES AND SHRUBS TO BE REMOVED WITH ORANGE PAINT IN A BAND COMPLETELY AROUND THE BASE OF THE TREE OR LARGE SHRUB 4.5 FEET ABOVE THE GROUND. C. FLAG ALL TREES AND LARGE SHRUBS TO REMAIN WITH WHITE PLASTIC RIBBON TIED COMPLETELY AROUND THE TRUNK OR EACH TREE AND ON A PROMINENT BRANCH FOR EACH SHRUB. OBTAIN THE OWNER'S REPRESENTATIVE'S APPROVAL OF ALL TREES AND SHRUBS TO REMAIN PRIOR TO THE START OF TREE AND SHRUB REMOVAL. D. PRIOR TO ANY CONSTRUCTION ACTIVITY AT THE SITE INCLUDING UTILITY WORK, GRADING, STORAGE OF MATERIALS, OR INSTALLATION OF TEMPORARY CONSTRUCTION FACILITIES, INSTALL ALL TREE PROTECTION FENCING, FILTER FABRIC, SILT FENCE, TREE PROTECTION SIGNS, GEOGRID, AND MULCH AS SHOWN ON THE DRAWINGS. 3.5 SOIL MOISTURE A. VOLUMETRIC SOIL MOISTURE LEVEL, IN ALL SOILS WITHIN THE TREE AND PLANT PROTECTION AREA SHALL BE MAINTAINED ABOVE PERMANENT WILT POINT TO A DEPTH OF AT LEAST 8 INCHES. NO SOIL WORK OR OTHER ACTIVITY SHALL BE PERMITTED WITHIN THE TREE AND PLANT PROTECTION AREA WHEN THE VOLUMETRIC SOIL MOISTURE IS ABOVE FIELD CAPACITY. THE PERMANENT WILT POINT AND FIELD CAPACITY FOR EACH TYPE OF SOIL TEXTURE SHALL BE DEFINED AS FOLLOWS (NUMBERS INDICATE PERCENTAGE VOLUMETRIC SOIL MOISTURE): SOIL TYPE PERMANENT WILT POINT V/V FIELD CAPACITY V/V SAND, LOAMY SAND, SANDY LOAM 5 - 8%12 - 18% LOAM, SANDY CLAY, SANDY CLAY LOAM 14 - 25%27 - 36% CLAY LOAM, SILT LOAM 11 - 22%31 - 36% SILTY CLAY, SILTY CLAY LOAM 22 - 27%38 - 41% B. VOLUMETRIC SOIL MOISTURE SHALL BE MEASURED WITH A DIGITAL, ELECTRIC CONDUCTIVITY METER. THE METER SHALL BE THE DIGITAL SOIL MOISTURE METER, DSMM500 BY GENERAL SPECIALTY TOOLS AND INSTRUMENTS, OR APPROVED EQUIVALENT METER. C. THE CONTRACTOR SHALL CONFIRM THE SOIL MOISTURE LEVELS WITH A MOISTURE METER. IF THE MOISTURE IS TOO HIGH, SUSPEND OPERATIONS UNTIL THE SOIL MOISTURE DRAINS TO BELOW FIELD CAPACITY. 3.6 ROOT PRUNING A. PRIOR TO ANY EXCAVATING INTO THE EXISTING SOIL GRADE WITHIN 25 FEET OF THE LIMIT OF THE TREE AND PLANT PROTECTION AREA OR TREES TO REMAIN, ROOT PRUNE ALL EXISTING TREES TO A DEPTH OF 24 INCHES BELOW EXISTING GRADE IN ALIGNMENTS FOLLOWING THE EDGES OF THE TREE AND PLANT PROTECTION AREA OR AS DIRECTED BY THE OWNER'S REPRESENTATIVE. ROOT PRUNING SHALL BE IN CONFORMANCE WITH ANSI A300 (PART 8) LATEST EDITION. 1. USING A ROCK SAW, CHAIN TRENCHER OR SIMILAR TRENCHING DEVICE, MAKE A VERTICAL CUT WITHIN 2 FEET OF THE LIMIT OF GRADING. 2. AFTER COMPLETION OF THE CUT, MAKE CLEAN CUTS WITH A LOPPER, SAW OR PRUNER TO REMOVE ALL TORN ROOT ENDS ON THE TREE SIDE OF THE EXCAVATION, AND BACKFILL THE TRENCH IMMEDIATELY WITH EXISTING SOIL, FILLING ALL VOIDS. 3.7 INSTALLATION OF GEOGRIDS, FILTER FABRIC, MATTING, AND MULCH A. INSTALL GEOGRIDS, FILTER FABRIC, MATTING, AND MULCH IN AREAS AND DEPTHS SHOWN ON THE PLANS AND DETAILS OR AS DIRECTED BY THE OWNER'S REPRESENTATIVE. IN GENERAL IT IS THE INTENT OF THIS SPECIFICATION TO PROVIDE THE FOLLOWING LEVELS OF PROTECTION: 1. ALL AREAS WITHIN THE TREE AND PLANT PROTECTION AREA PROVIDE A MINIMUM OF 5 INCHES OF MULCH. 2. AREAS WHERE FOOT TRAFFIC OR STORAGE OF LIGHTWEIGHT MATERIALS IS ANTICIPATED TO BE UNAVOIDABLE PROVIDE A LAYER OF FILTER FABRIC UNDER THE 5 INCHES OF MULCH. 3. AREAS WHERE OCCASIONAL LIGHT VEHICLE TRAFFIC IS ANTICIPATED TO BE UNAVOIDABLE PROVIDE A LAYER OF GEOGRIDS UNDER 8 INCHES OF MULCH. 4. AREAS WHERE HEAVY VEHICLE TRAFFIC IS UNAVOIDABLE PROVIDE A LAYER OF GEOGRIDS UNDER 8 - 12 INCHES OF MULCH AND A LAYER OF MATTING OVER THE MULCH. B. THE OWNER'S REPRESENTATIVE SHALL APPROVE THE APPROPRIATE LEVEL OF PROTECTION. C. IN THE ABOVE REQUIREMENTS, LIGHT VEHICLE IS DEFINED AS A TRACK SKID STEER WITH A GROUND PRESSURE OF 4 PSI OR LIGHTER. A HEAVY VEHICLE IS ANY VEHICLE WITH A TIRE OR TRACK PRESSURE OF GREATER THAN 4 PSI. LIGHTWEIGHT MATERIALS ARE ANY PACKAGED MATERIALS THAT CAN BE PHYSICALLY MOVED BY HAND INTO THE LOCATION. BULK MATERIALS SUCH AS SOIL, OR AGGREGATE SHALL NEVER BE STORED WITHIN THE TREE AND PLANT PROTECTION AREA. 3.8 PROTECTION A. PROTECT THE TREE AND PLANT PROTECTION AREA AT ALL TIMES FROM COMPACTION OF THE SOIL; DAMAGE OF ANY KIND TO TRUNKS, BARK, BRANCHES, LEAVES AND ROOTS OF ALL PLANTS; AND CONTAMINATION OF THE SOIL, BARK OR LEAVES WITH CONSTRUCTION MATERIALS, DEBRIS, SILT, FUELS, OILS, AND ANY CHEMICALS SUBSTANCE. NOTIFY THE OWNER'S REPRESENTATIVE OF ANY SPILLS, COMPACTION OR DAMAGE AND TAKE CORRECTIVE ACTION IMMEDIATELY USING METHODS APPROVED BY THE OWNER'S REPRESENTATIVE. 3.9 GENERAL REQUIREMENTS AND LIMITATIONS FOR OPERATIONS WITHIN THE TREE AND PLANT PROTECTION AREA A. THE CONTRACTOR SHALL NOT ENGAGE IN ANY CONSTRUCTION ACTIVITY WITHIN THE TREE AND PLANT PROTECTION AREA WITHOUT THE APPROVAL OF THE OWNER'S REPRESENTATIVE INCLUDING: OPERATING, MOVING OR STORING EQUIPMENT; STORING SUPPLIES OR MATERIALS; LOCATING TEMPORARY FACILITIES INCLUDING TRAILERS OR PORTABLE TOILETS AND SHALL NOT PERMIT EMPLOYEES TO TRAVERSE THE AREA TO ACCESS ADJACENT AREAS OF THE PROJECT OR USE THE AREA ANY REASON. PERMITTED ACTIVITY, IF ANY, WITHIN THE TREE AND PLANT PROTECTION AREA MAY BE INDICATED ON THE DRAWINGS ALONG WITH ANY REQUIRED REMEDIAL ACTIVITY AS LISTED BELOW. B. IN THE EVENT THAT CONSTRUCTION ACTIVITY IS UNAVOIDABLE WITHIN THE TREE AND PLANT PROTECTION AREA, NOTIFY THE OWNER'S REPRESENTATIVE AND SUBMIT A DETAILED WRITTEN PLAN OF ACTION FOR APPROVAL. THE PLAN SHALL INCLUDE: A STATEMENT DETAILING THE REASON FOR THE ACTIVITY INCLUDING WHY OTHER AREAS ARE NOT SUITED; A DESCRIPTION OF THE PROPOSED ACTIVITY; THE TIME PERIOD FOR THE ACTIVITY, AND A LIST OF REMEDIAL ACTIONS THAT WILL REDUCE THE IMPACT ON THE TREE AND PLANT PROTECTION AREA FROM THE ACTIVITY. REMEDIAL ACTIONS SHALL INCLUDE BUT SHALL NOT BE LIMITED TO THE FOLLOWING: 1. IN GENERAL, DEMOLITION AND EXCAVATION WITHIN THE DRIP LINE OF TREES AND SHRUBS SHALL PROCEED WITH EXTREME CARE EITHER BY THE USE OF HAND TOOLS, DIRECTIONAL BORING AND OR AIR KNIFE EXCAVATION WHERE INDICATED OR WITH OTHER LOW IMPACT EQUIPMENT THAT WILL NOT CAUSE DAMAGE TO THE TREE, ROOTS OR SOIL. 2. WHEN ENCOUNTERED, EXPOSED ROOTS, 1 INCHES AND LARGER IN DIAMETER SHALL BE WORKED AROUND IN A MANNER THAT DOES NOT BREAK THE OUTER LAYER OF THE ROOT SURFACE (BARK). THESE ROOTS SHALL BE COVERED IN WOOD CHIPS AND SHALL BE MAINTAINED ABOVE PERMANENT WILT POINT AT ALL TIMES. ROOTS ONE INCH AND LARGER IN DIAMETER SHALL NOT BE CUT WITHOUT THE APPROVAL OF THE OWNERS REPRESENTATIVE. EXCAVATION SHALL BE TUNNELED UNDER THESE ROOTS WITHOUT CUTTING THEM. IN THE AREAS WHERE ROOTS ARE ENCOUNTERED, WORK SHALL BE PERFORMED AND SCHEDULED TO CLOSE EXCAVATIONS AS QUICKLY AS POSSIBLE OVER EXPOSED ROOTS. 3. TREE BRANCHES THAT INTERFERE WITH THE CONSTRUCTION MAY BE TIED BACK OR PRUNED TO CLEAR ONLY TO THE POINT NECESSARY TO COMPLETE THE WORK. OTHER BRANCHES SHALL ONLY BE REMOVED WHEN SPECIFICALLY INDICATED BY THE OWNER'S REPRESENTATIVE. TYING BACK OR TRIMMING OF ALL BRANCHES AND THE CUTTING OF ROOTS SHALL BE IN ACCORDANCE WITH ACCEPTED ARBORICULTURAL PRACTICES (ANSI A300, PARTS 1 AND 8) AND BE PERFORMED UNDER SUPERVISION OF THE I.S.A. CERTIFIED ARBORIST. 4. MATTING: INSTALL TEMPORARY MATTING OVER THE WOOD CHIPS OR MULCH TO THE EXTENT INDICATED. DO NOT PERMIT FOOT TRAFFIC, SCAFFOLDING OR THE STORAGE OF MATERIALS WITHIN THE TREE AND PLANT PROTECTION AREA TO OCCUR OFF OF THE TEMPORARY MATTING. 5. TRUNK PROTECTION: PROTECT THE TRUNK OF EACH TREE TO REMAIN BY COVERING IT WITH A CLOSED CELL FOAM PAD AND A RING OF 2" x 4" x 4'-0" PLANKS LOOSELY BANDED ONTO THE TREE WITH 3 STEEL BANDS. STAPLE THE BANDS TO THE PLANKS AS NECESSARY TO HOLD THEM SECURELY IN PLACE. TRUNK PROTECTION MUST BE KEPT IN PLACE NO LONGER THAN 12 MONTHS. IF CONSTRUCTION REQUIRES WORK NEAR A PARTICULAR TREE TO CONTINUE LONGER THAN 12 MONTHS, THE STEEL BANDS SHALL BE INSPECTED EVERY SIX MONTHS AND LOOSENED IF THEY ARE FOUND TO HAVE BECOME TIGHT. 6. AIR EXCAVATION TOOL: IF EXCAVATION FOR FOOTINGS OR UTILITIES IS REQUIRED WITHIN THE TREE AND PLANT PROTECTION AREA, AIR EXCAVATION TOOL TECHNIQUES SHALL BE USED WHERE PRACTICAL OR AS DESIGNED ON THE DRAWINGS. a. REMOVE THE MULCH FROM AN AREA APPROXIMATELY 18 INCHES BEYOND THE LIMITS OF THE HOLE OR TRENCH TO BE EXCAVATED. COVER THE MULCH FOR A DISTANCE OF NOT LESS THAN 15 FEET AROUND THE LIMIT OF THE EXCAVATION AREA WITH FILTER FABRIC OR PLASTIC SHEETING TO PROTECT THE MULCH FROM SILT. MOUND THE MULCH SO THAT THE PLASTIC SLOPES TOWARDS THE EXCAVATION. b. USING A SPRINKLER OR SOAKER HOSE, APPLY WATER SLOWLY TO THE AREA OF THE EXCAVATION FOR A PERIOD OF AT LEAST 4 HOURS, APPROXIMATELY 12 HOURS PRIOR TO THE WORK SO THAT THE GROUND WATER LEVEL IS AT OR NEAR FIELD CAPACITY AT THE BEGINNING OF THE WORK. FOR EXCAVATIONS THAT GO BEYOND THE DAMP SOIL, REWET THE SOIL AS NECESSARY TO KEEP SOIL MOISTURE NEAR FIELD CAPACITY. c. USING AN AIR EXCAVATION TOOL SPECIFICALLY DESIGNED AND MANUFACTURED FOR THE INTENDED PURPOSE, AND AT PRESSURES RECOMMENDED BY THE MANUFACTURER OF THE EQUIPMENT, FRACTURE THE EXISTING SOIL TO THE SHAPE AND THE DEPTHS REQUIRED. WORK AT RATES AND USING TECHNIQUES THAT DO NOT HARM TREE ROOTS. AIR PRESSURE SHALL BE A MAXIMUM OF 90-100 PSI. 1.)THE AIR EXCAVATION TOOL SHALL BE “AIR-SPADE” AS MANUFACTURED BY CONCEPT ENGINEERING GROUP, INC., VERONA, PA (412) 826-8800, OR AIR KNIFE AS MANUFACTURED BY EASY USE AIR TOOLS, INC. ALLISON PARK, PA (866) 328-5723 OR APPROVED EQUAL. d. USING A COMMERCIAL, HIGH-POWERED VACUUM TRUCK IF REQUIRED, REMOVE THE SOIL FROM THE EXCAVATION PRODUCED BY THE AIR KNIFE EXCAVATION. THE VACUUM TRUCK SHOULD GENERALLY OPERATE SIMULTANEOUSLY WITH THE HOSE OPERATOR, SUCH THAT THE SOIL PRODUCED IS PICKED UP FROM THE EXCAVATION HOLE, AND THE EXPOSED ROOTS CAN BE OBSERVED AND NOT DAMAGED BY THE ONGOING OPERATION. DO NOT DRIVE THE VACUUM TRUCK INTO THE TREE AND PLANT PROTECTION AREA UNLESS THE AREA IS PROTECTED FROM COMPACTION AS APPROVED IN ADVANCE BY THE OWNER'S REPRESENTATIVE. e. REMOVE ALL EXCAVATED SOIL AND EXCAVATED WOOD CHIPS, AND CONTAMINATED SOIL AT THE END OF THE EXCAVATION. f. SCHEDULE THE WORK SO THAT FOUNDATIONS OR UTILITY WORK IS COMPLETED IMMEDIATELY AFTER THE EXCAVATION. DO NOT LET THE ROOTS DRY OUT. MIST THE ROOTS SEVERAL TIMES DURING THE DAY. IF THE EXCAVATED AREA MUST REMAIN OPEN OVER NIGHT, MIST THE ROOTS AND COVER THE EXCAVATION WITH BLACK PLASTIC. g. DISPOSE OF ALL SOIL IN A MANNER THAT MEETS LOCAL LAWS AND REGULATIONS. h. RESTORE SOIL WITHIN THE TRENCH AS SOON AS THE WORK IS COMPLETED. UTILIZE SOIL OF SIMILAR TEXTURE TO THE REMOVED SOIL AND LIGHTLY COMPACT WITH HAND TOOLS. LEAVE SOIL MOUNDED OVER THE TRENCH TO A HEIGHT OF APPROXIMATELY 10% OF THE TRENCH DEPTH TO ACCOUNT FOR SETTLEMENT. i. RESTORE ANY GEOGRIDS, FILTER FABRIC, WOOD CHIPS OR MULCH AND OR MATTING THAT WAS PREVIOUSLY REQUIRED FOR THE AREA. 3.10 TREE REMOVAL A. REMOVE ALL TREES INDICATED BY THE DRAWINGS AND SPECIFICATIONS, AS REQUIRING REMOVAL, IN A MANNER THAT WILL NOT DAMAGE ADJACENT TREES OR STRUCTURES OR COMPACTS THE SOIL. B. REMOVE TREES THAT ARE ADJACENT TO TREES OR STRUCTURES TO REMAIN, IN SECTIONS, TO LIMIT THE OPPORTUNITY OF DAMAGE TO ADJACENT CROWNS, TRUNKS, GROUND PLANE ELEMENTS AND STRUCTURES. C. DO NOT DROP TREES WITH A SINGLE CUT UNLESS THE TREE WILL FALL IN AN AREA NOT INCLUDED IN THE TREE AND PLANT PROTECTION AREA. NO TREE IS TO BE REMOVED WITHIN 50 FEET OF THE TREE AND PLANT PROTECTION AREA SHALL BE PUSHED OVER OR UP-ROOTED USING A PIECE OF GRADING EQUIPMENT. D. PROTECT ADJACENT PAVING, SOIL, TREES, SHRUBS, GROUND COVER PLANTINGS AND UNDERSTORY PLANTS TO REMAIN FROM DAMAGE DURING ALL TREE REMOVAL OPERATIONS, AND FROM CONSTRUCTION OPERATIONS. PROTECTION SHALL INCLUDE THE ROOT SYSTEM, TRUNK, LIMBS, AND CROWN FROM BREAKAGE OR SCARRING, AND THE SOIL FROM COMPACTION. E. REMOVE STUMPS AND IMMEDIATE ROOT PLATE FROM EXISTING TREES TO BE REMOVED. GRIND TRUNK BASES AND LARGE BUTTRESS ROOTS TO A DEPTH OF THE LARGEST BUTTRESS ROOT OR AT LEAST 18 INCHES BELOW THE TOP MOST ROOTS WHICH EVER IS LESS AND OVER THE AREA OF THREE TIMES THE DIAMETER OF THE TRUNK (DBH). 1. FOR TREES WHERE THE STUMP WILL FALL UNDER NEW PAVED AREAS, GRIND ROOTS TO A TOTAL DEPTH OF 18 INCHES BELOW THE EXISTING GRADE. IF THE SIDES OF THE STUMP HOLE STILL HAVE GREATER THAN APPROXIMATELY 20% WOOD VISIBLE, CONTINUE GRINDING OPERATION DEEPER AND OR WIDER UNTIL THE RESULTING HOLE HAS LESS THAN 20% WOOD. REMOVE ALL WOOD CHIPS PRODUCED BY THE GRINDING OPERATION AND BACK FILL IN 8 INCH LAYERS WITH CONTROLLED FILL OF A QUALITY ACCEPTABLE TO THE SITE ENGINEER FOR FILL MATERIAL UNDER STRUCTURES, COMPACTED TO 95% OF THE MAXIMUM DRY DENSITY STANDARD PROCTOR. THE OWNER'S REPRESENTATIVE SHALL APPROVE EACH HOLE AT THE END OF THE GRINDING OPERATION. 2. IN AREAS WHERE THE TREE LOCATION IS TO BE A PLANTING BED OR LAWN, REMOVE ALL WOODCHIPS AND BACKFILL STUMP HOLES WITH PLANTING SOIL AS DEFINED IN THE SOIL MANAGEMENT SPECIFICATIONS, IN MAXIMUM OF 12 INCH LAYERS AND COMPACT TO 80 - 85% OF THE MAXIMUM DRY DENSITY STANDARD PROCTOR. 3.11 PRUNING A. WITHIN SIX MONTHS OF THE ESTIMATED DATE OF SUBSTANTIAL COMPLETION, PRUNE ALL DEAD OR HAZARDOUS BRANCHES LARGER THAN 2 INCH IN DIAMETER FROM ALL TREES TO REMAIN. B. IMPLEMENT ALL PRUNING RECOMMENDATIONS FOUND IN THE ARBORIST REPORT. C. PRUNE ANY LOW, HANGING BRANCHES AND VINES FROM EXISTING TREES AND SHRUBS THAT OVERHANG WALKS, STREETS AND DRIVES, OR PARKING AREAS AS FOLLOWS: 1. WALKS - WITHIN 8 FEET VERTICALLY OF THE PROPOSED WALK ELEVATION. 2. PARKING AREAS - WITHIN 12 FEET VERTICALLY OF THE PROPOSED PARKING SURFACE ELEVATION. 3. STREETS AND DRIVES - WITHIN 14 FEET VERTICALLY OF THE PROPOSED DRIVING SURFACE ELEVATION. D. ALL PRUNING SHALL BE DONE IN ACCORDANCE WITH ANSI A300 (PART 1 - PRUNING), ISA BMP: TREE PRUNING AND THE "STRUCTURAL PRUNING: A GUIDE FOR THE GREEN INDUSTRY." E. PERFORM OTHER PRUNING TASK AS INDICATED ON THE DRAWINGS OR REQUESTED BY THE OWNER'S REPRESENTATIVE. F. WHERE TREE SPECIFIC DISEASE VECTORS REQUIRE, STERILIZE ALL PRUNING TOOLS BETWEEN THE WORK IN INDIVIDUAL TREES. 3.12 WATERING A. THE CONTRACTOR SHALL BE FULLY RESPONSIBLE TO ENSURE THAT ADEQUATE WATER IS PROVIDED TO ALL PLANTS TO BE PRESERVED DURING THE ENTIRE CONSTRUCTION PERIOD. ADEQUATE WATER IS DEFINED TO BE MAINTAINING SOIL MOISTURE ABOVE THE PERMANENT WILT POINT TO A DEPTH OF 8 INCHES OR GREATER. B. THE CONTRACTOR SHALL ADJUST THE AUTOMATIC IRRIGATION SYSTEM, IF AVAILABLE, AND APPLY ADDITIONAL WATER, USING HOSES OR WATER TANKS AS REQUIRED. C. PERIODICALLY TEST THE MOISTURE CONTENT IN THE SOIL WITHIN THE ROOT ZONE TO DETERMINE THE WATER CONTENT. 3.13 WEED REMOVAL A. DURING THE CONSTRUCTION PERIOD, CONTROL ANY PLANTS THAT SEED IN AND AROUND THE FENCED TREE AND PLANT PROTECTION AREA AT LEAST THREE TIMES A YEAR. 1. ALL PLANTS THAT ARE NOT SHOWN ON THE PLANTING PLAN OR ON THE TREE AND PLANT PROTECTION PLAN TO REMAIN SHALL BE CONSIDERED AS WEEDS. B. AT THE END OF THE CONSTRUCTION PERIOD PROVIDE ONE FINAL WEEDING OF THE TREE AND PLANT PROTECTION AREA. 3.14 INSECT AND DISEASE CONTROLLER A. MONITOR ALL PLANTS TO REMAIN FOR DISEASE AND INSECT INFESTATIONS DURING THE ENTIRE CONSTRUCTION PERIOD. PROVIDE ALL DISEASE AND INSECT CONTROL REQUIRED TO KEEP THE PLANTS IN A HEALTHY STATE USING THE PRINCIPLES OF INTEGRATED PEST MANAGEMENT (IPM). ALL PESTICIDES SHALL BE APPLIED BY A CERTIFIED PESTICIDE APPLICATOR. 3.15 CLEAN-UP A. DURING TREE AND PLANT PROTECTION WORK, KEEP THE SITE FREE OF TRASH, PAVEMENTS REASONABLY CLEAN AND WORK AREA IN AN ORDERLY CONDITION AT THE END OF EACH DAY. REMOVE TRASH AND DEBRIS IN CONTAINERS FROM THE SITE NO LESS THAN ONCE A WEEK. 1. IMMEDIATELY CLEAN UP ANY SPILLED OR TRACKED SOIL, FUEL, OIL, TRASH OR DEBRIS DEPOSITED BY THE CONTRACTOR FROM ALL SURFACES WITHIN THE PROJECT OR ON PUBLIC RIGHT OF WAYS AND NEIGHBORING PROPERTY. B. ONCE TREE PROTECTION WORK IS COMPLETE, WASH ALL SOIL FROM PAVEMENTS AND OTHER STRUCTURES. ENSURE THAT MULCH IS CONFINED TO PLANTING BEDS. C. MAKE ALL REPAIRS TO GRADES, RUTS, AND DAMAGE TO THE WORK OR OTHER WORK AT THE SITE. D. REMOVE AND DISPOSE OF ALL EXCESS MULCH, WOOD CHIPS, PACKAGING, AND OTHER MATERIAL BROUGHT TO THE SITE BY THE CONTRACTOR. 3.16 REMOVAL OF FENCING AND OTHER TREE AND PLANT PROTECTION A. AT THE END OF THE CONSTRUCTION PERIOD OR WHEN REQUESTED BY THE OWNER'S REPRESENTATIVE REMOVE ALL FENCING, MULCH, GEOGRIDS AND FILTER FABRIC, TRUNK PROTECTION AND OR ANY OTHER TREE AND PLANT PROTECTION MATERIAL. 3.17 DAMAGE OR LOSS TO EXISTING PLANTS TO REMAIN A. ANY TREES OR PLANTS DESIGNATED TO REMAIN AND WHICH ARE DAMAGED BY THE CONTRACTOR SHALL BE REPLACED IN KIND BY THE CONTRACTOR AT THEIR OWN EXPENSE. TREES SHALL BE REPLACED WITH A TREE OF SIMILAR SPECIES AND OF EQUAL SIZE OR 6 INCH CALIPER WHICH EVER IS LESS. SHRUBS SHALL BE REPLACED WITH A PLANT OF SIMILAR SPECIES AND EQUAL SIZE OR THE LARGEST SIZE PLANTS REASONABLY AVAILABLE WHICH EVER IS LESS. WHERE REPLACEMENT PLANTS ARE TO BE LESS THAN THE SIZE OF THE PLANT THAT IS DAMAGED, THE OWNER'S REPRESENTATIVE SHALL APPROVE THE SIZE AND QUALITY OF THE REPLACEMENT PLANT. 1. ALL TREES AND PLANTS SHALL BE INSTALLED PER THE REQUIREMENTS OF PLANTING SPECIFICATIONS. B. PLANTS THAT ARE DAMAGED SHALL BE CONSIDERED AS REQUIRING REPLACEMENT OR APPRAISAL IN THE EVENT THAT THE DAMAGE AFFECTS MORE THAN 25% OF THE CROWN, 25% OF THE TRUNK CIRCUMFERENCE, OR ROOT PROTECTION AREA, OR THE TREE IS DAMAGED IN SUCH A MANNER THAT THE TREE COULD DEVELOP INTO A POTENTIAL HAZARD. TREES AND SHRUBS TO BE REPLACED SHALL BE REMOVED BY THE CONTRACTOR AT HIS OWN EXPENSE. 1. THE OWNER'S REPRESENTATIVE MAY ENGAGE AN INDEPENDENT CONSULTING ARBORIST TO ASSESS ANY TREE OR PLANT THAT APPEARS TO HAVE BEEN DAMAGED TO DETERMINE THEIR HEALTH OR CONDITION. C. ANY TREE THAT IS DETERMINED TO BE DEAD, DAMAGED OR POTENTIALLY HAZARDOUS BY THE OWNER'S ARBORIST AND UPON THE REQUEST OF THE OWNER'S REPRESENTATIVE SHALL BE IMMEDIATELY REMOVED BY THE CONTRACTOR AT NO ADDITIONAL EXPENSE TO THE OWNER. TREE REMOVAL SHALL INCLUDE ALL CLEAN UP OF ALL WOOD PARTS AND GRINDING OF THE STUMP TO A DEPTH SUFFICIENT TO PLANT THE REPLACEMENT TREE OR PLANT, REMOVAL OF ALL CHIPS FROM THE STUMP SITE AND FILLING THE RESULTING HOLE WITH TOPSOIL. D. ANY REMEDIAL WORK ON DAMAGED EXISTING PLANTS RECOMMENDED BY THE CONSULTING ARBORIST SHALL BE COMPLETED BY THE CONTRACTOR AT NO COST TO THE OWNER. REMEDIAL WORK SHALL INCLUDE BUT IS NOT LIMITED TO: SOIL COMPACTION REMEDIATION AND VERTICAL MULCHING, PRUNING AND OR CABLING, INSECT AND DISEASE CONTROL INCLUDING INJECTIONS, COMPENSATORY WATERING, ADDITIONAL MULCHING, AND COULD INCLUDE APPLICATION TREE GROWTH REGULATORS (TGR). E. REMEDIAL WORK MAY EXTEND UP TO TWO YEARS FOLLOWING THE COMPLETION OF CONSTRUCTION TO ALLOW FOR ANY REQUIREMENTS OF MULTIPLE APPLICATIONS OR THE NEED TO UNDERTAKE APPLICATIONS AT REQUIRED SEASONS OF THE YEAR. END OF SECTION 015639 168 W TTT W FWWWW F TF T S D SS S S OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHECBLCBL CBLCBLOHEOHEOHEOHEOHEOHEOHEOHEOHEOHECOMM. VAULT COMM. VAULT COMM. VAULT COMM. VAULT COMM. VAULT COMM. VAULT COMM. VAULT GUARDRAIL GUARDRAIL COMM. VAULT COMM. VAULT D SSSS S S S S S S S S S S S S S S S S S S S S SSSSSSSSSSSSSSSSSSSS S S S S S S BM 401 BM 401 15' UTILITY EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 5' SIDEWALK & UTILITY EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. DRAINAGE EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 60' MUTUAL ACCESS EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 5' SIDEWALK & UTILITY EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 10' GTE EASEMENT VOL. 70251, PG. 367 D.R.D.C.T. T.U. EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 100' BRAZOS ELECTRIC EASEMENT VOL. 78036, PG. 1788 D.R.D.C.T. ONCOR ELECTRIC DELIVERY COMPANY, LLC EASEMENT INST. NO. 201000232041 O.P.R.D.C.T. ∆ 24' FIRELANE EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 1/2" IRF 1/2" IRF 5/8" IRFC "CBG" 5/8" IRFC "CBG" 1/2" IRF (BEARS N88°46'56"W-1.27') 1/2" IRF (BEARS N87°06'57"E-1.12')PATIENCE PILES SURVEYABSTRACT NO. 1772THOMAS W COUSEY SURVEYABSTRACT NO. 316APPROXIMATE LOCATIONOF SURVEY LINEVVT3PT1PT3P\\\\\\\\\\\\\\\\\\\\\\\\\\\\ \\ \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ CONCRETE SIDEWALK TYP., REF. CIVIL PLANS CONCRETE SIDEWALK TYP., REF. CIVIL PLANS DUMPSTER ENCLOSURE, TYP. REF. CIVIL PLANS. COMMERCIAL PARKING, TYP. REF. CIVIL PLANS COMMERCIAL PARKING, TYP. REF. CIVIL PLANS COMMERCIAL PARKING, TYP. REF. CIVIL PLANS COMMERCIAL PARKING, TYP. REF. CIVIL PLANS COMMERCIAL PARKING, TYP. REF. CIVIL PLANS PROP. 10' UTILITY EASEMENT PROP. 20' UTILITY EASEMENT PROP. FIRELANE EASEMENT PROP. FIRELANE EASEMENT PROP. FIRELANE EASEMENT EX. DRAINAGE CHANNEL PROP. CARPORT (TYP.) REF. CIVIL PLANS 20' REAR YARD SETBACK 25' FRONT YARD SETBACK PROP. CARPORT (TYP.) PROP. CARPORT (TYP.), REF. CIVIL PLANS ADA PARKING, TYP. ADA PARKING, TYP. STEEL EDGING, TYP. REF. DETAIL C, SHEET LP 3.00 STEEL EDGING, TYP. REF. DETAIL C, SHEET LP 3.00 STEEL EDGING, TYP. REF. DETAIL C, SHEET LP 3.00 STEEL EDGING, TYP. REF. DETAIL C, SHEET LP 3.00 AGGREGATE, TYP. REF. DETAIL D, SHEET LP 3.00 CANYON DRIVE(60-FOOT WIDE RIGHT-OF-WAY)CANYON DRIVE(60-FOOT WIDE RIGHT-OF-WAY)COPPELL ROAD(60-FOOT WIDE RIGHT-OF-WAY)COPPELL ROAD(60-FOOT WIDE RIGHT-OF-WAY)COPPELL ROAD (60-FOOT WIDE RIGHT-OF-WAY) COPPELL ROAD (60-FOOT WIDE RIGHT-OF-WAY) PROPERTY LINE PROPERTY LINE PROPERTY LINE PROPERTY LINE MULCH UNDER EXISTING TREES, TYP. MULCH UNDER EXISTING TREES, TYP. EXISTING TREE TO REMAIN, TYP. EXISTING TREE TO REMAIN, TYP. TO REMAIN UNDISTURBED TO REMAIN UNDISTURBED SIGN, TYP. REF. ARCHITECTURE PLANS 5' DOG PARK FENCING, TYP. DOG PARK PROPOSED LEASHING AREA PROPOSED 5' CONCRETE TRAIL MAINTENANCE GATES PROPOSED 5' CONCRETE TRAIL MULCH UNDER EXISTING TREES, TYP. SYMBOL CODE QTY BOTANICAL / COMMON NAME ROOT CAL SIZE REMARKS TREES UC 30 ULMUS CRASSIFOLIA / CEDAR ELM B & B 3" CAL.12`-14` HT.FULL AND MATCHING QV 29 QUERCUS VIRGINIANA / LIVE OAK B & B 3" CAL.12`-14` HT.FULL AND MATCHING QS 50 QUERCUS SHUMARDII / SHUMARD RED OAK B & B 3" CAL.12`-14` HT.FULL AND MATCHING ORNAMENTAL TREES LT 6 PRUNUS MEXICANA / MEXICAN PLUM B & B 3" CAL.8`-10` HT.MULTI-TRUNK (3 STEMS MIN.), FULL AND MATCHING LN 15 LAGERSTROEMIA X `NATCHEZ` / NATCHEZ CRAPE MYRTLE B & B 3" CAL.8`-10` HT.MULTI-TRUNK (3 STEMS MIN.), FULL AND MATCHING IV 3 ILEX VOMITORIA / YAUPON HOLLY B & B 3" CAL.10` HT.MULTI-TRUNK (3-5 STEMS), FULL AND MATCHING SYMBOL CODE QTY BOTANICAL / COMMON NAME ROOT SIZE SPACING REMARKS SHRUBS IC 408 ILEX CORNUTA `DWARF BURFORD` / DWARF BURFORD HOLLY CONT.24" HT.36" O.C.FULL AND MATCHING SYMBOL CODE QTY BOTANICAL / COMMON NAME CONT.SIZE SPACING REMARKS GROUND COVERS BG 346,314 BOUTELOUA DACTYLOIDES / BUFFALO GRASS SOD 6" HT.8" O.C.SOD TO BE LOCALLY SOURCED. PLANT SCHEDULE This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.BYREVISIONSNo.DATESHEET NUMBER LAST SAVED 3/29/2024 10:56 AMPLOTTED BY FLETCHER, MEGAN 3/29/2024 10:57 AMDWG PATH K:\LAC_DS\069290326-ROERS COPPELL\CAD\PLAN SHEETS\LANDSCAPEDWG NAME LP 0.00.DWG , [ LP 0.00 ]IMAGESXREFS x2436 - LA : xSite : xBndy : xSswr : xStrm : xWatr : xAsBuilt : xTree : xLandscape : xHardscapeCITY OF COPPELL, TEXASROERS COPPELLPREPARED FORROERS COMPANIES© 2024 KIMLEY-HORN AND ASSOCIATES, INC.PHONE: 214-420-5600WWW.KIMLEY-HORN.COM TX F-928225 E JOHN CARPENTER FREEWAY, SUITE 1100IRVING, TX 75062DATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECT03/29/2024069290326BDMLCLC3486 BLAINE D. MIKULIK FOR REVIEW ONLY R.L.A. L.A. No.DATE 03/29/2024 Not for construction or permit purposes.OVERALL LANDSCAPEPLANLP 0.00 1. CONTRACTOR SHALL BE RESPONSIBLE FOR VERIFYING THE LOCATIONS OF ALL UNDERGROUND UTILITIES, PIPES, STRUCTURES, AND LINE RUNS IN THE FIELD PRIOR TO THE INSTALLATION OF ANY PLANT MATERIAL. 2. IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO ADVISE THE LANDSCAPE ARCHITECT OF ANY CONDITION FOUND ON SITE WHICH PERMITS INSTALLATION AS SHOWN ON THESE DRAWINGS. 3. ALL PLANT MATERIAL SHALL BE MAINTAINED IN A HEALTHY, GROWING CONDITION AND MUST BE REPLACED WITHIN 30 DAYS WITH PLANT MATERIAL OF THE SAME VARIETY AND SIZE IF DAMAGED, DESTROYED, OR REMOVED. 4. CONTRACTOR SHALL BE RESPONSIBLE FOR FINE GRADING AND REMOVAL OF DEBRIS PRIOR TO PLANTING IN ALL AREAS. 5. FINAL FINISH GRADING SHALL BE REVIEWED AND APPROVED BY THE LANDSCAPE ARCHITECT. THE CONTRACTOR SHALL BE RESPONSIBLE FOR ANY ADDITIONAL TOPSOIL REQUIRED TO CREATE A SMOOTH CONDITION PRIOR TO PLANTING. 6. CONTRACTOR SHALL VERIFY ALL PLANT QUANTITIES. ALL PLANT QUANTITIES ARE LISTED FOR INFORMATION PURPOSES ONLY. IT IS THE CONTRACTOR'S RESPONSIBILITY TO PROVIDE FULL COVERAGE IN ALL PLANTING AREAS AS SHOWN ON THE PLANS AND SPECIFIED IN THE PLANT SCHEDULE. 7. CONTRACTOR TO PROVIDE STEEL EDGING BETWEEN ALL PLANTING BEDS AND TURF AREAS UNLESS OTHERWISE INDICATED ON THE DRAWINGS. 8. ALL PLANT MATERIAL SHALL CONFORM TO THE SPECIFICATIONS GIVEN IN THE PLANT SCHEDULE, PLANTING DETAILS, AND PLANTING SPECIFICATIONS. 9. ALL PLANT MATERIAL SHALL MEET INDUSTRY STANDARDS AS INDICATED IN THE CURRENT EDITION OF THE AMERICAN STANDARD FOR NURSERY STOCK (ANSI Z60.1). 10. ALL PLANT MATERIAL SUBSTITUTIONS SHALL BE APPROVED BY LANDSCAPE ARCHITECT PRIOR TO PURCHASE. 11. CONTRACTOR IS RESPONSIBLE FOR ALL COORDINATION WITH OTHER CONTRACTORS ON SITE AS REQUIRED TO ACCOMPLISH ALL PLANTING OPERATIONS. 12. ALL PLANTING AREAS SHALL RECEIVE SOIL AMENDMENTS. 13. PLANT MATERIAL SHALL BE PRUNED PER PLANTING DETAILS UNLESS OTHERWISE NOTED ON DRAWINGS. 14. PLANTING AREAS SHALL BE KEPT FREE OF TRASH, WEEDS, DEBRIS, AND DEAD PLANT MATERIAL. 15. ALL LIME STABILIZED SOIL AND INORGANIC SELECT FILL FOR BUILDING OR PAVING CONSTRUCTION SHALL BE REMOVED FROM ALL PLANTING BEDS TO A MINIMUM DEPTH OF 24” UNLESS OTHERWISE NOTED. REPLACE MATERIAL REMOVED WITH IMPORTED TOPSOIL. 16. TREES OVERHANGING PEDESTRIAN WALKS AND WITHIN VISIBILITY TRIANGLES AS NOTED ON THE PLANS SHALL BE LIMBED TO A HEIGHT OF SEVEN FEET (7'). TREE OVERHANGING PUBLIC STREETS AND FIRELANES SHALL BE LIMBED TO A HEIGHT OF FOURTEEN FEET (14'). 17. TREES PLANTED NEXT TO ACCESSIBLE ROUTES AND ACCESSIBLE AREAS SHALL BE LIMBED TO 7'6” (80” MIN.) AFF. 18. ALL PROPOSED TREES SHALL BE STAKED WITH AN AT-GRADE ROOT BALL SECURING SYSTEM AS SHOWN IN THE PLANTING DETAILS AND SPECIFICATIONS. NO ABOVE-GROUND STAKING SYSTEMS, GUY WIRES/WIRES, HOSES, STRAPS, POSTS (METAL OR WOOD) SHALL BE ALLOWED UNLESS AUTHORIZED IN WRITING BY THE LANDSCAPE ARCHITECT. PLANTING NOTES: ALL PROPOSED LANDSCAPE IMPROVEMENTS SHALL BE PROVIDED A PERMANENT IRRIGATION SYSTEM PER CITY OF COPPELL CODE OF ORDINANCES. LP 1.00 LP 1.01 LP 1.02 NORTHPERIMETER TREES HAVE BEEN RELOCATED THROUGHOUT SITE PER PLAN EAST EASEMENT CONTRAINTS. (1 OVERSTORY: 3 ORNAMENTAL) (1 OVERSTORY: 3 ORNAMENTAL) 169 VVT3PT1PT3PW TTT W FWWWW F TF T WWS D SSWWSS OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHECBLCBL CBLCBLGAS OHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHECOMM. VAULT COMM. VAULT COMM. VAULT ELEC. VAULT COMM. VAULT COMM. VAULT COMM. VAULT TRANS.TRANS.TRANS. COMM. VAULT GUARDRAIL GUARDRAIL COMM. VAULT COMM. VAULTCANYON DRIVE(60-FOOT WIDE RIGHT-OF-WAY)COPPELL ROAD(60-FOOT WIDE RIGHT-OF-WAY)COPPELL ROAD (60-FOOT WIDE RIGHT-OF-WAY) ELEC. VAULT (ONCOR) REMBRANDT COURT (50-FOOT WIDE RIGHT-OF-WAY) TRANSMISSION POLE TRANSMISSION POLE D SSSS S S S S S S S S S S S S S S S S S S S S SSSSSSSSSSSSSSSSSSSS S S S S S S BM 400 BM 401 BM 401 15' UTILITY EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. DRAINAGE EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 60' MUTUAL ACCESS EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 10' GTE EASEMENT VOL. 70251, PG. 367 D.R.D.C.T. 25'x25' WATER EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. DRAINAGE EASEMENT INST. NO. 200900124402 O.P.R.D.C.T. 24' FIRELANE EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 24' FIRELANE EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. FIRELANE EASEMENT INST. NO. 200900124402 O.P.R.D.C.T.PATIENCE PILES SURVEYABSTRACT NO. 1772THOMAS W COUSEY SURVEYABSTRACT NO. 316APPROXIMATE LOCATIONOF SURVEY LINE2,029.30 SF 111.01 SF 155.56 SF 268.96 SF 237.15 SF 130.27 SF 433.66 SF 244.68 SF 30.22 SF 277.40 SF 244.29 SF 6,236.36 SF 330.32 SF 10,053.67 SF 343.53 SF 238.88 SF 1,597.62 SF 346.34 SF 115.87 SF 513.01 SF 1,324.49 SF 616.53 SF 3,481.02 SF 269.18 SF 164.71 SF 206.15 SF 201.10 SF 260.38 SF 160.28 SF 43.03 SF 573.81 SF 9,682.68 SF 63.62 SF 99.62 SF 274.61 SF 275.08 SF 199.81 SF 188.56 SF 241.09 SF 488.58 SF 194.94 SF 523.63 SF 5,447.46 SF 999.94 SF 160.28 SF 160.28 SF 160.28 SF 160.28 SF 160.28 SF 107.14 SF 125.14 SF 160.28 SF 160.28 SF 160.28 SF 160.28 SF 373.85 SF 49,606.78 SF 33,37.90 SF 3,780.62 SF 33,37.90 SF 184.67 SF 161.88 SF 3,125.66 SF 10,876.92 SF 1,437.97 SF 160.28 SF 311.31 SF 160.28 SF 160.28 SF 157.07 SF 53.49 SF 55.64 SF 24.59 SF 318.84 SF 1,519.51 SF 2,675.17 SF 80.11 SF 6,270.52 SF 5,007.67 SF This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.BYREVISIONSNo.DATESHEET NUMBER LAST SAVED 3/29/2024 10:56 AMPLOTTED BY FLETCHER, MEGAN 3/29/2024 10:57 AMDWG PATH K:\LAC_DS\069290326-ROERS COPPELL\CAD\PLAN SHEETS\LANDSCAPEDWG NAME LP 0.00 - EXHIBITS.DWG , [ LP 0.01 ]IMAGESXREFS x2436 - LA : xSite : xBndy : xSswr : xStrm : xWatr : xTree : xLandscape : xAsBuilt : xHardscapeCITY OF COPPELL, TEXASROERS COPPELLPREPARED FORROERS COMPANIES© 2024 KIMLEY-HORN AND ASSOCIATES, INC.PHONE: 214-420-5600WWW.KIMLEY-HORN.COM TX F-928225 E JOHN CARPENTER FREEWAY, SUITE 1100IRVING, TX 75062DATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECT03/29/2024069290326BDMLCLC3486 BLAINE D. MIKULIK FOR REVIEW ONLY R.L.A. L.A. No.DATE 03/29/2024 Not for construction or permit purposes.LANDSCAPE AREAEXHIBITLP 0.01NORTHINTERIOR LANDSCAPE PERIMETER LANDSCAPE OPEN SPACE LEGEND PERIMETER LANDSCAPE IS TO BE 10' ALONG BACK AND SIDE AND 15' ALONG STREET SIDE. OVERHEAD ELECTRIC EASEMENT OPEN SPACE 170 W TTT W FWWWW F TF T WWS D SSWWSS OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHECBLCBL CBLCBLGAS OHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHECOMM. VAULT COMM. VAULT COMM. VAULT COMM. VAULT COMM. VAULT COMM. VAULT COMM. VAULT GUARDRAIL GUARDRAIL COMM. VAULT COMM. VAULT D SSSS S S S S S S S S S S S S S S S S S S S S SSSSSSSSSSSSSSSSSSSS S S S S S S BM 400 BM 401 BM 401 15' UTILITY EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 5' SIDEWALK & UTILITY EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. DRAINAGE EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 60' MUTUAL ACCESS EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 5' SIDEWALK & UTILITY EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 10' GTE EASEMENT VOL. 70251, PG. 367 D.R.D.C.T. 25'x25' WATER EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. T.U. EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 100' BRAZOS ELECTRIC EASEMENT VOL. 78036, PG. 1788 D.R.D.C.T. DRAINAGE EASEMENT INST. NO. 200900124402 O.P.R.D.C.T. ONCOR ELECTRIC DELIVERY COMPANY, LLC EASEMENT INST. NO. 201000232041 O.P.R.D.C.T. ∆ 24' FIRELANE EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 24' FIRELANE EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. FIRELANE EASEMENT INST. NO. 200900124402 O.P.R.D.C.T. 1/2" IRF 1/2" IRF 5/8" IRFC "CBG" 5/8" IRFC "CBG" 1/2" IRF (BEARS N88°46'56"W-1.27') 1/2" IRF (BEARS N87°06'57"E-1.12')PATIENCE PILES SURVEYABSTRACT NO. 1772THOMAS W COUSEY SURVEYABSTRACT NO. 316APPROXIMATE LOCATIONOF SURVEY LINEVVT3PT1PT3P\\\\\\\\\\\\\\\\\\\\\\\\\\\\ \\ \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ CONCRETE SIDEWALK TYP., REF. CIVIL PLANS CONCRETE SIDEWALK TYP., REF. CIVIL PLANS DUMPSTER ENCLOSURE, TYP. REF. CIVIL PLANS. COMMERCIAL PARKING, TYP. REF. CIVIL PLANS COMMERCIAL PARKING, TYP. REF. CIVIL PLANS COMMERCIAL PARKING, TYP. REF. CIVIL PLANS COMMERCIAL PARKING, TYP. REF. CIVIL PLANS COMMERCIAL PARKING, TYP. REF. CIVIL PLANS PROP. 10' UTILITY EASEMENT PROP. 20' UTILITY EASEMENT PROP. FIRELANE EASEMENT PROP. FIRELANE EASEMENT PROP. FIRELANE EASEMENT EX. DRAINAGE CHANNEL PROP. CARPORT (TYP.) REF. CIVIL PLANS 20' REAR YARD SETBACK 25' FRONT YARD SETBACK PROP. CARPORT (TYP.) PROP. CARPORT (TYP.), REF. CIVIL PLANS ADA PARKING, TYP. ADA PARKING, TYP. STEEL EDGING, TYP. REF. DETAIL C, SHEET LP 3.00 STEEL EDGING, TYP. REF. DETAIL C, SHEET LP 3.00 STEEL EDGING, TYP. REF. DETAIL C, SHEET LP 3.00 STEEL EDGING, TYP. REF. DETAIL C, SHEET LP 3.00 AGGREGATE, TYP. REF. DETAIL D, SHEET LP 3.00 CANYON DRIVE(60-FOOT WIDE RIGHT-OF-WAY)CANYON DRIVE(60-FOOT WIDE RIGHT-OF-WAY)COPPELL ROAD(60-FOOT WIDE RIGHT-OF-WAY)COPPELL ROAD(60-FOOT WIDE RIGHT-OF-WAY)COPPELL ROAD (60-FOOT WIDE RIGHT-OF-WAY) COPPELL ROAD (60-FOOT WIDE RIGHT-OF-WAY) PROPERTY LINE PROPERTY LINE PROPERTY LINE PROPERTY LINE MULCH UNDER EXISTING TREES, TYP. MULCH UNDER EXISTING TREES, TYP. EXISTING TREE TO REMAIN, TYP. EXISTING TREE TO REMAIN, TYP. TO REMAIN UNDISTURBED TO REMAIN UNDISTURBED SIGN, TYP. REF. ARCHITECTURE PLANS 5' DOG PARK FENCING, TYP. DOG PARK PROPOSED LEASHING AREA PROPOSED 5' CONCRETE TRAIL MAINTENANCE GATES PROPOSED 5' CONCRETE TRAIL MULCH UNDER EXISTING TREES, TYP. SYMBOL CODE QTY BOTANICAL / COMMON NAME ROOT CAL SIZE REMARKS TREES UC 30 ULMUS CRASSIFOLIA / CEDAR ELM B & B 3" CAL.12`-14` HT.FULL AND MATCHING QV 29 QUERCUS VIRGINIANA / LIVE OAK B & B 3" CAL.12`-14` HT.FULL AND MATCHING QS 50 QUERCUS SHUMARDII / SHUMARD RED OAK B & B 3" CAL.12`-14` HT.FULL AND MATCHING ORNAMENTAL TREES LT 6 PRUNUS MEXICANA / MEXICAN PLUM B & B 3" CAL.8`-10` HT.MULTI-TRUNK (3 STEMS MIN.), FULL AND MATCHING LN 15 LAGERSTROEMIA X `NATCHEZ` / NATCHEZ CRAPE MYRTLE B & B 3" CAL.8`-10` HT.MULTI-TRUNK (3 STEMS MIN.), FULL AND MATCHING IV 3 ILEX VOMITORIA / YAUPON HOLLY B & B 3" CAL.10` HT.MULTI-TRUNK (3-5 STEMS), FULL AND MATCHING SYMBOL CODE QTY BOTANICAL / COMMON NAME ROOT SIZE SPACING REMARKS SHRUBS IC 408 ILEX CORNUTA `DWARF BURFORD` / DWARF BURFORD HOLLY CONT.24" HT.36" O.C.FULL AND MATCHING SYMBOL CODE QTY BOTANICAL / COMMON NAME CONT.SIZE SPACING REMARKS GROUND COVERS BG 346,314 BOUTELOUA DACTYLOIDES / BUFFALO GRASS SOD 6" HT.8" O.C.SOD TO BE LOCALLY SOURCED. PLANT SCHEDULE This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.BYREVISIONSNo.DATESHEET NUMBER LAST SAVED 3/29/2024 10:56 AMPLOTTED BY FLETCHER, MEGAN 3/29/2024 10:57 AMDWG PATH K:\LAC_DS\069290326-ROERS COPPELL\CAD\PLAN SHEETS\LANDSCAPEDWG NAME LP 0.00.DWG , [ LP 0.02 ]IMAGESXREFS x2436 - LA : xSite : xBndy : xSswr : xStrm : xWatr : xAsBuilt : xTree : xLandscape : xHardscapeCITY OF COPPELL, TEXASROERS COPPELLPREPARED FORROERS COMPANIES© 2024 KIMLEY-HORN AND ASSOCIATES, INC.PHONE: 214-420-5600WWW.KIMLEY-HORN.COM TX F-928225 E JOHN CARPENTER FREEWAY, SUITE 1100IRVING, TX 75062DATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECT03/29/2024069290326BDMLCLC3486 BLAINE D. MIKULIK FOR REVIEW ONLY R.L.A. L.A. No.DATE 03/29/2024 Not for construction or permit purposes.LANDSCAPE PLAN -COLORLP 0.02NORTH(1 OVERSTORY: 3 ORNAMENTAL) 1. CONTRACTOR SHALL BE RESPONSIBLE FOR VERIFYING THE LOCATIONS OF ALL UNDERGROUND UTILITIES, PIPES, STRUCTURES, AND LINE RUNS IN THE FIELD PRIOR TO THE INSTALLATION OF ANY PLANT MATERIAL. 2. IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO ADVISE THE LANDSCAPE ARCHITECT OF ANY CONDITION FOUND ON SITE WHICH PERMITS INSTALLATION AS SHOWN ON THESE DRAWINGS. 3. ALL PLANT MATERIAL SHALL BE MAINTAINED IN A HEALTHY, GROWING CONDITION AND MUST BE REPLACED WITHIN 30 DAYS WITH PLANT MATERIAL OF THE SAME VARIETY AND SIZE IF DAMAGED, DESTROYED, OR REMOVED. 4. CONTRACTOR SHALL BE RESPONSIBLE FOR FINE GRADING AND REMOVAL OF DEBRIS PRIOR TO PLANTING IN ALL AREAS. 5. FINAL FINISH GRADING SHALL BE REVIEWED AND APPROVED BY THE LANDSCAPE ARCHITECT. THE CONTRACTOR SHALL BE RESPONSIBLE FOR ANY ADDITIONAL TOPSOIL REQUIRED TO CREATE A SMOOTH CONDITION PRIOR TO PLANTING. 6. CONTRACTOR SHALL VERIFY ALL PLANT QUANTITIES. ALL PLANT QUANTITIES ARE LISTED FOR INFORMATION PURPOSES ONLY. IT IS THE CONTRACTOR'S RESPONSIBILITY TO PROVIDE FULL COVERAGE IN ALL PLANTING AREAS AS SHOWN ON THE PLANS AND SPECIFIED IN THE PLANT SCHEDULE. 7. CONTRACTOR TO PROVIDE STEEL EDGING BETWEEN ALL PLANTING BEDS AND TURF AREAS UNLESS OTHERWISE INDICATED ON THE DRAWINGS. 8. ALL PLANT MATERIAL SHALL CONFORM TO THE SPECIFICATIONS GIVEN IN THE PLANT SCHEDULE, PLANTING DETAILS, AND PLANTING SPECIFICATIONS. 9. ALL PLANT MATERIAL SHALL MEET INDUSTRY STANDARDS AS INDICATED IN THE CURRENT EDITION OF THE AMERICAN STANDARD FOR NURSERY STOCK (ANSI Z60.1). 10. ALL PLANT MATERIAL SUBSTITUTIONS SHALL BE APPROVED BY LANDSCAPE ARCHITECT PRIOR TO PURCHASE. 11. CONTRACTOR IS RESPONSIBLE FOR ALL COORDINATION WITH OTHER CONTRACTORS ON SITE AS REQUIRED TO ACCOMPLISH ALL PLANTING OPERATIONS. 12. ALL PLANTING AREAS SHALL RECEIVE SOIL AMENDMENTS. 13. PLANT MATERIAL SHALL BE PRUNED PER PLANTING DETAILS UNLESS OTHERWISE NOTED ON DRAWINGS. 14. PLANTING AREAS SHALL BE KEPT FREE OF TRASH, WEEDS, DEBRIS, AND DEAD PLANT MATERIAL. 15. ALL LIME STABILIZED SOIL AND INORGANIC SELECT FILL FOR BUILDING OR PAVING CONSTRUCTION SHALL BE REMOVED FROM ALL PLANTING BEDS TO A MINIMUM DEPTH OF 24” UNLESS OTHERWISE NOTED. REPLACE MATERIAL REMOVED WITH IMPORTED TOPSOIL. 16. TREES OVERHANGING PEDESTRIAN WALKS AND WITHIN VISIBILITY TRIANGLES AS NOTED ON THE PLANS SHALL BE LIMBED TO A HEIGHT OF SEVEN FEET (7'). TREE OVERHANGING PUBLIC STREETS AND FIRELANES SHALL BE LIMBED TO A HEIGHT OF FOURTEEN FEET (14'). 17. TREES PLANTED NEXT TO ACCESSIBLE ROUTES AND ACCESSIBLE AREAS SHALL BE LIMBED TO 7'6” (80” MIN.) AFF. 18. ALL PROPOSED TREES SHALL BE STAKED WITH AN AT-GRADE ROOT BALL SECURING SYSTEM AS SHOWN IN THE PLANTING DETAILS AND SPECIFICATIONS. NO ABOVE-GROUND STAKING SYSTEMS, GUY WIRES/WIRES, HOSES, STRAPS, POSTS (METAL OR WOOD) SHALL BE ALLOWED UNLESS AUTHORIZED IN WRITING BY THE LANDSCAPE ARCHITECT. PLANTING NOTES: ALL PROPOSED LANDSCAPE IMPROVEMENTS SHALL BE PROVIDED A PERMANENT IRRIGATION SYSTEM PER CITY OF COPPELL CODE OF ORDINANCES. PERIMETER TREES HAVE BEEN RELOCATED THROUGHOUT SITE PER PLAN EAST EASEMENT CONTRAINTS. (1 OVERSTORY: 3 ORNAMENTAL) 171 WW F TF T S S COMM. VAULT COMM. VAULT COMM. VAULT 15' UTILITY EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. T.U. EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. ONCOR ELECTRIC DELIVERY COMPANY, LLC EASEMENT INST. NO. 201000232041 O.P.R.D.C.T. 24' FIRELANE EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 1/2" IRF VT1P\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\COMMERCIAL PARKING, TYP. REF. CIVIL PLANS COMMERCIAL PARKING, TYP. REF. CIVIL PLANS COMMERCIAL PARKING, TYP. REF. CIVIL PLANS PROP. FIRELANE EASEMENT 20' REAR YARD SETBACK 25' FRONT YARD SETBACK PROP. CARPORT (TYP.), REF. CIVIL PLANS ADA PARKING, TYP. STEEL EDGING, TYP. REF. DETAIL C, SHEET LP 3.00 STEEL EDGING, TYP. REF. DETAIL C, SHEET LP 3.00 AGGREGATE, TYP. REF. DETAIL D, SHEET LP 3.00 CANYON DRIVE(60-FOOT WIDE RIGHT-OF-WAY)PROPERTY LINE MULCH UNDER EXISTING TREES, TYP. MULCH UNDER EXISTING TREES, TYP. EXISTING TREE TO REMAIN, TYP. EXISTING TREE TO REMAIN, TYP. SIGN, TYP. REF. ARCHITECTURE PLANS SYMBOL CODE BOTANICAL / COMMON NAME TREES UC ULMUS CRASSIFOLIA / CEDAR ELM QV QUERCUS VIRGINIANA / LIVE OAK QS QUERCUS SHUMARDII / SHUMARD RED OAK ORNAMENTAL TREES LT PRUNUS MEXICANA / MEXICAN PLUM LN LAGERSTROEMIA X `NATCHEZ` / NATCHEZ CRAPE MYRTLE IV ILEX VOMITORIA / YAUPON HOLLY SHRUBS IC ILEX CORNUTA `DWARF BURFORD` / DWARF BURFORD HOLLY GROUND COVERS BG BOUTELOUA DACTYLOIDES / BUFFALO GRASS PLANT SCHEDULE This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.BYREVISIONSNo.DATESHEET NUMBER LAST SAVED 3/29/2024 10:56 AMPLOTTED BY FLETCHER, MEGAN 3/29/2024 10:57 AMDWG PATH K:\LAC_DS\069290326-ROERS COPPELL\CAD\PLAN SHEETS\LANDSCAPEDWG NAME LP 0.00.DWG , [ LP 1.00 ]IMAGESXREFS x2436 - LA : xSite : xBndy : xSswr : xStrm : xWatr : xAsBuilt : xTree : xLandscape : xHardscapeCITY OF COPPELL, TEXASROERS COPPELLPREPARED FORROERS COMPANIES© 2024 KIMLEY-HORN AND ASSOCIATES, INC.PHONE: 214-420-5600WWW.KIMLEY-HORN.COM TX F-928225 E JOHN CARPENTER FREEWAY, SUITE 1100IRVING, TX 75062DATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECT03/29/2024069290326BDMLCLC3486 BLAINE D. MIKULIK FOR REVIEW ONLY R.L.A. L.A. No.DATE 03/29/2024 Not for construction or permit purposes.LANDSCAPE PLANLP 1.00 MATCH LINE SHEET LP 1.01 MATCH LINE SHEET LP 1.02 NORTHREFERENCE SHEET LP 0.00 FOR OVERALL PLANT SCHEDULE. 172 W FWWSS OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHECOMM. VAULT COMM. COMM. VAULT COMM. VAULT COMM. VAULT D SSSSSS S S S S S S S S S S S S S S S S S S SSSSSSSSSSSSSSSSSS S S S S S S S S BM 401 5' SIDEWALK & UTILITY EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 100' BRAZOS ELECTRIC EASEMENT VOL. 78036, PG. 1788 D.R.D.C.T. 1/2" IRF (BEARS N88°46'56"W-1.27') 1/2" IRF (BEARS N87°06'57"E-1.12')V\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ \ \ \ \\ \\ \\ \\ \\ \\ \\ \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ CONCRETE SIDEWALK TYP., REF. CIVIL PLANS COMMERCIAL PARKING, TYP. REF. CIVIL PLANS PROP. 20' UTILITY EASEMENT PROP. FIRELANE EASEMENT EX. DRAINAGE CHANNEL ADA PARKING, TYP. STEEL EDGING, TYP. REF. DETAIL C, SHEET LP 3.00 CANYON DRIVE(60-FOOT WIDE RIGHT-OF-WAY)COPPELL ROAD (60-FOOT WIDE RIGHT-OF-WAY) PROPERTY LINE TO REMAIN UNDISTURBED 5' DOG PARK FENCING, TYP. DOG PARK PROPOSED LEASHING AREA PROPOSED 5' CONCRETE TRAIL MAINTENANCE GATES SYMBOL CODE BOTANICAL / COMMON NAME TREES UC ULMUS CRASSIFOLIA / CEDAR ELM QV QUERCUS VIRGINIANA / LIVE OAK QS QUERCUS SHUMARDII / SHUMARD RED OAK ORNAMENTAL TREES LT PRUNUS MEXICANA / MEXICAN PLUM LN LAGERSTROEMIA X `NATCHEZ` / NATCHEZ CRAPE MYRTLE IV ILEX VOMITORIA / YAUPON HOLLY SHRUBS IC ILEX CORNUTA `DWARF BURFORD` / DWARF BURFORD HOLLY GROUND COVERS BG BOUTELOUA DACTYLOIDES / BUFFALO GRASS PLANT SCHEDULE This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.BYREVISIONSNo.DATESHEET NUMBER LAST SAVED 3/29/2024 10:56 AMPLOTTED BY FLETCHER, MEGAN 3/29/2024 10:57 AMDWG PATH K:\LAC_DS\069290326-ROERS COPPELL\CAD\PLAN SHEETS\LANDSCAPEDWG NAME LP 0.00.DWG , [ LP 1.01 ]IMAGESXREFS x2436 - LA : xSite : xBndy : xSswr : xStrm : xWatr : xAsBuilt : xTree : xLandscape : xHardscapeCITY OF COPPELL, TEXASROERS COPPELLPREPARED FORROERS COMPANIES© 2024 KIMLEY-HORN AND ASSOCIATES, INC.PHONE: 214-420-5600WWW.KIMLEY-HORN.COM TX F-928225 E JOHN CARPENTER FREEWAY, SUITE 1100IRVING, TX 75062DATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECT03/29/2024069290326BDMLCLC3486 BLAINE D. MIKULIK FOR REVIEW ONLY R.L.A. L.A. No.DATE 03/29/2024 Not for construction or permit purposes.LANDSCAPE PLANLP 1.01 MATCH LINE SHEET LP 1.00 MATCH LINE SHEET LP 1.02NORTHREFERENCE SHEET LP 0.00 FOR OVERALL PLANT SCHEDULE. 173 TTD OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHEOHECBLCBLCBLCBLCBL CBLCBLCBLCBLCBLCBLOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHECOMM. VAULT GUARDRAIL GUARDRAILSSSSSSSSSSSSSSSSSSSS S S S S S S S S S S S S SSSSSSSSSSSSSSSSSSSSSSSSSSS S S S S S S S BM 401 DRAINAGE EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 60' MUTUAL ACCESS EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 5' SIDEWALK & UTILITY EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 10' GTE EASEMENT VOL. 70251, PG. 367 D.R.D.C.T. ∆ 1/2" IRF 5/8" IRFC "CBG" 5/8" IRFC "CBG"PATIENCE PILES SURVEYABSTRACT NO. 1772THOMAS W COUSEY SURVEYABSTRACT NO. 316APPROXIMATE LOCATIONOF SURVEY LINET3PT3P\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ \\\\CONCRETE SIDEWALK TYP., REF. CIVIL PLANS DUMPSTER ENCLOSURE, TYP. REF. CIVIL PLANS. COMMERCIAL PARKING, TYP. REF. CIVIL PLANS PROP. 10' UTILITY EASEMENT PROP. FIRELANE EASEMENT PROP. CARPORT (TYP.) REF. CIVIL PLANS PROP. CARPORT (TYP.) STEEL EDGING, TYP. REF. DETAIL C, SHEET LP 3.00 COPPELL ROAD(60-FOOT WIDE RIGHT-OF-WAY)COPPELL ROAD (60-FOOT WIDE RIGHT-OF-WAY) PROPERTY LINE PROPERTY LINE TO REMAIN UNDISTURBED PROPOSED 5' CONCRETE TRAIL MULCH UNDER EXISTING TREES, TYP. SYMBOL CODE BOTANICAL / COMMON NAME TREES UC ULMUS CRASSIFOLIA / CEDAR ELM QV QUERCUS VIRGINIANA / LIVE OAK QS QUERCUS SHUMARDII / SHUMARD RED OAK ORNAMENTAL TREES LT PRUNUS MEXICANA / MEXICAN PLUM LN LAGERSTROEMIA X `NATCHEZ` / NATCHEZ CRAPE MYRTLE IV ILEX VOMITORIA / YAUPON HOLLY SHRUBS IC ILEX CORNUTA `DWARF BURFORD` / DWARF BURFORD HOLLY GROUND COVERS BG BOUTELOUA DACTYLOIDES / BUFFALO GRASS PLANT SCHEDULE This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.BYREVISIONSNo.DATESHEET NUMBER LAST SAVED 3/29/2024 10:56 AMPLOTTED BY FLETCHER, MEGAN 3/29/2024 10:57 AMDWG PATH K:\LAC_DS\069290326-ROERS COPPELL\CAD\PLAN SHEETS\LANDSCAPEDWG NAME LP 0.00.DWG , [ LP 1.02 ]IMAGESXREFS x2436 - LA : xSite : xBndy : xSswr : xStrm : xWatr : xAsBuilt : xTree : xLandscape : xHardscapeCITY OF COPPELL, TEXASROERS COPPELLPREPARED FORROERS COMPANIES© 2024 KIMLEY-HORN AND ASSOCIATES, INC.PHONE: 214-420-5600WWW.KIMLEY-HORN.COM TX F-928225 E JOHN CARPENTER FREEWAY, SUITE 1100IRVING, TX 75062DATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECT03/29/2024069290326BDMLCLC3486 BLAINE D. MIKULIK FOR REVIEW ONLY R.L.A. L.A. No.DATE 03/29/2024 Not for construction or permit purposes.LANDSCAPE PLANLP 1.02 MATCH LINE SHEET LP 1.00 MATCH LINE SHEET LP 1.01NORTHREFERENCE SHEET LP 0.00 FOR OVERALL PLANT SCHEDULE. 174 PLAN ARBOR STAKE TYP., INSTALL 4" MIN. FROM EDGE OF ROOTBALL. ROOTBALL TREE TRUNK TREE CANOPY 6"3 X ROOTBALL WIDTH 4" MULCH LAYER. PLACE NO MORE THAN 1" OF MULCH ON TOP OF ROOTBALL (REF. PLANTING SPECIFICATIONS FOR MULCH TYPE) 4" HIGH x 8" WIDE BERM SHALL BE CONSTRUCTED AROUND THE ROOTBALL. BERM SHALL BEGIN AT ROOTBALL PERIPHERY, FIRMLY COMPACTED. 6" DIA. CLEAR OF MULCH AT ROOT FLARE. IF REQUIRED, REMOVE EXCESS SOIL ON TOP OF ROOTBALL (MAX 2") AND EXPOSE TREE ROOT FLARE. ORIGINAL GRADE. SCARIFY BOTTOM AND LOOSEN SIDES OF PLANTING PIT NATIVE LOOSENED PLANTING SOIL BACKFILL. DIG AND TURN THE SOIL TO REDUCE COMPACTION TO THE AREA AND DEPTH SHOWN. LIGHTLY TAMP SOIL AROUND ROOTBALL IN 6" LIFTS TO BRACE TREE. DO NOT OVER COMPACT. IN THE TOP 1/3 DEPTH OF BACK FILL, MIX 1/2" LAYER OF COMPOST INTO EACH 6" LIFT OF BACKFILL. WHEN THE PLANTING HOLE HAS BEEN BACKFILLED, POUR WATER AROUND ROOTBALL TO SETTLE THE SOIL. ADD ADDITIONAL SOIL AS NEEDED TO MEET REQUIRED FINISH GRADE. TRUNK/ROOTBALL TO BE CENTERED AND PLUMB/LEVEL IN PLANTING PIT UNDISTURBED NATIVE SOIL MINIMUM SECTION FINISHED GRADE.4"NOTES: 1. REF. PLANTING AND SPECIFICATIONS FOR ADDITIONAL INFORMATION. 2. PERFORM PERCOLATION TEST PER PLANTING SPECIFICATIONS. IF SUBSURFACE DRAINAGE PROBLEMS ARE ENCOUNTERED, NOTIFY PROJECT LANDSCAPE ARCHITECT. 8' DIA. MULCH RING (MIN.) FOR INDIVIDUAL TREES NOT IN LANDSCAPE BEDS TYPICAL TREE PLANTING AScale: NTS 6"8" SET ROOTBALL ON UNDISTURBED STABLE SUBSOIL SO THAT TOP OF ROOTBALL IS 2-3" ABOVE FINISHED GRADE. STABILIZE/PLUMB TREE BY TAMPING SOIL FIRMLY AROUND THE LOWER 1/4 OF THE ROOTBALL. ·FOR CONTAINER STOCK: REMOVE ENTIRE CONTAINER. ·FOR B&B STOCK: COMPLETELY REMOVE TOP 1/2 OF THE ENTIRE WIRE BASKET. COMPLETELY REMOVE ALL BURLAP/SYNTHETIC FABRICS AND STRAPPING. 3 X ROOTBALL WIDTH 2-3" MULCH LAYER (REF. PLANTING SPECIFICATIONS) 4" HIGH x 8" WIDE BERM SHALL BE CONSTRUCTED AROUND THE ROOT BALL. BERM SHALL BEGIN AT ROOT BALL PERIPHERY, FIRMLY COMPACTED. FINISHED GRADE. UNDISTURBED NATIVE SOIL SCARIFY BOTTOM AND SIDES OF PLANTING PIT SET ROOTBALL ON UNDISTURBED STABLE SUBSOIL LOOSENED SOIL. DIG AND TURN THE SOIL TO REDUCE THE COMPACTION TO THE AREA AND DEPTH SHOWN. LIGHTLY TAMP SOIL AROUND ROOTBALL IN 6" LIFTS TO BRACE SHRUB. DO NOT OVER COMPACT. WHEN PLANTING HOLE HAS BEEN BACKFILLED, POUR WATER AROUND ROOTBALL TO SETTLE THE SOIL. ADD ADDITIONAL SOIL AS NEEDED TO MEET REQUIRED FINISH GRADE. PLANT ROOTBALL TO BE INSTALLED CENTERED AND PLUMB/LEVEL IN PLANTING PIT NOTES: 1. REF. PLANTING SPECIFICATIONS FOR ADDITIONAL INFORMATION. 2. WHEN SHRUBS MASSED TOGETHER WITH GROUNDCOVER BEDS, ALL SOIL IN BED TO BE AMENDED. (REF. PLANTING SPECIFICATIONS) 3. WHEN SHRUBS ARE USED IN MASSES, PRUNE ALL SHRUBS TO ACHIEVE UNIFORM MASS/HEIGHT. 4. REF. TO PLANT SCHEDULE AND PLANTING PLANS FOR SPACING/LAYOUT. SECTION BEST FACE OF SHRUB TO FACE FRONT OF PLANTING BED PLAN 4"FRONT OF BED EQ. EQ. SHRUBS TO BE TRIANGULARLY SPACED UNLESS SHOWN DIFFERENTLY ON PLANTING PLANS. SHRUB TYPICAL SHRUB PLANTING BScale: NTS LEAVE 6" OF TOP OF ROOTBALL EXPOSED AROUND BASE OF STEMS.1"CScale: 1 1/2" = 1'-0" STEEL EDGING (AT TURF & LANDSCAPE BED) MULCH LAYER REF. PLANTING PLANS AND SPECIFICATIONS AMENDED PLANTING SOIL, REF. PLANTING SOIL PLANS AND PLANTING SPECIFICATIONS STEEL EDGING STAKES REF. PLANTING SPECIFICATIONS STEEL EDGING, REF. PLANTING SPECIFICATIONS UNDISTURBED NATIVE SOIL TURF (SOD)LANDSCAPE BED TOPSOIL, REF. PLANTING SOIL PLAN AND PLANTING SPECIFICATIONS TYPICAL TREE PROTECTION FENCING EScale: NTS CROWN DRIP LINE OR OTHER LIMIT OF TREE AND PLANT PROTECTION AREA SEE TREE PROTECTION PLAN FOR FENCE LAYOUT MAINTAIN EXISTING GRADE WITHIN THE TREE PROTECTION FENCE UNLESS OTHERWISE INDICATED ON THE PLANS TREE PROTECTION FENCE AND POSTS (REF. TREE AND PLANT PROTECTION SPECIFICATIONS). SIGNIFICANT TREES (AS NOTED ON PLANS) TO HAVE CHAIN LINK FENCE PROTECTION. 6" - 12" THICK LAYER OF MULCH FOR TREES CLOSE TO CONSTRUCTION ACTIVITIES ONLY. DO NOT MULCH AREA WITHIN 6" TO 12" OF TREE TRUNK, DO NOT COVER VISIBLY LARGE WOODY ABOVE-GRADE STRUCTURAL ROOTS (REF. TREE AND PLANT PROTECTION SPECIFICATIONS) TREE PROTECTION SIGN SPACED EVERY 50' O.C. MINIMUM ALONG THE FENCE (REF. ENLARGEMENT) ROOT PRUNING TRENCH, OPTIONAL, AS REQUIRED BY FIELD CONDITIONS AND AS DIRECTED BY PROJECT ARBORIST. (TYP., REF. TREE AND PLANT PROTECTION SPECIFICATIONS) 8'-0" (TYP.) 6" (TYP.) TRUNK PROTECTION OPTIONAL, AS REQUIRED BY FIELD CONDITIONS AND AS DIRECTED BY PROJECT ARBORIST. REF. DETAIL B THIS SHEET NOTES: 1. SEE SPECIFICATIONS FOR WATERING AND OTHER ADDITIONAL REQUIREMENTS. 2. ALL TREE AND ROOT PRUNING SHALL BE PERFORMED UNDER THE SUPERVISION OF AN I.S.A. CERTIFIED ARBORIST. ARBORIST SHALL MAKE ALL FINAL ROOT PRUNING RECOMMENDATIONS TO OWNER'S REPRESENTATIVE FOR APPROVAL PRIOR TO PRUNING OPERATIONS. 3. NO EQUIPMENT SHALL OPERATE INSIDE THE TREE PROTECTION FENCE INCLUDING DURING FENCE INSTALLATION AND REMOVAL. 4. TREE PROTECTION FENCE LAYOUT AND INSTALLATION TO BE APPROVED BY OWNER'S REPRESENTATIVE PRIOR TO ANY CONSTRUCTION ACTIVITY. KEEP OUT TREE PROTECTION AREA NO ENTRY PROJECT ARBORIST PHONE # GENERAL CONTRACTOR PHONE # ·NO HEAVY EQUIPMENT ·NO PARKING ·NO STORAGE ·NO DUMPING ·NO GRADING24"36" TREE PROTECTION SIGN ENLARGEMENT ZONA DE PROTECCION PARA ARBOLES NO ENTRE ·NO EQUIPAMIENTO PESADO ·NO ESTACIONAR ·NO ALMACENAJE ·PROHIBIDO TRIAR BASURA ·NO EXCAVAR ARBORISTA DEL PROYECTO TELEFONO # CONTRATISTA GENERAL TELEFONO # NOTE: CONTRACTOR TO PROVIDE PHONE NUMBER INFORMATION 2"FILTER FABRIC. UPTURN 2" AT SIDES AND ENDS AND AHERE TO EDGING W/ CONSTRUCTION ADHESIVE. SECURE FABRIC TO FINISH GRADE W/ FABRIC STAPLES COMPACTED SUB-BASE, REF. GEOTECH REPORT DScale: NTS Aggregate at Concrete and Planting4"PAVING VARIES, REF. PLANS FOR TYPE STAKES PER MANUFACTURER 2"LOCALLY SOURCED DECOMPOSED GRANITE METAL EDGING This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.BYREVISIONSNo.DATESHEET NUMBER LAST SAVED 3/6/2024 2:58 PMPLOTTED BY FLETCHER, MEGAN 3/29/2024 10:57 AMDWG PATH K:\LAC_DS\069290326-ROERS COPPELL\CAD\PLAN SHEETS\LANDSCAPEDWG NAME LP 3.00.DWG , [ LP 3.00 ]IMAGESXREFS x2436 - LA : Aggregate Detail : Boulder Installation : Shrub Planting Details : site wall w fence : Steel edge @ landscape : Tree Fence Details : Tree Planting DetailsCITY OF COPPELL, TEXASROERS COPPELLPREPARED FORROERS COMPANIES© 2024 KIMLEY-HORN AND ASSOCIATES, INC.PHONE: 214-420-5600WWW.KIMLEY-HORN.COM TX F-928225 E JOHN CARPENTER FREEWAY, SUITE 1100IRVING, TX 75062DATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECT03/29/2024069290326BDMLCLC3486 BLAINE D. MIKULIK FOR REVIEW ONLY R.L.A. L.A. No.DATE 03/29/2024 Not for construction or permit purposes.LANDSCAPE DETAILSLP 3.00 175 This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.BYREVISIONSNo.DATESHEET NUMBER LAST SAVED 3/6/2024 2:58 PMPLOTTED BY FLETCHER, MEGAN 3/29/2024 10:58 AMDWG PATH K:\LAC_DS\069290326-ROERS COPPELL\CAD\PLAN SHEETS\LANDSCAPEDWG NAME LP 3.00.DWG , [ LP 3.01 ]IMAGESXREFS x2436 - LA : Aggregate Detail : Boulder Installation : Shrub Planting Details : site wall w fence : Steel edge @ landscape : Tree Fence Details : Tree Planting DetailsCITY OF COPPELL, TEXASROERS COPPELLPREPARED FORROERS COMPANIES© 2024 KIMLEY-HORN AND ASSOCIATES, INC.PHONE: 214-420-5600WWW.KIMLEY-HORN.COM TX F-928225 E JOHN CARPENTER FREEWAY, SUITE 1100IRVING, TX 75062DATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECT03/29/2024069290326BDMLCLC3486 BLAINE D. MIKULIK FOR REVIEW ONLY R.L.A. L.A. No.DATE 03/29/2024 Not for construction or permit purposes.LANDSCAPE SPECIFICATIONSLP 3.01 SECTION 329300: PLANTING PART 1 GENERAL 1.1 SUMMARY A. THE SCOPE OF WORK INCLUDES ALL LABOR, MATERIALS, APPLIANCES, TOOLS, EQUIPMENT, FACILITIES, TRANSPORTATION AND SERVICES NECESSARY FOR, AND INCIDENTAL TO PERFORMING ALL OPERATIONS IN CONNECTION WITH FURNISHING, DELIVERY, AND INSTALLATION OF PLANT (ALSO KNOWN AS "LANDSCAPING”) COMPLETE AS SHOWN ON THE DRAWINGS AND AS SPECIFIED HEREIN. B. THE SCOPE OF WORK IN THIS SECTION INCLUDES, BUT IS NOT LIMITED TO, THE FOLLOWING: 1. LOCATE, PURCHASE, DELIVER AND INSTALL ALL SPECIFIED PLANTS. 2. WATER ALL SPECIFIED PLANTS. 3. MULCH, FERTILIZE, STAKE, AND PRUNE ALL SPECIFIED PLANTS. 4. MAINTENANCE OF ALL SPECIFIED PLANTS UNTIL THE BEGINNING OF THE WARRANTY PERIOD. 5. PLANT WARRANTY. 6. CLEAN UP AND DISPOSAL OF ALL EXCESS AND SURPLUS MATERIAL. 7. MAINTENANCE OF ALL SPECIFIED PLANTS DURING THE WARRANTY PERIOD. 1.2 CONTRACT DOCUMENTS A. SHALL CONSIST OF SPECIFICATIONS AND GENERAL CONDITIONS AND THE CONSTRUCTION DRAWINGS. THE INTENT OF THESE DOCUMENTS IS TO INCLUDE ALL LABOR, MATERIALS, AND SERVICES NECESSARY FOR THE PROPER EXECUTION OF THE WORK. THE DOCUMENTS ARE TO BE CONSIDERED AS ONE. WHATEVER IS CALLED FOR BY ANY PARTS SHALL BE AS BINDING AS IF CALLED FOR IN ALL PARTS. 1.3 RELATED DOCUMENTS AND REFERENCES A. RELATED DOCUMENTS: 1. DRAWINGS AND GENERAL PROVISIONS OF CONTRACT INCLUDING GENERAL AND SUPPLEMENTARY CONDITIONS AND DIVISION I SPECIFICATIONS APPLY TO WORK OF THIS SECTION 2. RELATED SPECIFICATION SECTIONS a. IRRIGATION b. LAWN AND GRASSES B. REFERENCES: THE FOLLOWING SPECIFICATIONS AND STANDARDS OF THE ORGANIZATIONS AND DOCUMENTS LISTED IN THIS PARAGRAPH FORM A PART OF THE SPECIFICATION TO THE EXTENT REQUIRED BY THE REFERENCES THERETO. IN THE EVENT THAT THE REQUIREMENTS OF THE FOLLOWING REFERENCED STANDARDS AND SPECIFICATION CONFLICT WITH THIS SPECIFICATION SECTION THE REQUIREMENTS OF THIS SPECIFICATION SHALL PREVAIL. IN THE EVENT THAT THE REQUIREMENTS OF ANY OF THE FOLLOWING REFERENCED STANDARDS AND SPECIFICATIONS CONFLICT WITH EACH OTHER THE MORE STRINGENT REQUIREMENT SHALL PREVAIL OR AS DETERMINED BY THE OWNERS REPRESENTATIVE. 1. ANSI Z60.1 AMERICAN STANDARD FOR NURSERY STOCK, MOST CURRENT EDITION. 2. ANSI A 300 - STANDARD PRACTICES FOR TREE, SHRUB AND OTHER WOODY PLANT MAINTENANCE, MOST CURRENT EDITION AND ALL PARTS. 3. INTERPRETATION OF PLANT NAMES AND DESCRIPTIONS SHALL REFERENCE THE FOLLOWING DOCUMENTS. WHERE THE NAMES OR PLANT DESCRIPTIONS DISAGREE BETWEEN THE SEVERAL DOCUMENTS, THE MOST CURRENT DOCUMENT SHALL PREVAIL. a. USDA - THE GERMPLASM RESOURCES INFORMATION NETWORK (WWW.ARS-GRIN.GOV/NPGS.HTML) b. MANUAL OF WOODY LANDSCAPE PLANTS; MICHAEL DIRR; STIPES PUBLISHING, CHAMPAIGN, ILLINOIS; MOST CURRENT EDITION. c. THE NEW SUNSET WESTERN GARDEN BOOK, OXMOOR HOUSE, MOST CURRENT EDITION. 4. PRUNING PRACTICES SHALL CONFORM TO RECOMMENDATIONS “STRUCTURAL PRUNING: A GUIDE FOR THE GREEN INDUSTRY” MOST CURRENT EDITION; PUBLISHED BY URBAN TREE FOUNDATION, VISALIA, CALIFORNIA. 5. GLOSSARY OF ARBORICULTURAL TERMS, INTERNATIONAL SOCIETY OF ARBORICULTURE, CHAMPAIGN IL, MOST CURRENT EDITION. 1.4 VERIFICATION A. ALL SCALED DIMENSIONS ON THE DRAWINGS ARE APPROXIMATE. BEFORE PROCEEDING WITH ANY WORK, THE CONTRACTOR SHALL CAREFULLY CHECK AND VERIFY ALL DIMENSIONS AND QUANTITIES, AND SHALL IMMEDIATELY INFORM THE OWNER'S REPRESENTATIVE OF ANY DISCREPANCIES BETWEEN THE INFORMATION ON THE DRAWINGS AND THE ACTUAL CONDITIONS, REFRAINING FROM DOING ANY WORK IN SAID AREAS UNTIL GIVEN APPROVAL TO DO SO BY THE OWNER'S REPRESENTATIVE. B. IN THE CASE OF A DISCREPANCY IN THE PLANT QUANTITIES BETWEEN THE PLAN DRAWINGS AND THE PLANT CALL OUTS, LIST OR PLANT SCHEDULE, THE NUMBER OF PLANTS OR SQUARE FOOTAGE OF THE PLANTING BED ACTUALLY DRAWN ON THE PLAN DRAWINGS SHALL BE DEEMED CORRECT AND PREVAIL. 1.5 PERMITS AND REGULATIONS A. THE CONTRACTOR SHALL OBTAIN AND PAY FOR ALL PERMITS RELATED TO THIS SECTION OF THE WORK UNLESS PREVIOUSLY EXCLUDED UNDER PROVISION OF THE CONTRACT OR GENERAL CONDITIONS. THE CONTRACTOR SHALL COMPLY WITH ALL LAWS AND ORDINANCES BEARING ON THE OPERATION OR CONDUCT OF THE WORK AS DRAWN AND SPECIFIED. IF THE CONTRACTOR OBSERVES THAT A CONFLICT EXISTS BETWEEN PERMIT REQUIREMENTS AND THE WORK OUTLINED IN THE CONTRACT DOCUMENTS, THE CONTRACTOR SHALL PROMPTLY NOTIFY THE OWNER'S REPRESENTATIVE IN WRITING INCLUDING A DESCRIPTION OF ANY NECESSARY CHANGES AND CHANGES TO THE CONTRACT PRICE RESULTING FROM CHANGES IN THE WORK. B. WHEREVER REFERENCES ARE MADE TO STANDARDS OR CODES IN ACCORDANCE WITH WHICH WORK IS TO BE PERFORMED OR TESTED, THE EDITION OR REVISION OF THE STANDARDS AND CODES CURRENT ON THE EFFECTIVE DATE OF THIS CONTRACT SHALL APPLY, UNLESS OTHERWISE EXPRESSLY SET FORTH. C. IN CASE OF CONFLICT AMONG ANY REFERENCED STANDARDS OR CODES OR BETWEEN ANY REFERENCED STANDARDS AND CODES AND THE SPECIFICATIONS, THE MORE RESTRICTIVE STANDARD SHALL APPLY OR OWNER'S REPRESENTATIVE SHALL DETERMINE WHICH SHALL GOVERN. 1.6 PROTECTION OF WORK, PROPERTY AND PERSON A. THE CONTRACTOR SHALL ADEQUATELY PROTECT THE WORK, ADJACENT PROPERTY, AND THE PUBLIC, AND SHALL BE RESPONSIBLE FOR ANY DAMAGES OR INJURY DUE TO HIS/HER ACTIONS. 1.7 CHANGES IN THE WORK A. THE OWNER'S REPRESENTATIVE MAY ORDER CHANGES IN THE WORK, AND THE CONTRACT SUM SHOULD BE ADJUSTED ACCORDINGLY. ALL SUCH ORDERS AND ADJUSTMENTS PLUS CLAIMS BY THE CONTRACTOR FOR EXTRA COMPENSATION MUST BE MADE AND APPROVED IN WRITING BEFORE EXECUTING THE WORK INVOLVED. B. ALL CHANGES IN THE WORK, NOTIFICATIONS AND CONTRACTOR'S REQUEST FOR INFORMATION (RFI) SHALL CONFORM TO THE CONTRACT GENERAL CONDITION REQUIREMENTS. 1.8 CORRECTION OF WORK A. THE CONTRACTOR, AT THEIR OWN COST, SHALL RE-EXECUTE ANY WORK THAT FAILS TO CONFORM TO THE REQUIREMENTS OF THE CONTRACT AND SHALL REMEDY DEFECTS DUE TO FAULTY MATERIALS OR WORKMANSHIP UPON WRITTEN NOTICE FROM THE OWNER'S REPRESENTATIVE, AT THE SOONEST AS POSSIBLE TIME THAT CAN BE COORDINATED WITH OTHER WORK AND SEASONAL WEATHER DEMANDS. 1.9 DEFINITIONS ALL TERMS IN THIS SPECIFICATION SHALL BE AS DEFINED IN THE “GLOSSARY OF ARBORICULTURAL TERMS” OR AS MODIFIED BELOW. A. BOXED TREES: A CONTAINER ROOT BALL PACKAGE MADE OF WOOD IN THE SHAPE OF A FOUR-SIDED BOX. B. CONTAINER PLANT: PLANTS THAT ARE GROWN IN AND/OR ARE CURRENTLY IN A CONTAINER INCLUDING BOXED TREES. C. DEFECTIVE PLANT: ANY PLANT THAT FAILS TO MEET THE PLANT QUALITY REQUIREMENT OF THIS SPECIFICATION. D. END OF WARRANTY FINAL ACCEPTANCE: THE DATE WHEN THE OWNER'S REPRESENTATIVE ACCEPTS THAT THE PLANTS AND WORK IN THIS SECTION MEET ALL THE REQUIREMENTS OF THE WARRANTY. IT IS INTENDED THAT THE MATERIALS AND WORKMANSHIP WARRANTY FOR PLANTING, PLANTING SOIL, AND IRRIGATION WORK RUN CONCURRENT WITH EACH OTHER. E. FIELD GROWN TREES (B&B): TREES GROWING IN FIELD SOIL FOR AT LEAST 12 MONTHS PRIOR TO HARVEST. F. HEALTHY: PLANTS THAT ARE GROWING IN A CONDITION THAT EXPRESSES LEAF SIZE, CROWN DENSITY, COLOR; AND WITH ANNUAL GROWTH RATES TYPICAL OF THE SPECIES AND CULTIVAR'S HORTICULTURAL DESCRIPTION, ADJUSTED FOR THE PLANTING SITE SOIL, DRAINAGE AND WEATHER CONDITIONS. G. KINKED ROOT: A ROOT WITHIN THE ROOT PACKAGE THAT BENDS MORE THAN 90 DEGREES. H. MAINTENANCE: ACTIONS THAT PRESERVE THE HEALTH OF PLANTS AFTER INSTALLATION AND AS DEFINED IN THIS SPECIFICATION. I. MAINTENANCE PERIOD: THE TIME PERIOD, AS DEFINED IN THIS SPECIFICATION, WHICH THE CONTRACTOR IS TO PROVIDE MAINTENANCE. J. NORMAL: THE PREVAILING PROTOCOL OF INDUSTRY STANDARD(S). K. OWNER'S REPRESENTATIVE: THE PERSON APPOINTED BY THE OWNER TO REPRESENT THEIR INTEREST IN THE REVIEW AND APPROVAL OF THE WORK AND TO SERVE AS THE CONTRACTING AUTHORITY WITH THE CONTRACTOR. THE OWNER'S REPRESENTATIVE MAY APPOINT OTHER PERSONS TO REVIEW AND APPROVE ANY ASPECTS OF THE WORK. L. REASONABLE AND REASONABLY: WHEN USED IN THIS SPECIFICATION RELATIVE TO PLANT QUALITY, IT IS INTENDED TO MEAN THAT THE CONDITIONS CITED WILL NOT AFFECT THE ESTABLISHMENT OR LONG TERM STABILITY, HEALTH OR GROWTH OF THE PLANT. THIS SPECIFICATION RECOGNIZES THAT IT IS NOT POSSIBLE TO PRODUCE PLANTS FREE OF ALL DEFECTS, BUT THAT SOME ACCEPTED INDUSTRY PROTOCOLS AND STANDARDS RESULT IN PLANTS UNACCEPTABLE TO THIS PROJECT. WHEN REASONABLE OR REASONABLY IS USED IN RELATION TO OTHER ISSUES SUCH AS WEEDS, DISEASED, INSECTS, IT SHALL MEAN AT LEVELS LOW ENOUGH THAT NO TREATMENT WOULD BE REQUIRED WHEN APPLYING RECOGNIZED INTEGRATED PLANT MANAGEMENT PRACTICES. THIS SPECIFICATION RECOGNIZES THAT SOME DECISIONS CANNOT BE TOTALLY BASED ON MEASURED FINDINGS AND THAT PROFESSIONAL JUDGMENT IS REQUIRED. IN CASES OF DIFFERING OPINION, THE OWNER'S REPRESENTATIVE'S EXPERT SHALL DETERMINE WHEN CONDITIONS ARE JUDGED AS REASONABLE. M. ROOT BALL: THE MASS OF ROOTS INCLUDING ANY SOIL OR SUBSTRATE THAT IS SHIPPED WITH THE TREE WITHIN THE ROOT BALL PACKAGE. N. ROOT BALL PACKAGE. THE MATERIAL THAT SURROUNDS THE ROOT BALL DURING SHIPPING. THE ROOT PACKAGE MAY INCLUDE THE MATERIAL IN WHICH THE PLANT WAS GROWN, OR NEW PACKAGING PLACED AROUND THE ROOT BALL FOR SHIPPING. O. ROOT COLLAR (ROOT CROWN, ROOT FLARE, TRUNK FLARE, FLARE): THE REGION AT THE BASE OF THE TRUNK WHERE THE MAJORITY OF THE STRUCTURAL ROOTS JOIN THE PLANT STEM, USUALLY AT OR NEAR GROUND LEVEL. P. SHRUB: WOODY PLANTS WITH MATURE HEIGHT APPROXIMATELY LESS THAN 15 FEET. Q. SPADE HARVESTED AND TRANSPLANTED: FIELD GROWN TREES THAT ARE MECHANICALLY HARVESTED AND IMMEDIATELY TRANSPLANTED TO THE FINAL GROWING SITE WITHOUT BEING REMOVED FROM THE DIGGING MACHINE. R. STEM: THE TRUNK OF THE TREE. S. SUBSTANTIAL COMPLETION ACCEPTANCE: THE DATE AT THE END OF THE PLANTING, PLANTING SOIL, AND IRRIGATION INSTALLATION WHERE THE OWNER'S REPRESENTATIVE ACCEPTS THAT ALL WORK IN THESE SECTIONS IS COMPLETE AND THE WARRANTY PERIOD HAS BEGUN. THIS DATE MAY BE DIFFERENT THAN THE DATE OF SUBSTANTIAL COMPLETION FOR THE OTHER SECTIONS OF THE PROJECT. T. STEM GIRDLING ROOT: ANY ROOT MORE THAN ¼ INCH DIAMETER CURRENTLY TOUCHING THE TRUNK, OR WITH THE POTENTIAL TO TOUCH THE TRUNK, ABOVE THE ROOT COLLAR APPROXIMATELY TANGENT TO THE TRUNK CIRCUMFERENCE OR CIRCLING THE TRUNK. ROOTS SHALL BE CONSIDERED AS STEM GIRDLING THAT HAVE, OR ARE LIKELY TO HAVE IN THE FUTURE, ROOT TO TRUNK BARK CONTACT. U. STRUCTURAL ROOT: ONE OF THE LARGEST ROOTS EMERGING FROM THE ROOT COLLAR. V. TREE: SINGLE AND MULTI-STEMMED PLANTS WITH MATURE HEIGHT APPROXIMATELY GREATER THAN 15 FEET. 1.10 SUBMITTALS A. SEE CONTRACT GENERAL CONDITIONS FOR POLICY AND PROCEDURE RELATED TO SUBMITTALS. B. SUBMIT ALL PRODUCT SUBMITTALS 4 WEEKS PRIOR TO INSTALLATION OF PLANTINGS. C. PRODUCT DATA: SUBMIT MANUFACTURER PRODUCT DATA AND LITERATURE DESCRIBING ALL PRODUCTS REQUIRED BY THIS SECTION TO THE OWNER'S REPRESENTATIVE FOR APPROVAL. PROVIDE SUBMITTAL FOUR WEEKS BEFORE THE INSTALLATION OF PLANTS. D. SAMPLES: SUBMIT SAMPLES OF EACH PRODUCT AND MATERIAL WHERE REQUIRED BY THE SPECIFICATION TO THE OWNER'S REPRESENTATIVE FOR APPROVAL. LABEL SAMPLES TO INDICATE PRODUCT, CHARACTERISTICS, AND LOCATIONS IN THE WORK. SAMPLES WILL BE REVIEWED FOR APPEARANCE ONLY. COMPLIANCE WITH ALL OTHER REQUIREMENTS IS THE EXCLUSIVE RESPONSIBILITY OF THE CONTRACTOR. E. CLOSE OUT SUBMITTALS: SUBMIT TO THE OWNER'S REPRESENTATIVE FOR APPROVAL. 1. PLANT MAINTENANCE DATA AND REQUIREMENTS. F. WARRANTY PERIOD SITE VISIT RECORD: IF THERE IS NO MAINTENANCE DURING THE WARRANTY PERIOD, AFTER EACH SITE VISIT DURING THE WARRANTY PERIOD, BY THE CONTRACTOR, AS REQUIRED BY THIS SPECIFICATION, SUBMIT A WRITTEN RECORD OF THE VISIT, INCLUDING ANY PROBLEMS, POTENTIAL PROBLEMS, AND ANY RECOMMENDED CORRECTIVE ACTION TO THE OWNER'S REPRESENTATIVE FOR APPROVAL. 1.11 OBSERVATION OF THE WORK A. THE OWNER'S REPRESENTATIVE MAY OBSERVE THE WORK AT ANY TIME. THEY MAY REMOVE SAMPLES OF MATERIALS FOR CONFORMITY TO SPECIFICATIONS. REJECTED MATERIALS SHALL BE IMMEDIATELY REMOVED FROM THE SITE AND REPLACED AT THE CONTRACTOR'S EXPENSE. THE COST OF TESTING MATERIALS NOT MEETING SPECIFICATIONS SHALL BE PAID BY THE CONTRACTOR. B. THE OWNER'S REPRESENTATIVE SHALL BE INFORMED OF THE PROGRESS OF THE WORK SO THE WORK MAY BE OBSERVED AT THE FOLLOWING KEY TIMES IN THE CONSTRUCTION PROCESS. THE OWNER'S REPRESENTATIVE SHALL BE AFFORDED SUFFICIENT TIME TO SCHEDULE VISIT TO THE SITE. FAILURE OF THE OWNER'S REPRESENTATIVE TO MAKE FIELD OBSERVATIONS SHALL NOT RELIEVE THE CONTRACTOR FROM MEETING ALL THE REQUIREMENTS OF THIS SPECIFICATION. 1. SITE CONDITIONS PRIOR TO THE START OF PLANTING: REVIEW THE SOIL AND DRAINAGE CONDITIONS. 2. COMPLETION OF THE PLANT LAYOUT STAKING: REVIEW OF THE PLANT LAYOUT. 3. PLANT QUALITY: REVIEW OF PLANT QUALITY AT THE TIME OF DELIVERY AND PRIOR TO INSTALLATION. REVIEW TREE QUALITY PRIOR TO UNLOADING WHERE POSSIBLE, BUT IN ALL CASES PRIOR TO PLANTING. 4. COMPLETION OF THE PLANTING: REVIEW THE COMPLETED PLANTING. 1.12 PRE-CONSTRUCTION CONFERENCE A. SCHEDULE A PRE-CONSTRUCTION MEETING WITH THE OWNER'S REPRESENTATIVE AT LEAST SEVEN (7) DAYS BEFORE BEGINNING WORK TO REVIEW ANY QUESTIONS THE CONTRACTOR MAY HAVE REGARDING THE WORK, ADMINISTRATIVE PROCEDURES DURING CONSTRUCTION AND PROJECT WORK SCHEDULE. 1.13 QUALITY ASSURANCE A. SUBSTANTIAL COMPLETION ACCEPTANCE - ACCEPTANCE OF THE WORK PRIOR TO THE START OF THE WARRANTY PERIOD: 1. ONCE THE CONTRACTOR COMPLETES THE INSTALLATION OF ALL ITEMS IN THIS SECTION, THE OWNER'S REPRESENTATIVE WILL OBSERVE ALL WORK FOR SUBSTANTIAL COMPLETION ACCEPTANCE UPON WRITTEN REQUEST OF THE CONTRACTOR. THE REQUEST SHALL BE RECEIVED AT LEAST TEN CALENDAR DAYS BEFORE THE ANTICIPATED DATE OF THE OBSERVATION. 2. SUBSTANTIAL COMPLETION ACCEPTANCE BY THE OWNER'S REPRESENTATIVE SHALL BE FOR GENERAL CONFORMANCE TO SPECIFIED SIZE, CHARACTER AND QUALITY AND NOT RELIEVE THE CONTRACTOR OF RESPONSIBILITY FOR FULL CONFORMANCE TO THE CONTRACT DOCUMENTS, INCLUDING CORRECT SPECIES. 3. ANY PLANTS THAT ARE DEEMED DEFECTIVE AS DEFINED UNDER THE PROVISIONS BELOW SHALL NOT BE ACCEPTED. B. THE OWNER'S REPRESENTATIVE WILL PROVIDE THE CONTRACTOR WITH WRITTEN ACKNOWLEDGMENT OF THE DATE OF SUBSTANTIAL COMPLETION ACCEPTANCE AND THE BEGINNING OF THE WARRANTY PERIOD AND PLANT MAINTENANCE PERIOD (IF PLANT MAINTENANCE IS INCLUDED). C. CONTRACTOR'S QUALITY ASSURANCE RESPONSIBILITIES: THE CONTRACTOR IS SOLELY RESPONSIBLE FOR QUALITY CONTROL OF THE WORK. D. INSTALLER QUALIFICATIONS: THE INSTALLER SHALL BE A FIRM HAVING AT LEAST 5 YEARS OF SUCCESSFUL EXPERIENCE OF A SCOPE SIMILAR TO THAT REQUIRED FOR THE WORK, INCLUDING THE HANDLING AND PLANTING OF LARGE SPECIMEN TREES IN URBAN AREAS. THE SAME FIRM SHALL INSTALL PLANTING SOIL (WHERE APPLICABLE) AND PLANT MATERIAL. 1. INSTALLER FIELD SUPERVISION: WHEN ANY PLANTING WORK IS IN PROGRESS, INSTALLER SHALL MAINTAIN, ON SITE, A FULL-TIME SUPERVISOR WHO CAN COMMUNICATE IN ENGLISH WITH THE OWNER'S REPRESENTATIVE. 2. INSTALLER'S FIELD SUPERVISOR SHALL HAVE A MINIMUM OF FIVE YEARS EXPERIENCE AS A FIELD SUPERVISOR INSTALLING PLANTS AND TREES OF THE QUALITY AND SCALE OF THE PROPOSED PROJECT, AND WHO CAN COMMUNICATE IN ENGLISH WITH THE OWNER'S REPRESENTATIVE. 3. THE INSTALLER'S CREW SHALL HAVE A MINIMUM OF 3 YEARS EXPERIENCED IN THE INSTALLATION OF PLANTING SOIL, PLANTINGS, AND IRRIGATION (WHERE APPLICABLE) AND INTERPRETATION OF SOIL PLANS, PLANTING PLANS AND IRRIGATION PLANS. 4. SUBMIT REFERENCES OF PAST PROJECTS, EMPLOYEE TRAINING CERTIFICATIONS THAT SUPPORT THAT THE CONTRACTORS MEETS ALL OF THE ABOVE INSTALLER QUALIFICATIONS AND APPLICABLE LICENSURES. 1.14 PLANT WARRANTY A. THE CONTRACTOR AGREES TO REPLACE DEFECTIVE WORK AND DEFECTIVE PLANTS. THE OWNER'S REPRESENTATIVE SHALL MAKE THE FINAL DETERMINATION IF PLANTS MEET THESE SPECIFICATIONS OR THAT PLANTS ARE DEFECTIVE. B. PLANTS WARRANTY SHALL BEGIN ON THE DATE OF SUBSTANTIAL COMPLETION ACCEPTANCE AND CONTINUE FOR THE FOLLOWING PERIODS, CLASSED BY PLANT TYPE: 1. TREES - 1 YEAR. 2. SHRUBS - 1 YEAR. 3. GROUND COVER AND PERENNIAL FLOWER PLANTS - 1 YEAR. 4. BULBS, ANNUAL FLOWER AND SEASONAL COLOR PLANTS - FOR THE PERIOD OF EXPECTED BLOOM OR PRIMARY DISPLAY. C. WHEN THE WORK IS ACCEPTED IN PARTS, THE WARRANTY PERIODS SHALL EXTEND FROM EACH OF THE PARTIAL SUBSTANTIAL COMPLETION ACCEPTANCES TO THE TERMINAL DATE OF THE LAST WARRANTY PERIOD. THUS, ALL WARRANTY PERIODS FOR EACH CLASS OF PLANT WARRANTY, SHALL TERMINATE AT ONE TIME. D. ALL PLANTS SHALL BE WARRANTIED TO MEET ALL THE REQUIREMENTS FOR PLANT QUALITY AT INSTALLATION IN THIS SPECIFICATION. DEFECTIVE PLANTS SHALL BE DEFINED AS PLANTS NOT MEETING THESE REQUIREMENTS. THE OWNER'S REPRESENTATIVE SHALL MAKE THE FINAL DETERMINATION THAT PLANTS ARE DEFECTIVE. E. PLANTS DETERMINED TO BE DEFECTIVE SHALL BE REMOVED IMMEDIATELY UPON NOTIFICATION BY THE OWNER'S REPRESENTATIVE AND REPLACED WITHOUT COST TO THE OWNER, AS SOON AS WEATHER CONDITIONS PERMIT AND WITHIN THE SPECIFIED PLANTING PERIOD. F. ANY WORK REQUIRED BY THIS SPECIFICATION OR THE OWNER'S REPRESENTATIVE DURING THE PROGRESS OF THE WORK, TO CORRECT PLANT DEFECTS INCLUDING THE REMOVAL OF ROOTS OR BRANCHES, TO OBSERVE FOR OR CORRECT ROOT DEFECTS SHALL NOT BE CONSIDERED AS GROUNDS TO VOID ANY CONDITIONS OF THE WARRANTY. IN THE EVENT THAT THE CONTRACTOR DECIDES THAT SUCH REMEDIATION WORK MAY COMPROMISE THE FUTURE HEALTH OF THE PLANT, THE PLANT OR PLANTS IN QUESTION SHALL BE REJECTED AND REPLACED WITH PLANTS THAT DO NOT CONTAIN DEFECTS THAT REQUIRE REMEDIATION OR CORRECTION. G. THE CONTRACTOR IS EXEMPT FROM REPLACING PLANTS, AFTER SUBSTANTIAL COMPLETION ACCEPTANCE AND DURING THE WARRANTY PERIOD, THAT ARE REMOVED BY OTHERS, LOST OR DAMAGED DUE TO OCCUPANCY OF PROJECT, LOST OR DAMAGED BY A THIRD PARTY, VANDALISM, OR ANY NATURAL DISASTER. H. REPLACEMENTS SHALL CLOSELY MATCH ADJACENT SPECIMENS OF THE SAME SPECIES. REPLACEMENTS SHALL BE SUBJECT TO ALL REQUIREMENTS STATED IN THIS SPECIFICATION. MAKE ALL NECESSARY REPAIRS DUE TO PLANT REPLACEMENTS. SUCH REPAIRS SHALL BE DONE AT NO EXTRA COST TO THE OWNER. I. THE WARRANTY OF ALL REPLACEMENT PLANTS SHALL EXTEND FOR AN ADDITIONAL ONE-YEAR PERIOD FROM THE DATE OF THEIR ACCEPTANCE AFTER REPLACEMENT. IN THE EVENT THAT A REPLACEMENT PLANT IS NOT ACCEPTABLE DURING OR AT THE END OF THE SAID EXTENDED WARRANTY PERIOD, THE OWNER'S REPRESENTATIVE MAY ELECT ONE MORE REPLACEMENT ITEMS OR CREDIT FOR EACH ITEM. THESE TERTIARY REPLACEMENT ITEMS ARE NOT PROTECTED UNDER A WARRANTY PERIOD. J. DURING AND BY THE END OF THE WARRANTY PERIOD, REMOVE ALL ABOVE GROUND TREE ASSESSMENTS PRESENT (IE.: TREE WRAP, TIES, AND GUYING) UNLESS AGREED TO BY THE OWNER'S REPRESENTATIVE TO REMAIN IN PLACE. ALL TREES THAT DO NOT HAVE SUFFICIENT CALIPER TO REMAIN UPRIGHT, OR THOSE REQUIRING ADDITIONAL ANCHORAGE IN WINDY LOCATIONS, SHALL BE STAKED OR REMAIN STAKED, IF REQUIRED BY THE OWNER'S REPRESENTATIVE. K. END OF WARRANTY FINAL ACCEPTANCE - ACCEPTANCE OF PLANTS AT THE END OF THE WARRANTY PERIOD. 1. AT THE END OF THE WARRANTY PERIOD, THE OWNER'S REPRESENTATIVE SHALL OBSERVE ALL WARRANTED WORK, UPON WRITTEN REQUEST OF THE CONTRACTOR. THE REQUEST SHALL BE RECEIVED AT LEAST TEN CALENDAR DAYS BEFORE THE ANTICIPATED DATE FOR FINAL OBSERVATION. 2. END OF WARRANTY FINAL ACCEPTANCE WILL BE GIVEN ONLY WHEN ALL THE REQUIREMENTS OF THE WORK UNDER THIS SPECIFICATION AND IN SPECIFICATION SECTION IRRIGATION HAVE BEEN MET. 1.15 SELECTION AND OBSERVATION OF PLANTS A. THE OWNER'S REPRESENTATIVE MAY REVIEW ALL PLANTS SUBJECT TO APPROVAL OF SIZE, HEALTH, QUALITY, CHARACTER, ETC. REVIEW OR APPROVAL OF ANY PLANT DURING THE PROCESS OF SELECTION, DELIVERY, INSTALLATION AND ESTABLISHMENT PERIOD SHALL NOT PREVENT THAT PLANT FROM LATER REJECTION IN THE EVENT THAT THE PLANT QUALITY CHANGES OR PREVIOUSLY EXISTING DEFECTS BECOME APPARENT THAT WERE NOT OBSERVED. B. PLANT SELECTION: THE OWNER'S REPRESENTATIVE RESERVES THE RIGHT TO SELECT AND OBSERVE ALL PLANTS AT THE NURSERY PRIOR TO DELIVERY AND TO REJECT PLANTS THAT DO NOT MEET SPECIFICATIONS AS SET FORTH IN THIS SPECIFICATION. IF A PARTICULAR DEFECT OR SUBSTANDARD ELEMENT CAN BE CORRECTED AT THE NURSERY, AS DETERMINED BY THE OWNER'S REPRESENTATIVE, THE AGREED UPON REMEDY MAY BE APPLIED BY THE NURSERY OR THE CONTRACTOR PROVIDED THAT THE CORRECTION ALLOWS THE PLANT TO MEET THE REQUIREMENTS SET FORTH IN THIS SPECIFICATION. ANY WORK TO CORRECT PLANT DEFECTS SHALL BE AT THE CONTRACTOR'S EXPENSE. 1. THE OWNER'S REPRESENTATIVE MAY MAKE INVASIVE OBSERVATION OF THE TREE'S ROOT SYSTEM IN THE AREA OF THE ROOT COLLAR AND THE TOP OF THE ROOT BALL IN GENERAL IN ORDER TO DETERMINE THAT THE TREE MEETS THE QUALITY REQUIREMENTS FOR DEPTH OF THE ROOT COLLAR AND PRESENCE OF ROOTS ABOVE THE ROOT COLLAR. SUCH OBSERVATIONS WILL NOT HARM THE PLANT. 2. CORRECTIONS ARE TO BE UNDERTAKEN AT THE NURSERY PRIOR TO SHIPPING. C. THE CONTRACTOR SHALL BEAR ALL COST RELATED TO PLANT CORRECTIONS. D. ALL PLANTS THAT ARE REJECTED SHALL BE IMMEDIATELY REMOVED FROM THE SITE AND ACCEPTABLE REPLACEMENT PLANTS PROVIDED AT NO COST TO THE OWNER. E. SUBMIT TO THE OWNER'S REPRESENTATIVE, FOR APPROVAL, PLANT SOURCES INCLUDING THE NAMES AND LOCATIONS OF NURSERIES PROPOSED AS SOURCES OF ACCEPTABLE PLANTS, AND A LIST OF THE PLANTS THEY WILL PROVIDE. THE PLANT LIST SHALL INCLUDE THE BOTANICAL AND COMMON NAME AND THE SIZE AT THE TIME OF SELECTION. OBSERVE ALL NURSERY MATERIALS TO DETERMINE THAT THE MATERIALS MEET THE REQUIREMENTS OF THIS SECTION. F. TREES SHALL BE PURCHASED FROM THE GROWING NURSERY. RE-WHOLESALE PLANT SUPPLIERS SHALL NOT BE USED AS SOURCES UNLESS THE CONTRACTOR CAN CERTIFY THAT THE REQUIRED TREES ARE NOT DIRECTLY AVAILABLE FROM A GROWING NURSERY. WHEN RE-WHOLESALE SUPPLIERS ARE UTILIZED, THE CONTRACTOR SHALL SUBMIT THE NAME AND LOCATION OF THE GROWING NURSERY FROM WHERE THE TREES WERE OBTAINED BY THE RE-WHOLESALE SELLER. THE RE-WHOLESALE NURSERY SHALL BE RESPONSIBLE FOR ANY REQUIRED PLANT QUALITY CERTIFICATIONS. G. THE CONTRACTOR SHALL REQUIRE THE GROWER OR RE-WHOLESALE SUPPLIER TO PERMIT THE OWNER'S REPRESENTATIVE TO OBSERVE THE ROOT SYSTEM OF ALL PLANTS AT THE NURSERY OR JOB SITE PRIOR TO PLANTING INCLUDING RANDOM REMOVAL OF SOIL OR SUBSTRATE AROUND THE BASE OF THE PLANT. OBSERVATION MAY BE AS FREQUENT AND AS EXTENSIVE AS NEEDED TO VERIFY THAT THE PLANTS MEET THE REQUIREMENTS OF THE SPECIFICATIONS AND CONFORM TO REQUIREMENTS. H. EACH TREE SHALL HAVE A NUMBERED SEAL APPLIED BY THE CONTRACTOR. THE SEAL SHALL BE PLACED ON A LATERAL BRANCH ON THE NORTH SIDE OF THE TREE. THE SEAL SHALL BE A TAMPER PROOF PLASTIC SEAL BEARING THE CONTRACTORS NAME AND A UNIQUE SEVEN-DIGIT NUMBER EMBOSSED ON THE SEAL. 1. DO NOT PLACE SEALS ON BRANCHES THAT ARE SO LARGE THAT THERE IS NOT SUFFICIENT ROOM FOR THE BRANCH GROWTH OVER THE PERIOD OF THE WARRANTY. I. THE OWNER'S REPRESENTATIVE MAY CHOOSE TO ATTACH THEIR SEAL TO EACH PLANT, OR A REPRESENTATIVE SAMPLE. VIEWING AND/OR SEALING OF PLANTS BY THE OWNER'S REPRESENTATIVE AT THE NURSERY DOES NOT PRECLUDE THE OWNER'S REPRESENTATIVE'S RIGHT TO REJECT MATERIAL WHILE ON SITE. THE CONTRACTOR IS RESPONSIBLE FOR PAYING ANY UP CHARGE FOR THE OWNER'S REPRESENTATIVE TO ATTACH THEIR SEAL TO SPECIFIC PLANTS. J. WHERE REQUESTED BY THE OWNER'S REPRESENTATIVE, SUBMIT PHOTOGRAPHS OF PLANTS OR REPRESENTATIVE SAMPLES OF PLANTS. PHOTOGRAPHS SHALL BE LEGIBLE AND CLEARLY DEPICT THE PLANT SPECIMEN. EACH SUBMITTED IMAGE SHALL CONTAIN A HEIGHT REFERENCE, SUCH AS A MEASURING STICK. THE APPROVAL OF PLANTS BY THE OWNER'S REPRESENTATIVE VIA PHOTOGRAPH DOES NOT PRECLUDE THE OWNER'S REPRESENTATIVE'S RIGHT TO REJECT MATERIAL WHILE ON SITE. 1.16 PLANT SUBSTITUTIONS FOR PLANTS NOT AVAILABLE A. SUBMIT ALL REQUESTS FOR SUBSTITUTIONS OF PLANT SPECIES, OR SIZE TO THE OWNER'S REPRESENTATIVE, FOR APPROVAL, PRIOR TO PURCHASING THE PROPOSED SUBSTITUTION. REQUEST FOR SUBSTITUTION SHALL BE ACCOMPANIED WITH A LIST OF NURSERIES CONTACTED IN THE SEARCH FOR THE REQUIRED PLANT AND A RECORD OF OTHER ATTEMPTS TO LOCATE THE REQUIRED MATERIAL. REQUESTS SHALL ALSO INCLUDE SOURCES OF PLANTS FOUND THAT MAY BE OF A SMALLER OR LARGER SIZE, OR A DIFFERENT SHAPE OR HABIT THAN SPECIFIED, OR PLANTS OF THE SAME GENUS AND SPECIES BUT DIFFERENT CULTIVAR ORIGIN, OR WHICH MAY OTHERWISE NOT MEET THE REQUIREMENTS OF THE SPECIFICATIONS, BUT WHICH MAY BE AVAILABLE FOR SUBSTITUTION. 1.17 SITE CONDITIONS A. IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO BE AWARE OF ALL SURFACE AND SUB-SURFACE CONDITIONS, AND TO NOTIFY THE OWNER'S REPRESENTATIVE, IN WRITING, OF ANY CIRCUMSTANCES THAT WOULD NEGATIVELY IMPACT THE HEALTH OF PLANTINGS. DO NOT PROCEED WITH WORK UNTIL UNSATISFACTORY CONDITIONS HAVE BEEN CORRECTED. 1. SHOULD SUBSURFACE DRAINAGE OR SOIL CONDITIONS BE ENCOUNTERED WHICH WOULD BE DETRIMENTAL TO GROWTH OR SURVIVAL OF PLANT MATERIAL, THE CONTRACTOR SHALL NOTIFY THE OWNER'S REPRESENTATIVE IN WRITING, STATING THE CONDITIONS AND SUBMIT A PROPOSAL COVERING COST OF CORRECTIONS. IF THE CONTRACTOR FAILS TO NOTIFY THE OWNER'S REPRESENTATIVE OF SUCH CONDITIONS, HE/SHE SHALL REMAIN RESPONSIBLE FOR PLANT MATERIAL UNDER THE WARRANTY CLAUSE OF THE SPECIFICATIONS. B. IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO BE FAMILIAR WITH THE LOCAL GROWING CONDITIONS, AND IF ANY SPECIFIED PLANTS WILL BE IN CONFLICT WITH THESE CONDITIONS. REPORT ANY POTENTIAL CONFLICTS, IN WRITING, TO THE OWNER'S REPRESENTATIVE. C. THIS SPECIFICATION REQUIRES THAT ALL PLANTING SOIL AND IRRIGATION (IF APPLICABLE) WORK BE COMPLETED AND ACCEPTED PRIOR TO THE INSTALLATION OF ANY PLANTS. 1. PLANTING OPERATIONS SHALL NOT BEGIN UNTIL SUCH TIME THAT THE IRRIGATION SYSTEM IS COMPLETELY OPERATIONAL FOR THE AREA(S) TO BE PLANTED, AND THE IRRIGATION SYSTEM FOR THAT AREA HAS BEEN PRELIMINARILY OBSERVED AND APPROVED BY THE OWNER'S REPRESENTATIVE. D. ACTUAL PLANTING SHALL BE PERFORMED DURING THOSE PERIODS WHEN WEATHER AND SOIL CONDITIONS ARE SUITABLE IN ACCORDANCE WITH LOCALLY ACCEPTED HORTICULTURAL PRACTICES. 1. DO NOT INSTALL PLANTS INTO SATURATED OR FROZEN SOILS. DO NOT INSTALL PLANTS DURING INCLEMENT WEATHER, SUCH AS RAIN OR SNOW OR DURING EXTREMELY HOT, COLD OR WINDY CONDITIONS. 1.18 PLANTING AROUND UTILITIES A. CONTRACTOR SHALL CAREFULLY EXAMINE THE CIVIL, RECORD, AND SURVEY DRAWINGS TO BECOME FAMILIAR WITH THE EXISTING UNDERGROUND CONDITIONS BEFORE DIGGING. B. DETERMINE LOCATION OF UNDERGROUND UTILITIES AND PERFORM WORK IN A MANNER THAT WILL AVOID POSSIBLE DAMAGE. HAND EXCAVATE, AS REQUIRED. MAINTAIN GRADE STAKES SET BY OTHERS UNTIL PARTIES CONCERNED MUTUALLY AGREE UPON REMOVAL. C. NOTIFICATION OF LOCAL UTILITY LOCATOR SERVICE (AS NOTED ON DRAWINGS) IS REQUIRED FOR ALL PLANTING AREAS THE CONTRACTOR IS RESPONSIBLE FOR KNOWING THE LOCATION AND AVOIDING UTILITIES THAT ARE NOT COVERED BY THE LOCAL UTILITY LOCATOR SERVICE. PART 2 PRODUCTS 2.1 PLANTS: GENERAL A. STANDARDS AND MEASUREMENT: PROVIDE PLANTS OF QUANTITY, SIZE, GENUS, SPECIES, AND VARIETY OR CULTIVARS AS SHOWN AND SCHEDULED IN CONTRACT DOCUMENTS. 1. ALL PLANTS, INCLUDING THE ROOT BALL DIMENSIONS OR CONTAINER SIZE TO TRUNK CALIPER RATIO, SHALL CONFORM TO ANSI Z60.1 “AMERICAN STANDARD FOR NURSERY STOCK” LATEST EDITION, UNLESS MODIFIED BY PROVISIONS IN THIS SPECIFICATION. WHEN THERE IS A CONFLICT BETWEEN THIS SPECIFICATION AND ANSI Z60.1, THIS SPECIFICATION SECTION SHALL BE CONSIDERED CORRECT. 2. PLANTS LARGER THAN SPECIFIED MAY BE USED IF ACCEPTABLE TO THE OWNER'S REPRESENTATIVE. USE OF SUCH PLANTS SHALL NOT INCREASE THE CONTRACT PRICE. IF LARGER PLANTS ARE ACCEPTED THE ROOT BALL SIZE SHALL BE IN ACCORDANCE WITH ANSI Z-60.1. LARGER PLANTS MAY NOT BE ACCEPTABLE IF THE RESULTING ROOT BALL CANNOT BE FIT INTO THE REQUIRED PLANTING SPACE. 3. IF A RANGE OF SIZE IS GIVEN, NO PLANT SHALL BE LESS THAN THE MINIMUM SIZE AND NOT LESS THAN 50 PERCENT OF THE PLANTS SHALL BE AS LARGE AS THE MAXIMUM SIZE SPECIFIED. THE MEASUREMENTS SPECIFIED ARE THE MINIMUM AND MAXIMUM SIZE ACCEPTABLE AND ARE THE MEASUREMENTS AFTER PRUNING, WHERE PRUNING IS REQUIRED. B. PROPER IDENTIFICATION: ALL TREES SHALL BE TRUE TO NAME AS ORDERED OR SHOWN ON PLANTING PLANS AND SHALL BE LABELED INDIVIDUALLY OR IN GROUPS BY GENUS, SPECIES, VARIETY AND CULTIVAR. C. COMPLIANCE: ALL TREES SHALL COMPLY WITH FEDERAL AND STATE LAWS AND REGULATIONS REQUIRING OBSERVATION FOR PLANT DISEASE, PESTS, AND WEEDS. OBSERVATION CERTIFICATES REQUIRED BY LAW SHALL ACCOMPANY EACH SHIPMENT OF PLANTS. 1. CLEARANCE FROM THE LOCAL COUNTY AGRICULTURAL COMMISSIONER, IF REQUIRED, SHALL BE OBTAINED BEFORE PLANTING TREES ORIGINATING OUTSIDE THE COUNTY IN WHICH THEY ARE TO BE PLANTED. D. PLANT QUALITY: 1. GENERAL: PROVIDE HEALTHY STOCK, GROWN IN A NURSERY AND REASONABLY FREE OF DIE-BACK, DISEASE, INSECTS, EGGS, BORES, AND LARVAE. AT THE TIME OF PLANTING ALL PLANTS SHALL HAVE A ROOT SYSTEM, STEM, AND BRANCH FORM THAT WILL NOT RESTRICT NORMAL GROWTH, STABILITY AND HEALTH FOR THE EXPECTED LIFE OF THE PLANT 2. PLANT QUALITY ABOVE THE SOIL LINE: a. PLANTS SHALL BE HEALTHY WITH THE COLOR, SHAPE, SIZE AND DISTRIBUTION OF TRUNK, STEMS, BRANCHES, BUDS AND LEAVES NORMAL TO THE PLANT TYPE SPECIFIED. TREE QUALITY ABOVE THE SOIL LINE SHALL COMPLY WITH THE PROJECT CROWN ACCEPTANCE DETAILS AND THE FOLLOWING: 1.) CROWN: THE FORM AND DENSITY OF THE CROWN SHALL BE TYPICAL FOR A YOUNG SPECIMEN OF THE SPECIES OR CULTIVAR PRUNED TO A CENTRAL AND DOMINANT LEADER. A.) CROWN SPECIFICATIONS DO NOT APPLY TO PLANTS THAT HAVE BEEN SPECIFICALLY TRAINED IN THE NURSERY AS TOPIARY, ESPALIER, MULTI-STEM, CLUMP, OR UNIQUE SELECTIONS SUCH AS CONTORTED OR WEEPING CULTIVARS. 2.) LEAVES: THE SIZE, COLOR, AND APPEARANCE OF LEAVES SHALL BE TYPICAL FOR THE TIME OF YEAR AND STAGE OF GROWTH OF THE SPECIES OR CULTIVAR. TREES SHALL NOT SHOW SIGNS OF PROLONGED MOISTURE STRESS OR OVER WATERING AS INDICATED BY WILTED, SHRIVELED, OR DEAD LEAVES. 3.) BRANCHES: SHOOT GROWTH (LENGTH AND DIAMETER) THROUGHOUT THE CROWN SHOULD BE APPROPRIATE FOR THE AGE AND SIZE OF THE SPECIES OR CULTIVAR. TREES SHALL NOT HAVE DEAD, DISEASED, BROKEN, DISTORTED, OR OTHERWISE INJURED BRANCHES. A.) MAIN BRANCHES SHALL BE DISTRIBUTED ALONG THE CENTRAL LEADER NOT CLUSTERED TOGETHER. THEY SHALL FORM A BALANCED CROWN APPROPRIATE FOR THE CULTIVAR/SPECIES. B.) BRANCH DIAMETER SHALL BE NO LARGER THAN TWO-THIRDS (ONE-HALF IS PREFERRED) THE DIAMETER OF THE CENTRAL LEADER MEASURED 1 INCH ABOVE THE BRANCH UNION. C.) THE ATTACHMENT OF THE LARGEST BRANCHES (SCAFFOLD BRANCHES) SHALL BE FREE OF INCLUDED BARK. 4.) TRUNK: THE TREE TRUNK SHALL BE RELATIVELY STRAIGHT, VERTICAL, AND FREE OF WOUNDS THAT PENETRATE TO THE WOOD (PROPERLY MADE PRUNING CUTS, CLOSED OR NOT, ARE ACCEPTABLE AND ARE NOT CONSIDERED WOUNDS), SUNBURNED AREAS, CONKS (FUNGAL FRUITING BODIES), WOOD CRACKS, SAP LEAKAGE, SIGNS OF BORING INSECTS, GALLS, CANKERS, GIRDLING TIES, OR LESIONS (MECHANICAL INJURY). 5.) TEMPORARY BRANCHES, UNLESS OTHERWISE SPECIFIED, CAN BE PRESENT ALONG THE LOWER TRUNK BELOW THE LOWEST MAIN (SCAFFOLD) BRANCH, PARTICULARLY FOR TREES LESS THAN 1 INCH IN CALIPER. THESE BRANCHES SHOULD BE NO GREATER THAN 3/8-INCH DIAMETER. CLEAR TRUNK SHOULD BE NO MORE THAN 40% OF THE TOTAL HEIGHT OF THE TREE, UNLESS OTHERWISE SPECIFIED ON THE DRAWINGS (WHICHEVER IS GREATER). b. TREES SHALL HAVE ONE CENTRAL LEADER AS NOTED IN PLANT LIST. IF THE LEADER WAS HEADED, A NEW LEADER (WITH A LIVE TERMINAL BUD) AT LEAST ONE-HALF THE DIAMETER OF THE PRUNING CUT SHALL BE PRESENT. 1.) ALL TREES ARE ASSUMED TO HAVE ONE CENTRAL LEADER TREES UNLESS A DIFFERENT FORM IS SPECIFIED IN THE PLANT LIST OR DRAWINGS. c. ALL GRAFT UNIONS, WHERE APPLICABLE, SHALL BE COMPLETELY CLOSED WITHOUT VISIBLE SIGN OF GRAFT REJECTION. ALL GRAFTS SHALL BE VISIBLE ABOVE THE SOIL LINE. d. TRUNK CALIPER AND TAPER SHALL BE SUFFICIENT SO THAT THE LOWER FIVE FEET OF THE TRUNK REMAINS VERTICAL WITHOUT A STAKE. AUXILIARY STAKE MAY BE USED TO MAINTAIN A STRAIGHT LEADER IN THE UPPER HALF OF THE TREE. 3. PLANT QUALITY AT OR BELOW THE SOIL LINE: a. PLANT ROOTS SHALL BE NORMAL TO THE PLANT TYPE SPECIFIED. ROOT OBSERVATIONS SHALL TAKE PLACE WITHOUT IMPACTING TREE HEALTH. ROOT QUALITY AT OR BELOW THE SOIL LINE SHALL COMPLY WITH THE PROJECT ROOT ACCEPTANCE DETAILS AND THE FOLLOWING: 1.) THE ROOTS SHALL BE REASONABLY FREE OF SCRAPES, BROKEN OR SPLIT WOOD. 2.) THE ROOT SYSTEM SHALL BE REASONABLY FREE OF INJURY FROM BIOTIC (E.G., INSECTS AND PATHOGENS) AND ABIOTIC (E.G., HERBICIDE TOXICITY AND SALT INJURY) AGENTS. WOUNDS RESULTING FROM ROOT PRUNING USED TO PRODUCE A HIGH QUALITY ROOT SYSTEM ARE NOT CONSIDERED INJURIES. 3.) A MINIMUM OF THREE STRUCTURAL ROOTS REASONABLY DISTRIBUTED AROUND THE TRUNK (NOT CLUSTERED ON ONE SIDE) SHALL BE FOUND IN EACH PLANT. ROOT DISTRIBUTION SHALL BE UNIFORM THROUGHOUT THE ROOT BALL, AND GROWTH SHALL BE APPROPRIATE FOR THE SPECIES. A.) PLANTS WITH STRUCTURAL ROOTS ON ONLY ONE SIDE OF THE TRUNK (J ROOTS) SHALL BE REJECTED. 4.) THE ROOT COLLAR SHALL BE WITHIN THE UPPER 2 INCHES OF THE SUBSTRATE/SOIL. TWO STRUCTURAL ROOTS SHALL REACH THE SIDE OF THE ROOT BALL NEAR THE TOP SURFACE OF THE ROOT BALL. THE GROWER MAY REQUEST A MODIFICATION TO THIS REQUIREMENT FOR SPECIES WITH ROOTS THAT RAPIDLY DESCEND, PROVIDED THAT THE GROWER REMOVES ALL STEM GIRDLING ROOTS ABOVE THE STRUCTURAL ROOTS ACROSS THE TOP OF THE ROOT BALL. 5.) THE ROOT SYSTEM SHALL BE REASONABLY FREE OF STEM GIRDLING ROOTS OVER THE ROOT COLLAR OR KINKED ROOTS FROM NURSERY PRODUCTION PRACTICES. 6.) AT TIME OF OBSERVATIONS AND DELIVERY, THE ROOT BALL SHALL BE MOIST THROUGHOUT. ROOTS SHALL NOT SHOW SIGNS OF EXCESS SOIL MOISTURE CONDITIONS AS INDICATED BY STUNTED, DISCOLORED, DISTORTED, OR DEAD ROOTS. 2. 2 ROOT BALL PACKAGE OPTIONS: THE FOLLOWING ROOT BALL PACKAGES ARE PERMITTED. SPECIFIC ROOT BALL PACKAGES SHALL BE REQUIRED WHERE INDICATED ON THE PLANT LIST OR IN THIS SPECIFICATION. ANY TYPE OF ROOT BALL PACKAGES THAT IS NOT SPECIFICALLY DEFINED IN THIS SPECIFICATION SHALL NOT BE PERMITTED. A. BALLED AND BURLAPPED PLANTS 1. ALL BALLED AND BURLAPPED PLANTS SHALL BE FIELD GROWN, AND THE ROOT BALL PACKAGED IN A BURLAP AND TWINE AND/OR BURLAP AND WIRE BASKET PACKAGE. 2. PLANTS SHALL BE HARVESTED WITH THE FOLLOWING MODIFICATIONS TO STANDARD NURSERY PRACTICES. a. PRIOR TO DIGGING ANY TREE THAT FAILS TO MEET THE REQUIREMENT FOR MAXIMUM SOIL AND ROOTS ABOVE THE ROOT COLLAR, CAREFULLY REMOVED THE SOIL FROM THE TOP OF THE ROOT BALL OF EACH PLANT, USING HAND TOOLS, WATER OR AN AIR SPADE, TO LOCATE THE ROOT COLLAR AND ATTAIN THE SOIL DEPTH OVER THE STRUCTURAL ROOTS REQUIREMENTS. REMOVE ALL STEM GIRDLING ROOTS ABOVE THE ROOT COLLAR. CARE MUST BE EXERCISED NOT TO DAMAGE THE SURFACE OF THE ROOT COLLAR AND THE TOP OF THE STRUCTURAL ROOTS. b. TREES SHALL BE DUG FOR A MINIMUM OF 4 WEEKS AND A MAXIMUM OF 52 WEEKS PRIOR TO SHIPPING. TREES DUG 4 TO 52 WEEKS PRIOR TO SHIPPING ARE DEFINED AS HARDENED-OFF. DIGGING IS DEFINED AS CUTTING ALL ROOTS AND LIFTING THE TREE OUT OF THE GROUND AND EITHER MOVING IT TO A NEW LOCATION IN THE NURSERY OR PLACING IT BACK INTO THE SAME HOLE. TRESS THAT ARE STORED OUT OF THE GROUND SHALL BE PLACED IN A HOLDING AREA PROTECTED FROM EXTREMES OF WIND AND SUN WITH THE ROOT BALL PROTECTED BY COVERING WITH MULCH OR STRAW AND IRRIGATED SUFFICIENTLY TO KEEP MOISTURE IN THE ROOT BALL ABOVE WILT POINT AND BELOW SATURATION c. TWINE AND BURLAP USED FOR WRAPPING THE ROOT BALL PACKAGE SHALL BE NATURAL, BIODEGRADABLE MATERIAL. IF THE BURLAP DECOMPOSES AFTER DIGGING THE TREE THEN THE ROOT BALL SHALL BE RE-WRAPPED PRIOR TO SHIPPING IF ROOTS HAVE NOT YET GROWN TO KEEP ROOT BALL INTACT DURING SHIPPING. B. CONTAINER (INCLUDING ABOVE-GROUND FABRIC CONTAINERS AND BOXES) PLANTS 1. CONTAINER PLANTS MAY BE PERMITTED ONLY WHEN INDICATED ON THE DRAWING, IN THIS SPECIFICATION, OR APPROVED BY THE OWNER'S REPRESENTATIVE. 2. PROVIDE PLANTS SHALL BE ESTABLISHED AND WELL ROOTED IN REMOVABLE CONTAINERS. 3. CONTAINER CLASS SIZE SHALL CONFORM TO ANSI Z60.1 FOR CONTAINER PLANTS FOR EACH SIZE AND TYPE OF PLANT. 2.3 ANNUAL FLOWERING AND SEASONAL COLOR PLANTS A. CONTAINER OR FLAT-GROWN PLANTS SHOULD BE SIZED AS NOTED IN THE PLANTING PLAN. PLANTS SHALL BE WELL-ROOTED AND HEALTHY. 176 This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.BYREVISIONSNo.DATESHEET NUMBER LAST SAVED 3/6/2024 2:58 PMPLOTTED BY FLETCHER, MEGAN 3/29/2024 10:58 AMDWG PATH K:\LAC_DS\069290326-ROERS COPPELL\CAD\PLAN SHEETS\LANDSCAPEDWG NAME LP 3.00.DWG , [ LP 3.02 ]IMAGESXREFS x2436 - LA : Aggregate Detail : Boulder Installation : Shrub Planting Details : site wall w fence : Steel edge @ landscape : Tree Fence Details : Tree Planting DetailsCITY OF COPPELL, TEXASROERS COPPELLPREPARED FORROERS COMPANIES© 2024 KIMLEY-HORN AND ASSOCIATES, INC.PHONE: 214-420-5600WWW.KIMLEY-HORN.COM TX F-928225 E JOHN CARPENTER FREEWAY, SUITE 1100IRVING, TX 75062DATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECT03/29/2024069290326BDMLCLC3486 BLAINE D. MIKULIK FOR REVIEW ONLY R.L.A. L.A. No.DATE 03/29/2024 Not for construction or permit purposes.LANDSCAPE SPECIFICATIONSLP 3.02 1. MODIFICATIONS, AT THE TIME OF PLANTING, TO MEET THE SPECIFICATIONS FOR THE DEPTH OF THE ROOT COLLAR AND REMOVAL OF STEM GIRDLING ROOTS AND CIRCLING ROOTS MAY MAKE THE PLANT UNSTABLE OR STRESS THE PLANT TO THE POINT THAT THE OWNER'S REPRESENTATIVE MAY CHOOSE TO REJECT THE PLANT RATHER THAN PERMITTING THE MODIFICATION. 2. ANY MODIFICATIONS REQUIRED BY THE OWNER'S REPRESENTATIVE TO MAKE THE ROOT SYSTEM CONFORM TO THE PLANT QUALITY STANDARDS OUTLINED IN PART 2 PRODUCTS: PLANTS GENERAL: QUALITY, OR OTHER REQUIREMENTS RELATED TO THE PERMITTED ROOT BALL PACKAGE, SHALL NOT BE CONSIDERED AS GROUNDS TO MODIFY OR VOID THE PLANT WARRANTY. 3. THE RESULTING ROOT BALL MAY NEED ADDITIONAL STAKING AND WATER AFTER PLANTING. THE OWNER'S REPRESENTATIVE MAY REJECT THE PLANT IF THE ROOT MODIFICATION PROCESS MAKES THE TREE UNSTABLE OR IF THE TREE IS NOT HEALTHY AT THE END OF THE WARRANTY PERIOD. SUCH PLANTS SHALL STILL BE COVERED UNDER THE WARRANTY 4. THE CONTRACTOR REMAINS RESPONSIBLE TO CONFIRM THAT THE GROWER HAS MADE ALL REQUIRED ROOT MODIFICATIONS NOTED DURING ANY NURSERY OBSERVATIONS. D. CONTAINER AND BOXED ROOT BALL SHAVING (IF REQUIRED -SEE DRAWINGS FOR CONDITIONS): THE OUTER SURFACES OF ALL PLANTS IN CONTAINERS AND BOXES, INCLUDING THE TOP, SIDES AND BOTTOM OF THE ROOT BALL SHALL BE SHAVED TO REMOVE ALL CIRCLING, DESCENDING, AND MATTED ROOTS. SHAVING SHALL BE PERFORMED USING SAWS, KNIVES, SHARP SHOVELS OR OTHER SUITABLE EQUIPMENT THAT IS CAPABLE OF MAKING CLEAN CUTS ON THE ROOTS. SHAVING SHALL REMOVE A MINIMUM OF ONE INCH OF ROOT MAT OR UP TO 2 INCHES AS REQUIRED TO REMOVE ALL ROOT SEGMENTS THAT ARE NOT GROWING REASONABLY RADIAL TO THE TRUNK. E. EXPOSED STEM TISSUE AFTER MODIFICATION: THE REQUIRED ROOT BALL MODIFICATIONS MAY RESULT IN STEM TISSUE THAT HAS NOT FORMED TRUNK BARK BEING EXPOSED ABOVE THE SOIL LINE. IF SUCH CONDITION OCCURS, WRAP THE EXPOSED PORTION OF THE STEM IN A PROTECTIVE WRAPPING WITH A WHITE FILTER FABRIC. SECURE THE FABRIC WITH BIODEGRADABLE MASKING TAPE. DO NOT USE STRING, TWINE, GREEN NURSERY TIES OR ANY OTHER MATERIAL THAT MAY GIRDLE THE TRUNK IF NOT REMOVED. F. EXCAVATION OF THE PLANTING SPACE: USING HAND TOOLS OR TRACKED MINI-EXCAVATOR, EXCAVATE THE PLANTING HOLE INTO THE PLANTING SOIL TO THE DEPTH OF THE ROOT BALL MEASURED AFTER ANY ROOT BALL MODIFICATION TO CORRECT ROOT PROBLEMS, AND WIDE ENOUGH FOR WORKING ROOM AROUND THE ROOT BALL OR TO THE SIZE INDICATED ON THE DRAWING OR AS NOTED BELOW. 1. FOR TREES AND SHRUBS PLANTED IN SOIL AREAS THAT ARE NOT TILLED OR OTHERWISE MODIFIED TO A DEPTH OF AT LEAST 12 INCHES OVER A DISTANCE OF MORE THAN 10 FEET RADIUS FROM EACH TREE, OR 5 FEET RADIUS FROM EACH SHRUB, THE SOIL AROUND THE ROOT BALL SHALL BE LOOSENED AS DEFINED BELOW OR AS INDICATED ON THE DRAWINGS. a. THE AREA OF LOOSENING SHALL BE A MINIMUM OF 3 TIMES THE DIAMETER OF THE ROOT BALL AT THE SURFACE SLOPING TO 2 TIMES THE DIAMETER OF THE ROOT BALL AT THE DEPTH OF THE ROOT BALL. b. LOOSENING IS DEFINED AS DIGGING INTO THE SOIL AND TURNING THE SOIL TO REDUCE THE COMPACTION. THE SOIL DOES NOT HAVE TO BE REMOVED FROM THE HOLE, JUST DUG, LIFTED AND TURNED. LIFTING AND TURNING MAY BE ACCOMPLISHED WITH A TRACKED MINI EXCAVATOR, OR HAND SHOVELS. 2. IF AN AUGER IS USED TO DIG THE INITIAL PLANTING HOLE, THE SOIL AROUND THE AUGER HOLE SHALL BE LOOSENED AS DEFINED ABOVE FOR TREES AND SHRUBS PLANTED IN SOIL AREAS THAT ARE NOT TILLED OR OTHERWISE MODIFIED. 3. THE MEASURING POINT FOR ROOT BALL DEPTH SHALL BE THE AVERAGE HEIGHT OF THE OUTER EDGE OF THE ROOT BALL AFTER ANY REQUIRED ROOT BALL MODIFICATION. 4. IF MOTORIZED EQUIPMENT IS USED TO DELIVER PLANTS TO THE PLANTING AREA OVER EXPOSED PLANTING BEDS, OR USED TO LOOSEN THE SOIL OR DIG THE PLANTING HOLES, ALL SOIL THAT HAS BEEN DRIVEN OVER SHALL BE TILLED TO A DEPTH OF 6 INCHES. G. FOR TREES TO BE PLANTED IN PREPARED PLANTING SOIL THAT IS DEEPER THAN THE ROOT BALL DEPTH, COMPACT THE SOIL UNDER THE ROOT BALL USING A MECHANICAL TAMPER TO ASSURE A FIRM BEDDING FOR THE ROOT BALL. IF THERE IS MORE THAN 12 INCHES OF PLANTING SOIL UNDER THE ROOT BALL EXCAVATE AND TAMP THE PLANTING SOIL IN LIFTS NOT TO EXCEED 12 INCHES. H. SET TOP OUTER EDGE OF THE ROOT BALL AT THE AVERAGE ELEVATION OF THE PROPOSED FINISH. SET THE PLANT PLUMB AND UPRIGHT IN THE CENTER OF THE PLANTING HOLE. THE TREE GRAFT, IF APPLICABLE, SHALL BE VISIBLE ABOVE THE GRADE. DO NOT PLACE SOIL ON TOP OF THE ROOT BALL. I. THE OWNER'S REPRESENTATIVE MAY REQUEST THAT PLANTS ORIENTATION BE ROTATED WHEN PLANTED BASED ON THE FORM OF THE PLANT. J. BACKFILL THE SPACE AROUND THE ROOT BALL WITH THE SAME PLANTING SOIL OR EXISTING SOIL THAT WAS EXCAVATED FOR THE PLANTING SPACE. SEE SPECIFICATION SECTION PLANTING SOIL, FOR REQUIREMENTS TO MODIFY THE SOIL WITHIN THE PLANTING BED. K. BRACE ROOT BALL BY TAMPING PLANTING SOIL AROUND THE LOWER PORTION OF THE ROOT BALL. PLACE ADDITIONAL PLANTING SOIL AROUND BASE AND SIDES OF BALL IN SIX-INCH (6") LIFTS. LIGHTLY TAMP EACH LIFT USING FOOT PRESSURE OR HAND TOOLS TO SETTLE BACKFILL, SUPPORT THE TREE AND ELIMINATE VOIDS. DO NOT OVER COMPACT THE BACKFILL OR USE MECHANICAL OR PNEUMATIC TAMPING EQUIPMENT. OVER COMPACTION SHALL BE DEFINED AS GREATER THAN 85% OF MAXIMUM DRY DENSITY, STANDARD PROCTOR OR GREATER THAN 250 PSI AS MEASURED BY A CONE PENETROMETER WHEN THE VOLUMETRIC SOIL MOISTURE IS LOWER THAN FIELD CAPACITY. 1. WHEN THE PLANTING HOLE HAS BEEN BACKFILLED TO THREE QUARTERS OF ITS DEPTH, WATER SHALL BE POURED AROUND THE ROOT BALL AND ALLOWED TO SOAK INTO THE SOIL TO SETTLE THE SOIL. DO NOT FLOOD THE PLANTING SPACE. IF THE SOIL IS ABOVE FIELD CAPACITY, ALLOW THE SOIL TO DRAIN TO BELOW FIELD CAPACITY BEFORE FINISHING THE PLANTING. AIR POCKETS SHALL BE ELIMINATED AND BACKFILL CONTINUED UNTIL THE PLANTING SOIL IS BROUGHT TO GRADE LEVEL. L. WHERE INDICATED ON THE DRAWINGS, BUILD A 4 INCH HIGH, LEVEL BERM OF PLANTING SOIL AROUND THE OUTSIDE OF THE ROOT BALL TO RETAIN WATER. TAMP THE BERM TO REDUCE LEAKING AND EROSION OF THE SAUCER. M. THOROUGHLY WATER THE PLANTING SOIL AND ROOT BALL IMMEDIATELY AFTER PLANTING. N. REMOVE ALL NURSERY PLANT IDENTIFICATION TAGS AND RIBBONS AS PER OWNER'S REPRESENTATIVE INSTRUCTIONS. THE OWNER'S REPRESENTATIVE'S SEALS ARE TO REMAIN ON PLANTS UNTIL THE END OF THE WARRANTY PERIOD. O. REMOVE ANY CORRUGATED CARDBOARD TRUNK PROTECTION AFTER PLANTING. P. FOLLOW ADDITIONAL REQUIREMENTS FOR THE PERMITTED ROOT BALL PACKAGES. 3.10 PERMITTED ROOT BALL PACKAGES AND SPECIAL PLANTING REQUIREMENTS A. THE FOLLOWING ARE PERMITTED ROOT BALL PACKAGES AND SPECIAL PLANTING REQUIREMENTS THAT SHALL BE FOLLOWED DURING THE PLANTING PROCESS IN ADDITION TO THE ABOVE GENERAL PLANTING REQUIREMENTS. B. BALLED AND BURLAPPED PLANTS 1. AFTER THE ROOT BALL HAS BEEN BACKFILLED, REMOVE ALL TWINE AND BURLAP FROM THE TOP OF THE ROOT BALL. CUT THE BURLAP AWAY AS INDICATED ON DRAWINGS; DO NOT FOLD DOWN ONTO THE PLANTING SOIL. 2. IF THE PLANT IS SHIPPED WITH A WIRE BASKET REMOVE THE BASKET WIRES JUST BEFORE THE FINAL BACKFILLING OF THE TREE AS INDICATED ON THE DRAWINGS. 3. EARTH ROOT BALLS SHALL BE KEPT INTACT EXCEPT FOR ANY MODIFICATIONS REQUIRED BY THE OWNER'S REPRESENTATIVE TO MAKE ROOT PACKAGE COMPLY WITH THE REQUIREMENT IN PART 2 PRODUCTS. C. CONTAINER PLANTS 1. THIS SPECIFICATION ASSUMES THAT MOST CONTAINER PLANTS HAVE SIGNIFICANT STEM GIRDLING AND CIRCLING ROOTS, AND THAT THE ROOT COLLAR IS TOO LOW IN THE ROOT BALL. 2. REMOVE THE CONTAINER. 3. PERFORM ROOT BALL SHAVING AS DEFINED IN INSTALLATION OF PLANTS: GENERAL ABOVE. 4. REMOVE ALL ROOTS AND SUBSTRATE ABOVE THE ROOT COLLAR AND THE MAIN STRUCTURAL ROOTS ACCORDING TO ROOT CORRECTION DETAILS SO ROOT SYSTEM CONFORMS TO ROOT OBSERVATIONS DETAIL. 5. REMOVE ALL SUBSTRATE AT THE BOTTOM OF THE ROOT BALL THAT DOES NOT CONTAIN ROOTS. 6. USING A HOSE, POWER WASHER OR AIR EXCAVATION DEVICE, WASH OUT THE SUBSTRATE FROM AROUND THE TRUNK AND TOP OF THE REMAINING ROOT BALL AND FIND AND REMOVE ALL STEM GIRDLING ROOTS WITHIN THE ROOT BALL ABOVE THE TOP OF THE STRUCTURAL ROOTS. 3.11 GROUND COVER, PERENNIAL AND ANNUAL PLANTS A. ASSURE THAT SOIL MOISTURE IS WITHIN THE REQUIRED LEVELS PRIOR TO PLANTING. IRRIGATION, IF REQUIRED, SHALL BE APPLIED AT LEAST 12 HOURS PRIOR TO PLANTING TO AVOID PLANTING IN MUDDY SOILS. B. ASSURE THAT SOIL GRADES IN THE BEDS ARE SMOOTH AND AS SHOWN ON THE PLANS. C. PLANTS SHALL BE PLANTED IN EVEN, TRIANGULARLY SPACED ROWS, AT THE INTERVALS CALLED OUT FOR ON THE DRAWINGS, UNLESS OTHERWISE NOTED. THE FIRST ROW OF ANNUAL FLOWER PLANTS SHALL BE 6 INCHES FROM THE BED EDGE UNLESS OTHERWISE DIRECTED. D. DIG PLANTING HOLES SUFFICIENTLY LARGE ENOUGH TO INSERT THE ROOT SYSTEM WITHOUT DEFORMING THE ROOTS. SET THE TOP OF THE ROOT SYSTEM AT THE GRADE OF THE SOIL. E. SCHEDULE THE PLANTING TO OCCUR PRIOR TO APPLICATION OF THE MULCH. IF THE BED IS ALREADY MULCHED, PULL THE MULCH FROM AROUND THE HOLE AND PLANT INTO THE SOIL. DO NOT PLANT THE ROOT SYSTEM IN THE MULCH. PULL MULCH BACK SO IT IS NOT ON THE ROOT BALL SURFACE. F. PRESS SOIL TO BRING THE ROOT SYSTEM IN CONTACT WITH THE SOIL. G. SPREAD ANY EXCESS SOIL AROUND IN THE SPACES BETWEEN PLANTS. H. APPLY MULCH TO THE BED BEING SURE NOT TO COVER THE TOPS OF THE PLANTS WITH OR THE TOPS OF THE ROOT BALL WITH MULCH. I. WATER EACH PLANTING AREA AS SOON AS THE PLANTING IS COMPLETED. APPLY ADDITIONAL WATER TO KEEP THE SOIL MOISTURE AT THE REQUIRED LEVELS. DO NOT OVER WATER. 3.12 STAKING AND GUYING A. DO NOT STAKE TREES UNLESS SPECIFICALLY REQUIRED BY THE CONTRACT DOCUMENTS, OR IN THE EVENT THAT THE CONTRACTOR FEELS THAT STAKING IS THE ONLY ALTERNATIVE WAY TO KEEP PARTICULAR TREES PLUMB. 1. THE OWNER'S REPRESENTATIVE SHALL HAVE THE AUTHORITY TO REQUIRE THAT TREES ARE STAKED OR TO REJECT STAKING AS AN ALTERNATIVE WAY TO STABILIZE THE TREE. 2. TREES THAT REQUIRED HEAVILY MODIFIED ROOT BALLS TO MEET THE ROOT QUALITY STANDARDS MAY BECOME UNSTABLE. THE OWNER'S REPRESENTATIVE MAY CHOOSE TO REJECT THESE TREES RATHER THAN UTILIZE STAKING TO TEMPORARILY SUPPORT THE TREE. 3. PLANTS SHALL STAND PLUMB AFTER STAKING. 4. STAKES SHALL BE DRIVEN TO SUFFICIENT DEPTH TO HOLD THE TREE RIGID. 3.13 STRAIGHTENING PLANTS B. MAINTAIN ALL PLANTS IN A PLUMB POSITION THROUGHOUT THE WARRANTY PERIOD. STRAIGHTEN ALL TREES THAT MOVE OUT OF PLUMB INCLUDING THOSE NOT STAKED. PLANTS TO BE STRAIGHTENED SHALL BE EXCAVATED AND THE ROOT BALL MOVED TO A PLUMB POSITION, AND THEN RE-BACKFILLED. C. DO NOT STRAIGHTEN PLANTS BY PULLING THE TRUNK WITH GUYS. 3.14 INSTALLATION OF FERTILIZER AND OTHER CHEMICAL ADDITIVES A. DO NOT APPLY ANY SOLUBLE FERTILIZER TO PLANTINGS DURING THE FIRST YEAR AFTER TRANSPLANTING UNLESS SOIL TEST DETERMINES THAT FERTILIZER OR OTHER CHEMICAL ADDITIVES IS REQUIRED. APPLY CHEMICAL ADDITIVES ONLY UPON THE APPROVAL OF THE OWNER'S REPRESENTATIVE. B. CONTROLLED RELEASE FERTILIZERS SHALL BE APPLIED ACCORDING TO THE MANUFACTURER'S INSTRUCTIONS, STANDARD HORTICULTURAL PRACTICES, AND PER THE SOIL TEST RECOMMENDATIONS. 3.15 PRUNING OF TREES AND SHRUBS A. PRUNE PLANTS AS DIRECTED BY THE OWNER'S REPRESENTATIVE. PRUNING TREES SHALL BE LIMITED TO ADDRESSING STRUCTURAL DEFECTS AS SHOWN IN DETAILS; FOLLOW RECOMMENDATIONS IN “STRUCTURAL PRUNING: A GUIDE FOR THE GREEN INDUSTRY” PUBLISHED BY URBAN TREE FOUNDATION, VISALIA CA. B. ALL PRUNING SHALL BE PERFORMED BY A PERSON EXPERIENCED IN STRUCTURAL TREE PRUNING. C. EXCEPT FOR PLANTS SPECIFIED AS MULTI-STEMMED OR AS OTHERWISE INSTRUCTED BY THE OWNER'S REPRESENTATIVE, PRESERVE OR CREATE A CENTRAL LEADER. D. PRUNING OF LARGE TREES SHALL BE DONE USING POLE PRUNERS OR IF NEEDED, FROM A LADDER OR HYDRAULIC LIFT TO GAIN ACCESS TO THE TOP OF THE TREE. DO NOT CLIMB IN NEWLY PLANTED TREES. SMALL TREES CAN BE STRUCTURALLY PRUNED BY LAYING THEM OVER BEFORE PLANTING. PRUNING MAY ALSO BE PERFORMED AT THE NURSERY PRIOR TO SHIPPING. E. REMOVE AND REPLACE EXCESSIVELY PRUNED OR MALFORMED STOCK RESULTING FROM IMPROPER PRUNING THAT OCCURRED IN THE NURSERY OR AFTER. F. PRUNING SHALL BE DONE WITH CLEAN, SHARP TOOLS. G. NO TREE PAINT OR SEALANTS SHALL BE USED. 3.16 MULCHING OF PLANTS A. APPLY MULCH BEFORE SETTLEMENT TO DEPTH SHOWN ON PLANS, COVERING THE ENTIRE PLANTING BED AREA. INSTALL NO MORE THAN 1 INCH OF MULCH OVER THE TOP OF THE ROOT BALLS OF ALL PLANTS. TAPER TO 2 INCHES WHEN ABUTTING PAVEMENT. B. FOR TREES PLANTED IN LAWN AREAS THE MULCH SHALL EXTEND TO A 4 FOOT RADIUS AROUND THE TREE OR TO THE EXTENT INDICATED ON THE PLANS. C. LIFT ALL LEAVES, LOW HANGING STEMS AND OTHER GREEN PORTIONS OF SMALL PLANTS OUT OF THE MULCH IF COVERED. 3.17 PLANTING BED FINISHING A. AFTER PLANTING, SMOOTH OUT ALL GRADES BETWEEN PLANTS BEFORE MULCHING. B. SEPARATE THE EDGES OF PLANTING BEDS AND LAWN AREAS WITH A SMOOTH, FORMED EDGE CUT INTO THE TURF WITH THE BED MULCH LEVEL SLIGHTLY LOWER, 1 AND 2 INCHES, THAN THE ADJACENT TURF SOD OR AS DIRECTED BY THE OWNER'S REPRESENTATIVE. BED EDGE LINES SHALL BE A DEPICTED ON THE DRAWINGS. 3.18 WATERING A. THE CONTRACTOR SHALL BE FULLY RESPONSIBLE TO ENSURE THAT ADEQUATE WATER IS PROVIDED TO ALL PLANTS FROM THE POINT OF INSTALLATION UNTIL THE DATE OF SUBSTANTIAL COMPLETION ACCEPTANCE. THE CONTRACTOR SHALL ADJUST THE AUTOMATIC IRRIGATION SYSTEM, IF AVAILABLE, AND APPLY ADDITIONAL OR ADJUST FOR LESS WATER USING HOSES AS REQUIRED. B. HAND WATER ROOT BALLS OF ALL PLANTS TO ASSURE THAT THE ROOT BALLS HAVE MOISTURE ABOVE WILT POINT AND BELOW FIELD CAPACITY. TEST THE MOISTURE CONTENT IN EACH ROOT BALL AND THE SOIL OUTSIDE THE ROOT BALL TO DETERMINE THE WATER CONTENT. 3.19 CLEAN-UP A. DURING INSTALLATION, KEEP THE SITE FREE OF TRASH, PAVEMENTS REASONABLY CLEAN AND WORK AREA IN AN ORDERLY CONDITION AT THE END OF EACH DAY. REMOVE TRASH AND DEBRIS IN CONTAINERS FROM THE SITE NO LESS THAN ONCE A WEEK. 1. IMMEDIATELY CLEAN UP ANY SPILLED OR TRACKED SOIL, FUEL, OIL, TRASH OR DEBRIS DEPOSITED BY THE CONTRACTOR FROM ALL SURFACES WITHIN THE PROJECT OR ON PUBLIC RIGHT OF WAYS AND NEIGHBORING PROPERTY. B. ONCE INSTALLATION IS COMPLETE, WASH ALL SOIL FROM PAVEMENTS AND OTHER STRUCTURES. ENSURE THAT MULCH IS CONFINED TO PLANTING BEDS AND THAT ALL TAGS AND FLAGGING TAPE ARE REMOVED FROM THE SITE. THE OWNER'S REPRESENTATIVE'S SEALS ARE TO REMAIN ON THE TREES AND REMOVED AT THE END OF THE WARRANTY PERIOD. C. MAKE ALL REPAIRS TO GRADES, RUTS, AND DAMAGE BY THE PLANT INSTALLER TO THE WORK OR OTHER WORK AT THE SITE. D. REMOVE AND DISPOSE OF ALL EXCESS PLANTING SOIL, SUBSOIL, MULCH, PLANTS, PACKAGING, AND OTHER MATERIAL BROUGHT TO THE SITE BY THE CONTRACTOR. 3.20 PROTECTION DURING CONSTRUCTION A. THE CONTRACTOR SHALL PROTECT PLANTING AND RELATED WORK AND OTHER SITE WORK FROM DAMAGE DUE TO PLANTING OPERATIONS, OPERATIONS BY OTHER CONTRACTORS OR TRESPASSERS. MAINTAIN PROTECTION DURING INSTALLATION UNTIL SUBSTANTIAL COMPLETION ACCEPTANCE. TREAT, REPAIR OR REPLACE DAMAGED WORK IMMEDIATELY. B. DAMAGE DONE BY THE CONTRACTOR, OR ANY OF THEIR SUB-CONTRACTORS TO EXISTING OR INSTALLED PLANTS, OR ANY OTHER PARTS OF THE WORK OR EXISTING FEATURES TO REMAIN, INCLUDING ROOTS, TRUNK OR BRANCHES OF LARGE EXISTING TREES, SOIL, PAVING, UTILITIES, LIGHTING, IRRIGATION, OTHER FINISHED WORK AND SURFACES INCLUDING THOSE ON ADJACENT PROPERTY, SHALL BE CLEANED, REPAIRED OR REPLACED BY THE CONTRACTOR AT NO EXPENSE TO THE OWNER. THE OWNER'S REPRESENTATIVE SHALL DETERMINE WHEN SUCH CLEANING, REPLACEMENT OR REPAIR IS SATISFACTORY. 3.21 PLANT MAINTENANCE PRIOR TO SUBSTANTIAL COMPLETION ACCEPTANCE A. DURING THE PROJECT WORK PERIOD AND PRIOR TO SUBSTANTIAL COMPLETION ACCEPTANCE, THE CONTRACTOR SHALL MAINTAIN ALL PLANTS. B. MAINTENANCE DURING THE PERIOD PRIOR TO SUBSTANTIAL COMPLETION ACCEPTANCE SHALL CONSIST OF PRUNING, WATERING, CULTIVATING, WEEDING, MULCHING, REMOVAL OF DEAD MATERIAL, REPAIRING AND REPLACING OF TREE STAKES, TIGHTENING AND REPAIRING OF GUYS, REPAIRING AND REPLACING OF DAMAGED TREE WRAP MATERIAL, RESETTING PLANTS TO PROPER GRADES AND UPRIGHT POSITION, AND FURNISHING AND APPLYING SUCH SPRAYS AS ARE NECESSARY TO KEEP PLANTINGS REASONABLY FREE OF DAMAGING INSECTS AND DISEASE, AND IN HEALTHY CONDITION. THE THRESHOLD FOR APPLYING INSECTICIDES AND HERBICIDE SHALL FOLLOW ESTABLISHED INTEGRATED PEST MANAGEMENT (IPM) PROCEDURES. MULCH AREAS SHALL BE KEPT REASONABLY FREE OF WEEDS, GRASS. 3.22 SUBSTANTIAL COMPLETION ACCEPTANCE A. UPON WRITTEN NOTICE FROM THE CONTRACTOR, THE OWNERS REPRESENTATIVE SHALL REVIEW THE WORK AND MAKE A DETERMINATION IF THE WORK IS SUBSTANTIALLY COMPLETE. 1. NOTIFICATION SHALL BE AT LEAST 7 DAYS PRIOR TO THE DATE THE CONTRACTOR IS REQUESTING THE REVIEW. B. THE DATE OF SUBSTANTIAL COMPLETION OF THE PLANTING SHALL BE THE DATE WHEN THE OWNER'S REPRESENTATIVE ACCEPTS THAT ALL WORK IN PLANTING, PLANTING SOIL, AND IRRIGATION INSTALLATION SECTIONS IS COMPLETE. C. THE PLANT WARRANTY PERIOD BEGINS AT DATE OF WRITTEN NOTIFICATION OF SUBSTANTIAL COMPLETION FROM THE OWNER'S REPRESENTATIVE. THE DATE OF SUBSTANTIAL COMPLETION MAY BE DIFFERENT THAN THE DATE OF SUBSTANTIAL COMPLETION FOR THE OTHER SECTIONS OF THE PROJECT. 3.23 MAINTENANCE DURING THE WARRANTY PERIOD BY OTHERS A. AFTER SUBSTANTIAL COMPLETION ACCEPTANCE, THE CONTRACTOR SHALL MAKE SUFFICIENT SITE VISITS TO OBSERVE THE OWNER'S MAINTENANCE AND BECOME AWARE OF PROBLEMS WITH THE MAINTENANCE IN TIME TO REQUEST CHANGES, UNTIL THE DATE OF END OF WARRANTY FINAL ACCEPTANCE. 1. NOTIFY THE OWNER'S REPRESENTATIVE IN WRITING IF MAINTENANCE, INCLUDING WATERING, IS NOT SUFFICIENT TO MAINTAIN PLANTS IN A HEALTHY CONDITION. SUCH NOTIFICATION MUST BE MADE IN A TIMELY PERIOD SO THAT THE OWNER'S REPRESENTATIVE MAY TAKE CORRECTIVE ACTION. A. NOTIFICATION MUST DEFINE THE MAINTENANCE NEEDS AND DESCRIBE ANY CORRECTIVE ACTION REQUIRED. 2. IN THE EVENT THAT THE CONTRACTOR FAILS TO VISIT THE SITE AND OR NOTIFY, IN WRITING, THE OWNER'S REPRESENTATIVE OF MAINTENANCE NEEDS, LACK OF MAINTENANCE SHALL NOT BE USED AS GROUNDS FOR VOIDING OR MODIFYING THE PROVISIONS OF THE WARRANTY. 3.24 MAINTENANCE DURING THE WARRANTY PERIOD BY THE PLANT INSTALLER A. DURING THE WARRANTY PERIOD, PROVIDE ALL MAINTENANCE FOR ALL PLANTINGS TO KEEP THE PLANTS IN A HEALTHY STATE AND THE PLANTING AREAS CLEAN AND NEAT. B. GENERAL REQUIREMENTS: 1. ALL WORK SHALL BE UNDERTAKEN BY TRAINED PLANTING CREWS UNDER THE SUPERVISION OF A FOREMAN WITH A MINIMUM OF 5 YEARS EXPERIENCE SUPERVISING COMMERCIAL PLANT MAINTENANCE CREWS. 2. ALL CHEMICAL AND FERTILIZER APPLICATIONS SHALL BE MADE BY LICENSED APPLICATORS FOR THE TYPE OF CHEMICALS TO BE USED. ALL WORK AND CHEMICAL USE SHALL COMPLY WITH ALL APPLICABLE LOCAL, PROVINCIAL AND FEDERAL REQUIREMENTS. 3. ASSURE THAT HOSES AND WATERING EQUIPMENT AND OTHER MAINTENANCE EQUIPMENT DOES NOT BLOCK PATHS OR BE PLACED IN A MANNER THAT MAY CREATE TRIPPING HAZARDS. USE STANDARD SAFETY WARNING BARRIERS AND OTHER PROCEDURES TO MAINTAIN THE SITE IN A SAFE MANNER FOR VISITORS AT ALL TIMES. 4. ALL WORKERS SHALL WEAR REQUIRED SAFETY EQUIPMENT AND APPAREL APPROPRIATE FOR THE TASKS BEING UNDERTAKEN. 5. THE CONTRACTOR SHALL NOT STORE MAINTENANCE EQUIPMENT AT THE SITE AT TIMES WHEN THEY ARE NOT IN USE UNLESS AUTHORIZED IN WRITING BY THE OWNER'S REPRESENTATIVE. 6. MAINTENANCE VEHICLES SHALL NOT PARK ON THE SITE INCLUDING WALKS AND LAWN AREAS AT ANY TIME WITHOUT THE OWNER'S REPRESENTATIVE'S WRITTEN PERMISSION. 7. MAINTAIN A DETAILED LOG OF ALL MAINTENANCE ACTIVITIES INCLUDING TYPES OF TASKS, DATE OF TASK, TYPES AND QUANTITIES OF MATERIALS AND PRODUCTS USED, WATERING TIMES AND AMOUNTS, AND NUMBER OF EACH CREW. PERIODICALLY REVIEW THE LOGS WITH THE OWNER'S REPRESENTATIVE, AND SUBMIT A COPY OF THE LOGS AT THE END OF EACH YEAR OF THE MAINTENANCE AGREEMENT. 8. MEET WITH THE OWNER'S REPRESENTATIVE A MINIMUM OF THREE TIMES A YEAR TO REVIEW THE PROGRESS AND DISCUSS ANY CHANGES THAT ARE NEEDED IN THE MAINTENANCE PROGRAM. AT THE END OF THE WARRANTY PERIOD ATTEND A HAND OVER MEETING TO FORMALLY TRANSFER THE RESPONSIBILITIES OF MAINTENANCE TO THE OWNER'S REPRESENTATIVE. PROVIDE ALL INFORMATION ON PAST MAINTENANCE ACTIVITIES AND PROVIDE A LIST OF CRITICAL TASKS THAT WILL BE NEEDED OVER THE NEXT 12 MONTHS. PROVIDE ALL MAINTENANCE LOGS AND SOIL TEST DATA. MAKE THE CONTRACTOR'S SUPERVISOR AVAILABLE FOR A MINIMUM OF ONE YEAR AFTER THE END OF THE WARRANTY PERIOD TO ANSWER QUESTIONS ABOUT PAST MAINTENANCE. C. PROVIDE THE FOLLOWING MAINTENANCE TASKS: 1. WATERING; PROVIDE ALL WATER REQUIRED TO KEEP SOIL WITHIN AND AROUND THE ROOT BALLS AT OPTIMUM MOISTURE CONTENT FOR PLANT GROWTH. a. MAINTAIN ALL WATERING SYSTEMS AND EQUIPMENT AND KEEP THEM OPERATIONAL. b. MONITOR SOIL MOISTURE TO PROVIDE SUFFICIENT WATER. CHECK SOIL MOISTURE AND ROOT BALL MOISTURE WITH A SOIL MOISTURE METER ON A REGULAR BASIS AND RECORD MOISTURE READINGS. DO NOT OVER WATER. 2. SOIL NUTRIENT LEVELS: TAKE A MINIMUM OF 4 SOIL SAMPLES FROM AROUND THE SITE IN THE SPRING AND FALL AND HAVE THEM TESTED BY AN ACCREDITED AGRICULTURAL SOIL TESTING LAB FOR CHEMICAL COMPOSITION OF PLANT REQUIRED NUTRIENTS, PH, SALT AND % ORGANIC MATTER. TEST RESULTS SHALL INCLUDE LABORATORY RECOMMENDATIONS FOR NUTRIENT APPLICATIONS. APPLY FERTILIZERS AT RATES RECOMMENDED BY THE SOIL TEST. a. MAKE ANY OTHER SOIL TEST AND/OR PLANT TISSUE TEST THAT MAY BE INDICATED BY PLANT CONDITIONS THAT MAY NOT BE RELATED TO SOIL NUTRIENT LEVELS SUCH AS SOIL CONTAMINATED BY OTHER CHEMICALS OR LACK OF CHEMICAL UPTAKE BY THE PLANT. 3. PLANT PRUNING: REMOVE CROSS OVER BRANCHING, SHORTEN OR REMOVE DEVELOPING CO DOMINANT LEADERS, DEAD WOOD AND WINTER-DAMAGED BRANCHES. UNLESS DIRECTED BY THE OWNER'S REPRESENTATIVE, DO NOT SHEAR PLANTS OR MAKE HEADING CUTS. 4. RESTORE PLANTS: RESET ANY PLANTS THAT HAVE SETTLED OR ARE LEANING AS SOON AS THE CONDITION IS NOTICED. 5. GUYING AND STAKING: MAINTAIN PLANT GUYS IN A TAUGHT POSITION. REMOVE TREE GUYS AND STAKING AFTER THE FIRST FULL GROWING SEASON UNLESS DIRECTED BY OWNER'S REPRESENTATIVE. 6. WEED CONTROL: KEEP ALL BEDS FREE OF WEEDS. HAND-REMOVE ALL WEEDS AND ANY PLANTS THAT DO NOT APPEAR ON THE PLANTING PLAN. CHEMICAL WEED CONTROL IS PERMITTED ONLY WITH THE APPROVAL OF THE OWNER'S REPRESENTATIVE. SCHEDULE WEEDING AS NEEDED BUT NOT LESS 12 TIMES PER YEAR. 7. TRASH REMOVAL: REMOVE ALL TRASH AND DEBRIS FROM ALL PLANTING BEDS AND MAINTAIN THE BEDS IN A NEAT AND TIDY APPEARANCE. THE NUMBER OF TRASH AND DEBRIS REMOVAL VISITS SHALL BE NO LESS THAN 12 TIMES PER YEAR AND MAY COINCIDE WITH OTHER MAINTENANCE VISITS. 8. PLANT PEST CONTROL: MAINTAIN DISEASE, INSECTS AND OTHER PESTS AT MANAGEABLE LEVELS. MANAGEABLE LEVELS SHALL BE DEFINED AS DAMAGE TO PLANTS THAT MAY BE NOTICEABLE TO A PROFESSIONAL BUT NOT TO THE AVERAGE PERSON. USE LEAST INVASIVE METHODS TO CONTROL PLANT DISEASE AND INSECT OUTBREAKS. D. THE OWNER'S REPRESENTATIVE MUST APPROVE IN ADVANCE THE USE OF ALL CHEMICAL PESTICIDE APPLICATIONS. 1. PLANT REPLACEMENT: REPLACE ALL PLANTS THAT ARE DEFECTIVE AS DEFINED IN THE WARRANTY PROVISIONS, AS SOON AS THE PLANT DECLINE IS OBVIOUS AND IN SUITABLE WEATHER AND SEASON FOR PLANTING AS OUTLINED IN ABOVE SECTIONS. PLANTS THAT BECOME DEFECTIVE DURING THE MAINTENANCE PERIOD SHALL BE COVERED AND REPLACED UNDER THE WARRANTY PROVISIONS. 2. MULCH: REFRESH MULCH ONCE A YEAR TO MAINTAIN COMPLETE COVERAGE BUT DO NOT OVER MULCH. AT NO TIME SHALL THE OVERALL MULCH THICKNESS BE GREATER THAT 4 INCHES. DO NOT APPLY MULCH WITHIN 6 INCHES OF THE TRUNKS OR STEMS OF ANY PLANTS. REPLACEMENT MULCH SHALL MEET THE REQUIREMENTS OF THE ORIGINAL APPROVED MATERIAL. MULCH SHALL BE NO MORE THAN ONE INCH ON TOP OF THE ROOT BALL SURFACE. 3. BED EDGING: CHECK AND MAINTAIN EDGES BETWEEN MULCH AND LAWN AREAS IN SMOOTH NEAT LINES AS ORIGINALLY SHOWN ON THE DRAWINGS. 4. LEAF, FRUIT AND OTHER PLANT DEBRIS REMOVAL: REMOVE FALL LEAF, SPENT FLOWERS, FRUIT AND PLANT PART ACCUMULATIONS FROM BEDS AND PAVED SURFACES. MAINTAIN ALL SURFACE WATER DRAINS FREE OF DEBRIS. DEBRIS REMOVAL SHALL BE UNDERTAKEN AT EACH VISIT TO WEED OR PICK UP TRASH IN BEDS. 5. DAMAGE FROM SITE USE: REPAIR OF DAMAGE BY SITE VISITORS AND EVENTS, BEYOND NORMAL WEAR, ARE NOT PART OF THIS MAINTENANCE. THE OWNER'S REPRESENTATIVE MAY REQUEST THAT THE CONTRACTOR REPAIR DAMAGE BEDS OR PLANTINGS FOR AN ADDITIONAL COST. ALL ADDITIONAL WORK SHALL BE APPROVED IN ADVANCE BY THE OWNER'S REPRESENTATIVE. 3.25 END OF WARRANTY FINAL ACCEPTANCE / MAINTENANCE OBSERVATION A. AT THE END OF THE WARRANTY AND MAINTENANCE PERIOD THE OWNER'S REPRESENTATIVE SHALL OBSERVE THE WORK AND ESTABLISH THAT ALL PROVISIONS OF THE CONTRACT ARE COMPLETE AND THE WORK IS SATISFACTORY. 1. IF THE WORK IS SATISFACTORY, THE MAINTENANCE PERIOD WILL END ON THE DATE OF THE FINAL OBSERVATION. 2. IF THE WORK IS DEEMED UNSATISFACTORY, THE MAINTENANCE PERIOD WILL CONTINUE AT NO ADDITIONAL EXPENSE TO THE OWNER UNTIL THE WORK HAS BEEN COMPLETED, OBSERVED, AND APPROVED BY THE OWNER'S REPRESENTATIVE. B. FAILURE TO PASS OBSERVATION: IF THE WORK FAILS TO PASS FINAL OBSERVATION, ANY SUBSEQUENT OBSERVATIONS MUST BE RESCHEDULED AS PER ABOVE. THE COST TO THE OWNER FOR ADDITIONAL OBSERVATIONS WILL BE CHARGED TO THE CONTRACTOR AT THE PREVAILING HOURLY RATE OF THE OWNERS REPRESENTATIVE. END OF SECTION 32 9300 2.4 PLANTING SOIL A. PLANTING SOIL AS USED IN THIS SPECIFICATION MEANS THE SOIL AT THE PLANTING SITE, OR IMPORTED AS MODIFIED AND DEFINED IN SPECIFICATION SECTION PLANTING SOIL. IF THERE IS NO PLANTING SOIL SPECIFICATION, THE TERM PLANTING SOIL SHALL MEAN THE SOIL AT THE PLANTING SITE WITHIN THE PLANTING HOLE. B. PLANTING SOIL SHALL BE 2" LAYER OF IMPORTED MIXED SOIL WITH COMPOST FROM LIVING EARTH OR APPROVED EQUAL. 1. CONTACT: PAUL TOMASO, 214.533.6296 2.5 MULCH A. MULCH SHALL BE COARSE, GROUND, FROM HARDWOOD TREES AND WOODY BRUSH SOURCES. THE SIZE RANGE SHALL BE A MINIMUM (LESS THAN 25% OR LESS OF VOLUME) FINE PARTICLES 3/8 INCH OR LESS IN SIZE, AND A MAXIMUM SIZE OF INDIVIDUAL PIECES (LARGEST 20% OR LESS OF VOLUME) SHALL BE APPROXIMATELY 1 TO 1-1/2 INCH IN DIAMETER AND MAXIMUM LENGTH APPROXIMATELY 4 TO 8". PIECES LARGER THAN 8 INCH LONG THAT ARE VISIBLE ON THE SURFACE OF THE MULCH AFTER INSTALLATION SHALL BE REMOVED. 1. IT IS UNDERSTOOD THAT MULCH QUALITY WILL VARY SIGNIFICANTLY FROM SUPPLIER TO SUPPLIER AND REGION TO REGION. THE ABOVE REQUIREMENTS MAY BE MODIFIED TO CONFORM TO THE SOURCE MATERIAL FROM LOCALLY RELIABLE SUPPLIERS AS APPROVED BY THE OWNER'S REPRESENTATIVE. B. SUBMIT SUPPLIER'S PRODUCT SPECIFICATION DATA SHEET AND A ONE GALLON SAMPLE FOR APPROVAL. 2.6 TREE STAKING AND GUYING MATERIAL A. TREE STAKING SHALL BE PER PLANTING DETAILS. B. ARBOR STAKE OR APPROVED EQUAL. 1. MANUFACTURER: WWW.ARBORSTAKES.COM C. SUBMIT MANUFACTURER'S PRODUCT DATA FOR APPROVAL 2.7 CHEMICAL OR BIOLOGICAL ADDITIVES A. PER SOILS TEST RESULTS. 2.8 COMPOST A. LIVING EARTH COMPOST OR APPROVED EQUAL 1. MANUFACTURER: LIVING EARTH: 972-869-4332 2.10 PLANTER POTTING SOIL A. LIVING EARTH CONTAINER POTTING SOIL OR APPROVED EQUAL 1. MANUFACTURER: LIVING EARTH: 972-869-4332 PART 3 EXECUTION 3.1 SITE EXAMINATION A. EXAMINE THE SURFACE GRADES AND SOIL CONDITIONS TO CONFIRM THAT THE REQUIREMENTS OF THE SPECIFICATION SECTION - PLANTING SOIL - AND THE SOIL AND DRAINAGE MODIFICATIONS INDICATED ON THE PLANTING SOIL PLAN AND DETAILS (IF APPLICABLE) HAVE BEEN COMPLETED. NOTIFY THE OWNER'S REPRESENTATIVE IN WRITING OF ANY UNSATISFACTORY CONDITIONS. 3.2 DELIVERY, STORAGE AND HANDLING A. PROTECT MATERIALS FROM DETERIORATION DURING DELIVERY AND STORAGE. ADEQUATELY PROTECT PLANTS FROM DRYING OUT, EXPOSURE OF ROOTS TO SUN, WIND OR EXTREMES OF HEAT AND COLD TEMPERATURES. IF PLANTING IS DELAYED MORE THAN 24 HOURS AFTER DELIVERY, SET PLANTS IN A LOCATION PROTECTED FROM SUN AND WIND. PROVIDE ADEQUATE WATER TO THE ROOT BALL PACKAGE DURING THE SHIPPING AND STORAGE PERIOD. 1. ALL PLANT MATERIALS MUST BE AVAILABLE FOR OBSERVATION PRIOR TO PLANTING. 2. USING A SOIL MOISTURE METER, PERIODICALLY CHECK THE SOIL MOISTURE IN THE ROOT BALLS OF ALL PLANTS TO ASSURE THAT THE PLANTS ARE BEING ADEQUATELY WATERED. VOLUMETRIC SOIL MOISTURE SHALL BE MAINTAINED ABOVE WILTING POINT AND BELOW FIELD CAPACITY FOR THE ROOT BALL SUBSTRATE OR SOIL. B. DO NOT DELIVER MORE PLANTS TO THE SITE THAN THERE IS SPACE WITH ADEQUATE STORAGE CONDITIONS. PROVIDE A SUITABLE REMOTE STAGING AREA FOR PLANTS AND OTHER SUPPLIES. 1. THE OWNER'S REPRESENTATIVE OR CONTRACTOR SHALL APPROVE THE DURATION, METHOD AND LOCATION OF STORAGE OF PLANTS. C. PROVIDE PROTECTIVE COVERING OVER ALL PLANTS DURING TRANSPORTING. 3.3 PLANTING SEASON A. PLANTING SHALL ONLY BE PERFORMED WHEN WEATHER AND SOIL CONDITIONS ARE SUITABLE FOR PLANTING THE MATERIALS SPECIFIED IN ACCORDANCE WITH LOCALLY ACCEPTED PRACTICE BELOW UNLESS OTHERWISE APPROVED IN WRITING BY THE OWNER'S REPRESENTATIVE. IN THE EVENT THAT THE CONTRACTOR REQUEST PLANTING OUTSIDE THE DATES OF THE PLANTING SEASON, APPROVAL OF THE REQUEST DOES NOT CHANGE THE REQUIREMENTS OF THE WARRANTY. 3.4 ADVERSE WEATHER CONDITIONS A. NO PLANTING SHALL TAKE PLACE DURING EXTREMELY HOT, DRY, WINDY OR FREEZING WEATHER. 3.5 COORDINATION WITH PROJECT WORK A. THE CONTRACTOR SHALL COORDINATE WITH ALL OTHER WORK THAT MAY IMPACT THE COMPLETION OF THE WORK. B. PRIOR TO THE START OF WORK, PREPARE A DETAILED SCHEDULE OF THE WORK FOR COORDINATION WITH OTHER TRADES. C. COORDINATE THE RELOCATION OF ANY IRRIGATION LINES, HEADS OR THE CONDUITS OF OTHER UTILITY LINES THAT ARE IN CONFLICT WITH TREE LOCATIONS. ROOT BALLS SHALL NOT BE ALTERED TO FIT AROUND LINES. NOTIFY THE OWNER'S REPRESENTATIVE OF ANY CONFLICTS ENCOUNTERED. 3.6 LAYOUT AND PLANTING SEQUENCE A. RELATIVE POSITIONS OF ALL PLANTS AND TREES ARE SUBJECT TO APPROVAL OF THE OWNER'S REPRESENTATIVE. B. NOTIFY THE OWNER'S REPRESENTATIVE, ONE (1) WEEK PRIOR TO LAYOUT. LAYOUT ALL INDIVIDUAL TREE AND SHRUB LOCATIONS. PLACE PLANTS ABOVE SURFACE AT PLANTING LOCATION OR PLACE A LABELED STAKE AT PLANTING LOCATION. LAYOUT BED LINES WITH PAINT FOR THE OWNER'S REPRESENTATIVE'S APPROVAL. SECURE THE OWNER'S REPRESENTATIVE'S ACCEPTANCE BEFORE DIGGING AND START OF PLANTING WORK. C. WHEN APPLICABLE, PLANT TREES BEFORE OTHER PLANTS ARE INSTALLED. D. IT IS UNDERSTOOD THAT PLANTS ARE NOT PRECISE OBJECTS AND THAT MINOR ADJUSTMENTS IN THE LAYOUT WILL BE REQUIRED AS THE PLANTING PLAN IS CONSTRUCTED. THESE ADJUSTMENTS MAY NOT BE APPARENT UNTIL SOME OR ALL OF THE PLANTS ARE INSTALLED. MAKE ADJUSTMENTS AS REQUIRED BY THE OWNER'S REPRESENTATIVE INCLUDING RELOCATING PREVIOUSLY INSTALLED PLANTS. 3.7 SOIL PROTECTION DURING PLANT DELIVERY AND INSTALLATION A. PROTECT SOIL FROM COMPACTION DURING THE DELIVERY OF PLANTS TO THE PLANTING LOCATIONS, DIGGING OF PLANTING HOLES AND INSTALLING PLANTS. 1. WHERE POSSIBLE DELIVER AND PLANT TREES THAT REQUIRE THE USE OF HEAVY MECHANIZED EQUIPMENT PRIOR TO FINAL SOIL PREPARATION AND TILLING. WHERE POSSIBLE, RESTRICT THE DRIVING LANES TO ONE AREA INSTEAD OF DRIVING OVER AND COMPACTING A LARGE AREA OF SOIL. 2. TILL TO A DEPTH OF 6 INCHES, ALL SOIL THAT HAS BEEN DRIVEN OVER DURING THE INSTALLATION OF PLANTS. 3.8 SOIL MOISTURE A. VOLUMETRIC SOIL MOISTURE LEVEL, IN BOTH THE PLANTING SOIL AND THE ROOT BALLS OF ALL PLANTS, PRIOR TO, DURING AND AFTER PLANTING SHALL BE ABOVE PERMANENT WILTING POINT AND BELOW FIELD CAPACITY FOR EACH TYPE OF SOIL TEXTURE WITHIN THE FOLLOWING RANGES. SOIL TYPE PERMANENT WILTING POINT FIELD CAPACITY SAND, LOAMY SAND, SANDY LOAM 5 - 8% 12-18% LOAM, SANDY CLAY, SANDY CLAY LOAM 14 - 25% 27-36% CLAY LOAM, SILT LOAM 11 - 22% 31 - 36% SILTY CLAY, SILTY CLAY LOAM 22 - 27% 38 - 41% 1. VOLUMETRIC SOIL MOISTURE SHALL BE MEASURED WITH A DIGITAL MOISTURE METER. THE METER SHALL BE THE DIGITAL SOIL MOISTURE METER, DSMM500 BY GENERAL SPECIALTY TOOLS AND INSTRUMENTS, OR APPROVED EQUIVALENT. B. THE CONTRACTOR SHALL CONFIRM THE SOIL MOISTURE LEVELS WITH A MOISTURE METER. IF THE MOISTURE IS TOO HIGH, SUSPEND PLANTING OPERATIONS UNTIL THE SOIL MOISTURE DRAINS TO BELOW FIELD CAPACITY. 3.9 INSTALLATION OF PLANTS: GENERAL A. OBSERVE EACH PLANT AFTER DELIVERY AND PRIOR TO INSTALLATION FOR DAMAGE OF OTHER CHARACTERISTICS THAT MAY CAUSE REJECTION OF THE PLANT. NOTIFY THE OWNER'S REPRESENTATIVE OF ANY CONDITION OBSERVED. B. NO MORE PLANTS SHALL BE DISTRIBUTED ABOUT THE PLANTING BED AREA THAN CAN BE PLANTED AND WATERED ON THE SAME DAY. C. THE ROOT SYSTEM OF EACH PLANT, REGARDLESS OF ROOT BALL PACKAGE TYPE, SHALL BE OBSERVED BY THE CONTRACTOR, AT THE TIME OF PLANTING TO CONFIRM THAT THE ROOTS MEET THE REQUIREMENTS FOR PLANT ROOT QUALITY IN PART 2 PRODUCTS: PLANTS GENERAL: PLANT QUALITY. THE CONTRACTOR SHALL UNDERTAKE AT THE TIME OF PLANTING, ALL MODIFICATIONS TO THE ROOT SYSTEM REQUIRED BY THE OWNER'S REPRESENTATIVE TO MEET THESE QUALITY STANDARDS. 177 This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.BYREVISIONSNo.DATESHEET NUMBER LAST SAVED 3/6/2024 2:58 PMPLOTTED BY FLETCHER, MEGAN 3/29/2024 10:58 AMDWG PATH K:\LAC_DS\069290326-ROERS COPPELL\CAD\PLAN SHEETS\LANDSCAPEDWG NAME LP 3.00.DWG , [ LP 3.03 ]IMAGESXREFS x2436 - LA : Aggregate Detail : Boulder Installation : Shrub Planting Details : site wall w fence : Steel edge @ landscape : Tree Fence Details : Tree Planting DetailsCITY OF COPPELL, TEXASROERS COPPELLPREPARED FORROERS COMPANIES© 2024 KIMLEY-HORN AND ASSOCIATES, INC.PHONE: 214-420-5600WWW.KIMLEY-HORN.COM TX F-928225 E JOHN CARPENTER FREEWAY, SUITE 1100IRVING, TX 75062DATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECT03/29/2024069290326BDMLCLC3486 BLAINE D. MIKULIK FOR REVIEW ONLY R.L.A. L.A. No.DATE 03/29/2024 Not for construction or permit purposes.LANDSCAPE SPECIFICATIONSLP 3.03 SECTION 32 9210: LAWNS AND GRASSES PART 1 - GENERAL 1.1 SECTION INCLUDES A. FURNISH ALL LABOR, MATERIAL, EQUIPMENT RELATED SERVICES AND SUPERVISION NECESSARY FOR OR INCIDENTAL TO THE INSTALLATION OF THE LAWNS AND GRASSES AS SHOWN OR INDICATED ON THE DRAWINGS AND/OR AS SPECIFIED. B. WORK INCLUDED: 1. SOIL PREPARATION AND FINE GRADING. 2. FERTILIZATION. 3. GRASS SODDING 4. SEEDING 1.2 SUBMITTALS A. DELIVERY RECEIPTS AND INVOICES: SUBMIT ORIGINAL DELIVERY RECEIPTS AND INVOICES FOR MATERIALS USED. B. PRODUCT DATA: SUBMIT SAMPLE LABEL OR SPECIFICATION OF FERTILIZER. C. CERTIFICATE: SUBMIT STATE CERTIFICATE STATING VARIETY AND PURITY OF GRASS SOD. D. SOIL FERTILITY TEST REPORTS: 1. SUBMIT ANALYSIS, TEST RESULTS AND CORRECTIVE RECOMMENDATIONS TO THE OWNER'S REPRESENTATIVE. 2. ONE TEST PER MEDIAN IS REQUIRED OF EXISTING SOIL TAKEN AT DIFFERENT LOCATIONS ON THE PROJECT SITE AS DIRECTED BY THE OWNER'S REPRESENTATIVE. 1.3 PROTECTION A. PROTECT PAVING SURFACES, CURBS, UTILITIES, PLANT MATERIALS, AND OTHER EXISTING IMPROVEMENTS FROM DAMAGE BY HEAVY EQUIPMENT. B. LOCATE AND STAKE IRRIGATION HEADS, VALVE RISERS AND EQUIPMENT PRIOR TO BEGINNING SOIL PREPARATION WORK. C. DURING WORK AND MAINTENANCE PERIOD, MAINTAIN TOPSOIL IN PLACE AT ESTABLISHED GRADES. REPLACE TOPSOIL AND GRASS LOSSES DUE TO EROSION. D. PROTECT IN PLACE WORK FROM DAMAGE BY HEAVY EQUIPMENT. PREPARE, GRADE, LEVEL, AND REPLANT DAMAGED AREAS. 1.4 SUBSTANTIAL COMPLETION & PROJECT CLOSEOUT A. A CERTIFICATE OF SUBSTANTIAL COMPLETION WILL BE ISSUED WHEN THE WORK PERFORMED UNDER THE CONTRACT HAS BEEN REVIEWED AND FOUND, TO THE OWNER'S REPRESENTATIVE'S BEST KNOWLEDGE, INFORMATION, AND BELIEF, TO BE SUBSTANTIALLY COMPLETE. SUBSTANTIAL COMPLETION IS THE STAGE IN THE PROGRESS OF THE WORK WHEN THE WORK OR DESIGNATED PORTION THEREOF IS SUFFICIENTLY COMPLETE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS SO THE OWNER CAN OCCUPY OR UTILIZE THE WORK FOR ITS INTENDED USE. THE DATE OF SUBSTANTIAL COMPLETION OF THE PROJECT OR PORTION THEREOF IS ALSO THE DATE OF COMMENCEMENT OF APPLICABLE GUARANTEES AS SPECIFIED. B. A LIST OF ITEMS TO BE COMPLETED OR CORRECTED WILL BE ATTACHED TO THE CERTIFICATE OR SUBSTANTIAL COMPLETION. THE FAILURE TO INCLUDE ANY ITEMS ON SUCH LIST DOES NOT ALTER THE RESPONSIBILITY OF THE CONTRACTOR TO COMPLETE ALL WORK IN ACCORDANCE WITH THE CONTRACT DOCUMENTS. C. THE CONTRACTOR WILL COMPLETE OR CORRECT THE WORK ON THE LIST OF ITEMS WITHIN A SPECIFIC NUMBER OF DAYS AS SHOWN ON THE CERTIFICATE OF SUBSTANTIAL COMPLETION. D. UPON COMPLETION AND RE-INSPECTION OF ALL CORRECTED ITEMS LISTED, THE OWNER'S REPRESENTATIVE WILL RECOMMEND TO THE OWNER THAT THE WORK OF THIS SECTION IS READY FOR FINAL ACCEPTANCE. 1.5 QUALITY ASSURANCE A. GENERAL: COMPLY WITH APPLICABLE FEDERAL, STATE, COUNTY AND LOCAL REGULATIONS GOVERNING LANDSCAPE MATERIALS AND WORK. B. PERSONNEL: EMPLOY ONLY EXPERIENCED PERSONNEL WHO ARE FAMILIAR WITH THE REQUIRED WORK. PROVIDE SUPERVISION BY A QUALIFIED FOREMAN. 1.6 GUARANTEE A. GUARANTEE LAWNS AND GRASSES FOR ONE YEAR AFTER DATE OF FINAL ACCEPTANCE AT THE END OF THIS GUARANTEE PERIOD, ALL LAWN AND GRASS AREAS WILL HAVE ACHIEVED COVERAGE OF THE SPECIFIED GRASS AT A DENSITY OF 100% COVERAGE, FREE OF WEEDS, UNDESIRABLE GRASS SPECIES, DISEASE, AND INSECTS. REPLACE DEAD MATERIALS AND MATERIALS NOT IN VIGOROUS, THRIVING CONDITION AS SOON AS WEATHER PERMITS AND ON NOTIFICATION BY THE OWNER'S REPRESENTATIVE. B. REPLACE LAWNS AND GRASSES WITH SAME KIND AS ORIGINALLY PLANTED, AT NO COST TO THE OWNER. PROTECT IRRIGATION SYSTEM AND OTHER PIPING, CONDUIT, OR OTHER WORK DURING REPLACEMENT. REPAIR DAMAGE IMMEDIATELY. 1.7 JOB CONDITIONS A. DO NOT INSTALL SOD OR SEED ON SATURATED OR FROZEN SOIL. B. SOD AND SEED INSTALLATION SHALL BE SUBJECT TO SUITABILITY OF THE WEATHER AND OTHER CONDITIONS AFFECTING SOD GROWTH. 1.8 PROGRESS MEETINGS A. CONTRACTOR SHALL ATTEND ALL PROGRESS MEETINGS AS REQUESTED BY THE OWNER'S REPRESENTATIVE DURING INSTALLATION. 1.9 QUANTITY VERIFICATION A. THE BIDDING CONTRACTOR IS RESPONSIBLE FOR THE INCLUSION OF ALL MATERIALS, LABOR AND EQUIPMENT AS OUTLINED IN THE PLANS AND SPECIFICATION. THE PLANT LIST IS PROVIDED TO THE BIDDING CONTRACTOR AS A CONVENIENCE AND THE QUANTITIES ARE APPROXIMATE. VERIFICATION OF ALL QUANTITIES IS THE SOLE RESPONSIBILITY OF THE BIDDING CONTRACTOR. ANY DISCREPANCIES MUST BE REPORTED TO THE OWNER'S REPRESENTATIVE PRIOR TO SUBMITTAL OF BID. PART 2 PRODUCTS 2.1 GRASS A. GENERAL: 1. SOD SHALL BE NURSERY GROWN ON CULTIVATED AGRICULTURAL SOILS. SOD SHALL HAVE BEEN MOWED REGULARLY AND CAREFULLY AND OTHERWISE MAINTAINED FROM PLANTING TO HARVEST. 2. SOD SHALL BE OF SPECIES INDICATED. 3. THICKNESS OF CUT: SOD SHALL BE CUT TO THE SUPPLIER'S STANDARD WIDTH AND LENGTH. MAXIMUM ALLOWABLE DEVIATION FROM STANDARD WIDTHS AND LENGTHS SHALL BE PLUS OR MINUS .25 INCHES ON WIDTH AND PLUS OR MINUS 5% ON LENGTH. 4. BROKEN STRIPS AND TORN OR UNEVEN ENDS WILL NOT BE ACCEPTED. 5. STRENGTH OF SOD STRIPS: SOD STRIPS SHALL BE STRONG ENOUGH TO SUPPORT THEIR OWN WEIGHT AND RETAIN THEIR SIZE AND SHAPE IF SUSPENDED VERTICALLY WHEN GRASPED IN THE UPPER 10% OF THE SECTION. 6. MOISTURE CONTENT: SOD SHALL NOT BE HARVESTED OR TRANSPLANTED WHEN MOISTURE CONTENT (EXCESSIVELY WET OR DRY) MAY ADVERSELY AFFECT ITS SURVIVAL. SOD SHALL BE STORED IN A COMPACT GROUP TO PREVENT DRYING OUT OR FREEZING. 7. TIME LIMITATIONS: SOD SHALL BE HARVESTED, DELIVERED, AND TRANSPLANTED WITHIN A 30-HOUR PERIOD UNLESS A SUITABLE PRESERVATION METHOD IS APPROVED BY THE OWNER'S REPRESENTATIVE PRIOR TO DELIVERY. SOD NOT TRANSPLANTED WITHIN THIS PERIOD SHALL BE INSPECTED FOR APPROVAL BY THE OWNER'S REPRESENTATIVE PRIOR TO ITS INSTALLATION. 8. THATCH: SOD SHALL BE FREE OF THATCH. 9. DISEASES. NEMATODES AND INSECTS: SOD SHALL BE FREE OF DISEASES, NEMATODES, AND SOIL-BORNE INSECTS. 10. WEEDS: SOD SHALL BE FREE OF OBJECTIONABLE GRASSY AND BROADLEAF WEEDS. B. SOD: 1. CYNODON DACTYLON (COMMON BERMUDA GRASS) C. SEED: 1. SEED: FRESH, CLEAN, AND NEW CROP SEED MIXTURE. A. COMPOSED OF THE FOLLOWING VARIETIES, MIXED TO THE SPECIFIED PROPORTIONS BY WEIGHT, AND TESTED TO MINIMUM PERCENTAGES OF PURITY AND GERMINATION. SHALL BE FREE OF: POA ANNUA, BENT GRASS, AND NOXIOUS WEED SEED. B. RATE: 2 - 3 POUNDS PER 1,000 SQUARE FEET. 2. TYPES: TYPES PARTS PURITY GERMINATION BUFFALO GRASS 100% 95% 95% 2.2 MULCH A. HYDRO-MULCH: CELLULOSE FIBER MULCH SHALL CONSIST OF SPECIALLY PREPARED CELLULOSE PROCESSED INTO A UNIFORM FIBROUS PHYSICAL STATE. THE FIBER MULCH, INCLUDING DYE, SHALL CONTAIN NO GERMINATION OR GROWTH INHIBITING FACTORS. THE MULCH MATERIAL SHALL BE MANUFACTURED AND PROCESSED IN SUCH A MANNER THAT THE CELLULOSE FIBER MULCH WILL REMAIN IN UNIFORM SUSPENSION IN WATER UNDER AGITATION AND WILL BLEND WITH SEED, FERTILIZER, AND OTHER ADDITIVES TO FORM A HOMOGENEOUS SLURRY. THE MULCH SHALL COVER AND HOLD GRASS SEED IN CONTACT WITH THE SOIL WITH OUT INHIBITING THE GROWTH OF THE GRASS SEEDLINGS. 2.3 TOPSOIL A. GENERAL TOPSOIL 1. REFERENCE PLANTING SOIL PLANS. 2.4 SEEDING ACCESSORIES A. WEED KILLER: IF NECESSARY IN THE OPINION OF THE LANDSCAPE ARCHITECT, AN APPLICATION OF BROADLEAF WEED KILLER MAY BE APPLIED PRIOR TO FINAL ACCEPTANCE. ORTHO WEED-B-GONE OR EQUAL AT A RATE OF 3 TEASPOONS/GALLON OF WATER OR 3 CUPS (25 OZ.) PER 50 GALLONS OF WATER SHALL BE APPLIED AT LEAST 48 HOURS BEFORE WATERING OR ANTICIPATED RAINFALL. B. MULCH TACKIFIER APPLY LIQUID TACKIFIER UNIFORMLY AT THE RATE OF 60 GALLONS PER ACRE, IF NEEDED, TO KEEP STRAW MULCH IN PLACE. C. GROUND LIMESTONE GROUND LIMESTONE SHALL CONTAIN NOT LESS THAN 85% OF TOTAL CARBONATES AND GROUND TO SUCH FINENESS THAT 50% WILL PASS THROUGH A NO. 100 MESH SIEVE, AND 90% WILL PASS THROUGH A NO. 20 MESH SIEVE. 2.5 FERTILIZER A. GENERAL: 1. FERTILIZER SHALL BE COMMERCIAL PRODUCT, UNIFORM IN COMPOSITION, FREE FLOWING, AND SUITABLE FOR APPLICATION WITH APPROVED EQUIPMENT. 2. DELIVER FERTILIZER TO SITE IN FULLY LABELED ORIGINAL CONTAINERS. 3. FERTILIZER WHICH HAS BEEN EXPOSED TO HIGH HUMIDITY AND MOISTURE HAS BECOME CAKED OR OTHERWISE DAMAGED, MAKING IT UNSUITABLE FOR USE, WILL NOT BE ACCEPTABLE. B. INITIAL APPLICATION: 1. 17% NITROGEN 2. 17% PHOSPHORIC ACID 3. 17% POTASH C. SECOND APPLICATION: 1. 21% NITROGEN 2. 0% PHOSPHORIC ACID 3. 0% POTASH PART 3 EXECUTION 3.1 GENERAL A. EXECUTE GRASS PLANTING OPERATIONS ACROSS SLOPE AND PARALLEL TO FINISHED GRADE CONTOURS. 3.2 PRE-PLANT WEED CONTROL A. IRRIGATED AND NON-IRRIGATED GRASS AREAS: 1. IF GRASSY OR BROADLEAF WEEDS EXIST ON SITE AT THE BEGINNING OF WORK, SPRAY WITH A NON-SELECTIVE SYSTEMIC CONTACT HERBICIDE, AS RECOMMENDED AND APPLIED BY AN APPROVED LICENSED LANDSCAPE PEST CONTROL ADVISOR AND APPLICATOR. LEAVE SPRAYED PLANTS INTACT FOR AT LEAST 15 DAYS TO ALLOW SYSTEMIC KILL. 2. CLEAR AND REMOVE THESE EXISTING WEEDS BY MOWING OR GRUBBING OFF ALL PLANT PARTS AT LEAST 0.25 INCHES BELOW THE SURFACE OF THE SOIL OVER THE ENTIRE AREA TO BE PLANTED. B. IRRIGATED GRASS AREAS ONLY: 1. AFTER IRRIGATION SYSTEM IS OPERATIONAL, APPLY WATER FOR 5 TO 10 DAYS AS NEEDED TO ACHIEVE WEED GERMINATION. APPLY CONTACT HERBICIDES AND WAIT AS NEEDED BEFORE PLANTING. REPEAT AS NEEDED. 2. MAINTAIN LAWN AND GRASS AREAS WEED FREE UNTIL FINAL ACCEPTANCE BY OWNER'S REPRESENTATIVE UTILIZING MECHANICAL AND CHEMICAL TREATMENT. 3.3 SOIL PREPARATION A. TILLAGE: 1. TILLAGE SHALL BE ACCOMPLISHED TO LOOSEN ALL AREAS OF COMPACTED SOIL. WHEN PLACEMENT OF TOPSOIL IS SPECIFIED, TILL COMPACTED AREAS PRIOR TO PLACEMENT. 2. TILL WITH HEAVY DUTY DISC, ROTOTILLER, OR CHISEL-TYPE BREAKING PLOW, CHISELS SET NOT MORE THAN 10 INCHES APART. TILL TO A DEPTH OF 1 TO 3 INCHES. 3. INITIAL TILLAGE SHALL BE DONE IN CROSSING PATTERN FOR DOUBLE COVERAGE THEN FOLLOWED BY A DISC HARROW. B. CLEANING: 1. REMOVE DEBRIS, BUILDING MATERIALS, RUBBISH, WEEDS, AND STONES LARGER THAN 1 INCH IN DIAMETER. 2. USE ROCK PICK OR OTHER MACHINERY TO GATHER SURFACE STONES LARGER THAN 1 INCH IN DIAMETER. C. FINE GRADING: 1. AFTER TILLAGE AND PLACEMENT OF TOPSOIL, LEVEL, FINE GRADE, AND DRAG WITH A WEIGHTED SPIKE HARROW OR FLOAT DRAG. 2. ELIMINATE RUTS, DEPRESSIONS, HUMPS, AND OBJECTIONABLE SOIL CLODS. 3.4 FERTILIZING A. THE FERTILIZER TYPES AND RATES SPECIFIED HEREIN ARE APPLICABLE UNLESS COUNTERMANDED BY THE SOIL FERTILITY TEST CORRECTIVE RECOMMENDATIONS, IN WHICH CASE THEY WILL BE APPLICABLE. B. BERMUDA SODDING: 1. INITIAL APPLICATION: APPLY NO MORE THAN 5 DAYS PRIOR TO COMMENCEMENT OF SODDING OPERATIONS AT A RATE OF 20 POUNDS PER 1,000 SQUARE FEET. INCORPORATE INTO SOIL WITH A CHAIN HARROW. 2. SECOND AND THIRD APPLICATIONS: APPLY EVERY 25 DAYS AFTER SODDING AT A RATE OF 10 POUNDS PER 1,000 SQUARE FEET. 3. IRRIGATE THE AREA WITH A MINIMUM OF .25 INCHES OF WATER TO PROPERLY INCORPORATE THE FERTILIZER INTO THE TURF. 3.5 PLANTING SOD A. WEATHER CONDITIONS: 1. SCHEDULE WORK FOR PERIODS OF FAVORABLE WEATHER. 2. SOD PLACEMENT ON DAYS WHICH, IN THE JUDGMENT OF THE OWNER'S REPRESENTATIVE, ARE TOO HOT, COLD, SUNNY, DRY, OR WINDY FOR OPTIMAL INSTALLATION MAY BE PROHIBITED. B. PLACEMENT PATTERN: 1. THE FIRST ROW SHALL BE LAID IN A STRAIGHT LINE WITH SUBSEQUENT ROWS PARALLEL TO THE FIRST ROW AND TIGHTLY ABUTTING EACH OTHER. 2. LATERAL JOINTS SHALL BE STAGGERED. CARE SHALL BE EXERCISED TO ENSURE THAT THE SOD IS NEITHER STRETCHED NOR OVERLAPPED. JOINTS MUST BE BUTTED TIGHTLY TO PREVENT VOIDS THAT COULD PERMIT AIR TO DRY OUT ROOT. 3. IMMEDIATELY AFTER PLACING, SOD SHALL BE PRESSED FIRMLY INTO CONTACT WITH BED BY TAMPING OR ROLLING TO ELIMINATE AIR POCKETS. FOLLOWING TAMPING, SCREENED TOPSOIL SHALL BE USED TO FILL ALL CRACKS AND EXCESS SOIL SHALL BE WORKED INTO THE SOD WITH RAKES OR OTHER SUITABLE EQUIPMENT. SOD SHALL NOT BE SMOTHERED WITH EXCESS FILL SOIL. 4. ON SLOPES STEEPER THAN 3 TO 1, SOD SHALL BE SECURED BY GALVANIZED PINS, WOOD PEGS OR OTHER METHODS APPROVED BY THE OWNER'S REPRESENTATIVE. 5. IMMEDIATELY AFTER SODDING OPERATIONS HAVE BEEN COMPLETED, THE ENTIRE SURFACE SHALL BE COMPACTED WITH A ROLLER OR OTHER APPROVED EQUIPMENT. THE COMPLETED AREA AFTER SODDING SHALL BE UNIFORMLY EVEN, FIRM, AND TRUE TO FINISHED GRADE LINES. C. WATERING: 1. INITIAL INSTALLATION: WATER MUST BE APPLIED WITHIN 2 HOURS OF EXPOSURE OF THE SOD TO SUN OR WIND. WATER NEWLY LAID SOD UNTIL SATURATION OF THE ENTIRE AREA IS APPARENT. AS A RESULT OF INITIAL IRRIGATION, STANDING WATER MAY BE PRESENT AND MODERATE TO HEAVY RUN OFF MAY OCCUR. CONTINUE TO IRRIGATE DAILY IN SHORTER DURATIONS SO THE ENTIRE AREA STAYS THOROUGHLY WET BUT WITHOUT STANDING WATER. THE LENGTH OF IRRIGATION TIME AND FREQUENCY OF APPLICATIONS WILL VARY AT DIFFERENT LOCATIONS DUE TO WEATHER CONDITIONS AND INDIVIDUAL SITE CHARACTERISTICS. 2. AFTER 7 TO 10 DAYS: CHECK FOR NEW ROOT GROWTH BY LIFTING CORNERS OF SOD BLOCKS. IF CONSISTENT ROOT GROWTH OVER THE ENTIRE SITE IS OBSERVED, WATER APPLICATIONS CAN BE REDUCED TO ONCE EVERY OTHER DAY. 3. AFTER 12 TO 14 DAYS: RECHECK FOR ADDITIONAL ROOTING. IF SOD BLOCKS ARE DIFFICULT TO PULL UP OR ADDITIONAL NEW ROOTS ARE PRESENT ALLOW THE AREA TO DRY TO THE EXTENT THAT MOWING CAN BE PERFORMED. 3.6 SEEDING LAWNS A. SEEDING LIMITS: ALL GROUND AREA WITHIN THE INDICATED PROJECT LIMIT LINES, OR ANY ADDITIONAL AREA WHICH HAS BEEN DISTURBED IN ANY WAY BY THE CONSTRUCTION OPERATIONS, SHALL BE FINE GRADED AND PLANTED IN SEED OR SOD UNLESS OTHERWISE INDICATED ON THE DRAWINGS TO BE COVERED WITH TREES, SHRUBS, STRUCTURE(S), WALKS, ROADS, OR OTHER SURFACED AREAS. B. RESPONSIBILITY: THE CONTRACTOR SHALL UTILIZE ALL SUCH MEASURES AS MAY BE NECESSARY, INCLUDING, BUT NOT LIMITED TO, PROTECTIVE FENCING, SOD, OR EROSION CONTROL NETTING TO PRODUCE A FINISHED CONTINUOUS BLANKET OF TURF OVER ALL AREAS DESIGNATED TO RECEIVE TURF. 1. ANY AREAS EXCEEDING 5:1 SLOPE SHOULD BE TREATED WITH EROSION CONTROL BLANKETS BY CURLEX®, APPROVED EQUAL, OR OTHER EROSION CONTROL METHODS DEEMED NECESSARY BY THE CONTRACTOR TO ESTABLISH A SOLID LAWN AREA. C. FERTILIZER 1. APPLY FERTILIZER TO INDICATED TURF AREAS AT A RATE EQUAL TO 1.0 POUND OF ACTUAL NITROGEN PER 1,000 SQUARE FEET (430 POUNDS OF FERTILIZER PER ACRE). 2. APPLY FERTILIZERS BY MECHANICAL ROTARY OR DROP TYPE DISTRIBUTOR, THOROUGHLY AND EVENLY INCORPORATED INTO SOIL TO A DEPTH OF 3", BY DISCING OR OTHER APPROVED METHOD. FERTILIZE AREAS INACCESSIBLE TO POWER EQUIPMENT WITH HAND TOOLS AND INCORPORATE INTO SOIL. 3. RESTORE PREPARED AREAS TO SPECIFIED CONDITION IF ERODED, SETTLED, OR OTHERWISE DISTURBED, AFTER FINE GRADING AND PRIOR TO SEEDING. D. HYDROSEEDING USE A HYDROMULCHER (SPRAYER) AND APPLY MIXTURE(S) AT THE FOLLOWING RATES. MIX IN ACCORDANCE WITH MANUFACTURER'S RECOMMENDATIONS. 1. LAWNS a. GRASS SEED: PER SEED TYPE. b. FERTILIZER: PER SOIL TEST REPORT RECOMMENDATIONS. 3.7 GRADING A. MAINTAIN EXISTING ESTABLISHED GRADES, PROTECT TRUE AND EVEN DURING OPERATIONS. 3.8 EROSION CONTROL A. DURING WORK AND MAINTENANCE PERIOD, MAINTAIN TOPSOIL IN PLACE AT ESTABLISHED GRADES. REPLACE TOPSOIL AND TURF GRASS LOSSES DUE TO EROSION. 3.9 CLEAN-UP A. REMOVE EXCESS MATERIAL AND DEBRIS FROM SITE. 3.10 MAINTENANCE A. UNTIL FINAL ACCEPTANCE, MAINTAIN LAWN AND GRASS AREAS BY WATERING, MOWING, WEEDING, SPRAYING, CLEANING AND REPLACING AS NECESSARY TO KEEP THE TURF AND GRASS IN A VIGOROUS, HEALTHY CONDITION. 1. WATERING: AS NECESSARY. 2. MOWING: a) MOW NEWLY PLANTED GRASS AREAS WEEKLY AFTER INITIAL GROWTH REACHES 1.5 TO 2 INCHES. 3. WEEDING: REMOVE WEEDS AND FOREIGN GRASS OVER LAWN AND GRASS AREAS AT LEAST ONCE A WEEK. HERBICIDES MAY BE USED ONLY WHEN APPROVED BY THE OWNER'S REPRESENTATIVE. END OF SECTION 329210 178 PROJECT NARRATIVE R-2 Occupancy consisting of 217 Senior Living (55+) apartments. Type VA Construction with NFPA 13 Sprinkler System Maximum Allowable Height = 70 ft (Table 504.3) Maximum Number of Stories above grade = 4 (Table 504.4) Allowable Area per Floor (SM Multi-Story) = 36,000 sf (Table 506.2) Additional Area increases for Frontage will also be allowed per 506.3 Building will be separated by 2-Hour Fire Walls to maintain allowable areas BUILDING METRICS STORIES 4 STORIES HEIGHT 50 FT DWELLING UNITS 217 UNITS GROSS SQ FT 239,502 SQ FT kaas wilson architects Roers - Coppell Texas - Active SeniorPROJECT DATA 1.0 28 March 2024 UNIT MIX - GROSS AREA Name Count Unit Gross Area Total Area %Main Floor 0 BR (Studio) Unit 0-0 4 616 ft² 2,464 ft² 2% 4 2,464 ft² 2% 1BR Unit 1-0 51 784 ft² 39,984 ft² 24% Unit 1-1 4 897 ft² 3,589 ft² 2% Unit 1-2 1 630 ft² 630 ft² 0% Unit 2-0 15 871 ft² 13,069 ft² 7% Unit 2-1 4 856 ft² 3,422 ft² 2% 75 60,695 ft² 35% 2BR Unit 3-0 8 1,177 ft² 9,418 ft² 4% Unit 3-1 94 1,008 ft² 94,752 ft² 43% Unit 3-2 24 1,268 ft² 30,425 ft² 11% Unit 3-3 4 1,196 ft² 4,785 ft² 2% Unit 3-4 4 1,310 ft² 5,239 ft² 2% Unit 3-5 4 1,045 ft² 4,179 ft² 2% 138 148,799 ft² 64% Grand total 217 211,958 ft² 100% PARKING Type Count Surface 340 Surface - ADA 8 348 GROSS AREA - TOTAL Level Area Level 4 59,307 ft² Level 3 59,308 ft² Level 2 65,274 ft² Level 1 65,354 ft² Grand total 249,244 ft² 348 / 217 UNITS = 1.6 PARKING STALLS PER UNIT 50% CANOPY COVERED PARKING STALLS 179 COLORED SITE PLAN PALETTE ASPHALT SIDEWALK 1 SIDEWALK 2 GRASS 1 GRASS 2 WATER BUILDING COVERED PARKING ELECTRICAL EASEMENT DRAINAGE CREEK PUTTING GREEN POOL TRASH ENCLOSURE FOR DUMPSTER PICK- UP. RESIDENT TRASH DROP ROOMS WITHIN BUILDING ENTRY ENTRY ENTRY ENTRY ENTRY ENTRY MONUMENT SIGN _____________________ 6.5 1 TYP TYPICAL CARPORT CONSTRUCTION _____________________ 6.7 1 _____________________ 6.6 1 PATIO EMERG ELEC GENERATOR ELEC TRANS 27'-0" REMOTE FDC ELEC TRANS ELECTRICAL EQUIPMENT SHALL BE SCREENED ACCORDING TO ZONING CHAPTER 12, ARTICLE 33 SCREENING STANDARDS kaas wilson architects Roers - Coppell Texas - Active SeniorARCHITECTURAL SITE PLAN 2.0 28 March 2024 PARKING Type Count Surface 340 Surface - ADA 8 348 348 / 217 UNITS = 1.6 PARKING STALLS PER UNIT 50% CANOPY COVERED PARKING STALLS 1" = 100'-0"1 SD Site Plan 180 Color Scheme Legend 0 BR (Studio) 1BR 2BR Amenity Circulation Core 784 ft² Unit 1-0 1,196 ft² Unit 3-3 784 ft² Unit 1-0 1,177 ft² Unit 3-0 784 ft² Unit 1-0 784 ft² Unit 1-0 784 ft² Unit 1-0 1,268 ft² Unit 3-2 856 ft² Unit 2-1 784 ft² Unit 1-0 784 ft² Unit 1-0 784 ft² Unit 1-0 784 ft² Unit 1-0 871 ft² Unit 2-0 871 ft² Unit 2-0 1,268 ft² Unit 3-2 1,268 ft² Unit 3-2 784 ft² Unit 1-0 897 ft² Unit 1-1 1,268 ft² Unit 3-2 1,268 ft² Unit 3-2 1,177 ft² Unit 3-0 907 ft² Core THEATER TRASH/ SERVICE ENTRY FITNESS ACTIVITY ROOM & LIBRARY RESTROOMS ENTRY LOBBY & MAIL LEASING OFFICE & BUSINESS CENTER COMMUNITY ROOM MULTI-FUNCTION LEARNING CENTER 871 ft² Unit 2-0 616 ft² Unit 0-0 651 ft² Core PUTTING GREEN POOL ENTRY ENTRY ENTRY ENTRY ENTRY ENTRY 1,008 ft² Unit 3-1 TRASH 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 784 ft² Unit 1-0 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 784 ft² Unit 1-0 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 630 ft² Unit 1-2 600 ft² Core PATIO PROPERTY LINEPROPERTY LINEELECT TRANS MONUMENT SIGN 27'-0"PROPERTY LINE106 ft² Fire Riser 2 HOUR FIRE WALL BUILDING SEPARATION (MEP ROOMS, UNIT STORAGE, UTILITY ROOMS) 2 HOUR FIRE WALL BUILDING SEPARATION REMOTE FDC 1,045 ft² Unit 3-5 1,310 ft² Unit 3-4 ELECT TRANS EMERG ELEC GENERATOR TRASH ENCLOSURE 1,268 ft² Unit 3-2 kaas wilson architects Roers - Coppell Texas - Active SeniorLEVEL 1 - FLOOR PLAN 3.1 28 March 2024 1/64" = 1'-0"1 Level 1 181 Color Scheme Legend 0 BR (Studio) 1BR 2BR Circulation Common Area Core 784 ft² Unit 1-0 1,008 ft² Unit 3-1 784 ft² Unit 1-0 1,008 ft² Unit 3-1 784 ft² Unit 1-0 1,008 ft² Unit 3-1 784 ft² Unit 1-0 1,008 ft² Unit 3-1 1,177 ft² Unit 3-0 1,008 ft² Unit 3-1 871 ft² Unit 2-0 871 ft² Unit 2-0 1,008 ft² Unit 3-1 784 ft² Unit 1-0 1,008 ft² Unit 3-1 784 ft² Unit 1-0 784 ft² Unit 1-0 784 ft² Unit 1-0 1,196 ft² Unit 3-3 1,008 ft² Unit 3-1 1,268 ft² Unit 3-2 1,268 ft² Unit 3-2 1,008 ft² Unit 3-1 856 ft² Unit 2-1 616 ft² Unit 0-0 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 784 ft² Unit 1-0 784 ft² Unit 1-0 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 784 ft² Unit 1-0 784 ft² Unit 1-0 1,008 ft² Unit 3-1 871 ft² Unit 2-0 871 ft² Unit 2-0 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 1,268 ft² Unit 3-2 1,268 ft² Unit 3-2 784 ft² Unit 1-0 1,008 ft² Unit 3-1 897 ft² Unit 1-1 1,008 ft² Unit 3-1 1,177 ft² Unit 3-0 1,008 ft² Unit 3-1 1,008 ft² Unit 3-1 1,268 ft² Unit 3-2 1,268 ft² Unit 3-2 2 HOUR FIRE WALL BUILDING SEPARATION 2 HOUR FIRE WALL BUILDING SEPARATION 586 ft² Core 907 ft² Core 650 ft² Core (MEP ROOMS, UNIT STORAGE, UTILITY ROOMS) 1,045 ft² Unit 3-5 1,310 ft² Unit 3-4 795 ft² Core 784 ft² Commons 1,008 ft² Unit 3-1 kaas wilson architects Roers - Coppell Texas - Active SeniorLEVEL 2-4 - FLOOR PLAN 3.2 28 March 2024 1/64" = 1'-0"1 Level 2 182 48'-8"7.2 4.3 4.2 7.2 7.3 7.4 4.3 4.3 5.1 4.2 7.2 7.2 4.3 4.3 4.348'-8"4.3 4.3 4.15.1 5.1 7.2 48'-0"4.14.3 7.2 4.2 7.25.1 4.3 7.2 5.17.4 7.1 5.1 7.3 4.3 4.3 4.2 4.2 48'-8"7.2 5.1 7.4 5.1 7.1 4.3 7.3 7.44.2 48'-6"1 2 3 4 5 kaas wilson architects Roers - Coppell Texas - Active SeniorEXTERIOR ELEVATIONS 6.1 28 March 2024 1" = 30'-0"1 South Elevation 1 1" = 30'-0"2 South Elevation 2 1" = 30'-0"3 South Elevation 3 1" = 30'-0"4 South Elevation 4 1" = 30'-0"5 South Elevation 5 183 4.27.24.3 48'-8"7.2 4.3 4.1 5.1 4.3 48'-0"5.1 7.2 4.3 4.3 4.15.1 48'-0"5.1 7.2 4.3 4.14.3 5.1 48'-0"5.1 7.2 5.1 4.3 4.14.3 4.3 7.2 5.1 7.2 4.34.2 48'-0"4.2 4.2 4.3 5.1 7.47.3 4.3 7.2 48'-8"123546kaas wilson architects Roers - Coppell Texas - Active SeniorEXTERIOR ELEVATIONS 6.2 28 March 2024 1" = 30'-0"1 East Elevation 1 1" = 30'-0"2 East Elevation 4 1" = 30'-0"3 East Elevation 5 1" = 30'-0"4 East Elevation 6 1" = 30'-0"5 East Elevation 7 1" = 30'-0"6 East Elevation 8 184 4.14.37.2 7.2 5.15.1 7.2 4.27.2 48'-8"7.2 7.2 4.17.25.1 5.1 48'-8"48'-8"4.2 7.2 4.3 4.27.27.3 7.4 123kaas wilson architects Roers - Coppell Texas - Active SeniorEXTERIOR ELEVATIONS 6.3 28 March 2024 1" = 30'-0"1 North Elevation 1 1" = 30'-0"2 North Elevation 2 1" = 30'-0"3 North Elevation 3 185 7.2 5.1 4.2 4.2 4.3 48'-8"5.1 7.2 4.3 7.2 4.3 7.27.4 7.15.1 4.3 4.37.3 4.3 4.2 50'-0"5.1 7.2 4.2 4.2 50'-0"5.1 7.2 7.2 4.3 4.3 4.3 4.1 4.3 48'-0"5.17.2 4.2 4.3 50'-0"5.1 4.3 4.2 7.44.3 7.2 4.3 4.2 50'-0"135246kaas wilson architects Roers - Coppell Texas - Active SeniorEXTERIOR ELEVATIONS 6.4 28 March 2024 1" = 30'-0"1 West Elevation 1 1" = 30'-0"2 West Elevation 2 1" = 30'-0"3 West Elevation 3 1" = 30'-0"4 West Elevation 4 1" = 30'-0"5 West Elevation 5 1" = 30'-0"6 West Elevation 6 186 5.0 VIEW kaas wilson architects Roers - Coppell Texas - Active SeniorRENDERINGS 5.0 28 March 2024187 5.1 VIEW kaas wilson architects Roers - Coppell Texas - Active SeniorRENDERINGS 5.1 28 March 2024188 5.2 VIEW kaas wilson architects Roers - Coppell Texas - Active SeniorRENDERINGS 5.2 28 March 2024189 5.3 VIEW kaas wilson architects Roers - Coppell Texas - Active SeniorRENDERINGS 5.3 28 March 2024190 kaas wilson architects Roers - Coppell Texas - Active SeniorEXTERIOR MATERIALS 6.0 28 March 2024 EXTERIOR MATERIALS Material Mark Description Image 4.1 BRICK 1 - UTILITY - RUNNING BOND - BUFF 4.2 BRICK 1 - UTILITY - RUNNING BOND - RED/BROWN 4.3 MASONRY BANDING - GRAY 5.1 DECKS/RAILINGS/COPING - BLACK 7.1 FIBER CEMENT PANEL - CHARCOAL EXTERIOR MATERIALS Material Mark Description Image 7.2 FIBER CEMENT PANEL - ARCTIC WHITE 7.3 FIBER CEMENT LAP - WARM GRAY 7.4 FIBER CEMENT LAP - BUFF 8.1 WINDOWS - BLACK EXTERIOR FINISH 26.1 EXTERIOR LIGHTING - BLACK Total Building Material Calculations 191 9'-0"18'-0"18'-0"9'-0"20'-0"6.5 3 6.5 2 OVERALL LENGTH VARIES PER PARKING COUNT 9'-0"14'-0"Standing Seam Metal Roof over Aluminum Structure Painted Alum. Black Columns and Frame Concrete Base kaas wilson architects Roers - Coppell Texas - Active SeniorTYPICAL CARPORT CONSTRUCTION 6.5 28 March 2024 1/8" = 1'-0"1 TYPICAL CARPORT PLAN 1/8" = 1'-0"2 CARPORT SIDE ELEVATION 1/8" = 1'-0"3 CARPORT REAR ELEVATION 192 6.6 4 6.65 6.6 2 6.6 3 13'-0"13'-0" 8'-0" M.O. 10'-0"8'-0" 26'-0"32'-0"ENCLOSURE GATES TO REMAIN CLOSED WHEN DUMPSTERS ARE NOT BEING SERVICED TRASH ROOMS ARE LOCATED FOR RESIDENT REFUSE DROP-OFF WITHIN THE BUILDING. PURPOSE OF ENCLOSURE IS FOR SCREENING DUMPSTERS WHILE STAGED FOR PICK-UP FROM REFUSE SERVICE PROVIDER 16'-8"EMERGENCY ELECTRICAL GENERATOR SCREEN ENCLOSURE 4.1 6'-0"4.3 PAINTED METAL PANEL GATES TO ACCESS GENERATOR 4.34.1 PAINTED METAL PANEL GATES TO REMAIN CLOSED UNLESS SERVICING DUMPSTERS 4.3 4.1 6'-0"4.14.3 6'-0"kaas wilson architects Roers - Coppell Texas - Active SeniorTRASH ENCLOSURE 6.6 28 March 2024 1/8" = 1'-0"1 TRASH ENCLOSURE/GENERATOR ENCLOSURE 1/8" = 1'-0"2 Trash Enclosure North 1/8" = 1'-0"3 Trash Enclosure South 1/8" = 1'-0"4 Trash Enclosure West 1/8" = 1'-0"5 Trash Enclosure East 193 4"1'-4"4"8 3/8"4"CAST STONE SILL W/ DRIP, DOWELED TO TOP OF CMU; PROVIDE BACKER ROD & SEALANT AT VERT. JOINTS FACE BRICK TO MATCH BUILDING BRICK EXTERNALLY ILLUMINATED METAL SIGN PANEL PER SIGNAGE VENDER -OWNER TO COORDINATE (60 SF MAX SIGN AREA) CAST STONE SILL W/ INTEGRAL DRIP EDGE MOUNTING PLATE AND ANCHORS PER SIGN DESIGN DRAWINGS SIGN BOARD METAL BASE PLATE 10'-0" BRICK CLADDING 4'-8"1"9'-6" CONCRETE FOOTING MAX HEIGHT ABOVE GRADE6'-0"1'-0 3/8"1"4'-8"EXTERIOR BUILDING ACCENT LIGHTING EXTERIOR WALL PACK LIGHTING AT SERVICE DOOR OR SECURITY LOCATIONS EXTERIOR LIGHT AT UNIT PATIOS PHOTMETRIC SITE PLAN AND PARKING LOT LIGHTING TO BE DEVELOPED WITH GLARE AND LIGHTING STANDARDS NOTED IN CHAPTER 12, ARTICLE 36 OF THE CITY OF COPPELL ZONING CODE EXTERIOR PARKING POLE LIGHT (25'-0" POLE) kaas wilson architects Roers - Coppell Texas - Active SeniorSITE COMPONENTS 6.7 28 March 2024 1/4" = 1'-0"1 Monument Sign 1 1/2" = 1'-0"2 Building Light Fixtures 194 Two Carlson Parkway | Suite 400 | Plymouth, MN 55447 roerscompanies.com March 2024 RE 700 Canyon Drive, Coppell, TX. 75019 – Site Plan Submittal Comment Response Provide a letter indicating: • What type of apartment this is for (independent, senior living, 55+ active living). • Define the term you are using. • Detail the amenities you propose to provide. • Will there be staff on-site 24/7. • Do you have other establishments you have done this product before? • Are you serving meals? This will be a 55+ active adult community for those who make at or below 60% of the Area Median Income. Income limits are further noted below. An active adult community, in our case, is defined as an age restricted community that focuses on demographic specific enrichment opportunities and amenities. Unlike with independent living, we will not offer health care, meal plans or housekeeping. Active adult communities are considered the “first step” in senior living and are best suited for those who are looking to maintain independence while also having limited upkeep responsibilities and a stronger sense of community. Please refer to the Project Introduction for more information. This project will be highly amenitized, with amenities catering to the 55+ demographic. Proposed amenities include a fully furnished fitness center, outdoor entertainment options (horseshoe pit, shuffleboard, etc.), outdoor seating with grills, swimming pool, dog park, business center with workstations, activity room stocked with art supplies/board games, and community theater. We have also begun discussion with SPAN on providing reoccurring transportation services for our residents to the senior center. The property will be managed by our in-house property management company, Roers Residential. The affordable program requires a long-term hold of the property, and we will have continued vested interest in the project’s success. The project will employ a property manager, a leasing agent, and a maintenance technician. They will be available to assist residents during typical business hours. Our Meridian at Wylie project in Wylie, TX most closely mirrors our intentions with this project. This is an affordable, active adult 55+ project that is four-stories and is surface parked. The Wylie project will be nearing completion later this year. This project consists of 200 units, has similar amenities to what we have proposed, and is subject to the 60% AMI restriction as well. The included link provides access to project renderings and finishes. 195 While we are not proposing serving meals at this project (the target demographic typically still prefers independence around meals) we have provided a “mini mart” at other 55+ projects where residents would have access to a variety of food items for purchase. If there is interest in us providing this here, that is something we would be open to exploring. 196 Two Carlson Parkway | Suite 400 | Plymouth, MN 55447 roerscompanies.com March 7, 2024 RE 700 Canyon Drive, Coppell, TX. 75019 – Site Plan Submittal Comment Response 6. A future land use master plan amendment will be required from Freeway Special District to Urban Residential Neighborhood. Please submit a document outlining the reasons for such a change. The project is requesting a future land use master plan amendment from Freeway Special District to Urban Residential Neighborhood. We are requesting this change for the below reasons: • Meets the 2030 Community Planning Goal of making Coppell a Special Place to Live o Goal: Quality Housing for Family Generations – Support housing for all stages of life available in Coppell. o We believe that Coppell, like many cities around the country, are facing a shortage of housing for seniors. Many of whom are looking for a maintenance-free lifestyle and ready to downsize from single-family homes. These future residents may also be widowed and looking for a sense of community where friends are just down the hall and social events are held frequently and accessibly. o While the housing market continues to create challenges for affordability given the current rate environment, we believe it’s important for seniors to have access to affordable housing. While many 55+ seniors are still actively working, others are transitioning to fixed incomes or saving for when they may need a more intensive level of care. Our goal is creating a vibrant, safe, and inclusive community for residents. • Revitalizing Underutilized Land o We believe that the project location lends itself well as a transition from the surrounding office to the lower density housing to the east. We believe the city’s visual character will be enhanced given the project’s exteriors from the freeway. o The project is located less than 4 miles (an 8-minute drive) to the Coppell Senior Center, is 2 miles away (5-minute drive) from the nearest grocery store and other surrounding dining, entertainment, and retail options. • Creates Synergy with Existing Senior Programs in Coppell o While the project will have resources for residents on-site via our supportive services provider, we believe that this project creates opportunities to promote the existing senior programs in Coppell at the Senior Center with SPAN aiding in providing transportation. 197 Roers Active Senior, Coppell Firm Registration F-928 Technical Memorandum Copyright © 2024, Kimley-Horn and Associates, Inc.1 To: Development Engineer, The City of Coppell, Texas From:Blaze Bownds, P.E.—Kimley-Horn and Associates, Inc. Cade Park, E.I.T.—Kimley-Horn and Associates, Inc. Date: February 2nd, 2024 Subject: Roers Active Senior - Coppell Traffic Impact Analysis Determination Kimley-Horn (“KH”) has prepared this memorandum addressing the consideration of a Traffic Impact Analysis (“TIA”) per requirements of the City of Coppell Code of Ordinances. Roers Active Senior is a proposed 248-unit active senior development on approximately 9.89-acres (“The Subject Site”), see Exhibit A. The subject site is located at the northwest corner of Coppell Road and Canyon Drive. Background The Subject Site The existing zoning for the Subject Site is Highway Commercial (HC). The Subject Site is bordered by Coppell Road to the east & north, Canyon Drive to the south and a drainage swale to the east. According to the City of Coppell Thoroughfare Plan 2030, Coppell Road is labeled as a 60’ Avenue Right-Of-Way, Canyon Drive as a 60’ Local Street Right-of-Way, see Exhibit B. Adjacent to the Site is the following: ·South of the Subject Site is a corporate park occupying ~15.32-acres under the Highway Commercial zoning. ·East of the site is an apartment complex occupying ~34.93-acres under the PD- 160RMF-2 zoning. ·Adjacent to the western property boundary of the site is a ~13.64-acre commercial office building. Methodology Per the City of Coppell Code of Ordinances section 13-8-4 dated September 2015, a TIA is required if any of the following occur as a result of the Project: 1.More than 100 AM or PM Peak Hour Trips (PHT) generated 2.More than 1,000 vehicle trips per day generated 3.Contains a density or floor area ratio (FAR) of 0.75 or greater 198 Roers Active Senior, Coppell Technical Memorandum Copyright © 2024, Kimley-Horn and Associates, Inc.2 KH investigated the three criteria. Trip generation calculations were determined using the standards set in the 11th Edition by the Institute of Transportation Engineers (“ITE”). Assuming land use 252 (Senior Adult Housing) multifamily development consisting of 248 dwelling units in a generally urban/suburban area with the following trip rates. ·Daily Rate: 3.24 ·AM Rate: 0.20 ·PM Rate: 0.25 Requirement #1: More than 100 AM or PM Peak Hour Trip (PHT) Generation The Project peak hour trip generation is defined for both AM and PM times. The peak hour for AM generates 50 total trips in and out of the Subject Site. The peak hour for PM generates 62 total trips in and out of the Subject Site. Both AM and PM peak hours fail to reach the 100 PHT generation that triggers a TIA requirement. Requirement #2: More than 1,000 vehicles per day generation Using the ITE trip generation standards, the project is determined to generate 804 total vehicle trips per day. This generation is below the required 1,000 trips to trigger a TIA. The project does not meet the necessary total trip generation for a TIA requirement. Requirement #3: Contains a density or floor area ratio (FAR) of 0.75 or greater The Project has a proposed 298,996 square feet of gross area multifamily development. The Subject Site has a total square footage of 430,808. The floor area ratio for the project is 0.69. This does not meet the floor area ratio (or greater) of 0.75 required to warrant a TIA. Conclusion The Project does not meet the technical requirements set forth in the City of Coppell Code of Ordinances section 13-8-4 dated September 2015. KH does not recommend the preparation of a Traffic Impact Analysis for the Project. KH used the 11th Edition of the ITE, online zoning map, and aerial photography to determine the threshold requirements for a TIA in the City of Coppell. 199 Roers Active Senior, Coppell Technical Memorandum Copyright © 2024, Kimley-Horn and Associates, Inc.3 If you have any questions or comments, please contact me to discuss. Sincerely, Blaze Bownds, P.E. cc:Roers Attachments Exhibit A – Property Exhibit Exhibit B – The Coppell Streets & Thoroughfare Plan Exhibit. 200 VVW TTT W FWWWW F TF T WWS D SSWWSS CBLCBLCBLCBLD S S S S S24.0'26.0'24.0' 24.0'26.0'26.0'26.0'D10.0'34.0'36.4'5.5'6.2' 5.5'5.5'12.4'7.1'3.1'2.9'5.5'5.5'9.0' TYP.18.0'TYP.20.0'142.8'26.0'260.0'26.0'424.4'LOT 1R2, BLOCK 1 GTE SHARED SERVICES CENTER ADDITION INST. NO. 200900124402 O.P.R.D.C.T. LOT 1R1B, BLOCK 1 GTE SHARED SERVICES CENTER ADDITION INST. NO. 201200179322 O.P.R.D.C.T. LOT 13 LOT 6 LOT 21 LOT 1 LOT 2 LOT 3 LOT 8LOT 7 LOT 14 LOT 15 LOT 23LOT 22 CALLED 1.005 ACRES JOSELITO C ABAYA INST. NO. 202300097576 O.P.R.D.C.T. BLOCK 5 ASBURY MANOR VOL. 97230, PG. 18 D.R.D.C.T. LOT 2 LOT 3 LOT 4 LOT 2, BLOCK 1 ONE TWENTY ONE BUSINESS PARK VOL. 99157, PG. 27 D.R.D.C.T. SSAE DEVELOPMENT LLC INST. NO. 201600231213 O.P.R.D.C.T. GH 750 CANYON INC. INST. NO. 201300258272 O.P.R.D.C.T. LOT 1, BLOCK 1 THE MANSIONS BY THE LAKE VOL. 99215, PG. 484 D.R.D.C.T. LOT 1, BLOCK 1 THE MANSIONS BY THE LAKE VOL. 99215, PG. 484 D.R.D.C.T. COMMON OPEN SPACE NO. 1 LOT 2, BLOCK 1 GTE SHARED SERVICES CENTER ADDITION VOL. 99088, PG. 20 D.R.D.C.T. WILLOW PARK INST. NO. 201100027028 O.P.R.D.C.T. 15' UTILITY EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 5' SIDEWALK & UTILITY EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. DRAINAGE EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 15' DRAINAGE EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 60' MUTUAL ACCESS EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 5' SIDEWALK & UTILITY EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. T.U. EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 100' BRAZOS ELECTRIC EASEMENT VOL. 78036, PG. 1788 D.R.D.C.T. DRAINAGE EASEMENT INST. NO. 200900124402 O.P.R.D.C.T. ONCOR ELECTRIC DELIVERY COMPANY, LLC EASEMENT INST. NO. 201000232041 O.P.R.D.C.T. 24' FIRELANE EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. 24' FIRELANE EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. FIRELANE EASEMENT INST. NO. 200900124402 O.P.R.D.C.T.PATIENCE PILES SURVEYABSTRACT NO. 1772THOMAS W COUSEY SURVEYABSTRACT NO. 316APPROXIMATE LOCATIONOF SURVEY LINEEX. CONCRETE PAVEMENT EX. CONCRETE PAVEMENT EX. CONCRETE PAVEMENT EX. CONCRETE PAVEMENT EX. CONCRETE PAVEMENT EX. CONCRETE PAVEMENT EX. CONCRETE PAVEMENT EX. CONCRETE PAVEMENT EX. CONCRETE PAVEMENT EX. CONCRETE PAVEMENT EX. R I P - R A P EX. R I P - R A PCANYON DRIVE(60-FOOT WIDE RIGHT-OF-WAY)COPPELL ROAD(60-FOOT WIDE RIGHT-OF-WAY)COPPELL ROAD (60-FOOT WIDE RIGHT-OF-WAY) REMBRANDT COURT (50-FOOT WIDE RIGHT-OF-WAY) EX. CONCRETE HEADWALL EX. CONCRETE EXISTING ZONING: PD-171R2-HC EXISTING ZONING: HIGHWAY COMMERCIAL EXISTING ZONING: HIGHWAY COMMERCIAL S0°17'16"E 93.33'N89°42'44"E 806.00' N42°04'38"E 50.24' N0°30'33"W 727.41'∆=81°45'06" R=125.00' L=178.35' CB=N41°10'35"W C=163.61' S89°33'59"W 45.61' S0°26'01"E 110.37'S44°43'15"W 968.04' EXISTING ZONING: PD-244-TH-2 EXISTING ZONING: PD-244-TH-2 EXISTING ZONING: PD-244-TH-2 25'x25' WATER EASEMENT VOL. 99088, PG. 20 D.R.D.C.T. EXISTING ZONING: PD-160R-MF-2 EXISTING ZONING: PD-159-SF-7 EXISTING ZONING: PD-171R3-HC PROP. 10' UTILITY EASEMENT PROP. 20' UTILITY EASEMENT PROP. 10' UTILITY EASEMENT PROP. FH PROP. FH PROP. FH PROP. FH PROP. FH PROP. FH PROP. FH PROP. FH EX. ONCOR ELECTRIC VAULT EX. TRANSFORMERS PROP. FIRELANE EASEMENT 26.0'PROP. FIRELANE EASEMENT PROP. FIRELANE EASEMENT PROP. SSMH PROP. SSMH PROP. SSMH PROP. SSMH PROP. SSMH EX. SSMH EX. SSMH EX. SSMH EX. SSMH 18.0' TYP.9.0' TYP.EX. FH EX. FH EX. FH EX. FH PROP. CI PROP. CI PROP. CI PROP. CI PROP. CONCRETE FLUME (TYP.)20.9'EX. CONCRETE HEADWALL PROP. HEADWALLPROP. HEADWALL EX. TRANSMISSION POLE EX. TRANSMISSION POLE EX. TRANSMISSION POLE EX. DRAINAGE CHANNEL EXISTING TELECOM APPURTENANCE TO BE RELOCATED EXISTING FH TO BE SALVAGED EXISTING SIGN TO REMAIN EXISTING SIGN TO REMAIN EXISTING SIGN TO REMAIN EXISTING SIGN TO REMAIN EXISTING STORM MH EX. CI EXISTING SIGN TO REMAIN PROP. CI PROP. CI PROP. FDC PROP. GI PROP. GI IM IM WM EX. GUARDRAILEX. TELECOM VAULT EX. TELECOM VAULT BM 401BM 401 BM 400 This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.BYREVISIONSNo.DATESHEET NUMBER LAST SAVED 1/30/2024 4:36 PMPLOTTED BY PARK, CADE 1/31/2024 3:26 PMDWG PATH K:\LAC_DS\069290326-ROERS COPPELL\CAD\PLAN SHEETSDWG NAME C-SITE.DWG , [ SITE PLAN ]IMAGESXREFS x2436 : xAsBuilt : xBndy : xStrm : xExUtil : xSswr : xWatr : xHatch : xSiteCITY OF COPPELL, TEXASROERS COPPELLPREPARED FORROERS COMPANIES© 2024 KIMLEY-HORN AND ASSOCIATES, INC.PHONE: 214-420-5600WWW.KIMLEY-HORN.COM TX F-928225 E JOHN CARPENTER FREEWAY, SUITE 1100IRVING, TX 75062DATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECT02/19/2024069290326CCPMMEEngineer P.E. No.Date Not for construction or permit purposes. FOR REVIEW ONLY 02/19/2024146746 BLAZE L. BOWNDS BLBSITE PLANC-101 0 GRAPHIC SCALE IN FEET SCALE @ 24"x36" 2550 50 50 SITE PLAN ROERS COPPELL LOT 2, BLOCK 1 GTE SHARED SERVICES CENTER ADDITION SUBMITTED: FEBRUARY 19, 2024 DOC. NO. XXXXXXXX CITY OF COPPELL, DALLAS COUNTY, TEXAS ENGINEER: KIMLEY-HORN AND ASSOCIATES, INC 225 E. JOHN W. CARPENTER FREEWAY SUITE 1100 IRVING, TEXAS 75062 PHONE: 214-420-5600 CONTACT: BLAZE BOWNDS, P.E. OWNER/DEVELOPER: ROERS COMPANIES TWO CARLSON PARKWAY SUITE 400 PLYMOUTH, MN 55447 PHONE: 763-285-8808 CONTACT: LOGAN SCHMIDT NORTHTHIS SITE PLAN IS FOR CITY REVIEW ONLY TO ILLUSTRATE COMPLIANCE WITH ZONING AND DEVELOPMENT REGULATIONS. IT IS NOT INTENDED FOR CONSTRUCTION PURPOSES. PROPERTY LINE PROPOSED SS MANHOLE EXISTING SS MANHOLE PROPOSED FIRE HYDRANT EXISTING FIRE HYDRANT PROPOSED WATER METER PROPOSED CURB INLET HANDICAP PARKING STALL LOADING ZONE CURB RAMP TRANSFORMER CROSSWALK LEGENDLEGEND 1. ALL DIMENSIONS ARE TO FACE OF CURB UNLESS OTHERWISE NOTED. 2. ALL CURB RADII ARE 2' UNLESS DIMENSIONED OTHERWISE. 3. CONTRACTOR TO ADJUST EXISTING SANITARY SEWER MANHOLES, ELECTRICAL MANHOLES, FIRE HYDRANTS, VALVE BOXES, WATER METERS, ETC. TO MATCH PROPOSED FINISHED GRADES IF NECESSARY. 4. BUILDING OUTLINE SHOWN FOR REF. ONLY. REFER TO STRUCTURE PLANS FOR OUTER EXTENTS OF FOUNDATION. NOTES S S BENCHMARK LIST SITE DATA SUMMARY TABLE EXISTING ZONING HIGHWAY COMMERCIAL (HC) PROP. LAND USE SENIOR LIVING LOT SIZE 9.89 AC (430,808 SF) BUILDING AREA 77,031 SF BUILDING HEIGHT PARKING REQUIRED PARKING PROVIDED 340 LOT COVERAGE 18% FLOOR AREA RATIO 0.69 1. ALL DIMENSIONS ARE TO FACE OF CURB UNLESS OTHERWISE NOTED. 2. ALL CURB RADII ARE 2' UNLESS DIMENSIONED OTHERWISE. 3. CONTRACTOR TO ADJUST EXISTING SANITARY SEWER MANHOLES, ELECTRICAL MANHOLES, FIRE HYDRANTS, VALVE BOXES, WATER METERS, ETC. TO MATCH PROPOSED FINISHED GRADES IF NECESSARY. 4. BUILDING OUTLINE SHOWN FOR REF. ONLY. REFER TO STRUCTURE PLANS FOR OUTER EXTENTS OF FOUNDATION. PLANNED DEVELOPMENT CONDITIONS TABLE SITE DATA SUMMARY TABLE BM 400 SQUARE CUT WITH X-CUT IN CONCRETE, MIDDLE OF CONCRETE PAD TO WATER VAULT 4'+/- SOUTH OF STOP SIGN TO THE PARKING LOT, 920'+/- WEST OF COPPELL ROAD AND CANYON DRIVE ELEV.=480.29' BM 401 SQUARE CUT WITH X-CUT IN CONCRETE, MIDDLE ON BACK OF CURB INLET AT THE NORTHWEST CORNER OF COPPELL ROAD & CANYON DRIVE 100'+/- NORTH OF STOP SIGN AND ROAD NAMES ELEV.=479.70' BM 402 SQUARE CUT WITH X-CUT IN CONCRETE, MIDDLE OF BACK OF CURB INLET, ON WEST SIDE OF COPPELL ROAD, 740'+/- NORTH OF COPPELL ROAD AND CANYON DRIVE ELEV.=479.78' CITY OF COPPELL BM 15 (BM 404) ALUMINUM MARKER SET IN THE CENTER OF AN INLET ON THE EAST SIDE OF NORTHBOUND DENTON TAP ROAD, APPROXIMATELY 89' (FEET) NORTH OF THE WESTBOUND FRONTAGE ROAD OF 121 BYPASS (SPUR 533) ELEV. 465.56' EXHIBIT A - PROPERTY EXHIBIT FOR REFERENCE ONLY 201 Coppell 2030Thoroughfare PlanLegendSUBJECTSITEEXHIBIT A -PROPERTY EXHIBITEXHIBIT B - PROPERTY EXHIBITEXHIBIT BFOR REFERENCE ONLY202 Coppell Senior Active 55+ City Council April 9th, 2024 203 BUILDING COMMUNITIES Roers Companies is recognized for its vision, track record, passion, and investor loyalty. We are community-minded specialists with a passion for excellence and an unwavering commitment to quality and integrity. Founded in 2012, Roers Cos. quickly rose to prominence in the Midwest market through our proven ability to facilitate a diverse portfolio of projects in various stages of development. Today, our portfolio contains workforce apartments, market-rate communities, affordable apartments, and mixed-use developments. 204 Roers Projects in Texas •4 New Construction LIHTC •2 LIHTC Acquisition Rehabs •1 New Construction Workforce •2 New Construction Market Rate Wylie Houston Farmers Branch Austin Ryder Ridge at Hog Eye Boerne San Antonio Hutto Coppell 205 Project Details 206 Location –700 Coppell Road 207 Site Plan –Coppell Senior Unit Mix •Studio (60%) – 4 •1 Bedroom (60%) – 75 •2 Bedroom (60%) – 138 Total – 217 Units 100% of units at 60% AMI 348 Parking Spaces •177 Covered •171 Surface 1.6 Parking Ratio 208 Decreased Traffic Impacts 804 Trips 4,300 Trips -400% Proposed Use Trip Generation•AM Peak Hour = 50 total trips (averages less than 1 vehicle per minute)•PM Peak Hour = 62 total trips (averages about 1 vehicle per minute)•Total Trips per Day = 804 Existing Use Trip Generation•AM Peak Hour = 608 total trips (averages 10 vehicles per minute)•PM Peak Hour = 576 total trips (averages 9.6 vehicles per minute) •Total Trips per Day = 4,300 Decrease in traffic intensity from current zoned use Trip generation calculations were determined using the standards set in the 11th Edition by the Institute of Transportation Engineers (“ITE”). A Traffic Impact Analysis was not performed and is not required by the City of Coppell since the project does not meet the technical requirements set forth by the City’s Code of Ordinance (1,000 trips/day). 217 units of Active Adult 400,000 sq ft of Office Building 209 Amenities •Coppell Senior & Community Center •2.5 miles, 6-minute drive •Project will provide transport to and from the Senior Center 3x/week via partnership with Span Transport. •Grocery Stores •Sprouts, Tom Thumb •1.7 miles, 4-minute drive •Market Street •2.3 miles, 5-minute drive •Fitness/Entertainment within 6-minute drive •Coppell Arts Center •Cozby Library & Community Commons •YMCA •Numerous dining options within 5-minute drive radius SITE Coppell High School Coppell Nature Park 210 Affordable Housing –What is it? •Originally done under Section 8 of the IRS Tax Code –Resident subsidized •Residents pay 30% of their income and then HUD pays the difference for the contract rent •Today’s affordable housing is governed by Section 42 of the IRS Tax Code created under the Tax Reform Act of 1986 –Developer subsidized –Income based housing with rents determined by HUD annually •Two types of Low Income Housing Tax Credits (LIHTC) under Section 42: –4% Non-Competitive –9% Competitive 211 Affordable Housing –Financing •LIHTC Equity –Large Banks and Institutions invest in the 4% credits and provide the needed equity for the project •Tax -Exempt Bonds –Loaned to the project by a conventional bank or Agency (Fannie Mae, Freddie Mac, HUD) •Property Tax Exemption –Planning to partner with a Non-Profit Partner (to be approved at a future meeting) 212 Who can Qualify for 60% AMI Units? Unit Type Estimated Rent*Income Limit* Studio $1,083 $43,320 1 Bedroom $1,160 $46,410 2 Bedroom $1,392 $55,860 *Rent and income limits displayed are 2023 limits and are adjusted by HUD annually. 213 Who are examples of residents in these properties? •Working Class •Electricians: Ave salary in Coppell: ~$51,500 •Factory/Warehouse workers: Avg salary in Coppell: ~$34,900 •Education •Teachers: Avg salary in Coppell: ~$57,355 •Custodial Staff/Administrative Support •Retirees •Those on fixed incomes or living off their retirement savings •Those saving for when they need a higher level of care 214 Demand for 60% AMI Units in Coppell •City Limits of Coppell •1,117 Total Unit Demand for Seniors 55+ in 60% AMI income band •~5-mile radius of site •3,367 Total Unit Demand for Seniors 55+ in 60% AMI income band SITE SITE Source: Apartment Market Data Consultants 215 Demand for Senior Housing in Coppell –Vision 2040 Plan Source: https://www.coppelltx.gov/537/Future-Oriented-Residential-Development- •Alignment with Coppell’s Future-Oriented Resident Development Approach: There is now a significant cohort of people in the 50- to 59-year age group (the largest cohort), representing nearly 20% of the population. This cohort is likely to include a significant percentage of people who moved to Coppell in the 1990s. In the engagement sessions, people repeatedly commented that they would like to downsize and remain in Coppell, but there is no suitable housing type available, and they are forced to look to other communities. •2040 Goals •Establish programs to protect the unique character of single-family home community oasis nodes •Explore refit and refurbishment of older housing stock •Explore new options for 55-plus (or aging in place) that maintain high standard of living while reducing footprint •Undertake studies to consider optimal future City population 216 Benefits to Coppell -Affordable Active 55+ •Gives seniors access to safe and affordable housing •Maintains and enhances housing quality and diversity •Promotes generational housing •Provides a community to allow individuals to Age-in- Place •Enhances and strengthens Coppell’s small-town sense of community by keeping citizens there The project will be constructed and managed in-house by Roers, demonstrating our commitment to building quality housing, building resident relationships, and being a top-notch community partner. 217 Project Timeline •Rezoning, Permitting –Resolution of No Objection –Interlocal Partnership Agreement for Tax Abatement •Planned Bond Award –August 2024 •LIHTCs Awarded –November 2024 •Construction Starts –January 2025 (22 Months) •Project Completion –October 2026 218 Builder Exteriors and Elevations – Examples Ryder Ridge – Affordable General Occupancy Austin, TX Meridian at Wylie – Affordable Active 55+ Wylie, TX The Narrows – Affordable General Occupancy Hutto, TX 219 Clubroom Community Amenities •Fitness Center •Theater •Outdoor Pool/Grills •Community Room on every floor •Business Center •Game/Activity Room •Dog Park •Putting Green •On-Site Management •Supportive Services 220 Tenant Supportive Services •Based in Houston •Good Neighbor Program –Provide custom resident services based on individual community –Examples include: •Fitness programming •Health & nutrition services •Technology access & learning •Financial literacy & financial planning •Community building & volunteering 221 Unit Finishes •Solid Surface Countertops •Stainless Steel Appliances •Resilient Flooring and Carpet •In-Unit Washer and Dryer •Patios/Balconies •Energy Efficient Lighting •Energy Efficient Appliances 222 223 VVW TTT W FWWWW F TF T WWS D SSWWSS CBLCBLCBLCBLD D S0°17'16"E 93.33'N89°42'44"E 806.00' N42°04'38"E 50.24' N0°30'33"W 727.41'∆=81°45'06" R=125.00' L=178.35' CB=N41°10'35"W C=163.61' S89°33'59"W 45.61' S0°26'01"E 110.37' S 4 4 ° 4 3 ' 1 5 " W 9 6 8 . 0 4 'This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.BYREVISIONSNo.DATESHEET NUMBER LAST SAVED 3/12/2024 11:48 AMPLOTTED BY BOWNDS, BLAZE 3/12/2024 11:49 AMDWG PATH K:\LAC_DS\069290326-ROERS COPPELL\CAD\PLAN SHEETSDWG NAME E-AUTOTURN.DWG , [ SITE PLAN ]IMAGESXREFS x2436 : xAsBuilt : xBndy : xStrm : xExUtil : xSswr : xWatr : xHatch : xSite : xHardscape : xATurnCITY OF COPPELL, TEXASROERS COPPELLPREPARED FORROERS COMPANIES© 2024 KIMLEY-HORN AND ASSOCIATES, INC.PHONE: 214-420-5600WWW.KIMLEY-HORN.COM TX F-928225 E JOHN CARPENTER FREEWAY, SUITE 1100IRVING, TX 75062DATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECT03/12/2024069290326CCPMMEEngineer P.E. No.Date Not for construction or permit purposes. FOR REVIEW ONLY 03/12/2024146746 BLAZE L. BOWNDS BLBTURNING EXHIBIT##### 0 GRAPHIC SCALE IN FEET SCALE @ 24"x36" 2550 50 50 TURNING EXHIBIT ############# LOT 2, BLOCK 1 GTE SHARED SERVICES CENTER ADDITION SUBMITTED: FEBRUARY 19, 2024 DOC. NO. XXXXXXXX CITY OF COPPELL, DALLAS COUNTY, TEXAS ENGINEER: KIMLEY-HORN AND ASSOCIATES, INC 225 E. JOHN W. CARPENTER FREEWAY SUITE 1100 IRVING, TEXAS 75062 PHONE: 214-420-5600 CONTACT: BLAZE BOWNDS, P.E. OWNER/DEVELOPER: ROERS COMPANIES TWO CARLSON PARKWAY SUITE 400 PLYMOUTH, MN 55447 PHONE: 763-285-8808 CONTACT: LOGAN SCHMIDT NORTHTHIS SITE PLAN IS FOR CITY REVIEW ONLY TO ILLUSTRATE COMPLIANCE WITH ZONING AND DEVELOPMENT REGULATIONS. IT IS NOT INTENDED FOR CONSTRUCTION PURPOSES. PROPERTY LINE PROPOSED SS MANHOLE EXISTING SS MANHOLE PROPOSED FIRE HYDRANT EXISTING FIRE HYDRANT PROPOSED WATER METER PROPOSED CURB INLET HANDICAP PARKING STALL LOADING ZONE CURB RAMP TRANSFORMER CROSSWALK LEGENDLEGEND VEHICLE DETAIL S S 224 Two Carlson Parkway | Suite 400 | Plymouth, MN 55447 roerscompanies.com March 2024 RE 700 Canyon Drive, Coppell, TX. 75019 – Site Plan Submittal Comment Response 5. Please submit Covenants, Conditions and Restrictions (“Deed Restrictions”) for review and approval that restrict the age of the residents within the development to persons age 55 or older in accordance with the fair housing act. The Project will be subject to a Land Use Restriction Agreement (LURA) as a requirement to receive Low Income Housing Tax Credits (LIHTC) from the Texas Department of Housing and Community Affairs (TDHCA). The LURA will specify the 55+ resident age restriction. This document gets drafted and recorded against the property after construction completion and is required to claim the project’s first year of tax credits. Sample language from a LURA with a 55+ age restriction is below: 225 226 Two Carlson Parkway | Suite 400 | Plymouth, MN 55447 roerscompanies.com March 2024 RE 700 Canyon Drive, Coppell, TX. 75019 – Site Plan Submittal Comment Response Previously discussed 1.6 per unit. Please provide parking study of similar projects that have this same parking ratio. Though a ratio of 1.6 parking spaces per unit was previously discussed, we feel confident that a 1.5 ratio will provide adequate parking for the Project. Our Meridian at Wylie project in Wylie, Texas is also an affordable, active 55+ project that is surface parked and 4-stories. The Wylie project will be nearing completion later this year and is parked at a 1.26 parking ratio. Being a suburb, Wylie is also not in a transit- oriented area and residents rely on cars for transportation; however, both Wylie and Coppell projects have smaller unit sizes with units ranging from studios to two-bedrooms. Typically, we see single-person occupancy in studio and one-bedroom units on 55+ projects whereas it’s very common to have couples in one-bedroom units on general occupancy projects. Our Risor of Maple Grove project in Maple Grove, MN is fully constructed and operating at 75% occupancy. This 169-unit project is parked at a 1.43 ratio with a combination of covered and surface parking. Extrapolating the current occupancy parking trends at 75%, the project has ample parking. 227 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7365 File ID: Type: Status: 2023-7365 Agenda Item Agenda Ready 2Version: Reference: In Control: City Council 03/11/2024File Created: Final Action: Charity and Transitional Housing Code AmendmentFile Name: Title: PUBLIC HEARING: Consider approval of an amendment to Chapter 12, Article 30 (S or SUP, Special Use Permits) Charity House or Transitional Housing Code, to consider text change amendments to the Code of Ordinances, Chapter 12 - “Zoning”, Article 30 “S or SUP, Special Use Permits” of the code of ordinances by amending section 12-30-5 “SF-ED” Single Family Estate District of said Chapter and Article by amending uses to include a “Charity House or Transitional Housing”; amending Section 12-30-6 Single Family-18 (SF-18), SingleFamily-12 (SF-12), Single Family-9 (SF-9) and Single-Family-7 (SF-7) to include a “Charity House or Transitional Housing”; amending Section 12-30-13A, “H” Historic, of said Chapter and Article to add “Charity House or Transitional Housing” as a use when part of a Single-Family Residential Development or Mixed-Use Development, except when a part of Live-Work Units; and to amend Article 42 “Special Definitions” to add a definition of “Charity House or Transitional Housing”; and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: Memo.pdf, PZ Staff Report.pdf, Ordinance Changes (redlined).pdf, Ordinance.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7365 Title PUBLIC HEARING: Consider approval of an amendment to Chapter 12, Article 30 (S or SUP, Special Use Permits) Charity House or Transitional Housing Code, to consider text change amendments Page 1City of Coppell, Texas Printed on 4/5/2024 228 Master Continued (2023-7365) to the Code of Ordinances, Chapter 12 - “Zoning”, Article 30 “S or SUP, Special Use Permits” of the code of ordinances by amending section 12-30-5 “SF-ED” Single Family Estate District of said Chapter and Article by amending uses to include a “Charity House or Transitional Housing”; amending Section 12-30-6 Single Family-18 (SF-18) , SingleFamily-12 (SF-12), Single Family-9 (SF-9) and Single-Family-7 (SF-7) to include a “Charity House or Transitional Housing”; amending Section 12-30-13A, “H” Historic, of said Chapter and Article to add “Charity House or Transitional Housing” as a use when part of a Single-Family Residential Development or Mixed-Use Development, except when a part of Live-Work Units; and to amend Article 42 “Special Definitions” to add a definition of “Charity House or Transitional Housing”; and authorizing the Mayor to sign. Summary Fiscal Impact: N/A Staff Recommendation: The Community Development department is recommending approval of this request. Strategic Pillar Icon: Future Oriented Approach to Residential Development Page 2City of Coppell, Texas Printed on 4/5/2024 229 1 MEMORANDUM To: Mayor and City Council From: Mindi Hurley, Director of Community Development Date: April 9, 2024 Reference: Public Hearing: Consideration of text change amendments to the Code of Ordinances, Chapter 12 – “Zoning”, Article 30 “S or SUP, Special Use Permits” of the code of ordinances by amending section 12-30-5 “SF-ED” Single Family Estate District of said Chapter and Article by amending uses to include a “Charity House or Transitional Housing”; amending Section 12-30-6 Single Family-18 (SF-18), Single Family-12 (SF- 12), Single Family-9 (SF-9) and Single-Family-7 (SF-7) to include a “Charity House or Transitional Housing”; amending Section 12-30-13A, “H” Historic, of said Chapter and Article to add “Charity House or Transitional Housing” as a use when part of a Single- Family Residential Development or Mixed-Use Development, except when a part of Live- Work Units; and to amend Article 42 “Special Definitions” to add a definition of “Charity House or Transitional Housing”; and authorizing the Mayor to sign. 2040: Future-Oriented Approach to Residential Development/ Enhance the Unique Community Oasis Experience Introduction: This public hearing is presented for Council consideration of text amendments to include Charity Houses in the Zoning Ordinance. Staff received an inquiry as to where “Charity Houses” are allowed. This use is not currently listed in the ordinance and in consultation with the City Attorney, Staff is recommending defining and allowing for this use within single family structures provided a special use permit is obtained. This is similar to the ordinance for lodging houses or short-term rentals that was approved in 2023. Background: The proposed definition reads: Charity House or Transitional Housing: Shall mean short or long-term temporary occupancy of a single-family residential structure, uncompensated or de minimis fee, for person(s) that are sick, very poor, homeless or have special needs or disabled. This definition does not include assisted living, group homes, half-way house or other type of temporary house licensed under state law or defined in the Code of Ordinances. The proposed districts where a charity house could potentially be permitted with a Special Use Permit (SUP) include the Estate District, Single Family Districts, and the Historic District. These areas have single-family detached units, not attached. This provides their respective neighbors with some separation 230 2 from the transient nature of the charity house uses. Also, where potentially allowed within a mixed-use development, a separation of uses from the ground floor to the upper floor(s) is required by code. The proposed changes provide a clear definition of charity houses and where they would be allowed provided a Special Use Permit (SUP) is obtained. The SUP process allows for more public involvement, requires notification of property owners within 200-ft of the property in question, a courtesy notice for property owners within 800-ft of the property in question and a public hearing at the Planning and Zoning Commission Meeting and at the City Council Meeting. The redlined ordinance changes and draft ordinance are attached for your review. Benefit to the Community: By defining and allowing for Charity Houses and Transitional Housing with a Special Use Permit, it provides the opportunity for this new housing type if approved within the specific districts outlined above after a public hearing and notification of the surrounding properties within 200 feet as required by state law and 800 feet as a courtesy. Legal Review: The City Attorney has reviewed the proposed ordinance changes. Fiscal Impact: N/A Recommendation: The Planning and Zoning Commission unanimously recommended approval of the proposed text amendments. Attachments: 1. PZ Staff Report 2. Ordinance Changes (redlined) 3. Ordinance 231 ITEM # 7 Page 1 of 2 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Text Amendments to the Code of Ordinances Chapter 12, “Zoning”, Article 12-30 “S or SUP, Special Use Permits” P&Z HEARING DATE: March 21, 2024 C.C. PUBLIC HEARING DATE April 9, 2024 STAFF REP.: Matthew Steer, AICP, Development Services Administrator PURPOSE: To consider text change amendments to the Code of Ordinances, Chapter 12 – “Zoning”, Article 30 “S or SUP, Special Use Permits” of the code of ordinances by amending section 12-30-5 “SF-ED” Single Family Estate District of said Chapter and Article by amending uses to include a “Charity House or Transitional Housing”; amending Section 12-30-6 Single Family-18 (SF-18), Single Family-12 (SF-12), Single Family-9 (SF-9) and Single-Family-7 (SF-7) to include a “Charity House or Transitional Housing”; amending Section 12-30-13A, “H” Historic, of said Chapter and Article to add “Charity House or Transitional Housing” as a use when part of a Single-Family Residential Development or Mixed-Use Development, except when a part of Live-Work Units; and to amend Article 42 “Special Definitions” to add a definition of “Charity House or Transitional Housing”. HISTORY: The Special Use Permit section of the ordinance was amended in 2023 to include lodging houses as a part of the Short-Term Rental (STR) Requirements. DISCUSSION: Staff received an inquiry as to where “Charity Houses” are allowed. This use is not currently listed in the ordinance and in consultation with the City Attorney, Staff is recommending defining and allowing for this use within single family structures provided a special use permit is obtained. This is similar to the lodging houses or short term rentals that was approved in 2023. Similar to STRs these residential districts were chosen because they are single- family detached units and not attached. This provides the neighbors some separation from the proposed uses and transient nature of the charity house uses. The mixed-use developments provide a separation of uses from the ground floor to the upper floor(s). The proposed changes provide a clear definition of charity houses and where they would be allowed provided a Special Use Permit (SUP) is obtained. The SUP process allows for more public involvement, it requires notification of property owners within 200-ft of the property in question, a courtesy notice for property 232 ITEM # 7 Page 2 of 2 owners within 800-ft of the property in question and a public hearing at the Planning and Zoning Commission Meeting and at the City Council Meeting. The redlined ordinance changes and draft ordinance are attached for your review. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending approval of the “Charity House or Transitional Housing” text amendments. ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request 4. Take under advisement for reconsideration at a later date ATTACHMENTS: 1. Ordinance Changes (redlined) 2. Draft Ordinance 233 - CODE Chapter 12 - ZONING ARTICLE 30. S OR SUP, SPECIAL USE PERMITS Coppell, Texas, Code of Ordinances Created: 2023-10-01 14:47:19 [EST] (Supp. No. 50) Page 1 of 4 ARTICLE 30. S OR SUP, SPECIAL USE PERMITS Sec. 12-30-5. "SF-ED" single family estate district. 1. Airport. (private) 2. Cemetery. 3. Charity House or Transitional Housing. 3.4. Charitable organizations. 4.5. Lodges and similar public organizations. 5.6. Lodging houses. 6.7. University, college or parochial school and related facilities. (public or private) 7.8. Country club or golf course and related uses such as driving ranges but not including similar forms of commercial amusement such as miniature golf. 8.9. Day nursery or day care. 9.10. Public utilities such as electric substation and transmission line. 10.11. Hospital and related uses. 11.12. Post Office. 12.13. Riding academy or other equestrian related facilities. 13.14. Sewage treatment plant. (private) 14.15. Stadium. 15.16. Stucco type construction. 16.17. Temporary batching plant for any period in excess of 180 days. (Ord. No. 91500; Ord. No. 91500-A-123; Ord. No. 91500-A-421, § 1, 10-11-05; Ord. No. 91500-A-790 , § 2, 5-9-23) Sec. 12-30-6. Single-Family-18 (SF-18), Single-Family-12 (SF-12), Single-Family-9 (SF-9) and Single-Family-7 (SF-7). 1. Cemetery. 2. Charitable organizations. 3. Charity House or Transitional Housing. 3.4. Lodges and similar public organizations. 4.5. Lodging houses. 234 Created: 2023-10-01 14:47:19 [EST] (Supp. No. 50) Page 2 of 4 5.6. University, college or parochial school and related facilities. (public or private) 6.7. Country club or golf course and related uses such as driving ranges but not including similar forms of commercial amusement such as miniature golf. 7.8. Day nursery or day care. 8.9. Public utilities such as electric substation and transmission line. 9.10. Hospital and related uses. 10.11. Post Office. 11.12. Sewage treatment plant. (private) 12.13. Stadium. 13.14. Stucco type construction. (Ord. No. 91500; Ord. No. 91500-A-790 , § 2, 5-9-23) Sec. 12-30-13A. "H" Historic. 1. Auto parking lot. 2. Auto parts sales (new). 3. Broadcasting facilities, radio or television {for towers see section 12-32A - Telecom. Ordinance}. 4. Building footprint exceeding 5,000 square feet. 5. Carpentry, painting or, plumbing shops. 6. Cemetery. 6.7. Charity House or Transitional Housing when part of a single-family residential development or mixed-use development and shall not include live/work units. 7.8. College, university, or parochial school, private school and related facilities. 8.9. Day nursery or day care centers (children or adult). 9.10. Drive-in theater (outdoor). 10.11. Electric substation, transmission line or other public utilities. 11.12. Grocery and convenience stores. 12.13. Hospital. 13.14. Lodging House when part of a single-family residential development or mixed-use development and shall not include live/work units. 14.15. Limited warehousing and distribution shall be limited to a maximum of 20 percent of the floor area of the building. 15.16. Mortuary or funeral services. 16.17. Motel, hotel, residence hotel (refer to section 12-30-18 for specific regulations). 17.18. Multi-story garage (commercial). 18.19. Nursing home, convalescent home, home for the aged, assisted living, etc. 235 Created: 2023-10-01 14:47:19 [EST] (Supp. No. 50) Page 3 of 4 19.20. Office, retail, or commercial with residential on second floor. 20.21. Office warehouse with less than 20 percent of the floor area being devoted to warehousing. 21.22. Radio broadcasting towers. 22.23. Radio, television or microwave receiving dish (subject to screening regulations; see section 12- 33-1). 23.24. Residential development in general conformance with Old Coppell Concept Plan. 24.25. Sports, recreation and entertainment (indoor or outdoor). (Ord. No. 91500-A-409, § 2, 5-11-05; Ord. No. 91500-A-434, § 2, 6-13-06; Ord. No. 91500-A-790 , § 4, 5-9-23) ARTICLE 42. SPECIAL DEFINITIONS Sec. 12-42-1. Definitions. …. Building, principal: A building in which the principal use of the lot, on which it is located, is conducted. All residential uses, except bona fide servants quarters, are principal uses. Building, residential: A building which is arranged, designed, used, or intended to be used for residential occupancy by one or more families or lodgers. Canopy: A roofed structure constructed of metal, wood or any other solid material supported by the building or by support extending to the ground directly under the canopy [and] placed so as to extend outward from the building providing a protective shield from doors, windows, and other openings. Carport: A structure open on a minimum of three sides designed or used to shelter the owner's vehicle(s), not to exceed 24 feet on its longest dimension. Cellar: See basement. Certificate of occupancy or compliance: An official certificate issued by the city through the enforcing official which indicates conformance with or approved conditional waiver from the zoning regulations and authorizes legal use of the premises for which it is issued. Charity House or Transitional Housing: Shall mean short or long-term temporary occupancy of a single family residential structure, uncompensated or de minimis fee, for person(s) that are sick, very poor, homeless or have special needs or disabled. This definition does not include assisted living, group homes, half-way house or other type of temporary house licensed under state law or defined in the Code of Ordinances. City: Shall mean the City of Coppell, Texas. City council: The governing body of the City of Coppell, Texas. City manager: The chief city administrative officer. Clinic: The office of one or more medical doctors, dentists, optometrists, or similar members of the medical professions who may or may not have associated in the practice of their professions. Cleaning: A custom cleaning shop not exceeding 5,000 square feet of floor area. 236 Created: 2023-10-01 14:47:22 [EST] (Supp. No. 50) Page 4 of 4 Clustering: A land development concept whereby the buildings on a site are grouped closely together but not attached to allow for communal open space and economies in development. Clustering permits variation in lot size, shape and orientation without an increase in the overall density of the development. 237 1 TM135177 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING CHAPTER 12 – “ZONING”, ARTICLE 30 “S OR SUP, SPECIAL USE PERMITS” OF THE CODE OF ORDINANCES BY AMENDING SECTION 12-30-5 “SF-ED” SINGLE FAMILY ESTATE DISTICT OF SAID CHAPTER AND ARTICLE BY AMENDING USES TO INCLUDE A “CHARITY HOUSE OR TRANSITIONAL HOUSING”; AMENDING SECTION 12-30-6 SINGLE FAMILY-18 (SF-18), SINGLE FAMILY-12 (SF- 12), SINGLE FAMILY-9 (SF-9) AND SINGLE-FAMILY-7 (SF-7) TO INCLUDE A “CHARITY HOUSE OR TRANSITIONAL HOUSING”; AMENDING SECTION 12-30-13A, “H” HISTORIC, OF SAID CHAPTER AND ARTICLE TO ADD “CHARITY HOUSE OR TRANSITIONAL HOUSING” AS A USE WHEN PART OF A SINGLE-FAMILY RESIDENTIAL DEVELOPMENT OR MIXED-USE DEVELOPMENT, EXCEPT WHEN A PART OF LIVE-WORK UNITS; AND TO AMEND ARTICLE 42 “SPECIAL DEFINITIONS” TO ADD A DEFINITION OF “CHARITY HOUSE OR TRANSITIONAL HOUSING”; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council has determined that regulations are needed to be updated to address regulations for Special Use Permits, and WHEREAS, the City Council has determined that regulations needed are intended to protect the public health, safety, morals and general welfare. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF COPPELL, TEXAS, THAT: SECTION 1. That Chapter 12, ‘Zoning’, Article 30 ‘S or SUP, Special Use Permits’ of the Code of Ordinances is hereby amended by amending Section 12-30-5 “SF-ED”, Single Family Estate District; by amending uses to include a “charity house or transitional housing”; and by amending Section 12-30-6 “Single-Family-18 (SF-18), Single-Family-12 (SF-12), Single-Family- 9 (SF-9) and Single-Family-7 (SF-7); by amending uses to include a “charity house or transitional housing”; and by amending Section 12-30-13A, “H -Historic”; by amending uses to include a “charity house or transitional housing” as a special use when part of a single-family residential development or mixed -use development and shall not include live/work units ; which shall read as follows, respectively: 238 2 TM135177 “CHAPTER 12 – ZONING ARTICLE 1. – ENACTING CLAUSE . . . . . ARTICLE 30. – S OR SUP, SPECIAL USE PERMITS Sec. 12-30-1. – Special uses . . . . . Sec. 12-30-5. “SF-ED” single family estate district 1. Airport. (private) 2. Cemetery. 3. Charitable organizations. 4. Charity House or Transitional Housing. 5. Lodges and similar public organizations. 6. Lodging houses. 7. University, college or parochial school and related facilities. (public or private) 8. Country club or golf course and related uses such as driving ranges but not including similar forms of commercial amusement such as miniature golf. 9. Day nursery or day care. 10. Public utilities such as electric substation and transmission line. 11. Hospital and related uses. 12. Post Office. 13. Riding academy or other equestrian related facilities. 14. Sewage treatment plant. (private) 15. Stadium. 16. Stucco type construction. 17. Temporary batching plant for any period in excess of 180 days. Sec. 12-30-6. Single family-18 (SF-18), Single-Family-12 (SF-12), Single-Family-9 (SF-9) and Single-Family-7 (SF-7 1. Cemetery. 2. Charitable organizations. 3. Charity House or Transitional Housing. 4. Lodges and similar public organizations. 5. Lodging Houses. 6. University, college or parochial school and related facilities. (public or private) 7. Country club or golf course and related uses such as driving ranges but not including similar forms of commercial amusement such as miniature golf. 239 3 TM135177 8. Day nursery or day care. 9. Public utilities such as electric substation and transmission line. 10. Hospital and related uses. 11. Post Office. 12. Sewage treatment plant. (private) 13. Stadium. 14. Stucco type construction. Sec. 12-30-13A. – “H” Historic 1. Auto parking lot. 2. Auto parts sales (new). 3. Broadcasting facilities, radio or television {for towers see section 12-32A - Telecom. Ordinance}. 4. Building footprint exceeding 5,000 square feet. 5. Carpentry, painting or, plumbing shops. 6. Cemetery. 7. Charity House or Transitional Housing when part of a single-family residential development or mixed-use development and shall not include live/work units. 8. College, university, or parochial school, private school and related facilities. 9. Day nursery or day care centers (children or adult). 10. Drive-in theater (outdoor). 11. Electric substation, transmission line or other public utilities. 12. Grocery and convenience stores. 13. Hospital. 14. Lodging House when part of a single-family residential development or mixed - use development and shall not include live/work units. 15. Limited warehousing and distribution shall be limited to a maximum of 20 percent of the floor area of the building. 16. Mortuary or funeral services. 17. Motel, hotel, residence hotel (refer to section 12-30-18 for specific regulations). 18. Multi-story garage (commercial). 19. Nursing home, convalescent home, home for the aged, assisted living, etc. 20. Office, retail, or commercial with residential on second floor. 21. Office warehouse with less than 20 percent of the floor area being devoted to warehousing. 22. Radio broadcasting towers. 23. Radio, television or microwave receiving dish (subject to screening regulations; see section 12-33-1). 24. Residential development in general conformance with Old Coppell Concept Plan. 25. Sports, recreation and entertainment (indoor or outdoor).” 240 4 TM135177 SECTION 3. That Chapter 12, ‘Zoning’, Article 42 “Special Definitions” of the Code of Ordinances is hereby amended by amending Section 12-42-1 to add the definition of ‘Charity House or Transitional Housing’; which shall read as follows: “CHAPTER 12 – ZONING ARTICLE 1. – ENACTING CLAUSE ….. ARTICLE 42. – SPECIAL DEFINITIONS Sec. 12-42-1. - Definitions. Certain words in this Ordinance not heretofore defined are defined as follows: . . . . . Accessory building or use: One which: (a) is subordinate to and serves a principal use; and (b) is subordinate in area, . . . . . . . . . . Certificate of occupancy or compliance: An official certificate issued by the city through the enforcing official which indicates conformance with or. . . . . Charity House or Transitional Housing: Shall mean short or long-term temporary occupancy of a single family residential structure, uncompensated or de minimis fee, for person(s) that are sick, very poor, homeless or have special needs or disabled. This definition does not include assisted living, group homes, half-way house or other type of temporary house licensed under state law or defined in the Code of Ordinances. City: Shall mean the City of Coppell, Texas.. . . . .” SECTION 4. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 5. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided 241 5 TM135177 to be unconstitutional, illegal or invalid, and shall not affect the validity of the Code of Ordinances as a whole. SECTION 6. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 7. That this ordinance shall take effect on ________________ and after publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2024. APPROVED: _____________________________________ WES MAYS, MAYOR ATTEST: _____________________________________ ASHLEY OWENS, CITY SECRETARY APPROVED AS TO FORM: ________________________________ ROBERT E. HAGER, CITY ATTORNEY 242 Master City of Coppell, Texas 255 E. Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2023-7399 File ID: Type: Status: 2023-7399 Agenda Item Agenda Ready 1Version: Reference: In Control: Parks and Recreation 03/25/2024File Created: Final Action: Camp Standards of CareFile Name: Title: PUBLIC HEARING: Consider approval of an Ordinance of the City of Coppell, Texas, readopting, ratifying, republishing and extending Chapter 9 of the Code of Ordinances, Article 9-19, Youth Camp Programs Standards of Care; and authorizing the Mayor to sign. Notes: Sponsors: Enactment Date: Memo.pdf, Ordinance.pdf, Camp Standards of Care.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: Text of Legislative File 2023-7399 Title PUBLIC HEARING: Consider approval of an Ordinance of the City of Coppell, Texas, readopting, ratifying, republishing and extending Chapter 9 of the Code of Ordinances, Article 9-19, Youth Camp Programs Standards of Care; and authorizing the Mayor to sign. Summary See attached memo. Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: The Community Experiences Department Recommends approval. Page 1City of Coppell, Texas Printed on 4/5/2024 243 Master Continued (2023-7399) Strategic Pillar Icon: Perpetuate a Learning Environment Foster an Inclusive Community Fabric Enhance the Unique 'Community Oasis' Experience Future Oriented Approach to Residential Development Create Business and Innovation Nodes Implement Innovative Transportation Networks Apply 'Smart City' Approach to Resource Management Sustainable Government Page 2City of Coppell, Texas Printed on 4/5/2024 244 MEMORANDUM To: Mayor and City Council From: Daniel Weyandt, Recreation Coordinator Via: Jessica Carpenter, Director of Community Experiences Date: April 9, 2024 Reference: Consider approval of an ordinance of the City of Coppell, Texas, readopting, ratifying, republishing and extending Chapter 9 of the Code of Ordinances, Article 9-19, Youth Camp Programs Standards of Care; and authorizing the Mayor to sign. 2040: Foundation: Sustainable Government Pillar 2: Foster an Inclusive Community Fabric Introduction: This agenda item is presented for Council consideration to approve an ordinance for the Standards of Care for the City’s camps offered throughout the year. This public hearing is required to be submitted annually to the City Council so that guidelines for state exemption of day care licensing can be applied for all youth camp programs offered by the Community Experiences Department. These camps include Camp Do-It-All, those offered at The CORE in the summer, and any individual holiday camps that are scheduled throughout the school year. There are no changes to the Ordinance related to the Standards of Care. Updates have been made to reflect changes to titles and Department name only. Background: The youth camps offered by the City of Coppell are exempt from licensure as observed in the Texas Administrative Code Title 40 Chapter 745.115(3) of the Texas Health and Human Services Department. This is applicable because these programs are operated by a municipality, are recreation programs for children ages 5 through 13, and because they meet the following criteria: • The Standards of Care for the program are annually adopted by ordinance. • The Standards of Care include staffing ratios and qualifications, facility health and safety standards, and monitoring and enforcement provisions. 245 • The Standards of Care are provided to the parents of each program participant. • The parents of each program participant are informed that the program is not licensed by the state. • The program is not advertised as childcare. As parents register their children for Coppell camps, they are provided with a copy of the Standards of Care, as listed in the requirements. Along with the standards, they are also provided information on camp hours of operation, rules, attire, activities and field trips, and all other information parents need for camp to be successful for their child. These Standards of Care are closely monitored by the Recreation Coordinator, CORE Manager and the Assistant Director of Community Experiences. Benefit to the Community: Maintaining Standards of Care ensure that camp programs meet standards as required by the State of Texas. Legal Review: This agenda item was reviewed by the City’s legal counsel. Fiscal Impact: There is no fiscal impact related to this agenda item. Recommendation: The Community Experiences Department recommends approval of this item. 246 Page 1 TM 128711 AN ORDINANCE OF THE CITY OF COPPELL ORDINANCE NO. ____________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, READOPTING, RATIFYING, REPUBLISHING AND EXTENDING CHAPTER 9 OF THE CODE OF ORDINANCES, ARTICLE 9-19, YOUTH CAMP PROGRAMS STANDARDS OF CARE; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Coppell operates Youth Camp programs; and WHEREAS, the City of Coppell has adopted and implemented a comprehensive standards of care to provide a safe and instructive atmosphere; and WHEREAS, the City of Coppell has previously passed and adopted youth camp programs standards of care and desires to re-adopt in accordance with state law; and WHEREAS, that state law requires each City to review and update its standards of care regulations for youth programs and having held the required public hearing in accordance with state law. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF COPPELL, TEXAS, THAT: SECTION 1. That Ordinance No. 2010-1248, as readopted and amended by Ordinance No. 2012-1306, No. 2013-1338, No. 2014-1375, No. 2015-1411, No. 2016-1432, No. 2017-1475, No. 2018-1489, No. 2019-1512, No. 2020-1538, No. 2021-1553, No. 2022-1577, No. 2023-1593 as codified in Chapter 9, Article 9-19 Youth Camp Program Standards of Care, Section 9-19-1 through Section 9-19-19 of the Code of Ordinances of the City of Coppell, Texas, as amended, after public hearing, is hereby readopted ratified, republished and extended in its entirety from the date of its adoption and shall remain in effect through April 2025 unless otherwise repealed, amended or terminated as provided by state law. SECTION 2. That all provisions of any ordinance or the Code of Ordinances of the City of Coppell, Texas, except as provided herein, in conflict with the provisions of this ordinance be, and 247 Page 2 TM 128711 the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 3. That should any word, phrase, paragraph, or section of this ordinance or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance, in whole, in part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Code of Ordinances of the City of Coppell, Texas as a whole. SECTION 4. That this ordinance shall take effect immediately from and after its passage and publication, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this ___ day of _______________, 2024. APPROVED: By: WES MAYS, MAYOR ATTEST: By: ASHLEY OWENS, CITY SECRETARY APPROVED AS TO FORM: By: ROBERT E. HAGER, CITY ATTORNEY (REH/gd) 248 1 | Page TM 128480 CITY OF COPPELL YOUTH CAMP PROGRAMS STANDARDS OF CARE The Standards of Care are intended to be minimum standards by which the City of Coppell Community Experiences Department will operate the City's Youth Camp Programs. The programs operated by the City are recreational in nature and are not day care programs. I. GENERAL ADMINISTRATION 1.01 Organization 1.01.1 The governing body of the City of Coppell Youth Camp Programs is the Coppell City Council. 1.01.2 City of Coppell Youth Camp Programs are exempt from the Department of TEXAS state Health Department licensure under state law. 1.01.3 Implementation of the Youth Programs Standards of Care is the responsibility of the Community Experiences Department Director and Departmental employees. 1.01.4 Youth Program ("Program") to which these Standards of Care will apply is the Summer Recreation Program and selected days off from the school calendar. 1.01.5 Each Youth Program site will have available for public and staff review a current copy of the Standards of Care. 1.01.6 Parents of participants will be provided a current copy of the Standards of Care during the registration process. 1.01.7 Criminal background checks will be conducted on prospective Youth Program employees. If results of the criminal check indicate that an applicant has been convicted of any of the following offenses, he or she will not be considered for employment: a. A felony or a misdemeanor classified as an offense against a person or family; b. A felony or misdemeanor classified as public indecency; c. A felony or misdemeanor violation of any law intended to control the possession or distribution of any controlled substance; d. Any offense involving moral turpitude; e. Any offense that would potentially put youth participants or the City of Coppell at risk. 249 2 | Page TM 128480 1.02 Definitions Assistant Director of Community Experiences shall mean City of Coppell Community Experiences Department’s Assistant Director of Community Experiences. City shall mean City of Coppell City Council shall mean City Council of the City of Coppell Department shall mean Community Experiences Department of The City of Coppell Director shall mean City of Coppell Community Experiences Department Director or designee. Employee(s) shall mean term used to describe people are employees, permanent, temporary/seasonal of the City of Coppell and have been assigned responsibility for managing, administering, or implementing some portion of the Coppell Youth Programs. Parent(s) shall mean This term will be used to represent one or both parent(s) or adults who have legal custody and authority to enroll their child(ren) in Coppell Youth Programs. Participant shall mean a youth between ages of 6 to 12 years whose parent(s) have completed all required registration procedures and determined to be eligible for a Coppell Youth Program. Program Counselor shall mean City of Coppell Community Experiences Department Seasonal/Temporary employee who has been assigned responsibility to implement the City's Youth Program. Program Manual shall mean notebook of policies, procedures, required forms, and organizational and programming information relevant to Coppell Youth Programs. Program Site shall mean area and facilities where Coppell Youth Programs are held consisting of the Coppell Independent School District Campus and The CORE. Recreation Center shall mean The Coppell Independent School District campuses or The CORE which hosts the Summer Recreation Program and selected days off from school. Recreation Coordinator shall mean City of Coppell Community Experiences Department Recreation Coordinator. Site Director shall mean City of Coppell Community Experiences Department Seasonal/Temporary Programmer who has been assigned administrative responsibility for a Coppell Youth Program. Waterfront Director shall mean City of Coppell Community Experiences Department Aquatics Operation Supervisor or Head Lifeguard as assigned by the Recreation Manager. 250 3 | Page TM 128480 Youth Programs or Program shall mean City of Coppell Youth Programs currently consisting of the Summer Recreation Program and selected days off from school. 1.03 Inspections/Monitoring/Enforcement 1.03.1 A monthly inspection report will be initiated by the Site Director of each Program to confirm that the Standards of Care are being met including site conditions and programing. a. Completed inspection reports will be sent to the Recreation Coordinator for review and kept on record for at least two years. b. The Recreation Coordinator will review the report and establish deadlines and criteria for compliance with the Standards of Care. 1.03.2 The Recreation Coordinator will make visual inspections of the Program based on the following schedule: a. The Summer Recreation Program will be inspected twice during its summer schedule. b. The Spring Recreation Program will be inspected once during the Spring Break Recreation Program schedule. c. The Holiday Recreation Program will be inspected one during the Holiday Recreation Program schedule. 1.03.3 Complaints regarding enforcement of the Standards of Care will be directed to the Site Director. The Site Director will be responsible to take the necessary steps to resolve the problems. The Site Director will record complaints regarding enforcement of the Standards of Care and their resolution. The Recreation Coordinator will address serious complaints regarding enforcement of the Standards of Care and the complaint and resolution will be noted. 1.03.4 The Community Experiences Department’s Director will make an annual report to the City Council on the overall status of the Youth Program and its operation relative to compliance with the adopted Standards of Care. 1.04. Enrollment 1.04.1 Before a child can be enrolled a parent must sign registration forms that contain the child's: a. name, address, home telephone number; 251 4 | Page TM 128480 b. name and address of parents and telephone number during Program hours; c. the names and telephone numbers of people to whom the child can be released or names of those who may not pick them up; d. a statement of the child's special problems or needs; e. emergency medical authorization; f. proof of residency when appropriate; and g. a liability, transportation, photo, and movie waiver 1.05 Suspected Abuse Program employees will report any observed or reported suspected child abuse or neglect in accordance with the Texas Family Code. II. STAFFING - RESPONSIBILITIES AND TRAINING 2.01 Site Director Qualifications 2.01.1 Site Director will be Seasonal/Temporary professional employees of the City of Coppell Community Experiences Department and will be required to have all Recreation Site Director qualifications as outlined in this document. 2.01.2 Site Director must be at least 18 years old 2.01.3 Site Director must have experience planning and implementing recreational activities. 2.01.4 Site Director must pass a background investigation including testing for illegal substances. 2.01.5 Site Director must have successfully completed a course in First Aid and Cardiopulmonary Resuscitation (CPR) based on either American Heart Association or American Red Cross standards. 2.01.6 Be mature, responsible, and able to complete duties with minimal supervision. 2.01.7 Ability to communicate well with the public, and skilled at interacting with children. 2.01.8 Skilled in supervising children of varying age levels in a group setting. 2.01.9 Have strong organizational skills and have the ability to adapt easily to change. 2.02 Site Director's Responsibilities 2.02.1 Site Directors are responsible to administer the Programs' daily operations in compliance with the adopted Standards of Care. 2.02.2 Recreation Coordinator and Site Directors are responsible to recommend for hire, supervise, and evaluate Counselors. Camp management shall ascertain and have on 252 5 | Page TM 128480 record information, such as a letter of reference, attesting to the character and integrity of each staff member, and information, such as training certificates, attesting to the ability of each staff member to perform the tasks required in his or her position. 2.02.3 Site Directors are responsible for planning, implementing, and evaluating programs. 2.02.4 Site Directors will be considered Camp Health Officers. Duties will consist of, but not limited to: dispensing of medication and first aid, records management of incidences, emergencies, and camper’s health files. 2.03 Camp Counselor Qualifications 2.03.1 Counselors will be Seasonal/Temporary employees of the Community Experiences Department. 2.03.2 Counselors working with children must be age 18 or older and have completed high school. 2.03.3 Counselors should be able to consistently exhibit competency, good judgment, and self- control when working with children. 2.03.4 Counselors must relate to children with courtesy, respect, tolerance, and patience. 2.03.5 Counselors must have successfully completed a course in First Aid and CPR based on either American Heart Association or American Red Cross standards. An exception can be made for no more than one staff person at each site and that person shall successfully complete a First Aid and CPR course within two weeks of starting work. 2.03.6 Counselors must pass a background investigation including testing for illegal substances. 2.04 Counselor Responsibilities 2.04.1 Counselors will be responsible to provide participants with an environment in which they can feel safe, can enjoy wholesome recreation activities, and can participate in appropriate social opportunities with their peers. 2.04.2 Counselors will be responsible to know and follow all City, Departmental, and Program standards, policies and procedures that apply to Coppell Community Experiences Youth Programs. 2.04.3 Counselors must ensure that participants are released only to an authorized parent, or an authorized adult designated by the parent. All Program sites will have a copy of the Department approved plan to verify the identity of a person authorized to pick up a participant if that person is not known to the Counselor 253 6 | Page TM 128480 2.05 Training/Orientation 2.05.1 The Department is responsible for providing training and orientation to Program employees in working with children and for specific job responsibilities. Recreation Coordinator will provide each Counselor and Site Director with a Program Manual specific to the Youth Program. 2.05.2 Program employees must be familiar with the Standards of Care for Youth Program operation as adopted by the City Council. 2.05.3 Program employees must be familiar with the Program's policies including discipline, guidance, and release of participants as outlined in the Program Manual. 2.05.4 Program employees will be trained in appropriate procedures to handle emergencies by the Recreation Coordinator and/or professionals in the field. 2.05.5 Program employees will be trained in areas including City, Departmental, and Program policies and procedures, provision of recreation activities, safety issues, child psychology, and organization. 2.05.6 Program employees will be required to sign an acknowledgement that they received the required training. III. OPERATIONS 3.01 Staff-Participant Ratio 3.01.1 In a Coppell Youth Program, the standard ratio of participants to Counselors shall not exceed 20 to 1. In the event a Counselor is unable to report to the Program site, a replacement will be assigned. The camp director shall not be included in the supervisor to camper ratio in camps serving over 50 campers at a time. 3.01.2 Each participant shall have a Program employee who is responsible for him or her and who is aware of the participant's habits, interests, and any special problems as identified by the participant's parent(s) during the registration process. 3.02 Discipline 3.02.1 Program employees will implement discipline and guidance in a consistent manner based on the best interests of Program participants. 3.02.2 There must be no cruel or harsh punishment or treatment. 3.02.3 Program employees may use brief, supervised separation from the group if necessary. 254 7 | Page TM 128480 3.02.4 As necessary, Program employees will initiate discipline reports to the parent(s) of participants. Parents will be asked to sign discipline reports to indicate they have been advised about specific problems, incidents or behavior. 3.02.5 A sufficient number and/or severe nature of discipline reports as detailed in the Program Manual may result in a participant being suspended from the Program. 3.02.6 In instances where there is a danger to participants or staff, offending participants will be removed from the Program site as soon as possible. 3.03 Programming 3.03.1 Program employees will attempt to provide activities for each group according to the participants' ages, interests, and abilities. The activities must be appropriate to participants' health, safety, and well-being. The activities also must be flexible and promote the participants' emotional, social, and mental growth. 3.03.2 Program employees will attempt to provide indoor and outdoor time periods that include: a. Alternating active and passive activities; b. Opportunity for individual and group activities, and c. Outdoor time each day weather permits. 3.04 Communication 3.04.1 The Program site will have a mobile phone to allow the site to be contacted by Community Experiences personnel or for making emergency calls. 3.04.2 The Site Director will post the following telephone numbers adjacent to a mobile phone accessible to all Program employees at the site: a. Coppell Ambulance or Emergency Medical Services; b. Coppell Police Department; c. Coppell Fire Department; d. Coppell Independent School District campuses; e. Numbers at which parents may be reached; f. The telephone number for the site itself. 3.05 Transportation 3.05.1 Before a participant may be transported to and from city sponsored activities, a transportation form, completed by the parent of the participant, must be filed with the Site Director. 3.05.2 First Aid supplies and a First Aid and emergency care guide will be available in all Program vehicles that transport children. 255 8 | Page TM 128480 3.05.3 All Program vehicles used for transporting participants must have available a 6-BC portable fire extinguisher which will be installed in the passenger compartment of the vehicle and must be accessible to the adult occupants. IV. FACILITY STANDARDS 4.01 Safety 4.01.1 Program employees will inspect the Program site daily to detect sanitation and safety concerns that might affect the health and safety of the participants. A daily inspection report will be completed by Program employees and kept on file by the Site Director. 4.01.2 Buildings, grounds, and equipment on the Program site will be inspected, cleaned, repaired, and maintained to protect the health of the participants. 4.01.3 Program equipment and supplies must be safe for the participants' use. 4.01.4 Program employees must have First Aid supplies readily available at each site, during transportation to an off-site activity, and for the duration of any off-site activity. 4.01.5 Program air conditioners, electric fans, and heaters must be mounted out of participants' reach or have safeguards that keep participants from being injured. 4.01.6 Program porches and platforms more than 30 inches above the ground must be equipped with railing participants can reach. 4.01.7 All swing seats at the Program site must be constructed of durable, lightweight, relatively pliable material. 4.01.8 Program employees must have First Aid supplies readily available to staff in a designated location. Program employees must have an immediately accessible guide to First Aid and emergency care. 4.01.9 Restrooms will be inspected on a frequent basis to ensure that no undesirable activity is occurring. Manual logs will be included with inspection reports indicated above to show that staff checks restrooms. 4.02 Fire 4.02.1 In case of fire, danger of fire, explosion, or other emergency, Program employees' first priority is to evacuate the participants to a designated safe area. 4.02.2 The Program site will have an annual fire inspection by the local Coppell Fire Marshall, and the resulting report will detail any safety concerns observed. The report will be forwarded to the Director of Community Experiences who will review and establish deadlines and criteria for compliance. Information from this report will be included in the annual report to the Council. 256 9 | Page TM 128480 4.02.3 The Program site must have at least one fire extinguisher approved by the Fire Marshall readily available to all Program employees. The fire extinguisher is to be inspected monthly by the Site Director, and a monthly report will be forwarded to the Recreation Coordinator who will keep the report on file for a minimum of two years. All Program employees will be trained in the proper use of fire extinguisher. 4.02.4 Fire drills will be initiated at Program sites based on the following schedule: a. Summer Recreation Program: A fire drill twice during the session. 4.03 Health; Illness or Injury 4.03.1 A participant who is considered to be a health or safety concern to other participants or employees will not be admitted to the Program. 4.03.2 Illnesses and injuries will be handled in a manner to protect the health of all participants and employees. 4.03.3 Program employees will follow plans to provide emergency care for injured participants with symptoms of an acute illness as specified in the Program manual. 4.03.4 Program employees will follow the recommendation of the Texas Department of Health concerning the admission or readmission of any participant after a communicable disease. 4.03.5 Program employees will administer medication only if: a. Parent(s) complete and sign a medication form that provides authorization for staff to dispense medication with details as to time and dosages. The form will include a hold harmless clause to protect the City. b. Prescription medications are in the original containers labeled with the child's name, a date, directions, and the physician's name. Program employees will administer the medication only as stated on the label. Program employees will not administer medication after the expiration date. c. Nonprescription medications are to be labeled with the child's name and the date the medication was brought to the Program. Nonprescription medication must be in the original container. Program employees will administer it only according to label direction. d. Medication dispensed will be limited to routine oral ingestion not requiring special knowledge or skills on the part of Program employees. The Program employees will administer no injections. 257 10 | Page TM 128480 4.03.6 Program employees must ensure medications are inaccessible to participants or, if it is necessary to keep medications in the refrigerator (when available), medications will be kept separate from food. 4.04. Toilet Facilities 4.04.1 The Program site will have inside toilets located and equipped so children can use them independently and Program staff can supervise as needed. 4.04.2 There must be one flush toilet each for every 15 females and 15 males. Urinals may be counted in the ratio of toilets for males, but they must not exceed 70% of the total number of toilets. 4.04.3 An appropriate and adequate number of lavatories (sinks) will be provided. 4.04.4 Hand sanitizer is required at all times. 4.05 Sanitation 4.05.1 The Program facilities must have adequate light, ventilation, and heat. 4.05.2 The Program must have an adequate supply of water meeting the standards of the Texas Department of Health for drinking water and ensure that it will be supplied to the participants in a safe and sanitary manner. 4.05.3 Program employees must see that garbage is removed from buildings daily. 4.06 Water Safety 4.06.1 An adult waterfront director shall be in charge of all waterfront activities. While waterfront activities are in progress, the waterfront director or an adult certified lifeguard assistant shall be in the immediate vicinity of the campers, supervising the program. 4.06.2 All campers’ swimming ability will be tested on their first fieldtrip to the pool. Children shall then be confined to the limits of swimming skills for which they have been classified. 258