BM 2024-10-10City of Coppell Texas 255 E. Parkway Boulevard ’ SETS TTT Ss Coppell, Texas
COPPELL 75019-9478
ir TELE reel we <M et Minutes
Library Board
Thursday, October 10, 2024 7:00 PM 255 E. Parkway Blvd.
Martha Garber Mathew Ittoop
Board Chair Board Vice Chair
Anne Diamond Frank Gasparro
Board Member Board Member
Patricia Graziano Carla Madrigal
Board Member Board Member
Haridas Radhakrishnan Elizabeth A. Mink
Board Member Alternate Member
Manisha N. Pagedar Neel Mavalli
Alternate Member Youth Advisor
Anika Varadharajan
Youth Advisor
Notice is hereby given that the Library Advisory Board of the City of Coppell, Texas,
met in the 2nd Floor Conference Room at 255 E. Parkway Boulevard at 7 p.m.
Regular Session (Open to the Public)
1. Call to Order
The meeting was called to order by Library Board Chair Martha Garber at 7:01
p.m.
Also present were Library Board Vice Chair Mathew Ittoop; Board Members
Anne Diamond, Frank Gasparro, Haridas Radhakrishnan, Carla Madrigal;
Alternate Members Elizabeth Mink and Manish N. Pagedar; and Youth Advisors
Neel Mavalli and Anika Varadharajan.
Board Member Patricia Graziano was absent.
Staff in attendance were Library Manager Alexis Wellborn; Library Supervisor
Amy Pittman-Hassett; and Administrative Services Coordinator Laurie Arnold.
2. Citizens’ Appearance
None.
City of Coppell, Texas Page
Library Board Minutes October 10, 2024
3. Approval of Minutes from September 12, 2024
Board Member Haridas Radhadrishnan moved to approve the Minutes from
September 12, 2024 as presented. Vice Chair Mathew Ittoop seconded the
motion. The motion carrled by unanimous vote.
4, Review and discuss Library Advisory Board Goals and Objectives
Board Member Carla Madrigal reviewed the Library Advisory Board's Goals
and Objectives: ,
1. Participate in the implementation of the Library's Strategic Plan
a. Library services reflect the Coppell community and its many facets
b. Library services and information are conveniently accessible to all
c, Library maintains a healthy network of partners through the Coppell
community
d. Library services are provided in an effective and sustainable manner
2. Support and promote the Friends of the Coppell Public Library
3. Promote the Library by active individual participation in Library
programs, outreach and community events
a. Attend Library programs and Council meetings
b. Represent the Library Board at City and civic events
c. Actively use social media to market Library activities
5, Presentation Regarding Library Room Reservations
Administrative Services Coordinator, Laurie Arnold, reviewed statistics,
policies, and guidelines regarding library room reservations.
The Library currently has seven rooms that can be reserved by patrons when
not in use for Library or City programs. The Meeting Rooms are only available
to groups that hold a 501C3 designation. When not reserved, depending upon
the room's capacity, most are available on a first come, first served basis or as
a shared spaced.
The Conference Room can be reserved for same-day reservations at the Main
Desk for a total of three hours per day if that patron has not enjoyed another
reservation that day.
One reservation must be completed before the next is submitted. One
reservation is permitted per Individual, group, or organization at a time.
Requests must be submitted no later than (3) business days in advance or
earlier than three months in advance.
6. Youth Advisor Reports
Youth Advisors Neel Mavalli and Anika Varadharajan provided an update
regarding ongoing projects:
Two Eagle Scout candidates are working with the Friends to help with the Free
Little Libraries, Anika is discussing the possibility of a Poetry Slam with the
Teen Librarians.
7. Friends of the Coppell Public Library Report
City of Coppell, Texas Page 2
Library Board Minutes October 10, 2024
Board Member Frank Gasparro reviewed the activities of the friends of the
Coppell Public Library.
The Friends will provide 250 mini pumpkins at the Annual Scare on the Square
on October 26th in Old Town Coppell. The Game, Guess of Many Pieces of
Candy will provide the winner with a free ticket to the first night of the Annual
Big Book Sale on November 22 - November 24. The winner will also enjoy the
candy and $20 of book bucks for book sale purchases.
The Friends are in the process of updating their website.
The next Friends Meeting will be October 28th in Meeting Room B at the
Library at 7pm.
8. Library Manager's Report
Library Manager Alexis Wellborn reviewed library operations, programs, and
events,
Most library statistics including gate count, new account registrations, and
room reservations continue to show an upward trend. There is some
fluctuation in the circulation and in-person assistance year over year.
Community Services Projects, a brochures provided to the Board, is available
on the Community Experiences website. The November Library Advisory Board
Meeting has been canceled. There will be a Joint Parks and Recreation and
Library Advisory Board Meeting on November 11th at 6:30 pm, at the Life
Safety Park. More details about the meeting will be forthcoming.
Two new cameras have been installed in the Meeting Rooms. A new air
conditioning unit with dehumidifier is on order. The Library hosted several
tours of elementary-aged students over the past two weeks.
Upcoming programs include: Firefighter Storytime on October 16th; Coppell
Historians on October 19th; Halloween Family Fun Night on October 22nd; and
the 50th Anniversary Decades Party on November 16th.
The Board briefly reviewed Texas Open Records procedures. If a citizen visits
the Meeting and chooses to speak, the Board is not permitted to respond other
than to thank the citizen.
Topics for future meetings: What is the document review approval procedure?
How is the Board notified regarding their specific questions?
9. Adjournment
There being no further business before the Library Advisory Board, the
‘meeting was adjourned at 8:03.
City of Coppell, Texas Page 3
Library Board Minutes October 10, 2024
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4”_ fe Z @ And atten
Martha Garber, Board Chair
\
ATTEST:
Laurie A. Arnold, Administrative Services Coordinator
City of Coppoll, Texas Page 4