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BM 2000-08-17 PZ Minutes of August 17, 2000 PLANNING AND ZONING COMMISSION The Planning and Zoning Commission of the City of Coppell met in pre-session at 6 p.m., and in regular session at 6:30 p.m., on Thursday, August 17, 2000, in the Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Chairman Rick McCaffrey Vice Chair Texx Stewart Commissioner Jon Nesbit Commissioner Anna Kittrell Commissioner Drew Halsey Commissioner Sam Clark Also present were City Attorney Bob Hager, Assistant City Engineer Mike Martin, Planning Director Gary Sieb, Assistant Planning Director Marcie Diamond, City Planner Andrea Roy, and Sr. Administrative Secretary Barbara Jahoda. Commissioner Greg McGahey was absent. PRE-SESSION (OOen to the Public) 1. Briefing on the Agenda. Staff briefed the Commission on the cases. REGULAR SESSION (OOen to the Public) 2. Call to Order. Chairman McCaffrey called the meeting to order. 3. Approval of Minutes dated July 20, 2000. Commissioner Nesbit made a motion to approve the minutes of July 20, 2000, as written. Commissioner Clark seconded; motion carried (6-0) with Commissioners Nesbit, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. Because of the number of people present to hear Item 13, this case was heard first. Item 13: Consider approval of the CoDDell Senior Center, Site Plan Amendment, to allow for the renovation and expansion of the main Senior Center and the annex located at 616 Coppell Road, at the request of the City of Coppell. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, reviewing the history of the property, showing exhibits and stating that the proposal is to expand both Senior Center buildings. The main building would be enlarged 374 square feet to accommodate a billiard room and patio. The Annex would be increased by 385 square feet to accommodate a kitchen, bathroom and additional storage area and will have awnings that match those on the main structure. Ms. Diamond then stated that staff recommends approval of this Site Plan amendment, subject to conditions which she read into the record. Although this case is not a Public Hearing, Chairman McCaffrey opened the hearing, asking for people who wanted to speak either in favor or opposition to appear. The following person spoke in support of the proposal: Jeanne Heath, 634 Meadowview Lane, Coppell, TX Discussion: Discussion followed as to whether or not the awnings on the main building would be replaced at this time. Ms. Diamond stated that she wasn't aware of such replacement. Action: Commissioner Halsey made a motion to approve the Coppell Senior Center. Site Plan Amendment. Commissioner Kittrell seconded the motion; motion carried (6-0) with Commissioners Nesbit, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. PUBLIC HEARING: Consider approval of Case No. PD-188, HO-C, zoning change request from HO-C and HO-C-S-1125R (Historic Overlay, Commercial and Historic Overlay, Commercial, S-1125R) to PD-188-HO-C (Planned Development-188, Historic Overlay, Commercial), to allow the construction of a restaurant with a private club and the expansion of a free-standing beauty shop on approximately 1.27 acres of property located along the east side of Coppell Road, approximately 200 feet south of Cooper Lane, at the request of Tom Cravens. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits, including a color board, stating that these proposed uses are supported in the Comprehensive Plan in the Historic Overlay District and are in keeping with those recommendations by providing the wood siding and asphalt roof. After reviewing some concerns to staff, Ms. Diamond then stated that approval is recommended, subject to conditions which she read into the record. 2 Jeff Watters, JWI, 3413 Twin Lakes Drive, Prosper, TX 75078, was present to represent this item before the Commission and answer any questions, stating he is in agreement with staff conditions. Public Hearinl~: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition to appear. The following person spoke in opposition: Margie Stringfield, 512 Cozby Avenue, Coppell Chairman McCaffrey closed the Public Hearing. Discussion: Discussion followed relative to the location of the dumpster, neighborhood opposition, reduction of parking lot paving, additional landscaping, screening of air conditioning equipment, type of exhaust fan in restaurant, location of the grease pit, shielding of parking lot lights, color of trim, drainage problems, etc. Planning Director Sieb provided some history as to the drainage problems in this area and assured the Commission that the grading plans for this case will have to be approved by the Engineering Department before any construction can occur. He stated that it is his understanding that this property will drain from the parking lot to the west, out to Coppell Road and will not affect Ms. Stringfield's property. Action: Commissioner Stewart made a motion to approve Case No. PD-188, HO-C, zoning change request from HO-C and HO-C-S-1125R to PD-188-HO-C, subject to the following conditions: 1) Planned Development Conditions as stated on the Site Plan. 2) Freestanding lighting shall be located as indicated on the Site Plan, however, lighting must be shielded on all sides facing residential properties to prevent excess spillover. 3) Relocate dumpster away from adjacent residential properties and place adjacent to the east side (rear) of the building. 4) All wood fencing facing the interior of the property, shall be painted white to match the exteriors of the buildings. 5) Confirm total site area; the Minor Plat indicates the site area as 55,129 sq. ft. and the Site Plan indicates the site area as 59,239 sq. 6) Label fence going through the proposed parking lot as "To Be Removed" and amend on Landscape Plan. 3 7) Revise parking lot design to provide standard parking spaces and aisle widths to increase the setback from the rear property line to 20'. 8) Provide sidewalk to the north entrance into the House of Style. 9) Show the required amount of landscape islands dnterior Lat/dscaping)- 53 parking spaces x .12 = 7 landscape islands; all of which must contain one tree. Calculate total landscaping provided as follows: Total Site Area 55,129 Sq. ft. (3,988 +2,128) 6,116 Sq. ft. 49,013 Sq. ft. x .15 7,351.95 = 7,352 Sq. ft. Overall Required 11) Revise the submitted elevations for House of Style to clearly show the existing and proposed portions of the building. 12) Shutters and signage be green to match the trim on the existing structure. 13) The exhaust fan be in-line in nature so that it cannot be seen from the exterior. 14) All air conditioning equipment must be screened from public view. 15) A minimum of 25-30 trees shall be planted along the north, south and east sides of the property, plus sufficient Nellie R. Stevens shrubs to adequately shield near-by residences from headlights, etc., along the east side of the property. Commissioner Halsey seconded the motion; motion carried (6-0) with Commissioners Nesbit, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. PUBLIC HEARING: Consider approval of Case No. S-1179, zoning change request from HO-C (Historic Overlay, Commercial) to PD-188 HO-C-S.U.P. (Planned Development-188, Historic Overlay, Commercial, Special Use Permit), to allow a restaurant with a private club on approximately 1.27 acres of property located along the east side of Coppell Road, approximately 200 feet south of Cooper Lane, at the request of Tom Cravens. Presentation: Assistant Planning Director Marcie Diamond showed an exhibit of the request, stating that this restaurant will have 24 tables with a seating capacity of approximately 96 patrons. A private party room is also planned. She stated that 4 staff recommends approval of this Special Use Permit, reading three conditions into the record. Jeff Watters, JWI, 3413 Twin Lakes Drive, Prosper, TX 75078, was present to represent this item before the Commission and answer any questions, stating the background of the owner, mentioning this restaurant will serve authentic Italian cuisine. Public Hearinl~: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition to appear. The following person spoke in opposition: Margie Stringfield, 512 Cozby Avenue, Coppell Chairman McCaffrey closed the Public Hearing. Discussion: Some discussion followed as to opposition of other neighbors and the maintenance of the trees. Chairman McCaffrey mentioned that the vision of the Historic Overlay District is restaurants because this area is deemed to be a pedestrian-type area, adding that an Italian restaurant is desirable near a residential area because the cooking is not too greasy and the smell is pleasant to most people. Action: Commissioner Nesbit made a motion to approve Case No. S-1179, zoning change request from HO-C to PD-188 HO-C-S.U.P., subject to the following conditions: 1) The hours of operation will be from 11 a.m. to 10 p.m. Monday through Saturday and 12 noon to 9 p.m. on Sunday. 2) The sale of alcoholic beverages on the premises is permitted as provided by State Law. 3) All Planned Development conditions relative to PD-188 shall be adhered to. Commissioner Halsey seconded the motion. Motion carried (6-0) with Commissioners Nesbit, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. Consider approval of the 3WI Addition, Lot 1, Block 1, Minor Plat, to allow the development of a restaurant and the expansion of a beauty shop on approximately 1.27 acres of property located along the east side of Coppell Road, approximately 200 feet south of Cooper Lane, at the request of Tom Cravens. 5 Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing an exhibit of the proposal, stating that staff recommends approval of this request, reading the one condition that applies to this case into the record. The applicant was not asked to reappear. Discussion: There was no discussion. Action: Commissioner Halsey made a motion to approve the JWI Addition, Lot 1, Block 1, Minor Plat, subject to the following condition: 1 ) Correct the spelling on date on the City Secretary's signature block. Commissioner Clark seconded the motion. Motion carried (6-0) with Commissioners Nesbit, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. PUBLIC HEARING: Consider approval of Case No. S-1155R2 Dickev's Barbecue Pit, zoning change to amend and expand the Special Use Permit site plan to allow additional parking spaces at the rear of 804 Bullock Drive, at the request of Henggeler Properties, L.P. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits of the proposal, reviewing the parking situation, mentioning that all the restaurant traffic would come off of Denton Tap Road - no access would be allowed from Bullock Drive. She then stated that although this is not an ideal solution to this parking problem, staff recommends approval of this request, subject to conditions that she read into the record. Pat Henggeler, 5410 Emerald Park Boulevard, Arlington, TX, was present to represent these items before the Commission and answer any questions, stating he is in agreement with the staff conditions. Public Hearinl~: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition to appear. No one spoke. Chairman McCaffrey then closed the Public Hearing. Discussion: There was no discussion. Action: Commissioner Stewart made a motion to approve Case No. S-1155R2 Dickey's Barbecue Pit, subject to the following conditions: 1) Access to the alley shall be prohibited, except by utility companies, through the installation of 6" curbs and signage. In the event that this alley is being used for additional parking and access to Dickey's, additional traffic diverters will be constructed at the owner's expense, subject to approval by the City and the affected utility companies. 2) Submission and approval of a parking agreement for the use of this "off-site" parking lot for Dickey's restaurant. 3) A note being added to the Site Plan and the Landscape Plan stating: "the office and associated parking on the front portion of this lot as indicated on the Site Plan is for illustrative purposes only and does not constitute Site Plan approval for this portion of the lot". 4) The tabulations on the Landscape Plan need to be revised to reflect the Landscaping indicated on the Site Plan. 5) The parking lot lights shall be a maximum height of 20 feet and shall be of a down light type, as defined in Section 36-3 of the Zoning Ordinance, which shall not produce glare onto adjacent residential properties. 6) The Site Plan shall be revised to provide and clearly indicate that the required 24'-wide fire lane loops the existing parking lot and extends across the alley into the proposed parking lot. This off-site fire lane needs to be established either by a replat or separate instrument. 7) The gate on the fence dividing the two properties shall be no more than 4' wide. Commissioner Nesbit seconded the motion. Motion carried (6-0) with Commissioners Nesbit, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. Consider approval of the Amazon Tours, Site Plan, to allow the construction of an office building on 2.716 acres of property located at the northeast corner of S. Denton Tap Road and Bethel Road, at the request of Alliance Architects, Inc. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits of the proposal, stating that a 5,800 square foot office building with an Amazon motif is being proposed for this property. After 7 reviewing some concerns, Ms. Diamond stated that staff recommends approval of this request, subject to conditions that she read into the record. Charles Reagan, AIA, Alliance Architects, 1600 N. Collins Boulevard, Suite 1000, Richardson, TX 75080, was present to represent these items before the Commission and answer any questions, stating he is in agreement with the staff conditions. Discussion: Some discussion followed relative to the entrance of this facility from Denton Tap Road, type of loading doors, the design objective of the building, the use of stone vs. timber columns, screening of the air conditioning units, etc. Commission Halsey asked if the neighbors in the Creek View addition had been contacted. Mr. Reagan stated they've had no discussions with the residents. Action: Commissioner McCaffrey made a motion to approve the Amazon Tours, Site Plan, subject to the following conditions: 1) No improvements (trees, structures, etc.) will be allowed in the 100- year floodplain without an approved floodplain permit. 2) City Council waiver of the screening fence adjacent to the flood plain, per Section 33.1.8 of the Zoning Ordinance. 3) Board of Adjustment approval of a variance to Section 34-1-8(B)(3) of the Landscape Ordinance which states a "single row of parking shall have landscape islands separating no more than 15 spaces or less than 5 spaces", allowing for two (2) spaces along the south side of the building. 4) Parking stall length being increased to 19 feet, unless additional landscaping is provided or Board of Adjustment approval is obtained. 5) Need to add zoning designation on subject property and zoning on surrounding properties. 6) Add the existing curb line at the northeast corner of Bethel Road and Denton Tap Road. 7) Sidewalk needs to be 5 feet in width, and needs to be extended to the noah of the proposed driveway. 8) The site plan needs to be revised to reflect the correct address to be 650 S. Denton Tap Road. 9) Need to specify colors and materials of the proposed monument sign on elevations. 10) Need to specify color of loading door. 11) Need to correct the Landscape Calculations on the Landscape Plan. 12) All air conditioning units shall be screened from public view. 13) Stone pilasters at a minimum of 2' widths to integrate into the building shall replace the proposed timber pilasters. 14) Submittal of a color board prior to the Council Meeting. Commissioner Nesbit seconded the motion; motion carried (6-0) with Commissioners Nesbit, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. Consider approval of the Everybody Fits, Site Plan, to allow the (completion) of construction of an indoor sports/recreation center located on approximately 4.5 acres of property on North Texas Court, west of N. Denton Tap Road, at the request of Wainscott and Associates. Presentation: Planning Director Gary Sieb introduced the item to the Commission, showing an exhibit, reviewing the history of the construction of this project, which was never completed. He went on to state this Site Plan is exactly the same as the one previously approved in 1998 but since that Site Plan's validity has expired (being good for only two years), another review is necessary. Mr. Sieb then stated that staff recommends approval of this Site Plan, with no conditions. He then mentioned that the new owner may revise this Site Plan in the near future. Brian Kennedy, 149 Cottonwood Drive, Coppell, TX, owner of the property, and Mark Wainscott, Wainscott and Associates, 4815 Keller Springs, Addison, TX 75001, were present to represent this item before the Commission and answer any questions. Discussion: There was some discussion relative to a sidewalk coming from the Taco Bell establishment to this building site. Action: Commissioner Nesbit made a motion to approve the Everybody Fits, Site Plan, with no conditions. Commissioner Clark seconded the motion; motion carried (6- 0) with Commissioners Nesbit, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. 10. Consider approval of the Northlake 635 Business Park, CoDDell Business Center III, Lots 1 & 2, Block C, Amended Site Plan, to amend the existing site plan for a Charles Schwab AMS II facility to revise the parking and landscaping for an 115,200 square-foot office/warehouse facility on approximately 7.1 acres of property located at the southwest corner of Wrangler and Lakeshore Drives, at the request of PageSoutherlandPage, Inc. Presentation: City Planner Andrea Roy introduced the item to the Commission, showing exhibits of the proposal, stating the applicant is amending the Site Plan which was approved by Council in April; most significantly, adding a 41' high compactor/recycling center in place of the loading dock area. Since the building is 31' high, this compactor/recycling center will protrude 10' above the roof line. Ms. Roy stated that both the height and appearance of this addition causes concern to staff and the applicant has suggested the addition of four 25' high screening walls - two parallel and two perpendicular to Crestside Drive to help screen this area. Ms. Roy then outlined additional amendments to the Site Plan and advised that staff recommends approval, subject to the conditions which she read into the record. Brian Gray, Page Southerland Page, 3500 Maple Avenue, Dallas, TX 75219, was present to represent this item before the Commission and answer any questions. Discussion: Extended discussion followed relative to lowering the compactor/recycling equipment with the use of a ramp or recessing the level of the site to reduce the height, structural integrity of the wall, the need for this equipment and whether or not it can be removed from the building, if necessary, the decibel level of the cyclone mechanism, etc. Based on the concerns expressed, Mr. Gray stated that they are currently working with the manufacturer to reduce the height of the compactor/recycling equipment. Action: Commissioner Clark made a motion to approve the Northlake 635 Business Park, Coppell Business Center III, Lots 1 & 2, Block C, Amended Site Plan, subject to the following conditions: 1) Interior office space can not exceed 35% (40,320 sf.) of the building area. 2) Special Exception approval by the Board of Adjustment, per Section 34-1-8 (B) (3) of the Landscape Ordinance allowing for rows of parking with less than 5 spaces. 3) The applicant shall revise the Landscape Plan to reflect the current site design. The level of landscaping shall also be revised to reflect the current amount, which may not decrease below the amount shown on the plan. l0 11. 4) City Council must approve the proposed living screen in lieu of a 6'- high masonry wall. 5) Service yard screening wall shall contain a maximum of 20% non- masonry materials. 6) Service yard access gates shall be of a non-masonry material other than chain link. 7) Compactor/recycling equipment screen walls shall be a minimum of 25' in height, and the submission of a certification from a Structural Engineer that these free-standing walls will be structurally sound without additional structural support system is required. 8) Correct plan to show that 214 spaces are proposed and not 216. 9) Once recently approved replat for the subject site is recorded, the applicant shall modify title block to reflect the following: Coppell Business Center III, Lot 2 and 3, Block C, a replat of part of Northlake 635 Business Park. 10) All vacuums on the roof shall be soundproofed. 11) The top of the recycling mechanism shall be no higher than the building roof line and screening wall. Commissioner Stewart seconded the motion; motion carried (6-0) with Commissioners Nesbit, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. Consider approval of the Duke-Freeport Addition, Lot 1 of Block A, Lot 2 of Block B and Lot 3 of Block C, Preliminary Plat, to allow the construction of Freeport Parkway and the development of office/warehouse facilities on approximately 144 acres of property along the north side of W. Bethel Road, south of Ruby Road, and west of Coppell Road, at the request of Pacheco Koch Consulting Engineers. Presentation: Planning Director Gary Sieb introduced the item to the Commission, showing an exhibit of the proposal, stating the primary reason for this Preliminary Plat is to plat the extension of Freeport Parkway (roughly 10 acres of property). He stated that staff recommends approval, reading the conditions into the record. The applicant was not asked to appear but indicated agreement with the conditions. Discussion: There was no discussion. Action: Commissioner Halsey made a motion to approve the Duke-Freeport Addition, Lot 1 of Block A, Lot 2 of Block B and Lot 3 of Block C, Preliminary Plat, subject to the following conditions: 1) All utilities associated with the construction of Freeport Parkway; i.e., drainage easement which will run west to east through the property, need to be platted. 2) Existing right-of-way of Bethel Road needs to be shown. Right-of- way dedication will be needed to accomplish the 90' right-of-way needed for Bethel Road. 3) Existing right-of-way for Ruby Road needs to be shown. Right-of- way dedication may be needed to achieve the 60' right-of-way requirement. 4) TXU easements need to be shown. Please contact Rick Fielding at (972) 888-1344. Commissioner Clark seconded the motion; motion carried (6-0) with Commissioners Nesbit, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. 12. Consider approval of the Duke-Freeoort Addition, Lot 1 of Block A, Lot 2 of Block B and Lot 3 of Block C, Final Plat, to allow the construction of Freeport Parkway and the development of office/warehouse facilities on approximately 144 acres of property along the north side of W. Bethel Road, south of Ruby Road, and west of Coppell Road, at the request of Pacheco Koch Consulting Engineers. Presentation: Planning Director Gary Sieb introduced the item to the Commission, stating that when the Planned Development Concept Plan for this development went through the Commission process, the applicant asked that the PD not be forwarded to Council because they were still developing their plans. Consequently the developer understands that the rezoning needs to be considered by Council before development can occur. Again, the major reason for this Final Plat is to plat the Freeport Parkway right-of-way. He stated that staff recommends approval of this plat, reading the conditions into the record. The applicant was not asked to appear. Discussion: There was no discussion. 12 Action: Commissioner Kittrell made a motion to approve the Duke-Freeport Addition, Lot 1 of Block A, Lot 2 of Block B and Lot 3 of Block C, Final Plat, subject to the following conditions: 1) All utilities associated with the construction of Freeport Parkway; i.e., drainage easement which will run west to east through the property, need to be platted. 2) Existing right-of-way of Bethel Road needs to be shown. Right-of- way dedication will be needed to accomplish the 90' right-of-way needed for Bethel Road. 3) Existing right-of-way for Ruby Road needs to be shown. Right-of- way dedication may be needed to achieve the 60' right-of-way requirement. 4) TXU easements need to be shown. Please contact Rick Fielding at (972) 888-1344. 5) Add to the title block "Freeport Parkway Extension", below "Final Plat". Commissioner Clark seconded the motion; motion carried (6-0) with Commissioners Nesbit, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. 14. General discussion concerning planning and zoning issues A. Update on Council planning agenda actions on July 25 and August 8, 2000. a. Ordinance for Case No. ZC-605(CH), zoning change request for Tract 1 from R to SF-12. b. Carter Addition, Phase II, Replat of Lots 1 and 2. c. Coppell Fire Station No. 2, Site Plan amendment. d. Ordinance for Case No. PD-176R2, McMillan Estates, PD Amendment. e. S-1178, Chopsilk Restaurant, zoning change request from C-S- 1056 to C-S.U.P. f. Town Center Business Park, Site Plan and Replat; g. ZC-603(CH), zoning change request from LI to HC. h. Ordinance for Case No. ZC-604(CH) zoning change from MF- 2 to PD-MF-2. Planning Director Sieb briefed the Commission on the action taken by Council, stating that regarding ZC-605(CH), Council elected to retain the Retail zoning classification. Relative to ZC-603(CH), Council continued this hearing to Tuesday, September 12th. Director's comments. Planning Director Sieb reminded the Commission that appointment interviews will be held Tuesday, August 29th. He added there were 20 applicants, 12 of whom indicating the P&Z Commission as their first choice. Chairman McCaffrey complimented Andrea Roy, City Planner, on her first appearance before the Commission. With nothing further to discuss, the meeting adjourned at approximately 8:20 p.m. Rick McCaffrey, Chairman ATTEST: Barbara H. Jahoda, Sr. Administrative Secretary 14