CP 2000-09-26NOTICE OF CITY COUNCIL MEETING AND AGENDA
SEPTEMBER 26, 2000
CANDY SHEEHAN,
Mayor
LARRY WHEELER,
Mayor Pro Tem
GREG GARCIA,
JAYNE PETERS,
VACANT,
Place 1
Place 2
Place 3
MARSHA TUNNELL,
DOUG STOVER,
BILL YORK,
Place 6
Place 4
Place 5
Place 7
JIM WITT, City Manager
MEETING TIME AND PLACE:
Call to Order
Executive Session
Work Session
Board Reception
Regular Session
Executive Session
6:00 p.m.
Immediately Following
Immediately Following
6:30 p.m.
7:30 p.m.
Immediately Following
Council Chambers
1st FI. Conf. Room
1st FI. Conf, Room
Atrium
Council Chambers
ist FI, Conf. Room
(Open to the Public)
(Closed to the Public)
(Open to the Public)
(Open to the Public)
(Closed to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will meet
in Regular Called Session on Tuesday, September 26, 2000, at 6:00 p.m. for
Executive Session followed by Work Session; a reception for Board/Commission/
Committee members will follow at 6:30, and Regular Session will begin at 7:30
p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting
may be convened into closed Executive Session for the purpose of seeking
confidential legal advice from the City Attorney on any agenda item listed herein.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
REGULAR SESSION
(Open to the Public)
1. Call to order.
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ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION
(Closed to the Public)
Convene Executive Session
A. Section 551,071, Texas Government Code - Consultation with City
Attorney.
1. Sowell v. City of Coppell
2. Denton Tap Limited Partners Threatened Litigation.
3. Vistas of Coppell Setbacks.
WORK SESSION
(Open to the Public)
Convene Work Session
A. Discussion regarding "Old Town."
B. Discussion regarding Site Plan Review.
C. Discussion of Agenda Items.
RECEPTION FOR BOARD/COMMISSION/COMMITTEE MEMBERS IN ATRIUM
FROM 6:30 PM TO 7:30 PM.
REGULAR SESSION
(Open to the Public)
4, Invocation.
5. Pledge of Allegiance.
Consider approval of a Proclamation naming the week of October 8
through 14, 2000 as Fire Prevention Week, and authorizing the Mayor to
sign.
Swearing in of new members to the City's Boards, Commissions and
Committees.
Report by Keep Coppell Beautiful Committee.
Citizen's Appearances.
CONSENT AGENDA
10. Consider approval of the following consent agenda items:
Consider approval of minutes: September 12, 2000.
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,ITEM # ITEM DESCRIPTION
11.
/ o
12.
13.
Consider approval of Interlocal Agreement for Year 2001 Solid Waste
Passthrough Grant (Number 01-04-G03) between North Central
Texas Council of Governments and the City of Coppell; and authorize
City Manager to sign.
Consider approval of awarding Bid #Q-0800-02 for the purchase of
water meters in the following manner: Master Meter - meter series
#0100; Hersey Meters - meter series #0300 & #0400; Metro Valve and
Pipe - meter series #0500 in an amount not to exceed $172,873.31;
as budgeted.
Consider approval of an ordinance amending Article 8-3 Parking,
Section 8-3-1(A) of the Code of Ordinances for the City of Coppell to
prohibit parking, stopping or standing on school days between 7:00
a.m. and 9:00 a.m. and between 2:00 p.m. and 4:00 p.m. on the south
side of Oakwood Lane from Redwood Drive to Driftwood Drive; and
authorizing the Mayor to sign.
Consider approval of an ordinance amending the Code of Ordinances
Chapter 8, Article 1, Section 4 to lengthen the existing school zone on
MacArthur Blvd. for Lakeside Elementary School and establish the
maximum prima facie speed limit for the amended school zone on
MacArthur Blvd.; and authorizing the Mayor to sign.
Consider approval of a contract for the installation of lighting at
three middle school tennis facilities to Groves Electric in the amount
of $69,190.00, and authorizing the City Manager to sign.
END OF CONSENT
Consider approval of an Ordinance of the City of Coppell, Texas, approving
an amendment to Ordinance No. 99896 and the budget for Fiscal Year
October 1, 1999 through September 30, 2000, and authorizing the Mayor
to sign.
Consider approval of awarding Bid No. Q-0800-03 in the amount of
$171,540.00 as budgeted for the Council Chamber Renovation to Keck &
Co., and authorizing the City Manager to sign.
Consider approval of City's benefits package renewals including Long-Term
disability coverage; Life Insurance; and self-funded medical and dental
plans as provided for in the fiscal year 2001 budget and authorizing the
City Manager to sign and implement contracts.
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ITEM # ITEM DESCRIPTION
14.
Consider approval of an ordinance affecting participation of City
employees in the Texas Municipal Retirement System granting the
additional rights authorized by Section 854.202(g) of the Title 8, Texas
Government Code, as amended, and prescribing the effective date for the
ordinance, and authorizing the Mayor to sign.
15.
Consider approval of an ordinance of the City of Coppell, Texas, providing
authorization to the City Manager to approve, amend, establish, and adopt
policies pertaining to City personnel as provided in the City Charter; and
authorizing the Mayor to sign.
16. City Manager's Report.
(~-~C.-- A. Update on Wagon Wheel and MacArthur Parks.
17. Mayor and Council Reports.
A. Report by Mayor Sheehan regarding Regional Mobility 2020 Plan -
Cottonbest Railroad.
~c.~, B. Report by Mayor Sheehan regarding Chamber of Commerce Meeting.
C. Report by Mayor Sheehan regarding Constitution Week.
D. Report by Mayor Sheehan regarding Coppell Substance Abuse
Commission.
E. Report by Mayor Sheehan regarding Denton County Substance Abuse
Commission.
WORK SESSION
(Open to the Public)
18. Re-convene Work Session as published, if necessary.
REGULAR SESSION
(Open to the Public)
19. Necessary action resulting from Work Session.
20. Necessary Action Resulting from Executive Session.
Adjournment.
Candy Sheehan, Mayor
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CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the
City Hall of the City of Coppell, Texas on this day of
2000, at
Libby Ball, City Secretary
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE
AT THE WILLIAM T. COZBY PUBLIC LIBRARY AND ON THE CITY°S
WEBSITE (www. ci.coppeH.tx.us) UNDER PUBLIC DOCUMENTS,
COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 95724
Carrying of a concealed handgun on these premises or at any official political meeting in
the City of Coppell is illegal.
Es ilegal Ilevar consigo un arma de fuego oculta, adentro de este edificio, o en cualquier
junta oficial de politica en la ciudad de Coppell.
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COPFELL AGENDA REQUEST FORM
~ Septembe~ 26, 2000 ITEM # ~-
CiTY COUNCIL MEETING:^ ,
EXECUTIVE SESSION
Section 551.071 - Consultation with City Attorney,
1. Sowell vs. City of Coppell.
2, Denton Tap Limited Partners Threatened Litigation,
3, Vistas of Coppell Setbacks,
SUBMITTED BY:
TITLE:
Jim Witt
City Manager
INITIALS
COPFELL AGENDA REQUEST FORM
~CITY COUNCIL MEETING: September 26, 2000 ITEM #
WORK SESSION
Discussion regarding "Old Town."
Discussion regarding Sit Plan Review.
Discussion of Agenda Items.
CITY MANAGER'S REVIEW:
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PROCLAMATION
WHEREAS, Smoke and poisonous gases are the leading causes of death in
fires and can kill a person long before the flames will; and
WHEREAS, Underestimating the power of fire and the time it takes to
escape a home fire put people at severe risk to fire death and injury; and
WHEREAS, Developing a home fire escape plan and practicing it at least
twice a year are critical to escaping a fire safely; and
WHEREAS~ A complete home escape plan includes everyone in the
household knowing two ways out of each room, having an outdoor location where
everyone will meet upon exiting the home, and memorizing the local fire
department' s emergency telephone number; and
WHEREAS, the Fire Prevention Week 2000 theme - "Fire Drills: The
Great Escape!" - emphasizes the importance of not only having a home escape
plan but physically practicing it regularly; and
WHEREAS, NFPA, the official sponsor of Fire Prevention Week, has
documented nearly 60 lives saved as a direct result of families' participation in
"The Great Escape" over the past two years; and
WHEREAS, The fire service of Coppell is dedicated to the safety of life
and property from the devastating effects of fire; and
WHEREAS, The members of the fire service are joined by other concerned
citizens of Coppell, as well as other emergency service providers and safety
advocates, businesses, schools, service clubs, and organizations in their fire safety
efforts.
NOW, THEREFORE, I, Candy Sheehan, Mayor of Coppell, do hereby
proclaim the week of October 8 - 14, 2000 as
Fire Prevention Week
This week commemorates the Great Chicago Fire of 1871, which killed
more than 250 persons, left 100,000 homeless and destroyed more than 17,400
buildings. For nearly 80 years since then, NFPA has successfully joined Noah
American fire departments each year during Fire Prevention Week in a shared
mission of making the public safer from fire.
IN WITNESS THEREFOF, I have set my hand and caused the seal of the
City of Coppell to be affixed this day of September 2000.
Candy Sheehan, Mayor
ATTEST:
Libby Ball, City Secretary
COPFELL AGENDA REQUEST FORM
~ MEETING: September 26, 2000 ITEM # 7
CITY COUNCIL~ ~
ITEM CAPTION:
Swearing in of new members to the City's Boards, Commissiom and Committees.
SUBMITtED BY: Libby Ball
TITLE: City Secretary
STAFF COMMENTS:
BUDGET AMT. $
FINANCIAL COMMENTS:
DIR. INITIALS:
Agenda Request Form - Revised 5/00
AMT. EST. $
+\-BID $
\
CITY MANAGER REVIEW.'~
Document Name: %swcarin. doc
-~ M · , =, · Y .AGENDA REQUEST FORM
coPPEEL
"~~~ITY COUNCIL MEETING: September 26, 2000 ITEM # ~
ITEM CAPTION:
Report by the Keep Coppell Beautiful Committee.
SUBMITTED BY: Libby Ball
TITLE: City Secretary
STAFF COMMENTS:
BUDGET AMT. $
FINANCIAL COMMENTSgb\'~
DIR. INITIALS:
Agenda Request Form - Revised 5/00
AMT. EST. $
+\-BrD $
COPFELL oEND , R UEST FORM
~C~ CO~C~ ~E~G:~ , ~ptem~ 26, 2000 ITEM ~ ~
CITIZENS' APPEARANCES
ORDINANCE NO. 94665
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES
AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RIFLES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS:
The City of Coppell Code of Ordinances is hereby amended by adding to Chapter One (1) the
following new Article 1-10:
ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
1-10-6.2.1 CITIZENS APPEARANCE
1-10-6.2.1 Subjects Not Appearing on the Agenda
Persons wishing to speak on any matter other than an item scheduled for a public heating on the agenda,
must sign a register and list their residence address, provided by the City Secretary on a table outside the
Council Chambers, and such persons may be heard only at the "Citizens Appearance" portion of a regular
meeting or special meeting. Each speaker must state his or her name and address of residence. Presentations
by individuals during the "Citizens Appearance" shall be limited to two (2) minutes each. An individual
speaker's time may be extended for an additional two (2) minutes with the approval of a majority of the
Council members present. There shall be a cumulative limit of twenty (20) minutes allotted of any regular or
special Council meeting. Those persons who signed up to speak at the "Citizens Appearance" shall be called
upon in the order that they have signed the provided register. No personal attacks by any speaker shall be
made against any member of the Council, Mayor, individual, group or corporation (Charter Article 3,
Section 3.12).
CITY MANAGER'S REVIEW:%
COFFELL AGENDA REQUEST FOR1VI
~C1TY COUNCIL MEETING: September 26, 2000 ITEM
ITEM CAPTION:
Consider approval of minutes:
September 12, 2000.
SUBMITTED BY: Libby Ball
TITLE: City Secretary
STAFF COMMENTS:
BUDGET AlVIT. $
FINANCIAL COMMENTS:9\~''
DIR. INITIALS:
Agenda Request Form - Revised 5/00
AMT. EST. $
+\-BID $ ~
CITY MANAGER KEVIEW.~'~
Document Name: °/amin~lte$
MINUTES OF SEPTEMBER 19-, 2000
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, September 12, 2000, at 6:00 p.m. in the City Council Chambers of
Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members
were present:
Candy Sheehan, Mayor
Larry Wheeler, Mayor Pro Tem
Greg Garcia, Councilmember
Jayne Peters, Councilmember
Marsha Tunnell, Councilmember
Doug Stover, Councilmember
Bill York, Councilmember
Councilmember Keenan was absent from the meeting. Also present were
Deputy City Manager Clay Phillips, City Secretary Libby Ball and City Attorney
Robert Hager.
REGULAR SESSION
{Open to the Public)
Call to order.
Mayor Sheehan called the meeting to order and adjourned into Executive
Session.
EXECUTIVE SESSION
{Closed to the Public}
Convene Executive Session
A. Section 551.071, Texas Government Code ~ Consultation
with City Attorney.
1. Sowell vs. City of Coppell.
Mayor Sheehan convened into Executive Session at 6:05 p.m. as allowed
under the above-stated article. Mayor Sheehan adjourned the Executive
Session at 6:16 p.m. and opened the Work Session.
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WORK SESSION
{Open to the Public)
Convene Work Session
A. Discussion regarding
Board/Commission/Committee
Appointments and select Orientation Meeting Date.
Presentation by Coppell County Acres Equestrian Center
regarding use of additional Baptist Foundation Land.
Discussion Regarding Local Election Process.
Review and Update on Tennis Court Site Selection
Process.
Discussion Regarding Old Town Goals and Objectives.
Discussion of Agenda Items.
REGULAR
SESSION {Open to the Public)
Invocation.
Pastor Wayne McDonald of the Metrocrest Community Church led those
present in the Invocation.
Pledge of Allegiance.
Mayor Sheehan led those present in the Pledge of Allegiance.
Mayor Sheehan announced that Items 14, 15 and 16 had been pulled;
that the Public Hearings would be opened and continued at the request
of the Developer. Mayor Sheehan also advised that Item 22 would be
considered after the Consent Agenda.
Consider approval of a Proclamation naming the week of
September 17 through 23, 2000 as CONSTITUTION WEEK, and
authorizing the Mayor to sign.
Presentation:
Mayor Sheehan read the Proclamation for the record and presented the
same to Andi Case and Beverly Smith, members of the Peters Colony
Chapter of the Daughters of the American Revolution. Andi Case invited
CM09122000
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everyone to the celebration to be had at Grapevine Springs Park on
Sunday, September 17, 2000 at 1:00 p.m.
Action:
Councilmember Peters moved to approve a Proclamation naming the
week of September 17 through 23, 2000 as CONSTITUTION WEEK, and
authorizing the Mayor to sign. Councilmember Garcia seconded the
motion; the motion carried 6-0 with Mayor Pro Tem Wheeler and
Councilmembers Garcia, Peters, Tunnell, Stover and York voting in favor
of the motion.
Citizen's Appearances.
No one was signed up to speak under this item.
Consider acceptance of the resignation of Councilmember
Patrick T. Keenan from the Place 3 of the City Council.
Action:
Councilmember Tunnell moved to accept the resignation of
Councilmember Patrick T. Keenan from the Place 3 position of the City
Council. Mayor Pro Tem Wheeler seconded the motion; the motion
carried 6-0 with Mayor Pro Tem Whceler and Councilmembers Garcia,
Peters, Tunnell, Stover and York voting in favor of the motion.
CONSENT AGENDA
Consider approval of the foilowing consent agenda items:
Consider approval of minutes: August 22, 2000
September 5, 2000.
Consider approval of a Resolution calling a Special
Election for November 7, 2000 to fill the vacancy of City
Councilmember/Place 3, and authorizing the Mayor to
sign.
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Consider approval of a resolution requesting additional
funding for the renovation of the Coppell Senior Citizen
Center Annex through the Community Development
Block Grant, and authorizing the Mayor to sign.
Consider approval of an Ordinance for Case No. S-1178,
Chopstik Restaurant, zoning change request from C-S-
1056 (Commercial-S-1056| to C-S.U.P. (Commercial,
Special Use Permit) to allow for a Chinese restaurant
located in Suite 112 of the Braewood Shopping Center
located at 150 S. Denton Tap Road, and authorizing the
Mayor to sign.
Action:
Councilmember Tunnell moved to approve Consent Agenda Items A, B
carrying Resolution No. 2000-0912.1, C carrying Resolution No. 2000-
0912.2, and D carrying Ordinance No. 91500-A-268. Councilmember
Peters seconded the motion; the motion carried 6-0 with Mayor Pro Tem
Wheeler and Councilmembers Garcia, Peters, Tunnell, Stover and York
voting in favor of the motion.
Item 22 was considered at this time. See Item 22 for Minutes.
Consider approval of the resignation of Deborah Carr from the
Library Board and Richard Murphy from the Keep Coppell
Beautiful Committee.
Action:
Councilmember Tunnell moved to approve the resignation of Deborah
Carr from the Library Board and Richard Murphy from the Keep Coppell
Beautiful Committee. Councilmember Garcia seconded the motion; the
motion carried 6-0 with Mayor Pro Tem Wheeler and Councilmembers
Garcia, Peters, Tunnell, Stover and York voting in favor of the motion.
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11. Consider appointments to the City's Boards, Commissions and
Committees.
Presentation:
Mayor Sheehan read the appointments that were discussed during Work
Session for final approval by Council to the City Boards, Commissions
and Committees. The appointments are as follows:
AMERICAN RED CROSS
2-YEAR REGULAR
1-YEAR REGULAR
ANIMAL SERVICES APPEALS BOARD
2-YEAR VETERINARIAN
BOARD OF ADJUSTMENT
2-YEAR REGULAR
2-YEAR ALTERNATE
CONDUCT REVIEW ROARD
1-YEAR TERMS
Brenda Jones
Robert Thornell
Dr. Reid Garfield
David Stonecipher
Mark LeGros
Robert Chomiak
Robert Turk
David Terry
John Alda
Lori Kirk
Norman Kressmann
Beverly Stewardson
Larry Thompson
COPPELL RECREATION DEV. CORP.
2-YEAR REGULAR
Steve Hafer
Margaret Bryan
DusfinaWeiland
Ron Peck
Larry Jones
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COPPELL ECONOMIC DEVELOPMENT COMMITTEE
2-YEAR REGULAR
1-YEAR ALTERNATE
William Rohloff
Gary Roden
Dennis Onalaja
KEEP COPPELL BEAUTIFUL COMMITTEE
2-YEAR TERMS
1YEARTERM
Patricia Lambert
Jeannie Farrier
Thomas Guidry, Jr.
Scott Braugh
LIBRARY BOARD
2-YEAR REGULAR
2-YEAR ALTERNATE
Jeanne Heath
Douglas Glantz
Patricia Samms
Steven Gibbons
PARKS AND RECREATION BOARD
2-YEAR REGULAR
2-YEAR ALTERNATE
Tracey Garman
Diana Ralnes
Mark Tepper
Shelia Bester
PLANNING AND ZONING COMMISSION
2-YEAR TERMS
Anna Kittrell
Drew Halsey
Texx Stewart
SPECIAL COUNSEL
1-YEAR TERMS
Scott Braugh
Jeannie Farrier
Shannon Norris
James Pranske
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TELECOMMUNICATIONS BOARD
2-YEAR REGULAR
2-YEAR ALTERNATE
1-YEAR ALTERNATE
Ted Brown (moved up
from alternate)
Beth Ann Black
William Morris
Tom Sawyer
Tom Deaton
Andrew Oliver (to fill
Ted Brown's
unexpired term)
Action:
Councilmember Stover moved to accept the appointments to Boards and
Commissions as read by the Mayor. Councilmember York seconded the
motion; the motion carried 6-0 with Mayor Pro Tem Wheeler and
Councilmembers Garcia, Peters, Tunnell, Stover and York voting in favor
of the motion.
Consider approval of a contract for the construction work
related to Phase two development at Wagon Wheel Park to
Dean Construction Company in an amount not to exceed
$4,905,847.00, and authorizing the President of the Coppell
Recreation Development Corporation to sign.
Presentation:
Brad Reid, Park Planner and Landscape Manager, made a presentation
to Council.
Items Discussed:
There were questions regarding whether the scope of Phase II has
changed at Wagon Wheel Park; what is the estimated cost to complete
Wagon Wheel Park; what type of covering will be used at the Park; and
the number of acres for a Bronco Field.
Action:
Councilmember York moved to approve a contract for the construction
work related to Phase two development at Wagon Wheel Park to Dean
Construction Company in an amount not to exceed $4,905,847.00, and
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Page 7 of 20
authorizing the President of the Coppell Recreation Development
Corporation to sign. Councilmember Garcia seconded the motion; the
motion carried 6-0 with Mayor Pro Tern Wheeler and Councilmembers
Garcia, Peters, Tunnell, Stover and York voting in favor of the motion.
Consider approval of amending the Economic Development
Incentive Agreement and Tax Abatement Agreement between
the City of Coppell and GT~ Realty Corporation to extend the
completion date of Building B to April 1, 9-000- and to change
all references to GTI~ Realty Corporation to Verizon Realty
Corp. and authorizing the City Manager to sign.
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council.
Action:
Councilmember Peters moved to approve amending the Economic
Development Incentive Agreement and Tax Abatement Agreement
between the City of Coppell and GTE Realty Corporation to extend the
completion date of Building B to April 1, 2002 and to change all
references to GTE Realty Corporation to Verizon Realty Corp. and
authorizing the City Manager to sign. Councilmember Garcia seconded
the motion; the motion carried 6-0 with Mayor Pro Tem Wheeler and
Councilmembers Garcia, Peters, Tunnell, Stover and York voting in favor
of the motion.
PUBLIC HI~ARING:
Consider approval of Case No. PD-188, HO-C, zoning change
request from HO-C and HO-C-S-1125R (Historic Overlay,
Commercial and Historic Overlay, Commercial, S-1125RI to
PD-188-HO-C (Planned Development-188, Historic Overlay,
Commercial|, to allow the construction of a restaurant with a
private club and the expansion of a free-standing beauty shop
on approximately 1.27 acres of property located along the east
side of Coppell Road, approximately 200 feet south of Cooper
Lane.
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Public Hearing
Mayor Sheehan opened the Public Hearings on Items 14 and 15.
Action:
Councilmember Tunnell moved to continue the Public Hearings on Items
14 and 15 until the October 10th meeting and to deny Item 16 - the JWI
Addition, Lot 1, Block 1, Minor Plat, to allow the development of a
restaurant and the expansion of a beauty shop on approximately 1.27
acres of property located along the east side of Coppell Road,
approximately 200 feet south of Cooper Lane, at the request of Tom
Cravens. Mayor Pro Tem Wheeler seconded the motion and the motion
to continue the Public Hearings on Items 14 and 15 until the October
10th meeting and to deny Item 16 - the dWl Addition, Lot 1, Block 1,
Minor Plat carried 6-0 with Mayor Pro Tern Wheeler and Councilmembers
Garcia, Peters, Tunnell, Stover and York voting in favor of the motion.
PUBLIC HEARING:
Consider approval of Case No. S-1179, zoning change request
from HO-C (Historic Overlay, Commercial} t0 PD-188 HO-C-
S.U.P. {Planned Development-188, Historic Overlay,
Commercial, Special Use Permit}, to allow a restaurant with a
private club on approximately 1.27 acres of property located
along the east side of Coppell Road, approximately 200 feet
south of Cooper Lane.
Action:
See Item 14 for minutes.
Consider approval of the JWI Addition, Lot 1, Block 1, Minor
Pht, to allow the development of a restaurant and the
expansion of a beauty shop on approximately 1.27 acres of
property located along the east side of Coppell Road,
approximately 200 feet south of Cooper Lane, at the request of
Tom Cravens°
Action:
See Item 14 for minutes.
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PUBLIC HEARING {CONTINUATION):
Consider approval of Case No. ZC-603 {CH), zoning change
request from LI {Light Industrial) to HC (Highway Commercial)
on approximately 7.5 acres of property located at the
southeast corner of S.H. 121 and Denton Tap Road.
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council.
Public Hearing
Mayor Sheehan opened the Public Hearing and called for those wishing
to speak in favor of this proposal to come forward. There was no one
who wished to speak in favor of this proposal. The Mayor then called for
those wishing to speak against the proposal to come forward. David
Bunnell, 3721 Shenandoah, Dallas, John B. Urbahns, 3905 Vincennes
Road, Indianapolis; and Dan Anderson, 2728 N. Harwood spoke against
the proposal.
Mayor Sheehan called for an Executive Session at this time.
EXECUTIVE SESSION
{Closed to the Public)
Convene Executive Session
A. Section 551,071, Texas Government Code - Consultation
with City Attorney.
Mayor Sheehan convened into Executive Session at 8:26 p.m. as allowed
under the above-stated article. Mayor Sheehan adjourned the Executive
Session at 8:46 p.m. and opened the Regular Session.
REGULAR SESSION
{Open to the Public)
Issues Discussed:
Applicant indicated their understanding that an agreement between their
counsel and the City of Coppell was almost completed and they were not
prepared to present a thorough presentation on their issues; and they
asked for the Council to consider waiting until a later meeting to discuss
this issue.
CM09 122000
Page 10 of 20
Action:
Councilmember Tunnell moved to close the Public Hearing and approve
of Case No. ZC-603 (CH), zoning change request from LI (Light Industrial)
to HC (Highway Commercial) on approximately 7.5 acres of property
located at the southeast corner of S.H. 121 and Denton Tap Road.
Mayor Pro Tem Wheeler seconded the motion; the motion carried 6-0
with Mayor Pro Tem Wheeler and Councilmembers Garcia, Peters,
Tunnell, Stover and York voting in favor of the motion.
PUBLIC HEARING:
Consider approval of Case No. S-1155R2 Dickey's Barbecue Pit,
zoning change to amend and expand the Special Use Permit
site plan to allow additional parking spaces at the rear of 804
Bullock Drive.
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council. Gene Cooper, 3501 Pennsylvania Lane,
Plano, representing the applicant, answered Councils questions.
Public Hearing
Mayor Sheehan opened the Public Hearing on Item 18 and advised that
no one had signed up to speak at the Public Hearing and that the
applicant's representative was present to answer any questions.
Action:
Councilmember York moved to close the Public Hearing and approve
Case No. S-1155R2 Dickey's Barbecue Pit, zoning change to amend and
expand the Special Use Permit site plan to allow additional parking
spaces at the rear of 804 Bullock Drive with the following conditions:
The tabulations on the Landscape Plan need to be
revised to reflect the landscaping indicated on the Site
Plan.
2. Install traffic diverters in the alleyway.
CM09122000
Page 1I of 20
Councilmember Garcia seconded the motion; the motion carried 6-0 with
Mayor Pro Tem Wheeler and Councilmembers Garcia, Peters, Tunnell,
Stover and York voting in favor of the motion.
PUBLIC HEARING:
Consider approval of Case No. PD-186, Duke-Freeport Addition,
zoning change request from LI (Light Industrial) to PD-186-LI
(Planned Development-186, Light Industrial), with a Concept
Plan to allow the development of 7 office/warehouse facilities
on approximately 144 acres of property along the north side of
W. Bethel Road, south of Ruby Road, and west of Coppell Road.
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council. Ken Griffin, Director of Engineering and
Public Works, addressed citizen concerns regarding this project.
Public Hearing
Mayor Sheehan opened the Public Hearing on Item 19 and asked for
those who wished to speak for this proposal. No one had signed up to
speak for the proposal. The Mayor then called for those wishing to speak
against the proposal to come forward. Thomas Church, 601 Loch Lane
spoke against this proposal.
Issues Discussed:
There was discussion regarding the length of time this property has been
zoned LI (Light Industrial) and how this development might affect the
surrounding homeowners.
Action:
Councilmember Peters moved to close the Public Hearing and approve
Case No. PD-186, Duke-Freeport Addition, zoning change request from
LI (Light Industrial) to PD-186-LI (Planned Development-186, Light
Industrial), with a Concept Plan to allow the development of 7
office/warehouse facilities on approximately 144 acres of property along
the north side of W. Bethel Road, south of Ruby Road, and west of
Coppell Road with the following conditions:
1. Consider retention vs. detention ponds.
CM09122000
Page 12 of 20
Verify permanent landscaping requirement (shown on
one plan as 1,120,129 square feet). Landscaping
requirement needs to be shown on Exhibit A. 1
Conceptual Site Plan.
Insure Landscape Tabulations and Sheet A. 1
calculations track with one another.
No building permit or Certificate of Occupancy shall be
issued for any portion of the property until a Detail
Site Plan is approved after a Public Hearing by the
Planning Commission and City Council.
Among other requirements, a color board will be
required before a Detail PD will be reviewed.
A tree survey and tree preservation reparation will be
required before development is allowed to occur on the
property.
Fire Department regulations will be addressed during
plan review process.
A 20' hike and bike trail easement will be required
along the western side of and adjacent to Freeport
Boulevard.
All issues regarding the State Road fight-of-way utility
easement for TU Electric Service to the Wagon Wheel
Park and Hike and Bike Trail easements be resolved to
the City's satisfaction.
Councilmember York seconded the motion; the motion carried 6-0 with
Mayor Pro Tem Wheeler and Councilmembers Garcia, Peters, Tunnell,
Stover and York voting in favor of the motion.
Consider approval of the Duke-Freeport Addition, Lot 1 of
Block A, Lot 2 of Block B and Lot 3 of Block C, Preliminary
Plat, to allow the construction of Freeport Parkway and the
development of office/warehouse facilities on approximately
144 acres of property along the north side of W. Bethel Road,
south of Ruby Road, and west of Coppen Road.
CM09122000
Page 13 of 20
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council. Jeff Turner, Duke Weeks representative,
addressed Council questions about Lot 3. Jack Evans, Engineer,
addressed Council questions.
Issues Discussed:
There was discussion regarding the future use of Lot 3 in this site plan.
Action:
Councilmember Tunnell moved to approve Item 20 -- the Duke-Freeport
Addition, Lot 1 of Block A, Lot 2 of Block B and Lot 3 of Block C,
Preliminary Plat, to allow the construction of Freeport Parkway and the
development of office/warehouse facilities on approximately 144 acres of
property along the north side of W. Bethel Road, south of Ruby Road,
and west of Coppell Road and Item 21 -- the Duke-Freeport Addition, Lot
1 of Block A, Lot 2 of Block B and Lot 3 of Block C, Final Plat, to allow
the construction of Freeport Parkway and the development of
office/warehouse facilities on approximately 144 acres of property along
the north side of W. Bethel Road, south of Ruby Road, and west of
Coppell Road with the following conditions:
All utilities associated with the construction of
Freeport Parkway, i.e., drainage easement which will
run west to east through the property, need to be
platted.
Existing right-of-way of Bethel Road needs to be
shown. Right-of-way dedication will be needed to
accomplish the 90' right-of-way needed for Bethel
Road.
Existing right-of-way for Ruby Road needs to be
shown. Right-of-way dedication may be needed to
achieve the 60' right-of-way requirement.
TXU easements need to be shown. Please contact Rick
Fielding at (972) 888-1344.
CM09122000
Page 14 of 20
All issues regarding the State Road right-of-way utility
easement for TU Electric Service to the Wagon Wheel
Park and Hike and Bike Trail easements be resolved to
the City's satisfaction.
Councilmember York seconded the motion; the motion carried 6-0 with
Mayor Pro Tem Wheeler and Councilmembers Garcia, Peters, Tunnell,
Stover and York voting in favor of the motion.
Consider approval of the Duke-Freeport Addition, Lot 1 of
Block A, Lot 2 of Block B and I,ot 3 of Block C, Final Plat, to
allow the construction of Freeport Parkway and the
development of office/warehouse facilities on approximately
144 acres of property along the north side of W. Bethel Road,
south of Ruby Road, and west of Coppell Road.
Action:
See Item 20 for minutes.
A short recess was held at this time.
Consider approval of the Coppeil Senior Center, Site Plan
Amendment, to allow for the renovation and expansion of the
main Senior Center and the annex located at 616 Coppeil
Road.
Presentations:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council.
Action:
Councilmember York moved to approve the Coppell Senior Center, Site
Plan Amendment, to allow for the renovation and expansion of the main
Senior Center and the annex located at 616 Coppell Road with the
following condition:
CM09122000
Page l5 of 20
A specification of the color and materials to be used
needs to be added to the elevation drawings and/or
submitted on a color board.
Councilmember Peters seconded the motion; the motion carried 6-0 with
Mayor Pro Tem Wheeler and Councilmembers Garcia, Peters, Tunnell,
Stover and York voting in favor of the motion.
Consider approval of the Everybody Fits, Site Plan, to allow the
(completion} of construction of an indoor sports/recreation
center located on approximately 4.5 acres of property on North
Texas Court, west of N. Denton Tap Road.
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council.
Action:
Councilmember York moved to approve the Everybody Fits, Site Plan, to
allow the {completion) of construction of an indoor sports/recreation
center located on approximately 4.5 acres of property on North Texas
Court, west of N. Denton Tap Road. Councilmember Stover seconded the
motion; the motion carried 7-0 with Mayor Pro Tem Wheeler and
Councilmembers Garcia, Peters, Keenan, Tunnell, Stover and York voting
in favor of the motion.
Consider approval of the Northlake 635 Business Park, Coppell
Business Center III, Lots I & 2, Block C, Amended Site Plan, to
amend the existing site plan for a Charles Schwab AMS II
facility to revise the parking and landscaping for an 115,200
square-foot office/warehouse facility on approximately 7.1
acres of property located at the southwest corner of Wrangler
and Lakeshore Drives.
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council. Brian Gray, architect, addressed questions
regarding screening walls.
CM09122000
Page 16 of 20
Action:
Councilmember York moved to approve the Northlake 635 Business
Park, Coppell Business Center III, Lots 1 & 2, Block C, Amended Site
Plan, to amend the existing site plan for a Charles Schwab AMS II facility
to revise the parking and landscaping for an 115,200 square-foot
office/warehouse facility on approximately 7.1 acres of property located
at the southwest corner of Wrangler and Lakeshore Drives with the
following conditions:
The applicant shall revise the Landscape Plan to reflect
the current site design. The level of landscaping shall
also be revised to reflect the current amount, which
may not decrease below the amount shown on the
plan.
Compactor/recycling equipment screen walls shall be
a minimum of 25' in height, and the submission of a
certification from a Structural Engineer that these
free-standing walls will be structurally sound without
additional structural support system required.
Once recently approved replat for the subject site is
recorded, the applicant shall modify title block to
reflect the following: Coppell Business Center III, Lot 2
and 3, Block C, a replat of part of Northlake 635
Business Park.
4. All vacuums on the roof shall be soundproofed.
Mayor Pro Tem Wheeler seconded the motion; the motion carried 6-0
with Mayor Pro Tem Wheeler and Councilmembers Garcia, Peters,
Tunnell, Stover and York voting in favor of the motion.
Consider approval of an Economic Development Incentive
Agreement, as revised by the Coppell Independent School
District, between the City of Coppell and the Coppell
Independent School District, and authorizing the City Manager
to sign.
Presentation:
Clay Phillips, Deputy City Manager, made a presentation to Council.
CM09122000
Page 17 of 20
Action:
Councilmember Peters moved to approve the Economic Development
Incentive Agreement, as revised by the Coppell Independent School
District, between the City of Coppell and the Coppell Independent School
District, and authorizing the City Manager to sign. Councilmember York
seconded the motion; the motion carried 6-0 with Mayor Pro Tem
Wheeler and Councilmembers Garcia, Peters, Tunnell, Stover and York
voting in favor of the motion.
Consider approval of an Interlocal Cooperation Agreement for
Joint Use of Property, Construction of Facilities, and use of
Middle School tennis courts with the Coppell Independent
School District, and authorize the Mayor to sign.
Presentation:
Clay Phillips, Deputy City Manager, made a presentation to Council.
Issues Discussed:
There was discussion regarding whether the City would be providing
lighting of these Courts; will the lights be on timers; can anyone give
tennis lessons on these courts; and will the Sports Council provide a
way to reserve these courts.
Action:
Councilmember York moved to approve an Interlocal Cooperation
Agreement for Joint Use of Property, Construction of Facilities, and use
of Middle School tennis courts with the Coppell Independent School
District, and authorize the Mayor to sign. Councilmember Peters
seconded the motion; the motion carried 6-0 with Mayor Pro Tem
Wheeler and Councilmembers Garcia, Peters, Tunnell, Stover and York
voting in favor of the motion.
11.
Consider appointments to the City's Boards, Commissions and
Committees.
At this time Council made an additional appointment to the Boards,
Commissions and Committees. Councilmember York moved to amend
Item 11 to appoint Paul Tapscott to Special Counsel. Councilmember
CM09122000
Page 18 of 20
Tunnell seconded the motion; the motion carried 6-0 with Mayor Pro Tem
Wheeler and Councilmembers Garcia, Peters, Tunnell, Stover and York
voting in favor of the motion.
City Manager's Report.
A. Update on City Water Supply System.
There was no City Manager's report.
Mayor and Council Reports.
A. Report by Mayor Sheehan
regarding Local Election
Process.
Report by Mayor Sheehan regarding Constitution Week.
Report by Mayor Sheehan regarding Texas Municipal
League Region 13 Meeting.
Report by Councilmember Tunnell regarding Impact Fee
Legislation.
Report by Councilmember Tunnell regarding the
importance of Design/Build Legislation.
Report by Councilmember Stover regarding Joint Session
with the Coppeil Economic Development Committee to
review Economic Development Policies.
Report by Councilmember York regarding the City's Web
page being honored with the Savvy Award by the City,
County, Communications and Marketing Association
13CMA).
A. This item was discussed earlier in the meeting.
B. This item was discussed earlier in the meeting.
Mayor Sheehan reported that the Texas Municipal League Region
13 meeting will be held on Monday, October 9th and will be hosted
by the City of Duncanville in Oak Cliff. The subject will be
redistricting.
Councilmember Tunnell reported that the Impact Fee Legislation
Committee that she serves on for TML will become a permanent
Committee for TML.
CM09122000
Page 19 of 20
E. Councilmember Tunnell reported on the importance of
Design/Build Legislation in the future.
Councilmember Stover requested that a Joint Session be held
between the City Council and the Coppell Economic Development
Committee to review Economic Development Policies.
Councilmember York announced that the City's web page was
honored with the Savvy Award by the City, County,
Communications and Marketing Association (3CMA).
WORK SESSION (Open to the Public)
19. Re-convene Work Session as published, if necessary.
Work Session was reconvened at this time to discuss Item 3E in more detail.
REGULAR SESSION (Open to the Public}
30. Necessary action resulting from Work Session.
There was no action necessary on this item.
31. Necessary Action Resulting from Executive Session.
There was no action necessary on this item.
There being no further business to come before the City Council, the meeting
was adjourned.
ATTEST:
Candy Sheehan, Mayor
Libby Ball, City Secretary
CM09122000
Page 20 of 20
'T H E · C I T Y ' 0 F
COPFELL AOENDA REQUEST FORM
~~~ITY~ . COUNCIL MEETING: September 26, 2000 ITEM # ]0/
ITEM CAPTION:
Consider approval of Inte~ocal Agreement for Year 2001 Solid Waste Passthrough Grant (Number 01-04-
G03) between North Central Texas Council of Governments and the City of Coppell; and authorize city
manager to sign.
SUBMITFED BY: Amanda Vanhoozier
TITLE: Community Programs Coordinator
STAFF COMMENTS:
See attached memo
BUDGET AMT. $ 3e
FINANCIAL COMMENTS:~
AMT. EST. $
+X-BID $ \
CITY MANAGER REVIEW~
LEISURE SERVICES DEPARTMENT
Interoffice Memorandum
To: Mayor and Coppell City Council Members
From: Amanda Vanhoozier, Community Programs Coordinator
Date: September 18, 2000
CC: Jim Witt, Gary Sims
Re: FY2001 Solid Waste Passthrough Grant
Agenda Item:
Consider approval of lnterlocal Agreement for Year 2001 Solid Waste Passthrough Grant
(Number 01-04-G03) between North Central Texas Council of Governments and the City of
Coppell; and authorize city manager to sign.
Background:
The FY2001 Solid Waste Grant application submitted by the City of Coppell was approved by the
Texas Natural Resource Conserveion Comnussion as a passthrough grant from the NCTCOG.
The one year grant will fund Community Organic Recycling Education (CORE) in the amount of
$19,010. Funds will be reimbursed to the city of Coppell upon unmple~an oft he proposed work
program on August 31, 2001. There are no city funds required for this grant other than staff time.
The program will include two Master Composter Seminars, two public Compost Fairs to be held in
conjunction with Texas Recycles Day and Clean Coppell, a teacher inservice with instruction and
resources for all elementary schools in Coppell, plus signs and a worm temposting system at the
Coppell Community Garden.
Twenty percent of the waste can be organic materials, such as grass clippings and yard trimmings.
The grant was proposed to provide the community with education on how to divert these from the
waste stream. CORE will build a foundation of information and volunteers/support for future city
organic recycling projects.
Action Requested:
Approval
Staff Recommendations:
For additional details, review the gram. Copies available upon request.
~CITY COUNCIL MEETING: September 26, 2000 ITEM
ITEM CAPTION:
Consider approval of awarding Bid #Q-0800-02 for the purchase of water meters in the following manner:
Master Meter - meter series #0100; Hersey Meters - meter series #0300 & #0400; Metro Valve and Pipe - meter
series #0500 in an amount not to exceed $172,873.31; as budgeted.
SUBMIi i~ELED:BY: Glenn V. nonowen, P.E.
Asst. Dkector of Public
STAFF COMMENTS:
Five bids were received and opened for the purchase of water meters on Tuesday, September 5, 2000. The
water meters are for our yearly residential replacement and for new commercial construction throughout the
City of Coppelt. While different vendors may be lower on a specific meter size, it is recommended to award
all the same series meters to one vendor. This allows us to order and track the meters more efficiently.
The five bids have been reviewed and staff recommends awarding #0100 series meters to Master Meters in the
amount of $29,260.00; #0300 & #0400 series meters to Hersey Meters in the amount of $66,739.00; and
#0500 series meters to Metro Valve and Pipe in the amount of $76,874.31 for a combined total not to exceed
$172,873.31 as budgeted. Meters series #0600 is not being awarded because those types are no longer being
used. Meters will be ordered as needed.
Staff recommends approval and will be available for any questions at the Council meeting.
BUDGET AMT. $ AMT. EST. $ +X-BID $
FINANCIAL COMMENTS:
Funds for this contract have been budgeted in Utility Operations.
DIR. IN mLS: FIN.
Agenda Request Form - Revised 5/00
CITY MANAGER REVIEW:
Document Name: #09264
Ld
To;
From:
Date:
RE:
MEMORANDUM
FROM THE
DEPARTMENT OF PUBLIC WORKS
Jim Ragsdill, Purchasing Agent ks~
Glean D. Hollowell, P.E., Asst. Dir. of Public Wor
September 8, 2000
2000-01 Water Meter Contract
Dear Ken:
We have reviewed the water meter bids that opened on September 5, 2000. I recommend
that the//0100 series meters be awarded to Master Meters in the amount of $29,260.00. The
//0300 series and//0400 series meters should be awarded to Hersey Meters in the amount of
$66,739.00. The//0500 series meters should be awarded to Metro Valve and Pipe in the
amount of $76,874.31. The//0600 series are no longer be used by the Ut'dity Operations
Division. This breakdown will enable us to keep the different types of meters grouped by
manufacturer. Jim Ragsdill and myself developed this breakdown. We both believe this is
the proper way to breakdown this bid.
If you have any questions regarding this matter, do not hesitate to call me at 3551.
CITY OF COPPELL PUBLIC WORKS DEP,4RTMENT
Bid Tabulation
September 5, 2000
2:00 P.M.
Estimated
Item # item description Quantity
#0100 5~8" x 3/4" 500.00
#O100 5/8" x 3/4" Multi Jet Only 50.00
#0100 1" 30.00
#0100 1" Multi Jet Only 10.00
#O100 1 ~" 30.00
#0100 2" 50.00
~:)300 3" 4.00
~:)300 4" 1.00
/~)300 6" 1.00
~0300 8" 1.00
~)400 4" 2.00
~0400 6" 4.00
#0400 8" 4.00
~)500 4" 2.00
#0500 6" 10.00
#0500 8" 25.00
#0500 10" 4.00
#0600 3" L/Connections 15.00
3" W/Connedions 15.00
Total
Bid # Q-0800-02 Water Meters
Badger Meters,
Inc.
Unit Extended
Price Price
$31.29 $15,645.00
$72.08 $2,162.40
~;!i~' $3,840.00
$181.50 $9,075.00
' $3,500.00 $7,000.00
$5,175.00 $20,700.00
$6.500.00 $26,000.00
$405.00 $6,075.00
$437.00 $6,555.00
$97,052.40
Metro Valve &
Pipe
Unit Extended
Price Price
Sl,879.50
$11,8o3.6o
$51,366.25
$11,824.96
$76,874.31
h
Invensys Metering
System
Unit Extended
Price Price
$36.72 $18,360.00
$30.75 $1,537.50
$79.50 $2,385.00
$70.53 $705.30
$162.67 $4,880.10
$250.04 ' $12,502.00
$1,366.16 $5,464.64
$2,220,32 $2,220.32
$3,893,66 $3,893.66
$6,198.97 $6,198.97
$4,906.12 $9,812.24
$5,636.47 $22,545.88
$7,701.31 $30,805.24
$374.23 $5,613.45
$510.85 $7,662.75
$134,587.05
~VALUE!
Hersey
Unit
Price
$67.00
$190.00
$255.00
$3,400.00
$5,049.00
$1,438.00
$2,244.00
$3,678.00
$5,661.00
~leters Master Meters
Extended Unit Extended
Price Price Price
;12,200.00 $25.30 $12,650.00
~iiii~2~30~i::i?:~!$1,265.00
...... $597.50
~;5,700.00 $131.25 $3,937.50
;12,750.00 ~;$~8/~;~;~ $9,017.50
~,136.00' $1,045.00 ~,180.00
51,477.00 $1,528.45 $1,528.45
53,400.00 ~;~ $2,802.20
55,500.00 $6,363.50 $6,363.50
56,8~.00 $3,571.00 $7,142.00
;20,196.00 ~ $20,085.40
25,180.00 $6,363.50 $25,4~.00
~2,876.00
22,~0.00
91,900.00
22,~.00i
~40.00 $6,600.00
Z39,259.00 $103,415.55
VVALUE! ~VALUEf
CITY COUNCIL MEETING: September 26, 2000 ITEM #
ITEM CAPTION:
Consider approval of an ordinance amending Article 8-3 Parking, Section 8-3-1(A) of the Code of Ordinances
for the City of Coppell to prohibit parking, stopping or standing on school days between 7:00 a.m. and 9:00 a.m.
and between 2:00 p.m. and 4:00 p.m. on the south side of Oakwood Lane from Redwood Drive to Dritb,vood
Drive; and authorizing the Mayor to sign.
SUBMITrED BY: Michael A. Martin, P.E.
TITLE: Assistant City Engineer
STAFF COMMENTS:
This agenda item is being brought forth on the assumption that the previous agenda item to extend the school
zone along MacArthur Blvd. to include Lagnna has been approved. With the approval of the extension of
the school zone, it is the intent of the school to route bicydists down Lagnna to Redwood, south on Redwood
to Oakwood and then allow them to enter the school site through a gate on the north side of the school.
There has been some concern that parents are utilizing Oakwood as a drop-up and pick-up point for their
children, in lieu of using the designated parent loop on Village Parkway. With cars parking along Oakwood,
there is an increased danger to bicyclists because of the blind spots created by the parked vehicles.
Therefore, staff is recommending that the south side of Oakwood be designated as no parking, stopping, or
standing between the hours of 7:00 a.m. and 9:00 a.m. and 2:00 p.m. to 4:00 p.m. This will prevent parked
cars along the south side of Oakwood and will afford the greatest visibility to the bicydists along Oakwood.
We have utilized similar signs on Woodmoor across the street from Lee Elementary School.
Staff recommends approval of this ordinance and will be available to answer questions at the Council
meeting.
BUDGET AMT. $ AMT. EST. $
FINANC , a, COm ,NTS:
D R. n XT S: FrN.
Agenda Request Form - Revised 5/00
+X-BID $
CITY MANAGER REVIEW:
Document Name: #09262
We, the undersigned, are the residents who live directly north of Lakeside
Elementary on Oakwood Lane in the Lakewood subdivision. We are in full
support of the City of Coppell's recommendation to place the following street
signs on the south side of Oakwood Lane, directly across from our homes:
NO STANDING/NO PARKING
7a.m. to 9a.m. and 2p.m until 4p.m
School Days
We hope that this effort will help to promote a safer drop off and dismissal
process for the students at Lakeside Elementary.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPEIJ,~ TEXAS,
AMENDING THE CODE OF ORDINANCES BY AMENDING SECTION 8-
3-1(A) OF THE CODE OF ORDINANCES TO CHANGE TFfE AREAS OF
NO PARKING ZONES IN DESIGNATED AREAS ON OAKWOOD LANE;
PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABIlITY
CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE
SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OffENSE;
AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINlED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
SECTION 1. That Section 8-3-1A of Chapter 8 of the Code of Ordinances be and the
same is hereby mended to change the areas of no parking zones on Oakwood Lane to read as
follows:
"See.. 8-3-1
NO PARKING ON SPECIFIC STREETS & IN CERTAIN SCHOOL
ZONES/SCHOOL AREAS
A. NO PARKING ON SPECIFIC STREETS
It shall be unlawful for any person to stop, stand or park a vehicle at
any time in violation of any official sign, curb marking, or street
marking that prohibits, regulates, or restricts the stopping, standing or
parking of a vehicle at the times designated for the following streets:
OAKWOOD LANE on the South side from its point of
intersection with Redwood Drive to its point of intersection
with DriRwood Drive, on school days only from 7:00 a.m. to
9:00 a.m. and from 2:00 p.m. to 4:00 p.m.
36111
1
SECTION 2. The traffic engineer shall erect official signs, curb markings, or street
markings giving notice that parking, stopping or standing of vehicles is prohibited at the locations
designated herein.
SECTION 3. That all provisions of the Code of Ordinances of the City of Coppall, Texas,
in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 4. That should any word, phrase, paragraph, section or phrase of this ordinance
or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid,
the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof
other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the
validity of the Code of Ordinances as a whole.
SECTION 5. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense
was committed and the former law is continued in effect for this purpose.
SECTION 6. That any person, firm or corporation violating any of the provisions or terms
of this ordinance or of the Code of Ordinances, as amended hereby, shall be guilty of a
misdemeanor and upon conviction in the Municipal Court of the City of Coppell, Texas, shall be
subjected to a fine not to exceed the sum of Two Hundred Dollars ($200.00) for each offense; and
each and every day such violation is continued shall be deemed to constitute a separate offense.
SECTION 7. That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and charter in such eases provide.
36111
2
DULY PASSED by the City Council of the City of Coppell, Texas, this the
· 2000.
APPROVED:
day of
CANDY SHEEHAN, MAYOR
ATTEST:
APPROVED AS TO FORM:
LIBBY BALL, CITY SECRETARY
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb 09/21/00)
36111
3
8~~%ITY COUNCIL MEETING: September 26, 2000 ITEM # ] ~)/~
ITEM CAPTION:
Consider approval of an ordinance amending the Code of Ordinances Chapter 8, Article 1, Section 4 to lengthen
the existing school zone on MacArthur Blvd. for Lakeside Elementary School and establish the maximum prima
facie speed limit for the amended school zone on MacArthur Blvd.; and authorizing the Mayor to sign.
SUBMITTED BY: Michael A. Martin, P.E.
TITLE: Assistant City Engineer
STAFF COMMENTS:
The City was contacted by parents from Lakeside Elementary concerning relocating an existing crosswalk
from mid-block on MacArthur Blvd., adjacent to Lakeside Elementary, to Laguna Drive. With the proposed
relocation, the school zone needs to be extended north of Laguna Drive to ensure the crosswalk is within a
school zone.
The request to relocate the crosswalk will require the students to cross MacArthur Blvd. at Lagnna. Because
of the screening fence around Waters Edge Phase One, students crossing MacArthur currently need to access
MacArthur at Lagnna anyway. Moving the crosswalk to an intersection also should provide for a safer
crossing as opposed to the current mid-block crossing. The change also allows the school to route bicycle
traffic east on Laguna to Redwood, south on Redwood to Oakwood and then to the school site through a gate
in the fence along the north side of the school. This will remove the bicycle traffic from the parent and bus
drop-off areas along Village Parkway.
There has been some concern about parents utilizing the Kroger parking lot for student drop-off. Moving the
crosswalk north will require those students to walk north past the school to Laguna to cross to the east side of
MacArthur. While this is out of the way and inconvenient to those students, the real issue is that parents
should not be using Kroger's parking lot as a drop-off for their children.
Staff supports this amendment to the Code of Ordinances to extend the established school zone on
MacArthur Blvd. as described in the attached ordinance. Staff will be available to answer questions at the
Council meeting.
BUDGET AMT. $
FINANCIAL COMMENTS:~\%
AMT. EST. $
+VBID $
Din. n~XTL~LS: ~
Agenda Request Form - Revised 5/00
CITY MANAGER REV~
Document Name #09261
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 8,
ARTICLE 8-1, SECTION 8-1-4 TO ESTABLISH THE MAXIMUM PRIMA
FACIE SPEED LIMIT FOR A NEW DESIGNATED SCHOOL ZONE ON
MAC ARTHUR BOULEVARD; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS
CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE
SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE;
AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
SECTION 1. That the Code of Ordinance of the City of Coppell, Texas be, and the same is
hereby amended by amending Chapter 8, Article 8-1, Section 8-1-4, in part to add the following
designated school zone for Mac Arthur Boulevard, to read as follows:
"See. 8-1-4. School Zone - Speed
The following streets or portions of streets are designated school
traffic zones when marked in accordance with subsection (B):
All distances are measured from the nearest face of curb of the
perpendicular street.
Street Extent
MacArthur Boulevard
from 235 feet noah of the north curb
line of Laguna Drive to 130 feet south
of the south curb line of Village
Parkway
SECTION 2. That the Director of Traffm Control shall erect appropriate signage giving
notice of the school zone established herein.
1 36113
SECTION 3. That all provisions of the Code of Ordinances of the City of Coppell, Texas,
in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 4. That should any word, phrase, paragraph, section or phrase of this ordinance
or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid,
the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof
other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the
validity of the Code of Ordinances as a whole.
SECTION 5. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense
was committed and the former law is continued in effect for this purpose.
SECTION 6. That any person, firm or corporation violating any of the provisions or terms
of this ordinance or of the Code of Ordinances, as amended hereby, shall be guilty of a
misdemeanor and upon conviction in the Municipal Court of the City of Coppell, Texas, shall be
subject to a fine not to exceed the sum of Two Hundred Dollars ($200.00) for each offense, and
each and every day such violation is continued shall be deemed to constitute a separate offense.
SECTION 7. That this ordinance shall take effect immediately from and at~er its passage
and the publication of the caption, as the law and charter in such cases provide; however the school
zone established herein shall note take effect until the Director of TraPfie Control has erected
appropriate signage giving notice of such school zone.
2 36113
DULY PASSED by the City Council of the City of Coppell, Texas, this the
,2000.
APPROVED:
day of
CANDY SEEHA/q, MAYOR
ATTEST:
APPROVED AS TO FORM:
LIBBY BALL, CITY SECRETARY
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb 09/21/00)
3 36113
COFFELL
CITY COUNCIL MEETING: September 26, 2000
AGENDA REQUEST FORM
rTEM # /
ITEM CAPTION: Consider approval of a contract for the installation of lighting at three middle school
tennis facilities to Groves Electric in the amount of $69,190.00, to be paid with Park Development Fee
proceeds, and authorizing the City Manager to sign.
SUBMITTED BY: Gary Sims
TITLE: Director of Parks and Leisure Services
STAFF COMMENTS: On July 31, 2000, bids were received for the installation of lighting at a
total of six courts at the three middle school locations. There was one bid received from Groves
Electrical Services, Inc. for a total amount of $69,190.00. The city has worked with Groves in the past and
the bid amount is within the estimated construction cost to perform this work. It is, therefore,
recommended that this contract be awarded to Groves Electrical Services, Inc. in the amount of
$69,190.00.
BUDGET AMT. $
FINANCIAL COMMENTS:
AMT. EST. $
+\-BID $
Funds for this project have been allocated in the Park Special Revenut?u~nd.
DIR. INITIALS: ~'~/~ FIN. REVIEW'~ C TY MAN GER REVIEW'
I A .
T H IE C I T Y 0 F
COFFELL
LEISURE SERVICES DEPARTMENT
Interoffice Memorandum
To: Mayor and Coppell City Council Members
From; Gary Sims, Director of parks and Leisure Services
Date: September 18, 2000
Re: Recoiiaiiended Award of Contract for Tennis Court Lighting
Ageride Item:
Consider approval to award a contract for the installation of lighting at thee middle school tiehis
facilities to Groves Electric in the amount of $69,190.00, to be paid with Park Development Fee
proceeds, end authorizing the City Manger to sign.
Background:
The Parks and Recreation Board has request~l staff to implement a project to install lights at the
thre~ Copp~ll Middle School Tennis Court sites. The lighting will be for a total of six courts. The
City Council has reviewed and approved a Joint Usage Agr~'m~nt with the Copp~ll lnd~dent
School District for citizen use of the courts, after school hours, once lighted. Advertisement for
bids for the lighting of the six courts closed on July 31, 2000, at which time one bid was nr~ived.
One bid from Groves Ele,~rical Services, Inc. in the amount of $69,190.00 was op~ned at 11:00
am.
Action Requested:
Approval of awarding a contract to Groves Electric in an amount not to exceed $69,190.00 for the
lighting of Tennis Courts at the three Coppell Middle Schools.
Staff Recommendations:
Authorize the installation of Tennis Court Lighting of these six courts.
Thank you for your oonsid~ration of this itun.
TENNIS COURT LIGHTING
BID Q-0700-02
DATE:
To: Purchasing Agent
City of Coppell
255 Parkway Boulevard
P.O. Box 478
Coppell, Texas 75019
In making the attached offer, the undersigned, as an independent Contractor, agrees to
provide services according to the following attached specifications.
BID: Q-0700-02 TENNIS COURT LIGHTING
TENNIS COURT LIGHTING BID Q-.0700-02
BID AFFIDAVIT
The undersigned certifies that the bid pdces contained in this bid have been carefully
reviewed and are submitted as correct and final. Bidder further certifies and agrees to
furnish any and/or all commodities upon which pdces am extended at the price offered,
and upon the conditions contained in the Specifications of the Invitation To Bid. The
period of acceptance of this bid will be calendar days ~from the date of the
bid opening. (Pedod of acceptance will be ninety (90) calendar days unless otherwise
indicated by Bidder.)
STATE OF '7'~,~ ~ COUNTY OF Z)/l~4 ,~ s
BEFORE ME, the undemigned authority, a Notary Public in and for the State of T~
on this day personally appearede~ who after being by me duly sworn, did depose
and say:
am a duly
authorized officer/agent for (~f,o~,,t~ E~,e,c~'~,~e~-J'eru,,~,~//N~, and have been
duly authorized to execute the foregoing on behalf of the said ~e~
I hereby ce~i~ that the foregoing bid has not been prepared in ~llusion with any other
Bidder or individual(s) engaged in the same line of business prior to ~e official opening
of this bid. Fu~her, I ~i~ that ~e Bidder is not now, nor has been br the past six (6)
months, directly or indirectly ~ncerned in any pool, agreement or ~mbination thereof,
to ~ntml the price of seNi~s/~mmodities bid on, or to in~uen~ any individual(s) to
bid or not to bid thereon."
Name and address of Bidder:
e(,tz e'.Seer
Telephone: (
Title: .l)r~,, , p~, ~r Signature:
SUBSCRIBED AND SWORN to before me by the above named ,Z,
on this the :~ '/ day of Zu - ,f' 2000.
~/.~ENNIS cOURZT UGHTING
BID Q-0700~2
BID NO.Q43700--02
INSURANCE REQUIREMENT AFFIDAVIT
TO BE COMPLETEO BY APPROPRIATE iNSURANCE AGENT
I, the undersigned agent, certify that the insurance requirements ,contained in this bid
document have been reviewed by me with the below identified bidder, If the below
identified bidder is awarded this contract by City of Coppell, I will be able. within tea
days after bidder is notified of such award, to furnish a valid insurance certificate to the'
tained in this IFB.
("'( ' nature) Agent (Print)
Name of Insurance Carrier
81ll LBJ FREEWAY, SUITE 875
Address of Agency
DALLAS, TX 75251
(972) 23/-8277
Phone Number Where Agent May Be Contacted
GROVES ELECTRICAL SERVICE, INC.
BIdder's Name (Pdnt or Type)
SUBSCRIBED AND SWORN to before me by the above named on this
28 day of Jb~Ly ,200_0
f ,~'~f~ Ds~s~ Notary Public in and forthe
s te
the
NOTE Tb AGENT:
if this time requirement is not met. the City reserves the fight to declare this bidder non-
responsible'and award the contract to the next lowest bidder meeting the specifications.
If you have any questions concerning these requirements, please contact the
Purchasing Agent at {972) 304-3643.
TENNIS COURT LIGHTING
BID Q-0700-02
CORPORATE ACKNOWLEDGMENT
THE STATE OF
COUNTY OF
BEFORE ME, the undersigned authority, a Notary Public in and for said County and State, on this day
personatly ap eared: '
(Pdnt Name) (Priat title)
of ¢Con~actor~>, known to me to be the person and o~r whose name is subscribed to the foregoing
instrument and ackno~edged to me that the same was the act of the said ¢Con~actor}>, a ~rporation,
that he was duty authorized to pe~orm the same by appropriate resolution of the board of directors of
such coloration and ~at he executed the same as the act of such ~rporation for ~e purposes and
~nsideration therein expressed, and in the capaci~ therein stated.
GIVEN UNDER MY H~D ~D S~L OF OFFICE ~is the ~( dayof ~u~ ,A.D.,200__
My Commission expires:
CITY MANAGER'S ACKNOWLEDGMENT
THE STATE OF TEXAS
COUNTY OF D/~L.t~
BEFORE ME, the undemigned authority, a Notary Public in and for said County and State,
on this day personally appeared the undersigned, City Manager of the City of Coppell, Texas, a municipal
corporation, knawn to me to be the person and officer whose name is subscribed to the foregoing
instrument and acknowledged to me that the same was the act of the said City of Coppell, Texas, a
municipal corporation, that she was duly authorized to perform the same by appropriate resolution of the
City Council of the City of Coppe[I and that she executed the same as the act of the said City for purpose
and consideration therein expressed, and in the capacity therein stated.
G VEN UNDER MY HAND AND SEAL QF OFFICE this the ,-~ [ day of
, A.D., 200~___
My Commission expires:
Notary Public In and For the State of Texas
Year of
contrat
award
1995
1980
1994
1994
1994
1994
1988
1980
1999
1994
1986
1984
1988
Yearof
contrat
awa~
Project #:
9558
8074
9450
9451L
9449
9435
8842
8084
9977
9443
8666
8444
8848
Pr~e~ #:
Project Name:
Carrollton
Christian
Academy
Denison ISD
Tennis Center
Farmers Branch
Holiday lites
Greenhilt School
Lighting
Highland School-
Gym
Jaycee Park
Atheletic Field
Oran Good Park
Lighting
Rice Field
RISD Bid Pkg#
99030502-B fields
Rockwall Stadium
Lights
Russel Athletic
Standdge
Stadium
Trinity Christjam
Academy Football
Project Name:
Project Owner:
Same
Denison Tennis
Center
Farmers Branch,
City Of
Same
Irving ISD
Farmers Branch,
City of
City of Farmers
Branch
City of PIano
Richardson ISD
Rockwail ISD
Dallas ISD
Carrollton-Farmers
Branch ISD
Trinity Christian
Academy
Project Owner:
Architect, General % Groves Contract
Enginer or Contractor Workforce: Amount
Designer
Vic Jones &
Prime 100% $85,451
Associates
Groves Elec. Achiem 100%
Design Const.
N/A Pdme 100% 81,083
Julian P.
N/A 100% 49,494
Barry
N/A 100% 13,991
Toub &
Prime 100% 60,442
Associates
Groves Elec.
Prime 100%
Design
Groves Elec.
Pdme 100%
Design
Basharkhah
Pdme 100% 114.147
Engineering
Estes, McClure Rockwall
100% 29,384
& Assoc ISD
Groves Elec.
Prime 100%
Design
JN Kent
100%
Const.
Groves Elec. Prime 100%
Design
Architect, General % Groves Contract
Enginer or Contractor Workforce: Amount
Desif~ner
Date of % Groves
Completion Workforce:
December 1995 100%
100%
March 1995 100%
September 1995 100%
March 1995 100%
April 1994 100%
Septemer 1999 100%
February 1995 100%
Date of % Groves
Completion Workforce:
1988
1981
1999
1999
1999
1999
1999
1999
1999
1999
Year of
contrat
award
8846
8133
9985
9990
9991A
9991B
99921
9992M
9992N
9993
Service
Service
Service
Service
Pr~ect #:
Trinity Chnst~an
Academy
Baseball
Word of Faith
Baseball/Football
Light n¢l
Wyhe Hfgh
School Baseball
Field
Mack Park
Baseball Field
Copeland
Baseball Stadium
Lighting
Tillery Baseball
Stadium Lighting
Irving High
School
MacArthur High
School
Nimitz High
School
Farmersville HIgh
School
Thomas Park
Mclnnish Park
Martha Pointer
Park
Jimmy Porter
Park
Project Name:
Trinity Christian
Academy
Word of Faith
Church
Wylie ISD
Denton ISD
Mesquite ISD
Mesquite ISD
Irving ISD
Irving ISD
Irving ISD
Farmersville ISD
City of Carrollton
City of Carrollton
City of Farmers
Branch
City of Carrollton
Project Owner:
Groves Elec.
Prime 100%
Design
Groves Elec.
Prime 100%
Design
Groves Elec.
Prime 100% 99,870
Design
Jim Weathers
Pdme 100% 257,360
Consultants
WRA Architects, Prime 100% 128,680
Inc.
WRA Architects, Pdme 100% 128,680
Inc.
Jerry Q, Jeffrey
&Associates, Prime 100% 157,216
Inc.
Jerry Q. Jeffrey
&Associates, Prime 100% 157,216
Inc.
Jerry Q. Jeffrey
& Associates, Prime 100% 157,218
Inc.
WRA Architects, Prime 100% 69,000
Inc.
Groves Elec.
Prime 100%
Design
Groves Elec.
Prime 100%
Design
Groves Elec.
Prime 100%
Design
Groves Elec. Pdme 100%
Design
Architect, General % Groves Contract
Enginer or Contractor Workforce: Amount
Desi.~ner
100%
Date of % Groves
Completion Workrome:
0
0
0
0 0 0 0 0
E ~ w.~ w
0_ D_ ZO D_
13_ wo L>'
o ~L mo
.m :--
0
0
0
BID BOND
TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA
HARTFORD, CONNECTICUT 06183
KNOW ALL MEN BY THESE PRESENTS,
That we, GROVES ELECTRICAL SERVICE, INC., as Principal, hereinafter called the Principal, and TRAVELERS
CASUALTY AND SURETY COMPANY OF AMERICA, of Hadford, Connecticut, a corporation duly organized under the laws
of the State of Connecticut, as Surety, hereinafter called the Surety, are held and firmly bound unto CITY OF COPPELL,as
Obligee, hereinafter called the Obligee, in the sum of FIVE PERCENT OF THE GREATEST AMOUNT BID --Dollars
($5%GAB--), for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind
ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally firmly l~y these presents.
WHEREAS, the Principal has submitted a bid for TENNIS COURT LIGHTING-COPPELL MIDDLE SCHOOL
NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the
Obligee, in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or
Contract Documents with good and sufficient surety for the faithful performance of such contract and for the prompt
payment of labor and matedal furnished in the prosecufion thereof, or in the event of the failure of the Principal to enter such
Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty
hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract
with another party to perform the Work covered by said bid, then this obligafion shall be null and void, othenNise to remain in
full force and effect.
Signed and sealed this 31st day of July, 2000.
GROVES ELECTRICAL SERVICE. INC.
(Principal) (Seal)
(Title)
TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA
PAULINE L. LESCH. Attorney-in-Fact
Printed in cooperation with the American Institute of Architects (AIA) by Travelers Casualty and Surety Company of America. The
language in this document conforms exactly to the language used in AIA Document A310, February 1970 edition.
S-1869-G (07-97)
IMPORTANT NOTICE
To obtain information or make a complaint:
You may contact the Texas Department of Insurance to obtain information
on companies, coverages, fights or complaints at:
1-800-252-3439
You may write the Texas Department of Insurance:
P. O. Box 149104
Austin, TX 787 14-9104
FAX #(512) 475-1771
PREMIUM OR CLAIM DISPUTES:
Should you have a dispute concerning your premimn or about a claim you
should contact the agent or the company first. If the dispute is not resolved,
you may contact the Texas Department of Insurance.
ATTACH THIS NOTICE TO YOUR POLICY:
This notice is for information only and does not become a part or condition
of the attached document.
TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA
TRAVELERS CASUALTY AND SURETY COMPANY
FARMINGTON CASUALTY COMPANY
Hartford, Connecticut 05183-9062
TRAVELERS CASUALTY AND SURETY COMPANY OF ILLINOIS
Napen'ille, Illinois 60563-8458
POWER OF ATTORNEY AND CERTIFICATE OF AUTHORITY OF ATTORNEY(S)-IN-FACT
KNOW ALL PERSONS BY THESE PRESENTS, THAT TRAVELERS CASUALTY AND SURETY COMPANY OF
A~IERICA, TRAVELERS CASUALTY AND SURETY CO~IPANY and FAR~I1NGTON CASUALTY COMPANY,
corporations duly organized under the laws of the State of Connecticut, and having their principal oilices in the City of Hartford,
County of Haxfford, State of Connecticut, and TRAVELERS CASUALTY AND SURETY COM]PANY OF ILLINOIS, a
corporation duly organized under the laws of the State of Illinois, and having its principal office in the City of Naperville, County of
DuPage, State of Illinois, (heroinafter the "Companies") hath made, constituted and appointed, and do by these presents make,
constitute and appoint: Pauline L. Lesch, Clem F. Lesch, Gary Matula, Steven J. Zinecker or Beverly Webb * *
of Lewisville, TX, their true and lawful Attorney(s)-in-Fact, with full po~ver and authority hereby conferred to sign, execute and
acknowledge, at any place within the United States, or, if the following line be filled in, within the area there designated
the following instrument(s):
by his/her sole signature and act, any and all bonds, recognizances, contracts of indemnity, and other writings obligatory in the
nature of a bond, recognizance, or conditional undertaking and any and all consents incident thereto
and to bind the Companies, thereby as fully and to the same extent as if the same were signed by the duly authorized officers
of the Companies, and all the acts of said Attorney(s)-in-Fact, pursuant to the authority heroin given, are hereby ratified and
confirmed.
This appointment is made under and by authority of the following Standing Resolutions of said Companies, which Resolutions are
now in full force and effect:
VOTED: That the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President, any Vice President, any
Second Vice President, the Treasurer, any Assistant Treasurer, the C6rporate Secretary or any Assistant Secretary may appoint Attorneys-in-Fact
and Agents to act for and on behalf of the company and may give such appointee such authority as his or her certificate of authority may proscribe
to sign with the Company's name and seal with the Company's seal bonds, mcogmzaaees, contracts of indenmity, and other writings obligatory in
the nature of a bond. recognizance, or conditional undertaking, and any of said officers or the Board of Directors at any time may remove any such
appointee and revoke the power given him or her.
VOTED: That the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice Presideat
may delegate all or any part of the foregoing authority to one or more officers or employees of this Company, provided that each such delegation is
in writing and a copy thereof is filed in the office of the Secretary.
VOTED: That any bend, recogamance, contract of indemnity, or writing obligatory in the nature of a bond. recognizance, or conditional
undertaking shall be valid and binding upon the Company when (a) signed by the President, any Vice Chairman. any Executive Vice President, any
Senior Vice President or any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any
Assistant Secretary and duly attested and sealed with the Company' s seal by a Secretary or Assistant Secretary, or (b) duly executed (under seal, if
required) by one or more Attorneys-in-Fact and Agents pursuant to the power prescribed in his or her certificate or their certificates of authority or
by one or more Company officers pursuant to a ~witten delegation of authority.
This Power of Attorney and Certificate of Authority is signed and sealed by facsimile under and by authority of the following
Standing Resolution voted by the Boards of Directors of TRAVELERS CASUALTY AND SURETY COMPANY OF
AMERICA, TRAVELERS CASUALTY AND SURETY COMPANY, FARMINGTON CASUALTY COMPANY and
TRAVELERS CASUALTY AND SURETY COMPANY OF ILLINOIS, which Resolution is now in full force and effect:
VOTED: That the signature of each of the following officers: President, any Executive Vice President, any Senior Vice President, any Vice
President, any Assislant Vice President, any Secretary, any Assistant Secretary, and the seal of the Company may be affixed by facsimile to any
power of attorney or to any ceaificate minting thereto appointing Resident Vice Presidents, Resident Assistant Secretaries or Attorneys-in-Fact for
purposes only of executing and attesting bonds and undertakings and other writings obligatory in the nature thereof, and any such power of attorney
or certificate boating such facsimile signature or facsimile seal shall be valid and binding upon the Company and any such power se executed and
certified by such facsimile signature and facsimile seal shall be valid and binding upon the Company in the future with re~pect to any bond or
undertaking to which it is attached.
(8-97)
~CITY COUNCIL MEET1NG: September 26, 2000 ITEM
ITEM CAPTION: Consider approval of an Ordinance of the City of Coppell, Texas, approving an
amendment to Ordinance No. 99896 and the budget for Fiscal Year October 1, 1999 through September 30,
2000, and authorizing the Mayor to sign.
SUBMITTED BY: Jennifer Armstrong
TITLE: Director of Finance
STAFF COMMENTS: See attached memorandum.
BUDGET AMT. $
FINANCIAL COMMENTS
AMT. EST. $
Agenda Request Form - Revised 5/00
+X-BID $
CITY MANAGER REVIEW:
Document Name: $bdgamnd.doc
Date:
To:
From:
Via:
Subject:
MEMORANDUM
September 21, 2000
Mayor and Council
Jennifer Armstrong, Director of Financec~
Clay Phillips, Deputy City Manager G]9
Budget Amendment - Fiscal Year 1999 - 2000
This budget amendment is being brought forward as a clean up amendment for items which have
occurred during the last part of the fiscal year.
General Fund
The General Fund Revenues are being amended at this time in the amount of $1,276,365.
Taxes, penalties, and interest
Fees associated with Aquatics Center
Pepsi contract
Interest Income
Sales Tax
Building Permits
Municipal Court Fines
Construction Inspection Fees
$116,528
496,500
93,000
160,000
475,000
(85,000)
(170,000)
150,000
Sales tax has increased based on quite a few one-time fliers or first time fliers. Interest rates have
increased over the past year resulting in the increase in interest earnings. Building Permits and
Municipal Court fines are anticipated to be lower than the originally budgeted amount.
Expenditures for the General Fund are being increased $736,000 for approved items, or moving
expenditures to the appropriate department. Expenditures are budgeted in the department where they
are anticipated to be spent. When the transaction occurs it is recorded in the department that best
matches the intended purpose. Often times, this does not match the budget.
Combined Services
Engineering
Facilities Management
$(300,000)
14,000
98,000
Debt on 2000 Bonds not as high as anticipated.
To recognize the computer hardware and software
associated with the GIS grant.
To cover the increase cost for the Council
Chamber renovation project, plus damages that
have occurred to Town Center air conditioning
units.
Fleet 48,000
To cover increased fuel costs.
Fire 175,000
To cover salaries due to a large number of workers
compensation claims. Reimbursement is shown as
a revenue. Funds needed for the new ambulance
that had been omitted during the original budget
process.
Enviromnental Health
46,000
To correct the amount needed for the encumbrance
carry-over on the facility.
Human Resources
112,000
Advertising for positions for the Aquatics Center
and funding needed to begin self-insurance
project.
Municipal Court
23,000
Costs associated with Court of Record were larger
than anticipated.
Police 325,000
Cover salaries of a fully staffed department in
which vacancies were budgeted, E911 Console,
and to cover some MDC program costs. The
purchase of two vehicles due to damage of the
property. Insurance reimbursement is shown as a
revenue.
Recreation 195,000
Salaries for Recreation/Aquatics personnel and
funding for the contract program leaders.
Water/Sewer Fund
Revenues are being increased by $1,972,090. The primary source of this increase is water sales due to
the extended drought conditions.
Water/Sewer Fund expenses are being increased by $220,720. This amount includes the cost
associated with purchasing an increased volume of water during the current drought, an increase in the
administrative reimbursement, and an increase in the electrical cost at the water pumping station.
Combined Services
$191,000
Additional funds needed for the administrative
reimbursement for services provided by the
General Fund.
Cost of Water 220,000
Purchasing an increased volume of water due to
drought conditions.
Cost of Sewer
(240,280) Cost of sewer treatment has been less than
anticipated.
Utility Operations
Child Safety Fund
50,000
Additional funds needed due to the increased cost
of electricity primarily associated with the water
pumping station.
Revenues are being amended to reflect actual collections plus an increase in interest earnings.
Police Special Revenue Fund
Revenues are being amended to reflect donations that have been received regarding National Night
Out and Victims' Assistance. Expenditures are being increased to reflect the costs associated with
National Night Out programs.
Parks Sl~ecial Revenue Fund
Revenues are being amended to reflect the amount of Zone 2 fees actually received. Expenditures
are being amended to reflect projects such as the water well study, dugouts at practice facilities,
MacArthur Park, and costs incurred at some of the school facilities.
Tree Preservation Fund
Revenues are being amended to reflect actual collections plus an increase in interest eamings.
Debt Service Fund
Revenues and expenditures are being increased to reflect the transfer in and the first debt payment
associated with the 2000 General Obligation Bond issue.
Infrastructure Maintenance Fund
Revenues are being amended to reflect an increase in interest earnings.
Donations Fund
Revenues are being increased to reflect the donations to the Recycling and Keep Coppell Beautiful
programs and to account for proceeds received from the Arts Center. Expenditures are being increased
to reflect expenditures related to the Fire Department programs.
Recreational Programs
Both revenues and expenditures are being decreased based upon not implementing the After-School
program.
Capital Replacement Fund
Revenues are being amended to reflect an increase in interest earnings.
Municipal Court
Revenues are being increased to reflect revised fine revenue. Expenditures are being increased to
reflect time spent by patrol officers performing duties of the bailiff for the Municipal Court.
CRDC Special Revenue Fund
Interest earnings and sales tax collections have been greater than expected. Expenditures are being
increased due to recognizing the equipment costs of the lease.
CRDC Debt Service
Sales tax collections are increased by approximately $30,000. Interest earnings will not make
budget so have been reduced with a net effect of $6,498.
Municipal Court Technology Fund
The revenues are being amended to reflect the projected fiscal year 2000 collections, and the
expenditures for Court related technology.
4
City of Coppell
Walkforward of Fund Balance
Geneml Fund
As of September 19, 2000
Beginning Fund Balance 10-01-99
Add:
Budgeted Revenues FY 00
Less:
Budgeted Expenditures FY 00
Projected Fund Balance 09-30-00
2000-01
Budget
8,559,404.43
24,971,406.00
(25,149,374.00)
8,381,436.43
Identified Projects:
10% Reserve of FY 01 Budget
Designated Fund Balance - E911
Designated Fund Balance - ADA
N. Service Center
Possible shortage from CO Issue
Designated for Self Insurance
Designated for Tax Stabilization
Undesignated, Unreserved Fund Balance
Add:
Budgeted Revenues FY 01
Less:
Budgeted Expenditures FY 01
Projected Fund Balance 09-30-01
(2,588,874.80)
(662,266.00)
(19,000.00)
(635,000~00)
(85,000.00)
( 175,000.00)
(3,000,000.00)
$ 1,216,295.63
25,692,701.00
(25,888,748.00)
1,020,248.63
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS APPROVING AN
AMENDMENT TO THE BUDGET FOR THE CITY FOR THE FISCAL YEAR
OCTOBER 1, 1999 THROUGH SEPTEMBER 30, 2000; PROVIDING THAT
EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN ACCORDANCE
WITH SAID BUDGET; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the Budget Officer of the City of Coppell, Texas, did on the 5th day of
August, 1999, file with the City Secretary, a proposed general budget for the City covering the
fiscal year aforesaid, and
WHEREAS, the City Council of the City of Coppell approved said budget on the 14th
day of September, 1999, and
WHEREAS, the governing body of the City has this date considered an amendment to
said budget;
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1. That Section No. 2 of Ordinance No. 99896, for the 1999-00 Fiscal Year
Budget, is hereby amended as follows:
General Fund Current Budget
Revenues $23,695,041
Expenditures
Combined Services $1,648,693
Engineering 626,847
Facilities Managemere 804,674
Fleet 474,409
Fire 4,169,078
Environmental Health 508,165
Human Resources 665,158
Municipal Court 624,205
Police 4,551,393
Recreation 527,760
Total Expenditure Increase
Less Designated for E911
Net Increase in Projected Fund Balance
Amending Budget Change
$24,971,406 $1,276,365
$1,348,693 ($300,000)
640,847 14,000
902,674 98,000
522,409 48,000
4,344,078 175,000
554,165 46,000
777,158 112,000
647,205 23,000
4,876,393 325,000
722,760 195,000
$736,000
(96,000)
$640,000
BUDAMND.ORD
Water/Sewer Fund
Revenues
Expenses
Combined Services
Cost of Water
Cost of Sewer
Utility Operations
Current Budget
$11,958,910
$3,318,425
2,935,015
1,679,294
1,579,231
Net Increase in Projected Retained Earnings
Child Safety Fund Current Budget
Revenues $120
Net Increase in Projected Fund Balance
Police Spec. Rev. Fund
Revenues
Expenditures
Current Budget
$18,216
10,000
Net Increase in Projected Fund Balance
Parks Special Revenue Fund Current Budget
Revenues $297,500
Expenditures 146,000
Net Decrease in Projected Fund Balance
Tree Preservation Fund Current Budget
Revenues $8,750
Net Increase in Projected Fund Balance
Debt Svc. Fund
Revenues
Expenditures
Current Budget
$6,034,614
6,192,251
Net Increase in Projected Fund Balance
Infrastructure Maintenance Current Budget
Revenues $252,500
Net Increase in Fund Balance
Amending Budget
$13,931,000
$3,509,425
3,155,015
1,439,014
1,629,231
Amending Budget
$185
Amending Budget
$31,564
18,325
Amending Budget
$604,255
659,965
Amending Budget
$30,700
Amending Budget
$6,239,860
6,351,136
AmendingBudget
$266,000
Change
$1,972,090
$191,000
220,000
(240,280)
50,000
$1.751,370
Change
$ 65
$ 65
Change
$13,348
8,325
$ 5,023
Change
$306,755
513,965
$207,210
Change
$21,950
$21,950
Change
$205,246
158,886
$46,36~0
Change
$13,500
$13,500
BUDAMND.ORD
Donations Rev. Fund Current Budget
Revenues $25,500
Expenditures 21,842
Net Decrease in Projected Fund Balance
Recreational Programs Fund Current Budget
Revenues $377,750
Expenditures 230,755
Net Decrease in Projected Fund Balance
Capital Replacement Fund Current Budget
Revenues $71,949
Net Increase in Retained Earnings
Mun. Ct. Spec. Rev. Fund Current Budget
Revenues $31,500
Expenditures 0
Net Increase in Projected Fund Balance
C.R.D.C. Spec. Rev.
Revenues
Expenditures
CurrentBudget
$669,160
830,016
Net Decrease in Projected Fund Balance
C.R.D.C. Debt Service Current Budget
Revenues $810,840
Net Increase in Revenues
Mun. Ct. Technology Fund Current Budget
Revenues $40,250
Expenditures 0
Net Decrease in Projected Fund Balance
Amending Budg~
$33,857
36,268
Amending Budg~
$155,600
153,750
Amending Budget
$74,150
Amending Budget
$40,700
2,000
AmendingBudget
$1,170,597
1,427,216
AmendingBudget
$817,338
Amending Budget
$47,000
17,000
Change
$8,357
14,426
$ 6~69
Change
($222,150)
(77,005)
$145,145
Change
$2,201
$2,201
Change
$9,200
2,000
$7,200
Change
$501,437
597,200
$95,763
Change
$6,49~
$6,49~
Change
$6,750
17,00Q
$1o,25o
BUDAMND.ORD
SECTION 2. EFFECTIVE DATE.
That this ordinance shall become effective immediately from and after its passage as the
law and charter in such cases provide.
DULY PASSED and adopted by the City Council of the City of Coppell, Texas, on the ~
day of September, 2000.
APPROVED:
CANDY SHEEHAN, MAYOR
ATTEST:
LIBBY BALL, CITY SECRETARY
ROBERT E. Hi
~?O FORM:
G Y
TTORNE
BUDAMND.ORD
COPFELL GENDA REQUEST FORM
~CITY COUNCIL MEETING: September 26, 2000 ITEM # / 7-,
ITEM CAPTION: Consider approval of awarding Bid No. Q-0800-03 in the amount of $171,540.00 as
budgeted for the Council Chamber Renovation to Keck & Co., and authorize the City Manager to sign.
TITLE:
STAFF COMMENTS: Bid No. Q-0800-03 opened on September 12, 2000. There were two bids received.
Vidaud & Associates assisted staff with reviewing the bids. Award of bid is recommended to Keck & Co. for
the base bid in the amount of $139,000.00 and Alternate #1 for replacement of audience seating in the
amount of $32,540.00 for a total of $171,540.00. Keck & Co. previously performed the renovation of the
Moore Road Fire Station into the Center for the Arts, and is the current contractor on the Seniors Center
renovation.
This bid is for the primary general construction and interior finishes. The audio/visual components of the
Council Chamber remodel have been procured through the State Purchasing Contract at an approximate cost
of $132,000.00, and will be provided by Ford Technologies.
Bid Alternate #1 is for replacement of the audience seating with new upholstered theatre seats with fold away
table- top surface. This allows the Chamber to also be used for training seminars or other scheduled events.
Once approved, construction will begin the first week in October with anticipated completion in 90 days.
During the construction period, City Council meetings will be conducted at the Library.
Staff recommends approval and will be available to answer any questions.
BUDGET AMT. $ AMT. EST. $ +\-BID $
FINANCIAL COMMENTS:
Funds were budgeted iu the Facilities Maintenance Division. Some additi~l
funding will be provided by the Budget Amentment.
DIR. INITIALS: ~ FIN. REVIEW:e~ CITY MANAGER REVIEW:
Agenda Request Form - Revised 5/00 DocumentName: #chamber
September 13, 2000
vai
Jim Ragsdill
Purchasing Department
City of Coppell
255 Parkway Blvd.
P.O. Box 478
Coppell, Texas 75019
Re:
Bid Results And Recommendation
Renovate Council Chambers
Coppell, Texas
Dear Jim;
As requested, we have reviewed the September 12, 2000 bid information provided by the City of
Coppell on the subject project. Two bids were received, and both were over the government
estimate prepared by VAI. A breakdown of bids is included in the bid tabulation sheet attached.
Based on the bids submitted, Keck & Company, Contracting was the apparent low bidder on
base bid and bid alternate I with a base bid of $139,000.00 and $32,540.00 for the alternate,
which was 22% over and 6.7% under the government estimate, respectively. Keck's total bid
price was $171,540.00, which was 16% over the government estimate. Vaughn COnstruction
provided the second low bid at $153,740.00 for the base bid and $77,000.00 for alternate 1.
Based on the bids submitted and the City's past experfence with the low bidder, the City of
Coppell can reasonably consider this to be a responsive bid. Additionally, I spoke with Timothy
Keck of Keck & Company, Construction on September 13~ at the request of the city to ask him
to review his numbers for any errors, specifically in division I6 cabinetn/. Mr. Keck said that he
would talk to his subcontractor to request a detailed breakout and would get back with you if
there were any change.
Thank you for the opportunity to serve the City of CoppelL If we can be of further service, or if
you have any questions please call
Sincerely,
Vidaud + Associates Incorporated
vidaud + associates incorporated · architeoture o engineering o interiors
13649 rnontfort drive * suite 200 * dallas. texas * 75240-4503 - telephone (972) 934-888S
~d Wd0£:~T 000~ PT 'daS £~£~8S~L6: '0N XUa '30SSU+ORUGIA: W0aJ
vi01aud + associates incorporated
13649 montlort d~ve · suite 200
dal3as · texas 75240-4503
(972) 934-8888 PH · (972) 458-2323 FX
architecture · engineering · in~eriors
Project Tills: Renovate Council Chambers, Coppell, Texas
Project No: 20013.000
Client Project No.: Q-0800~03
BIDDER
1. Keck & Company Construction
Ph. No. B17-469-6035
2. Vaughn Construction
Ph. No. 972432-8300
BASE BID
$139,000.00
$153,740.00
Government Estimate
$108,425.00
1
$32,540.00
$77,000.00
$34.867.00
Bid Dale: September 12, 2000
Location: Coppell Town Center
Tabulated By: TED E ARMSTRONG
ALTERNATES
2
BID TABULATION
TOTAL
3
$171,540.00
$ 0.00
$230,740.00
$ 0.00
$ 0.00
$143,292.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0,00
$ 0,00
$ 0.00
$ 0.00
$ 0,00
$ 0.00
$ 0.00
S O.O0
$ 0.00
$ 0.00
Page 1 of I
q- rr
PARTIAL FLOOR PLAN
SYMBOLS LEGEND
IIIImNLrfflim4,~
[]//~OFNEVW~O(X)O(X~Ii~tK;,iI~iet. O0~
ITEM
Base Bid
Additive Bid #1
BID SCHEDULE
RENOVATE .COUNCIL CHAMBER
COPPELL, TEXAS
DESCRIPTION
All labor and materials as outlined in Division 1 - General -
Requirements and the conslxuctlon documents for work
elements pertaining to the Renovate of the Council
Chamber to provide a complete and functloniong
facility.
All labor and materials as outlined in Division 1 - General -
Requirements and the constxuction documents for work
elements pertaining to the Replacement of Fixed
Audience Seating to provide a complete and
functioning facility.
AMOUNT
Lump SumS 139,000.00
Lump Sums 32,540.00
TotalBid Price Lump Sum $ 171,5/40.00
The City of Coppell will review all submitted Bidding Schedules for any unbalancing of bid items. Any
submitted Bidding Schedule determined to be unbalances may be considered non-responsible and, hence,
cause the bidder to be ineligible for an award.
The bidder is hereby notified that the City of Coppell reserves its right to solely award the Base Bid or the
Base Bid with either or both Additive Bid items.
CITY COUNCIL MEETING: September 26, 2000 ITEM
ITEM CAPTION:
Consider and approval of City's benefits package renewals including Long-Term disability coverage; Life
Insurance; and self-funded medical and dental plans as provided for in the fiscal year 2001 budget and
authorizing the City Manager to sign and implement contracts.
SUBMITrED BY: Vivyon V. Bowman
TITLE: Director of Administration/HR
STAFF COMMENTS:
BUDGET AMT. $
FINANCIAL COMMENTS:
AMT. EST. $
+X-BID $
ITIALS: FIN. REVIEW:~{~
Agenda Request Form - Revised 5/00 Document Name: &Benefits2000
SEP 15 'E)8 15:49 FR PRUDENTIAL
(~ial In~pany of America
Prudential Group InsuranCe
4,:18 :~440 TO
Benefit SUmmary '
60.0%
$100 1 $S,O00
TO Age 65
Stsnderd ADEA
Applies
Applies
Full Family
24 Month Rag Occ,
3/12
3XGMB
24 months '
Applies
24 months
Applies
Applies
Applies
LTO Plan Design
Benefd; Pen:entage
, MinimUmatAaximUm Benefit Per Mo.
Benefit Ouratig~
AOEA Option
Elimluat~on Period
PaTtlal Disability Benefit
Zero Day Resaual Benere
Indexing
Offset Type
"Regular Occ~patlon" Definition
Pro*Existing Condition Exclusion
Survivor Benefit
Mental & Nervous/Drug & Alcohol Umit
Ratore To Work Incentive
Self Reportme Symptom Umit
40 Hour Work Week Limit
Third Party Liability Rkler
Rehabilitation Requirement provision
P,e2/~2
LTQ,:
Covered LIves
Monthly Covered Plyroll
Mo. Rate (parS100 ran, coy. payroll)
Proje,3ted Annual Premium
i Guaral~ee Period
Rate Summary
$917,02~
$44,020
2 year~
Financial Assumptions I Considerations ........
Our proposal assurne~ the following:
t. This offer is made using Prudentixi'S new DisabilitY/Absence and Productivity Contract. For a copy of the specimen
Contract, please contact your Group Life and [)it, ability Sales Reprasentitlve.
2, Plan Is fully insured, non-participating arrangement
3, Rates assume the tTO is non-contributory.
4, Ll13 coveregO has been quoted, per the above plan details.
S. Ac'dvdy It Work provision applies. Hour~ per week eligibility definition Is 30 hours/weaL
8. If lives change by more than +1- t5% from that shown above, rates may be revised on any premium due date,
9- Contnsct situs of Delaware ausumed.
10, Effective date of 11/1/2000 usumed. Quotation ls valid for prospective effective dates until 2/1/'2001.
11. Individuals on Employer provided severance arrangements are not considered actively at w~rk am~ are
not eligible for coverage under the plan(s) offered.
12. A 5% incrame~ W~;I apply to the LTD rate(a) for the removal Of the Self Repo~qJ Symptom UmitaUon provision
This Droposal Is misased wi~ the understanding that It will be presented to ininrsst~l pa~Je~ only an ai)Froprlatoly I~ensed & appointed
individual Fureusnt wltlt stat~ licensing and appointment hales. Any questions ~%'gardlng t!lese ruiss can be addr~sed to our Broker
.AeJmlntatxalion Unit It 1488-7784639. Any violations will result in missions tielug withheld in accordanc~ with sta~ qufations. ·
xc~ TOTPlL PREZE,02
LEGEND
Pinnacle Plan Premium Rates
Cost *
Employee ...........................................................................................................................
Employee and Spouse .........................................................................................................
Employee and Child(ten) ...................................................................................................$2435
Employee and Family ........................................................................................................$29.45
~/hte cc~ does not include Specialty Benefit Amendment
RATE ASSUMPTIONS
· Initial Rate Guarantee:. 12 months from employer's effective date.
· The employer is NOT required to contribute to the premium.
· MinimlllR pmidpation requirements of 5 enrolled employees pet. state.
· For groups of 25 or less enrolled subscribers, a S10.00 Admln_i_qation Fee will be
included in the total premium due each month.
City of Coppell
Effective 11/1/00
Medici Dental
Unit~ Mo Prem Mo Prom
Employee 200 ~'~,000.00 ~,200.00
EE & Sp 18 $7,056.00 $828.00
EE & Ch 32 $11,264.00~'~ $1,728.00
EE &Faro 19 ~11 077.00 ~1 197.00
Monthly Premium 97.00 $7:953.00
Annual Premium $832.764.00 $95,436.00
Add~ional Contribution ~200,000.00
Total Premium & Contdb~ion 03~
These rates are sugge~ed funded rates only and by no means repr ent fully insured premiums.
Rates are subje~ to final enrollment and choice of beneffis
F,'H-~, c~6r LI4~ur~,
r
August 10, 2000 cmail
Dallas Gmup
14900 Landmark Bhnt, Suite 530
Dallas, TX 75240-6759
Phone 9?2-702-2400 main no.
Phone 972-?02-2405 Craig Max~ direct
Fax 972-720-g013
Emil
::j
Mr. Tom Sawye~
Financia!BeneXn Sevvices, hc.
1701 Galeway Blvd., Suite 455
Pi_cbaxttson. TX 75080°3627
CITY OF COPPELL .
DearTom:
A summazy of our benefits that we ar~ offcr[ng is outlined below:
Life & AD&D Insurance
Benefit
Two tim~ annual _,~_-y w a mazimum 0f$250,000
Guaxamee Iss~ Limit is all amoun~
Redu~on
ADEA (reclu~ at age: 65 to 65%; 70 ~ 45%; 75 to
30%; 80 to 20%; 85 W 15%; 90 to 10% and ends at
~itement)
Livi~gC. aze 50%to$50,000
Volume $22,033,000
Voluntary Life Insurancc
Voluntary Term Life Insurance (en~ioyees & de~eaden~)
Ben~t ~See attached pagu
Pates; Lffc Insurance $. 14 ~r $1,000
Age-r,~d - see auached page
T H E - C I T Y - 0 F
COPFELL AGENDA REQUEST FORM
~ .CITY~ ~ ~ COUNCIL MEETING: September 26, 2000 ITEM # /'4"
ITEM CAPTION:
Consider approval of an ordinance affecting participation of City employees in the Texas Municipal
Retirement System granting the additional rights authorized by Section 854.202(g) of the Ti~e 8, Texas
Government Code, as amended, and prescribing the effective date for the ordinance, and authorizing the
Mayor to sign.
STAFF COMMENTS:
SUBMITTED BY: Vivyon V. Bowman
TITLE: Director of Administration/HR
BUDGET AMT. $ AMT. EST. $ +\-BID $
FINANCIAL COMMENTS:
Funds for Retirement Costs have been budgeted in the various departmental budgets,
CITY MANAGER REVIEW:
Document Name: &retireeins
Agenda Request Form Revised 5/00
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.
TEXAS MUNICIPAL RETIREMENT SYSTEM
AN ORDINANCE AFFECTING PARTICIPATION OF CITY
EMPLOYEES IN THE TEXAS MUNICIPAL RETIREMENT SYSTEM
GRANING THE ADDITIONAL RIGHTS AUTHORIZED BY SECTION
854.202(g) OF THE TITLE 8, TEXAS GOVENERMENT CODE, AS
AMENDED, AND PRESCRIBING THE EFFECTIVE DATE FOR THE
ORDINANCE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS:
Section 1 Pursuant to the provisions of Section 854.202(g) of Subtitle G of Title 8, Texas
Government Code, as amended, which Subtitle shall herein be referred to as the "TMRS Act,"
the City of Coppell, Texas, adopts the following provisions affecting participation of its
employees in the Texas Municipal Retirement System (herein referred to as the "System"):
(a) Any employee of the City who is a member of the System is eligible to retire and
receive a service retirement annuity if the member has at least 20 years of credited
service in the System performed for one or more municipalities that have adopted a like
provision under Section 854.202(g) of the TMRS Act.
(b)
Prior to adopting this ordinance, the goveming body of the City has: (1) prepared
an actuarial analysis of member retirement annuities at 20 years of service; and
(2) held a public hearing pursuant to the notice provisions of the Texas Open
Meetings Act, Chapter 551, Texas Government Code.
(C)
The rights hereinabove authorized shall be in addition to the plan provisions
heretofore adopted and in force at the effective date of this ordinance pursuant to
the TMRS Act.
Section 2. This ordinance shall become effective on the first day of
Passed and approved this the
ATTEST:
day of
APPROVED:
City Secretary or Clerk
Mayor
APPROVED AS TO FORM:
ROBERT E. HAGER, CITY ATTORNEY
9x\~: S&N~tlA[I~OD 'IVIDNVNI~I
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u~tu~o lt 'A uoKA!A :XIt Clit&LIIAItitFI S
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vc aov 111IAAOD
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE CODE OF ORDINANCES TO DELEGATE AND
AUTHORIZE THE CITY MANAGER TO APPROVE, AMEND,
ESTABLISH, AND ADOPT POLICIES PERTAINING TO CITY
PERSONNEL AS PROVIDED BY THE CITY CHARTER; PROVIDING
FOR THE REPEAL OF ARTICLE 15-10 OF THE CODE OF
ORDINANCES AND ORDINANCE NUMBERS 92-540, 93-584, 93-608, 96-
744, 98-820, 98-823, AND 98-854; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Article 3, Section 3.08 of the City of Coppell Home Rule Charter prohibits
the City Council from the administration of the day to day City business; and
WHEREAS, Article 4, Section 4.01 of the Home Rule Charter grants the City Manager the
responsibility for the appointment, suspension or removal of city employees and appointed
administrative personnel; and
WHEREAS, Article 4, Section 4.09 establishes a personnel system under the management
for administrative; and
WHEREAS, Article 15-10 of the Code of Ordinances provides for the Employee Policy
and Procedures Handbook, adopted by Ordinance 93-584, designating the same as a Special Code.
WHEREAS, the Council recognizes the need to establish a flexible and responsive
personnel system; and
WHEREAS, the Council desires to delegate to the City Manager the ability to adopt and
approve personnel roles within the limitations of Article 4, Section 4.09; and
WHEREAS, the City Council has determined that it would be in the best interest of the
City to grant the City Manager the authority to approve, adopt, and amend policies pertaining to the
personnel of the City within the limitations of Article 4, Section 4.09.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
a_raft (0
SECTION 1. That the City Manager, or his authorized designee, is hereby delegated and
authorized to approve, amend, establish, and adopt policies for the personnel system of the City of
Coppell.
SECTION 2. That in no event shall such delegation violate the prohibition on expenditure
or commitment of public funds.
SECTION 3. That this delegation must provide the minimum requirements as set forth in
Article IV, Section 4.09 of the Home Rule Charter.
SECTION 4. That Article 15-10 of the Coppell Code of Ordinances is hereby repealed in
its entirety and shall be reserved for future use.
SECTION 5. That Ordinance Numbers 92-540, 93-584, 93-608, 96-744, 98-820, 98-823,
and 98-854 be and the same are hereby repealed.
SECTION6. That all provisions ofthe Code ofOrdinances ofthe City ofCoppell, Texas,
in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full fome and effect.
SECTION 5. That should any word, phrase, paragraph, section or phrase of this ordinance
or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid,
the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof
other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the
validity of the Code of Ordinances as a whole.
SECTION 6. That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and charter in such cases provide.
2 34538
of
DULY PASSED by the City Council of the City of Coppell, Texas, this the
,2000.
APPROVED:
arab
day
CANDY SHEEHAN, MAYOR
ATTEST:
APPROVED AS TO FORM:
LIBBY BALL, CITY SECRETARY
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb 09/19/00)
3 34538
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE CODE OF ORDINANCES TO DELEGATE AND
AUTHORIZE THE CITY MANAGER TO APPROVE, AMEND,
ESTABLISH, AND ADOPT POLICIES PERTAINING TO CITY
PERSONNEL AS PROVIDED IN THE CITY CHARTER; PROVIDING
FOR THE REPEAL OF ARTICLE 15-10 OF THE CODE OF
ORDINANCES AND ORDINANCE NUMBERS 92-540, 93-584, 93-608, 96-
744, 98-820, 98-823, AND 98-854; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
of
DULY PASSED by the City Council of the City of Coppell, Texas, this the ~
,2000.
APPROVED:
day
CANDY SHEEHAN, MAYOR
ATTEST:
LIBBY BALL, CITY SECRETLY
~" ' AGENDA REQUEST FORM
c6'PF iCL
~C1TY COUNCIL MEETING: September 26, 2000 ITEM # /
CITY MANAGER'S REPORT
A. Update on Wagon Wheel and MacArthur Parks.
CITY MANAGER'S REVIEW:
*r H E , C I T Y · 0 F
COPFELL AGENDA REQUEST FORM
-~ , ,~
~CITY COUNCIL MEETING: September 12, 2000 ITEM # ] 7
MAYOR AND COUNCIL REPORTS
C.
D.
E.
Report by Mayor Sheehan regarding Regional Mobility 2020 Plan Cottonbelt
Railroad.
Report by Mayor Sheehan regarding Chamber of Commerce Meeting.
Report by Mayor Sheehan regarding Constitution Week.
Report by Mayor Sheehan regarding Coppell Substance Abuse Commission.
Report by Mayor Sheehan regarding Denton County Substance Abuse Commission.
CITY MANAGER'S REVIEW: