BM 2000-09-11 PBMeeting Time:
Meeting Place:
Members Present:
Staff Present:
PARK AND RECREATION BOARD
MINUTES OF MEETING
September 11, 2000
7:00 p.m.
Town Center
255 E. Parkway Blvd.
Coppell, Texas 75019
Diana Raines, Rene Lawson, Scott Williams, Victor Burke, Bill Markham, Reg
Allen, Chris Ruska, & Tracey Garman.
Gary Sims, Brad Reid, Dennis Slayton, Jane Anne Sellars, Shelley SorrelIs, and
Hilda Salazar.
Item 1:
Item 2:
Item 3:
Item 4:
Call the meeting to order
Mrs. Raines called the meeting to order @. 7:02 p.m.
Approval of minutes from Jtme 5, 2000 meeting.
Mr. Chris Ruska, moved to approved the minutes from August 08, 2000 meeting
Mr. Victor Burke, seconded the motion
Vote: (7 - 0), approved.
Citizen's Forum. Citizens should complete a Citizen's Appearance Form. Pursuant to the State of
Open Meetings Law, the Board is restricted in discussing or taking action on items not posted on
the Agenda. Action on your statement can only be taken at future meetings.
Mr. Steve Berens
328 Woodhurst Place
Coppell, Texas 75019
Mr. Berens came back to obtain more information about the Dog Park and would like that project
to be accelerated.
Presentation of the proposed Living Legacy Program Guide and discussion of promoting the
program.
Mrs. Shelley SorrelIs, provided the Board with the preliminary brochure and certificate of the
Living Legacy Program.
The Board decided to make a couple of changes and ask staff to ring it back next month for
approval.
Item 5:
Presentation of the program for the schedule October 21, 2000 Family Fish Event.
Mrs. Sorrells informed the board about all the activities planned for the Family Fish Event the
Board suggested to provide a safety brochure at the event.
Item 6:
Presentation by the Youth Sports Sponsorship Subcommittee on the distribution of the funds
received from the Pepsi Bottling Company.
The subcommittee form by Diana Raines, Reg Allen and Scott Williams met and they couldn't
determine how to distribute $10,000.00 by the end of June because they needed more information
from the Sports Associations, once they have the information the subcommittee will be able to
distribute the money according with their proceeds and revenues and the Board would review the
amotmt every year. The Subcommittee will meet again.
Item 7:
Discussion of the possibility of developing a recommendation on a "Dog Park".
Mr. Sims provided the Board with information about the proposed Dog Park and suggested
appointing a subcommittee to:
- Determine the size of the proposed Dog Park
- Accessibility
- Location of the Park
- Amenities
- Operation of the facility
- Suggested that the requirements are to be handle through an association
He also informed them that Park Development Fees can be utilizing to do the concept plan and
they can start looking at potential sites for the park.
Mrs. Raines invited the Beren's family to join the sub-committee along with Mrs. Tracey Garman.
They decided to have the first meeting in October.
Item 8:
Discussion of the Board members possible Issues and Projects for the upcoming year.
The Board suggested the following list of possible projects for the upcoming year:
- Picnic tables
- Passive park usage
- Water fountains
- Land acquisition
- North Lake issue
- Have guidelines for project completion
- Keep commtmity inform about diverse projects
- Trail development
- Safety issues in parks
- Track (~, Andrew Brown West
- Park Development
- Promotion of parks usage
- Carter Crowley issues
- Amphiteather
- Joint Use Agreement with CISD
- Town Center properties ( proposed plans)
- Tennis Center
- Trails @I Dog Pound Park
- Circuit Stations (~. Andrew Brown West
- Trees and greenery @. Andrew Brown East
- Passive recreation
- Art in the Park
- Nature Center
- Locations to plant trees
- Permanent solution for practice fields
- Playground Replacement
Diverse shelters and restroom facilities in larger parks
Sand Volleyball
Item 9: Construction Project Update.
Mr. Reid provided the Board with updated information in diverse projects throughout the City.
Item 10: Chair's Report
Mrs. Diana Raines thanked Mr. Bill Markham for support in the Park and Recreation Board and
offered him a Certificate of Appreciation Plaque.
Mr. Markham thanked the Parks and Leisure Services Staff for the hard work and for helping to
the progress in Coppell.
Item 11: Director's Report
Staff informed the Board that Cotmcil would recommend site for the Tennis Center in the
September 12, 2000 meeting.
Mr. Sims informed the Board that the Football Association requested temporary fencing, but Parks
and Leisure Services Department is tinable to help due to staffing issues. Staff recommended that
Football Association raise sports fees to cover the score keepers cost and avoid charging people at
the games. Also, staff asked the Board to take a look at this issue.
Mrs. Jane Anne Sellars, informed them about the youth success at the Aquatic and Recreation
Center with the Saturday Night Programs, they have been averaging between 150 and 250 teens
per Saturday.
The Aquatic and Recreation Center will extend the fall registration tmtil mid November.
Mr. Sims informed them that the Department has readvertised again for the Forester position
unable to fill at this time; and Mr. Brad Reid has been promoted to Assistant Director of the Parks
and Leisure Services Department.
Item 12: Members Report
Board inquired about appropriate adult supervision at the Saturday Night Programs and Mrs.
Sellars assure them that the ration is 21 kids per adult.
Mr. Bill Markham thanked staff for project accomplishment and the great job they've done.
Park Board Meeting Adjourned @. 9:15 p.m.