CP 2025-03-25City Council
City of Coppell, Texas
Meeting Agenda
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers6:30 PMTuesday, March 25, 2025
WES MAYS KEVIN NEVELS
Mayor Mayor Pro Tem
JIM WALKER RAMESH PREMKUMAR
Place 1 Place 5
BRIANNA HINOJOSA-SMITH BIJU MATHEW
Place 2 Place 6
DON CARROLL MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 6:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 E.
Parkway Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
As authorized by Section 551.127, of the Texas Government Code, one or more
Councilmembers or employees may attend this meeting remotely using videoconferencing
technology.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1. Call to Order
2.Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.071, Texas Government Code - Consultation with City Attorney.
Page 1 City of Coppell, Texas Printed on 3/21/2025
March 25, 2025City Council Meeting Agenda
Seek legal advice from the City Attorney concerning city operations.
3.Work Session (Open to the Public) 1st Floor Conference Room
Citizen comments will not be heard during the Work Session, but will be heard during
the Regular Session under Citizens' Appearance.
A. Discussion regarding agenda items.
B. Update regarding communications strategy and community
engagement efforts.
Memo.pdfAttachments:
Regular Session
4. Invocation 7:30 p.m.
5. Pledge of Allegiance
Proclamations
6.Presentation of a Proclamation designating March 2025, as “Red Cross
Month”.
Proclamation.pdfAttachments:
7.Presentation of a Proclamation designating March 31, 2025, as “Ellie
Braxton Day”.
Proclamation.pdfAttachments:
Presentations
8.Smart City Board Recommendations Presentation.
9. Citizens’ Appearance
10. Consent Agenda
A.Consider approval of the Minutes: March 11, 2025.
CM 2025-03-11Attachments:
B.Consider approval of a Resolution of the City Council of the City of
Coppell, Texas, approving an Interlocal Agreement with the Town of
Addison, the City of Carrollton, the City of Farmers Branch, and the North
Texas Emergency Communications Center, Inc. (“NTECC”) relating to
design and construction costs for a new NTECC Consolidated Public
Safety Communications Center; authorizing execution of the agreement by
the City Manager; authorizing additional acts to carry out the City’s
obligations under the agreement; and providing an effective date.
Page 2 City of Coppell, Texas Printed on 3/21/2025
March 25, 2025City Council Meeting Agenda
Memo.pdf
Interlocal Agreement.pdf
Resolution.pdf
Attachments:
C.Consider accepting the resignation of Do Kim from the Board of
Adjustment.
Memo.pdf
Resignation Email.pdf
Attachments:
D.Consider accepting the resignation of Samit Patel from the Planning and
Zoning Commission.
Memo.pdf
Resignation Email.pdf
Attachments:
E.Consider approval to award Bid #Q-0325-02 Pavement Panel
Replacement to C&J’s Design and Solutions of East Texas, LLC; for
pavement panel replacement; in the amount of $2,500,000.00; as provided
for by the assigned fund balance from the ¼-cent sales tax Infrastructure
Maintenance Fund (IMF); and authorizing the City Manager to sign any
necessary documents.
Memo.pdf
Exhibit.pdf
Bid Tab.pdf
Attachments:
F.Consider an Ordinance amending Chapter 6 of the Code of Ordinances by
adding a new Article, Article 6-19 “Donation Receptacles”; providing for
definitions; providing purpose; providing applicability; providing
registration; providing permit requirements; providing application
requirements and donation box requirements; providing transfer of permit
prohibited; providing for violations and penalties; providing fees; providing
a repealing clause; providing a severability clause; providing a savings
clause; providing for an effective date, and authorizing the Mayor to sign.
Memo.pdf
Ordinance.pdf
Attachments:
End of Consent Agenda
11.City Manager Reports, Project Updates, Future Agendas, and Direction from Work
Session
12. Mayor and Council Reports on Recent and Upcoming Events.
13.Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
Report on North Texas Commission - Councilmember Ramesh
Page 3 City of Coppell, Texas Printed on 3/21/2025
March 25, 2025City Council Meeting Agenda
Premkumar
14.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
15. Necessary Action from Executive Session
16. Adjournment
________________________
Wes Mays, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 21st day of March, 2025, at _____________.
______________________________
Ashley Owens, City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals make requests for these services
seventy-two (72) hours – three (3) business days ahead of the scheduled program, service,
and/or meeting. To make arrangements, contact Kori Allen, ADA Coordinator, or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
This publication can be made available in alternative formats, such as Braille or large print, by
contacting Kori Allen, ADA Coordinator, or other designated official at (972) 462-0022, or (TDD
1-800-RELAY, TX 1-800-735-2989).
Page 4 City of Coppell, Texas Printed on 3/21/2025
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2025-7973
File ID: Type: Status: 2025-7973 Agenda Item Executive Session
1Version: Reference: In Control: City Council
03/20/2025File Created:
Final Action: Exec 3/25File Name:
Title: Seek legal advice from the City Attorney concerning city operations.
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2025-7973
Title
Seek legal advice from the City Attorney concerning city operations.
Summary
Page 1City of Coppell, Texas Printed on 3/21/2025
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2025-7962
File ID: Type: Status: 2025-7962 Agenda Item Work Session
1Version: Reference: In Control: City Council
03/17/2025File Created:
Final Action: WKS 3/25File Name:
Title: A. Discussion regarding agenda items.
B. Update regarding communications strategy and community engagement efforts.
Notes:
Sponsors: Enactment Date:
Memo.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2025-7962
Title
A. Discussion regarding agenda items.
B. Update regarding communications strategy and community engagement efforts.
Summary
Page 1City of Coppell, Texas Printed on 3/21/2025
1
MEMORANDUM
To: Mayor and City Council
From: Hannah Cook, Chief Communications Strategist
Date: March 25, 2025
Reference: Update regarding communications strategy and community engagement efforts
2040: Sustainable Government
Introduction:
Over the last year, the Community Information Office has worked to refine communication processes
and enhance community engagement efforts. The purpose of this update is to provide Council with
an overview of measurement techniques used and results achieved, as well as an overview of the
feedback received from the Communications Survey conducted in the fall of 2024.
Community Benefit:
By refining marketing efforts based on Council feedback, the Community Information Office aims
to more effectively communicate Council objectives, programs and events, and other important City
news to residents while also encouraging community participation and engagement.
Legal Review:
Not applicable
Fiscal Impact:
Not applicable
Recommendation:
Not applicable
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2025-7964
File ID: Type: Status: 2025-7964 Agenda Item Proclamations
1Version: Reference: In Control: City Council
03/17/2025File Created:
Final Action: Red Cross MonthFile Name:
Title: Presentation of a Proclamation designating March 2025, as “Red Cross Month”.
Notes:
Sponsors: Enactment Date:
Proclamation.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2025-7964
Title
Presentation of a Proclamation designating March 2025, as “Red Cross Month”.
Summary
Page 1City of Coppell, Texas Printed on 3/21/2025
PROCLAMATION
WHEREAS, each March, the American Red Cross recognizes the compassion of people
nationwide and celebrates their commitment to care for one another in times of crisis. This annual
tradition has occurred since 1943, when President Franklin D. Roosevelt issued the first Red Cross
Month proclamation.
WHEREAS, every day, nearly 140 kindhearted Coppell residents put on a Red Cross vest and
provide a beacon of hope for their neighbors.
WHEREAS, the Red Cross held 15 blood drives in Coppell in 2024, collecting some 290 units
of blood to ensure new moms, cancer patients and accident victims have access to safe, lifesaving blood.
WHEREAS, nearly 340 people were enrolled in Red Cross first aid, CPR and AED training
courses, helping to make Coppell more prepared and resilient in emergencies.
NOW, THEREFORE, I, Wes Mays, Mayor of the City of Coppell, by virtue of the authority
vested in me by the laws of Coppell and the State of Texas, do hereby proclaim March 2025 as
“RED CROSS MONTH”
in the City of Coppell and I encourage all residents of Coppell to reach out and support its humanitarian
mission.
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be
affixed this 25th day of March 2025.
ATTEST:
Ashley Owens, City Secretary
Wes Mays, Mayor
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2025-7965
File ID: Type: Status: 2025-7965 Agenda Item Proclamations
1Version: Reference: In Control: City Council
03/17/2025File Created:
Final Action: Ellie BraxtonFile Name:
Title: Presentation of a Proclamation designating March 31, 2025, as “Ellie Braxton
Day”.
Notes:
Sponsors: Enactment Date:
Proclamation.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2025-7965
Title
Presentation of a Proclamation designating March 31, 2025, as “Ellie Braxton Day”.
Summary
Page 1City of Coppell, Texas Printed on 3/21/2025
PROCLAMATION
WHEREAS, Ellie Braxton has served as the President and CEO of the Coppell Chamber of
Commerce since June 2018, bringing dedication, vision, and resilience to the organization, especially
during the unprecedented challenges of the Coronavirus pandemic; and
WHEREAS, under Ellie’s leadership, the Coppell Chamber of Commerce expanded its reach
and enhanced its services, launching innovative programs that strengthened the community and
supported local businesses, including the establishment of Discover Coppell and the city’s Destination
Marketing Organization, which have empowered future leaders and enriched the lives of Coppell’s
residents and business owners; and
WHEREAS, she transformed the Chamber from an event-driven organization into a true
Chamber of Commerce, building relationships with businesses previously unengaged, fostering new
opportunities, and spearheading one of the most respected government affairs programs in Texas,
amplifying Coppell’s voice at the state level; and
WHEREAS, Ellie’s leadership was instrumental in adopting and elevating Leadership Coppell,
turning it into a premier 10-month leadership development program that now rivals the best offered
nationwide; and
WHEREAS, through her passion and commitment, she cultivated a culture of collaboration
between the Chamber and the City of Coppell, strengthening local business advocacy and ensuring
long-term economic vitality; and
WHEREAS, as Ellie Braxton prepares to retire on March 31, 2025, the City of Coppell
recognizes her remarkable contributions, her unwavering commitment to excellence, and the lasting
impact she has made on our community;
NOW, THEREFORE, I, Wes Mays, Mayor of the City of Coppell, do hereby designate
March 31, 2025, as
“ELLIE BRAXTON DAY”
in the City of Coppell and encourage all residents and businesses to join in recognizing and honoring
Ellie Braxton for her outstanding leadership, dedication, and service to our community.
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be
affixed this 25th day of March 2025.
ATTEST:
Ashley Owens, City Secretary
Wes Mays, Mayor
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2025-7963
File ID: Type: Status: 2025-7963 Agenda Item Presentations
1Version: Reference: In Control: City Council
03/17/2025File Created:
Final Action: SC Board PresentationFile Name:
Title: Smart City Board Recommendations Presentation.
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2025-7963
Title
Smart City Board Recommendations Presentation.
Summary
Page 1City of Coppell, Texas Printed on 3/21/2025
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2025-7969
File ID: Type: Status: 2025-7969 Agenda Item Consent Agenda
1Version: Reference: In Control: City Council
03/17/2025File Created:
Final Action: 3/11 MinutesFile Name:
Title: Consider approval of the Minutes: March 11, 2025.
Notes:
Sponsors: Enactment Date:
CM 2025-03-11Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2025-7969
Title
Consider approval of the Minutes: March 11, 2025.
Summary
Page 1City of Coppell, Texas Printed on 3/21/2025
255 E. Parkway Boulevard
Coppell, Texas
75019-9478
City of Coppell, Texas
Minutes
City Council
5:30 PM Council ChambersTuesday, March 11, 2025
WES MAYS KEVIN NEVELS
Mayor Mayor Pro Tem
JIM WALKER RAMESH PREMKUMAR
Place 1 Place 5
BRIANNA HINOJOSA-SMITH BIJU MATHEW
Place 2 Place 6
DON CARROLL MARK HILL
Place 3 Place 7
MIKE LAND
City Manager
Wes Mays;Jim Walker;Brianna Hinojosa-Smith;Don Carroll;Kevin
Nevels;Ramesh Premkumar;Biju Mathew and Mark Hill
Present 8 -
Also present were Deputy City Manager Kent Collins, City Attorney Bob Hager, and
Administrative Services Manager Phoebe Stell.
The City Council of the City of Coppell met in Regular Session on Tuesday, March 11,
2025, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order1.
Mayor Wes Mays called the meeting to order, determined that a quorum was
present and convened into the Executive Session at 5:30 p.m.
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Section 551.071, Texas Government Code - Consultation with City Attorney.
Seek legal advice from City Attorney regarding the Texas Open
Meetings Act and City Council meeting procedures.
Discussed under Executive Session
Page 1City of Coppell, Texas
March 11, 2025City Council Minutes
Work Session (Open to the Public) 1st Floor Conference Room3.
Mayor Wes Mays adjourned the Executive Session at 6:05 p.m. and convened
into the Work Session at 6:10 p.m.
A. Discussion regarding agenda items.
B. Update from Discover Coppell campaign.
C. Discussion regarding e-bike regulations.
D. Report from City Council Wellness Sub-Committee.
E. Presentation of Water Conservation Dashboard.
Presented in Work Session
Regular Session
Mayor Wes Mays adjourned the Work Session at 7:30 p.m. and reconvened into
the Regular Session at 7:37 p.m.
Invocation 7:30 p.m.4.
Jataveda Dasgupta, with the Allies Interfaith Group, gave the Invocation.
Pledge of Allegiance5.
Mayor Wes Mays led the audience in the Pledge of Allegiance.
Presentations
6.Presentation by New Tech High School Students - Water Sustainability
Project.
Jerry Young, Strategic Financial Engagement Business Analyst, introduced the
New Tech High School students.
Students Rebecca McKay, Sarayu Velkur, and Anaya Pilla, gave a presentation
to City Council.
Citizens’ Appearance7.
Mayor Wes Mays asked for those who signed up to speak:
1) David Schauf, 215 Westwind, spoke in regards to the Citizens' Appearance
agenda item.
Consent Agenda8.
A.Consider approval of the Minutes: January 25, 2025 (Retreat), and
February 25, 2025.
A motion was made by Mayor Pro Tem Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A through H be
Page 2City of Coppell, Texas
March 11, 2025City Council Minutes
approved. The motion passed by an unanimous vote.
B.Consider approval to purchase four (4) Ford F250 Pickup Trucks from
Sam Pack’s Ford; through BuyBoard #724-23; for replacement of
existing vehicles; in the amount of $282,104.55; as provided for in the
Capital Replacement Fund; and authorizing the City Manager to sign any
necessary documents.
A motion was made by Mayor Pro Tem Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A through H be
approved. The motion passed by an unanimous vote.
C.Consider approval to purchase one (1) Toyota Tacoma Pickup Truck
from Silsbee Toyota; through TIPS #240901; for replacement of an
existing vehicle, in the amount of $42,285.25; as provided for in the
Capital Replacement Fund; and authorizing the City Manager to sign any
necessary documents.
A motion was made by Mayor Pro Tem Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A through H be
approved. The motion passed by an unanimous vote.
D.Consider approval to purchase one (1) Toro Rotary Mower from
Professional Turf Products; through BuyBoard #706-23; for replacement
of existing mower; in the amount of $96,383.07; as provided for in the
Capital Replacement Fund; and authorizing the City Manager to sign any
necessary documents.
A motion was made by Mayor Pro Tem Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A through H be
approved. The motion passed by an unanimous vote.
E.Consider approval of a purchase for new play features and plaster
resurfacing from Sunbelt Pools for the indoor pool play area at The
CORE, in the amount of $107,192.00, as budgeted in the Coppell
Recreation Development Corporation (CRDC) fund, with contract pricing
through Buy Board Contract No 679-22; and authorizing the City
Manager to sign any necessary documents.
A motion was made by Mayor Pro Tem Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A through H be
approved. The motion passed by an unanimous vote.
F.Consider award of Bid No. Q-0125-01 to Fast General Contracting LLC.
for the site portion of the Veterans Memorial project, in the amount of
$715,041.67, as provided for in the Coppell Recreation Development
Corporation (CRDC) assigned fund balance; and authorizing the City
Manager to sign any necessary documents.
A motion was made by Mayor Pro Tem Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A through H be
approved. The motion passed by an unanimous vote.
Page 3City of Coppell, Texas
March 11, 2025City Council Minutes
G.Consider award of a proposal to FM Constructors, LLC, for the towers
portion of the Veterans Memorial project, in the amount of
$1,372,396.33, as provided for in the Coppell Recreation Development
Corporation (CRDC) assigned fund balance; and authorizing the City
Manager to sign any necessary documents.
A motion was made by Mayor Pro Tem Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A through H be
approved. The motion passed by an unanimous vote.
H.Consider approval of a Resolution amending Resolution No. 010996.3,
amending the Master Fee Schedule for Credit Card Fees specifically for
Municipal Court transactions to 3.95%; and authorizing the Mayor to sign.
A motion was made by Mayor Pro Tem Kevin Nevels, seconded by
Councilmember Don Carroll, that Consent Agenda Items A through H be
approved. The motion passed by an unanimous vote.
Enactment No: RE 2025-0311.1
End of Consent Agenda
9.PUBLIC HEARING:
Consider approval of PD-317R-C, a zoning change request from C
(Commercial) to PD-317R-C (Planned Development 317 Revised-
Commercial) to approve a new Detail Site Plan for an 1,800-sf office
building on 0.23 acres of property located at 192 Southwestern Blvd., at
the request of Danny Didyk, Graystone Construction, being represented
by Macatee Engineering, LLC.
Senior Planner Mary Paron-Boswell gave a presentation to City Council.
Representatives of Graystone Construction were present to answer any
questions of City Council.
Mayor Wes Mays opened the Public Hearing and stated that no one had signed
up to speak.
A motion was made by Councilmember Don Carroll, seconded by
Councilmember Mark Hill, to close the Public Hearing and approve this agenda
item subject to the following conditions:
1. There may be additional comments during the Detail Engineering review.
2. PD Conditions:
a. Approve the reduced setbacks.
b. To allow the landscaping areas as proposed.
c. To allow the glazing of the building as shown.
d. Allow parking as shown.
The Planning and Zoning Commission added the three additional conditions:
3. To move the garage door entrance off of Howell Drive and place it interior to
Page 4City of Coppell, Texas
March 11, 2025City Council Minutes
the site on the southern elevation.
4. To remove the existing driveway that is currently used to access the garage
door off Howell Drive and have only the proposed driveway from Howell Drive
into the new parking lot.
5. To convert the driveway to be removed into a head-on parking spot with
access from the new driveway.
The motion passed by an unanimous vote.
10.PUBLIC HEARING:
Consider approval of PD-323-HC, Coppell Entertainment Plaza, Lot 1,
Block A, a zoning change request from HC (Highway Commercial) to
PD-323-HC (Planned Development 323-Highway Commercial) to allow
for a Detail Site Plan for a building containing five (5) pickleball courts
(13,000-sf) with a speculative restaurant (2,485-sf) and retail space
(2,170-sf), totaling 17,655-sf on 1.6 acres of property, located on the
north side of State Highway 121, approximately 940 feet west of N
Denton Tap Road, being developed by Coppell PKB LLC, and being
represented by Lindsey Mayer, Dynamic Engineering Consultants, PC.
Development Services Administrator Matt Steer gave a presentation to City
Council.
Owner, Jinting Chen, with Coppell PKB LLC, were present to answer any
questions of City Council.
Mayor Wes Mays opened the Public Hearing and stated that no one had signed
up to speak.
A motion was made by Councilmember Ramesh Premkumar, seconded by
Mayor Pro Tem Kevin Nevels, to close the Public Hearing and approve this
agenda item subject to the following conditions:
1. TxDOT will be required to approve the tie-in to their stormwater system.
2. There will be additional comments at the time of Detail Engineering Review
and Building Permit.
3. A plat will be required to be filed of record prior to permitting.
4. All attached building signage shall comply with the Sign Section of the
Zoning Ordinance.
5. The six-foot screening wall will be required to be constructed prior to the
buildings going vertical.
6. Allow for an access point to the Coppell Greens common area, subject to the
applicant and the HOA working out an access agreement.
The motion passed by an unanimous vote.
11.PUBLIC HEARING:
Consider approval of text change amendments to the Code of
Ordinances, Chapter 12, Article 42, Special Definitions, to add
definitions for “showroom”, “warehouse”, “distribution center”, “fulfillment
center”, and “retail center”; and, to amend Article 25, Light Industrial
District, of said chapter to add said new definitions to permitted uses;
Page 5City of Coppell, Texas
March 11, 2025City Council Minutes
and, to amend Article 31 of said chapter to allow conversion of dock
areas to additional parking, to allow “warehouse”, “distribution center”
and “fulfillment center” as defined herein to require not less than one (1)
parking space per 2,000 square feet, “showroom” as defined herein to
require not less than one (1) parking space per 1,000 square feet; to
allow the Director of Community Development to approve up to a 10%
reduction in parking required for retail centers with buildings greater than
10,000 square feet.
Development Services Administrator Matt Steer gave a presentation to City
Council.
Mayor Wes Mays opened the Public Hearing and stated that no one had signed
up to speak.
A motion was made by Mayor Pro Tem Kevin Nevels, seconded by
Councilmember Don Carroll, to close the Public Hearing and approve this
agenda item subject to the following conditions:
1. TxDOT will be required to approve the tie-in to their stormwater system.
2. There will be additional comments at the time of Detail Engineering Review
and Building Permit.
3. A plat will be required to be filed of record prior to permitting.
4. All attached building signage shall comply with the Sign Section of the
Zoning Ordinance.
5. The six-foot screening wall will be required to be constructed prior to the
buildings going vertical.
6. Allow for an access point to the Coppell Greens common area, subject to the
applicant and the HOA working out an access agreement.
The motion passed by an unanimous vote.
12.Consider approval of an Ordinance amending Chapter 9 of the Code of
Ordinances by amending Chapter 9 ‘General Regulations’, to add Article
9-30, Charity House or Transitional Housing; providing for regulations for
the registration and use of charity or transitional housing; providing for
definitions; providing for inspections; providing for restrictions; providing
for neighborhood notification; providing for violations and penalties;
providing fees; providing a repealing clause; providing a severability
clause; providing a savings clause; providing for an effective date; and
authorizing the Mayor to sign.
Development Services Administrator Matt Steer gave a presentation to City
Council.
Discussion ensued between City Council and staff.
A motion was made by Councilmember Biju Mathew, seconded by
Councilmember Mark Hill, to approve this agenda item. The motion passed by
an unanimous vote.
Enactment No: OR 2025-1623
Page 6City of Coppell, Texas
March 11, 2025City Council Minutes
City Manager Reports, Project Updates, Future Agendas, and Direction from Work
Session
13.
City Manager Mike Land gave the following project updates:
Upcoming temporary traffic impacts through next week’s CISD spring break:
Signal work at MacArthur Boulevard and E. Belt Line/DART railroad:
Tomorrow, Wednesday, March 12, 9:00am-3:00pm
Daytime Full Closure of Freeport Parkway at DART railroad:
Tuesday, March 18, 7:00am-9:00pm
Daytime Full Closure of Royal Lane at DART railroad:
Thursday, March 20, 7:00am-9:00pm
Daytime Full Closure of MacArthur Boulevard at DART railroad:
Saturday, March 22, 7:00am-9:00pm
Nighttime Full Closure of S. Belt Line Road bridge over IH 635:
TxDOT anticipates 3 overnight closures later next week, 9:00pm-5:00am,
specific nights to be confirmed with TxDOT at least a week in advance of the
closures.
Magnolia Park Trail – The contractor is continuing to work on the gabion
basket installation.
Fire Station #5 – Continuing the interior work. The generator will be delivered
this week (via crane).
Service Center – Continuing installation of the foundation piers. Water and
sewer utilities have been installed, they are performing hydrostatic and Bac-T
testing on the installed utilities.
Woodridge Channel Streambank Stabilization Project – The Woodridge
Channel Streambank Stabilization project is currently out to bid.
Coppell Village Collective Survey - In an effort to support our senior residents,
we are excited to introduce the Coppell Village Collective — an online
resource that will help you age in place with confidence, guidance, and a
strong sense of community. We are designing this program with the needs and
wants of residents 50+ in mind, and we want to hear from you! Please take a
few minutes to complete our brief survey, which can be found on our website,
and let us know how this new initiative can best support you. Your responses
will help assess interest level and need for certain services the Coppell Village
Collective may provide.
Mayor and Council Reports on Recent and Upcoming Events.14.
The City of Coppell will be hosting a community blood drive on March 18th
from 9:30 a.m. to 3 p.m at the Fire Training Room at Fire Station #3. Sign up at
greatpartners.org. Everyone who gives blood will receive a 30-ounce black
camouflage tumbler as a free gift.
Page 7City of Coppell, Texas
March 11, 2025City Council Minutes
Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
15.
Report on Metrocrest Services - Councilmember Biju Mathew
Read and Filed
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
16.
Councilmember Jim Walker congratulated Coppell's own Solomon Thomas as
being the newest addition to the Dallas Cowboys.
Necessary Action from Executive Session17.
There was no action resulting from Executive Session.
Adjournment18.
There being no further business before this Council, the meeting adjourned at
8:58 p.m.
________________________
Wes Mays, Mayor
ATTEST:
________________________
Ashley Owens, City Secretary
Page 8City of Coppell, Texas
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2025-7972
File ID: Type: Status: 2025-7972 Agenda Item Consent Agenda
1Version: Reference: In Control: City Council
03/18/2025File Created:
Final Action: NTECC ILAFile Name:
Title: Consider approval of a Resolution of the City Council of the City of Coppell,
Texas, approving an Interlocal Agreement with the Town of Addison, the City of
Carrollton, the City of Farmers Branch, and the North Texas Emergency
Communications Center, Inc. (“NTECC”) relating to design and construction costs
for a new NTECC Consolidated Public Safety Communications Center;
authorizing execution of the agreement by the City Manager; authorizing
additional acts to carry out the City’s obligations under the agreement; and
providing an effective date.
Notes:
Sponsors: Enactment Date:
Memo.pdf, Interlocal Agreement.pdf, Resolution.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2025-7972
Title
Consider approval of a Resolution of the City Council of the City of Coppell, Texas, approving an
Interlocal Agreement with the Town of Addison, the City of Carrollton, the City of Farmers Branch,
and the North Texas Emergency Communications Center, Inc. (“NTECC”) relating to design and
construction costs for a new NTECC Consolidated Public Safety Communications Center;
authorizing execution of the agreement by the City Manager; authorizing additional acts to carry out
the City’s obligations under the agreement; and providing an effective date.
Summary
Fiscal Impact:
The fiscal impact of this item is $2,390,480.00, as budgeted in the Crime Control District.
Staff Recommendation:
[Enter Staff Recommendation Here]
Page 1City of Coppell, Texas Printed on 3/21/2025
Master Continued (2025-7972)
Strategic Pillar Icon:
Perpetuate a Learning Environment
Foster an Inclusive Community Fabric
Enhance the Unique 'Community Oasis' Experience
Future Oriented Approach to Residential Development
Create Business and Innovation Nodes
Implement Innovative Transportation Networks
Apply 'Smart City' Approach to Resource Management
Sustainable Government
Page 2City of Coppell, Texas Printed on 3/21/2025
MEMORANDUM
To: Mayor and City Council
From: Kent Collins, P.E., Deputy City Manager
Date: March 25, 2025
Reference: Consider approval of a Resolution of the City Council of the City of Coppell, Texas,
approving an Interlocal Agreement (ILA) with the Town of Addison, the City of
Carrollton, the City of Farmers Branch, and the North Texas Emergency
Communications Center, Inc. (“NTECC”) relating to design, construction and other
related costs for a new NTECC Consolidated Public Safety Communications
Center; authorizing execution of the agreement by the City Manager; authorizing
additional acts to carry out the City’s obligations under the agreement; and
providing an effective date.
2040: Sustainable City Government
Introduction:
The proposed Resolution provides for the approval of an Interlocal Agreement with Carrollton,
Farmers Branch, Addison and NTECC for the participation of the City in the design and
construction of the new NTECC Communications Center.
Background:
The Cities of Coppell, Carrollton, Farmers Branch and the Town of Addison joined to establish
North Texas Emergency Communications Center, Inc. (“NTECC”), which is a local government
corporation organized by the Cities. NTECC was established to operate a regional public safety
communications center (i.e. 911 Dispatch).
On or about May 2, 2014, NTECC entered into a lease agreement with CyrusOne, LLC to house
NTECC’s operation within the City of Carrollton. The initial term of that lease ends
April 30, 2029, and NTECC has established that the lease space is no longer adequate for their
continued operations. They further determined with the help of the cities that continuing to lease
space from Cyrus One, or any other suitable building, is not a best value or lowest cost solution.
Staff presented the background on moving forward with construction of a new facility on
January 23, 2024, along with the NTECC Board’s approval to proceed with the project. The land
for the facility has been purchased in accordance with a resolution and Interlocal Agreement
approved by City Council on October 22, 2024.
The proposed Resolution is for the approval to enter into an ILA with the Cities and NTECC to
acknowledge the project pursuant to the NTECC Bylaws and set forth the terms and conditions to
fund the design, construction, and other related costs, for the new NTECC Communications
Center. The City’s share of the project cost will be 11.9524%, or $2,390,480.00. This project is
budgeted in the Crime Control District.
Legal Review:
The City Attorney has reviewed this item.
Fiscal Impact:
The fiscal impact of this item is $2,390,480.00, as budgeted in the Crime Control District.
Recommendation:
Staff recommends approval of the Resolution.
PAGE 1 INTERLOCAL COOPERATION AGREEMENT [NEW COMMUNICATIONS CENTER – DESIGN AND
CONSTRUCTION]
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INTERLOCAL COOPERATION AGREEMENT
[NEW COMMUNICATIONS CENTER – DESIGN AND CONSTRUCTION]
This INTERLOCAL COOPERATION AGREEMENT (“Agreement”) is entered into as of
the Effective Date by and among NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER,
INC. (“NTECC”), a Texas non-profit local government corporation, the TOWN OF ADDISON,
(“Addison”), the CITY OF CARROLLTON (“Carrollton”), the CITY OF COPPELL (“Coppell”)
and the CITY OF FARMERS BRANCH (“Farmers Branch”), all of whom are Texas home rule
municipalities (the Cities and NTECC hereafter referred to collectively as the “Parties” or individually as
a “Party”).
RECITALS
WHEREAS, the Cities are political subdivisions within the State of Texas engaged in the
provision of governmental services for the benefit of its citizens; and
WHEREAS, NTECC is a Texas local government corporation organized by the Cities pursuant
to Subchapter D of Chapter 431 of the Texas Transportation Code to assist the Cities in the performance
of their governmental functions to promote the common good and general welfare of the Cities, including
without limitation, financing, constructing, owning, managing and operating a regional public safety
communications center (the “Center”) on behalf and for the benefit of the Cities; and
WHEREAS, the Interlocal Cooperation Act, Texas Government Code, Chapter 791, as amended
(the “Act”) provides authority for local governments of the State of Texas to enter into interlocal
agreements with each other and with local government corporations for the purpose of performing
governmental functions and services as set forth in the Act; and
WHEREAS, the Parties are parties to the Operations Agreement; and
WHEREAS, pursuant to the authority granted by that certain Interlocal Agreement Regarding
Consolidated Dispatch Center Lease among the Parties effective on or about May 2, 2014, NTECC
entered into a lease agreement with CyrusOne, LLC (the “Lease”) to house NTECC’s operation; and
WHEREAS, the initial term of the Lease ends April 30, 2029; and
WHEREAS, NTECC has determined the premises leased pursuant to the Lease are not adequate
to accommodate NTECC operations as such continue to expand in order to properly provide the NTECC
Services for the Cities; and
WHEREAS, having considered NTECC’s needs for larger facilities, the current and future rent
being paid by NTECC pursuant to the Lease, and the cost associated with expanding the Communications
Center by leasing additional space from CyrusOne, LLC, the Parties have determined it is in their best
interest to develop the Project; and
WHEREAS, Section 1.08 of the NTECC Bylaws provides that NTECC, through its Board of
Directors, may approve capital improvements, services, or other projects consistent with the purposes of
NTECC to assist the Cities in the performance of their governmental functions (each an “Approved
Project”); provided, however, each City has the right to elect not to participate in any Approved Project
and such City shall not be responsible for funding such Approved Project through any required
contribution agreement; and
PAGE 2 INTERLOCAL COOPERATION AGREEMENT [NEW COMMUNICATIONS CENTER – DESIGN AND
CONSTRUCTION]
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WHEREAS, the Parties previously entered into that certain Interlocal Cooperation Agreement
[New Communications Center -Property Purchase] effective on or about October 28, 2024, providing for
the purchase of land for the location and development of the Project (the “Project Property ILA”); and
WHEREAS, in accordance with the Project Property ILA, the Cities closed on the purchase of
the Property on December 6, 2024, and conveyed the Property to NTECC by deed dated December 9,
2024; and
WHEREAS, the Parties desire to enter into this Agreement for the purpose of (i) acknowledging
and agreeing that the Project is an Approved Project pursuant to the NTECC Bylaws and (ii) setting forth
the terms and conditions by which the Parties agree to develop and provide funding for the Project.
NOW, THEREFORE, for and in consideration of the mutual benefits and obligations set forth in
this Agreement, the Parties agree as follows:
I. DEFINITIONS
Unless the context clearly indicates a different meaning, the words and phrases set forth in this
Article I shall have the following meanings when used in this Agreement:
“Business Day” means any day other than a Saturday, Sunday, a Federally recognized holiday,
the day after Thanksgiving, and Christmas Eve.
“Cities” means, collectively, Addison, Carrollton, Coppell, and Farmers Branch.
“City” means Addison, Carrollton, Coppell, or Farmers Branch, respectively, when referred to
individually.
“Effective Date” means the date this Agreement has been approved by the governing bodies of
all of the Parties and signed by the authorized representatives of every Party.
“Facilities” shall have the meaning set forth in the Operations Agreement.
“Governing Documents” means, collectively, (i) the Certificate of Formation of North Texas
Emergency Communications Center, Inc., as amended; (ii) the NTECC Bylaws, and (iii) the Operations
Agreement.
“Maximum Project Cost” means the maximum not-to-exceed amount of Project Costs the Cities
collectively agree to pay in relation to the Project, which on the Effective Date is $20,000,000, but which
amount may be increased by written agreement of the Parties. The Parties understand, acknowledge, and
agree the amount of Maximum Project Cost (i) includes a contingency amount, (ii) does not include costs
related to purchase of the Property pursuant to the Project Property ILA, and (iii) does not include the
purchase of radio communications equipment, dispatch consoles, and related hardware, software, and/or
firmware to be installed in the Center. For further clarification, the Parties agree each City’s Project Share
of the Maximum Project Cost is as follows:
Addison $3,361,400
Carrollton $9,756,380
Coppell $2,390,480
Farmers Branch $4,491,740
PAGE 3 INTERLOCAL COOPERATION AGREEMENT [NEW COMMUNICATIONS CENTER – DESIGN AND
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“New Communications Center” or “Center” means, collectively, (i) the building to be
constructed and owned by NTECC on the Property for the purpose of housing NTECC’s offices and
operations center and used for providing the NTECC Services to the Cities and others as provided in the
Operations Agreement, and (ii) such additional parking, landscaping, and other improvements constructed
on the Property in association with the use of the Property by NTECC.
“NTECC Bylaws” means the Amended and Restated Bylaws of the North Texas Emergency
Communications Center, Inc. approved by the NTECC Board of Directors on April 12, 2018.
“NTECC Services” means, collectively, the Public Safety Communications Services and Radio
System Services as defined in the Operations Agreement.
“Operations Agreement” means, collectively, that certain Consolidated Public Safety
Communications and Dispatch Operations Agreement effective December 19, 2014, as amended by that
certain First Amendment to Consolidated Public Safety Communications and Dispatch Operations
Agreement effective January 22, 2019, and supplemented by that certain Addendum to Consolidated
Public Safety Communications and Dispatch Operations Agreement (Radio System Transfer) setting for
the terms and conditions pursuant to which NTECC shall own, manage, operate, and maintain the
Facilities for the benefit of the Cities, provide the NTECC Services to the Cities and others, and the
Cities’ obligations to pay for same.
“Project” means (i) the design and construction of the New Communications Center on the
Property, and (ii) the purchase and installation of all furniture, fixtures, and equipment to be acquired to
furnish and equip the New Communications Center.
“Project Costs” means all costs incurred by NTECC in relation to development of the Project,
including, but not limited to, all costs associated with (i) design and construction of the New
Communications Center, (ii) purchase and installation of all furniture, fixtures, and equipment for the
Project, (iii) cost of relocation of NTECC’s furniture, fixtures, and equipment from the existing lease
space (to the extent not being replaced by new furniture, fixtures, and equipment) to the New
Communications Center, (iv) the costs associated with obtaining any required development approvals
(e.g. subdivision plat and/or amendments to zoning regulations) from Carrollton, and (v) other reasonable
and necessary costs incurred by NTECC in order to make the New Communications Center operational
for the purposes of providing the NTECC Services.
“Project Fund” means the account entry shown on NTECC’s books of account in which NTECC
will show the amount of funds received from the Cities in accordance with Section 3.04 and the amounts
paid for Project Costs by NTECC from such funds.
“Project Share” means each Cities’ percentage share of the Project Costs to be paid pursuant to
this Agreement, which percentages are as follows and shall remain unchanged throughout the Term of
this Agreement unless adjusted pursuant to the withdrawal of a City pursuant to Section 2.02:
Addison 16.8070%
Carrollton 48.7819%
Coppell 11.9524%
Farmers Branch 22.4587%
“Property” means the land purchased by the Cities and conveyed to NTECC pursuant to the
Project Property ILA, said land being described as Lot 2R-1, Block 1, Replat of Trinity Medical Center
PAGE 4 INTERLOCAL COOPERATION AGREEMENT [NEW COMMUNICATIONS CENTER – DESIGN AND
CONSTRUCTION]
(kbl:2/27/2025:4878-5392-8905, v. 1)
Lots 2R-1 & 2R-2, Block 1, an addition to the City of Carrollton, Denton County, Texas, according to the
plat thereof recorded in Instrument No. 2024-398, Plat Records, Denton County, Texas.
II. TERM
2.01 Term. The term of this Agreement (“Term”) shall commence on the Effective Date and
terminate on the final payment by the Cities to NTECC of their respective Project Shares of the Project
Costs.
2.02 Agreed Termination. This Agreement may be terminated by written agreement of all of
the Parties at any time. If the Parties mutually agree to terminate this Agreement:
(a) NTECC shall make commercially reasonable efforts to terminate all agreements,
purchase orders, and other obligations to make payments to any third parties entered in relation to the
Project;
(b) The Cities will pay to NTECC the percentage of all Project Costs incurred by NTECC to
the date of termination, including obligations that could not be terminated based on the Project Share
percentages, and any additional costs related to closing out the Project; and
(c) NTECC will reconvey the Property to the Cities in accordance with the Project Property
ILA.
III. DEVELOPMENT OF THE PROJECT
3.01 Ratification of Prior NTECC Acts. The Cities understand, acknowledge, and agree that
NTECC, following consultation with and review by representatives of all Cities, has performed the
following acts in furtherance of the Project:
(a) Contracted with Parkhill, Smith & Cooper, Inc. to provide professional architectural,
engineering, and surveying services relating to the design and construction of the New Communications
Center;
(b) Contracted with Gallagher Construction Company, LLP to provide professional project
management services relating to the Project;
(c) Contracted with Terracon Consultants, Inc. to conduct a Phase I Environmental Site
Assess of the Property; and
(d) Contracted with Thos. S. Byrne Inc. d/b/a Byrne Construction Services pursuant to a
Construction Manager-at-Risk agreement to construct the Project.
The Cities hereby ratify and affirm the actions of NTECC in entering into and incurring costs pursuant to
above-described contracts prior to the Effective Date and agree that such costs constitute Project Costs to
be paid by the Cities to NTECC pursuant to this Agreement. The Parties further acknowledge and agree
that the Project Costs incurred and paid by NTECC prior to the Effective Date for which the Cities have
previously reimbursed to NTECC shall be credited against each Cities’ Project Share of the Maximum
Project Cost.
3.02 Approved Project. The Cities acknowledge and agree the Project is an Approved Project
pursuant to Section 1.08 of the NTECC Bylaws.
PAGE 5 INTERLOCAL COOPERATION AGREEMENT [NEW COMMUNICATIONS CENTER – DESIGN AND
CONSTRUCTION]
(kbl:2/27/2025:4878-5392-8905, v. 1)
3.03 Execution of Project Agreements by NTECC; Reliance on the Cities Performance.
Pursuant to this Agreement, NTECC agrees to proceed with the negotiation and execution of such
agreements and other documents necessary for the development of the Project (the “Project Contracts”).
The Cities shall not be a party to, nor shall NTECC represent to any third party that the Cities are a party
to, any of the Project Contracts. The Cities understand and acknowledge that NTECC would not have
signed any of the Project Contracts but for the agreements to pay their respective portions of the Project
Shares pursuant to this Agreement. The Parties understand, acknowledge, and agree that the Project
Contracts do not include the Property Purchase Agreement.
3.04 Project Share Payments to NTECC.
(a) The Cities understand and acknowledge that contractors, vendors, and service providers
will be looking to NTECC to pay all Project Costs and will be sending invoices to NTECC for payment.
Subject to Section 3.04(b), the Cities agree to provide funding to NTECC in accordance with the schedule
below. NTECC will hold the funds in the Project Fund until such time as NTECC spends such funds to
pay Project Costs:
Not later than ten (10) days after the
Effective Date
10% of the City’s Project Share of the Maximum Project Cost less
the amounts credited against such Maximum Project Share
pursuant to Section 3.01(c)
Not later than ten (10) days after receipt of
written notice that NTECC has issued a
notice to proceed (“NTP”) to its contractor
for construction of the Center
25% of the City’s Project Share
of the Maximum Project Cost
One hundred twenty days (120) after NTP 15% of the City’s Project Share
of the Maximum Project Cost
Two hundred forty (240) days after NTP 15% of the City’s Project Share
of the Maximum Project Cost
Three hundred sixty (360) days after NTP 15% of the City’s Project Share
of the Maximum Project Cost
Four hundred eighty (480) days after NTP 15% of the City’s Project Share
of the Maximum Project Cost
Not later than ten (10) days after receipt of
written notice that NTECC’s contractor has
reached substantial completion of the
building
5% of the City’s Project Share
of the Maximum Project Cost
(b) Not later than five (5) days after receiving a written notice from NTECC that the sum of
invoices for Project Costs due and payable as of the date of such notice exceeds the balance of funds
contained in the Project Fund, the Cities will pay to NTECC their respective Project Share of an amount
equal to 110% of the difference in the amount of invoices currently due less the balance of funds in the
Project Fund. A payment made by the Cities pursuant to this Section 3.04(b) shall be credited against the
next payment due pursuant to Section 3.04(a).
(c) Not later than the 15th day of each December, March, June, and September during the
Term of this Agreement, NTECC agrees to provide the Cities a written report summarizing the funds
received into and expended from the Project Fund for Project Costs, with a final report being provided not
later than sixty (60) days after NTECC has made all final payments of Project Costs.
PAGE 6 INTERLOCAL COOPERATION AGREEMENT [NEW COMMUNICATIONS CENTER – DESIGN AND
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(d) Not later than thirty (30) days after NTECC has paid all Project Costs, NTECC shall
refund to the Cities any balance remaining in the Project Fund in an amount in accordance with their
respective Project Share.
(e) Any interest or other revenue accruing on funds deposited by NTECC into the Project
Fund shall be retained in the Project Fund and used solely for paying Project Costs. NTECC agrees to
separately account for any such interest or other revenue that accrues, which amounts shall be credited
against the Cities’ payment of the final installment pursuant to Section 3.04(a) based on their respective
Project Shares.
(f) All Project Funds held by NTECC shall be invested in accordance with NTECC’s
approved investment policy and the Public Funds Investment Act.
(g) All Project Funds held by NTECC shall be collateralized in accordance with the Public
Funds Collateral Act.
3.05 Ownership of Project. The Parties agree that NTECC shall be the sole owner of all
right, title and interest of the New Communications Center subject to the fee simple determinable
condition described in the Project Property ILA and the Governing Documents. NTECC shall be solely
responsible for the operation, repair, and maintenance of the New Communications Center, the costs for
which shall be paid in accordance with the Operations Agreement. This Section 3.05 shall survive
termination of this Agreement.
IV. MISCELLANEOUS
4.01 Notice. Any notice required or permitted to be delivered hereunder shall be deemed
received when sent in the United States Mail, Postage Prepaid, Certified Mail, Return Receipt Requested,
by hand-delivery or facsimile transmission and addressed to the respective Party at the following address:
If intended for Town of Addison:
Town of Addison
Attn: City Manager
P.O. Box 9010
Addison, Texas 75001
With copy(ies) to:
Whitt L. Wyatt
Wyatt Hamilton Findlay, PLLC
5810 Long Prairie Road, Ste 700-200
Flower Mound, Texas 75028
If intended for City of Carrollton:
City of Carrollton
Attn: City Manager
1945 E. Jackson Road
Carrollton, Texas 75006
With copy(ies) to:
City Attorney
City of Carrollton
1945 E. Jackson Road
Carrollton, Texas 75006
If intended for City of Coppell:
City of Coppell
Attn: City Manager
255 E. Parkway Boulevard
Coppell, Texas 75019
With copy(ies) to:
Robert E. Hager
Nichols, Jackson, Dillard, Hager & Smith, LLP
500 N. Akard, Suite 1800
Dallas, Texas 75201
PAGE 7 INTERLOCAL COOPERATION AGREEMENT [NEW COMMUNICATIONS CENTER – DESIGN AND
CONSTRUCTION]
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If intended for City of Farmers Branch:
City of Farmers Branch
Attn: City Manager
13000 William Dodson Parkway
Farmers Branch, Texas 75234
With copy(ies) to:
Whitt L. Wyatt
Wyatt Hamilton Findlay, PLLC
5810 Long Prairie Road, Ste 700-200
Flower Mound, Texas 75028
If intended for NTECC:
NTECC
Attn: Terry Goswick, Jr., Executive Director
1649 W. Frankford Rd., Suite 150
Carrollton, Texas 75007
With copy(ies) to:
Kevin B. Laughlin
Nichols, Jackson, Dillard, Hager & Smith, LLP
500 N. Akard, Suite 1800
Dallas, Texas 75201
4.02 Governing Law. The validity of this Agreement and any of its terms and provisions as
well as the rights and duties of the Parties shall be governed by the laws of the State of Texas; and venue
for any action concerning this Agreement shall be in the State District Court of Dallas County, Texas.
The Parties agree to submit to the personal and subject matter jurisdiction of said court.
4.03 Party Responsibility. To the extent allowed by law, and without waiving any
governmental immunity available to the Parties under Texas law, or any other defenses the Parties are
able to assert under Texas law, each Party agrees to be responsible for its own negligent or otherwise
tortious acts or omissions in the course of performance of this Agreement.
4.04 Immunity. It is expressly understood and agreed that, in the performance of this
Agreement, none of the Parties waive, nor shall be deemed hereby to have waived, any immunity or
defense that would otherwise be available to them against claims arising in the exercise of governmental
powers and functions. By entering into this Agreement, the Parties do not create any obligations, express
or implied, other than those set forth herein, and this Agreement shall not create any rights in any persons
or entities who are not parties to this Agreement.
4.05 Entire Agreement; Conflicts. This Agreement represents the entire agreement among
the Parties with respect to the subject matter covered by this Agreement. There is no other collateral, oral
or written agreement among the Parties that in any manner relates to the subject matter of this Agreement.
Notwithstanding the foregoing to the contrary, nothing in this Agreement is intended to amend the
Governing Documents. Unless expressly stated herein, in the event of an irreconcilable conflict between
this Agreement or any provision in the Governing Documents, the provision in the Governing Documents
shall control unless the Parties otherwise agree in writing.
4.06 Recitals. The recitals to this Agreement are incorporated herein.
4.07 Amendment. This Agreement may be amended by the written agreement of all Parties.
4.08 Place of Performance. Performance and all matters related thereto shall be in Dallas
County, Texas.
4.09 Authority to Enter Agreement. Each Party has the full power and authority to enter
into and perform this Agreement, and the person signing this Agreement on behalf of each Party has been
properly authorized and empowered to sign this Agreement. The persons signing this Agreement hereby
represent that they have authorization to sign on behalf of their respective Party.
PAGE 8 INTERLOCAL COOPERATION AGREEMENT [NEW COMMUNICATIONS CENTER – DESIGN AND
CONSTRUCTION]
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4.10 Severability. If any one or more of the provisions contained in this Agreement shall for
any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability shall not affect the other provisions, and the Agreement shall be construed as if such
invalid, illegal, or unenforceable provision had never been contained in this Agreement.
4.11 Counterparts. This Agreement may be signed in any number of identical counterparts,
each of which shall be deemed an original and constitute one and the same instrument.
4.12 Assignment. No Party may assign, transfer, or otherwise convey this Agreement without
the prior written consent of the other Parties.
4.13 Consents. Unless expressly stated otherwise, whenever the consent or the approval of a
Party is required herein, such Party shall not unreasonably withhold, delay or deny such consent or approval.
4.14 Good Faith Negotiation; Dispute Mediation. Whenever a dispute or disagreement arises
under the provisions of this Agreement, the Parties agree to enter into good faith negotiations to resolve such
disputes. If the matter continues to remain unresolved, the Parties shall refer the matter to outside mediation,
the costs of which shall be shared equally, prior to engaging in litigation (unless delaying the filing of a
lawsuit might result in the lawsuit being barred, including but not limited to a bar by a statute of limitations).
The provisions of this Section 4.14 shall survive termination.
4.15 Survival of Covenants. Any of the representations, warranties, covenants, and
obligations of the Parties, as well as any rights and benefits of the Parties, pertaining to a period of time
following the termination of this Agreement, shall survive termination.
4.16 Source of Payment. Each City paying for the performance of governmental functions or
services pursuant to this Agreement must make those payments from current revenues available to the
paying City or from funds otherwise lawfully available to the City for use in the payment of the City’s
obligations pursuant to this Agreement. Each City hereby warrants and represents that, as of the Effective
Date, it has identified and appropriated funds to pay its Project Share of Project Costs.
4.17 Force Majeure. No Party shall be liable to any or all of the other Parties for any failure,
delay, or interruption in the performance of any of the terms, covenants, or conditions of this Agreement
due to causes beyond the Parties’ respective control or because of applicable law, including, but not
limited to, war, nuclear disaster, strikes, boycotts, labor disputes, embargoes, acts of God, acts of the
public enemy, acts of superior governmental authority, floods, riots, rebellion, sabotage, terrorism, or any
other circumstance for which a party is not legally responsible or which is not reasonably within its power
to control. The affected Party's obligation shall be suspended during the continuance of the inability then
claimed, but for no longer period. To the extent possible, the affected Party shall endeavor to remove or
overcome the inability claimed with all reasonable dispatch.
(Signatures on Following Pages)
PAGE 9 INTERLOCAL COOPERATION AGREEMENT [NEW COMMUNICATIONS CENTER – DESIGN AND
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Addison Signature Page
SIGNED AND AGREED this ________ day of ________________ 2025.
TOWN OF ADDISON
By:___________________________________
David Gaines, City Manager
ATTEST:
_______________________________
Valencia Garcia, City Secretary
APPROVED AS TO FORM:
________________________________
Whitt L. Wyatt, City Attorney
PAGE 10 INTERLOCAL COOPERATION AGREEMENT [NEW COMMUNICATIONS CENTER – DESIGN AND
CONSTRUCTION]
(kbl:2/27/2025:4878-5392-8905, v. 1)
Carrollton Signature Page
SIGNED AND AGREED this ________ day of _______________ 2025.
CITY OF CARROLLTON
By:___________________________________
Erin Rinehart, City Manager
ATTEST:
_______________________________
Chloe Sawatzky, City Secretary
APPROVED AS TO FORM:
________________________________
Meredith A. Ladd, City Attorney
PAGE 11 INTERLOCAL COOPERATION AGREEMENT [NEW COMMUNICATIONS CENTER – DESIGN AND
CONSTRUCTION]
(kbl:2/27/2025:4878-5392-8905, v. 1)
Coppell Signature Page
SIGNED AND AGREED this ________ day of ____________________ 2025.
CITY OF COPPELL
By:___________________________________
Michael Land, City Manager
ATTEST:
_______________________________
Ashley Owens, City Secretary
APPROVED AS TO FORM:
________________________________
Robert Hager, City Attorney
PAGE 12 INTERLOCAL COOPERATION AGREEMENT [NEW COMMUNICATIONS CENTER – DESIGN AND
CONSTRUCTION]
(kbl:2/27/2025:4878-5392-8905, v. 1)
Farmers Branch Signature Page
SIGNED AND AGREED this ________ day of ___________________ 2025.
CITY OF FARMERS BRANCH
By:___________________________________
Benjamin W. Williamson, City Manager
ATTEST:
_______________________________
Stacy Henderson, City Secretary
APPROVED AS TO FORM:
________________________________
Whitt L. Wyatt, City Attorney
PAGE 13 INTERLOCAL COOPERATION AGREEMENT [NEW COMMUNICATIONS CENTER – DESIGN AND
CONSTRUCTION]
(kbl:2/27/2025:4878-5392-8905, v. 1)
NTECC Signature Page
SIGNED AND AGREED this ____ day of ____________________ 2025.
NORTH TEXAS EMERGENCY
COMMUNICATIONS CENTER, INC.
By:______________________________________
Terry Goswick, Executive Director
APPROVED AS TO FORM:
_________________________________
Kevin B. Laughlin, General Counsel
1 | Resolution 4924-9320-6827 v.1
RESOLUTION NO. 2025-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS, APPROVING AN INTERLOCAL AGREEMENT WITH THE
TOWN OF ADDISON, THE CITY OF CARROLLTON, THE CITY OF
FARMERS BRANCH, AND NORTH TEXAS EMERGENCY
COMMUNICATIONS CENTER, INC. (“NTECC”) RELATING TO THE
CONSTRUCTION AND DESIGN OF THE NEW NTECC CONSOLIDATED
PUBLIC SAFETY COMMUNICATIONS CENTER PURSUANT TO THAT
CERTAIN INTERLOCAL COOPERATION AGREEMENT [NEW
COMMUNICATIONS CENTER-PROPERTY PURCHASE] AGREEMENT
EFFECTIVE OCTOBER 28, 2024, “PROJECT PROPERTY ILA”;
AUTHORIZING EXECUTION OF THE AGREEMENT BY THE CITY
MANAGER; AUTHORIZING ADDITIONAL ACTS TO CARRY OUT THE
CITY’S OBLIGATIONS UNDER THE AGREEMENT; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the City of Carrollton (“Carrollton”), Town of Addison (“Addison”), City of
Coppell (“Coppell”) and the City of Farmers Branch (“Farmers Branch”) (collectively, “the
Cities”) have joined to establish North Texas Emergency Communications Center, Inc.
(“NTECC”); and
WHEREAS, NTECC is a Texas local government corporation organized by the Cities
pursuant to Subchapter D of Chapter 431 of the Texas Transportation Code to assist the Cities in
the performance of their governmental functions to promote the common good and general welfare
of the Cities, including without limitation, financing, constructing, owning, managing and
operating a regional public safety communications center (the “Center”) on behalf and for the
benefit of the Cities; and
WHEREAS, the Interlocal Cooperation Act, Texas Government Code, Chapter 791, as
amended (the “Act”) provides authority for local governments of the State of Texas to enter into
interlocal agreements with each other and with local government corporations for the purpose of
performing governmental functions and services as set forth in the Act; and
WHEREAS, the Cities ratified and affirmed the actions of NTECC in entering into and
incurring costs pursuant to contracts with Parkhill, Smith & Cooper, Inc., Gallagher Construction
Company, LLP., Terracon Consultants, Inc., and Thos. S. Byrne Inc. d/b/a Byrne Construction
Services in furtherance of the Project; and
WHEREAS, the Cities acknowledge and agree that the Project is an Approved Project
pursuant to Section 1.08 of the NTECC Bylaws; and
WHEREAS, NTECC agrees to proceed with the negotiation and execution of such
agreements and other documents necessary for the development of the Project (the “Project
Contracts”). The Cities shall not be a party to, nor shall NTECC represent to any third party that
the Cities are a party to, any of the Project Contracts. The Cities understand and acknowledge that
2 | Resolution 4924-9320-6827 v.1
NTECC would not have signed any of the Project Contracts but for the agreements to pay their
respective portions of the Project Shares pursuant to this Agreement. The Parties understand,
acknowledge, and agree that the Project Contracts do not include the Property Purchase
Agreement.
(the “Project”); and
WHEREAS, Section 1.08 of the NTECC Bylaws provides that NTECC, through its Board
of Directors, may approve capital improvements, services, or other projects consistent with the
purposes of NTECC to assist the Cities in the performance of their governmental functions (each
an “Approved Project”); and
WHEREAS, the Parties previously entered into that certain Interlocal Cooperation
Agreement [New Communications Center -Property Purchase] effective on or about October 28,
2024, providing for the purchase of land for the location and development of the Project (the
“Project Property ILA”); and
WHEREAS, NTECC desires to enter into an Interlocal Cooperation Agreement – New
Communications Center Design and Construction (“Agreement”) with the Cities for the purpose
of (i) acknowledging and agreeing that the Project is an Approved Project pursuant to the NTECC
Bylaws and (ii) setting forth the terms and conditions by which the Parties agree to develop and
provide funding for the Project; and
WHEREAS, the City Council of the City of Coppell, Texas, finds it to be in the public
interest to enter into the Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
COPPELL, TEXAS, THAT:
SECTION 1. The above and foregoing premises are true and correct and are incorporated
herein and made part hereof for all purposes.
SECTION 2. The City Manager is hereby authorized to negotiate and sign the Agreement
with Addison, Carrollton, Farmers Branch, and NTECC for the purpose of setting forth the rights and
obligations of the Cities and NTECC relative to the construction and design for Project, including
payment of the City’s share to fund such construction and design, and to take such steps that are
reasonable and necessary to comply with the intent of this Resolution and the Agreement.
SECTION 3. The City Manager is further authorized to take such actions as reasonable
and necessary to carry out the City’s obligations pursuant to the Agreement described in Section
2, above, including, but not limited to, (a) paying the City’s share for construction and design for
the Project as set forth in the Agreement from available funds in the City’s approved budget.
SECTION 4. This Resolution shall become effective immediately upon approval.
3 | Resolution 4924-9320-6827 v.1
DULY ORDERED by the City Council of the City of Coppell, Texas, the ____ day of
_________________ 2025.
CITY OF COPPELL, TEXAS
APPROVED:
___________________________
Wes Mays, Mayor
ATTEST:
___________________________________
Ashley Owens, City Secretary
APPROVED AS TO FORM:
___________________________________
Robert E. Hager, City Attorney
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2025-7967
File ID: Type: Status: 2025-7967 Agenda Item Consent Agenda
1Version: Reference: In Control: City Council
03/17/2025File Created:
Final Action: BOA ResignationFile Name:
Title: Consider accepting the resignation of Do Kim from the Board of Adjustment.
Notes:
Sponsors: Enactment Date:
Memo.pdf, Resignation Email.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2025-7967
Title
Consider accepting the resignation of Do Kim from the Board of Adjustment.
Summary
Fiscal Impact:
None
Staff Recommendation:
Staff recommends accepting the resignation.
Strategic Pillar Icon:
Sustainable Government
Page 1City of Coppell, Texas Printed on 3/21/2025
1
MEMORANDUM
To: Mayor and City Council
From: Ashley Owens, City Secretary
Date: March 25, 2025
Reference: Consider accepting the resignation of Do Kim from the Board of Adjustment.
2040: Sustainable Government
Introduction:
The purpose of this agenda item is to formally accept the resignation of Do Kim, Alternate Member,
from the Board of Adjustment. Residency in Coppell is required for all appointed officials. Mr. Kim
and his family are moving outside of the City of Coppell. His term is set to expire on
December 31, 2026.
At this time, staff recommends leaving the position vacant.
Benefit to the Community:
By accepting the resignation and leaving the position vacant, City Council will have time to carefully
consider the needs and qualifications for filling the position on the Board of Adjustment.
Legal Review:
Legal review is not required for this item.
Fiscal Impact:
There is no fiscal impact.
Recommendation:
Staff recommends accepting the resignation.
CAUTION: This email originated from an external source. Avoid clicking on links,
opening attachments, or replying unless you are familiar with the sender's email address
and can confirm the content is secure. Ensure that you do not enter your credentials on any
authentication page that does not belong to our organization.
From:Do Kim
To:Ashley Owens
Cc:Vandana Sayegh; Matt Steer; Stephen Schubert
Subject:Re: B&C: OMA & PIA Training
Date:Thursday, March 13, 2025 9:31:58 AM
Good morning, Ms. Owens.
Yes, I'm moving to Dallas next week. However, if you need me, I could still serve until
you find someone to take my spot. I haven't changed the address on my driver's
license yet but not sure if I'm still qualified after the move.
Best regards,
Do Kim
On Thursday, March 13, 2025 at 09:08:57 AM CDT, Ashley Owens <aowens@coppelltx.gov> wrote:
Hi Mr. Kim,
I wanted to confirm that you have moved out of Coppell and will no longer be able to serve
on the Board of Adjustment. Is this correct?
Thanks!
Ashley Owens
City SecretaryCity of Coppell, TX
972-304-7021 (office)
www.coppelltx.gov
From: Do Kim
Sent: Monday, February 3, 2025 4:50 PM
To: CITYSEC <CITYSEC@coppelltx.gov>
Subject: Re: B&C: OMA & PIA Training
CAUTION: This email originated from an external source. Avoid clicking on links,
opening attachments, or replying unless you are familiar with the sender's email
address and can confirm the content is secure. Ensure that you do not enter your
credentials on any authentication page that does not belong to our organization.
CAUTION: This email originated from an external source. Avoid clicking on links,
opening attachments, or replying unless you are familiar with the sender's email
address and can confirm the content is secure. Ensure that you do not enter your
credentials on any authentication page that does not belong to our organization.
Good afternoon.
My family will be moving out of Coppell in March, so I will have to tender my resignation for the Board of
Adjustments. I apologize for the inconvenience as I know my term just began. Please let me know if you
still need my service until my move out date.
Best regards,
Do Kim
On Tuesday, January 21, 2025 at 11:08:55 AM CST, CITYSEC <citysec@coppelltx.gov> wrote:
Received, thank you!
Ashley Owens
City Secretary
City of Coppell, TX
972-304-7021 (office)
www.coppelltx.gov
From: Do Kim
Sent: Friday, January 17, 2025 2:11 PM
To: CITYSEC <CITYSEC@coppelltx.gov>
Subject: Re: B&C: OMA & PIA Training
On Friday, January 17, 2025 at 11:19:10 AM CST, City of Coppell <boards@granicuslabs.com> wrote:
Dear Board Member,
This is a friendly reminder to submit your certificate of completion for the Open Meetings Act and/or
Public Information Act Training.
Tranining Links:
1. Open Meetings Act
2. Public Information Act
If you have completed the training, please resubmit your certificates.
Thank you,
City Secretary's Office
972.304.3669
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2025-7968
File ID: Type: Status: 2025-7968 Agenda Item Consent Agenda
1Version: Reference: In Control: City Council
03/17/2025File Created:
Final Action: PZ ResignationFile Name:
Title: Consider accepting the resignation of Samit Patel from the Planning and Zoning
Commission.
Notes:
Sponsors: Enactment Date:
Memo.pdf, Resignation Email.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2025-7968
Title
Consider accepting the resignation of Samit Patel from the Planning and Zoning Commission.
Summary
Fiscal Impact:
None.
Staff Recommendation:
Staff recommends accepting the resignation.
Strategic Pillar Icon:
Sustainable Government
Page 1City of Coppell, Texas Printed on 3/21/2025
1
MEMORANDUM
To: Mayor and City Council
From: Ashley Owens, City Secretary
Date: March 25, 2025
Reference: Consider accepting the resignation of Samit Patel from the Planning and Zoning
Commission.
2040: Sustainable Government
Introduction:
The purpose of this agenda item is to formally accept the resignation of Samit Patel, regular member,
from the Planning and Zoning Commission. Mr. Patel is continuing work on the Veterans Memorial
project for the City and will be unable to remain on the Commission. The term is set to expire on
December 31, 2025.
The sub-committee responsible for the Planning and Zoning interviews will provide a
recommendation for a new appointment at a future meeting.
Benefit to the Community:
By accepting the resignation, this item allows for the business of the Commission to continue.
Legal Review:
Legal review is not required for this item.
Fiscal Impact:
There is no fiscal impact.
Recommendation:
Staff recommends accepting the resignation.
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2025-7970
File ID: Type: Status: 2025-7970 Agenda Item Consent Agenda
1Version: Reference: In Control: Public Works
03/17/2025File Created:
Final Action: Panel Replacement (Phase 1)File Name:
Title: Consider approval to award Bid #Q-0325-02 Pavement Panel Replacement to
C&J’s Design and Solutions of East Texas, LLC; for pavement panel
replacement; in the amount of $2,500,000.00; as provided for by the assigned
fund balance from the ¼-cent sales tax Infrastructure Maintenance Fund (IMF);
and authorizing the City Manager to sign any necessary documents.
Notes:
Sponsors: Enactment Date:
Memo.pdf, Exhibit.pdf, Bid Tab.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2025-7970
Title
Consider approval to award Bid #Q-0325-02 Pavement Panel Replacement to C&J’s Design and
Solutions of East Texas, LLC; for pavement panel replacement; in the amount of $2,500,000.00; as
provided for by the assigned fund balance from the ¼-cent sales tax Infrastructure Maintenance
Fund (IMF); and authorizing the City Manager to sign any necessary documents.
Summary
Fiscal Impact:
The fiscal impact of this agenda item is $2,500,000.00, as provided for by the assigned fund balance
from the ¼-cent sales tax of Infrastructure Maintenance Fund (IMF).
Staff Recommendation:
Recommends approval
Strategic Pillar Icon:
Sustainable Government
Page 1City of Coppell, Texas Printed on 3/21/2025
Master Continued (2025-7970)
Page 2City of Coppell, Texas Printed on 3/21/2025
1
MEMORANDUM
To: Mayor and City Council
From: Jamie Brierton, Capital Programs Administrator
Mike Garza, P.E., Director of Public Works
Date: March 25th, 2025
Reference: Consider approval to enter into a contract with C&J’s Design and Solutions of East
Texas, LLC; for pavement panel replacement; in the amount of $2,500,000.00; as
provided for by the assigned fund balance from the ¼-cent sales tax Infrastructure
Maintenance Fund; and authorizing the City Manager to sign any necessary
documents.
2040: Sustainable Government
Introduction:
The purpose of this agenda item is to consider approval of a contract with C&J’s Design and Solutions
of East Texas, LLC for pavement panel replacement, in the amount of $2,500,000.00; as provided for
by the assigned fund balance from the ¼-cent sales tax Infrastructure Maintenance Fund (IMF); and
authorizing the City Manager to sign any necessary documents.
Background:
In order to provide excellent and well-maintained city infrastructure, the citizens of Coppell
authorized the use of ¼-cent sales tax revenue to be allocated for the maintenance and reconstruction
of streets. Through an analysis of street pavement conditions within the City of Coppell, Northpoint
Dr., S. Denton Tap Rd., Enterprise Dr., Exchange Cir., and N. MacArthur Blvd. were identified as in
need of significant panel replacement. Concrete panels along S. Denton Tap Rd., and N. MacArthur
Blvd. are deteriorating rapidly due to advanced age, while panels along Northpoint Dr., Enterprise
Dr., and Exchange Cir. are deteriorating due to a combination of age and heavy truck traffic. The
deterioration along these areas can be addressed through panel replacement and does not require full
reconstruction at this time. The pavement failures include potholes, cracked panels and drainage
issues.
On March 6, 2025, the city received and opened five sealed bids ranging from a low of $11,504.10
to a high of $55,586.21 for this project. The method of bidding used was a competitive low bid/best
value method. The bid amounts are a total of the unit rates for the line items pertaining to concrete
2
panel replacement as a means for comparison. C&J’s Design and Solutions of East Texas, LLC
submitted a unit rate bid with the lowest/best value combination of dollar amount bid $11,504.10.
This bid is the most advantageous bid for the city. The total contract amount will not exceed the
provided amount of $2,500,000.00.
C&J’s Design and Solutions of East Texas, LLC has relevant experience on other municipal projects,
including multiple street, alley, and sidewalk replacement projects with the city. Their previous work
history indicates they can complete the project within the funds provided and the time allowed.
This contract includes pavement panel replacement on portions of Northpoint Dr., S. Denton Tap Rd.,
Enterprise Dr., Exchange Cir., and N. MacArthur Blvd. This work will include full-depth replacement of
the damaged concrete panels. To facilitate this work, the contractor will be responsible for traffic
control and coordination in the work zone.
Upon approval of this contract, contractor and city staff will coordinate with residents, businesses,
and the school to inform them of the project and start date. The contractor and city staff will be in
communication with the affected residents and businesses on a regular basis to ensure minimal
disruption of their daily activities.
Benefit to the Community:
A well-maintained City infrastructure of pavement panels require ongoing maintenance and repair.
Preventive maintenance and repair work will extend the life of the concrete paving.
Legal Review:
The Procurement Division has reviewed the documents and determined that this is an appropriate
method of contracting with the vendor.
Fiscal Impact:
The fiscal impact of this agenda item is $2,500,000.00, as provided for by the assigned fund balance
from the ¼-cent sales tax of Infrastructure Maintenance Fund (IMF).
Recommendation:
The Public Works Department recommends approval of this item.
Street Repair Projects
Various Locations
City of Coppell
Created in CIVIL3D
1 INCH = 1 MILE
0
S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2025.dwg\STREET REPAIR LOCATIONS
Created on: 19 March 2025 by Scott Latta 1/1
1/2 1
Pavement Panel Replacement Bid #Q-0325-02
CITY OF COPPELL, TEXAS
1 2 3 4 5
PROJECT NO. Q-0325-02
ITEM No.ITEM DESCRIPTION BID QTY.UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
1 Sawcut full depth, Remove & Dispose of Concrete & Brick Pavers (All Thicknesses)1 square yard $18.94 $18.94 $35.00 $35.00 $23.00 $23.00 $18.00 $18.00 $24.42 $24.42
2 6" (3600 PSI) concrete for pavement 1 square yard $97.00 $97.00 $86.50 $86.50 $85.00 $85.00 $97.95 $97.95 $87.74 $87.74
3 6" High Early Strength concrete for pavement 1 square yard $109.96 $109.96 $93.50 $93.50 $97.00 $97.00 $102.50 $102.50 $97.25 $97.25
4 8" (3600 PSI) concrete for pavement 1 square yard $110.81 $110.81 $95.50 $95.50 $90.00 $90.00 $112.70 $112.70 $105.29 $105.29
5 8" High Early Strength concrete for pavement 1 square yard $124.72 $124.72 $108.00 $108.00 $102.00 $102.00 $116.35 $116.35 $114.05 $114.05
6 9" (3600 PSI) concrete for pavement 1 square yard $121.44 $121.44 $105.00 $105.00 $93.00 $93.00 $119.20 $119.20 $114.91 $114.91
7 9" High Early Strength concrete for pavement 1 square yard $138.36 $138.36 $115.50 $115.50 $115.00 $115.00 $123.30 $123.30 $124.50 $124.50
8 10" (3600 PSI) concrete for pavement 1 square yard $130.71 $130.71 $111.00 $111.00 $120.00 $120.00 $127.40 $127.40 $124.18 $124.18
9 10" High Early Strength concrete for pavement 1 square yard $145.37 $145.37 $122.50 $122.50 $130.00 $130.00 $132.00 $132.00 $135.83 $135.83
10 6" Integral Curb Concrete 1 linear foot $11.74 $11.74 $10.00 $10.00 $10.00 $10.00 $6.50 $6.50 $3.26 $3.26
11 6" concrete drive approach up to connecting sidewalk or R.O.W.1 square yard $100.51 $100.51 $81.00 $81.00 $85.00 $85.00 $101.45 $101.45 $111.37 $111.37
12 8" concrete drive approach up to connecting sidewalk or R.O.W.1 square yard $116.78 $116.78 $93.50 $93.50 $90.00 $90.00 $112.70 $112.70 $128.17 $128.17
13 Remove curb and gutter 1 linear foot $8.86 $8.86 $13.00 $13.00 $15.00 $15.00 $7.50 $7.50 $13.58 $13.58
14 24" curb and gutter to include 6" curb 1 linear foot $44.86 $44.86 $32.50 $32.50 $45.00 $45.00 $60.00 $60.00 $38.89 $38.89
15 30" curb and gutter to include 6" curb 1 linear foot $46.08 $46.08 $39.00 $39.00 $50.00 $50.00 $75.00 $75.00 $48.42 $48.42
16 36" curb and gutter to include 6" curb 1 linear foot $50.98 $50.98 $45.50 $45.50 $60.00 $60.00 $90.00 $90.00 $58.07 $58.07
17 18" Mountable curb and gutter concrete 1 linear foot $32.00 $32.00 $26.00 $26.00 $40.00 $40.00 $45.00 $45.00 $29.03 $29.03
18 SDHPT (grade 2) Type A Flex Base provided placed and compacted by contractor 1 ton $47.88 $47.88 $150.00 $150.00 $45.00 $45.00 $60.00 $60.00 $75.10 $75.10
19 5" - 6" depth stamped patterned concrete median 1 square yard $125.00 $125.00 $120.00 $120.00 $150.00 $150.00 $165.00 $165.00 $190.68 $190.68
20 8" depth stamped patterned concrete median 1 square yard $152.00 $152.00 $130.00 $130.00 $185.00 $185.00 $180.00 $180.00 $230.49 $230.49
21 Partial (T/4) depth saw cut concrete 1 linear foot $14.00 $14.00 $1.50 $1.50 $15.00 $15.00 $1.00 $1.00 $6.35 $6.35
22 Sod on all disturbing sides of construction to match existing species of grass 1 square yard $17.28 $17.28 $35.00 $35.00 $15.00 $15.00 $19.25 $19.25 $44.70 $44.70
23 Unclassified Excavation 1 cubic yard $42.90 $42.90 $100.00 $100.00 $35.00 $35.00 $42.50 $42.50 $41.23 $41.23
24 Place and Compact Fill supplied by Contractor CY 1 cubic yard $60.70 $60.70 $100.00 $100.00 $50.00 $50.00 $42.50 $42.50 $210.21 $210.21
25 Remove storm water pipe 0-30"1 linear foot $1.41 $1.41 $350.00 $350.00 $20.00 $20.00 $25.00 $25.00 $83.85 $83.85
26 Lay storm water pipe 0-30" RCP supplied by Contractor 1 linear foot $4.25 $4.25 $450.00 $450.00 $200.00 $200.00 $400.00 $400.00 $482.70 $482.70
27 Adjust Manhole to Grade 1 each $432.22 $432.22 $500.00 $500.00 $750.00 $750.00 $750.00 $750.00 $4,268.89 $4,268.89
28 Adjust Existing Grate Inlet to Grade 1 each $525.00 $525.00 $500.00 $500.00 $2,000.00 $2,000.00 $10,000.00 $10,000.00 $6,919.44 $6,919.44
29 Adjust Water Meter Cans and Irrigation Valve Boxes 1 each $324.00 $324.00 $250.00 $250.00 $750.00 $750.00 $200.00 $200.00 $807.99 $807.99
30 Adjust Sewer Cleanouts 1 each $338.40 $338.40 $500.00 $500.00 $500.00 $500.00 $200.00 $200.00 $2,605.66 $2,605.66
31 Adjust Valve Boxes 1 each $338.40 $338.40 $250.00 $250.00 $500.00 $500.00 $200.00 $200.00 $467.50 $467.50
32 Relocate Existing Ground Box 1 each $225.00 $225.00 $500.00 $500.00 $850.00 $850.00 $750.00 $750.00 $1,610.50 $1,610.50
33 Remove and Replace Storm Drain Inlet Top and Throat 1 each $2,978.00 $2,978.00 $4,500.00 $4,500.00 $3,000.00 $3,000.00 $10,000.00 $10,000.00 $9,301.04 $9,301.04
34 Remove and Replace 10' Curb Inlet 1 each $999.00 $999.00 $4,500.00 $4,500.00 $5,500.00 $5,500.00 $10,000.00 $10,000.00 $10,571.04 $10,571.04
35 Crack and Joint Sealing (Random Cracks, Redwood Expansion Joints, and Construction Saw Joints)1 linear foot $4.68 $4.68 $3.00 $3.00 $3.00 $3.00 $2.25 $2.25 $6.35 $6.35
36 Traffic Control Plan on major thoroughfare 1 daily $230.40 $230.40 $200.00 $200.00 $750.00 $750.00 $750.00 $750.00 $622.49 $622.49
37 Traffic Control Plan on major thoroughfare 1 weekly $720.00 $720.00 $1,400.00 $1,400.00 $2,000.00 $2,000.00 $3,000.00 $3,000.00 $3,110.85 $3,110.85
38 Traffic Control Plan on major thoroughfare 1 monthly $2,448.00 $2,448.00 $5,600.00 $5,600.00 $4,000.00 $4,000.00 $12,000.00 $12,000.00 $12,443.40 $12,443.40
39 Repair, Replace, Modify & Restore Irrigation System 1 linear foot $14.62 $14.62 $15.00 $15.00 $25.00 $25.00 $35.00 $35.00 $18.13 $18.13
40 Sprinkler Head Repair 1 each $51.84 $51.84 $15.00 $15.00 $30.00 $30.00 $200.00 $200.00 $108.66 $108.66
TOTAL AMOUNT BID $11,504.10 $21,382.50 $22,623.00 $50,470.05 $55,586.21
C&J's Design and Solutions Vernara LLC Camcrete Contracing Inc.Jim Bowman Construction McMahon Contracting, L.P.
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2025-7971
File ID: Type: Status: 2025-7971 Agenda Item Consent Agenda
1Version: Reference: In Control: City Council
03/18/2025File Created:
Final Action: Donation BinsFile Name:
Title: Consider an Ordinance amending Chapter 6 of the Code of Ordinances by adding
a new Article, Article 6-19 “Donation Receptacles”; providing for definitions;
providing purpose; providing applicability; providing registration; providing permit
requirements; providing application requirements and donation box requirements;
providing transfer of permit prohibited; providing for violations and penalties;
providing fees; providing a repealing clause; providing a severability clause;
providing a savings clause; providing for an effective date, and authorizing the
Mayor to sign.
Notes:
Sponsors: Enactment Date:
Memo.pdf, Ordinance.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2025-7971
Title
Consider an Ordinance amending Chapter 6 of the Code of Ordinances by adding a new Article,
Article 6-19 “Donation Receptacles”; providing for definitions; providing purpose; providing
applicability; providing registration; providing permit requirements; providing application
requirements and donation box requirements; providing transfer of permit prohibited; providing for
violations and penalties; providing fees; providing a repealing clause; providing a severability clause;
providing a savings clause; providing for an effective date, and authorizing the Mayor to sign.
Summary
Fiscal Impact:
Fees will be established.
Staff Recommendation:
The Community Development department recommends approval of this request.
Page 1City of Coppell, Texas Printed on 3/21/2025
Master Continued (2025-7971)
Strategic Pillar Icon:
Sustainable Government
Page 2City of Coppell, Texas Printed on 3/21/2025
1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: March 25, 2025
Reference: Consider an Ordinance amending Chapter 6 of the Code of Ordinances by adding a
new Article, Article 6-19 “Donation Receptacles”; providing for definitions; providing
purpose; providing applicability; providing registration; providing permit
requirements; providing application requirements and donation box requirements;
prohibiting transfer of permit; providing for violations and penalties; providing fees;
providing a repealing clause; providing a severability clause; providing a savings
clause; providing for an effective date, and authorizing the Mayor to sign.
2040: Sustainable Government
Introduction:
The purpose of this request is to establish the permitting, registration and inspection requirements for
donation receptacles.
Background:
In July 2024, staff made a presentation to Council regarding the proliferation of Donation Receptacles
around the city. During that presentation, staff provided multiple images of commercial areas where
the presence of the donation receptacles had grown and the effect was visual clutter, donation bins
taking up required parking spaces and the overflow of items spilling out of the receptacles and onto
the pavement. The result of that meeting was direction from Council to create an ordinance to regulate
donation receptacles.
The Ordinance will regulate the allowable locations of donation receptacles, the permitting process,
permitting requirements, donation receptacle requirements, maintenance and upkeep. The ordinance
makes it illegal for any person to place or maintain, or allow to be placed or maintained, any donation
receptacle within the City of Coppell, without having first secured a permit and decal in compliance
with the ordinance. In addition, no previously placed donation receptacles shall be granted any legal
non-conforming rights under this ordinance. This means that all existing donation receptacles will
need to comply with the ordinance and receive a permit and ensure they are in compliance with the
requirements. The donations inside of the receptacles shall be collected weekly. Donation receptacles
shall only be allowed within the following zoning districts: Commercial (C), Retail (R), Highway
Commercial (HC), and Light Industrial (LI), or any zoned property owned by Coppell Independent
2
School District or Carrollton Farmers Branch Independent School District and shall only be placed
on a lot which contains a building that is an ongoing business. No more than one (1) donation
receptacle, maximum 50 square feet in size, may be permitted for placement on any one lot or
commercial/industrial development consisting of multiple lots. A donation receptacle shall be
enclosed by use of a receiving door and locked so that the contents of the donation receptacle may
not be accessed by anyone other than those responsible for the retrieval of the contents.
Donation receptacles will not be allowed in required setbacks, required parking and will need to be
on a concrete surface and screened on three sides with materials that match the main building. The
property owner must sign the application, which acknowledges that the donation receptacle will be
placed on their property. The operator of the receptacle must provide and have on file emergency
contact information so that they can be contacted if there are any issues. The operator and the property
owner shall be held jointly and severally liable and responsible for compliance with this section, for
the maintenance, upkeep and servicing of the donation receptacle, and for clean-up and removal of
any donations left on the property outside of the receptacle. The operator and property owner shall be
given written notice of any conditions constituting a violation of this article. Any conditions that are
in violation of this article and not remedied within forty-eight (48) hours of receipt of written notice
thereof shall result in revocation of the permit for the donation receptacle at issue. Upon revocation,
the donation receptacle shall be removed from the property within thirty (30) calendar days and if not
removed within this time period, the city may remove and dispose of the donation receptacle and the
operator and property owner will be jointly and severally liable for payment to the city of the
reasonable and necessary costs of such removal and disposal. If revoked, both the operator and
property owner shall be prohibited from applying for a new permit for a period of two (2) years. The
appeal process will be to the Board of Adjustment within ten (10) days after notice of revocation is
issued by the City.
Benefit to the Community:
By requiring the registration, permitting and inspection of these donation receptacles, the City and
the community can have transparency of who the receptacle belongs to, who it benefits and can
regulate unwanted overflow of donations.
Legal Review:
The City Attorney drafted the Ordinance.
Fiscal Impact:
Fees will be established.
Recommendation:
Staff recommends approval of the proposed regulations for Donation Receptacles.
Attachments:
1. Ordinance.
Page | 1
ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING
THE CODE OF ORDINANCE BY AMENDING CHAPTER 6 ‘BUSINESS
REGULATIONS’ BY ADDING NEW ARTICLE 6-19 ‘DONATION
RECEPTACLES’; PROVIDING FOR DEFINITIONS, PURPOSE,
APPLICABILITY, REGISTRATION, PERMIT REQUIREMENTS,
APPLICATION REQUIREMENTS, DONATION RECEPTACLE
REQUIREMENTS, TRANSFER OF PERMIT PROHIBITED, FEES AND
PENALTIES; PROVIDING FOR A FINE OF UP TO $500 FOR EACH
VIOLATION; PROVIDING A REPEALING CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the increase in the number of persons or entities desiring to collect clothing
and household products for charitable purposes has led to the proliferation of donation receptacles
in various areas of the City; and
WHEREAS, the inability of landowners to accurately identify the owners of said donation
receptacles has resulted in decreased accountability on the part of donation receptacle owners; and
WHEREAS, the failure to properly empty and clean donation receptacles has resulted in
an unsightly and littered appearance near said donation receptacles; and
WHEREAS, City Council finds that regulating the placement and use of donation
receptacles is necessary for the health, safety and welfare of the general public, the promotion of
consistent land uses and development, and the protection of landowners and residents of the City
of Coppell;
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF COPPELL,
TEXAS, THAT:
SECTION 1. That the Code of Ordinances of the City of Coppell, Texas, be and the same
is hereby amended by amending Chapter 6 ‘Business Regulations’ by adding new article 6-19
“Donation Receptacles”, which shall read as follows:
“CHAPTER 6 BUSINESS REGULATIONS
ARTICLE 6-1. - MASSAGE ESTABLISHMENTS
. . . . .
ARTICLE 6-19. DONATION RECEPTACLES
Sec. 6-19-1. – Title.
Page | 2
This Article of the Code of the City of Coppell is hereby designated and shall be
known and referred to as the “Donation Receptacles” Article of the City Code of
Ordinances.
Sec. 6-19-2. – Purpose.
The purpose of this Article is to protect the public health, safety and welfare of
Coppell residents by requiring the registration and permitting of donation receptacles on
private property within the City limits of the City of Coppell. This Article further serves to
protect the aesthetic well-being of the community and promote the tidy and ordered
appearance of developed property. The provisions included herein are intended to provide
efficient legal remedies for unpermitted or poorly maintained donation receptacles that
threaten the orderly development of the City. These provisions are cumulative of all City
ordinances.
Sec. 6-19-3. – Applicability.
a. The requirements of this article shall apply to all donation receptacles regardless of
whether said receptacles were placed prior to the effective date of these regulations. No
previously placed donation receptacles shall be granted any legally non-conforming
rights under this article.
b. The operator of a donation receptacle in existence within the city limits at the time of
adoption of this article and the owner of the property on which the existing receptacle
is located shall be given written notice by the city that they have thirty (30) days to
either obtain an annual permit for the existing donation receptacle or remove the
donation receptacle from the property. The operator of an existing donation receptacle
or the owner of the property on which the receptacle is located may, alternatively,
within these thirty (30) day-time periods, give the city written permission to remove
and dispose of the existing donation receptacle.
c. The notice required by this section shall be mailed to the address of the property owner
listed on the appraisal district records and the address posted on the donation receptacle,
if any. The notice shall also be posted on the donation receptacle itself. The operator
and property owner shall have thirty (30) days from the day the notice is placed in the
U.S. mail or posted on the receptacle, whichever is later, to obtain a permit or otherwise
comply with the requirements of this article.
d. If the city removes and disposes of a donation receptacle under this article, the property
owner and donation receptacle operator shall be responsible, jointly and severally, for
payment to the city for the reasonable and necessary costs of removal and disposal.
Sec. 6-19-4. – Definitions
Administrator is the director of the department designated by the city manager to enforce
and administer this article, and includes the director’s designees.
Page | 3
Donation receptacle is an enclosed structure, trailer, receptacle, container, or other similar
free-standing structure located outside of an enclosed building in a place accessible by the
public and designed or intended for the collection and temporary storage of donated
personal property.
Operator is any person who owns, operates or is otherwise in control of a premises
donation receptacle.
Permit holder means the person who was issued a donation receptacle permit.
Person is an individual, partnership, association, firm, company, organization, corporation,
or entity of any kind.
Property owner is the person or entity that is the legal owner of the real property or includes
any manager or property manager that has custody or control of the real property upon
which the donation receptacle is located.
Sec. 6-19-5. – Donation Receptacle – General Provisions
a. It shall be unlawful for any person to place or maintain, or allow to be placed or
maintained, any donation receptacle within the City of Coppell, without having first
secured a permit and decal in compliance with the provisions of this Article.
b. Any donation receptacle located within the jurisdiction of the City of Coppell that does
not have a current, valid permit (or any permitted donation receptacle that has received
more than two (2) notices of violation from the City in the past 12 months) shall be
subject to impoundment by the City. Any donation receptacle impounded by the City
shall be released to the owner upon payment of all applicable impoundment and storage
fees.
c. Donation receptacles shall only be permitted to be placed on real property located
within the following zoning use districts: (C) Commercial District, (R) Retail, (HC)
Highway Commercial, and (LI) Light Industrial District, or any zoned property owned
by Coppell Independent School District or Carrollton Farmers Branch Independent
School District, See Section 6-19-9(2). Donation receptacles shall not be permitted to
be placed on real property located within any other zoning use districts.
Sec. 6-19-6. – Donation Receptacle Permit and Decal Required to be Displayed
It shall be unlawful for any person that owns, leases, is in control of, or is entitled to
possession of real property within the City of Coppell, to cause, permit, suffer or allow any
donation receptacle to be placed on or remain on such real property without first obtaining
a valid permit as provided in this Article. The decal must be attached to the donation
receptacle at all times.
Sec. 6-19-7. – Permit Requirements
Page | 4
A permit and decal to allow a donation receptacle to be placed and used on designated real
property shall be issued by the Administrator after inspection and verification that the
following conditions are satisfied:
a. The person receiving a permit to place or maintain a donation receptacle is registered
to operate in the State of Texas as a non-profit corporation or has proof of a written
agreement to solicit on behalf of such a non-profit corporation.
b. Contact information which can be used to contact the operator twenty-four (24) hours a
day, seven (7) days a week if the premises surrounding the donation receptacle is
unkempt or another issue related to the donation receptacle needs immediate attention;
c. An address where official notices can be sent;
d. The real property owner provides written authorization allowing the donation
receptacle on the property.
e. The permit holder agrees to be responsible for collecting the contents of the donation
receptacle on a weekly basis in order to prevent overflow and littering.
f. No more than one (1) donation receptacle may be permitted for placement on any one
lot. In the case of a commercial or industrial development that consists of multiple
platted lots, the Administrator shall treat the commercial or industrial development as
if it is only one contiguous lot.
g. No donation receptacle shall exceed 50 square feet in size.
h. Each donation receptacle shall clearly indicate in writing on the side of each receptacle
that all donations must fit into and be placed within the donation receptacle.
i. The permit holder placing or maintaining the donation receptacle shall permanently
display current contact information including street address and phone number on the
donation receptacle. Said information must be readable and clearly visible to the public.
j. Each donation receptacle shall be constructed from a metal or weather resistant
materials.
Sec. 6-19-8. – Permit application requirements
An application for a donation receptacle permit under this article shall be submitted
annually upon a form provided by the City and shall include:
a. The address or other identification of the property where the donation receptacle would
be situated;
b. A site plan showing where on the property the donation receptacle will be located and
specifically containing:
1. Location and dimensions of all parcel boundaries;
2. Location of all buildings;
3. Proposed donation receptacle location;
4. Distance between the proposed donation receptacle and parcel lines and buildings;
and
Page | 5
5. Location and dimensions of all existing and proposed driveways, garages, carports,
parking spaces, maneuvering fire lanes ingress/egress, pavement and
striping/marking.
c. An elevation of the donation receptacle showing the appearance, materials, and
dimensions of all sides of the donation receptacle;
d. A description and/or diagram of the proposed locking or security mechanism of the
donation receptacle;
e. The name, physical address, mailing address, and telephone number of the applicant
and all owners of the donation receptacle as well as identify the persons who will
benefit or profit from any donations generated by collecting from the donation
receptacle;
f. Written consent from the property owner and Lessee, if any, to place the donation
receptacle on the property;
g. A detailed maintenance and collection schedule for the donation receptacle which
collection will include removal of items and debris on and around the donation
receptacle on a weekly schedule; and
h. Evidence of compliance with section Article 6-19-9 of this article.
Sec. 6-19-9. Donation receptacle requirements
All donation receptacles located within the city limits must meet the following
requirements:
a. A donation receptacle shall only be placed on a lot which contains a building that is an
ongoing business.
b. Donation receptacles shall only be permitted to be placed on real property located within
the following zoning use districts: (C) Commercial District, (R) Retail, (HC) Highway
Commercial, and (LI) Light Industrial District, or any zoned property owned by Coppell
Independent School District or Carrollton Farmers Branch Independent School District,
See Section 6-19-9(2). Donation receptacles shall not be permitted to be placed on real
property located within any other zoning use districts.
c. No more than one (1) donation receptacle may be permitted for placement on any one
(1) lot. In the case of shopping center or office development that consists of multiple
platted lots, the administrator shall treat the shopping center or office development as
if it is one contiguous lot.
d. A donation receptacle shall be located so as not to interfere with visibility triangles, on-
site vehicle or pedestrian circulation, landscaping, and required parking.
e. A donation receptacle shall be placed on a concrete surface.
f. A donation receptacle shall not be placed in a required building setbacks, access
easement, drainage easement, floodplain, utility easement or fire lane.
g. Donation receptacle shall not be located in or impede access to any required parking or
driveways, pedestrian routes, emergency vehicle routes, building ingress or egress,
required disabled access routes, required easements, trash enclosure areas or access to
trash bins or trash enclosures, or any place that would impede the functioning of
exhaust, ventilation or fire extinguishing systems.
Page | 6
h. A donation receptacle shall not be placed within two hundred (200) feet of any
residentially zoned property, said distance to be measured from residential lot line to
donation receptacle.
i. Donation receptacle shall not be located closer than two hundred (200) feet from any
other receptacle even if located on different tracts of land or lots.
j. At least one (1) dedicated parking space also shall be required for use of persons
accessing the donation receptacle.
k. A donation receptacle shall be enclosed by use of a receiving door and locked so that
the contents of the donation receptacle may not be accessed by anyone other than those
responsible for the retrieval of the contents.
l. A donation receptacle shall not cover a ground surface area of more than fifty square
feet, and shall not exceed seven (7) feet in height.
m. Each donation receptacle shall be screened from view from the nearest public street or
right-of-way. Each donation receptacle must be screened on three sides with materials
that match the main building of the lot where it is located. Minimum screening shall
consist of a seven (7) foot masonry wall. All screening shall be constructed to prevent
the storage or placement of donations outside the donation receptacle, with the
screening wall itself being no more than two feet (2') from the screened donation
receptacle.
n. A donation receptacle shall be constructed from metal material and be painted a solid
color. No high-intensity or fluorescent colors shall be used for the receptacle or
associated signage which shall be maintained in good and working order as provided
in Section 6-9-1.
o. Each donation receptacle shall clearly indicate in writing on the side of each receptacle
that all donations must fit into and be placed within the receptacle.
p. The donation receptacle shall not take up any required parking spaces and must be on
an concrete surface.
Sec. 6-19-10. Transfer of permit prohibited
Permits issued under the provisions of this Article shall be non-transferable and the
authority a permit confers shall be conferred only on the permit holder named therein.
Sec. 6-19-11. Maintenance and upkeep
a. The operator and the property owner shall be held jointly and severally liable and
responsible for compliance with this section, for the maintenance, upkeep and servicing
of the donation receptacle, and for clean-up and removal of any donations left on the
property outside of the receptacle.
b. Each donation receptacle shall be maintained in good working order and free from
graffiti, damaged signs and notifications, peeling paint, rust, and broken parts or
operating mechanisms.
c. The visual and structural integrity of the donation receptacle must be in a good and
clean appearance and structural integrity.
Page | 7
d. Donation receptacles shall be serviced weekly between 7:00 a.m. and 6:00 p.m. on
weekdays and 10:00 a.m. and 6:00 p.m. on weekends. This service includes the
maintenance of the donation receptacle, the removal of collected material, and the
abatement of any graffiti, litter, unsanitary or accumulation of material outside the
receptacles or otherwise in a nuisance condition in, on or around the donation
receptacle.
e. The operator and property owner of each donation receptacle shall ensure that each
receptacle is emptied of its contents on a weekly basis, in accordance with the
maintenance and collection schedule submitted with the permit application for the
donation receptacle and more frequently, if necessary, to prevent overflow of donated
items into the area surrounding the donation receptacle. In cases where items are found
outside the donation receptacle, whether on the ground around the donation receptacle
or on top of the donation receptacle, the operator and property owner shall be found to
be in violation of this article.
f. The operator and property owner shall maintain, or cause to be maintained, the area
within twenty (20) feet of the donation receptacle free from any junk, debris, overflow
items, dumped materials, or other materials. The property owner and operator shall be
responsible to the extent provided by law for the city’s cost to abate any nuisance.
g. The visual and structural integrity of the donation receptacle must be maintained
continuously.
h. Each donation receptacle shall at all times clearly and conspicuously display on the
exterior of the donation receptacle the name, address, and telephone number of the
operator of the donation receptacle and the permit number and its date of expiration as
well as a statement that a copy of the permit application is on file with the city secretary.
i. The operator shall maintain on file with the city an active email address and a 24-hour
telephone service with recording capability for the public to register complaints. If the
official notice information for the permit holder changes, the permit holder shall
provide updated notice information to the director within twenty-four (24) hours.
j. Any conditions that are in violation of this section must be remediated or abated within
forty-eight (48) hours of being reported to the operator or property owner.
k. The current permit decal for the specific receptacle must be affixed and displayed at all
times on the outside of the donation receptacle.
l. The donation receptacle shall only be used for the solicitation and collection of clothing
and household materials only. All donation materials must fit into and be placed inside
the donation receptacle. The placement, accumulation or collection of any materials
outside the container is strictly prohibited.
m. The City shall have the authority to abate any property or revoke any permit in violation
of this article that is deemed a public nuisance under the procedures contained in the
Code of Ordinances.
Sec. 6-19-12. Fees
Nonrefundable annual application fees set for in this article shall be set by resolution of
the City Council. The fee must be paid at the time of submission of the permit or renewal
Page | 8
application. To the extent that any person may be exempt from paying this annual permit
fee pursuant to any other law, that person must still annually apply for and secure a permit.
Sec. 6-19-13. Revocation of Permit; removal of donation receptacles and liability
a. The operator and property owner shall be given written notice of any conditions
constituting a violation of this article. Any conditions that are in violation of this article
and not remedied within forty-eight (48) hours of receipt of written notice thereof shall
result in revocation of the permit for the donation receptacle at issue.
b. (1) The administrator shall have the right to revoke any permit issued hereunder if any
of the grounds upon which the administrator may refuse to issue a permit is found by
the administrator to exist. In addition, the failure of the operator or property owner to
comply with the provisions of this article or other provisions of this code or other law
shall also constitute grounds for revocation of the permit. (2) The administrator shall
provide written notice to the operator, and property owner stating the specific grounds
for revocation. (3) Upon revocation, the donation receptacle shall be removed from the
property within thirty (30) calendar days and if not removed within this time period,
the city may remove and dispose of the donation receptacle and the operator and
property owner will be jointly and severally liable for payment to the city of the
reasonable and necessary costs of such removal and disposal.(4) Upon revocation, the
affected operator and property owner shall be prohibited from applying for a permit for
a period of two years. (5) any revocation of a permit may be appealed to the Board of
Adjustment within ten (10) days after notice of revocation is issued by the City. Upon
a finding that the permit is operating a nuisance it shall uphold the revocation. All
decisions of the Board of Adjustment shall be final.
Sec. 6-19-14. Offense/Penalty
1. A person who violates any provision of this Article by performing an act prohibited or
by failing to perform an act required is guilty of a Class C misdemeanor punishable by
a fine not to exceed Five Hundred Dollars and No Cents ($500.00) per day. Each day
the violation continues shall be a separate offense.
2. A culpable mental state is not required for the commission of an offense under
this Article.
3. Nothing in Article shall limit the remedies available to the City in seeking to
enforce the provisions of this Article.
4. All other legal remedies are reserved by the City if necessary to enforce the
provisions of this Article. This shall be in addition to, and not in lieu of, the
criminal penalties provided for in this Article.”
SECTION 2. That all provisions of the Ordinances of the City of Coppell, Texas, in
conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
Page | 9
provisions of the Ordinances of the City not in conflict with the provisions of this ordinance shall
remain in full force and effect.
SECTION 3. That should any word, sentence, paragraph, subdivision, clause, phrase or
section of this ordinance, or of the Code of Ordinances, as amended hereby, be adjudged or held to
be void or unconstitutional, the same shall not affect the validity of the remaining portions of said
ordinance or the Code of Ordinances, as amended hereby, which shall remain in full force and effect.
SECTION 4. That this ordinance shall take effect immediately from and after its passage as
the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2025
APPROVED:
____________________________________
Wes Mays, MAYOR
ATTEST:
____________________________________
Ashley Owens, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
Robert E. Hager, CITY ATTORNEY
Master
City of Coppell, Texas 255 E. Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2025-7975
File ID: Type: Status: 2025-7975 Agenda Item Council Committee
Reports
1Version: Reference: In Control: City Council
03/21/2025File Created:
Final Action: CC ReportsFile Name:
Title: Report on North Texas Commission - Councilmember Ramesh Premkumar
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
Text of Legislative File 2025-7975
Title
Report on North Texas Commission - Councilmember Ramesh Premkumar
Summary
Page 1City of Coppell, Texas Printed on 3/21/2025