CP 2000-11-14 NOTICE OF CITY COUNCIL MEETING AND AGENDA
NOVEMBER 14, 2000
CANDY SHEEHAN, LARRY WHEELER, Place 6
Mayor Mayor Pro Tem
GREG GARCIA, Place 1 MARSHA TUNNELL, Place 4
JAYNE PETERS, Place 2 DOUG STOVER, Place 5
DIANA RAINES, Place 3 BILL YORK, Place 7
JIM WITT, City Manager
MEETING TIME AND PLACE:
Call to Order 6:00 p.m. Library Meeting Room (Open to the Public)
Executive Session Immediately Following Library Board Room (Closed to the Public)
Work Session Immediately Following Library Meeting Room (Open to the Public)
Regular Session 7:30 p.m. Library Meeting Room (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will meet
in Regular Called Session on Tuesday, November 14, 2000, at 6:00 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:30 p.m. to be held at the William T. Cozby Public Library,
177 N. Heartz, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting
may be convened into closed Executive Session for the purpose of seeking
confidential legal advice from the City Attorney on any agenda item listed herein.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
REGULAR SESSION (Open to the Public)
1. Call to order.
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Page 1 of 7
ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.072, Texas Government Code Deliberation regarding
~ ~_., Real Property.
1. Purchase of public land generally west of Coppell Road and
north of Bethel Road.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Boundaries for the Historic District for the City
fGOt,-5 of Coppell.
B. Presentation regarding Scoreboard Options for Athletic Facilities.
C. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. I nvocati on.
5. Pledge of Allegiance.
6. Swearing in of Councilmember Place 3.
7. Consider approval of an Ordinance for appointing of Marian Moseley as
Municipal Judge and Terry Landwehr and Kim Nesbitt as Alternate Judges
of the Coppell Municipal Court No. I pursuant to the provisions of Section
4.06(b) and Section 4.06(d) of the City of Coppell Home Rule Charter and
City Ordinances for a term of two (2) years and authorizing the City
Manager to negotiate contracts with said persons; and authorizing the
Mayor to sign said Ordinance.
8. Swearing in of Marian Moseley as Municipal Judge and Terry Landwehr and
~p~,,3e., Kim Nesbitt as Alternate Judges of the Coppell Municipal Court No. 1.
9. Consider approval of a Proclamation honoring Annette T. Griffin, who was
named Superintendent of the Year by the Texas Association of School
Boards, and authorizing the Mayor to sign.
10. Presentation by Coppell High School Band Boosters.
11. Citizen's Appearances.
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ITEM # ITEM DESCRIPTION
CONSENT AGENDA
12. Consider approval of the following consent agenda items:
~¢5 A. Consider approval of minutes: October 24, 2000.
B. Consider approval of entering into a contract with Shimek, Jacobs &
~,-D~,s Finklea for a Water Distribution System Master Plan Update in an
amount not to exceed $62,300; and authorizing the City Manager to
sign.
C. Consider approval of an Interlocal Purchasing Agreement between
(~,~; City of Coppell and Texas Local Government Purchasing Cooperative
and authorizing the City Manager to sign.
D. Consider approval of an Ordinance for Case No. S-1180, Wings To
Go, zoning change request from TC (Town Center) to TC-S.U.P (Town
~-~ Center, Special Use Permit), to allow the operation of a 1,440 square
foot restaurant and private club to be located in Suite 230 of the
Town Center Shopping Center at 106 N. Denton Tap Road, and
authorizing the Mayor to sign.
E. Consider approval of an Ordinance for Case No. PD-171R-HC,
Verizon Communications (GTE), zoning change request for property
~Oc~p-~ zoned PD-171-HC (Planned Development-171-Highway Commercial),
to allow a revision to the approved signage on approximately 35.6
acres of property located at 750 Canyon Drive, and authorizing the
Mayor to sign.
F. Consider approval of an ordinance abandoning a 7.5 foot utility
iPo-Sf-,,S easement along the rear of Lot 5, Block 8 Village at Cottonwood Creek
Section I (:258 Winding Hollow Lane); and authorizing the Mayor to
sign.
END OF CONSENT
13. PUBLIC HEARING (CONTINUED):
Consider approval of Case No. PD-188, HO-C, zoning change request from
HO-C and HO-C-S-1125R (Historic Overlay, Commercial and Historic
c~e..5 Overlay, Commercial, S-1125R) to PD-188-HO-C (Planned Development-
188, Historic Overlay, Commercial), to allow the construction of a
restaurant with a private club and the expansion of a free-standing beauty
shop on approximately 1.27 acres of property located along the east side
of Coppell Road, approximately 200 feet south of Cooper Lane.
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ITEM # ITEM DESCRIPTION
14. PUBLIC HEARING (CONTINUED):
__/ Consider approval of Case No. S-1179, zoning change request from HO-C
(Oo~_.~ (Historic Overlay, Commercial) to PD-188 HO-C-S.U.R (Planned
Development-188, Historic Overlay, Commercial, Special Use Permit), to
allow a restaurant with a private club on approximately 1.27 acres of
property located along the east side of Coppell Road, approximately 200
feet south of Cooper Lane.
15. Consider approval of the JW! Addition, Lot 1, Block 1, Minor Plat, to allow
~oDt, 5 the development of a restaurant and the expansion of a beauty shop on
approximately 1.27 acres of property located along the east side of
Coppell Road, approximately 200 feet south of Cooper Lane.
16. PUBLIC HEARING:
Consider approval of Case No. S-1181, CC's Coffee House, zoning change
,St.,,~ request from C (Commercial) to C-S.U.P (Commercial, Special Use Permit),
to allow the operation of a 1,920 square foot coffee shop to be located in
Suite 401 of the Coppell Crossing IV Shopping Center at 777 S. MacArthur
Boulevard.
17. PUBLIC HEARING:
Consider approval of the Creekview 2, Lot 3, Block B, Replat, to allow the
development of an office building on approximately 1.95 acres of property
(?-j%c-,~ located along the east side of S. Denton Tap Road; south of Bethel Road.
18. PUBLIC HEARING:
Consider approval of the Coppell Commerce Center, Phase 1, Replat and
Site Plan, to replat approximately 19.386 acres of property and allow for
(2~ 5 the development of office and warehouse buildings on a 9.62 acre portion
located along the north side of Burns Street, between Freeport Parkway
and Hammond Street.
19. Consider approval of the Sherrill Acres, Lot 1, Block 1, Site Plan
Amendment, to allow the construction of a veterinary office on
"7 F)~C3~,$ approximately .776 acre of property located along the south side of Belt
Line Road, east of MacArthur Boulevard.
20. PUBLIC HEARING:
Consider approval .of the proposed text change to amend a portion of
~,~ ~2~,~d,,< Section 34-2-7 (S) of the Coppeil Zoning Ordinance, Landscape
Regulations, to add the Mesquite Tree, less than ten (10) caliper inches, as
an unprotected tree.
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ITEM # ITEM DESCRIPTION
21. PUBLIC HEARING:
Consider approval of the proposed text change to amend Section 22-1.9 of
c2~ ~'~C..,% the Coppell Zoning Ordinance, HC (Highway Commercial district), to
eliminate restaurants, caf~s, and cafeterias, including drive-ins as
permitted uses within such district, except by Special Use Permit.
22. PUBLIC HEARING:
Consider approval of the proposed text change to amend a portion of
._~,.~r.> Section 34-1-8 (B)3 of the Coppell Zoning Ordinance, Landscape
Regulations, to eliminate the minimum number of vehicular parking spaces
per row.
23. PUBLIC HEARING:
Consider approval of the proposed text change to amend a portion of
C~ ~3e''-'~ Section 34-1-8 (C) of the Coppell Zoning Ordinance, Landscape
Regulations, to clarify the intent of the perimeter landscaping
requirements.
24. PUBLIC HEARING:
Consider approval of the proposed text change to amend portions of
~ ~p..~.,~ Section 45 of the Coppell Zoning Ordinance, Application and Filing Fees; to
amend Section 45-1 to remove specific fee amounts; to add Section 45-2 to
establish the filing date for applications for zone changes, plat, and site
plan approval, and to add Section 45-3 to prohibit the filing of permit
applications during the pendency of zoning applications.
25. PUBLIC HEARING:
Consider approval of the designation of a reinvestment zone pursuant to
~ F)~.~~ Section 312.201 of the Property Redevelopment and Tax Abatement Act.
The property to be considered for Reinvestment Zone designation is that
property owned by Lincoln Coppell III Limited Partnership, described as
Coppell Business Center Ill, Block C, Lots 1 and 2 (8.609 acres) and
located at the southwest corner of Wrangler Drive and Lakeshore Drive,
Coppell, Texas.
26. Consider approval of an Ordinance designating the Lincoln Coppell III
Limited Partnership Reinvestment Zone No. 29, and authorizing the Mayor
d p'~3e'.,% to sign.
27. PUBLIC HEARING:
Consider approval of the designation of a reinvestment zone pursuant to
_:~ ~jc_) Section 312.201 of the Property Redevelopment and Tax Abatement Act.
The property to be considered for Reinvestment Zone designation is that
property owned by Catellus Development Corporation, described as
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ITEM # ITEM DESCRIPTION
Gateway Business Park No. II, Block C, Lot 2 (7.31 acres) and located at
the northeast corner of Interstate Highway 635 and Freeport Parkway,
Coppell, Texas.
28. Consider approval of an Ordinance designating the Catellus Development
(3~,,~ Corporation Reinvestment Zone No. 28, and authorizing the Mayor to sign.
29. Consider award of bid and resolution authorizing procurement of three (3)
fully equipped Pierce Custom Purepets through HGAC not to exceed
~)~°'~Dc.~ $1,433,440, and authorizing the City Manager to execute all appropriate
documents. Approval of this item will authorize annualized expenditures of
$150,000, as budgeted.
30. Consider approval of a contract for the construction work related to
po3e--$ renovations at the Senior Center to Keck & Associates in an amount not to
exceed $195,346.00, and authorizing the City Manager to sign.
31. Necessary action resulting from Work Session.
32. City Manager's Report.
A. Staff Reports.
~3~.,s B. Riverchase Wetlands Walkway Project.
C. Public Works Building Update.
D. Cost of Tennis Center Master Plan.
33. Mayor and Council Reports.
A. Report by Mayor Sheehan regarding the Coppell High School
Marching Band.
)~D ~ B. Report by Mayor Sheehan regarding Early Voting.
C. Report by Mayor Sheehan regarding Old Town Coppell Days.
D. Report by Mayor Sheehan regarding Metroplex Mayors' Meeting.
E. Report by Mayor Sheehan regarding Chamber of Commerce
Luncheon.
F. Report by Mayor Sheehan regarding City of Coppell Christmas
Parade and Holiday Celebration.
G. Report by Councilmember Peters regarding Texas Recycle Day.
H. Report by Councilmember Stover regarding Coppell Education
Foundation Founders Drive.
34. Necessary Action Resulting from Executive Session.
Adjournment.
Candy Sheehan, Mayor
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CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the
City Hall of the City of Coppell, Texas on this day of ,
2000, at
Libby Ball, City Secretary
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE
AT THF WILLIAM T. COZBY PUBLIC LIBRARY AND ON THE CITY'S
WF'BSITE: (www. ci.coppell.tx. us) UNDER PUBLIC DOCUMENTS,
COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 95724
Carrying of a concealed handgun on these premises or at any official political meeting in
the City of Coppell is illegal.
Es ilegal Ilevar consigo un arma de fuego oculta, adentro de este edificio, o en cualquier
junta oficial de politica en la ciudad de Coppell.
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COUNCIL MEETING: November 14, 2000 ITEM #
EXECUTIVE SESSION
A. Section 551.072, Texas Government Code - Deliberation regarding Real Property.
1. Purchase of public land generally west of Coppell Road and north of Bethel
Road.
SUBMITFED BY: Jim Witt
TITLE: City Manager INITIALS
*~ i a~~ITY8 COUNCIL MEETING: November 14, 2000 ITEM
WORK SESSION
A. Discussion regarding Boundaries for the Historic District for the City of Coppell.
B. Presentation regarding Scoreboard Options for Athletic Facilities.
C. Discussion of Agenda Items.
CITY MANAGER'S REVIEW:
OC::~OD
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~ ITY COUNCIL MEETING: November 14, 2000 ITEM
ITEM CAPTION:
Sweating in of Councilmember Place 3.
SUBMITTED BY: Libby Ball
TITLE: City Secretary
STAFF COMMENTS:
BUDGET AMT. $ AMT. EST. $ +\-BID
FINANCIAL CO1ViMENTS:'~~'~
DIR. INITIALS: f~ FIN. REVIEW: ~ CITY MANAGER REVIEW~
Agenda Request Form - Revised 5/00 Document Name: %swearin. doc
AGENDA REQUEST FORM
CITY COUNCIL MEETING: November 14, 2000 ITEM # 7
ITEM CAPTION: Consider approval of an Ordinance for appointing of Marian Moseley as Municipal Judge
and Terry Landwehr and Kim Nesbitt as Alternate Judges of the Coppell Municipal Court No. 1 pursuant to
the provisions of Section 4.06(b) and Section 4.06(d) of the City of Coppell Home Rule Charter and City
Ordinances for a term of two (2) years and authorizing the City Manager to negotiate contracts with said
persons; and authorizing the Mayor to sign said Ordinance.
SUBMITtED BY: Jim Witt
TITLE: City Manager
STAFF COMMENTS: Staff recommends that Marian Moseley be reappointed as Municipal Court Judge.
Staff also recommends that Terry Landwehr and Kim Nesbitt be reappointed as Alternate Judge(s). In
accordance with the provisions of Section 4.06(d) of the City of Coppell Charter and City Ordinances for a
term of two (2) years.
BUDGET AMT. $ AMT. EST. $ +\-BID $
FINANCIAL COMMENTS:
Funds for the judges* fees have been budgeted in Municipal Court Other Profed
Services, (01-06-36-4220)
DIE. INITIALS: FIN. REVIEW:~ CITY MANAGER RE W
Agenda Request Form - Revised 2/99 Document Name: &judge
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPEIJ,, TEXAS,
APPOINTING A PRESIDING MUNICIPAL JUDGE AND ALTERNATE
MUNICIPAL JUDGES OF THE COPPELL MUNICIPAL COURT OF
RECORD NO. 1 OF THE CITY OF COPPELL, TEXAS; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, State law requires a municipality to enact ordinances for the appointment of
judges and alternate judges; and
WI~E~REAS, the term of the current Municipal Judge and Alternate Judges have expired;
and
WHEREAS, the Council desires to reappoint the current Municipal Judge and Alternate
Municipal Judges.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
SECTION 1. That in accordance with the provisions of the City Charter and State law, the
City Council hereby appoints Hon. Madan Moseley to serve as the Municipal Judge of the Coppell
Municipal Court No. 1, and shall act as the presiding judge of said Court, and, the City Council
hereby appoints Hon. Kim Nesbitt and Hon. Terry Landwehr shall each serve as Alternate
Municipal Judges. The Municipal Judge and Alternate Municipal Judges appointed herein shall
each have and possess the authority, powers, rights, duties, and jurisdiction granted to and
imposed on municipal judges of the Courts of Record of the State of Texas by the provisions of
State law, City Charter and the ordinances of the City of Coppell.
SECTION 2. That the Municipal Judge and the Alternate Municipal Judges appointed
hereunder shall each serve a term of office of two (2) years commencing from the effective date
hereof; unless sooner terminated according to the provisions of law.
SECTION 3. That the City Manager shall determine the appropriate compensation and
negotiate with the foregoing persons such contracts and agreements as may be deemed necessary
and appropriate and shall execute such contracts as the act and deed of the City.
SECTION 4. That should any word, phrase, paragraph, section or phrase of this ordinance
or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid,
the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof
other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the
validity of the Code of Ordinances as a whole.
SECTION 5. That this ordinance shall take effect immediately from and after its passage
and the publication, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the day of
,2000.
APPROVED:
CANDY SHEEHAN, MAYOR
ATTEST:
LIBBY BALL, CITY SECRETARY
' ATT
AGENDA REQUEST FORM
CITY CO~Cm ~ETmG: November 14, 2000 ITEM ~ __~
~EM C~TION:
Swearing in of Marian Moseley as Municipal Judge and Terry Landwehr and Kim Nesbitt as Alternate
Judges of the Coppell Municipal Court No. 1.
SUBMITTED BY: Jim Witt
TITLE: City Manager
STAFF COMMENTS:
BUDGET AMT. $ , AMT. EST. $ +X-BID $
FINANCIAL COMMENTS.
DIR. INITIALS: FIN. REVIEW~ CITY MANAGER REVIE~
Agenda Request Form - Revised 2/99 Document Name: &swearin
CITY~ 8 ~ COUNCIL MEETING: November 14, 2000 ITEM # q
ITEM CAPTION: Consider approval of a Proclamation honoring Annette T. GritTm, who was named
Superintendent of the Year by the Texas Association of School Boards, and authorizing the Mayor to sign.
SUBMITTED BY: Jim Witt
TITLE: City Manager
STAFF COMMENTS:
BUDGET AMT. $ AMT. EST. $ +\-BID $
FINANCIAL COMMENTS :'}(~'
DIR. INITIALS: FIN. REVIEWb--'~.~ CITY MANAGER IE
REV : ,
Agenda Request Form - Revised 5/00 Document Name: !CFB-ISD
PROCLAMATION
WHEREAS, Annette T. Griffin has been named 2000 Superintendent of the Year by the
Texas Association of School Boards; and
WHEREAS, This award was presented at the TASA/TASB Convention in Houston on
September 23, and recognizes exemplary superintendents who strive for excellence and
achievement in educational leadership; and
WHEREAS, Dr. Griffin has been chief administrator of Carrollton-Farmers Branch ISD
for three years, and previously served as superintendent in Duncanville and Carroll ISDs. She also
has experience as an assistant superintendent, principal, and teacher appraiser; and
WHEREAS, Her district nominated Dr. Griffin for leading the development of a new
curriculum framework that is results-driven, along with a document that aligns instruction with
TAAS objectives and the Texas Essential Knowledge and Skills (TEKS). Both documents are
often requested by other districts; and
WHEREAS, In receiving the 2000 Superintendent of the Year Award, Dr. Griffin was also
cited for the creation of a character education resource guide, communication skills, and her
"servant leadership."
NOW, THEREFORE, I, Candy Sheehan, Mayor of the City of Coppell, hereby recognize
Dr. Annette Griffin's achievement and set forth the appreciation of our whole community for the
quality of leadership that she exemplifies.
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell
to be affixed this __ day of November 2000.
Candy Sheehan, Mayor
ATTEST:
Libby Ball, City Secretary
CITY~s ·~COUNCIL MEETING: November 14, 2000 ITEM
ITEM CAPTION: Presentation by Coppell High School Band Boosters.
SUBMITTED BY: Jim Witt
TITLE: City Manager
STAFF COMMENTS:
BUDGET AMT. $ AMT. EST. $ +\-BID $
FINANCIAL COMMENTS: ~'
DIR. INITIALS: FIN. REVIEW~ CITY MANAGER REVIEW:
Agenda Request Form - Revised 5/00 Document Name: !Band
ITY~ ~~ COUNCIL MEETING: November 14, 2000 ITEM
CITIZENS' APPEARANCES
ORDINANCE NO. 94665
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES
AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS:
The City of Coppell Code of Ordinances is hereby amended by adding to Chapter One (1) the
following new Article 1-10:
ARTICLE 1 - 10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
1-10-6.2.1 CITIZENS APPEARANCE
1-10-6.2.1 Subjects Not Appearing on the Agenda
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda,
must sign a register and list their residence address, provided by the City Secretary on a table outside the
Council Chambers, and such persons may be heard only at the "Citizens Appearance" portion of a regular
meeting or special meeting. Each speaker must state his or her name and address of residence. Presentations
by individuals during the "Citizens Appearance" shall be limited to two (2) minutes each. An individual
speaker's time may be extended for an additional two (2) minutes with the approval of a majority of the
Council members present. There shall be a cumulative limit of twenty (20) minutes allotted of any regular or
special Council meeting. Those persons who signed up to speak at the "Citizens Appearance" shall be called
upon in the order that they have signed the provided register. No personal attacks by any speaker shall be
made against any member of the Council, Mayor, individual, group or corporation (Charter Article 3,
Section 3.12).
CITY MANAGER'S REVIEW:
ITEM CAPTION:
Consider approval of minutes: October 24, 2000.
SUBMITTED BY: Libby Ball
TITLE: City Secretary
STAFF COMMENTS:
BUDGET AMT. $ AMT. EST. $ +X-BID $
FINANCIAL COMMENTS: V\~
DIR. INITIALS: fidM FIN. REVIEW~~( CITY MANAGER REVIEW::
AgendaRequestForm- Revised 5/00 DocumentName: %minutes
MINUTES OF OCTOBER 24, 2000
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, October 24, 2000, at 6:00 p.m. in the Meeting Rooms of William T.
Cozby Public Library, 177 N. Heartz, Coppell, Texas. The following members
were present:
Candy Sheehan, Mayor
Greg Garcia, Councilmember
Jayne Peters, Councilmember
Marsha Tunnell, Councilmember
Doug Stover, Councilmember
Bill York, Councilmember
Mayor Pro Tem Wheeler was absent. Also present were City Manager ,Jim Witt,
City Secretary Libby Ball and City Attorney Robert Hager.
REGULAR SESSION i:~i!iiii~ {Open to the Public)
1. Call to order.
Mayor Sheehan called the meeting to order and adjourned into Executive
S e s sion. !!!i!i~:~i!!iii~
EXECUTIVE SESSION to the Public)
2. Convene Executive Session
A. Section 551'072, Texas Government Code - Deliberation
regarding Real Property.
1. Purchase of public land generally west of Coppell
Road and north of Bethel Road.
Mayor Shethan convened into Executive Session at 6:14 p.m. as allowed under
the above-stated article. Mayor Shcchan adjourned the Executive Session at
I~ iiiii~
6:30 p.m. and opened the Work Session.
WORK SESSION {Open to the Public~
3. Convene Work Session
A. Discuss Agenda for Boards and Commission Orientation
for October 28, 2000.
CM10242000
Page 1 of 7
B. Discussion regarding restricting access at the
intersection of Mockingbird and Sandy Lake Road.
C. Park Land Acquisition.
D. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public}
4. Invocation.
Pastor Dale Patterson, Presbyterian Church of Hackberry, led those present in
the invocation
5. Pledge of Allegiance.
Mayor Sheehan led those present in the Pledge of Allegiance.
Diana Raines, Chairman of the Parks an~ made a
presentation to Council.
7. Citizen's Appearances.
There was no one signed up to s~k under this item.
CONSENT AGENDA
8. Consider approval of the following consent agenda items:
A. Consider approval of minutes: October 10, 2000.
B. Consider approval of canceling the second City Council
Meeting for the months of November and December, being
November 28 and December 26.
C. Consider the appointment of Paul Tapscott to fill the 2-
year alternate vacancy on the Library Board and
CM10242000
Page 2 of 7
Stephanie L. Lemieux to fill the 1-year alternate vacancy
on the Library Board.
D. Consider approval of a Resolution amending Resolution
No. 010996.3, as heretofore amended, with regard to Roll-
Off Container fees and zoning fees, and authorizing the
Mayor to sign.
E. Consider approval of a Resolution to extend the existing
Arbitrage Investment Rebate Services Agreement with
Alan Johnson, CPA for an additional five-year period, and
authorizing its execution by the City Manager ...... iii;!i~:~iii~ii~i~!i
F. Consider approval of a resolution accepting the proposal
for City Depository and Banking Services of Frost
National Bank; and designating Frost National Bank, as
the City Depository; and adopting a Depository
Agreement and authorizing the Mayor to sign.
G. Consider approval of an Ordinance amending Article 8-3
Parking, Section 8-3-1|A) of the Code of Ordinances for
the City of. 'Coppe.!! to prohibit parking, stopping or
standing at all times on the south side of Woodmoor
Drive from Samuel Blvd. to Marlee Circle; and authorizing
the Mayor to sign.
H. Consider approval of the attached draft of the Bylaws of
~iii!i?~!! the Telecommunications Board.
: ~i... .. The.xminutes for October 104 need to be corrected on Item 14 as follows:
· ':.'. !.:.~a~ncilmember $tover's name needs to be added to the names listed as
· . '~oting in favor of Item 14.
Item H was pulled from the Consent Agenda.
Action:
Councilmember Tunnell moved to approve Consent Agenda Items A with
the noted correction on Councilmember Stover's vote, B, C, D carrying
Resolution No. 2000-1024.1, E carrying Resolution No. 2000-1024.2, F
carrying Resolution No. 2000-1024.3, G carrying Ordinance No.
CMI0242000
Page 3 of 7
2000-929. Councilmember Peters seconded the motion; the motion
carried 5-0 with Councilmembers Garcia, Peters, Tunnell, Stover and
York voting in favor of the motion.
H. Consider approval of the attached draft of the Bylaws of
the Telecommunications Board.
Issues Discussed:
The items discussed were Section IV, page one where it states that the
Board shall be composed of nine regular members appointed,!~ by City
Council each October, each of which shall be appointed fo~,iii~!~i~o year
terms, should be revised to state that the terms are two year staggered
terms. Also on Article IV, Section 1A on page three, the board shall
advise the City Council on all matters relating to telecommunications
technologies, the word all should be stricken from the record.
Action: ....
Councilmember Tunnell m ~ to approve the Bylaws of the
Telecommunications Board, as revised with staggered terms for nine
members, and strike the ~vord all on Article V, Section !.A, page three.
Councilmember York seconded the motion; the motion carried 5-0 with
Councilmembers Garcia, Peters, Tunnell, Stovcr and York voting in favor
of the motion,
9. Consider approval of award of construction bid #Q-0800-05 to
TLB Construction, Inc. for the construction of Practice
Facilities at Andrew Brown Park East, end of Moore Road, in an
amount not to exceed $658,430.00, and authorizing the City
Manager to sign.
Presentation:
Brad Reid, Assistant Director of Parks and Leisure Services made a
presentation to Council.
Issues Discussed:
The items discussed were whether the light fixtures had been recycled
from CMS West; whether the questions regarding wetlands and
boardwalks had been resolved; whether the wetland designation was an
CM10242000
Page 4 of 7
official designation from the Corp 'of Engineers and the Corp did
recommend that the walkway be elevated to minimize the damage to the
wetlands; will there be any sidewalks or paths connecting to Andy Brown
East from the West; how many practice fields would be available for the
younger soccer players; will the Sports Council be responsible for
scheduling these fields; and who will be posting and monitoring these
fields to make sure they do not get torn up.
Action:
Councilmember York moved to approve the award of construction bid
#Q-0800-05 to TLB Construction, Inc. for the construction of i!Practice
Facilities at Andrew Brown Park East, end of Moore Road, ini~iS~amount
not to exceed $658,430.00, and authorizing the City Manager to sign.
Councilmember Peters seconded the motion; the motion carried 5-0 with
Councilmembers Garcia, Peters, Tunnell, Stover and York voting in favor
of the motion.
10. Consider approval of a ect and the funding for the
construction of Hike and Trails .Sections 1 and 3 of the
Denton Creek Hike and Bike Trail of the City of Coppell Hike
and Bike Trail System Master Plan in an amount not to exceed
$547,000.00, aS 'budgeted. iii!:!~i~! ~
Issues Discussed: ~
Thcre was discussion as to the project completion date and what the
distance of the trials will be.
Action:
Councilmember Tunnell moved to approve the Project and the funding
for the construction of Hike and Bike Trails Sections i and 3 of the
Denton Creck Hike and Bike Trail of the City of Coppe11 Hike and Bike
Trail Systcm Master Plan in an amount not to exceed $547,000.00, as
budgeted. Councilmember York seconded the motion; the motion carried
5-0 with Councilmembers Garcia, Peters, Tunnel1, Stover and York votin~
in favor of the motion.
CM10242000
Page 5 of 7
11. Update on S.H. 121 Development and Beltline Road.
Presentation:
Ken Griffin, Director of Engineering and Public Works made a
presentation to Council.
Issues Discussed:
There was discussion regarding the S.H. 114 and S.H. 12 1 section issues
regarding access roads on the Update on S.H. 12 1 Development.
There was discussion regarding Beltline Road on the issueli:iof!ii~i~ho will
pay for the signal light at Beltline and Moore Road; any chance of Dallas
County giving us the street so we can patrol it; if the fill on Beltline will
be used to elevate the bridge over Grapevine Creek to get above the 100
Year Flood Plain; and the lack of support under the existing bridge.
12. Necessary action resultin Work Session.
There was no action necessary under this item.
13. City Manager's Report. A. Update on Wagon Wheel and M~rthur Parks.
B. Set Special Council Meeting for' November 13th to canvass
the election.
A. Jim Witt, City Manager, updated the status on Wagon Wheel and
MacArthur Parks.
B. ,Jim Witt, City Manager, discussed setting a Special Council
Meeting for November 13'~ to canvass the election.
i4. Mayor and Council Reports. A. Report by Mayor Shee han regarding Moonlight Walk.
B. Report by Mayor Sheehan regarding Living Legacy
Memorial Program.
C. Report by Mayor Shee han regarding Early Voting.
D. Report by Councilmember Stover regarding letters from
Lakeside Elementary School students.
CM 10242000
Page 6 of 7
A. Mayor Sheehan reported on the huge success of the Moonlight
Walk held by the Assistance League of Coppell and the Coppell
Substance Abuse Commission.
B. Mayor Sheehan reported on the Living Legacy Memorial Program
and the new brochure available.
C. Mayor Sheehan announced that Early Voting information is
available on the City's web page and she announced the times for
the record.
D. Councilmember Stover discussed the letters he received from
Lakeside Elementary School students thanking him for~ii,i~e recent
visit to their school by Mayor Sheehan and Councilmembers Stover
and Peters. Some of the letters state that the children are
preparing a petition to request a skate park in Coppell.
15. Necessary Action Resulting from t~xecutive Session.
There was no action necessary under this item.
There .b~g}.ino further business to come before the City Council, the meeting
waS:'a~j0urned.
!::..'!' : ..... Candy Sheehan, Mayor
Ball, City Secretary
CM10242000
Page 7 of 7
CITY~8~COUNCIL MEETING: November 14, 2000 ITEM #
ITEM CAPTION:
Consider approval of entering into a contract with Shimek, Jacobs & Finklea for a Water Distribution System
Master Plan Update in an amount not to exceed $62,300; and authorizing the City Manager to sign.
SUBMITTED BY: Kenneth M. Griffin, P.E.
TITLE: Director of Engineering/Public Works
STAFF COMMENTS:
See attached memo.
BUDGET AMT. $ AMT. EST. $ +X-BID
FINANCIAL COMMENTS:
Funds for this contract are available in Water/Sewer CIP.
DIR. INITIALS: ~7 FIN. REVIEW: ~ CITY MANAGER REVIE
Agenda Request Form - Revised 5/00 Document Name: #eng2
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council Members
From: Kenneth M. Griffin, P.E., Dir. of Engineering/Public Works ~7
Date: November 14, 2000
RE: Consider approval of entering into a contract with Shimek, Jacobs & Finklea for a
Water Distribution System Master Plan Update in an amount not to exceed $62,300;
and authorizing the City Manager to sign.
In 1994, the City received an updated Water Distribution System Master Plan prepared by Rady and
Associates. That master plan was used to determine our water impact fees and as a guideline to
identify capital improvement projects. The City of Coppell has implemented numerous projects from
the 1994 study including: the 6 million gallon ground storage tank at Village Parkway, Village
Parkway Pump Station improvements, 2nd elevated storage tank, and numerous water lines throughout
the City.
In 1997, Shimek, Jacobs and Finklea updated our Water System Master Plan. Several components of
the 1997 update were: to determine the appropriate water line size of the transmission line in Sandy
Lake Road, since constructed with the Sandy Lake Road project, and to verify the appropriate size for
the new elevated storage tank on the west side of the City, since constructed and brought on line in
1999.
However, one item that has been noticed through the years is that real life situations do not always
match the model. My opinion is that there should be a strong effort to calibrate our model with this
update. With a calibrated model you can input various scenarios into the computer system and get
reliable information as an output. With the current model we have we can also input various scenarios;
however, the output is not always in line with real field conditions.
This update will concentrate on utilizing our most recent water consumption and pumping information
to determine the demands on the existing system. This update will also input into the system model
any water lines, 8" or larger, constructed since the 1997 update. Once the system model has been
updated, then the calibration effort will take place. One component of this update is to purchase 6
hydrant pressure recorders and place those on fire hydrants throughout the City. The actual pressure
from those recorders will then be compared to the computer model in an effort to fine tune and
calibrate the model to real life situations. The calibration effort is one of the most important
components of this study.
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
During the course of updating the study, Shimek, Jacobs and Finklea will also be evaluating
opportunities for the City of Coppell to obtain water from other sources. To our knowledge, the only
other water source in the area is the Upper Trinity Regional Water Supply Corporation. Their
transmission lines are very remote to the City of Coppell and the cost of bringing those lines to Coppell
and building pump stations on the west side of Coppell could be astronomical. However, because we
are single fed by the City of Dallas we will at least explore that option.
Once the system as been updated and calibrated, then system demands will be placed into the computer
model to determine deficiencies in the current system and also to determine necessary capital
improvements to meet demands in the future.
We are currently in the preliminary stages of formulating a plan to build a second pump station and
ground storage tank. This could be the last pump station and ground storage tank for Coppell.
Therefore, it is imperative that we have a correct model to assist us in determining the correct sizes of
the pumps and the ground storage necessary to serve Coppell through buildout.
Staff recommends approval of entering into a contract with Shimek, Jacobs & Finklea for a Water
Distribution System Master Plan Update in an amount not to exceed $62,300. Staff will be available to
answer any questions at the Council meeting.
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
SHIMEK, JACOBS & FINKI,EA, L.L.P.
CONSULTING ENGINEERS
8333 Douglas Avenue, #820 Dallas, Texas 75225-5816 Fax (214) 361-0204 Phone (214) 361-7900
RONALD V. CONWAY, P.E.
JOHN W. BIRKHOFF. P.E.
JOE R. CARTER, P.E.
GARY C. HENDRICKS, P.E.
PAUL A. CARLINE, P.E.
MATT mCKiiv, P.E. October 30, 2000
ROSS L. JACOBS. P.E.
I. C. FINKLEA. P.E.
Mr. Kenneth M. Griffin, P.E.
City of Coppell
Post Office Box 478
Coppell, Texas 75019
Re: Water Distribution System Master Plan Update
Dear Mr. Griffin:
As you requested in our recent meeting with you, we are pleased to submit this proposal for
professional engineering services for the Water Distribution System Master Plan Update and
Hydraulic Analysis. The current hydraulic model was last updated in May 1997 by our firm, and was
based on the data set(s) created by Rady & Associates in December 1994. The purpose of this master
plan analysis is to re-visit the assumptions made and technical approach used in the last report, re-
evaluated the master plan and make specific recommendations for proposed system improvements in
report form, graphically on a new master plan map and in the electronic data files. We understand the
City of Coppell currently has a single use license of Cybemet 3.0 software for a 2000 pipe system.
Our engineering services for this project shall include the following:
1. PRELIMINARY EVALUATION AND REPORT
A. Prepare a Water Demand Study based on year 2000 water consumption data provided by
the City of Coppell in the form of:
1 ) Available water records provided by the City for the months of January, July, August
and September, including:
a) Hourly pumping records
b) Hourly elevated storage tank level data
c) Dallas Water Utility meter data
I "6 1 60'<oppclBwalcr system rnasta' plan 2000 doc
Mr. Kenneth M. Griffin, P.E.
City of Coppell
Engineering Services Agreement
October 30, 2000
Page No. 2 of 8
d) Data on any unique or large water demand customers in the City
e) Customer meter reading data for the highest use month of the year
2) Current population estimates and projections provided by the City in the recent City
of Coppell Comprehensive Plan or other current basis provided by the City.
3) Existing and projected land use assumptions provided by the City in the recent City
of Coppell Comprehensive Plan or other current basis provided by the City.
B. Evaluate the historic water demand data, population projections and projected land use
assumptions and prepare a Preliminary Water System Letter Report outlining:
1 ) Historic overall system demands.
2) Historic unit demands based on Residential, Commercial and Institutional
categorized uses.
3) Historic residential unit demands based on geographic location within the City. We
anticipate dividing the residential unit demands into at least four (4), but no more
than six (6) geographic regions.
4) Recommended unit demands based on land use categories and geographic regions of
the City.
5) Evaluate the City's current and expected maximum day water supply and make
recommendations for supply options from the Dallas Water Utilities and/or City of
Irving.
6) Initiate discussions with the Upper Trinity Regional Water Supply Corporation for a
potential new or alternative source of treated water for the City of Coppell.
7) Evaluate City's current and required pumping capacity and make recommendations
for pump station expansions, pump station additions, schedules and capital cost.
8) Evaluate City's current and required ground storage tank capacity and make
recommendations for ground storage tank additions, schedules and capital cost.
1:\6160Xcol:~pell\~vater system master plan 2000 doc
Mr. Kenneth M. Griffin, P.E.
City of Coppell
Engineering Services Agreement
October 30, 2000
Page No. 3 of 8
9) Evaluate City's current and required ground storage tank capacity and make
recommendations for ground storage tank additions, schedules and capital cost.
10) Prepare a conceptual layout for any recommended pump station and/or ground
storage additions. The conceptual pump station layout will be based on either
property under consideration by the City, or on a generic property boundary layout.
11) Deliver a draft preliminary report to the City for review and comment
12) Deliver final version of the Preliminary Water System Letter Report for use by
City.
2. WATER DISTRIBUTION SYSTEM - EXISTING SYSTEM HYDRAULIC MODEL
& EVALUATION
A. Convert the City's current existing water distribution system hydraulic model data set to
the current version of the Cybemet hydraulic model.
B. Update the existing system model with the recommend revised unit demands as outlined
in the Preliminary Water System Letter Report. Apply the hydraulic system demands
based on existing land use assumptions.
C. Model all existing pump stations utilizing actual pump flow data or pump curves, where
available from the City.
D. Add existing water lines to the model at the City's direction and as required to properly
evaluate the existing distribution system. This effort will be coordinated with the City's
Graphic Information System database and is expected to include all 8-inch diameter and
larger water lines. Water lines smaller than 8-inches will be modeled where their
inclusion is critical to the calibration of the existing system and where their inclusion is
within the capacity of the City's hydraulic computer model software license.
E. Update the existing system hydraulic map showing the water system elements contained
in the hydraulic model including:
1 ) Line sizes and numbers of critical lines.
2) Junction nodes and numbers.
l:\6160xcoppell~.wa.~- syslem master plan 2000
Mr. Kenneth M. Griffin, P.E.
City of Coppell
Engineering Services Agreement
October 30, 2000
Page No. 4 of 8
3) Existing elevated and ground storage tanks.
4) Existing pump station layouts.
3. EXISTING SYSTEM MODEL CALIBRATION:
A. Purchase for City six (6) Telog HPR 2109e hydrant pressure recorders, one software
package and transfer cable. Cut sheet for the Telog HPR2019e hydrant pressure recorder
is attached. Establish with City programmable ranges.
B. Work with City staff to locate hydrants to establish pressure recorders. Check recorders
within two days after deployment.
C. Download data, plat data and compare to the existing system hydraulic computer model.
D. Make adjustments in the hydraulic model to converge on pressure range found in field
data. Adjustments are expected to be made in minor losses, "C" factor and/or flow
distribution within the model.
E. Erratic reading form any particular recorder will be discarded. The meters will then be
re-deployed to narrow down the potential problem in the system.
F. Meters will become property of City when calibration is complete.
G. Calibration of the model will conclude at the direction of the City or when established
funds are expended.
4. WATER DISTRIBUTION SYSTEM - MASTER PLAN SYSTEM HYDRAULIC
MODEL & EVALUATION
A. Convert the City's Master Plan water distribution system hydraulic model data set to the
current version of the Cybemet hydraulic model.
B. Update the Master Plan hydraulic model with the recommend revised unit demands as
outlined in the Preliminary Water System Letter Report. This includes the application of
varying residential unit demands per geographic region. Junction node demands will be
calculated based on specific land us at the node and the unit demands recommend for
each land use. Demands will be calculated in spreadsheet format for easy manipulation
I:l~6160'~op~ell\water sysmu mallet plan 2000.cloc
Mr. Kenneth M. Griffin, P.E.
City of Coppell
Engineering Services Agreement
October 30, 2000
Page No. 5 of 8
and modification and linked to the hydraulic model. Apply the hydraulic system
demands based on existing and proposed land use assumptions.
C. Model existing and recommended pump stations utilizing actual pump flow data or pump
curves, where available from the City.
D. Add proposed water lines to the model at the City's direction and as required to properly
evaluate the Master Plan distribution system as it is envisioned at the build-out scenario.
This effort will be coordinated with the City's Graphic Information System database and
the City's current thoroughfare plan. The hydraulic model is expected to include all
future 8-inch diameter and larger water lines.
E. Update the Master Plan system hydraulic map showing the water system elements
contained in the hydraulic model including:
1 ) Line sizes and numbers of critical lines.
2) Junction nodes and numbers.
3) Existing and proposed elevated and ground storage tanks.
4) Existing and proposed pump station layouts.
F. The master plan map will be prepared based on the electronic street map provided by the
City of Coppell.
5. FINAL REPORT AND RECOMMENDATIONS
A. Evaluate and make recommendations for system improvements for the existing system
and the master plan. The evaluation is to include recommendations for:
1 ) Alternative Water Supply Sources and Points of Delivery
2) Elevated Storage Tanks
3) Ground Storage Reservoirs
4) Booster Pump Stations
5) Pump Stations
6) Distribution Lines
19/i l60',t. oppell\water system rrm~er plan 2000 doc
Mr. Kenneth M. Griffin, P.E.
City of Coppell
Engineering Services Agreement
October 30, 2000
Page No. 6 of 8
B. Prepare and deliver twenty-five copies of the existing conditions water distribution map.
C. Prepare and deliver twenty-five copies of the projected master plan water distribution
map.
D. Prepare and deliver 25 copies of the water system master plan report including
methodology of the analysis, recommendations, schedules, and probable cost for system
improvements. Ten of the 25 copies of the water system master plan report will contain
the computer analysis input and output data sets in the appendix.
E. Deliver AutoCAD drawing files and associated Cybernet data files of the existing
conditions and master plan water distribution systems models. The electronic files will be
delivered under the following conditions:
1) The files are compatible with AutoCAD Release-14 by AutoDesk, and Cybemet
Version 3.0 by Haestad Methods. The Shimek, Jacobs & Finklea, L.L.P. does not
make any warranty as to the compatibility of these files beyond the release of
AutoCAD Release-14 or Cybernet Version 3.0.
2) Because data stored on electronic media can deteriorate undetected or be modified, it
is agreed that Shimek, Jacobs & Finklea, L.L.P. will not be held liable for
completeness or correctness of electronic media after an acceptance period of thirty
days after delivery of these files.
3) The electronic files are an instrument of Shimek, Jacobs & Finklea, L.L.P.'s service.
Where a conflict exists between the hard copy drawings, data printouts and the
electronic files, the hard copy drawings and data printouts will govern in all cases.
4) Both parties acknowledge mutual non-exclusive ownership of the electronic files and
each party may use, alter, modify or delete the files without consequence to the other
party.
5) The electronic files provided to the City, do not contain engineers' seals, handwritten
dates, nor signatures.
F. Present the findings to the City staffand/or City Council as necessary.
l:\6160h:oppcllt,walcr sy~cm rna~r plan 2000
Mr. Kenneth M. Griffin, P.E.
City of Coppell
Engineering Services Agreement
October 30, 2000
Page No. 7 of 8
6. SPECIAL SERVICES
In addition to the basic services outlined above, the following Special Services are to be
performed if authorized by the City. These Special Services are not included in the above
described basic services, and are described as follows:
A. Investigations involving detailed consideration of operation, maintenance and overhead
expenses, and the preparation of rate schedules, earnings and expense statements,
feasibility studies, appraisals, evaluations, and assessment schedules required by the City
of Coppell.
B. Preparing applications and supporting documents for government grants, loans, or
planning advances and providing data for detailed applications.
C. Appearing before regulatory agencies or courts as an expert witness in any litigation with
third parties, including the preparation of engineering data and reports for assistance to
the City of Coppell.
D. Evaluation water distribution system improvements required to meet the needs of
alternative water supply and point of delivery scenarios. These are to be completed on a
case by case basis once the existing system model and master plan models are complete
and acceptable to the City of Coppell. As each scenario is analyzed, a brief letter report
will be prepared which outlines the results and recommendations.
E. Evaluation of water distribution system improvements required to meet the needs of
various development scenarios. These are to be completed on a case by case basis once
the existing system model and master plan models are complete and acceptable to the
City of Coppell. As each scenario is analyzed, a brief letter report will be prepared which
outlines the results and recommendations.
F. Any additional services required by the City of Coppell not included in Basic Services.
1:l.6160~coppell\walcr system master plan 2000
Mr. Kenneth M. Griffin, P.E.
City of Coppell
Engineering Services Agreement
October 30, 2000
Page No. 8 of 8
COMPENSATION
For the above-described services Items I, II, IV and V, we propose to be compensated on a
lump sum basis in accordance with the following schedule:
I. Preliminary Evaluation and Report Phase .......................................$12,700
II. Existing System Hydraulic Model and Evaluation ............................$9,800
III. Existing System Model Calibration .............................To be Billed Hourly
IV. Master Plan System Hydraulic Model and Evaluation .....................$10,700
V. Final Report and Recommendation ................................................$9,400
Total Amount Item I, II, IV, V - Lump Sum: $42,600
Item III and Special Services
Compensation for Item III, Existing System Model Calibration and the Special Services shall
be based on salary cost times 2.35, with expenses at actual invoice cost times 1.10. We
suggest you budget approximately $16,200 for work associated with Item III and $3,500 for
lhe Special Services outlined above. The total amount of compensation of Items III and
Special Services shall not exceed $19,700 without written authorization by the City.
If you are in agreement with this proposal, please have one copy executed on behalf of the City of
Coppell and returned to our office, or if you prefer we will be pleased to assist in the preparation of
the standard engineering agreement on the City's contract form. We look forward to working with
you and the City of Coppell on this important project and are available at your convenience to discuss
this proposal further. Sincerely, ,
APPROVED FOR THE CITY OF COPPELL
By:
Date:
I ~6160xcoppell\water system maslet plan 2000 doc
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Pressure
· Installs on 21/2'' hydrant nozzle
· Security cover available
· Environmentally rugged
· One year battery life
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,-~ · Stores 21,000 data values
· Windows software support
· Easy data collection
PSI TI E
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HPR-2109e Specifications
Input HPR-2109e Enclosure
Type Strain gauge, isolated pressure sensor
Range 0 to 100. 200 and 300 psi Cover: top view
Resolution 0.025% of full scale. 12-bit
Accuracy = 0.3% of full scale ' '
at constant temperature
Temperature Effect : 1.0% of full scale
over 0 to 60°C range
Recording
Sample Rate Variable from 1 second to 8 hours 5.00"
Statistics Any combination of minimum, average and
maximum per interval
Statistical Interval Variable from I second to 8 hours. based on
sample rate
Memory Size 32K EPROM; 32K ~d~ available for storage of
2K. 4K. 8K, or 21K values, user selectable
Serial Interface
Type RS-232C
Baud Rates 300. 1200, or 9600 baud side view
Bit Format 1 start. 8 data. 1 stop
Connector 9-p~n. sub-'D'. water proof J ......... nl ~ In ........ ~Li !'
Power ~ .
Battery 9 ,~ bit lithium or alkaline battery i 2.00"
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Batlery Ufe Uo :o 15 months w~th lithium batteries and
Up to 6 months with alkaline batteries, --
dependent on sample rate r E~ [ .... ~ ~ '
, : 1.50"
Environmental and Mechanical L
Temperature .... -- --
Operating -40: to 60°C (-40°to 140°FI
Storage -40- to 70~C (-40~ to 158°F1 2.50" NHT
Humidity 0 to 100% relative humidity
Enclosure ~umlnt !m. NE/V~ 4X/IEC IP65 Base: b0tt0111 view
Size 12 70 cm diameter x 8.89 cm
5' d~ameter x
Thread 2.50" NHT standard. contact Telog for non- _ _
standard thread
Computer Requirements
For S-21 PC DOs-based suppert software
~8,%~ compatible personal computer w~th 640K
3.50"
b>tes or ~v~ and MS-DOS version 3.3
Or higher
For S-3PC Telogers for Windows support software
~BM compatible computer v~th a 586/133
blHz or higher processor running on _ _
R, hCrosoft ~(/indOws 95/98 or ~(,andows NT
40. at least 24 MB of r~,l. a hard disk with at
least 200 M8 Of free space. and a pointing
de, ice
Since we are continually improving our products,
the specifications within this brochure are
subject to change without notification.
TeJog I~ a regutered trademaxk and Telogera is a trademark of Telog Instruments, [nc.
.x. licr,~s4}~ Windows 95, 98 and '~,~ndows N'T are :'eg~stered trademarks of ,Microsoil Corporation.
IBM S the rt, gtstered trademaxk of International Business Machines.
Telog Instruments~ Inc.
830 Canning Parkway. Victor, NY 14564-8940, U.S.A-
Phone: 716-742-3000 · Fax: 716-742-3006
Website: www. telogcom · E-mail: TelogSales~telog.com
IL~98 hpr21Oge cdr
· ~ ~ ~ 4~ CITY COUNCIL MEETING: November 14, 2000 ITEM #
ITEM CAPTION: Consider approval of an Interlocal Purchasing Agreement between City of Coppall and
Texas Local Government Purchasing Cooperative and authorizing the City Manager to sign.
SUBMITTED BY: Jim Ragsdill
TITLE: Purchasing Agent
STAFF COMMENTS: Texas Local Government Purchasing Cooperative, sponsored by TML has
undertaken an Interlocal Purchasing Agreement and has awarded contracts for several items. The Interlocal
Agreement will allow the City of Coppell to purchase from these contracts and any future contracts if they
are favorable for the City. This program is similar to the State G.S.A. Cooperative Purchasing Program that
the City participates in on some items.
BUDGET AMT. $ AMT. EST. $ +X-BID $
FINANCIAL COMMENTS: 9\~
DIR. INITIALS: FIN. REVIEW~ CITY MANAGER REVIEW:
Agenda Request Form - Revised 5/00 Document Name:
INTERLOCAL PARTICIPATION AGREEMENT
for the
Texas Local Government Statewide Purchasing Cooperative
This Inte~ocal Participation Agreement ("Agreement") is entered into by and between the
Texas Local Government Statewide Purchasing Cooperative ("Cooperative"), an administrative
agency of cooperating local governments, acting on its own behalf and the behalf of all participating
local governments, and the undersigned local government of the State of Texas ("Cooperative
Member"). The purpose of this Agreement is to facilitate compliance with state bidding
requirements, to identify qualified vendors of commodities, goods and services, to relieve the
burdens of the governmental purchasing function, and to realize the various potential economies,
including administrative cost savings, for Cooperative Members.
WITNESSETH:
WHEREAS, the Cooperative Members are authorized by Chapter 791, et seq-, The Interlocal
Cooperation Act of the Government Code ("the Act"), to agree with other local governments to form
purchasing cooperatives; and
WHEREAS, the Cooperative is an administrative agency of local governments cooperating
in the discharge of their govemmentai functions; and
WHEREAS, the Cooperative Member does hereby adopt the Organizational Interlocal
Agreement, and such further amendments as may be made in the future, reflecting the evolving
mission of the Cooperative and further agrees to become an additional party to that certain
Organizational Interlocal Agreement promulgated on the 261h day of January, 1998.
NOW BE IT RESOLVED, that the tradersigned Cooperative Member in consideration of the
agreement of the Cooperative and the Cooperative Members to provide services as detailed in this
agreement, does hereby agree to the following terms, conditions, and general provisions.
In return for the payment of the contributions and subject to all terms of this Agreement, the
parties agree as follows:
TERMS AND CONDITIONS
1. Adopt Organizational Interlocal Cooperation Agreement. The Cooperative Member by
the adoption and execution of this Agreement hereby adopts and approves the Organizational
Interlocal Agreement dated January 26, 1998 and alI further amendments as may be made in
the future and further agrees to become a Cooperative Member.
2. Term. The initial term of this Agreement shall commence at 12:01 a.m. on the 16th day of
March, 2000, and continue untiI 12:01 a.m. of the 16th day of March, 2001, unless sooner
terminated as provided herein. This Agreement shall automatically renew for successive one-
year terms unless sooner tei-minated in accordance with the provisions of this Agreement. The
conditions set forth below shall apply to the initial term and all renewals.
3. Termination.
(a) By the Cooperative Member. This Agreement may be terminated by the
Cooperative Member at any time by thirty (30) days prior written notice to the
Cooperative; provided all charges owed to the Cooperative have been fully paid.
(b) By the Cooperative. The Cooperative may terminate this Agreement by:
(1) Giving ten (I0) days notice by certified mail to the Cooperative Member if the
Cooperative Member fails or refuses to make the payments or contributions as herein
provided; or
(2) Giving thirty (30) days notice by certified mail to the Cooperative Member if
the Cooperative Member fails to abide by this Agreement, the Bylaws of the
Cooperative, or any procedure of the Cooperative.
(c) Termination Procedure. If the Cooperative Member terminates its participation
during the term of this Agreement or breaches this Agreement, or if the Cooperative
terminates participation of the Cooperative Member under any provision of this
Article, the Cooperative Member shall bear the full financial responsibility for any
purchases occurring after the termination date, and for any unpaid charges accrued
dunng its term of membership in the Cooperative. The Cooperative may seek the
whole amount due, if any, from the terminated Cooperative Member. The
Cooperative Member wilI not be entitled to a refund of membership dues paid.
4. Payments. The Cooperative Member agrees to pay membership fees based on a plan
developed by the Cooperative. Contributions are payable by Cooperative Member upon
receipt of an invoice from the Cooperative, Cooperative Contractor or vendor. A late charge
amounting to the maximum interest allowed by law, but not less than the rate of interest under
Section 2251.021, et seq., Ie×as Government Code, shall begin to accrue daily on the 31t day
following the due date, which is defined as the later of the date the Cooperative Member
receives the goods under contract; or the date the performance of the service under the contract
is completed; or the date the governmental entity receives an invoice for the goods or services,
and continue to accrue until the contribution and late charges are paid in full. The Cooperative
reserves the right to collect all fimds that are due to the Cooperative in the event of termination
by Cooperative Member or breach of this Agreement by Cooperative Member.
5. Cooperative Reporting. The Cooperative shall provide periodic activity reports to the
Cooperative Member. These reports may be modified from time to time as deemed appropriate
2
by the Cooperative.
6. Administration. Cooperative Member shall use the provided purchasing software in
accordance with the license; return the software upon termination of participation in the
Cooperative in accordance with instruction from the Cooperative; maintain confidentiality and
prevent unauthorized copying of the software; maintain equipment, sofl'~,are and testing to
operate the system at its own expense; report all purchase orders generated to Cooperative or
its designee in accordance with instructions of the Cooperative; and make a final accounting
to Cooperative upon termination of membership.
GENERAIJ PROVISION~
1. Authorization to Participate, Each Cooperative Member represents and warrants that its
governing body has duly authorized its participation in the Cooperative.
2. Bylaws. The Cooperative Member agrees to abide by the Bylaws of the Cooperative, as they
may be amended, and any and all reasonable policies and procedures established by the
Cooperative.
3. Compensation. The parties agree that the payments under this Agreement and all related
exhibits and documents are amounts that fairly compensate the Cooperative for the services
or functions performed under the Agreement, and that the ~vo percent of gross sales paid by
participating vendors enables the Cooperative to pay the necessary licensing fees, marketing
costs, and related expenses required to operate a statewide system of electronic commerce
for the public schools of Texas.
4. Cooperation and Access. The Cooperative Member agrees that it will cooperate in
compliance with any reasonable requests for information and/or records made by the
Cooperative. The Cooperative reserves the fight to audit the relevant records of any
Cooperative Member. Any breach of this Article shall be considered material and shall make
the Agreement subject to termination on ten (10) days written notice to the Cooperative
Member.
5. Coordinator, The Cooperative Member agrees to appoint a program coordinator who shall
have expressed authority to represent and bind the Cooperative Member, and the Cooperative
Mll not be required to contact any other individual regarding program matters. Any notice
to or any agreements with the coordinator shall be binding upon the Cooperative Member.
The Cooperative Member reserves the fight to change the coordinator as needed by giving
written notice to the Cooperative. Such notice is not effective until actually received by the
Cooperative.
6. Current Revenue. The Cooperative Member hereby warrants that all payments,
contributions, fees, and disbursements required of it hereunder shall be made from current
revenues budgeted and available to the Cooperative Member.
7. Defense and Prosecution of Claims. The Cooperative Member authorizes the Cooperative
to regulate the commencement, defense, intervention, or participation in a judicial,
3
Administrative, or other governmental proceeding or in an arbitration, mediation, or any
other form of alternative dispute resolution, or other appearances of the Cooperative and/or
any past or current Cooperative Member in any litigation, claim or dispute, and to engage
counsel and appropriate experts, in the Cooperative's sole discretion, with respect to such
litigation, claim or disputes. The Cooperative Member does hereby agree that any suit
brought against the Cooperative or a Cooperative Member may be defended in the name of
the Cooperative or the Member by the counsel selected by the Cooperative, in its sole
discretion, or its designee, on behalf of and at the expense of the Cooperative as necessary
for the prosecution of any litigation- Full cooperation by the Cooperative Member shall be
extended to supply any information needed or helpful in such prosecution or defense. Subject
to specific revocation, the Cooperative Member hereby designates the Cooperative to act as
a class representative on its behalf in matters arising out of this Agreement.
8. Governance. The Cooperative shall be governed by a Board of Trustees ("Board") in
accordance with the Bylaws.
9. Limitations of Liability. COOPERATIVE, ITS ENDORSERS ~TEXAS ASSOCIATION
OF SCHOOL BOARDS, TEXAS ASSOCIATION OF COUNTIES, AND TEXAS
MUNICIPAL LEAGUE) AND SERVICING CONTRACTORS (TEXAS ASSOCIATION
OF SCHOOL BOARDS AND ESC REGION II, THE BID ADMINISTRATOR), DO NOT
WARRANT THAT THE OPERATION OR USE OF COOPERATIVE SERVICES WILL
BE UNINTERRUPTED OR ERROR FREE.
10. COOPERATIVE, ITS ENDORSERS AND SERVICING CONTRACTORS, HEREBY
DISCLAIM ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, IN REGARD TO
ANY INFORMATION, PRODUCT OR SERVICE FURNISHED UNDER THIS
AGREEMENT, INCLUDING WITHOUT LIMITATION, ANY AND ALL IMPLIED
WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE.
THE PARTIES AGREE THAT IN REGARD TO ANY AND ALL CAUSES OF ACTION
ARISING OUT OF OR RELATING TO THIS AGREEMENT, NEITHER PARTY SHALL
BE LIABLE TO THE OTHER UNDER ANY CIRCUMSTANCES FOR SPECIAL,
INCIDENTAL, CONSEQUENTIAL, OR EXEMPLARY DAMAGES, EVEN IF IT HAS
BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
11. Merger. This Interlocal Participation Agreement, Terms and Conditions, and General
Provisions, together with the Bylaws, Organizational Interlocal Agreement, and Exhibits,
represents the complete understanding of the Cooperative, and Cooperative Member electing
to participate in the Cooperative.
12. Notice. Any written notice to the Cooperative shall be made by first class maiI, postage
prepaid, and delivered to the Associate Executive Director Financial Planning, Texas
Association of School Boards, Inc., P.O. Box 2947, Austin, Texas 78768.
13. Venue. This Agreement shall be governed by and construed in accordance with the laws of
4
the State of Texas, and venue shall lie in Trayis County, Texas.
14. Warrant)'. By the execution and delivery of this Agreement, the undersigned individuals
warrant that they have been duly authorized by all requisite administrative action required
to enter into and perform the terms of this Agreement.
15. Audits. The Cooperative shall require an annual audit of the financial statements of the
Cooperative by a Certified Public Accountant. Cooperative Member may audit the accounts
of the Cooperative annually during normal business hours and upon reasonable notice for an
accounting period not to exceed eighteen (18) months.
IN WITNESS WHEREOF, the parties, acting through their duly authorized representatives, sign this
Agreement as of March 16, 2000.
TO BE COMPLETED BY THE COOPERATIVE:
TEXAS LOCAL GOVERNMENT STATEWDE PURCHASING COOPERATIVE,
as acting on behalf of all other Cooperative Members
By: Date: Gerald Brushears, Cooperative Administrator
TO BE COMPLETED BY COOPERATIVE MEMBER:
city of Coppell
(Name of Local Government)
By: Date: . ,2000
Signature of authorized representative of Cooperative Member
Printed name and title of authorized representative
Coordinator for the
Cooperative Member is: Jim. RagSdj-ll
Name
255 Parkway Blvd.
PP
City
Texas, 75019
(zip)
972-304-361,3
j rags~:[a~l@cS_. coppell. Ix.us
Email
5
BOARD RESOLUTION
of
City of Coppell
(Namc of Local Govcrnment)
Cooperative Member
V~rHEREAS, the City of Coppell ., local government (hereinafter
"Cooperative Member") pursuant to the authority granted by Article 791 et seq. of the Interlocal
Cooperation Act, as mended, desires to participate in the statewide purchasing program of the
Cooperative;
WHEREAS, City of Coppell ., local government has elected to be a
Cooperative Member in the Texas Local Government Statewide Purchasing Cooperative (hereinafler
"Cooperative"), a program created by local governments in accordance with and pursuant to the
Interlocal Cooperation Act ("Act"), Chapter 791, Texas Government Code;
\VHEREAS, the Cooperative Member, is of the opinion that participation in the Cooperative's
purchasing program will be highly beneficial to the taxpayers of the local government through the
efficiencies and potential savings to be realized; and
WHEREAS, the Cooperative Member desires to participate and join with other local governments
in a cooperative Inte~ocal agreement C'Agreement") for the purpose of fulfilling and implementing
their respective public and governmental purposes, needs, objectives, programs, functions and
services.
NOW, THEREFORE, BE IT RESOLVED, that the Cooperative Member does request that the
Cooperative include its stated needs for all categories of instructional, maintenance, custodial, and
food service goods and services, on the Cooperative's Purchasing Program and award contracts for
those items, whereby the Cooperative Members may be allowed to purchase those items from the
Cooperative's contracts; and that Cooperative is authorized to sign and deliver all necessary requests
and other documents in connection therewith for and on behalf of the Cooperative Members that
have elected to participate.
FlIRTHER, BE IT RESOLVED, that the Board of Trustees of the Cooperative Member does hereby
authorize its Board President, Superintendent or other officer to execute the Interlocal Participation
Agreement which includes the adoption and approval of the Organizational Interlocal Agreement
previously executed and adopted by two or more local governments.
FINALLY, BE IT RESOLVED, that the execution of this Resolution shalI evidence the election of
Cooperative Member and eligible local governments to become members of the Cooperative upon
the terms and conditions stated. The Board of Trustees has, and at the time of adoption of this
Resolution had, full power and lawful authority to adopt the foregoing Resolution and to confer the
obligations, powers, and authority to the persons named, who are hereby granted the power to
6
exercise the same.
I certify that the foregoing is a true and correct copy of the resolution duly adopted by
, local govemment on the day of_ ,2000,
and that the same now appears of record in its official minutes.
Adopted and approved this ~ day of ., 2000.
City of Coppell , Cooperative Member
(Name of toe, a[ Government)
By: Date:
Its Representative
(Title)
ATTEST:
Date:
Secretary of the Board
** TOTAL PRGE.007
CITYa . COUNCIL MEETING: November 14, 2000 ITEM #
ITEM CAPTION:
Consider approval of an Ordinance for Case No. S-1180, Wings To Go, zoning change request from TC
(Town Center) to TC-S.U.P (Town Center, Special Use Permit), to allow the operation of a 1,440 square foot
restaurant and private club to be located in Suite 230 of the Town Center Shopping Center at 106 N. Denton
Tap Road, and authorizing the Mayor to sign.
SUBMITTED BY: Gary L. Sieb
TITLE: Director of Planning and Community Services
STAFF COMMENTS:
Date of P&Z Meeting: N/A
Decision of P&Z Commission: N/A
On September 21st, the Planning and Zoning Commission unanimously approved this Special Use Permit
(6-0).
On October 10m, the City Council unanimously approved this Special Use Permit (5-0).
Staff recommends approval.
DIR. INITIALS: _~vi~g FIN. REVIEW: c~~: CITY MANAGER REVIEW:
Agenda Request Form sed 5/00 Document Name: @S1180o
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING
THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY
OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A
CHANGE IN ZONING FROM "TC" (TOWN CENTER) TO "TC-S.U.P."
CROWN CENTER, SPECIAL USE PERMIT) TO GRANT A SPECIAL USE
PERMIT TO ALLOW FOR THE OPERATION OF A RESTAURANT AND
PRIVATE CLUB IN SUITE 230 OF THE TOWN CENTER SHOPPING
CENTER, 106 NORTH DENTON TAP ROAD, AND BEING MORE
PARTICULARLY DESCRIBED IN EXHIBIT "A" ATTACHED HERETO
AND INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF
THE DETAILED SITE PLAN, FLOOR PLAN AND EXTERIOR SIGN PLAN
ATTACHED HERETO AS EXHIBITS "B", "C", AND "D", RESPECTIVELY;
PROVIDING FOR SPECIAL CONDITIONS; PROVIDING A REPEALING
CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED
THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH
OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the goveming body of the City
of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication
and otherwise, and after holding due hearings and affording a full and fair hearing to all property
owners generally, and to all persons interested and situated in the affected area and in the vicinity
thereof, the said goveming body is of the opinion that Zoning Application No. S-1180 should be
approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning
Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be
and the same is hereby amended to grant a change in zoning "TC" (Town Center) to "TC~S.U.P."
(Town Center, Special Use Permit) to grant a special use permit to allow for the operation of a
restaurant and private club in Suite 230 of the Town Center Shopping Center, 106 North Denton Tap
Road, subject to special conditions, for the property described in Exhibit "A" attached hereto and made
a part hereof for all purposes.
1 36924
SECTION 2. That the Special Use Permit for a restaurant is hereby approved subject to the
following special conditions:
(A) That the hours of operation shall be from 11:00 a.m. to 10:00 p.m. on Saturday through
Thursday; and, from 11:00 a.m. to 11:00 p.m. on Friday and Saturday.
(B) That the sales and service of alcoholic beverages shall be permitted within the
restaurant as provided by State Law.
(C) That a minimum 750 gallon grease trap shall be required prior to the issuance of the
Certificate of Occupancy.
SECTION 3. That the Site Plan, Floor Plan, and Sign Plan are conditions of the zoning and
are attached hereto and incorporated herein by as Exhibits "B", "C", and "D", respectively, and made a
part hereof for all purposes, are hereby approved.
SECTION 4. That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended,
and as amended herein.
SECTION 5. That the development of the property herein shall be in accordance with
building regulations, zoning ordinances, and any applicable ordinances except as may be specifically
altered or amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions
not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect
the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided
2 36924
to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning
Ordinance as a whole.
SECTION 8. An offense committed before the effective date of this ordinance is govemed by
prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the
offense was committed and the former law is continued in effect for this purpose.
SECTION 9. That any person, firm or corporation violating any of the provisions or terms of
this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a
fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every
day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 10. That this ordinance shall take effect immediately from and after its passage and
the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the day of
., 2000.
APPROVED:
CANDY SHEEHAN, MAYOR
ATTEST:
APP~~ LIBBY BALL, CITY SECRETARY
/
3 36924
LEGAL DESCRIPTION FOR
WINGS TO GO
Suite 230 of the Town Center Shopping Center
106 N. Denton Tap Road
Coppell, Texas 75019
Exhibit "A"
UJ
avo~ dVJ. NO.LN:!a
L/
I~JalT_BI'~ ~"Bs*
~ . CITY~4~COUNCIL MEETING: November 14. 2000 ITEM #
ITEM CAPTION:
Consider approval of an Ordinance for Case No. PD-171R-HC, Verizon Communications (GTE), zoning
change request for property zoned PD- 171 -HC (Planned Development- 171 -Highway Commercial), to allow a
revision to the approved signage on approximately 35.6 acres of property located at 750 Canyon Drive, and
authorizing the Mayor to sign.
SUBMITTED BY: Gary L. Sieb
TITLE: Director of Planning and Community Services
STAFF COMMENTS:
Date of P&Z Meeting: N/A
Decision of P&Z Commission: N/A
On September 21st, the Planning and Zoning Commission approved this amendment (4-2).
On October 10% the City Council unanimously approved this amendment (5-0).
Staff recommends approval.
DIR. INITIALS: R~'vi~% FIN. REVIEW: (~ CITY MANAGER REVIE
Agenda Request Form - sed 5/00 Document Name: @PD171Ro ~!
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP
OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY
GRANTING A CHANGE IN ZONING FROM "PD-171-HC" (PLANNED
DEVELOPMENT-171-HIGHWAY COMMERCIAL) TO "PD-171R-HC"
(PLANNED DEVELOPMENT-171 REVISED-HIGHWAY COMMERCIAL)
TO ALLOW FOR A REVISION IN THE APPROVED SIGNAGE FOR THE
PROPERTY LOCATED AT 750 CANYON DRIVE, AND BEING MORE
PARTICULARLY DESCRIBED IN EXHIBIT "A" ATTACHED HERETO;
PROVIDING FOR A REVISED ATTACHED SIGN AND REVISED
MONUMENT SIGN, ATTACHED HERETO AS EXHIBITS "B" AND "C';
PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY
OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the
City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by
publication and otherwise, and after holding due hearings and affording a full and fair hearing to all
property owners generally, and to all persons interested and situated in the affected area and in the
vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-171R-
HC should be approved, and in the exercise of legislative discretion have concluded that the
Comprehensive Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be
and the same is hereby amended to grant a change in zoning fi;om "PD-171-HC" (Planned
Development- 171 -Highway Commercial) to "PD- 171R-HC" (Planned Development- 171 Revised-
Highway Commercial) to allow for a revision to the signage for the property located at 750 Canyon
1 36925
Drive and being more particularly described in Exhibit "A" attached hereto and made a part hereof
for all purposes.
SECTION 2. That the property shall be developed and used only in accordance with the
development conditions in Ordinance No. 91500-A-202,, and the revised attached sign and revised
monument sign, attached hereto as Exhibits "B" and "C" respectively:
SECTION 3. That the attached sign and monument sign, attached hereto as Exhibits "B"
and "C" and made a part hereof for all purposes, is hereby, approved.
SECTION 4. That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore
amended, and as amended herein.
SECTION 5. That all provisions of the Ordinances of the City of Coppell, Texas, in
conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 6. That should any sentence, paragraph, subdivision, clause, phrase or section
of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not
affect the validity of this ordinance as a whole, or any part or provision thereof other than the part
so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the
Comprehensive Zoning Ordinance as a whole.
SECTION 7. An offense committed before the effective date of this ordinance is govemed
by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect
when the offense was committed and the former law is continued in effect for this purpose.
2 36925
SECTION 8. That any person, finn or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by
a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and
every day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 9. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the day
of ,2000.
APPROVED:
CANDY SHEEHAN, MAYOR
ATTEST:
LIBBY BALL, CITY SECRETARY
3 36925
PROPERTY D~SCRIFFION
BEI~ a 23.98,~0 acre tract o~ lead out of the T.W. Co~y ~ey, Abbot
No. 317. ud ~u~ni p~ 01 Phase 1, lock ~, of One ~ty One
Bu~e~ P~k ~ recorded ~ Vol~e 810~, Page ~568, Map ~r~, D~
Gouty. Texas ~d be~ mor~ panoply d~c~bed ~ fo~o~
~EG~G st a 5/6' ~on ro~ set for com~ ~ ~e e~y ~c
~ State ~ahway 1~1 (v~b~ ~d~ R.O.W.) ~d ~e no~ ~e of
~o~ P~k Bo~e~d (60f R.O.W.). ~d comer ~o be~ ~e
soulwest comer of said PhaSe I. ~ock ~;
noah r~ht-ol-wsy of said ~o~te P~k Boulev~ s ~ce of
7~2.03 feet ~ a 5/8' ~on r~d set I~ c~ '
~N~ N4~40'49~, ~ ~c of ~9.~ ~et to a 5/8' ~ ~ sot for
co~er ~ ~ sou~ ~e of ~pp~ Road (~ble ~d~ ~O.W.);
~ S8~55'53~. ~ s~ south ~e. ~ ~ce of Bg. ZO feet ~ a
~ rod set for
~EN~ Ner55'sz~. s ~ of 5o.3~ f~ ~ ~ PK H~ set ~or comer
~ the centime of Coppell ROad;
~5.58 feet ~ ~ ~on rod fo~d lor com~;
~ 3 Ol'~'00' W, dcp~B ~d centS, ~ ~ of 1~.37
feet to a 5/8" ~on rod set for cornif;
~N~ 3 ~'Xa' W, a ~e of g68.~ feet ~ a 5/8' ~ ~
set for comer:
~a S01~3'~1. a ~s~c~ of ~.~ feet ~ a 5/8' ~on ~ s~ for
comer ~ ~e ab~em~Gcned~ no~ ~e ~ C~a~ P~k
T~a N8~8'151, ~on~ s~d no~ ~e or Cobate ~k ~~,
a ~t~e ~ 891.Z1 ~e~ to a; 5/8' ~on rod ~et for ~ at ~e
beZ~l of a c~e to the ~t ha~2 6 ~n~ ~ o~ ~'00',
a ra~ of 339.73 feet, a ~ent of 13~.~7 ~t ~d a ~ord h~
~d ~ of N 6~C0~, ~7.OO feet:
~ht. ~ ~c ~ee of ~5~.~9 fee~ to a ~/8' ~on ~ set for
~ N~'4~'O0~. con~ ~o~ ~d n~ ~. s ~ce of 20.4~
feet to the P0~ 0F 9EC~ ~d con~ 1.~.81~ s~e feet or
~.e~56 ~res of ~d. more o~
~BIT nan
COUNCIL MEETING: November 14, 2000 ITEM #
ITEM CAPTION:
Consider approval of an ordinance abandoning a 7.5 foot utility easement along the rear of Lot 5, Block 8
Village at Cottonwood Creek Section I (258 Winding Hollow Lane); and authorizing the Mayor to sign.
SUBMITTED BY: Michael A. Martin, P.E.
TITLE: Assistant City Engineer
STAFF COMMENTS:
The City of Coppelt Engineering Department has been contacted concerning the abandonment of an existing
7.5 foot utility easement on the rear of Lot 5, Block 8 Village at Cottonwood Creek Section I (258 Winding
Hollow Lane). The City has no utilities in this easement. The franchise utility companies have stated that
they have no utilities in the easement and no plans to utilize the easement in the future. Similar requests have
been approved at 218, 254, & 246 Winding Hollow Lane. ReMax DFW Associates has provided a statement
of value for the easement, which is included with this agenda item.
Staff recommends approval of the abandonment of the 7.5-foot utility easement and will be available to
answer questions at the Council meeting.
BUDGET AMT. $ . ~ AMT. EST. $ +X-BID $
FINANCIAL COMMENTS.P
DIR. INITIALS: I17 FIN. REVIEW: ~ CITY MANAGER REVIE
Agenda Request Form - Revised 5/00 Document Name: #engl ~
11-07-00A09:53 RCVD
November 3, 2000
Michael A. Martin
Department of Engineering
City of Coppell
255 Parkway Boulevard
Coppell, Texas
Dear Mr. Maxtin,
My husband and I recently bought a home located at 258 Winding Hollow Lane in
Coppell. Shortly before our purchase we were informed that there exists an abandoned
utility easement running through the back yard. With your help, we would like to have
the utility easement released on this property. Letters of release have been sent ~'om all of
the necessary utility companies and our realtor, Enid Ellis, has provided an estimation of
the property's value. If there is anything else we need do to help further our cause, please
call us at (972) 304-4167. We greatly appreciate your help in this matter.
Thank you,
November 8, 2000
Scott and Jennifer McGraw
258 Winding Hollow Lane
Coppell, TX 75019
RE: Brokers Opinion of Utility Easement
258 Winding Hollow Lane
Lot 5, Block 8, Village at Cottonwood Creek sec 1
Dear Mr. & Mrs. McGraw:
We have determined that the cost of the utility easement, which is at the rear of
your residence, calculates out to $0.02 per square foot. Therefore the 1,014
square foot easement valuation is $20.28.
If I can be of further assistance, or answer any questions, please feel free to
give me a call.
Yours sincerely,
Enid Ellis, Broker Associate
RE/MAX DFW Associates I
500 South Denton Tap
Coppell, Texas 75019
Phone: (972) 462-8181
Nov-06-00 09:36am From-IRVING SERVICE CENTER 19723238925 T-994 P-02/0Z Fo465
TXU El~trlc & Gas
1 OI S Hutlo n Drlve
Carrol|ton, TX 75006
November 3,: 000
American Tid; Company
5O0 E. Dentox Tap Road Suite I00
Coppell, Tex~ 75019
'Re: Abandot ~"nt F-'~semen~ / 258 Winding Hollow Lane / Lot 5, Block 8/Coppell, Tx.
To whom it ay conGem:
TXU is mlea,, ing any rights to the above stated address ~sement concerns. TXU authorizes hhe release of
any easemcnt in lhe 7.5 ~. Utility easement along the soa~heastern side of ~e property, adjoining floodway
Should you ave any further concerns in this matter please feel free to contact me at 972-323-8907.
Sincerely,
David Dean
7, [--'O1 uO 09:33 Fa
,';ent By: PARAC~ON CABLE; 0; NOV 90 10:38AM; Page 2,'2
PARAGON
November ~, 2000 c ./~ ~ ~ ~
('ity of Coppcll
Attcntion: Mike Martin
255 Park-way BIrd.
( .'oppell, Tcxas 75019
RE: Encroachmcnt of the utility easement of the property located at 258 Win ag Hollow Ltt
Block 8, Lot 5, Villages of Cottonwood Creek Section i CoppeD, Texas
Paragon Cable approves the encroachment listed above. Paragon Cable agrees t!' at the applicant
has the right to use public utility easements in methods that do not conflict or hate:r/ere with
Paragon Cable=s uses of its easement rights. However, should applicant~-s use ultimately result in
an interference to Paragon Cable=s uses, then applicant, its successors and asaigr~ understand, as
a nmtter of law, that it is required to remove such portion of any structure interfez ing with
Paragon Cable:-s easement uses. Should Paragon Cable be required to remove a~y structure or
portions thereof to repair, replace or instail utilities, the appllcam, its successors a,xt assigns
understand that applicant may be required to replace such structure or portion the 'eofat their _.
own expense.
lfyou have questions or need fiather iaformation please contact me at 972/501-71 00.
Sincerely,
Construction Supervisor
2951 Kinwest Parkway, Irving, Texas 75D63-3498
972/801-7000 Fax 972150 1-7070
A TIme Warnet Company
!3724341420
11/03/00 14:24 540 td ELM ST -, CITY OF COPPELL N0.296
· Lewiswills, Tsxas 7~067
November 3, 2000
American Title Company
500 E. Denton Tap Road, Suite 100
Coppoll, Texas 75019
Re: Abandonment Easement / 258 Winding Hollow Lane. / Lot 5, Block 8/
Coppoll, Texas
Dear Ms. Suelien Nail;
V~izon is agreeable to release any rights to the above mentioned easement. Verizon
doesn't have any p]ans to utilize this easement.
Should you have any questions or concerns, please conlacl me at 972-434-0622
Sincerely,:
Ron Hilton
Project Designer
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
ABANDONING A UTILITY EASEMENT, LOCATED ON LOT 5,
BLOCK 8 OF VILLAGE AT COTTONWOOD CREEK SECTION I
AS DESCRIBED IN EXHIBITS "A" AND "B" ATTACHED
HERETO, IN FAVOR OF THE ABUTTING PROPERTY OWNER;
PROVIDING THAT SUCH ABANDONMENT SHALL BE IN
EXCHANGE FOR THE PAYMENT BY THE ABUTTING
PROPERTY OWNER OF THE FAIR MARKET VALUE OF THE
PORTION OF THE UTILITY EASEMENT TO BE ABANDONED;
PROVIDING THAT SUCH ABANDONMENT SHALL BE THE
INTEREST WHICH THE CITY MAY LEGALLY AND LAWFULLY
ABANDON; PROVIDING THAT SAID ORDINANCE SHALL
CONSTITUTE A QUITCLAIM DEED THAT MAY BE RECORDED
WITH THE COUNTY CLERK OF DALLAS COUNTY TEXAS; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Coppell has determined that the utility
easement located on Lot 5, Block 8 of Village at Cottonwood Creek Section I, an Addition
to the City of Coppell, Texas and more particularly described in Exhibits "A" and "B"
attached hereto, is no longer needed for City services; and
WHEREAS, the abutting property owner desires that said utility easement be
abandoned and in consideration thereof has agreed to pay to the City of Coppell, Texas, the
fair market value of the property as established by an appraisal; and
WHEREAS, a proper appraisal has been conducted establishing the fair market
value of the easement to be abandoned to be $20.28;
NOW, THEREFORE, BE IT ORDMNED BY THE CITY COUNCIL OF
THE CITY OF COPPELL, TEXAS:
SECTION 1. That the City Council of the City of Coppell, Texas has
determined that the utility easement located on Lot 5, Block 8 Village at Cottonwood Creek
Section I, an Addition to the City of Coppell, Texas, and more particularly described in
Exhibits "A" and "B", attached hereto and made a part hereof for all purposes, is no longer
needed or necessary for public purposes and should be, and is hereby, abandoned in favor of
the abutting property owner, in exchange for the payment of the fair market value of the
easement to be abandoned.
SECTION 2. That the fair market value of the said utility easement being
abandoned has been determine by an appraisal to be $20.28.
SECTION 3. That upon payment of $20.28 to the City by the abutting property
owner, this abandonment ordinance shall constitute a Quitclaim Deed in favor of the
abutting property owner, and a certified copy of the same may be filed in the Deed Records
of Dallas County, Texas, to indicate such abandonment.
SECTION 4. That the abandonment provided for herein shall extend only to
the public fight, title and interest which the City of Coppell, Texas, may have in and to said
utility easement, and shall be construed to extend only to such interests that the goveming
body of the City of Coppell, Texas, may legally and lawfully abandon.
SECTION 5. That this ordinance shall become effective from and after its
passage as the law and charter in such case provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the __
day of ,2000.
APPROVED:
CANDY SHEEHAN, MAYOR
ATTEST:
LIBBY BALL, CITY SECRETARY
APP ~ E~/AS TO ORM:
'R'OBER'i TTORNEY
2
} I R , EXHIBIT A ~ szs sxmnzT s son vawZNc
- .: R
on ~lxe property locate4 at 2S8 WINDING H0~O~ ~E in the City of COPPELL,
DALES County, Texas. described as follows:
i Being Lo~ ~, 8lock 8, of VIL~GE AT CO~O~WOOD CREXK S~CTION I, an &~dition
' - the City of COPP~LL, ~A~ County, raze, aeeor~n2 to the PIa~ thereof
re~or~e~ in Values 8~Z~7, Pale 50~, Mmp Records, DA~ County, Texas.
said easement bein~ described as follows:
BmZin~in6 at a point at the intersection of the Sou~ line or maid Lot 5 and
the West hne or this easemen~ sm~e beinz Sou~ 55 4el. 5~ sin. 08 sac.
119.20 feet from a 1/2" iron rod found ~t thenoutwear corner 0f Lot
THENCE North a4 ds$. ~ 1 rain. 48 sac. East ~lon~ ~e West l~e cI said easement
~ . 1~4.77 feet to a point for a corner at the
~;: be~inninK of a curve to the left having a rmdltx~ af SO,C0 feet and a cord
]:~ be~rin~ and distance of North 57 de2. 56 rain. 37 sac.
~,1 EamL 1~.~2 feet;
THENC~ along said curve to ~e left ~th an Ec Ienght a~ 18.23 feet to a
:': point for 8 corner;
.:..
"' THENCE South 34 dcZ. [ I rain. 46 scc- West alonZ ~he Esst fine of said
:': 144,8t feet to a point on the South llne
or said Lot 5;
TRENCE North 55 deZ. 53 rain. ~8 sac, West 7.50 feet to ~e Point 0f
~nd eonta~nin~ 1014.00 equs~e feet of la~d.
..
. 2000
:' Ds~e: NOVEMBER06, JOB ~ ' 0;O--4~IXB
GF No. 2000 ~p 598!88--N
'~" LEG END 0 ~~""" ~'~'~ '~~
I '~" S~cI / lrmn ~d Fenrod
COTTONWOOD ESTS.
VOL. 78225, PC. :~3, P.R.D.C.T.
COT'fON~/OOD BRhNCll
~ FLOODWAY &DRAINAGE ~
7,5 UTII,. ESMT. ~
TO BE ABANDONED .... ~
~fi'S*L' ~ ~ X~~ SB4'lI'48"W 144.Bi ~ ~ ~ N55'53'0B"W 7.50
R=80' ~
L = 18.63
C0~D ~X P.O.B. OF
N 57'58'37" E t8.8~ ABANDONMENT
X ~ ~ LOT 6
I hereby certify that on the 20T~H day of OCT. , 20._ 0_9, this survey was made on the ground and this survey plat has been prvpared ss per the field
notes thereby produced, and it properly represents the facts as found on the ~round, This survey plat has been prepared in accordance with, and in
substantial compliance with, all rules and regulations promulgated by the Texas Board of Professional Land Surveying. Unless otherwise noted, the
surveyor has relied ~olely on the record data provided in {he title commitmeu~ Cur the determination of the boundsties of the land parcel surveyed sad for
any easements of record which may be shown or addressed on the survey. The survey shows viable easements. encroachsanta. conflicts. or
protr,~ions apparent on the ground. ~
l)at.e: NOVEMBER 06, 2000
............ JOB ~: 00-4811B
~ -- GF No.2000 CP 598788-N
+LEGEND + s~., ....10' ~'i '~
H A R R Y
Surveying ~ Engineering
ec ' Z ;nerollton, Texas 75006 (~7~) 242-5679
CITY~'s ·~COUNCIL MEETING: November 14, 2000 ITEM
ITEM CAPTION:
CONTINUATION OF PUBLIC HEARING: Consider approval of Case No. PD-188, HO-C, zoning
change request from HO-C and HO-C-S-1125R (Historic Overlay, Commercial and Historic Overlay,
Commercial, S-1125R) to PD~188-HO-C (Planned Development-188, Historic Overlay, Commercial), to
allow the construction of a restaurant with a private club and the expansion of a free-standing beauty shop on
approximately 1.27 acres of property located along the east side of Coppell Road, approximately 200 feet
south of Cooper Lane.
SUBMITTED BY: Gary L. Sieb
TITLE: Director of Planning and Community Services
STAFF COMMENTS:
Date of P&Z Meeting: August 17, 2000
Decision of P&Z Commission: Approved (6-0) with Commissioners Nesbit, Kittrell, McCaffrey, Clark,
Halsey and Stewart voting in favor. None opposed.
Approval is recommended, subject to the following conditions:
1) Planned Development Conditions as stated on the Site Plan.
MET)
Plan. (CONDITION MET)
· h.. o~.,~.~..-~. r-...-.... ,~. ........... ,-.. ,.... ,~. On, (CONDITION MET)
~x D .... ;,~,~ o;,~ ..... n, ,~, ,h .... ,h ,~,,, ..... ;,,,,, ,h,, House cfS~ . ND "'\
: CITY R
Agenda Request Form ised 5/00 Document Name: @PDI88
PD-188
(CONTINUED CONDITIONS)
~ (CONDITION MET)
~-;~ .... ~ ....... ~ _~ .... ~h~ ~,,;~;_~ (CONDITION MET)
13) The e~aust fan be ~-l~e ~ nature so ~at it c~ot be seen from ~e
exterior.
This Public Hearing was continued from September 12, 2000.
APPLICANT HAS AGAIN ASKED FOR A CONTINUATION OF THIS CASE.
PLEASE SEE ATTACHED LETTER DATED SEPTEMBER 29, 2000.
ON OCTOBER 10TM, COUNCIL CONTINUED THIS CASE TO ITS NOVEMBER
14TM MEETING.
Staff recommends approval.
09/29/2000 01:43 FAX 9723462483 Dave WlZllams Hs ~02
P.O. BOX 909
PROSPER, TX 75078'
(979-) 99x.x76o off
(972) 347.227x fax
s~ 29, 2000
City of Copped t tuning & Zoning Committee
Marcy Dinmond
Please po pone our submittal for the restaurant and beauty shop exp~__nnion until the
November City {,uncil meetin~ Thank you~
Sincerely,
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-188 HO-C
P & Z HEAR1NG DATE: August 17, 2000
C.C. HEARING DATE: November 14, 2000 (Continued from October 10th)
LOCATION: Along the east side of Coppell Road, approximately 200 feet south
of Cooper Lane.
SIZE OF AREA: Approximately 1.27 acres of property.
CURRENT ZONING: HO-C and HO-C-S-1125R (Historic Overlay, Commercial) and
(Historic Overlay, Commercial, Special Use Permit 1125R for
House of Style beauty salon).
REQUEST: Planned Development approval.
APPLICANT: Applicant: Engineer:
JWI Cravens and Associates
PO Box 909 241 MacArthur Blvd.
Prosper, Texas 75078 Coppell, Texas, 75019
214-502-5478 972-462-0417
FAX:972-347-2271 FAX: 972-304-4164
HISTORY: SUP 1125R for the House of Style beauty shop was established in
1997. This SUP was required to permit a business within a
residential structure on commercial property and to allow on-site
asphalt paving of the parking lot. This SUP was approved subject to
Site Plan, Landscape Plan, Plant List, and Sign Design. The
requested PD will supercede the provisions of this SUP.
TRANSPORTATION: South Coppell Road is shown on the thoroughfare plan as a
C2U Collector (concrete street, 38 feet back to back, within a 60 foot
fight-of-way), but currently exists as a two lane asphalt road, within
an 60 foot right-of-way. Access to the site will be shifted to the
Item # 4
south approximately 60 feet. The existing entrance will be removed.
SURROUNDING LAND USE & ZONING:
North- Single Family; PD 89-SF-7
South - Single Family; HO-C
East - Single Family; PD 89-SF-7
West - Undeveloped; LI
COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for
uses within the historic district.
DISCUSSION: The purpose of this request is to permit the
development of a restaurant with a private club on a portion of the lot, and to
allow the expansion of the existing beauty shop on the remainder of the lot.
This is being placed under a Planned Development District to: allow for
these two structures to be developed with compatible architectural styles,
colors and materials; the sharing of the parking areas; and to receive several
variances to the base zoning district regulations. The existing SUP
regulations for the beauty shop, which are applicable to this development,
will be incorporated within this PD. The companion request is the SUP for
the restaurant with private club. Also included in this docket is the minor
plat for this development.
Site Plan and Elevations
The site plan indicates a 4,000 square foot flee-standing restaurant, an
existing 953 square foot beauty shop, and a proposed expansion of the
beauty shop to encompass and additional 1,134 square feet. Fifty-one (51)
parking spaces are required for this development and 53 are shown.
This site plan will replace the site plan attached to the existing SUP for the
beauty shop. This revised site plan is an improvement over the existing site
plan, in that it improves access to the site by providing a 25 foot concrete
drive from Coppell Road, verses the 20 foot asphalt drive which currently
serves the site. It also eliminates the potential for an additional driveway by
providing joint access to the site. Presently, when the existing parking lot is
full, maneuvering is difficult, at best. The revised plan provides excess
maneuvering areas.
Several variances are being requested via this PD. First, Section 28A-3.2 of
the Zoning Ordinance, in the Historic Overlay District, wood or similar
materials are permitted with an SUP. This provision is being included in the
conditions for this PD. As indicated in the elevations and the color board,
Item # 4
both buildings are residential in character, with white wood siding. A
sloped, black composition roof is also proposed for both buildings. Shutters
are proposed to be red (ox blood). The signs for both the buildings will also
be wood with the same white color as the main structure. The letters will be
identical fonts, and of the same color red as the shutters. The white siding
is in keeping with the architectural styles prevalent in this area.
The second variance requested is the utilization of wood verses masonry
screening along the property lines adjacent to the single family, as well as to
screen the dumpster. The wood screening fence was permitted and erected
with the original SUP for the beauty shop. The continuation of the screening
material to screen the dumpster appears appropriate in that it is compatible
with the approved screening fence as well as the exterior materials proposed
for the buildings in this development. However, it is recommended that all
wood fencing be painted white to be compatible with the style and character
of the main buildings on the site.
The final variance involves the allowance for the use of asphalt verses
concrete in the parking areas. The site plan indicates a concrete fire lane
extending from the properly line for approximately 150 feet. This allows for
all parts of the building and parking to be within 150 feet of the fire lane.
Parking Lot Design
Staff's primary concerns with the site plan are in the design of the rear
portion of the site, the parking lot and trash dumpster. While the subject site
is zoned commercial, special consideration and design precautions should be
given to the rear of the site, due to the close proximity of residences to the
east.
The design of the proposed parking lot is favorable in that it provides for a
shared entrance to both uses on the subject site and hides a majority of the
parking behind the buildings. However, the rear parking lot appears to be
excessively wide, with parking spaces and drive aisles exceeding standard
dimensions. The applicant proposes 10' x 20' spaces and a 35' wide
maneuvering aisle. Staff recommends adherence to the zoning ordinance
requirements of 9' x 19' parking spaces and 24' wide drive aisles. Given the
proximity to the single family homes, compliance with the minimum
standards will provide for an increased landscape buffer and reduce potential
impacts to adjacent properties. This reconfiguration may eliminate surplus
parking, but will not reduce the amount below the 51 required spaces.
Additionally, the dumpster is proposed to be located in the southeast comer
of the site, 11' from the rear property line. Staff is recommending that the
dumpster be placed directly behind the rear building wall of the restaurant,
increasing the setback from the residential to 85 feet. The combination of
Item # 4
the reduced paving area and relocated dumpster will preserve additional
green space and shift activity away from the existing single family homes.
The parking lot lighting is proposed to consist of three, 11 ½ feet tall light
fixtures to be located approximately 25 feet from the east property line.
Given the adjacency to the existing single family, it is recommended that the
westem portion of the fixture be shielded to eliminate the glare onto the
residential areas, as required in Section 63-3 of the Zoning Ordinance.
Landscape Plan
The submitted landscape plan does not comply with the minimum landscape
requirements set forth in the zoning ordinance. While the level of required
landscaping is not significantly deficient, additional trees are required.
Specifically, the perimeter landscaping calculations are inconsistent and
must be remedied. The reduction in the size of the parking lot will provide
for additional unpaved area necessary to comply with the landscape
requirement. Staff has outlined specific changes related to the level of
landscaping in the list of recommendations.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff recommends APPROVAL of the proposed PD-188 subject to the following
conditions being met:
1 ) Planned Development Conditions as stated on the site plan.
2) Freestanding lighting shall be located as indicated on the site plan,
however, lighting must be shielded on all sides facing residential
properties to prevent excess spillover.
3) Relocate dumpster away from adjacent residential properties and place
adjacent to the east side (rear) of the building.
4) All wood fencing shall be painted white to match the exteriors of the
buildings.
5) Confirm total site area; the minor plat indicates the site area as 55,129
sq. ft and the site plan indicates the site area as 59,239 sq. ft.
6) Label fence going through the proposed parking lot as "To Be
Removed" and amend on Landscape Plan.
7) Revise parking lot design to provide standard parking spaces and aisle
widths to increase the setback from the rear property line to 20'.
8) Provide sidewalk to the north entrance into the House of Style.
9) Show the required amount of landscape islands (Interior Landscaping)-
53 parking spaces x .12 = 7 landscape islands; all which must contain
one tree.
10) Provide 22 perimeter trees, in accordance with Section 34-1-8 C) (1-3)
(Perimeter Landscaping) of the zoning ordinance. Perimeter trees must
Item # 4
8) Provide sidewalk to the north entrance into the House of Style.
9) Show the required amount of landscape islands (Interior Landscaping)-
53 parking spaces x. 12 = 7 landscape islands; all which must contain
one tree.
10) Provide 22 perimeter trees, in accordance with Section 34-1-8 C) (1-3)
(Perimeter Landscaping) of the zoning ordinance. Perimeter trees must
be located within the 10' setback on the side and rear property lines
and within the 15' setback in the front yard.
11) Provide an additional 3 trees on-site, in accordance with Section 34-1-9
(Nonvehicular Open Space).
Total Site Area 55,129 Sq. ft.
(3,988 + 2,128) - 6,116 Sq. ft.
49,013 Sq. ft.
x .15
7,351.95 = 7,352 Sq. ft. Overall Required
12) Revise the submitted elevations for House of Style to clearly show the
existing and proposed portions of the building.
ALTERNATIVES:
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Site Plan
2) Landscape Plan
3) From Elevations
4) House of Style Elevations
5) House of Style Floor Plan
Item # 4
CITY~ ~ ~ COUNCIL MEETING: November 14, 2000 ITEM
ITEM CAPTION:
CONTINUATION OF PUBLIC HEARING: Consider approval of Case No. S-1179, zoning change request
from HO-C (Historic Overlay, Commercial) to PD-188 HO-C-S.U.P. (Planned Development-188, Historic
Overlay, Commercial, Special Use Permit), to allow a restaurant with a private club on approximately 1.27
acres of property located along the east side of Coppell Road, approximately 200 feet south of Cooper Lane.
SUBMITTED BY: Gary L. Sieb
TITLE: Director of Planning and Community Services
STAFF COMMENTS:
Date of P&Z Meeting: August 17, 2000
Decision of P&Z Commission: Approved (6-0) with Commissioners Nesbit, Kittrell, McCaffrey, Clark,
Halsey and Stewart voting in favor. None opposed.
Approval is recommended, subject to the following conditions:
1) The hours of operation will be from 11 a.m. to 10 p.m. Monday through Saturday
and 12 noon to 9 p.m. on Sunday.
2) The sale of alcoholic beverages on the premises is permitted as provided by State Law.
3) All Planned Development conditions relative to PD-188 shall be adhered to.
This Public Hearing was continued from September 12, 2000.
APPLICANT HAS AGAIN ASKED FOR A CONTINUATION OF THIS CASE. PLEASE SEE
ATTACHED LETTER DATED SEPTEMBER 29, 2000.
ON OCTOBER 10TM, COUNCIL CONTINUED THIS CASE TO ITS NOVEMBER 14TH MEETING.
Staff recommends approval.
DIR. INITIALS: FIN. REVIEW:d~P( CITY MANAGER REVIEW
Agenda Request Form - Revised 5/00 Document Name: @S 1179
,, 09/29/2000 01:43 FAX 9723462483 Dave Wllllams Hs ~02
8EP 2 9 ~ it
P.O. BOX 909 5 ~'
PROSPER, TX 75o78
(972) 99L~.76o off
(972) 347.227~ fax
sept. ~9, ~,ooo
City of Coppell t tuning & Zo~i_n_g Committee
Marcy Diamond
Dear Ms. Diamo :1,
Please po pone our submittal for the restaurant and beauW shop ex~__--~ion until the
November City {,uncil meetin~ Thank yott
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: S-1179 CAMILLE'S RESTAURANT
W/PRIVATE CLUB
P & Z HEARING DATE: August 17, 2000
C.C. HEARING DATE: November 14, 2000 (Continued from October 10th)
LOCATION: Along Coppell Road, approximately 200 feet south of Cooper
Lane.
SIZE OF AREA: Approximately 1.27 acres of property.
CURRENT ZONING: HO-C (Historic Overlay, Commercial)
REQUEST: Special Use Permit approval.
APPLICANT: JWI Engineer: Cravens and Associates
PO Box 909 241 MacArthur Blvd.
Prosper, Texas 75078 Coppell, Texas, 75019
214-502-5478 972-462-0417
FAX: 972-347-2271 FAX:972-304-4164
HISTORY: SUP 1125R for the House of Style beauty shop was established in
1997 on the adjacent tract of land.
TRANSPORTATION: South Coppell Road is shown on the thoroughfare plan as a C2U
Collector (concrete street, 38 feet back to back, within a 60 foot
right-of-way), but currently exists as a two lane asphalt road, within
an 60 foot right-of-way.
SURROUNDING LAND USE & ZONING:
North- Single Family; PD 89-SF-7
South - Single Family; HO-C
East - Single Family; PD 89-SF-7
West - Undeveloped; LI
Item # 5
COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for
uses within the historic district.
DISCUSSION: The applicant is requesting to construct a 4,000!-_ square foot Italian
restaurant with a private club. The site issues, elevations, signage and
landscaping are discussed in the companion request, PD 188, for the
expansion of the beauty shop and the inclusion of a restaurant use. This
application includes the floor plan of the restaurant, hours of operation,
and the sales and service of alcoholic beverages.
As indicated on the floor plan, the restaurant is proposed to have 24 tables
(booths), with a seating capacity of 96, exclusive of the proposed party
room. According to code, any establishment with seating capacity over 50
is required to have 2 exits. The applicant has added a second exit along
the northern wall of the building, accessible through the main dining room.
The hours of operation for this restaurant from 11:00 am to 10:00 pm
Monday through Saturday and 12:00 am to 9:00 pm on Sunday.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of this SUP for a restaurant with private club subject
to the following conditions:
1) The hours of operation will be from 11:00 am to 10:00 pm Monday
through Saturday and 12:00 am to 9:00 pm on Sunday.
2) The sale of alcoholic beverages on the premises is permitted as provided
by State Law.
ALTERNATIVES: 1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Floor Plan for Camille's Restaurant
2) Elevations for Camille 's Restaurant
Item # 5
CITY? s ~ COUNCIL MEETING: November 14, 2000 ITEM
ITEM CAPTION:
Consider approval of the JWI Addition, Lot 1, Block 1, Minor Plat, to allow the development of a restaurant
and the expansion of a beauty shop on approximately 1.27 acres of property located along the east side of
Coppell Road, approximately 200 feet south of Cooper Lane.
SUBMITTED BY: Gary L. Sieb
TITLE: Director of Planning and Community Services
STAFF COMMENTS:
Date of P&Z Meeting: August 17, 2000
Decision of P&Z Commission: Approved (6-0) with Commissioners Nesbit, Kittrell, McCaffrey, Clark,
Halsey and Stewart voting in favor. None opposed.
Approval is recommended, subject to the following condition:
1) Correct the spelling on date on the City Secretary's signature block.
On September 12, 2000, Council denied this Minor Plat.
Staff recommends approval.
Agenda Request Form /00
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: JWI ADDITION, LOT 1, BLOCK 1, MINOR PLAT
P & Z HEARING DATE: August 17, 2000
C.C. HEARING DATE: November 14, 2000 (Denied September 12, 2000)
LOCATION: Along the east side of Coppell Road, approximately 200 feet south
of Copper Lane.
SIZE OF AREA: Approximately 1.27 acres of property.
CURRENT ZONING: HO-C (Historic Overlay-Commercial) and HO-C-S- 1125R (Historic
Overlay-Commercial-Special Use Permit 1125R)
REQUEST: Minor Plat approval.
APPLICANT: JWI Engineer: Cravens and Associates
PO Box 909 241 MacArthur Blvd.
Prosper, Texas 75078 Coppell, Texas, 75019
214-502-5478 972-462-0417
FAX: 972-347-2271 FAX:972-304-4164
HISTORY: Them has been no platting history on this tract of land.
South Coppell Road is shown on the thoroughfare plan as a C2U
Collector (concrete street, 38 feet back to back, within a 60 foot
fight-of-way), but currently exists as a two lane asphalt road, within
an 60 foot right-of-way.
SURROUNDING LAND USE & ZONING:
North- Single Family; PD 89-SF-7
South - Single Family; HO-C
East - Single Family; PD 89-SF-7
West - Undeveloped; LI
COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for
uses within the historic district.
Item # 6
DISCUSSION: This property has never been platted. The purpose of
this request is to plat these two uses into one lot, allowing for the sharing of
access and parking facilities. This plat includes the required fire lane and the
various utility easements. The front building line is indicated as 30 feet
which is in accordance with the underlying "C" Commercial district
regulations.
There are two minor revisions needed to this plat. The first is the adding of
the existing zoning west of the property (LI) on the face of the plat. The
second is a typo in the City Secretary's signature block.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending approval of this plat subject to:
1. The addition of the LI District zoning designation on the property on the
west side of Coppell Road.
2. Correct the spelling on date on the City Secretary's signature block.
ALTERNATIVES:
1 ) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
ATTACHMENTS:
1) Minor Plat for Lot 1, Block 1 of the JWI Addition.
Item # 6
CITY~ ~ . ~ COUNCIL MEETING: November 14, 2000 ITEM
ITEM CAPTION:
PUBLIC HEARING: Consider approval of Case No. S-1181, CC's Coffee House, zoning change request
from C (Commercial) to C-S.U.P (Commercial, Special Use Permit), to allow the operation of a 1,920 square
foot coffee shop to be located in Suite 401 of the Coppell Crossing IV Shopping Center at 777 S. MacArthur
Boulevard.
SUBMITTED BY: Gary L. Sieb
TITLE: Director of Planning and Community Services
STAFF COMMENTS:
Date of P&Z Meeting: October 19, 2000
Decision ofP&ZCommission: Approved (7-0) with Commissioners Nesbit, McGahey, Kittrell,
McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed.
Approval is recommended, subject to the following conditions:
1) The hours of operation being limited to 5:30 a.m. to midnight, 7 days a week.
g~pem,~ion. (CONDITION MET)
2) The development of this property shah be in accordance with the site plan, floor
plan, sign plans and elevations.
3) The floor plan being revised to indicate sea~g and clearly label serving areas. (CONDITION
PARTIALLY MET)
4) ,h .... ,h ......~.~; ....... ,,,a ,,,, ,h,, ,~ ....h,, (CONDITION MET)
MET)
6) The signage on the north elevation being reduced to the permitted 30 square feet of
effective area.
7) The raceway of the signage shall match the material on which it is mounted; i.e. bronze
on brick, off-white on EFIS.
g) The ,,h .... ~ ~,,,+,,~ t,~;,,,,; ................,h ~,~ (CONDITION MET)
9) The deletion of the black background for the channel letters. ~
Staff recommends apr val.
DIR. INITIALS:$_~Tv~ FIN. REVIEW.~~ CITY MANAGER REVIEW:
Agenda Request Form - vise 5/00 Document Name: @S1181
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: S-1181, CC'S COFFEE HOUSE
P & Z HEARING DATE: October 19, 2000
C.C. HEARING DATE: November 14, 2000
LOCATION: Suite 401 of the Coppell Crossing IV Shopping Center at 777 S.
MacArthur Boulevard.
SIZE OF AREA: Approximately 1,920 square feet.
CURRENT ZONING: C (Commercial)
REQUEST: C-S.U.P. (Commercial, Special Use Permit)
APPLICANT: Chris Heiser
Community Coffee Company, L.L.C.
3535 Sherwood Forest
Baton Rouge, Louisiana 70821
225-291-3900
FAX: 225-297-3968
HISTORY: There has been considerable development history on the property
surrounding this request including site plan approvals as well as
platting activity. A site plan for a 11,570 retail building and final
plat for this property was denied by the City Council on December
14, 1999. Lack of adherence to the city's landscaping
requirements, size of the building as well as need for additional
information on proposed signage were the major areas of concern.
On March 2, 2000 the Board of Adjustment considered requests for
variances and special exceptions for this as well as Lot 5 of this
development. The only favorable ruling relating to this lot was a
special exception to reduce the number of parking spaces required
for Lot 4. This special exception was granted subject to the size of
a restaurant being limited to a maximum 4,000 square feet.
On May 9, 2000 the City Council approved a site plan for a 8,498
square foot building and a final plat on this property, subject to
Item # 6
one condition which states: The raceway of the signage shall match
the material on which it is mounted; i.e. bronze on brick, off-white
on EFIS.
TRANSPORTATION: MacArthur Blvd. is a P6D, shown as a six-lane divided
thoroughfare on our Thoroughfare Plan. It is currently an
improved four-lane divided roadway contained within a l l0-foot
R.O.W.
SURROUNDING LAND USE & ZONING:
North- retail; "C" Commercial
South-DART R.O.W., and retail; "A" Agriculture and "C- PD 157",
Commercial
East - shopping center; "R" Retail
West - retail; "C" Commercial
COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for
retail uses.
DISCUSSION: This request would allow a 1,920 square foot a coffee
house. CC's is a new concept entering the Texas market.
The requested hours of operation are from 5:30 a.m. until
midnight, 7 days a week.
As noted, approval for this site plan was granted in April
of this year, and construction has recently started. The
applicant desires to receive approval for this SUP for this
coffee shop to allow for the finish out of this lease space
to be approved immediately following the construction of
the building.
There will be no cooking on site, the food service being
limited to coffee, pastries and quiches. The preparation
will utilize various coffee machines and a microwave. The
seating capacity is 60. The floor plan submitted however,
needs to be revised to indicated the proposed seating and
more clearly indicate what is assumed to be the serving
area. Finally, the north arrow on the floor plan is actually
pointing east, and needs to be corrected.
The elevations approved by the City Council are
essentially the same as what is currently being requested
except for the location of the doors to this lease space.
There is currently a conflict between the locations of the
Item # 6
doors on the elevations and the door locations indicated on
the floor plan. This issue will be resolved prior to
forwarding this request to the City Council.
The signage approved for this building is the same
approved for buildings 1 and 2 of Coppell Crossing which
is limited to:
"ivory lettering will be used for all signs and, if
necessary, a tenant may also incorporate a logo of
a differera color as part of the allowable signage,
provided that the logo occupies less area than the
ivory lettering".
When approving the specific site plan for this tract, an
additional condition was placed which stated that:
"the raceway of the signage shall match the material
on which it is mounted; i.e. bronze on brick, off-
white on EFIS."
The signage proposed for this use includes the CC's logo
and the words "Coffee House". The logo is proposed to be
burgundy and blue with black and white back ground. The
words COFFEE HOUSE are white channel letters with
black back ground.
Per Section 29-4.3(B) of the Zoning Ordinance, attached
signs for buildings and leaseholds with multiple facades, are
permitted to have an effective area of one square foot for
every linear foot of frontage. CC's will have frontage on
both the north and east elevations. There is 60 feet of
frontage on the east (MacArthur Blvd) elevation and
approximately 30 square feet of signage is proposed. Along
the north elevation there is 30 feet of frontage, thus
allowing for 30 square feet of signage. The proposal is for
approximately 50 square feet of effective area. The signage
proposed therefore exceeds the requirement on the north
elevation. Also, when the signage was approved for
Coppell Crossing, City Council's motion specifically
specified ivory lettering, this proposal is for white letters.
Staff also does not support the black background due to its
conflict with the signage approved for this center. The logo
is approximately 10 square feet, which is less area than the
letters, and therefore in compliance with the Council's
action.
Item # 6
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of S-1181 for CC's
Coffee House subject to the following conditions:
1. The hours of operation being limited to 5:30 a.m. to
midnight, 7 days a week.
2. The development of this property shall be in
accordance with the site plan, floor plan, sign plans
and elevations.
3. The floor plan being revised to indicate seating and
clearly labeled serving areas.
4. The north arrow being corrected on the floor plan.
5. The north and east elevations being revised to
reflect proposed door locations.
6. The signage on the north elevation being reduced to
the permitted 30 square feet of effective area.
7. The raceway of the signage shall match the material
on which it is mounted; i.e. bronze on brick, off-
white on EFIS.
8. The channel letters being ivory versus white.
9. The deletion of the black background for the
channel letters.
ALTERNATIVES: 1) Recommend approval of the request.
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS: 1) Site Plan for Coppell Crossing IV
2) Floor Plan for CC's Coffee House
3) Elevations for Coppell Crossing IV
4) Proposed Signs for north elevations
5) Proposed Signs for east elevations
Item # 6
COPPELL CROSSING FOUR, LTD
October 26. 2000
Mr. Chris Heiser
CommuniTy Coffee Company, L.L.C.
P.O. Box 791
Baton Rouge, LA
70821
l~e: 777 S. MacArthur Blvd., Coppell TX
Dear Mr. Heiser;
As per the City Of Coppell request, this memo is to inform you that Mockingbird Management
Co. as standard procedures has peking lot light come on at half hour before dusk and off at half hour
past chwa, oa all of our properties.
a~:henne edcr
C V
Mockingbird vhnagernent Co.
P.O. BOX 293053 - LEWISVILLE, TX · 75029-3053
PHONE: 940-2~1-2353 · FAX: 940-241-2352
CITY COUNCIL MEETING: November 14, 2000 ITEM
ITEM CAPTION:
PUBLIC HEARING: Consider approval of the Creekview 2, Lot 3, Block B, Replat, to allow the
development of an office building on approximately 1.95 acres of property located along the east side of S.
Denton Tap Road; south of Bethel Road.
SUBMITTED BY: Gary L. Sieb
TITLE: Director of Planning and Community Services
STAFF COMMENTS:
Date of P&Z Meeting: October 19, 2000
Decision ofP&ZCommission: Approved (7-0) with Commissioners Nesbit, McGahey, Kittrell,
McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed.
Approval is recommended, with no conditions.
Staff recommends approval.
RE I
DIR. INITIALS: FIN. V E.W~( CITY MANAGER REVIEW:
Agenda Request Form - /00 Document Name: @Crkv2Rp
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: CREEKVIEW 2, LOT 3, BLOCK REPLAT
P & Z HEARING DATE: October 19, 2000
C.C. HEARING DATE: November 14, 2000
LOCATION: Along the east side of S. Denton Tap Road; south of Bethel Road.
SIZE OF AREA: Approximately 1.95 acres of property.
CURRENT ZONING: R (Retail)
REQUEST: Replat approval for a 16,200 square foot office building.
APPLICANT: Applicant: Engineer:
Creekview II Partners, L.P. Nathan D. Maier Consulting Engineers
465 S. Denton Tap Road 8080 Park Lane, Suite 600
Coppell, Texas 75019 Dallas, Texas 85231
(972) 4894140 (214) 7394741
Fax: 972-393-3917 Fax: 214-739-5961
HISTORY: Lot 3, Block B, Creekview 1I was originally platted as part of the
Creekview Addition. City Council approved a final plat on June 8,
1993 for Phase II in its entirety.
Site Plan approval was granted by the City Council on October 10,
2000 for development of a 16,200 sq. ft. office building and accessory
parking on the subject site, with the condition that the applicant
receive replat approval.
TRANSPORTATION: Denton Tap Road is a P6D, six-lane divided improved major
thoroughfare contained within a 120' right-of-way. Bethel Road is an
improved residential mad east of Denton Tap within an 80-foot right-
of-way.
Item # 7
SURROUNDING LAND USE & ZONING:
North- existing optometrist's office, "R" Retail
South - existing plant nursery; "R" Retail
East - single-family; "PD-SF-9", Planned Development Single-Family
West - vacant; "PD-LI", for church use
COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for
retail development.
DISCUSSION: In 1993 a final plat for Creekview II was approved, encompassing the subject
lot and additional properties to the north. This plat established a 30-foot
building line along Denton Tap Road, a 24-foot access and utility easement
between lots 1 & 2 to the north of the subject site, and an additional 24-foot
access and utility easement extending from Denton Tap Road at the
southernmost edge of the property north to Bethel Road. Lots 1 & 2, Block B
have been developed with office buildings, while Lot 3 has remained vacant
until now.
The current request is to replat the property in accordance with the recently
approved site plan, establishing a 24-foot fire lane easement, and partially
abandoning and remuting an existing access and utility easement toward the
rear of the site. The replat will provide for two intersecting 24-foot fire lane
easements; one will run parallel to Denton Tap Road, directly in front of the
proposed office building and stubbed to the south property line for possible
future access. The second fire lane easement will run perpendicular from
Denton Tap Road and proceed along the southem property line, terminating
in the middle of the site.
The existing access and utility easement toward the rear of the property has
been partially abandoned, with only a small portion of the utility easement
remaining, designed to tie into an existing utility easement further to the east.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
The proposed replat reflects the recently approved site plan and all fire lanes
comply with requirements set forth by the Fire Marshal. Therefore, staff
commends APPROVAL of the request for replat.
ALTERNATIVES:
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
Item # 7
ATTACHMENTS:
1 ) Approved Site Plan
2) Replat
Item # 7
CITY~a .~COUNCIL MEETING: November 14, 2000 ITEM # _~~
ITEM CAPTION:
PUBLIC HEARING: Consider approval of the Coppell Commerce Center, Phase 1, Replat and Site Plan, to
replat approximately 19.386 acres of property and allow for the development of office and warehouse
buildings on a 9.62 acre portion located along the north side of Burns Street, between Freeport Parkway and
Hammond Street.
SUBMITTED BY: Gary L. Sieb
TITLE: Director of Planning and Community Services
STAFF COMMENTS:
Date of P&Z Meeting: October 19, 2000
Decision ofP&ZCommission: Approved (6-0) with Commissioners Nesbit, McGahey, Kittrell,
McCaffrey, Halsey and Stewart voting in favor. None opposed. Commissioner Clark was disqualified due to
business conflict of interest.
Approval is recommended, subject to the following conditions:
SITE PLAN CONDITIONS:
~c~. tl ¢m ....... ~:..~ ~..~ ~ _~;.; .......;~h ~.~ ..1.... tax c~...(CONDITION MET)
~ (CONDITION MET)
sit-e-pta-n= (CONDITION MET)
Revise par ................... v ...., ..................
(CONDITION MET)
sustained by .h.. ;...,~...~ ~ ....~ ..; ..~4-;.. r ......;__,..h. 7~0/_ ..m~...~ (CONDITION MET)
radius is .............. v ...............................
fijternate D~.b;,,. r ......* (CONDITION MET)
PLEASE SEE NI~ P GE FOR ADDITIONAL CONDITIONS
DIR INITIALS' ~ FIN. REVIEW: C~, CITY MANAGER REVIE
enXa Request For: - vine /
Ag d 5 00 Document Name: @CCClrsp
COPPELL COMMERCE CENTER, PHASE 1, REPLAT and SITE PLAN
SITE PLAN CONDITIONS (CONTINUED)
......... ~a k,,,4,; .......a ..........;"""' '"'~' .........hi !
(CONDITION MET)
^-b.,,..._~+.. Parldn', La-'out. (CONDITION MET)
n ,,,,; .......... + ~;~ ~^ .-,,.,- ......4 ~, ;. h~;-h, (CONDITION
MET)
......... · 4 ..... ~o~ .... 11 .... haA .... 11 ~ a ~+~ ~VaH
(CONDITION MET)
cfnhe bufldkn-s "* ,h,, entries to
CO1T~CrS b ................... J .....
(CONDITION MET)
REPLAT CONDITIONS:
l) Th~ ,,vl,-,d-~,-, 'lfi' ,-.,41 ....... + ,-,h,~ll k,= .~h,..A,....A h ........ ,a
;...,.-. .... · .-._a .... · h,~ ;_a;.-..,..a ,..-..h.- _t.,- (CONDITION MET)
(CONDITION MET)
Staff recommends approval.
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: COPPELL COMMERCE CENTER PHASE 1
REPLAT and SITE PLAN
P & Z HEARING DATE: October 19, 2000
C.C. HEARING DATE: November 14, 2000
LOCATION: Along the north side of Bums Street, between Freeport Parkway
and Hammond Street.
SIZE OF AREA: Approximately 19.386 acres of property.
CURRENT ZONING: LI (Light Industrial).
REQUEST: Replat and Site Plan approval for two 76,797 square foot
office/warehouse buildings.
APPLICANT: Owner: Engineer:
Crescent Real Estate Equities Glenn Engineering Corp
777 Main Street, Suite 2100 100 Decker Court, Suite 250
Fort Worth, TX 76102 Irving, TX 75062
(817) 3214196 (972) 717-5151
HISTORY: The subject site was originally platted as part of the Coppell
Commerce Center Phase I, containing a total of 32.34 acres.
TRANSPORTATION: Freeport Parkway is a 4-lane div/ded road in an 80'-wide right-of-
way. Freeport Parkway is proposed to be expanded to a six-lane
roadway in a 110 '-wide right-of-way.
Item# 8
SURROUNDING LAND USE & ZONING:
North- vacant; "LF' Light Industrial
South - vacant; "LI" Light Industrial
East - vacant; "LI" Light Industrial
West - Minyards Corporate Headquarters, "H" Light Industrial
COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for
industrial/showroom uses.
DISCUSSION: The applicant is requesting to replat Blocks 1 & 2, Phase I Coppell
Commerce Center, subdividing the 19.386 acres of property into two north
and south blocks, rather than two east and west blocks as presently exists.
The currein request for site plan approval includes the southem half of the
site, which contains 9.623 acres. The applicant is proposing to develop two-
76,797 square foot buildings with accessory parking and truck service areas
on Block 1.
The applicant proposes a 50/50 mix of office and warehouse uses within the
two buildings, providing a total of 346 parking spaces. The site is designed
so that both buildings face outward and the more intense truck court/service
area is located between the two buildings. The truck court area consists of 22
dock doors and 94-passenger vehicle parking spaces. The track court area is
screened from the south and north sides by four 8' high decorative walls,
allowing this area to be exempt from the landscape requirements. Staff is
concemed with regards to visibility for each row of parking directly
perpendicular to the 8' high decorative walls. To ensure safe vehicle
maneuvering, staff has included a condition requesting that the applicant
confirm adequate visibility for vehicles backing out of this row of parking.
The architecture of the proposed warehouse/office buildings will be two-
toned painted tilt wall structures (tan/beige) with clear glass windows and
silver/gay mullions. The main building entrances will be highlighted with a
darker gray tilt wall, projecting approximately 5' beyond the roofline and will
feature architectural stone walls. This feature will give depth to the building
and break up the massing.
A 36-sq. It. monument sign is requested to be located at the comer of
Freeport Parkway and Bums Street. As currently proposed, the sign exceeds
the maximum 6' height requirement; staff has recommended that the sign be
lowered. As shown on the submitted elevations, the applicant has indicated
proposed areas for possible future attached signs. These outlined areas are in
compliance with the sign regulations and will allow for individual tenants to
obtain signage as they occupy the buildings.
Item # 8
Alternative Layout
The applicant has shown an altemative parking layout on the site plan that
allows for the flexibility to provide an increased level of office area and a
decreased level of warehouse area based on specific tenant needs. However,
the parking requirement can not be met as currently shown. The applicant
proposes to provide only 418 parking spaces, when 441 parking spaces are
required. The alternative layout will be limited to the percentage of office
space that can be sustained by the 418 spaces. Staff calculates that a
maximtun of 73% of the building area may be office uses, with the remaining
27% as warehouse uses. Staff has included a condition to limit the office
area for the two buildings.
Additionally, the altemative layout provides eight required loading areas.
However, these loading areas appear to be unusable as currently designed.
Staff does not support this design, as it does not appear to be functional. As a
restfit, staff has requested that the applicant provide documentation to
confirm that truck maneuvering is possible within the loading area or revise
the plan to accommodate the required loading spaces. Further, the Altemate
Parking Layout does not show the 8' high decorative walls that are indicated
on the first site plan. While the interior court on the Altemate Plan does not
contain the extensive service/loading area as shown on the site plan, these
eight (8)-loading areas must also be screened from view. The 8' high
decorative walls must either be shown on the altemate plan or berming and
substantial landscaping must be provided to adequately screen this area from
view.
Landscaping
All perimeter, interior, and non-vehicular landscape requirements have been
met. The applicant has revised the landscape plan to fully screen the two
transformers and provide additional trees within interior of the site. As noted
on the plan, the truck court is fully screened from view and is therefore
exempt from landscape regulations.
While the miramum landscape requirements have been met, staff
recommends that additional plantings be provided at the entrances and within
the two large grass areas adjacent to the 8' high screen walls facing Burns
Street. The area adjacent to the screen walls is proposed to contain
approximately five trees and a row of dwarf wax myrtles against the walls,
however, there is no variation of materials in this area and no attention has
been given to the ground or lower levels; the area is entirely grass. Staff
recommends the applicant provide additional landscape treatment with a
variety of low growing plantings at both the entranceways and in the two
areas adjacent to the screen walls.
Item # 8
Review of the landscape plan has also revealed that several of the landscape
islands do not meet the minimum width or total square footage required by
the zoning ordinance. Staff has recommended that all landscape islands
comply with the minimum landscape island size requirements of Section 34-
1-8 03.3) of the zoning ordinance.
Replat
As previously mentioned, the proposed replat will subdivide the property into
two north/south blocks instead of two east/west blocks as currently exists.
The replat clearly indicates the 24-foot wide fire lane easements surrounding
both proposed building site. At the request of staff, the applicant has
indicated the dedication of 20' of property for Freeport Parkway right-of-way.
An existing 30' rail easement dissects the subject site; staff has indicated that
this easement must be abandoned or vacated in order to develop the site as
proposed.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of the site plan and replat, subject to the following
conditions:
SITE PLAN CONDITIONS:
1. Comply with Section 34-1-8 (B.3) planting islands shall have a minimum area of
one hundred fifty (150) square feet and a minimum width of nine (9) feet.
2. Provide additional low growing plants such as ground cover, shrubs, and other
landscaping materials within the two large landscape areas adjacent to the
decorative walls and at the entranceways.
3. Revise Plant List on Sheet L1.2 to be consistent with the level of landscaping
shown on the site plan.
4. Revise parking tabulations on site plan; staff calculates 350 provided parking
spaces.
5. The Alternate Plan shall be limited to a level of office uses, which is capable of
being sustained by the indicated level of parking (approximately 73% office).
6. Revise loading area as shown in the Alternate Parking Layout to ensure that truck
turning radius is functional or provide documentation showing acceptable turning
radius on the Alternate Parking Layout.
7. Revise parking rows perpendicular to the 8' decorative walls to ensure safe
backing-up and maneuvering of passenger vehicles or provide documentation
showing acceptable visibility.
8. Provide 8' high decorative walls in front of the loading areas on Alternate Parking
Layout.
9. Revise monument sign to not exceed 6' in height.
Item # 8
REPLAT CONDITIONS:
1. The existing 30' rail easement shall be abandoned by separate instrument and
must be indicated on the plat.
2. Existing 10' drainage and utility easement shall be increased to 20'.
ALTERNATIVES:
1 ) Recommend approval of the request.
2 ) Recommend disapproval of the request
3) Recommend modification of the request
ATTACHMENTS:
1) Replat
2) Site Plan
3 ) Exterior Elevations
4) Landscape Plan
5) Landscape Details
6) Irrigation Plan
7) Irrigation Details
Item# 8
' ~ ~ ~ v4' '~ CITY~~ COUNCIL MEETING: November 1,1, 2000 ITEM
ITEM CAPTION:
Consider approval of the Sherrill Acres, Lot 1, Block 1, Site Plan Amendment, to allow the construction of a
veterinary office on approximately .776 acre of property located along the south side of Belt Line Road, east
of MacArthur Boulevard.
SUBMITTED BY: Gary L. Sieb
TITLE: Director of Planning and Community Services
STAFF COMMENTS:
Date of P&Z Meeting: October 19, 2000
Decision ofP&ZCommission: Approved (7-0) with Commissioners Nesbit, McGahey, Kittrell,
McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed.
Approval is recommended, subject to the following conditions:
A ~-,:,~o~,-, +c.,h,=-~,',~l~-;nr~ft'..t-,~-,~.,,4A,=.O'h~r 1el' ..~.~',.1,~'nrf o,'v,.-.ac, ~,~,h ,~ 9/1' "~ol~, ,',~1~o..
~aa;,;,-,.,,~ ~,,,,a .... ;-,,-; ..... ,~a,,a (CONDITION MET)
9\ D,.,',ui el ,:, ,,'~ +h,:, DI ,', ,-, ,-, .;-,., ,', lr~,:,~,-,-,.+,.~,,:,,.,+ 1-,_ 'kT,-,~,~,,-,-,h,=.,. Ist ,~AA;+;,-,,.,~I
oh .... ;_. a ........ .h .... . ~,a ..... · o;a.~o ,,c .h., ~...;,a;.,~ (CONDITION MET)
Staff recommends approval.
DIR. INITIALS: ~ l FIN. REVIEW.~K~ CITY MANAGER REVIEW:
Agenda Request Form ised 5/00 Document Name: @Shersp
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: SHERRILL ACRES, LOT 1, BLOCK 1,
SITE PLAN AMENDMENT AND FINAL PLAT
P & Z HEARING DATE: October 19, 2000
C.C. HEARING DATE: November 14, 2000
LOCATION: Along the south side of E. Beltline Road, approximately 1,700
feet east of MacArthur Boulevard.
SIZE OF AREA: Approximately .776 of an acre of property.
CURRENT ZONING: LI (Light Industrial).
REQUEST: Final Plat and Site Plan amendmere approval for a 6,000 + square
foot Veterinary Clinic.
APPLICANT: Owner: Dr. Tom and Leslie Sherrill
820 S. Mac Arthur Blvd., Suite 118
Coppell, Texas 75019
972-462-7387
FAX 972-393-2002
Engineer: Robert Schneeberg
Gonzalez and Sclmeeberg
6500 Greenville Ave, Suite 685
Dallas, Texas, 75206
214-891-1480
FAX 214-891-1437
HISTORY: On April 11, 2000 the City Council approved a preliminary plat
for three (3) lots known as Sherrill Acres. Site plans for a
Veterinary Clinic and office warehouse were also approved at
that time. This application is to amend the site plan and approve
the final plat on Lot 2 for a Veterinary Clinic.
Item # 9
TRANSPORTATION: East Beltline Road is a P6D 6 lane divided major thoroughfare
built within a 120' wide right-of-way.
SURROUNDING LAND USE & ZONING:
North- Railroad, vacant; MF-2
South - Archon Apartments; PD-162- MF-2
East - Archon Apartments; PD-162- MF-2
West -Blooming Colors Nursery: LI
COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for
light industrial/showroom uses
DISCUSSION: Site Plan:
As noted above, this applicant received site plan approval
earlier this year for a 5,400 square foot Veterinary Clinic.
This site plan is being amended to increase the square
footage of the building to 5,950 square feet and to revise
the elevations. The building is essentially in the same
location as the approved site plan, however, the depth of
the building has increased by approximately 10 feet,
moving the building closer to the north property line. The
front wall of the building will now be setback
approximately 90 feet from Belt Line Road. The
apartments to the east are setback approximately 60 feet
from Belt Line Road, so this relocation will not have a
negative impact on the streetscape. A lobby area has also
been added to the eastern elevation. All other elements of
the site plan have remained essentially the same, parking
count, location of the dumpster and landscaping.
However, the typical parking space has been labeled as 9'
by 18'. The minimum requirement for a parking space is
9' by 19', with a 24 foot aisle required unless additional
landscaping is provided. In terms of landscaping, the
only substantial change is the addition of two (2) Chinese
Pistache trees along Belt Line Road.
Elevations:
The most substantial change in this amended site plan is
the proposed revisions to the elevations of the building.
The previously approved plans indicated porches on the
north and west, and dormers on the east and west
elevations to break up the expanse of the roof. The main
exterior material was proposed to be face brick with stone
as architectural accent along the bottom and the corners of
the building. The columns were a combination of brick
Item # 9
and stone. In our opinion, the approved elevations for
this building are much more attractive than this proposed
revision.
The revised plan includes the same building materials as
the previous, however, the building facade and the roof
design has been substantially revised. The porches have
been deleted, except for a roof over the door on the north
elevation and porch along a portion of the east elevation.
The revised elevations also include additional stone on the
east and west facades. The columns that were previously
brick and stone are now proposed to be all Stone.
The roof (composition shingle) has been redesigned which
has resulted in awkward roof lines. This roof structure on
the east and west elevations are approximately 100 feet in
length and almost 15 feet in height and therefore dominate
the appearance of these facades. The dormers which were
previously used to break up the massive appearance of this
roof have been deleted in this revised plan. The applicant
has submitted pictures of a similar building, however, the
building in the pictures appears to be 2/3 the size of the
proposed building, has standing seam versus composition
shingle roof and therefore does not appear so massive.
Final Hat:
As discussed, the preliminary plat for this and two
additional lots was approved in April of this year. The
first phase of this development is a Veterinary Clinic on
Lot 2.
This plat provides for the mutual access easements along
the north and west property lines. Once Lot 2 is
developed, the mutual access easement will be extended
to the west to provide access to the proposed median
opening on Belt Line Road. If this additional accessibility
is desired prior to the development of Lot 2, then this
easement can be extended by separate instrument. The
construction and funding of the median opening may also
occur by separate agreement between the land owners.
This plat also provides for the extension of the 15' hike
and bike trial easement adjacent to Belt Line Road.
Item # 9
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of the amended site
plan and final plat and DENIAL of the revised elevations.
The approval of the site plan is subject to:
1. A revision to the parking to provide 9' by 19'
parking spaces with a 24' aisle.
2. The incorporation of the previously approved
elevations into the revised site plan package.
ALTERNATIVES: 1) Recommend approval of the request.
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date (site plan only).
ATTACHMENTS: 1) Previously Approved Elevations
2) Site Plan
3) Landscape Plan
4) Elevations
5) Irrigation Plan
6) Final Plat
Item # 9
PREVIOUSLY APPROVED ELEVATIONS
.,LO3SNIVM :INO.LS ,~2-.~
PREVIOUSLY APPROVED ELEVATIONS
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Gt i l i2IL AGENDA REQUEST FORM
' ? e ,~ ~~ CiTys~COUNCIL MEETING: November 14, 2000ITEM #
ITEM CAPTION:
PUBLIC HEARING: Consider approval of the proposed text change to amend a portion of Section 34-2-7
(B) of the Coppell Zoning Ordinance, Landscape Regulations, to add the Mesquite Tree, less than ten (10)
caliper inches, as an unprotected tree.
SUBMITTED BY: Gary L. Sieb
TITLE: Director of Planning and Community Services
STAFF COMMENTS:
Date of P&Z Meeting: October 19, 2000
Decision ofP&ZCommission: Approved (7-0) with Commissioners Nesbit, McGahey, Kittrell,
McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed.
Approval is recommended.
Staff recommends approval.
DIR. INITIALS: ~f; FIN. REVIEW:d~ CITY MANAGER REVIE! \~.~
Agenda Request Form - Revised 5/00 Document Name: @3427Btc
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: Text Amendment-Section 34-2-7 (B)
Landscape Regulations
P & Z HEARING DATE: October 19, 2000
C.C. HEARING DATE: November 14, 2000
REQUEST: Zoning Text Amendment to Section 34-2-7 (B) Landscape
Regulations-Protected Tree Designation.
SECTION: 34-2-7 PROTECTED TREE DESIGNATION:
(b) Protection and replacement will not be required for the
following species of Unprotected trees less than ten caliper
inches (10"):
Common Name Botanical Name
Hackberry Celtis occidentalis
Cottonwood Populus deltoides
Bois d'Arc Maclura pomifera
Mimosa Albizia julibrissim
Mesquite Prosopis glandulosa
DISCUSSION: The addition of the Mesquite Tree to the unprotected tree list is
recommended due to its extremely intrusive characteristics. While the
Mesquite Tree has many desirable characteristics, such as support for
wildlife and erosion reduction, its place in an urban environment is
questionable. The Mesquite Tree possesses a two-tier root system; shallow
roots are located a few feet below the surface and spread out
approximately 30 feet and a "tap root" penetrates down 65 feet into the
soil. Its invasive root system allows for excessive water consumption in a
dry/arid environment, actually siphoning water away from other plants.
This characteristic allows for the tree to outcompete grass and other plant
types. Additionally, the magnitude of the expansive root system can also
impact building foundations.
Item # 14
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff recommends APPROVAL of the proposed text amendment to Section 34-2-7 (B)
Landscape Regulations-Protected Tree Designation to add Mesquite Trees to the unprotected
list.
ALTERNATIVES:
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
Item # 14
'~ e ~ 4 "~ CITY~ ~ COUNCIL MEETING: November 14, 2000 ITEM
ITEM CAPTION:
PUBLIC HEARING: Consider approval of the proposed text change to amend Section 22-1.9 of the Coppell
Zoning Ordinance, HC (Highway Commercial district), to eliminate restaurants, cafds, and cafeterias,
including drive-ins as permitted uses within such district, except by Special Use Permit.
SUBMITTED BY: Gary L. Sieb
TITLE: Director of Planning and Community Services
STAFF COMMENTS:
Date of P&Z Meeting: October 19, 2000
Decision ofP&ZCommission: Approved (7-0) with Commissioners Nesbit, McGahey, Kittrell,
McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed.
Approval is recommended.
Staff recommends approval.
DIR. INITIALS: ~etv~, FIN. REVIEW:~ CITY MANAGER REVIEWS.'
Agenda Request Form - ised 5/00 Document Name: @HCtca
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: Text Amendment-Section 22-1.9
"HC" Highway Commercial
P & Z HEARING DATE: October 19, 2000
C.C. HEARING DATE: November 14, 2000
REQUEST: Zoning Text Amendment to Section 22-1.9 (HC) Highway
Commercial- Use Regulations.
SECTION: 22-1.9 n ............ ~:~ ._,~ ~.~, ....:~ :_~,,.,~:_~ ,~.:,,,~ ;.~
DISCUSSION: There is currently a conflict in the permitted uses in the Highway
Conunercial district and the requirement in Section 30 (Special Use
Permits) of the Zoning Ordinance that requires all restaurants in non-
residential districts to obtain a special use permit (SUP). Specifically,
Section 22-1.9 of the "HC" District lists Restaurant, cafd and cafeteria,
including drive-ins under the uses that are permitted by right. However,
Section 30-16 of the Zoning Ordinance states that "A restaurant shall be
permitted only by Special Use Permit in the ... "R" Retail, "HC"
Highway Commercial .... Districts.
As Section 30 is more restrictive and has historically been applied, it is
the intention of this Section that all restaurants within Coppell be
regulated under a Special Use Permit. Therefore, staff is recommending
that Restaurant, cafd and cafeteria, including drive-in be deleted from
the uses permitted by right in the Highway Commercial District.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff recommends APPROVAL of the proposed text amendment to Section 22-1.9
deleting the restaurant, carl and cafeteria, including drive-ins from the permitted
use list in HC, thus requiring this use to obtain a SUP.
ALTERNATIVES:
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
Item #10
CITY~ ~ ° COUNCIL MEETING: November 14, 2000 ITEM
ITEM CAPTION:
PUBLIC HEARING: Consider approval of the proposed text change to amend a portion of Section 34-1-8
(B)3 of the Coppell Zoning Ordinance, Landscape Regulations, to eliminate the minimum number of
vehicular parking spaces per row.
SUBMITTED BY: Gary L. Sieb
TITLE: Director of Planning and Community Services
STAFF COMMENTS:
Date of P&Z Meeting: October 19, 2000
Decision ofP&ZCommission: Approved (7-0) with Commissioners Nesbit, McGahey, Kittrell,
McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed.
Approval is recommended.
Staff recommends approval.
AD~enRda 00 Document Name: @PRKtca
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: Text Amendment-Section 34-1-8
(B)3 Landscape Regulations
P & Z HEARING DATE: October 19, 2000
C.C. HEARING DATE: November 14, 2000
REQUEST: Zoning Text Amendment to Section 34-1-8(B)3 Landscape
Regulations- Interior Landscaping.
SECTION: 34-1-8 B.3 The intervals shall be such that planting islands within a single
row of parking shall be separated by no more than fifteen (15)
spaces_. ......, .............. ,-~, t- ......e, ~' .....
DISCUSSION: Recently, enforcement of this provision which required that there
be a minimum of five parking spaces in a row has inhibited good
design as well as resulted in the loss of trees. This situation occurs
when an applicant is attempting to provide the required level of
landscape islands and landscaping within a parking area. Typically,
site plans where parking rows of less than five spaces resulted in a
more aesthetic design and additional landscape opportunities.
Currently, the two methods available to receive a variance to this
provision are to either place the property under a Planned
Development District or require the applicant to seek relief from
the requirement from the Board of Adjustment. The Board of
Adjustment process is intended to review and address development
variances of a higher level. Staff believes that the noted change
will allow applicants more flexibility in design.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff recommends APPROVAL of the proposed text amendment
to Section 34-1-8(B)3 Landscape Regulations- Interior
Landscaping.
Item # 12
ALTERNATWES:
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
Item # 12
AGENDA REQUEST FORM
CITY~ ~ . ~ COUNCIL MEETING: November 14, 2000 ITEM # __~__
ITEM CAPTION:
PUBLIC HEARING: Consider approval of the proposed text change to amend a portion of Section 34-1-8
(C) of the Coppell Zoning Ordinance, Landscape Regulations, to clarify the intent of the perimeter
landscaping requirements.
SUBMITTED BY: Gary L. Sieb
TITLE: Director of Planning and Community Services
STAFF COMMENTS:
Date of P&Z Meeting: October 19, 2000
Decision ofP&ZCommission: Approved (7-0) with Commissioners Nesbit, McGahey, Kittrell,
McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed.
Approval is recommended.
Staff recommends approval.
DIR. INITIALS: ~e~~i~S. FIN. REVIEWE~i~ CITY MANAGER REVIEW: '
Agenda Request Form - sed 5/00 Document Name: @3418Ctc
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: Text Amendment-Section 34-1-8-C
Landscape Regulations
P & Z HEARING DATE: October 19, 2000
C.C. HEARING DATE: November 14, 2000
REQUEST: Zoning Text Amendment to Section 34-1-8 (C) Landscape
Regulations-Perimeter Landscaping.
SECTION: 34-1-8-C Perimeter Landscaping. A landscape buffer shall be provided
along all property_ lines. All off-street parking, loading and
vehicular use areas, including driveway pavement, shall also be
screened from all abutting properties, and/or public rights-of-way
by a wall, fence, hedge, berm or other durable landscape barrier.
DISCUSSION: This amendment is a clarification of the intent of the perimeter
landscape requirement. As currently written, there has been a
challenge to this ordinance, with the interpretation that perimeter
landscaping is only required where parking, loading and paving
exists. It is the intent of this requirement to have a landscape
perimeter along all non-residential property lines. Clarification
of this section will indicate to applicants the spirit and intent of
the requirement.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff recommends APPROVAL of the proposed text amendment Section 34-1-8
(C) Landscape Regulations-Perimeter Landscaping.
ALTERNATIVES:
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
Item # 13
CITY COUNCIL MEETING: November 14, 2000 ITEM
ITEM CAPTION:
PUBLIC HEARING: Consider approval of the proposed text change to amend portions of Section 45 of the
Coppell Zoning Ordinance, Application and Filing Fees; to amend Section 45~1 to remove specific fee
amounts; to add Section 45-2 to establish the filing date for applications for zone changes, plat, and site plan
approval, and to add Section 45-3 to prohibit the fling of permit applications during the pendency of zoning
applications.
SUBMITTED BY: Gary L. Sieb
TITLE: Director of Planning and Community Services
STAFF COMMENTS:
Date of P&Z Meeting: October 19, 2000
Decision ofP&ZCommission: Approved (7-0) with Commissioners Nesbit, McGahey, Kittrell,
McCaffTey, Clark, Halsey and Stewart voting in favor. None opposed.
Approval is recommended.
Staff recommends approval.
DIR. INITIALS: ~ev~fl S, FIN. REVIEW:5~ CITY MANAGER REVIEW:
Agenda Request Form - ised 5/00 Document Name: @45tca
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: Text Amendment-Section 45
Application and Filing Fees
P & Z HEARING DATE: October 19, 2000
C.C. HEARING DATE: November 14, 2000
REQUEST: Zoning Text Amendment to Section 45-Application and Filing Fees.
SECTION: 45-1 All owners, lessees or any other persons, firms or corporation making an
application with the City of Coppell requesting a change, amendment or
variance to the zoning ordinance applicable to his property shall be
charged a mandatory fee for processing. Said fees are codified in the
City of Coppell Code of Ordinances.
45-2 All applications for change of zoning, site plan, plat or other permits
regarding land development under the Comprehensive Zoning Act and
Subdivision Ordinance shall not be submitted or accepted by the City
prior to the filing date as specified on the Submission Deadlines for
Planning Commission Docket Schedule.
45-3 No application for any building permit, site plan, plat or other permit
under the Coppell Zoning Ordinance and/or Subdivision Ordinance shall
be accepted concerning any tract of land or real proper _ty for which a
zoning application has been filed and pending before the Planning
Department, Planning & Zoning Commission or City Council.
DISCUSSION: The amendment to Section 45-1 is to remove the fees from the Zoning
Ordinance. The fee schedule adopted in the Code of Ordinance is
updated on a yearly basis. The addition of Sections 45-2 and 45-3 are
intended to provide a clear policy on plan submission. The recently
adopted Local Permit Act, (Vested Rights Statue) allows for a property to
be developed under the rules and regulations in effect at the day that a
permit (application) is submitted, irrespective of other municipal activities
occurring (i.e. city initiated rezonings, amendments to the provisions of
the zoning and development regulations, etc.) By specifying the actual
date that applications are accepted this will allow clarification of when
actual submittal is recognized.
It em# 15
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff recommends APPROVAL of the proposed text amendmere to Section 45-
Application and Filing Fees to revise the fee schedule and to define the policies on
plan acceptance.
ALTERNATIVES:
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
Item #15
T H E C I T Y 0 F
COPFELL AG MDA Qu sT FoRM
· ~ e: ~ '~ CITy~ ~ COUNCIL MEETING: November 14, 2000 ITEM # ~
ITEM CAPTION: PUBLIC HEARING: Consider approval of the designation of a reinvestment zone
pursuant to Section 312.201 of the Property Redevelopment and Tax Abatement Act. The property to be
considered for Reinvestment Zone designation is that property owned by Lincoln CoppeEl III Limited
Partnership, described as Coppell Business Center III, Block C, Lots 1 and 2 (8.609 acres) and located at the
southwest corner of Wrangler Drive and Lakeshore Drive, CoppeEl, Texas.
SUBMITTED BY: Gary Sieb
TITLE: Director of Planning
STAFF COMMENTS:
BUDGET AMT. $ AMT. EST. $ +X-BID $
FINANCIAL COMMENTS:~
DIR. INITIALS: R~~)ifi~ FIN. REVIEW~ CITY MANAGER REVIEW!
Agenda Request Form - sed 5/00 Document Name: $PHBUSCT.DOC
NOTICE OF PUBLIC HEARING
OF DESIGNATION OF REINVESTMENT ZONE
A PUBLIC HEARING will be conducted by the City Council of the City
of Coppell, Texas, in the Library Meeting Room, William T. Cozby
Library, 177 N. Heartz Road, Coppell, Texas on the 14th day of
November, 2000, at 7:00 P.M., to consider designation of the
property described as Lot 1 & 2, Block C, Coppell Business Center
III (8.609 acres), located at the southwest corner of Wrangler
Drive and Lakeshore Drive, Coppell, Texas, Lincoln Coppell III
Limited Partnership, as a Reinvestment Zone under Chapter 312 of
the Texas Property Tax Code.
The Council will seek to determine whether the improvements sought
to be made in the zone are feasible and practical and will be a
benefit to the land included in the zone and to the City after the
expiration of a tax abatement agreement to be entered into pursuant
to Section 312.204 of the Texas Property Tax Code.
At the hearing, interested persons are entitled to speak and
present evidence for or against the designation.
Citizens Advocate NovemBer 3, 2000
BEING a tract of land sitmated in the CORDELIA BOWEN SURVEY, Abstract No. 56,
and being all of that tract of land described in deed to Stanley Davidow as
recorded in Volume 96142, Page 6377, Deed Records, Dallas County, Texas
(D.R.D.C.T.), and being more particularly described as follows:
BEGINNING at a 1/2-inch set iron rod with a cap stamped- "Halff Assoc. Inc." at
the most northerly point on a corner clip at the intersection of the south line
of Wrangler Drive, formerly known as Cowboy Drive, (60 foot right-of-way) and
the east line Crestside Drive (60 foot right-of-way);
THENCE North 89 degrees 59 minutes 35 seconds East, along-said south line of
Wrangler Drive a distance of 610.03 feet, to a 1/2-inch set iron rod with
"Halff" cap for comer;
THENCE South 44 degrees 45 minutes 12 seconds East, continuing along said south
line a distance of 21.12 feet, to a 1/2-inch found iron rod in the west line of
Lakeshore Drive (60 foot right-of-way) for corner;
THENCE South 00 degrees 30 minutes 00 seconds West, departing said south line
and along said west line of Lakeshore Drive a' distance of 677.24 feet, to a
1/2-inch set iron rod with "Halff" cap for corner at the northeast corner of a
tract of land described in deed to Elizabeth H. Orr as recorded in Volume
94195, Page 1630, D.R.D.C.T.;
THENCE North 89 degrees 30 minutes 00 seconds West, departing said west line
and along the north line of said Orr tract, a distance of 320.00 feet, to a
5/8-inch found iron rod for the northwest corner of said Orr tract, said comer
lying on the east line of Essex Wire Addition, an addition to the City of
Coppell, Texas as recorded in Volume 87189, Page 3370, D.R.D.C.T.;
THENCE North 00 degrees 30 minutes 00 seconds East, departing said north line
and along the east line of said Essex Wire Addition, a distance of 206.13, to
an "X" found in concrete for the no.rtheast comer of said Essex Addition;
THENCE North 89 degrees 30 minutes 00 seconds West, departing said east line
and along the north line of said Essex Addition a distance of 320.00 feet, to a
1/2-inch found iron rod for corner, said corner lying on the aforementioned
east line of said Crestside Drive;
THENCE North 00 degrees 30 minutes 00 seconds East, departing said north line
and along said east line, a distance of 465.44 feet, to a 1/2-inch set iron rod
with "Halff" cap for corner;
THENCE North 45 degrees 14 minutes 48 seconds East, continuing along said east
line a distance of 21.31 feet to the POINT OF BEGINNING AND CONTAINING 375,031
square feet or 8.609 acres of land, more or less.
~ . CITY~4~COUNCIL MEETING: November 14, 2000 ITEM
ITEM CAPTION: Consider approval of an Ordinance designating the Lincoln Coppell III Limited
Partnership Reinvestment Zone No. 29, and authorizing the Mayor to sign.
SUBMITTED BY: Gary Sieb
TITLE: Director of Planning
STAFF COMMENTS:
BUDGET AMT. $ AMT. EST. $ +\-BID $
FINANCIAL COMMENTS ~\~'
DIR. INITIALS: ~0 FIN. REVIEW: ~ CITY MANAGER REVIEW;
Agenda Request Form - 0 Document Name: $LINCRZ.DOC
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, DESIGNATING
REINVESTMENT ZONE NO. 29 (LINCOLN COPPELL III); PROVIDING
ELIGIBILITY OF THE ZONE FOR COMMERCIAL-INDUSTRIAL TAX
ABATEMENT; CONTAINING FINDINGS THAT THE AREA QUALIFIES
TO BE DESIGNATED AS A REINVESTMENT ZONE AND THE
IMPROVEMENTS SOUGHT ARE FEASIBLE AND PRACTICABLE AND
OF BENEFIT TO THE LAND AND THE CITY; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Coppell, Texas, has caused notice to be
published in a newspaper having general circulation in the City and has delivered such notice to the
presiding officer of the goveming body of each taxing unit that includes in its boundaries real
property described herein; and
WHEREAS, the City Council of the City of Coppell, Texas, has conducted a public hearing
on the designation of the area described herein as a reinvestment zone;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, DALLAS COUNTY, TEXAS THAT:
SECTION 1: That the City Council of the City of Coppell, Texas finds that the area
described herein will, if designated as a reinvestment zone, be reasonably likely to contribute to the
retention or expansion of primary employment, or to attract major investment in the zone that will
be of benefit to the property and contribute to the economic development of the City. The City
Council further finds that the improvements sought are feasible and practicable and would be of
benefit to the land to be included in the zone and to the City after the expiration of a tax abatement
agreement.
SECTION 2. That pursuant to the provisions of Section 312,201 of the Texas Tax Code,
the property described in Exhibit "A" attached hereto and made a part hereof for all purposes is
hereby designated as a reinvestment zone and for identification is assigned the name "Reinvestment
Zone No. 29 ."
36683
SECTION 3. That the property within Reinveslrnem Zone No. 29 is eligible for
commercial-industrial tax abatement effective on January 1, 2001.
SECTION 4. If any article, paragraph or subdivision, clause or provision of this ordinance
shall be adjudged invalid or held unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any part or provision thereof, other than the part so decided to be invalid or
unconstitutional.
SECTION 5. That all provisions of ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions
not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 6. This ordinance shall take effect immediately from and after its passage, as
the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, on the __ day of
., 2000.
APPROVED:
CANDY SHEEHAN, MAYOR
ATTEST:
LIBBY BALL, CITY SECRETLY
APPROVED AS TO FORM:
PETER G. SMI~I'I2I, CITY ATTORNEY
(PGS/ttl 10/19/00)
2 36683
BEING a tract of land situated in the CORDELIA BOWEN S~VEY, Abstract No. 56.
and being all of that tract of land described in deed to Stanley Davidow as
recorded in Volume 96141, Page 6377, Deed Records, Dallas County, Texas
(D .R.D.C.T. ), and being more particularly described as follows:
BEGINNING at a 1/2-inch set iron rod with a cap stamped. 'Malff A~soc. Inc.' at
the most, northerly point on a corner clip at the intersection of the south line
of Wrangler Drive, formerly known as Cowboy Drive. (60 foot right-of-way) and
the east line Crestside Drive (60 foot right-of-way);
THENCE North 89 degrees 59 minutes 35 seconds East. along. said south line of
Wrangler Drive a distance of 610.03 feet, to a 1/2-inch set iron rod with
"Halff" cap for comer;
THENCE South 44 degrees 45 minutes 12 seconds East. continuing along said south
line a distance of 21.12 feet, to a 1/2-inch found iron rod in the west line of
Lakeshore Drive (60 foot right-of-way) for comer;
THENCE South 00 degrees 30 minutes 00 seconds West, departing said south line
and along said west line of Lakeshore Drive a distance of 677.24 feet. to a
1/2-inch set iron rod with 'Halff' cap for comer at the northeast comer of a
tract of land described in deed to Elizabeth M. Orr as recorded in Volume
94195, Page 1630. D.R.D.C.T.;
THENCE North 89 degrees 30 minutes 00 seconds West. departing said west line
and along the north line of said Orr tract. a distance of 320.00 feet, to a
5/8-inch found iron rod for the northwest comer of said Orr tract, said comer
lying on the east line of Essex Wire Addition, an addition to the City of
Coppoll, Texas as recorded in Volume 87189. Page 3370, D.R.D.C.T.;
THENCE North O0 degrees 30 minutes 00 seconds East. departing said north line
and along the east line of said Essex Wire Addition, a distance of 206.13, to
an "X" found in concrete for the no.rtheast corner of said Essex Addition;
THENCE North 89 degrees 30 minutes 00 seconds West, departing said east line
and along the north line of said Essex Addition a distance of 320.00 feet, to a
1/2~inch found iron rod for comer, said comer lying on the aforementioned
east line of said Crestside Drive;
THENCE North O0 degrees 30 minutes 00 seconds East, departing said north line
and along said east line, a distance of 465.~ feet, to a 1/2-inch set iron rod
with "Halff" cap for corner;
THENCE North ~5 degrees 16 minutes 68 seconds East, continuing along said east
line a distance of 21.31 feet to the POINT OF BEGINNING AND CONTAINING 375,031
square feet or 8.609 acres of land, more or less.
CITY COUNCIL MEETING: November 14, 2000 ITEM
ITEM CAPTION: PUBLIC HEARING: Consider approval of the designation of a reinvestment zone
pursuant to Section 312.201 of the Property Redevelopment and Tax Abatement Act. The property to be
considered for Reinvestment Zone designation is that property owned by Catellus Development Corporation,
described as Gateway Business Park No. II, Block C, Lot 2 (7.31 acres) and located at the northeast corner of
Interstate Highway 635 and Freeport Parkway, Coppell, Texas.
SUBMITTED BY: Gary Sieb
TITLE: Director of Planning
STAFF COMMENTS:
BUDGET AMT. $ AMT. EST. $ +\-BID $
FINANCIAL COMMENTS:
a 0 Document Name: $PHGATEW.DOC X
NOTICE OF PUBLIC HEARING
OF DESIGNATION OF REINVESTMENT ZONE
A PUBLIC HEARING will be conducted by the City Council of the City
of Coppell, Texas, in the Library Meeting Room, William T. Cozby
Library, 177 N. Heartz Road, Coppell, Texas on the 14th day of
November, 2000, at 7:00 P.M., to consider designation of the
property described as Lot 2, Block C, Gateway Business Park No. II
(7.31 acres), located at the northeast corner of Interstate Highway
635 and Freeport Parkway, Coppell, Texas, Catellus Development
Corporation, as a Reinvestment Zone under Chapter 312 of the Texas
Property Tax Code.
The Council will seek to determine whether the improvements sought
to be made in the zone are feasible and practical and will be a
benefit to the land included in the zone and to the City after the
expiration of a tax abatement agreement to be entered into pursuant
to Section 312.204 of the Texas Property Tax Code.
At the hearing, interested persons are entitled to speak and
present evidence for or against the designation.
Citizens Advocate November 3, 2000
NOTES:
WHEREAS, CQtellUS D[ velopment Corporation is the sole owner of a tract of land sltuated In
the Cordella Bower Survey, ADstract NO. SG, Dallas County, Texas, and being oBof LOT I and
Z. BlaCk C. and LOT and Common Area I, Block B Caraway Business Park NO. II. an oddltlon to tP.e City of
CoDaell, as recOrde< rn Volume 89190. Page 3418 of the Deed Records of Doffas County, Texas,
and being more po~ tlcularfy described as followS:
BEGINNING at o capl, rss monument, Sold point being on the NOrth right-of-way line Of Lyndon
B. JOhnson Freeway (InterState HIghway 635)[o 400 foot right~of-way at tills point)and the
western most southwest corner of sold Block C and the East line of o 5.9]5 acre tract of land
conveyed to the., rote of Texas as recorded In volume 84195. Page 0604 of said Deed Records:
THENCE North 4 d~ Fees 19 minutes 41 seconds East. departing .said NOrth line and along said
East line. a distant of 740.22 feet to a Texas Oepartment of Transportation (Tx0OT}
monument:
THENCE NOrth 6 dec eees 34 minutes 5~9 seconds East, along said east line, a distance of 49.82
feet to ayZInch ser Iron rod with a yellow plastic cop stamped 'Haiti Associates. inc.*
(hereafter refern d to as *with CaD'l, said point being at the Intersection of Said east llng wlth the
north line of sold 5.935 acre tract;
THENCE South 77 degrees48 minutes 4I seconds East, deporting sold east llne and along said
north line, a dietarcs of 4.72 feet to ay21nCh set Iron rod with CaD, said point being on the east
right-of-way line O Freeport Parkway (a 100 foot right-of-way at this parnil:
THF.NCE North I1 dee ees 39 minutes 37 seconds East. along said East right-of-way line, o
distance of 245.91 ':set to aVzinch set IrOn rod with CaD for the point Of curvature Of O clrculcr
curve tO the felt Raving a radius of 870.00 feet, and a chord becrlng and distance of North-I
degree 27 mrnutes Seconds East, 308.45 feet;
THENCE along scrd Jrve to the left and East right-of-way ,no, through O centralangle of 20
degrees 25 minute: 17 Secon<:s for on arc distance of 310.09 feet to oyzlnch set Iron rod with
cap for the pOInt ~f reverse curvature of o circular curve to the right having o radlus of 382,10
feet. and o chord >earlrig and distance of North 5 degrees 0 minutes 51 seconds west, 49.92 feet:
THENCE alcng Said curve to the right and East right-of-way line, through (~ central angle of 7
degrees 29 minute,, 25 seconds for an arc distance of 49.95 feet to a~/zlnch set Iron rod with CaD
for the point Of ,eveFee curvature of a circular curve to the left having O radius of 225.48 feet, and
a chord Dearthe cr d distance of North 8 degrees 29 minutes 16 seconds West, 56.69 feet:
THENCE along sold curve to the left and East right-of-way line. through a centralangle Of T4
degrees ZG minutes 38 seconds for an arc distance of 56.84 +eat to a~zlnch set Iron rod with cop
for the point of c orepound Curvature of o Circular curve to the left having a radius of 880.00 feet,
and a chord beeFir and distance of North 20 degrees 45 minutes Z8 seconds West, 155.03-feet:
THENCE along Sold c -vetc the left ;nd east right-of-way line I c 110 foot riGht-of-way at this
point). through 3 C ntFalangle Of 10 degre-sS 6 minutes Z4 SeConds for an arc distance of 155.23
feet tO a point far Corner. Sold point being the Intersection Of sold East rlgnt-of-woy and the South
end of d corner alp Of the South rlgnt-of-way line Of Wrangler Orlve:
THENCE NOrth 17 de~ Fees 24 m;nuteS 8 second3 East along south rlght-of-way line corner clip
a distance of .Z8.9( feet to o point of curvature of a circular curve to the right having a radius of
567.50 feet, and a :hard becrlng and distance of North 76 degrees 33 minutes 29 seconds West,
281.92 feet:
THENCE along Said c live to the right and South right-of-way line of Wrangler Drive (o 65 foot
right-of-way at It' OoIntl, through O centraIongle Of 2B degrees 45 minutes 5Z seconds for an
arc distance of Z8 1.90 feet to q oolnt for cor~er-'
THENCE South 89 de ;Fees 3 minutes 35 seconds East, along said South rlght-of-IIne [vatlaDle
width rlght-of-wo~l o distance of 397.02 feet to a go/hi for corner. sold Oolnt being the sosfilm
most northeastern )DIrt of said BlOCk B:
~ .CITY~ ~ ° COUNCIL MEETING: November 14, 2000 ITEM
ITEM CAPTION: Consider approval of an Ordinance designating the Catellus Development Corporation
Reinvestment Zone No. 28, and authorizing the Mayor to sign.
SUBMITTED BY: Gary Sieb
TITLE: Director of Planning
STAFF COMMENTS:
BUDGET AMT. $ %, AMT. EST. $ +\-BID $ /
FINANCIAL COMMENTS: ~
DIR. INITIALS: FIN. REVIEW:
Agenda Request Form - Revised 5/00 Do
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, DESIGNATING
REINVESTMENT ZONE NO. 28 (CATELLUS DEVELOPMENT
CORPORATION); PROVIDING ELIGIBILITY OF THE ZONE FOR
COMMERCIAL-INDUSTRIAL TAX ABATEMENT; CONTAINING
FINDINGS THAT THE AREA QUALIFIES TO BE DESIGNATED AS A
REINVESTMENT ZONE AND THE IMPROVEMENTS SOUGHT ARE
FEASIBLE AND PRACTICABLE AND OF BENEFIT TO THE LAND AND
THE CITY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Coppell, Texas, has caused notice to be
published in a newspaper having general circulation in the City and has delivered such notice to the
presiding officer of the governing body of each taxing unit that includes in its boundaries real
property described herein; and
WHEREAS, the City Council of the City of Coppell, Texas, has conducted a public hearing
on the designation of the area described herein as a reinvestment zone;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, DALLAS COUNTY, TEXAS THAT:
SECTION 1: That the City Council of the City of Coppell, Texas finds that the area
described herein will, if designated as a reinvestment zone, be reasonably likely to contribute to the
retention or expansion of primary employment, or to attract major investment in the zone that will
be of benefit to the property and contribute to the economic development of the City. The City
Council further finds that the improvements sought are feasible and practicable and would be of
benefit to the land to be included in the zone and to the City after the expiration of a tax abatement
agreement.
SECTION 2. That pursuant to the provisions of Section 312.201 of the Texas Tax Code,
the property described in Exhibit "A" attached hereto and made a part hereof for all purposes is
hereby designated as a reinvestment zone and for identification is assigned the name "Reinvestment
Zone No. 28."
36237
SECTION 3. That the property within Reinvestment Zone No. 28 is eligible for
commercial-industrial tax abatement effective on January 1, 2000.
SECTION 4. If any article, paragraph or subdivision, clause or provision of this ordinance
shall be adjudged invalid or held unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any part or provision thereof, other than the part so decided to be invalid or
unconstitutional.
SECTION 5. That all provisions of ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions
not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 6. This ordinance shall take effect immediately from and after its passage, as
the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, on the ~ day of
,2000.
APPROVED:
CANDY SHEEHAN, MAYOR
ATTEST:
LIBBY BALL, CITY SECRETARY
AZ~~.~~, FORM:
~g'Tlg~ ~./~ ~Y ATTORNEY
(PGS/ttl 10/19/0/
2 36237
RELO NOTES:
WHEREAS, Cotellus Development Corporation is the sole owner of a tract Of land sltuoted In
the COrdGila Bowen Survey, Abstract NO. SG. Oollas County. Texas, and being oilof LOT I and
2. Block C.and LOT and Common Area I, Block B Gateway Business Park No. ll. an addition to tP.e CIty of
CoDDell, as recordec In Volume 891190. Page 3418 of the aged Records of Dallas County, Texas.
and being more pa flcularly described as follows:
BEGINNING of a capl~ ss monument, Said point being on the North right-of-way line of Lyndon
8. JOhnSon Freeway (Interstate HIghway 6353 {a 400 foot right-of-way at this point)and the
western most southwest corner of sold BlOck C and the East line of o 5.9]5 acre tract of lend
conveyed to the tote of Texas as recorded [n volume 84195, Page 0604 of sold Oeed Records:
THENCE North 4 d tees 1!9 minutes 41 seconds East, deporting.said NOrth line and along said
East linG. a distant of 740.2Z feet to a Texas Deportment of Transportation (Tx0OT]
monument:
THENCE North 6 de~ ass 34 minutes 59 seconds East, along sold east line, o distance of 49.82
feet to oy21nch set Iron rod with a yellow plastlc CaD stamped 'Holff Associates. Inc.*
Ihereofter retort, d to as 'wlth COO'J, sold Oolnt be/nO of the Intersection of said east line with the
north line of sold .935 acre tract;
THENCE South 77 de tees 48 minutes 41 seconds East, departing said east line and along Sold
north line, a distar of 4.72 ~eet to o'/?21nch set Iron r'od with Cop, said po~nt being on the east
right-of-way line Freeport Parkway (o 100 foot right-of-way at this polnth
THENCE North II de 'eGG 3~ minutes 37 seconds East. along .~old East right-of-way line, o
distance of 245.91 =eat to o'/zrnch set Iron rod with cap for the point of Curvature Of O ClrCulCr
curve to the left having a redluG Of 870.00 feet, and o chord betting and allstance of North-I
degree 27 minutes seconds East. 308.45 feet;
THENCE along sc/d urve to the left and East right-of-way line. through O centralangle of 20
degrees ZS minutes 17 Seconds for on ere distance of 310.09 feet to oyzlnch set Iron rod with
cap for the point Of reverse curvature of o circular curve to the right havfng a radius of 382.10
feet. and a chorO ~earlng and distance of NOrth 5 degrees 0 minutes 51 seconds West, 49.92 feet:
THENCE alcng sold c jrve to the right and East right-of-way line. through o central angle of T
degrees 29 minute., 25 seconds for an arc distance of 49.95 feet to a~/~inch set Iron rod with ccP
for the paint of r 9verSe curvature of a circular curve tO the left having O radius of 225.48 feet, and
o chord bearing crd distance of North B degrees Zg minutes 16 seconds West, 56.69 feet~
THENCE along Said curve to the left and East right-of-way line, through o centralangle of 14
degrees Z6 mlnu*,ss 38 seconds for on arc distance of 56.84 feet to al/21nch Set Iron rod with cap
for the Point of compound Curvature Of o Circular Curve to the left having a radius of 680.00 feet,
and o chord beefir and distance of North ZO degrees 45 minutes 28 seconds West, 155.03. feet:
THENCE along said c rye tc the left ~,nd east right-of-way line I CIlO foot right-Of-way Qt this
DOtnil. through ~ C~ ntrOlangle Of IO degrees G mrnutes 24 sadands for an arc distance of 155.2]
feet to a point for Corner. said point being the Intersection Of said E~ost right-of-way and the South
end of o corner 'p of the SOuth right-of-way line of WrOngtar 0rive;
THENCE North 17 d~ tees Z4 m:nutes 8 Seconds East along south right-of-way line corner clip
O distance of .ZB.e( feet to a paint of curvature of a circular curve to the right having o radlu~ of
567,50 feet, and a ;hard becrlng and distance of North 76 degrees 33 minutes 29 seconds West,
281.92 feet:
THENCE along sold c jrve to the right and SOUth right-of-way line of Wrangler Drive [ a 65 foot
right-of-way at the palnil, thrOUgh O central angle of 28 degrees 45 minutes 52 seconds for on
arc distance of ZB~.90 feet to a point for corner;
THENCE South 89 de;tees 3 minutes 35 SeConds East, among sold South rlght-of-Ilne (vailaisle
width rlght-Of-woy). a distance of 397.02 feet to a point for corner. Sold pOInt being the eastiirn
most northeastern )olnt of said Block B:
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, DESIGNATING
REINVESTMENT ZONE NO. 28 (CATELLUS DEVELOPMENT
CORPORATION); PROVIDING ELIGIBILITY OF THE ZONE FOR
COMMERCIAL-INDUSTRIAL TAX ABATEMENT; CONTAINING
FINDINGS THAT THE AREA QUALIFIES TO BE DESIGNATED AS A
REINVESTMENT ZONE AND THE IMPROVEMENTS SOUGHT ARE
FEASIBLE AND PRACTICABLE AND OF BENEFIT TO THE LAND AND
THE CITY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
DULY PASSED by the City Council of the City of Coppell, Texas, on the __ day of
.,2000.
APPROVED:
CANDY SHEEHAN, MAYOR
ATTEST:
LIBBY BALL, CITY SECRETARY
· ] 7~ ~ ~~ CITY COUNCIL MEETING: November 14, 2000 ITEM # _2~__
ITEM CAPTION: Consider award of bid and resolution authorizing procurement of three (3) fully
equipped Pierce Custom Pumpers through HGAC not to exceed $1,433,440, and authorizing the City
Manager to execute all appropriate documents. Approval of this item will authorize annualized expenditures
of $150,000, as budgeted.
SUBMITtED BY: Bob Kruse
TITLE: Fire Chief
STAFF COMMENTS:
Please see attached memo.
BUDGET AMT. $ AMT. EST. $ +X-BID
FINANCIAL COMMENTS:
Funds have been budgeted in the Fire Department for this lease.
DIR. INITIALS- ~'~ FIN. REVIEWS- CITY MANAGER
TO: Mayor Sheehan and City Councilmembers
FROM: B. Kruse, Fire Chief, ~}~i~
SUBJECT: Staff Comments ~
Included within this year' s budget are monies to initiate a lease agreement for new fire apparatus.
Since this is a new concept in obtaining large fire apparatus, I feel it is necessary to provide
background data to help describe this process. Accordingly, here is an overview of the steps
taken in recommending this forward for your approval.
BACKGROUND
Realizing we had a planned replacement unit for Reserve Engine 121 within this fiscal year
budget, I solicited volunteers to comprise an apparatus replacement committee in mid August
1999. Parameters established for this group included conducting research for the specific type of
apparatus needed and preparation of specifications for the unit. In early September of 1999
Captain Mike Cody, Captain Eric Greaser and Firefighter Fred Shade were assigned to serve as
members of this group. Once the committee was established they were further directed to utilize
the following parameters for making their recommendations:
o:. The unit recommended will have the greatest impact for reducing I.S.O. ratings.
· :. The unit recommended will have the versatility for handling multiple incident types.
o:. The unit recommended shall provide ease of operation, maintenance and overall usability.
· :. The unit recommended shall be cost effective.
COMMITTEE RECOMMENDATIONS
The committee scheduled a meeting with Chief Godwin and myself after several months of work
and recommended we look at procuring apparatus through leasing in lieu of purchasing. More
specifically, they had evaluated our planned fire apparatus expenditures over the next five years
and realized we could modernize our entire existing fleet through leasing multiple apparatus
instead of simply purchasing one unit. Their listed benefits met all of my outlined parameters
and reduces annualized maintenance costs, standardizes apparatus and affords the addition of
compressed air foam throughout our community. Further, their recommendation includes
leasing virtually all of the allied equipment used on fire apparatus.
Given our okay to proceed with the leasing concept, apparatus specification committee members
began outlining apparatus requirements. In order to evaluate the different manufacturer's goods,
committee members spent a great deal of time on the showroom floor at the recent Fire Rescue
International Conference hosted in Dallas, Texas and meeting with various vendors while on
duty. In their final analysis, they recommend using the Houston Galveston Area Cooperation
(HGAC) to lease Pierce fire apparatus equipment.
255 PARKWAY '*' P.O.BOX zl. 78 '/r COPPELL TX 75019 ~ TEL 972/462 0022 , FAX 972/304 3673
PROJECTED APPARATUS EXPENDITURES
Regardless of how good a new concept might look; the overall cost of any major program change
must be evaluated. To do so, I looked at our existing apparatus and our planned replacement
schedule for the next 23 years. The following is a listing of which specific apparatus we now
have and when it is due for replacement. This replacement cycle is constructed upon a 15- year
front line usage followed by a 5-year reserve status.
CURRENT APPARATUS 15 YEAR MARK 5 YEAR RESERVE
(Front Line Use) (Replacement Year)
1983Amer~anLaFrance 1998 2003
1986Ward LaFrance 2001 2006
1993 Sutphen 2008 2013
1997 Sutphen 2012 2017
By using the apparatus age and their replacement dates I calculated apparatus expenditures that
would be made following the replacement schedule. Future apparatus costs are reflective of an
annual 3% in~ationary adjustment. Using these figures as my best estimate, replacement costs
through year 2023 are projected at $2,814,898.
In reviewing lease expenditures it is easy to calculate the first 8- year contract costs. As with
projecting purchase costs, projections for years 9 through 23 become more difficult. However,
in an attempt to compare "apples to apples" I calculated ratios on today's lease payments and
applied the same ratio to all three lease cycles. Accordingly, projected total lease cost for Fiscal
Years 2000-2023 is projected at $3,390,780. Comparing in this manner shows leasing apparatus
will cost an additional $575,882 over the 23 year lease cycle.
While it is important to project straight apparatus cost differences, it is also important to assess
impacts on allied equipment costs that would have been included annually within our budgets but
are included within the lease agreement. The most dramatic example I can use to illustrate this
point is a conservative annual saving of $ 1 0,000 per year within our motor vehicle maintenance
account. Another example would be the needed replacement of our Jaws of Life, which are
carried on all three apparatus. Each of these units cost approximately $20,000 and would have to
be replaced sometime during this 23-year cycle. In figuring these two items into the overall
apparatus costs, it appears the annualized cost increase to lease versus purchasing is
approximately $12,000 per year.
PERIPHERAL LEASE BENEFITS
· :- Equipment Standardization
· :- Integration of Compressed Air Foam
· :. Annualized flat apparatus payments
· .*. Employee safety, morale/customer expectations
· ~o New, reliable equipment
STAFF RECOMMENDATION
Staff recommends this forward for Council approval and will bc on hand to answer questions.
A RESOLUTION OF THE CITY OF COPPELL, TEXAS
RESOLUTION NO.
A RESOLUTION OF THE CITY OF COPPEI~L, TEXAS,
APPROVING THE ACQUISITION AND MUNICH'AL LEASE/PURCHASE
AGREEMENT WITH PIERCE MANUFACTURING; AUTHORIZING THE
DESIGNATED REPRESENTATIVE TO EXECUTE SUCH LEASE AND
ANY OTHER RELATED DOCUMENTS; APPROVING AN AGREEMENT
WITH PIERCE MANUFACTURING, INC.; DESIGNATING SUCH
LEASING SCHEDULE A "QUALIFIED TAX EXEMPT OBLIGATION"
AND INCLUDED WITHIN THE CALENDAR YEAR REVENUE
PROCEEDS; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Coppell is a political subdivision of the State which is located in
the State of Texas (the "State") and is duly organized and existing pursuant to the constitution and
laws of the State as a home rule municipality; and
WFHr~REAS, pursuant to applicable law, the governing body of the said city is authorized to
acquire, dispose of and encumber real and personal property, including without limitation, rights
and interests in property, leases, personal property necessary to aid and discharge the duties,
obligations, and operations of the City; and
WHF~REAS, the Governing Body hereby finds and determines that the execution of a seven
(7) year lease agreements C'Equipment Leases") for fire apparatus in the principal amount not
exceeding One Million, Four Hundred Thirty Three Thousand, Four Hundred Forty Dollars
($1,433,440.00) for the purpose of acquiring the property generally described below C'Property"),
and to be described more specifically in the Equipment Leases, is appropriate and necessary to the
functions and operations of the City; and
WHEREAS, Banc One Leasing Corporation is expected to provide, through Pierce
Manufacturing, financing and financial commitments under the Equipment Leases; and
WHF~REAS, the City is purchasing the equipment under an interlocal contract for
cooperative purchasing administrated by the Houston-Galveston Area Council of Governments
(HGAC), a regional planning commission established under Chapter 391 of the TEXAS LOCAL
GOVERNMENT CODE and by agreement pursuant to Section 271 of the TEXAS LOCAL GOVERNMENT
CODE, which is an exception to the bid requirements contained in Section 252.022 of the TEXAS
LOCAL GOVERNMENT CODE;
37127
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the City agrees to award and purchase the fire apparatus equipment as
provided on the attached Schedule A, which is incorporated herein by reference as if set forth in full,
with Pierce Manufacturing, Inc. subject to the Equipment Leases and finance documents provided
therewith.
SECTION 2. That Jim Witt, City Manager, ("Authorized Representative") acting on
behalf of the City is hereby authorized to negotiate, enter into, execute, and deliver one or more
Equipment Leases in substantially the form set forth in the document presented to the City of
Coppell, which document is available for public inspection at the City. The Authorized
Representative acting on behalf of the City is hereby authorized to negotiate, enter into, execute, and
deliver such other documents relating to the Equipment Lease (including but not limited to, escrow
agreements) as the Authorized Representative deems necessary and appropriate. All other related
contracts and agreements necessary and incidental to the Equipment Leases are hereby authorized
upon approval of the Authorized Representative and City Attorney.
SECTION 3. That by a written instrument signed by the Authorized Representative, said
Authorized Representative may designate specifically identified officers or employees of the City to
execute and deliver agreements and documents relating to the Equipment Leases on behalf of the
City as authorized herein.
SECTION 4. That the aggregate original principal amount of the Equipment Leases shall
not exceed the Principal Amount and shall bear interest as set forth in the Equipment Leases, and
the Equipment Leases shall contain such options to purchase by the City as set forth therein.
SECTION 5. That the City's obligations under the Equipment Leases shall be subject to
annual appropriation or renewal by the City of Coppell as set forth in each Equipment Lease, and
2 37127
the City's obligations under the Equipment Leases shall not constitute a general obligation of the
City or indebtedness under the Constitution or laws of the State; and, shall be subject to the
appropriate non-appropriation clause.
SECTION6. That the budget for the fiscal year 2000-2001 shall be amended to
appropriate, as additional revenue, the proceeds of the Lease Purchase Agreement in the amount of
One Million, Two Hundred Fifty Thousand Dollars ($1,250,000.00) to be spent per the
Lease/Purchase Agreement.
SECTION 7. That this Kesolution shall take effect immediately from and after its passage
as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the day of
,2000.
APPROVED:
CANDY SHEEHAN, MAYOR
ATTEST:
LIBBY BALL, CITY SECRETARY
3 37117
Coppefi Fire Department Ag aratUs 2001 Lease
Total Equipment Cost: $1,433,440.00
Financing Discounts: $51,075.00
Total: $1,382,365.00
Divided By 3 Units: $460,788.33
Trade In: $200,000.00
Sub Total: $1,182,365.00
Divided By 3 Units: $394,121.66
Down Payment: $150,000.00
Amount Financed: $1,032,365.00
Payments X 7 $133,873,64
Lease Rate: 5.80%
Residual Payment: $415,026.45
Equipment Summary: This package includes 3 fully equipped Pumper / Engines and
allied equipment. The highlights of the package include the
following.
Mobile and Portable radios
Defibrillators
Hydraulic rescue tools
Hose / Nozzles
Compressed Air Foam equipped
Class A foam supply
Training for Fire Dept. personnel
Training for Fleet Services personnel
CITY COUNCH, MEETING: November 14, 2000 ITEM
ITEM CAPTION: Consider approval of a contract for the construction work related to renovations at the
Senior Center to Keck & Associates in an amount not to exceed $195,346.00, and authorizing the City
Manager to sign.
SUBMITTED BY: Gary D. Sims
TITLE: Director of Parks and Leisure Services
STAFF COMMENTS: Three bids were received for the proposed construction involved with the
renovation of the Senior Center. The bids ranged from a net high of $269,512.00 (Weather Construction
Company), to a net low of $194,659.00 (Johnston Project Management Corp.). This bid includes the
renovation of the "Annex Building" creating a large dance and multi-purpose area, kitchen, restroom and
storage. Also, a new air conditioning system, interior finishes and exterior elevation improvements will be
included. The existing Senior Center Building is scheduled for additions to include a pool table room and an
exterior covered patio, both on the east side of the existing building.
The project has been asked for and approved by the Senior Citizens attending the Center who look forward to
completion of the project with great anticipation.
The low bidder, Johnston Project Management Corporation, is a new, untested company with very limited
experience. The references provided are from previous employment, leading one to believe that no similar
experience exists. The specifications call for a contractor with successful completion of projects similar in
size and scope to the one being bid. For this reason, it is recommended the second low bidder (Keck &
Company) is the lowest, best and most responsible bidder. The Parks and Leisure Services Department
recommends a contract be awarded to Keck & Company in an amount not to exceed $195,346.00.
BUDGET AMT. $ AMT. EST. $ +X-BID $
FINANCIAL COMMENTS:
Funds for this project are being provided by Dallas County CDBG Program.
D[R. INITIALS :,~ FIN. REVVR, W:~. CITY MANAGER REVrEW:
An-p.~rl-~ l~nupet l~nrm ~ 'l~lp"~rle.~l ~/tiff I'~nPnmpnt'lXl~m~',- q"rpp'nrp, n
PARKS AND LEISURE SERVICES DEPARTMENT
CITY COUNCIL AGENDA ITEM
Date: November 9, 2000
To: Mayor and City Council
From: Gary D. Sims, CPRP, Director
Re: Consider approval of a contract for the construction work related to renovations at
the Senior Center to Keck & Associates in an amount not to exceed $195,346.00, and
authorizing the City Manager to sign.
Background:
On June 8, 1999, the City Council authorized the expenditure of 1999-2000 CDBG Grant
Funds to renovate the existing Senior Center at 600 N. Coppell Road. The project was
designed and construction documents prepared by VAI Architects. Bids were opened on
July 6, 2000 for the construction of this renovation.
On September 12, 2000, the City Council agreed to expend ad~litional funds from the
2000-2001 CDBG Funds to pay for extra work related to the addition of a Pool Table
room to be located off the kitchen at the existing center. Dallas County has since required
additional public notice time as the scope of the project was changed. This time has now
expired and the city has been given approval to proceed with the project.
The project is to include renovations and expansion of the "Annex Building" to include
creating a large dance and multi-purpose area, kitchen, restroom and storage. Also, a new
air conditioning system, interior finishes and exterior elevation improvements will be
included. The existing Senior Center Building is scheduled for additions which include a
pool table room and an exterior covered patio, both located on the east end of the existing
building.
City Council Action request~d:
Consideration and approval of a contract for the construction work related to renovations
at the Senior Center to Keck & Company in an amount not to exceed $195,346.00.
Staff Recommendation:
The low bidder, Johnson Project Management Corporation ($194,659.00), is a new,
untested company with very limited experience. The references provided are from a
previous employer or from current employees, leading one to believe that limited
experience exists. The specifications call for a contractor with successrid completion of
projects similar in size and scope to that of the Senior Center Renovation. For this reason,
it is recommended the second low bidder (Keck & Company) is the lowest, best and most
responsible bidder. The Parks and Leisure Services Department recommends the City
Council award a coreract to Keck & Company in an amount not to exceed $195,346.00,
and authorize the City Manager to sign.
BR
BID FORM
SENIOR CITIZEN CENTER RENOVATION
COPPELL, TEXAS
Date: July 5 ,2000
Proposal of Keck& Company Contractors, Inc.
(hereinafter called "Bidder"), a (corporation)
Purchasing Manager of the Civ: of Coppell, Texas (herinafter call "Owner").
1. The undersigned, in compliance with the "Notice to Contractors" for the construction of Senior
Citizen Center Renovation. located at 616 Coppe[l Road in Coppell, Texas, submit the tollowing
Bid.
Representations: Bidder hereby represents the Bidder will:
A. Accept the provision of the Bidding Documents.
B. Enter into and execute a Contract with the owner ten (10) days after Notification of
Award ad will furnish the required bonds.
C. Accomplish the work in accordance with the Contract Documents.
D. This Bid will not be withdrawn from a period of ninety (90) days from the date of Bid
opening.
E. Time is the essence of this Contract, and that he understands and accepts the liquidated
damages clause stipulated in the Contract Documents.
2. Time of Completion: bidder will commence work upon receipt of a Notice to Proceed from the Owner
and will achieve Substantial completion of the Work as follows:
120 (#) calendar days after the Notice to Proceed
7-5-2000
Signature Dam
The prospective bidder shah submit along with this Bid Form, the Bid Schedule and the Bid Tabulation
Form. A separate Bid Tabulation form is required for the Base Bid and each additive bid item.
BID Q-0600-01 SENIOR CITIZEN CENTER RENOVATION
BID AFFIDAVIT
The undersigned certifies that the bid prices contained in this bid have been carefully
reviewed and are submitted as correct and final. Bidder further certifies and agrees to
furnish any and/or all commodities upon which prices are extended at the price offered,
and upon the conditions contained in the Specifications of the Invitation To Bid. The
period of acceptance of this bid will be 90 calendar days from the date of the
bid opening. (Period of acceptance will be ninety (90) calendar days unless otherwise
indicated by Bidder.)
STATE OF Texas COUNTY OF Tarrant
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas ,
on this day personally appeared Tim Kec%h° after being by me duly sworn, did depose
and say:
Tim Keck
"1, am a duly
authorized officer/agent for Keck & Company Contractors, Inc. and have been
Keck & Company Contractors, Inc
duly authorized to execute the foregoing on behalf of the said
I hereby certify that the foregoing bid has not been prepared in collusion with any other
Bidder or individual(s) engaged in the same line of business prior to the official opening
of this bid. Further, I certify that the Bidder is not now, nor has been for the past six (6)
months, directly or indirectly concerned in any pool, agreement or combination thereof,
to control the price of services/commodities bid on, or to influence any individual(s) to
bid or not to bid thereon."
Keck & Company Contractors, Inc.
Name and address of Bidder:
1105 Colorado Lane, Suite I-4, ArIington, TX 76015
Telephone:( 817 ) 469-6035 by: Tim Keck
Title: President Signature:
SUBSCRIBED AND SWORN to before me by the above named Ti.~ Keck
on this the 5th day of July , 2000 x~92x. xxxxx
%,,. ."" ] '.
CITY OF COPPELL · PURCHASING DEPARTMENT · 255 PARKWAY BOULEVARD · COPPELL, TEXAS 75019 Page 17
BID SCHEDULE
SENIOR CITIZEN CENTER RENOVATION
COPPELL, TEXAS
ITEM DESCRIPTION AMOUNT
Base Bid All labor and materials as outlined in Division I - General -
Requirements and the construction documents for work
Elements pertaining to the Senior's Center Annex to
Provide a complete and functioning facility. Lump Sum S 122,676.00
Additive Bid :1 All labor and materials as outlined in Division I -General -
Requirements and the construction documents for work
elements pertaining to the Main Senior Citizen Center -
Billiard Room Addition to provide a complete and
functioning facility. Lump Sum S 55,700.00
Additive Bid ---.2 All labor and materials as outlined in Division I - General
Requirements and the construction documents t-or work
Elements pertaining to the Main Senior Center -Trellis
Screened Patio to provide a complete and functioning
facilipy. Lump Sum S 16 ~970.00
Total Bid Price Lump Sum ~; 195,346.00
The City of Coppell will review all submitted Bidding Schedules tbr any unbalancing of bid items. Anx
submitted Bidding Schedule determined to be unbalances may be considered non-responsible and, hence.
cause the bidder to be ineligible for an award.
The bidder is hereby notified that the City of Coppell reserves its right to solely award the Base Bid or the
Base Bid with either or both Additive Bid items.
BID TABULATION FORM
SENIOR CITIZEN CENTER RENOVATION
COPPELL, TEXAS
DIVISION I General Requirements Total S 950.00
200.00
DIVISION 2 Site Constmc~:,on Total $
DIVISION 3 Concrete Total $ 1,580.00
DIVISION 4 Masonr2:, Total S 3,100.00
DIVISION 5 Metals Total $ 290.00
DIVISION 6 Wood and Plastics Total $ 9,800-
DIVISION 7 Thermal and Moisture Protection Total $ O.00
O .00
DIVISION 8 Doors and Windows Total $
1,100. O0
DIVISION 9 Finishes Total $
O .00
DIVISION 10 Specialties Total $
DIVISION II Equipment Total S 0.00
DIVISION 12 Furnishings Total $ 0.00
DIVISION 15 Mechanical Total $ 0.00
DIVISION 16 Electrical Total S 0.00
Totalbidfor Additive Bid # 2 Trellis & Patio is S 16,970.00
(fill in bid item)
BID TABULATION FORM
SENIOR CITIZEN CENTER RENOV.,TION
COPPELL, TEXAS
DIVISION I Genera[ Reouirements Total $ 2,800.00
DIVISION 2 Site Construe:ion Total $ 5,200.00
DIVISION 3 Concrete Totals 5~050.00
DIVISION 4 Masonry Total S 6 ~ 100.00
DIVISION 5 Metals Total $ 1,200.00
DIVISION 6 Wood and Pl:_stics Total $ 4,800.00
DIVISION 7 Thermal and Moisture Protection Total $ 6,700.00
DIVISION 8 Doors and x,k'!ndows Total $ 2,650.00
DIVISION 9 Finishes Total $ q: 600. O0
DIVISION 10 Specialties Total $ 800:00
DIVISION I1 Equipment Total S 0.00
DIVISION 12 Furnishings Total $ 400.00
DIVISION 15 Mechanical Total $ 6,300.00
DIVISION 16 Electrical Total 5; 4,100.00
Total bid for Additive Bid #1 Billiard Room is S 55,700.00
(~H in bid item)
BID TABULATION FORM
SENIOR CITIZEN CENTER RENOVATION
COPPELL, TEXAS
DIVISION I General Rec~uirements Total $ 5,161.00
DIVISION 2 Site Construction Total $ 16,660.00
DIVISION .~ Concrete Total S 5,875.00
DIVISION ~. Masonn.' Total S 7,500.00
DIVISION 5 Metals Total $ 3,970.00
13,850.00
D~VISION 6 Wood and P~as~ics Total S
DIVISION 7 Thermal and \loisture Protection Total $ 9,100.00
DIVISION' 8 Doors and x. Vi.ndows Total $ 12,100.00
DIVISION 9 Finishes Total $ 18,500.00
DIVISION 10 Specialties Total $ 3,100.00
DIVIS[ON I1 Equipment Total $ 2,450.00
DIVISION 12 Furnishings Total $ 1,900.00
DIVISION 15 Mechanical Total $ 12,660.00
DIVISION 16 Electrical Total $ 9,850.00
Base Bid
Total bid for is S 122,676.00
(fill in bid item)
MID-CONTINENT CASUALTY COMPANY·
Box 1409
TULSA, OKLAHOMA 74101
BID BOND
Keck and Company Contractors, Inc.
KNOW ALL MEN BY THESE PRESENTS: That We
~P~nmpa~d~eM~D-C~NT~NENTCASUALTYC~MPANY~am~a1j~n~rganizedandexist~gunder~e~awsof~tmSt~eof~d~h~rrB~~
Texas
dobusinessintheSt3teof ~ Surety, a~ehetdandfirm~ ~undtmtome
City o£ Coppell
~s obligee,
~esumof 5% of the greatest amount bid DOLLARS,
~ money of the United St:m~ of ~ to the payment of which sum of money ~ and .t~my to be made, ~e said Principal and Surety bind
themselves. ~eir and ea~ of their behs. emcutors, admi,i;,b,~.um. ~rs a~l m. jobttly a~ sevefaJly, by these preseats.
THE CONDITION OFTHIS,OBLIGATION IS SUCH. ~ flute 0bilgeshall make any Bard to the Prba:ipal for.
Senior Citizen Center Renovation
according to ~e terms of the proposal or bid made by the Principal therefor, ~KI the Pr~ shall duty mice mffi enter intO. a contrLLl with the Obligee in
accordance ~ the terms of sid pmpos;d or bid and award and sh~ll give band for the bffidul pealromance thefief, with the MID-CONTINENT CASUALTY
COMPANY as Surety or with other Surety or Sureties appmved by the Otdigee: or if the Rincip~l shill, in cise of Illlure su to do, pay to ~e Obligce the
damages which the 0biigee may suffer by mason of such failure not excelling ~e peftalty of this bond. Ihen ~is obigadml shall be null and void; otherwise
it shall be and remain in ftdl lone ~1 effect.
Signed, Sealed and Dated this //"~'/~ day of ": ~ "7 19 2000
/
Keck and Company Contractors, Inc.
MID-CONTJNEttrFCASLIALTY COMPANY .
/ ,
,-Ta~Crowley ~ AttorTley4ft4;~
- MID-CONTINENT CASUALTY COMPANY
Tulsa, Oklahoma
Know all Men by these p resents: That the MID-CO~ CASUALTY COMPANY, a corporation of the State of Oklahoma, having its
principal office in the city of Tulsa, Oklahoma, pursuant to the following By-Law, which was adopted by the Stockholders of the said Company
on March 13th, 1947, to-wit:
"Article IV, Section 7. - The Executive Officers of the Company shall have power and authority to appoint, for purposes only of executing
and attesting bonds and undertakings and other writings obligatop/in the nature thereof, one more Resident Vice President, Resident Assistant
Secretaries and Attorneys-in-Fact and. at any time to remove any such Resident Vice President, Resident Assistant Secretary, or Attorney-in-FaCt
and revoke the power and authority given him. None of such appointees need be Directors of the Company."
The Company does hereby constitute and appoint Jack M. Crowley and Patricia A. Smith,
individually of ARIANGTON, TX
its true and lawful attomey(s)-in,fact, to execute, seal and deliver for and on its behalf as Surety, and as its act and deed, Any and all bonds and undertakings of Suretyship
And the execution of such instntment~s) in pursuance of these presents, shall be as binding upon the said MID-CONTINENT CASUALTY
COMPANY, as fully and amply, to all intents and purposes, as if the same had been duly executed and acknowledged by its regularly elected
officers at its principal office in Tulsa, Oklahoma.
IN WITNESS WHEREOF, MID-CONTINENT CASUALTY COMPANY has executed and attested these
presents this 02 day of June , 2000
ATFEST:
SA ASSISTANT SECRETLY TODD BAZATA "' ] vicE PRESIDENT
iOn this :~ 02 ;clay of June ,2000 before me, a Notary Public of the State of Oklahoma in and
fo~.the COunty of Tulsa, came the 'individual to me personally known to be the officer described in, and who executed the preceding instrument,
and he acknoWledged the. execution of the same, and being by me duly sworn, said that he is the therein described and authorized officer of the
MID2CONTINENT CASUALTY COMPANY aforesaid, and that the seal affixed to the preceding instmmont is the corporate of said Company,
and the said corporate seal and his signature as such officer were duly affixed to the said instrument by the authority and direction of the said
Company;: ;and that Article IV,'!Bection 7, oft he By-Laws of said Company, referred to in the preceding instramenL is now in lforce.
' : ,*' ' i! ! :
,T '
~ : My Commission expires 11-14-00
:
fit nNl~rOnC
"";:,, i.:i L ,::.,,,V scott
I, S;~J{lqD~'i:i;ON Assistant Secretary of MID-CONTINENT CASUALTY COMPANY do hereby certify that the foregoing
e~tracts of th~By-Laws and of a Resolution of the Board of Directors of this corporation, and of a Power of Attorney issued pursuant thereto, are
true and correct, and that both the By-Laws, the Resolution and the Power of Attorney are still in full force and effect.
This certifies that any facsimile or mechanically-produced signature of any officer of the Company and Company seal, wherever appearing upon a power of attorney issued
by the Company, shah be valid and binding upon the Company with the same for~e and effect as though manually affLxed.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the facsimile seal of said corporation
dayof
~ 4,¢,, -. this , _ .
,.,;-..,........;:/
B-SggS-MC BN0360059g
,,o ,,,c ,~ "'~,,,.,, ,d*-"
ME SSAGE CONF I RMF~ T I ON
08x21x00 15:16
IDzCITY OF COPPELL
DATE S,R-TIME DISTANT STATION ID MODE PAGES RESULT
08/21 05'52" 214 65~ 6517 CALLING 18 OK 0000
BID FOI~'Vl
SENIOR CITIZEN CENTER RENOVATION
COPPELL, TEXAS
Date:G,,d_ :2ooo
Proposal of ,']'Z~txn,~t~tx ¢~f'tO'.~Lf' [N/'N~ n~' met~4r_ ~ora~r~, on
(herema~ar ca/led "B~d~er"~Z a (colOration) ~pa~er~fi~) ~o1~ proprietorship)(Biade~ strike out
inappHcabl~ terms).
Purchasing Manager of the Ci~' of Coppell. Texas (herina~er call '~Owner"L
I. The un~ersigned. in compliance wilh th~ "Notice to Connectors" for the cons~cfioo of Sealer
Citizen Center Renovation. located at 616 Coppell Road in Coppell. Texas. submit th~ following
Bid.
Representations: Bidder hereby represen~ the Bidder will:
A. Accept the provision of the Bidding Documents.
B. Enter into and execute a Con~ct with the owner ten (10) days a~er Notification of
Award ad xvill furnish the required bonds.
C. Accomplish the wo~ in accordance with the Contract Documents.
D. This Bid will not be withdrawn ~om a period of nineS' (90) days from the da~e of Bid
opening.
E. Time is ~e essence of~is Contract, ~d ~at he understands ~d accepB the liquidated
damages clause stipulated in the Contact Documents.
2. Time of Completion'. bidder will commence work upon receipt of a Notice to Proceed from the Owner
and will achieve Substantial completion of the Work ~ follows:
i10 (~ calendar days after the Notice to Proceed
' ~te 'g
The prospective bidder shall submit along with this Bid Fo~, the Bid Schedule and ~e Bid Tabulation
Fo~. A separate Bid Tabulation lb~ is required for the Base Bid and each additive bid item.
BID SCHEDULE
SENIOR CITIZEN CENTER RENOVATION
COPPELL, TEXAS
ITEM DESCRIPTION AMOUNT
Base Bid All labor and materials as outlined in Division I - General -
Requirements and the construction documents for work
Elements pertaining to the Senior's Center Annex to
Provide a complete and functioning faciti~'. Lump Sum
Addi~ive Bid = 1 Atl labor and materials as outlined in Division I - General -
Requirements and the constntction documents for work
elements pertaining to the Main Senior Citizen Center -
Billlard Room Addition to provide a complete and
functioning facility,. Lump Sum
Additive Bid =2 All labor and materials as outlined in Division I - General
Requirements and the construction documents for work
Elements pertaining to the Main Senior Center - Trellis
Screened Patio to provide a complete and functioning
ku .p Snm s 373 ""'
Total Bid Price Lump Stun $j q'~ ~_f,5'2"
The Cin,,' of CoppeH will review all submitted Bidding Schedules for any unbalancin~ of bid items. Any
submitted Bidding Schedule determined to be unbalances may be considered non-re~'ponsible and, henge,
cause the bidder to be ineligible for an award.
TIle bidder is hereby notified that the Ci~ of Coppel[ reserves its right to solely award the Base Bid or the
Base Bid with either or both Additive Bid items.
BID TABULATION FORNI
SEN'IOR CITIZEN CENTER RENOVATION
COPPELL, TEXAS
DIVISION 2 Site Construction Total S
DIvision,' 3 Concrete Total S
DIVISION 4 Mason~ Total S
DIVISION 6 Wood and PIcnics Total S
DIVISION: The~al and Moisture Protection To~al S
DIVISION 8 Doors ~d Windows Total % /
DIVISJON 9 Finislies Tolal %~"
DIVISION 11 Equipment Total S
DIVISION 12 Furnishings Total S
(fill in bid item)
1101 ARWINE CT. #102
JPM Corp ft,,f,,.,,,,,
817) 268-3677
· 817) 282-7102 FAX
EFFECTIVE SOLUTIONS FOR YOUR BUILDING NEEDS
July 5, 2000
RE: References on
Bid No. Q-06001
To Whom it may concern: ·
Following is a list of three (3) references requested as per the City of Coppeli
Invitation to Bid Specifications for the Senior Citizen Center Renovations:
Firm Name Address Phone Contact
PDMS, Inc. 920 11~ St.- Arlington 817) 633-4200 Jack Sims
Euless Blvd. Retail Center 801 W. Euless Blvd.817) 498-2400 Ext.200 Bob Hudiburg
Joe &Sharon Epps 1213 Briarhaven 817) 540-6731 Sharon Epps
Should you need any additional references or information, please call the office
at metro 817) 268-3677.
Sincerely,
Amy Crow
JPM, Corp.
COMMERCIAL INDEMNITY
Insurance Company
BID BOND
BOND NUMBER BD43456
KNOW ALL MEN BY THESE PRESENTS:
THAT Johnston Project Management Corporation, 1101 Arwine Court, Suite 102, Euless, TX
76040 as Principal, and COMMERCIAL INDEMNITY INSURANCE COMPANY, as Surety, are
held and firmly bound unto City Of Coppell, Coppell, TX as Obligee, in the full and just sum of Five
Percent (5%) Of Greatest Amount Bid Not To Exceed Ten Thousand and 001100 ($10,000.00) lawful
money of the United States, for the payment of which sum well and truly to be made, we bind
ourselves, our heirs, administrators, executors, successors and assigns, jointly and severally,
firmly by these presents.
WHEREAS, the Principal is hereby submitting its proposal for Senior Citizen Center
Renovation, 616 Coppell Road, Coppell, TX.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the
aforesaid Principal shall be awarded the contract the said Principal will, within the time required,
enter into a formal contract and give a good and sufficient bond to secure the performance of the
terms and conditions of the contract, then this obligation to be void; otherwise, the Principal and
Surety will pay unto the Obligee the difference in money between the amount of the bid of the said
Principal and the amount for which the Obligee legally contracts with another party to perform the
work if the latter amount be in excess of the former, but in no event shall liability hereunder
exceed the penal sum hereof.
Signed, sealed and delivered 6t__h day of July, 2000.
Johnston Project Management Corporation
NC L ' (SEAL)
.)"~l~ad W. Land,ATTORNE"Y4N-FACT
COMMERCIAL
2550 S. IH-35, Suite 100 INDEMNITY INSURANCE CO. POWER OF ATTORNEY
Austin, Texas 78704
KNOW ALL MEN BY THESE PRESENTS:
That the Commercial Indemnity Insurance Company, a Corporation duly organized and existing under the laws of the State of Texas, having
its principal office in Austin, Texas, pursuant to the following resolution, adopted by the Board of Directors of the said Company on the 12th
day of May, 1996, to wit:
"Resolved, that any officer of the Company shall have authority to make, execute and deliver a Power of Attorney constituting as Attorney-
In-Fact, such persons, firrns, or corporations as may be selected from time to time.
Be It Further Resolved, that the signature of any officer and the Seal of the Company may be affixed to any such Power of Attorney or any
certificate relating thereto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signature or facsimile seal shall
be valid and binding upon the Company and any such powers so executed and certified by facsimile signature or facsimile seal shall be valid
and binding upon the Company in the future with respect to any bond or undertaking to which it is attached." Commercial Indemnity
Insurance Company does hereby make, constitute and appoint:
Chad W. Land
State of Texas its true and lawful attomey(s)-in-fact, with flail power and authority hereby conferred in its name, place and stead, to sign,
execute, acknowledge and deliver in its behalf, and its act and deed, as follows:
The Obligation of the Company shall not exceed one million ($1,000,000.00) Dollars.
And to bind Commercial Indemnity Insurance Company thereby as fully and to the same extent as if such bond or undertaking was signed by
the duly authorized officer of the Commercial Indenmity Insurance Company, and all the acts of said Attorney(s) pursuant to the authority
herein given, are hereby ratified and confirmed.
IN WITNESS WHEREOF, the Commercial Indenmity Insurance Company has caused these presents to be signed by any officer of the
Company and its Corporate Seal to be hereto affixed.
State of Texas Q ~~/~U4.~/
· . ~
County of Travis
On this 12th day of May, in the year 1996, before me Shannon McBride, a notary public, personally appeared John W. Schuler, personally
known to me to be the person who executed the within instrument as President, on behalf of the Corporation therein named and
acknowledged to me that the Corporation executed it.
Commission Expires 5-20-98 Shannon McBride, Notary Public
CERTIFICATE
I, the undersigned, Secretary of Commercial Indemnity Insurance Company, DO HEREBY CERTIFY that the foregoing and attached Power
of Attomey and Certificate of Authority remains in full force and has not been revoked:
Signed and Sealed at the said Company at Austin, Texas dated this 6th day of July ,20 00
QPaul Cameron, Secretary
BID Q-0600-01 SENIOR CITIZEN CENTER RENOVATION
BID AFFIDAVIT
The undersigned certifies that the bid prices contained in this bid have been carefully
reviewed and are submitted as correct and final. Bidder further certifies and agrees to
furnish any and/or all commodities upon which prices are extended at the price offered,
bid opening. (Period of acceptance witl be ninety (90) calendar days unless othe~ise
indicated by Bidder.)
STATE OF ~~ ~ COUNTY OF ~ ~~ 7
BEFORE ME, the undersigned authori~, a Nota~ Public in and for the State of ~ ,
on t wE
his day personally appea~ 2 by duly did depose
who after being me sworn,
and say:
"1, !;2,E/x2 E c,' .,/,p/L//,/j .¢ TD/(.) am a duly
1
authorized office~agent for ,JohqgSTMJ Fzf~LF~T ]/,/~/J//zCENE~C',(x~P, and have been
duly authorized to execute the foregoing on behalf of the said
I hereby certify that the foregoing bid has not been prepared in collusion with any other
Bidder or individual(s) engaged in the same line of business prior to the official opening
of this bid. Further, I certify that the Bidder is not now. nor has been for the past six (6)
months, directly or indirectly concerned in any pool, agreementor combination thereof,
to control the price of services/commodities bid on, or to influence any individual(s) to
bid or not to bid thereon."
Name and address of Bidder:-,, f~/t,tJ, sTo4)
Telephone: (~/'> ) .,-,~/,~'-~'(,77 by:
Title: /A2./~E 5'/./2~//.,, ;Y' Signature:_
SUBSCRIBED AND SWORN to before me by Lhe above
on this the ~Z' ?z ~ day of
MY COMMISSION EXPIRES
,June 17 2004
%,,, .
~I'~'Y OF COPPELL - PURCHASING DEFARTMENT · ~SS PARKWAY BOULEVARO - C~)PPELL, TEXAS 75019 Page 17 '
CITY MANAGER'S REPORT
A. Staff Reports.
B. Riverchase Weftands Walkway Project.
C. Public Works Building Update.
D. Cost of Tennis Center Master Plan.
CITY MANAGER'S REVIEW:
PARKS AND LEISURE SERVICES DEPARTMENT
INTEROFFICE MEMORA3X~UM
Date: November 9, 2000
To: Jim Witt, City Manager
From: Gary D. Sims, CPRP, Director/~ ~
Re: Cost of Tennis Center Master Plan Designs for both North Service Center and
Wagon Wheel Park locations
Per City Council instructions, I have met with our landscape architectural consultants
Shrickel, Rollins and Associates (SRA) to pursue the cost of a tennis center at both the
North Service Center location and the Wagon Wheel Park track on the west-side of the
property, near the new water tank. SRA has indicated that each site is sufficiently large
enough to accommodate a "Tennis Center" of initially 6 to 8 courts, and appears large
enough to build the proposed maximum 12 courts, should the need arise in the future.
The next step in the process is to develop a scope of services with SRA which detail.~ the
work they are to do. We are of the impression that City Council wants to know the
difference in cost of construction of both sites to install the initial 6 - 8 courts, as budget
permits. In order to accomplish this, it is necessary for SRA to do the following:
a. prepare a tree survey of both sites
b. prepare a topographic survey of each site
c. prepare a detailed master plan of each site
d. as part of the master plan, they will need to prepare preliminary designs of
each sites, which are very detailed designs that would include considerable
design time
Basically, we are asking SRA to design to separate Tennis Center Sites; the next step in
their process would be construction documents using these designs. Designing two
Tennis Center Sites is rather expensive and has been estimated to cost no less than
$53,000 and no more than $64,000. I am of the impression that funding for this design
process will be deducted from the total project budget of $785,000. This amount could
reduce the number of courts that are constructed. I feel compelled to ask one more time,
do we want to spend this amount ff there is a clear majority on the City Council that
prefers one location over the other.
C: ~My DocumentsXMy Documents~Council Agenda Items LYR,4 contract discussion for Ten,
I am on hold with this project until I receive further directions l~om your o~ce. Please
call me if I can provide additional information or should you have questions regarding this
matter.
C.'IMy DocumentslMy DocumentslCouncil Agenda ltems~SRA contract discussion for Ten.
COUNCIL MEETING: November 1,1, 2000 ITEM
MAYOR AND COUNCIL REPORTS
A. Report by Mayor Sheehan regarding the Coppell High School Marching Band.
B. Report by Mayor Sheehan regarding Early Voting.
C. Report by Mayor Sheehan regarding Old Town Coppell Days.
D. Report by Mayor Sheehan regarding Metroplex Mayors' Meeting.
E. Report by Mayor Sheehan regarding Chamber of Commerce Luncheon.
F. Report by Mayor Sheehan regarding City of Coppell Christmas Parade and Holiday
Celebration.
G. Report by Councilmember Peters regarding Texas Recycle Day.
H. Report by Councilmember Stover regarding Coppell Education Foundation Founders
Drive.
CITY MANAGER'S REVIEW: