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BM 2000-10-19 PZ Minutes of October 19, 2000 PLANNING AND ZONING COMMISSION The Planning and Zoning Commission of the City of Coppell met in pre-session at 6 p.m., and in regular session at 6:30 p.m., on Thursday, October 19, 2000, in the 2nd floor Conference Room of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Commissioner Rick McCaffrey Commissioner Texx Stewart Commissioner Jon Nesbit Commissioner Anna Kittrell Commissioner Drew Halsey Commissioner Greg McGahey Commissioner Sam Clark Also present were City Attorney Bob Hager, Assistant City Engineer Mike Martin, Fire Marshal Travis Crump, Planning Director Gary Sieb, Assistant Planning Director Marcie Diamond, City Planner Andrea Roy, and Sr. Administrative Secretary Barbara Jahoda. PRE-SESSION (Omen to the Public) 1. Briefing on the Agenda. Staff briefed the Commission on the cases. REGULAR SESSION (Omen to the Public) 2. Call to Order. Commissioner McCaffrey called the meeting to order. 3. Election of a Chairman of the Planning and Zoning Commission. Commissioner Clark made a motion to nominate Rick McCaffrey as Chairman of the Planning and Zoning Commission. Commissioner Halsey seconded; motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. 4. Election of a Vice Chairman of the Planning and Zoning Commission. Commissioner McGahey made a motion to nominate Texx Stewart as Vice Chairman of the Planning and Zoning Commission. Commissioner Kittrell seconded. Motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. 5. Approval of Minutes dated September 21, 2000. Commissioner McGahey made a motion to approve the minutes of September 21, 2000, as written. Commissioner Nesbit seconded the motion. Motion carried (7- 0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. PUBLIC HEARING: Consider approval of Case No. S-1181, CC's Coffee House, zoning change request from C (Commercial) to C-S.U.P (Commercial, Special Use Permit), to allow the operation of a 1,920 square foot coffee shop to be located in Suite 401 of the Coppell Crossing IV Shopping Center at 777 S. MacArthur Boulevard, at the request of CC's Coffee House. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits, stating the seating capacity will be 60, adding that no cooking will take place on premises. Preparation of food will only involve the use of coffee urns and microwaves. After discussing staff concerns relative to the square footage and design of the proposed attached signage, Ms. Diamond stated that approval is recommended, subject to staff conditions, which she read into the record. Chris Heiser, Community Coffee Company, L.L.C., 5420 Corporate Boulevard, Baton Rouge, Louisiana, was present to represent this item before the Commission and answer any questions. He showed the Commission pictures of the interior being proposed, stating agreement with staff conditions. Public Hearinl~: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition to appear. No one spoke. Chairman McCaffrey closed the Public Hearing. Discussion: Discussion followed relative to the square footage of the signage, the corporate logo, lighting of the signs, lighting in the parking lot to ensure safety, etc. Action: Commissioner Halsey made a motion to approve Case No. S-1181, CC's Coffee House, zoning change from C to C-S.U.P, subject to the following conditions: 1) The hours of operation being limited to 5:30 a.m. to midnight, 7 days a week. The lights immediately adjacent to the retail facility shall remain on during the hours of operation. 2) The development of this property shall be in accordance with the site plan, floor plan, sign plans and elevations. 2 3) The floor plan being revised to indicate seating and clearly labeled serving areas. 4) The north arrow being corrected on the floor plan. 5) The north and east elevations being revised to reflect proposed door locations. 6) The signage on the north elevation being reduced to the permitted 30 square feet of effective area. 7) The raceway of the signage shall match the material on which it is mounted; i.e. bronze on brick, off-white on EFIS. 8) The channel letters being ivory versus white. 9) The deletion of the black background for the channel letters. Commissioner McGahey seconded the motion. Motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. PUBLIC HEARING: Consider approval of the Creekview 2, Lot 3, Block B, Replat, to allow the development of an office building on approximately 1.95 acres of property located along the east side of S. Denton Tap Road; south of Bethel Road, at the request of Creekview II Partners, L.P. Presentation: City Planner Andrea Roy introduced the item to the Commission, showing exhibits of the request, stating this replat establishes a 24'-wide fire lane and reroutes an access and utility easement to tie into an existing easement. She then stated that staff recommends approval, with no conditions. Mike Daniel, Nathan D. Meier Consulting Engineers, 8080 Park Lane, Suite 600, Dallas, TX 8523 1, was present to represent this item before the Commission and answer any questions. Public Hearinl~: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition to appear. No one spoke. Chairman McCaffrey closed the Public Hearing. Discussion: There was no discussion. 3 ® Action: Commissioner McGahey made a motion to approve the Creekview 2, Lot 3, Block B, Replat, with no conditions. Commissioner Halsey seconded the motion. Motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. PUBLIC HEARING: Consider approval of the CoDDell Commerce Center, Phase 1, ReDlat and Site Plan, to replat approximately 19.386 acres of property and allow for the development of office and warehouse buildings on a 9.62 acre portion located along the north side of Burns Street, between Freeport Parkway and Hammond Street, at the request of Crescent Real Estate Equities, LTD. Commissioner Clark excused himself from deliberations, citing a business relationship conflict of interest. Presentation: City Planner Andrea Roy introduced the item to the Commission, showing a number of exhibits, including a color board. After reviewing concerns regarding office/warehouse use proportions/parking areas, maneuverability and visibility issues regarding the rear parking spaces in the interior truck court where the loading areas are located, lack of detail regarding the landscaping on the property, the necessity for screening walls, etc., she described the building design and materials being proposed. Ms. Roy stated that the maximum mix that can be permitted in both buildings in the alternate plan is a 73% office use and a 27% warehouse use. She then stated that staff recommends approval of both the Site Plan and Replat, subject to a number of conditions, which she read into the record. James Williams, Koll Development Company, 8411 Preston Road, Suite 700, Dallas, TX, and Thomas Maxwell, Alliance Architects, 1600 N. Collins Boulevard, Suite 100, Richardson, TX, were present to represent these items before the Commission and answer any questions. Mr. Williams stated agreement with all staff conditions, and Mr. Maxwell discussed the percentage of office/warehouse usage and defended the turning radii for the loading areas. Public Hearinl~: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition to appear. No one spoke. Chairman McCaffrey then closed the Public Hearing. Discussion: Extended discussion followed regarding maneuverability in the truck loading area, redesigning the screening walls to increase the radii so that trucks could pull in from both the noah and south entrances and be able to back into corner loading docks, providing additional landscaping, providing more detail to add interest to 4 the walls of the buildings; i.e., introducing a third color, lowering the parapet where the stone is introduced to create a vertical off-set, etc. Action: Commissioner McGahey made a motion to approve the Coppell Commerce Center, Phase 1, Replat and Site Plan, subject to the following conditions: SITE PLAN CONDITIONS: 1) Comply with Section 34-1-8 (B.3) planting islands shall have a minimum area of one hundred fifty (150) square feet and a minimum width of nine (9) feet. 2) Provide additional low growing plants such as ground cover, shrubs, and other landscaping materials within the two large landscape areas adjacent to the decorative walls and at the entranceways. 3) Revise Plant List on Sheet L1.2 to be consistent with the level of landscaping shown on the site plan. 4) Revise parking tabulations on site plan; staff calculates 350 provided parking spaces. 5) The Alternate Plan shall be limited to a level of office uses, which is capable of being sustained by the indicated level of parking (approximately 73% office). 6) Revise loading area as shown in the Alternate Parking Layout to ensure that truck turning radius is functional or provide documentation showing acceptable turning radius on the Alternate Parking Layout. 7) Revise parking rows perpendicular to the 8' decorative walls to ensure safe backing-up and maneuvering of passenger vehicles or provide documentation showing acceptable visibility. 8) Provide 8' high decorative walls in front of the loading areas on Alternate Parking Layout. 9) Revise monument sign to not exceed 6' in height. 10) Work with staff to attain a screening wall at both the north and south ends that will allow truck access to back into the loading areas, creating an off-set wall, curbed wall or a step wall. 11) The applicant revisit the design of the buildings on the inside corners of the buildings at the entries to the truck courtyards. 5 REPLAT CONDITIONS: 1) The existing 30' rail easement shall be abandoned by separate instrument and must be indicated on the plat. 2) Existing 10' drainage and utility easement shall be increased to 20'. Commissioner Halsey seconded the motion. Motion carried (6-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Halsey and Stewart voting in favor. None opposed. Commissioner Clark was disqualified from participating in the discussion and voting processes. Consider approval of the Sherrill Acres, Lot 1, Block 1, Final Plat and Site Plan Amendment, to allow the construction of a veterinary office on approximately .776 of an acre of property located along the south side of Belt Line Road, east of MacArthur Boulevard, at the request of Tom & Leslie Sherrill. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits and a color board, explaining the amendment to the Site Plan consists of increasing the veterinary clinic by approximately 550 square feet and revising the elevations. She explained that the major differences between these elevations and the previously approved elevation is the elimination of most of the porch area, change in roof line and the elimination of the dormers on the east and west elevations, which broke up the massive look of the roof. After discussing staffs concerns, Ms. Diamond went on to say that staff recommends approval of both the amended Site Plan and Final Plat, subject to the conditions, which she read into the record. Tom and Leslie Sherrill, 152 Mockingbird Lane, Coppell, TX, were present to represent these items before the Commission and answer any questions. Mrs. Sherrill explained the reasons for this revised Site Plan. Discussion: Extensive discussion followed relative to the placement of the building on the property, its visual affect from Beltline Road, the pitch and massiveness of the roof, dormers vs. no dormers, etc. Chairman McCaffrey suggested submitting to Council two elevations - one with and one without dormers - and let Council decide which design is more pleasing to the eye. Action: Commissioner Nesbit made a motion to approve both the Final Plat and Site Plan Amendment for Sherrill Acres, Lot 1, Block 1, subject to the following conditions: 1) A revision to the parking to provide 9' by 19' parking spaces with a 24' aisle, unless additional landscaping is provided. 10. 11. 2) Provide to the Planning Department by November 1st, additional elevations showing dormers on the east and west sides of the building. Commissioner Stewart seconded the motion. Motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. PUBLIC HEARING: Consider approval of the proposed text change to amend Section 22-1.9 of the Coppell Zoning Ordinance, HC (Highway Commercial district), to eliminate restaurants, caf~s, and cafeterias, including drive-ins as permitted uses within such district, except by Special Use Permit. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, stating that presently, there is a conflict in the City's Zoning Ordinance regarding restaurants being a permitted use under Highway Commercial zoning. She emphasized that these uses are permitted only by Special Use Permit in the City of Coppell. Public Hearinl~: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition to appear. No one spoke. Chairman McCaffrey then closed the Public Hearing. Discussion: Commissioner Stewart asked whether or not there was a proposal caught in limbo at this time, which would be affected by this change. Ms. Diamond replied in the negative. Action: Commissioner McGahey made a motion to approve the proposed text change to amend Section 22-1.9 of the Coppell Zoning Ordinance, HC (Highway Commercial district), to eliminate restaurants, caf~s, and cafeterias, including drive-ins as permitted uses within such district, except by Special Use Permit. Commissioner Halsey seconded the motion. Motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. PUBLIC HEARING: Consider approval of the proposed text change to amend Section 33-1.6 of the Coppell Zoning Ordinance, Screening Standards, to include the screening of ground level and roof-mounted mechanical equipment. 7 12. Presentation: City Planner Andrea Roy introduced the item to the Commission, stating that numerous Site Plans are coming forward with exposed mechanical equipment either on the roof or elsewhere on the property. At times, requiring applicants to shield these units from view of public rights-of-way is met with resistance; hence, this amendment to the Zoning Ordinance. Ms. Roy then read the proposed language into the record. Public Hearinl~: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition to appear. No one spoke. Discussion: Extensive discussion followed relative to changing the wording to reflect all ground equipment must be screened, the amount and type of screening necessary to achieve the desired results, etc. It was suggested that this Public Hearing be continued to the November 16th meeting. Action: Commissioner McGahey made a motion to continue the Public Hearing regarding the proposed text change to amend Section 33-1.6 of the Coppell Zoning Ordinance, Screening Standards, to the Planning and Zoning Meeting of November 16th. Commissioner Stewart seconded the motion. Motion carried (7- 0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. PUBLIC HEARING: Consider approval of the proposed text change to amend a portion of Section 34-1-8 (B)3 of the Coppell Zoning Ordinance, Landscape Regulations, to eliminate the minimum number of vehicular parking spaces per row. Presentation: City Planner Andrea Roy introduced the item to the Commission, stating this revision would eliminate an applicant from having to appeal to the Board of Adjustment if less than 5 spaces per parking row is proposed. Public Hearinl~: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition to appear. No one spoke. Chairman McCaffrey then closed the Public Hearing. Discussion: There was no discussion. Action: Commissioner McGahey made a motion to approve the proposed text change to amend a portion of Section 34-1-8 (B)3 of the Coppell Zoning Ordinance, 13. 14. Landscape Regulations, to eliminate the minimum number of vehicular parking spaces per row. Commissioner Kittrell seconded the motion. Motion carried (7- 0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. PUBLIC HEARING: Consider approval of the proposed text change to amend a portion of Section 34-1-8 (C) of the Coppell Zoning Ordinance, Landscape Regulations, to clarify the intent of the perimeter landscaping requirements. Presentation: Assistant Planning Director Marcie Diamond introduced the item Commission, stating this amendment clarifies the intent of this Ordinance. to the Public Hearinl~: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition to appear. No one spoke. Chairman McCaffrey then closed the Public Hearing. Discussion: There was no discussion. Action: Commissioner McGahey made a motion to approve the proposed text change to amend a portion of Section 34-1-8 (C) of the Coppell Zoning Ordinance, Landscape Regulations, to clarify the intent of the perimeter landscaping requirements. Commissioner Kittrell seconded the motion. Motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. PUBLIC HEARING: Consider approval of the proposed text change to amend a portion of Section 34-2-7 (B) of the Coppell Zoning Ordinance, Landscape Regulations, to add the Mesquite Tree, less than ten (10) caliper inches, as an unprotected tree. Presentation: Planning Director Gary Sieb introduced the item to the Commission, giving background information regarding this request, mentioning there may be some opposition to this amendment by some members of the Tree Board. Public Hearinl~: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition to appear. No one spoke. Chairman McCaffrey then closed the Public Hearing. 15. Discussion: Some discussion followed relative to problems created by Mesquite trees less than t0 caliper inches. Action: Commissioner McGahey made a motion to approve the proposed text change to amend a portion of Section 34-2-7 (B) of the Coppell Zoning Ordinance, Landscape Regulations, to add the Mesquite Tree, less than ten (t0) caliper inches, as an unprotected tree. Commissioner Stewart seconded the motion. Motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. PUBLIC HEARING: Consider approval of the proposed text change to amend portions of Section 45 of the Coppell Zoning Ordinance, Application and Filing Fees; to amend Section 45-1 to remove specific fee amounts; to add Section 45-2 to establish the filing date for applications for zone changes, plat, and site plan approval, and to add Section 45-3 to prohibit the filing of permit applications during the pendency of zoning applications. Presentation: Planning Director Gary Sieb introduced the item to the Commission, explaining that filing fees are listed in the City Code, which is updated periodically. Having fees appear in the Zoning Ordinance is not necessary, since many times they are outdated. He then explained the reasoning for adding Sections 45-2 and 45-3 to the Zoning Ordinance. Public Hearinl~: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition to appear. No one spoke. Chairman McCaffrey then closed the Public Hearing. Discussion: Some discussion followed. Regarding questions related to the proposed Section 45- 3, Bob Hager explained the Vested Rights issue. Action: Commissioner McGahey made a motion to approve the proposed text change to amend portions of Section 45 of the Coppell Zoning Ordinance, Application and Filing Fees; to amend Section 45-1 to remove specific fee amounts; to add Section 45-2 to establish the filing date for applications for zone changes, plat, and site plan approval, and to add Section 45-3 to prohibit the filing of permit applications during the pendency of zoning applications. Commissioner Stewart seconded the motion. Motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. l0 16. General discussion concerning planning and zoning issues A. Update on Council planning agenda actions on October 10, 2000. a. Coppell Center for the Arts, Site Plan Amendment b. Canterbury Court, Preliminary Plat c. Creekview 2, Lot 3, Block B, Site Plan d. Everybody Fits, Site Plan e. Hooptown, Lots 1 & 2, Block A, Preliminary Plat f. Northlake Business Center, Phase I, Replat and Site Plan g. PD- 171R-HC, Verizon Communications (GTE) h. PD-188, HO-C i. PD- 189, Hooptown j. PD-91R-SF-7, Northlake Woodlands East, Phase II, Lot 2, Block 10 k. Park West Commerce Center, Site Plan Amendment and Replat of Lots 1 & 3, Block 7 1. Riverchase Estates, Lot 11, Block B, Replat m. S-1179 (Camille's Restaurant) n. S-1180, Wings To Go o. Ordinance for Case No. ZC-603(CH) Planning Director Sieb apprised the Commission of Council' s action on the above-mentioned cases. Director' s comments. a. Discussion regarding boundaries of the historic area of Old Coppell. Planning Director Sieb showed exhibits and discussed the handouts with the Commissioners. He mentioned that there is considerable support to include Grapevine Springs Park in the historic district and asked the Commission whether or not the historic district should cross over Coppell Road to the west. Discussion followed, which included thoughts of the new Service Center and proposed Senior Center setting the tone for Old Coppell; i.e., buildings made of clapboard, exhibiting a more "period" architecture, etc. With nothing further to discuss, the meeting adjourned at approximately 9:10 p.m. Rick McCaffrey, Chairman ATTEST: Barbara H. Jahoda, Sr. Administrative Secretary