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BM 2000-10-02 PBMeeting Time: Meeting Place: Members Present: Staff Present: PARK AND RECREATION BOARD MINUTES OF MEETING October 02, 2000 7:00 p.m. Town Center 255 E. Parkway Blvd. Coppell, Texas 75019 Diana Raines, Scott Williams, Victor Burke, Reg Allen, Chris Ruska, Tracey Garman, and Mark Tepper. Gary Sims, Brad Reid, Dennis Slayton, Jane Anne Sellars, and Hilda Salazar. Item 1: Item 2: Item 3: Call the meeting to order Mrs. Raines called the meeting to order @. 7:02 p.m. Approval of minutes from September 11, 2000 meeting. Ms. Tracey Garman, moved to approved the minutes from September 11, 2000 meeting Mr. Victor Burke, seconded the motion Vote: (5 - 0), approved. Citizen's Forum. Citizens should complete a Citizen's Appearance Form. Pursuant to the State of Open Meetings Law, the Board is restricted in discussing or taking action on items not posted on the Agenda. Action on your statement can only be taken at future meetings. Ms. Doranne Cedillo 431 Spanish Moss Court Coppell, TX 75019 Ms. Cedillo is a representative of the Shadow Ridge Estates Homeowners Association requesting the City to provide landscaping and maintenance to the Shadow Ridge Estates entry median. Ms. Jill Milner 911 Mill Trail Coppell, Texas 75019 Ms. Milner is requesting a swing set be installed at Allen Park. Mr. Bill Markham Coppell, TX 75019 Mr. Markham has two issues he talked about; - Soccer Parking - Mr. Markham suggested the Board give the different areas in the Andrew Brown Park System a clear description so people can identify them easily. Item 4: Election of Officers for 2000 - 2001 Mr. Chris Ruska nominated Diana Raines for Chair Tracey Garman, seconded the nomination Vote: (6 - 0), approved Tracey Garman nominated Chris Ruska for Vice-chair Victor Burke, seconded the motion Vote: (6 - 0), approved Item 5: Discussion of a proposed trail connecting the Town Center Campus with Sandy Lake Road. Brad Reid made presentation. Staff recommendation is to re-route the trail to avoid getting rid of trees. Item 6: Presentation of the proposed Living Legacy Program Guide and discussion of promoting the program. Mr. Reg Allen, moved to approve the program guide. Mr. Mark Tepper, seconded the motion Vote: (7 - 0), approved Approved with the following conditions: - Add number of characters - Extra spaces - Is/was not resident of Coppell Item 7: Presentation of the Program for the scheduled October 21, 2000 Family Fish Event. Jane Anne Sellars, handed out the brochures for the 2000 Family Fish Event. She also requested volunteers for the event and the pole-rigging gathering on October 17, 2000 at 6:00 p.m. at the Service Center. Item 8: Discussion of various issues related to the management of Youth Organizations in Coppell. Following are the issued Mr. Clay Phillips addressed with the Board in regards to Youth Organizations management. Game Field Status. - Staff feels that in order for the City to maintain the quality of the fields, we will start reinforcing the "Game Field Only" ordinance. Staff also let Board know they will keep City Council informed about it. - Board asked staff to hand out flyers to Youth Sports Associations, so they can be aware of the enforcement. - Field Utilization: before getting more fields build, staff needs to make sure the Associations utilize the fields to their ma:dmum. - Lights are not being turn off by the Youth Sports Associations. - Gates Fees: staff is waiting on an answer from City Attorney about it. Board suggested having a subcommittee that can talk to the Youth Sports Associations about the mentioned issues. Board decided that Mr. Mark Tepper, Scott Williams and Chris Ruska will be part of the sub- committee and Mr. Dennis Slayton will attend the meetings as well. Item 9: Construction Project Update. Mr. Reid provided the Board with copies of the original trail system master plan and updated information in diverse projects throughout the City. Item 10: Chair's Report Mrs. Diana Raines asked the Board to think about possible locations for a possible Dog Park. Item 11: Director's Report Mr. Sims informed the Board that Cotmcil had appointed Mr. Mark Tepper to replace Mr. Bill Markham. Staff took recommendation to Cotmcil in regards to the Tennis Center and they decided not to have any organized sports at the new Baptist Foundation property. Cotmcil recommended looking at the North Service Center and Wagon Wheel Park as possible sites for the Center and staff will take recommendation back to Cotmcil. Mrs. Jane Ann Sellars provided a report on the Aquatic and Recreation Center and an update on Fall Registrations. Carrollton-Farmers Branch ISD authorized the Parks and Leisure Services Dept. to have the Camp do it All in their facilities at Riverchase Elementary ne:it summer. Item 12: Members Report Members did not have any report at this time. Park Board Meeting Adjourned @. 9:18 p.m.