BM 2001-01-08 PBPARK AND RECREATION/TREE BOARD
MINUTES OF MEETING
January 08, 2001
Meeting Time:
Meeting Place:
7:00 p.m.
Town Center
255 E. Parkway Blvd.
Coppell, Texas 75019
Members Present:
Scott Williams, Victor Burke, Chris Ruska, Tracey Garman, Rene
Lawson, Reg Allen, and Mark Tepper.
Staff Present: Gary Sims, Brad Reid, Jane Anne Sellars, and Hilda Salazar.
Item 1:
Item 2:
Item 3:
Call the meeting to order
Mr. Ruska called the meeting to order @ 7:04 p.m.
Approval of minutes from November 06, 2000 meeting.
Mr. Scott Williams, moved to approved the minutes from November 06,
2000 meeting
Mr. Mark Tepper, seconded the motion
Vote: (5 -0), approved.
Citizen's Forum. Citizens should complete a Citizen' s Appearance Form.
Pursuant to the State of Open Meetings Law, the Board is restricted in
discussing or taking action on items not posted on the Agenda. Action on
your statement can only be taken at future meetings.
The following residents were present to talk about athletic facilities
scoreboards.
Steve Pratt
248 E. Bethel
Coppell, TX 75019
Andy Guess
400 Fieldcrest Circle
Coppell, TX 75019
Carl Rehling
209 Bay Circle
Coppell, TX 75019
Rick Selah
315 Pecan Hollow
Coppell, TX 75019
Item 4:
Election of officers
Mr. Scott Williams nominated Mr. Chris Ruska for Chair of the Board.
Ms. Tracey Garman, seconded the motion
Mr. Scott Williams, nominated Mr. Rene Lawson for Vice-chair of the
Board.
Mr. Reg Allen, seconded the motion.
Vote: (4- 0), approved
Item 5:
Presentation and discussion of athletic facilities scoreboard and
sponsorship recommendations.
Mr. Carl Rehling, from the Coppell Baseball Association provided the
Board with the following information in regards to athletic facilities plans
/issues.
Coppell Baseball Association requirements plan:
Green outfield screen. Foul pole to foul pole. All fields
Soft toss nets. One per Wagon Wheel warm-up area. One
per U8 warm-up area at MacArthur.
Portable pitching mounds. One per Wagon Wheel warm-
up area. 1-2 at MacArthur practice fields.
Fence top cap. Yellow. All Fields
PA System
Mound and home plate area covers. Requires city
maintenance coordination.
Flag Pole. Both Facilities.
Batting Cage. Refer to follow-on discussion.
Association Finances:
Typical Coppell Baseball Association year inflow $150K
Typical Coppell Baseball Association year outflow $112K
Sponsorship Plans
1,500 / 2,500 and 5,000 dollar plans available
Scoreboard Requirements
Basic scoreboard
Scrolling message boards
Sponsorship Recognition Esthetic issues
Scrolling message suitable
CBA sponsorship recognition proposal
Batting cage plans/needs
Plan (long term):
Full automation: Cost est: $500K
CBA not staffed to operate
Only operates when park is open
Need (short term):
Functional tunnel cage for real pitching
Four at Wagon Wheel. One at MacArthur practice facility
Concrete slab covered with green Astroturf. Fenced
protection. Netted tunnels.
Cost TBD. But expected to be fraction of the existing plan.
Most suitable for users (coaches, instructors, players.)
Mr. Rick Selah presented the Board with a different proposal for
sponsorship signage, and the Board did not find any objection with them.
Mr. Rehling informed the Board that the Baseball Association would take
proposal to City Council on the January 23, 2001 meeting.
Item 6:
Update of status of the temporary horse corral located at Carter Crowley.
The Board requested the following information by the next Board
Meeting:
Copy of minutes from Sports Council meeting
Copy of the letter that the City mailed to Mr. Raines
Any documents submitted by Mr. Raines
Item 7:
Discussion of a date for a tour of Wagon Wheel and MacArthur Parks.
Board decided to have the tour on March 20, 2001 at 5:30 p.m.
Item 8:
Subcommittee Reports
· Youth Sports Issues
No report provided
Dog Park
Board tried to contact the Beren's family on different
occasions, but it has been impossible.
Ms. Garman requested to have this subcommittee dissolved
and add this project to the priority list.
Board agreed and Mr. Ruska will contact the Beren's to
notify them about this decision.
Pepsi Contract
Mr. Allen and Mr. Williams will get together to discuss the
contract and will notify the Board the results of the meeting
accordingly.
Ms. Garman was assigned to Mrs. Diana Raines place in
this subcommittee.
Re-designation for Andrew Brown Park System
Subcommittee did not have any information at this point
Members of the subcommittee are Ms. Tracey Garman, Mr.
Bill Markham, Mr. Victor Burke and Mr. Rene Lawson.
Item 9:
Item 10:
Chair Report
Mr. Chris Ruska, will meet with staff members the last Monday of every
month to the Regular meeting to work on the Agenda items to be discuss.
Director' s Report
Mr. Gary Sims invited the Board to be present for the Landscape
Presentation to City Council on February 13, 2001 meeting.
Leisure Services Department presentation to Leadership Coppell on
February 17, 2001, from 8 a.m. - 12 p.m.
Denton Creek clean up by Youth Leadership on February 3, 2001 @ 8:00
a.m.
Mr. Sims requested donation to help pay funeral expenses of Susan Tron,
ChildCare Attendant, who passed away on January 4, 2001.
Mr. John Elias is the new candidate to fulfill the Landscape Manager
position and City is still in negotiations.
The Class Software used at the Aquatic and Recreation Center has been
updated and staff will be in training the week of January 8 - 12, 2001 for
IVR Training.
City decided to offer FREE group exercise classes for members.
Mr. Sims announced management changes in the Aquatic & Rec. Center
staff:
Mr. Peter Willding, no longer with the City
Ms. Diane Shomper, Manager (overall facility)
Ms. Diane Hill, Supervisor of the Aquatic Center
He also provided update on a couple of projects.
Item 11:
Future Agenda Items
Horse Corral Information
Date for Park Board Report to City Council
Updated information on Tennis Center
Fun Time Live update
Christmas Activities Feedback
Item 1:
Mr. Scott Williams, moved to adjourned the Park Board Meeting
Mr. Mark Tepper, seconded the motion
Vote: (7- 0), approved
Park Board Meeting Adjourned @ 9:35 p.m.
TREE BOARD
Arbor Day Activities
State dead line for schools is February 28, 2001
Park Board poster judging scheduled for February 22, 2001
@ 7:00 p.m.
Dead line for schools is February 21, 2001 at 3:30 p.m.
Mr. Victor Burke, moved to adjourned the Tree Board Meeting
Mr. Reg Allen, seconded the motion
Vote: (7- 0), approved
Meeting adjourned at 9:56 p.m.