Loading...
BM 2001-01-08 PBPARK AND RECREATION/TREE BOARD MINUTES OF MEETING January 08, 2001 Meeting Time: Meeting Place: 7:00 p.m. Town Center 255 E. Parkway Blvd. Coppell, Texas 75019 Members Present: Scott Williams, Victor Burke, Chris Ruska, Tracey Garman, Rene Lawson, Reg Allen, and Mark Tepper. Staff Present: Gary Sims, Brad Reid, Jane Anne Sellars, and Hilda Salazar. Item 1: Item 2: Item 3: Call the meeting to order Mr. Ruska called the meeting to order @ 7:04 p.m. Approval of minutes from November 06, 2000 meeting. Mr. Scott Williams, moved to approved the minutes from November 06, 2000 meeting Mr. Mark Tepper, seconded the motion Vote: (5 -0), approved. Citizen's Forum. Citizens should complete a Citizen' s Appearance Form. Pursuant to the State of Open Meetings Law, the Board is restricted in discussing or taking action on items not posted on the Agenda. Action on your statement can only be taken at future meetings. The following residents were present to talk about athletic facilities scoreboards. Steve Pratt 248 E. Bethel Coppell, TX 75019 Andy Guess 400 Fieldcrest Circle Coppell, TX 75019 Carl Rehling 209 Bay Circle Coppell, TX 75019 Rick Selah 315 Pecan Hollow Coppell, TX 75019 Item 4: Election of officers Mr. Scott Williams nominated Mr. Chris Ruska for Chair of the Board. Ms. Tracey Garman, seconded the motion Mr. Scott Williams, nominated Mr. Rene Lawson for Vice-chair of the Board. Mr. Reg Allen, seconded the motion. Vote: (4- 0), approved Item 5: Presentation and discussion of athletic facilities scoreboard and sponsorship recommendations. Mr. Carl Rehling, from the Coppell Baseball Association provided the Board with the following information in regards to athletic facilities plans /issues. Coppell Baseball Association requirements plan: Green outfield screen. Foul pole to foul pole. All fields Soft toss nets. One per Wagon Wheel warm-up area. One per U8 warm-up area at MacArthur. Portable pitching mounds. One per Wagon Wheel warm- up area. 1-2 at MacArthur practice fields. Fence top cap. Yellow. All Fields PA System Mound and home plate area covers. Requires city maintenance coordination. Flag Pole. Both Facilities. Batting Cage. Refer to follow-on discussion. Association Finances: Typical Coppell Baseball Association year inflow $150K Typical Coppell Baseball Association year outflow $112K Sponsorship Plans 1,500 / 2,500 and 5,000 dollar plans available Scoreboard Requirements Basic scoreboard Scrolling message boards Sponsorship Recognition Esthetic issues Scrolling message suitable CBA sponsorship recognition proposal Batting cage plans/needs Plan (long term): Full automation: Cost est: $500K CBA not staffed to operate Only operates when park is open Need (short term): Functional tunnel cage for real pitching Four at Wagon Wheel. One at MacArthur practice facility Concrete slab covered with green Astroturf. Fenced protection. Netted tunnels. Cost TBD. But expected to be fraction of the existing plan. Most suitable for users (coaches, instructors, players.) Mr. Rick Selah presented the Board with a different proposal for sponsorship signage, and the Board did not find any objection with them. Mr. Rehling informed the Board that the Baseball Association would take proposal to City Council on the January 23, 2001 meeting. Item 6: Update of status of the temporary horse corral located at Carter Crowley. The Board requested the following information by the next Board Meeting: Copy of minutes from Sports Council meeting Copy of the letter that the City mailed to Mr. Raines Any documents submitted by Mr. Raines Item 7: Discussion of a date for a tour of Wagon Wheel and MacArthur Parks. Board decided to have the tour on March 20, 2001 at 5:30 p.m. Item 8: Subcommittee Reports · Youth Sports Issues No report provided Dog Park Board tried to contact the Beren's family on different occasions, but it has been impossible. Ms. Garman requested to have this subcommittee dissolved and add this project to the priority list. Board agreed and Mr. Ruska will contact the Beren's to notify them about this decision. Pepsi Contract Mr. Allen and Mr. Williams will get together to discuss the contract and will notify the Board the results of the meeting accordingly. Ms. Garman was assigned to Mrs. Diana Raines place in this subcommittee. Re-designation for Andrew Brown Park System Subcommittee did not have any information at this point Members of the subcommittee are Ms. Tracey Garman, Mr. Bill Markham, Mr. Victor Burke and Mr. Rene Lawson. Item 9: Item 10: Chair Report Mr. Chris Ruska, will meet with staff members the last Monday of every month to the Regular meeting to work on the Agenda items to be discuss. Director' s Report Mr. Gary Sims invited the Board to be present for the Landscape Presentation to City Council on February 13, 2001 meeting. Leisure Services Department presentation to Leadership Coppell on February 17, 2001, from 8 a.m. - 12 p.m. Denton Creek clean up by Youth Leadership on February 3, 2001 @ 8:00 a.m. Mr. Sims requested donation to help pay funeral expenses of Susan Tron, ChildCare Attendant, who passed away on January 4, 2001. Mr. John Elias is the new candidate to fulfill the Landscape Manager position and City is still in negotiations. The Class Software used at the Aquatic and Recreation Center has been updated and staff will be in training the week of January 8 - 12, 2001 for IVR Training. City decided to offer FREE group exercise classes for members. Mr. Sims announced management changes in the Aquatic & Rec. Center staff: Mr. Peter Willding, no longer with the City Ms. Diane Shomper, Manager (overall facility) Ms. Diane Hill, Supervisor of the Aquatic Center He also provided update on a couple of projects. Item 11: Future Agenda Items Horse Corral Information Date for Park Board Report to City Council Updated information on Tennis Center Fun Time Live update Christmas Activities Feedback Item 1: Mr. Scott Williams, moved to adjourned the Park Board Meeting Mr. Mark Tepper, seconded the motion Vote: (7- 0), approved Park Board Meeting Adjourned @ 9:35 p.m. TREE BOARD Arbor Day Activities State dead line for schools is February 28, 2001 Park Board poster judging scheduled for February 22, 2001 @ 7:00 p.m. Dead line for schools is February 21, 2001 at 3:30 p.m. Mr. Victor Burke, moved to adjourned the Tree Board Meeting Mr. Reg Allen, seconded the motion Vote: (7- 0), approved Meeting adjourned at 9:56 p.m.