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BM 2000-11-06 PBPARK AND RECREATION/TREE BOARD MINUTES OF MEETING November 6, 2000 Meeting Time: 7:00 p.m. Meeting Place: Town Center 255 E. Parkway Blvd. Coppell, Texas 75019 Members Present: Diana Raines, Scott Williams, Victor Burke, Chris Ruska, Tracey Garman, and Mark Tepper. Staff Present: Gary Sims, Brad Reid, Jane Anne Sellars, Lloyd Mauch and Hilda Salazar. Item 1: Item 2: Item 3: Call the meeting to order Mrs. Raines called the meeting to order @ 7:02 p.m. Approval of minutes from September 11, 2000 meeting. Mr. Scott Williams, moved to approved the minutes from October 2, 2000 meeting Mr. Victor Burke, seconded the motion Vote: (6- 0), approved. Citizen's Forum. Citizens should complete a Citizen' s Appearance Form. Pursuant to the State of Open Meetings Law, the Board is restricted in discussing or taking action on items not posted on the Agenda. Action on your statement can only be taken at future meetings. No citizens present Item 4: Presentation by Lloyd Mauch concerning the NYSCA certification of coaches and officials Lloyd Mauch, provided the Board with diverse information regarding the certification of coaches and officials through NYSCA, TAAF and Kids Sports Network. Following are some of the offerings from the different organizations: Help volunteers understand the psychology of coaching children. Give coaches practical skills to help all kids have fun and maximize their athletic skills. Sport-specific fundamentals Injury prevention and treatment Importance of role modeling for children Drug, tobacco, and alcohol prevention Coaches' code of ethics National standards for youth sports Child abuse prevention in youth sports Nutrition, safety, and first aid Role of winning and losing Discipline and team work Dealing with parents Conditioning the young athlete Organizing effective practices The Board decided to form a sub-committee to analyze the diverse options and provide a recommendation. The members on the subcommittee are: Mr. Chris Ruska, Mr. Scott Williams and Mr. Mark Tepper along with staff member Lloyd Mauch. The City of Coppell is willing to teach the classes on a quarterly basis so every coach can have the opportunity to attend. Item 5: Consider approval of adding swing set to Allen Road Park as part of Park Board priority list. Mr. Chris Ruska, moved to approve adding a swing set to Allen Road Park to the priority list. Mr. Scott Williams, seconded the motion Vote: (6- 0), approved. Item 6: Consider naming options for the numerous Andrew Brown Park Jr. Community Parks Board decided to form a sub-committee to discuss different options and invite Mr. Bill Markham to participate. Mrs. Tracey Garman, moved to approve Chris Ruska, seconded the motion Vote: (6- 0), approved. Item 7: Item 8: Discussion of text revision to the Tree Ordinance, regarding mesquite trees. Mrs. Garman informed the Board about the ad in the newspaper regarding the text revision to the tree ordinance, requested by Planning and Zoning scheduled for the City Council November' s Meeting. Board expressed their concern with Planing & Zoning recommendation to Council with out consulting or informing Tree Board about it. Construction Project Update by Brad Reid, Asst. Director of Park and Leisure Services Mr. Brad Reid provided the Board with updated information on the planning and construction project issues. Board hesitant to spend $50,000.00 more in another study to find the appropriate site for the Tennis Center, they recommended revise the existing studies and come up with a recommendation Mr. Reid also informed them about a presentation by Colorado Time System regarding scoreboards for Wagon Wheel Park. Item 9: meeting. Discussion of Cancellation of the December Meeting Mr. Chris Ruska, moved to approve cancellation of the December Mr. Mark Tepper, seconded the motion Vote: (6- 0), approved. Item 10: Rescheduling of the January 2001 regular meeting Board decided to reschedule the meeting for January 8, 2001. Item 11: Recreation Report by Jane Ann Sellars, Recreation Manager Mrs. Sellars informed the Board that the Recreation staff is still working on the formation of the swim team. She also provided them with the dates and activities for the Christmas Parade, Open House and Arts and Crafts Show. Arts & Crafts Show from 8:30 a.m. - 5:00 p.m. at the Aquatic & Recreation Center Breakfast with Santa @ 10:00 a.m. at the Aquatic & Recreation Center Christmas Parade starting @ 3:30 p.m. in the vicinity of Sandy Lake and Samuel Blvd. Open House starting immediately after the parade with the following attractions: Visit Santa & Mrs. Claus Snow sledding Sumo wrestling Fun House Bungee Run Mrs. Sellars invited the Board to help with the judging of the parade floats and the Board agreed. She informed the Board of the great success of the Family Fish Event. Item 12: Chair Report Mrs. Raines informed about the Board & Commissions orientation and mentioned the diverse topics they addressed. Item 13: Director' s Report Mr. Gary Sims informed the Board the orientation for the new Coppell Recreation Development Corporation member will be held on Wednesday, November 9, 2000 in the Second Floor Conference Room @ Town Center. Mr. Sims provided the Board with a copy of the City ordinance 9-11-7 that authorizes staff to cancel or suspend use of any athletic facility if, in the opinion of the Superintendent (this is now Director of Parks and Leisure Services or my designate), such cancellation or suspension is in the best interest of the citizens and/or is necessary for the maintenance and control of the facilities. PigFest event dates are May 18-20, 2001 @ Andrew Brown East. He'll provide more information as soon as it becomes available. Mr. Sims invited the Board to the Presentation by Colorado Time System regarding the different types of scoreboards to be held on November 13, 2000 @ 7:00 p.m. @ Town Center. Sports Council Members, and CRDC members are invited to attend also. The City is still advertising for the Park Planner position. Texas Recycling Day to be held on Saturday, November 11, 2000, beginning @ 9:00 a.m. until 1:00 p.m. "Light the Way for Santa" will take place on Monday, November 20, 2000 starting @ 5:00 p.m. Item 14: Subcommittee Reports Youth Sports Issues Mr. Chris Ruska provided an update and informed staff that the Sports Association requested a research on the light timers. Board decided to add this item to a future meeting for discussion. Board will follow-up on utilization of facilities with Sports Associations starting in January. Sub-committee will meet again in about a month to talk about field utilization. Pepsi Funding Distribution Board decided to wait until June to make recommendation ~ark Park Sub-committee will meet with the Beren's to make some decisions ~bout this item. Item 15: Future Agenda Items Field Utilization MacArthur Park Inauguration (Staff will talk about it at the January meeting) Park Board Meeting Adjourned @ 9:40 p.m.