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BM 2000-12-21 PZ Minutes of December 21, 2000 PLANNING AND ZONING COMMISSION The Planning and Zoning Commission of the City of Coppell met in pre-session at 6 p.m., and in regular session at 6:30 p.m., on Thursday, December 21, 2000, in the 2nd floor Conference Room of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Chairman Rick McCaffrey Vice Chair Texx Stewart Commissioner Anna Kittrell Commissioner Drew Halsey Commissioner Greg McGahey Commissioner Sam Clark Commissioner Jon Nesbit Also present were City Attorney Bob Hager, Assistant City Engineer Mike Martin, Fire Marshal Travis Crump, Planning Director Gary Sieb, Assistant Planning Director Marcie Diamond, City Planner Andrea Roy, and Sr. Administrative Secretary Barbara Jahoda. PRE-SESSION (Omen to the Public) 1. Briefing on the Agenda. Staff briefed the Commission on the cases. REGULAR SESSION (Omen to the Public) 2. Call to Order. Chairman McCaffrey called the meeting to order. 3. Approval of Minutes dated November 16, 2000. Commissioner Halsey made a motion to approve the minutes of November 16, 2000, as written. Commissioner McGahey seconded the motion. Motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. PUBLIC HEARING: Consider approval of Case No. PD-186R, Duke- Freemort, zoning change request from PD-186 (Planned Development-186) to PD-186R (Planned Development-186R) to attach a detailed site plan for Lots 4 and 4X, for the development of an approximate 560,000 square foot office/warehouse building on approximately 29.9 acres of property located on the west side of Coppell Road, between Ruby and Bethel Roads, at the request of Duke-Weeks Realty Corporation. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits, stating this Detail Site Plan for Lot 4 represents approximately 543,000 square feet of warehouse and approximately 15,000 square feet of office space, mentioning that Lot 4X would be used for a retention pond area, which will be maintained by a Property Owners Association. Ms. Diamond went on to describe setbacks, landscaping and proposed tree mitigation plan to potentially include screening, maintaining the medians along Freeport Parkway, etc., mentioning that elevations of the screening walls need to be provided. After advising the Commission that 41 notices were sent to property owners within 200 feet, she stated that the Planning Department received only one negative response. Ms. Diamond went on to say that staff recommends approval, subject to conditions, which she read into the record. Jeff Turner, 5495 Beltline Road, Suite 360, Dallas, TX 75240, was present to represent this item before the Commission and answer any questions. He stated agreement with staff conditions, adding they're planning a meeting with staff regarding tree mitigation issues and the realignment of Ruby Road and expressed their willingness to work with staff. He also mentioned that the TXU easement documents are ready to be signed. Brian Adams, SMR Landscape Architects, 703 McKinney Avenue, Suite 438, Dallas, TX, discussed the tree mitigation issue. Alan Tucker, Architect, 500 E. 96th Street, Suite 550, Indianapolis, 1ND, discussed the building elevation rendering and color palette. Public Hearinl~: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition to appear. The following person spoke in opposition to this project: Miriam Hilsher, 613 Loch Lane, Coppell, TX Chairman McCaffrey closed the Public Hearing. Discussion: Discussion followed regarding a time schedule for the execution of the Tree Mitigation Plan, details on the screening wall(s), the timetable for the Freeport Parkway extension, making the visual expanse of the wall facing Coppell Road more attractive by adding architectural features, increasing the landscaping along Coppell Road, adding seasonal color, etc. Action: Commissioner Halsey made a motion to approve Case No. PD-186R, Duke- Freeport, zoning change request from PD-186 to PD-186R, subject to the following conditions: 2 ® 1) An agreement between the City and Duke-Weeks addressing tree mitigation, reparation schedule and the improvements to and maintenance of off_site landscaped medians. 2) The Tree Mitigation Plan must be fully executed within two (2) years from the date that the first building receives its Certificate of Occupancy. a) All issues regarding the State Road right-of-way utility easement for the TXU electric service to Wagon Wheel Park and Hike and Bike Trail easement being resolved. 4) All issues regarding the realignment of Ruby Road to align with the future Creekview Drive being be resolved prior to the platting of the tract effected by this proposed realignment. 5) City approval of the Property Owners Agreement for the maintenance of all common areas. 6) Rectifying the differences in the square footage of the building on all plans. 7) Additional over-story trees being planted in the landscaped buffer area adjacent to the western most existing home on Loch Lane. s) Specification of the materials, colors and elevations for the proposed 6' high screening wall adjacent to the existing single family uses as well as the 14' high screening walls proposed to screen the loading areas. 9) Rectifying the differences in the number of trees illustrated on the landscape plan and the number of trees indicated in the Landscape Tabulations as well as the discrepancies in the area calculations. 10) Altering the note on the Landscape Plan requesting that the installation of a 24" high berm along the north property line being changed to 36". 11) Planting of annual flowerbeds along Coppell Road to help visually screen the building. Commissioner Stewart seconded the motion. Motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. Public Hearinl~: Consider approval of the Duke-Freeport Addition, Lots 4 & 4X, Block A, ReDlat, to allow the development of an approximate 560,000 square foot office/warehouse building on approximately 29.9 acres of 3 property located on the west side of Coppell Road, between Ruby and Bethel Roads, at the request of Duke-Weeks Realty Corporation. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing an exhibit of the request, stating that staff recommends approval, with conditions, which she read into the record. The applicant was not asked to reappear. Public Hearinl~: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition to appear. No one spoke. Chairman McCaffrey closed the Public Hearing. Discussion: There was no discussion. Action: Commissioner McGahey made a motion to approve the Duke-Freeport Addition, Lots 4 & 4X, Block A, Replat, subject to the following conditions: 1) Revision to the plat to include the fire lane and access easement from Freeport Parkway to Tract 4, which is to be established by separate instrument. 2) Filing of the Final Plat for the Duke-Freeport Addition (Freeport Parkway right-of-way). Commissioner Halsey seconded the motion. Motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. Public Hearimp: Consider approval of Case No. S-1182, CC's Coffee House, zoning change request from PD-178R (Planned Development-178R) to PD- 178R-S.U.P (Planned Development-178R, Special Use Permit), to allow the operation of a coffee shop to be located in the Town Center West Retail Center at 171 N. Denton Tap Road, at the request of CC's Coffee House. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits of the request, stating food service will be limited to coffee, pastry and quiches. She then discussed the sign issue, adding that of the 14 notices sent to adjoining property owners, no responses either in favor or opposition were received. Ms. Diamond then stated that staff recommends approval, subject to conditions, which she read into the record. 4 Chris Heiser, 5420 Corporate Boulevard, Baton Rouge, Louisiana, was present to represent this item before the Commission and answer any questions, stating agreement with staff comments. Public Itearinl~: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition to appear. No one spoke. Chairman McCaffrey closed the Public Hearing. Discussion: Some discussion followed relative to modifying the size of attached signage, night lighting of the area, etc. Action: Commissioner Halsey made a motion to approve Case No. S-1182, CC's Coffee House, zoning change request from PD- 178R to PD- 178R-S.U.P, subject to the following conditions: 1) The hours of operation being limited to 5:30 a.m. to midnight, 7 days a week. The lights immediately adjacent to the retail facility shall remain on during the hours of operation. 2) The development of this property shall be in accordance with the site plan, floor plan, sign plans and elevations. 3) The sign on the front elevation being reduced to a maximum effective area of 24'6" as required by Section 29-4.3(B)ii of the Zoning Ordinance. Commissioner Clark seconded the motion. Motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. Public Hearinl~: Consider approval of Case No. S-1183, Quizno's, zoning change request from PD-178R (Planned Development-178R) to PD-178R- S.U.P (Planned Development-178R, Special Use Permit), to allow the operation of a sub sandwich shop to be located in the Town Center West Retail Center at 171 N. Denton Tap Road, at the request of Blodgett Enterprises, LLC. Presentation: City Planner Andrea Roy introduced the item to the Commission, showing exhibits of the request, adding that staff recommends approval of the Special Use Permit, subject to conditions, which she read into the record. 5 Matt Blodgett, 145 Pecan Hollow, Coppell, TX, was present to represent this item before the Commission and answer any questions, stating he was in agreement with staff comments. Public Itearinl~: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition to appear. No one spoke. Chairman McCaffrey closed the Public Hearing. Discussion: No discussion followed. Action: Commissioner McGahey made a motion to approve Case No. S-1183, Quizno's, zoning change request from PD-178R to PD-178R-S.U.P, subject to the following conditions: 1) The development of this property shall be limited to the site plan, floor plan and signage as attached to and made part of the ordinance. 2) The hours of operation being 9:00 a.m. to 11:00 p.m. seven days a week. The lights immediately adjacent to the retail facility shall remain on during the hours of operation. Commissioner Kittrell seconded the motion. Motion Commissioners Nesibit, McGahey, Kittrell, McCaffrey, Stewart voting in favor. None opposed. carried (7-0) with Clark, Halsey and Public Hearinl~: Consider approval of Case No. S-1184, Eason Petroleum, Gas Station and Convenience Store, zoning change request from C (Commercial) to C-S.U.P (Commercial, Special Use Permit), to allow the renovation and occupancy of a gas station with convenience store on one-half acre of property located at the southeast corner of Vanbebber Drive and Denton Tap Road, at the request of Eason Petroleum Incorporated. Presentation: City Planner Andrea Roy introduced the item to the Commission, showing exhibits, stating this request is to reactivate a previously approved Special Use Permit for Eason Petroleum granted November 10, 1998, with one minor change - they plan to use of a more muted shade of green for the roof panels. She went on to say that staff recommends approval of the request, subject to conditions, which she read into the record. Ken Eason, Eason Petroleum, Inc., 1830 E. Northgate Drive, Irving, TX 75062, was present to represent this item before the Commission and answer any questions, stating agreement with staff comments. He stated that he had a meeting with the Verizon people and their lines will be going underground. He then discussed operational hours and the desire to leave the pumps on 24 hours a day. Public Hearinl~: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition to appear. No one spoke. Chairman McCaffrey closed the Public Hearing. Discussion: Some discussion followed as to the opening date, the pole issue, the proximity of near-by homes and the lighting issue. Action: Commissioner Kittrell made a motion to approve Case No. S-1184, Eason Petroleum, Gas Station and Convenience Store, zoning change request from C to C-S.U.P, subject to the following conditions: 1) The site plan, building elevations, and landscape plan, as submitted. 2) Removal of at least 2 utility poles (the 2 on the site or, preferably, the 2 in the Vanbebber right-of-way and at least 1 on site, if possible), undergrounding of any additional electric facilities, and placement of mechanical equipment and utility meters in inconspicuous location or screened from view. 3) Restriction of merchandise, such as magazine and newspaper racks, firewood, etc., and of advertising and promotional materials, including drink machine advertising, to the interior of the building, with window signs being limited to 10% of the glass area. 4) Granting of variances to side yard and landscape requirements by the Board of Adjustment. 5) Convenience store hours may be open from 5 a.m. to 12 midnight, seven days per week. Unattended fueling will be allowed 24 hours a day, with reduced lighting under the canopy area only, during nighttime hours. Commissioner Nesbit seconded the motion. Motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. PUBLIC HEARING: Consider approval of the Prestwick, Reolat of Portions of Tracts 1 and 2 and all of Tract 3 of Creek Bend Estates and Final Plat of Unolatted Property, to allow the development of 15 single-family homes and two common areas on approximately 6.373 acres of property 7 located at the northeast corner of DeForest Road and MacArthur Boulevard, at the request of Dowdey, Anderson & Associates, Inc. Presentation: Assistant Director of Planning Marcie Diamond introduced the item to the Commission, showing exhibits of the proposal and briefing the Commission as to the history of this property. After discussing the tree mitigation and screening wall issues, she stated that staff recommends approval of both the Replat and Final Plat, subject to conditions, which she read into the record. Bill Anderson, Dowdey, Anderson & Associates, Inc., 5225 Village Creek Drive, Suite 200, Plano, TX 75093, was present to represent these items before the Commission and answer any questions, stating concurrence with staff comments, adding the northern end of the screening wall along the east side of MacArthur Boulevard will extend approximately 25' to the east. He mentioned that the Engineering Department is agreeable to the planting of small shrubs in the sanitary sewer easement area running along MacArthur Boulevard. Public Hearinl~: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition to appear. No one spoke. Chairman McCaffrey then closed the Public Hearing. Discussion: Some discussion followed relative to preventing trees from being planted within the 20' sanitary sewer easement, providing a sidewalk along MacArthur Boulevard, etc. Action: Commissioner McGahey made a motion to approve Prestwick, Replat of Portions of Tracts 1 and 2 and all of Tract 3 of Creek Bend Estates and Final Plat of Unplatted Property, subject to the following conditions: 1) The screening wall being extended approximately 25 feet east, along the north lot line of Lot 5, perpendicular to MacArthur Blvd, as suggested by the Planning and Zoning Commission. 2) The revised HOA documents being approved by the City Attorney prior to the filing of this plat for record. 3) No trees shall be planted on top of the existing sanitary sewer line located along the east side ofMacArthur Blvd. 4) Sidewalks on the common areas shall be constructed within the subdivision development. 10. Tree removal permit must be approved prior to the removal of any trees on site along with a determination of scheduled Tree Retribution for any tree removal. Commissioner Halsey seconded the motion. Motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. PUBLIC HEARING: Consider approval of the CoDDell Commerce Center, Phase 1, ReOlat and Site Plan Amendment, to amend and expand the existing Site Plan to allow the development of an additional office and warehouse building on 19.386 acres of property located along the north side of Burns Street, between Freeport Parkway and Hammond Street, at the request of Crescent Real Estate Equities, LTD. Presentation: City Planner Andrea Roy introduced the item to the Commission, showing exhibits, including a color board, of the proposal, advising the Commission of having previously approved a Site Plan for the southern portion of the property. She stated the applicant now wants to incorporate the entire 19+ acres into one block, housing three approximately 76,000 square foot buildings with accessory parking and truck service areas. She then discussed, in depth, both Phases I and II being considered. Ms. Roy went on to say that staff recommends approval, subject to conditions, which she read into the record. Tom Maxwell, Alliance Architects, 1600 N. Collins, Suite 1000, Richardson, TX 75080, was present to represent these items before the Commission and answer any questions, stating agreement with staff conditions. Public Hearinl~: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition to appear. No one spoke. Chairman McCaffrey then closed the Public Hearing. Discussion: There was some discussion parking, landscaping, etc. relative to the alternative plans being proposed, Action: Commissioner McGahey made a motion to approve both the Coppell Commerce Center, Phase 1, Replat and Site Plan Amendment, subject to the following conditions: SITE PLAN CONDITIONS: 1) Remedy inconsistencies between acreage on site plan and replat; the site plan indicates the property area as 18.825 acres and the replat indicates the property area as 18.918. 2) Remedy inconsistencies between site area on site plan and landscape sheets; the site area is shown to be 820,040 and 820,025. 3) Revise total number of parking spaces provided on site plan layout to read 504 parking spaces and remove note "Does itschide alte~7~ate parkit/g layollts ". 4) The standard site plan layout shall be limited to a level of office uses (approximately 51%) that can be supported by the proposed level of parking (approximately 504 spaces). Office uses beyond 51% will require the applicant to construct the alternate parking area. 5) Indicate number of parking spaces per row on alternate site plan layout for both Phases I & II. 6) Revise parking calculations for alternate site plan layout. While the level of parking is in compliance, the amount actually provided is well below 1,033 as noted by the applicant. 7) Comply with Section 31-3(Off-Street Loading) of the zoning ordinance, one loading space shall be provided per 20,000 square feet of space, requiring 4 loading spaces for the noah building (Phase II). 8) Comply with Section 29-4 (C) ii, limiting the placement of monument signs to one sign per street frontage. 9) Revise placement of three Bald Cypress trees proposed to be located adjacent to the Hammond Street cul-de-sac and spaced similar to other perimeter landscaping. 10) Substitute Dwarf Burford Holly for Dwarf Wax Myrtle within Phase I. 11) Comply with Section 34-1-8 (B) and provide one tree per parking row; a landscape island serving a double row of parking requires two trees (Alternate Landscape Phase II). 12) Provide 8' high decorative walls in front of the loading areas on the alternate parking layout for Phase I. If the applicant wishes not to provide the 8' high walls, this parking area can not be exempt from the landscape requirements and the applicant shall provide a landscape plan in compliance with Section 34-1-8 (B) of the zoning ordinance. 13) Comply with Section 34-1-8 (B.3) planting islands shall have a minimum area of one hundred (150) square feet and a minimum width of nine (9) feet (Phase II). l0 11. 14) Revise Phase II Landscape Tabulations to indicate the type and number of trees to be installed in conjunction with the alternate parking layout. REPLAT 1) CONDITIONS: The applicant shall abandon both existing 10' drainage and utility easements in conjunction with this plat. 2) Revise label on both 20' x 20' waterline easements to read Water Utility Easement. 3) The applicant shall work with TXU Electric and Gas to obtain the necessary easements along Burns and Hammond Streets and for the location of the proposed switchgear. 4) Revise all dates noted on the replat to indicate the year 2001. Commissioner Halsey seconded the motion. Motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. Consider aOOroval of the Mal~nolia Villal~e, Lot 1, Block A, Minor Plat, to allow the develooment of a 15,600 souare foot retail center on aooroximatelv 2.1667 acres of DroDertV located south of S.H. 121, alon~ the west side of Denton Tao Road, at the reouest of the Second Century Investments. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits of the proposal, stating staff recommends approval of this proposal, reading a condition into the record. The applicant was not asked to appear. Discussion: Some discussion followed regarding the distance between this retail center and the housing development behind it. Action: Commissioner Halsey made a motion to approve the Magnolia Village, Lot 1, Block A, Minor Plat, subject to the following condition: 1) The driveway being relocated approximately 30 feet north from the location shown on the approved Site Plan. Commissioner Nesbit seconded the motion. Motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. 12. 13. Consider approval of the FreeOort North, Lot 1, Site Plan Amendment, to allow the addition of a generator and screening wall on 7.1784 acres of property located at the southeast corner of Northpoint Drive and Royal Lane, at the request of Alliance Architects. Presentation: City Planner, Andrea Roy introduced the item to the Commission, exhibits of the proposal, stating that staff recommends approval, conditions. showing with no Charlie Reagan, Alliance Architects, 1600 N. Collins Boulevard, #1000, Richardson, TX 75080, was present to represent this item before the Commission and answer any questions, stating the generator will be used in case of an emergency, only, and will be tested approximately once a month. Discussion: Some discussion followed relative to this addition's proximity to Wagon Wheel, etc. Action: Commissioner McGahey made a motion to approve the Freeport North, Lot 1, Site Plan Amendment, with no conditions. Commissioner Clark seconded the motion. Motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. General discussion concerning planning and zoning issues A. Update on Council planning agenda actions on December 12, 2000. a. Carrick Addition, Lots 1 & 2, Block A, Minor Plat b. PD-108R5, Coppell Service Center, zoning change request from PD- 108 to PD-108-R5 c. Coppell Service Center, Lot 1, Block 1, Minor Plat d. Dry Clean City, Lot 1, Block A, Minor Plat and Site Plan e. Everybody Fits, Replat and Site Plan Amendment for Lot 2R, Block A of Denton Tap Development f. Haverty's, Site Plan Amendment for Lot 1R, Block 2 of Gateway Business Park g. PD-189R, Hooptown, zoning change request from PD-189 to PD- 189R h. Hooptown, Lots 1 & 2, Block A, Preliminary Plat i. U-Haul International, Site Plan j. Text change to amend Section 33-1.6 of the Coppell Zoning Ordinance, Screening Standards, to include the screening of ground level and roof-mounted mechanical equipment k. Ordinance for the text change to amend a portion of Section 34-1-8 (C) of the Coppell Zoning Ordinance, Landscape Regulations, to clarify the intent of the perimeter landscaping requirements 1. Ordinance for the text change to amend a portion of Section 34-2-7 (B) of the Coppell Zoning Ordinance, Landscape Regulations, to add 12 the Mesquite Tree, less than ten (10) caliper inches, as an unprotected tree Ordinance for the text change to amend portions of Section 45 of the Coppell Zoning Ordinance, Application and Filing Fees; to amend Section 45-1 to remove specific fee amounts; to add Section 45-2 to establish the filing date for applications for zone changes, plat, and site plan approval, and to add Section 45-3 to prohibit the filing of permit applications during the pendency of zoning applications Ordinance for the text change to amend Section 22-1.9 of the Coppell Zoning Ordinance, HC, to eliminate restaurants, caf~s, and cafeterias, including drive-ins as permitted uses within such district, except by Special Use Permit Ordinance for Case No. PD-178R, Town Center West, Detail Site Plan of a Retail Center Ordinance for Case No. PD-186, Duke-Freeport Addition, zoning change from LI to PD- 186-LI Ordinance for Case No. PD-91R-SF-7, Northlake Woodlands East, Phase II, Lot 2, Block 10 Amendment to Ordinance No. 91500-A-219 for Case Nos. S-1155R and S- 1155R2, Dickey' s Barbecue Restaurant, C-S .U.P., by amending the Site Plan and the Landscape Plan to allow for a monument sign and to allow for additional parking spaces on property located along the west side of S. Denton Tap Road Planning Director Sieb apprised the Commission of Council' s action on the above-mentioned cases, mentioning that discussion relative to Items i, j, and 1 was postponed to Council' s January 12, 2001, meeting. Director' s comments. a) Mr. Sieb stated that, hopefully, the next Commission meeting will be held in the newly renovated Council Chambers. b) On behalf of the Planning Department, Mr. Sieb wished everyone Happy Holidays. With nothing further to discuss, the meeting adjourned at approximately 8:55 p.m. Rick McCaffrey, Chairman ATTEST: Barbara H. Jahoda, Sr. Administrative Secretary