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BM 2001-01-18 PZ Minutes of January 18, 2001 PLANNING AND ZONING COMMISSION The Planning and Zoning Commission of the City of Coppell met in pre-session at 6 p.m., and in regular session at 6:30 p.m., on Thursday, January 18, 2001, in the 2nd floor Conference Room of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Chairman Rick McCaffrey Vice Chair Texx Stewart Commissioner Anna Kittrell Commissioner Drew Halsey Commissioner Sam Clark Commissioner Jon Nesbit Also present were City Attorney Bob Hager, Assistant City Engineer Mike Martin, Fire Marshal Travis Crump, Planning Director Gary Sieb, Assistant Planning Director Marcie Diamond, City Planner Andrea Roy, and Sr. Administrative Secretary Barbara Jahoda. Commissioner Greg McGahey was absent. PRE-SESSION (OOen to the Public) 1. Briefing on the Agenda. The staff briefed the Commission on the cases. REGULAR SESSION (OOen to the Public) 2. Call to Order. Chairman McCaffrey called the meeting to order. 3. Approval of Minutes dated December 21, 2000. Commissioner Nesbit made a motion to approve the minutes of December 21, 2000, as written. Commissioner Clark seconded the motion. Motion carried (6-0) with Commissioners Nesbit, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. PUBLIC HEARING: Consider approval of Case No. PD-114R, zoning change request from PD-114-SF-7 (Planned Development-ll4, Single Family- 7) and SF-12 (Single Family-12) to PD-114R (Planned Development-ll4R, Residential/Rest Home/Nursing Home), to allow the development of a Retirement Community on approximately 50.17 acres of property located along the south side of Sandy Lake Road, 1200' east of MacArthur Boulevard, at the request of St. Joseph Village, Incorporated. Presentation: Planning Director Gary Sieb introduced the item to the Commission, showing exhibits, including color boards, reviewing the history of this property and stating this complex will include 449 units, consisting of 75 cottages, 260 retirement units, 78 assisted-living units, and 36 skilled-nursing units, as well as a 300-seat chapel, when Phases I and II are complete. He went on to describe, in detail, the issues involved with the Site Plan, land use, circulation, parking, density, landscaping, and the buildings being proposed. He mentioned that a temporary turnaround needs to be provided at the end of Starleaf Street. This roadway cannot be extended through to Sandy Lake Road until an agreement has been reached with the City regarding the relocation of the ground-storage facility along Sandy Lake Road (at the rear of this development' s property) which would occur during Phase II of the development. Mr. Sieb also stressed the need for additional parking for this facility, i.e., at least one parking space per living unit. He also added that stucco is not a building material the staff would encourage in the City and stated that the staff feels brick and stone construction materials would be preferable. After advising the Commission that 50 notices were sent to property owners within 200 feet, he stated that the Planning Department received one favorable response and one undecided response, which was concerning the tax issue as it related to the flood control district; no negative responses were received. Mr. Sieb then stated that the staff recommends approval, subject to 16 conditions, which he discussed. He added three conditions which address the Engineering and Leisure Service department comments, payment of the $1,285 per dwelling unit fee for parkland development, and the construction of a temporary turnaround at the end of Starleaf Street. Monsignor Broderick, 129 Landsdown Circle, Coppell, TX, and Gary Roden, 130 Clover Meadow, Coppell, TX 75019 were present to represent this item before the Commission and answer any questions. The Monsignor stressed the desire to use stucco to connect this historical architecture with the Catholic Church (mission style) and connect it to St. Ann's Church, whose members will be very active providing volunteers' services at this retirement center. Mr. Roden addressed the staff comments at length, stating that when the 4-story concept was eliminated, the density decreased 10-12 units, adding the fact that they would request approval of a 60-foot building height to protect the architectural elements of the buildings. Betty Ette, St. Andrews Management Services, 4400 Lydle Boulevard, St. Louis, MO, also addressed the Commission regarding the number of staff personnel, what amenities will be offered to residents, etc. Public Hearinl~: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition to appear. The following person spoke in favor of this project: Keith Reinhart, C .N. Lemp Development, 4101 McEwen, Suite 110, Dallas, TX 75224 Chairman McCaffrey closed the Public Hearing. 2 Extensive Discussion: Discussion followed regarding the estimated completion timetable for this development, need for additional height, building/roofing materials, ownership of the facility, number of meals provided, whether or not a feasibility study was done, the common area for residents with regard to the kinds of activities planned, and the parking/landscaping issues, etc. Mr. Sieb then addressed the architectural elements in this community and the need for continuity of uniqueness (brick pavers in streets, identifying primary image zones, masonry screening walls, landscaped medians, traditional architectural styles throughout the majority of the City, Coppell's signage control, landscaped parking lots, the architecture of the bridges, and the Site Plan process to insure compatibility of style, scale, materials, etc.). Some suggestions for the applicant's consideration made by the staff and the Commission included: · the architecture of the building reflect the use of brick instead of stucco; · more detailed landscaping in the remote parking area; · more detailed information regarding landscaping and treatment of the water feature along Sandy Lake Road (primary image zone); · more detail as to ingress and egress of the project; · revising parking, height and density figures, and · a detailed drawing showing a turnaround on Starleaf Street. Action: Commissioner Halsey made a motion to continue Case No. PD-114R, zoning change request from PD-114-SF-7 and SF-12 to PD-114R to the Commission's February 15, 2001, meeting. Commissioner Clark seconded the motion. Motion carried (6-0) with Commissioners Nesbit, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. A ten-minute recess was observed. ® Public Hearinl~: Consider approval of the Gateway Business Park, Block 2, Lots 3A, 3B, 3C, and Common Area 1, ReDlat and Site Plan, to replat approximately 37.35 acres of property and allow for the development of an office/warehouse building on an 11.62-acre tract of land located at the northwest corner of Freeport Parkway and Gateway Boulevard, at the request of Halff Associates, Incorporated. Presentation: City Planner Andrea Roy introduced the item to the Commission, showing exhibits of the request, stating the applicant is proposing to shorten Exchange Circle to accommodate the possible future expansion of Haverty's. She stated several staff concerns relative to the lack of architectural detail on this building, several landscaping/easement issues, the width of the proposed driveway, etc. Ms. Roy then stated that the staff recommends approval of both the Replat and Site Plan, subject to conditions, which she read into the record. 3 ® Derek Downs, Halff Associates, Inc., 8616 Northwest Plaza Drive, Dallas, TX 75225, was present to represent this item before the Commission and answer any questions, stating he is in agreement with staff conditions. Public Hearimp: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition to appear. No one spoke. Chairman McCaffrey closed the Public Hearing. Discussion: There was some discussion relative to the need for more architectural features on the building, the need for an extended screening wall, in addition to landscaping, to shield the view of the truck area from Gateway Boulevard, etc.. Action: Commissioner Halsey made a motion to deny the Gateway Business Park, Block 2, Lots 3A, B,C and Common Area 1 Replat, and continue discussion of the Site Plan to the Commission's February 15, 2001, meeting. Commissioner Kittrell seconded the motion. Motion carried (6-0) with Commissioners Nesbit, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor of denial and continuance. None opposed. General discussion concerning planning and zoning issues A. Update on Council planning agenda actions on January 9, 2001. a. Coppell Commerce Center, Phase 1, Replat and Site Plan Amendment. b. PD-186R, Duke-Freeport, zoning change request from PD- 186 (Planned Development-186) to PD-186R (Planned Development-186R) to attach a detailed site plan for Lots 4 and 4X. c. Duke-Freeport Addition, Lots 4 & 4X, Block A, Replat. d. Freeport North, Lot 1, Site Plan Amendment, to allow the addition of a generator and screening wall on 7.1784 acres of property. e. Magnolia Village, Lot 1, Block A, Minor Plat, to allow the development of a 15,600 square foot retail center on approximately 2.1667 acres of property. f. Prestwick, Replat of Portions of Tracts 1 and 2 and all of Tract 3 of Creek Bend Estates and Final Plat of Unplatted Property. g. S-1182, CC's Coffee House, zoning change request from PD- 178R to PD-178R-S.U.P. h. S-1183, Quizno's, zoning change request from PD-178R to PD-178R-S.U.P. i. S-1184, Eason Petroleum, Gas Station and Convenience Store, zoning change request from C to C-S.U.P. j. U-Haul International, Site Plan. 4 k. Text change to amend Section 33-1.6 of the Coppell Zoning Ordinance, Screening Standards, to include the screening of ground level and roof-mounted mechanical equipment. I. Text change to amend a portion of Section 34-2-7 (B) of the Coppell Zoning Ordinance, Landscape Regulations, to add the Mesquite tree, less than ten (10) caliper inches, as an unprotected tree. m. Ordinance for Case No. S-1179, zoning change request from HO-C to PD-188 HO-C-S.U.P. n. PD-188, HO-C, zoning change request from HO-C and HO- C-S-1125R to PD-188-HO-C. o. Ordinance for Case No. S-1181, CC's Coffee House, zoning change request from C to C-S.U.P. Planning Director Sieb apprised the Commission of Council' s action on the above-mentioned cases, advising the Commission that the U-Haul case has been remanded to the Commission for reconsideration. Director's comments. a) Mr. Sieb stated that the next Commission meeting will be held in the newly renovated Council Chambers. b) Mr. Sieb advised the Commission of the Secretary' s 5-month Leave of Absence. With nothing further to discuss, the meeting adjourned at approximately 8:45 p.m. Rick McCaffrey, Chairman ATTEST: Barbara H. Jahoda, Sr. Administrative Secretary 5