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BM 2001-02-15 PZ MINUTES OF FEBRUARY 15, 2001 PLANNING AND ZONING COMMISSION The Planning and Zoning Commission of the City of Coppell met in pre-session at 6:00 p.m., and in regular session at 6:30 p.m., on Thursday, February 15, 2001, in the City Council Chambers at Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Chairman Rick McCaffrey Vice Chairman Texx Stewart Commissioner Anna Kittrell Commissioner Drew Halsey Commissioner Sam Clark Commissioner Greg McGahey Also present were City Attorney Bob Hager, City Attorney David Dodd, Assistant City Engineer Mike Martin, Fire Marshal Travis Crump, Planning Director, Gary Sieb, Assistant Planning Director Marcie Diamond, City Planner Andrea Roy, Deputy City Secretary Kathy Wilkerson, and Interim Planning Secretary Darlene Austin. PRE-SESSION: (Open to the Public) 1. Briefing on the Agenda. The staff briefed the Commission on the cases. REGULAR SESSION: (Open to the Public) 2. Call to Order. Chairman McCaffrey called the meeting to order. Item 12 was considered at this time, see Item 12 for minutes. 3. Approval of Minutes of January 18, 2001. Commissioner Halsey made a motion to approve the minutes of January 18, 2001, as written. Commissioner Clark seconded the motion. Motion carried (6-0) with Commissioners McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. PUBLIC HEARING: Consider approval of Case No. PD-114R, zoning change request from PD-114-SF-7 (Planned Development-Il4, Single Family-7) and SF-12 (Single Family-12) to PD-114R (Planned Development-ll4R, Residential/Rest Home/Nursing Home), to allow the development of a Retirement Community on approximately 50.17 acres of property located along the south side of Sandy Lake Page 1 of 12 Road, 1200' east of MacArthur Boulevard, at the request of St. Joseph Village, Incorporated. Presentation: Director of Planning and Community Services, Gary Sieb, made the presentation to the Commission reviewing the history of the request and detailing the revisions since the previous public hearing, further indicating that staff recommends approval subject to conditions. Monsignor Killian Broderick, 129 Lansdowne, St. Joseph Village, Inc.; Jim Phillips, Aguirre Corporation, 2829 Lovers Lane, Dallas; and Joe Dingman, Project Coordinator, 12700 Park Central, 15th Floor, Dallas, made presentations to the Commissioners and answered questions. Public Hearing: Chairman McCaffrey opened the Public Hearing on Item 4 and asked for people who wanted to speak either in favor or opposition to appear. The following persons spoke in favor of this project: Eric Wewers, 135 Clover Meadow, Coppell; Bill Harrington, 905 Elmvale Court, Coppell; Jay Turner, 747 Blue Jay, Coppell; and Ed Hintz, 226 Walnut Grove Lane, Coppell. The following persons spoke in opposition of this project. Bill Butler, 1304 Breanna, Way, Coppell; Anil Sabnis, 1290 Bradford Drive, Coppell; and Vilma Thibodeau, 1328 Breanna Way, Coppell. Chairman McCaffrey closed the Public Hearing. Discussion: Discussion followed regarding the height of the buildings; the overall density of the buildings; the need for this type of facility in Coppell; how would the fact that the owners are a 503 (c) corporation affect the taxes paid by the facility to the taxing entities and the surrounding developments; whether the residents would be buying or renting their housing; the landscaping plans for the development; the color of the brick to be used in the development; how this development will affect the floodplain area; whether the development proposal been reviewed by the Coppell Fire Department and it met their requirements; the proposed land swap with the City of Coppell and relocating the water storage facility located on that parcel of land; the parking spaces that will be available; the extension of Star Leaf Street; the landscaping around the drainage area on Sandy Lake Road; the maintenance on the linear park area on the east side of the development; Page 2 of 12 what affect this facility may have on the traffic flow in the area; and the parkland acquisition fees. Action: Commissioner Halsey made a motion to approve Case No. PD-114R, zoning change request from PD-114-SF-7 and SF-12 to PD-114R subject to the following conditions: The City and applicant agree to moving the ground storage facility to the location shown on the site plan. (This condition is currently being pursued by both parties.) Star Leaf Street be extended to Sandy Lake Road subsequent to the land swap between the applicant and the City, and to be opened before any CO is issued for Phase Two development. Turn-around at each entrance be designed so a vehicle can maneuver around the opening and re-enter the traveled lane without any back-up movements. (The applicant has agreed to this condition, as well as reducing the width of the access ways to no greater than a 24 foot width.) The guard gate along Sandy Lake Road be relocated relative to turn-around redesign. (The applicant has met this condition.) Provide at least one parking space for each unit constructed in this development. (The applicant has agreed to this condition and will provide staff with Phase ! and Phase I! parking space counts prior to the City Council hearing.) Required landscaping be included in the remote parking lot east of Star Leaf Street unless deemed unacceptable during flood plain review. (This condition has been met.) Provide at least one loading space of 15 by 30 feet; and show appropriate plans/submittals. Lower all buildings to a maximum height of 3 stories, not to exceed 54 feet. 9. Reduce overall density by 25-30 units. 10. The 13 acres labeled "linear park" on the east side of this development be retained and maintained by the applicant with a 20 foot north-south hike/bike trail easement provided to the City. (This condition has been met.) Page 3 of 12 11. Provide a detailed site plan based upon Planning Commission's remarks relative to landscaping, for the water body running parallel to Sandy Lake Road. 12. Change building materials from stucco and stone to brick and stone and revise the brick color to a darker tone. 13. Abide by Departmental comments. Services). (Engineering and Leisure 14. Payment of the $1285/du parkland acquisition fee. Commissioner McGahey seconded the motion; the motion carried 6-0 with Commissioner's McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor of the motion. There was a short recess held at this time. o PUBLIC HEARING: Consider approval of the Gateway Business Park~ Block 2~ Lots 3A~ 3B~ 3C~ and Common Area 1~ Replat and Site Plan, to replat approximately 37.35 acres of property and allow for the development of an office/warehouse building on an ll.62-acre tract of land located at the northwest corner of Freeport Parkway and Gateway Boulevard, at the request of Halff Associates, Incorporated. Presentation: City Planner, Andrea Roy, made a presentation to the Commission reviewing the history and the revisions that have been made since the previous public hearing and further indicating that staff recommends approval subject to conditions. Derek Downs, 7634 Clarita, Dallas, Halff & Associates, Applicant, made a presentation to the Commission detailing the request and answered questions from the Commissioners. Steve Bryan, 5812 Pathfinder Trail, Piano, Owner, made a presentation relative to revised elevations to the Commission and answered questions from the Commissioners. Public Hearing Chairman McCaffrey opened the Public Hearing on Item 5 and asked for people who wanted to speak either in favor or against the proposal. No one spoke and Chairman McCaffrey closed the Public Hearing. Page 4 of 12 Discussion: Discussion followed regarding the landscaping; the size of the building; whether bald cypress would be the appropriate tree to use at this development; and the elevation of the building. Action: Commissioner Clark made a motion to approve the Gateway Business Park, Block 2, Lots 3A, 3B, 3C, and Common Area 1, Replat and Site Plan subject to the following conditions: REPLAT CONDITIONS: Placement of the legal description and survey of the portion of Exchange Circle to be abandoned. City Council approval of the proposed abandonment of 16,807 square feet of Exchange Circle and dedication of 5,820 square feet. All right-of-way improvements shall be made within 90 days from City Council approval. All other matters related to the abandonment and dedication shall be resolved within the same time period. No landscaping shall be placed over underground utilities on lots 3A, 3B, 3C or common area 1. SITE PLAN CONDITIONS: 1. No landscaping shall be placed over underground facilities. Commissioner Stewart seconded the motion, and the motioned carried 6-0 with Commissioners McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor of the motion. None opposed. o PUBLIC HEARING: Consider approval of Case No. PD-94R~ SF-9, zoning change request to amend PD-94, SF-9 (Planned Development-94, Single Family-9) to PD94R, SF9 (Planning Development-94R, single family-9) to allow an expansion of the existing home into the required eight (8) foot side yard, on approximately 0.8 of an acre of property located at 637 Swan Drive, at the request of Lester and Bridget Bell. Presentation: Assistant Director of Planning and Community Services, Marcie Diamond, made a presentation to the Commission explaining that the expansion to the house would be set Page 5 of 12 back two (2) feet from the east property line, and indicating that staff recommends approval with no conditions.. Lester and Bridgett Bell, 637 Swan Drive, Applicant, responded to the Commissioner's questions. Public Hearing Chairman McCaffrey opened the Public Hearing on Item 6 asking for people who wanted to speak either in favor or against the proposal. No one spoke and Chairman McCaffrey closed the Public Hearing. Discussion: Discussion followed with regards to what the neighbors think about the addition; and how common are the front entry garages are in this area. Action: Commissioner McGahey made a motion to approve Case No. PD-94R, SF-9, allowing for a two (2) foot side yard with no conditions. Commissioner Stewart seconded the motion, and the motion carried 6-0 with Commissioners McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor of the motion. None opposed. 7. PUBLIC HEARING: Consider approval of Nash Manor Addition~ Replat of Lot 6~ Block A of the Stringfellow Addition and Site Plan, to allow the platting of six (6) single-family lots on approximately 2.27 acres of property located at the end of Nash Street, approximately 395 feet south of Sandy Lake Road, at the request of JR Holdings, Inc. Presentation: Assistant Director of Planning and Community Services, Marcie Diamond, made a presentation to the Commission indicating that staff recommends approval subject to conditions. Director of Planning and Zoning, Gary Sieb, discussed the planning issues relating to lot sizes and reduction in density. City Attorney, Bob Hager, stated that platting is ministerial and the request is in conformance with zoning SF 12. James Rea, 403 Quail, Coppell, Applicant, made a presentation to the Commission and answered questions from the Commissioners. Page 6 of 12 Bryan Powell, James and Carter, 12000 Ford Road, Suite 180, Dallas, Applicant, made a presentation to the Commission and answered questions from the Commission. Public Hearing: Chairman McCaffrey opened the Public Hearing on Item 7 asking for people who wanted to speak either in favor or against the proposal. The following persons spoke in favor of Item 7: John Smith, 143 S. Moore, Coppell; and Jerry and Quay Bratton, 644 Quail, Coppell. Discussion: Discussion followed regarding how the neighbors felt about the new houses, the preservation of the large trees on the land, the deed restrictions the owner has agreed to protect the privacy of the surrounding landowners; the size of the lots; and how this development would effect the drainage in the surrounding area. Action: Commissioner McGahey made a motion to approve Nash Manor Addition, Replat of Lot 6, Block A of the Stringfellow Addition and Site Plan, subject to the following conditions and removal of Number 1 of the Site Plan and Replat Conditions which stated: The reduction of the density by one lot, to increase the sizes and widths of the lots to be more compatible with adjacent development patterns. REPLAT CONDITIONS: 1. City Council approval of the alley waiver and the mountable curbs. Submission, staff review and approval of a Homeowner's Associations Agreement. Tree Removal Permit will be required prior to the removal of any trees. Trees removed from this site require retribution under the Tree Preservation Ordinance of $100.00 per caliper inch removed. The preservation techniques called out in the Tree Preservation Ordinance must be followed for trees designated to be preserved on site. If trees are removed or damaged in addition to those already designated, retribution may be due for those trees. Per the Park Dedication Ordinance, fee of $1,285 per lot will be required. Page 7 of 12 Commissioner Stewart seconded the motion, and the motioned carried 4-2 with Commissioners McGahey, McCaffrey, Halsey and Stewart voting in favor of the motion, and Commissioners Kittrell and Clark voting against the motion. go Consider approval of Case No. Freeport North~ Lot 1~ Site Plan Amendment, to allow the enlargement/expansion of a screening wall on 7.1784 acres of property located at the southeast corner of Northpoint Drive and Royal Lane, at the request of Alliance Architects. Presentation: City Planner, Andrea Roy, made a presentation to the Commission. Charlie Reagan, Alliance Architects, 1600 N. Collins Blvd., #1000, Richardson, Applicant, made a presentation to the Commission and answered questions from the Commissioners. Action: Commissioner Kittrell motioned to approve Freeport North, Lot 1, Site Plan Amendment with no conditions. Commissioner Stewart seconded the motion, and the motioned carried 6-0 with Commissioners McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor of the motion. None opposed. o Consider approval of the Magnolia Fisheries~ Minor Plat and Site Plan, to allow the development of an office/warehouse on approximately 0.773 of an acre of property along the west side of Coppell Road (217 Coppell Road), approximately 321 feet north of Sandy Lake Road, at the request of David Eyestone. Presentation: Assistant Director of Planning and Community Services, Marcie Diamond, made a presentation to the Commission. David Eyestone, 809 East 2nd Street, Weatherford, Applicant, made a presentation to the Commission and answered questions from the Commissioners. Discussion: Discussion followed regarding the proposed pond that will be located in front of the business; the need for a soils report to allow for the continued use of the septic system and the preservation of trees in lieu of additional landscaping. Action: Page 8 of 12 Commissioner Stewart made a motion to approve the Magnolia Fisheries, Minor Plat and Site Plan subject to the following conditions: SITE PLAN CONDITIONS: 1. Elimination of the southern curb cut onto Coppell Road. Tree Removal Permit will be required prior to the removal of any trees. The preservation techniques called out in the Tree preservation Ordinance must be followed for these trees designated to be preserved on site. If trees are removed or damaged in addition to those already designated, retribution may be due for those trees. 4. No attached or detached signs shall be permitted. Revise the elevations of the building to include a double row of bricks each extended 3¼ inch with a soldier course along the top row of the faCade. MINOR PLAT CONDITIONS: Addition of metes and bounds description of the fire lane needs to be included on the plat. Prior to submission of a building permit, an on-site soils testing report must be prepared by a state licensed professional, trained in septic system design, and approved by the Chief Plumbing Official to determine the suitability of the existing septic system to serve the proposed use. If the result of the soil testing is negative, connection to a sanitary sewer line will be mandated. Commissioner Clark seconded the motion, and the motioned carried 6-0 with Commissioners McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor of the motion. None opposed. 10. PUBLIC HEARING: Consider approval of the Zoning Ordinance Text Amendment, to amend Section 34-2-12(E), Protected Tree Replacement, to lengthen the time limit currently permitted for the planting of replacement trees from a three- month extension to a six-month extension. Presentation: Page 9 of 12 Assistant Director of Planning and Community Services, Marcie Diamond, made a presentation to the Commission. Public Hearing: Chairman McCaffrey opened the Public Hearing on Item 10 asking for people who wanted to speak either in favor or against the proposal. No one spoke and Chairman McCaffrey closed the Public Hearing. Action: Commissioner McGahey made a motion to approve the Zoning Ordinance Text Amendment, to amend Section 34-2-12(E), Protected Tree Replacement. Commissioner Clark seconded the motion, and the motioned carried 6-0 with Commissioners McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor of the motion. None opposed. 11. General discussion concerning planning and zoning issues A. Update on Council planning agenda actions on February 13,2001. a. Ordinance for Case No. PD-108R5, Coppell Service Center, zoning change request from PD- 108 (Planned Development- 108) to PD- 108-R5 Ordinance for Case No. PD-178R2, Town Center West, Detail Site Plan of the Children's Courtyard, daycare and child development center Ordinance for Case No. S-1182, CC's Coffee House, zoning change request from PD-178R to PD-178R-S.U.P. Ordinance for Case No. S-1183, Quizno's, zoning change request from PD-178R to PD-178R-S.U.P. Ordinance for Case No. S-1184, Eason Petroleum, Gas Station and Convenience Store, zoning change request from C to C-S.U.P. Ordinance for a proposed text change to amend Section 33-1.6 of the Coppell Zoning Ordinance, Screening Standards A. Director of Planning and Community Services, Gary Sieb, updated the Commission on the Council planning agenda items on February 13, 2001. Ordinance for Case No. PD-108R5, Coppell Service Center, zoning change request from PD- 108 (Planned Development- 108) to PD- 108-R5 Ordinance for Case No. PD-178R2, Town Center West, Detail Site Plan of the Children's Courtyard, daycare and child development center Ordinance for Case No. S-1182, CC's Coffee House, zoning change request from PD-178R to PD-178R-S.U.P. Ordinance for Case No. S-1183, Quizno's, zoning change request from PD-178R to PD-178R-S.U.P. Ordinance for Case No. S-1184, Eason Petroleum, Gas Station and Convenience Store, zoning change request from C to C-S.U.P. Ordinance for a proposed text change to amend Section 33-1.6 of the Coppell Zoning Ordinance, Screening Standards Page 10 of 12 Director's comments. Gary Sieb, Director of Planning and Community Services and Richard McCaffrey, Planning and Zoning Commission Chairman, asked for volunteers to serve on a Joint Committee to discuss drought resistant plants. The Committee will consist of three (3) Planning and Zoning Commission members and three (3) Keep Coppell Beautiful members to look at the plant palette and make some revisions to add plants that are more disease and drought resistant, and make a report to the City Council in August. The following commissioners volunteered to serve on this Committee: Texx Stewart Drew Halsey Anna Kittrell Gary Sieb, Director of Planning and Community Services, then asked the Commission how they felt the meeting went in the new Chambers and asked for any suggestions. 12. Discuss and consider appointment of Interim Secretary and Interim Alternative Secretary to the Planning and Zoning Commission. Presentation: Gary Sieb, Director of Planning and Community Services, made a presentation to the Commission. Action: Commissioner McGahey made a motion to appoint Kathy Wilkerson as Interim Secretary and Darlene Austin as Interim Alternative Secretary to the Planning and Zoning Commission. Commissioner Stewart seconded the motion and the motion carried 6-0 with Commissioners McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor of the motion. None opposed. Page 11 of 12 There being no further business to discuss, the meeting adjourned at 10:00 p.m. Rick McCaffrey, Chairman ATTEST: Kathy Wilkerson, Deputy City Secretary Page 12 of 12