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CP 2001-05-08 NOTICE OF CITY COUNCIL MEETING AND AGENDA MAY 8, 2001 CANDY SHEEHAN, LARRY WHEELER, Place 6 Mayor Mayor Pro Tern GREG GARCIA, Place i MARSHA TUNNELL, Place 4 JAYNE PETERS, Place 2 DOUG STOVER, Place 5 DIANA RAINES, Place 3 BILL YORK, Place 7 JIM WITT, City Manager MEETING TIME AND PLACE: Call to Order 6:00 p.m. Council Chambers (Open to the Public) Work Session Immediately Following 1st FI. Conf. Room (Open to the Public) Regular Session 7:30 p.m. Council Chambers (Open to the Public) Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session on Tuesday, May 8, 2001, at 6:00 p.m. for Work Session, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION REGULAR SESSION (Open to the Public) 1. Call to order. WORK SESSION (Open to the Public) 2. Convene Work Session A. Presentation by Tim Branchau regarding Electric Deregulation and City Facilities. ag050801 Page i of 6 ITEM # ITEM DESCRIPTION B. Discussion regarding Boards/Commissions Annual Application Schedule. C. Discussion regarding Concession Stand at Aquatic Center. D. Discussion regarding Royal Lane Improvements. E. Discussion of Agenda Items. REGULAR SESSION (Open to the Public) 3. Invocation. 4. Pledge of Allegiance. 5. Canvass returns of the May 5, 2001 Municipal Election, approval of an order declaring the results of said election and authorizing the Mayor to sign. 6. Swearing-in of Mayor and Councilmembers Place 2, 4 and 6. 7. Consider appointment of Mayor Pro Tern as required by Section 3.05 of the Home Rule Charter. 8. Presentation of scholarship by Community Credit Union. 9. Presentation by Boy Scout Troop No. 842. 10. Consider selection of Coppell Woman of the Year for 2001. 11. Citizen's Appearances. CONSENT AGENDA 12. Consider approval of the following consent agenda items: ~ ~ j;:)~5 A. Consider approval of minutes: April 24, 2001 April 30, 2001. ~ ~,,,,~ ~_.5 B. Consider approval of the resignation of Jamshed Jamadar from the Board of Adjustment. ~-- ~o~,,~¢.~C. Consider approval of a contract for the collection of delinquent taxes between Nichols, Jackson, Dillard, Hager & Smith, LLP and Linebarger, Heard, Goggan, Blair, Graham, Pena & Sampson, LLP and authorizing the City Manager to sign. ag050801 Page 2 of 6 ITEM # ITEM DESCRIPTION D. Consider approval of an ordinance amending Chapter 3, Section O( ~0,~¢,~ 3.1-12 of the Code of Ordinances to amend the Daily Water Conservation Plan; and authorizing the Mayor to sign. Land Use and Development E. Consider approval of an Ordinance for proposed text change to amend Section 34-2-12(E) of the Coppell Zoning Ordinance, to lengthen the time limit currently permitted for the planting of o,~.r_.~)¢..,5 replacement trees from a three-month extension to a six-month extension, and authorizing the mayor to sign. F. Consider approval of an Ordinance for Case No. PD-114R, zoning change request from PD-114.SF.7 (Planned Development-Il4, Single C~ ~oo.,~,,5 Family.7) and SF-12 (Single Family. 12) to PD-114R (Planned Development.114R, Residential/Rest Home/Nursing Home), to allow the development of a Retirement Community on approximately 50.17 acres of property located along the south side of Sandy Lake Road, 1200' east of MacArthur Boulevard, and authorizing the Mayor to sign. G. Consider approval of an Ordinance for Case No. S-1042R, Kentucky Fried Chicken/Pizza Hut, zoning change request to amend the Special ~),,~e,5 Use Permit to include Pizza Hut and revise elevations and signage, on approximately 0.70 of an acre of property to be located at 135 S. Denton Tap Road, and authorizing the mayor to sign. END OF CONSENT 13. Reconsideration of U-Haul International, Site Plan, to allow the construction of a three-story mini.storage facility on approximately 2.02 ~'~)~"~ acres of property located along the south side of S.H. 121, east of Denton Tap Road. 14. PUBLIC HEARING: Consider approval of Case No. S-1182R, CC's Coffee House, zoning change ~,.,,5c~ request from PD-178R S.U.R (Planned Development Special Use Permit) 1182, to PD 178R, S.U.R (Planned Development Special Use Permit) 1182R Special Use Permit to amend the Special Use Permit to allow a revision to the proposed signage to be located in the Town Center West Retail Center at 171 N. Denton Tap Road. ag050801 Page 3 of 6 ITEM # ITEM DESCRIPTION 15. PUBLIC HEARING: Consider approval of Case No. S-1185, Sergio's Market, Inc./Mangia! Market & Bakery, zoning change request from C (Commercial) to C-SUP i,,~,-,,~C,~ (Commercial, Special Use Permit), to allow the operation of an approximately 1,800 square foot market and bakery to be located in Coppell Crossing IV Shopping Center at 777 S. MacArthur Boulevard. 16. PUBLIC HEARING: Consider approval of Case No. S.1137R, First United Methodist Church, zoning change request from SF-7 and SF.12, SUP 1137 and SUP 1052 -7 ~2,,~¢,,g (Single Family-7 and Single Family-12, Special Use Permits) to SF.7 and SF-12, SUP 1137R and SUP 1052 (Single Family-7 and Single Family-12, Special Use Permits) to allow a revision to the west parking lot, on approximately 11.84 acres of property located at the northwest and northeast corners of Bethel School Road and Heartz Road. 17. PUBLIC HEARING: Consider approval of First United Methodist Church, Section Two, Replat, _/~P,~5 to allow a revision to the west parking lot on approximately 7.039 acres of vu property located at the northwest corner of Bethel School Road and Heartz Road. 18. Consider approval of Gateway Business Park No. 3, Lot 1, Block A, Revised Site Plan and Final Plat, request to allow the construction of two .~'~,~c,c.~ approximately 32,061 square foot office/warehouse buildings on 7.863 acres of property located at the northeast corner of Freeport Parkway and Airline Drive. 19. Consider approval of an interlocal agreement with Dallas County for improvements to State Road from Sandy Lake Road to Ruby Road and Ruby Road from Coppell Road to State Road in an amount not to exceed ~Jp,,,~c,~> $183,896.00. Using current remaining funds from previous work performed on Bethel Road of $13,145.67 and using remaining funds from previous work performed on West Sandy Lake Road of $76,076.16 requires that the difference of $94,674.17 be paid to Dallas County; and authorizing the City Manager to sign. 20. Necessary action resulting from Work Session. 21. Mayor and Council Reports. A. Report by Mayor Sheehan regarding Opening Day of Wagon Wheel Park. ~ B. Report by Mayor Sheehan regarding Dallas regional Mobility Coalition. ag050801 Page 4 of 6 ITEM # ITEM DESCRIPTION C. Report by Mayor Sheehan regarding Metroplex Mayors' Association. D. Report by Mayor Sheehan regarding Coppell Rotary Club. E. Report by Mayor Sheehan regarding NTCOG Board of Directors. F. Report by Mayor Sheehan regarding The Centerpiece of Technology Council. G. Report by Mayor Sheehan regarding the Coppell International Music Exchange. H. Report by Councilmember Tunnell regarding the Metrocrest Prayer Breakfast. 22. Necessary Action Resulting from Executive Session. Adjournment. Candy Sheehan, Mayor CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this day of , 2001, at Libby Ball, City Secretary DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE AT THE WILLIAM T. COZBY PUBLIC LIBRARY AND ON THE CITY'S WEBSITE (www. ci.coppell.tx, us) UNDER PUBLIC DOCUMENTS, COUNCIL PACKETS. ag050801 Page 5 of 6 PUBLIC NOTICES STATEMENT FOR ADA COMPLIANCE The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462.0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 95724 Carrying of a concealed handgun on these premises or at any official political meeting in the City of Coppell is illegal. Es ilegal Ilevar consigo un arma de fuego oculta, adentro de este edificio, o en cualquier junta oficial de politica en la ciudad de Coppell. ag050801 Page 6 of 6 ~-~l~i;ji~~ AGENDA REQUEST FORM CITY COUNCIL MEETING: May 8, 2001 ITEM # ~ WORK SESSION A. Presentation by Tim Branchau regarding Electric Deregulation and City Facilities. B. Discussion regarding Boards/Commissions Annual Application Schedule. C. Discussion regarding Concession Stand at Aquatic Center. D. Discussion regarding Royal Lane Improvements. E. Discussion of Agenda Items. CITY MANAGER'S REVIEW: T H E C: I T Y 0 F' COi ?ELL DATE: April 24, 2001 TO: Jim Witt, City Manager _~[I~ FROM: Kathy Wilkerson, Deputy City Secret SUBJECT: Annual 2001 Board/Commission/Committee Appointments RE: Process Schedule Listed below is a tentative schedule of dates for the upcoming annual appointments of members to the City's Boards/Commissions/Committees that I would like to review with the City Council during the Work Session of May 8, 2001: Advertising - May 25 through July 27, 2001 A press release will be forwarded to the Citizens Advocate, Coppell Gazette, Metrocrest News, Paragon Cable and put on the web site, requesting citizens to volunteer to serve on the City's Boards/Commissions/Committees, and as the City's American Red Cross Representative. Advertising will continue for a period of nine (9) consecutive weeks from May 25, 2001 through July 27, 2001. During the month of June a mass mailing will be sent to all Coppell citizens. The mailing will consist of an application and a summary of each of the Boards/Commissions/Committees. X\TWN_CTRXUSERSXKwilkersXBoards and CommissionsXSchedule for board appointments.doc Applications - May 29 through July 30, 2001 Applications will be available and accepted from 8:00 a.m. to 5:00 p.m., May 29 through July 30 in the City Secretary Department at Town Center. Applications presently on file in the City Secretary Department will not be considered. StatfLiaisons - May 21, 2001 Staff Liaisons will be issued a membership list on May 21, 2001 for their particular Board/Commission/Committee, indicating those members whose terms expire October 2001 together with a new application form for distribution, should those members wish to re-apply. Deadline for these applications will also be July 30. City_ Council Applicant Packet A binder will be prepared for members of Council containing a master list of all applicants, together with copies of each application and pertinent information. This document will be available in the City Secretary Department for each member of Council at 8:00 a.m., Tuesday, August 7, 2001. Any binders not picked up by 5:00 p.m. on Tuesday will be brought to the Council meeting. Interview Process - August 13 through August 31, 2001 Interviews may be conducted from August 13 through August 31, 2001, however, I would appreciate direction from Council on how they would like to proceed with scheduling these interviews so I may advise the applicants of the date and approximate time. Appointments - September 11, 2001 An agenda item will be submitted for the September 11, 2001 City Council meeting to appoint members to the City's Boards/Commissions/Committees. Letters of Appointment and/or Regret The City Secretary Department will notify all applicants indicating their appointment and date of being sworn into office, and/or letters of regret. Staff Liaisons will be requested to contact applicants to confirm their attendance at the swearing-in ceremony. \\TWN_CTR\USERSNKwilkers~Boards and Commissions\Schedule for board appointments.doc Sweating-in Ceremony An agenda item and oaths of office will be prepared for the September 25, 2001 City Council meeting for the Mayor to formally swear in appointed members. New members will officially take their position on the Board/Commission/Committee on October 1, 2001. Reception A reception for the newly appointed members and the members whose commission did not expire will be held prior to the September 25, 2001 City Council meeting. X\TWN_CTRXUSERSXKwilkersXBoards and CommissionsXSchedule for board appointments.doc 458.70 ~ ~ ~ oO '¥ .. ,, '~, . ..~.... ,, ?.-.~. ~ ..... WELCOME FOOD AND BEVERAGES ARE AVAZLABLE NEXT bOOR AT THE SNACK 5HACK COOLEI~5 ARE PERMZTTED (6 ~allon/24 C~uart or less) PLEASE OPEN COOLER5 FOR INSPECTION FOOD AND BEVERAGE5 MUST BE ¢ONSUNtED ,tN THE FOOD COURT AREA5 ONLY! (Except Water) GLA55 CONTA]:NER5 AND AL¢OHOL.~C BEVERAGE5 ARE PROH]:B]:TED! T H E C I T Y O F March 26, 2001 Robert B. Dunkin II, CCIM Emerson Partners Incorporated 10005 Technology Blvd., West, Suite 151 Dallas, Texas 75220 RE: Freeport North Business Park/Royal Lane Dear Bob: Thank you for your letter of March 19, 2001. I appreciate your patience regarding my response concerning the completion of Royal Lane. I think we can agree that the development that will occur west of Royal Lane, adjacent to SH 121, will have substantial impact on the City of Coppell. While we do not have any capital improvement money allocated towards this project at this time, I will consult with the City Council on April 10 regarding your request. I will get back to you shortly thereafter regarding our response, and any alternatives we would propose. Thank you for your continued interest in the City of Coppell, and specifically this project. I look forward to working with you in the future, and I will have a somewhat firmer answer back to you by mid-April regarding the development of Royal Lane. ~'~/(-ff~ Witt /City Manager // W:kb cc: Mayor and Council Ken Griffin Jennifer Armstrong 255 PARKWAY ~ P.O BOX 478 ~ COPPELL TX 7§OI9 ~ TEL 972/462 0022 ~ FAX 972/304 3673 EMERSON PARTNERS ROBERT B. DUNKIN II, CCIM March 19,2001 ]~ o Illl VIA COURIER ~ UI~? OF COPPELL City Manager 255 Parkway Boulev~d CopDeIL TX '75019 Re: Freeport North Business Park, Coppell, Texas Dear Jirn: Thank you for meeting with Bill Dahlstrom and me to review the last few development challenges at Freeport North Business Park. The prominent location of the 37-acre tract at the north-end of the Business Park suggests that the ultimate development of this site will have a significant impact on the image that Coppell projects to its citizens and visitors. Accordingly, we believe it is in the public's best interest for the city to encourage a project of the highest quality at this location. Experience has shown, however, that the market for this site is limited by the poor access provided by the current roadways serving the property, particularly the "unfinished" portions of Royal Lane on the property's eastern boundary and Sandy Lake Road to the north, as well as the uncertainty of an interchange at SH 121 and Sandy Lake Road. The marketability is further hindered by the obligation of the developer of this tract to build the final two lanes of Royal Lane and the storm drainage improvements. Currently, because of these shortcomings, there are no plans for development of this tract. We believe that with City assistance, interest in developing a quality project would increase, and an expanding unsafe condition would be abated. This letter is to respectfully request that the City of Coppell fund the improvements to complete Royal Lane and the necessary, drainage improvements in order to promote the expedited development of a quality project. If the city were to finance the construction of the additional western two lanes of Royal Lane, the property could be developed sooner than it would be otherwise. The City would then realize the benefit of increased ad valorem and sales tax sooner. The community would also benefit from enhanced aesthetics which result from improvements to the street scape. Traffic on this portion of Royal Lane continues to steadily increase as more commuters use it as a "by-pass" to the SH 121/LBJ interchange. Furthermore, commuters continue to compete with track traffic coming from the industrial developments within the park, as well as those developments surrounding the park. This situation creates additional hazards for traffic using Royal Lane and Mr. Jim Witt March 19, 2001 Page Two Sandy Lake Road. A substantial amount of traffic goes from four lane thoroughfares and highways to two-lane roads and then back to four-lane roadways. Given the volume of traffic and the speed at which the vehicles travel, this unsafe condition continues to increase. It is imperative that measures be taken sooner rather than later to avoid a dangerous condition. Jim, the primary beneficiaries of this widening would be the citizens of Coppell and those commuters who pass through the city on a daily basis. Several users have expressed an interest in acquiring and developing the property, but the status of roads and roadway improvements have made acquisition and development cost prohibitive. It is our hope that Coppell will facilitate the improvements in order to capture additional revenue and to correct an increasingly unsafe condition. Once again, thank you for considering this proposal. We look forward to discussing this matter with you in further detail. Very truly yours, Robert B. Dunkin II, CCIM cc: Jerry W. Cooper - Emerson Partners, Inc. Willia~n S. Dahlstrom - Jenkens & Gilchrest CITY COUNCIL MEETING: May 8, 2001 ITEM ITEM CAPTION: Canvass returns of the May 5, 2001 Municipal Election, approval of an order declaring the results of said election and authorizing the Mayor to sign. SUBMITTED BY: Libby Ball TITLE: City Secretary STAFF COMMENTS: BUDGET AMT $ AMT EST $ +X-BID $ FINANCIAL COMMENTS:~~' DIR. INITIALS: .~ FIN. REVIEW~ CITY MANAGER REVIEW Agenda Request Form - Revised 5/00 Document Name: % canvass.doc ELECTION OF MAYOR AND COUNCILMEMBERS Coppell, Texas MAY 5, 2001 CANVASS OF RETURNS AND DECLARATION OF RESULTS OF ELECTION BE IT REMEMBERED THAT on this the 8t~ day of May, 2001, at a meeting of the City Council of the City of Coppell, Texas, a quorum being present, the meeting was called to order and the following business was transacted. Upon motion it was unanimously ordered that the City Council consider the official returns of a municipal election held in the City on May 5, 2001, for the election of the Mayor, Councilmembers Place 2, 4, and 6. WHEREUPON said official returns were opened, examined, canvassed and the results declared as follows: CANVASS OF RETURNS AND DECLARATION OF RESULTS WHEREAS, heretofore, the City Council of the City of Coppell, Texas, called a municipal election to be held in the City on May $, 9_001, to elect a Mayor, Councilmember Place 2, 4, and 6 for a two year term; and WHEREAS, immediately after said election the Presiding Judge and other officials holding said election made their returns of the results thereof to the City Council as follows, and said returns being made according to law, and duly authenticated, and it being shown that written notice of said election was posted for the time and in the manner provided by law, and all other proceedings pertaining to said election having been shown to have been done and performed at Canvass of Returns and Declaration of Results of Election - Page - 1- 41170 and within the manner provided by law, and all papers pertaining thereto having been returned and filed with the City Council and no protest or objection being made to or regarding any matter pertaining to said election. NOW, THEREFORE, be it resolved by the City Council of the City of Coppell, Texas, after examining said returns and opening and canvassing the votes of said election, that the results of said election are as follows: That the following number of votes were cast for the following named candidates for the office of Mayor, to-wit: NAME EARLY VOTING ELECTION DAY TOTAL VOTES Candy Sheehan It appearing that Candy Sheehan received a majority of all votes cast for the office of Mayor, is hereby declared to be elected to the office to serve a two term at, er qualifying. That the following number of votes were cast for the following named candidates for the office of Councilmember Place 2, to-wit: NAME EARLY VOTING ELECTION DAY TOTAL VOTES gayne Peters It appearing that Jayne Peters received a majority of all votes cast for the office of Councilmember Place 2, is hereby declared to be elected to the office to serve a two term after qualifying. Canvass of Returns and Declaration of Results of Election - Page -2- 41170 That the following number of votes were cast for the following named candidates for the office of Councilmember Place 4, to-wit: NAME EARLY VOTING ELECTION DAY TOTAL VOTES Marsha Tunnell It appearing that Marsha Tunnell received a majority of all votes cast for the office of Councilmember Place 4, is hereby declared to be elected to the office to serve a two term after qualifying. That the following number of votes were cast for the following named candidates for the office of Councilmember Place 6, to-wit: NAME EARLY VOTING ELECTION DAY TOTAL VOTES Dave Herring Larry Wheeler It appearing that received a majority of all votes cast for the office of Councilmember Place 6, is hereby declared to be elected to the office to serve a two term after qualifying. IT IS FURTHER ORDERED that this canvass and declaration of results of said election be entered in the Minutes of the City Council and that said officers, after being qualified and having taken the oath, shall serve during the term commencing May, 2001, and thereafter until a successor is duly elected and qualified. This Resolution, declaring the results of the election shall become effective immediately after its passage. Canvass of Returns and Declaration of Results of Election - Page -3- 41170 DULY PASSED by the City Council of the City of Coppell, Texas, this the 8ta day of May, 2001. APPROVED: CANDY SHEEHAN, MAYOR ATTEST: LIBBY BALL, CITY SECRETARY Canvass of Returns and Declaration of Results of Election - Page -4- 41170 CITY COUNCIL MEETING: May 8, 2001 ITEM ITEM CAPTION: Sweating-in of Mayor and Councilmembers Place 2, 4 and 6. SUBMITTED BY: Libby Ball TITLE: City Secretary STAFF COMMENTS: BUDGET AMT. $ AMT EST $ +X-BID FINANCIAL COMMENTS:9\,~' DIR. INITIALS: ~ FIN. REVIEW-~ CITY MANAGER RE Agenda Request Form - Revised 5/00 Document Name: %swearin. doc ~-~(~l~i~I~I~ AGENDA KEQUEST FORM CITY COUNCIL MEETING: May 8, 2001 ITEM # 7 ITEM CAPTION: Consider appointment of Mayor Pro Tem as required by Section 3.05 of the Home Rule Charter. SUBMITTED BY: Libby Ball TITLE: City Secretary STAFF COMMENTS: BUDGET AMT $ . AMT EST $ +\-BID $ FINANCIAL COMMENTS: Dm. Agenda Request Form - Revised 5/00 Document Name: %mayorprotem.doc \\ T H £ G I T Y 0 F -OPPELL AGENDA REQUEST FORM CITY COUNCIL MEETING: May 8, 2001 ITEM # ~ ITEM CAPTION: Presentation of two schola, rships by Community Credit Union. SUBMITTED BY: Jim Witt TITLE: City Manager STAFF COMMENTS: BUDGET AMT. $ AMT. EST. $ +k-BID $ FINANCIAL COMMENTS.~N~ DIR. INITIALS: FIN. REVIE1/v~-v CITY MANAGER REVIEW:I[l~j' Agenda Request Form o Revised 5/00 Document Name: !CCU C~ITY COUNCIL MEETING: May 8, 2001 ITEM # ]_~ ITEM CAPTION: Consider selection of Coppell Woman of the Year for 2001. SUBMITTED BY: Libby Ball TITLE: City Secretary STAFF COMMENTS: Nominees:. Lisa Slagle Nicholson Denna Reeve Leslie Shindler Nan¢i Yager BUDGET AMT. $ AMT. EST. $ +k-BID $ FINANCIAL COMMENTS: DIR. INITIALS: ~ FIN. REWEW: CITY MANAGER REvIEW)~ Agenda Request Form - Revised 5/00 Document Name: %woy AGENDA REQUEST FORM CITY COUNCIL MEETING: May 8, 2001 ITEM # CITIZENS' APPEARANCES ORDINANCE NO. 94665 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: The City of Coppell Code of Ordinances is hereby amended by adding to Chapter One (1) the following new Article 1-10: ARTICLE 1-10 RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS 1-10-6.2.1 CITIZENS APPEARANCE 1-10-6.2.1 Subjects Not Appearing on the Agenda Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers, and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting,. Each speaker must state his or her name and address of residence. Presentations by individuals during the "Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the provided register. No personal attacks by any speaker shall be made agaimt any member of the Council, Mayor, individual, group or corporation (Charter Article 3, Section 3.12). CITY MANAGER'S REVIEW: T H £ C, I T Y 0 F COPPELL AGENDA REQUEST FORM CITY COUNCIL MEETING: May 8,2001 ITEM # q IIIIIII ITEM CAPTION: Presentation by Boy Scout Troop No. 842. SUBMITTED BY: Sim Witt TITLE: City Manager STAFF COMMENTS: BUDGET AMT. $ AMT. EST. $ +\-BID $ FINANCIAL COMMENTS:~N~, DIR. INITIALS: FIN. REVIEW~ CITY MANAGER REVIEW: Agenda Request Form - Revised 5/00 Document Name: !Scouts Jim Witt. Agenda item Page 1 From: Sharon Logan To: Libby Ball Date: Tue, May 1,2001 3:02 PM Subject: Agenda item Libby, The Boy Scouts, Troop #842, would like to present to City Council on May 8, a giant wooden map that they have made for the festival. How can we work this in? Sharon CC: Clay Phillips; Jim Witt CITY COUNCIL MEETING: May 8, 2001 ITEM # ~~L ITEM CAPTION: Consider approval of minutes: April 24, 2001 April 30, 2001. SUBMITTED BY: Libby Ball TITLE: City Secretary STAFF COMMENTS: BUDGET AMT. $ AMT. EST $ +\-BID FINANCIAL COMMENTS: 9~ DIR. INITIALS: FIN. REVIEW~Y CITY MANAGER REVIEW:X~, Agenda_ _ Request Form - Revised 5/00 Document Name: %minutes MINUTES OF APRIL 24~ 2001 The City Council of the City of Coppell met in Regular Called Session on Tuesday, April 24, 2001, at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Candy Sheehan, Mayor Larry Wheeler, Mayor Pro Tern Greg Garcia, Councilmember Jayne Peters, Councilmember Diana Raines, Councilmember Marsha Tunnell, Councilmember Doug Stover, Councilmember Bill York, Councilmember Also present were Deputy City Manager Clay Libby Ball and City Attorney Robert Hager. GROUP PHOTOGRAPH OF TA~ ~N IN THE COUNCIL taken. {Open to the Public} Wheeler called the meeting to order and adjourned into Work WORK SESSION {Open to the Public} 2. Convene Work Session A. Presentation by Pete Tart regarding financing issues of the St. Joseph property. B. Discussion of proposed changes to the Daily Water Conservation Plan. CM04242001 Page 1 of 8 C. Discussion regarding the usage of Brick Pavers. D. Discussion of Aquatic Center Concession and Meeting Room Policies as requested by Councilmember Peters. E. Discussion of vacancy on the Telecommunications Board. F. Discussion of Agenda Items. Councilmember Stover left the meeting at this time. KEEP COPPELL BEAUTIFUL COMMITTEE HOSTED A RECEPTION IN THE ATRIUM FROM 7:00 TO 7:30 P.M. REGULAR SESSION {Open to t 3. Invocation. Pastor Wayne McDonald, Metrocres led ~e present in the invocation. of Allegiance. Re' Board. e' Lawsl Drive, §ave the semi-annual report of ~Parks '~LAMATIONS: Consider approval of a proclamation honoring Monisha Charani, Vicki Stoutenburg, Kaori Tanaka and Meredith White for earning the Girl Scout Gold Award, and authorizing the Mayor to sign. B. Consider approval of a proclamation naming April 25 as NATIONAL SECRETARY'S/OFFICE PROFESSIONAL'S DAY, and authorizing the Mayor to sign. CM04242001 Page 2 of 8 C. Consider approval of a proclamation naming April 27, 2001 as ARBOR DAY, and authorizing the Mayor to sign. D. Consider approval of a proclamation proclaiming April 22, 2001 through April 28, 2001 VICTIMS' RIGHTS WEEK, and providing City Council support and endorsement of Victims~ Rights Week activities and authorizing the Mayor to sign. E. Consider approval of a proclamation naming April 29-May 5 as SKIP A MEAL FOR THE WORLD'S CHILDREN WEEK, and authorizing the Mayor to sign. F. Consider approval of a proclamation ~, 2001 as PROJECT GRADUATION and authorizing the Mayor to sign. G. Consider approval of a namin [ay 6-12 as NATIONAL NURSE mthorizing the Mayor to sign. H. Consider ~n~ 1-5 as Mayor to for the record and Kaori Tanaka and moved to approve a proclamation honoring Kaori Tanaka and Meredith White for earning Scout Gold Award, and authorizing the Mayor to sign. )er Peters seconded the motion; the motion carried ,-0 with Mayor Pro Tem Wheeler and Councilmembers Garcia, Peters, Raines, Tunnell, and York voting in favor of the motion. B. Mayor Pro Tem Wheeler read the Proclamation for the record and presented the same to Kathy Bowling. Councilmember Tunnell moved to approve of a proclamation naming April 25 as NATIONAL SECRETARY'S/OFFICE PROFESSIONAL'S DAY, and authorizing the Mayor to sign. Councilmember Peters seconded the motion; the motion carried CM04242001 Page 3 of $ 6-0 with Mayor Pro Tem Wheeler and Councilmembers Garcia, Peters, Raines, Tunnell, and York voting in favor of the motion. C. Mayor Pro Tem Wheeler read the Proclamation for the record and presented the same to Tracy Garman and Rene~ Lawson. Councilmember Raines moved to approve a Proclamation naming April 27, 2001 as ARBOR DAY, and authorizing the Mayor to sign. Councilmember Peters seconded the motion; the motion carried 6-0 with Mayor Pro Tem Wheeler and Councilmembers Garcia, Peters, Raines, Tunnell, and York voting in favor of the motion. D. Mayor Pro Tem Wheeler read the Proclamation for and presented the same to Lori Walker. Councilmember Peters moved to proclaiming April 22, 2001 1 VICTIMS' RIGHTS WEEK, and providin Council )rt and endorsement of Victims' and g the Mayor to sign. ~ reded motion; the motion carried 6-0 Tem .qer and York voting in favor .tion. :lamation for the record and ::?)~: ' approve a Proclamation naming ;i~i¢~ FOR THE WORLD'S CHILDREN the Mayor to sign. Councilmember York the motion carried 6-0 with Mayor Pro Tern :mbers Garcia, Peters, Raines, Tunnell, and in favor of the motion. Mayor Pro Tern Wheeler read the Proclamation for the record and , presented the same to Debbie Blair and the Coppell High School Seniors present. Councilmember Peters moved to approve a Proclamation naming May 5, 2001 as PROJECT GRADUATION AWARENESS DAY, and authorizing the Mayor to sign. Councilmember York seconded the motion; the motion carried 6-0 with Mayor Pro Tern Wheeler and Councilmembers Garcia, Peters, Raines, Tunnell, and York voting in favor of the motion. CM04242001 Page 4 of 8 G. Mayor Pro Tem Wheeler read the Proclamation for the record. Councilmember Tunnell moved to approve a Proclamation naming May 6-12 as NATIONAL NURSE APPRECIATION WEEK, and authorizing the Mayor to sign. Councilmember Raines seconded the motion; the motion carried 6-0 with Mayor Pro Tem Wheeler and Councilmembers Garcia, Peters, Raines, Tunnell, and York voting in favor of the motion. H. Mayor Pro Tern Wheeler read the Proclamation for the record and presented the same to Libby Ball. Councilmember Tunnell moved to approve a naming May 1-5 as MUNICIPAL CLERK'S WEEK the Mayor to sign. Councilmember York ; the motion carried 6-0 with Mayor and Councilmembers Garcia, Peters, York voting in favor of the motion. 7. Citizen's Appearances. There was no up agenda items: A. April 10, 2001. B. a Resolution amending Resolution }fore amended, with regard to Right- Use' Permit Fees, and authorizing the Mayor to Consider approval of an ordinance abandoning a 4-foot portion of an existing sanitary sewer easement on Lot 22, Block B Northlake Woodlands Section V and accepting the dedication of a 4-foot sanitary sewer easement on Lot 22, Block B Northlake Woodlands Section V; and authorizing the Mayor to sign. D. Consider approval of awarding Bid/Contract No. Q-0301- 01 to Durable Specialties, Inc. in the amount of $57,700, as provided for in Capital Improvement Project (CIP} Funds, for the installation of a traffic signal for Fire CM04242001 Page 5 of 8 Station #2 located on MacArthur Blvd. at Condor Drive; and authorizing the City Manager to sign. E. Consider approval of the resignation of Ted Brown from the Telecommunications Board. Councilmember Tunnell moved to approve Consent Agenda Items A, B carrying Resolution No. 2001-0424.1, C carrying Ordinance No. 2001-945, D, and E. Councilmember York seconded the motion; the motion carried 6-0 with Mayor Pro Tem Wheeler and Councilmembers Garcia, Peters, Raines, Tunnell, and York voting in favor of the motion. There was a short recess held at this time. 9. City Manager's Report. ,~ A. Update on Wagon Wheel and M~thur B. City Statuary. . . ~ ~ C. Construction Acttvlti D. E-Oov U an u[ the Wagon ~,, B. later meeting. C. discussed the construction at Lake Road and announced that the ~en. D. Deputy City Manager, asked Councilmembers York to serve on the E-Gov Community Advisory Task Force. ~ Mayor and Council Reports. A. Report by Mayor Sheehan regarding Coppell Youth Leadership (~raduation. B. Report by Mayor Sheehan regarding Easter Egg Hunt and Bunny Brunch. C. Report by Mayor Sheehan regarding Clean Coppell. D. Report by Mayor Sheehan regarding update on State Legislation. E. Report by Councilmember Raines regarding YMCA. CM04242001 Page 6 of 8 F. Report by Mayor Pro Tern Wheeler regarding refurbishing of the old fire truck. G. Report by Councilmember Peters regarding Senior Adult Services update. A. Councilmember Peters reported on the Coppell Youth Leadership Graduation that was held April 18th at the Coppell Chamber of Commerce Luncheon. B. Councilmember Peters announced that there was a wonderful turnout for the Easter E§§ Brunch held on Saturday, April 14, 2001. C. Mayor Pro Tern Wheeler reported on the Clean Coppell - Earthweek activities on April 21, D. Mayor Sheehan will discuss this E. Councilmember Raines Co ',ll YMCA is acceptin§ nominations ~e Year the YMCA will be holdin§ the June to celebrate the YMCA'~ the City refurbish the old the City. He also proposed City events and request G. )orted that the Senior Adult Services held on Saturday, April 21st and recognized for their contributions. {Open to the Public) Work Session, if necessary. Mayor Pro Tem Wheeler reconvened the Work Session to discuss the remainin§ items on the Work Session. REGULAR SESSION {Open to the Public} CM04242001 Page 7 of 8 lO.. Necessary action resulting from Work Session. There was no action necessary under this item. Adjournment. There being no further business to come before the City Council, the meeting was adjourned. Larry Wheeler, ATTEST: Libby Ball, City Secretary CM04242001 Page 8 of 8 MINUTES OF APRIL 30~ 2001 The City Council of the City of Coppell met in Special Called Session on Monday, April 30, 2001, at 7:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Larry Wheeler, Mayor Pro Tem (late arrival) Jayne Peters, Councilmember Diana Raines, Councilmember Marsha Tunnell, Councilmember Doug Stover, Councilmember Bill York, Councilmember Also present were City Manager Jim Witt, City and City Attorney Robert Hager. Mayor Candy Sheehan Garcia were absent from the meeting. REGULAR SESSION 1. Call to order. C( g~~ order~.~ .~ and adjourned into :utive Session. a resolution of the City of Coppell stating position on proposed NFPA Standard #1710, the Mayor to sign. :ion: Jim Witt, City Manager, made a presentation to Council. Bob Kruse, Fire Chief, made a presentation to Council. Issues Discussed: There was discussion regarding whether the City of Coppell has an automatic adoption clause in their Ordinance; there were questions CM04302001 Page 1 of 5 regarding the time of response; who determines what the proper standards are; and are the standards weighted for large or small cities. Action: Councilmember Tunnell moved to approve Resolution 2001-0430.1 of the City of Coppell stating not to support the national fire protection associations proposed standard # 1710, and authorizing the Mayor to sign. Councilmember York seconded the motion; the motion carried 6-0 with Mayor Pro Tem Wheeler and Councilmembers Peters, Raines, Tunnell, Stover and York voting in favor of the motion. 3. Consider approval of a variance to the ' No. 94643 Appendix C, Section I, ~ entitled "Intersection Treatment'', paragraph "Pavers", Appendix D, Section VI, ;tion Design", and Section VIII, Pavers" to allow the use of for the Sandy Lake Road Presentation: of Public Works, made a Dis~ · There the life of the concrete pavers vs. the brick be an additional cost and time to use the cone: pavers. m Wheeler called for an Executive Session at this time. SESSION (Closed to the Public) Convene Executive Session A. Section 551.071(1), Texas Government Code Consultation with City Attorney. Mayor Pro Tem Wheeler convened into Executive Session at 7:48 p.m. as allowed under the above-stated article. Mayor Sheehan adjourned the Executive Session at 7:49 p.m. and continued with Item 3. CM04302001 Page 2 of 5 Issues Discussed: {Continued} There was discussion regarding the maintenance cost of the different pavers; and does there need to be any revisions to the standard we are using for the pavers; the difference on time in completing the project; how the stamped concrete will affect the time to complete the project and the cost of the project. Action: Councilmember York moved to approve a variance to Subdivision Ordinance No. 94643, Appendix C, Section I, paragraph F.2 entitled "Intersection Treatment", paragraph F.4 entitled "Pavers" ',ndix D, Section VI, paragraph B entitled "Intersection De., VIII, paragraph A, entitled "Pavers" to allow the use of rials other than "Brick Pavers" for Sandy Lake Boulevard intersection with the following conditions: ~ 1. The majority of the be paved ~ standard concrete; 2. The aesthe' will~.~ paved with stamp, :eed the amo~ allotted for authority responsible for concrete accents. Coun~ th~ motion. After Councilmember Stover moved to call the nber Peters seconded the motion; the motion failed Pro Tem Wheeler and Councilmembers Peters, Raines, Il, St'over and York voting to deny the motion. further discussion a vote was called and the motion to approve Item 3 carried 5-1 with Mayor Pro Tem Wheeler and Councilmembers Peters, Raines, Stover and York voting in favor of the motion and Councilmember Tunnell voting against the motion. CM04302001 Page 3 of 5 4. Consider approval of Change Order #7 to the Sandy Lake Road Project #ST 93-02 for the installation of "stamped concrete" at the Sandy Lake/MacArthur Blvd. intersection in the amount of $27,909.00 to Ed Bell Construction Company; and authorizing the City Manager to sign. Action: Councilmember Tunnell moved to deny Change Order #7 to the Sandy Lake Road Project #ST 93-02 for the installation of "stamped concrete" at the Sandy Lake/MacArthur Blvd. intersection in the amount of $27,909.00 to Ed Bell Construction Company. York seconded the motion; the motion carried 6-0 with Tem Wheeler and Councilmembers Peters, Raines, York voting in favor of denying the motion. 5. Discussion regarding establishm~ E-Gov Force. Presentation: Jim Witt, City Council. Force will report their ~k Force will be looking at. The ~v Task Force will hold their first meeting on (Open to the Public) Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney. 1. D/FW Revenue Sharing Agreement. Councilmember Tunnell convened into Executive Session at 7:05 p.m. as allowed under the above-stated article. Mayor Pro Tem Wheeler adjourned the Executive Session at 7:18 and re-opened the Regular Session. CM04302001 Page 4 of 5 REGULAR SESSION {Open to the Public) 7. Necessary Action Resulting from Executive Session. Councilmember Tunnell moved to recommend Senate Bill 569 floor substitute as recommended by Lt. Governor Ratliff and direct the Mayor to si§n a letter to that effect with the chan§e to Item 6, that it is fiscal year 2000, instead of calendar year; and also that Coppell's a§reemcnt should also include a non-nullification clause from the constituent cities re§ardin§ the D/FW Revenue Sharin§ A§reement. Councilmember Raines seconded the motion; the motion carried 6-0 with Mayor Pro Tern Wheeler and Councilmembers Peters, Raines, Tunnell, Stover York voting in favor of the motion. Adjournment. There bein§ no further business to come befo~ the meetin§ was adjourned. Ball, CM04302001 Page $ of 5 T H E C I T Y 0 F COPP-ELL AGENDA REQUEST FORM CITY COUNCIL MEETiNG: May 8, 2001 ITEM # ITEM CAPTION: Consider approval of the resignation of Jamshed Jamadar from the Board of Adjustment. SUBMITTED BY: Libby Ball TITLE: City Secretary STAFF COMMENTS: BUDGET AMT. $ AMT. EST. $ +\-BID $ FINANCIAL COMMENTS.~N~' DIR. INITIALS: FIN. REVIE CITY MANAGER REVIEW Agenda Request Form - Revised 5/00 Document Name: %board of adjustment From: "Wright, Steven M SWF" <Steven. M.Wright@swf.usace.army.mil> To: JJ Jamadar <jjamadar@texaslandandcattle.com>, Mary... Date: Tue, May 1, 2001 11:42 PM Subject: RE: Board of Adjustment- Resignation JJ, it has been a pleasure to serve with you. Come visit us sometime. You know where we will be on the 1st Thursday a each month. ..... Original Message ..... From: JJ Jamadar [mailto:jjamadar@texaslandandcattle.com] Sent: Tuesday, May 01, 2001 9:50 AM To: Marybeth Spletzer; david_b_terry@comerica.com; jhoppie@dart.org; rchomiak@heery.com; inspectigator@home.com; rhondalegros@home.com; swright00@mindspring.com; cbrown@njdhs.com; ddodd@njdhs.com; david.stonecipher@usa.alcatel.com Subject: RE: Board of Adjustment- Resignation Dear Marybeth, I am sad to announce that I am resigning as a member of the Board of Adjustment for the City of Coppell. The travel demands of my job have caused me to miss too many meetings. It has indeed been a privilege serving on the Board the past few years, and I hope to serve the City of Coppell again at some future date. I wish everyone the Best of Luck!!!!!!!!!! J. J. Jamadar ..... Original Message ..... From: Marybeth Spletzer [mailto:marybeth@ci.coppell.tx.us] Sent: Wednesday, April 25, 2001 8:37 AM To: david_b_terry@comerica.com; jhoppie@dart.org; rchomiak@heery.com; inspectigator@home.com; rhondalegros@home.com; swdght00@mindspdng.com; cbrown@njdhs.com; ddodd@njdhs.com; jjamadar@texaslandandcattle.com; david.stonecipher@usa.alcatel.com Subject: Board of Adjustment Board of Adjustment members: Your agenda and packet are now available for pick-up in the mailbox on the second floor of Town Hall. There are three items on the agenda, as indicated on the attachment. If you haven't already done so, please mark your calendar for Thursday, May 3rd, at 7:30 p.m. If you haven't already done so, II would appreciate a response from you regarding your attendance at this meeting. Thank you! AGENDA REQUEST FORM CITY COUNCIL MEETING: May 8, 2001 ITEM # ~.~ ITEM CAPTION: Consider approval of a contract for the collection of delinquent taxes between Nichols, Jackson, Dillard, Hager & Smith, LLP and Lineharger Heard Goggan Blair Graham Pena & Sampson, LLP and authorizing the City Manager to sign. SUBMITTED BY: Jim Witt TITLE: City Manager STAFF COMMENTS: BUDGET AMT. $ AMT. EST. $ +¥BID $ FINANCIAL COMMENTS: No financial impact. Fee paid on delinquent collections are paid by the individual taxpayer. DIR. INITIALS: FIN. REVIEW:(~I~Ic CITY MANAGER REVIEW-~ Agenda Request Form- Revised 5/00 Document Name: !lax. doc /~' CONTRACT FOR THE COLLECTION OF DELINQUENT TAXES THE STATE OF TEXAS )( COUNTY OF DALLAS )( THIS CONTRACT is made and entered into by and between the CITY OF COPPELL, Texas acting herein by and through its governing body (hereinafter called "CITY") and LINEBARGER HEARD GOGGAN BLAIR GRAHAM PElqlA & SAMPSON, LLP, Attorneys at Law in association with NICHOLS, JACKSON, DILLARD, HAGER & SMITH, L.L.P., Attorneys & Counselors at Law (hereinafter call "FIRM"). CITY agrees to employ and does hereby employ FIRM to enforce by suit or otherwise the collection of all delinquent taxes, penalt3' and interest owing to CITY, provided current year taxes falling delinquent within the period of this contract shall become subject to its terms on the first day of July of the year in which the same shall become delinquent. Lawsuits and bankruptcy cases filed before the first day of July shall include current year taxes. Such taxes are also subject to the terms of this contract. II. FIRM is to call to the attention of the collector or other officials any errors, double assessments, or other discrepancies coming under their observation during the progress of the work, and is to intervene on behalf of CITY in all suits for taxes hereafter filed by any taxing unit on property located within its geographical limits. CONTRACT FOR COLLECTION OF DELINQUENT TAXES; Page I of 4 C:\CONTRACT\City of Coppell.doc III. CITY agrees to furnish delinquent tax statements to the FIRM on all property within the taxing jurisdiction. FIRM will furnish forms for said statements on request and will assume responsibility for having penalty and interest computed on statements before such statements are mailed to property owners. IV. FIRM agrees to file suit on and reduce to judgment and sale any property located within CITY against which a tax lien would prevail provided the CITY will furnish the necessary data and information as to the name, identity, and location of the necessary parties, and legal description of the property to be sold. The FIRM agrees to sue for recovery of the costs and court costs as provided by Tex. Prop. Tax Code Sec. 33.48 (Vernon 1979). FIRM agrees to make progress reports to CITY on request, and to advise CITY of all cases where investigation reveals taxpayers to be financially unable to pay their delinquent taxes. VI. CITY agrees to pay to FIRM as compensation for services required hereunder fifteen percent (15%) of the amount collected of all delinquent taxes, penalty and interest of the years covered by this contract, actually collected and paid to the collector of taxes during the term of this contract as and when collected. All compensation above provided for shall become the property of the FIRM at the time payment of taxes, penalty and interest is made to the collector. The collector shall pay over said funds monthly by check. The CITY may at its sole discretion turn over to the FIRM selected accounts for CONTRACT FOR COLLECTION OF DELINQUENT TAXES; Page 2 of 4 C :\CONTRACT~C ity of Coppell.doc collection prior to July 1. The CITY agrees to pay the FIRM as compensation for collection activities on these accounts, including tax seizures pursuant to which the compensation is a cost of seizure, an amount equal to fifteen percent (15%) of the taxes actually collected. The FIRM shall be paid a fee of fifteen percent (15%) of the taxes actually collected from accounts in bankruptcy, eminent domain proceedings or other federal receivership. In no event will the FIRM be entitled to receive as compensation from the CITY on the accounts more than fifteen percent (15%) of the total taxes, penalties and interest actually collected. VII. This contract shall commence on and shall continue until terminated by either party. On termination of this contract, FIRM shall have an additional six (6) months after termination to reduce to judgment all suits filed prior to the date last mentioned, and provided further that FIRM shall handle to conclusion all suits in which trial court judgments are obtained during the period of this contract and which are appealed by any party. In consideration of the terms and compensation herein stated, FIRM hereby accepts said employment and undertakes the performance of this contract as above written. Either party to this agreement shall have the right to and may terminate this agreement, giving at least thirty (30) days written notice of such intention. In case of termination, FIRM shall be entitled to receive and retain all compensation due up to the date of said termination. VIII. The contract shall be construed in accordance with the laws of the state of Texas; and venue for any action shall be Dallas County, Texas. CONTRACT FOR COLLECTION OF DELINQUENT TAXES; Page 3 of 4 C:\CONTRACT~City of Coppell.doc WITNESS the signatures of all parties hereto in triplicate originals this, the __ day of , AD 2001, DALLAS COUNTY, TEXAS. By: PARTNER: Linebarger Heard Goggan Blair Graham Pefia & Sampson, LLP By: PARTNER: Nichols, Jackson, Dillard, Hager & Smith, L.L.P. By: Title: CITY OF COPPELL, TEXAS DATED: ATTEST: CITY SECRETARY CONTRACT FOR COLLECTION OF DELINQUENT TAXES; Page 4 of 4 C:\CONTRACqSCity of Coppell.doc F CO?i ELL AGENDA REQUEST FORM CITY COUNCIL MEETING: May 8, 2001 ITEM # ITEM CAPTION: Consider approval of an ordinance amending Chapter 3, Section 3-1-12 of the Code of Ordinances to amend the Daffy Water Conservation Plan; and authorizing the Mayor to sign. SUBMITTED BY: Kenneth M. Griffin, P.E. TITLE: Director of Engineering/Public Works STAFF COMMENTS: At the April 10~ and 24~h City Council meetings information was proVided to City Council concerning proposed changes to the yearly Water Conservation Plan. Attached to this agenda item is the ordinance as presented on April 24~h. No changes were requested at the April 24~ meeting, therefore no revisions have been made to the proposed ordinance. Staff recommends approval of the recommended changes to the Water Conservation Plan and will be available to answer any' questions at the Council meeting. BUDGET AMT $ AMT. EST. $ +X-BID $ x FINANCIAL COMMENTS:~\~' ' DIR. INITIALS: I/,,7 FIN. REVIEW~ CITY MANAGER REVIE Agenda Request Form - Revised 5/00 Document Name: #eng2 'X~ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING CHAPTER 3, SECTION 3-1-12 OF THE CODE OF ORDINANCES BY AMENDING THE DAILY WATER CONSERVATION PLAN; PROVIDING A REPEALING CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That Chapter 3, Section 3-1-12 of the Code of Ordinances of the City of Coppell, Texas, be, and the same is hereby amended in part to read as follows: "Sec. 3-1-12 DAILY WATER CONSERVATION PLAN A. Del'tuitions. 1. City shall mean the City of Coppell, Texas. 2. School shall mean the Coppell Independent School District, thc Carrollton Farmers Branch Independent School District, and Lewisville Independent School District. 3. Homeowners Association or Commercial Property Owners Association (HOA 's/POA 's) shall mean a formal nonprofit organization operating under recorded land agreements through which (a) each lot and/or homeowner in a specific area is automatically a member and (b) each lot or property interest is automatically subject to a charge for a proportionate share of the expense for the organization's activities, such as the maintenance of common property, and (c) the charge if unpaid, becomes a lien against the nonpaying member's property. 4. Common Property is real property including but not limited to: parks, lakes, open space; trails and/or floodplain management areas. Common property is either owned in fee, controlled as an easement or is property leased by a Homeowners Association or Commercial Property Owners Association for the common use, enjoyment and benefit of the members of the Homeowners Association or Commercial Property Owners Association. All common property shall be maintained by the members of the Homeowners Association or Commercial Property Owners Association, not the City. 5. Hand watering shall mean watering or applying water to a lawn, garden, or landscaping while holding the discharge end of a water hose. 6. Non-spray irrigation system shall mean use of soaker hoses, drip or bubble irrigation systems, or other means of applying water to an area without spraying the water into the air. 7. Irrigation shall mean watering or applying water to a lawn, garden, or landscaping through the use of underground systems with pop-up heads, sprinklers attached to water hoses, unattended water hoses or any other means of applying water to a lawn, garden, or landscaping which does not fit the definition of a non-spray irrigation system. 8. City Manager shall mean the chief executive officer of the City of Coppell under the Home Rule Charter or his designee. 9. Residential shall include the following districts: SF-ED, SF-18, SF-12, SF-9, SF-7, SF-0, 2F-9, TH-l, TH-2, MF-1, MF-2, and MH as defined by the Comprehensive Zoning Ordinance. 10. Non-residential shall include all districts not defined as residential districts by the Comprehensive Zoning Ordinance and all common property maintained by a Homeowners Association or Commercial Property Owners Association. 11. Watering shall mean watering or applying water on the lawn, trees, landscaping, flower beds, fields, playground areas, gardens, common property, City maintained property, School maintained property or other non permeable surfaces in any zoning district by hand watering, non-spray irrigation systems, irrigation systems or any other means. All persons using water for watering for residential or non-residential property within the City or customers of the City water service outside the City limits, during the period of May 15 to September 15 of each calendar year, shall do so in the following manner: B. Stage 1 - Water Awareness State 1) No mandatory restrictions will be imposed on watering. 2) City will encourage water conservation by increasing awareness of Water Conservation techniques though the use of various available means including but not limited to: web page, direct mailouts, water bill inserts, channel 19, C-link or other means available to advise the public of the requirements of this ordinance. C. Stage 2 - Water Watch State 1) Residential water customers south of Sandy Lake Road must conduct all watering on Sundays, Tuesdays and Thursdays. 2) Residential water customers north of Sandy Lake Road must conduct all watering on Saturdays, Tuesdays and Thursdays. 3) Non-residential water customers must conduct all watering on Mondays, Wednesdays, and Fridays. 4) The City must conduct all watering of center medians of streets, street rights-of-way, parks, City facilities and other areas maintained by the City on Mondays, Wednesdays and Fridays. 5) Schools must conduct all watering of School sites, School facilities and other areas maintained by the Schools on Mondays, Wednesdays, and Fridays. 6) Homeowners Associations or Commercial Property Owners Associations must conduct all watering of common property on Mondays, Wednesdays, and Fridays. 7) No watering, other than by non-residential users, the City, Schools, and/or HOA's/POA's will be allowed on Mondays, Wednesdays and Fridays without an approved permit. 8) Nursery (garden and landscape) businesses are not restricted when watering business inventory; however, they must comply with watering requirements for the landscaping associated with the building. 9) Use of non-spray irrigation systems and hand watering will be allowed all days. 10) Permits may be granted to persons establishing new lawns or landscaping. All permit requests must be submitted in writing. If approved, the permit signed by the City Engineer or designee must be prominently displayed near the front door. Based on the water situation at the time of request for a permit, the City Engineer or designee may reject a permit request until such time as the City's water supply can sustain the additional water usage. The City Engineer or designee may revoke a permit if the terms of the permit are violated. 11) Permits may also be granted to persons while on vacation in the event that power failures or other acts beyond their control causes their irrigation system to malfunction and water on the wrong day. A maximum two-week period will be considered for the "vacation permit" one time only during the effective Daily Water Conservation Plan period fi.om May 15 to September 15. Based on the water situation at the time of request for a permit, the City Engineer or designee may reject a permit request until such time as the City's water supply can sustain the additional water usage. The City Engineer or designee may revoke a permit if the terms of the permit are violated. 12) The City Manager, upon the recommendation of the City Engineer, shall adopt regulations and criteria governing the granting of permits outlined in Subsection (C)(10) and (C)(ll). Regulations adopted hereunder shall include, but not be limited to, criteria as to the type of property to be watered, length of permit, as well as definitions of new lawns or landscaping. D. Stage 3 - Water Warning State Depending on the availability of water and the City's ability to supply essential water demands and fire protection, the City Manager, upon notification to the City Council, may determine and declare that an emergency situation exists and restrict watering to two days per week only. A declared emergency shall remain in effect until September 15 of the year declared or until the City Manager, upon notification of the City Council, takes action to retum to Stage 2 Water Watch State. 1) Residential water customers south of Sandy Lake Road must conduct all watering on Sundays and Thursdays. 2) Residential water customers north of Sandy Lake Road must conduct all watering on Saturdays and Tuesdays. 3) Non-residential water customers must conduct all watering on Mondays and Fridays. 4) The City must conduct all watering of center medians of streets, street rights-of-way, parks, City facilities and other areas maintained by the City on Mondays and Fridays. 5) Schools must conduct all watering of School sites, School facilities and other areas maintained by the Schools on Mondays and Fridays. 6) Homeowners Associations or Commercial Property Owners Associations must conduct all watering of common property on Mondays and Fridays. 7) No watering, other than by non-residential users, the City, Schools, and/or HOA's/POA's will be allowed on Mondays and Fridays without an approved permit. 8) No watering will be allowed on Wednesdays, with the exception of non-spray irrigation systems, which will be allowed all days. Hand watering is restricted to the two allowed days. 9) Nursery (garden and landscape) businesses are not restricted when watering business inventory; however, they must comply with watering requirements for the landscaping associated with the building. 10) In a Stage 3 Water Warning State, persons should contact the City Engineer's office prior to installing new landscaping to determine if a permit will be considered. As a general rule, no permit will be allowed during a Stage 3 Water Warning State. The City Engineer or designee, in a Stage 3 Water Warning State may revoke approved permits, if deemed necessary to preserve the City's ability to supply essential water demands and fire protection. E. Stage 4 - Water Emergency Depending on the availability of water and the City's ability to supply essential water demands and fire protection, the City Manager, upon notification to the City Council, may determine and declare that an emergency situation exists and restrict the use of water for lawn and garden watering, or irrigation or other purposes to one day per week only. A declared emergency shall remain in effect until September 15 of the year declared or until the City Manager, upon notification of the City Council, takes action to return to Stage 3 Water Warning State. 1) Residential water customers south of Sandy Lake Road must conduct all watering on Sundays. 2) Residential water customers north of Sandy Lake Road must conduct all watering on Saturdays. 3) Non-residential water customers must conduct all watering on Wednesdays. 4) The City must conduct all watering of center medians of streets, street rights-of-way, parks, City facilities and other areas maintained by the City on Wednesdays. 5) Schools must conduct all watering of School sites, School facilities and other areas maintained by the Schools on Wednesdays. 6) Homeowners Associations or Commercial Property Owners Associations must conduct all watering of common property on Wednesdays. 7) No watering, other than by non-residential users, the City, Schools, and/or HOA's/POA's will be allowed on Wednesdays. 8) No watering will be allowed on Mondays, Tuesdays, Thursdays and Fridays, with the exception of non-spray irrigation systems, which will be allowed all days. Hand watering is restricted to the one allowed day. 9) Nursery (garden and landscape) businesses are not restricted when watering business inventory; however, they must comply with watering requirements for the landscaping associated with the building. 10) In a Stage 4 Water Emergency State, persons should refrain from installing new landscaping. No permit for watering more than one day will be allowed during a Stage 4 Water Emergency State. The City Engineer or designee, in a Stage 4 Water Emergency State will revoke any permits approved during the Stage 3 Water Warning State. F. Depending on the availability of water and the City's ability to supply essential water demands and fire protection, the City Manager, upon notification to the City Council, may implement the Daily Water Conservation Plan prior to May 15 or extend the plan beyond September 15, in any given year. The City Manager, upon notification to the City Council, may also move from Stage to Stage within the plan as deemed necessary to preserve the City's ability to meet essential water demands and fire protection. The City Manager, upon notification to the City Council, may also make minor changes to the Daily Water Conservation Plan that is not detrimental to the effectiveness of the overall plan. G. A person who violates Section 3-1-12 is guilty of a separate offense for each day or portion of a day during which the violation continues and, upon conviction, shall be punished as follows: 1) First conviction: Fine of not more than twenty-five ($25.00) dollars; 2) Second conviction: Fine of not more than fifty ($50.00) dollars; 3) Third and subsequent convictions: Fine of not less than fifty ($50.00) dollars, nor more than two hundred ($200.00) dollars." SECTION 2. That all provisions of the Code of Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 3. That should any word, phrase, paragraph, section or phrase of this ordinance or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Code of Ordinances as a whole. SECTION 4. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 5. Any person, firm or corporation violating any of the provisions of Section 3-1-12 of the Code of Ordinances as amended herein, shall be deemed guilty of a misdemeanor and, upon the first conviction, shall be punished by a fine not to exceed twenty-five ($25.00) dollars, upon second conviction be punished by a penalty of fine not to exceed fifty ($50.00) dollars for each offense, and upon the third and subsequent conviction shall be punished by a penalty of fine not less than fifty ($50.00) dollars, nor more than two hundred ($200.00) dollars for each offense, and each and every day such offense is continued, shall constitute a new separate offense. SECTION 6. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the day of ,2001. APPROVED: CANDY SHEEHAN, MAYOR ATTEST: LIBBY BALL, CITY SECRETARY APPROVED AS TO FORM: ROBERT HAGER, CITY ATTORNEY 8 T H E C I T Y 0 F COPPEEL AGENDA REQUEST FORM e ~- ~ -~,~ ~; q~~%ITY COUNCIL ~ET~G: May 8, 2001 ITEM ~ ITEM CAPTION: Consider approval of an Ordinance for proposed text change to amend Section 34-2-12(E) of the Coppell ' Zoning Ordinance, to lengthen the time limit currently permitted for the planting of replacement trees from a three- month extension to a six-month extension, and authorizing the mayor to sign. SUBMITTED BY: Gary L. Sieb TITLE: Director of Planning and Community Services STAFF COMMENTS: Date of P&Z Meeting: N/A Decision of P&Z Commission: N/A On March 27, 2001, City Council unanimously approved this Zoning Text Amendment (6-0). Staff recommends approval. DIR. INITIALS:_Re~vise~I FIN. REVIEW:~ CITYMANAGERREVIEw:~'' ~ Agenda Request Form d 5 00 Document Name: @TASect34-2-12(E)o AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE CITY OF COPPELL COMPREHENSIVE ZONING ORDINANCE BY AMENDING SECTION 34, SUBSECTION 34-2-12(E) BY CHANGING THE NUMBER OF MONTHS FROM A THREE (3) MONTH TO A SIX (6)MONTH EXTENSION FOR THE PLANTING OF REPLACEMENT TREES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That Section 34, Subsection 34-2-12 (E) of the Comprehensive Zoning Ordinance be amended by changing the length of time allowed for the extension of planting replacement trees to read as follows: "SECTION 34-2-12 E. Except for one (1) 6 month extension approved by the City Manager or his designee .... " SECTION 2. That should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, or of the Code of Ordinances, as amended hereby, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance or the Code of Ordinances, as amended hereby, which shall remain in full force and effect. SECTION 3. That all provisions of the Code of Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. I 40985 SECTION 4. An offense committed before the effective date of this ordinance is govemed by the prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 5. That this ordinance shall take effect immediately fi.om and after its passage and the publication of the caption as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, the __ day of ,2001. APPROVED: CANDY SHEEHAN, MAYOR ATTEST: LIBBY BALL, CITY SECRETARY ROBERT E. HAGER,,~T-Y ATTORNEY (REH/cdb 04/27/01) 2 40985 COPP-EEL AGENDA REQUEST FORM CITY COUNCIL MEETING: May 8, 2001 ITEM # ITEM CAPTION: Consider approval of an Ordinance for Case No..PD-114R, zoning change request from PD-114-SF-7 (Planned Development-Il4, Single Family-7) and SF-12 (Single Family-12) to PDoll4R (Planned Development-ll4R, Residential/Rest Home/Nursing Home), to allow the development of a Retirement Community on approximately 50.17 acres of property located along the south side of Sandy Lake Road, 1200' east of MacArthur Boulevard, and authorizing the Mayor to sign. SUBMITTED BY: Gary L. Sieb TITLE: Director of Planning and Community Services STAFF COMMENTS: Date of P&Z Meeting: N/A Decision of P&Z Commission: N/A On March 27,2001, City Council unanimously approved this zoning change (5-0). Staff recommends approval. DIR. INITIALS: ~~. ,,, FIN. REVIEWZ~;~< CITY MANAGER REVIEW: 'i~.., Agenda Request Form - Revised 5/00 Document Name: @PD114Ro AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM "PD-114-SF-7" (PLANNED DEVELOPMENT-II4, SINGLE FAMILY-7) TO "PD-114R" (PLANNED DEVELOPMENT-II4 REVISED) FOR APPROXIMATELY 50.17 ACRES OF THE PROPERTY LOCATED ALONG THE SOUTH SIDE OF SANDY LAKE ROAD, 1200' EAST OF MACARTHUR BOULEVARD AND BEING MORE PARTICULALY DESCRIBED IN EXHIBITS "A" AND "A-I" ATTACHED HERETO; PROVIDING FOR AN AMENDMENT TO THE DEVELOPMENT CONDITIONS BY PERMITTING THE DEVELOPMENT OF A RETIREMENT COMMUNITY; PROVIDING FOR A VICINITY PLAN, BOUNDARY EXHIBIT/TOPOGRAPHY, TREE SURVEY, LANDSCAPE PLAN, PHASE 1 LANDSCAPE PLAN, ENTRY ELEVATION/COVERED PARKING SCREEN, ARCHITECTURAL SITE PLAN, ARCHITECTURAL SITE PLAN - PHASE 1, FIRST FLOOR PLAN, SECOND FLOOR PLAN, THIRD FLOOR PLAN, UNIT FLOOR PLANS - STANDARD LAYOUT, UNIT FLOOR PLANS - ADA LAYOUTS, ELEVATION AT MAIN ENTRANCE, TYPICAL TWO AND THREE STORY ELEVATIONS, COTTAGE ELEVATIONS/COVERED PARKING AND, CHAPEL PLAN AND SECTIONS, CHAPEL ELEVATIONS, AND ELECTRICAL SITE PLAN, ATTACHED HERETO AS EXHIBITS "B", "C", "D", "E", "F", "G", "H" 'T', "J", "K", "L", "M", "N", "O", "P", "Q", "R", "S" AND "T" RESPECTIVELY; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-114R should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: 40118 SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and the same is hereby amended by amending Ordinance No. 27-A-14 granting PD-114-SF-7 to "PD-114R" (Planned Development-94 Revised) for the property described in Exhibits "A" and "A- l'' attached hereto and made a part hereof for all purposes. SECTION 2. That the property shall be developed and used only in accordance with the following development conditions set forth and as further conditions, the Vicinity Plan, Boundary Exhibit/Topography, Tree Survey, Landscape Plan, Phase 1 Landscape Plan, Entry Elevation/Covered Parking Screen, Architectural Site Plan, Architectural Site Plan - Phase 1, First Floor Plan, Second Floor Plan, Third Floor Plan, Unit Floor Plans - Standard Layout, Unit Floor Plans - ADA Layouts, Elevation At Main Entrance, Typical Two And Three Story Elevations, Cottage Elevations/Covered Parking and Chapel Plan and Sections, Chapel Elevations, and Electrical Site Plan, attached hereto as Exhibits "B", "C", "D", "E", "F", "G", "H ....I", "J", "K", "L", "M", "N", "O", "P", "Q", "R", "S" AND "T" respectively: A. That the ground water storage facility shall be re-located as depicted on the site plan, attached hereto. B. That Star Leaf Street shall be extended to Sandy Lake Road subsequent to the exchange of land between the applicant and the City for the relocation of groundwater storage. C.That applicant shall at all times provide two (2) points of ingress and egress. D. There shall be a minimum of one (1) parking space for each trait constructed in Phase I; and, parking spaces for Phase II shall be determined by staff prior to construction of the same. 2 40118 E. That the exterior building materials shall be eighty (80%) percent brick and stone, and the primary brick color shall be US Brick, Executive, White Hillstone with the accent brick being "Hill country Chalk" by Lone Str Stone of Texas, Inc. and the roof to be Oxford Grey shingles by Tamko, or a substantially similar, as presented to the City Council on March 27, 2001, F. That in lieu of the parkland dedication fee required by City ordinance, the owner/applicant shall provide the following: 1. owner shall dedicate approximately two (2) acres of land at the southeast comer of the property for park use at the time of platting, as depicted on the Exhibit "C" attached hereto; 2. at the time of platting, a twenty-foot (20) easement shall be dedicated to the city for a hike and bike trail, as depicted on Exhibit "C" attached hereto; 3. owner shall pay a parkland dedication fee in the amount of $62,500 to the City, for use at the Coppell Senior Center, on or before the issuance of a Certificate of Occupancy for Phase I; 4. an additional parkland dedication fee in the amount of $62,500 shall be paid to the City for use at the Senior Center on or before the issuance of a Certificate of Occupancy for Phase II. SECTION 3. Vicinity Plan, Boundary Exhibit/Topography, Tree Survey, Landscape Plan, Phase 1 Landscape Plan, Entry Elevation/Covered Parking Screen, Architectural Site Plan, Architectural Site Plan - Phase 1, First Floor Plan, Second Floor Plan, Third Floor Plan, Unit Floor Plans - Standard Layout, Unit Floor Plans - ADA Layouts, Elevation At Main Entrance, Typical 3 40118 Two And Three Story Elevations, Cottage Elevations/Covered Parking and Chapel Plan and Sections, Chapel Elevations, and Electrical Site Plan, attached hereto as Exhibits "B", "C", "D", "E", "F", "G", "H .... I", "J", "K", "L", "M", '2q", "O", "P", "Q", "R", "S" AND "T" respectively, and made a part hereof for all purposes, is hereby, approved. SECTION 4. That the above property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein. SECTION 5. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 6. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 7. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 8. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the stun of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. 4 40~8 SECTION 9. That this ordinance shall take effect immediately fi:om and a~er its passage and the publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the day of ,2001. APPROVED: CANDY SHEEHAN, MAYOR ATTEST: LIBBY BALL, CITY SECRETARY E. HA~J 3~, CITY ATTORNEY ROBERT (REH/cdb 04/27/2001 5 40118 I=fl(X:~TY D~.,~:3~P'IIOfl5 '~ 1-A S.A. & u.G, Sur~j~ Almbmct N~ 144~. Tn the C3ty of Cop~dl. Oallos Count)~ T~as and bring dl of tha~ cmrtain 34.~54 acr~ tra~ of land canv~/~d to Sand~/Idan Pm~narK Ltd. by ins~ument of retard in Vc4ume G3071. Page 181, DaJla~ County R~oordK Kid 34,848 o~ ~ bring more parfJmJI4~y ~ by m~e~ and bounc~ BEGIHNIHG et o I/2 Inch ~ red fixmd In U~e Seutherl), right-of-way ling of Sandy I.alm Reed, 80 feet Mde. ~e belr~g U~e mant Herthedy ~er of that certain 2.05 earl tract of land aanveyed to the Tr~lty ~ Au~erlty by k,e~ament of record in Vekwne 73113, Page 831, Oelle~ Caunty Deed Recerde; 1HE]qC~ departing aah Southerly line and dang the cerumen line of eaid 2.05 agra and ~dd 34.8054 oar. tract the f~loling two (2) (1.) SQuth 2~' 10' 5G' ~ 3CX).O~ ~ to a 1/2 Inch ban nxI feund far eorne~, (2.) SQUt~ 53' 31' ~' Ea~. 2~.gl hof to a 1/2 hch Man rod fQund in ~ha H~dqwee~ly line of t~at sar~oin 1~C) foot wide T.P. & L. easement, racorded in V~ume SS?. ~GG& 1Q~ md re-r~0rded in Vdume BSa77, Page 33QQ, Dallm C~unty Deed RsaardK ~ alang ~dd Harthw~erly line. Scu~ 2g' 13' 04' ~ 2013, 47 fact to a 1/2 inch ben n)d aaa for ~om~ in ff~e We~y line of mid ..w4.8~4 oa~ 1/2 inch Iran rod found bec~ Hor~ 2g' 12' M' ~ a cl~an~ of 2.07 ~E~aC~ alang said We~elty line Hcrt~ GQ' 07' ~ £a~ a~ ~6.g5 feet para a S/B Inch Iron rQd fQ~ncl, and oanUnuing, in aJI, a cl~anc~ of 27g3.08 f~t to a 1/2 ~ Iran rod sa~ f~r comw in Kid Southerly r~ght-of-~y line of Sandy L~ke Rood, ~ mhlch a 1/2 inch Iran rod faund ~ North 1fi' 31' 4~' ~ ~.77 ~ ~C~, along said SauU~erty rl~ht-of-~my ITne 22~.00 ~of dang ~e ~ of a non-tangent curva to ~ha rt~t having a radlua of SS2.47 fa~c, a central angle of ~hard bemtng Sout~ 45' 24' 07' £0~ a cli~an~e of ~9.5,3 ~ to a 1/2 Inc~ Tran found f~ U~a md of said curv~, ~lE~l~., oonUnuing dang ~aid rl~t-of-w~y line, Scu~ ~' ~2' 19' gal~ 84&~ (aa~ to · e POIHT C~ BEGINI~IG and CC)H?AJ~IHG ~L~&B ~ 1,50g,24G equarl fee~ mar~ c~ lam, of land area wRhin Lheae m~te~ and baumdL 03.4a~ Being a 13.4~ acre ~ of land d~Jatod b b~e ~ M~ ~ ~ N& ~ T~ ~d ~g a ~ of ~ ~ I~G ~ ~ ~l~d ~ to ~ndy~ Pa~ Lt~ by ~t of ~ h Vdume 9~. P~ 161, ~ · at ~ah 1~ f~t ~ ~t-of-~y ~ ~ ~lm P~ md ~t ~y by h~m~t of ~ h ~ume ~ P~ ~ ~m ~ty ~ R~ ~ ~ ~y ~t-of-my I~. of ~ ~ ~ ~ ~ ~ to a 1~" ~ ~ ~ ~ ~ ~ ~ a 1~" ~ ~ ~d ~ N~ ~ 1~ by ~mmt of ~ ~ Vdume ~7. P~ 1~ ~d ~ ~ ~e ~, P~ 1~ ~' ~ Z07 f~ as ~ H~y T.P. ~ ~ ~y ~mt IbK I~ ~ ~ ~ ~e m~ ~y~ ~ ~ ~ ~ ~ ~t of ~d ~e R~ ~T ~ ~G ~ ~T~G I~ ~ ~7,~ ~ ~ ~ ~ FIELD NOTE DESCRIPTION BETNO a 2.050 acre tract of land situated in the David Meyers Survey, Ab~tm~ Numl~er 886, in the City of Coppello. D~lloe County, Tex~e and being oil of o 2.05 acre froot of land according to the deed recorded tn Volume 731 I3, Page 83t of the Deed Records of Dallas County, Texas (DRDCT) and being more porficulody deecrfbed ~ follows: BEGINNING at a 5/8 inch iron rod set for the most e~sterfy corner of said 2.05 ~cre tract of land and being located in the southwesterly rfght-of-woy tine of Sandy toke Ro~d (o 80 feet wide rfght-of -woy); THENCE deporting the southwesterly ~gh~-of-woy line of said Sandy Coke Rood SOUTH 29'15'04° WEST a dis~ance of 300.20 feet to o 1,/2 inch iron rod found for the mo~t southerly comer of said 2.05 acre tract of land; THENCE NORTH 55'$t '58' WEST o distance of 299.9I feet to a 5,/8 inch iron rod set for the most westerly corner of sold 2.05 acre tract of land; THENCE NORTH 29'I0'59' EAST o distance of 500.05 feet to o ,5,/8 inch iron rod found for the moat northerly corner of' said 2°05 acre tract of land and being located in the s~uthwesterfy right- of-way line of said Sandy Lake Road; THENCE along the southwesterly rfght-of-~y line of ~old S~ndy Coke Rood EOUTH 53'33'55' EA51' o distance of 300.07 feet to the POINT OF' BEGINNING; CONTAINING within these metes end bounds 2.050 ocre~ or 89o315 square feet af land, more or Ieee, ell according to that survey prepared by Kurtz - Bedford and Aeeociote9o Inc.o dated February, 200~ ~nd signed by Austin J. Bedford, Registered ProfeesYonal Land Surveyor No. 4152; to which reference for oll purposes is hereby mode. EXHIBIT "E" )d_lNr'l~O0/NBIAI3EII.L3EI S,HdBSOI" 'IS .i ~ /' t '~i~ ~~ ~ ~J ~ l / / / EXHIBIT **F~ EXHIBIT Z ~.Xl:IT RIT ~ICn EXHIBTT 8 Z FF Z Z Z 0 KX]{IBIT "P" T H E C I T Y 0 COPP-E, LL AGENDA REQUEST FORM CITY COUNCIL MEETING: May 8, 2001 ITEM # ITEM CAPTION: Consider approval of an Ordinance for Case No. S-1042R, Kentucky Fried Chicken/Pizza Hut, zoning change request to amend the Special Use Permit to include Pizza Hut and revise elevations and signage, on approximately 0.70 of an acre of property to be located at 135 S. Denton Tap Road, and authorizing the mayor to sign. SUBMITTED BY: Gary L. Sieb TITLE: Director of Planning and Community Services STAFF COMMENTS: Date of P&Z Meeting: N/A Decision of P&Z Commission: N/A On April 10, 2001, City Council unanimously approved this S.U.P. (6-0). Staff recommends approval. DIR. INITIALS: ~5' FIN. REVIEWt~ CITY MANAGER REVIEW Agenda Request Form - l~evised 5/00 Document Name: @S 1042Rkfco AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY AMENDING SPECIAL USE PERMIT (S-1042) ORDINANCE NO. 297-A-79 BY AMENDING THE SITE PLAN FOR KENTUCKY FRIED CHICKEN TO INCLUDE A PIZZA HUT RESTAURANT; AND, INCLUDING REVISED ELEVATIONS AND SIGNAGE FOR THE PROPERTY LOCATED AT 135 SOUTH DENTON TAP ROAD AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT "A" ATTACHED HERETO; PROVIDING FOR THE APPROVAL OF THE REVISED SITE PLAN, REVISED ELEVATIONS AND SIGNAGE ATTACHED HERETO AS EXHIBITS "B", "C" AND "D", RESPECTIVELY; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. S-1042R should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be amended by amending Special Use Permit (S-1042), Ordinance No. 297-A-79, by amending the site plan for Kentucky Fried Chicken to include a Pizza Hut restaurant and including revised elevations and signage for the property located at 135 South Denton Tap and being more particularly described in Exhibit "A" attached hereto and made a part hereof for all purposes. SECTION 2. That the property shall be developed and used only in accordance with Special Use Permit (S-1042), Ordinance No. 297-A79 the revised site plan, elevations and signage, as provided herein and, in addition, to the special conditions which are as follows: A. That all other conditions under S-1042 shall continue in full force and effect, except as amended in Sections 3 through 9 herein. SECTION 3. That as a further condition, the revised Site Plan and Elevations and Signage attached hereto and incorporated herein by reference as Exhibits "B", "C" and "D", respectively, and made a part hereof for all purposes, are hereby, approved. SECTION 4. That the above property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein. SECTION 5. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect except as amended herein. SECTION 6. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 7. An offense committed before the effective date of this ordinance is govemed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. 40334 2 SECTION 8. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 9. That this ordinance shall take effect immediately fi:om and after its passage and the publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the day of ., 2001. APPROVED: CANDY SHEEHAN, MAYOR ATTEST: LIBBY BALL, CITY SECRETARY (REH/cdb 4/27/017 40334 3 LEGAL DESCRIPTION FIELD NOTE DESCRII~FION BEING a 0.7001 acre tract of land situated in the Edward A. Crow Survey, Abstract Number 301 in the City of Coppell, Dallas Coun- ty, Texas and being a portion of a 12.69 acre tract of land described in a deed to H. T. Ardinger, Jr. as recorded in Volume 80024, P~ge 0676 of the Deed Records of Dallas County, Texas, and being a portion of a 0.352 acre tract of land described in a deed to H. T. Ardinger, Jr. as recorded in Volume 87133, Page 1530, Deed Records of Dallas County, Texas, and said 0.7001 acre tract being more particularly described as follows: COMMENCING at a 2-inch iron rod found for the Northeast corner of Lot 1, Block "A", M. P. McDonald's Addition, an addition to the city of Coppell as recorded by plat in Volume 87233 at Page 2925, Deed Records of Dallas County, Texas, said 2-inch iron rod also being in the newly established West right-of-way line of Denton Tap Road (a newly established 120-foot right-of-way) as recorded in Volume 87133 at Page 1529, Deed Records, Dallas County, Texas, said 2-inch iron rod also being South 02 deg. 09 min. 05 sec. East a distance of 176.82 feet from the Southeast corner of a corner clip at the intersection of the said West right-of-way of said Denton Tap Road with the South right-of-way line of Sandy Lake Road; THENCE South 02 deg. 09 min. 05 sec. East along said West right- of-way o? Denton Tap Road passing at 195.00 feet at the Southeast corner of said Lot 1 for a total distance of 292.15 feet to a 1/2-inch iron rod set for the POINT OF BEGINNING; THENCE along said West right-of-way of Denton Tap Road as fol- lows: South 02 deg. 09 min. 05 sec. East a distance of 148.38 feet to a 1/2-inch iron rod set for corner; South 02 deg. 06 min. 19 sec. East a distance of 27.79 feet to a 1/2-inch iron rod set for corner; THENCE South 87 deg. 50 min. 55 sec. East departing said rigth-of-way a distance of 178.98 feet to a 1/2-inch iron rod set for corner; THENCE North 02 deg. 09 min. 05 sec. West with the center of an asphalt drive a distance of 37.13 feet to a 1/2-inCh iron rod set for corner; THENCE North 32 deg. 08 min. 43 sec. West a distance of 61.03 feet to a 1/2-inch iron rod set for corner; THENCE North 42 deg. 50 min. 55 sec. East a distance of 121.28 feet to a 1/2-inch iron rod set for corner; THENCE North 87 deg. 50 min. 55 sec. East a distance of 63.33 feet to a 1/2-inch iron rod set for corner; THENCE: South 02 deg. 09 min. 05 sec. East a distance of 12.98 feet to a 1/2-inch iron rod set for corner; THENCE North 87 deg. 50 min. 55 sec. East a distance of 60.0C feet to a 1/2-inch iron rod set for corner; 0~QO ~. acres CONTAINING a computed area of 30,496 square feet or of land more or less. EXHIBIT "A" T H E C I T Y 0 F C-OPPLIJL AGENDA REQUEST FORM CITY COUNCIL MEETING: May 8, 2001 ITEM # ]~ ITEM CAPTION: Reconsideration of U-Haul International, Site Plan, to allow the construction of a three-story mini-storage facility on approximately 2.02 acres of property located along the south side of S.H. 121, east of Denton Tap Road. SUBMITTED BY: Gary L. Sieb TITLE: Director of Planning and Community Services STAFF COMMENTS: Date of P&Z Meeting: March 15, 2001 Decision of P&Z Commission: ' Denied (5-0) with Commissioners McGahey, Nesbit, Clark, Halsey and Stewart voting in favor. None opposed. On April 10~h City Council tabled consideration of this request until May 8~', per request of the applicant. Because of the denial, this case will take a 3/4 majority (6 out of 7 Council votes) to over rule the Planning Commission and approve. Staff recommends denial. IR. INITIALS:(4~q~ FIN. REVIEW:~ CITY MANAGER :enda Request Form - Revised 5/00 Document Name: ~UHAUL 214 745 5:390 May-O3-ZO0! 011Z6pm From4/INSTEAD SECHREST & MINICK-3 Z14-T45-5390 T-gOt P.OOZ/OOZ F-371 WINSTEAD May 3, 2001 d~r~ dmI: 214 745 574§ VIA ~AX (214) 304-~673 Mr. Jim Wkt Coppell City M~agcr 255 Parkway Blvd. Cop~ll, TX 75019 Re: U-Haul International Sire Plan Denton Tap ~ S H. 121 Bypass Dear Jim: Following our conversations regarding ~he remaining concerns of the City regarding chis matger, U-Haul has submkced a revised site plan ro staff. Due ro ~he extent of the revisions, U-Haut anticipates (and d~s not oppose) this application being remanded to ~e Planning & Zoning Commissmn at the Council's next meeting If you have any questions or need addinonal information, please let me know Sincerely, ~rrh~r J. AJA/ptg Bob Hager (via fax 972t965-0010) Rand~ Carlin (via fax 602/277-1026) J~ff Evans (via hx 602/2774026) 05/03/20o~ - 13~68-54 214745390 April 4, 2001 direct dial: 214.74~ ~nderson@winste~d.com VIA FAX (214) 304-3673 Mr. Jim Witt Coppell City Manager 255 Parkway Blvd. Coppell, TX 75019 Re: U-Haul International Site Plan Denton Tap @ $.H. 121 Bypass Dear Jim: The applicant requests that the above-referenced site plan application be continued f¥om the April 10 to May 8 City Council meeting. We are in the process o£refining the plan to address some of the concerns expressed by members of the public and the P&Z at their last meeting. This delay would also assist me as I am scheduled to attend a hearing in another City that evening. Thank you very much for your cooperation in this matter. If you have any questions or need additional information, please let me know. Sincerely, Arthur J. Anderson AJA/plg cc: Bob Hager (via fax 972/965-0010) Randy Carlin (via fax 602/277-1026) DALLAS lk34611~] 1\1 04/041206'i. 138~-54 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Note: This site plan is different, but the use is identical to a request unanimously denied by Planning Commission in September. Staff would typically not present the case again, however legal counsel recommended that we reprocess it due to formal application and filing fees being resubmitted. Hence, the following staff report, with additions from the original study shown in italics, is offered for consideration. Since the December 12 Council meeting (at which time the Council referred the case back to the Planning Commission), additional alterations to the request have been made and staW s most recent response is shown in bold in the below written report CASE: U-HAUL INTERNATIONAL, SITE PLAN P & Z HEARING DATE: September 21, 2000 (November 16, 2000) (March 15, 2001) C.C. HEARING DATE: October 10, 2000 (December 12, 2000) (April 10, 2001) LOCATION: Along the south side of S.H. 121, approximately 350 feet east of Denton Tap Road. SIZE OF AREA: Approximately 2.02 acres of property. CURRENT ZONING: HC - Highway Commercial REQUEST: Site Plan approval for a three-story, 72,000 square foot warehouse facility APPLICANT: U-Haul International, prospective purchaser 2727 N. Central Avenue Phoenix, AZ. 85004 (602) 263-6502 Fax: (602) 277-1026 HISTORY: There has not been development activity on this pamel although the Council approved a Jack-in-the-Box Restaurant on property to the west of this parcel in May of this year. The Jack in the Box is currently under construction (now complete). A site plan request for warehouse use was originally heard by the Planning Commission on September 21, 2000, where it received unanimous denial. It was not Item# 4 appealed to Council. Not only did the zoning not accommodate the use, but there were several other developmental issues the applicant failed to adequately address. Several of those issues are outlined in the accompanying staff report. Between September and the application date for November cases, the Council changed the zoning from LI to HC, a zoning classification that does not support warehouse use. A revised application was submitted to Planning Commission in November, and the Planning Commission denied the request by unanimous vote on November 16. The case was appealed to Council, and would have normally been heard on December 12. On the 12a however, there was a snow/ice storm in Coppeil, and the Council continued this request until the January hearing date. On January 9~' the Council considered a case that had numerous changes from the Commission submittal including different landscaping, altered parking, changed screen~g, modified elevations, and other revisions. Beyond the fact that the Council was reviewing a different plan, additional concern was expressed over the parking of large vehicles in front of the building, lighting, and the clear glass for first, second and third story windows. The City Council referred the case back to the Planning Commission. The applicant has now submitted a further revised application, and staff review of that request follows in bold print. TRANSPORTATION: State Highway 121 will eventually be built here as a six-lane divided freeway. The subject tract is adjacent to the eastbound one way service road of this highway and consists of three lanes of pavement. SURROUNDING LAND USE & ZONING: North- State highway 121; City of Lewisville zoning South - Denton Creek Middle School; SF-7 East - Denton Creek Middle School; SF-7 West - vacant site for Jack-in-the-Box restaurant; HC zoning COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for regional retail uses of which this proposal is questionable at best. DISCUSSION: This is a request for a use not allowed in the base-zoning category of HC, Highway Commercial. In addition, there are several concerns with the plan that merit mentioning in an overall analysis of the proposal. To understand this entire issue, several action dates need to be kept in mind: May 18. CPC called hearing to consider HC zoning (cont. two months due to advertising error) Jun. 2---letter from landowner opposed to [lC zoning Jun. 7 contract to purchase property signed Item# 4 Jul. 20--unanimous CPC approval of HC zoning Aug. 8 Council continues HC to Sept. 12 Sept. 12~Council approves HC zoning Sept. 21--Planning Commission denies first request Oct. I O--HC ordinance adopted Oct. 18--new site plan submitted Nov. 16 CPC hearing and denial of second request Dec. 12 City Council hearing (continued to Jan. because of weather) Jan. 9 Council refers case back to Planning Commission (see attached letter dated Jan. 10, Mar. 15 Planning Commission re-hearing Subsequent to Planning Commission denying this application on September 21, there was no appeal to Council and the applicant resubmitted a revised plan on October 18, 2000. These dates are important in that the applicant is claiming he submitted an application seeking site plan approval prior to the zoning change disallowing his proposed use Although we strongly disagree with that line of thought, we have processed this revised application~ Initial review of this plan outlined at least 18 specific concerns of staff(see attached U-Haul letter dated October 31, 2000). See attachment. In addition to the time frame analysis, there are several concerns with the plan that merit mention in an overall analysis of the proposal. For example, details of the request show a three-story warehouse to be nm by the U-Haul organization. The facility is shown to have several overhead storage access doors on the first level that continue around the building. Many of these doors have been eliminated in the most recent submittal. (the Oct. 18a' plan). In addition, there are other, large access doors that create a rather unusual and somewhat awkward scale to the building. Between Oct. 18 and Dec. 12, the applicant made a host of changes including the moving of doors, reeonfiguring parking spaces, changing plant material, among others. The plan submitted for the March 15 hearing basically reflects the alterations between the Planning Commission plan of Nov. 16, and the City Council plan of 9ec. 12. The building is also shown to have a series of different color schemes ranging from orange parapet stripe, to tan Dryvit (an imitation of stucco) elevation, to forest green metal panels, to tan brick facade, to light tan brick horizontal slxipes, to vast areas of glazing, to an undefined reddish colored series of overhead metal doors encompassing the building. This jumble of building colors, materials, and finishes results in a building that is very awkward looking. There are also several over-sized parking spaces at the front of the building which are obviously placed there for outside storage/advertising, which is not allowec[ During our development review of the most recent submittal,(Oct 18) the applicant agreed advertising was not allowed but insisted that LI zoning permitted display of U-Haul identified trucks. (Again, please see correspondence of Item # 4 October 31, 2000 attached). There is no district in the Coppell Zoning Ordinance that allows this type of vehicular signage. None has been added subsequent to the Oct. 18 snbmittal. Landscaping calculations are not in the proper form. Caleuiations are now in proper form. There are no dimensions on the sidewalk. Sidewalk dimensions are now included. Appropriate landscape screening of parking spaces is not reflected on the site plan. This has now been partially addressed. Although there are three examples of monument signage, it is unclear which one is preferred. In addition, the sign should be the same masonry material as shown for the majority of the building. A fifteen-foot monument sign setback needs to be specified on the site plan. The signage issues have now been resolved. Plant material does not indicate size/caliper of landscaping. The October 18 submittal indicates our minimum 3" caliper tree standard. Fire lane radii do not meet minimum guidelines. Fire lanes conform on the new plar~ As stated above, upon review of the re-submittal, planning staff expressed 18 concerns, including improper zoning. In responding to those concerns (the U-Haul letter of October 31), many of the comments do not satisfactorily address the issue, and 6 of the 18 are still not resolved The use proposed here is troubling in that it does not reflect a use recognized by the Comprehensive Plan. As indicated by the Plan, regional retail uses are those with good access to highways such as restaurants and retail centers. A warehouse is not defined as a regional retail use, so from the Plan's vision for the future, it is not recommended for this site. Our re-analysis draws the same conclusior~ Even if LI standards were applied to the most recent submittal, there are several development violations including landscaping area deficiencies of at least 1100 square feet; ail parking areas do not included landscape islands at their ends with trees in the landscape areas; lighting proposed for the building is in violation of our zoning glare standards; the color board submitted still does not detail glass to be used and color of the overheard service doors; service doors on the front of the building must be screened from public streets; all portions of the building within 150feet of a residential zone can not exceed 35feet in height. The applicant has provided you with additional information (first presented to Council at its Dec. 15 meeting) for the March 15 hearing in the form of a narrative and pictorial booklet attached to the exhibits. Phrases used in the booklet to describe the relationship between U-Haul and (apparently) some communities such as: "...mutually beneficial relationships;...aesthetically pleasing Couildings);...works closely with governmental agencies;...ensures that all local objectives and specifications are met;...ensures local planning objectives are adhered to"; does not accurately reflect the relationship we have experienced with this applicant Item # 4 The plan submitted for the March hearing addresses several of the technical concerns outlined above, but is still inappropriate for this property. It still violates the comprehensive plan; the base zoning is HC, not LI as stated on the site plan (it is interesting to note they have added on the most recent exhibit: "This site has been developed under the "LP' zoning in place at the time of submittal"), and HC does not allow this use. Several concerns expressed by Council have not been addressed including the oversized parking spaces in front of the building (Council requested those spaces be removed from the front of the building), and Council's suggestion of a frosted glass or glass brick treatment to the window areas. In addition, comments made during the review process disagreeing with our signage requirements, inadequate width of at least one landscape island, an increase in light standard height from 25 feet to 30 feet, three redesigned and oversized parking spaces on the east side of the building (now shown as 30 feet by 12 feet) are all changes made since the last submittal (in addition to the changes between Commi~ion and Council in January) that makes this request very difficult to evaluate, lends a "moving target" perspective to the project and gives staff pause as to what the final project is to look like. We have also requested a revised color board and a larger sample of the "Sierra sunset" roofline' border color which have not yet been received. With regard to our latest 21 point review (attached), the applicant has explained item #3, increased the height of item 04, noted the building will not be externally lighted in item #5, complied with item #7, 08, ~, #17, #18, #20, and #21. Additionally, questions regarding the non-conformity of the building if it were built, all point to the fact that this proposal does not reflect sound planning and development. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff'recommends denial of this request for a variety of reasons-several stated above- and the fact that HC zoning does not allow general warehousing activities of any type. Our assessment of this use not being proper at this location, not conforming to base zoning, not complying with specific elements of the zoning ordinance, and certainly not supportive of the Comprehensive Plan compels us to recommend denial of this re-application. Based upon the comments above, our re-analysis of the revised plan, and our view that the applicant has not addressed concerns expressed in the public hearings, we again recommend denial of this proposal. ALTERNATIVES: 1) Recommend approval of the request Item # 4 2) Recommend disapproval of the request 3) Recommend modification of the request 4) Take under advisement for reconsideration at a later date. ATTACHMENTS: 1) Packet of revised Information including: Site/landscape plan, elevations, signage, survey information, brochure 2) U Haul correspondence of October 31, 2000 responding to most recent staff review 3) Copy of June 2, 2000 letter opposing HC zoning 4) Copy of June 7, 2000 contract of sale 5) Letter of January 10, 2001 6) Copy of March 1 development review comments Item# 4 11/02/00 THU 0,8:58 F..~.~ 21.4 "/45 5864 WS&Sf DALLAS FLOOR 54 ~002 U-HAUI CONSTRUCTION DEPARTMENT U-HAUL INTERNATIONAL · ~7~7 N. CENTRAL AVE. · PHOENIX, AZ 85(X34 GaryOCt°bersieb31' 2000 J~t/ NOV, - 2 ~00 Planning Department City of Coppell 255 Parkway Boulevard , , Coppell, Texas 75019 Dear Sir: I am writing in response to the ORC comments dated October 27. 2000 regarding the site plan submittal for U-Haul International. I have addressed each comment individually. 1. Th~s use ~s not allowed in the base zoning. At the time of the submittal of this project, the property carried the "L.I' zoning designation. Our use is ccmpatib~e with. and allowed in. tee "LI" Zoning district. 2. The proposed use ~s not recommended by the comprehensive p/an... See al:x)ve. 3. Afl parl~ spaces are not d'~-nensioned. It is customary to dimension only one space in a line of parking; it is assumed that the remaining spaces are identical in size :o that space. In order to further clarify the situaUon we have added tl~e no~ation "T'Y~ to each of the dimensIons. If this is not sufficient, please specify I'~ow ycu would like the spaces to be dimensioned and w~ will comply. 4. 80% masonry requirement does not k~clude Dryvit; we recommend against ~is mater~l on the 20% portbn of the buildings. The exterio¢ insulation and finish system makes up no more than 3% of the front fa~de of the building and considera~)ly less when t]~e calculated across all the elevations. We have previously used this as a p~'imary finish material on buildings in the Dallas area and have no reason to believe that the sinai amount on this bui~ng will constitute a proOlem. 5. Ler~dscape calcu/atk)ns sl~ould be placed on t~e site p/an and ~dicate: k~ter~or lar~dscape requ~'ement; perkneter I.s. requ~'ement; non-vehicular open space requirement; all as outrv~ed in t/~e zon~'~J orc/'~ance. We have made every effort to calculate and present the landscape requirements in complete detaE We have listed each of the above requirements in a separate calculation, wil~ the zoning section, and have even provided diagrams to explain each area. We are at a loss to explain how you could make the claim that this infon'nation is not on ~ site plan. If you have specific objec~ns as to rite contento[ the calcu~atmns, please state them and we will be happy to reap(md. 1~/02/00 TI~U 08:58 F.~.'~ 21.4 745 5864 WS&~ D.~.LLAS FLOOR 54 (~003 6. Lan(lscap~g area and plant material I~st sl~v/n do ~t m~t m~imum In ~ur ~er dated September ~, ~0 to ~ul inte~ao~l ~ut on~ ~mment ~th r~d to ~n~ ~s imm No. 6 - ~t the 'Pant mate~a~ do ~t ~ s~e a~ ~r,' ~ dta~ submi~ to ~u ~r~ state the s~ and ~r. ~ info~aaon is ~en~l in all other r~ Ple~e ~t us ~w s~~ ~at r~uiremen~ ~ve ~n a~ sin~ ~ ~R ~i~ ~u ~ ~is informaaon. 7. ~ la~ are~ ~t ~e~ne~. Each ~pe area in~s a dime~ion of its ~th. We ~u~ be ~ppy to i~lu~ aW add~o~l dime~ions ~u ~sh to ~i~. In the ~n~ of this information I ~ve re~ u~n ~is s~ndard archite~ural p~a~ce. 8. Par~ must ~ s~n~ from ~h~d~ ~ope~ l~s. ~e par~ ~ are ~r~n~ ~ ~ adioini~ pr~ ~n~ ~ a new 6' ma~n~ s~een~ Th~ fa~ is ~ ~ted a~ a ~il h~ ~n p~ ~t ~ur pr~ious r~u~L ~ the ~p~m~r 7~ DRC m~ ~ stated that it ~s our underacting ~at ~e d~e to the ~ si~ of ~ p~ ~d ~t be ~ Eom an adja~nt 'Lr' zo~d pm~. At ~t ~me ~ a~ offered to pr~de such ~eening if ~ ~e in error. A~ nO Ome du~ ~at meeting o~ after ~ve you ~id ~t such screeni~ is ne~. If this is ~he intent o~ your comment, p~ase show us ~ere code ~ '~ ~11 ~r~vide g. Parkir~ spaces ~ front seem ex~e; no truck par~ ~h a~e~ing al~ on s~e; storing or d~/ay o/rental t~/ers or veh~ ~t allo~d ~ ~i~ s~ces, or on s~e ~ ~ inform~ you at the September 7= DRC mee~g, the ~ a~ t~ front o~ ~ site ~e s~ to a~w us to pa~ ou~ rental ~s in t~ ~aces. A~ that meeting ~ in~o~ us ~t ~ ~u~ not ~ almond ~o p~ce a~itional a~e~ising sig~ on or around the vehic~, equipment ~11 ~ p~ in a ~stomer space. Your s~aCemen{ that ~ ~c~ a~ ~aiters for rent are no[ a~wed on t~e s~te is s~mp~ in error. The "LI" zcni~g, w~i~ en~mpa~s t~ '~ zoning, ~cifi~l~ al~w~ for 'Automobi~ and truck ~entar' and ~rai~r rental." The ~rding is ~ar a~ ~ecific. ~0. ~r~n~g ~11 not allowed in ~e [~nt ~c(~on 34-1-8 (C) Perimeter La~s~oing stat~ that ~ and vehi~r use areas ~reen~ from pubac Hghts~l-~y W a '~11, fe~, h~, ~rm. o~ other ~rab~ ~s~e bard~.~ We are ~t a~m o~ ~ ~on of ~e c~ n~ ~is provision. If such a n~a~on e~sts, p~ tell us ~at ~dion, and ~ ~ provide another fo~ of ~r~ning. 1 ~. Inter~r l~nted a~ p~st~ bu~ s~na~ not allowed. Our sign detail c~r~ ~1~ o~ t~ ~ers as 'pan-chan~l." You in~orm~ me t~t ~is ~s an accep~b~ sig~ at the ~ptember 7= DRC m~ti~. I do ~t ~ow Out I am con,dent lhal a metal c~nnel ~Eer ~ not fall into this ~tego~. ~2. Comp~te ~r ~ ~u~d... Due to the lhr~y turnaround r~ulr~ by ~ur schedu~, a~ ~ s~fici~ of ~e mate~a~ r~E~ [n ~ur list. We ~ provide this ex~n~ mater~a~ 0~ for ~e ~em~ 16 Plann~ De~ submission. ].~'/02/00 T~ 0~:$9 F.~.; 2~.4 745 $$64 W$&~f DALLAS PL00R 54 ~1004 13. Larger sample of "Sien; Sunset" accent color needed; ~ of ~is band at top of buEdk~g not dimensioned. We will provide this sample with the expanded color I:x~ard. We are not aware of any previous request or requirement to dimension ~ indivfdual details of the bufla'lncj; however, the area in question is 12" high. 14. Ov~r-all footprint dimensions are z~ot shown on the plan. The overall dimension of the building is 175' by 150' and Is, in fact, clearly shown on the plan. 15. North property line not clearly labeled. The north property line is clearly labeled as "curve 1' and includes the radius, a~c length, delta, chord' length and chord bearing. If U~ere is further information that can be provided for a curve, please specify your requirements and w~ will provide it. 16. Lighting proposed appears excessive. The ~ghting si'~v~ is designed to standard used throughout the U-Haul system. Our previous submittal included an identical ~hting plan and no comments w~re provided at that time. Your wording indicates that this may be a suggestion rather I:han a requirement. If you have any s~,~ciflc suggestions w~ would be hal~p'y to consider them. 17. City does not have an 'lL " zonmg classification. This was an error on our part. We have revised the drawings to read 'LF rather than 'IL.' We regret any conlusion this may have caused. 18. Deceleration lane not shown on plaft. This deceleration ~ne did not exist' at the time our plan was drafted. We will endeavor to provide this informalion on the plans for the November 16~ Planning & Zoning meeting. If you have any quesl~ons, pk~ase do not hesitate to call me. Sincerely, Jeffrey A. Evans DENTON TAP DEVELOPMENT, L.L.C. 3721 Shenandoah St. Dallas, TX 75205 ~l (214) 520-3611 ,JUN - 5 ~00 2, 2000 Ci~ Co.el Via: Facs~e, H~d D ' Ci~ of Coppe~ ~d Ce~ed M 255 P~ay Blvd. Coppe~ TX 75019 Gentlemen: ~e ~dersi~ed N the o~er ora 7.223-acre tract of~d sit southe~ comer of Denton Tap Drive ~d State ~way 121 B~s ~ CoppeH. ~ pro~ w~ acquked ~om Centex Development Comply, who retmed ~d cont~ues to om the 1.606-acre tract comtitut~g the ~d comer ofwMt w~ ofig~Hy a 8.829- acre tract ~ tot~. It ~ come to o~ attention tMt the City ~ co~ide~g a zo~g c~ge oft~ prope~ 5om its c~ent cl~catio~ of"Li~t Ind~t~l" ~d "Comerci~" t~ "Highway Co~ercial". It ~ ~o o~ ~der~d~g t~t the P~g ~d Zo~g Comsion ~ he~d ~d approved the propo~. ~ oft~ ~ ~ppened ~out ~y notice to m, foml or ~oml. We ~de~t~d t~t t~ ~ tree ~th res~ct to Centex we~. We must ~d do object to t~ proposed action ~ the strongest possible tern. Due process requkes t~t we not o~y ~ve notice but ~ oppoa~ to ~ he~d on t~ ~tter, ~th a re~ble t~e to prep~e for he~gs at each level of the re-zo~g process. It ~ o~ ~tention to ~ a re~ible developer ~ yo~ com~, ~d we wo~d hope t~t the Ci~ would, at a ~~ ~e t~t we ~e tr~ted ~ly. Sincerely, DentOnBy:~~~''Tap Development. cc: Gary Sieb, Director of Planning ,qx~ephen R. Thompson '~\ "~ Robert Hager, City Attorney i~:Z~ F~C~ROB~NSOH & ~L~HTY t~TSi??~ZO T-OIl P Ol~/Ol~ F-T00 January 10, 2001 U-Haul International 2727 N. Central Avenue Phoenix, AZ 85004 RE: U-Haul International, Site Plan Dear Madam/Sir: This letter is to inform you that on Tuesday, January 9, 2001, the Coppell City Council remanded the U-- Haul International. Site Plan, to allow the construction of a three-story mini-storage facility on approximately 2.02 acres of property located along the south side of S.H. 121, approximately 350 feet east of Denton Tap Road, to the Coppell Planning Commission for reconsideration. Ihe next Commission meeting is scheduled for February 15' with a presubmission deadline of 12 noon, Friday, January. 12m, since we will be closed Monday, January 15', in observance of Martin Luther King, Jr., Day. There were several comments made by Council regarding your application, including: · the use of opaque glass/glass block in window openings; · lighting of the proposed building and its effect on surrounding neighborhoods; · landscaping calculations track with Ordinance requirements (see attached example); · moving oversized truck parking spaces to the side/rear of the building, and · clarifying the hours of operation to be from 7 a.m. to 7 p.m. seven days a week. We presume you will address these issues, at a minimum, with your resubmission. If you cannot prepare new exhibits by Friday, I have attached a copy of our revised submittal schedule. In order to provide the Commission and Council accurate information, please include full color renderings with your submission. No additional filing fees will be required. If you have any questions, please contact us at (972) 304-3675 at your convenience. Sincerely, [~recto~of Planning and Community Services A achments (2) A~tac hrr}_en.!s..(2) Cc Building Inspection file City of Coppell Development Review Committee Comments Planning Department U-haul International Site Plan Approval Southside of S.H. 121, east of N. Denton Tap Road DRC Date: February 22, 2001, March 1, 2001 Planning & Zoning Commit, sion Meeting: March 15, 2001 City Council Meeting: April 10, 2001 1. This use is not allowed in base zoning. 2. The proposed use is not recommended by the Comprehensive Plan; in addition: 3. Your Site Demographics block indicates the zoning of this property as LI. The correct zoning is HC. You need to change the development standards in that block. 4. Specify height of light standards "A" and "B".-(increased height of Hght standards from 25 feet to 30 feet) 5.Explain lighting ofbuilding.(building will not be externally lighted) 6. 80% masonry requirement does not include Dryvit or EFIS; we recommend against these materials on the 20% non-masonry portion of buildings. .~ j ....................... j . v, ..... condition me ~;~: ....... ;"- requirements (condition met). 9 All ~'"~ ............. ~; ....;~"'~ ( onditi et) ........ ~, ......................c on m . 10. All parking must be screened from neighboring property lines. 11. Parking spaces in front seem excessive; no truck parking with advertising allowed on site; storing or display of rental trailers or vehicles not allowed in parking spaces, or on site; no portable signage allowed. 11. Interior lighted and plastic bubble signage not allowed. 12. Complete color board required; application was missing sample of glass. 13. Larger sample of "Sierra Sunset" accent color needed based upon elevation note. 14. Lighting proposed appears excessive,. (increased height of light standards from 25 feet to 30 feet) 15. Explain oversized parking spaces in front of building. 16. Explain window glazing treatment on building. 17. Ver:..~' ~,.~ ....... e .......... ~,. (conditmn met) 18. :' ..... ;.._. ~ .... ,. ,...~ ,,,;,~. ~""*"er(condition met) 19. State maximum height of building on all exhibits. 21. ExN!a;.a ~' .....,,, ~.,,~ ...... ~,, ~,~,.~,o,.~ o~,,~ ~,o,~,;~,, e~c.) (condition met) Page 1 of 2 Bernard Rohde From: Luiz Mendes [Imendes@nmg.org] Sent: Wednesday, March 21,2001 1:29 PM To: Bernard Rohde Subject: Re: Planned UHaul Site At Denton Tap/121 Bypass (Update #2) Dear Mr. Rohde: As a resident of Cottonwood Creek, I am opposed to Uhaul setting-up a site at Denton Tap/Hwy 121 bypass, and I would support the City of Coppell's denial of Uhaul's request and any consequences of that act. Please let me know if I can take any additional actions to help prevent the approval of that business in that location. Thank you, Luiz Mendes I j-~ (~ [~ B ~7 J-~ ~'~ 520 Layton Dr. ' Coppell, TX 75019 (972)393-2711 ~ APR - 3 2001 CITY MANAGER CITY OF COPPELL Bernard Rohde From: Paul Burdine [paulburdine@yahoo.com] Sent: Sunday, March 25, 2001 8:51 PM To: Bernard Rohde Subject: Re: Planned UHaul Site At Denton Tap/121 Bypass (Update #2) Hey Bernard, Consider this my objection to the U-Haul site. Let me know if someone else is coordinating the collection of emails and letters. Paul Burdine 543 Loxley Drive Do You Yahoo!? Get email at your own domain with Yahoo! Mail. http://personal.mail.yahoo.com/ Bernard Rohde From: Bernard Rohde Sent: Wednesday, Mamh 21,2001 11:33 AM To: Bernard Rohde Subject: Planned Uhaul Site at Denton Tap/121 Bypass To the Mayor and City Counsel of Coppell, Tex: As residents of Cottonwood Creek, Coppell, Tx, both my wife and I are opposed to Uhaul setting up a site at Denton Tap/Hwy 121 Bypass, and we will support the City of Coppell's denial of Uhaul's request and any consequences of that act. Please let me know if we can take any additional actions to help prevent the approval of that business in that location. Thank you Bernard and Cathy Rohde 531 Loxley Dr. Coppell, Tx 75019 (972) 462-8843 Bernard Rohde From: I nes Vargas [inesv @ microsoft.com] Sent: Thursday, March 29, 2001 8:41 AM To: brohde @ sou rce.com Subject: Uhaul site at Denton Tap/121 bypass Hello Bernard. I understand from Darrell that you are gathering information on those of us in Cottonwood that oppose the Uhaul site. Please include the Vargas: Jorge & Ines Vargas 410 Gifford Drive 972-471-3457 Let me know if you have any questions thanks Ines M. Vargas Premier Support Manager Office: 469.775.7128 Cell: 214.763.7571 Page: mailto:2147637571 @ mobile.att.net <mailto:2147637571 @ mobile.att.net> (100 char limit - put msg in subject line) Page 1 of 1 From: <bcapple @ aol.com> To: <VACC6 @ yahoogroups.com> Sent: Tuesday, March 20, 2001 11:20 PM Subject: Re: [VACC6] Re: Planned UHaul Site at Denton Tap/121 Bypass Not in our backyard! Take it somewhere else. Bruce & Carol Appleton 615 Gifford Ct. Yahoo! Groups Sponsor To unsubscribe from this group, send an email to: VACC6-unsubscribe@egroups.com Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service. 3/21/01 April 4, 2001 11:34 PM From: JIM GORE Fax #: 1-530-658-9917 Page 1 of 1 April 4, 2001 Candy Sheehan Mayor City Of Coppell 255 Parkway Blvd. Coppell, TX 75019 Dear Mayor Sheehan, As a resident of Coppell and elected BOD Member of Cottonwood Creek VACC6 HOA - BOD, my family and I are opposed to Uhaul setting-up a site at Denton Tap / Hwy 121 bypass, and I would support the City of Coppell's denial of Uhaul's request and any consequences of that act. The area is close to schools and would increase ear and heavy truck traffic in what should be a sensitive safety area. Please let me know if we can take any additional actions to help prevent the approval of that business in that location. Thanking you in advance for your time. Jim & Eve Gore 524 Lay~on Dr. Coppell, TX 75019 972-471-2839 Fax: 530-658-9917 F COPP-EIJL AGENDA REQUEST FORM CITY COUNCIL MEETING: May 8, 2001 ITEM # __~ ITEM CAPTION: PUBLIC HEARING: Consider approval of Case No. S-1182R, CC's Coffee House, zoning change request from PD-178R S.U.P. (Planned Development Special Use Permit) 1182, to PD 178R, S.U.P. (Planned Development Special Use Permit) 1182R Special Use Permit to amend the Special Use Permit to allow a revision to the proposed signage to be located in the Town Center West Retail Center at 171 N. Denton Tap Road. SUBMITTED BY: Gary L. Sieb TITLE: Director of Planning and Community Services STAFF COMMENTS: Date of P&Z Meeting: April 19, 2001 Decision ofP&ZCommission: Approved (6-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, and Halsey voting in favor. None opposed. Approval is recommended subject to the following condition: (CONDITION MET) Staff recommends approval. Agenda Request Form - Revised 5/00 Document Name: @S1182Rcc CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE NO.: S-1182R CC's Coffee House P & Z HEARING DATE: April 19, 2001 C.C. HEARING DATE: May 8, 2001 LOCATION: Town Center West Shopping Center (Market at Town Center), 171 N. Denton Tap Road. SIZE OF AREA: Approximately 2,009 square feet. CURRENT ZONING: C-S.U.P.1182 (Commercial, Special Use Permit) for a 2,009 square foot coffee house. REQUEST: C-S.U.P. 1182R (Commercial, Special Use Permit) to allow for the relocation of the signage. APPLICANT: Chris Heiser Community Coffee Company, L.L.C. 3535 Sherwood Forest Baton Rouge, Louisiana 70821 225-291-3900 FAX: 225-297-3968 HISTORY: This property was rezoned from nC" Commercial to Conceptual Plan Development District (PD 178) for commercial uses. In March 2000, the City Council approved detail plans for this property. The eastern 1.8 acres was proposed for retail/medical/restaurant uses, and the western 2.7 acres for a day care building and a child development facility. On January 9, 2001 City Council approved SUP 1182 to allow for the construction of a coffee house at this location. The elevations indicted two signs, one on the front elevation and one on the rear. Item # 4 TRANSPORTATION: Denton Tap Road is a P6D, six-lane divided thoroughfare, with 37 feet of paving in each direction, contained within 110-120 feet of right-of-way. Town Center Blvd. West is a 27-foot wide local street allowing access to the Coppell High School Property. SURROUNDING LAND USE & ZONING: North- single family development; PD-129, SF-9 South- undeveloped; "C" Commercial East - Comerica Bank; "TC" Town Center West - single family development; SF-12 COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for retail and commercial uses. DISCUSSION: This request is to allow for the relocation of one of the permitted signs, from the rear elevation to the southern elevation. Once the building was constructed, it was determined that visibility from north bound traffic on Denton Tap Road was more crucial than from the rear of the building. Therefore, this 241/2 square foot sign is being requested to be relocated to the southern elevation. Per Section 29-4.3(B)ii of the Zoning Ordinance, attached signs for buildings and leaseholds with multiple facades, are permitted to have a maximum aggregate effective area of two square feet for every linear foot of frontage (on a public right-of-way), with a maximum of one square foot of sign for every linear foot of facade. CC's will have 24' 6" of frontage on Denton Tap Road, therefore the maximum square footage for all attached signage combined is two times 24' 6" or 49 square footage of signage for this lease space. In addition, when PD 178R was approved it established specific sign criteria. The colors, materials, and raceway are all in compliance with the signage regulations as established in the PD. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of S-1182R for CC's Coffee House subject to the following condition: 1. The signs on the front and southern elevations being a maximum effective area of 24'6' as required by Section 294.3(B)ii of the Zoning Ordinance. Item # 4 ALTERNATIVES: 1) Recommend approval of the request. 2) Recommend disapproval of the request 3) Recommend modification of the request 4) Take under advisement for reconsideration at a later date. ATTACHMENTS: 1) Site Plan 2) Signage- South Item # 4 F' COPPEL£ AGENDA REQUEST FORM CITY COUNCIL MEETING: May 8, 2001 ITEM # __~ ITEM CAPTION: PUBLIC HEARING: Consider approval of Case No. S-1185, Sergio's Market, Inc./Mangia! Market & Bakery, zoning change request from C (Commercial) to C-SUP (Commercial, Special Use Permit), to allow the operation of an approximately 1,800 square foot market and bakery to be located in Coppell Crossing IV Shopping Center at 777 S. MacArthur Boulevard. SUBMITTED BY: Gary L. Sieb TITLE: Director of Planning and Community Services : STAFF COMMENTS: Date of P&Z Meeting: April 19, 2001 Decision ofP&ZCommission: Approved (6-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, and Halsey voting in favor. None opposed. Approval is recommended subject to the following conditions: 1. The hours of operation being limited to Monday though Saturday: 11 a.m. to 8 p.m. and Sunday: 11 a.m. to 6 p.m. 2. The development of this property shall be in accordance with the site plan, elevations, floor plan and sign plans. 3. ~ ..... ~,,~,~.~ ~,,,; ...... a ~ ,u,~ ~.,~,,~a ~;,,r., (CONDITION MET) Staff recommends approval. DIR. INITIALS:~. FIN. REVIEW.~ CITY MANAGER KEVI . . Agenda Request Form/~ Revised 5/00 Document Name: @S1185Sergio CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE NO.: S-1185, Sergio's Market, dba Man a! P & Z HEARING DATE: April 19, 2001 C.C. HEARING DATE: May 9, 2001 LOCATION: Coppell Crossing IV Shopping Center at 777 S. MacArthur Boulevard. SIZE OF AREA: Approximately 1,800 square feet. CURRENT ZONING: C (Commercial) REQUEST: C-S.U.P. (Commercial, Special Use Permit) APPLICANT: Joseph Falvo Sergio's Market, dba Mangia! 972 Redwing Drive Coppell, Texas 75019 972-965-2933 FAX: 972-745-7441 HISTORY: There has been considerable development history on the property surrounding this request including site plan approvals as well as platting activity. A site plan for a 11,570 retail building and final plat for this property was denied by the City Council on December 14, 1999. Lack of adherence to the city's landscaping requirements, size of the building as well as need for additional information on proposed signage were the major areas of concern. On March 2, 2000 the Board of Adjustment considered requests for variances and special exceptions for this as well as Lot 5 of this development. The only favorable ruling relating to this lot was a special exception to reduce the number of parking spaces required for Lot 4. This special exception was granted subject to the size of a restaurant being limited to a maximum 4,000 square feet. On May 9, 2000 the City Council approved a site plan for a 8,498 square foot building and a final plat on this property, subject to Item # 5 one condition which states: The raceway of the signage shall match the material on which it is mounted; i.e. bronze on brick, off-white on EFIS. On November 14, 2000 City Council approved S-1181 for CC's Coffee house which was to be located at the eastern end of this building. Since that time, CC's has decided not to locate in this building. TRANSPORTATION: MacArthur Blvd. is a P6D, shown as a six-lane divided thoroughfare on our Thoroughfare Plan. It is currently an improved four-lane divided roadway contained within a l l0-foot R.O.W. SURROUNDING LAND USE & ZONING: North- retail; "C" Commercial South -DART R.O.W., and retail; "A" Agriculture and "C-PD157", Commercial East - shopping center; "R" Retail West - retail; "C" Commercial COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for retail uses. DISCUSSION: This request would allow an approximately 1,800 square foot market and bakery, specializing in fresh and prepared specialty foods, bakery and deli (see attached description and sample menu). Catering services will also be offered. This will primarily be a take-out operation, with limited seating available. The Floor Plan indicates the seating capacity to be 20, limited to stools at the counters located at each end of the restaurant. The requested hours of operation are Monday though Saturday: 11 a.m. to 8 p.m. and Sunday: 11 a.m. to 6 p.m. As noted, approval for this site plan was granted in April of last year, and construction is almost complete. The applicant desires to receive approval for this SUP for this restaurant to allow for the f'mish out of this lease space to be approved immediately following the construction of the building. The signage approved for this building is the same approved for buildings 1 and 2 of Coppell Crossing which is limited to: Item # 5 "ivory lettering will be used for all signs and, if necessary, a tenant may also incorporate a logo of a different color as part of the allowable signage, provided that the logo occupies less area than the ivory lettering". When approving the specific site plan for this tract, an additional condition was placed which stated that: "the raceway of the signage shall match the material on which it is mounted; i.e. bronze on brick, off- white on EFIS." Per Section 29-4.3(B) of the Zoning Ordinance, attached signs for buildings and leaseholds with multiple facades, are permitted to have an effective area of two square foot for every linear foot of frontage. Mangia! will have 28 feet of frontage on the north elevation of the building, and 17 square feet of signage is proposed. The letters are proposed to be ivory with bronze trim caps. The raceway will match the brick on which it is mounted. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of S-1185 for Mangia! subject to the following conditions: 1. The hours of operation being limited to Monday though Saturday: 11 a.m. to 8 p.m. and Sunday: 11 a.m. to 6 p.m. 2. The development of this property shall be in accordance with the site plan, elevations, floor plan and sign plans. ALTERNATIVES: 1) Recommend approval of the request. 2) Recommend disapproval of the request 3) Recommend modification of the request 4) Take under advisement for reconsideration at a later date. ATTACHMENTS: 1) Description and Sample Menu 2) Site Plan for Coppell Crossing IV 3) Elevations for Coppell Crossing IV 4) Floor Plan for Mangia! 5) Proposed Sign - details 6) Proposed Sign - color rendering Item # 5 Request for Zoning Change The attached documentation is being submitted for consideration of a zoning change in the Coppell Crossing shopping center located at the northwest comer of Beltline and Mac, Arthur Boulevard in Coppell. The request is for a change of zoning from Commercial (C) to Commercial with S.U.P. (CSUP) for a market and bakery, operating as Mangial Market and Bakery. Mangia! Will be owned and operated by Sergio's Market, Inc., a Texas corporation founded and managed by Jeanne and Joseph Falvo. Mangia!, unlike any other establishment in the immediate area, will offer a variety of fresh and prepared specialty foods, a fresh bakery and deli, and gourmet food products. The focus of the business is to provide fresh, hand made food, primarily for take-out, to customers who do not have the time to cook, and do not always have the time to dine at a restaurant. Mangia! will provide its customers with fresh restaurant style prepared foods ready for immediate consumption, fresh baked artisan style breads, pastries and desserts and gourmet food products. A variety of prepared main courses and side dishes will be offered, and menu offerings will change routinely. A sample menu is attached. A fresh deli will offer made to order sandwiches and salads. Emphasis will be placed on take-out services, as limited seating will be provided for onsite consumption. This will provide customers with a restaurant quality dining experience in the comfort of their own home, and at a savings over the costs associated with comparable restaurant dining. Mangia! will also carry an extensive line of gourmet food products. A vadety of imported cheeses and cured meats will be available, as well as an assortment of pat~s, cured olives, pasta and other specialty foods. A broad selection of specialty oils, vinegars and other condiments such as mustards, sauces and marinades will also be available. Additionally, Mangia! will offer custom catering services for parties, luncheons and other gatherings with a fixed menu as well as custom menus developed in consultation with the customer, and tailored for their specific needs and occasion. Please contact me should you have any questions. Appendix C - Sample Menu Salads Caesar Salad with gdlled chicken, salmon or shrimp Mixed Field Greens with gdlled chicken, salmon or shdmp Caprese (sliced tomatoes with fresh mozzarella and basil) Grilled vegetables (eggplant, carrots, onions, mushrooms, zucchini) Pasta salads Entr6es Beef Gdlled marinated flank steak Peppercorn crusted tenderloin Grilled filet mignon with chimichurri sauce Chicken Grilled herbed chicken breast Grilled chicken with honey citrus glaze Sesame crusted chicken tenders with honey-mustard sauce Pork Roasted pork tenderloin with bourbon peach glaze Roasted pork loin with dded cherry-cranberry chutney Gdlled loin chop with tequila-lime glaze Grilled baby-back ribs with honey BBQ glaze Seafood Grilled salmon with caramelized onion relish Chilled poached salmon with raspberry-jalepeno glaze Gdlled tuna with mango salsa Gdlled shdmp kabobs with teriyaki glaze Seared ahi tuna with wasabi cream Pasta Lasagna (cheese, ve~e~ble) Jumbo cheese ravioli Tor~elini en brodo (broth) Potatoes and Grains Roasted new potatoes with rosemary Gdlled polenta cakes Wild dce with pecans, apdcots and cranberries Wild truffle dsotto Couscous Vegetables Chilled asparagus with tomato balsamic vinagrette Green beans almondine Sauteed spinach with garlic Baby carrots wilb sweet orange glaze Steamed broccoli Deli Offerings Sandwiches on a vadety of fresh breads (Turkey. roast beef. gdlled chicken, capicolla, pastrami) (Swiss. cheddar, smoked provolone.) (Mayonaise. whole grain mustard, honey mustard, sun. Ideal tomato spread) Breads Classic baguette Roasted garlic Sweet onion and Parmesan Ciabatta · French peasant bread Rustic wheat Sourdough Kalamata olive Raisin walnut Chocolate cherry I~!li~ lllll: ' :lliil II ' :' Il.ii 1~!1:i !~ ,,! iii ~ll · I: F' COPPLLL AGENDA REQUEST FORM CITY COUNCIL MEETING: May 8, 2001 ITEM # [ ~ ITEM CAPTION: PUBLIC HEARING: Consider approval of Case No. S-1137R, First United Methodist Church, zoning change request from SF-7 and SF-12, SUP 1137 and SUP 1052 (Single Family -7 and Single Family-12, Special Use Permits) to SF-7 and SF-12, SUP 1137R and SUP 1052 (Single Family-7 and Single Family-12, Special Use Permits) to allow a revision to the west parking lot, on approximately 11.84 acres of property located at the northwest and northeast comers of Bethel School Road and Heartz Road. SUBMITTED BY: Gary L. Sieb TITLE: Director of Planning and Community Services STAFF COMMENTS: Date of P&Z Meeting: April 19, 2001 Decision ofP&ZCommission: Approved (6-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, and Halsey voting in favor. None opposed. Approval is recommended subject to the following conditions: 1. An amendment to this SUP will be required, including the establishment of a detailed site plan, elevations, signage, parking, fire lanes and circulation prior to the construction of the "future building" as noted on the site plan. (CONDITION MET) Re, aa. (CONDITION MET) Staff recommends approval. DIR. INITIALS: FIN. REVIEV~I;~r CITY MANAGER REVIEW:~ Agenda Request Form - Revised 5/00 Document Name: @S 1137RFUMC NI CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE NO.: S-1137R FIRST UNITED METHODIST CHURCH P & Z HEARING DATE: April 19, 2001 C.C. HEARING DATE: May 8, 2001 LOCATION: Northeast and Northwest comers of Bethel School Road and Heartz Road SIZE OF AREA: Approximately 11.84 acres of land CURRENT ZONING: SF-12 and SF-7, S-1137 and S-1052 REQUEST: Amend SUP 1137 to permit a redesign and the paving of the parking lot at the northwest comer of Bethel School Road and Heartz Road. APPLICANT: Owner: Engineer: First United Methodist Church William Anderson 420 South Heartz Road Dowdy, Anderson & Assoc. Coppell, Texas 75019 5225 Village Creek Drive 972- 462-0471 Suite 200 FAX: 972-393-1260 Plano, Texas 75093 972-93143694 FAX: 972-931-9538 HISTORY: In 1984, a five acre tract was platted to allow for the initial construction of the First United Methodist Church facility at the northeast comer of Bethel School and Heartz Road. In 1991, SUP 1052 was established on this property allowing for a Day Care facility to operate within the existing church building. In April 1998, SUP 1137 was established, expanding the church property to approximately 12 acres, which allowed for a 36,200 square foot addition to the existing 15,000 square foot building, for a total of 51,200 square feet of development. This action also included the Item # 6 "remote" parking lot on the west side of Heartz Road (Section 2). At that time, alternative paving (not concrete) was allowed on this parking lot. In April 1998, a Minor Plat was approved on 7.04 acres of land (Section 2) to allow for the construction of this parking lot. Finally, the replat for the main facility was approved in 1998, but not fried until July of 1999. City Council granted an extension for the filing of this replat. TRANSPORTATION: Bethel School Road is shown on the Thoroughfare Plan as a C2U, two-lane undivided collector street within a 60 foot wide right-of- way, built to standard east of Heartz Road and substandard in pavement width west of Heartz. Heartz Road is shown on the thoroughfare plan as a C2U, two-lane undivided collector built to standard, but within a substandard right-of-way width of 50 feet (60 feet is standard) SURROUNDING LAND USE & ZONING: North-Single Family residential; SF-12 (Frank Addition) and SF-7 (Willowood and Braewood West) South-Single Family residential; SF-12, SF-9 and 2F-9 (Northlake Woodlands) East - Single Family residential; SF-12, (Northlake Woodlands) West - Day Care Center and undeveloped; "C" Commercial COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for institutional and medium density residential uses. DISCUSSION: As discussed in the HISTORY section, this property has a long zoning and platting history. In 1998, SUP 1137 was established which permitted the expansion of the existing church facility as well as to allow for the construction of 225 parking spaces on the west side of Heartz Road. In lieu of paving this parking lot with concrete, grass was permitted over a compacted sub-grade, except for drive approaches that are paved with 5" thick concrete. This alternative "paving" has not held up very well, therefore this request includes redesign and expansion of this parking facility to 330 spaces, and will utilize standard concrete paving. The required parking for churches is based on a ratio of one space per three seats in the main sanctuary. This church has 1,100 seats, therefore 367 parking spaces are required. As indicated on the Overall Site Plan, there are 140 spaces on the main lot, and an additional 311 spaces are being added with this request, with an additional 19 spaces being Item # 6 provided with the next phase of development, for a total of 470 parking spaces. Per Section 12-31-8.1.of the Zoning Ordinance all required parking needs to be within 600 feet of the main building. Given the requested 262 spaces (within 600 feet) on this lot, plus the 140 parking spaces on the main lot, the parking requirement is being met. This parking lot layout also observes Section 12-31-1.1.of the Zoning Ordinance that requires parking in a single family district be located behind all setback lines. A twenty-five foot setback for parking is provided along Vanbebber and Bethel School Roads per SF-7 regulations. This parking lot will be illuminated with 11, 25-foot light poles, with down light, shoe box type fixtures. Seven new light poles are proposed and four of the existing poles will be relocated. Also indicated on this site plan is a footprint for a future 36,380-k-_ square foot building. Prior to the construction of this building, the applicant will be required to amend this SUP and provide a detail site plan package once the use, building materials, elevations and signage has been determined for this building. It must be noted that while the landscaping and 'open space for this additional building have been accounted for on this site plan, once the use is determined, additional fire lanes, and potentially additional parking may be required. LANDSCAPE PLAN The Landscaping of this parking lot, as well as the furore building pad) meets or exceeds the requirements of the Zoning Ordinance. Given the required parking setback, per existing residential zoning, 25 to 30 foot buffers are being provided along all street edges. In place of berming, three-foot high hedges of Needlepoint Holly are planned along all street frontages and along the west property line, adjacent to the undeveloped land. Live Oak trees will be planted along the edges with Cedar Elms as parking lot trees. This landscape plan takes advantage of Section 12-31-5.1 .b of the Zoning Ordinance, which allows for the reduction in the length of a parking space from 19 to 17 feet if additional interior landscaping is provided at a ratio of one square foot of landscaping for every square foot in reduction of depth of parking space. An additional 660 square feet of landscaping is being provided. The parking rows have been designed with 8-10 feet of turf area between parking rows to allow for the car overhang as well as additional open space. Item # 6 A note needs to be added to the landscape plan that until such time that the future building is constructed, this area will be landscaped and maintained with turf or similar ground cover. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of S-1137R for First United Methodist Church subject to the following conditions: 1. An amendment to this SUP will be required, including the establishment of a detailed site plan, elevations, signage, parking, fire lanes and circulation prior to the construction of the "future building" as noted on the site plan. 2. Revise the landscape plan to indicate turf where the .future building pad is proposed. 3. Revise the Overall Site Plan to correct the street names on the south side of Bethel School Road. ALTERNATIVES: 1) Recommend approval of the request. 2) Recommend disapproval of the request 3) Recommend modification of the request 4) Take under advisement for reconsideration at a later date. ATTACHMENTS: 1) Department Comments Fire Administration TXU Electric and Gas 2) Overall Site Plan for S-1137R 3) Site Plan for Section 2 (west parking lo0 4) Landscape Plan of Section 2 5) Illumination Plan Item # 6 DE VEL OPMENT RE VIE W COMMITTEE FIRE PREVENTION COMMENTS ITEM: S-113 7R, FIRST UNITED METHODIST CHURCH, SECTION 2 DRC DA TE: MARCH29, 2001 CONTACT: TRA VIS CRUMP, FIRE MARSHAL. (972) 304-3503 : ........ PRELIMINARY Fr~r A · 1. CAUTIONARY NOTE: While the furore building is not included in this review, it should be noted that S. Heartz and Vanbebber Roads can not be utilized as fire lanes. This will adversely affect the footprint of the future site. An on-site fire lane will be required on the North and East sides of this building. !,!,AR 2 9 2001 TXU Electric & Gas 4200 North Belt Line Irving, TX 75038 Comments for City of Coppell Development Review Committee March 29, 2001 S 1173-R, First United Methodist Church, Section Two Zoning change acceptable Replat. acceptable, but additional easements may be needed if building is built on the site in furore. Bobby Oney F COPPELL FOmW CITY CO~CIL MEET~G: May 8, 2001 ITEM ITEM CAPTION: PUBLIC HEARING: Consider approval of First U~ted Methodist Church, Section Two, Replat, to allow a revision to the west parking lot on approximately 7.039 acres of property located at the northwest comer of Bethel School Road and Heartz Road. SUBMITTED BY: Gary L. Sieb TITLE: Director of Planning and Community Services STAFF COMMENTS: Date of P&Z Meeting: April 19, 2001 Decision ofP&ZCommission: Approved (6-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, and Halsey voting in favor. None opposed. Approval is recommended subject to the following condition: 1 Clearly ~n~.~ ,~.~ ~;,~ ..... . ........ * (CONDITION MET) Staff recommends approval. Agenda Request Form - ised 5/00 Document Name: @FUMC CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT REPLAT OF FIRST UNITED METHODIST CHURCH ADDITION SECTION 2, LOT 1 BLOCK 1 P & Z HEARING DATE: April 19, 2001 C.C. HEARING DATE: May 8, 2001 LOCATION: Northwest coruer of Bethel School Road and Heartz Road SIZE OF AREA: Approximately 7.04 acres of land CURRENT ZONING: SF-7, S-1137 REQUEST: Replat to allow for the relocation of the fire lane. APPLICANT: Owner: Engineer: First United Methodist Church William Anderson 420 South Heartz Road Dowdy, Anderson & Assoc. Coppell, Texas 75019 5225 Village Creek Drive 972- 462-0471 Suite 200 FAX: 972-393-1260 Piano, Texas 75093 972-931-0694 FAX: 972-931-9538 HISTORY: In 1984, a five acre tract was platted to allow for the initial construction of the First United Methodist Church facility at the northeast corner of Bethel School and Heartz Road. In April 1998, a Minor Plat was approved on 7.04 acres of land (Section 2) to allow for the construction of this parking lot. Finally, the replat for the main facility was approved in 1998, but not filed until July of 1999. City Council granted an extension for the filing of this replat. TRANSPORTATION: Bethel School Road is shown on the Thoroughfare Plan as a C2U, two-lane undivided collector street within a 60 foot wide right-of- Item # 7 way, built to standard east of Heartz Road and substandard in pavement width west of Heartz. Heartz Road is shown on the thoroughfare plan as a C2U, two-lane undivided collector built to standard, but within a substandard right-of-way width of 50 feet (60 feet is standard) SURROUNDING LAND USE & ZONING: North-Single Family residential; SF-12 (Frank Addition) and SFo7 (Willowood and Braewood West) South-Single Family residential; SF-12, SF-9 and 2F-9 (Northlake Woodlands) East - Single Family residential; SF-12, (Northlake Woodlands) West - Day Care Center and undeveloped; "C" Commercial COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for institutional and medium density residential uses. DISCUSSION: As discussed in the HISTORY section of this report, this property was originally platted in April, 1998 to allow for the construction of the parking lot. That Minor Plat established a fire lane and the setback lines. The requested Replat will abandon the previous fire lane, and establish a new fire lane configuration to serve the redesigned parking lot. Further, this plat designates sidewalk easements along all streets. At the northeast corner of the tract, this sidewalk easement widens to 15 feet to accommodate the meandering portion of the sidewalk. The remaining sidewalk will be within a 5-foot easement. However, this easement needs to be more clearly labeled. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of the Replat of First United Methodist Church Addition, Section 2, Lot 1 Block 1, subject to the following condition: 1. Clearly label the sidewalk easements. ALTERNATIVES: 1) Recommend approval of the request. 2) Recommend disapproval of the request 3) Recommend modification of the request 4) Take under advisement for reconsideration at a later date. ATTACHMENTS: 1) Department Comments: Fire Administration and TXU Electric and Gas 2) Replat of First United Methodist Church Addition, Section 2, Lot 1 Block 1 Item # 7 DE VEL OPMENT RE VIE W COMMITTEE FIRE PRE VENTION COMMENTS ITEM: FIRST UNITED METHODIST CHURCH, SECTION TWO, REPLA T DRC DA TE: MARCH 29, 2001 CONTACT: TRA VIS CR UMP, FIRE MARSHAL (972) 304-3503 COMMENT STA TUS: l rnrrrr A rI ] ~r~rAr ........ PRELIMINARY ...... 1. CAUTIONARY NOTE: While the future building is not included in this review, it should be noted that S. Heartz and Vanbebber Roads can not be utilized as fire lanes. This will adversely affect the footprint of the future site. An on-site fire lane will be required on the North and East sides of this building. 2. Plat all fire lanes as easements. TXU Electric & Gas 4200 North Belt Une Irvinc~ TX 75038 Comments for City of Coppell Development Review Committee March 29, 2001 S 1173-R, First United Methodist Church, Section Two Zoning change acceptable Replat · acceptable, but additional easements may be needed if building is built on the site in furore. Bobby Oney MAR 2 g 2001 T H I:' C I 1' Y 0 F C-OPP-ELE AGENDA REQUEST FORM CITY COUNCIL MEETING: May 8, 2001 ITEM # ITEM CAPTION: Consider approval o£ Gateway Business Park No. 3, Lot 1, Block A, Revised Site Plan and Final Plat, request to allow the construction o£ two approximately 32,061 square £oot office/warehouse buildings on 7.863 acres o£ property located at the northeast corner of Freeport Parkway and Airline Drive. SUBMITTED BY: Gary L. Sieb TITLE: Director of Planning and Community Services STAFF COMMENTS: Date of P&Z Meeting: April 19, 2001 Decision ofP&ZCommission: Approved (6-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, and Halsey voting in favor. None opposed. Approval is recommended subject to subject to the following condition: 1. The attached letter dated April 2, 2001; outlining improvements to the drainage channel on lot 1X. Staff recommends approval. DIR. INITIALS:kfi[r~), FIN. REVIEW: P'~ CITY MANAGER REVIEW: Agenda Request Form - Revised 5/00 Document Name: @GatewayR CITY OF COPPELL PLANNING DEPARTlvIENT STAFF REPORT CASE: GATEWAY BUSINESS PARK NO. 3 LOTS 1 & 1X, BLOCK A REVISED SITE PLAN AND FINAL PLAT P & Z HEARING DATE: April 19, 2001 C.C. HEARING DATE: May 8, 2001 LOCATION: At the northeast comer of Freeport Parkway and Airline Drive. SIZE OF AREA: Approximately 7.864 acres of property. CURRENT ZONING: LI (Light Industrial) REQUEST: Final Plat and Site Plan Amendment approval for two 32,758 square foot office buildings. APPLICANT: Park West Commerce Center HalffAssociates, Inc. 15350 SW Sequoia Pkwy Chris Amarante Suite 300 8616 Northwest Plaza Drive Portland, OR 97224 Dallas, TX 75225 (503) 624-6300 (214) 346-6200 FAX: (503) 624-7755 (214) 739-0086 Architect: O'Brien & Associates Mick Cn'anlund 5310 Harvest Hill Road, Suite 136 Dallas, TX 75230 (972)788-1010 FAX: (972) 788-1024 HISTORY: The City Council approved the Preliminary Plat and Site Plan, excluding elevations, for the subject site on April 10, 2001. There is no prior platting history on the subject site. TRANSPORTATION: Airline Drive is a C4U, four-lane undivided street built to standard, within a 60-foot right-of-way. Freeport Parkway is a four-lane divided Item# 8 road in an 80'-wide right-of-way. Freeport Parkway is proposed to be expanded to a six-lane roadway in a 110'-wide right-of-way. SURROUNDING LAND USE & ZONING: North- vacant land; LI, Light Industrial South - vacant land/G&K Services; LI, Light Industrial East- Park West Commerce Center sign/MJ Designs; LI, Light Industrial West - Avaya Telecommumcations; LI, Light Industrial COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for light industrial/showroom uses. DISCUSSION: The applicant is requesting Revised Site Plan and Final Plat approval for Lots 1 and IX, Block A of Gateway Business Park No. 3, subdividing the 7.864 acres of property into two separate lots. Development will occur on Lot 1, containing 5.241 acres, while the remaining 2.414 acres containing the floodplain area of Grapevine Creek will make up Lot 1X. An additional .2090 of an acre will be dedicated as right-of-way along Freeport Parkway. The applicant is proposing to construct two 100% office buildings, providing a total of 256 parking spaces, well over the required 218 spaces. As stated in the above case History, Planning Commission and City Council recently approved the Preliminaxy Plat and Site Plan, which excluded building elevations. The approval was conditional upon elevations being submitted in conjunction with the request for Final Plat approval. All other aspects of the site plan, landscape plan, and plat have been reviewed and approved; however, a complete site plan package is included for reference. Architecture Because details on building materials were not finalized at the time that the Site Plan and Preliminary Plat were reviewed, the architectural details and building elevations will now be reviewed in conjunction with Final Plat approval. The two proposed buildings will be one-story, each containing an approximate building area of 32,758 square feet. Because the building has been designed for office uses only, a significant number of windows are proposed to be located on all four sides of the building. The building height will measure 21.9', except where enhanced entrances are proposed to be slightly higher (approximately 2.5') than the remainder of the building. The primary building material will be an autumn rose brick. A darker brick will be placed around the base of the buildings and as accent bands spaced every 1 ½' feet, halfway up the building walls. Beige (Urban Putty) cast stone Item # 8 will surround all entranceways, with matching painted concrete around all windows and at the top edge of the building. Final Plat Lot 1X is located within a floodplain area of Grapevine Creek. The applicant has placed a note on the plat indicating that maintenance of the floodplain/easement area is the responsibility of the owner. Additionally, the applicant submitted a letter in conjunction with the Preliminary Plat, specifically committing to the removal of trash and brush, grading, hydromulching, temporary irrigation as necessary, and general maintenance of the drainage channel. Additionally, as requested by staff, the applicant has added a 5' wide sidewalk easement along Airline Drive, in case of future sidewalk construction. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of the revised site plan and final plat. ALTERNATIVES: 1) Recommend approval of the request. 2) Recommend disapproval of the request 3) Recommend modification of the request 4) Take under advisement for reconsideration at a later date. ATTACHMENTS: 1) Final Plat (Sheets 1 & 2) 2) Site Plan 3) Elevations 4) Landscape Plan (Sheets 1 & 2) 5) Landscape Details 6) April 2, 2001 letter regarding maintenance of floodplain area Item # 8 Ap~-03-01 0Z:55P ~-01 O'B RI EN & ASSOCIATES, IN C A R C H [ 'l' E C T U R E · p L A N N I N G · I lq T E R I O R S MEMO v/ PttO MT . F[t ES ___ Date: 4~02~01 To: Ms. Andrea Roy City of Coppeil Re: Gateway Business Park, No. 3, Lot 1 Blk A Concerning the improvements to the drainage channel, the owner is willing to commit to the following; 1. Removal of trash and brush down to the creek bed similar to adjacent landowners. 2. Fine grading as required within the channel area. 3. Hydromulch the channel with Common Bermuda mix. 4. Provide temporary irrigation as required to establish growth. 5. Provide ongoing maintenance to includt~ mowing and trash removal. If you have further questions please feel free to contact me. Sincerely, ? _ Mick Granlund ~I ~ 5310 Harvest Hill Road · Suite136. LB I61 "Dallas. TX 75230 ~, {972) 788-1010 · FAX(972)788-4828 T H B: · C I T Y 0 F C PP-EL[, AGENDA REQUEST FORM CITY COUNCIL MEETING: May 8, 2001 ITEM # _~ ITEM CAPTION: Consider approval of an interlocal agreement with Dallas County for improvements to State Road from Sandy Lake Road to Ruby Road and Ruby Road from Coppell Road to State Road in an amount not to exceed $183,896.00. Using current remaining funds from previous work performed on Bethel Road of $13,145.67 and using remaining funds from previous work performed on West Sandy Lake Road of $76,076.16 requires that the difference of $94,674.17 be paid to Dallas County; and authorizing the City Manager to sign. SUBMITTED BY: Michael A. Martin, P.E. TITLE: Assistant City Engineer STAFF COMMENTS: See attached memo. BUDGET AMT. $ AMT EST $ +k-BID $ FINANCIAL COMMENTS: The additional funds needed for this contract'can be allocated from Undesig~ ~ed Fund Balance. D1R. INITIALS: FIN. REVIEW~ CITY MANAGER REVIEW: Agenda Request Form - Revised 5/00 Document Name: #cng3 MEMORANDUM FROM THE DEPARTMENT OF ENGINEERING To: Mayor and City Council Members From: Michael A. Martin, P.E., Assistant City Engineer ~$~'f Date: May 8, 2001 RE: Consider approval of an interlocal agreement with Dallas County for improvements to State Road from Sandy Lake Road to Ruby Road and Ruby Road from Coppell Road to State Road in an amount not to exceed $183,896.00. Using current remaining funds from previous work performed on Bethel Road of $13,145.67 and using remaining funds from previous work performed on West Sandy Lake Road of $76,076.16 requires that the difference of $94,674.17 be paid to Dallas County; and authorizing the City Manager to sign. The Engineering Department contacted Mike Sharp, Superintendent District 1 Road and Bridge Division of Dallas County, about repairing all of the subgrade failures and resurfacing State Road (from Sandy Lake Road to Ruby Road) and Ruby Road (from Coppell Road to State Road). Mr. Sharp prepared an estimate indicating that the project would cost $183,896.00. The agreement states that the City will pay Dallas County the sum of $183,896.00 as the City of Coppells' portion of the cost of the project. The City currently has $13,145.67 remaining in prepayment funds from previous work performed on Bethel Road and $76,076.16 remaining in prepayment funds from previous work performed on West Sandy Lake Road. Total Cost $183,896.00 Less funds from Bethel Rd. - 13,145.67 Less funds from W. Sandy Lake Rd. - 76~076.16 Remaining difference $ 94,674.17 The condition of State and Ruby Roads have deteriorated to a point that requires the City to look at ways to improve the roadways which will be heavily used to access the new Wagon Wheel Park facilities. Currently, the widths of State Road and Ruby Road range from approximately 16 feet to 22 feet. It is Dallas County's intention to remove and replace sections of the roadway which have failed. In areas where the road has long sections of failures, the County will have to completely remove and replace the entire roadway. Once all the failed sections of the roadway have been repaired, the County will then apply a 2" asphalt overlay on both Ruby and State Roads. As per my conversation with the County, for this work to occur they will have to shut down portions of the roadway during the day. It is their intention to reopen the roadway at the end of each day. However, It is possible that while the repairs are being made access to Wagon Wheel Park will be limited. "CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN" Currently Dallas County is not working on any road projects and has indicated that work could begin immediately after City Council approval. Due to the urgent nature of the work to be performed, the project will commence prior to the receipt of the remainder of the City's payment. It is anticipated that completion of the project could take approximately four to six weeks. With your approval of this interlocal agreement, Dallas County will begin work at Ruby and Coppell Road working in a westerly direction toward State Road and then northerly towards Sandy Lake Road. As indicated earlier, the County is currently not involved in any road project, but they do have commitments with other cities, which could require them to pull off this project for a few days. They indicated that they should be able to complete all of Ruby Road and the portion of State Road up to the entrance to Wagon Wheel Park before being pulled off the project to honor prior commitments. Staff recommends approval of this interlocal agreement with Dallas County and will be available to answer any questions at the Council meeting. "CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN" w~ E Sa, dy Lake . S I N.T.S. ~ Northpoint Ln (llllllllll Creekview Dr Future ~ Future Creekview Freeport ROW ROW Bethel Rd STATE RD & RUBY RD ~'~ ~opo~d ~mp~o~. ASPHALT OVERLAY I STATE OF TEXAS § COUNTY OF DALLAS § INTERLOCAL AGREEMENT BETWEEN DALLAS COUNTY AND CITY OF COPPELL FOR STATE ROAD FROM SANDY LAKE ROAD TO RUBY ROAD AND RUBY ROAD FROM COPPELL ROAD TO STATE ROAD WHEREAS, the City of Coppell, Texas, hereinafter called "City", and the County of Dallas, Texas, hereinafter called "County", desire to enter into an interlocal agreement for the purpose of improvements to State Road from Sandy Lake Road to Ruby Road, and Ruby Road from Coppell Road to State Road, as further described by Exhibit "A"; and, WHEREAS, Chapter 791 of the Texas Government Code, as amended, provides authorization for local governments to enter into interlocal contracts; NOW, THEREFORE, THIS AGREEMENT is hereby made and entered into by City and County for the mutual consideration stated herein: WITNESSETH City has requested and County agrees to provide for improvements to State Road, beginning at Sandy Lake Road and ending at Ruby Road; and Ruby Road, beginning at Coppell Road and ending at State Road, hereinafter called the "Project", as further described in Exhibit "A" attached hereto and incorporated herein for all purposes. The Project is classified as a County Type "E" road project. II. County agrees to furnish materials, labor and equipment necessary and to perform the Project construction at a cost not to exceed $183,896.00, hereinafter called the "Not to Exceed Amount." All expenditures by the County for the performance of these governmental functions of making these improvements shall be made from current revenues available to the County of Dallas. III. City agrees to pay to County the sum of $183,896.00 as City's portion of the cost of the Project. The City currently has $13,145.67 remaining in prepayment funds from previous work performed on Bethel Road under authorization of Court Order Nos. 96-034, 96-504, and 98-1284 and $76,076.16 remaining in prepayment funds from previous work performed on Sandy Lake Road under authorization of Court Order No. 2000-754. The City agrees to deposit the difference, $94,674.17, upon submission of this interlocal agreement to the County for approval. Due to the urgent nature of the work to be performed, the work is authorized to commence prior to the receipt of the remainder of the City's payment. The County is authorized to expend such amount for periodic payments of Project cost. All expenditures by the City for the performance of these governmental functions of making these improvements shall be made from current revenues Road & Bridge District ILA (AM.11-1999.1) available to the City. The City agrees that these payments are a fair compensation for the services and functions performed under this agreement. City agrees to accomplish the following items, if required by the project, in a timely manner to insure that such items will not delay the County construction schedule; (1) inform the public of the proposed reconstruction of the Project; (2) locate all manholes, water valves, and other utilities within the Project; and (3) make or cause to be made all utility relocations or adjustments necessary for the Project at no cost to County. In the event that the cost of the Project shall exceed the Not to Exceed Amount, City and County agree to either reduce the scope of construction or seek additional funding to complete the project. At the termination of the Project, County will do a final cost accounting of the Project. In the event that the amount paid by City exceeds the actual cost, the difference will be remitted to City. In the event that additional funds are due, County will bill City who agrees to pay such funds within thirty (30) days of receipt of such billing. VI. The term of this agreement shall be from the date of the last signature approving the agreement until the completion of the Project and final payment as provided herein. VII. The City agrees that County shall have the right to enter upon the Project area for the time period necessary for the completion of the Project. VIII. The County agrees to be responsible for any liability or damages the County may suffer as a result of claims, demands, costs or judgments, including all reasonable attomeys fees, against the County, including workers compensation claims, arising out of the performance of the construction and services under this agreement, or arising from any accident, injury or damage, whatsoever, to any person or persons, or to the property of any person(s) or corporation(s) occurring during the performance of this agreement and caused by the sole negligence of the County, its agents, officers and/or employees. IX. The City agrees to be responsible for any liability or damages the City may suffer as a result of claims, demands, costs or judgments, including reasonable attorneys fees, against the City, including workers compensation claims, arising out of the performance of the construction and services under this agreement, or arising from any accident, injury or damage, whatsoever, to any person or persons, or to the property of any person(s) or corporations(s) occurring during the performance of the agreement and caused by the sole negligence of the City, its agents, officers and/or employees. Road & Bridge District ILA (AM. 11-1999.1) City and County agree that any liability or damages as stated above occurring during the performance of this agreement caused by the joint or comparative negligence of their employees, agents and officers shall be determined in accordance with the comparative responsibility laws of the State of Texas. City and County agree that County's obligation to perform the Project construction is contingent upon the receipt of City's payment of $183,896.00. Of this amount $89,221.83 is currently on deposit with the County. It is agreed that construction on the Project may commence prior to the receipt by County of the remainder due to the urgent nature of the work. City shall be obligated to pay County the balance of $94,674.17 upon submission of this agreement to the County for approval. XlI. This Agreement shall be expressly subject to the sovereign immunity of County and the governmental immunity of City, Title 5 of the Texas Civil Practice and Remedies Code, as amended, and all applicable federal and state law. This Agreement shall be governed by and construed in accordance with the laws and case decisions of the State of Texas. Exclusive venue for any legal action regarding this Agreement filed by either City or County shall be in Dallas County, Texas. The City of Coppell, State of Texas, has executed the Agreement pursuant to duly authorized City Council Resolution , Minutes dated the day of ,2001. The County of Dallas, State of Texas, has executed this agreement pursuant to Commissioners Court Order Number and passed on the day of , 2001. CITY OF COPPELL COUNTY OF DALLAS BY BY CITY MANAGER LEE JACKSON, COUNTY JUDGE ATTEST: APPROVED AS TO FORM: CITY SECRETARY \ ATTORNEY John Dahill, Advisory Chief, Civil Section Dallas County District Attorney Road and Bridge District ILA (AM. 11-1999.1) Exhibit "A" The City of Coppell has requested the County's participation in the improvement of State Road, from Sandy Lake Road to Ruby Road; and Ruby Road, from Coppell Road to State Road at an estimated cost of $183,896.00. The proposed work will consist of the following operations: Scope: State Road - from Ruby Road north 400' toward Sandy Lake Road - patch and 2" HMAC overlay 400' x 21' + 9 = HMAC 933 SY Patch 311 SY State Road - from Sandy Lake Road south 2,280' - resection and 2"HMAC overlay 2,280' x 21' + 9 = HMAC 5,320 SY Resection 5,320 SY Ruby Road - from Coppell Road west 1,320' - patch and 2" HMAC overlay 1,320' x 21' + 9 = HMAC 3,080 SY Patch 1,150 SY Ruby Road - beginning 1,320' west of Coppell Road to State Road - resection and 2" HMAC overlay 1,280' x 21' + 9 = HMAC 2,987 SY Resection 2,987 SY Materials: H.M.A.C. (Type D) 1,355 Tons ~ $30.00 $40,650.00 Ton Mile Haul 1,355 X 11.3 Miles ~ $00.30 $4,593.00 3" RAP Material 1,027 CY ~ $4.34 $4,457.00 8" CTB 4,298 Tons ~ $12.75 $54,800.00 Traffic Control: 20 Days ~ $350.00 $7,000.00 Labor/Equipment: Rotomill 9,768.0 SY ~ $1.75 $17,094.00 Subgrade Preparation 9,768.0 SY ~ $1.75 $17,094.00 CTB Application: 4,298 Tons ~ $5.00 $21,490.00 Sub-Total $167,178.00 Contingency 10% $16,718.00 TOTAL $183,896.00 City of Coppell 100% Share $183,896.00 The County agrees to rotomill approximately 9,768 square yards of existing asphalt and/or concrete on the streets mentioned above to a depth ranging from 6" to 8". This includes milling, hauling, detailing, and sweeping, at an estimated cost of $1.75 per square yard for a total of $17,094. The County will provide for subgrade preparation prior to the application of cement treated base, at an estimated cost of $1.75 per square yard for a total of $17,904.00. The County will place 8" of cement treated base, approximately 4,298 tons at a cost of $12.75 per ton, or $54,800.00. The cost of labor and equipment for this process is estimated at $21,490.00. In the event there is insufficient material milled from the project to make all the required CTB, the County will provide milled material from its inventory at an estimated cost of $4,457.00. The County will provide for the overlay of the project with 2" of Type "D" hot mix asphaltic concrete (HMAC), to be laid in place by the County's almual contractor, at an estimated cost of $45,243.00,. The County will provide for traffic control, including temporary lane tabs, through its contractor at an estimated cost of $7,000.00. In addition, a 10% contingency, or $16,718.00 has been included in the project estimate to provide for unanticipated conditions. The City will pay 100% of the total estimated project costs, $183,896.00. Of this amount $89,221.83 is currently on deposit with the County. City shall be obligated to pay County the balance of $94,674.17 upon submission of this agreement to the County for approval by Commissioners Court. CITY COUNCIL MEETING: May 8, 2001 ITEM # ~ / MAYOR AND COUNCIL REPORTS A. Report by Mayor Sheehan regarding Opening Day of Wagon Wheel Park. B. Report by Mayor Sheehan regarding Dallas Regional Mobility Coalition. C. Report by Mayor Sheehan regarding Metroplex Mayors' Association. D. Report by Mayor Sheehan regarding Coppell Rotary Club. E. Report by Mayor Sheehan regarding NTCOG Board of Directors. F. Report by Mayor Sheehan regarding The Centerpiece of Technology Council. G. Report by Mayor Sheehan regarding the Coppell International Music Exchange. H. Report by Councilmember Tunnell regarding the Metrocrest Prayer Breakfast. CITY MANAGER'S REVIEW: