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BM 2001-03-16 PZ Minutes of March 16, 2000 PLANNING AND ZONING COMMISSION The Planning and Zoning Commission of the City of Coppell met in pre-session at 6 p.m., and in regular session at 6:30 p.m., on Thursday, March 16, 2000, in the Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Chairman Rick McCaffrey Vice Chairman Texx Stewart Commissioner Anna Kittrell Commissioner Jon Nesbit Commissioner Greg McGahey Commissioner Drew Halsey Commissioner Sam Clark Also present were Assistant City Engineer Mike Martin, City Attorney Bob Hager, Civil Engineer Kent Collins, Fire Marshal Travis Crump, Assistant Planning Director Marcie Diamond, City Planner Isabelle Moro and Sr. Administrative Secretary Barbara Jahoda. Planning Director Gary Sieb was on vacation. PRE-SESSION (Ooen to the Public) 1. Briefing on the Agenda. Staffbriefed the Commission on the cases. REGULAR SESSION (Ooen to the Public) 2. Call to Order. Chairman McCaffrey called the meeting to order. 3. Approval of Minutes dated February 17, 2000. Commissioner Nesbit made a motion to approve the minutes of February 17, 2000, as written. Commissioner Clark seconded; motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Halsey, Clark and Stewart voting in favor. None opposed. 4. PUBLIC HEARING: Consider approval of Case No. ZC-601, Stuart O'Neal Office Building, zoning change request from SF-12 (Single Family-12) to C (Commercial), to allow the development of a 4,342 square foot office building on a .5 acre tract of property located along the north side of W. Sandy Lake Road, approximately 1,100' west of N. Denton Tap Road, at the request of Cornerstone Architectural Services, Inc. Presentations: 1 City Planner Isabelle Moro introduced the item to the Commission, showing exhibits of the proposal and giving a brief history of the subdivision. She stated staff does not support this zoning change and related the reasoning. Of the 11 notices sent to property owners within 200', she stated that staff received no written replies. If the Commission should approve the zoning change, Ms. Moro listed conditions that should be attached, indicating that the change to the legal description has been met. Mike Lawler, CornerStone Architectural Services, Inc., 10719 Plano Road, Suite 100, Dallas, TX 75238, was present to represent this item before the Commission and answer any questions, indicating agreement with staff conditions. Public Hearine: Chairman McCaffrey opened the Public Hearing. Those speaking in favor: Milton Watson, 312 Brushy Creek Trail, Coppell, TX 75019 Regina Johnson, 400 Hunters Ridge Circle, Coppell, TX 75019 Those speaking in opposition: None. Chairman McCaffrey closed the Public Hearing. Discussion: Discussion followed regarding the limited amount of residential property left in Coppell, the future expansion of Sandy Lake Road to a four lane divided thoroughfare and the fact that this use would be a good transition between single-family and commercial property. Action: Commissioner Halsey made a motion to deny Case No. ZC-601, Stuart O~eal Office Building, zoning change request from SF-12 (Single Family-12) to C (Commercial). There was no second. Commissioner McGahey made a motion to approve Case No. ZC-601, Stuart O~eal Office Building, zoning change request from SF-12 (Single Family-12)to C (Commercial), subject to the following conditions: 1) Furnish zoning of property to the west. 2) Show proposed zoning on the document. 3) Clarify what the dash line represents parallel to the eastern property line. Commissioner Stewart seconded the motion; motion carried (5-2) with Commissioners Nesbit, McGahey, Kittrell, Clark and Stewart voting in favor. Commissioners McCaffrey and Halsey opposed. 5. Consider approval of the Stuart O'Neal Office Building, Site Plan, to allow the 2 development of a 4,342 square foot office building on a .5 acre tract of property located along the north side of W. Sandy Lake Road, approximately 1,100' west of N. Denton Tap Road, at the request of Cornerstone Architectural Services, Inc. Presentations: City Planner Isabelle Moro introduced the item to the Commission, showing exhibits of the proposal, stating there will be no monument sign. She added that staff is opposed to this development, but if since the Commission recommended the zoning change, she outlined the conditions that should be attached to the Site Plan. Mike Lawler, CornerStone Architectural Services, Inc., 10719 Plano Road, Suite 100, Dallas, TX 75238, was present to represent this item before the Commission and answer any questions, stating agreement with staff comments. Discussion: Discussion followed regarding lighting being sensitive to the adjacent residential subdivision, tree preservation, the trash/dumpster issue, parking/setback issues, etc. It was agreed to eliminate two parking spaces and move the driveway to the west in order to save four trees. Action: Commissioner Clark made a motion to approve the Stuart O~eal Office Building, Site Plan, subject to the following conditions: 1) Specify the color and building material of the dumpster gates on the building elevations. 2) Revise landscape data to reflect 2,615.7 sf of required non-vehicular open space. 3) The applicant owes $9,200 to the Coppell Reforestation Fund. 4) A tree removal permit must be executed prior to the removal of any protected trees on site. 5) A licensed irrigator must sign the irrigation plan. 6) A replat submission will be required prior to securing a building permit. 7) Revise the determination of retribution credit calculations shown on the Tree Survey to reflect the Leisure Services comments. 8) Deletion of two parking spaces in order to preserve tree #531,533, and 514. 9) Move driveway to the west in order to save tree #522. 10) Screen light standards adjacent to residential use. Commissioner Nesbit seconded the motion; motion carried (7-0) with Commissioners Nesbit, 3 McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. 6. PUBLIC HEARING: Consider approval of Case No. ZC-602, Beck Estates, zoning change request from A (Agriculture) to SF-12 (Single Family-12) to allow the development of a single-family residence on approximately one acre of property located at 824 DeForest Road, at the request of Lee and Laura Beck. Presentations: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing an exhibit of the proposal, stating staff recommends approval of this zoning change. Lee Beck, 250 Brighton Lane, Coppell, TX 75019, was present to represent this item before the Commission and answer any questions. Public Hearine: Chairman McCaffrey opened the Public Hearing. Those speaking in favor: Darron Ash, currently residing at 122 Ridgewood Drive, Coppell, TX 75019, soon to be the homeowner to the east. Those speaking in opposition: None. Chairman McCaffrey closed the Public Hearing. Discussion: No discussion followed. Action: Commissioner Stewart made a motion to approve Case No. ZC-602, Beck Estates, zoning change request from A (Agriculture) to SF-12 (Single Family-12) with no conditions. Commissioner McGahey seconded the motion. Motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. 7. Consider approval of the Beck Estates, Minor Plat, to allow the development of a single- family residence on approximately one acre of property located at 824 DeForest Road, at the request of Dowdey, Anderson and Associates, Inc. Presentations: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing an exhibit of the proposal, stating that two variances are being requested (1) a 100-foot setback vs. 30 feet and (2) a waiver of the alley requirement. She stated that staff supports these variances and recommends approval of the Minor Plat. 4 The applicant was not asked to come forward. Discussion: No discussion followed. Action: Commissioner Nesbit made a motion to approve the Beck Estates, Minor Plat, subject to the following condition: 1) Council waiver of the alley requirement. Commissioner McGahey seconded the motion. Motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. 8. PUBLIC HEARING: Consider approval of Case No. S-1176, Jack In The Box Restaurant, zoning change request from LI (Light Industrial) to LI-S.U.P. (Light Industrial, Special Use Permit) to allow the construction of a 2,742 square foot fast food drive through restaurant on approximately one acre of property located along the south side of S.H. 121, approximately 320' east of N. Denton Tap Road, at the request of C&P Engineering, Ltd. Discussion: Chairman McCaffrey announced a request by the applicant for a postponement of this Public Hearing to the Commission's April 20th meeting. City Attorney Hager asked that this hearing be opened and continued to April 20th. Public Hearine: Chairman McCaffrey opened the Public Hearing. Action: Commissioner McGahey made a motion to continue Case No. S-1176, Jack In The Box Restaurant, zoning change request from LI (Light Industrial) to LI-S.U.P. (Light Industrial, Special Use Permit) to the Commission's April 20th meeting. Commissioner Nesbit seconded the motion. Motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting for continuance. None opposed. 9. Consider approval of the Jack In The Box Addition, Lot 1, Block 1, Preliminary Plat, to allow the construction of a 2,742 square foot fast food restaurant on approximately one acre of property located along the south side of S.H. 121, approximately 320' east of N. Denton Tap Road, at the request of C&P Engineering, Ltd. Action: Commissioner McGahey made a motion to deny the Jack In The Box Addition, Lot 1, Block 1, Preliminary. Plat, without prejudice. Commissioner Kittrell seconded the motion; motion 5 carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor of denial. None opposed. 10. PUBLIC HEARING: Consider approval of the Coooell Business Center m, Lots 1 & 2, Block C, Reolat and Site Plan, to allow the development of a 115,200 square foot office/warehouse facility on approximately 8.6 acres of property located at the southwest corner of Wrangler and Lakeshore Drives, at the request of Halff and Associates, Inc. Discussion: City Planner lsabelle Moro introduced the item to the Commission, showing exhibits of the proposal, stating that the applicant is requesting a variance to the 6' high masonry wall requirement, proposing, instead, a 3' high berm topped with shrubs and trees along Lake Shore Drive, as well as Crestside Drive, to screen the loading dock areas. She then stated that staff recommends approval of the Replat and Site Plan, subject to conditions. Todd Jackson, Halff Associates, Inc., 8616 Northwest Plaza Drive, Dallas, TX 75225, was present to represent this item before the Commission and answer any questions, stating agreement with staff conditions. Public Hearine: Chairman McCaffrey opened the Public Hearing. Those speaking in favor: None. Those speaking in opposition: None. Chairman McCaffrey closed the Public Hearing. Discussion: Discussion followed regarding landscaping concerns relative to the gas valve on the northeast corner, placement and height of the monument sign, tenants surrounding this site, the traffic issue, etc. Action: Commissioner McGahey made a motion to approve the Coppell Business Center III, Lots 2, Block C, Replat and Site Plan, subject to the following conditions: Relative to the Site Plan: 1) Interior office space can not exceed 25,344 sf. 2) Modify front yard setback on Site Plan to 60'. 3) City Council must approve the proposed living screen in lieu of a 6'-high masonry wall. 4) Specify on the site plan the color of lettering to be used on the monument sign. 6 5) Monument sign should reference building not tenants. 6) Remove the notation of oversized dock doors on the north elevation and referenced on the southern elevation. 7) Modify provided perimeter landscape tabulations on LS-3 sheet to reflect a 15' setback along the east and west property lines. 8) Net retribution due to the Coppell Reforestation Fund is $5,500. 9) A tree removal permit must be executed prior to the removal of any protected trees. 10) All rooftop equipment shall be screened from the adjacent rights-of-way. 11) The monument sign shall not exceed 6' in height from natural grade. 12) The gas valve on the northeast corner of the property be screened from visibility from adjacent rights-of-way. Relative to the Revlat: 1) Modify title block to reflect the following: Coppell Business Center III, Lots 2 and 3, Block C, a replat of part of Northlake 635 Business Park. 2) Place a notation on the plat that when Lot 3 develops a detail site plan review and replat will be required. Commissioner Kittrell seconded the motion; motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. 11. Consider approval of the Northlake Center Addition, Minor Plat, to allow the development of three retail/office buildings with limited warehousing to be located on 4.6 acres of property located along the east side of S. Denton Tap Road, approximately 240 feet north of E. Beltline Road, at the request of Walter Nelson and Associates. Presentation: City Planner Isabelle Moro introduced the item to the Commission, showing exhibits of the proposal, stating that the Site Plan showing 3 retail/office buildings with limited warehousing was approved about i~A years ago. She then stated that staff recommends approval of this Minor Plat, with no conditions. The applicant was not asked to appear. Discussion: No discussion followed. Action: Commissioner Stewart made a motion to approve the Northlake Center Addition, Minor Plat, with no conditions. Commissioner McGahey seconded the motion; motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. 12. Consider approval of the Sherrill Veterinary Clinic, Site Plan, to allow the construction a 5,400 square foot veterinary clinic on an 0.78 acre tract of property located along the south side of E. Beltline Road, approximately 2,600 feet east of MacArthur Boulevard, at the request of Dr. Tom and Leslie Sherrill. Presentations: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits of Lot 1, stating that staff recommends approval of this project, submit to various conditions. Tom Sherrill, 152 Mockingbird Lane, Coppell, TX 75019, was present to represent this item before the Commission and answer any questions. Mike Lawler, Architect, CornerStone Architectural Services, Inc., 10719 Plano Road, Suite 100, Dallas, TX 75238, was also present. Discussion: Questions relative to the dog exercise area, exterior building material, detail for the wrought iron treatment were raised. Action: Commissioner Kittrell made a motion to approve Sherrill Veterinary. Clinic, Site Plan, subject to the following conditions: 1) Correction of"4" to Lot "3" in the Data Table. 2) Revision to # 9 of the General Notes to read as follows: "Signs shall be in accordance with all applicable provisions of Chapter 29 of the Coppell Zoning Ordinance." 3) All materials and elevations shall be finalized prior to City Council consideration. Commissioner McGahey seconded the motion; motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. 13. Consider approval of the Office/Warehouse, Site Plan, to allow a 16,980 square foot office/warehouse on 2.29 acres of property located along the south side of E. Beltline Road, approximately 2,300 feet east of MacArthur Boulevard, at the request of Ken and Waverly Egbert. Presentations: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing an exhibit of the proposal, stating that this building is located south of the Veterinary Clinic and discussed staff concerns. She stated that staff recommends approval of this Site Plan, subject to four conditions. Mike Lawler, CornerStone Architectural Services, Inc., 10719 Plano Road, Suite 100, Dallas, TX, 775238, was present to represent this item before the Commission and answer any questions, stating agreement with staff conditions. Discussion: Discussion followed relative to a second access point to the median opening on Beltline Road, a traffic concern regarding the safety of the children and dogs in the vet area, etc. Action: Commissioner Clark made a motion to approve the Office/Warehouse, Site Plan, subject to the following conditions: 1) A second access point being provided from the western portion of this tract to Beltline Road via a mutual access easement through Lot 2 when it is developed. 2) Correction of "4" to Lot "3" in the Data Table. 3) Revision to # 9 of the General Notes to read as follows: "Signs shall be in accordance with all applicable provisions of Chapter 29 of the Coppell Zoning Ordinance." 4) All materials and elevations shall be finalized prior to City Council consideration. Commissioner McGahey seconded the motion; motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. 14. Consider approval of the Sherrill Acres, Preliminary Plat, to subdivide 4.5 acres of property into three (3) lots located along the south side of E. Beltline Road, approximately 2,300 feet east of MacArthur Boulevard, at the request of Nathan D. Maier Consulting Engineers. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing an exhibit of the proposal and stating that staff recommends approval of this project, subject to conditions. Discussion: No discussion followed. 9 Action: Chairman Stewart made a motion to approve the Sherrill Acres, Preliminary. Plat, subject to the following conditions: 1) City Council's approval of a variance to the driveway spacing requirement, allowing a 146.5 foot separation between the western driveway and the existing driveway serving Blooming Colors. 2) The easement adjacent to Beltline Road needs to be labeled "24-foot fire lane and mutual access easement", deleting the word "drainage." 3) At the time of final platting of Lot 2, an additional access point to Lot 3 will be provided. Commissioner Clark seconded the motion; motion carried (7-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. 15. Discussion on Proposed Amendments to the Land Use Map of the Comprehensive Plan. 16. Discussion of Planning and Zoning Commission Called Public Hearings to determine proper zoning on the following tracts: ZC-603(CH} to consider a change in zoning from LI (Light Industrial) to HC (Highway Commercial) on approximately 7.5 acres of property located at the southeast corner of S.H. 121 and Denton Tap Road. ZC-604(CH) to consider a change in zoning from MF-2 (Multifamily-2) to PD- MF-2 (Planned Development, MF-2) on approximately 3.6 acres of property located along the west side of Harris Street, north of Bethel School Road. ZC-605(CH} to consider a change in zoning from A (Agriculture) and R (Retail) to SF-12 (Single Family-12) on approximately 24.7 acres of property located along the north side of DeForest Road, east of MacArthur Boulevard. ZC-606(CH} to consider a change in zoning from A (Agriculture) to SF-12 (Single Family-12) on approximately 15.75 acres of property located along the north side of DeForest Road, east and west of The Estates of Cambridge Manor. ZC-607(CH) to consider a change in zoning from LI (Light Industrial) to O (Office) on 8.7 acres of property located at the southeast corner of Sandy Lake Road and State Road. ZC-608(CH) to consider a change in zoning from C (Commercial) to SF-9 (Single Family-9) on approximately 11 acres of property south of Sandy Lake and west of Denton Tap Roads. 10 ZC-609(CH) to consider a change in zoning from TC (Town Center) to SF-7 (Single Family-7) on approximately 26 acres of property located east of Heartz and north of Sandy Lake Roads. Presentation: Assistant Planning Director Marcie Diamond introduced both Items 15 and 16 and stated that City Council has requested staff to review the inconsistencies between the Land Use Plan of the Comprehensive Master Plan that was adopted in 1996 and the current zoning development patterns. She then identified fourteen areas where the land use is not reflective of what was actually on the ground or planned and identified seven areas on the Zoning Map that do not conform with either the Comprehensive Plan or future development patterns. She stated that if it meets with the Commission's approval, the land use amendments will be advertised in the newspaper 15 days before the City Council meeting and Called Hearing zoning change cases will be brought back at a future meeting for Public Hearing consideration after proper notification to property owners and owners within 200 feet. Discussion: Discussion followed relative to the feelings of these property owners regarding these proposed changes and whether owners have been notified. Ms. Diamond stated that after the Commission authorizes the Called Hearings, affected property owners would be notified. Concern was expressed as to whether or not changing the zoning from Agriculture to Single Family-12 would have an effect on a property owner's tax base. City Attorney Hager stated that if a property owner has an agriculture exemption on his property, this zoning change would not affect his tax base. Additional discussion followed. Action: Commissioner Stewart made a motion to bring forward to the Commission's April 20th meeting the seven Called Hearing zoning cases. Commissioner Kittrell seconded the motion; motion carried with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. (During discussion of Item 17, it was decided to further discuss these zoning cases and the Comprehensive Plan amendments at the April 6th Work Session at which time a separate P&Z Meeting date will be determined for consideration of these issues.) 17. For discussion only: Proposed text change to PD regulations to allow the Board of Adjustment to grant variances within Planned Development Districts. Assistant Planning Director Marcie Diamond introduced the item to the Commission, explaining that in 1991, the City Council approved amendments to the Zoning Ordinance, one of which related to the fact that the Board of Adjustment shall have no authority to grant variances in Planned Development Districts. Since that time, however, various zoning cases have come forward through the PD process to move a fence, move a side yard, etc, Staff now feels that the PD vehicle is not the most appropriate tool to act on individual residential lot issues. The Board of Adjustment is set up for these decisions and would be more appropriate to deal with individual homeowners. Ms. Diamond stated that two variances are being 11 brought forward this evening; i.e., an amendment to allow the Board of Adjustment authority to grant variances in residential Planned Developments, only, and the authority to grant variances as they relate to fences on residential Planned Development lots. City Attorney Hager gave examples of cases that could go to the Board and stated that as it now stands, an amendment to the Planned Development needs to be made as it applies to one person's lot, which becomes cumbersome, costly and time consuming for everyone involved. It was the general feeling of the Commission that standards for granting an exception by the Board of Adjustment be set. A work session on Thursday, April 6th, to discuss the rezoning cases and text change was set. 18. General discussion concerning planning and zoning issues A. Update on Council planning agenda actions on March 14, 2000. a. PD-178R, Town Center West, Detail Site Plan of Retail Center b. PD-178R2, Town Center West, Detail Site Plan of the Children's Courtyard. c. Town Center West, Lots l&2, Preliminary Plat d. S-1173, Sprint PCS Antenna e. PD-98R, Village at Cottonwood Creek, Section 1, amendment f. ZC-600, Boren Addition (MF-2 to SF-12) g. Boren Addition, Preliminary Plat h. PD-184, St. Andrews Manor (A to PD-SF-ED) i. St. Andrews Manor, Minor Plat j. S- 1155R, Dickey' s BBQ Pit monument sign k. S-1175, Siena Pasta & Pizza SUP. 1. S-1171R, Coppell Home D~cor SUP amendment m. Shams Addition, Lots l&2, Block 1, Preliminary Plat & Site Plan n. PS1Net Addition, Lot 1, Block 1, Replat & Site Plan Assistant Planning Director Diamond stated that the three Town Center West cases were continued to Council's March 28th meeting and that the remaining cases were approved by Council on the 14th. B. Director's comments. There were none. With nothing further to discuss, the meeting adjourned at approximately 8:56 p.m. Rick McCaffrey, Chairman ATTEST: 12 Barbara H. Jahoda, Sr. Administrative Secretary 13