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CP 2001-06-042001-2002 Budget Notebook Master Index Budget Workshop, June 4, 2001 Red Tabs Homestead Update, March 6, 2001 Blue Tabs Budget Workshop, February 10, 2001 Budget Workshop June 4, 2001 6:00 p.m. Town Center 2nd Floor Conference Room W. V. VI. Special Revenue Funds Presentations 6:45 p.m. 7:00 p.m. 7:15 p.m. 7:30 p.m. 7:45 p.m. 8:00 p.m. The Family Place - Paige Flink and Jennifer Bond Special Care and Career Services Metrocrest Family Medical Clinic - Helen Lazor Coppell Community Theatre Coppell Chamber of Commerce Metrocrest Social Services Center Mayor and Council Line item detail 4A Update and Funding of School Programs July Budget Workshops General Discussion ANNUAL BUDGET The City of Coppell Child Safety Fund Revenue Summary Description Actual 1999-00 FY 01 Budget Amended FY 02 Budget Proposed Child Safety Revenue Interest Income Donations Total Revenue 35 137 0 172 $ 0 120 0 120 0 75 0 75 CITY OF COPPELL ANNUAL BUDGET The City of Coppell Child Safety Fund Expenditure Summary Description Actual 1999-00 FY 01 Budget Amended FY 02 Budget Proposed Services 736 $ 2,400 $ 700 Total Expenditures 736 $ 2,400 $ 7O0 CITY OF COPPELL Description Court Fines Interest Income Donations Forfeitures Total Revenue ANNUAL BUDGET The City of Coppell Police Special Revenue Fund Revenue Summary Actual 1999-00 FY 01 Budget Amended FY 02 Budget Proposed 6,706 2,195 19,432 2,658 30,991 $ 6,640 1,700 1,100 5,395 14,835 7,500 2,000 1,000 0 10,500 CITY OF COPPELL ANNUAL BUDGET The City of Coppell Police Special Revenue Fund Expenditure Summary Description Supplies Maintenance Services Capital Outlay Total Expenditures Actual 1999-00 2,639 O 8,235 1,970 12,844 $ FY 01 Budget Amended FY 02 Budget Proposed 1,276 $ 3,000 0 0 11,505 9,500 4,600 5,000 17,381 $ 17,500 CITY OF COPPELL ANNUAL BUDGET The City of Coppell Parks Special Revenue Fund Revenue Summary Description Actual 1999-00 FY 01 Budget Amended FY 02 Budget Proposed Park Fees (Zone 1) Park Fees (Zone 2) Park Fees Interest Income Donations Total Revenue 104,085 445,895 525 49,659 3,275 603,439 $ 50,000 125,000 1,000 40,000 0 216,000 25,000 25,000 3,000 25,000 0 78,000 CITY OF COPPELL' ANNUAL BUDGET The City of Coppell Parks Special Revenue Fund Expenditure Summary :.~L/ U Description Actual 1999-00 FY 01 Budget Amended FY 02 Budget Proposed Services Capital Outlay Total Expenditures $ 38,015 $ 149,559 $ 187,574 $ 17,420 $ 0 985,362 0 1,002,782 $ 0 CITY OF COPPELL ANNUAL BUDGET The City of Coppell Tree Preservation Fund Revenue Summary Description Actual 1999-00 FY 01 Budget Amended FY 02 Budget Proposed Tree Preservation Interest Income Living Legacy Total Revenue 30,350 387 0 30,737 $ 80,000 1,500 250 81,750 0 4,500 0 4,500 CITY OF COPPELL ANNUAL BUDGET The City of Coppell Tree Preservation Fund Expenditure Summary Description Actual 1999-00 FY 01 Budget Amended FY 02 Budget Proposed Services Capital Outlay Total Expenditures o $ o $ 15 1,100 1,115 CITY OF COPPELL ANNUAL BUDGET The City of Coppetl Donations Special Revenue Fund Revenue Summary Description Actual 1999-00 FY 01 Budget Amended FY 02 Budget Proposed Interest Income Art Center Proceeds Donations- Recycling Recycling- Grant Keep Coppell Beautiful Donations - Animal Shelter Donations-Library Donations-Parks Donations-Senior Citizens Donations-Fire Donations · Community Garden Donations-Economic Development Prior Year Total Revenue $ 6,6O8 $ 3,990 350 0 4,732 259 9,401 6,244 0 3,438 0 3,444 0 $ 38,466 $ 6,000 5,000 4,265 19,010 8,000 245 3,600 3,600 800 4,300 155 3,600 11,813 70,388 6,000 5,000 0 0 8,000 0 4,000 4,000 '0 4,000 0 4,000 0 35,000 CITY OF COPPELL ANNUAL BUDGET The City of Coppell Donations Special Revenue Fund Expenditure Summary Description Economic Development Fire Environmental Health Library Recycling Keep Coppell Beautiful Parks Total Expenditures Actual 1999-00 FY 01 Budget Amended 8,762 $ 0 14,056 0 215 0 659 20,000 5,488 29,570 381 1,100 0 0 $ 29,561 $ 50,670 $ FY 02 Budget Proposed 0 0 0 0 14,650 12,700 0 27,350 CITY OF COPPELL ANNUAL BUDGET The City of Coppell Recreational Special Revenue Fund Revenue Summary Description Actual 1999-00 FY 01 Budget Amended FY 02 Budget Proposed Interest Income $ 1,813 Recreation Fees 112,147 Program Proceeds 25,532 Sports Entry 25,514 Donations 5,000 Over/Short 0 Total Revenue $ 170,006 $ 4,000 122,400 136,140 25,000 0 0 287,540 5,000 128,200 63,460 29,250 0 0 225,910 CITY OF COPPELL ANNUAL BUDGET The City of Coppell Recreational Special Revenue Fund Expenditure Summary Description Saturday Night Program Festivals Summer Youth Recreation Adult Softball After School Program Leisure Programs Volleyball Youth Basketball Track Adult Basketball Spirit of Coppell Total Expenditures Actual 1999-00 FY 01 Budget Amended o $ o 4,238 0 142,357 132,286 17,918 47,740 0 0 0 0 0 7,508 1,203 26,440 0 6,000 0 9,172 0 0 $ 165,716 $ 229,146 $ FY 02 Budget .Proposed 0 0 117,599 49,240 0 0 8,338 25,430 6:480 10,910 0 217,997 CITY OF COPPELL ANNUAL BUDGET The City of Coppell Municipal Court Security Special Revenue Fund Revenue Summary Description Actual FY 01 Budget FY 02 Budget 1999-00 Amended Proposed Court Fines Interest Income Total Revenue $ 38,273 $ 44,000 2,518 4,000 $ 40,791 $ 48,000 48,000 4,000 52,000 CITY OF COPPELL ANNUAL BUDGET The City of Coppell Municipal Court Security Special Revenue Fund Expenditure Summary Actual FY 01 Budget Description 1999-00 Amended Salary & Benefits $ 2,378 $ 42,818 Services 0 0 Capital Outlay 0 2,000 Total Expenditures $ 2,378 $ 44,818 FY 02 Budget Proposed 63,385 5,000 0 68,385 CITY OF COPPELL ! ANNUAL BUDGET The City of Coppell Municipal Court Technology Special Revenue Fund Revenue Summary Description Actual FY 01 Budget FY 02 Budget 1999-00 Amended Proposed Court Fines $ 47,083 $ 57,000 Interest Income 950 1,500 Total Revenue $ 48,033 $ 58,500 $ 62,500 2,100 $ 64,600 CITY OF COPPELL ANNUAL BUDGET The City of Coppell Municipal Court Technology Special Revenue Fund Expenditure Summary Description Services Capital Total Expenditures Actual FY 01 Budget FY 02 Budget 1999-00 Amended Proposed $ 0 $ 525 16,306 19,275 $ 16,306 $ 19,800 0 8,370 8,370 CITY OF COPPELL ANNUAL BUDGET The City of Coppell Recreation Development Corporation - Special Revenue Fund Revenue Summary Description Sales Tax Interest Donations Lease Proceeds Total Revenue Actual FY 01 Budget FY 02 Budget 1999-00 Amended Proposed $ 837,278 $ 1,096,287 $ 1,388,250 118,748 100,000 125,000 24,818 0 0 208,819 0 0 $ 1,189,663 $ 1,196,287 $ 1,513,250 CITY OF COPPELL ANNUAL BUDGET The City of Coppell Recreation Development Corporation - Special Revenue Fund Expenditure Summary Description Salary and Benefits Supplies Services Capital Total Expenditures Actual FY 01 Budget FY 02 Budget 1999-00 Amended Proposed $ 42,703 $ 50,000 $ 29,707 4,221 220,453 101,501 450,062 4,678,266 $ 742,925 $ 4,833,988 $ CITY OF COPPELL 50,000 2,800 60,340 79,260 192,400 ANNUAL BUDGET The City of Coppell Recreation Development Corporation - Debt Service Fund Revenue Summary Description Sales Tax Interest Total Revenue Actual FY 01 Budget FY 02 Budget 1999-00 Amended Proposed $ 810,838 $ 806,713 5,695 15,000 $ 816,533 $ 821,713 $ 796,750 15,000 $ 811,750 CITY OF COPPELL ANNUAL BUDGET The City of Coppell Recreation Development Corporation - Debt Service Fund Expenditure Summary Description Services Total Expenditures Actual FY 01 Budget FY 02 Budget 1999-00 Amended Proposed $ 810,838 $ 806,713 $ 810,838 $ 806,713 $ 796,750 $ 796,750 CITY OF COPPELL MEMORANDUM Date: To: From: Subject: June 1, 2001 Mayor and City COr~,nc. il.~ Jim Witt, City Man~_~ Non-Profit Organiz~n/}' Requests I am sure as you look through the pack you will notice that there is a major organization that has not requested funding for this year. The request that is missing is the Substance Abuse Council. Loft Walker, our staff liaison, is attempting to put together a budget to present to you. If you have any questions regarding this, please contact me via voice mail at the office. I will not be in the office again until early Monday afternoon, but will be checking voice mail. Staff has taken the liberty of including funding for this organization at the current year's budget amount. Have a good weekend. JW:kb May 23, 2001 T H ~" C I T Y 0 F' C-O?PELL Paige Hink Executive Director The Family Place P. O. Box 7999 Dallas, TX 75209 RE: Funding for Fiscal Year 2001-2001 Dear Ms. Hink: We are in receipt of your request for funding for Fiscal Year 2001-2002. A Council Budget Workshop is scheduled for Monday, June 4, 2001 in the second floor conference at Town Center, 255 Parkway Boulevard. Mayor and Council have requested that a member of your organization make a brief presentation at this meeting so they may consider your funding request. Your presentation has been scheduled for 6:45 p.m. and should be limited to 10 minutes, followed by 5 minutes for any questions they may have. Please contact Ann Finley at (972) 304-3690 and let her know who will be attending from your organization on June 4. Once all the requests have been reviewed and our budget has been finalized, we will notify your organization of the Mayor and Council's funding decision. We look forward to your presentation on June 4, 2001 at 6:45 p.m. City Manager JW:kb 255 PARKWAY ~'P O 8OX ,478 'A'COPPEL'_ TX 75019 '1Ir TEL 972/462 0022 ¢r FAX 972/304. 3673 the family place May 7, 2001 CITY :,,'1 A,N A G E R CfTY OF COPPFLL Mr. Jim Witt City. Manager City of Coppell P.O. Box 478 Coppell, TX 75019 Dear Mr. Witt: In response to your letter of March 26, 2001, The Family Place respectfully requests a grant of $10,000 from the city of Coppell for 2001 for our Metrocrest Outreach Program. As you know, to meet the growing demand for our services in the Metrocrest area, we have moved to 14465 Webb Chapel Road in Farmers Branch and, with generous support from the city of Coppell, now provide services from this larger space. This program continues to fill a growing need in the community. In 2000 we served 96 women and their children in outreach counseling at the Metrocrest facility and received 208 crisis calls to our hotline from residents in the Metrocrest area. Due to the rising demand, our operational costs continue to rise, making your support now even more critical. The Family Place Metrocrest Outreach Program provides crisis counseling; follow-up contact; group treatment/support; hotline and in-person information and referral; justice support and advocacy; emergency financial assistance; emergency legal advocacy; assistance in filing victims' compensation claims; and personal advocacy. Every woman and child who receives services in the Metrocrest Outreach Program has access to the comprehensive resources of The Family Place, which include both life-saving emergency shelter and life-changing transitional housing. As word continues to get out about this outreach facility--through our newsletter circulation of 25,000; approximately 25 speaking engagements per year for our Metrocrest Outreach Community Coordinator; public service announcements; stories in local media sources; work with local community services and police departments; and word of mouth--the number of people positively impacted by this program continues to rise. We expect to serve 106 women in this program in 2001. Adult group counseling is provided twice weekly and covers a variety of topics to assist the clients in: Getting information and education about domestic violence [1 Building confidence and self-esteem rl Learning to build a support system and how to utilize the system effectively [1 Learning to break the isolation that has occurred due to the violent relationship Setting and achieving goals Counselors also assist clients in setting housing and employment goals. We are able to provide referrals for long-term counseling as needed. R.n /o; [.isa .5'abin .loc B,~,'cl, S/ur/0, ,!,h'h~o,rc Barb,tnt Dntke /),'bo,w/, 4uZc/,t (.'*,llt/,,'d G,-eg (5~mpbt4[ Gloria (.3~nd Denton l'mwi,"Lt .V, tU, ,r. Robert htobucs Li, .[ . [,',(r ~,roue Bd[ ~ ~ [,~r[~ H,.m'¥ S. .X lilt,.~: ~Il [';n,'c ~]II'CII [[/hit, zkcr BrieCet iYT[lt',tms (;ail Ligh~bor .%,tron ~il[ic Beer The Family Place Metrocrest Outreach Program does attract volunteer support from residents of Coppell, including our board member Heidi Milosevich. Similarly, our Successful Treatment & Respect Together (START) program continues to expand and is now in all Carrollton, Coppell and Farmers Branch high schools as well as two Farmers Branch middle schools, one Coppell middle school, and W.T. White High School in Dallas. The Family Place START program provides services including advocacy, individual and group counseling, legal referrals, client assistance in filing victims' compensation claims and obtaining protective orders, and public education. START was designed to teach high-risk youth participants in middle and high schools ways to stop the cycle of violence through domestic violence education and leadership training. These youth are learning to maintain healthy relationships in every aspect of their lives. The program works to instill appropriate social values and character and to hold youth accountable for their actions. The program consists of a 20-hour curriculum divided into one- and one-and-a-half-hour small classroom segments taught once a week for 10 to 15 weeks. Each class focuses on a different aspect of violent relationships. Team exercises and role-playing allow the participants to bond and learn how to communicate productively with others. Assertion skills and active listening techniques are emphasized in the coursework. Sexual respect is also addressed and includes handling dating pressure. Legal options and assistance in filing compensation claims and obtaining protective orders are also addressed. While an estimated 250 youth will participate in the 20-hour curriculum many more students will be reached through START community education events with the message that family and dating violence is wrong and help is at The Family Place. We believe this program is an essential piece of preventing fanfily violence in the future. Specifically, the START program activities are designed to: Increase knowledge about dating violence and family violence of participants who complete the program. · Increase knowledge about area resources for family violence and sexual assault of participants who complete the program. · Increase help-seeking behavior by students in START groups (i.e., counseling for abuse, substance abuse, pregnancy, etc.), filing for protective order, reporting assault or abuse to an adult, asking for legal assistance or seeking shelter among those who complete the program. · Increase knowledge about healthy relationships with family, friends and dating parmers by participants who complete the program. · Improve leadership and communication skills of participants who complete the program. The Family Place utilizes volunteers in this program. Peer mentors, who are graduates of the START program, help educate the target audience about family violence and the START program and make themselves known as someone students can talk to about family violence or dating violence they may have experienced. These peer mentors, participating in the START II program as volunteers, also help co-lead groups with staff, making presentations and performing in skits in the community. Volunteers are also used for speaking engagements to educate the community about family violence, dating violence and to increase participation in the START program. The Role of the city of Coppell The Family Place respectfully requests a grant of $10,O00 from the city of Coppell for the operating expenses of The Family Place Metrocrest Outreach Program. Fully 100% of these funds will be spent on Metrocrest programming. We will be honored to recognize the city of Coppell for its generous gift through our newsletter and public speaking engagemems. I have enclosed a new copy of our history and accomplishments, the program and agency budgets, our most recent audited financial statements, and a list of our Board of Directors. Atter you look over the enclosed materials, please give me a call if I can answer any further questions. Thank you for your generous past support and for your consideration of this important grant request. Sincerely, Paige Flink Executive Director The Family Place History In 1977, a Dallas City Council member being broadcast on the radio told family violence advocates that she would rather give money to an animal shelter than to a crisis hotline for battered women. This comment underlined the tragic indifference in the community to the plight of abused women and children. Two women, Joan Weston and our founder Gerry Beer, began to explore ways to address the issue. Gerry secured volunteers and later funding from the National Coalition of Jewish Women, Greater Dallas Section, and the Junior League of Dallas to begin a hotline and outreach counseling. This grassroots effort grew into an organization called The Family Place, founded in 1978 to stop domestic violence through proactive prevention and intervention. The agency opened one of the first shelters for victims of family violence in the state of Texas in 1978. In 2001 The Family Place will serve more than 4,800 abused women, their children, and abusers seeking to end violent behavior. The agency will respond to more than 35,000 hotline calls for emergency shelter, education and referral and provide nearly 90,000 service hours. Today, The Family Place provides counseling services for all family members experiencing domestic violence, both victims and abusers, provides emergency shelter and transitional housing for abused women and their children, empowers domestic violence victims to lead nonviolent and independent lives, and educates the community about the nature and extent of domestic violence. The Family Place enjoys a nationwide reputation as one of the largest and most innovative agencies for abused women and their children in this country. The Children's Therapeutic Program and the Ex-Residents Program were national model projects partially funded by the U.S. Department of Health and Human Services. The Family Place children's program has been a recipient of the Corporate Fund for Children's "Best of Texas" award for health and human service agencies. In 2000 Planned Parenthood of Dallas & Northeast Texas honored the Family Place's Incest Recovery Program with "The Katherine Ripley Award for Education." The program, "Relationships that Hurt, Relationships that Heal," helps young women incest survivors and heal and avoid becoming victims of abuse in the future. The Family Place Supportive Living Program was recognized by the U. S. Department of Housing and Urban Development with a Best Practices 2000 Award, and the Community Council of Greater Dallas recently honored the program with its 2000 Award for Excellence in Human Service Programming. Also in 2000, the Texas Homeless Network named The Family Place the Most Outstanding Domestic Violence Agency in the state of Texas. The Family Place has been recognized for successfully incorporating volunteers into all aspects of the agency's work. Presently more than 3,800 volunteers participate in The Family Place's programs, special events and auxiliaries. The Family Place has seen significant growth in all programs over the last five years, and in 2001 this trend will continue. In the coming year we expect to shelter 1,178 women and children. While family violence cuts across all racial and socioeconomic lines, the majority of our clients can be classified as "working poor," just above, below or at the poverty level. Our new Safe Campus. which opened in May of 2000, is an integral part of our strategy to continue to serve larger and larger numbers of clients. The campus environment allows us to maximize the efficiencies of our services and our staff while also providing for a higher level of service for our clients in a safe, self-contained environment. The Safe Campus concept is simple: provide everything women and children need to stay safe and escape from their batterers at one confidential location. Escaping from violence is a process that begins with emergency shelter and proceeds to extended-stay housing with intensive counseling, medical care, psychological evaluation, an on-site school, child development and after-school programs for children, and job, technical and life skills training for adults all easily and safely accessible. Never before have all of these services been offered at one safe, self-contained location. Another strategy we are pursuing to meet growing demand is community-based outreach programming that brings our services to underserved niches in our community. Our Latina, Metrocrest and Southern Sector programs are all examples of this focus. Now well established in their respective neighborhoods, all of these programs are growing rapidly. We expect to serve 939 women and their children through our outreach programs in 2001. Similarly, our Incest Recovery Program is helping more victims of incest than ever before. This program, the only one of its kind in our area offering free and low-cost counseling to incest survivors, will serve 310 adults and 340 adolescents in 2001. Our Batterer's Treatment Program also continues to grow and will serve 806 men in 2001. Another new program at The Family Place is our Partner Advocate Program. In 2001, this program will serve 115 victims of spousal abuse crimes whose partners are participating in our Batterer's Treatment program. Research shows that these victims do not access traditional services, yet our follow-up indicates that they are at high risk for re-victimization. Our goal is to increase these victims' access to and information about the comprehensive family violence services at The Family Place and about the Batterer's program so that they understand the risk of re-victimization. The Partner Advocate Program also gives us the opportunity to serve the children of these clients to help reduce the risk of their victimization as well as the pattern of violence repeating itself in their adult lives. Our newest programs at The Family Place are the new Child Development and After- School Programs and at our Safe Campus. We are very excited about the therapeutic benefits these innovative programs provide through specialized curriculums. By using a multi-discipline approach, understanding and recognizing the unique needs of traumatized children, The Family Place Child Development Center is the cornerstone of healing for these fragile children. 2001 Budget - Metrocrest 5/7/01 10:48 AM Description REVENUE Individual Contributions United Way - Allocation Foundations Gov't Grants-DHS Gov't Grants-VOCA Gov't Grants - VOCA START Gov't Grants-Add,Can', Fbranch Gov't Grants-OAG/Hstart Grants/Gov't Agencies Thdft Shop - Bulk Sales Total Income EXPENSES Salades Medical Insurance Retirement Plan Life & Dental (2290) Long-term Disability Total Employee Benefits Agency FICA Workers' Compensation Unemployment Tax Total Payroll Taxes Group Facilitators Other Contract Services Total Contract Services Supplies - Rec./Educ. (2540) Supplies - Food (2550) Supplies - Household (2520) Supplies - Office (2510) Total Supplies/R&M Telecommunications-Agency Postage Outside Printing Rent (2810) Property Insurance (2880) Equip, Furnishings Maintenance (2850) Total Occupancy Mileage and Parking (3210) Conferences/Professional Development Local/Internal Meetings Conferences/Training/Meetings Client Assistance Orleans Fund Total Client Assistance Liability Insurance Employee Recruiting Employee Retention Total expenditures 2001 Budqet 339 643 41,599 13,452 28,058 76,214 30,000 39,214 186,938 4,939 234,458 144,278 11,425 3,636 1,698 938 17,696 10,990 1,273 743 13.006 8.100 1,17~ 9,270 945 615 260 1,650 3,470 4,900 826 1,176 34,208 344 500 35,052 1,900 70 1,54 224 250 250 500 1,656 567 234,552 The Family Place 2001 Budget 04/30/01 Total Contributions Net Special Events Income Total United Way Total Foundation Grants Total Government Grants Total Thdff Shop Membership Fees Program Fees Interest Income Other Income Total Income Total Salaries Total Employee Benefits Total Payroll Taxes Total Contract Services Total Supplies ~Total Telephone Postage Outside Printing Total Occupancy Total Local Transportation Total Training/Meetings Publications & Ref. Materials Organization Dues Awards/Grants/Volunteers Total Client Assistance Total Replacements/Repairs Liability Insurance Recruiting & Retention Bank Charges & Fees Total Expenditures Net increase in net assets 2001 400,00~) 1,310,000 758,478' 222,822 2,323,841 345,780 26,150 231,876 85,980 164,885 5,869,812 3,476,088 419,348 310,780 361,907 162,492 89,871 47,343 78,099 787,O96 42,042 20,584 3,200 13,317 4,400 112,712 10,473 35,331 12,230 2,000 3.200 5,992,513 (122,701) FINANCIAL STATEMENTS AND REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS THE FAMILY PLACE December 31, 1999 Accountants and Management Consultants Grant Thornton LLP The US Member Firm of Grant Thornton International Grant Thornton Report of Independent Certified Public Accountants Board of Directors The Family Place We have audited the accompanying statement of financial position of The Family Place as of December 31, 1999, and the related statements of activities, functional expenses and cash flows for the year then ended. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of The Family Place as of December 31, 1999, and the results of its operations and its cash flows for the year then ended, in conformity with accounting principles generally accepted in the United States of America. Dallas, Texas May 24, 2000 Suite 1900 1101 Walnut Street Kansas City. MO 64106 Tel: 816 471-1520 Fax: 816 472-8160 The Family Place STATEMENT OF FINANCIAL POSITION December 31, 1999 (with comparative totals for 1998) Temporarily ASSETS Unrestricted resthcted Cash and cash equivalents $1,452,322 $2,547,878 Receivables Grants [ 94,264 Pledges, net 1,883,93 Other 28,600 Investments, at market value 1,412,820 274,183 Prepaid expenses 98,518 Furniture, fixtures and equipment, net 590,024 7,639 Construction in progress 1,234,022 Deposits 5 I, 168 $3,,$27,716 $.5.947~53~ LIABILITIES AND NET ASSETS Accounts payable and accrued expenses Net assets Unrestricted Temporar/ly restricted Permanently restricted 449,669 $ 344,250 $ 3,378,047 Total net assets 3,378,047 Total liabilities and net assets Permanently _.restricted 652,300 5,603,4O3 652.300 5,603.403 652,300 1999 Total $ 4,000,200 194,264 1,883,931 28,600 2,339,303 98,518 597,663 1,234,022 51.168 $10,427~669 793,919 3,378,047 5,603,403 652,300 9.633,750 $3,827,716 $5,947,653 $~ $ 10 427 669 1998 Total 1,887,689 358,422 1i474,598 137,794 1,857,176 59,128 619,602 82,426 44.414 $6.52I~249 360,795 2,691,441 2,816,713 652.300 6.160.454 $6,521,249 The accompanying notes are an integral part of these financial statements. The Family Place STATEMENT OF ACTIVITIES Year ended December 31, 1999 (with comparative totals for 1998) Public Support and revenue Public support Contributions General Capital campaign Special events In-kind services United Way allocation Total contributions Grants from governmental agencies. Revenue Thrift shop sales Investment income Program service fees Miscellaneous income Total revenue Net assets released from restrictions Restriction satisfied by payment Total public support and revenue Expenses Program services Public education Thrift shop Volunteer services Program Evaluation/Legal Services Children's services Hot line services Outreach services Batterer's treatment program Transitional housing Emergency shelter services Incest recovery Total program services 1999 Temporarily Permanently Unrestricted restricted restricted $ 944,469 $ 37,502 - 3,108,475 1,384,787 121,523 697,568 3,148,347 3,145,977 2,144,444 292,878 68,336 301,741 4,100 667,055 359.287 6,319,133 227,462 272,181 77,819 132,005 625,467 161,017 787,269 431,30[ 830,644 469,614 283,245 4,298,024 Total $ 981,971 3,108,475 1,384,787 121,523 697,568 6,294,324 - 2,144,444 292,878 68,336 301,741 4,100 667,055 (359:287) 2,786,690 9,105,823 227,462 272,181 77,819 132,005 625,467 161,017 787,269 431,301 830,644 469,614 283,245 4,298,024 1998 Total $ 692,563 2,447,277 1,394,313 154,468 592,975 5,281,596 2,099,125 283,662 135,079 303,607 3,664 726,012 8,106,733 217,619 245,937 81,998 62,091 515,344 154,220 464,584 453,821 908,985 507,148 287,966 3,899,713 The Family Place STATEMENT OF ACTIVITIES - CONTINUED Year ended December 3 l, 1999 (with comparative totals for 1998) Supporting services Management and general Fund-raising Total supporting services Total expenses Increase in net assets Net assets at beginning of year Net assets at end of year 1999 Temporarily Permanently Unrestricted restricted restricted Total $ 662,925 $ $ 671,578 1.334.503 - 5,632,527 - 686,606 2,786,690 2~691,441 2.816.713 $3.378.047 $5.603.403 652.300 $ 662,925 671.578 1,334~503 5,632~527 3,473,296 6.160,454 $9,633,750 1998 Total $ 613,840 601,783 1,215~623 5,115,336 2,991,397 3,169,057 The accompanying notes are an integral part of these financial statements. 5 The Family Place STATEMENT OF CASH FLOWS Year ended December 31, 1999 (with comparative totals for 1998) Operating activities Increase in net assets Adjustments to reconcile increase in net assets to net cash provided by operating activities Depreciation Loss on sale of assets Unrealized (gains) losses on investments Realized (gains) losses on sale of investments Changes in operating assets and liabilities Receivables Prepaid expenses Deposits Accounts payable and accrued liabilities Net cash provided by operating activities Investing activities Purchases of' capital assets Proceeds from sale of investments Purchase of' investments Net cash used in investing activities Net increase in cash and cash equivalents Cash and cash equivalents at beginning of year Cash and cash equivalents at end of year 1999 $3,473,296 109,067 14,506 45,079 23,273 (135,981) (39,390) (6,754) 433,124 3,916,220 (1,253,230) 345,057 (895,536) (1,803,709) 2,112,511 1,887,689 $4,000,200 1998 2,991,397 94,883 (44,004) (13,308) (1,486,979) (14,693) (4,637) 122,729 1,645,388 (237,012) 317,834 (500,994) (420,172) 1,225,216 662,473 $ 1,887,689 The accompanying notes are an integral part of' these financial statements. The Family Place NOTES TO FINANCIAL STATEMENTS December 31, 1999 (with comparative totals for 1998) NOTE A - NATURE OF OPERATIONS AND SUMMARY OF ACCOUNTING POLICIES Nature of Operations The Family Place (the Organization) is a volunta~ health and welfare organization with the stated purpose of eliminating domestic violence. The programs operated by the Organization educate the public about domestic violence, provide counseling for victims of domestic violence, provide continuous telephone assistance and provide a "safe harbor" residence for victims and their families. The Organization is qualified as an organization exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code. Basis of Presentation Net assets and revenues, expenses, gains and losses are classified based on the existence or absence of donor-imposed restrictions. Accordingly, net assets and changes therein are classified as follows: Permanently restricted net assets - Net assets subject to donor-imposed stipulations that they be maintained permanently by the Organization. Generally, the donors of these assets permit the institution to use all or part of the income earned on related investments for general or specific purposes. Temporarily restricted net assets - Net assets subject to donor-imposed stipulations that may or will be met by actions of the Organization and/or the passage of time. Unrestricted net assets - Net assets not subject to donor-imposed stipulations. Revenues are reported as increases in unrestricted net assets unless use of the related assets is limited by donor-imposed restrictions. Expenses are reported as decreases in unrestricted net assets. Gains and losses on investments and other assets or liabilities are reported as increases or decreases in unrestricted net assets unless their use is restricted by explicit donor stipulation or by law. Expirations of temporary restrictions on net assets (i.e., the donor-stipulated purpose has been fulfilled and/or the stipulated time period has elapsed) are reported as reclassifications between the applicable classes of net assets. Contributions are recognized as revenues in the period when unconditional promises to give are received. Conditional promises to give are not recognized until they become unconditional, that is when the conditions on which they depend are substantially met. Contributions of assets other than cash are recorded at their estimated fair value. Contributions to be received after one year are discounted at an appropriate discount rate commensurate with the risks involved. Amortization of discount is recorded as additional contribution revenue in accordance with donor-imposed restrictions, if any, on the contributions. An allowance for uncollectible receivables is provided based upon management's judgment including such factors as prior collection history, type of contribution and nature of fund-raising activity. The Family Place NOTES TO FINANCIAL STATEMENTS - CONTINUED December 31, 1999 (with comparative totals for 1998) NOTE A - NATURE OF OPERATIONS AND SUMMARY OF ACCOUNTING POLICIES - Continued Income and realized net gains on investments are reported as follows: · as increases in permanently restricted net assets if the terms of the girl require they be added to the principal of a permanent endowment fund; as increases in temporarily restricted net assets if the terms of the gift impose restrictions on the use of the income; · as increases in unrestricted net assets in all other cases. Cash Equivalents All unrestricted highly liquid investments with an initial maturity of three months or less, except for cash and cash equivalents held in the investment portfolio, are considered to be cash equivalents. Investments Investments in marketable securities are stated at current market value. The net realized and unrealized gains (losses) in market value of investments are reflected in the statement of activities. Furniture, Fixtures and Equipment Furniture, fixtures and equipment are stated at cost at the date of acquisition or, if donated, at the estimated fair market value as of the date of the gift. Depreciation is provided on the straight-line method over periods of three to fifteen years. Functional Allocation of Expenses The costs of providing the various programs and supporting services has been summarized on a functional basis in the statement of activities. Certain costs have been allocated among the programs and supporting services benefited. Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenses during the reporting period. Actual results could differ significantly from those estimates. The Family Place NOTES TO FINANCIAL STATEMENTS - CONTINUED December 31, t999 (with comparative totals for 1998) NOTE A - NATURE OF OPERATIONS AND SUMMARY OF ACCOUNTING POLICIES - Continued Comparative Financial Statements The financial statements include certain prior year summarized comparative information in total but not by net asset class. Such information does not include sufficient detail to constitute a presentation in conformity with generally accepted accounting principles. Accordingly, such information'should be read in conjunction with the Organization's audited financial statements for the year ended December 31, 1998, from which the summarized information was derived. Reclassifications Certain prior year amounts have been reclassified to conform to the current year presentation. NOTE B - PLEDGES RECEIVABLE Included in pledges receivable are unconditional promises to give of $1,474,598 to be used for the construction ora new facility. The maturity of pledges receivable is as follows at December 31, 1999: Less than one year One to five years Less unamortized discount (discount rate at 8%) Less allowance for uncollectible pledges $ 990,204 1.342~981 2,333,185 (292,294) 2,040,891 (156,960) $I,883,931 NOTE C - INVESTMENTS Investments at market value consist of the following: Cash and cash equivalents Common stocks Government bonds December 31, t999 1998 351,892 $ 897,645 1,000,205 516,811 987,206 442~720 $2,339.303 $1,857,176 10 The Family Place NOTES TO FINANCIAL STATEMENTS - CONTINUED December 3 l, 1999 (with comparative totals for 1998) NOTE C - INVESTMENTS - Continued The following schedule summarizes the net investment return: Interest and dividends Net realized gains (losses) on investments Net unrealized gains (losses) on investments Years ended December 31~ 1999 1998 5136,688 $ 77,767 (23,273) 13,308 (45~079) 44,004 $68.336 $135.079 NOTE D - FURNITURE, FIXTURES AND EQUIPMENT Furniture, fixtures and equipment are summarized as follows: Furniture and equipment Leasehold improvements Vehicles Less accumulated depreciation December 31, 1999 1998 $ 756,037 $ 679,812 265,175 282,798 95.136 124~677 1,116,348 1,087,287 (518,685) (467,685) 597,663. $ 619~602 11 4Tn -;D The Family Place TO FINANCIAL STATEMENTS - CONTINUED December 31, 1999 (with comparative totals for 1998) ERVICES OF VOLUNTEERS egal and other professional services. 'ides at their estimated fair value of 78, respectively. 5. The fair value of these services is les under noncancellable operating lease agreements through March 2008. hese leases at December 31, 1999, are as follows: Years ended December 31,_ 1999 1998 )$1,102,524 45,750 29,2t4 36,055 401,647 21,500 8,057 39,502 45,412 360,626 49,157 5,000 $~144,444 $1,254,253 32,826 25,542 34,596 380,210 25,981 8,007 36,127 47,966 206,168 47,449 $2 099 125 $ 343,633 353,815 161,807 64,363 57,750 187~687 rs ended December 31, 1999 and 1998, was $371,340 and $428,784, ?ITS ~tory defined contribution plan (the Plan) under Section 403(b) of the Plan is open to all employees meeting minimum age and service ~e Plan by the Organization are wholly at managem.ent's discretion. The 0 and $47,512 for the years ended December 31, 1999 and 1998, ET ASSETS :e restricted ~'or the following purposes: December 3 l, 1999 1998 $ 322,027 $ 654,745 57281.376 22417~359 $5 603 403 $3,072,104 nsistofendowments with theincome usedto suppo~ generalactivifies. 12 The Family Place NOTES TO FINANCIAL STATEMENTS - CONTINUED December 3 I, 1999 (with comparative totals for 1998) NOTE H - fiN-KIND CONTRIBUTIONS AND DONATED PERSONAL SERVICES OF VOLUNTEERS The Organization receives in-kind contributions consisting of donated legal and other professional services. These donations are presented in the accompanying statement of activities at their estimated fair value of $121,523 and $154,468 for the years ended December 3 l, 1999 and 1998, respectively. The Organization also receives donated personal services of volunteers. The fair value of these services is not reflected in the accompanying statement of activities. NOTE I - GRANT REVENUE Grants from governmental agencies consist of the following: Years ended December 1999 1998 U.S. Department of Housing and Urban Development: Supportive Housing Demonstration Grant Emergency Shelter Grant Program (Passed through the Texas Department of Housing and Community Affairs)-ESGP Community Development Block Grant (Passed through the City of Dallas)-CDBG Emergency Shelter Grant (Passed through the City of DalIas)-ESG U.S. Department of Health and Human Services: Family Violence Prevention & Services Grant (Passed through Texas Department of Human Services)-DHS 401,647 380,210 Healthy Start (Passed through Dallas County Hospital District) 21,500 25,981 Federal Emergency Management Agency - Emergency Food and Shelter Program-FEMA 8,057 8,007 Texas Department of Health - Preventive Health and Health Service Block Grant -OAG-Sexual Assault 39,502 36,127 Texas Department of Criminal Justice Community Justice Assistance Division - Diversion Target Program Grant-CJ B IPP 45,412 47,966 State of Texas Office of the Governor Criminal Justice Division - VOCA, VAWA, 421, EIPP 360,626 206,168 Dallas County District Attorney 49,157 47,449 City of Carrollton 5.000 $l,102,524 $1,254,253 45,750 32,826 29,214 25,542 36,055 34,596 $2,144,444 $2,099,125 13 The Family Place NOTES TO FINANCIAL STATEMENTS - CONTINUED December 31, 1999 (with comparative totals for 1998) NOTE J - PRIOR PERIOD RECLASSIFICATION During fiscal year 1999, management determined that certain unrestricted contributions were incorrectly recorded as temporarily restricted net assets as of December 31, 1998. Accordingly, the following net asset balances have been reclassified as of January I, 1999. Temporarily Permanently Unrestricted restricted restricted Total Net assets at January 1, 1999, as previously reported Reclassification $2,436,050 $3,072,104 $652,300 $6,160,454 255,391 (255,391) Net assets at January 1, 1999, reclassified $~ $2 816 713 $652.300 14 THE FAMILY PLACE Board of Directors 2000-2001 Cordelia Alexander Director, GED Center/Assessment Dallas Public Schools Jon Crumley Senior Manager PricewaterhonseCoopers LLP Angie Barrett Director Barrett Foundation Carol Denton Area Executive for the Atlantic States Drake, Beam, Morin Sidney Beal Executive Director Vision of Hope Christian Counseling & Training Center Joe Bosch * President-Elect & V.P. Personnel Chief People Officer Pizza Hut Connie Boyd Community Volunteer Barbara Drake * Secretary Community Volunteer Priscilla Drew Project Director New Horizons Nate Eudaly *Treasurer Chief Financial Officer, West Central Region Aetna Inc. Valorie Burton President The Burton Agency Cynthia Calhoun Attorney The Calhoun Law and Mediation Offices Pearl Garza Fracchia Community Volunteer Elizabeth Frank *Chair, Programs President NetCapital, Inc. Greg Campbell * Chair, Nominations President Campbell Consulting Group Ron Goddard *President Vice President, Strate~c Planning Neiman Marcus Katie Colopy Partner Jones, Day, Reavis & Pogue Anne Crews V.P. Corporate Affairs Mary Kay Inc. Kristana Kane Helping Hands President Chris McCool Market Unit General Manager Pepsi Bottling Group (*Member of Executive Committee) May 7, 2001 THE FAMILY PLACE Board of Directors 2000 - 2001 Page 2 of 3 Shirley McIntyre * V.P. Community Affairs Community Volunteer Lis McNabb V.P. Finance Sodexho Marriott Jamie Majors Client Representative Ajay Mago Consultant KPMG - Peat Marwick Bill Marley Frost Bank Greg May * General Counsel Shareholder Munsch Hardt Kopf& Harr, P.C. Henry S. Miller, HI Presidem & CEO Henry S. Miller Interests, Inc. Heidi Milosevich Community Volunteer Linda Paulk V.P. Branch Operations Snelling and Snelling Lisa Sabin * V.P. Development Community Volunteer Rick Sutherland *Chair, Thrift Shop Senior Vice President Clark Bardes Consulting Ellouise Sweetser Trial Attorney Patton Boggs LLP Dan Weston * Chair, Long Range Planning Principal The Weston Group Ernest E. "Ernie" Ray, HI * Chair, Facilities Senior Vice President US Home Corp. Karen Whitaker Regional Attorney NASD Regulation, Inc. Bridget Williams * Jr. League Representative Regional Director, Managed Care Health South Corp. Gail Lightfoot Williams Traffic Reporter, Talk Show Host Metro Networks Communications, Inc. Susan Wilson Partners President Charles Rose Judge Dallas County Sharon Worrell Community Volunteer Seifu Yigezu C.O.O. Dallas Urban League, Inc. Lillie Young Community Volunteer (*Member of Executive Committee) May 7, 2001 THE FAMILY PLACE Board of Directors 2000 - 2001 Page 3 of 3 Gerry Beer Founder & Life Member Paige Flink Executive Director, The Family Place Angela Bedford-Bartee Executive Program Director, The Family Place Julie Murdoek Finance and Operations Director, The Family Place Sharon Obregon Executive Program Director, The Family Place Sherri Ordieres Human Resource Director, The Family Place (*Member of Executive Committee) May 7, 2001 · a~a~aAL REVENUE SERVICE District Director DEPARTMENT OF THE TREASURY 1100 Commerce St., Dallas, TX 75242 FAMILY PLACE INC ~.. O. BOX 7999 iLLA$, TX 75209 Person to Contact: Customer Service Division Telephone Number: (800) 829-1040 Rgfer Reply to: EP/EO:MC:4940 DAL Date: SEP 1 21997 EIN: 75-1590896 Dear Sir or Madam: Our records show that Family Place Inc is exempt from Federal Income tax under section 501(c)(3) of the Internal Revenue Code. This exemption was granted June 1978 remains in full force and effect. Contributions to your organization are deductible in the manner and to the extent provided by section 170(b) of the code. We have classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Internal Revenue Code because you are an organi- zation described in section 170(b)(1)(A)(vi) of the code. ' ',~ year, that gross receipts for your organization reach $25,000.00, you will need to ~ ie Form 990 with the Service Center. See the instructions for Form 990 for further information. This letter may be used to verify tax-exempt status. If we may be of further assistance, please contact the person whose name and teleohone number are shown above. - Sincerely, E. Blazier -Chief, Employee Plans and Exempt Organizations Customer Service Section May 23,2001 T H E C I T Y 0 F COPPE L Claudia A. Byrnes Executive Director Special Care & Career Services 4350 Sigma, Suite 100 Farmers Branch, TX 75244-4416 RE: Funding for Fiscal Year 2001-2001 Dear Ms. Byrnes: We are in receipt of your request for funding for Fiscal Year 2001-2002. A Council Budget Workshop is scheduled for Monday, June 4, 2001 in the second floor conference at Town Center, 255 Parkway Boulevard. Mayor and Council have requested that a member of your organization make a brief presentation at this meeting so they may consider your funding request. Your presentation has been scheduled for 7 p.m. and should be limited to 10 minutes, followed by 5 minutes for any questions they may have. Please contact Ann Finley at (972) 304-3690 and let her know who will be attending from your organization on June 4. Once all the requests have been reviewed and our budget has been finalized, we will notify your organization of the Mayor and Council's funding decision. We look forward to your presentation on June 4, 2001 at 7 p.m. Respectfully, JW:kb Special Care _ Career Services Serwces to children and adutts with developmental disabilities so they can live fulfilling lives in their communities. Mr. Jim Witt, City Manager City of Coppell P.O. Box 478 Coppell, TX 75019 April 26, 2001 We are truly grateful for the support from the City of Coppell. The $8,000 you provided helped us tremendously to provide services to children with developmental disabilities and delays. We respectfully request your support of our Early Childhood Intervention program again with a contract of $10,000. Our mission is to provide services to children and adults with developmental disabilities so they can live fulfilling lives in their communities. We have successfully served persons with disabilities for 38 years. In 1999, we provided services to 73 babies and toddlers with developmental delays who were Coppeli residents. In 2000, this number rose to 90--a 23% increase! The funding requested will help us provide speech, physical and occupational therapies to babies and toddlers under age three with developmental delay and disabilities such as Down syndrome, autism, spina bifida, Iow vision, epilepsy, mental illness, traumatic brain injury and other severe disabilities. In addition to helping children with severe disabilities, children with specific developmental delays such as difficulties in speech, fine motor skills and hearing will benefit. Services are provided to help these children to, as much as possible, reach a developmental level equal to their non-disabled peers, thereby preparing them for school and for life. The cost to provide these therapies is approximately $6,200 per child. The Texas Early Childhood Intervention Council supports 80% of this program's cost. The remaining 20% must come from community support, including foundations, corporations, organizations and individuals. Our Early Childhood Intervention program is comprised of teams of specialists including speech pathologists, physical therapists, occupational therapists, social workers and teachers who provide individualized instruction and therapy to children with developmental delay. Play therapy is used to teach children motor skills, communication behaviors, and independence. The play therapy is geared to the child's developmental stage and it changes as the child progresses from one developmental stage to the next. Affiliate UNITED WAY Texas Interagency Council on Early Childhood Intervention 4350 Sigma, Suite 100 · Farmers Branch. TX 75244-4416 · 972. 991-6777 · fax 972. 991-6361 · www. SpecialCareCareer. org Our specialists encounter many problems with the children. A common problem is poor muscle tone. To address this, our occupational therapists use games that exercise weak back and arm muscles to improve and strengthen those muscles. Our physical therapists focus on stretching tight muscles in the lower body to improve strength and flexibility, and to correct sitting positions. While the physical and occupational therapists address these areas, our speech therapists use naming games and songs to develop verbal and listening skills. We include the parents in the therapy sessions to foster a better learning environment for the child and to teach the parents how to continue therapy between weekly sessions. In addition to including parents in the therapy sessions, therapy is conducted in the child's home, daycare, church and community--locations that are familiar to the child and provide for interaction with non-handicapped peers. This has proven to be the most effective method of helping a child learn, play and grow, even if they do not have a disability. Our program is unique in that we strive to address the holistic needs of the child. Our staff and the child's family work as a team to focus on the whole child, not just the disability. Our method has been proven highly effective. As a result, Special Care & Career Services has been designated a "best practices" study site by the Texas Early Childhood Intervention Council. This designation identifies us a model program and early childhood intervention workers from across the state come to our agency to learn our methods and practices. The following story is an example of the types of problems Special Care & Career Services encounters and how we address these problems. Stephen 's Story Stephen was almost three years oM when he entered our program. He was diagnosed with Down syndrome and significant nystagmus, which is involuntary, rythmical, repeated oscillations of one or both eyes resulting in visual impairment. He came to our program because he has had significant health problems that limited his opportunities for learning and development. Stephen mainly enjoyed activities that required use of his touch and hearing senses, such as playing with toys that vibrate and play music. He avoided toys that required much use of his sight because he had difficulty using his eyes. During the past few months our specialists worked with him on many areas of development, with an emphasis on his vision. A light box was introduced to him to stimulate use of his vision. The light box emits bright colors and varying degrees of light. The first time he saw the light box, he was attentive to the changes in the light brilliance, colors and patterns, and maintained this attention for more than 15 minutes. This was the longest amount of time he had ever used his eyes to focus on one activity. With continued work, Stephen progressed to using the light box for more than 30 minutes in one sitting. Currently, he is working on tracing a variety of patterns with his fingers, putting plexiglass cubes into translucent cups and building towers with cubes. He now notices changes in the brightness of the light and chooses the colors he likes for the background color on the lighted play space of the box. During the past several years, there has been a phenomenal demand for early childhood intervention services. In 1999, 452 children/families received services. In 2000, this number grew to 469. We respectfully request the Coppell City Council's partnership in our efforts to meet the demand for services and provide high quality speech, physical, occupational, and other therapy to babies and toddlers with developmental delay. Your partnership will assist us in establishing a foundation for these children to learn the skills that will prepare them for school and for life. We are happy to provide additional information and welcome an opportunity to share with the City Council our program and services. Thank you for your consideration. Sincerely, Claudia A. Byrnes Executive Director Internal Revenue Service Department of the Treasury P. O. Box 2508 Cincinnati, OH 45201 Date' June 27, 2000 Special Care & Career Services 4350 Sigma, Suite 100 Farmers Branch, TX 75244-4416 Person to Contact: Stephanie Broach-Camp 31.04022 Customer Service Representative Toll Free Telephone Number: 8:00 a.m. to 9:30 p.m. EST 877-829-5500 - Fax Number: 513-263-3756 Federal'Identification Number: 75-1189353 Dear Sir or Madam: This is in response to the amendment to your organization's Articles of Incorporation filed with the state on July 6, 1999. We have updated our records to reflect the name change as indicated above. In July 1965, we issued a letter that recognized your organization as exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code. That letter is still in effect. Based on information submitted with the application, we classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(1) and 170(b)(1)(A)(ii). That classification was based on the assumption that your organization's operations would continue as stated in the application. If your organization's purposes, character, method of operations, or sources of support have changed, please let us know so we can consider the effect of the change on the organization's exempt status and foundation status. Revenue Procedure 75-50, published in Cumulative Bulletin 1975-2 on page 587, sets forth guidelines and record keeping requirements for determining whether pdvate schools have racially nondiscriminatory policies as to students. Your organiza[ion must comply with this revenue procedure to maintain its tax-exempt status. Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of $20 a day, up to a maximum of $10,000, when a return is filed late, unless there is reasonable cause for the delay. All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more paid each employee during a calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, they are not automatically exempt from other federal excise taxes. -2- Special Care & Career Services 75-1189353 Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to your ,organization or for its use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated business income under section 511 of the Code. If your organization is subject to this tax, it must file an income tax return on the Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we are not determining whether any of your organization's present or proposed activities are unrelated trade or business as defined in section 513 of the Code. The law requires you to make your organization's annual return available for public inspection without charge for three years after the due date of the return. You are also required to make available for public inspection a copy of your organization's exemption application, any supporting documents and the exemption letter to any individual who requests such documents in person or in writing. You can charge only a reasonable fee for reproduction and actual postage costs for the copied materials. The law does not require you to provide copies of public inspection documents that are widely available, such as by posting them on the Internet (World Wide Web). You may be liable for a penalty of $20 a day for each day you do not make these documents available for public inspection (up to a maximum of $10,000 in the case of an annual return). Because this letter could help resolve any questions about your organization's exempt status and foundation status, you should keep it with the organization's permanent records. If you have any questions, please call us at the telephone number shown in the heading of this letter. This letter affirms your organization's exempt status. Sincerely, John E. Ricketts, Director, TE/GE Customer Account Services Special Care & Career Services Agency Budget 2001 Revenue: Individuals Foundations Corporations Organizations Events Government Fees & Grants Program' Service Fees Investment Income United Way Total Support/Revenue $60,000.00 105,000.00 24,694.00 15,000.00 17,500.00 1,117,358.00 47,040.00 60,286.00 257,288.00 1,704.166.00 Expenditures: Salaries Benefits Professional Fees Supplies Communication Occupancy Equipment Local Transportation Education/Training Miscellaneous Total Expense NET 1,200,917.00 189 834.00 76 801.00 17 000.00 38 406.00 83 190.00 4 068.00 55 369.00 18 730.00 19,851.00 $1.704.166.00 $0.00 Special Care & Career Services Board of Trustees 2001 President Steven M. Post Raytheon Systems Company President Elect Keith C. Zagar Attorney Treasurer William M. Henry Arthur Andersen L.L.P. Secretary Gay T. Vencill Community Volunteer Immediate Past President Carol I,. Dingman Community Volunteer Trustees Roy Atwood Jones, day, Reavis & Pogue Rosalind Benjet Community Volunteer Tara D. Boyle MBNA Hallmark Information Services Robert Bramer Relocation Consultant Davis J. Cable Pullium & Cable, P.C. Juli Crawford Community Volunteer Susan Enarson TXU Electric & Gas Kyle V. Evans Verizon Christopher G. Griffith iCap Realty Advisors Christopher A. Hopkins Bank Texas, N.A. M'Lissa Howen Lovers Lane United Methodist Church Debra Hubbel Community Volunteer Marie Huie Community Volunteer Laura Custard Hurt LCH Design Steven P. Lopez Human Resources Consultant John Andrew Martin Carrington Coleman Sloman & Blumenthal Katie Maslxogiovanni Family Healthcare Associates Stacey McCord Community Volunteer Jessie O'Brien Equity Office Properties Trust W.L. Roy. Pendergrass Organization Resources Counselors, Inc. Laurie Newman Pierce Cullum Law Firm Rob Pollock Pollock Investments Beverly Roberts Liz Claiborne James Rosel Garland Broadcast Investors, Inc. Paul Searles Haynes & Boone, LLP Georgia Smith Community Volunteer Denise Srivastava Community Volunteer Demetrius Taylor New Paradigms Mary Turner Community Volunteer Alice H. Villadsen Brookhaven College Steve Walker PACTIV Corporation 04~25~01 SPECI..qL C~4Rt2.: ~JY C~REER SER [-~'ICF~S Our mix.s'ion is to provide sen;ices to childre, and adults with developmental disabilittex so they can Ii ye fidfilling lives in their commttrtitie& HISTORY & PROGRAMS In 1963, Special Care School opened with the mission of providing education and training for children with disabilities. Alter the public school system began to accept children with disabilities into Special Education Departments in the 1980's, the agency adapted programs to meet these changing needs. Special Care School became Special Care & Career Center. Two programs were implemented to meet the needs of children before they enter the school system and again upon graduation. These programs are Early Childhood Intervention and Supported Employment Services respectively. In 1999, the Board of Trustees voted to again change the name of the agency. The new name, Special Care & Career Services, reflects our philosophy of the inclusion of persons with disabilities in all aspects of the community. Services are not provided at a "center", but are provided within the community, where people with disabilities live, work and play. Early Childhood Intervention This program serves children who have disabilities such as Down syndrome, cerebral palsy, autism, spina bifida, low vision, epilepsy, traumatic brain injury and other developmental disabilities and delays. . Our teams of specialists include speech, physical and occupational therapists, social workers and teachers. Through the expertise of the team, children with developmental delay receive individualized instruction, learning motor skills, communication behaviors and independence. Play therapy is geared to the child's developmental stage, gradually changing as they progress from one stage to the next. Our specialists use toys, games and songs to help the children work on their weak areas. Poor muscle tone is a common problem in many children in the program. Occupational therapists use games that require the child to exercise arm and back muscles, thereby strengthening them. Physical therapists focus on stretching and strengthening lower body muscles. Speech therapists use naming games and songs to develop verbal and listening skills. Parents are taught these therapies so the child continues to progress between weekly visits. In 2000, we served 469 babies and their families. Our service area includes Addison, Carrollton, Farmers Branch, Coppell, and parts of Irving and Lewisville. Supported Employment Services The supported employment program is one of the first programs in Texas to train adults with mental retardation for meaningful jobs and match them with companies needing their skills. This program provides a means for adults with Down syndrome, cerebral palsy, traumatic brain injury, autism and other cognitive disorders to find jobs, self-respect and personal and financial independence. Because of Special Care & Career Services, leading Dallas-area businesses are hiring persons with mental retardation. Our program finds jobs for these adults, trains them for these jobs, and supports their performance to keep them in their jobs. Special Care & Career Services transforms the lives of these adults. Creating a win/win situation for both client and employer, this program converts tax consumers into taxpayers. Our program provides comprehensive employment services including assessment of client skills, career planning, job placement, onsite training and ongoing assistance after the person is in the job. Supported employment with follow-up assistance is the only proven way to help adults with mental retardation begin to achieve equal footing in the workforce. In 2000, 140 adults with mental retardation were empowered by the Supported Employment Services program. Our service area includes Dallas and Collin Counties. 4350 Stgnta Road. Suite 100. Farmers Branch. T.¥ 75244-4416 ?hone 972.991.6777 Fax 972. 991.636l w ww. specialcarecareer, org SPECIAL CARE AND CAREER SERVICES FINANCIAL STATEMENTS AND INDEPENDENT AUDITOR'S REPORT DECEMBER 31, 1999 FOX, BYRD & GOLDEN, P.C. Certified Public Accountants SPECIAL CARE AND CAREER SERVICF_.S TABLE OF CONTENTS Independent Auditor' s Report .............................................. 1 2 Statements of Financial Position ............................................ 3 Statements of Activities .................................................. 4 Statements of Cash Flows ................................................ 5 Statements of Functional Expenses .......................................... 6 Notes to Financial Statements .............................................. Supplemental Information Independent Auditor's Report on Supplemental Information ..................... 11 Comparison of Budget with Actual Revenue and Expenses ...................... 12 Expenditures of Federal Awards Section Independent Auditor's Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards ..................... 13 Independent Auditor's Report on Compliance With Requirements Applicable To Each Majoi- Program and/or Internal Control Over Compliance in Accordance With OMB Circular A-133 .............................. 15 Schedule of Expenditures of Federal Awards ............................. 17 18 Schedule of Findings and Questioned Costs ................................ Fox, B~o & GOtO~.N, P.c. CERTIFIED PUBUC ACCOUNTANTS Independent Auditor's Report Board of Trustees Special Care and Career Services We have audited the accompanying statement of financial position of Special Care and Career Services, (a nonprofit organL?ntion) as of December 31, 1999 and 1998, and the related statements of activities, functional expenses and cash flows for. the year ended December 31, 1999 and the five months ended December 31, 1998. These financial statements are the responsibility of the organization's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audit in accordance with generally accepted auditing standards, and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and the significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. ~" In our opinion the financial statements referred to above present fairly, in all material respects, the financial position of Special Care and Career Services as of December 31, 1999 and 1998, and the changes in its net assets and its cash flows for the year ended December 31, 1999 and the five months ended December 31, 1998, in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued our report dated May 8, 2000, on our consideration of Special Care and Career Services' internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts, and grants. Our audit was performed for the purpose of forming an opinion on the basic financial statements of Special Care and Career Services taken as a whole. The accompanying schedule of expenditures of federal awards is presented for the purpose of additional analysis as required by U. S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material respects, to the basic financial statements taken as a whole. May 8, 2000 Dallas, Texas -1- 900 ONI: PUESTON CENTRE · 8222 DOUGLAS · DALLAS. TEXAS 75225 ' 214696-8320 · FAX 214-987-9840 SPECIAL CARE AND CARmRR SN, RVICES STAT~A~I~.NTS OF FINi~N~IAL PosrrloN D~2EM~ER 31, t999',~a~m 199s ASSETS Curremt asse~: Cash and cash ~i~valent~ Plodges ~iv~le T~e ~,n~ r~iv~le ~ pr~ r~iv~le Total current assets Propeny sad equipment at cost, notof gccxunulated depreciation of $175,997 ~t $136,537 Other assets Cash sxxl cash oquivaleaats - restricted Pledges r~ivabl¢ - restricted Investments in Our Children's Store TOTAL ASSETS 1999 226,07O $ 92,920 31,759 3,060 9,994 363,803 51,946 33,500 91,500 10,718 1998 215,978 395 29,334 56,427 12,533 314,667 89,447 $ 551,467 $ 404,114 LIABILITIES AND NET ASSETS Cun'e~nt liabilities: Notes payable Current portion of capitad lease Accounts tmyable taxi ~ccrued oxpe~es Deferred revenue Total current liabilities C~pitM lease payable, less current portion Total liabilities Ne~ assets: Unrestricted: Net investment in property and oquipment Total unrestricted Texnporaxily restricted Permanently restricted Total net assets TOTAL LIAB~ AND NET ASSETS $ 805 8,035 15,077 23,917 23,917 213,980 51,946 265,926 136,624 125,000 2,384 - 13,193 16,137 612 16,749 297,918 89,447 387,365 527,550 387,365 $ 551,467 $ 404,114 The sr. companying notes are an integral part of the financial statemonts. -2- SPECIAL CARE AND CAREER $ .ERVICES STATEMENI~ OF ACTIVrrIEs FOR TRE YEAR EI~DED DECEMBER 31, 1999 md ~ FIVE MONTHS ENDED DECF~IBER 3l. 1998 PUBLIC SUPPORT AND REVENUE C~tn'b~2o~s U~ited W~y Fc~ ~d gr*~,ts frc~a govccm~c~d ~gc~c~c~ To~l public =u~xnt Program ~-v~c¢ f~ Inve.~tm~t income To~l revm~e Ncr a~sc~ rclca.~ frcxn rc~tricCioos To~l public ~oport, revmuc~, sad reclsssific~6oas EXPENSES ]~cmcot tod gcocral Fund rdslng Too/supporting scrvlcc~ ToOd cxpco~s Chaagc in nc~ ,ssct.~ ? N~ ~sc.~, ~md of p~riocl Deconbet 31, 1999 Temp~ Uarem~cw~l Restrictexl Rc~trlcted 158,341 $ 166,000 $ 239,171 780,753 1,178,265 166,000 12~,0~0 $ 47,638 10,671 624 1,891 60,200 624 3o,0o0 O0,o00) 1,265,465 136,624 1,217,027 124,092 48,755 172,877 1.389,904 (121,439) 387,365 136.624 $ 265,926. $ 136,624 $ 125,030 $ Dex:cmbcr 31, 1998 Tcmpontrily Um-estricted Rrat~c'l~ Total 449,34l $ 60,166 $ 9,091 $ 69,257 239,171 96,6~3 96,683 780,753 317,047 317.047 1,469,265 473,896 9,091 482.987 47,638 21,560 21,560 11,295 3,718 3,718 1,891 5,960 5,960 60,824 31,238 31,238 23,424 (23,424) 1,530,089 528,558 (14,333) 514.225 1,217,027 416,743 416,743 124,092 105,282 105,282 48,785 21,559 21,559 172,877 126,841 126,841 1,389,904 543,584 5~3,584 140,185 (15,026) . (1~.33) (29,359) 387,365 402,391 14,333 416,724 527,550 $ 387,365 $ $ 387.365 ~ ~ccom4)a~y~ uc~ ~ ~ integral part of the fu~ncial statements. -3- SPECIAL CARE AND CAREER SERVICES STATEMENTS OF CASH FLOWS FOR THE YEAR ENDED DECEMBER 31, 1999 and THE FIVE MONTHS ENDED DECEMBEK 31, 1998 Cash flows from operating activities:., Change in net assets Adjustments to reconcile change in net assets to net cash provided by operating activities: Depreciation Changes in operating assets and liabilities: (Increase) decrease in receivables (Increase) decrease in prepaid expenses Increase (decrease) in accounts payable Increase (decrease) in deferred revenue Net cash provided by iused in) operating activities Cash flows from investing activities: Investment in Our Children's Store Purchases of equipment Net cash (used in) investing activities Cash flows from financing activities: (Increase) in pledges receivable - restricted Principal payments on notes payable -Principal payments on capital lease Net cash (used in) financing activities Net increase (decrease) in cash and cash equivalents Cash and cash equivalents, beginning of year Cash and cash equivalents, end of year 1999 1998 $ 140,185 $ (29,359) 39,460 13,032 (41,583) (51,171) 2,539 (5,662) (5,158) (6,848) 15,077 150,520 (80,008) (10,718) (1,959) (11,828) (12,677) (11,828) (91,500) (560) (2,19.1) (94,251) (850) (850) 43,592 (92,686) 215,978 308,664 $ 259,570 $ 215~978 Supplemental Disclosures: Interest paid $ 243 $ 219 The accompanying notes are an integral part of the financial statements. SPECIAL CARE AND CARP. ER SERVICES STA'rEMEIqTS OF FUIq'CTIOI~L,~d.- F..XPP. HSES FOR THE YEAR ENDED DECEMBER 31, 1999 (with comp~ativc totals for tl~ fivc moati~ cadod l~x:~n~ 31, 1998) To~ cxpem~ Ms~gemeat ECl SE8 lad G~aer~l Supporting Sct-vie. c~ To~als ~ raisin~ 1999 1998 574,388 $ 283,636 $ 49,521 34,738 25,2.8O 3,927 44,78:3 22,026 3,946 57,123 3,34Y'/ 490 11,2.g5 1,730 1,540 7,009 6,365 637 1,613 1,655 1,581 34,30~ 14,717 14,588 39,460 224 9 9 3,321 1.294 969 574 723 30~ 28,459 15.506 429 7.196 621 195 5.294 2.432 1.132 3,668 2,077 1,975 1.653 6O 420 2,207 787 703 1,550 1,500 1,868 175 805 2,785 828 2,0~7 365 257 1,149 1.437 884 110 786 306 300 296 1,736 $ 825,718. $ 391,.3095 1__.__~24,092 $ 37,990 $ 945,535 $ 359,329 802 64,747 23,088 2,958 73,713 30,056 3,550 64.470 34,783 14,555 4,895 16 14,027 5,871 122 4,971 1,916 63,613 26,160 39,460 13,032 242 219 1,432 7,016 2,596 68 1,670 707 232 44,626 18,056 193 8,205 8,478 372 9,230 3,857 7,720 5,252 2,133 2,998 235 3,932 2,29! 3,050 2,043 4,418 40 2,749 40 3,510 239 1,135 496 1,398 1,736 ~ . $ 48~785 $ 1,389,904 $, 543~584 The accompanying notea ~e aa inlegral part of th~ financial .ta~menta. -5- NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Nature of Activities Special Care and Career Services (the 'Agency') is organized as a Texas non-profit corporation for the purpose of enhancing the lives of young children with developmental delays and adults with mental retardation. The Agency serves the North Central Texas region. Financial Statement Presentation Financial statement presentation follows the recommendations of the Financial Accounting Standards Board in its Statement of Financial Accounting Standards (SFAS) No. 117, Financial Statements of No't-for-Profit Organizations. Under SFAS No. 117, the Agency is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets based upon the existence or absence of donor-imposed restrictions. Basis of Accountin~ The financial statements are prepared on the accrual basis of accounting in accordance with generally accepted accounting principles. All contributions are considered to be available for unrestricted use unless specifically restricted by the donor. Amounts received that are designated for future periods or restricted by the donor for specific purposes are reported as temporarily restricted or permanently restricted support that increases those ~ asset classes. When a temporary resu'iction expires, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. Income Tax Status The Agency is exempt from federal income taxes under Section 501 (c)(3) of the Internal Revenue Code of 1986. It is exempt from property taxes under Section 11.18 of the Property Tax Code of Texas. Allowance for Bad Debts The Agency has elected to recognize the expense arising out of uncollectible accounts using the specific charge-off method. -6- NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) Investments include a 4.26% interest in Our Children's Store, a thrift shop operated independently for the benefit of participating non-profit corporations. The investment is recorded using the equity method. Fair market value is estimated equal to cost. Property. and Equipment Property and equipment are carried at cost or, if donated, at the approximate fair value at the date of donation. Depreciation is computed using the straight-line method. Compensated Absences The Agency's compensated absences policy provides, for the payment of a maximum of four weeks accrued vacation upon termination of employment. All other unused compensated absences are forfeited on the employee's anniversary date or upon termination. Because the amount cannot be reasonably estimated, no liability for compensated absences has been recorded. Cash and Cash Equivalents For purposes of its Statement of Cash Flows, the Agency def'mes cash and cash equiv.alents as all currency, demand deposits, and time deposits with original maturities of less than three months. The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptiom that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. Functional Allocation of Expenses The costs of providing the Agency's various programs and supporting services have been summarized on a functional basis in the statement of activities. Accordingly, certain costs have been allocated among the programs and supporting services benefitted. Contributed Services The Agency receives a substantial amount of services donated by its Board Of Trustees and Committee members in carrying out the Agency's activities. The value of these services are not reflected in the accompanying financial statements as it is not susceptible to objective measurement of valuation. -7- NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) Promises to Give Unconditional pr6mises to give are recognized as revenues or gains in the period received and as assets, decreases of liabilities, or ex~mes depending on the form of the benefits received. Conditional promises to give are recognized only when the conditions on which they depend are substantially met and the promises become unconditional. NOTE 2: FIXED ASSETS A summary of fixed assets at December 31, 1979 and 1998 follows: 1999 1998 Furniture and fixtures Educational equipment Leasehold improvements Office equipment Less: accumulated depreciation $ 19,316 $ 19,316 33,166 33,166 24,047 24,047 151,414 149.455 227,943 225,984 (175.997) (136.537) $ 51;946 $ 89:447 NOTE 3: Effective January 1, 1993, the Agency adopted a defined contribution retirement plan. This plan covers substantially all permanent employees. The Agency's contribution to the plan is based on a percentage of compensation varying with each individual's years of service, but not to exceed fbur percent (4%) of total compensation. Pension expense was $16,015 and $4,648 in the year ended December 31, 1999, and the five months ended December 31, 1998, respectively. NOTE 4: LFASE COMMITMENT The Agency leases office space under an operating lease with a 5-year term expiring in December 2000. The lease is cancelable by the Agency after the third year with 120 days notice to the lessor.and upon payment of specified amounts. Rental expense totaled $43,436 and $17,562 for the year ended December 31, 1999, and the five months ended December 31, 1998, respectively. Furore minimum annual rental commitments under the current operating lease are as follows for the years ending December 31: 2000 $43,436 -8- NOTE 4: LF~4SE COMMITMENT (continued) In 1997, the Agen. cy entereit.into a capital lease for the acquisition of a-copier:-The assets are included in It,xed assets and are being depreciated over the estimated .useful life. As of December 31, 1999, minimum future lease payments under capital leases are: Total minimum lease payments due in 2000 Less amount representing interest Present value of net minimum lease payments $849 (44) $805 NOTE 5: TRANSFER OF ENDOWMENT AND PLANT FUNDS In August 1992, the Board of Trustees of Special Care and Career Services (Formerly Special Care and Career Center) authorized the donation of approximately $757,231 to the Communities Foundation of Texas, Inc. for the benefit of Special Care and Career Services. Funding for the donation consisted of cash and U. S. Treasury Bills from the Endowment Fund and the Plant Fund. The Agency also makes donations to the fund periodically. The book value as shown by Communities Foundation of Texas, Inc. is $596,692 and $609,446 as of I)ecember 31, 1999 and 1998, respectively. The market value is $879,237 and $853,557 as of December 31, 1999 and 1998, respectively. Communities Foundation of Texas, Inc. has commilled to an annual distribution to Special Care and Career Services of six per~ent.(6%) of the determined fair market value of the designated fund as of December 31 of each successive year. Additional funding in excess of this amount may be requested by Special Care and Career Services subject to certain provisions as outlined in the agreement. The amounts received by the Agency under this agreement were $51,213 and $0 for the year ended December 31, 1999 and the five months ended December 31, 1998, respectively. NOTE 6: CONCENTRATIONS The Agency receives approximately 49 % of-its support from federal grants and approximately 15 % from the United Way. NOTE 7: DONATED SERVICES Contributions of donated non-cash assets are recorded at their fair market values in the period received. Contributions of donated services that create or enhance non£mancial assets or that require specialized skills, are provided by individuals possessing those skills, and would typically need to be purchased if not provided by donation, are recorded at their fair values in the period received. During the five months ended December 31, 1998, the Agency received pro bono services for their air conditioning and programming for a database project valued at $13,600. -9- NOTE 7: DONATED SERVICES (continued) The Agency also receives donated services from a variety of unpaid volunteers assisting the Agency in its clerical activities, but these services do not meet the criteria for recognition as contributed services. The Agency receives more than 250 volunteer hours per year. NOTE 8: PROMISES TO GIVE The Agency initiated a major donor campaign for future program support and endowment beginning in 1999. Promises to give are restricted to the expansion of the Supported Employment Services program and funding an endowment for the benefit of the Supported Employment Services program. The goal of the major donor campaign is to raise $3,000,000 over five years, half for permanent endowment and half for program operations. Donations received under the major donor campaign, not restricted by the donor are designated by the Board to achieve the 50:50 ratio between permanent endowment and program operations. The promises to give as of December 31, 1999, are unconditional and due $56,167 in 2000, and $126,833 over the following four years. Uncollectible promises are expected to be insignificant. SUPPLEMENTAL INFORMATION Fox, BYRD & GOLDEN, P. C. CERTIFfED PUBUC Accou~r~'~rs Independent Auditor's Report on Supplemental Information Board of Trustees Special Care and Career Services Our report on our audit of the basic financial statements of Special Care and Career Services for the year ended December 31, 1999, appears on page 1. The audit was made for the purpose of forming an opinion on the basic financial statements taken as a whole. The supplemental Comparison of Budget with Actual for the year ended December 31, 1999, is presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information has not been subjected to the auditing procedures applied -in the audit of the basic financial statements and, accordingly, we express no opinion on it. May 8, 2000 Dallas, Texas -ll- q00 Oui: PresTos CenTRe · 8222 DotJcl.as · DALLAS, Texas 75225 · 214-696-8320 · FAX 214-987-9840 SPECIAL CARE & CAREER SERVICES COMPARISON oF BUDGET WITI{ ACTUAL REVENUE AND EXPENSES FOR THE YEAR ENDED DECEMBER 31, 1999 REVENUE Individuals Foundation Corporations Organizations Events Fees and grants Program service fees Investment income Revenue before United Way Budget Actual Variance Favorable (Unfavorable) 54,164 108,000 30,000 32,800 11,014 801,815 30,716 8,700 $ 60.406 $ 200.513 16 873 40.025 8 415 780 753 47 638 11,295 6,242 92,513 (13,127) 7,225 (2,599) (21,062) 16,922 2,595 1,077,209 1,165,918 88,709 238,475 239,171 696 1,315,684 1,405,089 89,405 United Way-Dallas Total revenue EXPENSES Salaries Benefits Professional fees Supplies Communication - Occupancy Equipment Loca! transportation Education/training Depreciation Miscellaneous 958,247 945,535 12,712 152,949 138,460 14,489 24,625 64,470 (39,845) 11,397 14,555 (3,158) 21,261 14,027 7,234 66,795 63~,613 . ~-~, 3,182 4,824 6,065 ~1,241) 46,229 44,626 1,603 14,333 2,749 11,584 39,460 (39,460) 15,024 56,344 (41,320) 1,315,684 1,389,904 (74,220) Total expenses EXCESS REVENUES OVER EXPENSES $ 15,185 $ 15,185 See auditor's report on supplemental information. -12- EXPENDITURES OF FEDERAL AWARDS SECTION Fox, Brad & GOLDEN, P. C. CERTIFIED PUBLJC ACCOUNTANT'S Independent Auditor's Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards Board of Trustees Special Care and Career Services We have audited the financial statements of the Special Care and Career Services (a nonprofit organization) as of and for the year ended December 31, 1999, and have issued our report thereon dat~l May 8, 2000. We conducted our audit in accordance with generally accepted auditing standards and standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether Special Care and Career Services financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion (m comphance-wtth those provisions was not an objective of our audit and accordingly, we do not express such an opinion. The results of our tests disclosed instances of noncompliance that are required to be reported under Government Auditing Standards and which are described in the accompanying schedule of findings and questioned costs as Item A. Internal Control Over Financial Reporting In planning and performing our'audit, we considered Special Care and Career Services' internal control over £mancial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on -the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. HOwever, we noted other matters involving the internal control over financial reporting, which we have reported to management of Special Care and Career Services in a separate letter dated May 8, 2000. -13- O00ONI: PI~ESTON C£NTllE ,, 8222 DOIJGI~S · D^LL~S, TEx^S 75225 · 214-696-8320 · FAX 214-987-9840 This report is intended for the information of the Board of Trustees, Agency management, the Texas Interagency Council on Early Childhood Intervention, and the U. S. Department of Education. However, this report is a matter of public record, and its distribution is not limited. Dallas, Texas May 8, 2000 -14- Fox, Br~D & GOLDEN, P. C. CERTIFIED PUBLIC ACCOUNTANTS Independent Auditor's Report on Compliance With Requirements Applicable To Each Major Program and on Internal Control Over Compliance in Accordance With OMB Circular A-133 Board of Trustees Special Care and Career Services We have audited the compliance of Special Care and Career Services (a nonprofit organization) with the types of compliance requirements described in the U. S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended December 31, 1999. Special Care and Career Services' major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major -federal programs is the responsibility of Special Care and Career Services' management. Dur responsib, ility is to express an opinion on Special Care and Career Services' compliance based on our audit. We conducted our audit of compliance in accordance with generally accepted auditing standards; the standards applicable to the financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about Special Care and Career Services' compliance with those requirements and performing such other-procedures as we considered necessary in the circumstances. We believe that our audit provides areasonable basis for our opinion. Our audit does not provide a legal determination on Special Care and Career Services' compliance with those requirements. In our opinion, Special Care and Career Services complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended December 31, 1999. However, the results of our auditing procedures disclosed instances of noncompliance with those requirements, which are required.to be reported in accordance with OMB Circular A-133 and which are described in the accompanying schedule of findings and questioned costs as Item A. -15- 900 ONI: PRESTON CENTRE ' 8222 DOtJ{;i*S · DALLAS, Texas 75225 · 214-696-8320 · [:AX 214-q879840 Internal Control Over Compliance The management of Special Care and Career Services is responsible for establishing and maintaining effective internal control over compliance 'with requirements of laws, regulations, contracts, and grants applicable to federal programs. In planning and performing our audit, we considered Special Care and Career Services' internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A- 133. Our consideration of the internal control over compliance would not necessarily disclose ail matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that noncompliance with applicable requirements of laws, regulations, contracts, and grants that would be material in relation to a major federal program being audited may occur and not be detected within a · timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. This report is intended for the information of the Board of Trustees, Agency management, the Texas Interagency Council on Early Childhood Intervention, and the U. S. Department of Education. However, this report is a matter of public record, and its distribution is not limited. Dallas, Texas May 8, 2000 -16- SPECIAL CARE & CAREER SERVICES SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS YEAR ENDED DECEMBER 31, 1999 FEDERAL GRANTOR/PASS-THROUGH GRANTOR PROGRAM TITLE Federal CFDA Number Pass-through Grantor Number Award Expended U.S. Department of Education Passed through Intemgency Council on Early Childhood Intervention Early Childhood Intervention Program (98-99) Early Childhood Intervention Program (99-03) Total Department of Education Total Federal Awards 84.181 84. 181 C9059 C0958 234,592 140,300 374,892 374,892 Note 1; Significant accounting policies used in preparing the schedule See Note 1 of the financial statements for the Agency's significant accounting policies. These expenditures are reported on the Agency's fiscal year. Expenditure reports to funding agencies are prepared on the award period basis. See auditor's report. -17- SPECIAL CARE AND CAREER SERVICES SCHEDULE OF FINDINGS AND QUESTIONED COSTS For the Year Ended December 31, 1999 Section I: Summary of the Auditor's Results: Financial Statements: Type of auditor's report issued: Unqualified Internal control over financial reporting: · Material weaknesses identified? ~yes X · Reportable conditions identified that are not considered to be material weaknesses? __.yes X Noncompliance material to financial statements noted? __,yes X Federal Awards: -Internal control over major programs: · Material weaknesses identified? .yes X · Reportable conditions identified that are not considered to be material weaknesses? __yes X Type of auditor's report issued on compliance for major programs: Unqualified Any audit findings disclosed that are required to be reported in accordance with Section 510(a) of Circular A-1337 Identification of major programs: 84.181 Dollar threshold used to distinguish between type A and type B programs: Auditee qualified as Iow-risk auditee? -18- no none reported no ~. no none reported X yes ~.no Name of Federal Program or Cluster Early Childhood Intervention Program $ 300,000 ~.yes X no SPECIAL CARE AND CAREER SERVICES SCIIEDULE OF FINDINGS AND QUESTIONED COSTS - For the Year Ended December 31, 1998 (continued) Section II: Financial Statement Findings There are no financial statements findings reported. Section III: Federal Award Findings and Questioned Costs A. The Early Childhood Intervention contract requires Special Care & Career Services to carry a fidelity bond or insurance coverage equal to the amount of funding provided under the contract attachment(s) up to $100,000 that covers each employee of Special Care and Career Services, handling funds under this contract, including persons authorizing payment of such funds. There was no fidelity bond or insurance coverage in force during 1999. Questioned costs - None The Agency has made application for a fidelity bond subsequent to completion of the audit and coverage will be in force effective by June 21, 2000. -19- May 23,2001 Helen Lazor Executive Director Metrocrest Family Medical Clinic RI-D, Plaza 1, Suite 140, One Medical Parkway Farmers Branch, TX 75234 RE: Funding for Fiscal Year 2001-2001 Dear Ms. Lazor: We are in receipt of your request for funding for Fiscal Year 2001-2002. A Council Budget Workshop is scheduled for Monday, June 4, 2001 in the second floor conference at Town Center, 255 Parkway Boulevard. Mayor and Council have requested that a member of your organization make a brief presentation at this meeting so they may consider your funding request. Your presentation has been scheduled for 7:15 p.m. and should be limited to 10 minutes, followed by 5 minutes for any questions they may have. Please contact Ann Finley at (972) 304-3690 and let her know who will be attending from your organization on June 4. Once all the requests have been reviewed and our budget has been finalized, we will notify your organization of the Mayor and Council's funding decision. We look forward to your presentation on June 4, 2001 at 7:15 p.m. City Manager JW:kb 255 PARK¥'~'AY '1' P O BOX 478 ~ COPPELL. TX 75019 11{ TEL 972/462 0022 'l~ FAX 972/304 3673 Metrocrest Family Medical Clinic April 17, 2001 Mr. Jim Witt, City Manager City of Coppell P.O. Box 478 Coppell, TX 75019 Re: Grant Request for $2000 Dear Mr. Witt: Enclosed is a request for funding the Metrocrest Family Medical Clinic for the year 2002. We are most grateful for $1000 received for 2001. Your support and interest are so helpful in providing medical attention to uninsured residents of the Metrocrest area. During the past year, MFMC has informed the citizens of Coppell about our services in the following ways: · I was interviewed on News 15 on Paragon Cable about services provided by MFMC · I attempted to have our clinic advertised on the Community Bulletin Board, but was told only government business could be promoted. · Kay Peddecord, RN, our Clinic Director, spoke to the nurses in the Coppell lSD and took brochures to them Our clinic has continued to grow in the number of patients seen. We anticipate needing to add another clinic night each week beginning in the fall. We are currently studying the need for this. Enclosed is an updated general information sheet, financial report, list of our Board of Directors, and copy of the tax exempt letter. Please call me at 972-484- 6336 between the hours of 9:30 and 12:30 weekday mornings if you have questions or need more information. Thank you so much for your past help. Sincerely, Helen Lazor Executive Director RI-ID · Plaza 1 · Suite 140 * One Medical Parkway Farmers Branch. TX 75234 O£ficc: 972-484-6336 · Clinic: 9-2-484-8444 METROCREST FAMILY MEDICAL CLINIC General Information What is Metrocrest Family Medical Clinic? The Metrocrest Family Medical Clinic provides Iow cost medical services for uninsured residents of the Metrocrest area: Addison, Carrollton, Coppell, Farmers Branch, and northwest Dallas. We are a non-profit, 501c3 agency governed by a volunteer Board of Directors who are active in the Metrocrest communities as volunteers and business associates. Patients are treated for medical problems such as respiratory tract infections, ear and eye infections, and skin rashes that do not require laboratory procedures. Immunizations are also provided. Mission Statement Our mission is to offer Iow cost treatment for minor medical problems to children and adults who otherwise would be unable to obtain medical care. Who works with the Clinic? Currently there are 70 volunteers who work with the Clinic: "Telephone" volunteers come every weekday moming from 10 until noon to make appointments for patients. Physicians, physician assistants, nurse practitioners, registered and student nurses volunteer to provide medical treatment on the nights the Clinic is open. "Desk" volunteers come at Clinic time to prepare charts, register patients, and interpret for patients who speak Spanish only. There are two paid, part-time employees: The executive director has been an administrator in the volunteer field for over 20 years. The clinic director is an experienced emergency room nurse and administrator. History of MFMC The Metrocrest Family Medical Clinic was conceived by members of Webb Chapel United Methodist Church and Chapel Hill United Methodist Church, who saw the need for medical care for uninsured and underinsured members of the community. A non-profit agency called "On Eagle's Wings" was formed. In the fall of 1995, patients were seen in the Clinic. By the spring of 1998 it was evident that the Clinic was successful. A board of directors was formed for the Clinic, separate from "On Eagle's Wings", and an executive director was hired. The Clinic is a tax-exempt agency doing business under the aegis of"On Eagle's Wings", which now operates under the DBA of Metrocrest Family Medical Clinic. Location The Clinic is located at RHD Memorial Hospital in office space donated by the Metrocrest Hospital Authority. This is convenient to serve the residents of Addison, Carrollton, Coppell, Farmers Branch, and northwest Dallas. METROCREST FAMILY MEDICAL CLINIC Page 2 Public's Perception The public's perception of the Metrocrest Family Medical Clinic is of a charitable group providing medical care for those who cannot afford to see a private physician. Our patients and their families are grateful to have medical care available for minor medical problems such as sore throats, ear aches, rashes, colds, flu-like symptoms, and immunizations. Patient Statistics The number of patients shows an increase: Year 1998 - 519 patients Year 1999- 1044 patients Year 2000 - 1390 patients Year 2000 Carrollton 578 42% Farmers Branch 382 27% Coppell 27 2% Addison 28 2% North Dallas 263 19% The Clinic was open on Tuesday nights only in 1998 and a Thursday night clinic was added in 1999. We are researching adding a 3rd night a week for the Clinic in the future. Income Sources $5.00 per visit patient fee. Chapel Hill United Methodist Church City of Carrollton City of Coppell Episcopal Church of the Good Shepherd Farmers Branch Women's Club Individual gifts Metrocrest Hospital Authority Metrocrest Medical Foundation RHD Memorial Auxiliary Webb Chapel United Methodist Church Metrocrest Family Medical Clinic Statement of Income and Expenses Comparison Report Unaudited 1999 Actual Income: Charitable Contributions Clinic Income Gifts Grants Other Total Income 2,240.00 5,138.00 1,200.00 16,450.00 20.00 25,048.00 Expenses: Administrative Office Expenses Business Insurance Education Postage and Delivery Utilites Executive Director Clinic Director Clinic Expenses Prescriptions Dental Total Expenses 1,405.37 2,600.00 372.75 188.12 969.92 5,998.33 7,825.00 879.22 990.05 965.00 22,193.76 Increase (Decrease) in Fund $ 2.854.24 2000 Actual 1,600.00 6,801.52 1,200.00 23,000.00 25.00 32,626.52 1,864.16 2,672.00 312.40 2,221.30 9,338.57 8,800.00 904.69 2,912.49 2001 Budget $ 7,800.00 1,200.00 19,500.00 1,500.00 30,000.00 1,640.00 2,650.00 125.00 480.00 2,150.00 9,885.00 9,000.00 1,200.00 3,000.00 29,025.61 30,130.00 ~ $ ~130.00~ Metrocrest Family Medical Clinic Budget 2001 EXPENSES Administrative costs Executive Director $9000 Medicare/FICA 885 Phone 2150 Office Supplies 1000 Postage 480 Insurance/Officer's 1250 Insurance/Clinic 1400 Computer 200 Vounteer Appreciation 200 Center for Non-Profit Dues 40 Open House 100 Printing 100 Educational 125 Sub-Total 17,340 Clinic costs Clinic Director $9000 Medical Supplies 1000 Prescriptions 3000 Educational Materials 200 SubTotal 13,200 TOTAL $30,540 PROJECTED INCOME Metrocrest Hospital Authority RI-ID Memorial Auxiliary City of Carrollton Grant requests Clinic Fees Chapel Hill UMC Individual Contributions City of Coppell $9000 1200 7000 2000 7800 500 1500 1000 TOTAL $.30,000 Metrocrest FamiG Medical Clinic Board of Directors Uetrocrest Family Medical Clinic 2001 President Debbie Hay, R.N. Valley View Surgery Center ~ "i,~-president Anita Johnson, C.R.N.A. Texas Anesthesia Consultants Se~vetar2/ Majorie Vissers Dallas County JuslJce of the Peace Court, No. 2 Rose Tumer Bollinger Industries Joan Abbey Community Volunteer Carole Carter, R.N. Community Volunteer William P. Glancy Retail Packaging-Southwest Gienna Grimmer Community Volunteer Dr. George Hewell, Medical Director Private Physician 3lerabers Ames Hutton Strausburger & Price Dr. Chades T. Loehr Private Physician Carolyn Shaw State Farm Insurance Robbie ter Kuile Community Volunteer Helen Owen Lazor Exe~wtive Director Kay Peddecord, R.N. CJnic Director RHD · Plaza 1 · Suite 140 · One Medical Parkway Farmers Branch, TX 75234 Office: 972-484-6336 · Clinic: 972-484-8444 Internal Revenue Service Department of the Treasury Date: March 30, 2001 On Eagles Wings, Inc. Metrocrest Family Medical Clinic RHD Plaza1 Suite 1407 One Medical Pkwy. Dallas, TX 75234 P. O. Box 2508 Cincinnati, OH 45201 Person to Contact: Viola Wahoff 31-07420 Customer Service Representative Toll Free Telephone Number: 8:00 a.m. to 9:30 p.m. EST 877-829-5500 Fax Number: 513-263-3756 Federal Identification Number: 75-2616002 Dear Sir or Madam: This letter is in response to your request for a copy of your organization's determination letter. This letter will take the place of the copy you requested. Our records indicate that a determination letter issued in October 1996 granted your organization exemption from federal income tax under section 501(c)(3) of the Internal Revenue Code. That letter is still in effect. Based on information subsequently submitted, we classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). This classification was based on the assumption that your organization's operations would continue as stated in the application. If your organization's sources of support, or its character, method of operations, or purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form 990, Return of Organization Exempt' from Income Tax, only if its gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of $20 a day, up to a maximum of $10,000, when a return is filed late, unless there is reasonable cause for the delay. All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more paid to each 'amployee during a calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other federal excise taxes. Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. On Eagles Wings, Inc. Metrocrest Family Medical Clinic 75-2616002 Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated business income under section 511 of the Code. If your organization is subject to this tax, it must file an income tax return on the Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we are not determining whether any of your organization's present or proposed activities are unrelated trade or business as defined in section 513 of the Code. The law requires you to make your organization's annual return available for public inspection without charge for three years after the due date of the return. You are also required to make available for public inspection a copy of your organization's exemption application, any supporting documents and the exemption letter to any individual who requests such documents in person or in writing. You can charge only a reasonable fee for reproduction and actual postage costs for the copied materials. The law does not require you to provide copies of public inspection documents that are widely available, such as by posting them on the Internet (World Wide Web). You may be liable for a penalty of $20 a day for each day you do not make these documents available for public inspection (up to a maximum of $10,000 in the case of an annual return). Because this letter could help resolve any questions about your organization's exempt status and foundation · :tatus, you should keep it with the organization's permanent records. If you have any questions, please call us at the telephone number shown in the heading of this letter. This letter affirms your organization's exempt status. Sincerely, John E. Ricketts, Director, TE/GE Customer Account Services May 23,2001 T H Ir C I T Y 0 F COPi ELL Wheelice Wilson, Jr. Artistic Director Coppell Community Theatre P. O. Box 1232 Coppell, TX 75019 RE: Funding for Fiscal Year 2001-2001 Dear Mr. Wilson: We are in receipt of your request for funding for Fiscal Year 2001-2002. A Council Budget Workshop is scheduled for Monday, June 4, 2001 in the second floor conference at Town Center, 255 Parkway Boulevard. Mayor and Council have requested that a member of your organization make a brief presentation at this meeting so they may consider your funding request. Your presentation has been scheduled for 7:30 p.m. and should be limited to 10 minutes, followed by 5 minutes for any questions they may have. Please contact Ann Finley at (972) 304-3690 and let her know who will be attending from your organization on June 4. Once all the requests have been reviewed and our budget has been finalized, we will notify your organization of the Mayor and Council's funding decision. We look forward to your presentation on June 4, 2001 at 7:30 p.m. City Manager JW:kb 255 PARKWAY ~ P O BOX 478 ~ COPPEIL TX 75019 ~r TEL 972/462 0022 lit FAX 972/304 3673 Goppell Community Theatre Wheelice (Pete) Wilson, Jr., Artistic Director P. O. Box 1232, Coppell, TX 75019 At Coppell Center for the Arts, 157 S. Moore Rd., Coppell, TX 75019 Phone at Arts Center 972-745-7719 Phone & Fax at Wilson's Office 972-393-3045 March 8, 2001 Coppell City Council P. O. Box 478 Coppell, TX 75019 ' i g ZO0 ll]] .jo Dear City Council Members: Coppell Community Theatre would like to request city funding for our theatrical projects during the coming fiscal year. We have been the recipient of grants in the past, and we have benefited greatly from the support. We would like to request $2,500 to help fund costumes, props, and sets for our season of five shows, which will include a big musical in the summer. As always, we will give appropriate credit in our programs to the City of Coppell and will acknowledge the city's continuing support of the arts. If you should have any questions regarding our request, please feel flee to contact me at 972- 393-3045 (school) or 972-393-1238 (home), or contact our president Sandy Edwards at 972-393- 7757. Many, many thanks for your consideration. Sincerely yours, Wheelice Wilson, Jr. Artistic Director May 23, 2001 T H £ C I T Y 0 F COPi EI IL Kris Fichtner Chairman of the Board Coppell Chamber of Commerce P. O. Box 452 Coppell, TX 75019 RE: Funding for Fiscal Year 2001-2001 Dear Ms. Fichtner: We are in receipt of your request for funding for Fiscal Year 2001-2002. A Council Budget Workshop is scheduled for Monday, June 4, 2001 in the second floor conference at Town Center, 255 Parkway Boulevard. Mayor and Council have requested that a member of your organization make a brief presentation at this meeting so they may consider your funding request. Your presentation has been scheduled for 7:45 p.m. and should be limited to 10 minutes, followed by 5 minutes for any questions they may have. Please contact Ann Finley at (972) 304-3690 and let her know who will be attending from your organization on June 4. Once all the requests have been reviewed and our budget has been finalized, we will notify your organization of the Mayor and Council's funding decision. We look forward to your presentation on June 4, 2001 at 7:45 p.m. City Manager JW:kb 255 PARKWAY ~ P O BOX 47~ ~ COPPELL TX 75019 ~lrTEL 972/462 0022 ~ FAX 972/304 3673 Coppell Chamber of Commerce ( !17'2 ) ;.r'-2,~2. ( 972 i.4', ~-7 [,~,~ l"ax ,]l~(~ S. l)c:Iton Tap Rd.. PA). lh~x L52. COl)poll. TX 7.5 )It* April 9, 2001 Mr. Jim Witt City Manager City of Coppell 255 Parl~vay Blvd. Coppell, TX 75019 Dear Jim, Please accept this letter as a full and proper request for the City of Coppell to renew its annual membership with the Coppell Chamber of Commerce for the 2001/2002 fiscal year. Having a healthy and vital Chamber of Commerce that shares a common vision and works closely with the city leadership and staff provides many benefits to the City of Coppell and to both the businesses and homeowners in the community. Among those are: · A true partnership in the area of economic development and business retention. Certainly this includes participation on the Economic Development Committee...but it also includes the things that the Chamber and the Chamber staff do daily to help make Coppell a place where businesses will locate and thrive. A true partnership in helping build a sense of community and community pride. Chamber involvement in events and activities like the Coppell Gala, Sprit of Coppell Family Days, Coppell Youth Leadership, the Annual Coppell Classic Golf Tournament, Leadership Coppell, City Leaders Breakfast and more, contributes to community cohesiveness. This partnership helps to eliminate the conflicts that happen in so many communities between the residential and business segments. We are very fortunate to have the relationship between the City and the Chamber that we all enjoy. Your membership and support of our Chamber programs and activities is important to the financial success of the Chamber. We thank you for your support in the past and respectfully request tour continued support in the amount of $10,000 annual dues. Thaj~ ~/'for your con~'~ration and best regards, ~ Coppell Chamber of Commerce ( !~72 I ',!(~-2829 ( !~72 t:~!~;-7 ~,~.; l:~,x .~l~l~ S. l)cimm T~tI) l{(l.. P.(). B~,x ~,~2. Col~pcll, TX 7.~019 April 9, 2001 Dear Mayor and City Council, I am writing to thank you for your support given this past year to the Coppell Chamber of Commerce. The partnership we have with the City has been invaluable to our membership and our community. We look forward to programs this year that will further our joint partnership. It has been a pleasure having Sharon Logon on our Board of Directors. With her presence, the lines of communication between the City and Chamber have strengthened and the Board has enjoyed and learned from the updates that Sharon has given at every meeting. As a Chamber of Commerce it has always been our goal to grow existing business along with assisting the City whenever possible in attracting new businesses. The Chamber has gro~vn to 415 members and our emphasis this year will be to better meet the needs of the west side. We will continue to have the City Leader Breakfast and other programs to hopefully bring new businesses as well as grow our existing corporate companies. In the past, the Board of Directors has consisted mostly of small business leaders. This year we have made a great effort to appoint representatives from both small business and corporate companies. I know this will give our Chamber better insight of how to serve our entire community. We look forward to the continued partnerships with the Economic Development Committee, Leadership Coppell, Coppell Youth Leadership, Sprit of Coppell Family Days, 4th of July Parade, Christmas Parade, City Leader's Breakfast, Candidates Forum and of course the Mayor's updates at our monthly luncheons. Please let us know how we can help in any upcoming legislative or airport issues. Our partnership has grown a great deal over the past years and I look forward to many future projects together. I personally would like to thank each one of you for your support of our Board, staff and membership. Together we do make a difference. President METROCREST SOCIAL SERVICE CENTER A United Way Agency Serving Addison, Carrollton, Coppell and Farmers Branch June 1, 2001 Mr. Jim Witt City Manager of Coppell P.O. Box 478 Coppell, TX 75019 Dear Mr. Witt: In 2000 the Metrocrest Social Service Center allocated $11,440 for service to residents of Coppell. In addition to this real dollar cost, we distributed approximately 4,637 pounds of food. Clothing, new shoes, school supplies, and Holiday gifts were also available to Coppell families. The total value of cash and services was $22,157. This is the Service Center's 30th anniversary of service to the community. Our contract with the City in recent years has reinforced what has been an effective partnership in service to Coppell families in time of crisis. The Service Center continues to be a part of the city's mission to ensure the Health, Safety, and Well-being of all its citizens. We believe that the provision of short-term emergency assistance to families in crisis improves the overall quality of life in the City of Coppell. Since 1998 we have been expanding our job assistance program with volunteer professionals. We have added on-line technology to our capabilities in the job search process. This year the Volunteer Program provided 23,418 hours of service. An important part of our Volunteer Program is working with student volunteers in leadership, church and school service projects. This program not only benefits the Service Center, but also is a meaningful and educational experience for these young volunteers. The Metrocrest Social Service Center is the source for emergency food for the whole community. The food bank is used by the Senior Adult Service Program, the C-FB lSD after-school programs for parent education, the senior centers, English as a Second Language classes and it is available for the Boys and Girls Club and other programs. It supports all community activities for Iow- income families and helps provide adequate nourishment for infants and children of Iow wage workers. 1103 S. Josey, Suite 114 · Carrollton, Texas 75006 · (972) 446-2100 · FAX (972) 446-2102 · mssc@airmail.net www.socialservicecenter.org The Service Center contracts with TXU for assistance with the electric and gas utilities. We are also the distributor of Federal Emergency Management assistance for rent and mortgage assistance. As you will see from the enclosed demographic report, we assisted 625 residents of Coppell in 2000. Please accept this letter and the supporting enclosures as our offer to contract with the City of Coppell for the provision of emergency services to Coppell families at the level of $8,000. We look forward to continuing our partnership with the City of Coppell in service to its citizens. Enclosures: (2) (3) (4) (5) (6) (7) History/Mission 2000 Program Data Summary/Services Brochure Budget Audit Report 2000 501(c)(3) Letter Board of Directors METROCREST SOCIAL SERVICE CENTER A United Way Agency Serving Addison, Carroilton, Coppell and Farmers Branch Through Real Understanding to Help First known as TRUTH House Through Real Understanding to Help, the Metrocrest Social Service Center began in 1971 as a commitment to caring. True to the intent embodied in the original name, the MISSION of the Metrocrest Social service Center is to provide Short Term Emergency Services to improve life situations of residents in Carrollton, Farmers Branch, Addison and Coppell. As Board, Staff and Volunteers, we commit ourselves to addressing this mission by providing POSITIVE assistance to our community in the following ways: Information and Referral: · Health and Social Service Issues · Job Opportunities · Support Groups Direct Material Assistance: · Food · Shelter · Clothing · Medical (prescriptions) · Transportation · Other Indirect Assistance: · Collaboration with others in the community for awareness of need and maximum utilization of resources. · Community education about issues, needs and resources · Inquiry into the causes of identified problems. · Participation in the development of plans and strategies to address these causes. · Provision of volunteer opportunities for community-wide involvement in the programs of the Metrocrest Social Service Center. 1103 S. Josey, Suite 114 · Carrollton, Texas 75006 · (972) 446-2100 · FAX (972) 446-2102 · mssc@airmail.net www.socialservicecenter.org METROCREST SOCIAL SERVICE CENTER A United Way Agency Serving Addison, Carrollton, Coppell and Farmers Branch www.socialservicecenter.orq 2000 ANNUAL PROGRAM DATA SUMMARY In our 2000 reporting period the Metrocrest Social Service Center assisted 25,750 individuals at a dollar cost of $572,019. Management and Fundraising expenses were 18% of that amount. In addition to the cash budget, 231,869 pounds of food valued at $266,649 was distributed to families. The services were provided with the help of 23,418 volunteer hours valued at $234,180. The in-kind office and food bank space was valued at $35,000. Total program costs were $1,107,848. DEMOGRAPHIC DISTRIBUTION OF SERVICE Unduplicated % of Total Total # of # of Individuals Individuals Individuals Served Served Served AGE GROUP: Infants through 4 years 5 through 12 years 13 through 17 years 18 through 24 years 25 through 44 years 45 through 64 years 65 and over Not known TOTAL 1,459 14 3.548 1,877 19 4,978 953 9 2,401 1,551 12 2,882 3,898 30 7,719 758 6 1,526 266 3 1,003 654 _[7 1,693 11,416 100 25,750 GENDER: Male 4,169 37 9,613 Female 7,085 60 15,380 Not Known 162 ~ 75? TOTAL 11,416 100 25,750 RACE/ETHNICITY: African American / Black 2,250 18 4,509 American Indian 201 1 249 Asian 152 1 395 Caucasian 2,948 26 6,561 Hispanic 5,244 50 12,898 Other 192 1 476 Not Known 429 4 662 TOTAL 11,416 100 25,750 AREAS SERVED BY: Cities: Carrollton 6,386 61 15,651 Farmers Branch 2.136 21 5,285 Coppell 268 2 625 Addison 602 5 1.193 Other 2~024 1__~1 2~996 TOTAL 11,416 100 25.750 Counties: Dallas 8,822 81 20,699 Denton 2,412 18 4.840 1 211 Other 182 __ TOTAL 11,416 100 25,750 The Metrocrest Social Service Center has been administered by Executive Direct(~r, Robert L. McMahan, since April, 1990. The 15-member volunteer Board of Directors may serve three two-year terms. c:\word2000\reports\2000demog.doc e-mail: mssc~airmail.net 1002 South Broadway · Carrollton, Texas 75006 · (972) 446-2100 · FAX (972) 446-2102 · mssc@cmpu.net METROCREST SOCIAL SERVICE CENTER A United Way Agency Serving Addison, Carrollton, Coppell and Farmers Branch CURRENT AGENCY BUDGET For the fiscal year 2001-2002 SUPPORT/REVENUE 100 Contributions- Individuals 125 Contribution - Energy Aids 150 Contributions - Organizations 300 Special Events 500 Bequests, Non Endowment 700 Faith Community 1000 Fees & Grants from Gov. Cities and Counties 87.860 FEMA 25.000 1500 Thrift Store 1600 Investment Income 1700 Miscellaneous Revenue 1750 Transfer from Temp. Restricted TOTAL Support/Revenue BEFORE 1800 United Way Allocation GRAND TOTAL - Support/revenue 84,835 41,000 63,000 5O0 250 42,000 112,860 120,000 t ,000 465,445 130,165 595,610 268,350 33.700 6,000 8,500 7,OOO 1,750 68,000 2,500 8,000 4.00O 3O0 15O 000 189O 75O Expenses 2100 Salaries 2200 Health & Retirement Benefits 2300 Payro~ 2400 Professional Fees & Contractors 2500 Supplies 2600 Telephone & Facsimile (FAX) 2700 Postage and Shipping 2800 Occupancy (Bldg.& Grounds) 3100 Outside Printing, Art, Etc. 3200 Local Transportation 3300 Conference, Conventions, Etc 3400 Subscriptions & Ref. Pub 3500 Specific Assistance to Individual 4100 Organization Dues 4200 Awards and Grants 4300 Equipment 4900 Miscellaneous Expenses Advertising 8,000 Insurance 2,500 Volunteer Recognition 3,500 Other Miscellaneous 1 500 SUB-TOTAL Expenses 5000 Dues/Support Pmt. to National 5500 'Major Prop & Equip. Acquisition GRAND TOTAL Expenses Surplusl(Deficit) 15000 595,610 595,610 1103 S. Josey, Suite 114 · Carrollton, Texas 75006 · (972) 446-2100 ° FAX (972) 446-2102 · mssc@airmail.net www.socialservicecenter.o rg METROCREST SOCIAL SERVICE CENTER Financial Statements September 30, 2000 With Independent Auditors' Report Thereon Haiden W~. Turner f~ Associates Certified Public Accountants and Consultants METROCREST SOCIAL SER'CICE CENTER TABLE OF CONTENTS Independent Auditors' Report Statement of Assets, Liabilities and Net Assets -Modified Cash Basis Statement of Support, Other Income and Expenses - Modified Cash Basis Statement of Changes in Net Assets- Modified Cash Basis Notes to Financial Statements Page 1 2 3 4 5-8 Haiden Turner Associates Certified Public Accountants and Consultants 13370 Branch View Lane, Suite 135 Farmers Branch, Texas 75234-5738 (972) 4064195, Telefax (972) 4064198 INDEPENDENT AUDITORS' REPORT The Board of Directors Metrocrest Social Service Center Carrollton, Texas We have audited the accompanying statement of assets, liabilities and net assets - modified cash basis of Metrocrest Social Service Center (a Texas nonprofit corporation) as of September 30, 2000, and the accompanying statements of support, other income and expenses - modified cash basis, and changes in net assets - modified cash basis for the year then ended. These financial statements are the responsibility of the management of Metrocrest Social Service Center. Our responsibility is to express an opinion cn these financial statements based on our audit. We have conducted our audit in accordance with auditing standards ~rally~ .... accepted in the United States Those standards recuire that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. As described in Note 1, these financial statements were prepared on a modified cash basis of accounting, which is a comprehensive basis of accounting other than generally accepted accounting principles. In our opinion, the financial statements referred to above present fairly, in all material respects, the assets, liabilities, and net assets of Metrocrest Social Service Center as of September 30, 2000, and its support, other income and expenses, and the changes in its net assets for the year then ended, on the basis of accounting described in Note 1. March 26, 2001 Metrocrest Social Service Center Statement of Assets, Liabilities and Net Assets,- Modified Cash Basis September 30, 2000 - Assets - Current Assets: Cash and Cash Equivalents Advance to Employee Total Current Assets Property and Equipment: Furniture and Fixtures Computer Equipment Office Equipment Vehicles Leasehold Improvements Total Property and Equipment Less Accumulated Depreciation and Amortization Property and Equipment, Net Deposit Total Assets - Liabilities and Net Assets - Current Liabilities: Payroll Withholdings and Taxes Payable Sales Tax Payable Total Current Liabilities Total Liabilities Net Assets Total Liabilities and Net Assets $ 27,195 1,100 28,295 2,352 19,043 16,850 2,500 2,000 42,745 (35,445) 7,300 25O $ 35,845 $ 1,185 681 1,866 1,866 33,979 $ 35,845 The accompanying notes are an integral part of these financial statements. 2 Metrocrest Social Service Center Statement of Support, Other Income and Expenses - Modified Cash Basis For the Year Ended September 30, 2000 Support and Other Income: Support: Civic Organizations Corporate Foundations Governmental Individuals Religious Organizations United Way Other Total Support Thrift Store Sales Interest Income Total Support and Other Income Expenses: Program Services Management and General Fundraising Total Expenses Increase (Decrease) in Net Assets $ 39,117 64,742 4,557 100,311 43,080 42,470 144,336 2,273 440,886 103,263 777 544,926 463,498 90,120 12,852 566,470 $ (21,544) The accompanying notes are an integral part of these financial statements. 3 Metrocrest Social Service Center Statement of Changes in Net Assets - Modified Cash Basis For the Year Ended September 30, 2000 Balance - September 30, 1999 - As Previously Reported Adjustments to Restate Previously Reported Balance to the Modified Cash Basis of Accounting: Elimination of Assets Representing Short-term Deferred Cash Expenditures: Prepaid Expenses Elimination of Accrued Liabilities Not Arising from Cash Transactions: Accounts Payable Accrued Compensated Absences (Vacation) Balance - September 30, 1999 - As Restated - Modified Cash Basis Increase (Decrease) in Net Assets for the Year Balance - September 30, 2000 $ 43,651 (3,643) 1,140 14,375 55,523 (21,544) $ 33,979 The accompanying notes are an integral part of these financial statements. 4 METROCREST SOCIAL SERVICE CENER Notes to Financial Statements September 30' 2000 (1) General Information and Summary, of Significant Accounting Policies (a) Nature of Organization Metrocrest Social Service Center ("MSSC") is a Texas nonprofit corporation that provides emergency assistance to Iow-income individuals and families residing in Addison, Carrollton, Coppell, and Farmers Branch, Texas. Assistance is provided through information and referral, direct material assistance, and indirect assistance. Program expenses reflected in the accompanying financial statements primarily represent cash disbursements for assistance with utilities, rent, food, transportation, clothing, and medical costs, and the operating costs of a retail thrift store. MSSC is a United Way of Metropolitan Dallas, Inc. agency, and is also supported by the municipal governments of Addison, Carrollton, Coppell, and Farmers Branch, Texas, as well as certain other governmental entities, and various corporate, civic, reli~ous, and individual contributors. Additionally, MSSC is the sub-recipient of funding fi.om the Federal Emergency Management Agency under the Emergency Food and Shelter National Board Program. Thrift store sales are also used to fund MSSC operations. (b) Basis of Accounfine The accompanying financial statements have been prepared on a modified cash basis of accounting where loans and long-lived assets arising from cash disbursements are capitalized and liabilities arising from cash transactions are recognized. Support and other income represent cash receipts, while expenses (other than depreciation) represent cash disbursements. Accordingly, no values are reflected in these financial statements for volunteer services or merchandise, materials and foodstuffs that are contributed to MSSC for distribution as direct assistance, or for sale in the thrift store. (c) Cash Equivalents Dallas Area Rapid Transit bus passes, grocery store vouchers, and similar gift coupons are acquired by MSSC and distributed as direct assistance. Such items are considered to be cash equivalents for financial reporting purposes. (d) Property and Equipment Items of property and equipment with a purchase cost in excess of $250 are capitalized. Depreciation is calculated by use of the straight-line method over the estimated useful lives of the .[espective assets. Depreciation expense for the year ended September 30, 2000 was $3,561. METROCREST SOCIAL SERVICE CENTER Notes to Financial Staten~ents (Continued) (1) General Information and Summary_ of Significant Accountinz Policies (Continued) (e) Income Taxes MSSC is exempt from federal income tax under the provisions of Section 501(c)(3) of the Internal Revenue Code. (2) Leases During the fiscal year ended September 30, 2000 MSSC rented space from the City of Carrollton at 1002 South Broadway, Carrollton for its primary program delivery activities and administrative offices under a renewable one-year lease agreement with a monthly rental of $978. The current lease term ends in April 2001 and will not be renewed on the same terms, but can be continued on a month-to-month basis at the same rate as the City of Carrollton has advised MSSC that these facilities must be vacated at some point in 2001 due to road improvement work scheduled to be~n later in the year. MSSC anticipates, and has notified the City, that the 1002 South Broadway premises will be vacated in April 2001. The City is constructing a new building nearby (the Gravely Center), and MSSC has signed a letter of intent to enter into a long-term lease of a portion of the space under construction. The Gravely Center is projected to be available for occupancy in February 2002 and MSSC anticipates executing a six-year lease for approximately 5,422 square feet of space at an annual rental of $7.00 per square foot, plus utilities. order to continue operations during the interim period while the Gravely Center is being constructed, MSSC entered into a three-year lease effective March 1, 2001 for space at 1103 South Josey Lane, Carrollton. This lease has a monthly rental of $3,934 and required a security deposit of $4,767 to be paid. This space will be used for all of the MSSC activities formerly conducted at the 1002 South Broadway location and the MSSC thrift store operations, which are anticipated to be moved to this location after the termination of the current thrift store lease described in the following paragraph. After the Gravely Center in completed, the MSSC primary program service delivery activities and administrative offices will move there, and the thrift store will remain in the 1103 South Josey Lane location. MSSC currently rents space for its thrift store operations at 1112 Elm Street, Carrollton under a three-year lease agreement that ends in October 2001. Rental expense for the fiscal year ended September 30, 2000 for this lease was $13,800. The lease provides for a month-to-month continuance at the end of the lease term at the same rental of $1,150 per month. Storage space adjacent to the thrift store has been rented under an informal, month-to-month rental arrangement at monthly_rental of $200 during the fiscal year ended Septerriber 30, 2000. METROCREST SOCIAL SERVICE CENTER Notes to Financial Stater~ents (Continued) (2) Leases (Continued) The landlord of the 1112 Elm Street property provides additional space to MSSC for the thrift store at 1110 Elm Street, Carrollton under a lease agreement that requires no cash rental payments. This lease agreement has the same three-year term ending October 21, 2001 and the same holding over provisions as the lease for the space at 1112 Elm Street. Future minimum rental commitments for the noncancelable operating leases described above (with the exception of the as yet unexecuted Gravely Center lease) with initial or remaining lease terms of more than one year are as follows: Year Ending September 30th 2001 $ 40,798 2002 48,358 2003 47,208 2004 19,670 Total $156,034 (3) Retirement Plan MSSC provides a retirement plan for its employees pursuant to Section 403(b) of the Internal Revenue Code. All full-time employees are eligible to participate in the Plan. The Plan provides for salary reduction (elective) contributions by the participants. Participants are immediately fully vested in their elective contributions. MSSC does not make any employer contributions to the retirement plan (4) Concentration of Support The United Way of Metropolitan Dallas, Inc. provided approximately 26 percent of the support revenues of MSSC for the fiscal year ended September 30, 2000. No other individual contributor represents more than 10 percent of total support for the year. This concentration in the volume of support makes MSSC vulnerable to the risk of near- term severe impact if such support were lost; however, the United Way funding commitment to MSSC has been announced for the fiscal year ending September 30, 2001 at a level that exceeds the funding received for the fiscal year ended September 30, 2000. METROCREST SOCIAL SERVICE CENTER Notes to Financial Statements (Continued) (5) Related Party Transactions Certain officer and directors of MSSC also serve as either officers, directors, elected officials, or in similar positions for separate entities with whom MSSC has had financial transactions during the fiscal year ended September 30, 2000. The nature of these relationships and the transactions involved are described below: The Vice President/Treasurer of MSSC (who also serves as a MSSC Director) is also an officer with Legacy Bank of Texas, which is the depository financial institution used by MSSC for its operating checking account and money market account. Cash on deposit in these accounts amounted to $18,010 at September 30, 2000. A MSSC Director is also the President of Dalton Mailing Service, Inc., from whom MSSC received contributions of $1,300 for the fiscal year ended September 30, 2000. A MSSC Director is also the Minister of Christ United Methodist Church, from whom MSSC received contributions of $1,465 for the fiscal year ended September 30, 2000. A MSSC Director is also the Mayor of the City of Farmers Branch. MSSC entered into a contract with the City effective October 18, 1999 requiring performance of information and referral, direct material assistance, and indirect assistance by MSSC for residents of the City of Farmers Branch through September 30, 2000 in exchange for payment by the City to MSSC of $17,500. During the fiscal year ended September 30, 2000, MSSC received $13,125 of this amount, with the remaining balance being received in October 2000. METROCREST SOCIAL SERVICE CENTER A United Way Agency Serving Addison, Carrollton, Coppell and Farmers Branch BOARD OF DIRECTORS, () Indicates Election Mo/Yr ~ [ ] Ethnicity PRESIDENT Karen Hunt (4/97) {C} Legacy Bank 2015 East Belt Line Road Carrollton, TX 75006-5701 Tel: '972-461-4907 W Fax: 972-461-4915 E-Mail h untk~legacytexas.com VICE PRESIDENT Linda Swindling (10195) {C} 2713 Scarborough Lane Carrollton, TX 75006 Tel: 972-416-3652 W Fax: 972-417-0685 E-Mail: TREASURER Bob Dalton (10/99) lC] Da[ton Mailing Service Inc. 2478 Southwell Dallas, TX 75229 Tel: 972-241-3991 W ,~-M ail: redalton~airmaiL ne~ SECRETARY Yolanda Willis (10/95) [H] 2734 Renwick Car,'ollton, TX 75007 Tel: 972-415-1146 H E-Mad wdhsy.~CfbiSd edu Klm Boyd (10/95) [A] 1831 Pleasant Run Carrollton. TX 75006 Tel: 972-245-3442 H Steve Brodbeck (10/99) [C] Tenet Health System Dallas Operation Center 13737 Noel Rd. #100 Dallas TX 75240 Tel ' 46g-893-2811 W 469-893-3811 FAX Dr. Bing Burton (8/99) [C] Denton County Health Dept. 306 N. Loop 288, Ste. #183 Denton, TX 76201 Tel: 940-565-8642 W Fax: 940-565-8621 E-Mail: B~uC, on @co denton.~.us Bonnie Kaplan (4/99) [C] 2232 Meadow Drive Carrollton, TX 75007 Tel: '972-306-2900 W Fax: 972-306-5744 E-Mail: kaplaner~applink, net Dr. Joan LaBarr (4/98) [C] Christ United Methodist Church 2807 Valwood Parkway Farmers Branch, TX 75234 Tel: ' 972-247-6135 W 972-446-0068 H Fax: 972-247-8212 Bob Phelps (4~97) [C] State Farm Insurance 13910 Josey Lane Farmers 'Branch, TX 75234 Tel: 972-484-8080 Fax: 972-484-8349 Cindy Randle (10199) [C] Carrotlton-Farmers Branch lSD 1445 North Perry Road Carrollton. TX 75006 Tel: 214-731-1776 H '972-466-6165 W E-Mad rar:~iec,~.cfb:s~ ecu Henry Sih (10199) [A] 2119 Men,on Dnve Carrothon TX 75006 Tel: 972-4t8-1955 H Douglas Wilson (1/95) [AA] D. L. Wilson Educ. Consulting 3244 Sugarbush Carrollton, TX 75007 Tel: '972-492-6521 W Fax: 972-394-3525 E-t'.lad :£. L__:'_~2 2. :; Zulema Martinez (4/01) (H) 1721 Walnut Street Carrollton, TX 75006 Tel: '972-323-5738 W E-Malt: Martinezz,~cebisd edu Harold Elias-Perciful (4/01) (C) First Christian Church 1835 Walnut Carrollton, TX 75006 Tel: '972-446-9808 Fax: 972-446-9808 (call first) Frank Klein (6~98) [C] Town of Addison P.O. Box 9010 Addison. TX 75001 Te!: '972-392-1180 Andy Olivo (6~00) [C] CEy of Carroliton 1807 Glengarry Carrollton. TX 75006 Tel. %c72-~.17-1945 Fax: 972-417-9679 1103 S. Josey, Suite 114 · Carrollton, Texas 75006 · (972) 446-2100 · FAX (972) 446-2102 · mssc@airmail.net www.socialse rvicecenter.org IHTERHE~L REUEXUE SERUICE District Director DEPARTflEXT OF THE TREASURY 11~0 Commerce,S~.. Oellas. TX ?SZ4Z ~,_trocre~t Servic_~ Cen~er I~2 S. Carrotlton, TX ~cm~,z_~~.~ Person to Con~ac~: Oeberah Thom~ Telephone Number: (2i4) 757-~023 RaCer Reply ~o: EP/EO MO ¢9¢~ O~L EIN: 7S-1S~S55¢ Our record~ show ~hat Metrocrest Service Cenfer i~ exempt from Federal ~ ~- = Ta.~ ' ~, ~n.vm_ uncar sectzon S~l(c)(~) ~ the internal Rev'enue Co~e. effect. Con~rlbu~ioms 1o )'our org~nlzation see deduc~ib!e in ~he mscner ce~s~l~e ,.cu ........ ~ ..... =+iz'-, d~c~iZe~ i~ ==-tiz~. 17~(b)(1)(R~(vi) METROCREST SOCIAL SERVICE CENTER 1002 SOUTH BROADWAY CARROLLTON, TX 75006-7214 DEPARTMENT OF THE TREASURY Employer. Identification Number: 75-1548334 Case Number: 756023002 Contact Person: ANNETTE SMITH Contact Telephone Number: · (214) 767-6023 Date of Exemption: JUNE 1977 Internal Revenue Code Section 501(c)(3) Dear Applicant: Thank you for submitting the information shown on the enclosure. We have made it a part of your file. The changes indicated do not adversely affect your exempt status, and the exemption letter issued to you continues in effect. Please let us know about any future change in the character, purpose, method of operation, name or address of your organization. This is a requirement for retaining your exempt status. Thank you for your cooperation. Sincerely yours, Bobby E. Scott District Director Letter 976 (D~/CG) May 15, 2000 Dear City Councilors: -~drli~,n · Carrollton ~, Coppel.. Farmers CITY MANAGER CITY OF COPPELL Senior Adult Services respectfully submits our application for the renewal of our contract with Coppell to provide support and direct services to residents of Addison, Carrollton, Coppell, and Farmers Branch to enable all senior adults to maintain independence and quality of life. We wish to continue to provide support and information to residents caring for aging parents as well as the case management, home repair, home delivered meals, transportation and other services to seniors themselves. Senior Adult Services is part of what makes the quality of life so high in our community. We are currently providing transportation for folks who could not otherwise be able to leave their homes or get to regular therapy appointments or get to the grocery store. We are providing transportation, meals, and home repair for seniors and also for disabled clients of the Metrocrest Social Service Center. We are using our resources as efficiently and effectively as possible to serve the residents of this community. But the cost of agency operations has risen significantly. This year we face two major financial challenges: the increase in operating costs and the costs of moving to a new facility. Senior Adult Services has accumulated a reserve fund through careful financial management and long term planning. We expect to use money from that reserve, hopefully augmented by grants, to cover the planned $62,000 of moving costs. The costs are expected to be so high because the compact space we will be moving into allows us to use only the most efficient space saving furniture which we must purchase to replace the donated furniture we have always used. We also plan on using reserve funds of $42,000 to meet a budget shortfall. However, after FY2002, the reserve will be reduced to the point where it cannot be used to continue operations at the current level. We need significant new city money this year, and we will need that money and more next year. This year will be a year of decision for you, the city leaders who determine the quality of life for the elderly in your community. Should you decide to support the current services, Senior Adult Services staff and volunteers will continue to provide the best possible service at the lowest possible cost. Should you decide, through your financial power, to reduce services, Senior Adult Services will respond. There is no possibility that we can provide current services with current funding. United Way funding pays for the van program and for the new Spanish/English case worker.. The new position was in the FY01 budget and accounted for the projected deficit for FY01 but was never filled. We are hoping that FY01 will end up without a deficit. Senior Adult Services is asking Coppell for $46,295. Thank you for the continuing support you provide to the seniors in your community. Please call Andrea Rutledge if you have any questions about our request. Sincerely, Bob Patterson Board President 1000 S. Broadway · Carrollton, TX T5006-71 99 · (972) 242-4464 · FAX (972) 242-0299 BUDGET NOTES: FY2002 SENIOR ADULT SERVICES The Senior Adult Services FY2002 budget marks a crossroads in the lives of seniors in Addison, Carrollton, Coppell, and Farmers Branch. Decisions made this year by city leaders and implemented by Senior Adult Services ,.,,'ill have a direct impact on the quality of life for seniors in this extraordinary communi .ry. The Senior Adult Services Board of Directors urges the city leaders to give thoughtful consideration to the following points: What are the responsibilities of the city to its elderly residents? How does the quality of life for elderly residents affect the community at large? When the per household income in the community is more than $50,000 annually and I/3 of the oldest residents are have incomes under $8600, are their additional responsibilities imposed on the community? Where is the line between necessity and quality of life? Is it visiting a spouse in the nursing home ? Or attending physical therapy 3 times weekly? Or getting out of the house once a week to do something, anything? Or having grab bars installed? Or advocacy help in receiving services? Or getting your house painted? Or getting help paying an unexpected drug bill? What alternatives are there for the city's frail elderly if Senior Adult Sen'ices doesn't provide the service (transportation, meals, home repair, case management, referral to services)? How important are the Information and Referral and support and advice ~iven to working adult residents to help them help their aging parents? How important are'the direct services provided to their parents to adult children residing in this community? Senior Adult Services exists to serve the residents, those who live and those ,,,,'ho work, in our community. We are a direct reflection of the will of the community expressed through the city councils and their commitment to financial support for the agency. Your funding decision this 3'ear and in the following years will have an immediate and direct impact on services provided to your residents. The choice is yours. Senior Adult Sen'ices will continue to raise funds for our programs, but we will continue to rely on the contributions of the cities for at least 50% of our funding. The cost of business, even with the strictest of economies which we have been practicing has increased. This year, Senior Adult Services will deplete our reserves, using $42,000 for operating expenses and whatever the costs, predicted at about $70,000 of the move. We are seeking grants to help with the move, but we are not asking for city funding for these capital expenses. The reduced size of our new space requires the use of space saving modular furniture which ,,,,'ill be purchased to replace the donated fitrniture we have been using. Senior Adult Services is asking the city to consider the future of service to frail elderly seniors and to make a cornmitment for FY2002 and beyond. We pledge to provide services ';good enough for your Mom" in the most efficient, cost effective way possible, depending on volunteers for the loving care of neighbors helping neighbors, and on the devotion ora caring staff. FY2002 BUDGET PROPOSAL SUMMARY SHEET comparison to FY2001 and explanation CITY FY2002 FY 2002 % OF FY2001 FY2001% OF REQUEST REQUEST RECEIVED REQUEST Addison $13,960 fixed+ 3% $11,153 Carrollton $128,630 fixed+ 49% $111,794 49% Coppell $46,295 fixed + 16% $16,163 7% Farmers Branch $86215 fixed + 32% $80,900 37% ($89,890 asked) (39% asked) TOTAL $275,000 100% $220,950 100% ($25,500 + 249,500) This proposal represents the following: 1. Equal distribution of rent, utilities, cleaning, and space related insurance equaling $25,500. UtilitY and cleaning costs are based on current costs although we are expecting to move to different space in February. Rent includes $7 sq. ft beginning in February and includes rent for the Carrollton and Farmers Branch sites. 2. The budget requires that Senior Adult Services deplete its reserves for operating expenses equaling $42, 112. Additionally, moving expenses are now budgeted at $68,000. The Board will use reserved funds and apply for grants to cover moving expenses. 3. This budget, including the depletion of reserves will allow Senior Adult Services to continue providing services at the current level. To maintain the current level of services, the agency will request annual budget increases from the cities as agency reserves are depleted. 4. The budget includes $96,100 of United Way money designated to ','an and minority outreach programs. The current estimated annual cost of the van program is $71,457. 1. City Grants 2. Newsletter 3. Other Grants 4. General Contributions 5. Clubs & Organizations 6. Churches 7. Corporate Donations 8. Directors' Campaign 9. Mobile Meals Collections 10. Van Coupons 11. Golf Tournament 12. United Way Funds 13. Mobile Meals Fundraiser 14. Interest & Dividend Income 15. From reserve for move TOTAL INCOME EXPENSES 16. Salaries 17. Payrolt Taxes 18 Employee Benefits 19. Local Transportation 20 ",~,eeting Expense 2', - .~mmunications 22. Equipment Purchases 23. Equipment Maintenance 24. Printing 25. Postage 26. Office & Other Supplies 27. Staff Development 28. Resource Material 29. Direct Aid-Meals 30. Direct Aid-Home Repair 31. Direct. Aid-General 32. Professional Fees 33. Insurance 34. Occupancy 35. Dues 36. Golf Expenses 37. Newsletter 38. Volunteers 39. Mobile Meals Disbursement 40. Soup Campaign 41. Vials of Life Expenses 42. Bank Fees 43. Transportation Vehicle Expense 44. Miscellaneous Expenses 45. Moving Expenses TOTAL EXPENSES REVENUE OVER (UNDER) EXPENSES SENIOR ADULT SERVICES FY2001 FY2002 DIFFERENCE OF BUDGET BUDGET FY2001 & FY2002 BUDGET $229,000.00 $275,000.00 $46,000.00 S23,000.00 S24,500.00 51,50000 S20,000.00 S40,000.00 S20,000.00 S12,000.00 S12,000.00 50.00 59,000.00 S10,000.00 S1,000.00 S6,000.00 S6,000.00 50.00 S6,000.00 S7,000.00 51,000.00 515,000.00 $15,000.00 50.00 520,000.00 S20,.000.00 50.00 S0.00 S1,800.00 S1,800.00 550,000.00 S50,000.00 S0.00 573,000.00 $96,100.00 $23,100.00 $10,000.00 $13,000.00 $3,000.00 S6,000.00 $7,000.00 $1,000.00 $0.00 $40,000.00 $40,000.00 $479,000.00 $617,400.00 $138,400.00 S302,400.00 $335,679.00 (533,279.00) S27,200.00 $28,533.00 (S1,333.00) S18,000.00 S36,000.00 (618,000.00) 55,200.00 $6,200.00 (51,000.00) 51,300.00 51,400.00 (S 100.00) 55,400.00 56,000.00 (5600.00) 56,000.00 S6,000.00 S0.00 S6,500.00 S6,500.00 S0.00 S7,000.00 S7,000.00 S0.00 55,000.00 56,000.00 (51,000.00) $4,000.00 S4,200.00 (6200.00) S3,000.00 S3,000.00 50.00 S1,600.00 S 1,600.00 S0.00 S 10,000.00 $10,000.00 S0.00 S 1,500.00 S 1,500.00 $0.00 S3,600.00 S3,600.00 50.00 S2,500.00 S2,500.00 $0.00 S9,900.00 S12,400.00 (62,500.00) S11,500.00 $25,500.00 (514,000.00) S 1,300.00 S 1,300.00 50.00 S 12,000.00 S 12,000.00 S0.00 S23,000.00 524,500.00 (61,500.00) 58,000,00 S8,000.00 S0.00 520,000.00 S20,000.00 S0.00 $0.00 S3,000.00 (S3,000.00) S1,000.00 $1,000.00 50.00 S 500.00 $600.00 (5100.00) S14,500.00 S14,500.00 S0.00 S 1,000.00 S 1,000,00 S0.00 SO.00 S70,000.00 (570,000.00) 5512,900.00 S659,512.00 (514-3,612.00) (633,900.00) (:542,112.00) SENIOR ADULT SERVICES SOURCES OF FUNDS BUDGETED FY2002 8% C-:-:-:-:-:-:-:-:-~ · F TOURNAMENT 4% METROCREST HOS~TAL AUTHORITY 7% GRANTS 10% CONTRIBU"I1ONS % UNFI'~D WAY 7% SENIOR ADULT SER'VtCES RESERVED FOR MOVE $% OTH ER [CFi'lES OF ADDISON, CARROLLTON, COPPELL & FARMERS I~RANC H I SENIOR ADULT SERVICES COST OF SERVICES NOTES · This chart represents a first attempt to calculate cost per service. The weakness in the figures is the Information and Referral cost since the research which consumes so much of the program is used as the ~basis of all services Cost of volunteer labor is based on the nationally accepted figure ors 14.31 minus the cost of the Senior Adult Services volunteer program :total =$11.17/1~'. service/unit of service cOst/unit including vol. labor cost/unit excluding volunteer · . ' labor Case Management/client per $254 $199 year Home delivered meal/meal $21.27 $5.52 Van ride/one way ride $18.74 $18.74 Volunteer ride/one way ride $25.58 $13.87 Home repair/home repair $114 $55.34 Information and $34.24 $22.62 Referral/contact You and Your Aging not available $78.60 Parent/contact Sample Figures (October 1, 2000- March 31,2001) (first six months) Service Addison Carrollton Coppell Farmers Branch case $2921/$2300 40,894/$32200 $7112/$5600 $22733/$17900 management home delivered 0 $40009/$10383 $15442/$4008 $33904/$8799 meals van $2774 $20408 $5697 $9070 home repair 114/55.34 7296/3542 1140/553.40 5700/2767 information and 924/611 14073/9297 2123/1402 7088/4682 referral i~:,. LOVED ONE · "~. . ~...::; :. ~' ~ ~.'~"':::i =i~cin~ the eic,.-': care s~rvices When da yau need a care mar:a~er'~ Membership benefits dom now~ Our Elder Care Services We help you find an elder care solution that is right for you! You can call 1-877-244-6443 and talk 6ver your issues and concerns with one of our aging experts. It's a good way to start if you're not entirely sure what issues you're dealing with or how to proceed. The charge for talking through an issue or concern with our call center staff is$~0 per half hour./ = ~:T ~ - .................................. We make it easy by bundling what you need together in our CareForce&trade; Packag an initial consult of approximately 60 minutes between the family caregiver(s) and the member, a two- to three-hour in-person visit, interview, and assessment of the elder b CareForce member, and a written LivingPlan documenting the findings and detailing t take. Priced fror~425 to.. $625 ~lepending on location, the CareForce Package offers savings over the cost of pu'rctLasing the components individually . .: :..:.:::7-- - 5.:~..,,-~,~, ~ "),-t~. ~ ..... · .............. ~,.,..~:~i~i::iii:~?:.,~:~:;. BestMatch&trade;, as this program is known, is often purch ::~::~::~*~i" ::?:..:::,::::::.~::::: ::: families who already have a pretty clear idea of what they i~iii~ii~.::, ,..,:.,:i: .:?~.( .:: ':i~: ~?!:!i~5~::.~i!i:: aging family member. BestMatch has ~o components: on : member will do a quick assessment of the elder's preferen ::~:~?.~???)~J~:~;:~?":?' (medical and non-medical) and then "best matches" the el appropriate kinds of in-home suppoA or residential se~ice. hourly paA of BestMatch, the family hires the CareForce member to perform whatever se~ices they think will expedite the process of implementing se~ice. For example, the ask for assistance with pape~ork, or se~ing up faciliN tours, or for the Ca~Fore~ m~ the elder on move-in day. The ba~stMatch sewice is be~vee{ S200 and $250 del Most of our families become enthusiastic about having a care manager help with their problems and hire their CareForce member to continue to provide guidance and overs the CareForce member is asked to check in on some regular basis with the elder to m things are going well, let the family know the status, monitor service ...... providers, arrange for special needs like transportation, and make . suggestions as things change over time. CareForce members also work w th family care~kvers to help reduce the r worries and stress. The cost is beb, ve.e.~ ~80 and S120/ho__~fi, depending on location. . ~ ::::i:i$i:i:~ .... I o1'2 5,'14/01 9:57 A.".: WORKSHEET: % OF DIFFERENT SERVICES PROVIDED DURING THE FIRST 6 MONTHS OF FY2001, USED AS THE BASIS FOK APPORTIONING THE COSTS AMONG THE CITIES FOR FY2002 Program ADDISON CARROLLTON COPPELL FARMERS BRANCH number of case 4% 55% 10% 31%o management clients number of case 5% 46% ~ 17% 32% management hours rides provided 7% 52% 16% 25% home repair < 1% 47% 10% 42% meals delivered 0 45% 17% 38% TRUE STORIES COPPELL This Coppell resident moved in with his son following the death of his wife. His eye sight was failing and it was no longer safe for him to drive. His doctor recommended that he exercise several times a week to help with circulation and flexibility; however, his son works ten hour days and did not have the time to take him to exercise classes. There was no public transportation to the exercise facility and taxi cabs are very expensive. The Senior Adult Services van was able to provide transportation to the exercise classes that his doctor recommended. He is now more physically fit and has increased energy. We received a phone call from a 67year old man who needed some help with his parents. His parents were in their 90's and had recently moved in with him. He needed help caring for his father who was confined to a wheelchair after a major stroke. Transporting his father to the doctor was nearly impossible. He had trouble lifting his father in and out of bed and bathing him. His mother could not, after 75 years of marriage, bear to see her husband go to a nursing home. SAS case managers linked the family up with resources to provide in-home care for the father. The SAS resource library provided videos and books to help the son learn easier ways to help his father, and to deal with the physical and emotional strains of caregiving. The lift-equipped SAS van made traveling to doctor visits manageable. A Coppell man called Senior Adult Services with concerns about his parents who live in a suburb of Los Angeles. His mother and father are 90 and 85 respectively, and are still living independently in their own home. The son is very worried about how they are managing because his father is the primary care giver for his mother who suffers from Alzheimers Disease. The increasing demands on his father seem to be tiring him physically and also creating a great deal of mental stress. The son would like his parents to move closer to him so that he could provide more assistance, but his father is adamant that he does not want to move from their home. The I & R staff'person empathized with the son's situation, but explained that unless his father agreed to a move, he would have to find ways to become an effective long-distance support system for his dad. One suggestion was for the son to make contact with service providers in his parents' city that may be able to provide some assistance to his dad. He ~vas given the information and referral telephone number for aging services in his parents' area. This telephone number should provide the son with the contact points to help him find relief care givers and information, services and support groups for families impacted by Alzheimers Disease. We also discussed the possibility of the son hiring a geriatric care manager to help the parents access services and to keep the son informed about their needs. The Smiths moved to Coppell to live with their son and his family following Mrs. Smith's stroke. They had made arrangements for Mrs. Smith to attend a special rehabilitation therapy in Dallas. Their plan ,vas to use DART to get to the therapy. They soon realized that as Coppell residents they did not have access to DART from their home. Mrs. Smith ,vas in a wheelchair and there seemed to be no other option for her to get to and from Dallas. SAS stepped in to help. Though the lift-equipped SAS van does not travel to Dallas, we were able to coordinate our van services with DART. The DART bus transports the Smiths to Carrollton from Dallas and the SAS van takes the Smiths back home. This coordination of services enabled the son and his wife to continue working and Mrs. Smith to be able to get the treatment she needed STAFF SITUATION SENIOR ADULT SERVICES MAY, 2001 Case management Catherine Fowler, 20 years experience with Senior Adult Services · Cindy Said, B.A. in Social Work; licensed social worker. · Ellen Toliver, Masters degree in occupational therapy. Works as a case manager. · Maggie Garcia. Maggie is the only person in our office who speaks Spanish. Maggie works full-time but is scheduler for the van program .. She will serve as translator for all Spanish speakers. · Volunteers-- a volunteer work a weekly shift as a case management assistants. Volunteer management · Sally Kersting. Director of volunteers · Total volunteers: 400 Information and referral · Mary Joiner, Information and Referral Coordinator. Managing the transportation program · Volunteer information and referral specialists (12) Home Repair - Charles Harbaugh, Home Repair coordinator · Volunteers Fundraising and Administration · Andrea Rutledge, Executive Director · Kathy Blaschke, Administrator. Kathy handles all reporting, all mailings for fundraising, all accounting and donor recognition. She is also the office manager and the computer specialist. Transportation · Maggie is full time scheduler · Norma Wagner is a volunteer scheduler o Judy Chamberlain is the full time driver OPENING: Half time Spanish/English speaking case manager and half time Multi-cultural outreach person. This position has been advertised through Opportunity NOCs, (classified ads for nonprofit organizations), letters to 40 colleges, e-mails and faxes to contacts. The position is funded through United Way. Addison ~, Carrollton ,~ Coppell' · Farmers Branch 2001 BOARD OF DIRECTORS SENIOR ADULT SERVICES Addison, Carrollton, Coppell, and Farmers Branch PRESIDENT: BOB PATTERSON Patterson Homes VICE PRESIDENT: JOHN REAP Town North Bank SECRETARY: JEANNE HOOKER TXU Electric & Gas TREASURER: HAIDEN TURNER Haiden W. Turner & Associates BOARD OF DIRECTORS RICK FERRARA-Trinity Medical Center & RHD BILL FORE-MBNA NANCY HARDIE-Industrial Electric Equipment CHARLES HEATH-Metrocrest Hospital Authority MICHAEL KORPIEL-Parkland Memorial Hospital JOANN LABARR-Christ United Methodist Church PAT MAREK-Community Volunteer JOANN MEEK-Community Volunteer SUSIE MILLER-Kenny Marchant Office MARK SUTHERLAND-Attorney EARNESTINE WILLIAMS-EXXON CITY COUNCIL LIAISONS ADDISON: BOB BARRETT CARROLLTON: JUDY SCAMARDO COPPELL: JAYNE PETERS FARMERS BRANCH: JIM ROBBS 1000 S, Broadway · Carrollton, TX 75006-7199 · (972) 242-4464 ° FAX (972) 242-0299 INTerNaL REV~fGE S~VI~E Oi~Lrict Oir~-~or DEPAI~I~TOFT~E~IEASI~tY 1100 Ogmm~_r~eSt., D~llas, TX75242 Senior AdultServices for Addison, C~rrollton, Coppell & Farmers Branch 1000 S. Broadway Cmrrollton, TX 75006-7214 Person to Om~tact: Barbara Mitchell Tele~ Number: (214) 767-6023 Refer Reply to: Mail Code 4940 DAL D~te: March 14, 1996 75-1840522 Dear sir or Madam: Our records show that Senior Adult Services for A~dison, Carrollton, Coppell & Farmers Branch is exempt from Feder~l Income Taxunder section 501(c)(3) of the Internal Revenue Code. This exemption was granted May 1983 and rema]ns in full force and effect. Contributions to your organization are deductible in the manner and tothe extent p~ovidedby section 170 of theCode. We have classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Internal Revenue Code because you are an organization described in section 170(b)(1)(A)(vi). This letter may ~e used to verify tax-exemut status. If we may be of further assistance, please contact the person whose name and telephone number are shown above. Sincerely Yours, W. Mann Manager, Employee Plans and Exemut Org~zations Customer Service SectionNU' Senior Adult Services for Addison, Carrollton, Coppell and Farmers Branch Financial Statements September 30, 2000 and 1999 Senior Adult Services for Addison, Carrollton, Coppell and Farmers Branch September 30, 2000 and 1999 Table of Contents Independent Auditor's Report Statements of Financial Position Statements of Activities Statements of Functional Expenses Statements of Cash Flows Notes to Financial Statements Page 3 4 5 6-7 8 9-12 BROSOWSKE, MARES, SMOTHERMON & CO., P.C. 5757 ALPH.* ROAD, SUITE 500 DALLAS, TEXAS 75240 072) 392-2727 FAX to72) 991-8236 The Board of Directors Senior Adult Services for Addison, Carrollton, Coppell and Farmers Branch Independent Auditor's Report We have audited the accompanying statements of financial position of Senior Adult Services for Addison, Carrollton, Coppell and Farmers Branch ("Agency") a nonprofit organization, as of September 30, 2000 and 1999, and the related statements of activities, functional expenses, and cash flows for the years then ended. These financial statements are the responsibility of the Agency's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Senior Adult Services for Addison, Carrollton, Coppell and Farmers Branch as of September 30, 2000 and 1999, and the changes in its net assets and its cash flows for the years then ended in conformity with generally accepted accounting principles. January 5, 2001 Senior Adult Services for Addison, Carrollton, Coppell and Farmers Statements of Financial Position September 30, 2000 and 1999 Branch Assets: Cash Accounts receivable Prepaid expenses Equipment, net Investments Other Total assets 2000 $254,548 5,446 618 52,174 201,798 1,060 $515,644 1999 $233,819 5,866 618 7,787 171,826 1,060 $420,976 Liabilities: Accounts payable Accrued payroll and related taxes Total liabil %ties Net assets: Unrestricted Temporarily restricted Permanently restricted $ 2,328 $ 2,013 6,486 6,661 8,814 393,807 39,481 73,542 8,674 312,785 25,975 73,542 Total net assets 506,830 412~302 Total liabilities and net assets $515,644 $420,976 The accompanying notes are an integral part of these statements. Senior Adult Services for Addison, Carrollton, Coppell and Farmers Branch Statements of Activities For the Years Ended September 30, 2000 and 1999 Unrestricted Net Assets: Revenues and support: Grants from municipalities and others Direct contributions Special events Interest and dividend income Realized gain on sale of investment Net unrealized gain (loss) on investments Other income Net assets released from restrictions by payments Total unrestricted revenues and support and reclassifications Expenses: Program services: Direct aid Indirect aid Supporting services: Management and general Fund raising Total expenses Increase in unrestricted net assets Temporarily Restricted Net Assets: Grants Direct contributions Program fees Newsletter grants Net assets released from restrictions by payments Increase in temporarily restricted net assets 2000 $ 213,505 23,669 50,521 33,945 0 (557) 132 321,215 182,212 503,427 264,022 75,945 42,974 39,464 422~405 81,022 94,438 56,905 23,585 20,790 (182,212) 13,506 1999 $215,154 25,803 48,356 22,701 1,189 13,190 614 .327,007 93,408 420,415 166,648 83,089 64,599 39,73~ 354~071 66,344 23,378 46,719 19,625 20,473 (93,408) 16,787 Increase in net assets Net assets, beginning Net assets, ending 94,528 412,302 $ 506.830 83,131 329,171 $412,302 The accompanying notes are an integral part of these statements. 0 0 ~ 0 0 0 0 ~~0 0 0 0 01 ~ 0 0 0 0 o~1 0 Senior Adult Services for Addison, Carrollton, Coppell and Farmers Branch Statements of Cash Flows For the Years Ended September 30, 2000 and 1999 Cash flows from operating activities: Increase in net assets Adjustments to reconcile increase in net assets to net cash provided by operating activities: Depreciation Realized and unrealized (gains) or losses on investments Contributions of investments Contribution of other asset Decrease in operating assets: Accounts receivable (Increase) decrease in operating liabilities: Accounts payable and accrued expenses Net cash provided by operating activities Cash flows from investing activities: Proceeds from sale of investment Purchases of equipment Purchases of investments Net cash used in investing activities Net increase in cash Cash, beginning Cash, ending 2OOO $ 94,528 7,066 557 (7,146) 0 420 140 95,565 0 (51,4S3) (23,383) (74,836) 20,729 233,819 $254,548 1999 $ 83,131 2,815 (14,379) 0 (1,060) 51 (2,529) 68,029 5,374 (3,500) (20,329) (18,455) 49,574 184,245 $233,819 Supplemental disclosures: Non cash investing transaction Contributions of investments Contribution of other asset $ 7,146 $ 0 0 1,060 The accompanying notes are an integral part of these statements. Senior Adult Services for Addison, Carrollton, Coppell and Farmers Branch Notes to Financial Statements NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Nature of Activities Senior Adult Services for Addison, Carrollton, Coppell and Farmers Branch ("Agency") is a non-profit agency offering supportive services, information, and advocacy for residents aged 60 and older and their families. The Agency's goal to support the independent functioning and quality of life of older adults is accomplished through direct services to individuals and educational activities directed at the cow, unity as a whole. The accompanying financial statements classify case management, home-delivered meals, home repairs,. information and referral, transportation, one-to-one outreach, and other direct services as direct aid. Community education, the Agency's newsletter, infofair/day on campus, and other advocacy services are classified as indirect aid in the accompanying financial statements. Basis of Accountinq The financial statements have been prepared on the accrual basis of accounting and reflect all significant receivables, payables, and other liabilities. Basis of Presentation The Agency reports information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, or permanently restricted net assets. Fees, grants, and contributions received are recorded as unrestricted, temporarily restricted, or permanently restricted support depending on the existence or nature of any donor restrictions. Estimates Management uses estimates and assumptions in preparing financial statements. Those estimates and assumptions affect the reported amounts of assets and liabilities, and the reported revenues and support and expenses. Promises to Give Contributions are recognized when the donor makes a promise to give to the Agency that are, in substance, unconditional. All other donor-restricted contributions are reported as increases in temporarily or permanently restricted net assets, depending on the nature of the restrictions. When a restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets. The Agency uses the allowance method to determine uncollectible support receivable. The allowance is based on prior years' experience and manage- ment's analysis of specific amounts receivable. Senior Adult Services for Addison, Carrollton, Coppell and Farmers Branch Notes to Financial Statements NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Donated Services and Equipment A substantial number of unpaid volunteers have made significant contributions of their time (15,387 hours in 2000 and 14,708 hours in 1999) to develop and implement the programs of the Agency, principally the Mobile Meals, Home Repair, and Transportation Programs. The value of this time is not reflected in these statements. Donations of equipment are recorded as support at their estimated fair value. Such donations are reported as unrestricted support unless the donor has restricted the donated asset to a specific purpose. Assets donated with explicit restrictions regarding their use and contributions of cash that must be used to acquire equipment are reported as restricted support. Absent donor stipulation regarding how long these donated assets must be maintained, the Agency reports expirations of donor restrictions when the donated or acquired assets are placed in service as instructed by the donor. The value of miscellaneous contributed equipment is not reflected in these statements because it is not susceptible to objective measurement or valuation. Pkn%ctional Expenses The costs of providing programs and activities have been summarized on a f%mctional basis in the statement of activities. Accordingly, certain costs have been allocated among the programs and supporting services benefited. Cash and Equivalents For purposes of the statements of cash flows, the Agency considers all unrestricted highly liquid investments with an initial maturity of three months or less to be cash equivalents. Equipment Equipment is reported at cost. Depreciation is provided on a straight-line basis with estimated useful lives of five to ten years. Maintenance charges are expensed as incurred. Repairs that materially extend the life of an asset are capitalized. Income Taxes The Agency is a not-for-profit organization that is exempt from income taxes under Section 501(c) (3) of the Internal Revenue Code. Reclassifications Certain reclassifications have been made to the 1999 financial statement information to conform to the 2000 financial statement presentation. 10 Senior Adult Services for Addison, Carrollton, Coppell and Farmers Branch Notes to Financial Statements NOTE 2 - RESTRICTIONS ON ASSETS Permanently restricted assets consist of endowment fund investments to be held indefinitely, the income from which is expendable to support pro, ram services. Earnings on endowment fund investments have been internally restricted from use through 2000. In addition, the Agency's board of directors has internally restricted $40,000 of the Agency's net assets for costs of a future relocation of its facilities (see also Note 6 below). This amount is included in unrestricted net assets in the accompanying statement of financial position because the funds are not externally restricted. Temporarily restricted assets consist of grant and contribution funds that are available for the following purposes: 2000 1999 Home repairs Home-delivered meals and general direct aid Prescriptions and other medical Independent support Information and referral $12,075 $ 769 10,657 8,500 9,111 6,906 4,759 5,078 2,879 4,722 $39,481 $25,975 NOTE 3 EQUIPMENT Equipment fs summarized as follows: 2000 1999 Van Office furnishings and equipment Telephone equipment Less accumulated depreciation $46,69s $ 0 41,068 36,310 5,264 5,264 93,027 41,574 40,853 33,787 $52,174 $ 7,787 Depreciation expense was $7,066 in 2000 and $2,815 in 1999. NOTE 4 - INVESTMENTS The Agency's endowment funds were invested in four different publicly-traded mutual growth funds, and are reported at published market values. The Agency has elected to reinvest all earnings of these investments within each fund. The Agency's investments consisted of the following: 11 Senior Adult Services for Addison, Carrollton, Coppell and Farmers Branch Notes to Financial Statements NOTE 4 - INVESTMENTS (Continued) Mutual funds Individual stock issue 2000 1999 $194,038 $171,826 7,760 0 $201,798 $171,826 NOTE 5 DEFERRED COMPENSATION PLAN The Agency maintains a qualified deferred compensation plan under section 403(b) of the Internal Revenue Code for all eligible employees of the Agency. Under the plan, employees may elect to defer a portion of their compensation subject to Internal Revenue Code limitations. The Agency disburses deferred compensation funds to participating employees' individual investment accounts at a securities brokerage firm. NOTE 6 LEASE OBLIGATION During 1987, the Agency accepted an offer from the City of Carrollton to use a portion of the "Old City Hall" as its office. This lease is classified as an operating lease, expired September 2000, and requires the lessor to pay all executory costs (such as insurance and maintenance). Rent expense was $6,874 in 2000 and 1999. The City has advised the Agency that the facilities may be unavailable in the future due to road improvements scheduled for the year 2001. The lease has been renewed on a month-to-month basis and may be terminated by either the Agency or City upon 30 days advance notice. The City has plans to construct a new building on adjacent property and is negotiating with the Agency for the lease of a portion of the future building. NOTE 7 - ECONOMIC DEPENDENCY The municipalities of Addison, Carrollton, Coppell, and Farmers Branch, Texas, provided grant funds of $208,450 and $205,950 to the Agency during 2000 and 1999, respectively, representing 40% and 47%, respectively, of the Agency's total revenues and support. Each year the Agency submits its grant requests to the respective City Councils for budget approval for funding during the following fiscal year. No restrictions are placed on these grant funds other than that they be expended for the purposes more fully described in Note 1. During 2000, the Agency also received $36,498 of a $75,000 grant from the United Way that expires in March 2001, and a $34,440 grant from the Texas Department of Transportation for the purchase of a van to provide transportation services. The Agency conducted its annual golf tournament and raffle as its only fundraising special events. These grants and events have represented significant sources of support to fund the activities and programs of the Agency. 12 ANNUAL BUDGET City of Coppell Fiscal Year 2001-2002 Line Item Breakdown Department: Mayor and Council ACCT. NO. 4220 OTHER PROFESSIONAL SERVICES Council Photographs Citizen Survey/Service Contracts ACCT. NO. 4230 PRINTING SERVICES Citizen Survey, Quarterly Newsletter and Other Printed Material ACCT. NO. 4240 SPECIAL PROJECTS Chamber Gala 4th of July Activities Coppell Woman of the Year Thanksgiving Luncheon Boards & Commission Appreciation Council Retreats Senior Adult Services The Family Place Metrocrest Social Service Center Coppell Sports Program Red Ribbon Kickoff New Teachers Breakfast Trolley for Christmas Parade CHS Yearbook Youth Leadership Leadership Coppell Camp Scholarships Project Graduation Denton County Child Advocacy Center Substance Abuse Council Metrocrest Family Medical Clinic Special Care and Career Services International Music Exchange ACCT. NO. 4320 TRAINING Various Training Courses Sponsored by COG, TML and National League of Cities & Austin 700.00 17,300.00 TOTAL $18,000.00 7,500.00 TOTAL $7,500.00 600.00 6,750.00 400.00 2,500.00 1,550.00 10,000.00 16,150.00 10,000.00 8,000.00 850.00 500.00 600.00 1,000.00 850.00 2,000.00 3,000.00 9,500.00 1,500.00 3,500.00 7,000.00 1,000.00 8,000.00 750.00 TOTAL $96,000.00 40,000.00 TOTAL $40,000.00 CITY OF COPPELL ANNUAL BUDGET City of Coppell Fiscal Year 2001-2002 Line Item Breakdown Department: Mayor and Council ACCT. NO. 4340 DUES & MEMBERSHIPS Texas Municipal League NCTCOG Metroplex Mayors Commission Dallas Regional Mobility Coalition North Texas Commission National League of Cities SW Legal Foundation Chamber Luncheons National Civic League Good Roads Chamber of Commerce ACCT. NO. 4350 BOARDS & COMMISSIONS Boards & Commissions Expenses Board Installation and Preparation Expenses Plaques Training Expenses ACCT. NO. 4370 PUBLICATIONS & SUBSCRIPTIONS Publications ACCT. NO. 4950 CONTINGENCY FUNDS Contingency Funds 3,000.00 3,500.00 450.00 3,350.00 2,500.00 2,000.00 75.00 720.00 275.00 50.00 10,000.00 TOTAL $25,920.00 10,000.00 TOTAL $10,000.00 750.00 TOTAL $750.00 32,000.00 TOTAL $32,000.00 CITY OF COPPELL ANNUAL BUDGET City of Coppell Fiscal Year 2000-2001 Line Item Breakdown Department: Mayor and Council ACCT. NO. 4220 OTHER PROFESSIONAL SERVICES Council Photographs Citizen Survey/Service Contracts ACCT. NO. 4230 PRINTING SERVICES Citizen Survey, Quarterly Newsletter and Other Printed Material ACCT. NO. 4240 SPECIAL PROJECTS Chamber Gala 4th of July Activities Coppell Woman of the Year Thanksgiving Luncheon Boards & Commission Appreciation Council Retreats Senior Adult Services The Family Place Metrocrest Social Service Center Coppell Sports Program Red Ribbon Kickoff New Teachers Breakfast Trolley for Christmas Parade CHS Yearbook Youth Leadership Leadership Coppell Camp Scholarships Project Graduation Denton County Child Advocacy Center Substance Abuse Council Metrocrest Family Medical Clinic Band Boosters Special Care and Career Services ACCT. NO. 4320 TRAINING Various Training Courses Sponsored by COG, TML and National League of Cities & Austin $ 535.00 17,500.00 TOTAL $ 7,500.00 TOTAL $ 600.00 6,750.00 400.OO 2,000.00 1,550.00 15,000.00 16,163.00 10,000.00 8,000.00 850.00 500.00 600.00 1,000.00 850.00 2,000.00 3,000.00 9,500.00 1,500.00 3,500.00 7,000.00 1,OOO.OO 10,000.00 8,000.00 TOTAL $ 39,000.00 TOTAL $18,035.00 $7,500.00 $109,763.00 $39,O00.00 CITY OF COPPELL ANNUAL BUDGET City of Coppell Fiscal Year 2000-2001 Line Item Breakdown Department: Mayor and Council ACCT. NO. 4340 DUES & MEMBERSHIPS Texas Municipal League NCTCOG Metroplex Mayors Commission Dallas Regional Mobility Coalition North Texas Commission National League of Cities SW Legal Foundation Chamber Luncheons Chamber of Commerce ACCT. NO. 4350 BOARDS & COMMISSIONS Boards & Commissions Expenses Board Installation and Preparation Expenses Plaques Training Expenses ACCT. NO. 4370 PUBLICATIONS & SUBSCRIPTIONS Publications ACCT. NO. 4950 CONTINGENCY FUNDS Contingency Funds - Arts/Musical Performances $ 3,000.00 3,300.00 450.00 3,305.00 2,435.00 1,925.00 75.00 720.00 10,000.00 TOTAL $ 10,000.00 TOTAL $25,210.00 $10,000.00 $ 750.00 TOTAL $750.00 $ 34,000.00 TOTAL $34,000.00 CITY OF COPPELL NORTH TEXAS COMMISSION 2001 Board of Director. Olflcer. anti Executive Committee Gale Duff-Bloom Chairman Erma C. Johnson Vice Chairman Ruben E. ESClUiVel Secretary William D. White, Jr. Treasurer Hal T. Theme General Counsel Dan S. Petty President Allan Howeth Past Chairman Albert C. Black John A. Carpenler Tim Cadet Karyl Ionia John Lo~gstreet Roger Rienstra David Russell Directors Tom Allen John Avila, Jr. Kenneth Bart Ted Benavides Paul Cardarella Phil Conway Michael OiMaria Doug Dixon Thomas Dunning H. Dan Famll Ed Gray Donna Halstead Linda Harper-Brown Ron Hah*is Jerry Haynes Lee F. Jackson Oevoyd Jennings Margaret Jordan Bill Keffler Ron Kirk Grace McDermott Don McKneely William G. Moore. Jr. Jeff Moreland Ronald L. Parrish Mar~ Poss Victor Puente, Sr Marlo Quintanilla John V. Roach Richard Rozier David Sampson Kimberly J. Simpson M. G. Smith Re,er Snoble Jim Spence James Spriggs Richard A. Steele Regina ,Sullivan Jack E. Swindle Jack T Taylor Jack B. Tinsley Tom Vandergrifl Paul N. Wageman Richard Warcl Timothy D Ward Allan Watson J. William Wenrich ii. Ron White Kirk Wilson Robed E. Will John W. Wroten, Jr. April 26, 2001 Mr. Jim Witt City Manager City of Coppell P.O. Box 478 Coppell, Texas 75019 Dear Jim: Thank you for your continuing support of the North Texas Commission. Your membership investment is making possible a wide range of program initiatives. Enclosed is thc 2001 Program of Work. Since your budget planning for the next year is already underway we wanted to let you know what the dues for the October 1, 2001-September 30, 2002 year will be. In accordance with the Bylaws of the North Texas Commission, the investment formula is $.085 per capita with minimum of $1,200. Based on the North Central Texas Council of Governments 2000 census of 35,958 citizens for the City of Coppell, the renewal amount is $3,056.43. We look forward to the continuing participation and support of the City of Coppell as the Commission carries out the program of work. If you have any questions, please let us know. Sincerely, Dan S. Petty President Carl Hecht Vice President-Membership Enci. Program of Work Renewal Card Mailing Address: P.O. Box 610246 * DFW Airport * Texas * 75261 Street Address: 8445 Freeport Parkway * Suite 640 * Irving * Texas * 75063 Telephone: 972/621-0400 (Metro) * (Fax) 972/929-0916 E-mail: ntc~nlc-dfw.org. Web,site: www.ntc-dhv.org Mayor Council Funding Requests - FY 2001-02 The Family Place North Texas Commission Special Care & Career Services Metrocrest Family Medical Climc Coppell Community Theatre Coppell Chamber of Commerce Lighted brick sign at Arts Center Sound amplifier system at Arts Center Senior Adult Services 10,000 3,057 10,000 1,000 2,500 10,000 4,000 6,000 46,295 $ 92,852 July 2001 Monthly Planner 8 15 22 29 Sunday 2 9 16 23 Monday Tuesday Wednesday 3 10 6:00 PM Council Meeting 17 24 6:00 PM Council Meeting 31 4 11 6:00 PM Budget Workshop General Fund 18 ,25 Receive Certified Tax Roll Thursday 5 12 19 26 6:00 PM Budget Workshop Final Review June S MT WT F S I 2 3 4 5 6 7 8 9 I0 II 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 6 Friday 13 20 27 7 14 21 28 August S MT WT F S I 2. 3 4 5 6 7 8 9 IO 1 l 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Saturday Printed by Calendar Creator Plus on 5/23/2001