CP 2001-06-042001-2002 Budget Notebook
Master Index
Budget Workshop, June 4, 2001
Red Tabs
Homestead Update, March 6, 2001
Blue Tabs Budget Workshop, February 10, 2001
Budget Workshop
June 4, 2001 6:00 p.m.
Town Center
2nd Floor Conference Room
W.
V.
VI.
Special Revenue Funds
Presentations
6:45 p.m.
7:00 p.m.
7:15 p.m.
7:30 p.m.
7:45 p.m.
8:00 p.m.
The Family Place - Paige Flink and Jennifer Bond
Special Care and Career Services
Metrocrest Family Medical Clinic - Helen Lazor
Coppell Community Theatre
Coppell Chamber of Commerce
Metrocrest Social Services Center
Mayor and Council Line item detail
4A Update and Funding of School Programs
July Budget Workshops
General Discussion
ANNUAL BUDGET
The City of Coppell
Child Safety Fund
Revenue Summary
Description
Actual
1999-00
FY 01 Budget
Amended
FY 02 Budget
Proposed
Child Safety Revenue
Interest Income
Donations
Total Revenue
35
137
0
172 $
0
120
0
120
0
75
0
75
CITY OF COPPELL
ANNUAL BUDGET
The City of Coppell
Child Safety Fund
Expenditure Summary
Description
Actual
1999-00
FY 01 Budget
Amended
FY 02 Budget
Proposed
Services
736 $
2,400 $
700
Total Expenditures
736 $
2,400 $
7O0
CITY OF COPPELL
Description
Court Fines
Interest Income
Donations
Forfeitures
Total Revenue
ANNUAL BUDGET
The City of Coppell
Police Special Revenue Fund
Revenue Summary
Actual
1999-00
FY 01 Budget
Amended
FY 02 Budget
Proposed
6,706
2,195
19,432
2,658
30,991 $
6,640
1,700
1,100
5,395
14,835
7,500
2,000
1,000
0
10,500
CITY OF COPPELL
ANNUAL BUDGET
The City of Coppell
Police Special Revenue Fund
Expenditure Summary
Description
Supplies
Maintenance
Services
Capital Outlay
Total Expenditures
Actual
1999-00
2,639
O
8,235
1,970
12,844 $
FY 01 Budget
Amended
FY 02 Budget
Proposed
1,276 $ 3,000
0 0
11,505 9,500
4,600 5,000
17,381
$ 17,500
CITY OF COPPELL
ANNUAL BUDGET
The City of Coppell
Parks Special Revenue Fund
Revenue Summary
Description
Actual
1999-00
FY 01 Budget
Amended
FY 02 Budget
Proposed
Park Fees (Zone 1)
Park Fees (Zone 2)
Park Fees
Interest Income
Donations
Total Revenue
104,085
445,895
525
49,659
3,275
603,439 $
50,000
125,000
1,000
40,000
0
216,000
25,000
25,000
3,000
25,000
0
78,000
CITY OF COPPELL'
ANNUAL BUDGET
The City of Coppell
Parks Special Revenue Fund
Expenditure Summary
:.~L/ U
Description
Actual
1999-00
FY 01 Budget
Amended
FY 02 Budget
Proposed
Services
Capital Outlay
Total Expenditures
$ 38,015 $
149,559
$ 187,574 $
17,420 $ 0
985,362 0
1,002,782 $ 0
CITY OF COPPELL
ANNUAL BUDGET
The City of Coppell
Tree Preservation Fund
Revenue Summary
Description
Actual
1999-00
FY 01 Budget
Amended
FY 02 Budget
Proposed
Tree Preservation
Interest Income
Living Legacy
Total Revenue
30,350
387
0
30,737 $
80,000
1,500
250
81,750
0
4,500
0
4,500
CITY OF COPPELL
ANNUAL BUDGET
The City of Coppell
Tree Preservation Fund
Expenditure Summary
Description
Actual
1999-00
FY 01 Budget
Amended
FY 02 Budget
Proposed
Services
Capital Outlay
Total Expenditures
o $
o $
15
1,100
1,115
CITY OF COPPELL
ANNUAL BUDGET
The City of Coppetl
Donations Special Revenue Fund
Revenue Summary
Description
Actual
1999-00
FY 01 Budget
Amended
FY 02 Budget
Proposed
Interest Income
Art Center Proceeds
Donations- Recycling
Recycling- Grant
Keep Coppell Beautiful
Donations - Animal Shelter
Donations-Library
Donations-Parks
Donations-Senior Citizens
Donations-Fire
Donations · Community Garden
Donations-Economic Development
Prior Year
Total Revenue
$ 6,6O8 $
3,990
350
0
4,732
259
9,401
6,244
0
3,438
0
3,444
0
$ 38,466 $
6,000
5,000
4,265
19,010
8,000
245
3,600
3,600
800
4,300
155
3,600
11,813
70,388
6,000
5,000
0
0
8,000
0
4,000
4,000
'0
4,000
0
4,000
0
35,000
CITY OF COPPELL
ANNUAL BUDGET
The City of Coppell
Donations Special Revenue Fund
Expenditure Summary
Description
Economic Development
Fire
Environmental Health
Library
Recycling
Keep Coppell Beautiful
Parks
Total Expenditures
Actual
1999-00
FY 01 Budget
Amended
8,762 $ 0
14,056 0
215 0
659 20,000
5,488 29,570
381 1,100
0 0
$ 29,561
$ 50,670 $
FY 02 Budget
Proposed
0
0
0
0
14,650
12,700
0
27,350
CITY OF COPPELL
ANNUAL BUDGET
The City of Coppell
Recreational Special Revenue Fund
Revenue Summary
Description
Actual
1999-00
FY 01 Budget
Amended
FY 02 Budget
Proposed
Interest Income $ 1,813
Recreation Fees 112,147
Program Proceeds 25,532
Sports Entry 25,514
Donations 5,000
Over/Short 0
Total Revenue
$ 170,006 $
4,000
122,400
136,140
25,000
0
0
287,540
5,000
128,200
63,460
29,250
0
0
225,910
CITY OF COPPELL
ANNUAL BUDGET
The City of Coppell
Recreational Special Revenue Fund
Expenditure Summary
Description
Saturday Night Program
Festivals
Summer Youth Recreation
Adult Softball
After School Program
Leisure Programs
Volleyball
Youth Basketball
Track
Adult Basketball
Spirit of Coppell
Total Expenditures
Actual
1999-00
FY 01 Budget
Amended
o $ o
4,238 0
142,357 132,286
17,918 47,740
0 0
0 0
0 7,508
1,203 26,440
0 6,000
0 9,172
0 0
$ 165,716
$ 229,146 $
FY 02 Budget
.Proposed
0
0
117,599
49,240
0
0
8,338
25,430
6:480
10,910
0
217,997
CITY OF COPPELL
ANNUAL BUDGET
The City of Coppell
Municipal Court Security Special Revenue Fund
Revenue Summary
Description
Actual FY 01 Budget FY 02 Budget
1999-00 Amended Proposed
Court Fines
Interest Income
Total Revenue
$ 38,273 $ 44,000
2,518 4,000
$ 40,791 $ 48,000
48,000
4,000
52,000
CITY OF COPPELL
ANNUAL BUDGET
The City of Coppell
Municipal Court Security Special Revenue Fund
Expenditure Summary
Actual FY 01 Budget
Description 1999-00 Amended
Salary & Benefits $ 2,378 $ 42,818
Services 0 0
Capital Outlay 0 2,000
Total Expenditures $ 2,378 $ 44,818
FY 02 Budget
Proposed
63,385
5,000
0
68,385
CITY OF COPPELL
!
ANNUAL BUDGET
The City of Coppell
Municipal Court Technology Special Revenue Fund
Revenue Summary
Description
Actual FY 01 Budget FY 02 Budget
1999-00 Amended Proposed
Court Fines $ 47,083 $ 57,000
Interest Income 950 1,500
Total Revenue
$ 48,033 $ 58,500
$ 62,500
2,100
$ 64,600
CITY OF COPPELL
ANNUAL BUDGET
The City of Coppell
Municipal Court Technology Special Revenue Fund
Expenditure Summary
Description
Services
Capital
Total Expenditures
Actual FY 01 Budget FY 02 Budget
1999-00 Amended Proposed
$ 0 $ 525
16,306 19,275
$ 16,306 $ 19,800
0
8,370
8,370
CITY OF COPPELL
ANNUAL BUDGET
The City of Coppell
Recreation Development Corporation - Special Revenue Fund
Revenue Summary
Description
Sales Tax
Interest
Donations
Lease Proceeds
Total Revenue
Actual FY 01 Budget FY 02 Budget
1999-00 Amended Proposed
$ 837,278 $ 1,096,287 $ 1,388,250
118,748 100,000 125,000
24,818 0 0
208,819 0 0
$ 1,189,663 $ 1,196,287 $ 1,513,250
CITY OF COPPELL
ANNUAL BUDGET
The City of Coppell
Recreation Development Corporation - Special Revenue Fund
Expenditure Summary
Description
Salary and Benefits
Supplies
Services
Capital
Total Expenditures
Actual FY 01 Budget FY 02 Budget
1999-00 Amended Proposed
$ 42,703 $ 50,000 $
29,707 4,221
220,453 101,501
450,062 4,678,266
$ 742,925 $ 4,833,988 $
CITY OF COPPELL
50,000
2,800
60,340
79,260
192,400
ANNUAL BUDGET
The City of Coppell
Recreation Development Corporation - Debt Service Fund
Revenue Summary
Description
Sales Tax
Interest
Total Revenue
Actual FY 01 Budget FY 02 Budget
1999-00 Amended Proposed
$ 810,838 $ 806,713
5,695 15,000
$ 816,533 $ 821,713
$ 796,750
15,000
$ 811,750
CITY OF COPPELL
ANNUAL BUDGET
The City of Coppell
Recreation Development Corporation - Debt Service Fund
Expenditure Summary
Description
Services
Total Expenditures
Actual FY 01 Budget FY 02 Budget
1999-00 Amended Proposed
$ 810,838 $ 806,713
$ 810,838 $ 806,713
$ 796,750
$ 796,750
CITY OF COPPELL
MEMORANDUM
Date:
To:
From:
Subject:
June 1, 2001
Mayor and City COr~,nc. il.~
Jim Witt, City Man~_~
Non-Profit Organiz~n/}' Requests
I am sure as you look through the pack you will notice that there is a major organization that has
not requested funding for this year. The request that is missing is the Substance Abuse Council.
Loft Walker, our staff liaison, is attempting to put together a budget to present to you.
If you have any questions regarding this, please contact me via voice mail at the office. I will not
be in the office again until early Monday afternoon, but will be checking voice mail. Staff has
taken the liberty of including funding for this organization at the current year's budget amount.
Have a good weekend.
JW:kb
May 23, 2001
T H ~" C I T Y 0 F'
C-O?PELL
Paige Hink
Executive Director
The Family Place
P. O. Box 7999
Dallas, TX 75209
RE: Funding for Fiscal Year 2001-2001
Dear Ms. Hink:
We are in receipt of your request for funding for Fiscal Year 2001-2002. A Council
Budget Workshop is scheduled for Monday, June 4, 2001 in the second floor conference
at Town Center, 255 Parkway Boulevard.
Mayor and Council have requested that a member of your organization make a brief
presentation at this meeting so they may consider your funding request. Your
presentation has been scheduled for 6:45 p.m. and should be limited to 10 minutes,
followed by 5 minutes for any questions they may have.
Please contact Ann Finley at (972) 304-3690 and let her know who will be attending
from your organization on June 4. Once all the requests have been reviewed and our
budget has been finalized, we will notify your organization of the Mayor and Council's
funding decision.
We look forward to your presentation on June 4, 2001 at 6:45 p.m.
City Manager
JW:kb
255 PARKWAY ~'P O 8OX ,478 'A'COPPEL'_ TX 75019 '1Ir TEL 972/462 0022 ¢r FAX 972/304. 3673
the family place
May 7, 2001
CITY :,,'1 A,N A G E R
CfTY OF COPPFLL
Mr. Jim Witt
City. Manager
City of Coppell
P.O. Box 478
Coppell, TX 75019
Dear Mr. Witt:
In response to your letter of March 26, 2001, The Family Place respectfully requests a grant of
$10,000 from the city of Coppell for 2001 for our Metrocrest Outreach Program.
As you know, to meet the growing demand for our services in the Metrocrest area, we have moved
to 14465 Webb Chapel Road in Farmers Branch and, with generous support from the city of
Coppell, now provide services from this larger space.
This program continues to fill a growing need in the community. In 2000 we served 96 women and
their children in outreach counseling at the Metrocrest facility and received 208 crisis calls to our
hotline from residents in the Metrocrest area. Due to the rising demand, our operational costs
continue to rise, making your support now even more critical.
The Family Place Metrocrest Outreach Program provides crisis counseling; follow-up contact;
group treatment/support; hotline and in-person information and referral; justice support and
advocacy; emergency financial assistance; emergency legal advocacy; assistance in filing victims'
compensation claims; and personal advocacy.
Every woman and child who receives services in the Metrocrest Outreach Program has access to
the comprehensive resources of The Family Place, which include both life-saving emergency
shelter and life-changing transitional housing.
As word continues to get out about this outreach facility--through our newsletter circulation of
25,000; approximately 25 speaking engagements per year for our Metrocrest Outreach Community
Coordinator; public service announcements; stories in local media sources; work with local
community services and police departments; and word of mouth--the number of people positively
impacted by this program continues to rise. We expect to serve 106 women in this program in
2001.
Adult group counseling is provided twice weekly and covers a variety of topics to assist the clients
in:
Getting information and education about domestic violence
[1 Building confidence and self-esteem
rl Learning to build a support system and how to utilize the system effectively
[1 Learning to break the isolation that has occurred due to the violent relationship
Setting and achieving goals
Counselors also assist clients in setting housing and employment goals. We are able to provide
referrals for long-term counseling as needed.
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The Family Place Metrocrest Outreach Program does attract volunteer support from residents of
Coppell, including our board member Heidi Milosevich.
Similarly, our Successful Treatment & Respect Together (START) program continues to expand
and is now in all Carrollton, Coppell and Farmers Branch high schools as well as two Farmers
Branch middle schools, one Coppell middle school, and W.T. White High School in Dallas. The
Family Place START program provides services including advocacy, individual and group
counseling, legal referrals, client assistance in filing victims' compensation claims and obtaining
protective orders, and public education. START was designed to teach high-risk youth participants
in middle and high schools ways to stop the cycle of violence through domestic violence education
and leadership training. These youth are learning to maintain healthy relationships in every aspect
of their lives. The program works to instill appropriate social values and character and to hold
youth accountable for their actions.
The program consists of a 20-hour curriculum divided into one- and one-and-a-half-hour small
classroom segments taught once a week for 10 to 15 weeks. Each class focuses on a different
aspect of violent relationships. Team exercises and role-playing allow the participants to bond and
learn how to communicate productively with others. Assertion skills and active listening
techniques are emphasized in the coursework. Sexual respect is also addressed and includes
handling dating pressure. Legal options and assistance in filing compensation claims and obtaining
protective orders are also addressed.
While an estimated 250 youth will participate in the 20-hour curriculum many more students will
be reached through START community education events with the message that family and dating
violence is wrong and help is at The Family Place. We believe this program is an essential piece of
preventing fanfily violence in the future.
Specifically, the START program activities are designed to:
Increase knowledge about dating violence and family violence of participants who complete
the program.
· Increase knowledge about area resources for family violence and sexual assault of participants
who complete the program.
· Increase help-seeking behavior by students in START groups (i.e., counseling for abuse,
substance abuse, pregnancy, etc.), filing for protective order, reporting assault or abuse to an
adult, asking for legal assistance or seeking shelter among those who complete the program.
· Increase knowledge about healthy relationships with family, friends and dating parmers by
participants who complete the program.
· Improve leadership and communication skills of participants who complete the program.
The Family Place utilizes volunteers in this program. Peer mentors, who are graduates of the
START program, help educate the target audience about family violence and the START program
and make themselves known as someone students can talk to about family violence or dating
violence they may have experienced. These peer mentors, participating in the START II program
as volunteers, also help co-lead groups with staff, making presentations and performing in skits in
the community. Volunteers are also used for speaking engagements to educate the community
about family violence, dating violence and to increase participation in the START program.
The Role of the city of Coppell
The Family Place respectfully requests a grant of $10,O00 from the city of Coppell for the
operating expenses of The Family Place Metrocrest Outreach Program. Fully 100% of these funds
will be spent on Metrocrest programming. We will be honored to recognize the city of Coppell for
its generous gift through our newsletter and public speaking engagemems.
I have enclosed a new copy of our history and accomplishments, the program and agency budgets,
our most recent audited financial statements, and a list of our Board of Directors. Atter you look
over the enclosed materials, please give me a call if I can answer any further questions.
Thank you for your generous past support and for your consideration of this important grant
request.
Sincerely,
Paige Flink
Executive Director
The Family Place History
In 1977, a Dallas City Council member being broadcast on the radio told family violence
advocates that she would rather give money to an animal shelter than to a crisis hotline
for battered women. This comment underlined the tragic indifference in the community
to the plight of abused women and children. Two women, Joan Weston and our founder
Gerry Beer, began to explore ways to address the issue. Gerry secured volunteers and
later funding from the National Coalition of Jewish Women, Greater Dallas Section, and
the Junior League of Dallas to begin a hotline and outreach counseling. This grassroots
effort grew into an organization called The Family Place, founded in 1978 to stop
domestic violence through proactive prevention and intervention.
The agency opened one of the first shelters for victims of family violence in the state of
Texas in 1978. In 2001 The Family Place will serve more than 4,800 abused women,
their children, and abusers seeking to end violent behavior. The agency will respond to
more than 35,000 hotline calls for emergency shelter, education and referral and provide
nearly 90,000 service hours.
Today, The Family Place provides counseling services for all family members
experiencing domestic violence, both victims and abusers, provides emergency shelter
and transitional housing for abused women and their children, empowers domestic
violence victims to lead nonviolent and independent lives, and educates the community
about the nature and extent of domestic violence.
The Family Place enjoys a nationwide reputation as one of the largest and most
innovative agencies for abused women and their children in this country. The Children's
Therapeutic Program and the Ex-Residents Program were national model projects
partially funded by the U.S. Department of Health and Human Services. The Family
Place children's program has been a recipient of the Corporate Fund for Children's "Best
of Texas" award for health and human service agencies. In 2000 Planned Parenthood of
Dallas & Northeast Texas honored the Family Place's Incest Recovery Program with
"The Katherine Ripley Award for Education." The program, "Relationships that Hurt,
Relationships that Heal," helps young women incest survivors and heal and avoid
becoming victims of abuse in the future. The Family Place Supportive Living Program
was recognized by the U. S. Department of Housing and Urban Development with a Best
Practices 2000 Award, and the Community Council of Greater Dallas recently honored
the program with its 2000 Award for Excellence in Human Service Programming. Also
in 2000, the Texas Homeless Network named The Family Place the Most Outstanding
Domestic Violence Agency in the state of Texas.
The Family Place has been recognized for successfully incorporating volunteers into all
aspects of the agency's work. Presently more than 3,800 volunteers participate in The
Family Place's programs, special events and auxiliaries.
The Family Place has seen significant growth in all programs over the last five years,
and in 2001 this trend will continue. In the coming year we expect to shelter 1,178
women and children. While family violence cuts across all racial and socioeconomic
lines, the majority of our clients can be classified as "working poor," just above, below
or at the poverty level.
Our new Safe Campus. which opened in May of 2000, is an integral part of our strategy
to continue to serve larger and larger numbers of clients. The campus environment
allows us to maximize the efficiencies of our services and our staff while also providing
for a higher level of service for our clients in a safe, self-contained environment. The
Safe Campus concept is simple: provide everything women and children need to stay
safe and escape from their batterers at one confidential location. Escaping from violence
is a process that begins with emergency shelter and proceeds to extended-stay housing
with intensive counseling, medical care, psychological evaluation, an on-site school,
child development and after-school programs for children, and job, technical and life
skills training for adults all easily and safely accessible. Never before have all of these
services been offered at one safe, self-contained location.
Another strategy we are pursuing to meet growing demand is community-based outreach
programming that brings our services to underserved niches in our community. Our
Latina, Metrocrest and Southern Sector programs are all examples of this focus. Now
well established in their respective neighborhoods, all of these programs are growing
rapidly. We expect to serve 939 women and their children through our outreach
programs in 2001.
Similarly, our Incest Recovery Program is helping more victims of incest than ever
before. This program, the only one of its kind in our area offering free and low-cost
counseling to incest survivors, will serve 310 adults and 340 adolescents in 2001.
Our Batterer's Treatment Program also continues to grow and will serve 806 men in
2001. Another new program at The Family Place is our Partner Advocate Program. In
2001, this program will serve 115 victims of spousal abuse crimes whose partners are
participating in our Batterer's Treatment program. Research shows that these victims do
not access traditional services, yet our follow-up indicates that they are at high risk for
re-victimization. Our goal is to increase these victims' access to and information about
the comprehensive family violence services at The Family Place and about the Batterer's
program so that they understand the risk of re-victimization. The Partner Advocate
Program also gives us the opportunity to serve the children of these clients to help
reduce the risk of their victimization as well as the pattern of violence repeating itself in
their adult lives.
Our newest programs at The Family Place are the new Child Development and After-
School Programs and at our Safe Campus. We are very excited about the therapeutic
benefits these innovative programs provide through specialized curriculums. By using a
multi-discipline approach, understanding and recognizing the unique needs of
traumatized children, The Family Place Child Development Center is the cornerstone of
healing for these fragile children.
2001 Budget - Metrocrest
5/7/01 10:48 AM
Description
REVENUE
Individual Contributions
United Way - Allocation
Foundations
Gov't Grants-DHS
Gov't Grants-VOCA
Gov't Grants - VOCA START
Gov't Grants-Add,Can', Fbranch
Gov't Grants-OAG/Hstart
Grants/Gov't Agencies
Thdft Shop - Bulk Sales
Total Income
EXPENSES
Salades
Medical Insurance
Retirement Plan
Life & Dental (2290)
Long-term Disability
Total Employee Benefits
Agency FICA
Workers' Compensation
Unemployment Tax
Total Payroll Taxes
Group Facilitators
Other Contract Services
Total Contract Services
Supplies - Rec./Educ. (2540)
Supplies - Food (2550)
Supplies - Household (2520)
Supplies - Office (2510)
Total Supplies/R&M
Telecommunications-Agency
Postage
Outside Printing
Rent (2810)
Property Insurance (2880)
Equip, Furnishings Maintenance (2850)
Total Occupancy
Mileage and Parking (3210)
Conferences/Professional Development
Local/Internal Meetings
Conferences/Training/Meetings
Client Assistance
Orleans Fund
Total Client Assistance
Liability Insurance
Employee Recruiting
Employee Retention
Total expenditures
2001
Budqet
339
643
41,599
13,452
28,058
76,214
30,000
39,214
186,938
4,939
234,458
144,278
11,425
3,636
1,698
938
17,696
10,990
1,273
743
13.006
8.100
1,17~
9,270
945
615
260
1,650
3,470
4,900
826
1,176
34,208
344
500
35,052
1,900
70
1,54
224
250
250
500
1,656
567
234,552
The Family Place
2001 Budget
04/30/01
Total Contributions
Net Special Events Income
Total United Way
Total Foundation Grants
Total Government Grants
Total Thdff Shop
Membership Fees
Program Fees
Interest Income
Other Income
Total Income
Total Salaries
Total Employee Benefits
Total Payroll Taxes
Total Contract Services
Total Supplies
~Total Telephone
Postage
Outside Printing
Total Occupancy
Total Local Transportation
Total Training/Meetings
Publications & Ref. Materials
Organization Dues
Awards/Grants/Volunteers
Total Client Assistance
Total Replacements/Repairs
Liability Insurance
Recruiting & Retention
Bank Charges & Fees
Total Expenditures
Net increase in net assets
2001
400,00~)
1,310,000
758,478'
222,822
2,323,841
345,780
26,150
231,876
85,980
164,885
5,869,812
3,476,088
419,348
310,780
361,907
162,492
89,871
47,343
78,099
787,O96
42,042
20,584
3,200
13,317
4,400
112,712
10,473
35,331
12,230
2,000
3.200
5,992,513
(122,701)
FINANCIAL STATEMENTS AND REPORT OF
INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS
THE FAMILY PLACE
December 31, 1999
Accountants and
Management Consultants
Grant Thornton LLP
The US Member Firm of
Grant Thornton International
Grant Thornton
Report of Independent Certified Public Accountants
Board of Directors
The Family Place
We have audited the accompanying statement of financial position of The Family Place as of December 31,
1999, and the related statements of activities, functional expenses and cash flows for the year then ended.
These financial statements are the responsibility of the Organization's management. Our responsibility is to
express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards, issued
by the Comptroller General of the United States. Those standards require that we plan and perform the audit
to obtain reasonable assurance about whether the financial statements are free of material misstatement. An
audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements. An audit also includes assessing the accounting principles used and significant estimates made by
management, as well as evaluating the overall financial statement presentation. We believe that our audit
provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects, the financial
position of The Family Place as of December 31, 1999, and the results of its operations and its cash flows for
the year then ended, in conformity with accounting principles generally accepted in the United States of
America.
Dallas, Texas
May 24, 2000
Suite 1900
1101 Walnut Street
Kansas City. MO 64106
Tel: 816 471-1520
Fax: 816 472-8160
The Family Place
STATEMENT OF FINANCIAL POSITION
December 31, 1999
(with comparative totals for 1998)
Temporarily
ASSETS Unrestricted resthcted
Cash and cash equivalents $1,452,322 $2,547,878
Receivables
Grants [ 94,264
Pledges, net 1,883,93
Other 28,600
Investments, at market value 1,412,820 274,183
Prepaid expenses 98,518
Furniture, fixtures and equipment,
net 590,024 7,639
Construction in progress 1,234,022
Deposits 5 I, 168
$3,,$27,716 $.5.947~53~
LIABILITIES AND NET ASSETS
Accounts payable and accrued
expenses
Net assets
Unrestricted
Temporar/ly restricted
Permanently restricted
449,669 $ 344,250 $
3,378,047
Total net assets 3,378,047
Total liabilities and
net assets
Permanently
_.restricted
652,300
5,603,4O3
652.300
5,603.403 652,300
1999
Total
$ 4,000,200
194,264
1,883,931
28,600
2,339,303
98,518
597,663
1,234,022
51.168
$10,427~669
793,919
3,378,047
5,603,403
652,300
9.633,750
$3,827,716 $5,947,653 $~ $ 10 427 669
1998
Total
1,887,689
358,422
1i474,598
137,794
1,857,176
59,128
619,602
82,426
44.414
$6.52I~249
360,795
2,691,441
2,816,713
652.300
6.160.454
$6,521,249
The accompanying notes are an integral part of these financial statements.
The Family Place
STATEMENT OF ACTIVITIES
Year ended December 31, 1999
(with comparative totals for 1998)
Public Support and revenue
Public support
Contributions General
Capital campaign
Special events
In-kind services
United Way allocation
Total contributions
Grants from governmental
agencies.
Revenue
Thrift shop sales
Investment income
Program service fees
Miscellaneous income
Total revenue
Net assets released from restrictions
Restriction satisfied by payment
Total public support
and revenue
Expenses
Program services
Public education
Thrift shop
Volunteer services
Program Evaluation/Legal Services
Children's services
Hot line services
Outreach services
Batterer's treatment program
Transitional housing
Emergency shelter services
Incest recovery
Total program services
1999
Temporarily Permanently
Unrestricted restricted restricted
$ 944,469 $ 37,502
- 3,108,475
1,384,787
121,523
697,568
3,148,347 3,145,977
2,144,444
292,878
68,336
301,741
4,100
667,055
359.287
6,319,133
227,462
272,181
77,819
132,005
625,467
161,017
787,269
431,30[
830,644
469,614
283,245
4,298,024
Total
$ 981,971
3,108,475
1,384,787
121,523
697,568
6,294,324
- 2,144,444
292,878
68,336
301,741
4,100
667,055
(359:287)
2,786,690
9,105,823
227,462
272,181
77,819
132,005
625,467
161,017
787,269
431,301
830,644
469,614
283,245
4,298,024
1998
Total
$ 692,563
2,447,277
1,394,313
154,468
592,975
5,281,596
2,099,125
283,662
135,079
303,607
3,664
726,012
8,106,733
217,619
245,937
81,998
62,091
515,344
154,220
464,584
453,821
908,985
507,148
287,966
3,899,713
The Family Place
STATEMENT OF ACTIVITIES - CONTINUED
Year ended December 3 l, 1999
(with comparative totals for 1998)
Supporting services
Management and general
Fund-raising
Total supporting services
Total expenses
Increase in net assets
Net assets at beginning of year
Net assets at end of year
1999
Temporarily Permanently
Unrestricted restricted restricted
Total
$ 662,925 $ $
671,578
1.334.503 -
5,632,527 -
686,606 2,786,690
2~691,441 2.816.713
$3.378.047 $5.603.403
652.300
$ 662,925
671.578
1,334~503
5,632~527
3,473,296
6.160,454
$9,633,750
1998
Total
$ 613,840
601,783
1,215~623
5,115,336
2,991,397
3,169,057
The accompanying notes are an integral part of these financial statements.
5
The Family Place
STATEMENT OF CASH FLOWS
Year ended December 31, 1999
(with comparative totals for 1998)
Operating activities Increase in net assets
Adjustments to reconcile increase in net assets to
net cash provided by operating activities
Depreciation
Loss on sale of assets
Unrealized (gains) losses on investments
Realized (gains) losses on sale of investments
Changes in operating assets and liabilities
Receivables
Prepaid expenses
Deposits
Accounts payable and accrued liabilities
Net cash provided by operating activities
Investing activities
Purchases of' capital assets
Proceeds from sale of investments
Purchase of' investments
Net cash used in investing activities
Net increase in cash and cash equivalents
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year
1999
$3,473,296
109,067
14,506
45,079
23,273
(135,981)
(39,390)
(6,754)
433,124
3,916,220
(1,253,230)
345,057
(895,536)
(1,803,709)
2,112,511
1,887,689
$4,000,200
1998
2,991,397
94,883
(44,004)
(13,308)
(1,486,979)
(14,693)
(4,637)
122,729
1,645,388
(237,012)
317,834
(500,994)
(420,172)
1,225,216
662,473
$ 1,887,689
The accompanying notes are an integral part of' these financial statements.
The Family Place
NOTES TO FINANCIAL STATEMENTS
December 31, 1999
(with comparative totals for 1998)
NOTE A - NATURE OF OPERATIONS AND SUMMARY OF ACCOUNTING POLICIES
Nature of Operations
The Family Place (the Organization) is a volunta~ health and welfare organization with the stated purpose
of eliminating domestic violence. The programs operated by the Organization educate the public about
domestic violence, provide counseling for victims of domestic violence, provide continuous telephone
assistance and provide a "safe harbor" residence for victims and their families. The Organization is
qualified as an organization exempt from Federal income tax under Section 501(c)(3) of the Internal
Revenue Code.
Basis of Presentation
Net assets and revenues, expenses, gains and losses are classified based on the existence or absence of
donor-imposed restrictions. Accordingly, net assets and changes therein are classified as follows:
Permanently restricted net assets - Net assets subject to donor-imposed stipulations that they be
maintained permanently by the Organization. Generally, the donors of these assets permit the institution
to use all or part of the income earned on related investments for general or specific purposes.
Temporarily restricted net assets - Net assets subject to donor-imposed stipulations that may or will be
met by actions of the Organization and/or the passage of time.
Unrestricted net assets - Net assets not subject to donor-imposed stipulations.
Revenues are reported as increases in unrestricted net assets unless use of the related assets is limited by
donor-imposed restrictions. Expenses are reported as decreases in unrestricted net assets. Gains and losses
on investments and other assets or liabilities are reported as increases or decreases in unrestricted net assets
unless their use is restricted by explicit donor stipulation or by law. Expirations of temporary restrictions
on net assets (i.e., the donor-stipulated purpose has been fulfilled and/or the stipulated time period has
elapsed) are reported as reclassifications between the applicable classes of net assets.
Contributions are recognized as revenues in the period when unconditional promises to give are received.
Conditional promises to give are not recognized until they become unconditional, that is when the
conditions on which they depend are substantially met. Contributions of assets other than cash are recorded
at their estimated fair value. Contributions to be received after one year are discounted at an appropriate
discount rate commensurate with the risks involved. Amortization of discount is recorded as additional
contribution revenue in accordance with donor-imposed restrictions, if any, on the contributions. An
allowance for uncollectible receivables is provided based upon management's judgment including such
factors as prior collection history, type of contribution and nature of fund-raising activity.
The Family Place
NOTES TO FINANCIAL STATEMENTS - CONTINUED
December 31, 1999
(with comparative totals for 1998)
NOTE A - NATURE OF OPERATIONS AND SUMMARY OF ACCOUNTING POLICIES -
Continued
Income and realized net gains on investments are reported as follows:
· as increases in permanently restricted net assets if the terms of the girl require they be added to the
principal of a permanent endowment fund;
as increases in temporarily restricted net assets if the terms of the gift impose restrictions on the use
of the income;
· as increases in unrestricted net assets in all other cases.
Cash Equivalents
All unrestricted highly liquid investments with an initial maturity of three months or less, except for cash
and cash equivalents held in the investment portfolio, are considered to be cash equivalents.
Investments
Investments in marketable securities are stated at current market value. The net realized and unrealized
gains (losses) in market value of investments are reflected in the statement of activities.
Furniture, Fixtures and Equipment
Furniture, fixtures and equipment are stated at cost at the date of acquisition or, if donated, at the estimated
fair market value as of the date of the gift. Depreciation is provided on the straight-line method over
periods of three to fifteen years.
Functional Allocation of Expenses
The costs of providing the various programs and supporting services has been summarized on a functional
basis in the statement of activities. Certain costs have been allocated among the programs and supporting
services benefited.
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles
requires management to make estimates and assumptions that affect the reported amounts of assets and
liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the
reported amounts of revenue and expenses during the reporting period. Actual results could differ
significantly from those estimates.
The Family Place
NOTES TO FINANCIAL STATEMENTS - CONTINUED
December 31, t999
(with comparative totals for 1998)
NOTE A - NATURE OF OPERATIONS AND SUMMARY OF ACCOUNTING POLICIES -
Continued
Comparative Financial Statements
The financial statements include certain prior year summarized comparative information in total but not by
net asset class. Such information does not include sufficient detail to constitute a presentation in
conformity with generally accepted accounting principles. Accordingly, such information'should be read in
conjunction with the Organization's audited financial statements for the year ended December 31, 1998,
from which the summarized information was derived.
Reclassifications
Certain prior year amounts have been reclassified to conform to the current year presentation.
NOTE B - PLEDGES RECEIVABLE
Included in pledges receivable are unconditional promises to give of $1,474,598 to be used for the
construction ora new facility. The maturity of pledges receivable is as follows at December 31, 1999:
Less than one year
One to five years
Less unamortized discount (discount rate at 8%)
Less allowance for uncollectible pledges
$ 990,204
1.342~981
2,333,185
(292,294)
2,040,891
(156,960)
$I,883,931
NOTE C - INVESTMENTS
Investments at market value consist of the following:
Cash and cash equivalents
Common stocks
Government bonds
December 31,
t999 1998
351,892 $ 897,645
1,000,205 516,811
987,206 442~720
$2,339.303 $1,857,176
10
The Family Place
NOTES TO FINANCIAL STATEMENTS - CONTINUED
December 3 l, 1999
(with comparative totals for 1998)
NOTE C - INVESTMENTS - Continued
The following schedule summarizes the net investment return:
Interest and dividends
Net realized gains (losses) on investments
Net unrealized gains (losses) on investments
Years ended December 31~
1999 1998
5136,688 $ 77,767
(23,273) 13,308
(45~079) 44,004
$68.336 $135.079
NOTE D - FURNITURE, FIXTURES AND EQUIPMENT
Furniture, fixtures and equipment are summarized as follows:
Furniture and equipment
Leasehold improvements
Vehicles
Less accumulated depreciation
December 31,
1999 1998
$ 756,037 $ 679,812
265,175 282,798
95.136 124~677
1,116,348 1,087,287
(518,685) (467,685)
597,663. $ 619~602
11
4Tn -;D
The Family Place
TO FINANCIAL STATEMENTS - CONTINUED
December 31, 1999
(with comparative totals for 1998)
ERVICES OF VOLUNTEERS
egal and other professional services.
'ides at their estimated fair value of
78, respectively.
5. The fair value of these services is
les under noncancellable operating lease agreements through March 2008.
hese leases at December 31, 1999, are as follows:
Years ended December 31,_
1999 1998
)$1,102,524
45,750
29,2t4
36,055
401,647
21,500
8,057
39,502
45,412
360,626
49,157
5,000
$~144,444
$1,254,253
32,826
25,542
34,596
380,210
25,981
8,007
36,127
47,966
206,168
47,449
$2 099 125
$ 343,633
353,815
161,807
64,363
57,750
187~687
rs ended December 31, 1999 and 1998, was $371,340 and $428,784,
?ITS
~tory defined contribution plan (the Plan) under Section 403(b) of the
Plan is open to all employees meeting minimum age and service
~e Plan by the Organization are wholly at managem.ent's discretion. The
0 and $47,512 for the years ended December 31, 1999 and 1998,
ET ASSETS
:e restricted ~'or the following purposes:
December 3 l,
1999 1998
$ 322,027 $ 654,745
57281.376 22417~359
$5 603 403 $3,072,104
nsistofendowments with theincome usedto suppo~ generalactivifies.
12
The Family Place
NOTES TO FINANCIAL STATEMENTS - CONTINUED
December 3 I, 1999
(with comparative totals for 1998)
NOTE H - fiN-KIND CONTRIBUTIONS AND DONATED PERSONAL SERVICES OF VOLUNTEERS
The Organization receives in-kind contributions consisting of donated legal and other professional services.
These donations are presented in the accompanying statement of activities at their estimated fair value of
$121,523 and $154,468 for the years ended December 3 l, 1999 and 1998, respectively.
The Organization also receives donated personal services of volunteers. The fair value of these services is
not reflected in the accompanying statement of activities.
NOTE I - GRANT REVENUE
Grants from governmental agencies consist of the following:
Years ended December
1999 1998
U.S. Department of Housing and Urban Development:
Supportive Housing Demonstration Grant
Emergency Shelter Grant Program (Passed through the Texas
Department of Housing and Community Affairs)-ESGP
Community Development Block Grant (Passed through the
City of Dallas)-CDBG
Emergency Shelter Grant (Passed through the City of DalIas)-ESG
U.S. Department of Health and Human Services:
Family Violence Prevention & Services Grant (Passed through
Texas Department of Human Services)-DHS 401,647 380,210
Healthy Start (Passed through Dallas County Hospital District) 21,500 25,981
Federal Emergency Management Agency - Emergency Food and
Shelter Program-FEMA 8,057 8,007
Texas Department of Health - Preventive Health and Health Service
Block Grant -OAG-Sexual Assault 39,502 36,127
Texas Department of Criminal Justice Community Justice Assistance
Division - Diversion Target Program Grant-CJ B IPP 45,412 47,966
State of Texas Office of the Governor Criminal Justice Division -
VOCA, VAWA, 421, EIPP 360,626 206,168
Dallas County District Attorney 49,157 47,449
City of Carrollton 5.000
$l,102,524 $1,254,253
45,750 32,826
29,214 25,542
36,055 34,596
$2,144,444 $2,099,125
13
The Family Place
NOTES TO FINANCIAL STATEMENTS - CONTINUED
December 31, 1999
(with comparative totals for 1998)
NOTE J - PRIOR PERIOD RECLASSIFICATION
During fiscal year 1999, management determined that certain unrestricted contributions were incorrectly
recorded as temporarily restricted net assets as of December 31, 1998. Accordingly, the following net asset
balances have been reclassified as of January I, 1999.
Temporarily Permanently
Unrestricted restricted restricted Total
Net assets at January 1, 1999, as
previously reported
Reclassification
$2,436,050 $3,072,104 $652,300 $6,160,454
255,391 (255,391)
Net assets at January 1, 1999,
reclassified
$~ $2 816 713 $652.300
14
THE FAMILY PLACE
Board of Directors 2000-2001
Cordelia Alexander
Director, GED Center/Assessment
Dallas Public Schools
Jon Crumley
Senior Manager
PricewaterhonseCoopers LLP
Angie Barrett
Director
Barrett Foundation
Carol Denton
Area Executive for the Atlantic States
Drake, Beam, Morin
Sidney Beal
Executive Director
Vision of Hope Christian Counseling
& Training Center
Joe Bosch
* President-Elect & V.P. Personnel
Chief People Officer
Pizza Hut
Connie Boyd
Community Volunteer
Barbara Drake
* Secretary
Community Volunteer
Priscilla Drew
Project Director
New Horizons
Nate Eudaly
*Treasurer
Chief Financial Officer, West Central Region
Aetna Inc.
Valorie Burton
President
The Burton Agency
Cynthia Calhoun
Attorney
The Calhoun Law and Mediation Offices
Pearl Garza Fracchia
Community Volunteer
Elizabeth Frank
*Chair, Programs
President
NetCapital, Inc.
Greg Campbell
* Chair, Nominations
President
Campbell Consulting Group
Ron Goddard
*President
Vice President, Strate~c Planning
Neiman Marcus
Katie Colopy
Partner
Jones, Day, Reavis & Pogue
Anne Crews
V.P. Corporate Affairs
Mary Kay Inc.
Kristana Kane
Helping Hands President
Chris McCool
Market Unit General Manager
Pepsi Bottling Group
(*Member of Executive Committee) May 7, 2001
THE FAMILY PLACE
Board of Directors 2000 - 2001
Page 2 of 3
Shirley McIntyre
* V.P. Community Affairs
Community Volunteer
Lis McNabb
V.P. Finance
Sodexho Marriott
Jamie Majors
Client Representative
Ajay Mago
Consultant
KPMG - Peat Marwick
Bill Marley
Frost Bank
Greg May
* General Counsel
Shareholder
Munsch Hardt Kopf& Harr, P.C.
Henry S. Miller, HI
Presidem & CEO
Henry S. Miller Interests, Inc.
Heidi Milosevich
Community Volunteer
Linda Paulk
V.P. Branch Operations
Snelling and Snelling
Lisa Sabin
* V.P. Development
Community Volunteer
Rick Sutherland
*Chair, Thrift Shop
Senior Vice President
Clark Bardes Consulting
Ellouise Sweetser
Trial Attorney
Patton Boggs LLP
Dan Weston
* Chair, Long Range Planning
Principal
The Weston Group
Ernest E. "Ernie" Ray, HI
* Chair, Facilities
Senior Vice President
US Home Corp.
Karen Whitaker
Regional Attorney
NASD Regulation, Inc.
Bridget Williams
* Jr. League Representative
Regional Director, Managed Care
Health South Corp.
Gail Lightfoot Williams
Traffic Reporter, Talk Show Host
Metro Networks Communications, Inc.
Susan Wilson
Partners President
Charles Rose
Judge
Dallas County
Sharon Worrell
Community Volunteer
Seifu Yigezu
C.O.O.
Dallas Urban League, Inc.
Lillie Young
Community Volunteer
(*Member of Executive Committee) May 7, 2001
THE FAMILY PLACE
Board of Directors 2000 - 2001
Page 3 of 3
Gerry Beer
Founder & Life Member
Paige Flink
Executive Director, The Family Place
Angela Bedford-Bartee
Executive Program Director, The Family Place
Julie Murdoek
Finance and Operations Director, The Family Place
Sharon Obregon
Executive Program Director, The Family Place
Sherri Ordieres
Human Resource Director, The Family Place
(*Member of Executive Committee) May 7, 2001
· a~a~aAL REVENUE SERVICE
District Director
DEPARTMENT OF THE TREASURY
1100 Commerce St., Dallas, TX 75242
FAMILY PLACE INC
~.. O. BOX 7999
iLLA$, TX 75209
Person to Contact:
Customer Service Division
Telephone Number:
(800) 829-1040
Rgfer Reply to:
EP/EO:MC:4940 DAL
Date: SEP 1 21997
EIN: 75-1590896
Dear Sir or Madam:
Our records show that Family Place Inc is exempt from Federal Income tax under
section 501(c)(3) of the Internal Revenue Code. This exemption was granted
June 1978 remains in full force and effect. Contributions to your organization
are deductible in the manner and to the extent provided by section 170(b) of the
code.
We have classified your organization as one that is not a private foundation within
the meaning of section 509(a) of the Internal Revenue Code because you are an organi-
zation described in section 170(b)(1)(A)(vi) of the code.
' ',~ year, that gross receipts for your organization reach $25,000.00, you will need to
~ ie Form 990 with the Service Center. See the instructions for Form 990 for further
information.
This letter may be used to verify tax-exempt status.
If we may be of further assistance, please contact the person whose name and teleohone
number are shown above. -
Sincerely,
E. Blazier
-Chief, Employee Plans and
Exempt Organizations Customer
Service Section
May 23,2001
T H E C I T Y 0 F
COPPE L
Claudia A. Byrnes
Executive Director
Special Care & Career Services
4350 Sigma, Suite 100
Farmers Branch, TX 75244-4416
RE: Funding for Fiscal Year 2001-2001
Dear Ms. Byrnes:
We are in receipt of your request for funding for Fiscal Year 2001-2002. A Council
Budget Workshop is scheduled for Monday, June 4, 2001 in the second floor conference
at Town Center, 255 Parkway Boulevard.
Mayor and Council have requested that a member of your organization make a brief
presentation at this meeting so they may consider your funding request. Your
presentation has been scheduled for 7 p.m. and should be limited to 10 minutes, followed
by 5 minutes for any questions they may have.
Please contact Ann Finley at (972) 304-3690 and let her know who will be attending
from your organization on June 4. Once all the requests have been reviewed and our
budget has been finalized, we will notify your organization of the Mayor and Council's
funding decision.
We look forward to your presentation on June 4, 2001 at 7 p.m.
Respectfully,
JW:kb
Special Care _ Career Services
Serwces to children and adutts with developmental disabilities so they can live fulfilling lives in their communities.
Mr. Jim Witt, City Manager
City of Coppell
P.O. Box 478
Coppell, TX 75019
April 26, 2001
We are truly grateful for the support from the City of Coppell. The $8,000 you provided
helped us tremendously to provide services to children with developmental disabilities and
delays. We respectfully request your support of our Early Childhood Intervention program again
with a contract of $10,000.
Our mission is to provide services to children and adults with developmental disabilities
so they can live fulfilling lives in their communities. We have successfully served persons with
disabilities for 38 years. In 1999, we provided services to 73 babies and toddlers with
developmental delays who were Coppeli residents. In 2000, this number rose to 90--a 23%
increase!
The funding requested will help us provide speech, physical and occupational therapies to
babies and toddlers under age three with developmental delay and disabilities such as Down
syndrome, autism, spina bifida, Iow vision, epilepsy, mental illness, traumatic brain injury and
other severe disabilities. In addition to helping children with severe disabilities, children with
specific developmental delays such as difficulties in speech, fine motor skills and hearing will
benefit. Services are provided to help these children to, as much as possible, reach a
developmental level equal to their non-disabled peers, thereby preparing them for school and for
life.
The cost to provide these therapies is approximately $6,200 per child. The Texas Early
Childhood Intervention Council supports 80% of this program's cost. The remaining 20% must
come from community support, including foundations, corporations, organizations and
individuals.
Our Early Childhood Intervention program is comprised of teams of specialists including
speech pathologists, physical therapists, occupational therapists, social workers and teachers who
provide individualized instruction and therapy to children with developmental delay. Play
therapy is used to teach children motor skills, communication behaviors, and independence. The
play therapy is geared to the child's developmental stage and it changes as the child progresses
from one developmental stage to the next.
Affiliate UNITED WAY Texas Interagency Council on Early Childhood Intervention
4350 Sigma, Suite 100 · Farmers Branch. TX 75244-4416 · 972. 991-6777 · fax 972. 991-6361 · www. SpecialCareCareer. org
Our specialists encounter many problems with the children. A common problem is poor
muscle tone. To address this, our occupational therapists use games that exercise weak back and
arm muscles to improve and strengthen those muscles. Our physical therapists focus on
stretching tight muscles in the lower body to improve strength and flexibility, and to correct
sitting positions. While the physical and occupational therapists address these areas, our speech
therapists use naming games and songs to develop verbal and listening skills.
We include the parents in the therapy sessions to foster a better learning environment for
the child and to teach the parents how to continue therapy between weekly sessions. In addition
to including parents in the therapy sessions, therapy is conducted in the child's home, daycare,
church and community--locations that are familiar to the child and provide for interaction with
non-handicapped peers. This has proven to be the most effective method of helping a child learn,
play and grow, even if they do not have a disability.
Our program is unique in that we strive to address the holistic needs of the child. Our
staff and the child's family work as a team to focus on the whole child, not just the disability.
Our method has been proven highly effective. As a result, Special Care & Career Services has
been designated a "best practices" study site by the Texas Early Childhood Intervention Council.
This designation identifies us a model program and early childhood intervention workers from
across the state come to our agency to learn our methods and practices.
The following story is an example of the types of problems Special Care & Career
Services encounters and how we address these problems.
Stephen 's Story
Stephen was almost three years oM when he entered our program. He
was diagnosed with Down syndrome and significant nystagmus, which is
involuntary, rythmical, repeated oscillations of one or both eyes resulting in
visual impairment. He came to our program because he has had significant
health problems that limited his opportunities for learning and development.
Stephen mainly enjoyed activities that required use of his touch and
hearing senses, such as playing with toys that vibrate and play music. He avoided
toys that required much use of his sight because he had difficulty using his eyes.
During the past few months our specialists worked with him on many areas of
development, with an emphasis on his vision.
A light box was introduced to him to stimulate use of his vision. The light
box emits bright colors and varying degrees of light. The first time he saw the
light box, he was attentive to the changes in the light brilliance, colors and
patterns, and maintained this attention for more than 15 minutes. This was the
longest amount of time he had ever used his eyes to focus on one activity.
With continued work, Stephen progressed to using the light box for more
than 30 minutes in one sitting. Currently, he is working on tracing a variety of
patterns with his fingers, putting plexiglass cubes into translucent cups and
building towers with cubes. He now notices changes in the brightness of the light
and chooses the colors he likes for the background color on the lighted play space
of the box.
During the past several years, there has been a phenomenal demand for early childhood
intervention services. In 1999, 452 children/families received services. In 2000, this number
grew to 469.
We respectfully request the Coppell City Council's partnership in our efforts to meet the
demand for services and provide high quality speech, physical, occupational, and other therapy
to babies and toddlers with developmental delay. Your partnership will assist us in establishing a
foundation for these children to learn the skills that will prepare them for school and for life. We
are happy to provide additional information and welcome an opportunity to share with the City
Council our program and services.
Thank you for your consideration.
Sincerely,
Claudia A. Byrnes
Executive Director
Internal Revenue Service Department of the Treasury
P. O. Box 2508
Cincinnati, OH 45201
Date' June 27, 2000
Special Care & Career Services
4350 Sigma, Suite 100
Farmers Branch, TX 75244-4416
Person to Contact:
Stephanie Broach-Camp 31.04022
Customer Service Representative
Toll Free Telephone Number:
8:00 a.m. to 9:30 p.m. EST
877-829-5500 -
Fax Number:
513-263-3756
Federal'Identification Number:
75-1189353
Dear Sir or Madam:
This is in response to the amendment to your organization's Articles of Incorporation filed with
the state on July 6, 1999. We have updated our records to reflect the name change as
indicated above.
In July 1965, we issued a letter that recognized your organization as exempt from federal
income tax under section 501(c)(3) of the Internal Revenue Code. That letter is still in effect.
Based on information submitted with the application, we classified your organization as one
that is not a private foundation within the meaning of section 509(a) of the Code because it is
an organization described in sections 509(a)(1) and 170(b)(1)(A)(ii). That classification was
based on the assumption that your organization's operations would continue as stated in the
application. If your organization's purposes, character, method of operations, or sources of
support have changed, please let us know so we can consider the effect of the change on the
organization's exempt status and foundation status.
Revenue Procedure 75-50, published in Cumulative Bulletin 1975-2 on page 587, sets forth
guidelines and record keeping requirements for determining whether pdvate schools have
racially nondiscriminatory policies as to students. Your organiza[ion must comply with this
revenue procedure to maintain its tax-exempt status.
Your organization is required to file Form 990, Return of Organization Exempt from Income
Tax, only if its gross receipts each year are normally more than $25,000. If a return is
required, it must be filed by the 15th day of the fifth month after the end of the organization's
annual accounting period. The law imposes a penalty of $20 a day, up to a maximum of
$10,000, when a return is filed late, unless there is reasonable cause for the delay.
All exempt organizations (unless specifically excluded) are liable for taxes under the Federal
Insurance Contributions Act (social security taxes) on remuneration of $100 or more paid each
employee during a calendar year. Your organization is not liable for the tax imposed under the
Federal Unemployment Tax Act (FUTA).
Organizations that are not private foundations are not subject to the excise taxes under
Chapter 42 of the Code. However, they are not automatically exempt from other federal
excise taxes.
-2-
Special Care & Career Services
75-1189353
Donors may deduct contributions to your organization as provided in section 170 of the Code.
Bequests, legacies, devises, transfers, or gifts to your ,organization or for its use are deductible
for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055,
2106, and 2522 of the Code.
Your organization is not required to file federal income tax returns unless it is subject to the tax
on unrelated business income under section 511 of the Code. If your organization is subject to
this tax, it must file an income tax return on the Form 990-T, Exempt Organization Business
Income Tax Return. In this letter, we are not determining whether any of your organization's
present or proposed activities are unrelated trade or business as defined in section 513 of the
Code.
The law requires you to make your organization's annual return available for public inspection
without charge for three years after the due date of the return. You are also required to make
available for public inspection a copy of your organization's exemption application, any
supporting documents and the exemption letter to any individual who requests such
documents in person or in writing. You can charge only a reasonable fee for reproduction and
actual postage costs for the copied materials. The law does not require you to provide copies
of public inspection documents that are widely available, such as by posting them on the
Internet (World Wide Web). You may be liable for a penalty of $20 a day for each day you do
not make these documents available for public inspection (up to a maximum of $10,000 in the
case of an annual return).
Because this letter could help resolve any questions about your organization's exempt status
and foundation status, you should keep it with the organization's permanent records.
If you have any questions, please call us at the telephone number shown in the heading of this
letter.
This letter affirms your organization's exempt status.
Sincerely,
John E. Ricketts, Director, TE/GE
Customer Account Services
Special Care & Career Services
Agency Budget
2001
Revenue:
Individuals
Foundations
Corporations
Organizations
Events
Government Fees & Grants
Program' Service Fees
Investment Income
United Way
Total Support/Revenue
$60,000.00
105,000.00
24,694.00
15,000.00
17,500.00
1,117,358.00
47,040.00
60,286.00
257,288.00
1,704.166.00
Expenditures:
Salaries
Benefits
Professional Fees
Supplies
Communication
Occupancy
Equipment
Local Transportation
Education/Training
Miscellaneous
Total Expense
NET
1,200,917.00
189 834.00
76 801.00
17 000.00
38 406.00
83 190.00
4 068.00
55 369.00
18 730.00
19,851.00
$1.704.166.00
$0.00
Special Care & Career Services
Board of Trustees
2001
President
Steven M. Post
Raytheon Systems Company
President Elect
Keith C. Zagar
Attorney
Treasurer
William M. Henry
Arthur Andersen L.L.P.
Secretary
Gay T. Vencill
Community Volunteer
Immediate Past President
Carol I,. Dingman
Community Volunteer
Trustees
Roy Atwood
Jones, day, Reavis & Pogue
Rosalind Benjet
Community Volunteer
Tara D. Boyle
MBNA Hallmark
Information Services
Robert Bramer
Relocation Consultant
Davis J. Cable
Pullium & Cable, P.C.
Juli Crawford
Community Volunteer
Susan Enarson
TXU Electric & Gas
Kyle V. Evans
Verizon
Christopher G. Griffith
iCap Realty Advisors
Christopher A. Hopkins
Bank Texas, N.A.
M'Lissa Howen
Lovers Lane United
Methodist Church
Debra Hubbel
Community Volunteer
Marie Huie
Community Volunteer
Laura Custard Hurt
LCH Design
Steven P. Lopez
Human Resources Consultant
John Andrew Martin
Carrington Coleman Sloman
& Blumenthal
Katie Maslxogiovanni
Family Healthcare Associates
Stacey McCord
Community Volunteer
Jessie O'Brien
Equity Office Properties
Trust
W.L. Roy. Pendergrass
Organization Resources
Counselors, Inc.
Laurie Newman Pierce
Cullum Law Firm
Rob Pollock
Pollock Investments
Beverly Roberts
Liz Claiborne
James Rosel
Garland Broadcast Investors,
Inc.
Paul Searles
Haynes & Boone, LLP
Georgia Smith
Community Volunteer
Denise Srivastava
Community Volunteer
Demetrius Taylor
New Paradigms
Mary Turner
Community Volunteer
Alice H. Villadsen
Brookhaven College
Steve Walker
PACTIV Corporation
04~25~01
SPECI..qL C~4Rt2.: ~JY C~REER SER [-~'ICF~S
Our mix.s'ion is to provide sen;ices to childre, and adults with developmental disabilittex so they
can Ii ye fidfilling lives in their commttrtitie&
HISTORY & PROGRAMS
In 1963, Special Care School opened with the mission of providing education and training for children
with disabilities. Alter the public school system began to accept children with disabilities into Special
Education Departments in the 1980's, the agency adapted programs to meet these changing needs. Special Care
School became Special Care & Career Center. Two programs were implemented to meet the needs of children
before they enter the school system and again upon graduation. These programs are Early Childhood
Intervention and Supported Employment Services respectively.
In 1999, the Board of Trustees voted to again change the name of the agency. The new name, Special
Care & Career Services, reflects our philosophy of the inclusion of persons with disabilities in all aspects of the
community. Services are not provided at a "center", but are provided within the community, where people with
disabilities live, work and play.
Early Childhood Intervention
This program serves children who have disabilities
such as Down syndrome, cerebral palsy, autism, spina
bifida, low vision, epilepsy, traumatic brain injury and
other developmental disabilities and delays.
. Our teams of specialists include speech, physical
and occupational therapists, social workers and teachers.
Through the expertise of the team, children with
developmental delay receive individualized instruction,
learning motor skills, communication behaviors and
independence. Play therapy is geared to the child's
developmental stage, gradually changing as they
progress from one stage to the next.
Our specialists use toys, games and songs to help
the children work on their weak areas. Poor muscle tone
is a common problem in many children in the program.
Occupational therapists use games that require the child
to exercise arm and back muscles, thereby strengthening
them. Physical therapists focus on stretching and
strengthening lower body muscles. Speech therapists
use naming games and songs to develop verbal and
listening skills. Parents are taught these therapies so the
child continues to progress between weekly visits.
In 2000, we served 469 babies and their families.
Our service area includes Addison, Carrollton, Farmers
Branch, Coppell, and parts of Irving and Lewisville.
Supported Employment Services
The supported employment program is one of the
first programs in Texas to train adults with mental
retardation for meaningful jobs and match them with
companies needing their skills. This program provides a
means for adults with Down syndrome, cerebral palsy,
traumatic brain injury, autism and other cognitive
disorders to find jobs, self-respect and personal and
financial independence. Because of Special Care &
Career Services, leading Dallas-area businesses are
hiring persons with mental retardation. Our program
finds jobs for these adults, trains them for these jobs, and
supports their performance to keep them in their jobs.
Special Care & Career Services transforms the lives
of these adults. Creating a win/win situation for both
client and employer, this program converts tax
consumers into taxpayers. Our program provides
comprehensive employment services including
assessment of client skills, career planning, job
placement, onsite training and ongoing assistance after
the person is in the job. Supported employment with
follow-up assistance is the only proven way to help
adults with mental retardation begin to achieve equal
footing in the workforce.
In 2000, 140 adults with mental retardation were
empowered by the Supported Employment Services
program. Our service area includes Dallas and Collin
Counties.
4350 Stgnta Road. Suite 100. Farmers Branch. T.¥ 75244-4416
?hone 972.991.6777 Fax 972. 991.636l
w ww. specialcarecareer, org
SPECIAL CARE AND CAREER SERVICES
FINANCIAL STATEMENTS
AND
INDEPENDENT AUDITOR'S REPORT
DECEMBER 31, 1999
FOX, BYRD & GOLDEN, P.C.
Certified Public Accountants
SPECIAL CARE AND CAREER SERVICF_.S
TABLE OF CONTENTS
Independent Auditor' s Report .............................................. 1
2
Statements of Financial Position ............................................
3
Statements of Activities ..................................................
4
Statements of Cash Flows ................................................
5
Statements of Functional Expenses ..........................................
6
Notes to Financial Statements ..............................................
Supplemental Information
Independent Auditor's Report on Supplemental Information ..................... 11
Comparison of Budget with Actual Revenue and Expenses ...................... 12
Expenditures of Federal Awards Section
Independent Auditor's Report on Compliance and on Internal Control Over Financial
Reporting Based on an Audit of Financial Statements Performed
in Accordance With Government Auditing Standards ..................... 13
Independent Auditor's Report on Compliance With Requirements Applicable
To Each Majoi- Program and/or Internal Control Over Compliance in
Accordance With OMB Circular A-133 .............................. 15
Schedule of Expenditures of Federal Awards ............................. 17
18
Schedule of Findings and Questioned Costs ................................
Fox, B~o & GOtO~.N, P.c.
CERTIFIED PUBUC ACCOUNTANTS
Independent Auditor's Report
Board of Trustees
Special Care and Career Services
We have audited the accompanying statement of financial position of Special Care and Career Services, (a
nonprofit organL?ntion) as of December 31, 1999 and 1998, and the related statements of activities, functional
expenses and cash flows for. the year ended December 31, 1999 and the five months ended December 31,
1998. These financial statements are the responsibility of the organization's management. Our responsibility
is to express an opinion on these financial statements based on our audits.
We conducted our audit in accordance with generally accepted auditing standards, and the standards
applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General
of the United States. Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free of material misstatement. An audit includes
examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An
audit also includes assessing the accounting principles used and the significant estimates made by
management, as well as evaluating the overall financial statement presentation. We believe that our audits
provide a reasonable basis for our opinion. ~"
In our opinion the financial statements referred to above present fairly, in all material respects, the financial
position of Special Care and Career Services as of December 31, 1999 and 1998, and the changes in its net
assets and its cash flows for the year ended December 31, 1999 and the five months ended December 31,
1998, in conformity with generally accepted accounting principles.
In accordance with Government Auditing Standards, we have also issued our report dated May 8, 2000, on
our consideration of Special Care and Career Services' internal control over financial reporting and our tests
of its compliance with certain provisions of laws, regulations, contracts, and grants.
Our audit was performed for the purpose of forming an opinion on the basic financial statements of Special
Care and Career Services taken as a whole. The accompanying schedule of expenditures of federal awards
is presented for the purpose of additional analysis as required by U. S. Office of Management and Budget
Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, and is not a required
part of the basic financial statements. Such information has been subjected to the auditing procedures applied
in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material respects, to
the basic financial statements taken as a whole.
May 8, 2000
Dallas, Texas
-1-
900 ONI: PUESTON CENTRE · 8222 DOUGLAS · DALLAS. TEXAS 75225 ' 214696-8320 · FAX 214-987-9840
SPECIAL CARE AND CARmRR SN, RVICES
STAT~A~I~.NTS OF FINi~N~IAL PosrrloN
D~2EM~ER 31, t999',~a~m 199s
ASSETS
Curremt asse~:
Cash and cash ~i~valent~
Plodges ~iv~le
T~e ~,n~ r~iv~le
~ pr~ r~iv~le
Total current assets
Propeny sad equipment at cost, notof
gccxunulated depreciation of $175,997 ~t $136,537
Other assets
Cash sxxl cash oquivaleaats - restricted
Pledges r~ivabl¢ - restricted
Investments in Our Children's Store
TOTAL ASSETS
1999
226,07O $
92,920
31,759
3,060
9,994
363,803
51,946
33,500
91,500
10,718
1998
215,978
395
29,334
56,427
12,533
314,667
89,447
$ 551,467 $ 404,114
LIABILITIES AND NET ASSETS
Cun'e~nt liabilities:
Notes payable
Current portion of capitad lease
Accounts tmyable taxi ~ccrued oxpe~es
Deferred revenue
Total current liabilities
C~pitM lease payable, less current portion
Total liabilities
Ne~ assets:
Unrestricted:
Net investment in property and oquipment
Total unrestricted
Texnporaxily restricted
Permanently restricted
Total net assets
TOTAL LIAB~ AND NET ASSETS
$
805
8,035
15,077
23,917
23,917
213,980
51,946
265,926
136,624
125,000
2,384 -
13,193
16,137
612
16,749
297,918
89,447
387,365
527,550 387,365
$ 551,467 $ 404,114
The sr. companying notes are an
integral part of the financial statemonts.
-2-
SPECIAL CARE AND CAREER $ .ERVICES
STATEMENI~ OF ACTIVrrIEs
FOR TRE YEAR EI~DED DECEMBER 31, 1999 md ~ FIVE MONTHS ENDED DECF~IBER 3l. 1998
PUBLIC SUPPORT AND REVENUE
C~tn'b~2o~s
U~ited W~y
Fc~ ~d gr*~,ts frc~a govccm~c~d ~gc~c~c~
To~l public =u~xnt
Program ~-v~c¢ f~
Inve.~tm~t income
To~l revm~e
Ncr a~sc~ rclca.~ frcxn rc~tricCioos
To~l public ~oport, revmuc~, sad reclsssific~6oas
EXPENSES
]~cmcot tod gcocral
Fund rdslng
Too/supporting scrvlcc~
ToOd cxpco~s
Chaagc in nc~ ,ssct.~
?
N~ ~sc.~, ~md of p~riocl
Deconbet 31, 1999
Temp~
Uarem~cw~l Restrictexl Rc~trlcted
158,341 $ 166,000 $
239,171
780,753
1,178,265 166,000
12~,0~0 $
47,638
10,671 624
1,891
60,200 624
3o,0o0 O0,o00)
1,265,465 136,624
1,217,027
124,092
48,755
172,877
1.389,904
(121,439)
387,365
136.624
$ 265,926. $ 136,624 $ 125,030 $
Dex:cmbcr 31, 1998
Tcmpontrily
Um-estricted Rrat~c'l~ Total
449,34l $ 60,166 $ 9,091 $ 69,257
239,171 96,6~3 96,683
780,753 317,047 317.047
1,469,265 473,896 9,091 482.987
47,638 21,560 21,560
11,295 3,718 3,718
1,891 5,960 5,960
60,824 31,238 31,238
23,424 (23,424)
1,530,089 528,558 (14,333) 514.225
1,217,027 416,743 416,743
124,092 105,282 105,282
48,785 21,559 21,559
172,877 126,841 126,841
1,389,904 543,584 5~3,584
140,185 (15,026) . (1~.33) (29,359)
387,365 402,391 14,333 416,724
527,550 $ 387,365 $ $ 387.365
~ ~ccom4)a~y~ uc~ ~ ~
integral part of the fu~ncial statements.
-3-
SPECIAL CARE AND CAREER SERVICES
STATEMENTS OF CASH FLOWS
FOR THE YEAR ENDED DECEMBER 31, 1999 and THE FIVE MONTHS ENDED DECEMBEK 31, 1998
Cash flows from operating activities:., Change in net assets
Adjustments to reconcile change in net assets
to net cash provided by operating activities:
Depreciation
Changes in operating assets and liabilities:
(Increase) decrease in receivables
(Increase) decrease in prepaid expenses
Increase (decrease) in accounts payable
Increase (decrease) in deferred revenue
Net cash provided by iused in) operating activities
Cash flows from investing activities:
Investment in Our Children's Store
Purchases of equipment
Net cash (used in) investing activities
Cash flows from financing activities:
(Increase) in pledges receivable - restricted
Principal payments on notes payable
-Principal payments on capital lease
Net cash (used in) financing activities
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents, beginning of year
Cash and cash equivalents, end of year
1999 1998
$ 140,185 $ (29,359)
39,460 13,032
(41,583) (51,171)
2,539 (5,662)
(5,158) (6,848)
15,077
150,520 (80,008)
(10,718)
(1,959) (11,828)
(12,677) (11,828)
(91,500)
(560)
(2,19.1)
(94,251)
(850)
(850)
43,592 (92,686)
215,978 308,664
$ 259,570 $ 215~978
Supplemental Disclosures:
Interest paid
$ 243 $ 219
The accompanying notes are an
integral part of the financial statements.
SPECIAL CARE AND CARP. ER SERVICES
STA'rEMEIqTS OF FUIq'CTIOI~L,~d.- F..XPP. HSES
FOR THE YEAR ENDED DECEMBER 31, 1999
(with comp~ativc totals for tl~ fivc moati~ cadod l~x:~n~ 31, 1998)
To~ cxpem~
Ms~gemeat
ECl SE8 lad G~aer~l
Supporting Sct-vie. c~ To~als
~ raisin~ 1999 1998
574,388 $ 283,636 $ 49,521
34,738 25,2.8O 3,927
44,78:3 22,026 3,946
57,123 3,34Y'/ 490
11,2.g5 1,730 1,540
7,009 6,365 637
1,613 1,655 1,581
34,30~ 14,717 14,588
39,460
224 9 9
3,321 1.294 969
574 723 30~
28,459 15.506 429
7.196 621 195
5.294 2.432 1.132
3,668 2,077 1,975
1.653 6O 420
2,207 787 703
1,550 1,500
1,868 175
805 2,785 828
2,0~7 365 257
1,149 1.437 884
110 786
306 300 296
1,736
$ 825,718. $ 391,.3095 1__.__~24,092
$ 37,990 $ 945,535 $ 359,329
802 64,747 23,088
2,958 73,713 30,056
3,550 64.470 34,783
14,555 4,895
16 14,027 5,871
122 4,971 1,916
63,613 26,160
39,460 13,032
242 219
1,432 7,016 2,596
68 1,670 707
232 44,626 18,056
193 8,205 8,478
372 9,230 3,857
7,720 5,252
2,133 2,998
235 3,932 2,29!
3,050
2,043
4,418
40 2,749
40 3,510
239 1,135
496 1,398
1,736 ~ .
$ 48~785 $
1,389,904 $, 543~584
The accompanying notea ~e aa
inlegral part of th~ financial .ta~menta. -5-
NOTE 1:
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Nature of Activities
Special Care and Career Services (the 'Agency') is organized as a Texas non-profit
corporation for the purpose of enhancing the lives of young children with developmental
delays and adults with mental retardation. The Agency serves the North Central Texas region.
Financial Statement Presentation
Financial statement presentation follows the recommendations of the Financial Accounting
Standards Board in its Statement of Financial Accounting Standards (SFAS) No. 117,
Financial Statements of No't-for-Profit Organizations. Under SFAS No. 117, the Agency is
required to report information regarding its financial position and activities according to three
classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently
restricted net assets based upon the existence or absence of donor-imposed restrictions.
Basis of Accountin~
The financial statements are prepared on the accrual basis of accounting in accordance with
generally accepted accounting principles.
All contributions are considered to be available for unrestricted use unless specifically
restricted by the donor. Amounts received that are designated for future periods or restricted
by the donor for specific purposes are reported as temporarily restricted or permanently
restricted support that increases those ~ asset classes. When a temporary resu'iction expires,
temporarily restricted net assets are reclassified to unrestricted net assets and reported in the
statement of activities as net assets released from restrictions.
Income Tax Status
The Agency is exempt from federal income taxes under Section 501 (c)(3) of the Internal
Revenue Code of 1986. It is exempt from property taxes under Section 11.18 of the Property
Tax Code of Texas.
Allowance for Bad Debts
The Agency has elected to recognize the expense arising out of uncollectible accounts using
the specific charge-off method.
-6-
NOTE 1:
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
Investments include a 4.26% interest in Our Children's Store, a thrift shop operated
independently for the benefit of participating non-profit corporations. The investment is
recorded using the equity method. Fair market value is estimated equal to cost.
Property. and Equipment
Property and equipment are carried at cost or, if donated, at the approximate fair value at the
date of donation. Depreciation is computed using the straight-line method.
Compensated Absences
The Agency's compensated absences policy provides, for the payment of a maximum of four
weeks accrued vacation upon termination of employment. All other unused compensated
absences are forfeited on the employee's anniversary date or upon termination. Because the
amount cannot be reasonably estimated, no liability for compensated absences has been
recorded.
Cash and Cash Equivalents
For purposes of its Statement of Cash Flows, the Agency def'mes cash and cash equiv.alents
as all currency, demand deposits, and time deposits with original maturities of less than three
months.
The preparation of financial statements in conformity with generally accepted accounting
principles requires management to make estimates and assumptiom that affect certain reported
amounts and disclosures. Accordingly, actual results could differ from those estimates.
Functional Allocation of Expenses
The costs of providing the Agency's various programs and supporting services have been
summarized on a functional basis in the statement of activities. Accordingly, certain costs
have been allocated among the programs and supporting services benefitted.
Contributed Services
The Agency receives a substantial amount of services donated by its Board Of Trustees and
Committee members in carrying out the Agency's activities. The value of these services are
not reflected in the accompanying financial statements as it is not susceptible to objective
measurement of valuation.
-7-
NOTE 1:
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
Promises to Give
Unconditional pr6mises to give are recognized as revenues or gains in the period received and
as assets, decreases of liabilities, or ex~mes depending on the form of the benefits received.
Conditional promises to give are recognized only when the conditions on which they depend
are substantially met and the promises become unconditional.
NOTE 2:
FIXED ASSETS
A summary of fixed assets at December 31, 1979 and 1998 follows:
1999 1998
Furniture and fixtures
Educational equipment
Leasehold improvements
Office equipment
Less: accumulated depreciation
$ 19,316 $ 19,316
33,166 33,166
24,047 24,047
151,414 149.455
227,943 225,984
(175.997) (136.537)
$ 51;946 $ 89:447
NOTE 3:
Effective January 1, 1993, the Agency adopted a defined contribution retirement plan. This
plan covers substantially all permanent employees. The Agency's contribution to the plan is
based on a percentage of compensation varying with each individual's years of service, but
not to exceed fbur percent (4%) of total compensation. Pension expense was $16,015 and
$4,648 in the year ended December 31, 1999, and the five months ended December 31, 1998,
respectively.
NOTE 4:
LFASE COMMITMENT
The Agency leases office space under an operating lease with a 5-year term expiring in
December 2000. The lease is cancelable by the Agency after the third year with 120 days
notice to the lessor.and upon payment of specified amounts. Rental expense totaled $43,436
and $17,562 for the year ended December 31, 1999, and the five months ended December
31, 1998, respectively. Furore minimum annual rental commitments under the current
operating lease are as follows for the years ending December 31:
2000 $43,436
-8-
NOTE 4:
LF~4SE COMMITMENT (continued)
In 1997, the Agen. cy entereit.into a capital lease for the acquisition of a-copier:-The assets are
included in It,xed assets and are being depreciated over the estimated .useful life.
As of December 31, 1999, minimum future lease payments under capital leases are:
Total minimum lease payments due in 2000
Less amount representing interest
Present value of net minimum lease payments
$849
(44)
$805
NOTE 5:
TRANSFER OF ENDOWMENT AND PLANT FUNDS
In August 1992, the Board of Trustees of Special Care and Career Services (Formerly Special
Care and Career Center) authorized the donation of approximately $757,231 to the
Communities Foundation of Texas, Inc. for the benefit of Special Care and Career Services.
Funding for the donation consisted of cash and U. S. Treasury Bills from the Endowment
Fund and the Plant Fund. The Agency also makes donations to the fund periodically. The
book value as shown by Communities Foundation of Texas, Inc. is $596,692 and $609,446
as of I)ecember 31, 1999 and 1998, respectively. The market value is $879,237 and $853,557
as of December 31, 1999 and 1998, respectively. Communities Foundation of Texas, Inc. has
commilled to an annual distribution to Special Care and Career Services of six per~ent.(6%)
of the determined fair market value of the designated fund as of December 31 of each
successive year. Additional funding in excess of this amount may be requested by Special
Care and Career Services subject to certain provisions as outlined in the agreement. The
amounts received by the Agency under this agreement were $51,213 and $0 for the year
ended December 31, 1999 and the five months ended December 31, 1998, respectively.
NOTE 6:
CONCENTRATIONS
The Agency receives approximately 49 % of-its support from federal grants and approximately
15 % from the United Way.
NOTE 7:
DONATED SERVICES
Contributions of donated non-cash assets are recorded at their fair market values in the period
received. Contributions of donated services that create or enhance non£mancial assets or that
require specialized skills, are provided by individuals possessing those skills, and would
typically need to be purchased if not provided by donation, are recorded at their fair values
in the period received. During the five months ended December 31, 1998, the Agency
received pro bono services for their air conditioning and programming for a database project
valued at $13,600.
-9-
NOTE 7:
DONATED SERVICES (continued)
The Agency also receives donated services from a variety of unpaid volunteers assisting the
Agency in its clerical activities, but these services do not meet the criteria for recognition as
contributed services. The Agency receives more than 250 volunteer hours per year.
NOTE 8:
PROMISES TO GIVE
The Agency initiated a major donor campaign for future program support and endowment
beginning in 1999. Promises to give are restricted to the expansion of the Supported
Employment Services program and funding an endowment for the benefit of the Supported
Employment Services program.
The goal of the major donor campaign is to raise $3,000,000 over five years, half for
permanent endowment and half for program operations. Donations received under the major
donor campaign, not restricted by the donor are designated by the Board to achieve the 50:50
ratio between permanent endowment and program operations.
The promises to give as of December 31, 1999, are unconditional and due $56,167 in 2000,
and $126,833 over the following four years. Uncollectible promises are expected to be
insignificant.
SUPPLEMENTAL INFORMATION
Fox, BYRD & GOLDEN, P. C.
CERTIFfED PUBUC Accou~r~'~rs
Independent Auditor's Report
on Supplemental Information
Board of Trustees
Special Care and Career Services
Our report on our audit of the basic financial statements of Special Care and Career Services for the year
ended December 31, 1999, appears on page 1. The audit was made for the purpose of forming an opinion
on the basic financial statements taken as a whole. The supplemental Comparison of Budget with Actual for
the year ended December 31, 1999, is presented for purposes of additional analysis and is not a required part
of the basic financial statements. Such information has not been subjected to the auditing procedures applied
-in the audit of the basic financial statements and, accordingly, we express no opinion on it.
May 8, 2000
Dallas, Texas
-ll-
q00 Oui: PresTos CenTRe · 8222 DotJcl.as · DALLAS, Texas 75225 · 214-696-8320 · FAX 214-987-9840
SPECIAL CARE & CAREER SERVICES
COMPARISON oF BUDGET WITI{ ACTUAL
REVENUE AND EXPENSES
FOR THE YEAR ENDED DECEMBER 31, 1999
REVENUE
Individuals
Foundation
Corporations
Organizations
Events
Fees and grants
Program service fees
Investment income
Revenue before United Way
Budget
Actual
Variance
Favorable
(Unfavorable)
54,164
108,000
30,000
32,800
11,014
801,815
30,716
8,700
$ 60.406 $
200.513
16 873
40.025
8 415
780 753
47 638
11,295
6,242
92,513
(13,127)
7,225
(2,599)
(21,062)
16,922
2,595
1,077,209 1,165,918 88,709
238,475 239,171 696
1,315,684 1,405,089 89,405
United Way-Dallas
Total revenue
EXPENSES
Salaries
Benefits
Professional fees
Supplies
Communication
- Occupancy
Equipment
Loca! transportation
Education/training
Depreciation
Miscellaneous
958,247 945,535 12,712
152,949 138,460 14,489
24,625 64,470 (39,845)
11,397 14,555 (3,158)
21,261 14,027 7,234
66,795 63~,613 . ~-~, 3,182
4,824 6,065 ~1,241)
46,229 44,626 1,603
14,333 2,749 11,584
39,460 (39,460)
15,024 56,344 (41,320)
1,315,684 1,389,904 (74,220)
Total expenses
EXCESS REVENUES OVER EXPENSES
$ 15,185 $ 15,185
See auditor's report on
supplemental information.
-12-
EXPENDITURES OF FEDERAL AWARDS SECTION
Fox, Brad & GOLDEN, P. C.
CERTIFIED PUBLJC ACCOUNTANT'S
Independent Auditor's Report on Compliance and on Internal Control Over Financial
Reporting Based on an Audit of Financial Statements Performed
in Accordance With Government Auditing Standards
Board of Trustees
Special Care and Career Services
We have audited the financial statements of the Special Care and Career Services (a nonprofit organization)
as of and for the year ended December 31, 1999, and have issued our report thereon dat~l May 8, 2000. We
conducted our audit in accordance with generally accepted auditing standards and standards applicable to
financial audits contained in Government Auditing Standards, issued by the Comptroller General of the
United States.
Compliance
As part of obtaining reasonable assurance about whether Special Care and Career Services financial
statements are free of material misstatement, we performed tests of its compliance with certain provisions
of laws, regulations, contracts, and grants, noncompliance with which could have a direct and material effect
on the determination of financial statement amounts. However, providing an opinion (m comphance-wtth
those provisions was not an objective of our audit and accordingly, we do not express such an opinion. The
results of our tests disclosed instances of noncompliance that are required to be reported under Government
Auditing Standards and which are described in the accompanying schedule of findings and questioned costs
as Item A.
Internal Control Over Financial Reporting
In planning and performing our'audit, we considered Special Care and Career Services' internal control over
£mancial reporting in order to determine our auditing procedures for the purpose of expressing our opinion
on the financial statements and not to provide assurance on -the internal control over financial reporting. Our
consideration of the internal control over financial reporting would not necessarily disclose all matters in the
internal control over financial reporting that might be material weaknesses. A material weakness is a
condition in which the design or operation of one or more of the internal control components does not reduce
to a relatively low level the risk that misstatements in amounts that would be material in relation to the
financial statements being audited may occur and not be detected within a timely period by employees in the
normal course of performing their assigned functions. We noted no matters involving the internal control
over financial reporting and its operation that we consider to be material weaknesses. HOwever, we noted
other matters involving the internal control over financial reporting, which we have reported to management
of Special Care and Career Services in a separate letter dated May 8, 2000.
-13-
O00ONI: PI~ESTON C£NTllE ,, 8222 DOIJGI~S · D^LL~S, TEx^S 75225 · 214-696-8320 · FAX 214-987-9840
This report is intended for the information of the Board of Trustees, Agency management, the Texas
Interagency Council on Early Childhood Intervention, and the U. S. Department of Education. However,
this report is a matter of public record, and its distribution is not limited.
Dallas, Texas
May 8, 2000
-14-
Fox, Br~D & GOLDEN, P. C.
CERTIFIED PUBLIC ACCOUNTANTS
Independent Auditor's Report on Compliance With Requirements Applicable
To Each Major Program and on Internal Control Over Compliance in
Accordance With OMB Circular A-133
Board of Trustees
Special Care and Career Services
We have audited the compliance of Special Care and Career Services (a nonprofit organization) with the types
of compliance requirements described in the U. S. Office of Management and Budget (OMB) Circular A-133
Compliance Supplement that are applicable to each of its major federal programs for the year ended
December 31, 1999. Special Care and Career Services' major federal programs are identified in the
summary of auditor's results section of the accompanying schedule of findings and questioned costs.
Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major
-federal programs is the responsibility of Special Care and Career Services' management. Dur responsib, ility
is to express an opinion on Special Care and Career Services' compliance based on our audit.
We conducted our audit of compliance in accordance with generally accepted auditing standards; the
standards applicable to the financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments,
and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform
the audit to obtain reasonable assurance about whether noncompliance with the types of compliance
requirements referred to above that could have a direct and material effect on a major federal program
occurred. An audit includes examining, on a test basis, evidence about Special Care and Career Services'
compliance with those requirements and performing such other-procedures as we considered necessary in
the circumstances. We believe that our audit provides areasonable basis for our opinion. Our audit does not
provide a legal determination on Special Care and Career Services' compliance with those requirements.
In our opinion, Special Care and Career Services complied, in all material respects, with the requirements
referred to above that are applicable to each of its major federal programs for the year ended December 31,
1999. However, the results of our auditing procedures disclosed instances of noncompliance with those
requirements, which are required.to be reported in accordance with OMB Circular A-133 and which are
described in the accompanying schedule of findings and questioned costs as Item A.
-15-
900 ONI: PRESTON CENTRE ' 8222 DOtJ{;i*S · DALLAS, Texas 75225 · 214-696-8320 · [:AX 214-q879840
Internal Control Over Compliance
The management of Special Care and Career Services is responsible for establishing and maintaining effective
internal control over compliance 'with requirements of laws, regulations, contracts, and grants applicable to
federal programs. In planning and performing our audit, we considered Special Care and Career Services'
internal control over compliance with requirements that could have a direct and material effect on a major
federal program in order to determine our auditing procedures for the purpose of expressing our opinion on
compliance and to test and report on internal control over compliance in accordance with OMB Circular A-
133.
Our consideration of the internal control over compliance would not necessarily disclose ail matters in the
internal control that might be material weaknesses. A material weakness is a condition in which the design
or operation of one or more of the internal control components does not reduce to a relatively low level the
risk that noncompliance with applicable requirements of laws, regulations, contracts, and grants that would
be material in relation to a major federal program being audited may occur and not be detected within a
· timely period by employees in the normal course of performing their assigned functions. We noted no matters
involving the internal control over compliance and its operation that we consider to be material weaknesses.
This report is intended for the information of the Board of Trustees, Agency management, the Texas
Interagency Council on Early Childhood Intervention, and the U. S. Department of Education. However,
this report is a matter of public record, and its distribution is not limited.
Dallas, Texas
May 8, 2000
-16-
SPECIAL CARE & CAREER SERVICES
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED DECEMBER 31, 1999
FEDERAL GRANTOR/PASS-THROUGH GRANTOR
PROGRAM TITLE
Federal
CFDA
Number
Pass-through
Grantor
Number
Award
Expended
U.S. Department of Education
Passed through Intemgency Council on Early Childhood Intervention
Early Childhood Intervention Program (98-99)
Early Childhood Intervention Program (99-03)
Total Department of Education
Total Federal Awards
84.181
84. 181
C9059
C0958
234,592
140,300
374,892
374,892
Note 1; Significant accounting policies used in preparing the schedule
See Note 1 of the financial statements for the Agency's significant accounting policies.
These expenditures are reported on the Agency's fiscal year. Expenditure reports to
funding agencies are prepared on the award period basis.
See auditor's report. -17-
SPECIAL CARE AND CAREER SERVICES
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
For the Year Ended December 31, 1999
Section I: Summary of the Auditor's Results:
Financial Statements:
Type of auditor's report issued: Unqualified
Internal control over financial reporting:
· Material weaknesses identified? ~yes X
· Reportable conditions identified
that are not considered to be
material weaknesses? __.yes X
Noncompliance material to financial
statements noted? __,yes X
Federal Awards:
-Internal control over major programs:
· Material weaknesses identified? .yes X
· Reportable conditions identified
that are not considered to be
material weaknesses? __yes X
Type of auditor's report issued on compliance for major programs: Unqualified
Any audit findings disclosed that are
required to be reported in accordance
with Section 510(a) of Circular A-1337
Identification of major programs:
84.181
Dollar threshold used to distinguish
between type A and type B programs:
Auditee qualified as Iow-risk auditee?
-18-
no
none reported
no
~. no
none reported
X yes ~.no
Name of Federal Program or Cluster
Early Childhood Intervention Program
$ 300,000
~.yes
X no
SPECIAL CARE AND CAREER SERVICES
SCIIEDULE OF FINDINGS AND QUESTIONED COSTS
- For the Year Ended December 31, 1998
(continued)
Section II: Financial Statement Findings
There are no financial statements findings reported.
Section III: Federal Award Findings and Questioned Costs
A.
The Early Childhood Intervention contract requires Special Care & Career Services to carry a fidelity
bond or insurance coverage equal to the amount of funding provided under the contract attachment(s)
up to $100,000 that covers each employee of Special Care and Career Services, handling funds under
this contract, including persons authorizing payment of such funds.
There was no fidelity bond or insurance coverage in force during 1999.
Questioned costs - None
The Agency has made application for a fidelity bond subsequent to completion of the audit and
coverage will be in force effective by June 21, 2000.
-19-
May 23,2001
Helen Lazor
Executive Director
Metrocrest Family Medical Clinic
RI-D, Plaza 1, Suite 140,
One Medical Parkway
Farmers Branch, TX 75234
RE: Funding for Fiscal Year 2001-2001
Dear Ms. Lazor:
We are in receipt of your request for funding for Fiscal Year 2001-2002. A Council
Budget Workshop is scheduled for Monday, June 4, 2001 in the second floor conference
at Town Center, 255 Parkway Boulevard.
Mayor and Council have requested that a member of your organization make a brief
presentation at this meeting so they may consider your funding request. Your
presentation has been scheduled for 7:15 p.m. and should be limited to 10 minutes,
followed by 5 minutes for any questions they may have.
Please contact Ann Finley at (972) 304-3690 and let her know who will be attending
from your organization on June 4. Once all the requests have been reviewed and our
budget has been finalized, we will notify your organization of the Mayor and Council's
funding decision.
We look forward to your presentation on June 4, 2001 at 7:15 p.m.
City Manager
JW:kb
255 PARK¥'~'AY '1' P O BOX 478 ~ COPPELL. TX 75019 11{ TEL 972/462 0022 'l~ FAX 972/304 3673
Metrocrest Family Medical Clinic
April 17, 2001
Mr. Jim Witt, City Manager
City of Coppell
P.O. Box 478
Coppell, TX 75019
Re: Grant Request for $2000
Dear Mr. Witt:
Enclosed is a request for funding the Metrocrest Family Medical Clinic for the
year 2002. We are most grateful for $1000 received for 2001. Your support and
interest are so helpful in providing medical attention to uninsured residents of the
Metrocrest area.
During the past year, MFMC has informed the citizens of Coppell about our
services in the following ways:
· I was interviewed on News 15 on Paragon Cable about services
provided by MFMC
· I attempted to have our clinic advertised on the Community Bulletin
Board, but was told only government business could be promoted.
· Kay Peddecord, RN, our Clinic Director, spoke to the nurses in the
Coppell lSD and took brochures to them
Our clinic has continued to grow in the number of patients seen. We anticipate
needing to add another clinic night each week beginning in the fall. We are
currently studying the need for this.
Enclosed is an updated general information sheet, financial report, list of our
Board of Directors, and copy of the tax exempt letter. Please call me at 972-484-
6336 between the hours of 9:30 and 12:30 weekday mornings if you have
questions or need more information. Thank you so much for your past help.
Sincerely,
Helen Lazor
Executive Director
RI-ID · Plaza 1 · Suite 140 * One Medical Parkway
Farmers Branch. TX 75234
O£ficc: 972-484-6336 · Clinic: 9-2-484-8444
METROCREST FAMILY MEDICAL CLINIC
General Information
What is Metrocrest Family Medical Clinic?
The Metrocrest Family Medical Clinic provides Iow cost medical services for
uninsured residents of the Metrocrest area: Addison, Carrollton, Coppell,
Farmers Branch, and northwest Dallas. We are a non-profit, 501c3 agency
governed by a volunteer Board of Directors who are active in the Metrocrest
communities as volunteers and business associates. Patients are treated for
medical problems such as respiratory tract infections, ear and eye infections, and
skin rashes that do not require laboratory procedures. Immunizations are also
provided.
Mission Statement
Our mission is to offer Iow cost treatment for minor medical problems to children
and adults who otherwise would be unable to obtain medical care.
Who works with the Clinic?
Currently there are 70 volunteers who work with the Clinic:
"Telephone" volunteers come every weekday moming from 10 until noon to make
appointments for patients.
Physicians, physician assistants, nurse practitioners, registered and student
nurses volunteer to provide medical treatment on the nights the Clinic is open.
"Desk" volunteers come at Clinic time to prepare charts, register patients, and
interpret for patients who speak Spanish only.
There are two paid, part-time employees:
The executive director has been an administrator in the volunteer field for over 20
years.
The clinic director is an experienced emergency room nurse and administrator.
History of MFMC
The Metrocrest Family Medical Clinic was conceived by members of Webb
Chapel United Methodist Church and Chapel Hill United Methodist Church, who
saw the need for medical care for uninsured and underinsured members of the
community. A non-profit agency called "On Eagle's Wings" was formed. In the
fall of 1995, patients were seen in the Clinic. By the spring of 1998 it was evident
that the Clinic was successful. A board of directors was formed for the Clinic,
separate from "On Eagle's Wings", and an executive director was hired. The
Clinic is a tax-exempt agency doing business under the aegis of"On Eagle's
Wings", which now operates under the DBA of Metrocrest Family Medical Clinic.
Location
The Clinic is located at RHD Memorial Hospital in office space donated by the
Metrocrest Hospital Authority. This is convenient to serve the residents of
Addison, Carrollton, Coppell, Farmers Branch, and northwest Dallas.
METROCREST FAMILY MEDICAL CLINIC
Page 2
Public's Perception
The public's perception of the Metrocrest Family Medical Clinic is of a charitable
group providing medical care for those who cannot afford to see a private
physician. Our patients and their families are grateful to have medical care
available for minor medical problems such as sore throats, ear aches, rashes,
colds, flu-like symptoms, and immunizations.
Patient Statistics
The number of patients shows an increase:
Year 1998 - 519 patients
Year 1999- 1044 patients
Year 2000 - 1390 patients
Year 2000
Carrollton 578 42%
Farmers Branch 382 27%
Coppell 27 2%
Addison 28 2%
North Dallas 263 19%
The Clinic was open on Tuesday nights only in 1998 and a Thursday night clinic
was added in 1999.
We are researching adding a 3rd night a week for the Clinic in the future.
Income Sources
$5.00 per visit patient fee.
Chapel Hill United Methodist Church
City of Carrollton
City of Coppell
Episcopal Church of the Good Shepherd
Farmers Branch Women's Club
Individual gifts
Metrocrest Hospital Authority
Metrocrest Medical Foundation
RHD Memorial Auxiliary
Webb Chapel United Methodist Church
Metrocrest Family Medical Clinic
Statement of Income and Expenses
Comparison Report
Unaudited
1999
Actual
Income:
Charitable Contributions
Clinic Income
Gifts
Grants
Other
Total Income
2,240.00
5,138.00
1,200.00
16,450.00
20.00
25,048.00
Expenses:
Administrative Office Expenses
Business Insurance
Education
Postage and Delivery
Utilites
Executive Director
Clinic Director
Clinic Expenses
Prescriptions
Dental
Total Expenses
1,405.37
2,600.00
372.75
188.12
969.92
5,998.33
7,825.00
879.22
990.05
965.00
22,193.76
Increase (Decrease) in Fund
$ 2.854.24
2000
Actual
1,600.00
6,801.52
1,200.00
23,000.00
25.00
32,626.52
1,864.16
2,672.00
312.40
2,221.30
9,338.57
8,800.00
904.69
2,912.49
2001
Budget
$ 7,800.00
1,200.00
19,500.00
1,500.00
30,000.00
1,640.00
2,650.00
125.00
480.00
2,150.00
9,885.00
9,000.00
1,200.00
3,000.00
29,025.61 30,130.00
~ $ ~130.00~
Metrocrest Family Medical Clinic
Budget 2001
EXPENSES
Administrative costs
Executive Director $9000
Medicare/FICA 885
Phone 2150
Office Supplies 1000
Postage 480
Insurance/Officer's 1250
Insurance/Clinic 1400
Computer 200
Vounteer Appreciation 200
Center for Non-Profit Dues 40
Open House 100
Printing 100
Educational 125
Sub-Total 17,340
Clinic costs
Clinic Director $9000
Medical Supplies 1000
Prescriptions 3000
Educational Materials 200
SubTotal 13,200
TOTAL
$30,540
PROJECTED INCOME
Metrocrest Hospital Authority
RI-ID Memorial Auxiliary
City of Carrollton
Grant requests
Clinic Fees
Chapel Hill UMC
Individual Contributions
City of Coppell
$9000
1200
7000
2000
7800
500
1500
1000
TOTAL $.30,000
Metrocrest FamiG Medical Clinic
Board of Directors
Uetrocrest Family Medical Clinic
2001
President
Debbie Hay, R.N.
Valley View Surgery Center
~ "i,~-president
Anita Johnson, C.R.N.A.
Texas Anesthesia Consultants
Se~vetar2/
Majorie Vissers
Dallas County JuslJce of the
Peace Court, No. 2
Rose Tumer
Bollinger Industries
Joan Abbey
Community Volunteer
Carole Carter, R.N.
Community Volunteer
William P. Glancy
Retail Packaging-Southwest
Gienna Grimmer
Community Volunteer
Dr. George Hewell, Medical Director
Private Physician
3lerabers
Ames Hutton
Strausburger & Price
Dr. Chades T. Loehr
Private Physician
Carolyn Shaw
State Farm Insurance
Robbie ter Kuile
Community Volunteer
Helen Owen Lazor
Exe~wtive Director
Kay Peddecord, R.N.
CJnic Director
RHD · Plaza 1 · Suite 140 · One Medical Parkway
Farmers Branch, TX 75234
Office: 972-484-6336 · Clinic: 972-484-8444
Internal Revenue Service Department of the Treasury
Date: March 30, 2001
On Eagles Wings, Inc.
Metrocrest Family Medical Clinic
RHD Plaza1 Suite 1407 One Medical Pkwy.
Dallas, TX 75234
P. O. Box 2508
Cincinnati, OH 45201
Person to Contact:
Viola Wahoff 31-07420
Customer Service Representative
Toll Free Telephone Number:
8:00 a.m. to 9:30 p.m. EST
877-829-5500
Fax Number:
513-263-3756
Federal Identification Number:
75-2616002
Dear Sir or Madam:
This letter is in response to your request for a copy of your organization's determination letter. This letter will
take the place of the copy you requested.
Our records indicate that a determination letter issued in October 1996 granted your organization exemption
from federal income tax under section 501(c)(3) of the Internal Revenue Code. That letter is still in effect.
Based on information subsequently submitted, we classified your organization as one that is not a private
foundation within the meaning of section 509(a) of the Code because it is an organization described in
sections 509(a)(1) and 170(b)(1)(A)(vi).
This classification was based on the assumption that your organization's operations would continue as stated
in the application. If your organization's sources of support, or its character, method of operations, or
purposes have changed, please let us know so we can consider the effect of the change on the exempt
status and foundation status of your organization.
Your organization is required to file Form 990, Return of Organization Exempt' from Income Tax, only if its
gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th
day of the fifth month after the end of the organization's annual accounting period. The law imposes a
penalty of $20 a day, up to a maximum of $10,000, when a return is filed late, unless there is reasonable
cause for the delay.
All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance
Contributions Act (social security taxes) on remuneration of $100 or more paid to each 'amployee during a
calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act
(FUTA).
Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the
Code. However, these organizations are not automatically exempt from other federal excise taxes.
Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests,
legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and
gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code.
On Eagles Wings, Inc.
Metrocrest Family Medical Clinic
75-2616002
Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated
business income under section 511 of the Code. If your organization is subject to this tax, it must file an
income tax return on the Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we
are not determining whether any of your organization's present or proposed activities are unrelated trade or
business as defined in section 513 of the Code.
The law requires you to make your organization's annual return available for public inspection without charge
for three years after the due date of the return. You are also required to make available for public inspection
a copy of your organization's exemption application, any supporting documents and the exemption letter to
any individual who requests such documents in person or in writing. You can charge only a reasonable fee
for reproduction and actual postage costs for the copied materials. The law does not require you to provide
copies of public inspection documents that are widely available, such as by posting them on the Internet
(World Wide Web). You may be liable for a penalty of $20 a day for each day you do not make these
documents available for public inspection (up to a maximum of $10,000 in the case of an annual return).
Because this letter could help resolve any questions about your organization's exempt status and foundation
· :tatus, you should keep it with the organization's permanent records.
If you have any questions, please call us at the telephone number shown in the heading of this letter.
This letter affirms your organization's exempt status.
Sincerely,
John E. Ricketts, Director, TE/GE
Customer Account Services
May 23,2001
T H Ir C I T Y 0 F
COPi ELL
Wheelice Wilson, Jr.
Artistic Director
Coppell Community Theatre
P. O. Box 1232
Coppell, TX 75019
RE: Funding for Fiscal Year 2001-2001
Dear Mr. Wilson:
We are in receipt of your request for funding for Fiscal Year 2001-2002. A Council
Budget Workshop is scheduled for Monday, June 4, 2001 in the second floor conference
at Town Center, 255 Parkway Boulevard.
Mayor and Council have requested that a member of your organization make a brief
presentation at this meeting so they may consider your funding request. Your
presentation has been scheduled for 7:30 p.m. and should be limited to 10 minutes,
followed by 5 minutes for any questions they may have.
Please contact Ann Finley at (972) 304-3690 and let her know who will be attending
from your organization on June 4. Once all the requests have been reviewed and our
budget has been finalized, we will notify your organization of the Mayor and Council's
funding decision.
We look forward to your presentation on June 4, 2001 at 7:30 p.m.
City Manager
JW:kb
255 PARKWAY ~ P O BOX 478 ~ COPPEIL TX 75019 ~r TEL 972/462 0022 lit FAX 972/304 3673
Goppell Community Theatre
Wheelice (Pete) Wilson, Jr., Artistic Director
P. O. Box 1232, Coppell, TX 75019
At Coppell Center for the Arts, 157 S. Moore Rd., Coppell, TX 75019
Phone at Arts Center 972-745-7719 Phone & Fax at Wilson's Office 972-393-3045
March 8, 2001
Coppell City Council
P. O. Box 478
Coppell, TX 75019
' i g ZO0 ll]]
.jo
Dear City Council Members:
Coppell Community Theatre would like to request city funding for our theatrical projects during
the coming fiscal year. We have been the recipient of grants in the past, and we have benefited
greatly from the support.
We would like to request $2,500 to help fund costumes, props, and sets for our season of five
shows, which will include a big musical in the summer.
As always, we will give appropriate credit in our programs to the City of Coppell and will
acknowledge the city's continuing support of the arts.
If you should have any questions regarding our request, please feel flee to contact me at 972-
393-3045 (school) or 972-393-1238 (home), or contact our president Sandy Edwards at 972-393-
7757.
Many, many thanks for your consideration.
Sincerely yours,
Wheelice Wilson, Jr.
Artistic Director
May 23, 2001
T H £ C I T Y 0 F
COPi EI IL
Kris Fichtner
Chairman of the Board
Coppell Chamber of Commerce
P. O. Box 452
Coppell, TX 75019
RE: Funding for Fiscal Year 2001-2001
Dear Ms. Fichtner:
We are in receipt of your request for funding for Fiscal Year 2001-2002. A Council
Budget Workshop is scheduled for Monday, June 4, 2001 in the second floor conference
at Town Center, 255 Parkway Boulevard.
Mayor and Council have requested that a member of your organization make a brief
presentation at this meeting so they may consider your funding request. Your
presentation has been scheduled for 7:45 p.m. and should be limited to 10 minutes,
followed by 5 minutes for any questions they may have.
Please contact Ann Finley at (972) 304-3690 and let her know who will be attending
from your organization on June 4. Once all the requests have been reviewed and our
budget has been finalized, we will notify your organization of the Mayor and Council's
funding decision.
We look forward to your presentation on June 4, 2001 at 7:45 p.m.
City Manager
JW:kb
255 PARKWAY ~ P O BOX 47~ ~ COPPELL TX 75019 ~lrTEL 972/462 0022 ~ FAX 972/304 3673
Coppell Chamber of Commerce
( !17'2 ) ;.r'-2,~2. ( 972 i.4', ~-7 [,~,~ l"ax ,]l~(~ S. l)c:Iton Tap Rd.. PA). lh~x L52. COl)poll. TX 7.5 )It*
April 9, 2001
Mr. Jim Witt
City Manager
City of Coppell
255 Parl~vay Blvd.
Coppell, TX 75019
Dear Jim,
Please accept this letter as a full and proper request for the City of Coppell to renew its annual
membership with the Coppell Chamber of Commerce for the 2001/2002 fiscal year.
Having a healthy and vital Chamber of Commerce that shares a common vision and works
closely with the city leadership and staff provides many benefits to the City of Coppell and to
both the businesses and homeowners in the community.
Among those are:
· A true partnership in the area of economic development and business retention. Certainly
this includes participation on the Economic Development Committee...but it also
includes the things that the Chamber and the Chamber staff do daily to help make
Coppell a place where businesses will locate and thrive.
A true partnership in helping build a sense of community and community pride.
Chamber involvement in events and activities like the Coppell Gala, Sprit of Coppell
Family Days, Coppell Youth Leadership, the Annual Coppell Classic Golf Tournament,
Leadership Coppell, City Leaders Breakfast and more, contributes to community
cohesiveness. This partnership helps to eliminate the conflicts that happen in so many
communities between the residential and business segments.
We are very fortunate to have the relationship between the City and the Chamber that we all
enjoy. Your membership and support of our Chamber programs and activities is important to the
financial success of the Chamber. We thank you for your support in the past and respectfully
request tour continued support in the amount of $10,000 annual dues.
Thaj~ ~/'for your con~'~ration and best regards, ~
Coppell Chamber of Commerce
( !~72 I ',!(~-2829 ( !~72 t:~!~;-7 ~,~.; l:~,x .~l~l~ S. l)cimm T~tI) l{(l.. P.(). B~,x ~,~2. Col~pcll, TX 7.~019
April 9, 2001
Dear Mayor and City Council,
I am writing to thank you for your support given this past year to the Coppell Chamber of
Commerce. The partnership we have with the City has been invaluable to our
membership and our community. We look forward to programs this year that will further
our joint partnership.
It has been a pleasure having Sharon Logon on our Board of Directors. With her
presence, the lines of communication between the City and Chamber have strengthened
and the Board has enjoyed and learned from the updates that Sharon has given at every
meeting.
As a Chamber of Commerce it has always been our goal to grow existing business along
with assisting the City whenever possible in attracting new businesses. The Chamber has
gro~vn to 415 members and our emphasis this year will be to better meet the needs of the
west side. We will continue to have the City Leader Breakfast and other programs to
hopefully bring new businesses as well as grow our existing corporate companies. In the
past, the Board of Directors has consisted mostly of small business leaders. This year we
have made a great effort to appoint representatives from both small business and
corporate companies. I know this will give our Chamber better insight of how to serve
our entire community.
We look forward to the continued partnerships with the Economic Development
Committee, Leadership Coppell, Coppell Youth Leadership, Sprit of Coppell Family
Days, 4th of July Parade, Christmas Parade, City Leader's Breakfast, Candidates Forum
and of course the Mayor's updates at our monthly luncheons.
Please let us know how we can help in any upcoming legislative or airport issues. Our
partnership has grown a great deal over the past years and I look forward to many future
projects together.
I personally would like to thank each one of you for your support of our Board, staff and
membership. Together we do make a difference.
President
METROCREST SOCIAL SERVICE CENTER
A United Way Agency Serving Addison, Carrollton, Coppell and Farmers Branch
June 1, 2001
Mr. Jim Witt
City Manager of Coppell
P.O. Box 478
Coppell, TX 75019
Dear Mr. Witt:
In 2000 the Metrocrest Social Service Center allocated $11,440 for service
to residents of Coppell. In addition to this real dollar cost, we distributed
approximately 4,637 pounds of food. Clothing, new shoes, school supplies, and
Holiday gifts were also available to Coppell families. The total value of cash and
services was $22,157.
This is the Service Center's 30th anniversary of service to the community.
Our contract with the City in recent years has reinforced what has been an
effective partnership in service to Coppell families in time of crisis. The Service
Center continues to be a part of the city's mission to ensure the Health, Safety,
and Well-being of all its citizens. We believe that the provision of short-term
emergency assistance to families in crisis improves the overall quality of life in
the City of Coppell.
Since 1998 we have been expanding our job assistance program with
volunteer professionals. We have added on-line technology to our capabilities in
the job search process. This year the Volunteer Program provided 23,418 hours
of service. An important part of our Volunteer Program is working with student
volunteers in leadership, church and school service projects. This program not
only benefits the Service Center, but also is a meaningful and educational
experience for these young volunteers.
The Metrocrest Social Service Center is the source for emergency food for
the whole community. The food bank is used by the Senior Adult Service
Program, the C-FB lSD after-school programs for parent education, the senior
centers, English as a Second Language classes and it is available for the Boys
and Girls Club and other programs. It supports all community activities for Iow-
income families and helps provide adequate nourishment for infants and children
of Iow wage workers.
1103 S. Josey, Suite 114 · Carrollton, Texas 75006 · (972) 446-2100 · FAX (972) 446-2102 · mssc@airmail.net
www.socialservicecenter.org
The Service Center contracts with TXU for assistance with the electric and
gas utilities. We are also the distributor of Federal Emergency Management
assistance for rent and mortgage assistance. As you will see from the enclosed
demographic report, we assisted 625 residents of Coppell in 2000.
Please accept this letter and the supporting enclosures as our offer to
contract with the City of Coppell for the provision of emergency services to
Coppell families at the level of $8,000. We look forward to continuing our
partnership with the City of Coppell in service to its citizens.
Enclosures:
(2)
(3)
(4)
(5)
(6)
(7)
History/Mission
2000 Program Data Summary/Services
Brochure
Budget
Audit Report 2000
501(c)(3) Letter
Board of Directors
METROCREST SOCIAL SERVICE CENTER
A United Way Agency Serving Addison, Carroilton, Coppell and Farmers Branch
Through Real Understanding to Help
First known as TRUTH House Through Real Understanding to Help, the
Metrocrest Social Service Center began in 1971 as a commitment to caring.
True to the intent embodied in the original name, the MISSION of the
Metrocrest Social service Center is to provide Short Term Emergency
Services to improve life situations of residents in Carrollton, Farmers
Branch, Addison and Coppell.
As Board, Staff and Volunteers, we commit ourselves to addressing this
mission by providing POSITIVE assistance to our community in the following
ways:
Information and Referral:
· Health and Social Service Issues
· Job Opportunities
· Support Groups
Direct Material Assistance:
· Food
· Shelter
· Clothing
· Medical (prescriptions)
· Transportation
· Other
Indirect Assistance:
· Collaboration with others in the community for awareness of
need and maximum utilization of resources.
· Community education about issues, needs and resources
· Inquiry into the causes of identified problems.
· Participation in the development of plans and strategies to
address these causes.
· Provision of volunteer opportunities for community-wide
involvement in the programs of the Metrocrest Social
Service Center.
1103 S. Josey, Suite 114 · Carrollton, Texas 75006 · (972) 446-2100 · FAX (972) 446-2102 · mssc@airmail.net
www.socialservicecenter.org
METROCREST SOCIAL SERVICE CENTER
A United Way Agency Serving Addison, Carrollton, Coppell and Farmers Branch
www.socialservicecenter.orq
2000 ANNUAL PROGRAM DATA SUMMARY
In our 2000 reporting period the Metrocrest Social Service Center assisted 25,750
individuals at a dollar cost of $572,019. Management and Fundraising expenses were
18% of that amount. In addition to the cash budget, 231,869 pounds of food valued at
$266,649 was distributed to families. The services were provided with the help of
23,418 volunteer hours valued at $234,180. The in-kind office and food bank space
was valued at $35,000. Total program costs were $1,107,848.
DEMOGRAPHIC DISTRIBUTION OF SERVICE
Unduplicated % of Total Total # of
# of Individuals Individuals Individuals
Served Served Served
AGE GROUP:
Infants through 4 years
5 through 12 years
13 through 17 years
18 through 24 years
25 through 44 years
45 through 64 years
65 and over
Not known
TOTAL
1,459 14 3.548
1,877 19 4,978
953 9 2,401
1,551 12 2,882
3,898 30 7,719
758 6 1,526
266 3 1,003
654 _[7 1,693
11,416 100 25,750
GENDER:
Male 4,169 37 9,613
Female 7,085 60 15,380
Not Known 162 ~ 75?
TOTAL 11,416 100 25,750
RACE/ETHNICITY:
African American / Black 2,250 18 4,509
American Indian 201 1 249
Asian 152 1 395
Caucasian 2,948 26 6,561
Hispanic 5,244 50 12,898
Other 192 1 476
Not Known 429 4 662
TOTAL 11,416 100 25,750
AREAS SERVED BY:
Cities:
Carrollton 6,386 61 15,651
Farmers Branch 2.136 21 5,285
Coppell 268 2 625
Addison 602 5 1.193
Other 2~024 1__~1 2~996
TOTAL 11,416 100 25.750
Counties:
Dallas 8,822 81 20,699
Denton 2,412 18 4.840
1 211
Other 182 __
TOTAL 11,416 100 25,750
The Metrocrest Social Service Center has been administered by Executive Direct(~r, Robert L. McMahan,
since April, 1990. The 15-member volunteer Board of Directors may serve three two-year terms.
c:\word2000\reports\2000demog.doc e-mail: mssc~airmail.net
1002 South Broadway · Carrollton, Texas 75006 · (972) 446-2100 · FAX (972) 446-2102 · mssc@cmpu.net
METROCREST SOCIAL SERVICE CENTER
A United Way Agency Serving Addison, Carrollton, Coppell and Farmers Branch
CURRENT AGENCY BUDGET
For the fiscal year 2001-2002
SUPPORT/REVENUE
100 Contributions- Individuals
125 Contribution - Energy Aids
150 Contributions - Organizations
300 Special Events
500 Bequests, Non Endowment
700 Faith Community
1000 Fees & Grants from Gov.
Cities and Counties 87.860
FEMA 25.000
1500 Thrift Store
1600 Investment Income
1700 Miscellaneous Revenue
1750 Transfer from Temp. Restricted
TOTAL Support/Revenue BEFORE
1800 United Way Allocation
GRAND TOTAL - Support/revenue
84,835
41,000
63,000
5O0
250
42,000
112,860
120,000
t ,000
465,445
130,165
595,610
268,350
33.700
6,000
8,500
7,OOO
1,750
68,000
2,500
8,000
4.00O
3O0
15O 000
189O
75O
Expenses
2100 Salaries
2200 Health & Retirement Benefits
2300 Payro~
2400 Professional Fees & Contractors
2500 Supplies
2600 Telephone & Facsimile (FAX)
2700 Postage and Shipping
2800 Occupancy (Bldg.& Grounds)
3100 Outside Printing, Art, Etc.
3200 Local Transportation
3300 Conference, Conventions, Etc
3400 Subscriptions & Ref. Pub
3500 Specific Assistance to Individual
4100 Organization Dues
4200 Awards and Grants
4300 Equipment
4900 Miscellaneous Expenses
Advertising 8,000
Insurance 2,500
Volunteer Recognition 3,500
Other Miscellaneous 1 500
SUB-TOTAL Expenses
5000 Dues/Support Pmt. to National
5500 'Major Prop & Equip. Acquisition
GRAND TOTAL Expenses
Surplusl(Deficit)
15000
595,610
595,610
1103 S. Josey, Suite 114 · Carrollton, Texas 75006 · (972) 446-2100 ° FAX (972) 446-2102 · mssc@airmail.net
www.socialservicecenter.o rg
METROCREST SOCIAL SERVICE CENTER
Financial Statements
September 30, 2000
With Independent Auditors' Report Thereon
Haiden W~. Turner f~ Associates
Certified Public Accountants and Consultants
METROCREST SOCIAL SER'CICE CENTER
TABLE OF CONTENTS
Independent Auditors' Report
Statement of Assets, Liabilities and Net Assets -Modified Cash Basis
Statement of Support, Other Income and Expenses - Modified Cash Basis
Statement of Changes in Net Assets- Modified Cash Basis
Notes to Financial Statements
Page
1
2
3
4
5-8
Haiden Turner Associates
Certified Public Accountants and Consultants
13370 Branch View Lane, Suite 135
Farmers Branch, Texas 75234-5738
(972) 4064195, Telefax (972) 4064198
INDEPENDENT AUDITORS' REPORT
The Board of Directors
Metrocrest Social Service Center
Carrollton, Texas
We have audited the accompanying statement of assets, liabilities
and net assets - modified cash basis of Metrocrest Social Service
Center (a Texas nonprofit corporation) as of September 30, 2000,
and the accompanying statements of support, other income and
expenses - modified cash basis, and changes in net assets -
modified cash basis for the year then ended. These financial
statements are the responsibility of the management of Metrocrest
Social Service Center. Our responsibility is to express an opinion
cn these financial statements based on our audit.
We have conducted our audit in accordance with auditing standards
~rally~ .... accepted in the United States Those standards recuire
that we plan and perform the audit to obtain reasonable assurance
about whether the financial statements are free from material
misstatement. An audit includes examining, on a test basis,
evidence supporting the amounts and disclosures in the financial
statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as
well as evaluating the overall financial statement presentation. We
believe that our audit provides a reasonable basis for our opinion.
As described in Note 1, these financial statements were prepared on
a modified cash basis of accounting, which is a comprehensive basis
of accounting other than generally accepted accounting principles.
In our opinion, the financial statements referred to above present
fairly, in all material respects, the assets, liabilities, and net
assets of Metrocrest Social Service Center as of September 30,
2000, and its support, other income and expenses, and the changes
in its net assets for the year then ended, on the basis of
accounting described in Note 1.
March 26, 2001
Metrocrest Social Service Center
Statement of Assets, Liabilities and Net Assets,- Modified Cash Basis
September 30, 2000
- Assets -
Current Assets:
Cash and Cash Equivalents
Advance to Employee
Total Current Assets
Property and Equipment:
Furniture and Fixtures
Computer Equipment
Office Equipment
Vehicles
Leasehold Improvements
Total Property and Equipment
Less Accumulated Depreciation and Amortization
Property and Equipment, Net
Deposit
Total Assets
- Liabilities and Net Assets -
Current Liabilities:
Payroll Withholdings and Taxes Payable
Sales Tax Payable
Total Current Liabilities
Total Liabilities
Net Assets
Total Liabilities and Net Assets
$ 27,195
1,100
28,295
2,352
19,043
16,850
2,500
2,000
42,745
(35,445)
7,300
25O
$ 35,845
$ 1,185
681
1,866
1,866
33,979
$ 35,845
The accompanying notes are an integral part of these financial statements. 2
Metrocrest Social Service Center
Statement of Support, Other Income and Expenses - Modified Cash Basis
For the Year Ended September 30, 2000
Support and Other Income:
Support:
Civic Organizations
Corporate
Foundations
Governmental
Individuals
Religious Organizations
United Way
Other
Total Support
Thrift Store Sales
Interest Income
Total Support and Other Income
Expenses:
Program Services
Management and General
Fundraising
Total Expenses
Increase (Decrease) in Net Assets
$ 39,117
64,742
4,557
100,311
43,080
42,470
144,336
2,273
440,886
103,263
777
544,926
463,498
90,120
12,852
566,470
$ (21,544)
The accompanying notes are an integral part of these financial statements. 3
Metrocrest Social Service Center
Statement of Changes in Net Assets - Modified Cash Basis
For the Year Ended September 30, 2000
Balance - September 30, 1999 - As Previously Reported
Adjustments to Restate Previously Reported Balance to the
Modified Cash Basis of Accounting:
Elimination of Assets Representing Short-term Deferred Cash Expenditures:
Prepaid Expenses
Elimination of Accrued Liabilities Not Arising from Cash Transactions:
Accounts Payable
Accrued Compensated Absences (Vacation)
Balance - September 30, 1999 - As Restated - Modified Cash Basis
Increase (Decrease) in Net Assets for the Year
Balance - September 30, 2000
$ 43,651
(3,643)
1,140
14,375
55,523
(21,544)
$ 33,979
The accompanying notes are an integral part of these financial statements. 4
METROCREST SOCIAL SERVICE CENER
Notes to Financial Statements
September 30' 2000
(1) General Information and Summary, of Significant Accounting Policies
(a) Nature of Organization
Metrocrest Social Service Center ("MSSC") is a Texas nonprofit corporation that
provides emergency assistance to Iow-income individuals and families residing in
Addison, Carrollton, Coppell, and Farmers Branch, Texas. Assistance is provided
through information and referral, direct material assistance, and indirect assistance.
Program expenses reflected in the accompanying financial statements primarily
represent cash disbursements for assistance with utilities, rent, food, transportation,
clothing, and medical costs, and the operating costs of a retail thrift store.
MSSC is a United Way of Metropolitan Dallas, Inc. agency, and is also supported by the
municipal governments of Addison, Carrollton, Coppell, and Farmers Branch, Texas,
as well as certain other governmental entities, and various corporate, civic, reli~ous,
and individual contributors. Additionally, MSSC is the sub-recipient of funding fi.om
the Federal Emergency Management Agency under the Emergency Food and Shelter
National Board Program. Thrift store sales are also used to fund MSSC operations.
(b) Basis of Accounfine
The accompanying financial statements have been prepared on a modified cash basis of
accounting where loans and long-lived assets arising from cash disbursements are
capitalized and liabilities arising from cash transactions are recognized. Support and
other income represent cash receipts, while expenses (other than depreciation)
represent cash disbursements. Accordingly, no values are reflected in these financial
statements for volunteer services or merchandise, materials and foodstuffs that are
contributed to MSSC for distribution as direct assistance, or for sale in the thrift store.
(c) Cash Equivalents
Dallas Area Rapid Transit bus passes, grocery store vouchers, and similar gift coupons
are acquired by MSSC and distributed as direct assistance. Such items are considered
to be cash equivalents for financial reporting purposes.
(d) Property and Equipment
Items of property and equipment with a purchase cost in excess of $250 are capitalized.
Depreciation is calculated by use of the straight-line method over the estimated useful
lives of the .[espective assets. Depreciation expense for the year ended September 30,
2000 was $3,561.
METROCREST SOCIAL SERVICE CENTER
Notes to Financial Staten~ents
(Continued)
(1) General Information and Summary_ of Significant Accountinz Policies (Continued)
(e) Income Taxes
MSSC is exempt from federal income tax under the provisions of Section 501(c)(3) of the
Internal Revenue Code.
(2) Leases
During the fiscal year ended September 30, 2000 MSSC rented space from the City of
Carrollton at 1002 South Broadway, Carrollton for its primary program delivery activities
and administrative offices under a renewable one-year lease agreement with a monthly
rental of $978. The current lease term ends in April 2001 and will not be renewed on the
same terms, but can be continued on a month-to-month basis at the same rate as the City
of Carrollton has advised MSSC that these facilities must be vacated at some point in
2001 due to road improvement work scheduled to be~n later in the year. MSSC
anticipates, and has notified the City, that the 1002 South Broadway premises will be
vacated in April 2001.
The City is constructing a new building nearby (the Gravely Center), and MSSC has signed
a letter of intent to enter into a long-term lease of a portion of the space under
construction. The Gravely Center is projected to be available for occupancy in February
2002 and MSSC anticipates executing a six-year lease for approximately 5,422 square
feet of space at an annual rental of $7.00 per square foot, plus utilities.
order to continue operations during the interim period while the Gravely Center is being
constructed, MSSC entered into a three-year lease effective March 1, 2001 for space at
1103 South Josey Lane, Carrollton. This lease has a monthly rental of $3,934 and
required a security deposit of $4,767 to be paid. This space will be used for all of the
MSSC activities formerly conducted at the 1002 South Broadway location and the MSSC
thrift store operations, which are anticipated to be moved to this location after the
termination of the current thrift store lease described in the following paragraph. After the
Gravely Center in completed, the MSSC primary program service delivery activities and
administrative offices will move there, and the thrift store will remain in the 1103 South
Josey Lane location.
MSSC currently rents space for its thrift store operations at 1112 Elm Street, Carrollton
under a three-year lease agreement that ends in October 2001. Rental expense for the
fiscal year ended September 30, 2000 for this lease was $13,800. The lease provides for a
month-to-month continuance at the end of the lease term at the same rental of $1,150 per
month. Storage space adjacent to the thrift store has been rented under an informal,
month-to-month rental arrangement at monthly_rental of $200 during the fiscal year ended
Septerriber 30, 2000.
METROCREST SOCIAL SERVICE CENTER
Notes to Financial Stater~ents
(Continued)
(2) Leases (Continued)
The landlord of the 1112 Elm Street property provides additional space to MSSC for the
thrift store at 1110 Elm Street, Carrollton under a lease agreement that requires no cash
rental payments. This lease agreement has the same three-year term ending October 21,
2001 and the same holding over provisions as the lease for the space at 1112 Elm Street.
Future minimum rental commitments for the noncancelable operating leases described
above (with the exception of the as yet unexecuted Gravely Center lease) with initial or
remaining lease terms of more than one year are as follows:
Year Ending
September 30th
2001 $ 40,798
2002 48,358
2003 47,208
2004 19,670
Total $156,034
(3) Retirement Plan
MSSC provides a retirement plan for its employees pursuant to Section 403(b) of the
Internal Revenue Code. All full-time employees are eligible to participate in the Plan. The
Plan provides for salary reduction (elective) contributions by the participants. Participants
are immediately fully vested in their elective contributions. MSSC does not make any
employer contributions to the retirement plan
(4) Concentration of Support
The United Way of Metropolitan Dallas, Inc. provided approximately 26 percent of the
support revenues of MSSC for the fiscal year ended September 30, 2000. No other
individual contributor represents more than 10 percent of total support for the year.
This concentration in the volume of support makes MSSC vulnerable to the risk of near-
term severe impact if such support were lost; however, the United Way funding
commitment to MSSC has been announced for the fiscal year ending September 30, 2001
at a level that exceeds the funding received for the fiscal year ended September 30, 2000.
METROCREST SOCIAL SERVICE CENTER
Notes to Financial Statements
(Continued)
(5) Related Party Transactions
Certain officer and directors of MSSC also serve as either officers, directors, elected
officials, or in similar positions for separate entities with whom MSSC has had financial
transactions during the fiscal year ended September 30, 2000. The nature of these
relationships and the transactions involved are described below:
The Vice President/Treasurer of MSSC (who also serves as a MSSC Director) is
also an officer with Legacy Bank of Texas, which is the depository financial
institution used by MSSC for its operating checking account and money market
account. Cash on deposit in these accounts amounted to $18,010 at September 30,
2000.
A MSSC Director is also the President of Dalton Mailing Service, Inc., from
whom MSSC received contributions of $1,300 for the fiscal year ended
September 30, 2000.
A MSSC Director is also the Minister of Christ United Methodist Church, from
whom MSSC received contributions of $1,465 for the fiscal year ended
September 30, 2000.
A MSSC Director is also the Mayor of the City of Farmers Branch. MSSC entered
into a contract with the City effective October 18, 1999 requiring performance of
information and referral, direct material assistance, and indirect assistance by
MSSC for residents of the City of Farmers Branch through September 30, 2000 in
exchange for payment by the City to MSSC of $17,500. During the fiscal year
ended September 30, 2000, MSSC received $13,125 of this amount, with the
remaining balance being received in October 2000.
METROCREST SOCIAL SERVICE CENTER
A United Way Agency Serving Addison, Carrollton, Coppell and Farmers Branch
BOARD OF DIRECTORS,
() Indicates Election Mo/Yr ~
[ ] Ethnicity
PRESIDENT
Karen Hunt (4/97) {C}
Legacy Bank
2015 East Belt Line Road
Carrollton, TX 75006-5701
Tel: '972-461-4907 W
Fax: 972-461-4915
E-Mail h untk~legacytexas.com
VICE PRESIDENT
Linda Swindling (10195) {C}
2713 Scarborough Lane
Carrollton, TX 75006
Tel: 972-416-3652 W
Fax: 972-417-0685
E-Mail:
TREASURER
Bob Dalton (10/99) lC]
Da[ton Mailing Service Inc.
2478 Southwell
Dallas, TX 75229
Tel: 972-241-3991 W
,~-M ail: redalton~airmaiL ne~
SECRETARY
Yolanda Willis (10/95) [H]
2734 Renwick
Car,'ollton, TX 75007
Tel: 972-415-1146 H
E-Mad wdhsy.~CfbiSd edu
Klm Boyd (10/95) [A]
1831 Pleasant Run
Carrollton. TX 75006
Tel: 972-245-3442 H
Steve Brodbeck (10/99) [C]
Tenet Health System
Dallas Operation Center
13737 Noel Rd. #100
Dallas TX 75240
Tel ' 46g-893-2811 W
469-893-3811 FAX
Dr. Bing Burton (8/99) [C]
Denton County Health Dept.
306 N. Loop 288, Ste. #183
Denton, TX 76201
Tel: 940-565-8642 W
Fax: 940-565-8621
E-Mail: B~uC, on @co denton.~.us
Bonnie Kaplan (4/99) [C]
2232 Meadow Drive
Carrollton, TX 75007
Tel: '972-306-2900 W
Fax: 972-306-5744
E-Mail: kaplaner~applink, net
Dr. Joan LaBarr (4/98) [C]
Christ United Methodist Church
2807 Valwood Parkway
Farmers Branch, TX 75234
Tel: ' 972-247-6135 W
972-446-0068 H
Fax: 972-247-8212
Bob Phelps (4~97) [C]
State Farm Insurance
13910 Josey Lane
Farmers 'Branch, TX 75234
Tel: 972-484-8080
Fax: 972-484-8349
Cindy Randle (10199) [C]
Carrotlton-Farmers Branch lSD
1445 North Perry Road
Carrollton. TX 75006
Tel: 214-731-1776 H
'972-466-6165 W
E-Mad rar:~iec,~.cfb:s~ ecu
Henry Sih (10199) [A]
2119 Men,on Dnve
Carrothon TX 75006
Tel: 972-4t8-1955 H
Douglas Wilson (1/95) [AA]
D. L. Wilson Educ. Consulting
3244 Sugarbush
Carrollton, TX 75007
Tel: '972-492-6521 W
Fax: 972-394-3525
E-t'.lad :£. L__:'_~2 2. :;
Zulema Martinez (4/01) (H)
1721 Walnut Street
Carrollton, TX 75006
Tel: '972-323-5738 W
E-Malt: Martinezz,~cebisd edu
Harold Elias-Perciful (4/01) (C)
First Christian Church
1835 Walnut
Carrollton, TX 75006
Tel: '972-446-9808
Fax: 972-446-9808 (call first)
Frank Klein (6~98) [C]
Town of Addison
P.O. Box 9010
Addison. TX 75001
Te!: '972-392-1180
Andy Olivo (6~00) [C]
CEy of Carroliton
1807 Glengarry
Carrollton. TX 75006
Tel. %c72-~.17-1945
Fax: 972-417-9679
1103 S. Josey, Suite 114 · Carrollton, Texas 75006 · (972) 446-2100 · FAX (972) 446-2102 · mssc@airmail.net
www.socialse rvicecenter.org
IHTERHE~L REUEXUE SERUICE
District Director
DEPARTflEXT OF THE TREASURY
11~0 Commerce,S~.. Oellas. TX ?SZ4Z
~,_trocre~t Servic_~ Cen~er
I~2 S.
Carrotlton, TX ~cm~,z_~~.~
Person to Con~ac~:
Oeberah Thom~
Telephone Number:
(2i4) 757-~023
RaCer Reply ~o:
EP/EO MO ¢9¢~ O~L
EIN: 7S-1S~S55¢
Our record~ show ~hat Metrocrest Service Cenfer i~ exempt from
Federal ~ ~- = Ta.~ ' ~,
~n.vm_ uncar sectzon S~l(c)(~) ~ the internal Rev'enue Co~e.
effect. Con~rlbu~ioms 1o )'our org~nlzation see deduc~ib!e in ~he mscner
ce~s~l~e ,.cu ........ ~ ..... =+iz'-, d~c~iZe~ i~ ==-tiz~. 17~(b)(1)(R~(vi)
METROCREST SOCIAL SERVICE
CENTER
1002 SOUTH BROADWAY
CARROLLTON, TX 75006-7214
DEPARTMENT OF THE TREASURY
Employer. Identification Number:
75-1548334
Case Number:
756023002
Contact Person:
ANNETTE SMITH
Contact Telephone Number:
· (214) 767-6023
Date of Exemption:
JUNE 1977
Internal Revenue Code
Section 501(c)(3)
Dear Applicant:
Thank you for submitting the information shown on the enclosure. We have
made it a part of your file.
The changes indicated do not adversely affect your exempt status, and the
exemption letter issued to you continues in effect.
Please let us know about any future change in the character, purpose,
method of operation, name or address of your organization. This is a
requirement for retaining your exempt status.
Thank you for your cooperation.
Sincerely yours,
Bobby E. Scott
District Director
Letter 976 (D~/CG)
May 15, 2000
Dear City Councilors:
-~drli~,n · Carrollton ~, Coppel.. Farmers
CITY MANAGER
CITY OF COPPELL
Senior Adult Services respectfully submits our application for the renewal of our contract with
Coppell to provide support and direct services to residents of Addison, Carrollton, Coppell, and
Farmers Branch to enable all senior adults to maintain independence and quality of life. We wish to
continue to provide support and information to residents caring for aging parents as well as the
case management, home repair, home delivered meals, transportation and other services to
seniors themselves.
Senior Adult Services is part of what makes the quality of life so high in our community. We are
currently providing transportation for folks who could not otherwise be able to leave their homes or
get to regular therapy appointments or get to the grocery store. We are providing transportation,
meals, and home repair for seniors and also for disabled clients of the Metrocrest Social Service
Center. We are using our resources as efficiently and effectively as possible to serve the residents
of this community.
But the cost of agency operations has risen significantly. This year we face two major financial
challenges: the increase in operating costs and the costs of moving to a new facility. Senior Adult
Services has accumulated a reserve fund through careful financial management and long term
planning. We expect to use money from that reserve, hopefully augmented by grants, to cover the
planned $62,000 of moving costs. The costs are expected to be so high because the compact
space we will be moving into allows us to use only the most efficient space saving furniture which
we must purchase to replace the donated furniture we have always used. We also plan on using
reserve funds of $42,000 to meet a budget shortfall. However, after FY2002, the reserve will be
reduced to the point where it cannot be used to continue operations at the current level. We need
significant new city money this year, and we will need that money and more next year.
This year will be a year of decision for you, the city leaders who determine the quality of life for the
elderly in your community. Should you decide to support the current services, Senior Adult
Services staff and volunteers will continue to provide the best possible service at the lowest
possible cost. Should you decide, through your financial power, to reduce services, Senior Adult
Services will respond. There is no possibility that we can provide current services with current
funding.
United Way funding pays for the van program and for the new Spanish/English case worker.. The
new position was in the FY01 budget and accounted for the projected deficit for FY01 but was
never filled. We are hoping that FY01 will end up without a deficit.
Senior Adult Services is asking Coppell for $46,295.
Thank you for the continuing support you provide to the seniors in your community. Please call
Andrea Rutledge if you have any questions about our request.
Sincerely,
Bob Patterson
Board President
1000 S. Broadway · Carrollton, TX T5006-71 99 · (972) 242-4464 · FAX (972) 242-0299
BUDGET NOTES: FY2002
SENIOR ADULT SERVICES
The Senior Adult Services FY2002 budget marks a crossroads in the lives of seniors in Addison,
Carrollton, Coppell, and Farmers Branch. Decisions made this year by city leaders and
implemented by Senior Adult Services ,.,,'ill have a direct impact on the quality of life for seniors in
this extraordinary communi .ry. The Senior Adult Services Board of Directors urges the city
leaders to give thoughtful consideration to the following points:
What are the responsibilities of the city to its elderly residents?
How does the quality of life for elderly residents affect the community at large?
When the per household income in the community is more than $50,000 annually and I/3
of the oldest residents are have incomes under $8600, are their additional responsibilities
imposed on the community?
Where is the line between necessity and quality of life? Is it visiting a spouse in the
nursing home ? Or attending physical therapy 3 times weekly? Or getting out of the house
once a week to do something, anything? Or having grab bars installed? Or advocacy help
in receiving services? Or getting your house painted? Or getting help paying an
unexpected drug bill?
What alternatives are there for the city's frail elderly if Senior Adult Sen'ices doesn't
provide the service (transportation, meals, home repair, case management, referral to
services)?
How important are the Information and Referral and support and advice ~iven to working
adult residents to help them help their aging parents? How important are'the direct
services provided to their parents to adult children residing in this community?
Senior Adult Services exists to serve the residents, those who live and those ,,,,'ho work, in our
community. We are a direct reflection of the will of the community expressed through the city
councils and their commitment to financial support for the agency. Your funding decision this
3'ear and in the following years will have an immediate and direct impact on services provided to
your residents. The choice is yours.
Senior Adult Sen'ices will continue to raise funds for our programs, but we will continue to rely
on the contributions of the cities for at least 50% of our funding. The cost of business, even with
the strictest of economies which we have been practicing has increased. This year, Senior Adult
Services will deplete our reserves, using $42,000 for operating expenses and whatever the costs,
predicted at about $70,000 of the move.
We are seeking grants to help with the move, but we are not asking for city funding for these
capital expenses. The reduced size of our new space requires the use of space saving modular
furniture which ,,,,'ill be purchased to replace the donated fitrniture we have been using.
Senior Adult Services is asking the city to consider the future of service to frail elderly seniors and
to make a cornmitment for FY2002 and beyond. We pledge to provide services ';good enough for
your Mom" in the most efficient, cost effective way possible, depending on volunteers for the
loving care of neighbors helping neighbors, and on the devotion ora caring staff.
FY2002 BUDGET PROPOSAL SUMMARY SHEET
comparison to FY2001 and explanation
CITY FY2002 FY 2002 % OF FY2001 FY2001% OF
REQUEST REQUEST RECEIVED REQUEST
Addison $13,960 fixed+ 3% $11,153
Carrollton $128,630 fixed+ 49% $111,794 49%
Coppell $46,295 fixed + 16% $16,163 7%
Farmers Branch $86215 fixed + 32% $80,900 37%
($89,890 asked) (39% asked)
TOTAL $275,000 100% $220,950 100%
($25,500 +
249,500)
This proposal represents the following:
1. Equal distribution of rent, utilities, cleaning, and space related insurance equaling $25,500.
UtilitY and cleaning costs are based on current costs although we are expecting to move to
different space in February. Rent includes $7 sq. ft beginning in February and includes rent for the
Carrollton and Farmers Branch sites.
2. The budget requires that Senior Adult Services deplete its reserves for operating expenses
equaling $42, 112. Additionally, moving expenses are now budgeted at $68,000. The Board will
use reserved funds and apply for grants to cover moving expenses.
3. This budget, including the depletion of reserves will allow Senior Adult Services to
continue providing services at the current level. To maintain the current level of services, the
agency will request annual budget increases from the cities as agency reserves are depleted.
4. The budget includes $96,100 of United Way money designated to ','an and minority
outreach programs. The current estimated annual cost of the van program is $71,457.
1. City Grants
2. Newsletter
3. Other Grants
4. General Contributions
5. Clubs & Organizations
6. Churches
7. Corporate Donations
8. Directors' Campaign
9. Mobile Meals Collections
10. Van Coupons
11. Golf Tournament
12. United Way Funds
13. Mobile Meals Fundraiser
14. Interest & Dividend Income
15. From reserve for move
TOTAL INCOME
EXPENSES
16. Salaries
17. Payrolt Taxes
18 Employee Benefits
19. Local Transportation
20 ",~,eeting Expense
2', - .~mmunications
22. Equipment Purchases
23. Equipment Maintenance
24. Printing
25. Postage
26. Office & Other Supplies
27. Staff Development
28. Resource Material
29. Direct Aid-Meals
30. Direct Aid-Home Repair
31. Direct. Aid-General
32. Professional Fees
33. Insurance
34. Occupancy
35. Dues
36. Golf Expenses
37. Newsletter
38. Volunteers
39. Mobile Meals Disbursement
40. Soup Campaign
41. Vials of Life Expenses
42. Bank Fees
43. Transportation Vehicle Expense
44. Miscellaneous Expenses
45. Moving Expenses
TOTAL EXPENSES
REVENUE OVER (UNDER) EXPENSES
SENIOR ADULT SERVICES
FY2001 FY2002 DIFFERENCE OF
BUDGET BUDGET FY2001 & FY2002
BUDGET
$229,000.00 $275,000.00 $46,000.00
S23,000.00 S24,500.00 51,50000
S20,000.00 S40,000.00 S20,000.00
S12,000.00 S12,000.00 50.00
59,000.00 S10,000.00 S1,000.00
S6,000.00 S6,000.00 50.00
S6,000.00 S7,000.00 51,000.00
515,000.00 $15,000.00 50.00
520,000.00 S20,.000.00 50.00
S0.00 S1,800.00 S1,800.00
550,000.00 S50,000.00 S0.00
573,000.00 $96,100.00 $23,100.00
$10,000.00 $13,000.00 $3,000.00
S6,000.00 $7,000.00 $1,000.00
$0.00 $40,000.00 $40,000.00
$479,000.00 $617,400.00 $138,400.00
S302,400.00 $335,679.00 (533,279.00)
S27,200.00 $28,533.00 (S1,333.00)
S18,000.00 S36,000.00 (618,000.00)
55,200.00 $6,200.00 (51,000.00)
51,300.00 51,400.00 (S 100.00)
55,400.00 56,000.00 (5600.00)
56,000.00 S6,000.00 S0.00
S6,500.00 S6,500.00 S0.00
S7,000.00 S7,000.00 S0.00
55,000.00 56,000.00 (51,000.00)
$4,000.00 S4,200.00 (6200.00)
S3,000.00 S3,000.00 50.00
S1,600.00 S 1,600.00 S0.00
S 10,000.00 $10,000.00 S0.00
S 1,500.00 S 1,500.00 $0.00
S3,600.00 S3,600.00 50.00
S2,500.00 S2,500.00 $0.00
S9,900.00 S12,400.00 (62,500.00)
S11,500.00 $25,500.00 (514,000.00)
S 1,300.00 S 1,300.00 50.00
S 12,000.00 S 12,000.00 S0.00
S23,000.00 524,500.00 (61,500.00)
58,000,00 S8,000.00 S0.00
520,000.00 S20,000.00 S0.00
$0.00 S3,000.00 (S3,000.00)
S1,000.00 $1,000.00 50.00
S 500.00 $600.00 (5100.00)
S14,500.00 S14,500.00 S0.00
S 1,000.00 S 1,000,00 S0.00
SO.00 S70,000.00 (570,000.00)
5512,900.00 S659,512.00 (514-3,612.00)
(633,900.00) (:542,112.00)
SENIOR ADULT SERVICES
SOURCES OF FUNDS BUDGETED FY2002
8% C-:-:-:-:-:-:-:-:-~ · F TOURNAMENT
4% METROCREST HOS~TAL AUTHORITY
7% GRANTS
10% CONTRIBU"I1ONS
% UNFI'~D WAY
7% SENIOR ADULT SER'VtCES RESERVED FOR MOVE
$% OTH ER
[CFi'lES OF ADDISON, CARROLLTON, COPPELL & FARMERS I~RANC H I
SENIOR ADULT SERVICES
COST OF SERVICES
NOTES ·
This chart represents a first attempt to calculate cost per service. The weakness in the figures is
the Information and Referral cost since the research which consumes so much of the program is
used as the ~basis of all services
Cost of volunteer labor is based on the nationally accepted figure ors 14.31 minus the cost of the
Senior Adult Services volunteer program :total =$11.17/1~'.
service/unit of service cOst/unit including vol. labor cost/unit excluding volunteer
· . ' labor
Case Management/client per $254 $199
year
Home delivered meal/meal $21.27 $5.52
Van ride/one way ride $18.74 $18.74
Volunteer ride/one way ride $25.58 $13.87
Home repair/home repair $114 $55.34
Information and $34.24 $22.62
Referral/contact
You and Your Aging not available $78.60
Parent/contact
Sample Figures (October 1, 2000- March 31,2001) (first six months)
Service Addison Carrollton Coppell Farmers Branch
case $2921/$2300 40,894/$32200 $7112/$5600 $22733/$17900
management
home delivered 0 $40009/$10383 $15442/$4008 $33904/$8799
meals
van $2774 $20408 $5697 $9070
home repair 114/55.34 7296/3542 1140/553.40 5700/2767
information and 924/611 14073/9297 2123/1402 7088/4682
referral
i~:,. LOVED ONE
· "~. . ~...::; :.
~' ~ ~.'~"':::i
=i~cin~ the
eic,.-': care s~rvices
When da yau need a
care mar:a~er'~
Membership benefits
dom now~
Our Elder Care Services
We help you find an elder care solution that is right for you!
You can call 1-877-244-6443 and talk 6ver your issues and concerns with one of
our aging experts. It's a good way to start if you're not entirely sure what issues
you're dealing with or how to proceed. The charge for talking through an issue or
concern with our call center staff is$~0 per half hour./ = ~:T ~ -
..................................
We make it easy by bundling what you need together in our CareForce™ Packag
an initial consult of approximately 60 minutes between the family caregiver(s) and the
member, a two- to three-hour in-person visit, interview, and assessment of the elder b
CareForce member, and a written LivingPlan documenting the findings and detailing t
take. Priced fror~425 to.. $625 ~lepending on location, the CareForce Package offers
savings over the cost of pu'rctLasing the components individually
. .: :..:.:::7-- - 5.:~..,,-~,~, ~ "),-t~. ~
..... · .............. ~,.,..~:~i~i::iii:~?:.,~:~:;. BestMatch™, as this program is known, is often purch
::~::~::~*~i" ::?:..:::,::::::.~::::: ::: families who already have a pretty clear idea of what they
i~iii~ii~.::, ,..,:.,:i: .:?~.( .:: ':i~:
~?!:!i~5~::.~i!i:: aging family member. BestMatch has ~o components: on
: member will do a quick assessment of the elder's preferen
::~:~?.~???)~J~:~;:~?":?' (medical and non-medical) and then "best matches" the el
appropriate kinds of in-home suppoA or residential se~ice.
hourly paA of BestMatch, the family hires the CareForce member to perform whatever
se~ices they think will expedite the process of implementing se~ice. For example, the
ask for assistance with pape~ork, or se~ing up faciliN tours, or for the Ca~Fore~ m~
the elder on move-in day. The ba~stMatch sewice is be~vee{ S200 and $250 del
Most of our families become enthusiastic about having a care manager help with their
problems and hire their CareForce member to continue to provide guidance and overs
the CareForce member is asked to check in on some regular basis with the elder to m
things are going well, let the family know the status, monitor service ......
providers, arrange for special needs like transportation, and make .
suggestions as things change over time. CareForce members also
work w th family care~kvers to help reduce the r worries and stress.
The cost is beb, ve.e.~ ~80 and S120/ho__~fi, depending on location.
. ~ ::::i:i$i:i:~ ....
I o1'2 5,'14/01 9:57 A.".:
WORKSHEET: % OF DIFFERENT SERVICES PROVIDED DURING THE FIRST 6
MONTHS OF FY2001, USED AS THE BASIS FOK APPORTIONING THE COSTS AMONG
THE CITIES FOR FY2002
Program ADDISON CARROLLTON COPPELL FARMERS
BRANCH
number of case 4% 55% 10% 31%o
management clients
number of case 5% 46% ~ 17% 32%
management hours
rides provided 7% 52% 16% 25%
home repair < 1% 47% 10% 42%
meals delivered 0 45% 17% 38%
TRUE STORIES
COPPELL
This Coppell resident moved in with his son following the death of his wife. His eye sight was failing and
it was no longer safe for him to drive. His doctor recommended that he exercise several times a week to
help with circulation and flexibility; however, his son works ten hour days and did not have the time to take
him to exercise classes. There was no public transportation to the exercise facility and taxi cabs are very
expensive. The Senior Adult Services van was able to provide transportation to the exercise classes that
his doctor recommended. He is now more physically fit and has increased energy.
We received a phone call from a 67year old man who needed some help with his parents. His parents
were in their 90's and had recently moved in with him. He needed help caring for his father who was
confined to a wheelchair after a major stroke. Transporting his father to the doctor was nearly
impossible. He had trouble lifting his father in and out of bed and bathing him. His mother could not,
after 75 years of marriage, bear to see her husband go to a nursing home. SAS case managers linked
the family up with resources to provide in-home care for the father. The SAS resource library provided
videos and books to help the son learn easier ways to help his father, and to deal with the physical and
emotional strains of caregiving. The lift-equipped SAS van made traveling to doctor visits manageable.
A Coppell man called Senior Adult Services with concerns about his parents who live in a suburb of Los
Angeles. His mother and father are 90 and 85 respectively, and are still living independently in their own
home. The son is very worried about how they are managing because his father is the primary care giver
for his mother who suffers from Alzheimers Disease. The increasing demands on his father seem to be
tiring him physically and also creating a great deal of mental stress.
The son would like his parents to move closer to him so that he could provide more assistance, but his
father is adamant that he does not want to move from their home. The I & R staff'person empathized with
the son's situation, but explained that unless his father agreed to a move, he would have to find ways to
become an effective long-distance support system for his dad.
One suggestion was for the son to make contact with service providers in his parents' city that may be able
to provide some assistance to his dad. He ~vas given the information and referral telephone number for
aging services in his parents' area. This telephone number should provide the son with the contact points
to help him find relief care givers and information, services and support groups for families impacted by
Alzheimers Disease. We also discussed the possibility of the son hiring a geriatric care manager to help
the parents access services and to keep the son informed about their needs.
The Smiths moved to Coppell to live with their son and his family following Mrs. Smith's stroke. They
had made arrangements for Mrs. Smith to attend a special rehabilitation therapy in Dallas. Their plan
,vas to use DART to get to the therapy. They soon realized that as Coppell residents they did not have
access to DART from their home. Mrs. Smith ,vas in a wheelchair and there seemed to be no other
option for her to get to and from Dallas. SAS stepped in to help. Though the lift-equipped SAS van does
not travel to Dallas, we were able to coordinate our van services with DART. The DART bus transports
the Smiths to Carrollton from Dallas and the SAS van takes the Smiths back home. This coordination of
services enabled the son and his wife to continue working and Mrs. Smith to be able to get the treatment
she needed
STAFF SITUATION
SENIOR ADULT SERVICES
MAY, 2001
Case management
Catherine Fowler, 20 years experience with Senior Adult Services
· Cindy Said, B.A. in Social Work; licensed social worker.
· Ellen Toliver, Masters degree in occupational therapy. Works as a case manager.
· Maggie Garcia. Maggie is the only person in our office who speaks Spanish. Maggie works full-time
but is scheduler for the van program .. She will serve as translator for all Spanish speakers.
· Volunteers-- a volunteer work a weekly shift as a case management assistants.
Volunteer management
· Sally Kersting. Director of volunteers
· Total volunteers: 400
Information and referral
· Mary Joiner, Information and Referral Coordinator. Managing the transportation program
· Volunteer information and referral specialists (12)
Home Repair
- Charles Harbaugh, Home Repair coordinator
· Volunteers
Fundraising and Administration
· Andrea Rutledge, Executive Director
· Kathy Blaschke, Administrator. Kathy handles all reporting, all mailings for fundraising, all accounting
and donor recognition. She is also the office manager and the computer specialist.
Transportation
· Maggie is full time scheduler
· Norma Wagner is a volunteer scheduler
o Judy Chamberlain is the full time driver
OPENING: Half time Spanish/English speaking case manager and half time Multi-cultural outreach person.
This position has been advertised through Opportunity NOCs, (classified ads for nonprofit organizations),
letters to 40 colleges, e-mails and faxes to contacts. The position is funded through United Way.
Addison ~, Carrollton ,~ Coppell' · Farmers Branch
2001
BOARD OF DIRECTORS
SENIOR ADULT SERVICES
Addison, Carrollton, Coppell, and Farmers Branch
PRESIDENT: BOB PATTERSON
Patterson Homes
VICE PRESIDENT: JOHN REAP
Town North Bank
SECRETARY: JEANNE HOOKER
TXU Electric & Gas
TREASURER: HAIDEN TURNER
Haiden W. Turner & Associates
BOARD OF DIRECTORS
RICK FERRARA-Trinity Medical Center & RHD
BILL FORE-MBNA
NANCY HARDIE-Industrial Electric Equipment
CHARLES HEATH-Metrocrest Hospital Authority
MICHAEL KORPIEL-Parkland Memorial Hospital
JOANN LABARR-Christ United Methodist Church
PAT MAREK-Community Volunteer
JOANN MEEK-Community Volunteer
SUSIE MILLER-Kenny Marchant Office
MARK SUTHERLAND-Attorney
EARNESTINE WILLIAMS-EXXON
CITY COUNCIL LIAISONS
ADDISON: BOB BARRETT
CARROLLTON: JUDY SCAMARDO
COPPELL: JAYNE PETERS
FARMERS BRANCH: JIM ROBBS
1000 S, Broadway · Carrollton, TX 75006-7199 · (972) 242-4464 ° FAX (972) 242-0299
INTerNaL REV~fGE S~VI~E
Oi~Lrict Oir~-~or
DEPAI~I~TOFT~E~IEASI~tY
1100 Ogmm~_r~eSt., D~llas, TX75242
Senior AdultServices for Addison,
C~rrollton, Coppell & Farmers Branch
1000 S. Broadway
Cmrrollton, TX 75006-7214
Person to Om~tact:
Barbara Mitchell
Tele~ Number:
(214) 767-6023
Refer Reply to:
Mail Code 4940 DAL
D~te:
March 14, 1996
75-1840522
Dear sir or Madam:
Our records show that Senior Adult Services for A~dison, Carrollton, Coppell &
Farmers Branch is exempt from Feder~l Income Taxunder section 501(c)(3) of
the Internal Revenue Code. This exemption was granted May 1983 and rema]ns in
full force and effect. Contributions to your organization are deductible in
the manner and tothe extent p~ovidedby section 170 of theCode.
We have classified your organization as one that is not a private foundation
within the meaning of section 509(a) of the Internal Revenue Code because you
are an organization described in section 170(b)(1)(A)(vi).
This letter may ~e used to verify tax-exemut status.
If we may be of further assistance, please contact the person whose name and
telephone number are shown above.
Sincerely Yours,
W. Mann
Manager, Employee Plans
and Exemut Org~zations
Customer Service SectionNU'
Senior Adult Services
for Addison, Carrollton,
Coppell and Farmers Branch
Financial Statements
September 30, 2000 and 1999
Senior Adult Services
for Addison, Carrollton, Coppell and Farmers Branch
September 30, 2000 and 1999
Table of Contents
Independent Auditor's Report
Statements of Financial Position
Statements of Activities
Statements of Functional Expenses
Statements of Cash Flows
Notes to Financial Statements
Page
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BROSOWSKE, MARES, SMOTHERMON & CO., P.C.
5757 ALPH.* ROAD, SUITE 500
DALLAS, TEXAS 75240
072) 392-2727
FAX to72) 991-8236
The Board of Directors
Senior Adult Services for
Addison, Carrollton, Coppell and Farmers Branch
Independent Auditor's Report
We have audited the accompanying statements of financial position of Senior
Adult Services for Addison, Carrollton, Coppell and Farmers Branch ("Agency")
a nonprofit organization, as of September 30, 2000 and 1999, and the related
statements of activities, functional expenses, and cash flows for the years
then ended. These financial statements are the responsibility of the Agency's
management. Our responsibility is to express an opinion on these financial
statements based on our audits.
We conducted our audits in accordance with generally accepted auditing
standards. Those standards require that we plan and perform the audits to
obtain reasonable assurance about whether the financial statements are free of
material misstatement. An audit includes examining, on a test basis, evidence
supporting the amounts and disclosures in the financial statements. An audit
also includes assessing the accounting principles used and significant
estimates made by management, as well as evaluating the overall financial
statement presentation. We believe that our audits provide a reasonable basis
for our opinion.
In our opinion, the financial statements referred to above present fairly, in
all material respects, the financial position of Senior Adult Services for
Addison, Carrollton, Coppell and Farmers Branch as of September 30, 2000 and
1999, and the changes in its net assets and its cash flows for the years then
ended in conformity with generally accepted accounting principles.
January 5, 2001
Senior Adult Services
for Addison, Carrollton, Coppell and Farmers
Statements of Financial Position
September 30, 2000 and 1999
Branch
Assets: Cash
Accounts receivable
Prepaid expenses
Equipment, net
Investments
Other
Total assets
2000
$254,548
5,446
618
52,174
201,798
1,060
$515,644
1999
$233,819
5,866
618
7,787
171,826
1,060
$420,976
Liabilities:
Accounts payable
Accrued payroll and related taxes
Total liabil %ties
Net assets:
Unrestricted
Temporarily restricted
Permanently restricted
$ 2,328 $ 2,013
6,486 6,661
8,814
393,807
39,481
73,542
8,674
312,785
25,975
73,542
Total net assets 506,830 412~302
Total liabilities and net assets $515,644 $420,976
The accompanying notes are an integral part of these statements.
Senior Adult Services
for Addison, Carrollton, Coppell and Farmers Branch
Statements of Activities
For the Years Ended September 30, 2000 and 1999
Unrestricted Net Assets:
Revenues and support:
Grants from municipalities and others
Direct contributions
Special events
Interest and dividend income
Realized gain on sale of investment
Net unrealized gain (loss) on investments
Other income
Net assets released from restrictions by payments
Total unrestricted revenues and support
and reclassifications
Expenses:
Program services:
Direct aid
Indirect aid
Supporting services:
Management and general
Fund raising
Total expenses
Increase in unrestricted net assets
Temporarily Restricted Net Assets: Grants
Direct contributions
Program fees
Newsletter grants
Net assets released from restrictions by payments
Increase in temporarily restricted net assets
2000
$ 213,505
23,669
50,521
33,945
0
(557)
132
321,215
182,212
503,427
264,022
75,945
42,974
39,464
422~405
81,022
94,438
56,905
23,585
20,790
(182,212)
13,506
1999
$215,154
25,803
48,356
22,701
1,189
13,190
614
.327,007
93,408
420,415
166,648
83,089
64,599
39,73~
354~071
66,344
23,378
46,719
19,625
20,473
(93,408)
16,787
Increase in net assets
Net assets, beginning
Net assets, ending
94,528
412,302
$ 506.830
83,131
329,171
$412,302
The accompanying notes are an integral part of these statements.
0
0
~ 0
0
0
0
~~0 0 0 0 01 ~
0
0
0
0
o~1
0
Senior Adult Services
for Addison, Carrollton, Coppell and Farmers Branch
Statements of Cash Flows
For the Years Ended September 30, 2000 and 1999
Cash flows from operating activities: Increase in net assets
Adjustments to reconcile increase in net assets
to net cash provided by operating activities:
Depreciation
Realized and unrealized (gains) or losses
on investments
Contributions of investments
Contribution of other asset
Decrease in operating assets:
Accounts receivable
(Increase) decrease in operating liabilities:
Accounts payable and accrued expenses
Net cash provided by operating activities
Cash flows from investing activities:
Proceeds from sale of investment
Purchases of equipment
Purchases of investments
Net cash used in investing activities
Net increase in cash
Cash, beginning
Cash, ending
2OOO
$ 94,528
7,066
557
(7,146)
0
420
140
95,565
0
(51,4S3)
(23,383)
(74,836)
20,729
233,819
$254,548
1999
$ 83,131
2,815
(14,379)
0
(1,060)
51
(2,529)
68,029
5,374
(3,500)
(20,329)
(18,455)
49,574
184,245
$233,819
Supplemental disclosures:
Non cash investing transaction
Contributions of investments
Contribution of other asset
$ 7,146 $ 0
0 1,060
The accompanying notes are an integral part of these statements.
Senior Adult Services
for Addison, Carrollton, Coppell and Farmers Branch
Notes to Financial Statements
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Nature of Activities
Senior Adult Services for Addison, Carrollton, Coppell and Farmers Branch
("Agency") is a non-profit agency offering supportive services, information,
and advocacy for residents aged 60 and older and their families. The Agency's
goal to support the independent functioning and quality of life of older
adults is accomplished through direct services to individuals and educational
activities directed at the cow, unity as a whole. The accompanying financial
statements classify case management, home-delivered meals, home repairs,.
information and referral, transportation, one-to-one outreach, and other
direct services as direct aid. Community education, the Agency's newsletter,
infofair/day on campus, and other advocacy services are classified as indirect
aid in the accompanying financial statements.
Basis of Accountinq
The financial statements have been prepared on the accrual basis of accounting
and reflect all significant receivables, payables, and other liabilities.
Basis of Presentation
The Agency reports information regarding its financial position and activities
according to three classes of net assets: unrestricted net assets, temporarily
restricted net assets, or permanently restricted net assets.
Fees, grants, and contributions received are recorded as unrestricted,
temporarily restricted, or permanently restricted support depending on the
existence or nature of any donor restrictions.
Estimates
Management uses estimates and assumptions in preparing financial statements.
Those estimates and assumptions affect the reported amounts of assets and
liabilities, and the reported revenues and support and expenses.
Promises to Give
Contributions are recognized when the donor makes a promise to give to the
Agency that are, in substance, unconditional. All other donor-restricted
contributions are reported as increases in temporarily or permanently
restricted net assets, depending on the nature of the restrictions. When a
restriction expires, temporarily restricted net assets are reclassified to
unrestricted net assets.
The Agency uses the allowance method to determine uncollectible support
receivable. The allowance is based on prior years' experience and manage-
ment's analysis of specific amounts receivable.
Senior Adult Services
for Addison, Carrollton, Coppell and Farmers Branch
Notes to Financial Statements
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Donated Services and Equipment
A substantial number of unpaid volunteers have made significant contributions
of their time (15,387 hours in 2000 and 14,708 hours in 1999) to develop and
implement the programs of the Agency, principally the Mobile Meals, Home
Repair, and Transportation Programs. The value of this time is not reflected
in these statements.
Donations of equipment are recorded as support at their estimated fair value.
Such donations are reported as unrestricted support unless the donor has
restricted the donated asset to a specific purpose. Assets donated with
explicit restrictions regarding their use and contributions of cash that must
be used to acquire equipment are reported as restricted support. Absent donor
stipulation regarding how long these donated assets must be maintained, the
Agency reports expirations of donor restrictions when the donated or acquired
assets are placed in service as instructed by the donor. The value of
miscellaneous contributed equipment is not reflected in these statements
because it is not susceptible to objective measurement or valuation.
Pkn%ctional Expenses
The costs of providing programs and activities have been summarized on a
f%mctional basis in the statement of activities. Accordingly, certain costs
have been allocated among the programs and supporting services benefited.
Cash and Equivalents
For purposes of the statements of cash flows, the Agency considers all
unrestricted highly liquid investments with an initial maturity of three
months or less to be cash equivalents.
Equipment
Equipment is reported at cost. Depreciation is provided on a straight-line
basis with estimated useful lives of five to ten years. Maintenance charges
are expensed as incurred. Repairs that materially extend the life of an asset
are capitalized.
Income Taxes
The Agency is a not-for-profit organization that is exempt from income taxes
under Section 501(c) (3) of the Internal Revenue Code.
Reclassifications
Certain reclassifications have been made to the 1999 financial statement
information to conform to the 2000 financial statement presentation.
10
Senior Adult Services
for Addison, Carrollton, Coppell and Farmers Branch
Notes to Financial Statements
NOTE 2 - RESTRICTIONS ON ASSETS
Permanently restricted assets consist of endowment fund investments to be held
indefinitely, the income from which is expendable to support pro, ram services.
Earnings on endowment fund investments have been internally restricted from
use through 2000. In addition, the Agency's board of directors has internally
restricted $40,000 of the Agency's net assets for costs of a future relocation
of its facilities (see also Note 6 below). This amount is included in
unrestricted net assets in the accompanying statement of financial position
because the funds are not externally restricted.
Temporarily restricted assets consist of grant and contribution funds that are
available for the following purposes:
2000 1999
Home repairs
Home-delivered meals and general direct aid
Prescriptions and other medical
Independent support
Information and referral
$12,075 $ 769
10,657 8,500
9,111 6,906
4,759 5,078
2,879 4,722
$39,481 $25,975
NOTE 3 EQUIPMENT
Equipment fs summarized as follows:
2000 1999
Van
Office furnishings and equipment
Telephone equipment
Less accumulated depreciation
$46,69s $ 0
41,068 36,310
5,264 5,264
93,027 41,574
40,853 33,787
$52,174 $ 7,787
Depreciation expense was $7,066 in 2000 and $2,815 in 1999.
NOTE 4 - INVESTMENTS
The Agency's endowment funds were invested in four different publicly-traded
mutual growth funds, and are reported at published market values. The Agency
has elected to reinvest all earnings of these investments within each fund.
The Agency's investments consisted of the following:
11
Senior Adult Services
for Addison, Carrollton, Coppell and Farmers Branch
Notes to Financial Statements
NOTE 4 - INVESTMENTS (Continued)
Mutual funds
Individual stock issue
2000 1999
$194,038 $171,826
7,760 0
$201,798 $171,826
NOTE 5 DEFERRED COMPENSATION PLAN
The Agency maintains a qualified deferred compensation plan under section
403(b) of the Internal Revenue Code for all eligible employees of the Agency.
Under the plan, employees may elect to defer a portion of their compensation
subject to Internal Revenue Code limitations. The Agency disburses deferred
compensation funds to participating employees' individual investment accounts
at a securities brokerage firm.
NOTE 6 LEASE OBLIGATION
During 1987, the Agency accepted an offer from the City of Carrollton to use a
portion of the "Old City Hall" as its office. This lease is classified as an
operating lease, expired September 2000, and requires the lessor to pay all
executory costs (such as insurance and maintenance). Rent expense was $6,874
in 2000 and 1999.
The City has advised the Agency that the facilities may be unavailable in the
future due to road improvements scheduled for the year 2001. The lease has
been renewed on a month-to-month basis and may be terminated by either the
Agency or City upon 30 days advance notice. The City has plans to construct a
new building on adjacent property and is negotiating with the Agency for the
lease of a portion of the future building.
NOTE 7 - ECONOMIC DEPENDENCY
The municipalities of Addison, Carrollton, Coppell, and Farmers Branch, Texas,
provided grant funds of $208,450 and $205,950 to the Agency during 2000 and
1999, respectively, representing 40% and 47%, respectively, of the Agency's
total revenues and support. Each year the Agency submits its grant requests
to the respective City Councils for budget approval for funding during the
following fiscal year. No restrictions are placed on these grant funds other
than that they be expended for the purposes more fully described in Note 1.
During 2000, the Agency also received $36,498 of a $75,000 grant from the
United Way that expires in March 2001, and a $34,440 grant from the Texas
Department of Transportation for the purchase of a van to provide
transportation services. The Agency conducted its annual golf tournament and
raffle as its only fundraising special events. These grants and events have
represented significant sources of support to fund the activities and programs
of the Agency.
12
ANNUAL BUDGET
City of Coppell
Fiscal Year 2001-2002
Line Item Breakdown
Department: Mayor and Council
ACCT. NO. 4220 OTHER PROFESSIONAL SERVICES
Council Photographs
Citizen Survey/Service Contracts
ACCT. NO. 4230 PRINTING SERVICES
Citizen Survey, Quarterly Newsletter
and Other Printed Material
ACCT. NO. 4240 SPECIAL PROJECTS Chamber Gala
4th of July Activities
Coppell Woman of the Year
Thanksgiving Luncheon
Boards & Commission Appreciation
Council Retreats
Senior Adult Services
The Family Place
Metrocrest Social Service Center
Coppell Sports Program
Red Ribbon Kickoff
New Teachers Breakfast
Trolley for Christmas Parade
CHS Yearbook
Youth Leadership
Leadership Coppell
Camp Scholarships
Project Graduation
Denton County Child Advocacy Center
Substance Abuse Council
Metrocrest Family Medical Clinic
Special Care and Career Services
International Music Exchange
ACCT. NO. 4320 TRAINING
Various Training Courses Sponsored by COG,
TML and National League of Cities & Austin
700.00
17,300.00
TOTAL
$18,000.00
7,500.00
TOTAL
$7,500.00
600.00
6,750.00
400.00
2,500.00
1,550.00
10,000.00
16,150.00
10,000.00
8,000.00
850.00
500.00
600.00
1,000.00
850.00
2,000.00
3,000.00
9,500.00
1,500.00
3,500.00
7,000.00
1,000.00
8,000.00
750.00
TOTAL
$96,000.00
40,000.00
TOTAL
$40,000.00
CITY OF COPPELL
ANNUAL BUDGET
City of Coppell
Fiscal Year 2001-2002
Line Item Breakdown
Department: Mayor and Council
ACCT. NO. 4340 DUES & MEMBERSHIPS
Texas Municipal League
NCTCOG
Metroplex Mayors Commission
Dallas Regional Mobility Coalition
North Texas Commission
National League of Cities
SW Legal Foundation
Chamber Luncheons
National Civic League
Good Roads
Chamber of Commerce
ACCT. NO. 4350 BOARDS & COMMISSIONS
Boards & Commissions Expenses
Board Installation and Preparation Expenses
Plaques
Training Expenses
ACCT. NO. 4370 PUBLICATIONS & SUBSCRIPTIONS
Publications
ACCT. NO. 4950 CONTINGENCY FUNDS
Contingency Funds
3,000.00
3,500.00
450.00
3,350.00
2,500.00
2,000.00
75.00
720.00
275.00
50.00
10,000.00
TOTAL
$25,920.00
10,000.00
TOTAL
$10,000.00
750.00
TOTAL
$750.00
32,000.00
TOTAL
$32,000.00
CITY OF COPPELL
ANNUAL BUDGET
City of Coppell
Fiscal Year 2000-2001
Line Item Breakdown
Department: Mayor and Council
ACCT. NO. 4220 OTHER PROFESSIONAL SERVICES
Council Photographs
Citizen Survey/Service Contracts
ACCT. NO. 4230 PRINTING SERVICES
Citizen Survey, Quarterly Newsletter
and Other Printed Material
ACCT. NO. 4240 SPECIAL PROJECTS Chamber Gala
4th of July Activities
Coppell Woman of the Year
Thanksgiving Luncheon
Boards & Commission Appreciation
Council Retreats
Senior Adult Services
The Family Place
Metrocrest Social Service Center
Coppell Sports Program
Red Ribbon Kickoff
New Teachers Breakfast
Trolley for Christmas Parade
CHS Yearbook
Youth Leadership
Leadership Coppell
Camp Scholarships
Project Graduation
Denton County Child Advocacy Center
Substance Abuse Council
Metrocrest Family Medical Clinic
Band Boosters
Special Care and Career Services
ACCT. NO. 4320 TRAINING
Various Training Courses Sponsored by COG,
TML and National League of Cities & Austin
$ 535.00
17,500.00
TOTAL
$ 7,500.00
TOTAL
$ 600.00
6,750.00
400.OO
2,000.00
1,550.00
15,000.00
16,163.00
10,000.00
8,000.00
850.00
500.00
600.00
1,000.00
850.00
2,000.00
3,000.00
9,500.00
1,500.00
3,500.00
7,000.00
1,OOO.OO
10,000.00
8,000.00
TOTAL
$ 39,000.00
TOTAL
$18,035.00
$7,500.00
$109,763.00
$39,O00.00
CITY OF COPPELL
ANNUAL BUDGET
City of Coppell
Fiscal Year 2000-2001
Line Item Breakdown
Department: Mayor and Council
ACCT. NO. 4340 DUES & MEMBERSHIPS
Texas Municipal League
NCTCOG
Metroplex Mayors Commission
Dallas Regional Mobility Coalition
North Texas Commission
National League of Cities
SW Legal Foundation
Chamber Luncheons
Chamber of Commerce
ACCT. NO. 4350 BOARDS & COMMISSIONS
Boards & Commissions Expenses
Board Installation and Preparation Expenses
Plaques
Training Expenses
ACCT. NO. 4370 PUBLICATIONS & SUBSCRIPTIONS
Publications
ACCT. NO. 4950 CONTINGENCY FUNDS
Contingency Funds
- Arts/Musical Performances
$ 3,000.00
3,300.00
450.00
3,305.00
2,435.00
1,925.00
75.00
720.00
10,000.00
TOTAL
$ 10,000.00
TOTAL
$25,210.00
$10,000.00
$ 750.00
TOTAL $750.00
$ 34,000.00
TOTAL
$34,000.00
CITY OF COPPELL
NORTH TEXAS COMMISSION
2001 Board of Director.
Olflcer. anti
Executive Committee
Gale Duff-Bloom
Chairman
Erma C. Johnson
Vice Chairman
Ruben E. ESClUiVel
Secretary
William D. White, Jr.
Treasurer
Hal T. Theme
General Counsel
Dan S. Petty
President
Allan Howeth
Past Chairman
Albert C. Black
John A. Carpenler
Tim Cadet
Karyl Ionia
John Lo~gstreet
Roger Rienstra
David Russell
Directors
Tom Allen
John Avila, Jr.
Kenneth Bart
Ted Benavides
Paul Cardarella
Phil Conway
Michael OiMaria
Doug Dixon
Thomas Dunning
H. Dan Famll
Ed Gray
Donna Halstead
Linda Harper-Brown
Ron Hah*is
Jerry Haynes
Lee F. Jackson
Oevoyd Jennings
Margaret Jordan
Bill Keffler
Ron Kirk
Grace McDermott
Don McKneely
William G. Moore. Jr.
Jeff Moreland
Ronald L. Parrish
Mar~ Poss
Victor Puente, Sr
Marlo Quintanilla
John V. Roach
Richard Rozier
David Sampson
Kimberly J. Simpson
M. G. Smith
Re,er Snoble
Jim Spence
James Spriggs
Richard A. Steele
Regina ,Sullivan
Jack E. Swindle
Jack T Taylor
Jack B. Tinsley
Tom Vandergrifl
Paul N. Wageman
Richard Warcl
Timothy D Ward
Allan Watson
J. William Wenrich
ii. Ron White
Kirk Wilson
Robed E. Will
John W. Wroten, Jr.
April 26, 2001
Mr. Jim Witt
City Manager
City of Coppell
P.O. Box 478
Coppell, Texas 75019
Dear Jim:
Thank you for your continuing support of the North Texas Commission. Your
membership investment is making possible a wide range of program initiatives.
Enclosed is thc 2001 Program of Work.
Since your budget planning for the next year is already underway we wanted to let
you know what the dues for the October 1, 2001-September 30, 2002 year will be.
In accordance with the Bylaws of the North Texas Commission, the investment
formula is $.085 per capita with minimum of $1,200.
Based on the North Central Texas Council of Governments 2000 census of 35,958
citizens for the City of Coppell, the renewal amount is $3,056.43.
We look forward to the continuing participation and support of the City of Coppell
as the Commission carries out the program of work. If you have any questions,
please let us know.
Sincerely,
Dan S. Petty
President
Carl Hecht
Vice President-Membership
Enci. Program of Work
Renewal Card
Mailing Address: P.O. Box 610246 * DFW Airport * Texas * 75261
Street Address: 8445 Freeport Parkway * Suite 640 * Irving * Texas * 75063
Telephone: 972/621-0400 (Metro) * (Fax) 972/929-0916
E-mail: ntc~nlc-dfw.org. Web,site: www.ntc-dhv.org
Mayor Council
Funding Requests - FY 2001-02
The Family Place
North Texas Commission
Special Care & Career Services
Metrocrest Family Medical Climc
Coppell Community Theatre
Coppell Chamber of Commerce
Lighted brick sign at Arts Center
Sound amplifier system at Arts Center
Senior Adult Services
10,000
3,057
10,000
1,000
2,500
10,000
4,000
6,000
46,295
$ 92,852
July 2001
Monthly Planner
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11
6:00 PM
Budget
Workshop
General Fund
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Receive Certified
Tax Roll
Thursday
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26
6:00 PM
Budget
Workshop
Final Review
June
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