BM 2001-02-05 PBPARK AND RECREATION/TREE BOARD
M1NUTES OF MEETING
February 5, 2001
Meeting Time:
Meeting Place:
7:00 p.m.
Town Center
255 E. Parkway Blvd.
Coppell, Texas 75019
Members Present:
Scott Williams, Victor Burke, Chris Ruska, Tracey Garman, Reg
Allen, and Mark Tepper.
Staff Present: Gary Sims, Brad Reid, Jane Anne Sellars, Amanda Vanhoozier, and Hilda
Salazar.
Item 1:
Item 2:
Item 3:
Item 4:
Call the meeting to order
Mr. Ruska called the meeting to order ~ 7:08 p.m.
Approval of minutes from January 8, 2001 meeting.
Mr. Reg Allen, moved to approved the minutes from January 8, 2001
meeting
Mr. Mark Tepper, seconded the motion
Vote: (6- 0), approved.
Citizen's Forum. Citizens should complete a Citizen's Appearance Form.
Pursuant to the State of Open Meetings Law, the Board is restricted in
discussing or taking action on items not posted on the Agenda. Action on
your statement can only be taken at future meetings.
No citizens present.
Report and necessary action regarding progress of the Park Naming
Subcommittee.
Mr. Burke informed the Board that the Subcommittee came out with the
following recommendations:
- There is no compelling reason to rename Andrew Brown Park East
or Andrew Brown Park West.
- Change the name of Andrew Brown Park East-East to Moore Road
Park.
- Subcommittee requested additional time to research Andrew
Brown Park Central before they bring a recommendation to the
Board.
Ms. Tracey Garman moved to rename Andrew Brown Park East-East to
Moore Road Park
Mr. Reg Allen, seconded the motion
Vote: (6 - 0), approved.
Board decided to allow the subcommittee to bring a recommendation for
Andrew Brown Park Central to the March meeting. Board also decided to
take the above recommendation to City Council during March 2001.
Item 5:
Recreation Report by Jane Anne Sellars, Recreation Manager
- Status of Swim Team Program
Ms. Sellars informed the Board that from the financial standpoint it is not
possible for the City to have a swim team at this time because we do not
currently have the money to buy the necessary equipment, instead staff
recommendation is to offer a number of swim clinics/camps this summer
and see what interest is there. If popular we'll solicit sponsors for the
equipment, put together a parent's organization to oversee the swim team
and be more prepared to meet the demands put on us by the various swim
organizations we need to be affiliated with.
- Report on Christmas Parade and Christmas Open House Event.
The events were a success, with a number of new activities. We had 56
entries in the Christmas Parade and the float winners were as follow:
1st Place - Coppell Community Theater
2nd Place - Indian Princess
3rd Place - Church of the Apostles
We had an estimated attendance of 500 during the Open House activities.
Mr. & Mrs. Claus spent the evening with their elves and visiting children;
over 200 children visited Santa that evening.
Staff recommendation for 2001 Holiday Celebration is to be held at the
Aquatics and Recreation Center due to parking availability, more room for
activities and utilization of Recreation Center staff to assist in the setting
and running of the activities.
- Review of the Fun Time Live Youth Program
The Fun Time Live entered into a contract with the City in October of
2000. To date, they have hosted 14 weeks of activity. Average attendance
is 250 kids each week. The initial contract was for $250 per night, plus $1
per child for every child after 250. The current agreement is for $300 paid
to the City each night, plus $1 for every 300 in attendance.
- Report on Status of Color Brochure for Department
Ms. Sellars showed the Board the first draft of the brochure, which has a 4
Item 6:
Item 7:
Item 8:
Item 9:
panel, 4 color, with a mailer panel on it, includes a map of all the parks
and schools in Coppell.
The City plan to print 10,000 - 15,000 copies of the brochure; which will
be distributed at the Chamber of Commerce, City Facilities, and mailed to
those who request them.
Christmas Home Lighting Contest Program Report by Amanda
Vanhoozier, Community Program Coordinator.
People were able to participate sending pictures of their houses to be
displayed at the City's website, then they could call c-link and vote.
Following are the categories and number of entries received:
- Residential 9 entries
- Commercial 0 entries
- HOA 0 entries
Staff recommends canceling this event due to lack of participation from
the community.
Arbor Day Activities Report by Amanda Vanhoozier, Community
Programs Coordinator
- Poster Contest
The entry forms will be hand deliver to the 5th graders by the art teachers
on January 12, 2001.
On February 21, 2001 posters will be collected from schools
On February 22, 2001 posters judging ~ 7:00 p.m.
February 28, 2001 winning poster send to participate in the Estate
competition.
- Tree City USA Re-certification
All re-certification material has been submitted for Tree City USA
- Arbor Day Celebration Planned Activities
Arbor Day ceremony will be on April 27, 2001 ~ 11:00 a.m.
Landscape Plant Material Presentation for City Council by Amanda
Vanhoozier, Community Programs Coordinator
Mrs. Vanhoozier made Landscape Plant material presentation to Board.
Chair Report
March 20, 2001 Park Tour ~ 5:30 p.m.
Item 10: Director's Report
- North Lake Status Report
TXU has not change their standards, short agreement and no facility to be
build while leasing.
- City Council Action regarding scoreboards
Staff provided Council members with five scoreboard options and they
decided to select the basic scoreboards
- Status of Park Planner Position
Mr. John Elias will start on 2/19/01
Also, Dennis Slayton has accepted a position as Director of Parks and
Recreation with the City of Highland Village.
- Status of equestrian Arena
They were out on January 28, 2001.
Item 11:
Item 12:
Item 13:
Item 14:
Construction Project Report
Mr. Reid provided the Board with updated project information
Subcommittee Reports
- Youth Sports Issues
Board decided to ceased the Youth Sports Subcommittee
Mr. Williams moved to ceased the Youth Sports subcommittee
Mr. Tepper, seconded the motion
Vote: (5 -0), approved
- Pepsi Funding Distribution
Subcommittee will meet in March
Note: Mr. Burke left ~ 8:55 p.m.
Future Agenda Items
- Park Board priority List
- In-line Hockey Rink
- Update & finalization of Park Naming Subcommittee
- Update & finalization of Pepsi Subcommittee
- Update on Coach Background checks
Mr. Scott Williams, moved to adjourned the Park Board Meeting
Mr. Reg Allen, seconded the motion
Vote: (5 -0), approved
Park Board Meeting Adjourned ~ 9:38 p.m.