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BM 2001-02-05 PBPARK AND RECREATION/TREE BOARD M1NUTES OF MEETING February 5, 2001 Meeting Time: Meeting Place: 7:00 p.m. Town Center 255 E. Parkway Blvd. Coppell, Texas 75019 Members Present: Scott Williams, Victor Burke, Chris Ruska, Tracey Garman, Reg Allen, and Mark Tepper. Staff Present: Gary Sims, Brad Reid, Jane Anne Sellars, Amanda Vanhoozier, and Hilda Salazar. Item 1: Item 2: Item 3: Item 4: Call the meeting to order Mr. Ruska called the meeting to order ~ 7:08 p.m. Approval of minutes from January 8, 2001 meeting. Mr. Reg Allen, moved to approved the minutes from January 8, 2001 meeting Mr. Mark Tepper, seconded the motion Vote: (6- 0), approved. Citizen's Forum. Citizens should complete a Citizen's Appearance Form. Pursuant to the State of Open Meetings Law, the Board is restricted in discussing or taking action on items not posted on the Agenda. Action on your statement can only be taken at future meetings. No citizens present. Report and necessary action regarding progress of the Park Naming Subcommittee. Mr. Burke informed the Board that the Subcommittee came out with the following recommendations: - There is no compelling reason to rename Andrew Brown Park East or Andrew Brown Park West. - Change the name of Andrew Brown Park East-East to Moore Road Park. - Subcommittee requested additional time to research Andrew Brown Park Central before they bring a recommendation to the Board. Ms. Tracey Garman moved to rename Andrew Brown Park East-East to Moore Road Park Mr. Reg Allen, seconded the motion Vote: (6 - 0), approved. Board decided to allow the subcommittee to bring a recommendation for Andrew Brown Park Central to the March meeting. Board also decided to take the above recommendation to City Council during March 2001. Item 5: Recreation Report by Jane Anne Sellars, Recreation Manager - Status of Swim Team Program Ms. Sellars informed the Board that from the financial standpoint it is not possible for the City to have a swim team at this time because we do not currently have the money to buy the necessary equipment, instead staff recommendation is to offer a number of swim clinics/camps this summer and see what interest is there. If popular we'll solicit sponsors for the equipment, put together a parent's organization to oversee the swim team and be more prepared to meet the demands put on us by the various swim organizations we need to be affiliated with. - Report on Christmas Parade and Christmas Open House Event. The events were a success, with a number of new activities. We had 56 entries in the Christmas Parade and the float winners were as follow: 1st Place - Coppell Community Theater 2nd Place - Indian Princess 3rd Place - Church of the Apostles We had an estimated attendance of 500 during the Open House activities. Mr. & Mrs. Claus spent the evening with their elves and visiting children; over 200 children visited Santa that evening. Staff recommendation for 2001 Holiday Celebration is to be held at the Aquatics and Recreation Center due to parking availability, more room for activities and utilization of Recreation Center staff to assist in the setting and running of the activities. - Review of the Fun Time Live Youth Program The Fun Time Live entered into a contract with the City in October of 2000. To date, they have hosted 14 weeks of activity. Average attendance is 250 kids each week. The initial contract was for $250 per night, plus $1 per child for every child after 250. The current agreement is for $300 paid to the City each night, plus $1 for every 300 in attendance. - Report on Status of Color Brochure for Department Ms. Sellars showed the Board the first draft of the brochure, which has a 4 Item 6: Item 7: Item 8: Item 9: panel, 4 color, with a mailer panel on it, includes a map of all the parks and schools in Coppell. The City plan to print 10,000 - 15,000 copies of the brochure; which will be distributed at the Chamber of Commerce, City Facilities, and mailed to those who request them. Christmas Home Lighting Contest Program Report by Amanda Vanhoozier, Community Program Coordinator. People were able to participate sending pictures of their houses to be displayed at the City's website, then they could call c-link and vote. Following are the categories and number of entries received: - Residential 9 entries - Commercial 0 entries - HOA 0 entries Staff recommends canceling this event due to lack of participation from the community. Arbor Day Activities Report by Amanda Vanhoozier, Community Programs Coordinator - Poster Contest The entry forms will be hand deliver to the 5th graders by the art teachers on January 12, 2001. On February 21, 2001 posters will be collected from schools On February 22, 2001 posters judging ~ 7:00 p.m. February 28, 2001 winning poster send to participate in the Estate competition. - Tree City USA Re-certification All re-certification material has been submitted for Tree City USA - Arbor Day Celebration Planned Activities Arbor Day ceremony will be on April 27, 2001 ~ 11:00 a.m. Landscape Plant Material Presentation for City Council by Amanda Vanhoozier, Community Programs Coordinator Mrs. Vanhoozier made Landscape Plant material presentation to Board. Chair Report March 20, 2001 Park Tour ~ 5:30 p.m. Item 10: Director's Report - North Lake Status Report TXU has not change their standards, short agreement and no facility to be build while leasing. - City Council Action regarding scoreboards Staff provided Council members with five scoreboard options and they decided to select the basic scoreboards - Status of Park Planner Position Mr. John Elias will start on 2/19/01 Also, Dennis Slayton has accepted a position as Director of Parks and Recreation with the City of Highland Village. - Status of equestrian Arena They were out on January 28, 2001. Item 11: Item 12: Item 13: Item 14: Construction Project Report Mr. Reid provided the Board with updated project information Subcommittee Reports - Youth Sports Issues Board decided to ceased the Youth Sports Subcommittee Mr. Williams moved to ceased the Youth Sports subcommittee Mr. Tepper, seconded the motion Vote: (5 -0), approved - Pepsi Funding Distribution Subcommittee will meet in March Note: Mr. Burke left ~ 8:55 p.m. Future Agenda Items - Park Board priority List - In-line Hockey Rink - Update & finalization of Park Naming Subcommittee - Update & finalization of Pepsi Subcommittee - Update on Coach Background checks Mr. Scott Williams, moved to adjourned the Park Board Meeting Mr. Reg Allen, seconded the motion Vote: (5 -0), approved Park Board Meeting Adjourned ~ 9:38 p.m.