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BM 2001-03-05 PBPARK AND RECREATION/TREE BOARD M1NUTES OF MEETING March 5, 2001 Meeting Time: Meeting Place: 7:00 p.m. Town Center 255 E. Parkway Blvd. Coppell, Texas 75019 Members Present: Scott Williams, Victor Burke, Chris Ruska, Tracey Garman, Reg Allen, Rene Lawson, and Mark Tepper. Staff Present: Gary Sims, Brad Reid, Jane Anne Sellars, Lloyd Mauch, John Elias, and Hilda Salazar. Item 1: Item 2: Note: Item 3: Item 4: Call the meeting to order Mr. Ruska called the meeting to order ~ 7:18 p.m. Approval of minutes from February 5, 2001 meeting. Mr. Reg Allen, moved to approved the minutes from February 5, 2001 meeting Mr. Mark Tepper, seconded the motion Vote: (7- 0), approved. Mr. Mark Tepper left ~ 7:28 p.m. Citizen's Forum. Citizens should complete a Citizen's Appearance Form. Pursuant to the State of Open Meetings Law, the Board is restricted in discussing or taking action on items not posted on the Agenda. Action on your statement can only be taken at future meetings. Mr. Marion Kerry Kendrick 1717 E. Beltline Road #917 Coppell, TX 75019 Mr. Kendrick is interested in applying for one of the alternate positions available in the Board. Special Recognition to Dennis Slayton, former Parks and Leisure Services Superintendent. Mr. Ruska offered a plaque to Mr. Slayton as recognition for the wonderful job and dedication he provided during the 9 years he was Item 5: employed in the City. Report and necessary action regarding progress of the Park Naming Subcommittee. Subcommittee met to study the information collected and were surprised to see that the current parks were named without being in compliance with the City Ordinance, and the names Mapsco has for the parks is totally different from the City brochure. The subcommittee recommended naming Andrew Brown Jr. Community Park Central, instead of Andy Brown Central, making the observation that is not in compliance with City Ordinance. Mr. Victor Burke, moved to approve the new name to Andrew Brown Jr. Community Park East, Andrew Brown Jr. Community Park West and Andrew Brown Jr. Community Park Central. Mr. Reg Allen, seconded the motion. Vote: (6- 0), approved The rename of the parks was approved with the following stipulations: - Board recommended naming future parks in compliance with City Ordinance Staff informed Board that recommendation would go to City Council at the 2nd. Meeting in March. Item 6: Report by staff concerning the implementation of City's Policy for Criminal Background Checks for volunteer coaches and officials engaged in Youth Sports utilizing City of Coppell Park facilities. Update on the Coaches Certification and Parent Certification Program. Lloyd Mauch informed the Board that he is inclining toward the Kids Sports Network program Board requested for City Attorney to review the Certification and bring recommendation back on the May 6, 2001 meeting. Item 7: Subcommittee Report on the Pepsi Agreement and Amendment on the Youth League Sponsorship Fund and the Volume Incentive Fund and Park Board's recommendations. The Board decided that on Sponsorship Annual Fees they would: Divide the money to Youth Sports Associations based on number of participating players And on the Volume Incentive they would: - Divide the money according to beverage purchased. In order to be eligible for distribution the Youth Sports Association must: a) Be member of Coppell Sports Council b) Play sport on City owned or managed land/facility c) Pay users facilities fees to the City Mr. Rene Lawson, moved to approve the distribution of funds to Youth Sports Associations with the condition to add letter C to the requirements that stating Associations must pay user facilities fees to the City. Mr. Scott Williams, seconded the motion Vote: (6- 0), approved Item 8: Presentation and discussion of the Park Board priority list Board will review the priority list and bring recommendation in the April meeting. Item 9: Discussion of possible future in-line hockey facilities Staff informed the Board that the estimated cost for the facility is $ 200,000.00 and at this time there are no funds available for it. Item 10: Chair Report Chris Ruska informed the Board of the tour to MacArthur and Wagon Wheel Parks scheduled for March 20, 2001 at 5:30 p.m. Item 11: Director' s Report Mr. Gary Sims introduced Mr. John Elias as the Landscape Manager for the Parks and Leisure Services Dept. He also informed the Board with the following dates for upcoming events: April 14, 2001 Easter Egg Hunt and Bunny Brunch April 21,2001 Earth Week Celebration April 27, 2001 Arbor Day Celebration May 19 8,: 20, 2001 Spirits of Coppell Item 12: Item 13: Construction Progress Report Mr. Brad Reid provided the Board with updated information on the current projects, and told them that construction is slow due to bad weather. Subcommittee Report Youth Sports Issues Subcommittee has been banded Item 14: Future Agenda Items - Priority List - Certification Process - Naming of Parks Subcommittee Report Mr. Rene Lawson, moved to adjourn meeting Mr. Victor Burke, seconded the motion Vote: (6- 0), approved Park Board Meeting Adjourned ~ 9:28 p.m. Item 15: TREE BOARD Call the meeting to order Mr. Chris Ruska called the meeting to order at 9:28 p.m. Item 16: Park Board review and recommendations of proposed changes to the Tree Preservation Ordinance. Mr. Reid informed the Board that this item is already schedule to be discussed by Council in March. Item 17: Discussion of plans for next year's Arbor Day Poster Contest Following are some suggestions the Board had for the next year poster contest: - Hand out entry forms to every kid - Have forms available at the Library, City Hall, Rec. Center, etc. - Advertising in local news papers - Yard Signs - Have entry forms distributed before christmas vacations - Work shop type with 5th graders - Have it at Park Board August Agenda Mr. Reg Allen, moved to adjourn meeting Ms. Tracey Garman, seconded the motion Vote: (6- 0), approved. Tree Board meeting adjourned ~ 9:45 p.m.