CP 2001-07-09NOTICE OF CITY COUNCIL BUDGET WORKSHOP AND WORK SESSION AGENDA
JULY 9, 2001
CANDY SHEEHAN, BILL YORK, Place 7
Mayor Mayor Pro Tern
GREG GARCIA,
JAYNE PETERS,
DIANA RAINES,
JIM WITT, City Manager
Place i MARSHA TUNNELL, Place 4
Place 2 DOUG STOVER, Place 5
Place 3 DAVE HERRING, Place 6
MEETING TIME AND PLACE:
Work Session
6:00 p.m.
2nd FI. Conf. Room (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will meet
in Special Called Budget Workshop and Work Session on Monday, July 9, 2001, at
6:00 p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
REGULAR SESSION
1.
2.
3.
4.
(Open to the Public)
Call to order.
General Fund.
Infrastructure Maintenance Fund.
Discussion of Section 379A Sales Tax Election, and related items including
but not limited to Articles of Incorporation and By-laws.
ag070901
Page I of 2
5. General Discussion.
Adjournment.
Candy Sheehan, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the
City Hall of the City of Coppell, Texas on this day of ,
2001, at
Libby Ball, City Secretary
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other
designated official at (972) 462-0022, or (TDD 1-800.RELAY, TX 1-800-735-2989).
IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 957;24
Carrying of a concealed handgun on these premises or at any official political meeting in
the City of Coppell is illegal.
Es ilegal Ilevar consigo un arma de fuego oculta, adentro de este edificio, o en cualquier
junta oficial de politica en la ciudad de Coppell.
ag070901
Page 2 of 2
2001-2002 Budget Notebook
Master Index
Green Tabs
Red Tabs
Blue Tabs
Budget Workshop, July 9, 2001
Budget Workshop, June 18, 2001
Budget Workshop, June 4, 2001
Homestead Update, March 6, 2001
Budget Workshop, February 10, 2001
Budget Workshop
July 9, 2001 6:00 p.m.
Toxvn Center
2nd Floor Conference Room
I. General Fund
II. Infrastructure Maintenance Fund
m. Discussion of Section 379A Sales Tax Election, and related items including but not
limited to Articles of Incorporation and By-laws.
IV. General Discussion
2001 PRELIMINARY VALUATION ESTIMATE
· AS of 5/16/01
2001 Preliminary Est.
2000 Certified Value
Valuation Increase
Percentage Growth
3,611,799,855
2,947,038,759
664.761.096
22.56%
10 yr. Average Decline
From Prelim.-to-Cert.
Highest % Decline
Lowest % Decline
-4.05%
-2.19%
Est. Valuation at
Certification
3,465,521,961
3,343,081,946
3,532,701.438
Additional Taxable Value [st. %
Loss at Certification Growth
0 3,465,521,961 17.59%
0 3,343,081,946 13.44%
0 3,532,701,438 19.87%
HISTORICAL DATA
Tax Year
2000
1999
1998
1997
1996
1995
!994
!993
1992
1991
Original Prelim.
Value Report
3.076,491,869
2,796,072,791
2,390,025,212
2,060,218,573
1,742.129,900
1,590.995,441
1,385,648,294
1,159,296,829
1,057,211,744
998,432,713
Certification Value
Report (7/25)
2. 947,038.759
2,588,091.578
2,275,968,398
2,005,725.536
1.701,189.848
1,534,334.974
1.339,595.545
1.133,906.263
999,174.080
953,241,850
Valuation
Loss Percent Change
(129,453,110) .4.21%
(207,981,213) .7.44%
(114,056.814) 4.77%
(54,493,037) .2.65%
(40,940,052) -2.35%
(56,660,467) -3.56%
(46,052,749) .3.32%
(25,390,566) - 2.19%
( 58,037. 664) -5.49%
(45,190,863) .4.53%
Average -4.05%
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City of Coppell
Estimated Ad Valorem Tax Collections and
Proposed Distribution
Fiscal Year 2001-2002
Assessed Valuation for 2001-02
Proposed Tax Rate
Revenue from 2001-02 Taxes
Estimated Collections
Total Estimated Funds Available
(100%)
$ 3,330,153,798
0.64860
21,599,378
99.00%
$ 21,383,384
Proposed Distribution of Tax Collections
General Fund
Bonded Indebtedness
TAX RATE
PERCENTAGE PER $100 AMOUNT
67.78% $ 0.43960 $ 14,492,963
32.22% 0.20900 6,890,421
100.00% $ 0.64860 $ 21,383,384
Description
Ad Valorem - Current
Ad Valorem Delinquent
Penalty and Interest
Roll Back Tax
Total Property Tax
Transmission Line Fee
Franchise- Electric
Franchise - Telephone
Franchise - Gas
Franchise · Solid Waste
Franchise · Cable
Total Franchise Tax
W/S Reimbursement
Sales Tax
Municipal Court Fines
Recreational Fees
Building Permits
Zoning/Subdivision Fees
Street Lighting/Sign Fees
Contractor Registration
Street Cut Fees
Library Fees
Health Permits
Licenses
Alarm Permits
Animal Control
Construction Fees
Total Fees and Permits
The City of Coppell
General Fund
Revenue Summary
Actual
1999-00
10,925,931 $
21,735
40,311
35,790
11,023,767
30,379
1,226,680
141,443
171,063
298,861
187,614
2,056,040
2,822,658
3,284,087
1,028,497
786,577
1,055,595
41,283
7,386
23,300
17,600
20,465
18,550
34,040
33,770
20,171
314,841
2,373,578 $
FY 01 Budget
Amended
12,310,388
77,000
45,000
81,757
12,514,145
51,626
1,350,000
154,000
175,000
324,000
194,400
2,249,026
2,726,988
3,835,000
1,561,100
954,700
825,000
36,000
10,000
25,000
13,000
25,000
16,000
34,0O0
30,000
20,000
200,000
2,188,700
FY 02 Budget
Proposed
14,492,963
30,000
30,000
0
14,552,963
52,000
1,435,000
160,000
200,000
325,000
227,000
2,399,000
3,000,000
4,481,000
1,700,500
950,000
1,000,000
36,000
15,000
25,000
15,000
25,000
20,000
34,000
20,000
20,000
200,000
2,360,000
The City of Coppell
General Fund
Revenue Summary
Description
Actual
1999-00
FY 01 Budget
Amended
FY 02 Budget
Proposed
E911 Revenue
Telecommunications Fee
CRDC Reimbursement
Salary Reimbursement
Ambulance Services
Maps and Publications
Concessions
Commercial Roll-Off
Interest Income
Miscellaneous Income
Grant Revenue
Claims/Damage Reimbursement
Lease Proceeds
Transfer In
Sale of City Property
Prior Year A/E/R
Over (Short)
Total Other Revenue
Total Revenue
273,184
5,154
52,500
111,244
68,991
6,030
93,348
4,232
758,750
43,860
83,944
38,521
1,200,358
0
9,778
19,133
(1,566~)
2,767,461
25,356,088 $
300,000
5,048
55,125
64,000
75,000
6,000
(98,887)
65,000
575,000
25,000
0
16,597
49,169
475,000
15,947
47,117
200
1,675,316
26,750,275 $
300,000
0
55,125
40,000
43,000
6,000
80,000
80,000
650,000
15,000
0
0
20,998
0
0
0
0
1~290,123
29,783,586
Department
Mayor and Council
City Management
Legal Services
Community Information Services
Finance
Tax Collections
Combined Services
Human Resources
Purchasing
City Secretary
Records Management
Information Services
Information Systems
Total General Government
Fi re
Emergency Management
Building Inspections
Environmental Health
Municipal Court
Police
Total Public Safety
Engineering
Facilities Management
Streets
Fleet Services
Traffic Control
Planning and Zoning
Total Public Works
Library
Leisure Services
Total Cultural/Recreational
The City of Coppell
General Fund
Expenditure Summary
Actual
1999-00
171,963
464,890
249,365
106,631
481,131
186,514
1,225,310
'775,271
141,095
169,522
55,201
88,356
1,581,360
5,696,609
4,229,514
20,482
390,125
520,862
627,642
4,706,029
10,494,654
643,282
547,969
1,332,077
430,754
0
279,585
3,233,667
1,013,918
2,761,452
3,775,370
FY 01 Budget
Amended
248,193
533,997
325,000
157,792
588,693
211,653
1,276,058
734,821
166,896
224,445
132,333
4,531
1,434,754
6,039,166
4,835,276
20,140
415,904
374,462
680,626
5,159,764
11,486,172
654,042
866,682
1,261,498
657,297
612,870
364,003
4,416,392
1,284,329
3,489,524
4,773,853
FY 02 Budget
Proposed
236,322
552,812
275,000
219,261
640,614
219,179
1,683,474
897,577
154,902
216,879
176,258
0
1,331,474
6,603,752
5,079,852
36,950
429,222
399,308
824,484
5,387,244
12,157,060
816,999
955,428
1,t22,846
704,523
707,108
368,402
4,675,306
1,376,942
3,797,707
5,174,649
28,610,767
Total Expenditures
23,200,300 $
26,715,583 $
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Department
Detail of Enhancement Requests
Personnel and Capital Over $10,000
Fiscal Year 2001-2002
General Fund
Description
Dollar
Value
Community Information
Engineering
Facilities Management
Streets
Fleet Services
Traffic Control
Fire
Emergency Management
Environmental Health
Part-time Assistant
Total Community Information
GIS Technician
Total Engineering
Secretary (split with Fleet Services)
Furniture/equipment for new Service Center
Carpet replacement at Fire Administration
Exterior Paint Justice Center
Interior/Exterior Paint Fire Station #1
Architectural design of Justice Center
Vehicle (replacement)
Total Facilities Management
Streets/Traffic Operation Manager
Vehicle for Streets/Traffic Ops Manager
Asphalt patching truck
Crack sealing machine
Total Streets
Fleet Services Clerk (4 months funding)
Secretary (split with Facilities Management)
Field Service truck
Total Fleet Services
Maintenance Worker
Battery Back-Up Supplies for traffic signals
LED traffic signal bulbs (200)
Total Traffic Control
SCBA cylinders
Trench rescue starter kit
Radio upgrades, replacements, batteries
Thermal imaging unit
Total Fire
Early Outdoor Warning Siren
Total Emergency Management
Vehicle (replacement)
Total Environmental Health
$ 22,983
22,983
62,323
62,323
11,958
98,000
10,000
12,000
10,000
100,000
25,000
266,958
57,207
25,000
95,000
85,000
262,207
10,620
11,958
29,000
51,578
23,205
75,000
21,000
119,205
16,900
12,000
15,000
18,000
61,900
19,000
19,000
25,000
25,000
Note: All positions include salaries and benefits. Funding is for 9 months unless otherwise noted.
Detail of Enhancement Requests
Personnel and Capital Over $10,000
Fiscal Year 2001-2002
General Fund
Department
Description
Municipal Court
Administrative Secretary (6 months funding)
Furniture/equipment for expansion
Total Municipal Court
Police
Police Motorcycle
Replacement vehicles (3) sedans
Copier
Dispatcher
School Resource Officer
Public Safety Officer
Total Police
Leisure Services
Community Programs Assistant (part-time)
Copier for new Service Center
Total Leisure Services Admin.
Parks
Refurbish ABW parking lot
Irrigation system at new Service Center
Athletic field.verti-cutter
Total Parks
Dollar
Value
17,520
25,365
42,885
20,998
52,500
11,520
27,463
37,492
22,983
172,956
12,532
10,900
23,432
20,000
40,000
15,000
75,000
Note: All positions include salaries and benefits. Funding is for 9 months unless otherwise noted.
City of Coppell
Walkforward of Fund Balance
General Fund
As of July 5,2001
Beginning Fund Balance 10-01-00
Add:
Budgeted Revenues FY 01
Less:
Budgeted Expenditures FY 01
Projected Fund Balance 09-30-01
$ 10,715,196.00
26,750,275.00
(26,715,583.00)
10,749,888.00
Identified Projects:
10% Reserve of FY 02 BUdget
Designated Fund Balance - E911
Designated Fund Balance - ADA
N. Service Center
Possible shortage from CO Issue
Designated for SH 121
Designated for Self Insurance
Designated for Tax Stabilization
Undesignated, Unreserved Fund Balance
Add:
Budgeted Revenues FY 02
Less:
Budgeted Expenditures FY 02
Projected Fund Balance 09-30-02
Does not include the one time allocation of sales tax.
Does not include temporary funding for Bethel Road.
(2,861,076.70)
(756,000.00)
0.00
(935,000.00)
0.00
(40o,000.00)
0.00
(3,000,000.00)
$ 2,797,811.30
29,783,586.00
(28,610,767.00)
3,970,630.30
HOMESTEAD EXEMPTION DATA
Based on 2001 Preliminary Roll
Homestead Parcels
Total Homestead Value
9,011
1,987,245,194
Average Residential Value
220,535
Annual Savings @ 3% $
Est. Annual Savings ~ 4% $
Est. Annual Savings (~ 5% $
Est. Annual Savings (~ 6% $
45.45
57.22
71.52
85.82
Homestead Exemption
Percentage
Annual
Valuation Loss
Annual
Levy Loss
Additional
Levy Loss
Est. AnnualLoss
Five Year Plan
FY2002-03
Additional
Levy Loss
FY 2002-03
3% Homestead Expt.
4% Homestead Expt.
5% Homestead Expt.
6% Homestead Expt.
63,143,156
79,489,808
99,362,260
119,234,712
$ 409,547
$ 515,571
$ 644,464
$ 773,356
$106,024.38
$ 234,917.11
$ 363,809.83
$ 450,501
$ 567,t28
$ 708,910
$ 850,692
40,954
116,627
258,409
400,191
Chairs
Linda Harper-Brown
Councilv. oman. City of Irving
Jack Miller
Former Ma?or. City of Denton
Co-Chairs
Dora G. Alcala
Maser. Cit> of Del Rio
5.like Anderson
Ma>or. Cit.', of Mesquite
Bob Barnes
MOTR.-MN Alliance. Inc., Ode~ga
lorn Brymer
City Manager. Cit.'. of College Station
Mark Burroughs
Councilman. City of Denton
Bob Cass
City Manager. City of Lubbock
Robert Eckels
Count.', Judge. Harris County
Sand} Greyson
Coancilaoman. City of Dallas
Kenneth A. Mayfield
2ommisstoner. Dallas County
Stephen W. McCullough
City Manager. City of Irving
Jer'). McGuire
City Manager, City of Odessa
L.xnn Mc[Ihaney
Mayor. Ch.', of College Stalkm
Cletis 3.1. Millsap
Count>>> Judge. Hopkins Comm.,,
Rand.~ Neugebauer
Ports-lo-Plato., Trade Corridor. Lubbock
Carroll G. Robinson
Councdman, Cily or' Houston
Fidel R. Rul. Jr.
Former Ma>>>or. City of Alice
Charles Scoma
Mayor. Cit.'. of North Richland Hills
3.1ark Scott
Councilman. CJI? of Corpus Christi
Kat h.v Seei
Ma>or. Cit.', of Fri.~o
Rick Sheldon
Rick Sheldon Real Estate. San Antonio
Windy Sitton
Mayor. City of Lubbock
Grady W. Smithey, Jr.
Mayor Pro Tern. City of Duncanville
Helen Pt-. Walker
County Judge Victoria Coun y
Kirk Watson
Mayor. City of Austin
Mark Watson
City Manager. City of Temple
B. Glen Whitley
Commissiom:r. Tarranl Counly
TEX-21
TRANSPORTATION
The Honorable Candy Sheehan
Mayor
City of Coppell
255 Parkway Boulevard
P.O. Box 478
Coppell, Texas75019
CENTURY
~ne 15, 2001
Re:
Transportation Excellence for the 21 st Century
Opportunities for Involvement in TEX-21
Dear Mayor Sheehan:
Over the past year and a half and for the first time in recent history, local
officials from across Texas, through the efforts of the TEX-21 Coalition,
have led in the development of innovative solutions to our shared statewide
multimodal transportation challenges. TEX-21, short for Transportation
Excellence for the 21st Century, is a statewide grassroots
transportation coalition dedicated to improving our statewide
transportation infrastructure. With considerable time, energy, resources
and leadership, TEX-21 was initiated by the City of Irving; however, the
Coalition has flourished because of the effort expended by literally hundreds
of local officials from across the state.
The 2000 U.S. Census figures for Texas show that we are growing at a
massive rate. Our 2000 population of 20.8 million represents a doubling
since 1960. Texas is the fastest growing state in the U.S., growing at twice
the national average. Conservative demographers have placed our 2025
population at somewhere between 30 and 33.5 million people. Obviously
growth is good, but we as public officials have the responsibility and
the obligation to plan and prepare for that growth to assure that it
does not overwhelm us and adversely affect our citizens' quality of
life, safety, or economic vitality.
The bad news is that the collective investment in transportation
infrastructure at the state and federal level is lagging far behind the real
needs; however, we can and must act. In TEX-21, public officials from
around the state have come together to begin to accept the responsibility to
speak out on the transportation challenges that are adversely affecting our
great state. We believe TEX-21 is the vehicle to cause positive, systemic
change to occur and to better preserve and expand our sagging
transportation infrastructure.
8080 PARK LANE, SUITE 600, DALLAS, TEXAS 75231
214.750.0123 FAX 214.750,0124
TEX21 @ DEAN.NET
WWW.TEX21 .NET
In a very short period of time, TEX~21 has raised the transportation consciousness across
the entire state. You should have received our TEX-21 mailing with a personalized letter
from Governor Perry. With your active participation and support, we believe that we can
make a very real and positive contribution throughout Texas in the rural, suburban, and
urban areas. In fact, we already have; the Governor of Texas has elevated our
transportation needs to the top of his legislative and policy agenda. For the first time in
years, the Texas Legislature seriously discussed transportation issues, and six of the ten
TEX-21 initiatives passed this legislative session.
TEX-21 represents a fundamental shift in responsibility in Texas. For the first time, locally
elected and appointed officials in Texas are beginning to shoulder responsibility for
statewide transportation related matters. Historically, the highway road and bridge-building
industry and their political action arm were the principle actors in this arena. Consequently,
when the last gasoline tax was passed in 1991 in response to a statewide hue and cry for
more money for transportation investment in Texas, over the next seven to eight years no
one was watching when almost exactly that same amount of money was siphoned off the
transportation budget and diverted to the Department of Public Safety and other
predominantly non-highway uses. No one was watching the store, therefore, the money
which at one time was designated to go for our statewide transportation network just
disappeared. No one was there to sound the alarm. Well, no more! We cannot stand by
and become an exporter of jobs. Homegrown businesses have already begun to send their
expansion jobs elsewhere.
There is much to accomplish in Austin and in Washington D.C. The federal transportation
funding template, TEA-21, will be up for reauthorization in 2003, with most of the work to be
laid in late 2001 and completed in 2002. We need to be at the table helping to establish the
public policy and spending priorities that we will have to live with for the next six years.
This is the first statewide grassroots municipal and business sector group in Texas of which
we are aware, and with your participation, TEX-21 will make many other positive
contributions. TEX-21 has caused us all to realize that by working in unison we can
accomplish much more than could ever be accomplished by working separately or in
competition. Please call any of the undersigned, or our TEX-21 consultants, if you have any
questions or would like an in-depth briefing.
Please review the attached Bylaws, Work Plan and Scope of Services, and Fee Structure of
the Coalition. Population figures utilized are based on the most recent census data
available for Texas and will be adjusted as new official data is made available.
TEX-21 will not work for or endorse any specific transportation project. That will remain the
job of the local or regional sponsors. However, we will work for more available funds
throughout Texas and will work for laws, regulations, rules, and policies that benefit the
entire state.
Here is a very brief sample of the many issues TEX-21 will be addressing:
· The mounting of an effective and sustained effort to secure the return of additional
amounts of the gas tax sent to Washington;
· Determine whether we need to segregate trucks and cars on some of our more well
traveled corridors;
· Consider enhanced design and construction standards that will require less frequent
shutdown of our roadways to perform maintenance;
· Investigate the utilization of technology to better manage access to and flow along
our highways;
· Review the structure of TXDOT to ensure that it is properly structured to address the
future of transportation in Texas;
· Determine how high speed rail fits into the statewide transportation equation;
· Consider the roles of pipeline or tube freight, inland ports of preclearance, and
international trade compliance centers;
· Develop standards for how Mexican trucks should be allowed into the U.S.
Highways, rail, mass transit, airports and seaports all come together in a grand manner in
Texas. Our state is larger than 211 countries. Imagine what Texas will look and feel like in
2025 if we do not come together and address our transportation problems. Our companies
can no longer subject their employees, their customers, and their suppliers to the continuing
unmitigated congestion and safety concerns brought about by ignoring our transportation
infrastructure needs. Businesses need to have confidence that there is a consistent public
policy in place to meet the mobility needs of our citizens at the state, regional and local
governmental levels throughout the state of Texas. Just as we provide for the educational
needs of our children, so must we provide for the mobility and transportation needs of our
diverse and growing population.
Governor Rick Perry continues to offer outstanding leadership in this area so critical to the
safety, mobility needs, economic vitality and quality of life for all Texans. The Governor has
been proactive, traveling the state and focusing attention on the need to improve our
statewide transportation system. This is a prime opportunity to work with the Governor and
other state leaders to give Texas the transportation system it needs and deserves.
A number of us asked the City of Irving to work with us to devise a "go forward" plan that
would allow us to fully participate and shoulder our proportionate share of the cost of the
Coalition. To that end, we sent out questionnaires and conducted a vadety of discussions
with officials from throughout the state. Throughout this time, the work of the Coalition has
continued with great success. Attached please find quotes from newspaper articles and
related testimonials.
Throughout .this summer several TEX-21 activities will occur. TEX-21 leadership will meet
in Dallas on June 22. July 22-24 a TEX-21 delegation will travel to Washington D.C. to
begin laying the groundwork for the reauthorization of TEA-21. To facilitate this a TEA-21
reauthorization committee will be formed. TEX-21 events will also take place August 15-
17th at the Texas Transportation Summit in Irving. To participate in any of this summer's
TEX-21 activities please contact Dean International at 214-750-0123.
3
We ask you to join with us in this effort. Closely review the attached materials and include
the allocation of funds in your upcoming budget to join TEX-21's ongoing efforts so that you
will be in a position of being an active voting member. Your membership fee is based on
population and can be found on the last page of the Bylaws. The TEX-21 Coalition will
continue to provide complimentary membership benefits through September 30, 2001.
Best Regards,
Dora Alcala
Mayor of Del Rio
~~~'rson
Mayor of Mesquite
Bob Barnes
MOTRAN Alliance, Inc. /
La Entrada al Pacifico
~arper Brown
Irving City Councilwoman
Tom Brymer
College Station City Manager
Mark Burroughs
Denton Ci~:Councilman
/'~ .~..-'
Bob Cass
Lubbock City Manager
Robert Eckels
Harris County Judge
~eld
Dallas County Commissioner
Stephen W. McCullough
Irving City Manager
Od~.{sa City Manager
Jack Miller
Former Mayor, Denton
Former Chair MPO
Cletis Millsap
Hopkins County Judge
Randy Ne,~ebauer_ _
Ports to I::~ains, Lubbock
Carroll G. Robinson
Houston City Councilman
Charles Scoma
Mayor of North Richland Hills
Rick Sheldon, Real Estate
Waco and San Antonio
kMayor OT L OC
Grady'~W..~.m.ithey, Jr.
Duncanvi~fe Mayor Pro Tem
Helen Walker
Victoda County Judge
Temple City Manager
4
What People are Saying About TEX-21
"TEX-21 has been an important ally and an instrumental fome for improving our
transportation infrastructure and addressing innovative infrastructure alternatives, such as
road bonds, toll roads, streamlining the design and engineering process, and pavement
warrantees to protect the taxpayers' investments."
- Texas Governor Rick Perry
"We think that the coalition is going about its goals in a logical and industrious manner, and
we are delighted with the leadership... TEX-21's efforts will benefit the entire state."
- April 23, 2000 Lubbock Avalanche-Journal
"TEX-21 members realize that a collaborative effort on the part of all regions is the best
approach to finding solutions to the state's infrastructure shortcomings, and that one region
cannot prosper satisfactorily without transportation needs being met in other regions. This
bigger-picture approach is fresh and it holds promise of being successful in making a case
to the state Legislature and Congress that more money is greatly needed for Texas roads
and highways."
- May 26, 2000 Houston Chronicle
"Thus, economic development is at stake, public safety is at risk and properly managed
growth hangs in the balance. That's why it's good to see the TEX-21 group taking a
serious, sophisticated, informed
funding in Texas."
and organized approach to improving transportation
- August 8, 2000 E1 Paso Times
"Lt. Gov. Rick Perry already has signed on, calling a news conference last week in Austin
to announce that transportation, along with education, will be his top two issues in the
upcoming legislative session. The several transportation solutions he outlined mirror those
endorsed by TEX-21 ."
- October 28, 2000 San Antonio Express-News
"The recommendations from Tex-21 are solidly researched, meticulously prepared and
desperately needed throughout the state."
- October 30, 2000 El Paso Times
"What makes TEX-21 unusual is its commitment to presenting transportation as a
statewide issue rather than pitting region against region for specific projects."
- March 29, 2001 Fort Worth Star-Telegram
5
SUMMARY OF TEX-21 PROPOSAL
We have received strong encouragement to continue TEX-21 from local, state,, and
federal officials.
The proposed structure offers flexibility and a broad scope of services. We will
continue with Dean International as our public policy consultants. A $450,000
contract covers their services and basic expenses. Any more money collected
would go into a fund controlled by the executive committee. Any less collected and
Dean still provides the same scope of services to members.
TEX-21 continues to be free until the contract would begin on October 1, 2001. The
contract will continue on a fiscal year basis with each participant being allowed to
participate again at that time.
Quarterly meetings.
Each member is responsible for their own travel expenses.
An executive committee consisting of the Chairman, Vice-Chairman, Secretary,
Treasurer and the chairs of the three standing committees shall govern the affairs of
the Coalition.
Each entity (city or county) will be the coalition member and will appoint one official
as its voting representative each year. However, as many officials from each entity
as desired can attend and participate in meetings and trips. The voting members
will be called Directors and the entire voting membership will be called the Board of
Directors.
Private companies will be encouraged to become members. Their dues will be
based on the size of their operating budget and their level of interest in the coalition
goals. The Bylaws state that private entities may not hold a majority of the
Executive Committee.
Other entities such as mass transit agencies, airports, etc. will be handled on a
case-by-case basis.
TEX-21 will be organized as a Texas nonprofit corporation and seek IRS
designation for tax exempt status under Section 501(c)6 of the Internal Revenue
Code.
Current leadership will continue in Coalition leadership positions through fiscal year
ending 2002.
TEX-21 ANNUAL WORK PLAN AND SCOPE OF SERVICES, 2001-2002
'Assist Coalition members analyze, prepare and implement strategies to achieve
Coalition goals with regards to transportation, economic development, and
coordination objectives;
II. Staff meetings of TEX-21 Coalition and of its standing and special committees;
III, Negotiate agreements pertaining to multi-jurisdictional and agency economic
development, transportation and coordination projects;
IV.
Provide each member in good standing with the opportunity for an annual
presentation on the activities of the Coalition and projects affecting that Member;
Advocate policies and positions before, interfacing with, and representing TEX-21
Coalition interests before the following non-exclusive list of government, quasi-
government and private entities:
A. Various committees of the United States Congress as appropriate based on
the positions of the TEX-21 Coalition;
Various agencies of the Executive Branch of the federal government,
including the Department of Transportation; the Federal Highway
Administration; the Federal Railroad Administration; the Federal Transit
Administration; the Department of Commerce; U.S. Customs; Immigration
and Naturalization Service;
The Lt. Governor, Speaker of the House, and various committees of the
Texas Legislature as appropriate based on the positions of the TEX-21
Coalition;
Various agencies of the executive branch of state government including the
Governor's Office, the Texas Transportation Commission; Texas
Department of Transportation; various regional turnpike authorities; various
regional councils of government; the vadous regional mobility coalitions;
VI.
Monitor and participate in the reauthorization of TEA-21 according to Coalition
goals and objectives.
VII.
Identify and encourage the development of major multi-jurisdictional transportation
projects within the State of Texas and pursuing whatever action is appropriate to
expedite such project;
VIII. Work to collectively promote goodwill and collaborative relationships among the
United States, Mexico and Canada and the various trade corridor coalitions within
the State of Texas;
IX.
Examine State and Federal Laws which serve to either enhance or impede
mobility within the State of Texas;
Develop strategies to involve the law enforcement and education communities in
transportation discussion;
XI.
Examine State and Federal Laws which affect tax incentives for economic
development along trade corridors within the state of Texas;
XlI.
Encourage various colleges and universities in Texas to undertake
transportationltraffclcommerceleconomic development and related studies to
assist the goals and objectives of the TEX-21 Coalition and assist in the
identification of public and private funding sources to facilitate said studies;
XIII.
Encourage uniform signage along the major transportation routes within the TEX-
21 Coalition to identify the areas and to promote a recognition factor which will
assist with economic development activity;
XIV. Assemble maps and graphics for member uses;
XV. Publish a periodic electronic newsletter regarding projects, activities and
developments affecting the TEX-21 Coalition;
XVI.
Generate written and electronic correspondences and updates, as necessary, to
the various Coalition members regarding projects, activities and developments
affecting the TEX-21 Coalition;
XVII.
Work with area economic development agencies to facilitate a shared vision
toward transportation improvements and economic development activities within
the TEX-21 Coalition;
XVIII. Work with district TXDOT offices and related support groups to encourage the
development of programs and practices that better ensure the safeguard of the
lives and property of the corridor citizens and residents;
XIX, Facilitate the creation of legislative and congressional caucuses to promote the
interests of the TEX-21 Coalition; and
XX.
Work with TEX-21 to accomplish other objectives that may from time to time seem
necessary to expedite mobility improvements, encourage economic activity and
promote safety within the State of Texas, including the admission of additional
participants to this agreement and to the Coalition.
8
SCOPE OF DUTIES AND ACTIVITIES
Levels of Government
· International
NAFTA implementation, Mexican activities, Canadian activities
· Federal
U.S. Congress, Executive Branch
· State
Texas Legislature, Executive Branch, Surrounding states
· Regional
Metropolitan Planning Organizations, Councils of Government, Mass
Transit Authorities, Regional and International Airports, Port Authorities, Toll
Road Authorities, Economic Development Agencies
Subject Matters
Rail (Freight and Passenger), Highway, Mass Transit, Sea Ports, Airports, High
Speed Rail, Intermodal Facilities, Border Facilities, Safety, International Trade, Law
Enforcement, Trade Corridors, Economic Development, Funding, Planning
Monitoring and Advocacy
Strategy to monitor external activities as relevant to TEX-21's initiatives and goals
o International, federal, state levels of government
o Regional implementation of initiatives
o Texas corridor coalitions
Proactive strategy to implement TEX-21's initiatives and goals
o Funding and Planning
· Federal (U.S. Congress and Executive Branch)
· State (Texas Legislature and Executive Branch)
o Other identified subject matters
D. Communications
Internal communications-
business
O
o
O
O
O
o
o
Keep members adequately informed
Federal activities (Congressional and Executive Branches)
State activities (Legislative and Executive Branches)
Regional activities (regional initiatives, corridor coalitions, etc.)
Newsletters and other transmitted communications
General session and committee meetings
Conferences and workshops
Quick notification for legislative action
9
of TEX-21
External communications - Build external support for TEX-21's initiatives and
goals
o Media and news organizations
o Regional, statewide, national conferences and workshops
o Advocacy of TEX-21 positions
· Passage of legislation (federal and state)
· Implementation by the executive branch (federal and state)
o Membership activities
· Selective or broadly inclusive of other coalitions and organizations
THE TEX-21 COALITION BYLAWS
ARTICLE I
Creation and Powers of the Coalition
SECTION 1' NAME AND MISSION STATEMENT
Bo
The participants hereby create Transportation Excellence for the 21st Century
(TEX-21 Coalition).
The mission statement of TEX-21 is to join together all regions of the state in a
collective effort to improve transportation in Texas. This effort includes strategies
to increase investment in transportation infrastructure, improve the planning and
management of our transportation facilities, and increase the awareness of the
importance of transportation to all areas of Texas.
SECTION 2: STRUCTURE OF THE TEX-21 COALITION
Ao
TEX-21 shall be (and is) organized as a nonprofit corporation of participating
public entities and political subdivisions solely for public purposes, and no part of
its net income shall accrue to or be paid for the benefit of any private party except
in the ordinary course of business and for services rendered or for goods,
supplies, or property supplied or furnished to the Coalition for the benefit of the
participants. Private organizations may also join the TEX-21 Coalition.
Bo
No Participant by its execution hereof is assuming or agreeing to pay any
monetary or other obligation other than the agreement to make the contributions
provided in Article III, Section l(a)hereof.
10
SECTION 3: OFFICERS, POWERS AND DUTIES OF COALITION
The Coalition shall consist of representatives from each of the member entities in
"good standing", which shall consist of payment of initial and annual dues for the
current year.
Each dues-paying member shall designate one (1) official to represent that
member in transacting Coalition business. These voting representatives shall be
called Directors and the voting membership shall be called the Board of Directors.
Co
The Coalition shall have the power to organize itself by adopting bylaws and
operating procedures and by selection of such officers as it may consider
appropriate.
The Coalition shall create the offices of Chairman, Vice Chairman, Secretary and
Treasurer. Officers shall be elected at the first regular meeting and then annually
at the first regular meeting in October. The officers for the 2001-2002 fiscal year
shall be composed of current TEX-21 leadership, and thereafter nominations will
be made by a three-member nominating committee appointed by the Chairman.
The Chairman shall preside over Coalition and Executive Committee meetings and
direct the assignments and activities of the Coalition officers. The Vice-Chairman
shall preside over the Coalition and Executive Committee in the Chairman's
absence. The Secretary will be responsible for the minutes of the Coalition
meetings. The Treasurer's duties are described in Article III, Section 3.
Eo
All issues coming before the Coalition shall be decided by a simple majority vote of
those members present.
In the absence of a Coalition member, the member may authorize, in writing,
another person to attend a regular or special meeting of the Coalition and vote
upon any matters presented at that meeting.
The Coalition shall meet at the call of the Chairman and initially once a quarter in a
location and at a time as the Chairman shall establish after collaboration with
Coalition members.
The Coalition Chairman is hereby directed and authorized to negotiate a contract
to retain public policy consulting and technical support services. These services
shall be responsible for monitoring the activities of the Coalition and effectuating
the intents of the Coalition. The Chairman shall present this contract to the
Coalition Executive Committee for ratification.
The Coalition Consultant shall provide the necessary public policy consulting and
technical support to accomplish the specific responsibilities of the Coalition as
defined in the annual work plan and adopted by the Coalition.
Amendments to the Bylaws shall be proposed in writing at least one meeting prior
to voting on changes. Amendments to the Bylaws shall require a positive vote of
two-thirds of the voting members.
11
The Executive Committee shall be able to make new categories of membership.
The Chairman shall be able to create additional committees and appoint
committee chairs subject to the approval of the executive committee.
ARTICLE II
Executive Committee, Officers, Powers, Duties
SECTION 1: CREATION OF EXECUTIVE COMMITTEE
Bo
Co
The participants hereby create the Executive Committee (the "Executive
Committee") for the purpose of administering and governing the general affairs of
the Coalition.
The Executive Committee, at the call of the Coalition Chairman, shall meet at least
four times during each calendar year at times and places specified by the Coalition
Chairman.
Any funds raised in excess of the funds necessary to satisfy the professional
service contract as outlined in Article I, Section 3, H. will be subject to the
spending authorization of the Executive Committee.
SECTION 2: CREATION OF STANDING COMMITTEES
Ao
The Coalition hereby creates the following standing committees:
1) Intermodal Transportation and NAFTA Corridors
2) Transportation Finance
3) Air Quality, Road Safety, Design, and Construction
The responsibilities of the three standing committees are the following:
1. Intermodal Transportation and NAFTA Corridors: Advise the
°
Coalition
generally regarding intermodal NAFTA transportation aspects in Texas that
affect the goals and priorities of the Coalition, and work with the Coalition
Executive Committee to accomplish the mission of the Coalition.
Transportation Finance: Advise the Coalition generally regarding local,
regional, state, and federal government financing aspects of transportation
that affect the goals and priorities of the Coalition, and work with the
Coalition Executive Committee to accomplish the mission of the Coalition.
Air Quality, Roadway Safety, Design, and Construction: Advise the
Coalition generally regarding air quality, safety, design, construction
aspects that affect the goals and priorities of the Coalition, and work with
the Coalition Executive Committee to accomplish the mission of the
Coalition.
C. Committee chairs can create subcommittees at their discretion.
12
SECTION 3: OFFICERS, POWERS AND DUTIES
Ao
The Executive Committee shall consist of the Chairman, the Vice-Chairman, the
Secretary, the Treasurer, and the chairs of the three standing committees. Each
Executive Committee member shall have one (1) vote on all matters coming
before the committee. In the absence of an Executive Committee member, he or
she may authorize, in writing, another person to attend a regular or special
meeting of the Executive Committee and vote upon any matters presented at that
meeting.
Bo
The Executive Committee may meet on an emergency basis, either in person or
by telephone or other electronic means. Emergency basis is defined as
unforeseen circumstances, which must be addressed prior to the next scheduled
meeting of the Coalition.
C. All issues will be decided by simple majority vote of Executive Committee
members, with four members constituting a quorum.
At no time may a majority of the Executive Committee be composed of private
organizations.
Ao
Bo
Co
ARTICLE III
Funding by Participants, Term, Withdrawal, Budget and Finance
SECTION 1' PARTICIPANT CONTRIBUTIONS TO JOINT EFFORTS
Each member participant agrees to and shall pay to the Executive Committee a
set fee pursuant to the mutually agreed upon membership dues contribution
schedule contained in Article III, Section 4.
The initial amount payable under this agreement shall be due on October 1, 2001
and deemed late 30 days thereafter. All annual amounts payable each year
thereafter shall be payable on an annual payment basis, beginning on the first
month of the fiscal year and ending on the last month.
The fiscal year of the Coalition will begin on October 1 of each year and end on
September 30 of the following year.
SECTION 2; TERM, WITHDRAWALS
Ao
This agreement shall be effective on and as of the date of final execution by the
initial participants named herein and shall continue from year to year as to all
participants that have not withdrawn in accordance with subsection (B), below.
13
Bo
Any participant may withdraw from this agreement, without refund of amounts paid
to date, by giving 30 days written notice of the effective date of withdrawal to the
other participants. Any participant shall be automatically withdrawn in the event
funds are not paid in accordance with Article III, Section 1. This agreement shall
continue as to all participants that have not withdrawn.
SECTION 3; BUDGET AND FINANCE
The Treasurer will review and recommend a budget to the Executive Committee
for the coming fiscal year by a date certain determined by the Chairman. The
budget shall then be adopted by the Coalition by a date certain, and a
corresponding dues structure adopted and communicated to all members by a
date certain.
B. The Treasurer shall make budget reports to the membership periodically.
Co
Coalition funds shall be kept in the Coalition's bank account, and the Coalition
Consultant shall sign checks under the oversight of the Coalition Treasurer.
SECTION 4; SCHEDULE OF MEMBERSHIP DUES
The membership dues for a city or county shall be based on population according
to the schedule in Part B, below.
B. City or County Membership Dues Schedule by Population:
Population Dues
>500,000 $25,000
200,000 - 499,999 $20,000
100,000 - 199,999 $15,000
50,000 - 99,999 $10,000
25,000 - 49,999 $5,000
<24,999 $2,500
14
The City of Coppell
Infrastructure Maintenance Fund
Revenue Summary
Description
Actual
1999-00
FY 01 Budget
Amended
FY 02 Budget
Proposed
Interest Income
Transfer In
Total Revenue
66,738
200,000
266,738
65,000
200,000
265,000
65,000
200,000
265,000
The City of Coppell
Infrastructure Maintenance Fund
Expenditure Summary
Description
Maintenance
Capital Outlay
Total Expenditures
Actual
1999-00
o $
o $
FY 01 Budget
Amended
o $
o $
FY 02 Budget
Proposed
City of Coppell
Walkforward of Fund Balance
IMF Fund - General
As of July 5, 2001
Beginning Fund Balance 10-01-00
$ 1,174,535.97
Add:
Budgeted Revenues FY 01
265,000.00
Less:
Budgeted Expenditures FY 01
Projected Fund Balance 09-30-01
0.00
$ 1,439,535.97
Add:
Budgeted Revenues FY 99
265,000.00
Less:
· ! Budgeted Expenditures FY 99
Projected Fund Balance 09-30-99
0.00
$ 1,704,535.97