CP 2001-07-09NOTICE OF CITY COUNCIL BUDGET WORKSHOP AND WORK SESSION AGENDA JULY 9, 2001 CANDY SHEEHAN, BILL YORK, Place 7 Mayor Mayor Pro Tern GREG GARCIA, JAYNE PETERS, DIANA RAINES, JIM WITT, City Manager Place i MARSHA TUNNELL, Place 4 Place 2 DOUG STOVER, Place 5 Place 3 DAVE HERRING, Place 6 MEETING TIME AND PLACE: Work Session 6:00 p.m. 2nd FI. Conf. Room (Open to the Public) Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Special Called Budget Workshop and Work Session on Monday, July 9, 2001, at 6:00 p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION REGULAR SESSION 1. 2. 3. 4. (Open to the Public) Call to order. General Fund. Infrastructure Maintenance Fund. Discussion of Section 379A Sales Tax Election, and related items including but not limited to Articles of Incorporation and By-laws. ag070901 Page I of 2 5. General Discussion. Adjournment. Candy Sheehan, Mayor CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this day of , 2001, at Libby Ball, City Secretary PUBLIC NOTICES STATEMENT FOR ADA COMPLIANCE The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800.RELAY, TX 1-800-735-2989). IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 957;24 Carrying of a concealed handgun on these premises or at any official political meeting in the City of Coppell is illegal. Es ilegal Ilevar consigo un arma de fuego oculta, adentro de este edificio, o en cualquier junta oficial de politica en la ciudad de Coppell. ag070901 Page 2 of 2 2001-2002 Budget Notebook Master Index Green Tabs Red Tabs Blue Tabs Budget Workshop, July 9, 2001 Budget Workshop, June 18, 2001 Budget Workshop, June 4, 2001 Homestead Update, March 6, 2001 Budget Workshop, February 10, 2001 Budget Workshop July 9, 2001 6:00 p.m. Toxvn Center 2nd Floor Conference Room I. General Fund II. Infrastructure Maintenance Fund m. Discussion of Section 379A Sales Tax Election, and related items including but not limited to Articles of Incorporation and By-laws. IV. General Discussion 2001 PRELIMINARY VALUATION ESTIMATE · AS of 5/16/01 2001 Preliminary Est. 2000 Certified Value Valuation Increase Percentage Growth 3,611,799,855 2,947,038,759 664.761.096 22.56% 10 yr. Average Decline From Prelim.-to-Cert. Highest % Decline Lowest % Decline -4.05% -2.19% Est. Valuation at Certification 3,465,521,961 3,343,081,946 3,532,701.438 Additional Taxable Value [st. % Loss at Certification Growth 0 3,465,521,961 17.59% 0 3,343,081,946 13.44% 0 3,532,701,438 19.87% HISTORICAL DATA Tax Year 2000 1999 1998 1997 1996 1995 !994 !993 1992 1991 Original Prelim. Value Report 3.076,491,869 2,796,072,791 2,390,025,212 2,060,218,573 1,742.129,900 1,590.995,441 1,385,648,294 1,159,296,829 1,057,211,744 998,432,713 Certification Value Report (7/25) 2. 947,038.759 2,588,091.578 2,275,968,398 2,005,725.536 1.701,189.848 1,534,334.974 1.339,595.545 1.133,906.263 999,174.080 953,241,850 Valuation Loss Percent Change (129,453,110) .4.21% (207,981,213) .7.44% (114,056.814) 4.77% (54,493,037) .2.65% (40,940,052) -2.35% (56,660,467) -3.56% (46,052,749) .3.32% (25,390,566) - 2.19% ( 58,037. 664) -5.49% (45,190,863) .4.53% Average -4.05% Z~ o ~ o ~ ~ 0 CO O0 0 00 ~0 O~ 0 0 ~'- 00 0 0 0000 0~0 OOr~O 0 ,--, ~" 'c~'O {MO') City of Coppell Estimated Ad Valorem Tax Collections and Proposed Distribution Fiscal Year 2001-2002 Assessed Valuation for 2001-02 Proposed Tax Rate Revenue from 2001-02 Taxes Estimated Collections Total Estimated Funds Available (100%) $ 3,330,153,798 0.64860 21,599,378 99.00% $ 21,383,384 Proposed Distribution of Tax Collections General Fund Bonded Indebtedness TAX RATE PERCENTAGE PER $100 AMOUNT 67.78% $ 0.43960 $ 14,492,963 32.22% 0.20900 6,890,421 100.00% $ 0.64860 $ 21,383,384 Description Ad Valorem - Current Ad Valorem Delinquent Penalty and Interest Roll Back Tax Total Property Tax Transmission Line Fee Franchise- Electric Franchise - Telephone Franchise - Gas Franchise · Solid Waste Franchise · Cable Total Franchise Tax W/S Reimbursement Sales Tax Municipal Court Fines Recreational Fees Building Permits Zoning/Subdivision Fees Street Lighting/Sign Fees Contractor Registration Street Cut Fees Library Fees Health Permits Licenses Alarm Permits Animal Control Construction Fees Total Fees and Permits The City of Coppell General Fund Revenue Summary Actual 1999-00 10,925,931 $ 21,735 40,311 35,790 11,023,767 30,379 1,226,680 141,443 171,063 298,861 187,614 2,056,040 2,822,658 3,284,087 1,028,497 786,577 1,055,595 41,283 7,386 23,300 17,600 20,465 18,550 34,040 33,770 20,171 314,841 2,373,578 $ FY 01 Budget Amended 12,310,388 77,000 45,000 81,757 12,514,145 51,626 1,350,000 154,000 175,000 324,000 194,400 2,249,026 2,726,988 3,835,000 1,561,100 954,700 825,000 36,000 10,000 25,000 13,000 25,000 16,000 34,0O0 30,000 20,000 200,000 2,188,700 FY 02 Budget Proposed 14,492,963 30,000 30,000 0 14,552,963 52,000 1,435,000 160,000 200,000 325,000 227,000 2,399,000 3,000,000 4,481,000 1,700,500 950,000 1,000,000 36,000 15,000 25,000 15,000 25,000 20,000 34,000 20,000 20,000 200,000 2,360,000 The City of Coppell General Fund Revenue Summary Description Actual 1999-00 FY 01 Budget Amended FY 02 Budget Proposed E911 Revenue Telecommunications Fee CRDC Reimbursement Salary Reimbursement Ambulance Services Maps and Publications Concessions Commercial Roll-Off Interest Income Miscellaneous Income Grant Revenue Claims/Damage Reimbursement Lease Proceeds Transfer In Sale of City Property Prior Year A/E/R Over (Short) Total Other Revenue Total Revenue 273,184 5,154 52,500 111,244 68,991 6,030 93,348 4,232 758,750 43,860 83,944 38,521 1,200,358 0 9,778 19,133 (1,566~) 2,767,461 25,356,088 $ 300,000 5,048 55,125 64,000 75,000 6,000 (98,887) 65,000 575,000 25,000 0 16,597 49,169 475,000 15,947 47,117 200 1,675,316 26,750,275 $ 300,000 0 55,125 40,000 43,000 6,000 80,000 80,000 650,000 15,000 0 0 20,998 0 0 0 0 1~290,123 29,783,586 Department Mayor and Council City Management Legal Services Community Information Services Finance Tax Collections Combined Services Human Resources Purchasing City Secretary Records Management Information Services Information Systems Total General Government Fi re Emergency Management Building Inspections Environmental Health Municipal Court Police Total Public Safety Engineering Facilities Management Streets Fleet Services Traffic Control Planning and Zoning Total Public Works Library Leisure Services Total Cultural/Recreational The City of Coppell General Fund Expenditure Summary Actual 1999-00 171,963 464,890 249,365 106,631 481,131 186,514 1,225,310 '775,271 141,095 169,522 55,201 88,356 1,581,360 5,696,609 4,229,514 20,482 390,125 520,862 627,642 4,706,029 10,494,654 643,282 547,969 1,332,077 430,754 0 279,585 3,233,667 1,013,918 2,761,452 3,775,370 FY 01 Budget Amended 248,193 533,997 325,000 157,792 588,693 211,653 1,276,058 734,821 166,896 224,445 132,333 4,531 1,434,754 6,039,166 4,835,276 20,140 415,904 374,462 680,626 5,159,764 11,486,172 654,042 866,682 1,261,498 657,297 612,870 364,003 4,416,392 1,284,329 3,489,524 4,773,853 FY 02 Budget Proposed 236,322 552,812 275,000 219,261 640,614 219,179 1,683,474 897,577 154,902 216,879 176,258 0 1,331,474 6,603,752 5,079,852 36,950 429,222 399,308 824,484 5,387,244 12,157,060 816,999 955,428 1,t22,846 704,523 707,108 368,402 4,675,306 1,376,942 3,797,707 5,174,649 28,610,767 Total Expenditures 23,200,300 $ 26,715,583 $ O0 O0 ~- 0 ~ ~ ~ O~ ~0 O0 00 O0 O0 0 v- ~00 000 ~0 ~ ~00 000 ~0 ~0 E o~ ~o o~ 0 ~0 0~ 0~ 0~ 0 0 0 0000 ~= ~-~ ww~wl- 000 000 O0 O0 O0 § E~ ~.= W ~n I~1 _ c: 0 0 (D O0 0 0 c: C: §1 Department Detail of Enhancement Requests Personnel and Capital Over $10,000 Fiscal Year 2001-2002 General Fund Description Dollar Value Community Information Engineering Facilities Management Streets Fleet Services Traffic Control Fire Emergency Management Environmental Health Part-time Assistant Total Community Information GIS Technician Total Engineering Secretary (split with Fleet Services) Furniture/equipment for new Service Center Carpet replacement at Fire Administration Exterior Paint Justice Center Interior/Exterior Paint Fire Station #1 Architectural design of Justice Center Vehicle (replacement) Total Facilities Management Streets/Traffic Operation Manager Vehicle for Streets/Traffic Ops Manager Asphalt patching truck Crack sealing machine Total Streets Fleet Services Clerk (4 months funding) Secretary (split with Facilities Management) Field Service truck Total Fleet Services Maintenance Worker Battery Back-Up Supplies for traffic signals LED traffic signal bulbs (200) Total Traffic Control SCBA cylinders Trench rescue starter kit Radio upgrades, replacements, batteries Thermal imaging unit Total Fire Early Outdoor Warning Siren Total Emergency Management Vehicle (replacement) Total Environmental Health $ 22,983 22,983 62,323 62,323 11,958 98,000 10,000 12,000 10,000 100,000 25,000 266,958 57,207 25,000 95,000 85,000 262,207 10,620 11,958 29,000 51,578 23,205 75,000 21,000 119,205 16,900 12,000 15,000 18,000 61,900 19,000 19,000 25,000 25,000 Note: All positions include salaries and benefits. Funding is for 9 months unless otherwise noted. Detail of Enhancement Requests Personnel and Capital Over $10,000 Fiscal Year 2001-2002 General Fund Department Description Municipal Court Administrative Secretary (6 months funding) Furniture/equipment for expansion Total Municipal Court Police Police Motorcycle Replacement vehicles (3) sedans Copier Dispatcher School Resource Officer Public Safety Officer Total Police Leisure Services Community Programs Assistant (part-time) Copier for new Service Center Total Leisure Services Admin. Parks Refurbish ABW parking lot Irrigation system at new Service Center Athletic field.verti-cutter Total Parks Dollar Value 17,520 25,365 42,885 20,998 52,500 11,520 27,463 37,492 22,983 172,956 12,532 10,900 23,432 20,000 40,000 15,000 75,000 Note: All positions include salaries and benefits. Funding is for 9 months unless otherwise noted. City of Coppell Walkforward of Fund Balance General Fund As of July 5,2001 Beginning Fund Balance 10-01-00 Add: Budgeted Revenues FY 01 Less: Budgeted Expenditures FY 01 Projected Fund Balance 09-30-01 $ 10,715,196.00 26,750,275.00 (26,715,583.00) 10,749,888.00 Identified Projects: 10% Reserve of FY 02 BUdget Designated Fund Balance - E911 Designated Fund Balance - ADA N. Service Center Possible shortage from CO Issue Designated for SH 121 Designated for Self Insurance Designated for Tax Stabilization Undesignated, Unreserved Fund Balance Add: Budgeted Revenues FY 02 Less: Budgeted Expenditures FY 02 Projected Fund Balance 09-30-02 Does not include the one time allocation of sales tax. Does not include temporary funding for Bethel Road. (2,861,076.70) (756,000.00) 0.00 (935,000.00) 0.00 (40o,000.00) 0.00 (3,000,000.00) $ 2,797,811.30 29,783,586.00 (28,610,767.00) 3,970,630.30 HOMESTEAD EXEMPTION DATA Based on 2001 Preliminary Roll Homestead Parcels Total Homestead Value 9,011 1,987,245,194 Average Residential Value 220,535 Annual Savings @ 3% $ Est. Annual Savings ~ 4% $ Est. Annual Savings (~ 5% $ Est. Annual Savings (~ 6% $ 45.45 57.22 71.52 85.82 Homestead Exemption Percentage Annual Valuation Loss Annual Levy Loss Additional Levy Loss Est. AnnualLoss Five Year Plan FY2002-03 Additional Levy Loss FY 2002-03 3% Homestead Expt. 4% Homestead Expt. 5% Homestead Expt. 6% Homestead Expt. 63,143,156 79,489,808 99,362,260 119,234,712 $ 409,547 $ 515,571 $ 644,464 $ 773,356 $106,024.38 $ 234,917.11 $ 363,809.83 $ 450,501 $ 567,t28 $ 708,910 $ 850,692 40,954 116,627 258,409 400,191 Chairs Linda Harper-Brown Councilv. oman. City of Irving Jack Miller Former Ma?or. City of Denton Co-Chairs Dora G. Alcala Maser. Cit> of Del Rio 5.like Anderson Ma>or. Cit.', of Mesquite Bob Barnes MOTR.-MN Alliance. Inc., Ode~ga lorn Brymer City Manager. Cit.'. of College Station Mark Burroughs Councilman. City of Denton Bob Cass City Manager. City of Lubbock Robert Eckels Count.', Judge. Harris County Sand} Greyson Coancilaoman. City of Dallas Kenneth A. Mayfield 2ommisstoner. Dallas County Stephen W. McCullough City Manager. City of Irving Jer'). McGuire City Manager, City of Odessa L.xnn Mc[Ihaney Mayor. Ch.', of College Stalkm Cletis 3.1. Millsap Count>>> Judge. Hopkins Comm.,, Rand.~ Neugebauer Ports-lo-Plato., Trade Corridor. Lubbock Carroll G. Robinson Councdman, Cily or' Houston Fidel R. Rul. Jr. Former Ma>>>or. City of Alice Charles Scoma Mayor. Cit.'. of North Richland Hills 3.1ark Scott Councilman. CJI? of Corpus Christi Kat h.v Seei Ma>or. Cit.', of Fri.~o Rick Sheldon Rick Sheldon Real Estate. San Antonio Windy Sitton Mayor. City of Lubbock Grady W. Smithey, Jr. Mayor Pro Tern. City of Duncanville Helen Pt-. Walker County Judge Victoria Coun y Kirk Watson Mayor. City of Austin Mark Watson City Manager. City of Temple B. Glen Whitley Commissiom:r. Tarranl Counly TEX-21 TRANSPORTATION The Honorable Candy Sheehan Mayor City of Coppell 255 Parkway Boulevard P.O. Box 478 Coppell, Texas75019 CENTURY ~ne 15, 2001 Re: Transportation Excellence for the 21 st Century Opportunities for Involvement in TEX-21 Dear Mayor Sheehan: Over the past year and a half and for the first time in recent history, local officials from across Texas, through the efforts of the TEX-21 Coalition, have led in the development of innovative solutions to our shared statewide multimodal transportation challenges. TEX-21, short for Transportation Excellence for the 21st Century, is a statewide grassroots transportation coalition dedicated to improving our statewide transportation infrastructure. With considerable time, energy, resources and leadership, TEX-21 was initiated by the City of Irving; however, the Coalition has flourished because of the effort expended by literally hundreds of local officials from across the state. The 2000 U.S. Census figures for Texas show that we are growing at a massive rate. Our 2000 population of 20.8 million represents a doubling since 1960. Texas is the fastest growing state in the U.S., growing at twice the national average. Conservative demographers have placed our 2025 population at somewhere between 30 and 33.5 million people. Obviously growth is good, but we as public officials have the responsibility and the obligation to plan and prepare for that growth to assure that it does not overwhelm us and adversely affect our citizens' quality of life, safety, or economic vitality. The bad news is that the collective investment in transportation infrastructure at the state and federal level is lagging far behind the real needs; however, we can and must act. In TEX-21, public officials from around the state have come together to begin to accept the responsibility to speak out on the transportation challenges that are adversely affecting our great state. We believe TEX-21 is the vehicle to cause positive, systemic change to occur and to better preserve and expand our sagging transportation infrastructure. 8080 PARK LANE, SUITE 600, DALLAS, TEXAS 75231 214.750.0123 FAX 214.750,0124 TEX21 @ DEAN.NET WWW.TEX21 .NET In a very short period of time, TEX~21 has raised the transportation consciousness across the entire state. You should have received our TEX-21 mailing with a personalized letter from Governor Perry. With your active participation and support, we believe that we can make a very real and positive contribution throughout Texas in the rural, suburban, and urban areas. In fact, we already have; the Governor of Texas has elevated our transportation needs to the top of his legislative and policy agenda. For the first time in years, the Texas Legislature seriously discussed transportation issues, and six of the ten TEX-21 initiatives passed this legislative session. TEX-21 represents a fundamental shift in responsibility in Texas. For the first time, locally elected and appointed officials in Texas are beginning to shoulder responsibility for statewide transportation related matters. Historically, the highway road and bridge-building industry and their political action arm were the principle actors in this arena. Consequently, when the last gasoline tax was passed in 1991 in response to a statewide hue and cry for more money for transportation investment in Texas, over the next seven to eight years no one was watching when almost exactly that same amount of money was siphoned off the transportation budget and diverted to the Department of Public Safety and other predominantly non-highway uses. No one was watching the store, therefore, the money which at one time was designated to go for our statewide transportation network just disappeared. No one was there to sound the alarm. Well, no more! We cannot stand by and become an exporter of jobs. Homegrown businesses have already begun to send their expansion jobs elsewhere. There is much to accomplish in Austin and in Washington D.C. The federal transportation funding template, TEA-21, will be up for reauthorization in 2003, with most of the work to be laid in late 2001 and completed in 2002. We need to be at the table helping to establish the public policy and spending priorities that we will have to live with for the next six years. This is the first statewide grassroots municipal and business sector group in Texas of which we are aware, and with your participation, TEX-21 will make many other positive contributions. TEX-21 has caused us all to realize that by working in unison we can accomplish much more than could ever be accomplished by working separately or in competition. Please call any of the undersigned, or our TEX-21 consultants, if you have any questions or would like an in-depth briefing. Please review the attached Bylaws, Work Plan and Scope of Services, and Fee Structure of the Coalition. Population figures utilized are based on the most recent census data available for Texas and will be adjusted as new official data is made available. TEX-21 will not work for or endorse any specific transportation project. That will remain the job of the local or regional sponsors. However, we will work for more available funds throughout Texas and will work for laws, regulations, rules, and policies that benefit the entire state. Here is a very brief sample of the many issues TEX-21 will be addressing: · The mounting of an effective and sustained effort to secure the return of additional amounts of the gas tax sent to Washington; · Determine whether we need to segregate trucks and cars on some of our more well traveled corridors; · Consider enhanced design and construction standards that will require less frequent shutdown of our roadways to perform maintenance; · Investigate the utilization of technology to better manage access to and flow along our highways; · Review the structure of TXDOT to ensure that it is properly structured to address the future of transportation in Texas; · Determine how high speed rail fits into the statewide transportation equation; · Consider the roles of pipeline or tube freight, inland ports of preclearance, and international trade compliance centers; · Develop standards for how Mexican trucks should be allowed into the U.S. Highways, rail, mass transit, airports and seaports all come together in a grand manner in Texas. Our state is larger than 211 countries. Imagine what Texas will look and feel like in 2025 if we do not come together and address our transportation problems. Our companies can no longer subject their employees, their customers, and their suppliers to the continuing unmitigated congestion and safety concerns brought about by ignoring our transportation infrastructure needs. Businesses need to have confidence that there is a consistent public policy in place to meet the mobility needs of our citizens at the state, regional and local governmental levels throughout the state of Texas. Just as we provide for the educational needs of our children, so must we provide for the mobility and transportation needs of our diverse and growing population. Governor Rick Perry continues to offer outstanding leadership in this area so critical to the safety, mobility needs, economic vitality and quality of life for all Texans. The Governor has been proactive, traveling the state and focusing attention on the need to improve our statewide transportation system. This is a prime opportunity to work with the Governor and other state leaders to give Texas the transportation system it needs and deserves. A number of us asked the City of Irving to work with us to devise a "go forward" plan that would allow us to fully participate and shoulder our proportionate share of the cost of the Coalition. To that end, we sent out questionnaires and conducted a vadety of discussions with officials from throughout the state. Throughout this time, the work of the Coalition has continued with great success. Attached please find quotes from newspaper articles and related testimonials. Throughout .this summer several TEX-21 activities will occur. TEX-21 leadership will meet in Dallas on June 22. July 22-24 a TEX-21 delegation will travel to Washington D.C. to begin laying the groundwork for the reauthorization of TEA-21. To facilitate this a TEA-21 reauthorization committee will be formed. TEX-21 events will also take place August 15- 17th at the Texas Transportation Summit in Irving. To participate in any of this summer's TEX-21 activities please contact Dean International at 214-750-0123. 3 We ask you to join with us in this effort. Closely review the attached materials and include the allocation of funds in your upcoming budget to join TEX-21's ongoing efforts so that you will be in a position of being an active voting member. Your membership fee is based on population and can be found on the last page of the Bylaws. The TEX-21 Coalition will continue to provide complimentary membership benefits through September 30, 2001. Best Regards, Dora Alcala Mayor of Del Rio ~~~'rson Mayor of Mesquite Bob Barnes MOTRAN Alliance, Inc. / La Entrada al Pacifico ~arper Brown Irving City Councilwoman Tom Brymer College Station City Manager Mark Burroughs Denton Ci~:Councilman /'~ .~..-' Bob Cass Lubbock City Manager Robert Eckels Harris County Judge ~eld Dallas County Commissioner Stephen W. McCullough Irving City Manager Od~.{sa City Manager Jack Miller Former Mayor, Denton Former Chair MPO Cletis Millsap Hopkins County Judge Randy Ne,~ebauer_ _ Ports to I::~ains, Lubbock Carroll G. Robinson Houston City Councilman Charles Scoma Mayor of North Richland Hills Rick Sheldon, Real Estate Waco and San Antonio kMayor OT L OC Grady'~W..~.m.ithey, Jr. Duncanvi~fe Mayor Pro Tem Helen Walker Victoda County Judge Temple City Manager 4 What People are Saying About TEX-21 "TEX-21 has been an important ally and an instrumental fome for improving our transportation infrastructure and addressing innovative infrastructure alternatives, such as road bonds, toll roads, streamlining the design and engineering process, and pavement warrantees to protect the taxpayers' investments." - Texas Governor Rick Perry "We think that the coalition is going about its goals in a logical and industrious manner, and we are delighted with the leadership... TEX-21's efforts will benefit the entire state." - April 23, 2000 Lubbock Avalanche-Journal "TEX-21 members realize that a collaborative effort on the part of all regions is the best approach to finding solutions to the state's infrastructure shortcomings, and that one region cannot prosper satisfactorily without transportation needs being met in other regions. This bigger-picture approach is fresh and it holds promise of being successful in making a case to the state Legislature and Congress that more money is greatly needed for Texas roads and highways." - May 26, 2000 Houston Chronicle "Thus, economic development is at stake, public safety is at risk and properly managed growth hangs in the balance. That's why it's good to see the TEX-21 group taking a serious, sophisticated, informed funding in Texas." and organized approach to improving transportation - August 8, 2000 E1 Paso Times "Lt. Gov. Rick Perry already has signed on, calling a news conference last week in Austin to announce that transportation, along with education, will be his top two issues in the upcoming legislative session. The several transportation solutions he outlined mirror those endorsed by TEX-21 ." - October 28, 2000 San Antonio Express-News "The recommendations from Tex-21 are solidly researched, meticulously prepared and desperately needed throughout the state." - October 30, 2000 El Paso Times "What makes TEX-21 unusual is its commitment to presenting transportation as a statewide issue rather than pitting region against region for specific projects." - March 29, 2001 Fort Worth Star-Telegram 5 SUMMARY OF TEX-21 PROPOSAL We have received strong encouragement to continue TEX-21 from local, state,, and federal officials. The proposed structure offers flexibility and a broad scope of services. We will continue with Dean International as our public policy consultants. A $450,000 contract covers their services and basic expenses. Any more money collected would go into a fund controlled by the executive committee. Any less collected and Dean still provides the same scope of services to members. TEX-21 continues to be free until the contract would begin on October 1, 2001. The contract will continue on a fiscal year basis with each participant being allowed to participate again at that time. Quarterly meetings. Each member is responsible for their own travel expenses. An executive committee consisting of the Chairman, Vice-Chairman, Secretary, Treasurer and the chairs of the three standing committees shall govern the affairs of the Coalition. Each entity (city or county) will be the coalition member and will appoint one official as its voting representative each year. However, as many officials from each entity as desired can attend and participate in meetings and trips. The voting members will be called Directors and the entire voting membership will be called the Board of Directors. Private companies will be encouraged to become members. Their dues will be based on the size of their operating budget and their level of interest in the coalition goals. The Bylaws state that private entities may not hold a majority of the Executive Committee. Other entities such as mass transit agencies, airports, etc. will be handled on a case-by-case basis. TEX-21 will be organized as a Texas nonprofit corporation and seek IRS designation for tax exempt status under Section 501(c)6 of the Internal Revenue Code. Current leadership will continue in Coalition leadership positions through fiscal year ending 2002. TEX-21 ANNUAL WORK PLAN AND SCOPE OF SERVICES, 2001-2002 'Assist Coalition members analyze, prepare and implement strategies to achieve Coalition goals with regards to transportation, economic development, and coordination objectives; II. Staff meetings of TEX-21 Coalition and of its standing and special committees; III, Negotiate agreements pertaining to multi-jurisdictional and agency economic development, transportation and coordination projects; IV. Provide each member in good standing with the opportunity for an annual presentation on the activities of the Coalition and projects affecting that Member; Advocate policies and positions before, interfacing with, and representing TEX-21 Coalition interests before the following non-exclusive list of government, quasi- government and private entities: A. Various committees of the United States Congress as appropriate based on the positions of the TEX-21 Coalition; Various agencies of the Executive Branch of the federal government, including the Department of Transportation; the Federal Highway Administration; the Federal Railroad Administration; the Federal Transit Administration; the Department of Commerce; U.S. Customs; Immigration and Naturalization Service; The Lt. Governor, Speaker of the House, and various committees of the Texas Legislature as appropriate based on the positions of the TEX-21 Coalition; Various agencies of the executive branch of state government including the Governor's Office, the Texas Transportation Commission; Texas Department of Transportation; various regional turnpike authorities; various regional councils of government; the vadous regional mobility coalitions; VI. Monitor and participate in the reauthorization of TEA-21 according to Coalition goals and objectives. VII. Identify and encourage the development of major multi-jurisdictional transportation projects within the State of Texas and pursuing whatever action is appropriate to expedite such project; VIII. Work to collectively promote goodwill and collaborative relationships among the United States, Mexico and Canada and the various trade corridor coalitions within the State of Texas; IX. Examine State and Federal Laws which serve to either enhance or impede mobility within the State of Texas; Develop strategies to involve the law enforcement and education communities in transportation discussion; XI. Examine State and Federal Laws which affect tax incentives for economic development along trade corridors within the state of Texas; XlI. Encourage various colleges and universities in Texas to undertake transportationltraffclcommerceleconomic development and related studies to assist the goals and objectives of the TEX-21 Coalition and assist in the identification of public and private funding sources to facilitate said studies; XIII. Encourage uniform signage along the major transportation routes within the TEX- 21 Coalition to identify the areas and to promote a recognition factor which will assist with economic development activity; XIV. Assemble maps and graphics for member uses; XV. Publish a periodic electronic newsletter regarding projects, activities and developments affecting the TEX-21 Coalition; XVI. Generate written and electronic correspondences and updates, as necessary, to the various Coalition members regarding projects, activities and developments affecting the TEX-21 Coalition; XVII. Work with area economic development agencies to facilitate a shared vision toward transportation improvements and economic development activities within the TEX-21 Coalition; XVIII. Work with district TXDOT offices and related support groups to encourage the development of programs and practices that better ensure the safeguard of the lives and property of the corridor citizens and residents; XIX, Facilitate the creation of legislative and congressional caucuses to promote the interests of the TEX-21 Coalition; and XX. Work with TEX-21 to accomplish other objectives that may from time to time seem necessary to expedite mobility improvements, encourage economic activity and promote safety within the State of Texas, including the admission of additional participants to this agreement and to the Coalition. 8 SCOPE OF DUTIES AND ACTIVITIES Levels of Government · International NAFTA implementation, Mexican activities, Canadian activities · Federal U.S. Congress, Executive Branch · State Texas Legislature, Executive Branch, Surrounding states · Regional Metropolitan Planning Organizations, Councils of Government, Mass Transit Authorities, Regional and International Airports, Port Authorities, Toll Road Authorities, Economic Development Agencies Subject Matters Rail (Freight and Passenger), Highway, Mass Transit, Sea Ports, Airports, High Speed Rail, Intermodal Facilities, Border Facilities, Safety, International Trade, Law Enforcement, Trade Corridors, Economic Development, Funding, Planning Monitoring and Advocacy Strategy to monitor external activities as relevant to TEX-21's initiatives and goals o International, federal, state levels of government o Regional implementation of initiatives o Texas corridor coalitions Proactive strategy to implement TEX-21's initiatives and goals o Funding and Planning · Federal (U.S. Congress and Executive Branch) · State (Texas Legislature and Executive Branch) o Other identified subject matters D. Communications Internal communications- business O o O O O o o Keep members adequately informed Federal activities (Congressional and Executive Branches) State activities (Legislative and Executive Branches) Regional activities (regional initiatives, corridor coalitions, etc.) Newsletters and other transmitted communications General session and committee meetings Conferences and workshops Quick notification for legislative action 9 of TEX-21 External communications - Build external support for TEX-21's initiatives and goals o Media and news organizations o Regional, statewide, national conferences and workshops o Advocacy of TEX-21 positions · Passage of legislation (federal and state) · Implementation by the executive branch (federal and state) o Membership activities · Selective or broadly inclusive of other coalitions and organizations THE TEX-21 COALITION BYLAWS ARTICLE I Creation and Powers of the Coalition SECTION 1' NAME AND MISSION STATEMENT Bo The participants hereby create Transportation Excellence for the 21st Century (TEX-21 Coalition). The mission statement of TEX-21 is to join together all regions of the state in a collective effort to improve transportation in Texas. This effort includes strategies to increase investment in transportation infrastructure, improve the planning and management of our transportation facilities, and increase the awareness of the importance of transportation to all areas of Texas. SECTION 2: STRUCTURE OF THE TEX-21 COALITION Ao TEX-21 shall be (and is) organized as a nonprofit corporation of participating public entities and political subdivisions solely for public purposes, and no part of its net income shall accrue to or be paid for the benefit of any private party except in the ordinary course of business and for services rendered or for goods, supplies, or property supplied or furnished to the Coalition for the benefit of the participants. Private organizations may also join the TEX-21 Coalition. Bo No Participant by its execution hereof is assuming or agreeing to pay any monetary or other obligation other than the agreement to make the contributions provided in Article III, Section l(a)hereof. 10 SECTION 3: OFFICERS, POWERS AND DUTIES OF COALITION The Coalition shall consist of representatives from each of the member entities in "good standing", which shall consist of payment of initial and annual dues for the current year. Each dues-paying member shall designate one (1) official to represent that member in transacting Coalition business. These voting representatives shall be called Directors and the voting membership shall be called the Board of Directors. Co The Coalition shall have the power to organize itself by adopting bylaws and operating procedures and by selection of such officers as it may consider appropriate. The Coalition shall create the offices of Chairman, Vice Chairman, Secretary and Treasurer. Officers shall be elected at the first regular meeting and then annually at the first regular meeting in October. The officers for the 2001-2002 fiscal year shall be composed of current TEX-21 leadership, and thereafter nominations will be made by a three-member nominating committee appointed by the Chairman. The Chairman shall preside over Coalition and Executive Committee meetings and direct the assignments and activities of the Coalition officers. The Vice-Chairman shall preside over the Coalition and Executive Committee in the Chairman's absence. The Secretary will be responsible for the minutes of the Coalition meetings. The Treasurer's duties are described in Article III, Section 3. Eo All issues coming before the Coalition shall be decided by a simple majority vote of those members present. In the absence of a Coalition member, the member may authorize, in writing, another person to attend a regular or special meeting of the Coalition and vote upon any matters presented at that meeting. The Coalition shall meet at the call of the Chairman and initially once a quarter in a location and at a time as the Chairman shall establish after collaboration with Coalition members. The Coalition Chairman is hereby directed and authorized to negotiate a contract to retain public policy consulting and technical support services. These services shall be responsible for monitoring the activities of the Coalition and effectuating the intents of the Coalition. The Chairman shall present this contract to the Coalition Executive Committee for ratification. The Coalition Consultant shall provide the necessary public policy consulting and technical support to accomplish the specific responsibilities of the Coalition as defined in the annual work plan and adopted by the Coalition. Amendments to the Bylaws shall be proposed in writing at least one meeting prior to voting on changes. Amendments to the Bylaws shall require a positive vote of two-thirds of the voting members. 11 The Executive Committee shall be able to make new categories of membership. The Chairman shall be able to create additional committees and appoint committee chairs subject to the approval of the executive committee. ARTICLE II Executive Committee, Officers, Powers, Duties SECTION 1: CREATION OF EXECUTIVE COMMITTEE Bo Co The participants hereby create the Executive Committee (the "Executive Committee") for the purpose of administering and governing the general affairs of the Coalition. The Executive Committee, at the call of the Coalition Chairman, shall meet at least four times during each calendar year at times and places specified by the Coalition Chairman. Any funds raised in excess of the funds necessary to satisfy the professional service contract as outlined in Article I, Section 3, H. will be subject to the spending authorization of the Executive Committee. SECTION 2: CREATION OF STANDING COMMITTEES Ao The Coalition hereby creates the following standing committees: 1) Intermodal Transportation and NAFTA Corridors 2) Transportation Finance 3) Air Quality, Road Safety, Design, and Construction The responsibilities of the three standing committees are the following: 1. Intermodal Transportation and NAFTA Corridors: Advise the ° Coalition generally regarding intermodal NAFTA transportation aspects in Texas that affect the goals and priorities of the Coalition, and work with the Coalition Executive Committee to accomplish the mission of the Coalition. Transportation Finance: Advise the Coalition generally regarding local, regional, state, and federal government financing aspects of transportation that affect the goals and priorities of the Coalition, and work with the Coalition Executive Committee to accomplish the mission of the Coalition. Air Quality, Roadway Safety, Design, and Construction: Advise the Coalition generally regarding air quality, safety, design, construction aspects that affect the goals and priorities of the Coalition, and work with the Coalition Executive Committee to accomplish the mission of the Coalition. C. Committee chairs can create subcommittees at their discretion. 12 SECTION 3: OFFICERS, POWERS AND DUTIES Ao The Executive Committee shall consist of the Chairman, the Vice-Chairman, the Secretary, the Treasurer, and the chairs of the three standing committees. Each Executive Committee member shall have one (1) vote on all matters coming before the committee. In the absence of an Executive Committee member, he or she may authorize, in writing, another person to attend a regular or special meeting of the Executive Committee and vote upon any matters presented at that meeting. Bo The Executive Committee may meet on an emergency basis, either in person or by telephone or other electronic means. Emergency basis is defined as unforeseen circumstances, which must be addressed prior to the next scheduled meeting of the Coalition. C. All issues will be decided by simple majority vote of Executive Committee members, with four members constituting a quorum. At no time may a majority of the Executive Committee be composed of private organizations. Ao Bo Co ARTICLE III Funding by Participants, Term, Withdrawal, Budget and Finance SECTION 1' PARTICIPANT CONTRIBUTIONS TO JOINT EFFORTS Each member participant agrees to and shall pay to the Executive Committee a set fee pursuant to the mutually agreed upon membership dues contribution schedule contained in Article III, Section 4. The initial amount payable under this agreement shall be due on October 1, 2001 and deemed late 30 days thereafter. All annual amounts payable each year thereafter shall be payable on an annual payment basis, beginning on the first month of the fiscal year and ending on the last month. The fiscal year of the Coalition will begin on October 1 of each year and end on September 30 of the following year. SECTION 2; TERM, WITHDRAWALS Ao This agreement shall be effective on and as of the date of final execution by the initial participants named herein and shall continue from year to year as to all participants that have not withdrawn in accordance with subsection (B), below. 13 Bo Any participant may withdraw from this agreement, without refund of amounts paid to date, by giving 30 days written notice of the effective date of withdrawal to the other participants. Any participant shall be automatically withdrawn in the event funds are not paid in accordance with Article III, Section 1. This agreement shall continue as to all participants that have not withdrawn. SECTION 3; BUDGET AND FINANCE The Treasurer will review and recommend a budget to the Executive Committee for the coming fiscal year by a date certain determined by the Chairman. The budget shall then be adopted by the Coalition by a date certain, and a corresponding dues structure adopted and communicated to all members by a date certain. B. The Treasurer shall make budget reports to the membership periodically. Co Coalition funds shall be kept in the Coalition's bank account, and the Coalition Consultant shall sign checks under the oversight of the Coalition Treasurer. SECTION 4; SCHEDULE OF MEMBERSHIP DUES The membership dues for a city or county shall be based on population according to the schedule in Part B, below. B. City or County Membership Dues Schedule by Population: Population Dues >500,000 $25,000 200,000 - 499,999 $20,000 100,000 - 199,999 $15,000 50,000 - 99,999 $10,000 25,000 - 49,999 $5,000 <24,999 $2,500 14 The City of Coppell Infrastructure Maintenance Fund Revenue Summary Description Actual 1999-00 FY 01 Budget Amended FY 02 Budget Proposed Interest Income Transfer In Total Revenue 66,738 200,000 266,738 65,000 200,000 265,000 65,000 200,000 265,000 The City of Coppell Infrastructure Maintenance Fund Expenditure Summary Description Maintenance Capital Outlay Total Expenditures Actual 1999-00 o $ o $ FY 01 Budget Amended o $ o $ FY 02 Budget Proposed City of Coppell Walkforward of Fund Balance IMF Fund - General As of July 5, 2001 Beginning Fund Balance 10-01-00 $ 1,174,535.97 Add: Budgeted Revenues FY 01 265,000.00 Less: Budgeted Expenditures FY 01 Projected Fund Balance 09-30-01 0.00 $ 1,439,535.97 Add: Budgeted Revenues FY 99 265,000.00 Less: · ! Budgeted Expenditures FY 99 Projected Fund Balance 09-30-99 0.00 $ 1,704,535.97