CP 2001-07-26 NOTICE OF CITY COUNCIL BUDGET WORKSHOP AND EXECUTIVE SESSION
AGENDA
JULY 26, 2001
CANDY SHEEHAN, BILL YORK, Place 7
Mayor Mayor Pro Tern
GREG GARCIA, Place i MARSHA TUNNELL, Place 4
JAYNE PETERS, Place 2 DOUG STOVER, Place 5
DIANA RAINES, Place 3 DAVE HERRING, Place 6
JIM WITT, City Manager
MEETING TIME AND PLACE:
Work Session 6:00 p.m. 2nd FI. Conf. Room (Open to the Public)
Executive SessionImmediately following 2nd FI. Conf. Room (Closed to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will meet
in Special Called Budget Workshop and Executive Session on Thursday, July 26,
2001, at 6:00 p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell,
Texas.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
REGULAR SESSION (Open to the Public)
1. Call to order.
2. General Fund Review.
A. Final Valuation.
B. Fund Balance.
C. Constitutional Amendment regarding Business Inventory.
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Page I of 3
ITEM # ITEM DESCRIPTION
3. Debt Service Fund Review.
4. Infrastructure Maintenance Fund Update.
A. Project Identification.
5. Review of 379A Articles of Incorporation and By-laws.
6. Review and discussion of Old Coppell consultant proposals.
EXECUTIVE SESSION (Closed to the Public)
7. Convene Executive Session
A. Section 551.074, Texas Government Code - Personnel Matters.
1. City Manager Evaluation.
Adjournment.
Candy Sheehan, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the
City Hall of the City of Coppell, Texas on this day of ,
2001, at
Libby Ball, City Secretary
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PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 95724
Carrying of a concealed handgun on these premises or at any official political meeting in
the City of Coppell is illegal.
Es ilegal Ilevar consigo un arma de fuego oculta, adentro de este edificio, 0 en cualquier
junta oficial de politica en la ciudad de Coppell.
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Page 3 of 3
2001-2002 Budget Notebook
Master Index
Green Tabs Budget Workshop, July 26, 2001
. .' '. ~ ~i' ~."i Budget Workshop, July 9, 2001
Green Tabs Budget Workshop, June 18, 2001
Budget Workshop, June 4, 2001
Red Tabs Homestead Update, March 6, 2001
Blue Tabs Budget Workshop, February 10, 2001
Budget Workshop
July 26, 2001 6:00 p.m.
Town Center
2nd Floor Conference Room
I. General Fund Review
II. Debt Service Fund Review
III. Infrastructure Maintenance Fund Update
Review of 379A Articles of Incorporation and By-laws
V. Review- and discussion of Old Coppell consultant proposals
NOTICE OF CITY COUNCIL BUDGET WORKSHOP AND EXECUTIVE SESSION
AGENDA
JULY 26, 2001
CANDY SHEEHAN, BILL YORK, Place 7
Mayor Mayor Pro Tem
GREG GARClA, Place i MARSHA TUNNELL, Place 4
JAYNE PETERS, Place 2 DOUG STOVER, Place 5
DIANA RAINES, Place 3 DAVE HERRING, Place 6
JIM WlTT, City Manager
MEETING TIME AND PLACE:
Work Session 6:00 p.m. 2"d FI. Conf. Room (Open to the Public)
Executive SessionImmediately following 2nd FI. Conf. Room (Closed to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will meet
in Special Called Budget Workshop and Executive Session on Thursday, July 26,
2001, at 6:00 p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell,
Texas.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
REGULAR SESSION (Open to the Public)
1. Call to order.
2. General Fund Review.
A. Final Valuation.
B. Fund Balance.
C. Constitutional Amendment regarding Business Inventory.
ag072601
Page I of 3
ITEM # ITEM DESCRIPTION
3. Debt Service Fund Review.
4. Infrastructure Maintenance Fund Update.
A. Project Identification.
5. Review of 379A Articles of Incorporation and By-laws.
6. Review and discussion of Old Coppell consultant proposals.
EXECUTIVE SESSION (Closed to the Public)
7. Convene Executive Session
A. Section 551.074, Texas Government Code - Personnel Matters.
1. City Manager Evaluation.
Adjournment.
Candy Sheehan, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the
City Hall of the City of Coppell, Texas on this day of ,
2001, at
Libby Ball, City Secretary
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Page 2 of 3
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty.eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 95724
Carrying of a concealed handgun on these premises or at any official political meeting in
the City of Coppell is illegal.
Es ilegal Ilevar consigo un arma de fuego oculta, adentro de este edificio, o en cualquier
"-' junta oficial de politica en la ciudad de Coppell.
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CERTIFICATION OF APPRAISAL ROLL
Year: 200].
~--. Jurisdiction: CITY OF COPPELL
In accordance with the requirements of the Texas Property Tax Code, Chapter 26, Section 26.01,
paragraphs (A) and (B), the following values are hereby certified:
Market Value of all Real & Bus Pers Prop
Before Qualified Exemptions* $3,893,193,070
Taxable Value of all Real & Bus Pers Prop
After Qualified Exemptions $3,230,886,089
In accordance with the requirements of the Texas Property Tax Code, Chapter 26, Section 26.01,
paragraphs (C), the following values are hereby certified as disputed values and are not included
in the above totals:
Market Value Taxable Value
Values under protest as
determined by the Appraisal
District $42,009,300 $41,913,512
Market Value Taxable Value
Values under protest as
claimed by property owner
or estimated by Appraisal :$21,669,520 $21,579,020
District in event property
owner's claim is upheld
I, Foy Mitchell, Jr., Director/Chief Appraiser of the Dallas Central Appraisal District, do hereby
certify the aforementioned values and totals to the taxing jurisdiction indicated above, in
accordance with the requirements of the laws of the State of Texas.
Dallas Central Appraisal District
Witnessed this 25th day of July, 2001
'". ..... :'~'~'~ °:;-~:ic. St;re O! Texas',
.! -...-..... ~ -. .....
· '.":~: :,~y ';.c.-~:%~si=n Expires
:';? ,' Notary Public, Dali County, Texas
· .', O:.~,'-O,.t/2005
· Total Value of New Construction $152,389,902
(Included in Certified Market Value above)
2949 N. Stemmons Freeway, Dallas, Texas 75247-6195 (214) 631-0520
~--~'
CERTIFICATION OF APPRAISAL ROLL
Year: 2000
Jurisdiction: CITY OF COPPELL
In accordance with the requirements of the Texas Property Tax Code, Chapter 26, Section 26.01,
paragraphs (A) and (B), the following values are hereby certified:
Market Value of all Real & Bus Pers Prop
Before Qualified Exemptions* $3,350,238,860
Taxable Value of all Real & Bus Pers Prop
After Qualified Exemptions $2,939,49¢, 076
In accordance with the requirements of the Texas Property Tax Code, Chapter 26, Section 26.01,
paragraphs (C), the following values are hereby certified as disputed values and are not included
in the above totals:
Market Value Taxable Value
Values under protest as
determined by the Appraisal
District $21,612,950 $21,022, ¢6¢
Market Value Taxable Value
Values under protest as
claimed by property owner
or estimated by Appraisal $18,271,870 $17,681,38¢
District in event property
owner's claim is upheld
I, Foy Mitchell, Jr., Director/Chief Appraiser of the Dallas Central Appraisal District, do hereby
certify the aforementioned values and totals to the taxin9 jurisdiction indicated above, in
accordance with the requirements of the laws of the State of Texas.
Dallas Central Appraisal District
Witnessed this 25t. h day of July, 2000
'"
· '-'- , .. .... ~ Notary Public, Dallas County, Texas
' - - f~'! _- _-~'-:
· Total Value of New Construction $199,421,229
(Included in Certified Market Value above)
2949 N. Stemmons Freeway, Dallas, Texas 75247-6195 (214) 631-0520
rn co o o~ o ~o~o ~ o~ o o
City of Coppell
Estimated Ad Valorem Tax Collections and
Proposed Distribution
Fiscal Year 2001-2002
Assessed Valuation for 2001-02 (100%) $ 3,252,465,109
Proposed Tax Rate 0.64860
Revenue from 2001-02 Taxes 21,095,489
Estimated Collections 99.00%
Total Estimated Funds Available $ 20,884,534
Proposed Distribution of Tax Collections
TAX RATE
PERCENTAGE PER $100 AMOUNT
General Fund 67.49% $ 0.43777 $ 14,095,933
Bonded I nd ebted ness 32.51% O. 21083 6,788,600
100.00% $ 0.64860 $ 20,884,534
Taxes Levied and Collected
CUMULATIVE
PERCENTAGE TAX
YEAR COLLECTION TAX LEVY COLLECTION
2000 Through June 30, 2001 99.30 % $19,079.465 $18,946.369
1999 99.43 $16,760,186 $16,666.238
1998 99.~ 14,381.397 14,301,689
1997 99.86 13,303.881 13.285.615
1996 99.88 11,325.810 11,313.225
1995 99.8: 10,193,846 10,174,962
1994 99.78 8,9A2.904 8,923.821
1993 99.82 7,8i0.464 7,797,011
1992 99.7~ 6,964.346 6,946,734
1991 99.89 6,424,954 6,417.919
1990 99.88 5.746.226 5,739,448
1989 99.87 4,897.077 4,891.150
1988 99.63 4.811.743 4,794.375
1987 99.76 4,496,106 4,485.241
1986 99.96 4,011,216 4,009,691
1985 99.95 1,720.150 1,719.411
1984 99.96 780,627 780,339
1983 99.99 555,559 555.491
1982 99.8! 417,616 416,830
1981 99.97 284,380 284,291
2001 PRELIMINARY VALUATION ESTIMATE
As of 5/16/01
2001 Preliminary Est. 3.611,799,855
2000 Certified Value 2.947,038,759
Valuation Increase 664,761.096
Percentage Growth 22.56%
Est. Valuation at Additional Taxable Value Est. %
Certification Loss at Certification Growth
11 yr. Average Decline -4.59% 3.446,0!81242 0 3.446,018,242 16193%
From Prelim.-to-Cert.
Highest % Decline -9.95% 3,252,465.109 0 3.252,465,109 10.36%
Lowest % Decline -2.19% 3,532,701.-~38 0 3.532.701.438 19187%
HISTORICAL DATA
Original Prelim. Certification Value Valuation
Tax Year Value Report Report (7/25) Loss Percent Change
200i 3.611,799.855 3.252.4651109 (359,334,746) -9.95%
2000 3.076.491.869 2,947.038.759 (129,453.110) -4.21%
1999 2.796.072.791 2.588.09'..578 (207.9811213) .7144%
1998 2.390.025.212 2.275.968.398 ~!14.C~56.814) .4.77%
1997 2.360.218.573 2.005.725.536 ~ 54..:t'-33.037 ) .2.65%
1996 !. 742.129.900 i .701.189.-'3"8 (40.943.052) .2.35%
1995 1.590.995.441 1.534.334.974 (56.660.467) .3.56%
1994 1.385.648,294 i. 339.595.5-'5 (46.052.7`"9) · 3.32%
1993 1.159.296.829 1.133.9C6.263 (25.39C.566) .2.19%
1992 i .057,211.744 999.17.". 380 (58.037.664) · 5.49%
1991 998.432.713 953.241.850 (45.190.863) -4.53%
Average -4.59%
City of Coppell
Walkforward of Fund Balance
General Fund
As of July 26, 2001
Beginning Fund Balance 10-01-00 $ 10,715,196.00
Add:
Budgeted Revenues FY 01 26,750,325.00
Less:
Budgeted Expenditures FY 01 (26,718,823.00)
Projected Fund Balance 09-30-01 10,746,698.00
Identified Projects:
10% Reserve of FY 02 Budget (2,843,894.30)
Designated Fund Balance - E911 (756,000.00)
Designated Fund Balance - ADA 0.00
N. Service Center (935,000.00)
Possible shortage from CO Issue 0.00
Designated for SH 121 (400,000.00)
Designated for IMF (1,500,000.00)
Designated for Tax Stabilization (3,000,000.00)
Undesignated, Unreserved Fund Balance $ 1,311 ;803.70
Add:
Budgeted Revenues FY 02 29,386,556.00
Less:
Budgeted Expenditures FY 02 (28,438,943.00)
Projected Fund Balance 09-30-02 2,259,416.70
Does not include the one time allocation of' sales tax.
Does not include temporaD' funding for Bethel Road.
The City of Coppell
General Fund
Revenue Summary
Actual FY 01 Budget FY 02 Budget
Description 1999-00 Amended Proposed
Ad Valorem - Current $ 10,925,931 $ 12,310.388 $ 14,095,933
Ad Valorem Delinquent 21,735 77,000 30,000
Penalty and Interest 40,311 45,000 30,000
Roll Back Tax 35,790 81.757 0
Total Property Tax 11,023,767 12,514.145 14,155,933
Transmission Li ne Fee 30,379 51,626 52,000
Franchise- Electric 1,226,680 1,350,000 1,435,000
Franchise. Telephone 141,443 154,000 160,000
Franchise - Gas 171,063 175,000 200,000
Franchise - Solid Waste 298,861 324,000 325,000
Franchise- Cable 187.614 194.400 227,000
Total Franchise Tax 2,056.040 2,249.026 2,399,000
W/S Reimbursement 2,822,658 2,726.988 3,000,000
Sales Tax 3,284,087 3,835.000 4,481,000
Municipal Court Fines 1.028,497 1,561.100 1,700,500
Recreational Fees 786,577 954.700 950,000
Building Permits 1,055 595 825,000 1,000,000
Zoning/Subdivision Fees 41 283 36.000 36,000
Street Lighting/Sign Fees 7 386 10,000 15,000
Contractor Registration 23 300 25,000 25,000
Street Cut Fees 17.600 13,000 15,000
Library Fees 20.465 25,000 25,000
Health Permits 18.550 16.000 20,000
Licenses 34.040 34,000 34,000
Alarm Permits 33.770 30.000 20,000
Animal Control 20,171 20,000 20,000
Construction Fees 314.841 200.000 200,000
Total Fees and Permits $ 2.373,578 $ 2,188.700 $ 2,360,000
The City of Coppell
General Fund
Revenue Summary
Actual FY 01 Budset FY 02 Bud§et
Description 1999-00 Amended Proposed
E911 Revenue $ 273,184 $ 300,000 $ 300,000
Telecommunications Fee 5,154 5,048 0
CRDC Reimbursement 52,500 55,125 55,125
Salary Reimbursement 111,244 64,000 40,000
Ambulance Services 68,991 75,000 43,000
Maps and Publications 6,030 6,000 6,000
Concessions 93,348 (98.887) 80,000
Commercial Roll-Off 4,232 65,000 80,000
Interest Income 758,750 575,000 650,000
Miscellaneous Income 43,860 25,000 15,000
Grant Revenue 83,944 0 0
Claims/Damage Reimbursement 38,521 16,597 0
Lease Proceeds 1,200,358 49,169 20,998
Transfer In 0 475,000 0
Sale of City Property 9,778 15,947 0
.-. Prior Year A/E/R 19,133 47,117 0
Over (Short) (1,566) 200 0
Total Other Revenue 2,767,461 1,675,316 1,290,123
Total Revenue $ 25,356,088 $ 26,750,275 $ 29,386,556
The City of Coppell
General Fund
Expenditure Summary
Actual FY 01 Budget FY 02 Budget
Department 1999.00 Amended Proposed
Mayor and Council $ 171,963 $ 248,193 $ 241,322
City Management 464 890 533,997 552,812
Legal Services 249 365 325,000 275,000
Community Information Services 106 631 157,792 219,261
Finance 481 131 588,710 634,621
Tax Collections 186 514 211,653 219,179
Combined Services 1,225 310 1,276,058 1,483,474
Human Resources 775 271 754,821 907,404
Purchasing 141 095 146,896 154,902
City Secretary 169 522 224,445 216,879
Records Management 55 201 132,333 176,258
Information Services 88 356 4,531 0
Information Systems 1.581 360 1,434,754 1,381,474
Total General Government 5.696,609 6,039.183 6,462,586
Fi re 4,229, 514 4,835,276 5,079,852
Emergency Management 20,482 20,140 36,950
Building Inspections 390,125 415,904 429,222
Environmental Health 520,862 374,462 399,308
Municipal Court 627,642 680,626 824,484
Police 4.706,029 5,159,764 5,387,244
Total Public Safety 10.494,654 11,486.172 12,157,060
Engi neeri ng 643,282 647,266 816,999
Facilities Management 547,969 926,682 923,428
Streets 1.332,077 1,236,498 1,122,846
Fleet Services 430,754 657,297 704,523
Traffic Control 0 587,870 707,108
Planning and Zoning 279,585 364,003 368,402
Total Public Works 3.233,667 4,419.616 4,643.306
Library 1,013,918 1,284,329 1,378,284
Leisure Services 2,761,452 3,489.524 3,797,707
Total Cultural/Recreational 3.775,370 4,773,853 5,175,991
Total Expenditures $ 23,200,300 $ 26,718,824 $ 28,438,943
.--- Proposed Constitutional Amendment- S JR 6
Expansion of the Inventory Exemption
Process of Implementing S JR 6
Step 1: Voters will be asked to approve a Texas Constitutional amendment to
expand the exemption on inventory property during the November 6, 2001 election.
Based on the wording of the amendment to be placed on the ballot, there is a good chance
this item will be received favorably by the voters. ("to promote equal tax treatment for
products produced, acquired and distributed in the State of Texas);
Step 2: .Since there is no enabling legislation, if the Constitutional amendment
passes on November 6, 2001, the 2003 Texas Legislative Session would be required to
pass the enabling legislation. It is assumed if the voters passed the constitutional
amendment, the 2003 legislative body would adopt the enabling legislation;
Step 3: Assuming SIR 6 is approved during the 2003 Legislative Session, taxing
authorities would have the option to continue taxing this expanded class of inventoD'.
The City would be required to hold a public hearing and pass a resolution to continue
taxing this expanded class of inventory during the calendar year of 2003; other~vise, this
exemption would take effect beginning in 2004. (If the City elected to continue taxing
this expanded list of inventory, our current freeport exemption would remain intact and
unchanged.)
Key Differences Between the Freeport Exemption and the S JR 6 Inventory
Exemption
1. While the freeport exemption only exempts inventory transported outside of
the state, the SIR 6 Inventory Exemption would exempt inventory transported
outside the state or to another location within the state. (This is the most
significant difference and would greatly expand the class of inventor~' that
would be exempt from ad valorem taxation.)
2. The current freeport exemption requires inventory to be transported outside
the state within 175 days after they were brought into Coppell; however,
under SIR 6 the number of days to transport the inventory outside of Coppell
would be expanded to 270 days.
Impact of S JR 6 on the City of Coppell
Based on 2000 certified inventory values, the Dallas Central Appraisal District has
estimated Coppell's annual revenue loss would be $858,521. However, with the
continued growth of the warehouse/distribution type facilities, the annual loss could be
significantly higher than the 2000 estimate by tax year 2004.
Dallas Central Appraisal District
Date: July 12, 2001
To: City Managers, Superintendents & County Judge
From: Foy Mitchell, Jr., Executive Director/Chief Appraiser ~
Re: Constitutional Amendment
On November 6, 2001, the voters will be asked to approve a Constitutional amendment
]mown as SJR 6. This amendment authorizes the Legislature to provide for the exemption of
inventory that is located "temporarily" within a jurisdiction for less than 270 days. The
amendment also authorizes a tax agency to opt out of the exemption under certzin
circumstances. A copy of the amendment is included with this report. In order to place this
amendment in effect, legislation will have to be passed. We assume that this will happen in
2003. Under this assumption, your agency would experience any loss in taxable value in
2004.
This amendment sig~cantly broadens the class of inventory property that would be eligible
for exemption. Virtually any item of inventory that is simply moved from one location to
another would qualify. Also included with this report is a summary of the potential loss that
the tax agencies of Dallas County would experience if this amendment passes.
Since ~mendments of this type are usually worded in such a manner as to indicate positive
results, the pubhc seldom understands the real issues before them. The wording of this
amendment is no different, c~llirtg for an amendment to "promote equal tax treatment for
products produced, acquired and distributed in the State of Texas".
It is our opinion that each proposed amendment should point out to the public tha~ each time
an exemption is given, an incremental increase in their own property taxes occurs. If such a
fiscal note were required to be included with these amendments, the pub;lc would be better
informed.
Please call me if you have any questions about this matter.
Attachments
cc: Board of Directors
Administrative Offices
2949 N. Stemmons Freeway · Dallas, Texas 75247-6195 · (214)631-0520
City of Coppell
Walkforward of Fund Balance
Debt Service
Beginning Fund Balance 10-01-00 $ 535,299
Add:
Budgeted Revenues FY 01 7,212,960
Less:
Budgeted Expenditures FY 01 7,275,629
Budgeted Fund Balance 09-30-01 472,630
Add:
Budgeted Revenues FY 02 7,103,600
Less:
Budgeted Expenditures FY 02 7,230,500
Budgeted Fund Balance 09-30-02 $ 345,730
The City of Coppell
Debt Service Fund
Revenue Summary
Actual FY 01 Budget FY 02 Budget
Description 1999-00 Amended Proposed
Ad Valorem Tax-Current $ 5,726,323 $ 6,612,960 $ 6,788,600
Ad Valorem Tax-Delinquent 13,058 40,000 20,000
Penalty and Interest 22,779 25,000 15,000
Roll Back Taxes 21,375 55,000 0
Ad Valorem Tax-Delinq-MUD 165 0 0
Penalty and Interest-MUD 142 0 0
Roll back Taxes- MUD 0 0 0
Interest Income 150,498 130,000 130,000
Road Assessments 0 0 0
Interest - Assessments 0 0 0
Transfer In 306,678 350,000 150,000
Total Revenue $ 6,241,018 $ 7,212,960 $ 7,103,600
The City of Coppell
Debt Service Fund
Expenditure Summary
1999-00 FY 01 Budget FY 02 Budget
Description Actual Amended Proposed
Filing Expense $ 0 $ 200 $ 200
Interest Expense 2,776,935 3,101,429 2,955,300
Cost of Bond Issue 0 0 0
Agency Fees 16,295 24,000 20,000
Bond Principal 3,550,000 4,150,000 4,255,000
Total Expenditures $ 6,343,230 $ 7,275,629 $ 7,230,500
,- ~ -~r~,~ ~ ~ ~ CITY COUNCIL MEETING: August 14, 2001 ITEM #
ITEM CAPTION: Consider approval of the certification of the 2001 anticipated collection rate for the
period of Suly 1,2001 through June 30, 2002 and the amount of excess debt collections during the period of
Suly 1, 2000 and June 30, 2001.
SUBMITTED BY: Jennifer Armstrong
TITLE: Director of Finance
STAFF COMMENTS: Pursuant to Section 26.04 of the Texas Property Tax Code, the Tax
Assessor/Collector has certified the anticipated collection rate for the period of July 1, 2001 through June 30,
2002 to be 99%. The purpose of this law is to permit a taxing unit to adjust the debt portion of its effective
rollback tax rate to account for anticipated delinquencies.
The truth-in-taxation laws of Chapter 26 also require the Tax Assessor/Collector to compare the amount of
,debt tax dollars actually collected during the period from July 1, 2000 through June 30, 2001, with the amount
debt tax dollars that should have been collected according to the 2000 anticipated collection rate. If a
taxing unit collects more debt tax dollars than should have been collected, the collector certifies the excess
amount to the governing body. The adjusted amount of debt tax dollars levied in 2000 was $6,612,961.00,
however, the actual debt collections during the same period was $6,739,801.83. Therefore, the Tax
Assessor/Collector has certified that the $126,840.83 is the full, true and correct amount of excess debt
collections.
BUDGET AMT. $ AMT. BST. $ +k-BID $
FINANCIAL COMMENTS:
DIR. INITIALS: FIN. REVIEW: CITY MANAGER REVIEW:
Agenda Request Form - Revised 5/00 Document Name: Staxcoll.doc
Date: July 6, 2001
To: Jennifer Armstrong, Director of Finance
From: Stephanie Tumlison, Tax Assessor/Collect~--~
Subject: Anticipated Collection Rate for 2001 & Excess Debt Collections in 2000
Pursuant to Section 26.04 of the Texas Property Tax Code, I have certified the anticipated
collection rate for the period of July 1, 2001 through June 30, 2002 to be 99%. The purpose of
this law is to permit a taxing unit to adjust the debt portion of its effective/rollback tax rate to
account for anticipated delinquencies.
The truth-in-taxation laws of Chapter 26 also require the Tax Assessor/Collector to compare the
amount of debt tax dollars actually collected during the period from July 1, 2000 through June
30, 2001, with the amount of debt tax dollars that should have been collected according to the
2000 anticipated collection rate. If a taxing unit collects more debt tax dollars than should have
been collected, the collector certifies the excess amount to the governing body. The adjusted
amount of debt tax dollars levied in 2000 was $6,612,961.00, however, the actual debt
collections during the same period was $6,739,801.83. Therefore, I have certified that
$126,840.83 is the full, true and correct amount of excess debt collections.
The above stated anticipated collection rote and the amount of excess debt collections will be used
in the calculation of the effective/rollback tax rate for 2001. Attached is the certification of these
two items to be approved by the City Council.
CERTIFICATE OF THE TAX ASSESSOR/COLLECTOR
STATE OF TEXAS X
COUNTY OF DALLAS X
CITY OF COPPELL X
I, Stephanie Tumlison, the undersigned, Tax Assessor/Collector of the City of Coppell,
Texas, a municipal corporation, in the performance of the functions of my office, hereby certifies
that 99% is my estimate of the anticipated collection rate for the period of July 1, 2001 through
June 30, 2002, and, that $126,840.83 is the full, true and correct amount of excess debt taxes
collected for the period of July 1, 2000 through June 30, 2001, in accordance with Section 26.04
of the Texas Property Tax Code.
WITNESS MY HAND AND THE OFFICIAL SEAL of thc City of Coppell, Texas, on this
the ~' day of ~. ,~{-~ ,2001.
Steplianie Tumlison
~.. ~-"~ .~ ¥.~ Tax Assessor/Collector
~'~ ~ City of Coppell
2001 PLANNING CALENDAR
August 3,2001 Publication of Effective/Rollback Tax Rates,
Schedules and Fund Balances
August 14, 2001 Vote to Propose a Tax Increase and Certification
of Anticipated Collection Rate
August 17, 2001 "NOTICE OF PUBLIC HEARING ON TAX
INCREASE" (1 ST Quarter-Page Notice) at least
seven (7) days before the public heating.
August 24, 2001 Post 72-hour notice for public hearing
August 28, 2001 PUBLIC HEARING: Schedule and announce
meeting to adopt the Tax Rate. (3 to 14 days
from this date).
September 7, 2001 "NOTICE OF VOTE ON TAX RATE"
(2nd Quarter-Page Notice) Publish before meeting
to adopt the Tax Rate. (No seven day rule).
September 7, 2001 Post 72-hour notice for meeting to adopt tax rate
September 11, 2001 Meeting to adopt Tax Rate. (3 to 14 days after the
public hearing).
Sheet1
INTEREST & SINKING COLLECTED
July 1, 2000 thur June 30, 20~1-
7-1-00 thru 9-30-00
Current $21,979.09
Delinquent .... ($1,814.75)
P & I $5,210.38
Rollback $0.00
$25,374.72
'11. 10-1-00 thru 6-30-01
Current $6,587,306.44
Delinquent ....... $41,960.55
--' P&I ................ -$30,392.76
Rollback $54,767.36
...................... $6,714,427.11
Total I&S Collections $6,739,801.83
-2000 Adj. Debt Service
(per 00 ETR Calc. Worksheet line 34) $6,612,961.00
EXCESS DEBT COLLECTIONS .............. $i 26,840.83 °
Page I
City of Coppell
Walkforward of Fund Balance
Infrastructure Maintenance Fund
Beginning Fund Balance 10-01-00 $ 1,174,536
Add:
Budgeted Revenues FY 01 1,765,000
Less:
Budgeted Expenditures FY 01 0
Budgeted Fund Balance 09-30-01 2,939,536
Add:
Budgeted Revenues FY 02 65,000
Less:
Budgeted Expenditures FY 02 2,021,000
Budgeted Fund Balance 09-30-02 $ 983,536
The City of Coppell
Infrastructure Maintenance Fund
Revenue Summary
Actual FY 01 Bud§et FY 02 Budset
Description 1999-00 Amended Proposed
Interest Income $ 66,738 $ 65,000 $ 65,000
Proposed Transfer (8114101) 0 1,500,000 0
Transfer In 200,000 200,000 0
Total Revenue $ 266,738 $ 1,765,000 $ 65,000
The City of Coppell
Infrastructure Maintenance Fund
Expenditure Summary
Actual FY 01 Budget FY 02 Budget
Descri pti on 1999-00 Amended Proposed
Maintenance $ 0 $ 0 $ 2,021,000
Capital Outlay 0 0 0
Total Expenditures $ 0 $ 0 $ 2,021,000
IMF Year One (10/01-9/02)
Rebuild Bethel School from Denton Tap to Heartz $ 370,000
Install Drainage System at MacArthur and Samuel 310,000
Yearly Street Repair 100,000
Yearly Curb Repair 4,000
Yearly Alley Repair 440,000
Yearly Sidewalk Repair 120,000
Replace Carpet at Fire Administration 10,000
Paint Exterior of Justice Center 12,000
Paint Interior/Exterior of Fire Station 121 10,000
Magnolia Weir Structure Rebuild 215,000
Alex Canal Wall Rebuild 430,000
Total IMF Year One $2,021,000
07..'25;'01
DRAFT 07/24/01
ARTICLES OF INCORPORATION
OF
- COPPELL EDUCATIONAL DEVELOPMENT CORPORATION
We, the undersigned natural persons over the age of eighteen (18) and qualified electors of
the City of Coppell, Texas acting as incorporators, adopt the following Articles of Incorporation of
the Coppell Educational Development Corporation.
ARTICLE I
NAME
The name of the corporation is Coppell Educational Development Corporation.
ARTICLE II
STATUS
The Corporation is a non-profit corporation. The Corporation is a non-stock corporation
and has no members.
ARTICLE III
DURATION
The period of its duration is perpetual.
ARTICLE IV
PURPOSES
4.01 The purpose or purposes for which the Corporation is organized for the
purpose of financing programs to publicly funded institutions through the Coppell Educational
Development Corporation for the promotion of literacy and the development of computer/video
technology and foreign languages for a skilled workforce, as authorized by Section 379A of the
TEXAS GOVER.X,,'MEN'T CODE, as amended.
41794
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DRAFT 07/24/01
.._. 4.02 All grants awarded to any publicly funded institution in the execution of the
purposes provided herein, shall be on a just and equitable basis in accordance with an adopted
policy by the Board of Directors, in its By-laws, approved in accordance with § 379A of the TEX~S
GOVERNMENT CODE.
4.03 In no event shall any grant be made to acquire, construct, purchase, maintain,
improve or own any real property buildings, structures, or improvements.
ARTICLE V
REGISTERED OFFICE/AGENT
The street address of the initial registered office of the Corporation is c/o City Manager, 255
Parkway Boulevard, Coppell, Texas 75019, and the name of its initial registered agent at such
address is Jim Witt.
ARTICLE VI
DIRECTORS
The number of directors constituting the initial Board of Directors is seven, and the names,
addresses and initial terms of office of the persons who are to serve as the initial directors in
accordance with these Articles are as follows:
NAME ADDRESS TERM
1 year
1 year
1 year
1 year
2 years
2 years
41794
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DRAFT 07124/01
.--- 2 years
Directors are appointed to serve two (2) year staggered terms at the pleasure of the City
Council of the City of Coppell. The initial Directors shall be appointed in accordance with above
schedule, thereafter all appointment shall be in accordance with these Articles. A Director may be
removed by the City Council of the City of Coppell at any time without cause. Directors shall serve
without compensation except that they shall be entitled to reimbursement for expenses incurred in
the performance of their duties as Directors.
ARTICLE VII
INCORPORATORS
The name and street address of the incorporators are Rober~ E. Hager, 614 Clifton Court,
Coppell, Texas 75019; Jim Witt, 255 Parkway Boulevard, Coppell, Texas 75019; and Clay
--- Phillips, 255 Parkway Boulevard, Coppell, Texas 75019.
ARTICLE VIII
AUTHORIZATION
The City Council of the City of Coppell, Texas, has specifically authorized the formation of
the Coppell Educational Development Corporation, a non-profit corporation, by Resolution
approving the form of these Articles of Incorporation.
ARTICLE IX
ELIGIBILITY
Directors must be residents of the City of Coppell, Texas. Directors may not have a
personal interest in a contract executed by the corporation. Directors may not be an employee,
officer or member of the governing body of the City of Coppell, Texas.
ARTICLE X
41794
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DRAFT 07/24/01
AMENDMENTS
These Articles of Incorporation may at any time, and from time to time, be amended by the
following:
a. the Board of Directors shall file with the City Council of the City of Coppell, Texas,
a written application requesting approval of the amendments to the Articles of
Incorporation, specifying in such application, the proposed amendments. City Council shall
consider such application and, if deemed appropriate shall approve the form of the proposed
amendments. The Board of Directors of the Corporation may then amend the Articles of
Incorporation by adopting such amendment at a meeting of the Board of Directors and
delivering the Amended or restated Articles of Incorporation Secretary of State, or
b. the City Council of the City of Coppell, Texas may, at its sole discretion, amend
these Articles of Incorporation, by the adoption of a resolution approving amended or
restated Articles of Incorporation.
ARTICLE XI
DISSOLUTION
That the corporation may dissolve in accordance the Texas Non Profit Corporation Act and
after the disbursement of all remaining funds in accordance with said Act and as provided in these
Articles. All funds, if any, not otherwise dispersed in accordance with these Articles, upon or after
dissolution shall be disposed of in accordance with purposes of this Corporation to the appropriate
and authorized publicly funded institutions for primary, secondary, or higher education.
ARTICLE XII
CITY APPROVAL
All actions of the Corporation are subject to the City Council approval.
ROBERT E. HAGER, INCORPORATOR
41794
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DRAFT 07/24/01
.-- JIM WITT, INCORPORATOR
CLAY PHI'I .I .I'PS, INCORPORATOR
41794
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DRAFT 07/24/01
.... STATE OF TEXAS
COUNTY OF DALLAS
Before me, a Notary Public, on this day personally appeared Robert E. Hager, Jim Witt, and
Clay Phillips, known to me to be the persons whose names are subscribed to the foregoing
document and being by me first duly sworn, declared that the statements therein contained are true
and correct.
Given under my hand and seal of office this __ day of ,2001.
Notary Public, State of Texas
My Commission Expires:
41794
BYLAWS OF
COPPELL EDUCATION DEVELOPMENT CORPORATION
ARTICLE I
PURPOSE AND POWERS
Section 1. Purpose. The Corporation is incorporated for the purposes set forth in Article
4.02 its Articles of Incorporation, the same to be accomplished on behalf of the City of Coppell,
Texas (the "City") as its duly constituted authority and instrumentality in accordance with the
Municipal Education Development Act of 2001, as amended, TEXAS LOCAL GOVERN.'MENT CODE
§379A, as amended, and other applicable laws.
Section 2. Powers. In the fulfillment of its corporate purpose, the Corporation shall be
governed by Section 379 A of the Texas Local Government Act and the Article IV, Purposes of
its Articles of Incorporation, and in other applicable law, subject to the limitations prescribed
herein.
Section 3. Gender. The use of words in the masculine gender include the feminine also,
unless by reasonable construction it appears that such was not the intention of the language.
ARTICLE II
OFFICES
Section 1. Principal Office. The principal office of the Corporation in the State of Texas
shall be located at 255 Parkway Boulevard in the City of Coppell, Dallas County, Texas.
Section 2. Registered Office and Registered Agent. The Corporation shall have and
continuously maintain in the State of Texas a registered office, and a registered agent whose
office is identical with such registered office, as required by the Texas Non-Profit Corporation
Act. The registered office may be, but need not be, identical with the principal office of the
Page 1 42200
...-. Corporation in the State of Texas, and the address of the registered office may be changed from
time to time by the Board.
ARTICLE III
The Corporation shall have no members or stockholders.
ARTICLE IV
BOARD OF DIRECTORS
Section 1. Powers, Number and Term of Office. (a) The property and affairs of the
Corporation shall be managed and controlled by a Board of Directors (the "Board") and, subject
to the restriction imposed by law, by the Articles of Incorporation, and by these Bylaws, the
Board shall exercise all of the powers of the Corporation.
(b) The Board shall consist of seven (7) directors, each of whom shall be appointed
.,... by the City Council (the "Council") of the City. All members of the Board must qualify in
accordance with Section 379A.021 of The TEXAS LOC.aL GOV£RNMENT CODE. The City
Council shall consider an individual's experience, accomplishments and educational background
in appointing members to the Board to ensure that the interests and concerns of all segments of
the City are considered.
(c) The directors constituting the initial Board shall be those directors named in the
Article of Incorporation. In order to establish staggered terms, the initial four (4) board members
appointed at large shall serve one (I) year terms, the three (3) members shall be appointed to
serve two (2) year terms. Thereafter, each successor member of the Board shall be appointed
and shall serve for two (2) years or until his or her succ.:ssor is appointed as hereinafter provided.
(d) Any director may be removed at will by the Council.
Page 2 42200
Section 2. Meeting of Directors. The directors may hold their meetings at such place or
places in the City as the Board may from time to time determine; provided, however, in the
absence of any such determination by the Board, the meetings shall be held at the principal office
of the Corporation as specified in Article II of these Bylaws.
Section 3. Open Meeting Act. All meeting and deliberations of the Board shall be
called, convened, held, and conducted, and notice shall be given to the public, in accordance with
the Texas Open Meeting Act, Section 551.01 et seq., TEXAS GOVERNMENT CODE, as amended.
Section 4. Notice of Meetines. To the extent that the Open Meeting Act conflicts with
the provisions of this section, the Open Meeting Act shall govern.
(a) Regular meetings of the Board shall be held without the necessity of written
notice to the Directors at such times and places as shall be designated from time to time by the
Board. Special Meetings of the Board shall be held whenever called by the president, by the
secretary, by a majority of the directors, or by a majority of the City Council.
(b) The secretary shall give notice to each director for any emergency meeting in
person or by mail, telephone or telecopier, at least two (2) hours before the meeting. Unless
otherwise indicated in the notice thereof, any and all matters pertaining to the purposes of the
Corporation may be considered and acted upon at a Special Meeting. At any meeting at which
every director shall be present, even though without any notice, any matter pertaining to the
purpose of the Corporation may be considered and acted upon consistent with applicable law.
(c) Whenever any notice is required to be given to the Board, said notice shall be
deemed to be sufficient if given by depositing the same in a post office box in a sealed postpaid
wrapper addressed to the person entitled thereto at his or her post office address as it appears on
the books of the Corporation, and such notice shall be deemed to have been given on the day of
Page 3 ~2~oo
,-. such mailing. Attendance of the director at a meeting shall constitute a waiver of notice of such
meeting, except where a director attends a meeting for the express purpose of objection to the
transaction of any business on the grounds that the meeting is not lawfully called or convened.
Neither the business to be transacted nor the purpose of any Regular or Special Meeting of the
Board need be specified in the notice or waiver of notice of such meeting, unless required by the
Board. A waiver of notice in writing, signed by the person or person entitled to said notice,
whether before or after the time stated therein, shall be deemed equivalent to the giving of such
notice.
Section 5. Quorum. A majority of the directors shall constitute a quorum for the conduct
of the official business of the Corporation. The act of a majority of the board (4 members) at a
meeting at which a quorum is in attendance shall constitute the act of the Board and of the
~. Corporation unless the act of a greater number is required by law.
Section 6. Conduct of Board. (a) At the meetings of the Board, matters pertaining to the
business of the Corporation shall be considered in accordance with rules of procedure as from
time to time prescribed by the Board or the law.
(b) At all meetings of the Board, the president shall preside, and in the absence of the
president, the vice president shall exercise the powers of the president.
(c) The secretary of the Corporation shall act as secretary of all meetings of the
Board, but in the absence of the secretary, the presiding officer may appoint any person to act as
secretary of the meeting.
(d) A director may not vote or participate in a meeting by proxy.
Page 4 ,~22oo
Section 7. Compensation of Directors. Directors shall not receive a salary or any other
compensation for their service as directors. However, directors may be reimbursed for their
actual expenses incurred in the performance of their duties.
Section 8. Powers. A. The Corporation shall have only those powers set forth in the
ballot giving rise to the Corporation and stated in the Articles of Incorporation of the Corporation
which are the following general powers:
To provide grants of sales tax proceeds to publicly fund education institutions for
programs for the promotion of a skilled workforce:
(a) literacy;
(b) computer technology; and,
(c) foreign languages.
B. All grants made by the board of Directors shall be made to publicly fund
institutions in proportion to the number of students of each publicly funded institution located
within the corporate limits in accordance with total enrollment figures as of January 15 of each
calendar year.
ARTICLE V
OFFICERS
Section 1. Titles and Term of Office. (a) The officers of the Corporation shall be a
president, a vice president, a secretary and a treasurer, and such other officers as the Board may
from time to time elect or appoint. One person may hold more than one office, except that the
president shall not hold the office of secretary. Terms of office shall be one (1) year with the
right of an officer to be reelected.
Page 5 ~22oo
(b) All officers shall be subject to removal from office at any time by a vote of a
majority of the entire Board.
(c) A vacancy in the office of any officer shall be filled by a vote of a majority of the
directors.
Section 2. President. The President shall be the presiding officer of the Board with the
following authority:
(a) Shall preside over all meetings of the Board.
(b) Shall have the right to vote on all matters coming before the Board.
(c) Shall have the authority, upon notice to the members of the Board, to call a
special meeting of the Board.
(d) Shall have the authority to appoint standing committees to aid and assist the
Board in its business undertakings or other matters incidental to the operation and functions of
the Board.
(e) Shall have the authority to appoint ad hoc committees which may address issues
of a temporary nature of concern or which have a temporary affect on the business of the Board.
In addition to the above mentioned duties, the President shall sign with the Secretary of
the Board, contracts, or other instruments which the Board has approved and unless the
execution of said document has been expressly delegated to some other officer or agent of the
Corporation by appropriate Board resolution, by a specific provision of these Bylaws, or by
statute. In general, the President shall perform all duties incident to the office, and such other
duties as shall be prescribed from time to time by the Board.
Section 3. Vice President. The vice president shall have such powers and duties as may
be prescribed by the Board and shall exercise the powers of the president during that officer's
Page 6 42,.00
,.... absence or inability to act. Any action taken by the vice president in the performance of the
duties of the president shall be conclusive evidence of the president's absence or inability to act
at the time such action was taken.
Section 4. Treasurer. The treasurer shall be the Finance Director of the City of Coppell
or as appointed by the City Manager. The treasurer shall have the responsibility to oversee the
handling, custody, and security of all funds and securities of the Corporation in accordance with
these Bylaws. The treasurer shall see to the entry in the books of the Corporation full and
accurate accounts of all monies received and paid out on account of the Corporation. The
treasurer shall, at the expense of the Corporation, give such bond for the faithful discharge of the
duties in such form and amount as the Board or the Council may require.
Section 5. Secretary. The secretary shall keep the minutes of all meetings of the Board
in books provided for that purpose, shall give and serve all notices, may sign with the president
in the name of the Corporation, and/or attest the signature thereto, all contracts, conveyances,
franchises, and other instruments of the Corporation, shall have charge of the corporate books,
records, documents and instruments, except the papers as the Board may direct, all of which shall
at all reasonable times be open to public inspection upon application at the office of the
Corporation during business hours, and shall in general perform all duties incident to the office
of secretary subject to the control of the Board.
Section 6. The president, each vice president, and the secretary shall be named from
among the members of the Board.
Section 7. Compensation. Officers who are members of the Board shall not receive any
salary or compensation for their services, except that they may be reimbursed for their actual
Page 7 4.2200
expenses incurred in the performance of their duties hereunder, subject to the approval of the
City Council.
Section 8. Contracts for Service. The Corporation may contract with any qualified and
appropriate person, associated, corporation or political subdivision, municipal corporation or
other governmental body to perform and discharge designated tasks which will aid or assist the
Board in the performance of its duties. However, no such contract shall ever be approved or
entered into which seeks or attempts to divest the Board of its discretion and policy-making
functions in discharging the duties herein above set forth in this section.
ARTICLE VI
FUNCTIONAL CORPORATE DUTIES AND REQUIREMENTS
Section 1. General Development Plan. The Board shall research, develop, prepare, and
approve, an education development plan for the Corporation, which shall include proposed
methods and the expected costs of implementation. The plan shall include both short-term and
long-term goals for the education development to promote and ensure a skilled workforce.
Section 2. Annual Corporate Budget.
(a) On or before November 1 of each year, the Board shall prepare or direct the
preparation of:
(i) an annual performance review and evaluation;
(ii) a projection of goals and programs for the coming year; and,
(iii) an annual budget of expected revenues and proposed expenses.
The report shall be submitted to the City Council and the City Manager of the
City of Coppell at either a regular or special meeting of the City Council no later
than December 15.
Page 8 n2200
(b) In addition to the annual evaluation and budget, the Corporation shall submit
either written or verbal reports of activities and financial matters to the City Council and City
Manager of the City of Coppell quarterly and in no event less than required in Section 379A.025
of TEXAS LOCAL GOVERNMENT CODE..
Section 3. Books, Records, Audits. (a) The Corporation shall keep and properly
maintain, in accordance with generally accepted accounting principles, complete books, records,
accounts, and financial statements pertaining to its corporate funds, activities, and affairs. The
Corporation may enter into one or more agreements with the City of Coppell to obtain financial
management and accounting services upon terms, conditions and compensation as mutually
agreeable.
(b) The Corporation shall cause its books, records, accounts, and financial statements
to be audited at least once each fiscal year by an outside, independent auditing and accounting
firm approved by the City. Such audit shall be at the expense of the Corporation.
(c) All other monies of the Corporation shall be deposited, secured, and/or invested in
the manner provided for the deposit, security, and/or investment of the public funds of the City.
The Board shall delegate the responsibility of investing funds of the Corporation and reconciling
accounts of the Corporation to the Finance Department of the City of Coppell.
Section 5. Expenditures of Corporate Money. (a) The monies of the Corporation,
including sales and use taxes collected pursuant to the Act, monies derived from the repayment
of loans, the proceeds from the investments of funds of the Corporation, and/or gifts may be
expended by the Corporation for any of the purposes authorized by the Act, subject to the
following limitations:
Page 9 42200
(i) Expenditures for the proceeds of Obligations shall be identified and
described in the orders, resolutions, indentures or other a~eements submitted to and
approved by the Board.
(ii) All other proposed expenditures shall be made in accordance with and
shall be set forth in the annual budget required by these By-Laws.
Section 6. Conflicts of Interest. A Board member, officer of the Corporation, or member
of the City Council may not lend money to and otherwise transact business with the Corporation
except as provided in the Bylaws, Articles of Incorporation, and all applicable laws. The
Corporation shall not borrow money from or otherwise transact business with a Board member,
officer, committee member of the Corporation, or a member of the Coppell City Council unless
the transaction is described fully in a legally binding instrument and is in the best interest of the
Corporation. The Corporation shall not borrow money from or otherwise transact business with
a Board member, officer, or member of the Coppell City Council without full disclosure of all
relevant facts and without the approval of the Board, not including the vote of any person having
a personal interest in the transaction in accordance with the conflict of interest statutes of the
State of Texas.
Section 7. Gifts. The Board may accept on behalf of the Corporation any contribution,
gift, bequest, or devise for the general purposes or for any special purpose of the Corporation and
be distributed or utilized in compliance with Section 379A of the Local Government Code,
Referendum approving the sales and tax use, the Articles of Incorporation and these By-laws.
ARTICLE VII
MISCELLANEOUS PROVISIONS
Page 10 42200
Section 1. Fiscal Year. The fiscal year of the Corporation shall be January 1st to
December 31st.
Section 2. Seal. The Board may provide for a seal.
Section 3. Resignation. Any director or officer may resign at any time. Such resignation
shall be made in writing and shall take effect at the time specified therein, or, if no time is
specified, at the time of its receipt by the president or secretary. The acceptance of a resignation
shall not be necessary to make it effective, unless expressly so provided in the resignation.
Section 4. Approval or Advice and Consent by the Council. To the extent that these
Bylaws refer to any approval by the Coppell City Council or refer to advice and consent by the
Coppell City Council, such approval, or advice and consent shall be evidenced by a certified
copy of a resolution, order, or motion duly adopted by the Coppell City Council.
Section 5. Services of City Staff and Officers. Subject to approval from the Coppell City
Manager, the Corporation shall have the fight to utilize the services of the City personnel,
provided (i) that the Corporation shall pay reasonable compensation to the City of Coppell for
such services, and (ii) the performance of such services does not materially interfere with the
other duties of such personnel of the City of Coppell.
Section 6. Indemnification of Directors, Officers and Employees. (a) As provided in the
Act, the Corporation is, for the purposes of the Texas Tort Claims Act (Subchapter A, Chapter
101, Texas Civil Practices and Remedies Code, as amended), a governmental unit and its actions
are governmental functions.
(b) The Corporation shall indemnify a person who was, is or has been threatened to
be made a named defendant or respondent in a proceeding because the person is or was a-Board
Page 11 42200
member, officer, or agent, but only if the determination to indemnify is made in accordance with
the provision of Texas Tort Claims Act.
(c) The Corporation may purchase and maintain insurance on behalf of any Board
member, officer, employee, or agent of the Corporation, or on behalf of any person serving at the
request of the corporation as a Board member, officer, employee, or agent of another
corporation, partnership, joint venture, trust, or other enterprise, against any liability asserted
against that person and incurred by that person in any such capacity or arising out of any such
status with regard to the Corporation, whether or not the Corporation has the power to indemnify
that person against liability for any of those acts.
ARTICLE VIII
EFFECTIVE DATE, AMENDMENTS
Section 1. Effective Date. These Bylaws shall become effective upon the occurrence of
the following events:
(1) the adoption of these Bylaws by the Board; and
(2) the approval of these Bylaws by the Coppell_City Council.
Section 2. Amendments to Articles of Incorporation and Bylaws. These Bylaws may be
amended or repealed and new bylaws may be adopted by a majority of the Board members
present at any regular meeting or at any special meeting, if at least five (5) days written notice is
given of any intention to amend or repeal these bylaws or to adopt new bylaws at such meeting.
Any amendment of these bylaws will be effective upon approval by the Coppell City Council.
Page 12 42200
Adopted this the day of ,2001.
By:
President of the Board of Directors
ATTEST:
By:
Corporate Secretary
Page 13 42200
OLD COPPEL ITi~TORIC AREA PLANNING PROJECT
We had seven firms respond to our Request for Qualifications/Proposal regarding the Old
Coppell Project. We are now recommending that Looney/Ricks/Kiss, a Nashville,
Tennessee architectural and planning firm undertake this study. Looney/Ricks was
picked for a variety of reasons including:
-considerable work in this area including plans for Bryant and Greenville, Texas,
and retail development in Southlake
-the most comprehensive work program of any proposal received
-several local team members including their traffic, economic, and preservation
consultant (traffic: DeShazo, Tang, and Associates of Dallas; economics: Angle
Rawie, a Dallas economist; planner/preservationist: Ron Emerich, a Dallas
planner)
-a reasonable time frame (6 months) and fee
-solid references from clients
-good follow-up and stated interest in doing this study
-an impressive proposal document
Proposal: Planning & Architectu~l Services for the Old Coppell Historic Area LRK Team
Proposed Budget & Compensation Method
It is proposed that the entire budget for the "base proposal" (not including Optional Services) be
$53,550, which includes $50,000 in professional fees and $3,550 in expenses. Below is a break-out of
that budget in terms of project scope, fees per firm, and Optional Services:
Budget by Scope
Task Fee. Expenses Total
1.0: Background Research & Analysis $9,470 $900 $10,370
2.0: Charrette & Concept Plan Development $15,380 $1,700 $17,080
3.0: Preparation of the Draft Master Plan $18,330 $50 $18,380
4.0: Plan Presentation & Rnal Revisions $6,820 $900 $7,720
TOTAL $50,000 $3,550 $53,550
Professional Fees by Firm
Firm Fee
Looney Ricks Kiss $35,860
Urban Prospects $6,000
DeShazo, Tang & Associates $4,400
Angie Rawie $3,740
TOTAL $50,000
Optional Services
Service Fee
Project Website Assistance Based on an hourly rate of $7S/hr.
Leadership Interviews $250 per interview
Vision Survey $3,000 - $5,000
Visual Simulations $1,500 per simulation
Market Survey $3,000 - $5,000
Quick Victory Project $1,500 - $2,500
Additional Trips & Meetings Based upon hourly rates
Architectural & Urban Design Guidelines $25,000 - $35,000
Please note that the proposed budget for this project can be adjusted commensurate '.ith
adjustments to the scope of work. With respect to the method of compensation, it is proposed that
the contract be based upon a lump sum fee, with monthly invoicing based upon the percentage
completed per task.
Proposal: Planning & Architectural Services for the Old Coppell Historic Area LRK Team
OPTIONAL SERVICES
The "base proposal" described above is our recommended minimal approach designed to provide the
"-' Client with a valuable process and end product at the lowest cost. However, there are several optional
services that could greatly enhance the project, depending upon the Client's specific needs. The
following Optional Services might be either part of this proposed project, or a subsequent phase of
work as funds are available:
Project Website Assistance
The Project Team can work with the Client to help them set up a Website so that the public can
follow the planning process and provide input via computer technology. Although this approach
will not be the best avenue for participation by some segments of the community, it does provide
one more opportunity to broaden the public input options.
Leadership Interviews
As part of the Task 1.0 background research and analysis, key members of the Project Team would
meet with individuals identified by the Client as community leaders in up to eight (8) individual
meetings, each to last approximately one (1) hour. This opportunity to meet with leaders
individually would help in gaining the political "buy in" of those whose support is considered
critical to the ultimate success of the project.
Vision Survey
A Vision Survey is a process in which participants rate photos contained in a Powerpoint program
representing various planning and design issues. The results are then tabulated in order to
determine the community's consensus on design issues. In order to maximize the Client's budget, it
is proposed that the Client would perform the tabulations. This tool could be quite useful in
resolving the community's current conflict between the study area's 1930s and 1940s architecture
and the "old world architectural style" that the public has typically supported. If desired, the Vision
Survey would be conducted as part of the Task 1.6 Public Kick-Off Meeting, and the results would
be included within the Master Plan document.
Visual Simulations
Based upon the design recommendations in the Task 3.1 physical master plan, computer technology
would be used to produce one or more visual simulations in which a color photograph of an
existing view of the study area is manipulated to realistically illustrate the appearance of the area
following redevelopment. These "before" and "after" images can help powerfully sell the ideas of
the Master Plan.
Market Survey
As a supplement to the Task 1.3 economic and market evaluation described previously, the Project
Team would prepare a survey targeted to current and potential study area users, including
employees, residents and citizens in general. The purpose would be to better understand the
activities, spending habits, perceptions and preferences of various target markets. This survey would
need to be administered at the very outset of the project in order for the information obtained to
be useful for planning purposes. The Project Team would draft the survey, provide
recommendations for distribution, and analyze the tabulated results, while the Client would be
responsible for distribution and tabulation of the results.
Quick Victory Project
A "Quick Victory" project can be identified to initiate the implementation of the Master Plan, and
this component would be provided within the Task 3.3 section of the plan (Plan Implementation).
This one specific project should have both a high degree of visibility and a high chance for success.
The Project Team would give strong consideration to the "Quick Victory" project throughout the
course of the master planning process, and two or three potential projects would be presented to
the Client for final selection. Once determined, the Master Plan section addressing the quick victory
project would include a conceptual physical plan, illustrations conveying the appearance of the
project, and supporting text.
Proposal: Planning & Arcfiitectural Servfces for ~e Old Coppell Histo~fc Area LRK Team
Additional Trips & Meetings
In an attempt to be sensitive to the Client's potential budget limitations, the proposed scope of
base services has been crafted with the goal of getting the greatest results at the least costs
possible. However, if the budget allows and the Client is looking for additional public input or "face
time" with the full Project Team (beyond that already provided by the designated Local Project
Manager), additional trips and meetings can occur.
Architectural & Urban Design Guidelines
While the Urban Design section of the Physical Master Plan (Task 3.1) will describe and illustrate
"appropriate" versus "inappropriate" development, it will not be of sufficient detail to stand on its
own as the basis for a formal design review process. A set of architectural and urban design
guidelines would be highly-illustrated and flexible. They would address all key considerations
related to urban and architectural design within the study area, including street typologies, building
setbacks, heights, massing, scale, roof forms, ratio and rhythm of door and window openings, and
materials. Because of the master planning process that would proceed work on the design
guidelines, most of the background research and field work typically required for the preparation of
design guidelines would not be necessary.
Proposed Number of Trips & Meetings
As proposed within the "base proposal" for this project, a total of three (3) trips by the Project Team
and nine (9) meetings would occur, as follows:
Task Trip # # of Meetings
1.0: Background Research & Analysis 1 6*
2.0: Charrette & Concept Plan Development 2 2**
3.0: Preparation of the Draft Master Plan 0 0
4.0: Plan Presentation & Final Revisions 3 1
~-~ TOTAL 3 9
* Does not include various interviews/meetings with individuab
** Does not include a meeting with the Client for a Concept Plan status update
Additional trips and meetings are a potential Optional Service. Also, because the proposed Local
Project Manager is based in Dallas, additional meetings involving him might occur.
Proposed Deliverables
The following work products ("deliverables") are proposed:
Task Deliverable
1.0: Background Research & Analysis None
2.0: Charrette & Concept Plan Development Concept Plan
3.0: Preparation of the Draft Master Plan Draft Master Plan
4.0: Plan Presentation & Final Revisions Final Master Plan (1 original, 1 bound copy and
1 electronic copy on computer disk)
Proposed Schedule
The Project Team can, within reason, adjust its schedule to meet the specific needs of the Client.
However, based upon a typical time-frame, the following six (6) month schedule is proposed:
Task Week(s)
1.0: Background Research & Analysis 1-6
2.0: Charrette & Concept Plan Development 7
3.0: Preparation of the Draft Master Plan 8-20
4.0: Ptan Presentation & Final Revisions 21-24