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BM 2001-06-04 PBPARK AND RECREATION/TREE BOARD M1NUTES OF MEETING June 4, 2001 Meeting Time: 6:30 p.m. Meeting Place: Town Center 255 E. Parkway Blvd. Coppell, Texas 75019 Members Present: Scott Williams, Tracey Garman, Reg Allen, Mark Tepper, Rene Lawson, Victor Burke, and Brent Wooten. Staff Present: Brad Reid, Jane Anne Sellars, and Hilda Salazar. Item 1: Item 2: Item 3: Call the meeting to order Mr. Lawson called the meeting to order ~ 6:31 p.m. Approval of minutes from May 7, 2001 meeting. Mr. Reg Allen, moved to approved the minutes from May 7, 2001 meeting Mr. Mark Tepper, seconded the motion Vote: (7- 0), approved. Citizen's Forum. Citizens should complete a Citizen's Appearance Form. Pursuant to the State of Open Meetings Law, the Board is restricted in discussing or taking action on items not posted on the Agenda. Action on your statement can only be taken at future meetings. Mr. Daniel Ellisty 96 Heartwood Coppell, TX 75019 Mr. Ellisty made presentation to the Board and expressed his interest for the construction of a skate park in Coppell. Mrs. Sharon Harvey 610 Claremont Court Coppell, TX 75019 - Mrs. Harvey informed the Board her concern of a living beaver she named "Charlie", living on the west side of the board walk at Andrew Brown East Park. She requested for the trail to be build around the beaver' s compound. Item 4: Recommendation to City Council of Youth Sports Associations to receive Pepsi Contract Youth Sports League Sponsorship Funds. Mr. Scott Williams made presentation to the Board Mrs. Tracey Garman, moved to approve Mr. Reg Allen, seconded the motion Vote: (7 - 0), approved Item 5: Recommendation to City Council of organizations to receive Pepsi Contract Volume Incentive Fund Payment. Mr. Williams made presentation to the Board. Money will be given to the Associations accordingly with volume percentage purchased. Mr. Reg Allen, moved to approve that the City would distribute the check to the Sports Associations base on the amount of product purchased. Mrs. Tracey Garman, seconded the motion Vote: (7- 0), approved. Item 6: Consider recommendation of implementation of a Youth Sports Coach Training Program. Report by Lloyd Mauch, Special Services Supervisor. Board decided not to make a decision at this time. Item 7: Discussion and necessary action considering the Park Board becoming a member of Adopt-a-Road project. Ms. Vanhoozier made presentation to Board and the Board decided to Adopt a Location at State Road. Mr. Victor Burke, moved to approve Mr. Reg Allen, seconded the motion Vote: (7-0), approved Item 8: Consider approval of developing a plan annually schedule Coppell Sports Council member organizations for presentations before the Park Board. Mr. Reg Allen, moved to approve Mr. Mark Tepper, seconded the motion Vote: (7- 0), approved. Item 9: Report by Coppell Youth Soccer Association. Item 10: Item 11: Mr. Chris Claudio informed the Board that soccer has two playing seasons. The fall season begins middle of September until the first week of November. The spring season begins during the second week of February until the second week of April. Players in the U11 and older generally play into May. As of May 1, there were 2,703 players registered to play soccer with the Association. 2521 of these players are recreational and 182 select. - Approximately 500 players live outside of the City of Coppell - 2265 are age 10 or younger - There are 180 adults playing soccer on Sunday afternoons at Andrew Brown West Park Registration fees for this year it's as follows: - $45.00 per player if they live in Coppell or attend Coppell Schools - $55.00 for all other players - $80.00 for kids registered for both seasons and living in Coppell - $100.00 for all others - $30.00 per year, for select players if they practice in Coppell but don't play any games here - $80.00 if they practice and have 50% of their games in Coppell The concession stands at Andrew Brown East and Andrew Brown West Parks are major sources of fund-raising for the Association. Currently the Vice-President of Concessions oversees a paid employee to maintain the concession stands. Drinks, candy, hot dogs and nachos are sold, and revenues from both concessions stands have averaged $3,000.00 Chair Report No Chair Report Director' s Report North Lake: No change on Status, TXU not interested in long term agreement. City Facility Rental: No complaints about rental or policies Denton Creek Park: Minimum development, nature area, sitting areas in that location. No monetary resources available at this time. Leisure Services Brochure: Brochure will be ready by the end of the month Use of Water Wells to provide irrigation to City facilities: 180 acres at Andrew Brown East, West and Moore Road Parks, still looking of possibility of having a well system. No funds available at this time. Item 12: Item 13: Item 14: Tree Reforestation Fund: Currently we have $100,000.00 in that fund but no projects in mind right now. Construction Progress Report · Moore Road about the start the fencing · Senior Center Annex will be finish in about 6 weeks. · MacArthur Park: working on the parking expansion · Aquatic & Rec. Center concession stand already open. Board Members Report None. Sub-committee Reports - Park Naming Subcommittee · No recommendation at this time, but a lot of possibilities Special Project Subcommittee · No Report Future Agenda Items Add presentator's name to Agenda items Time of Future Park Board Meetings Mr. Mark Tepper, moved to adjourn meeting Mr. Victor Burke, seconded the motion Vote: (7- 0), approved. Park Board Meeting Adjourned ~ 9:34 p.m.