BM 2000-01-03 PBMeeting Time:
Meeting Place:
Members Present:
MINUTES OF MEETING (DRAFT)
January 3, 2000
7:00 p.m.
Town Center
255 Parkway Blvd.
Coppell, Texas 75019
Diana Raines, Scott Williams, Reg Allen, Tracey Garman, Lynn Kees, Victor
Burke, Chris Ruska, and Rene Lawson.
Staff present:
Gary Sims, Brad Reid, Dennis Slayton, and Hilda Salazar
Item 1:
Item 2:
Item 3:
Diana Raines called the meeting to order at 7:05 p.m.
Citizen's Forum. Citizens should complete a Citizens Appearance Form. Pursuant to the
State Open Meeting law, the Corporation is restricted in discussing or taking action on
items not posted on the Agenda. Action on your statement can only be taken at future
meetings.
No citizens present.
Approval of minutes from the November 1, 1999 meeting.
Note: Agenda correction on Item 5: is Ms. Ringo not Mr. Ringo
Mr. Chris Ruska, moved to approve the minutes from November 1, 1999.
Mr. Reg Allen, seconded the motion.
Vote: (7 - 0), approved.
Item 4:
Item 5:
Discussion of the city's Web Site, which is currently in revision
Mr. Scott Williams informed the Board that he has been reviewing the city's web site and
found out that:
It's incomplete
It's not up-to-date
He also informed that, he talked with Sharon Logan, Community Information Officer for
the City of Coppell. She told him that they are working on a new and improved city-wide
website and they might have something ready within the next few weeks.
Consider approval of publishing e-mail addresses for Park Board Members.
Mr. Williams expressed Ms. Logan's concerned about publishing the Park Board members
addresses on the web site with out authorization.
Item 6:
Item 7:
Item 8:
The Board unanimously voted to have all the members' addresses published in the City of
Coppell Web Site and Mr. Williams will inform Ms. Logan of the Board's decision.
Mr. Burke suggested to make staff aware of all the e-mails sent to the Park Board
members before they answer back to the residents; on which the Board agreed.
Update from the Subcommittee to determine guidelines for performing background checks
for persons wishing to coach in the Coppell Youth Sports Organizations.
Mr. Williams provided the Board with updated information in regards to the guidelines to
follow for performing the background checks for persons wishing to coach in the Coppell
Youth Sports Organizations. The Sports Council is reviewing and determining guidelines
for implementation.
Mr. Slayton, provided the Board with a program of work for implementing the background
checks (Please see attachment).
Discussion of the recently approved Park Bond projects and their scheduled funding.
Mr. Brad Reid handed out a chart with the proposed Bond Issuance Schedule; this is a
preliminary schedule prepared by the Finance Department and is subject to change (See
attachment).
Chairman's Report
Ms. Diana Raines thanked staff for the "great job" done during the City of Coppell
"Winter Wonderland" Parade and Open House.
Item 9:
Director's Report.
Mr. Gary Sims provided the Board with a Program of Work for the Parks and Recreation
Board, which contains 15 items (please see attachment).
Board suggested having a Work Session meeting to discuss the program of work and other
Board issues.
Board suggested having the Work Session meeting on January 24, 2000 from 6:00 - 8:00
p.m.
Staff agreed to reserve the second Floor conference room for that meeting.
Mr. Sims provided the Board with the Parks and Leisure Services Department projects
planner (Please see attachment). He also informed them that the positions for the Aquatic
and Recreation Center have been advertised and staff is waiting on applicant screening
results to start interviewing.
Ms. Amanda Vanhoozier has been hired as the Community Program Coordinator for the
City and she will start on January 10, 2000.
Item 10: Superintendent's Report.
Mr. Dennis Slayton provided the Board with an update on Playground Safety Regulations.
Also informed that he will meet with manufacturing representatives to study the
possibilities of bringing into compliance the playgrounds with deficiencies.
Mr. Slayton submitted hazard categories information to be consider by the Board.
Item 11:
Project Construction Update.
Mr. Brad Reid, provided the Board with chart containing updated information about the
current projects underway (See attachment).
Item 12:
General Discussion
Mr. Ruska suggested including an item in the next month agenda to talk about the Arbor
Day Poster Contest.
Mr. Kees brought a wooden tree to show the Board that could be used as the prize for the
School winners in the next Arbor Day Poster Contest.
The Board agreed to give ribbons to all Arbor Day Poster Contest participants; medals to
each school winners and, the wooden tree plaque to the over all winner.
The Board asked the status of the joint use agreement with CISD. Mr. Gary Sims, told the
Board that the agreement was in the hands of Mr. Echols, Superintendent of CISD. Mr.
Scott Williams, reported that he was told the plans for the new high school baseball and
softball fields at Wagon Wheel Park were shown to parents by CISD. It was discussed in
this meeting that these fields would be playable by spring of 2001.
The Board expressed their concerned about what the agreement includes regarding off-
season and non-school use of these facilities and how the proposed complex might affect
the planned park amenities, parking, etc. Therefore, the Board requested to have Mr. Jim
Witt at the next meeting to help clarify these issues.
With no further business the meeting was adjourned ~ 9:05 p.m.
Mr. Scott Williams, moved to approved
Mr. Lynn Kees, seconded the motion
Vote: (8 - 0), approved.