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BM 2000-02-07 PBMeeting Time: Meeting Place: Members Present: Staff Present: PARK AND RECREATION BOARD MINUTES OF MEETING February 7, 2000 7:00 p.m. Town Center 255 E. Parkway Blvd. Coppell, Texas 75019 Diana Raines, Rene Lawson, Scott Williams, Victor Burke, Chris Ruska, Tracey Garman, and Lynn Kees. Gary Sims, Brad Reid, Dennis Slayton, and Hilda Salazar Item 1: Call the meeting to order Ms. Diana Raines called the meeting to order ~ 7:09 p.m. Item 2: Approval of minutes from January 3, 2000 meeting. Correction on Item 5: grammatical error in the word concern instead of concerned. Mr. Lynn Kees, moved to approved the minutes from January 3, 2000 meeting Mr. Victor Burke, seconded the motion Vote: (5 - 0), approved. Item 3: Citizen's Forum. Citizens should complete a Citizen's Appearance Form. Pursuant to the State Open Meetings Law, the Corporation is restricted in discussing or taking action on items not posted on the Agenda. Action on your statement can only be taken at future meetings. No citizen's present. Item 4: Review and Recommend updated priorities to the 5 year Parks, Recreation and Open Space Master Plan. The Board decided to prioritize the Plan by zones. Also, they decided to recommend changes to the list of items and schedule a Public Hearing at a later date. Mr. Sims suggested inviting Sabine Hams, from Halff and Associates to the March meeting to talk about the Feasibility Study ~ Andrew Brown West for the proposed Tennis Courts, because he thinks Halff and Associates is not comfortable with putting the Tennis Courts at ABWest. Mr. Reid informed the Board that there is money available to light the courts at the three middle schools and Mrs. Raines wanted to know what has happened to the existing lights removed from the high school; the board will be provided with information about it at the next meeting. Item 5: Review the design layout for MacArthur Park Athletic Complex. Mr. Reid showed the Board a map and explained where the proposed park amenities are to be located. He also informed the Board that he would meet with the Baseball Association to determine the field sizes desired. Item 6: Consider approval and recommendations of the guidelines for performing background checks for persons wishing to coach in the Coppell Youth Sports Organizations. Mr. Sims recommended putting it on next month's Council agenda for recommendation. He also expressed his concern about bringing this guideline forward because they are not proposed to be part of the bylaws. Mr. Williams suggested adding a consent form to the guidelines and Mr. Lawson wanted a list of specific restrictions. The Board decided to postpone voting on the issue until the March meeting. Item 7: Discussion of the Parks Department Web Page and potential linkage with the Park Board. Mr. Sims informed the Board that the Web Page would be ready in March. The minutes and agendas will be there for citizen's convenience and the names of the Park Board members and addresses will be available. Recreation information will be available within two months and citizens will be able to download registration forms or pavilion reservation forms. Item 8: Discussion of negotiations with a hydraulics consultant to have a Feasibility Study completed on determining alternative water sources for irrigation purposes of the Andrew Brown Park System. Mr. Brad Reid provided the Board with an explanation of the water wells and its functions. He informed them that from May 15, - Oct. 15; are the dates which we are affected by the water conservation program in the City; therefore it's important to consider alternative sources for irrigation water. If the Board decided to adopt this water system, the City will be able to water at all times and won't loose the landscaping it has in the past. Mr. Sims suggested inviting Adel Zantout from HydroTech Engineering to provide the Board with a presentation about installing a water well. Item 9: Chairman's Report. Mrs. Raines informed the Board that she attended the Mayor's breakfast and all the Boards requested to have an orientation meeting for new members. Mrs. Raines also informed them that any citizen wanting to have an appearance in any of the City meetings will have to schedule 72 hours before agenda is posted. Boards are not allowed to have general discussion items. Item 10: Director's Report Mr. Sims informed the Board that Mrs. Jane Anne Sellars, Recreation Manager would start on February 21, 2000. The Aquatic Supervisor position is currently advertising. Mr. Lloyd Mauch was promoted to Recreation Services Supervisor, effective on January 31, 2000. Mr. Michael Hellman was recommended for the Forester position, but he hasn't accepted yet. Interviews for Leisure Services Secretary are on February 8, 2000. Mr. Sims informed the board that the total paving cost for the CMS-West parking lot will be $65,000.00; CISD will pay 11.5% and will be complete by April 1, 2000. Mr. Sims suggested the Board take another tour of the Aquatic & Rec. Center site now that it is 75% completed. The Andrew Brown Central Restroom facility is almost completed and it was paid with AT&T funds. Staff will meet with Football Association to discuss storage issues. The joint use agreement with the Church of the Apostles will be sign next week. The Family Fish event will be on March 11, 2000 from 10:00 a.m. - 1:00 p.m. Mr. Sims handed out a sample of the Living Legacy certificate. If someone is interested in buying a leaf the price is $250.00 ea. The money will be utilized to buy trees and irrigation for trees. The tentative date for the Aquatic and Recreation Center Grand Opening is Memorial Day Weekend. The City is currently advertising for Lifeguards, cashiers, trainers, etc. Item 11: Superintendent Report Mr. Slayton informed the Board that he is working on the Playground Compliance report. He showed playground pictures. Item 12: Project Construction Update. Mr. Reid provided the Board with an updated project construction Report. Item 13: General Discussion Mr. Williams asked about the Field Youth Standards. Mr. Victor Burke, moved to adjourn the meeting Ms. Tracey Garman, seconded the motion Vote: (6 - 0), approved. Meeting Adjourned ~ 9:20 p.m.