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BM 2000-03-06 PBMeeting Time: Meeting Place: Members Present: PARK AND RECREATION BOARD MINUTES OF MEETING March 6, 2000 7:00 p.m. Town Center 255 Parkway Blvd. Coppell, Texas 75019 Diana Raines, Scott Williams, Reg Allen, Tracey Garman, Lynn Kees, Victor Burke, Chris Ruska, Rene Lawson, and Bill Markham. Staff present: Gary Sims, Brad Reid, Dennis Slayton, and Hilda Salazar Item 1: Diana Raines called the meeting to order at 7:00 p.m. Item 2: Citizen's Forum. Citizens should complete a Citizens Appearance Form. Pursuant to the State Open Meeting law, the Corporation is restricted in discussing or taking action on items not posted on the Agenda. Action on your statement can only be taken at future meetings. No citizens present. Item 3: Approval of minutes from the February 7, 2000 meeting. Mr. Chris Ruska, moved to approve the minutes from February 7,2000. Mr. Victor Burke, seconded the motion. Vote: (8 - 0), approved. Item 4: Presentation and discussion of the Water Well Irrigation System. Mr. Brad Reid introduced Mr. Adel Zantout, hydrologist. Mr. Zantout proceeded to inform the Board the options of strata they can get with the Water Well, stating that there are no guarantees when dealing with water and oil wells; but their experience shows that they can succeed. He used Xerox as an example, saying that they obtained 500 gallons per minute. Mr. Zantout discussed many of the detailed aspects of drilling a well in this area and the possible concerns and rewards of doing so. Mr. Sims informed the Board that some of the areas like Andrew Brown East, Andrew Brown West, Andrew Brown Central, Town Center and the Service Center can be irrigated with water obtained from the Well. He also requested a recommendation of proceeding with the Feasibility Study proposal to send to City Council. Mr. Rene Lawson, moved to approve the recommendation. Mr. Lynn Kees, seconded the motion. Vote: (9 - 0), approved. Item 5: Discussion of the location for the Coppell Tennis Center. Mr. Sims informed the Board that Ms. Sabine Borgnet-Harris, from Halff and Associates sent a letter to staff stating that they do not recommend Andrew Brown West for the location of the Tennis Center because the facility requires fences around the tennis courts and that will restrict the flow of water and this can cause the water to arise. He informed the Board that other sites to consider are: the Old Service Center Building, Wagon Wheel Park, MacArthur Park, and Grapevine Springs Park. Staff would like to hire a consultant to do the Feasibility Study and bring recommendation to the Board of which one is the best to build on. The Board decided to consider the Old Service Center, Grapevine Springs Park and Andrew Brown West. Mr. Chris Ruska, moved to approve the Feasibility Study at the Old Service Center, Grapevine Springs Park and Andrew Brown West. Mr. Victor Burke, seconded the motion. Vote: (9 - 0), approved. Item 6: Discussion of the guidelines for performing background checks for persons wishing to coach in the Coppell Youth Sports Organizations and setting a date for Public Hearing. Mr. Gary Sims provided the Board with the guidelines approved by the City Attorney and Mr. Scott Williams handed out the guidelines provided by the subcommittee for comparison. Mr. Williams stated that the guidelines provided by City Attorney is missing the following information: - Does not said how often to do the background checks - Does not specified the structure of the check - Does not give you example of letters of notification - Does not give you certification letter of procedures - Does not document what vehicle would be use for notifying the person if there is disqualification. - In regards to policy or Bylaws he recommended Park Board to be the ultimate authority in approving changes to the Sports Council Bylaws. - In regards to not wanting to know who is qualified and disqualified, City Attorney's guidelines said that the Sports Associations would notify the City in writing. City Attorney asks for references and nobody wants references, nobody will use references. City Attorney wants the certification letter with every disqualified volunteer and nobody wants that list. Mr. Ruska suggested to have the guidelines revised by the Sports Background Subcommittee and the Sports Council Association. Mr. Ruska, moved to approve the review of the Background Check guidelines. Mr. Rene Lawson, Seconded the motion. Vote: (8 - 1), approved. The Board decided to have a Public Hearing for the Background Checks on April 3, 2000 ~ 7:00 p.m. Mr. Rene Lawson, moved to approve the Public Hearing for April 3, 2000. Reg Allen, seconded the motion Vote: (9 - 0), approved. Item 7: Lone Star Programming Award for Camp Do-It-All by Texas Recreation & Park Society. Mr. Sims informed the Board that Texas Recreation & Park awarded Camp-Do-It-All, summer program with this distinction for the best program in the Nation. Item 8: Construction Project Update. Mr. Reid provided the Board with an updated information of current projects. Item 9: Item 10: Introduction of the Aquatics Supervisor. Mr. Sims introduced Mr. Peter Willding as the Aquatic Supervisor for the Aquatic and Recreation Center; he has 15 years of experience and worked for the Brookhaven Club. Introduction of the Recreation Manager Mr. Sims introduced Mrs. Jane Anne Sellars as the Recreation Manager for the Aquatic and Recreation Center; she has 20 years of experience and recently retired from the City of Arlington. Item 11: Update by Recreation Manager of Status of Aquatic and Recreation Center programming, staffing and related items. Mrs. Sellars informed the Board that they are currently interviewing for the Recreation Supervisor position and they expect to have somebody on board by the beginning of next month; and Human Resources is advertising for the coordinators position. She also let the Board know how excited she was to be part of this project and they will do anything to provide the citizens with the best of the best. Mr. Lynn Kees, moved to approved Mr. Victor Burke, seconded the motion Vote: (9 - 0), approved. With no further business the meeting was adjourned ~ 9:05 p.m.