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BM 2000-05-01 PBMeeting Time: Meeting Place: Members Present: Staff Present: PARK AND RECREATION BOARD MINUTES OF MEETING May 1, 2000 6:00 p.m. Town Center 255 E. Parkway Blvd. Coppell, Texas 75019 Minutes Diana Raines, Scott Williams, Tracey Garman, Chris Ruska, Bill Markham, Reg Allen, Victor Burke, Lynn Kees Gary Sims, Brad Reid, Dennis Slayton Item 1: Item 2: Item 3: Item 4: Item 5: Diana Raines called the meeting to order at 7:00 p.m. The Board took a tour of the Aquatics and Recreation Center Site and were updated on the construction progress. Approval of minutes from April 3, 2000. a. Scott Williams moved that Item #7 read ~Board will review Bylaws at a later date" b. Tracy Garman moved that Item #5 include: ~The use of the middle school tennis courts will be agreed to in writing between the City and CISD." Mr. Chris Ruska motioned to approve the minutes from April 3, 2000 Mr. Scott Williams seconded the motion Vote: (8-0) for approval Citizen's Forum. Citizens should complete a Citizen's Appearance Form. Pursuant to the State Open Meetings Law, the Board is restricted in discussing or taking action on items not posted on the Agenda. Action on your statement can only be taken at future meetings. No citizens present Presentation regarding potential Equestrian Center. Mr. Dwayne Williams and Mr. Ross Rains presented the benefits of an equestrian center at Grapevine Springs Park and the former Baptist Foundation property and handed out a packet of information with drawings of proposed site plans and a survey of property owners in the area. They anticipate having 24 stalls with possible expansion to 48, utilizing as much as 16 acres of the property. The Board did not take action on this item. Jim Witt, City Manager discussed a presentation that was also made to the City Council regarding the construction of this Equestrian Center. He reported that the Council took no action and requested Mr. Williams and Mr. Rains do some further research of their plan. Item 6: Item 7: Item 8: Item 9: Item 10: Item 11: Mr. Witt was also asked by Tracy Garman to discuss the City Council Agenda Item dealing with an Update of the Tree Ordinance. Mr Witt explained that the Council has requested the Tree Board to review the ordinance section relating to Mesquite Trees and consider a revision that gives a credit for saving Mesquite Trees rather than a penalty for removing them. Review and recommendation of the Park and Recreation Board ByLaws as follows: a. Change the Leisure Services Department name to Parks and Leisure Services in Art. 6, Sect. 2, and Art. 6, Setciton 1, c and e. b. Change Article 6, Section 1, a, to Coppell Recreation Development Corporation. c. Change Article 4, Section 7 to include the City standard for Board and Commission Attendance and indicate the calendar year. Changes recommended to the bylaws as attached. Mr. Reg Allen motioned to approve Mr. Lynn Kees seconded the motion Vote: (8-0) for approval Consideration and recommendation of Background Checks for Youth Sports Officials Policy. Scott Williams introduced the history of the document and the basic contents. The Board discussed specific aspects of the proposed policy and recommended minor changes. Mr. Scott Williams motioned to approve the document, with changes Mr. Victor Burke seconded the motion Vote: (8-0) for approval Mr. Chris Ruska motioned to approve recommending to City Council Mr. Scott Williams seconded the motion Vote: (8-0) for approval Discussion of the Arbor Day Poster Contest. Ms. Tracey Garman gave a presentation of the Arbor Day Celebration which occurred last week. Construction Project Update Mr. Reid gave the Board an update of the current construction projects. Chairman's Report Ms. Diana Raines spoke about the great time had by all at the Easter Egg Hunt and Bunny Brunch. Board Report Chris Ruska requested an audit of his attendance for the next meeting and he requested consideration of sending out a quarterly attendance report to each Park and Recreation Board Member. Item 12: Director's Report No items discussed Item 13: Introduction of the Recreation Supervisor. Mr. Sims introduced Diane Shomper, the new Recreation Supervisor, who comes to us from the City of Arlington. With no further business the meeting was adjourned at 9:50 p.m. Ms. Diana Raines motioned to adjourn the Regular Meeting Mr. Scott Williams seconded the motion Vote: (8-0) for approval