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CM 2001-07-10MINUTES OF JULY 10, 2001 The City Council of the City of Coppell met in Regular Called Session on Tuesday, July 10, 2001, at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Candy Sheehan, Mayor Bill York, Mayor Pro Tem Greg Garcia, Councilmember Jayne Peters, Councilmember Diana Raines, Councilmember Marsha Tunnell, Councilmember Doug Stover, Councilmember Dave Herring, Councilmember Also present were City Manager Jim Witt, City Secretary Libby Ball and City Attorney Robert Hager. REGULAR SESSION {Open to the Public) 1. Call to order. Mayor Sheehan called the meeting to order, determined that a quorum was present and convened into Executive Session. EXECUTIVE SESSION {Closed to the Public) e Convene Executive Session A. Section 551.071, Texas Consultation with City Attorney. 1. Discuss and provide lei/Iai advice site plan application of U-Haul Hitlhway 121 and Denton Tap. B. Section 551.074, Texas Government Personnel Matters. 1. City Manal/ier Evaluation. Government Code - concerninl/[ at State Code - Mayor Sheehan convened into Executive Session at 6:14 p.m. as allowed under the above-stated article. Mayor Sheehan adjourned the Executive Session at 7:00 p.m. and opened the Work Session. Cm 07102001 Page 1 of 16 WORK SESSION (Open to the Public) 3. Convene Work Session A. Discuss Board/Commission Interview Schedule and Process. Discuss Schedule for Council Goals for 2001/2002. Update on Sandy Lake Road. Discussion and update on Equipment Storage Facility at the new Coppell Service Center facility. Review new MDC/Emergency CAD System. Discuss Entry Ways into the City. Discussion of Agenda Items. REGULAR SESSION (Open to the Public) 4. Invocation. Dr. Larry Parsley, Valley Ranch Baptist Church, led those present in the invocation. 5. Pledge of Allegiance. Mayor Sheehan led those present in the Pledge of Allegiance. Citizen's Appearances. ao Dan Torpey, 525 Layton Drive, spoke on the fence setback on side lots; Bo Lingling Zhang, 518 Waterview Drive, spoke on the fence issue for the corner lots in Vistas of Coppell; Co Jack Crocker, 402 Waterview Drive, spoke about U-Haul at S.H. 121 and Denton Tap; D. Dave Nelson, 353 Waterview Drive, spoke about U-Haul reconsideration; and ao Amyad Awan, 467 Hazelwood Cove, spoke about the corner lot and fence setbacks. Cm 07102001 Page 2 of 16 Consider approval of a proclamation namintl July 2001 as Parks and Recreation Month, and authorizintl the Mayor to sitln. Presentation: Mayor Sheehan read the Proclamation for the record and presented the same to the members of the Parks and Leisure Services Department who were present. Action: Mayor Pro Tem York moved to approve a proclamation naming July 2001 as Parks and Recreation Month, and authorizing the Mayor to sign. Councilmember Stover seconded the motion; the motion carried 7-0 with Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring voting in favor of the motion. CONSENT AGENDA 8. Consider approval of the followinl/[ consent al/ienda items: A. Consider approval of minutes: June 26, 2001. Be Consider approval of a License Al/ireement between the City of Coppell and Coppell Independent School District for the use of ritlht-of-way to have telecommunication lines installed and related appurtenances; and authorizinl/[ the City Manal/ier to sitln. Land Use and Development Ce Consider approval of a six-month extension of time as it applies to the expiration date of the Minor Plat for the Carrick Addition, Lots I and 2, Block A, on approximately .70 of an acre of property located at the northwest corner of Lodl/ie and Sandy Lake Roads. Cm 07102001 Page 3 of 16 De Consider approval of a six-month extension of time as it applies to the expiration date of the Minor Plat for the Coppell Service Center, Lot 1, Block 1, on approximately 7.504 acres of property located 300 feet east of Coppell Road, south of Bethel Road. Consider approval of an Ordinance for Case No. PD- 190 Trinity Shores, zoning change from R {Retail) to PD- SF-9 {Planned Development-Single-Family-9) to allow the development of 19 single-family homes on approximately 7.31 acres of property located on the south side of Sandy Lake Road, west of the Trinity River, and authorizing the Mayor to sign. Fe Consider approval of an Ordinance for Case No. S- 1186-Potter Concrete, zoning change from LI {Light Industrial) to LI-SUP {Industrial, Special Use Permit), to allow for the operation of a concrete batch plant, for a period not to exceed one year, on approximately 1.16 acres of property located approximately 900 feet west of the intersection of Creekview & Royal, on the west side of Creekview Drive, and authorizing the Mayor to sign. Consider approval of an Ordinance changing the name of North Texas Court to Fitness Court at the entrance of the proposed fitness facility, Everybody Fits, located west of Denton Tap Road, north of Sandy Lake Road, and authorizing the Mayor to sign. Resolutions He Consider approval of a resolution authorizing the use of Community Development Block Grant funds from current fiscal year 2001 in the amount of $75,282.00 for the installation of an eight inch water line and fire hydrants within the Golden Triangle Mobile Home Park, and authorizing the City Manager to execute the necessary documents for such funds; and authorizing the Mayor to sign. Cm 07102001 Page 4 of 16 Issues Discussed: There was a request for staff to look at sites that inadequate fire protection in relation to Item H. Action: might have Councilmember Tunnell moved to approve Consent Agenda Items A, B, C, D, E carrying Ordinance No. 91500-A-297, F carrying Ordinance No. 91500-A-298, G carrying Ordinance No. 2001-954, and H carrying Resolution No. 2001-0710.1. Councilmember Peters seconded the motion; the motion carried 7-0 with Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring voting in favor of the motion. 9. Presentation on fences by Karen Farnum. Presentation: Karen Farnum made a presentation to Council concerning fences and setback requirements. Action: Mayor Sheehan stated that a letter would be sent to Mrs. Farnum and those who spoke in support. 10. PUBLIC HEARING: Consider approval of Case No. PD-191, Freeport VII, zoning change request from LI {Light Industrial} to PD- 191-LI {Planned Development-191, Light Industrial}, to allow a reduction in the required parking on approximately 17.824 acres of property located at 611 S. Royal Lane, south of Creekview Drive {Freeport North Addition, Lot 2, Block A}. Presentation: Gary Sieb, Director of Planning and Community Services, made a presentation to the Council. Jeff Turner, Dukes Weeks, 5495 Beltline, Suite 360, Dallas, answered questions from Council. Cm 07102001 Page 5 of 16 Public Hearinti: Mayor Sheehan opened the Public Hearing and advised no one signed up to speak. Action: Mayor Pro Tem York moved to close the Public Hearing and approve Case No. PD-191, Freeport VII, zoning change request from LI (Light Industrial) to PD- 191-LI (Planned Development- 191, Light Industrial), to allow a reduction in the required parking on approximately 17.824 acres of property located at 611 S. Royal Lane, south of Creekview Drive (Freeport North Addition, Lot 2, Block A). Councilmember Peters seconded the motion; the motion carried 7-0 with Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring voting in favor of the motion. 11. PUBLIC HEARING: Consider approval of Case No. PD-129-R2, Parks of Coppell, Tract III (Huntington Ridtle), zonintl chantle from PD-129R (Planned Development-129R) to PD-129R2 (Planned Development-129R2), to allow the construction of a masonry wall and revise monument sil/ins to add raised plantintl beds on approximately 26.177 acres of property located at the southwest corner of Parkway Boulevard and Denton Tap Road. Presentation: Gary Sieb, Director of Planning and Community Services, made a presentation to the Council. Public Hearinti: Mayor Sheehan opened the Public Hearing and asked for those who signed up to speak. Eric Wewers, Applicant, 135 Clover Meadow Lane, spoke in favor. Issues Discussed: There was discussion regarding the history of this subdivision. Cm 07102001 Page 6 of 16 Action: Councilmember Tunnell moved to close the Public Hearing and approve Case No. PD-129-R2, Parks of Coppell, Tract III (Huntington Ridge), zoning change from PD-129R (Planned Development- 129R) to PD- 129R2 (Planned Development- 129R2), to allow the construction of a masonry wall and revise monument signs to add raised planting beds on approximately 26. 177 acres of property located at the southwest corner of Parkway Boulevard and Denton Tap Road with the following conditions: The proposed wall shall be constructed of the same design and material as the existing wall. The area of the masonry wall located over the 20' drainage easement shall be constructed according to the provided wall detail. Mayor Pro Tem York seconded the motion; the motion carried 7-0 with Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring voting in favor of the motion. 12. PUBLIC HEARING: Consider the revocation of Special Use Permit-Il81, CC's Coffee House, which allowed for the operation of a 1,920 square-foot coffee shop to be located in Suite 401 of the Coppell Crossing IV Shopping Center, 777 S. MacArthur Boulevard. Presentation: Gary Sieb, Director of Planning and Community Services, made a presentation to the Council. Public Hearinti: Mayor Sheehan opened the Public Hearing and advised no one signed up to speak. Action: Councilmember Tunnell moved to close the Public Hearing and revoke Special Use Permit-1181, CC's Coffee House, which allowed for the operation of a 1,920 square-foot coffee shop to be located in Cm 07102001 Page 7 of 16 Suite 401 of the Coppell Crossing IV Shopping Center, 777 S. MacArthur Boulevard. Councilmember Raines seconded the motion for revocation; the motion carried 7-0 with Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring voting in favor of the motion. 13. PUBLIC HEARING: Consider approval of Case No. S-1187, Tasty Donuts, zoninl/[ chanl/ie from C {Commercial) to C-SUP {Commercial, Special Use Permit), to allow the operation of an approximately 1,050 square-foot donut shop to be located in Suite 409 of the Coppell Crossintl IV Shoppintl Center, 777 S. MacArthur Boulevard. Presentation: Gary Sieb, Director of Planning and Community Services, made a presentation to the Council. Public Hearinti: Mayor Sheehan opened the Public Hearing and advised no one signed up to speak. Action: Mayor Pro Tem York moved to close the Public Hearing and approve Case No. S-1187, Tasty Donuts, zoning change from C (Commercial) to C-SUP (Commercial, Special Use Permit), to allow the operation of an approximately 1,050 square-foot donut shop to be located in Suite 409 of the Coppell Crossing IV Shopping Center, 777 S. MacArthur Boulevard with the following conditions: The hours of operation being limited to Monday through Friday: 5 a.m. to noon, Saturday: 5 a.m. to 1 p.m., and Sunday: 6 a.m. to 1 p.m. The development of this property shall be in accordance with the Site Plan, Elevations, Floor Plan and Sign Plan. o No Certificate of Occupancy shall be issued until the site is constructed according to the approved Site Plan, including required landscaping. Cm 07102001 Page 8 of 16 o The raceway of the signage shall match the material on which it is mounted; i.e. bronze on brick. Councilmember Raines seconded the motion; the motion carried 7-0 with Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring voting in favor of the motion. 14. PUBLIC HEARING: Consider approval of Case No. S-1188, Pan Acean Noodle Shop & Grill, zoning chantg from C {Commercial) to C- SUP {Commercial, Special Use Permit), to allow the operation of an approximately 2,950 square-foot Chinese Restaurant with private club to be located in the Coppell Crossing IV Shopping Center, 777 S. MacArthur Boulevard. Presentation: Gary Sieb, Director of Planning and Community Services, made a presentation to the Council. Public Hearing: Mayor Sheehan opened the Public Hearing and advised no one signed up to speak. Action: Mayor Pro Tem York moved to close the Public Hearing and approve Case No. S-1188, Pan Acean Noodle Shop & Grill, zoning change from C (Commercial) to C-SUP (Commercial, Special Use Permit), to allow the operation of an approximately 2,950 square- foot Chinese Restaurant with private club to be located in the Coppell Crossing IV Shopping Center, 777 S. MacArthur Boulevard with the following conditions: The hours of operation being limited to Sunday through Saturday: 11 a.m. to midnight. The lights immediately adjacent to the retail facility shall remain on during the hours of operation. Cm 07102001 Page 9 of 16 The development of this property shall be in accordance with the Site Plan, Elevations, Floor Plan and Sign Plan. o No Certificate of Occupancy shall be issued until the site is constructed according to the approved Site Plan, including the required landscaping. o The sign return match existing attached signage in the shopping center. Councilmember Herring seconded the motion; the motion carried 7-0 with Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring voting in favor of the motion. There was a short recess held at this time. 15. Reconsider approval of the U-Haul International, Site Plan, to allow the construction of a three-story mini- storatle facility on approximately 2.02 acres of property located along the south side of S.H. 121, east of Denton Tap Road. Presentation: Gary Sieb, Director of Planning and Community Services, made a presentation to the Council. Art Anderson, Applicant, made a presentation to Council. Jeff Evans, U-Haul, addressed questions from Council. Issues Discussed: There was discussion regarding parking; and the windows. There was a call for an Executive Session at this time. Cm 07102001 Page 10 of 16 EXECUTIVE SESSION (Closed to the Public) Convene Executive Session A. Section 551.071, Texas Government Consultation with City Attorney. Code Mayor Sheehan convened into Executive Session at 9:19 p.m. as allowed under the above-stated article. Mayor Sheehan adjourned the Executive Session at 9:26 p.m. and reopened discussion on Item 15. Issues Discussed: There was further discussion regarding the traffic in that area, the proposed screening wall; would U-Haul consider leaving the big trucks parked out front only during the hours of operation; what hours would the outside lighting be on; security issues; and the number of trucks which would be parked at the site. Action: Mayor Pro Tem York moved to approve the U-Haul International, Site Plan, to allow the construction of a three-story mini-storage facility on approximately 2.02 acres of property located along the south side of S.H. 121, east of Denton Tap Road with the following conditions: Hours of operation: Saturday through Thursday - 7:00 a.m. to 7:00 p.m. Friday - 7:00 a.m. to 8:00 p.m. The glass on the North elevation shall be tinted at 48% by the PPG Comparable Standard as read by Mr. Anderson. The East and West elevations of the building will be opaque. o Only three (3) parking spaces in the front yard on the Northeast side of the building. 4. There will be no propane station. o There will be conformance to the site elevation, as submitted on June 8, 2001. Cm 07102001 Page 11 of 16 Landscaping and conformance to the site plan dated June 25, 2001, which includes the 14 four (4) inch caliper trees on the Northeast corner of the site and everything else that was listed on the site plan and the hedges on the Northwest side. Same light standard to be less than 1 candle, shielded as measured at the property line. o On the South side and on the East side to where the landscape island that separates the parking on the East side of the site there will be an eight (8) foot masonry fence and will match the existing school brick. 9. After 8:00 p.m. no internal lighting will be on. 10. Outside truck parking is allowed in the three (3) parking spaces on the Northeast corner of the site and 11 trucks could be parked back behind the extrusion on the Southeast corner of the site and where the eight (8) foot wall is located. 11. Parking of boats, recreation vehicles, vehicles, oversize campers, will be prohibited. Councilmember Stover seconded the motion; the motion carried 6-1 with Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines, Stover and Herring voting in favor of the motion and Councilmember Tunnell voting against the motion. 16. Consider approval of the St. Joseph Village, Lots 1-4, Block A, Preliminary Plat, to allow the development of a Retirement Community and municipal facilities on approximately 51.17 acres of property located along the south side of Sandy Lake Road, 1200' east of MacArthur Boulevard. Presentation: Gary Sieb, Director of Planning and Community Services, made a presentation to the Council. Joe Dingman, Applicant, addressed Council questions. Cm 07102001 Page 12 of 16 Issues Discussed: There was discussion regarding the land swap. Action: Councilmember Tunnell moved to approve the St. Joseph Village, Lots 1-4, Block A, Preliminary Plat, to allow the development of a Retirement Community and municipal facilities on approximately 51.17 acres of property located along the south side of Sandy Lake Road, 1200' east of MacArthur Boulevard with the following conditions: The Final Plat shall not be filed prior to the release of the updated F.E.M.A. maps, indicating that this property has been removed from the flood plain. TXU easements, as needed, are to be provided on the Final Plat. (NOTED ON PLAT) o Submission and approval of the separate instruments for the abandonment of the existing drainage easements. (NOTED ON PLAT) ° Revisions to the fire lane radii to meet minimum standards is required. (NOTED ON PLAT) o Verify that the minimum finished floor elevations stated on the plat are in accordance with the City's Flood Plain Ordinance. ° Provisions of needed easements to the City of Irving for the water line. (NOTED ON PLAT) ° If revisions are not minor in nature, the submission of an amended Site Plan for Phase 2 may be required due to the additional width of the waterline easement. o Revise the R.O.W. for Sandy Lake Road to reflect the dedication documents. (NOTED ON PLAT) Cm 07102001 Page 13 of 16 Once the R.O.W. for Sandy Lake Road is verified, then verify the accuracy of the location of the trees along Sandy Lake Road as indicated on the approved Landscape Plan. Councilmember Stover seconded the motion; the motion carried 7-0 with Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring voting in favor of the motion. 17. Consider approval of the Coppell Justice Center, Site Plan Amendment, to allow the construction of an addition onto the existing Justice Center Building on a portion of 13.09 acres of property located at 130 Town Center Boulevard. Presentation: Jim Witt, City Manager, made a presentation to Council. Action: Mayor Pro Tem York moved to approve the Coppell Justice Center, Site Plan Amendment, to allow the construction of an addition onto the existing Justice Center Building on a portion of 13.09 acres of property located at 130 Town Center Boulevard. Councilmember Peters seconded the motion; the motion carried 7-0 with Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring voting in favor of the motion. 18. Consider approval of a Computer-Aided Dispatch and Police and Fire Records Manatiement System in an amount not to exceed $560,043.90, and authorizing the City Manager to execute the necessary documents with TCI Sales and Trio Teknologies. Presentation: Jim Witt, City Manager, made a presentation to Council. Issues Discussed: There was discussion regarding the training on the new system. Cm 07102001 Page 14 of 16 Action: Mayor Pro Tem York moved to approve a Computer-Aided Dispatch and Police and Fire Records Management System in an amount not to exceed $560,043.90, and authorizing the City Manager to execute the necessary documents with TCI Sales and Trio Teknologies. Councilmember Peters seconded the motion; the motion carried 7-0 with Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring voting in favor of the motion. 19. Necessary action resulting from Work Session. There was no action necessary under this item. 20. Mayor and Council Reports. A. Report by Mayor Sheehan regarding Picnic in the Park. Report by Mayor Sheehan regarding Coppell International Music Exchange. Report by Mayor Sheehan regarding the Budget Work Sessions. Report by Mayor Sheehan regarding Volunteers for Boards and Commissions. Report by Councilmember York regarding Earth Day Award. Report by Councilmember York regarding 4th of July Parade. A. Mayor Sheehan spoke of the huge success of the Picnic in the Park. B. Mayor Sheehan spoke about the Coppell International Music Exchange with students from Finland. C. Mayor Sheehan announced the next Budget Work Session will be held on July 26, 2001. D. Mayor Sheehan encouraged the citizens to apply for the various boards, commissions, and committees that are vacant. Cm 07102001 Page 15 of 16 E. Mayor Pro Tem York announced that Wal-Mart had participated and observed the City of Coppell's Earth Day Celebration and they donated $500 for the event. F. Mayor Pro Tern York discussed the great 4th of July Parade and thanked the staff members for their hard work. 21. Necessary Action Resulting from Executive Session. There was no action necessary under this item. There being no further business to come before the City Council, the meeting was adjourned. Candy Sheehan, Mayor ATTEST: Libby Ball, City Secretary v Cm 07102001 Page 16 of 16