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BM 2001-07-19 PZ Minutes of July 19. 2001 PLANNING AND ZONING COMMISSION The Planning and Zoning Commission of the City of Coppell met in pre-session at 6 p.m., and in regular session at 6:30 p.m., on Thursday, July 19, 2001, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Chairman Rick McCaffrey Commissioner Anna Kittrell Commissioner Greg McGahey Commissioner Drew Halsey Also present were City Engineer Ken Griffin, Planning Director Gary Sieb, Assistant Planning Director Marcie Diamond, City Planner Andrea Roy and Sr. Administrative Secretary Barbara Jahoda. Vice Chairman Texx Stewart, Commissioners Jon Nesbit and Sam Clark, and Fire Marshal Travis Crump were absent. PRE-SESSION (Open to the Public) Briefing on the Agenda. Staffbriefed the Commission on the cases. REGULAR SESSION 2. Call to Order. (Open to the Public) Chairman McCaffrey called the meeting to order. Approval of Minutes dated June 21, 2001. Commissioner Halsey made a motion to approve the minutes of June 21, 2001, as written. Commissioner McGahey seconded; motion carried (4-0) with Commissioners McGahey, Kittrell, McCaffrey and Halsey voting in favor. None opposed. PUBLIC HEARING: Consider approval of Case No. S-1189~ Donut City, zoning change request from C (Commercial) to C-S.U.P. (Commercial, Special Use Permit), to allow the operation of an approximately 973 square-foot donut shop to be located along the west side of Denton Tap Road, north of Town Center Drive, at the request of Wainscott & Associates, Inc. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits of the take-out only donut shop, reminding the Commission that in December 2000, a Site Plan was approved for this use, as well as Dry Clean City. During Council review of this request, they discussed preserving an existing 25-30 year old evergreen tree on or near the property. At that time, Council was assured by the applicant that the tree would be preserved. Recently, while grading the property, this tree was destroyed and a retribution plan needs to be considered. Ms. Diamond went on to say that 21 notices were sent to nearby property owners and no replies either in favor or opposition were received to date. Ms. Diamond continued, stating that staff recommends approval of this Special Use Permit, subject to conditions, which she read into the record. Mark Wainscott, Wainscott & Associates, Inc., 4815 Keller Springs, Addison, TX 75001, was present to represent this item before the Commission and answer any questions. He briefly discussed the tree issue, stating that it was in line with the screening fence and had to be removed. Planning Director Gary Sieb interjected that the site was illegally cleared without a permit or the benefit of a review of their plans. He stated that since the tree was a point of discussion during Council's consideration and approval of the Site Plan, retribution of its loss needs to be established. Public Hearing: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman McCaffrey closed the Public Hearing. Discussion: Discussion followed concerning the type of tree retribution to be considered; i.e., caliper inch per caliper inch or a retribution of $100 per caliper inch or a combination of the two. Mr. Wainscott stated that the owner is willing to replace the tree with equal caliper inches. Action: Commissioner Kittrell made a motion to approve Case No. S-1189, Donut City, zoning change request from C to C-SUP., subject to the following conditions: 1) The hours of operation being limited to 5 a.m. to 5 p.m. seven days per week. 2) The development of this property shall be in accordance with the site plan, elevations, floor plan and sign plans. 3) Retribution of a 6-caliper inch Cedar tree, and remaining caliper inches of trees to be planted elsewhere or a monetary fine of $100 per caliper inch to compensate for the loss of the Cedar tree. Subsequent to this condition, City staff offered the attached memo 2 from John Elias, Parks Planner/Landscape Manager dated July 20, 2001, as an additional option that could be considered. (See Exhibit A) Commissioner Halsey seconded the motion; motion carried (4-0) with Commissioners McGahey, Kittrell, McCaffrey and Halsey voting in favor. None opposed. PUBLIC HEARING: Consider approval of the Vista Ridge Addition~ Lot 3R~ Block G~ Site Plan and Replat~ to allow the development of an approximately 71,144 square-foot office building on a 7.017 acre portion of a 25.93 acre tract of land located at the southwest corner of S.H. 121 (Vista Ridge Boulevard) and MacArthur Boulevard, at the request of Halff and Associates, Inc. and Boka Powell, LLC. City Planner Andrea Roy introduced the item to the Commission, showing exhibits of the proposal, including a color board, stating that this development will be built in three phases, on one lot. She described the building as being one story, measuring 32 feet at the highest point and providing approximately 416 parking spaces, which well exceeds the 237 required spaces. She mentioned the building will be located approximately 85 feet from the south property line, assuring a healthy buffer between this office use and the Vistas of Coppell, Phase lB, residential subdivision to the south. Ms. Roy then advised the Commission of staff concern regarding the dumpster location along the south property line. Staff feels that by considering an alternate location, it might help prevent future concerns/issues with the adjoining residential subdivision. After reviewing the 26-acre concept plan, Ms. Roy discussed the elevations, and landscape plan, suggesting the five proposed trees at the rear of the building be shifted to the front of the building which would enhance the visual impact of the facade. Finally, Ms. Roy stated that staff recommends approval of this request, subject to 11 conditions for the Site Plan and two conditions for the Replat, which she read into the record. Dan Anderson, Centex Development, 2728 N. Harwood, Dallas, TX, was present to represent this item before the Commission and answer any questions, commenting agreement with most staff conditions, indicating he will look into alternative locations for the dumpster(s), if necessary. He added that the use of brick as masonry material for this development would not be cost effective and considers the tilt-wall design to be in correlation with the surrounding area (the developments along S.H. 121 in Lewisville). Both Dennis Gulseth and John Orfield, with BOKA Powell, 13727 Noel Road, Suite 300, Dallas, TX 75240, also spoke. Public Hearing: Chairman McCaffrey opened the Public Hearing, asking for people present who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman McCaffrey closed the Public Hearing. Discussion: Extensive discussion followed relative to the visual effect of the architecture and use of building materials in a Primary Image Zone to comply with the C.I.V.I.C. recommendations; the fact 3 this development resembles more a warehouse than an office building; the possibility of repositioning the building, thus creating a more attractive appearance from S.H. 121, etc. Mr. Anderson requested City consideration of relief regarding roadway credits, etc., to help offset the cost factor of using brick/stone vs. tilt wall construction. Action: Commissioner Kittrell made a motion to hold the Vista Ridge Addition, Lot 3tL Block G, Site Plan and Replat under advisement to the August 16, 2001, Planning and Zoning Commission meeting. Commissioner Halsey seconded the motion; motion carried (4-0) with Commissioners McGahey, Kittrell, McCaffrey and Halsey voting in favor. None opposed. o Consider approval of the Town Center Addition~ Lot 2~ Block 3~ Site Plan, to allow the development of an approximately 14,080 square-foot retail/office building on approximately 1.674 acres of property located along the east side of Denton Tap Road, approximately 475 feet south of Parkway Boulevard, at the request of Daniels & Associates Architects. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits of the proposal, stating this building would attach to the north end of Eleanor's Square. Ninety-four parking spaces are proposed vs. the required 71 spaces and a drive- through is designed at the north side of the building. Ms. Diamond advised the Commission that in the Recommendation section of the Staff Report, the concern regarding the lack of a 10- foot building setback from the south property line is no longer a Building Code issue, according to the Chief Building Official, although staff feels that from an aesthetic and circulation point of view, a concern still exists. After reviewing the elevations, she also expressed staff concerns with regard to the lack of landscaping on the site and stated that staff recommends holding this case under advisement until all issues can be resolved. Alen Hinckley, Univest, 12201 Merit, Dallas, TX 75251, was present to represent this item before the Commission and answer any questions, showing pictures of the Market at Town Center (across from Eleanor's Square along the west side of Denton Tap Road), depicting both front and back store fronts, as is proposed at this site. He reviewed the Town Center zoning, designed in 1983, which allowed abutting zero lot lines. He stated this concept would allow an urban type of environment where buildings would be attached or be side by side, such as recent development in South Lake, Dallas, etc. Mr. Hinkley contends this Town Center site is subject to the development and contract agreements made between Univest and the City of Coppell in 1983 and ratified in 1987, still in full force and effect. His posture is that this site is subject to 1983 ordinances. Mr. Hinckley added that his development will house approximately 5,000 square feet of restaurants, 3,000 square feet of medical facilities and 6,000 square feet of retail use. Mr. Hinckley went on to say that he feels the proposed Landscape Plan far exceeds the 1983 requirements and where they do not comply, he added that a solution was proposed to them by the City that was similar to what Mr. Malouf did when his Site Plan for Eleanor's Square was approved; i.e., they could 4 o landscape a right-of-way area or City area in proximity to the site which would offset the City's perception of the shortage of interior landscaping. Mr. Randy Daniels, Daniels & Associates, Architects, 4320 North Beltline, Irving, TX, was also present to speak. Discussion: Discussion followed relative to the lack of landscaping, proposed location of the meter boxes, how code standards will be met relative to the fire wall, the difference between this construction and the existing Eleanor's Square, providing a transitional feature distinguishing one architectural design from another, the possibility of eliminating the 10' drive-through lane, affording the opportunity to provide additional landscaping, etc. Regarding the suggestion of eliminating the north drive-through, Mr. Hinckley explained that two desirable tenants are being pursued, and this feature is key to getting those types of tenants. Action: Commissioner Halsey made a motion to hold the Town Center Addition, Lot 2, Block 3, Site Plan under advisement to the August 16, 2001, Planning and Zoning Commission meeting. Commissioner McGahey seconded the motion; motion carried (4-0) with Commissioners McGahey, Kittrell, McCaffrey and Halsey voting in favor. None opposed. Consider approval of the Town Center Addition~ Lot 3~ Block 3~ Site Plan (First American Bank), to allow the development of an approximately 4,995 square-foot bank building on 1.13 acres of property located along the east side of Denton Tap Road, approximately 325 feet south of Parkway Boulevard, at the request of Welch Engineering, Inc. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits of the proposal, reviewing staff concerns; i.e., lack of landscaping, percentage of EFIS, type and size of monument sign, attached signage, etc. Ms. Diamond stated that the applicant met with staff today and most of these issues can be resolved. She then stated that staff recommends this case be held under advisement until the Site Plan and Landscape Plan can meet all provisions of the City's ordinances, reading into the record outstanding issues. Cliff Whisenhunt, Sr. Vice President of First American Bank, 8401 N. Central Expressway, Dallas, TX 75225, was present to represent this item before the Commission and answer any questions, familiarizing the Commission with this bank's background, stating that it will be the first free-standing First American Bank building in the Dallas/Ft. Worth area. He stated that all staff concerns will be addressed within the week. Bill Anderson, Dowdey, Anderson & Associates, Inc., was also present. Discussion: Discussion followed with regard to the need for five drive-up lanes, vehicular circulation on the property, suggestions to help alleviate the lack of landscaping, etc. Action: Commissioner McGahey made a motion to approve Town Center Addition, Lot 3, Block 3, Site Plan (First American Bank), subject to the following conditions: 1) Revise site plan and landscape plan to be in accordance with all the Provisions of the Landscape and Streetscape Ordinances. 2) Revise the materials proposed for the building elevations so that the maximum non-masonry materials (EFIS) is 20%. 3) Reduce the height of the light poles to be in accordance with Section 12-36-2.3 of the Ordinance. 4) Revise both the attached and detached signs to be in accordance with the Sign provisions of the Zoning Ordinance. Commissioner Kittrell seconded the motion; motion carried (4-0) with Commissioners McGahey, Kittrell, McCaffrey and Halsey voting in favor. None opposed. Consider approval of the Town Center Addition~ Lots 2 & 3~ Block 3~ Minor Plat, to allow the development of a retail/office center and bank on approximately 2.801 acres of property located along the east side of Denton Tap Road, approximately 325 feet south of Parkway Boulevard, at the request of Dowdey, Anderson & Associates, Inc. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing an exhibit, stating staff recommends denial of the Plat until all issues with the Site Plan on Lot 2 have been resolved because the revisions may affect the alignment of fire lanes, etc. on the plat. Bill Anderson, Dowdey, Anderson & Associates, Inc. 5225 Village Creek Drive, Suite 200, Plano, TX, was present to represent this item before the Commission and answer any questions, stating since there are no technical issues involved with this Minor Plat, he would hope it could be approved to help the bank move along through the process. Discussion: Discussion followed. Art Anderson, 5400 Renaissance Tower, 1201 Elm Street, Dallas, TX 75270, stated that, in his opinion, the Plat meets all the requirements of the Subdivision Ordinance, and it becomes an administerial duty to approve it, as submitted. Action: Commissioner Kittrell made a motion to deny the Town Center Addition. Lots 2 & 3, Block 3, Minor Plat. Commissioner Halsey seconded the motion; motion carried (4-0) with Commissioners McGahey, Kittrell, McCaffrey and Halsey voting in favor of denial. None opposed. General discussion concerning planning and zoning issues. 6 Update on Council planning agenda actions on July 10, 2001. a. Six-month extension of time as it applies to the expiration date of the Minor Plat for the Carrick Addition, Lots 1 and 2, Block A. b. Six-month extension of time as it applies to the expiration date of the Minor Plat for the Coppell Service Center, Lot 1, Block 1. c. Ordinance changing the name of North Texas Court to Fitness Court at the entrance of the proposed fitness facility, Everybody Fits. d. Coppell Justice Center, Site Plan Amendment. e. PD-129-R2, Parks of Coppell, Tract III (Huntington Ridge), zoning change from PD-129R to PD-129R2. f. PD- 191, Freeport VII, zoning change from LI to PD- 191-LI. g. Revocation of Special Use Permit-1181, CC's Coffee House, at Coppell Crossing IV Shopping Center. h. S-1187, Tasty Donuts, zoning change from C to C-SUP. i. S-1188, Pan Acean Noodle Shop & Grill, zoning change from C to C-SUP. j. St. Joseph Village, Lots 1-4, Block A, Preliminary Plat. k. U-Haul International, Site Plan. 1. Ordinance for Case No. PD-190 Trinity Shores, zoning change from R to PD-SF-9. m. Ordinance for Case No. S-1186-Potter Concrete, zoning change from LI to LI-SUP. Planning Director Gary Sieb advised the Commission of Council's actions on the above-listed agenda items stating that the U-Haul Site Plan was approved by a vote of 6-1. B. Director's comments a. Applications re Boards and Commissions - deadline is Monday, July 30th. Planning Director Sieb reminded the Commissioners that Board and Commission applications are now being accepted through July 30th by the City Secretary Department. With nothing further to discuss, the meeting adjourned at approximately 8:45 p.m. Rick McCaffrey, Chairman ATTEST: Barbara H. Jahoda, Sr. Administrative Secretary