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CP 2001-08-28
NOTICE OF CITY COUNCIL MEETING AND AGENDA AUGUST 28, 2001 CANDY SHEEHAN, Mayor BILL YORK, Mayor Pro Tem GREG GARCIA, JAYNE PETERS, DIANA RAINES, Place 1 Place 2 Place 3 MARSHA TUNNELL, DOUG STOVER, DAVE HERRING, JIM WITT, City Manager Place 7 Place 4 Place 5 Place 6 MEETING TIME AND PLACE: Call to Order Work Session Regular Session Executive Session 6:00 p.m. Immediately Following 7:30 p.m. Immediately Following Council Chambers 1st FI. Conf. Room Council Chambers ist FI. Conf. Room (Open to the Public) (Open to the Public) (Open to the Public) (Closed to the Public) Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session on Tuesday, August 28, 2001, at 6:00 p.m. for Work Session, Regular Session will begin at 7:30 p.m. and Executive Session will immediately follow, to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The City of Coppell reverves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION REGULAR SESSION (Open to the Public) 1. Call to order. ag082801 Page 1 of 5 ITEM # ITEM DESCRIPTION WORK SESSION (Open to the Public) Convene Work Session A. Discussion regarding Economic Development Committee's Program C. D. E. F. Evaluation. Discussion regarding Tennis Center Design Options. Discussion regarding Registration of Retail Electrical Providers. Discussion regarding Homestead Exemption for FY 2003. Review Council Procedures Ordinance. Discussion of Agenda Items. REGULAR SESSION (Open to the Public) 3. Invocation. 4. Pledge of Allegiance. J (=,~..~¢-- 5. Report by Telecommunications Board. Citizen's Appearances. CONSENT AGENDA 7. Consider approval of the following consent agenda items: Consider approval of minutes: August 14, 2001. Consider approval of an ordinance amending Article 1-5-6 of the Code of Ordinance of the City of Coppell to provide the authority to the City Manager to acquire property or execute contracts without requiring competitive bidding in accordance with the state law; and authorizing the Mayor to sign. Co Consider approval of a Resolution amending the written Investment Policy of the City of Coppell as provided by the Public Funds Investment Act, Chapter 2256, Texas Government Code, and authorizing the Mayor to sign. Consider approval of an ordinance amending Ordinance No. 95708 to modify the term for the Park and Recreation Board members appointed in fiscal year 2001 for a term of I year; and authorizing the Mayor to sign. ag082801 Page 2 of 5 ITEM # ITEM DESCRIPTION 10. 11. 12. 13. 14. 15. 16. Consider approval of an ordinance which amends Chapter 13 of the Subdivision Regulations, Appendix C, Section VII, "The Park Land Dedication" to conform the subdivision regulations with the 1998 Park, Recreation and Open Space Masterplan; and authorizing the Mayor to sign. END OF CONSENT Consider approval of an ordinance adopting amendments to the Home Rule Charter approved by voters of the City of Coppell at a Special Election held on August 11, 2001; and authorizing the Mayor to sign. Discussion and review of process for Homestead Exemption for FY 2003. PUBLIC HEARING: To receive public comment concerning the Proposed 2001-2002 Municipal Budget. PUBLIC HEARING: To receive public comment concerning the Proposed 2001-2002 tax rate of .6486. Consider approval of an Interlocal Agreement regarding Nonconstituent Municipality Representation on the DFW Airport Board, and authorizing the Mayor to sign. Presentation by Mike Vasquez concerning changes to Coppell Code of Ordinances to allow vinyl fencing in the City. Necessary action resulting from Work Session. City Manager's Report. A. Youth Task Force. Mayor and Council Reports. A. Report by Mayor Sheehan B. C. D. regarding DFW Airport's North Texas Mayor's Luncheon. Report by Mayor Sheehan regarding DFW Airport non.voting board position. Report by Mayor Sheehan regarding Mayor of Grapevine's Grape Stompfest Challenge. Report by Councilmember Tunnell regarding the Texas Transportation Summit. ag082801 Page 3 of 5 ITEM # ITEM DESCRIPTION EXECUTIVE SESSION (Closed to the Public) 17. Convene Executive Session A. Section 551.071(1), Texas Government Code - Consultation with City Attorney. 1. Open Records. REGULAR SESSION (Open to the Public) 18. Necessary action resulting from Executive Session. Adjournment. Candy Sheehan, Mayor CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this day of , 2001, at Libby Ball, City Secretary ag082801 Page 4 of 5 DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE AT THE WILLIAM T. COZBY PUBLIC LIBRARY OR THE CITY SECRETARY DEPARTMENT AT TOWN CENTER. PUBLIC NOTICES STATEMENT FOR ADA COMPLIANCE The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462.0022, or (TDD 1.800-RELAY, TX 1-800-735-2989). IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 95724 Carrying of a concealed handgun on these premises or at any official political meeting in the City of Coppell is illegal. Es ilegal Ilevar consigo un arma de fuego oculta, adentro de este edificio, o en cualquier junta oficial de politica en la ciudad de Coppell. ag082801 Page 5 of 5 T H ir C ! T Y · 0 F CO?FELL FOra · ~ ~'~[~'% ~, ' CITY COUNCm MEET~O: ^ugu~t 28, 200~ ITEM WORK SESSION B. C. D. E. F. G. Discussion of Interviews and Appointments to Boards and Commissions. Discussion regarding Tennis Center Design Options. Review Council Procedures Ordinance. Discussion regarding Homestead Exemption for FY 2003. Discussion regarding Economic Development Committee's Program Evaluation. Discussion regarding Registration of Retail Electrical Providers. Discussion of Agenda Items. CITY MANAGER'S REVIEW:~ MEMORANDUM August 24, 2001 TO: FROM: VIA: SUBJECT: Mayor & City Council Clay Phillips, Deputy City Manager Jim Witt, City Manager~ £/ Tennis Center Project f/ The following information is being provided to assist you in the decision making process regarding the proposed tennis center. As you know, this item was pulled from the last City Council agenda and held over until the August 28 meeting. The project has been discussed now for several months. A review of the bond referendum results is provided as the foundation for the discussion. A recap of previous City Council Work Session and Regular Session discussions between the City Council and City Staff and a recap of discussions between the CRDC and City staff regarding the project are also provided. Hopefully, this information will provide the entire Council with the requisite information necessary to continue the discussions and arrive at a decision regarding how staff should proceed with this project. 1999 Bond Referendum A total of $8,685,000 was included in the Park Improvements & Equipment proposition as approved in the bond referendum. Of that amount, $785,000 was earmarked for the design and construction of the tennis center. Specifically, the Parks, Recreation and Quality of Life Sub-Committee included in their recommendation that six (6) courts be included as phase one of the project. Discussions at the Sub-Committee and Bond Advisory Steering Committee meetings included other amenities such as restrooms, operator's office, merchandising shop and future court expansion. The recommendation of the Steering Committee was as described above. September 12, 2000 City Council Work Session Staff produced information concerning site selection for the Tennis Center. Included for consideration as potential sites were the Baptist Foundation land that had been recently acquired, the current Service Center site, Andrew Brown Jr. Park -West, Wagon Wheel Tennis Center Project 8/17/01 Page 2 of 3 Park and MacArthur Park. Site selection criteria as defined by Schrickle, Rollins and Associates were also presented. The City Council removed from consideration the Baptist Foundation property. Site constraints and/or flood plain issues removed MacArthur Park and Andrew Brown Jr. Park -West sites from consideration. Staff was asked to provide additional information regarding the remaining two sites at a future date. December 12, 2000 City Council Work Session Staff presented three (3) schematics of very basic site/master plans for the project. A design showing a split court concept was reviewed for the Service Center Site. A design placing the project on the northwest comer of Wagon Wheel Park was reviewed. A third design for the southwest comer of Wagon Wheel Park was also reviewed. After some discussion, Mr. Witt recommended the southwest comer of Wagon Wheel Park as the site for the Tennis Center. This met with general approval for several reasons. Proximity to residential neighborhoods was problematic concerning the Service Center site. The site at the northwest comer of Wagon Wheel continued to generate comment regarding security and safety due to its relative location away from the remainder of the park. As no funding had been allocated for parking, the newly constructed parking at Wagon Wheel Park could be used jointly if the southwest comer location were used. December 12, 2000 City Council Regular Session A contract for $25,0000 was before the City Council for approval to proceed to final schematic and Master Plan design for the project. Mr. Witt gave a brief overview of the bond proposal that authorized the project. He reminded the City Council that the $785,000 was for both design and construction and did not include additional funding for parking. Staff also sought approval to include two additional courts for a total of eight (8) courts. Discussion followed regarding expansion possibilities and other amenities. Specifically, questions concerning the pavilion, pro shop and a manned office and their funding were discussed. Mr. Witt explained that those amenities would be included only if money would allow. The City Council by unanimous vote approved the Master Plan design contract for eight COUrtS. Tennis Center Project 8/17/01 Page 3 of 3 CRDC Discussions Staff has had preliminary discussions with the CRDC concerning their willingness to fund additional amenities should the City Council approve such. Improvements to Wagon Wheel Park do fall into the scope of the CRDC's mission as Wagon Wheel Park is the athletic complex authorized by the 4B sales tax referendum. The possible amenities could include additional parking, restrooms, an office, a pavilion and a playground. No decisions have been made by the CRDC regarding this issue. The CRDC received an update from staff regarding this project at their August 20 meeting. The CRDC will not be forwarding any recommendations regarding additional funding for the Tennis Center until after the City Council determines the desired scope of the project. Current Issues Before moving to the next step in the design process, staff needs clear direction from the City Council on this project. The City Council Work Session scheduled for August 28 will allow staff an opportunity to get on the same page with the entire City Council concerning this project. Staff and the architect will be presenting the Master Plan for the project at the August 28 City Council Work Session. In addition, I have directed staff to have two design contracts available for approval that night. The first will be for design of phase one including eight (8) tennis courts. This is in keeping with the original direction given by the City Council on December 12, 2000. The second contract will be for the design of the entire Tennis Center including an expanded number of courts, restrooms, a pro shop/office, a pavilion, and a playground. The City Council will be able to approve one contract or the other, or direct staff to revise either as desired, depending upon the deliberations that evening. Please feel free to contact Jim or me regarding this issue. mm{ TENNIS CENTER '"' "'~" ~ C. ARTICLE 1-10. RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS Sec. 1-10-1. Creation WHEREAS, Section 3.12 of the City Charter of the City of Coppell states that the city council shall, by ordinance, determine its own rules and order of business; and WHEREAS, Section 3.09 of the City Charter of the City of Coppell states that the city council shall hold at least one regular meeting each month and as many additional meetings as it deems necessary to transact the business of the city. The city council shah fix, by ordinance, the date and time of the regular meetings; and WHEREAS, the city council of the City of Coppell recognizes that in order to enhance the concept of effective and democratic government, it is essential that the city council establish rules for the conduct of council meetings, both formal and informal, and to establish rules of courtesy for those attending meetings of the council, so that the tree deliberative process will not be disturbed. (Ord. No. 87377) Sec. 1-10-2. Authority Article 3, Section 3.12 of the City of Coppell Home Rule Charter provides that the council shall, by ordinance, determine its own rules and order of business. The following set of rules shall be in effect upon their adoption by the council and until such time as they are mended or new rules adopted in the manner provided for by these rules. (Ord. No. 87377) Sec. 1-10-3. General rules 1-10-3.1. Meetings to bepublic. All official meetings of the council shall be open to the public, except those authorized by the laws of the State of Texas to be otherwise. 1-10-3.2. Quorum. Five members of the council shall constitute a quorum (Charter Article 3, Section 3.10). 1-10-3.3. Minutes of meetings. The council shall provide written minutes to be taken of all council meetings, except executive sessions authorized bylaw, and such minutes shall be a public record and shall be maintained by the city secretary. These minutes shall be open to inspection by the general public (Charter Article 3, Section 3.12). In addition to the official minutes of each council meeting, except executive sessions authorized by law, Page 1 42997 the city secretary shall make an audio recording of the proceedings. These audio recordings shall be kept as long as administratively valuable, but not less than a period of 36 months from the date of the meeting. 1-10-3.4. Questions subject to division. If two or more subjects or points are involved, in any vote of the council, any member of the council may require a division, if the question reasonably allows a division. 1-10-3.5. Right offloor. Any member of the council desiring to speak shall be recognized by the chairman, and shall confine his or her remarks to the subject or question under consideration or to be considered. 1-10-3.6. Attendance of city manager. The city manager, or acting city manager, shall attend all meetings of the council unless excused by a majority vote of the council members present. Such excuse may be granted after the absence where time will not permit notification before date of absence. He shall make recommendations to the council and shall have the right to take part in all discussions of the council, but shall have no vote (Charter 4, Section 4.01 D 4). 1-10-3.7. City attorney. The city attorney, or acting city attorney, shall attend all regular meetings of the council and shall give an opinion, either written or oral, on questions of law as requested by the mayor or a member of the council. The city attorney~ or acting city. attorney~ shall attend such other meetings as required or requested by the mayor or city council. The city attorney shall act as the council's fmal authority concerning procedural and parliamentary questions. 1-10-3.8. City secretary. The city secretary, or acting city secretary, shall attend all regular meetings of the city council unless excused by a majority of the council and shall keep the official minutes and perform such other duties as may be requested of him or her by the Charter or the city manager.. The city secretary., or acting city secretary, shall attend such other meetings as required or requested by the mayor or city council. Such excuse may be granted at~er the absence where time will not permit notification before date of absence (Charter Article 4, Section 4.05). 1-10-3.9. Department heads or employees. Any department head or employee of the city, when requested by the city manager, shall attend any meeting of the council. I-I0-3. I0. Rules of order. That certain edition of Roberts Rules of Order, Revised, the cover page of which is attached as Exhibit "A" to Ordinance 87-377 for identification, should govern the proceedings of the council in all cases, unless they are in conflict with these rules or the City Charter. Notwithstanding any provision to the contrary, no action of the council shall be held invalid by reason of any failure to comply with the provisions of the adopted Roberts Rules of Order, Revised. Page 2 42997 1-10-3.11. Suspension of rules. Any provision of these rules not covered by the City Charter or laws of the State of Texas may be temporarily suspended by a two-thirds vote of all members of the council present. The vote on any such suspension shall be by roll call called by the city secretary or the person serving as city secretary and shall be recorded in the minutes of the meeting. 1-10-3.12. Amendment to rules. These rules may be amended, or new rules adopted, by a two-thirds vote of all members of the council, provided that the proposed amendments or new rules have been introduced into the record at the last regular council meeting. (Ord. No. 87377; Ord. No. 96758) Sec. 1-10-4. Types of meetings 1-10-4.1. Regular meetings. The council shall meet in the council chamber at the City Hall on the second and fourth Tuesday of each month at 7:50 7:00 p.m. for open session unless otherwise officially changed by the city council (Charter Article 3, Section 3.09). The starting times for executive sessions and work sessions shall remain flexible. 1-10-4.2. Special meetings. Special meetings of the city council shall beheld on the call of the mayor or a majority of the city council members (Charter Article 3, Section 3.09). Notice shall be given to each member of the council. The call for a special meeting shall be filed with the city secretary in written form, who shall then notify each council member personally or by leaving a copy of such written notice at their usual place of abode, except that announcement of a special meeting, during any regular meeting at which a quorum of the members are present, shall be sufficient notice to council members present of such special meeting. The call for a special meeting shall specify the date and hour of the special meeting, and shall list the subject or subjects to be considered. No special meeting shall be held unless notice and the agenda have been posted in accordance with the open meetings act of the State of Texas. Only such business may be transacted at a special meeting as may be listed in the call of said meeting or as indicated thereto. 1-10-4.3. Work sessions. The council may meet informally in work sessions at the call of the mayor, or upon the call of a majority of the members of the council, to interchange information, provided that all discussions and conclusions shall be informal. A work session may include the informal meeting more commonly referred to as a pre-agenda meeting. Notice of any work sessions shall be given in accordance with the open meetings act of the State of Texas and no action shall be taken at a work session unless authorized by a specific agenda item. 1-10-4.4. Recessed meetings. Any meeting of the council may be recessed to a later time, provided that any recess shall be to a certain date and time. If the meeting which is recessed required published notice in the newspaper and the recessed date and time is announced at the initial meeting, no additional newspaper publication shall be necessary. Page 3 42007 (Ord. No. 87377; Ord. No. 92564) Sec. 1-10-5. Chairman and duties 1-10-5.1. Chairman. The mayor, if present, shall preside as chairman at all meetings of the council. In the absence of the mayor, the mayor pro tem shall preside (Charter Article 3, Section 3.05). In the absence of both the mayor and the mayor pro tern, the council shall elect a chairman. 1-10-5.2. Call to order. The meetings of the council shall be called to order by the mayor, or in his or her absence, by the mayor pro tern. In the absence of both the mayor and the mayor pro tern, the meeting shall be called to order by the city manager or city secretary. 1-10-5.3 Preservation of order. The chairman shall preserve order and decorum, prevent personal references to council members or the impugning of members' motives, and confine members in debate to the question under discussion 1-10-5.4. Points of order. The chairman shall determine all points of order,_subject to the right of any member to appeal to the council. If any appeal is taken, the question shall be, "Shall the decision of the chairman be sustained?" 1-10-5.5. Questions to be stated. The chairman shall state all questions submitted for a vote and the city secretary or the person acting as the city secretary will announce the results of the roll call vote in the following form: "Being Yes votes for the question and No votes against the question, the question is passed or defeated." Provided, however, that the announcement of passed or defeated shall not affect the validity of the vote if such announcement is not correct. (Ord. No. 87377) Sec. 1-10-6. Order of business 1-10-6.1 Agenda. The order of business of each meeting shall be as contained in the agenda prepared by the city manager (Charter Article 4, Section 4.01 D 5). The agenda for any regular or special meeting shall be a listing by topic of subjects to be considered by the council. The agenda for regular city council meetings shall be delivered to members of the council no later than each Friday preceding the Tuesday meeting to which it pertains. The city manager will exercise his best judgment in determining the most important items received for placement on the agenda and shall add other items of business in his discretion to come before the council. Page 4 42997 1-10-6.1.1. Council members' submission of agenda items. All council members may submit agenda items. All items to be placed on the agenda must be submitted in writing to the city manager by 10:00 a.m. on the second Monday preceding the meeting at which he or she wishes the subject to be considered. Upon a majority vote of the council members the city manager shall be required to place an item on the agenda of a regular meeting. 1-10-6.1.2. Citizens' submission of agenda items. Any resident of the City of Coppell shall have the right and opportunity to submit an item to be placed on the agenda of a regular council meeting. An item requested by a citizen to be placed on the agenda must be submitted in writing to the office of the city manager no later than 10:00 a.m. on the second Monday preceding the regular meeting at which the citizen is requesting the subject to be considered. The request must clearly state the nature and subject of the item to be considered. If in the opinion of the city manager the agenda of the requested meeting is lengthy, he or she may defer the item to the next regular meeting of the council. In the ease of a delay, the city manager will notify the citizen of the delay no later than the Friday preceding the regular meeting requested by the citizen. In no case may a citizen's request be delayed for more than one regular meeting (Charter Article 3, Section 3.12). 1-10-6.1.3. City staff submission of agenda items. Any department head wishing to have an item placed on the agenda of a meeting of the council, shall submit a written request to the city manager of that fact no later than 10:00 a.m. on the second Monday preceding the meeting at which he or she wishes the subject to be considered. 1-10-6.1.4. City manager's discretion. Notwithstanding the submission deadlines in subparts 6.1.1, 6.1.2, and 6.1.3 above, the city manager in his discretion may permit additional agenda items and any documents for distribution to the council to be submitted later than the deadlines specified. 1-10-6.1.5. Emergency agenda items. An item not appearing on the regular agenda shall not be taken up for discussion as a matter of council business during a regular or special meeting unless it is of an emergency nature and comes to the city manager's attention too late to appear on the agenda, and only then a~er being posted in accordance with the current or future laws of the State of Texas. Prior to consideration, any emergency item may be removed from the agenda by majority vote of the council members at the meeting. 1-10-6.2. Presentations by citizens 1-10-6.2.1. Citizen appearance Persons wishing to speak on any matter other than an item scheduled for a public heaving on the agenda, must sign a register and list their residence address, provided by the city secretary on a table outside the council chambers, and such persons may be heard only at the "citizens appearance" portion of a regular meeting or special meeting. Each speaker must state his or her name and address of residence. Presentations by individuals during the "citizens appearance" shall be limited Page 5 42997 to two minutes each. An individual speaker's time may be extended for an additional two minutes with the approval of a majority of the council members present. There shall be a cumulative limit of 20 minutes allotted of any regular or special council meeting. Those persons who signed up to speak at the "citizens appearance" shall be called upon in the order that they have signed the provided register. No personal attacks by any speaker shall be made against any member of the council, mayor, individual, group or corporation (Charter Article 3, Section 3.12). 1-10-6.2.2. Public hearings. Any person wishing to appear at a public hearing held by the council pursuant to any official notice thereof shall sign a register and list his or her address, provided by the city secretary, outside the council chamber indicating the item on the agenda the person wishes to address. Each speaker will be limited to five minutes, and there shall be a cumulative limit of 60 minutes for all those speaking for an item on the agenda, and a like limit for all those speaking against an item on the agenda. No group or organization shall be allowed more than three speakers on any agenda item. These limitations may be extended at the discretion of a majority vote of the council members present. (Ord. No. 87377; Ord. No. 94665) Sec. 1-10-7. Consideration of ordinances, resolutions and motions 1-10-7.1. Form for introduction. Each proposed ordinance shall be introduced in written or printed form required for adoption (Charter Article 3, Section 3.13 A). 1-10-7.2. Procedure for introduction. Any member of the council may offer any ordinance in writing that has been placed on the agenda at a regular council meeting. Copies of proposed ordinances, in the form required for adoption, shall be furnished to members of the council. No action can betaken on any ordinance which has not been made available to the council and to the public at the office of the city secretary, at least 48 hours prior to the meeting at which it is to be considered. This rule, as applied to any specific ordinance, may be suspended in case of necessity by the affirmative vote of at least a majority of all voting members of the council. (Charter Article 3, Section 3.13 B). 1-10-7.3. Effective date. Every ordinance shall become effective upon adoption, or at any later time specified in the ordinance, except that every ordinance imposing any penalty, fine or forfeiture shall become effective after publication of its caption once in the official newspaper of the city. (Charter Article 3, Section 3.13 C). 1-10-7.4. Reading of ordinance. The reading aloud of a title and caption of the ordinance shall suffice as a reading. If two council members request that the ordinance be read in its entirety, it must be so read. (Charter Article 3, Section 3.13 D). Page 6 42997 1-10-7.5. Recording of votes. Voting, except on procedural motions, shall be by roll call called by the city secretary or the person acting as or for the city secretary and shall be recorded in the minutes.(Charter Article 3,Section 3.12). 1-10-7.6. Amending or repealing an ordinance. An ordinance shall not be amended or repealed except by the adoption of another ordinance. (Charter Article 3, Section 3.13 A). 1-10-7. 7. Votes required to pass. Approval of every ordinance, resolution or motion, except as specifically provided in Section 3.06 of the City of Coppell Home Rule Charter, shall require the affirmative vote of four or more members of the city council unless otherwise provided by law. (Charter Article 3, Section 3.10). 1-10-7.8. Abstention. Should any member of the council choose to abstain from voting on any ordinance, resolution or motion before the city council, where no declared conflict of interest exists, his or her vote shall be declared as an affirmative vote in the official minutes of the City of Coppell. (Charter Article 3, Section 3.11 B). 1-10-7.9. Reconsideration. A motion to reconsider any action of the Council can be made only upon the affirmative vote of four or more members of the city council. 1-10-7.10. Withdrawal of motions. A motion may be withdrawn or modified by the mover at any time prior to passage without asking permission. If them over modified his or her motion, the seconder may withdraw his or her second. Sec. 1-10-8. Budget amendments after adoption 1-10-8.1. Supplemental appropriations. Upon the certification of the city manager that there are funds available for appropriations in excess of those estimated in the budget, the council may make such supplemental appropriations as desired. The council shall pass an ordinance authorizing the supplemental appropriations. (Charter Article 7, Sections 7.04 A and 7.03C3). 1-10-8.2. Emergency appropriations. At any time in a fiscal year the council may make emergency appropriations to meet a pressing need for public expenditures, for other than regular or recurring requirements, affecting life, health, property or the public peace (Charter Article 7, Section 7.04B). 1-10-8.3. Transfer of appropriations. At any time during the fiscal year, the city manaqer may transfer part or all of any unencumbered appropriation balance of an approved budqet amon.q departments, offices and agencies within a fund. UF. en .... '** ......... * "~ *~'" ~*" ~ ............. :, ~ k,i .... ~ ...... a .... ,~,, ~m .... agency * .... ,k~, The Ci~ Manager shall notify the council on a periodic basis of such tranfer. (Cheer ~icle 7, Section 7.04 D). Page 7 42997 (Ord. No. 87377) Sec. 1-10-9. Creation of committees, boards and commissions 1-10-9.1. Council committees. The council may, as the need arises, authorize the appointment of "ad hoc" council committees. ExceFt .~,s..._.. .... _ v...~.*~' ..... .. ~-~- ...... ~r~-------Jm""m' pre¥,~ded ~'-,~., *~"~.u_ ~'o"+°"~_. ~., ,s.o.~ The mayor shall appoint the members of the council committees, subject to the approval of the council. Any committee so created shall cease to exist upon the accomplishment of the special purpose for which it was created or when abolished by a majority vote of the council. 1-10-9.2. Citizen boards, commissions and committees. The council may create other boards, commissions and committees to assist in the conduct of the operation of the city government. The council shall, by ordinance, prescribe the purpose, composition, functions, duties, accountability and tenure of each such board, commission and committee. ~embers?.'p ...... ~ ~c ,,,+ .... m~a ~,,, +~,~ t-~., t-~,,,..+ .... by ~+~+~ ~ .... Any board, commission or committee so created shall cease to exist upon the accomplishment of the special purpose for which it was created, or when abolished by a majority vote of the council. No board, I commission or committee so appointed shall have powers other than advisory to the council or city manager, except as provided by t~e C~arter er the laws of the State of I Texas (Ord. No. 87377) Sec. 1-10-10. Enforcement of decorum 1-10-10.1. }Yarning. All persons (other than members of the council) shall,_at the request I of the chairman, be silent. If after receiving a warning from the chairman, a person or group of persons, persists in disturbing the meeting, the chairman or the person acting as chairman may order that person or group of persons to remove himself or themselves from the meeting. If they do not remove himself or themselves from the meeting, the chairman or the person acting as chairman may order the sergeant at arms to remove him or them. 1-10-10.2. Removal from a meeting. The chief of police, or such member or members of the police department as the chairman or the person acting as or for the chairman may designate, shall be sergeant at arms of the council meetings. He or they shall carry out all orders and instructions given by the chairman for the purpose of maintaining order and decorum at the meetings of the council. Upon instruction of the chairman, it shall be the duty of the sergeant at arms to remove from the meeting any person or persons who intentionally disturb or disturbs the proceedings of the council. Page 8 42997 1-10-10.3. Resisting removal from a meeting. Any person or persons who resist removal by the sergeant at arms shall be charged with violating Section 42.05 of Vemon's Annotated Penal Code. (Ord. No. 87377) Sec. 1-10-11. Cameras and recording devices 1-10-11.1. Supplemental lighting. Supplemental lighting for television and motion picture cameras shall be used only with the exercise of extreme discretion with regard to the intensity and duration of such lighting and with a view to creating the least amount of interference with or disturbance of the proceedings of the council and the least amount of discomfort to the members of the public in attendance. 1-10-11.2. Disruptive lighting. The chairman or the person acting as chairman shall have the authority to determine whether the intensity and/or duration of supplemental lighting is such that it disturbs the proceedings of the council and upon making such a determination require that the use of such lighting be discontinued. (Ord. No. 87377) Sec. 1-10-12. Enforcement 1-10-12.1. Motion to enforce. Any member of the council may move to require the chairman to enforce these rules and the affirmative vote of four members of the council shall require him to do so. (Ord. No. 87377) Page 9 42997 HOMESTEAD EXEMPTION DATA Based on 2001 Certified Roll Homestead Parcels Total Homestead Value Average Residential Value Av. Annual Savings (~ 3% Est. Annual Savings @ 4% Est. Annual Savings (~ 5% Est. Annual Savings (~ 6% 9,062 1,996,032,897 220,264 $ 42.86 $ 57.15 $ 71.43 $ 85.72 Homestead Exemption Annual Percentage Valuation Loss 3% Homestead Expt. 4% Homestead Expt. 5% Homestead Expt. 6% Homestead Expt. 63,462,801 79,841,316 99,801,645 119,761,974 Annual Levy Loss $ 411,620 $ 517,851 $ 647,313 $ 776,776 Additional Levy Loss $106,231.05 $ 235,693.74 $ 365,156.43 Est. Annual Loss Five Year Plan FY 2002-03 Additional Levy Loss FY 2002-03 $ 448,666 $ 564,457 $ 705,572 $ 846,686 $ $ $ $ 37,046 115,792 256,906 398,021 E' TO BE PLACED ON CITY COUNCIL WORK SESSION AGENDA AUGUST 28, 2001 Requested information for Economic Development Committee's Program Evaluation ECONOMIC DEVELOPMENT COMMITTEE QUESTIONS OF CITY COUNCIL In the Economic Development Committee's efforts to address City Council goals of exploring the need for formal economic development staff and the role and relationship of the Chamber of Commerce, the Economic Development Committee would like to ask that Council provide further insight regarding this topic. Your additional comments would be appreciated. Please indicate three areas in which you believe the City's economic development program (staffing, role of Committee, and Chamber) needs improvement. Please indicate three areas in which you believe the City's economic development efforts (staffing, role of Committee, and Chamber) are strong. MUNICIPAL AUTHORITY OVER RETAIL ELECTRIC PROVIDERS Utility Code 39.358; Authorizing Cities to require local registration of Retail Electric Providers operating within their jurisdictions Allows collection of an administrative fee for registration Allows City to suspend or revoke REP operation within jurisdiction for significant violation of applicable Utility Code or PUC Substantive Rules -8- T H E: . C I T Y 0 F C-OPP~LE AGENDA REQUEST FORM CITY COUNCIL MEETING: August 28, 2001 ITEM # ,~ ITEM CAPTION: Report by TelecommunicationsBoard. SUBMrrTED BY: Libby Ball TITLE: City Secretary STAFF COMMENTS: BUDGET AMT. $ FINANCIAL COMMENTS: AMT. EST. $ DIR. INITIALS: Agenda Request Form - Revised 5/00 +\-BID $ CITY MANAGER REVIEW: Document Name: %lxlrpt. doc T H E: · C ! T Y 0 F' C-OPPLLIT. AGENDA REQUEST FORM CITY COUNCIL MEETING: August 28, 2001 ITEM # ___~_~ CITIZENS' APPEARANCES ORDINANCE NO. 94665 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: The City of Coppell Code of Ordinances is hereby amended by adding to Chapter One (1) the following new Article 1-10: ARTICLE 1-10 RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS 1-10-6.2.1 CITIZENS APPEARANCE Persons wishing to speak on any matter other than an item scheduled for a public heating on the agenda, must sign a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers, and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting. Each speaker must state his or her name and address of residence. Presentations by individuals during the "Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the provided register. No personal attacks by any speaker shall be made any member of the Council, Mayor, individual, group or corporation (Charter Article 3, Secfio] CITY MANAGER'S REVIEW: __ st 'I' H E · C I T Y · 0 Ir C-O- icsl i I AGENDA REQUEST FORM CITY COUNCIL MEETING: August 28, 2001 ITEM # ITEM CAPTION: Consider approval of minutes: August 14, 2001. SUBMITTED BY: Libby Ball TITLE: City Secretary STAFF COMMENTS: BUDGET AMT. $ AMT. EST. $ FINANCIAL COMMENTS: 9~'~' DIR. INITIALS: Agenda Request Form - Revised 5/00 +\-BID CITY MANAGER Document Name: %minutes MINUTES OF AUGUST 14, 2001 The City Council of the City of Coppell met in Regular Called Tuesday, August 14, 2001, at 6:00 p.m. in the City Council Town Center, 255 Parkway Boulevard, Coppell, Texas. members were present: Candy Sheehan, Mayor Bill York, Mayor Pro Greg Garcia, Jayne Peters, Diana Raines Marsha Doug Dave ~mber Also present were City Manager City Attorney Robert RP.~ULAR the 1. Call to th~ and the Public) by Special on August 11, 2001, if for implementation of 379A cessary. for Board/Commission/ interviews. of MacArthur/Sandy Lake Road Idea by Councilmember Herring. ~n of Fiberfence material alternatives by Councilmember Raines. Discussion of Entryways into the City. Discussion of Agenda Items. cm08142001 Page 1 of 12 Mayor Pro Tem York arrived at this time. RF_~ULAR SESSION 3. Invocation. Pastor Wayne MacDonald, present in the invocation. Metrocrcst (Open to the 4. Pledge of Allegiance. Mayor Sheehan led those present in Introduction of by former Jim Jackson Ken Special , of said election :anvass of Returns and the record showing the votes were cast for the adoption of a s Tax Proposal 1181 VOTES AGAINST 2470 TOTAL VOTES cm08142001 Page 2 of 12 That the following number of votes were cast for the Propositions for amendments to the Home Rule Charter, to-wit: PROPOSITION 1 1252 VOTES FOR 1165 VOTES AGAINST 2417 PROPOSITION 2 2027 VOTES FOR 393 VOTES AGAINST PROPOSITION 3 1506 VOTES FOR 863 PROPO6ITION 1707 VOTES TOTAl, TOTAL VOTES Four and Five election, Propositions ;by declared to be approved Moved to approve Resolution No. results of the August 11, 2001, Special the Mayor to sign. Councilmember Peters the motion carried 7-0 with Mayor Pro Tem Garcia, Peters, Raines, Tunnell, Stover in favor of the motion. cm08142001 Page 3 of 12 7. Presentation by Leadership Coppell Class of 2001. Members of the Leadership Coppell Class of 2001, represented Foreman, presented a plaque and clock to the City of Coppell. 8. Consider approval of a September 18, 2001 CPAC authorizing the Mayor to sign. Presentation: Mayor Sheehan read the the same to Tom Sawyer, Action: Councilmember September Mayor to motion Garcia, of record and and autho the ed the t; the and [erring favor ;nt Partnership. 11 D, D, lunteered for the Coppell Education of the following consent agenda items: approval of minutes: July 10, 2001. Consider approval of a License Agreement between the City of Coppell and Ronnie and Linda Hunt concerning encroachments into an existing alley cm08142001 Page 4 of 12 right-of-way adjacent to Lot 19, Block K Willowood Addition No. 1 (548 Havencrest Lane); and authorizing the City Manager to sign. Ce Consider approval of a License Agreement between the City of Coppell and Kevin and Donna Brown concerning encroachments into an existing alley right-of-way adjacent to Lot 2, Block I Northlake Woodland East Phase III 1607 Meadowview}; and authorizing the City Manager to sign. De Consider approval of a License Agreement between the City of Coppell and John D. Lightbourn concerning encroachments into an existing alley right-of-way adjacent to Lot 5, Block M of The Meadows Section IV 1719 Meadowglen Circle); and authorizing the City Manager to sign. Consider approval of a Professional Services Agreement with Schrickel, Rollins and Associates for the preparation of Construction Documents related to the development of Tennis Courts and related amenities at Wagon Wheel Park in an amount not to exceed $123,000.00, and authorizing the City Manager to sign. Fe Consider approval of change orders to the Dean Construction Contract for Phase II of Wagon Wheel Park, in the total amount of 859,395.00, and authorizing the City Manager to sign. Land Use and Development Consider the revocation of Ordinance No. 91500-A- 281 for Special Use Permit- 1181, which would have allowed the operation of CC's Coffee House to be located in Suite 401 of the Coppell Crossing IV Shopping Center at 777 S. MacArthur Boulevard, and authorizing the Mayor to sign. mO8142001 Page 5 of 12 Ho Jo Consider approval of 191, Freeport VII, zoning change from I,I Industrial} to PD-191-LI {Planned Developme Light Industrial), to allow a required parking on approximately property located at 611 S. 1/oyal Creekview Drive IFreeport North Block A}, and authorizing the Consider approval of an 1291/2, Parks of CoppeH, Ridge), zoning Development- 129R) Development- !29R2 masonry wall and raised planting becL of prope~'/ Parkwa-~ aut~~' ~cate Ma an Ordinance for Case No. (] .29I/2 .. · er, J-ate ,th 2, ,~-SUP- 1187 to allow PD- ~d of a add of and for ,188 (Commercial, the operation of foot Chinese located in the Center, 777 S. the Mayor to an Ordinance for Case No. S- zoning change from C (Commercial, Special the operation of an 1,050 square-foot donut shop to be in Suite 409 of the CoppeH Crossing IV Center, 777 S. MacArthur Boulevard, and the Mayor to sign. cm08142001 Page 6 of 12 Action: Councilmember Tunnell moved to approve Consent A, B, C, D, F, G carrying Ordinance No. 91500-A-299 Ordinance No. 91500-A-300, I carrying 91500-A-301, J carrying Ordinance No. carrying Ordinance No. 91500-A-303. Item E until the August 28, 2001 meeting. Councilmember Peters seconded the 7-0 with Mayor Pro Tem York and Raines, Tunnel1, Stover and of the 12. Consider approval of a .6486 for the 2001 tax on the proposed tax rate Council Meet.~, Action: Councilmei"' ~ of to a to set ~blic regularly ;heduled ).m. Councilmember 7-0 with Mayor Peters, Raines, the motion. 1: of the 2001 for the period of July 1, 2001 the amount of excess debt period of July 1, 2000 and Tunnell moved to approve the certification of the collection rate for the period of July 1, 2001 June 30, 2002 and the amount of excess debt collections the period of July 1, 2000 and June 30, 2001. Garcia seconded the motion; the motion carried cm08142001 Page 7 of 12 7-0 with Mayor Pro Tem York and Councilmembers Garcia, Raines, Tunnell, Stover and Herring voting in favor of the 14. PUBLIC HEARING: Consider approval of Case No. 8-1189, change request from C {Coz {Commercial, Special Use Permit}, to of an approximately 973 sq located along the west side of Town Center Drive. Presentation: Gary Sieb, Director of presentation to the Council. Public Hearing: Mayor signed up Action: Po be .ervice~ a and one Public Hearing and change request from Use Permit), to square-foot donut .enton Tap Road, north being limited to 5:00 a.m. days a week. of this property shall be in with the site plan, elevations, floor sign plans. for the loss of an 8~caliper inch tree which was destroyed, by planting a 4- caliper inch Austrian Pine and paying a monetary fine of $400 to compensate for the remaining 4-caliper inch loss ($100 per caliper inch); pursuant to letter from Mark Wainscott dated August 1,2001. cm08142001 Page 8 of 12 Councilmember Raines seconded the motion; the motion carried 7-0 with Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring voting in favor of the motion. 15. Consider approval of the Town Center Addition, Lot 3, Block 3, Site Plan {First American Bank}, to allow the development of an approximately 4,995 square-foot bank building on 1.13 acres of property located along the east side of Denton Tap Road, approximately 325 feet south of Parkway Boulevard. Presentation: Gary Sieb, Director of Planning and Community Services, made a presentation to the Council. Cliff Whisenhunt, 8401 North Central Expressway, Dallas, representing the applicant, made a presentation to Council. Issues Discussed: There was discussion regarding the traffic patterns. Action: Councilmember Peters moved to approve the Town Center Addition, Lot 3, Block 3, Site Plan (First American Bank), to allow the development of an approximately 4,995 square-foot bank building on 1.13 acres of property located along the east side of Denton Tap Road, approximately 325 feet south of Parkway Boulevard with the following condition: The sign be the one that City Staff and the Planning and Zoning Commission indicated with the muted colors. Councilmember Garcia seconded the motion; the motion carried 6-1 with Mayor Pro Tern York and Councilmembers Garcia, Peters, Raines, Stover and Herring voting in favor of the motion and Councilmember Tunnell voting against the motion. m08142001 Page 9 of 12 16. Consider approval of awarding bid Q-0501-01 for Justice Center Renovation project to K. C. Services, Inc. in the amount of $252,093.00, as through CIP, and authorizing the City Councilmember Tunnell moved to Q-0501-01 for the Justice Center Construction Services, Inc. in the funded through CIP, and authorizing Councilmember Peters seconded the 7-0 with Mayor Pro Tem York and Raines, Tunnel1, Stover and approve of the Co 17. Update on the Dally Presentation: Ken Griffin, Council. 18. :f En the reported on the ICMA Measurement Report which has ;Reports. Mayor 8heehan regarding Coppell Night by Mayor Sheehan ,lic Hearing. Report by Mayor Sheehan Airport/Cities Luncheon. regarding regarding DFW/DART NTC/DFW cm08142001 Page 10 of 12 2~ M S~ De Ao Report by Mayor 8heehan regarding New Breakfast. Report by Mayor Sheehan regarding Associates Meeting. Report by Mayor Sheehan regarding Mayors' Meeting. Mayor Sheehan reported on the Night Out. B. Mayor Sheehan reported on the other Councilmembers ~artd regarding the DFW/DAR~ ~ue will stay on top of this i~. C. Mayor Sheehan repor* the Luncheon sh~:,~d D. Mayor Office~,~i r * the die FW :earing and City all one of the rakers and presented an i rel: . ~,e County Mayors' et~ rende~. · iJi ~ ~ ~[ ~. _~ ~ {Closed to the tttol~lH, th City Attorney. ',ag6ias Development Company v. City of *pen. convened into Executive Session at 9:31 p.m. as allowed article. Mayor Sheehan adjourned the Executive p.m. and opened the Work Session. cm08142001 Page 11 of 12 REGULAR SESSION (Open to the Public) 22. Necessary action resulting from Executive Session. There was no action necessary under this item. Adjournment. There being no further business to come meeting was adjourned. [, the ATTEST: ~ Libby S. cm08142001 Page 12 of 12 CITY COUNCIL MEETING: August 28, 2001 ITEM # __~ ITEM CAPTION: Consider approval of an ordinance amending Article 1-5-6 of the Code of Ordinance of the City of Coppell to provide the authority to the City Manager to acquire property or execute contracts without requiring competitive bidding in accordance with the state law; and authorizing the Mayor to sign. SUBMITTED BY: Jim Witt TITLE: City Manager STAFF COMMENTS: This item was discussed at the previous Council Meeting, and complies with recent changes to State law. . BUDGET AMT. $ FINANCIAL COMMENTS:¢'~Y[ AMT EST $ DIR. INITIALS: FIN. REVIEW:~ Agenda Request Form - Revised 5/00 CITY MANAGER Doenment Name: !Code +\-BID $ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF COPPELL, TEXAS, AS AMENDED, BY AMENDING SECTION 1-5-6, IN PART, TO 1NCREASE THE AMOUNT OF PURCHASES OF PERSONAL PROPERTY, WHICH DO NOT REQUIRE BIDDING, FROM $15,000.00 TO $25,000.00 TO BE AUTHORIZED BY THE CITY MANAGER TO COMPLY WITH STATE LAW; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Coppell Code of Ordinances currently authorizes the City Manager to approve purchases for lawful municipal purposes that are not required to comply with the competitive bidding requirements and are expenditure of $15,000.00 or less; and WHEREAS, Section 252.001 et. seq. of the TEXAS LOCAL GOVERNMENT CODE provides that such expenditures which do not exceed $25,000.00 are not required to comply with the competitive sealed bidding process; and, WHEREAS, the City Council has determined that it is in the best interest of the City to increase the current amount to comply with State law; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That Section 1-5-6 of the Code of Ordinances of the City of Coppell, Texas, be and the same is hereby amended, in part, to read as follows: "Sec. 1-5-6 Authority to purchase and approve change orders. All purchases of the personal property and contracts for construction, repair, services (other than personal or professional), high technology procurements, or any other lawful municipal purpose that require and expenditure of $25,000.00 or less, regardless of the source of funds or whether for consumables, recurring expenses, capital outlay, or replacement shall be made by the city manager upon such competitive PAGE 1 42993 basis as he may deem. necessary and advisable. If the expenditure is more than $3,000.00, the city manager shall follow the procedures for contacting disadvantaged businesses prescribed in section 252.0215 of the TEXAS LOCAL Cff)VE~NT CODE, as amended. All such purchases and contracts may be made by the city manager as provided in this subsection without further city council action. C. A contract for personal or professional services requiring an expenditure of $25,000.00 or less may be authorized by the City Manager or his designee by administrative action, without further council action. A contract for personal or professional services requiting an expenditure exceeding $25,000.00 must be authorized by the city council. D. For purchases of personal property and contracts for construction, repair, services, or any other lawful municipal purpose requiting an expenditure exceeding $25,000.00, and required by state law to be competitively bid, the city manager or his designee shall follow the procedures set forth in Chapter 252 of the TEXAS LOCAL GOVERNMENT CODE. For purchases of personal property or contracts for construction, repair, services of any other lawful municipal purpose requiting an expenditure exceeding $25,000.00, but not exceeding $50,000.00, and required by Chapter 252 to be competitively bid, the city manager or designee shall tabulate the bids and select a vendor or contractor with the lowest responsible bid. The city council, or the city manager, when authorized to contract for the city, shall have the tight to reject any and all bids. G. No expenditure exceeding $25,000.00 may be made without competitive bids except when the expenditure falls within one of the general exemptions outlines in section 252.022 of the Texas Local Government Code, provided however, that in the even of an emergency expenditure, such emergency shall be declared by the city manager and approved by the city council, or may be declared by the city council in its resolution authorizing execution of the contract. PAGE 2 42993 SECTION 2. All provisions of the ordinances of the City of Coppell in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions of the ordinances of the City of Coppell not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 3. Should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be invalid, illegal or unconstitutional, and shall not affect the validity of the Code of Ordinances of the City of Coppell, Texas. SECTION 4. That this ordinance shall take effect immediately from and after its passage and publication, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this day of ,2001. APPROVED: By: CANDY SI~EHAN, MAYOR ATTEST: By: By: _ (REH/cdb 08~23~01) LIBBY BALL, CITY SECRETARY PAGE 3 42993 T H I~ C ! 'l~ ¥ 0 F' COPP-EE£ AGENDA REQUEST FORM CITY COUNCIL MEETING: August 28, 2001 ITEM # ~~ ITEM CAPTION: Consider approval of a Resolution amending the written Investment Policy of the City of Coppell as provided by the Public Funds Investment Act, Chapter 2256, Texas Government Code, and authorizing the Mayor to sign. SUBMITTED BY: Jennifer Armstrong TITLE: Director of Finance STAFF COMMENTS: As required by the Public Funds Investment Act, the Investment Policy must be reviewed. Staff has reviewed the policy and recommends the following changes: Detail the requirements for entering into a Master Repurchase Agreement including detailing the eligible collateral, collateralization ratios, standards for collateral custody and control, collateral valuation, and conditions for agreement termination. Delete the term "investment grade." Amend the Safekeeping and Custody Section to address the collateral rights of substitution and/or release of investment securities held for collateral. BUDGET AMT. COMMENTS:0 AMT. EST. $ DIR. INITIALS~ Agenda Request Form - Revised 5/00 FIN. REVIEW:~~( +X-BID $ ~ CITY MANAGER REVIEW: Document Name: $invpol.doc A RESOLUTION OF THE CITY OF COPPELL, TEXAS RESOLUTION NO. A RESOLUTION OF ~ CITY OF COPPELL, TEXAS, AMENDING THE AMENDED WRITTEN INVESTMENT POLICY OF THE CITY OF COPPELL AS PROVIDED BY TI-IE PUBLIC FUNDS INVESTMENT ACT, CHAPTER 2256, TEXAS GOVERNMENT CODE; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council has heretofore adopted a written Investment Policy as required by Chapter 2256 of the Texas Government Code; and WHEREAS, it is necessary and in the public interest to amend the written policy to coincide with changes to the Public Funds Investment Act; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the written Investment Policy of the City of Coppell, heretofore adopted by Resolution No. 2000.0509.1, is hereby amended as follows, to wit: amending the Investment Portfolio, Section V, to detail the requirements for entering into a Master Repurchase Agreement which includes detailing the eligible collateral, collateralization ratios, standards for collateral custody and control, collateral valuation, and conditions for agreement termination; amending the Investment Portfolio, Section V, by deleting the term "investment grade" when referring to AAA rated mutual funds. "Investment grade" is a lower rating than AAA rated mutual fund; amending the Safekeeping and Custody, Section VII, Insurance or Collateral, by adding the following: "The City's Depository Agreement shall specify the acceptable investment securities for collateral, the substitution or release of investment securities, ownership of securities, and the method of valuation of securities." SECTION 2. Republish and adopt subject to the amendments set forth in Exhibit "A" which is attached hereto and incorporated herein as if set forth in full. 1 42928 SECTION 3. That all provisions of the resolutions of the City of Coppell, Texas, in conflict with the provisions of this Resolution, except as noted herein, be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this Resolution shall remain in full force and effect. SECTION 4. That should any word, phrase, paragraph, or section of this Resolution be held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this Resolution as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Resolution as a whole. SECTION 5. That this Resolution shall take effect immediately fi:om and after its passage as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the day of ,2001. APPROVED: CANDY SHEEHAN, MAYOR ATTEST: APPROVED AS TO FORM: LIBBY BALL, CITY SECRETARY ROBERT E. HAGER, CITY ATTORNEY (REH/cdb 08/23/01 ) 2 42928 INTRODUCTION The purpose of this document is to set forth specific investmem policy and strategy guidelines for the City of Coppell in order to achieve the goals of safety, liquidity, yield, and public trust for all investment activity. The City Council of the City of Coppell shall review its investment strategies and policy not less than annually. This policy serves to satisfy the statutory requirement of Chapter 2256, Texas Government Code as amended, to define, adopt and review a formal investment strategy and policy. INVESTMENT STRATEGY The City of Coppell maintains portfolios which utilize four specific investment strategy considerations designed to address the unique characteristics of the fund groups represented in the portfolios: Investment strategies for operating funds and commingled pools containing operating funds have as their primary objective to assure that anticipated cash flows are matched with adequate investment liquidity. The secondary objective is to create a portfolio structure which will experience minimal volatility during economic cycles. This may be accomplished by purchasing high quality, short-to- medium-term securities which will complement each other in a laddered or barbell maturity structure. The dollar weighted average maturity of 365 days or less will be calculated using the stated final maturity date of each security. Investmem strategies for debt service funds shall have as the primary objective the assurance of investment liquidity adequate to cover the debt service obligation on the required payment date. Securities purchased shall not have a stated final maturity date which exceeds the debt service payment date. Investment strategies for debt service reserve funds shall have as the primary objective the ability to generate a dependable revenue stream to the appropriate debt service fund from securities with a low degree of volatility. Securities should be of high quality and, except as may be required by the bond ordinance specific to an individual issue, of short to intermediate-term maturities. Volatility shall be further controlled through maturity and quality range, without paying premium, if at all possible. Such securities will tend to hold their value during economic cycles. Investmem strategies for special projects or special purpose fund portfolios will have as their primary objective to assure that anticipated cash flows are matched with adequate investment liquidity. These portfolios should include at least 10% in highly liquid securities to allow for flexibility and unanticipated project outlays. The stated final maturity dates of securities held should not exceed the estimated project completion date. INVESTMENT POLICY I. SCOPE This investment policy applies to all financial assets of the City of Coppell. These funds are accounted for in the City's Comprehensive Annual Financial Report (CAFR) and include: General Fund Special Revenue Funds Debt Service Funds Capital Projects Funds Proprietary Funds Trust and Agency Funds H. OBJECTIVES The City of Coppell shah manage and invest its cash with four objectives, listed in order of priority: Safety, Liquidity, Yield, and Public Trust. The safety of the principal invested always remains the primary objective. All investments shall be designed and managed in a manner responsive to the public trust and consistent with State and Local law. The City shall maintain a comprehensive cash management program which includes collection of accoums receivable, vendor payment in accordance with invoice terms, and prudent investment of available cash. Cash management is defined as the process of managing monies in order to insure maximum cash availability and maximum yield on short-term investment of pooled idle cash. Safety The primary objective of the City's investment activity is the preservation of capital in the overall portfolio. Each investment transaction shall be conducted in a manner to avoid capital losses, whether they be from securities default or erosion of market value. Liquidity The City's investment portfolio shall be structured such that the City is able to meet all obligations in a timely manner. This shall be achieved by matching investment maturities with forecasted cash flow requirements and by investing in securities with active secondary markets. 2 Yield The City's cash management portfolio shall be designed with the objective of regularly exceeding the average rate of return on three-month U.S. Treasury Bills. The investment program shall seek to augment returns above this threshold consistent with risk limitations identified herein and prudent investment polices. Public Trust All participants in the City's investment process shall seek to act responsibly as custodians of the public trust. Investment officials shall avoid any transaction which might impair public confidence in the City's ability to govern effectively. III. RESPONSIBILITY AND CONTROL Investment Committee An Investment Committee, consisting of the City Manager, Deputy City Manager, the Director of Finance, and Assistant Director of Finance, shall meet at least quarterly to determine operational strategies and to monitor results. The Investment Committee shall include in its deliberation such topics as: performance reports, economic outlook, portfolio diversification, maturity structure, potential risk to the City's funds, authorized brokers and dealers, and the target rate of return on the investment portfolio. Delegation of Authority and Training Authority to manage the City's investment program is derived from a resolution of the City Council. The Director of Finance, the Assistant Finance Director and the Chief Accountant are designated as the investment officers of the City and are responsible for investment decisions and activities. The Director of Finance shall establish written procedures for the operation of the investment program, consistent with this investment policy. The investment officers shall attend at least one ten (10) hour training session from an independent source approved by the governing body relating to the officer's responsibility under the Act within 12 months after assuming duties. Additionally, once every two years, ten (10) hours of instruction must be obtained from an independent source. Sources of authorized independent training are those sponsored by: Government Finance Officers Association (G.F.O.A.) · Government Finance Officers Association of Texas (G.F.O.A.T.) · Government Treasurers Organization of Texas (G.T.O.T.) · University of North Texas - Center for Public Management · Texas Tech - Center for Professional Development Internal Controls The Director of Finance is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the entity are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation costs and benefits requires estimates and judgements by management. Accordingly, the Director of Finance shall establish a process for annual independent review by an external auditor to assure compliance with policies and procedures. The internal controls shall address the following points: Ao B. C. D. E. F. Control of collusion. Separation of transaction authority from accounting and record keeping. Custodial safekeeping. Avoidance of physical delivery securities. Clear delegation of authority to subordinate staff members. Written confirmation for telephone (voice) transactions for investments and wire transfers. Development of a wire transfer agreement with the depository bank or third party custodian. Prudence The standard of prudence to be applied by the investment officer shall be the "prudent investor" rule, which states: "Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived." In determining whether an investment officer has exercised prudence with respect to an investment decision, the determination shall be made taking into consideration: Ao Bo The investment of all funds, or funds under the City's control, over which the officer had responsibility rather than a consideration as to the prudence of a single investment. Whether the investment decision was consistent with the written investment policy of the City. The investment officer, acting in accordance with written procedures and exercising due diligence, shall not be held personally responsible for a specific security's credit risk or market price changes, providing that these deviations are reported immediately and that appropriate action is taken to control adverse developments. Ethics and Conflicts of Interest City staff involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair the ability to make impartial investment decisions. City staff shall disclose to the City Manager any material financial interests in financial institutions that conduct business with the City and they shall further disclose positions that could be related to the performance of the City's portfolio. City staff shall subordinate their personal financial transactions to those of the City, particularly with regard to timing of purchases and sales. An investment officer of the City who has a personal business relationship with an organization seeking to sell an investment to the City shall file a statement disclosing that personal business interest. An investment officer who is related within the second degree by affinity or consanguinity to an individual seeking to sell an investment to the City shall file a statement disclosing that relationship. A statement required under this subsection must be filed with the Texas Ethics Commission and the governing body of the entity. Quarterly Reporting The Director of Finance shall submit a signed quarterly investment report that summarizes current market conditions, economic developments and anticipated investment conditions. The report shall summarize investment strategies employed in the most recent quarter, and describe the portfolio in terms of investment securities, maturities, risk characteristics, and shall explain the total investment return for the quarter. Annual Report Within 90 days of the end of the fiscal year, the Director of Finance shall present an annual report on the investment program and investment activity. This report may be presented along with the Comprehensive Annual Financial Report to the City Manager and City Council. Methods The quarterly investment report shall include a succinct management summary that provides a clear picture of the status of the current investment portfolio and transactions made over the last quarter. This managemem summary will be prepared in a manner which will allow the City to ascertain whether investment activities during the reporting period have conformed to the investment policy. The reports shall be formally reviewed at least annually by an independent auditor if investments are other than those offered by the City's depository. The portfolio shall be marked to market monthly. The market value of the securities is to be provided by the City's depository. The report will be provided to the City Manager and City Council. The report will include the following: Ao Co A listing of individual securities (investment position) held at the end of the reporting period. Unrealized gains or losses resulting from appreciation or depreciation by listing the beginning and ending book and market value of securities for the period. Additions and changes to the market value during the period. Average weighted yield to maturity of portfolio on entity investments as compared to applicable benchmark. Listing of investment by maturity date. The percentage of the total portfolio which each type of investment represents. Statement of compliance of the City's investment portfolio with State Law and the investment strategy and policy approved by the City Council. Prepared and signed by the investment officers. Fully accrued interest for the period. States account or fund for each investment. V. INVESTMENT PORTFOLIO The City shall pursue an active versus a passive portfolio management philosophy. That is, securities may be sold before they mature if market conditions present an opportunity for the City to benefit from the trade. The investment officer will routinely monitor the contents of the portfolio, the available markets, and the relative value of competing insmunents, and will adjust the portfolio accordingly. Investments Assets of the City of Coppell may be invested in the following instruments; provided, however, that at no time shall assets of the City be invested in any instrument or security not authorized for investment under the Act, as the Act may from time to time be amended. I. Authorized A. Obligations of the United States of America, its agencies and instrumentalities. B. Direct obligations of the State of Texas or its agencies and instrumentalities. C. Other obligations, the principal of and interest on which are unconditionally guaranteed by the State of Texas or United States of America. 6 Go Obligations of the State, agencies thereof, Counties, Cities, and other political subdivisions of any state having been rated as investment quality by a nationally recognized investment rating firm, and having received a rating of not less than "A" or its equivalent. Certificates of Deposit of state and national banks domiciled in Texas, guaranteed or insured by the Federal Deposit Insurance or its successor or secured by obligations described in A through D above, which are intended to include all direct agency or instrumentality issued mortgage backed securities rated AAA by a nationally recognized rating agency and that have a market value of not less than the principal amount of the certificates. Fully collateralized direct repurchase agreements with a defined termination date secured by obligations of the United States or its agencies and instrumentalities. These shall be pledged to the City of Coppell, held in the City's name, and deposited at the time the investment is made with the City or with a third party selected and approved by the City. Repurchase agreements must be purchased through a primary government securities dealer, as defined by the Federal Reserve, or a bank domiciled in Texas. A Master Repurchase Agreement must be signed by the bank\dealer prior to investment in a repurchase agreement. All repurchase agreement transactions will be on a delivery versus payment basis. Securities received for repurchase agreements must have a market value greater than or equal to 105 percent at the time funds are disbursed. Investment pools that have been authorized by the governing body by rule, ordinance, or resolution. The investment fund must maintain a rating no lower than AAA or AAA-M by at least one nationally recognized rating service. Investment in such pools shall be limited to 15% of the City's entire portfolio. No-load money market mutual funds that are registered and regulated by the Securities and Exchange Commission, that has a dollar weighted average stated maturity of 90 days or fewer and includes in its investment objectives the maintenance of a stable net asset value of $1 for each share. No-load mutual funds that are registered with the Securities and Exchange Commission, having an average weighted maturity of less than two years and is invested or secured in obligations described in A through D above. The fund must maintain a rating of AAA, or its equivalent by at least one nationally recognized rating firm. The fund must conform to the requirements relating to the eligibility of investment pools. Investments in mutual funds shall be limited to 10% of the City's monthly fund balance, excluding bond proceeds and reserves and other funds held for debt service. II. Not Authorized The City's authorized investments options are more restrictive than those allowed by State law. State law specifically prohibits investment in the following investment securities. Bo Obligations whose paymem represents the coupon payments on the outstanding principal balance of the underlying mortgage backed security collateral and pays no principal. Obligations whose payment represents the principal stream of cash flow from the underlying mortgage-backed security collateral and bears no interest. Collateralized mortgage obligations that have a stated final maturity date of greater than 10 years. Collateralized mortgage obligations the interest rate of which is determined by an index that adjusts opposite to the changes in a market index. Holding Period The City of Coppell intends to match the holding periods of investment funds with liquidity needs of the City. In no case will the average maturity of investments of the City's operating funds exceed one year. The maximum final stated maturity of any investment shall not exceed five Investments in all funds shall be managed in such a way that the market price losses resulting from interest rate volatility would be offset by coupon income and current income received from the volume of the portfolio during a twelve month period. Risk and Diversification The City of Coppell recognizes that investment risks can result from issuer defaults, market price changes or various technical complications leading to temporary illiquidity. Risk is controlled through portfolio diversification which shall be achieved by the following general guidelines; Co Risk of issuer default is controlled by limiting investments to those instnunents allowed by the Act, which are described herein. Risk of market price changes shall be controlled by avoiding over- concentration of assets in a specific maturity sector, limitation of average maturity of operating funds investments to one year, and avoidance of over-concentration of assets in specific instruments other than U.S. Treasury Securities and insured or Collateralized Certificates of Deposits. Risk of illiquidity due to technical complications shall be controlled by the selection of securities dealers as described herein. VI. SELECTION OF BANKS AND DEALERS Depository At least every five (5) years a Depository shall be selected through the City's banking services procurement process, which shall include a formal request for proposal (RFP). In selecting a depository, the credit worthiness of institutions shall be considered, and the Director of Finance shall conduct a comprehensive review of prospective depositories credit characteristics and financial history. Certificates of Deposit Banks seeking to establish eligibility for the City's competitive certificate of deposit purchase program shall submit for review annual financial statements, evidence of federal insurance and other information as required by the Director of Finance. Authorized Representatives Investment officials shall not knowingly conduct business with any firm with whom public entities have sustained losses on investments. All authorized representatives shall provide the City with references from Public entities which they are currently serving. All financial institutions and authorized representatives who desire to become qualified bidders for investment transactions must supply the following as appropriate: audited financial statements proof of National Association of Securities Dealers (NASD) certification proof of state registration completed broker/dealer questionnaire certification of having read the City's investment policy signed by an authorized representative of the organization Acknowledgement that the organization has implemented reasonable procedures and controls in an effort to preclude imprudent investment activities arising out of investment transactions conducted between the City and the organization The investment officers are precluded from purchasing an investment from a representative who has not delivered the written certification An annual review of the financial condition and registration of qualified bidders will be conducted by the Director of Finance. 9 VII. SAFEKEEPING AND CUSTODY Insurance or Collateral All deposits and investments of City funds other than direct purchases of U.S. Treasuries or Agencies shall be secured by pledged collateral. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 105 % of market value of principal and accrued interest on the deposits or investments less an mount insured by the FDIC or FSLIC. Evidence of the pledged collateral shall be maintained by the Director of Finance or a third party financial institution. The City's Depository Agreement shall specify the acceptable investment securities for collateral, the substitution or release of investment securities, ownership of securities, and the method of valuation of securities. Repurchase agreements shall be documented by a specific agreement noting the collateral pledge in each agreement. Collateral shall be reviewed monthly to assure that the market value of the pledged securities is adequate. Safekeeping Agreemem Collateral pledged to secure deposits of the City shall be held by a safekeeping institution in accordance with a Safekeeping Agreement which clearly defines the procedural steps for gaining access to the collateral should the City of Coppell determine that the City's funds are in jeopardy. The safekeeping institution, or Trustee, shall be the Federal Reserve Bank or an institution not affiliated with the firm pledging the collateral. The safekeeping agreement shall include the signatures of authorized representatives of the City of Coppell, the fn'rn pledging the collateral, and the Trustee. Collateral Defined The City of Coppell shall accept only the following securities as collateral: FDIC and FSLIC insurance coverage. A bond, certificate of indebtedness, or Treasury Note of the United States, or other evidence of indebtedness of the United States that is guaranteed as to principal and interest by the United States. Obligations, the principal and interest on which, are unconditionally guaranteed or insured by the State of Texas. A bond of the State of Texas or of a county, city or other political subdivision of the State of Texas having been rated as investment grade (investment rating no less than "A" or its equivalent) by a nationally recognized rating agency with a remaining maturity of five (5) years or less. Subject to Audit All collateral shall be subject to inspection and audit by the Director of Finance or the City's independent auditors. 10 Delivery vs. Payment Treasury Bills, Notes, Bonds and Govemmem Agencies' securities shall be purchased using the delivery vs. payment method. That is, funds shall not be wired or paid until verification has been made that the correct security was received by the Trustee. The security shall be held in the name of the City or held on behalf of the City. The Tmstee's records shall assure the notation of the City's ownership of or explicit claim on the securities. The original copy of all safekeeping receipts shall be delivered to the City. VII. INVESTMENT POLICY ADOPTION The City of Coppell investment policy shall be adopted by resolution of the City Council. The policy shall be reviewed for effectiveness on an annual basis by the Investment Committee and any modifications will be recommended for approval to the City Council. 11 Agencies: GLOSSARY of COMMON TREASURY TERMINOLOGY Federal agency securities, and selling for his own account. Ask: The price at which securities are offered. Debenture: A bond secured only by the general credit of the issuer. Bid: The price offered for securities. Broker: A broker brings buyers and sellers together for a commission paid by the initiator of the transaction or by both sides. In the money market, brokers are active in markets, in which banks buy and sell money, and in interdealer markets. Delivery versus Payment: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. Certificate of Deposit (CD): A time deposit with a specific maturity evidenced by a certificate. Large-denomination CD's are typically negotiable. Discount Securities: Non-interest bearing money market instruments that are issued at a discount and redeemed at maturity for full face value, such as U.S. Treasury bills. Collateral: Securities, evidence of deposit or other property that a borrower pledges to secure repayment of loan. Also refers to securities pledged by a bank to secure deposits of public monies. Comprehensive Annual Financial Report (CAFR): The official annual report for the City of Coppell. It includes combined statements and basic financial statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. Coupon: The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value Dealer: A dealer, as opposed to a broker, acts as a principal in all transactions, buying Diversification: Dividing investment funds among a variety of securities offering independent returns. Federal Credit Agencies: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, such as Savings and Loans, small business firms, students, farmers, farm cooperatives, and exporters. Federal Deposit Insurance Corporation (FDIC): A federal agency that insures bank deposits, currently up to $100,000 per deposit. Federal Funds Rate: The rate of interest at which Fed funds are traded. This rate is currently set by the Federal Reserve through open-market operations. Federal Home Loan Banks (FHLB): The institutions that regulate and lend to savings and loan associations. The Federal Home Loan Banks play a role analogous to that 12 played by the Federal Reserve Banks vis-a- vis member commercial banks. Federal National Mortgage Association (FNMA): FNMA, like GNMA, was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development, H.U.D. It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation's purchases include a variety of adjustable mortgages and second loans in addition to fixed-rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. Federal Open Market Committee (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open-market as a means of influencing the volume of bank credit and money. Federal Reserve System: The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and commercial banks that are members of the system. Government National Mortgage Association (GNMA or Ginnie Mae): Securities guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by FHA, VA or FMHM mortgages. The term pass- throughs is often used to describe Ginnie Maes. Liquidity: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. Market Value: The price at which a security is trading and could presumably be purchased or sold. Master Repurchase Agreement: To protect investors, many public investors will request that repurchase agreements be preceded by a master repurchase agreement between the investor and the financial institution or dealer. The master agreement should define the nature of the transaction, identify the relationship between the parties, establish normal practices regarding ownership and custody of the collateral securities during the term of the investment, provide remedies in the case of default by either party and clarify issues of ownership. The master repurchase agreement protects the investor by eliminating the uncertainty of ownership and hence, allowing investors to liquidate collateral if a bank or dealer defaults during the term of the agreement. Maturity: The date upon which the principal or stated value of an investment becomes due and payable. Money Market: The market in which short-term debt instruments (bills, 13 commercial paper, bankers' acceptances) are issued and traded. Open Market Operations: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary policy tool. Portfolio: Collection of securities held by an investor. Primary Dealer: A group of government securities dealers that submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) registered securities broker-dealers banks and a few unregulated fu'ms. Prudent Person Rule: An investment standard. Investments shall be made with judgment and care, under circumstances then · prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. Rate of Return: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond or the current income return. Repurchase Agreement (RP of REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and their terms of the agreement are structured to compensate him for this. 3.4 F -OPPELL AGENDA REQUEST FORM CITY COUNCIL MEETING: August 28,2001 ITEM # ITEM CAPTION: Consider approval of an ordinance amending Ordinance No. 95708 to modify the term for the Park and Recreation Board members appointed in fiscal year 2001 for a term of 1 year; and authorizing the Mayor to sign. SUBMIT'rED BY: Gary D. Sims TITLE: Director of Parks and Leisure Services STAFF COMMENTS: Please see attached staff memorandum regarding this agenda item. BUDGET AMT $ FINANCIAL COMMENTS: AMT. EST. $ DIR. INITIALS:g Agenda Request Form /00 FIN. REVIEWerS, +\-BID $ CITY MANAGER REVIEWi:~ ~~m~~.~~ Document Name: "Termmoditicafio AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING TIlE CODE OF ORDINANCES BY AMENDING CI~R 2, ARTICLE 2-2, SECTION 2-2-2 (A), IN PART, TO PROVIDE FOR A ONE (1) YEAR TERM FOR MEMBERS OF TFrE PARKS AND RECREATION BOARD; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Code of Ordinance of the City of Coppell, Texas be, and the same is hereby amended by amending Chapter 2, Article 2-2, Section 2-2-2 (A), in part, to provide for a one (1) year term for members of the Parks and Recreation Board, to read as follows: "Sec. 2-2-2. Term; vacancies. A. Members of the parks and recreation board shall be appointed for a one (1) year term. Members shall serve at the pleasure of the City Council. SECTION 2. That all provisions of the ordinances and resolutions of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and SECTION 3. That should any word, phrase, paragraph, section or phrase of this ordinance or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the pan so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Code of Ordinances as a whole. 1 42989 SECTION 4. That this Ordinance shall take effect immediately from passage and publication, as the law and charter is such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the ,2001. APPROVED: and after its day of CANDY SHEEHAN, MAYOR ATTEST: AP~Ro~E~RT 1~. I-IXGI: (REH/cdb 08/22/01)~ k~_;ITY ATTORNEY LIBBY BALL, CITY SECRETARY 2 42989 F C'OPP-EL£ FOra CITY COUNCIL MEETING: August 28, 2001 ITEM # ITEM CAPTION: Consider approval of an ordinance which amends Chapter 13 of the Subdivision Regulations, appendix C, Section VII (Park Land Dedication) to conform the subdivision regulations with the 1998 Park, Recreation and Open Space Masterplan, and authorizing the Mayor to sign. SUBMITTED BY: Gary Sims TITLE: Director of Parks and Leisure Services STAFF COMMENTS: See attached Staff Co.~ents BUDGET AMT. FINANCIAL COMMENTS:~ AMT. EST $ DIR. INITIALS: +VBID $ CITY MANAGER REViEW.,~ r~m~t ~T~m~. A'flnfirrl~ T H E: C ! T Y 0 F COPPELL PARKS AND LEISURE SERVICES DEPARTMENT INTEROFFICE MEMORANDUM Date: August 22, 2001 To: From: RE: Mayor and City Council Gary D. Sims, CPRP, Director ~ Consider approval of an ordinance which amends Chapter 13 of the Sulxh'vision Regulations, appendix C, Section VII (Park Land Dedication) to conform the subdivision regulations with the 1998 Park, Recreation and Open Space Masterplan, and authorizing the Mayor to sign. The purpose of this ordinance is to conform the Parkland Dedication Ordinance referenced above with the City Council approved 1998 Park, Recreation and Open Space Masterplan. The 1998 Park, Recreation and Open Space Masterplan adopted the "community park" concept in lieu of the "neighborhood parks concept". Additionally this revision removes reference of ''neighborhood parks" and replaces it with "community parks". D: ~ DocumentslParkDevFeeOrdtnance.doc AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE CODE OF ORDINANCES, CHAPTER 13, SUBDIVISION REGULATIONS BY AMENDING APPENDIX C, SECTION VII, REQUIREMENT FOR PARK LAND DEDICATION; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE; PROVIDING FOR PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) PER OFFENSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has adopted regulations and design criteria and standards for the development of parks within the Subdivision Ordinance and regulations promulgated thereunder; and, WHEREAS, such Subdivision Ordinance and regulations include a requirement for park land dedication for all subdivision developments within the City of Coppell; and, WHEREAS, the assumptions that were originally made upon the initial adoption of such park land dedication standards have not come to fruition; and, WHEREAS, the development of parks within the City has taken the form of community parks and are not in the development of neighborhood parks only serving a particular area or zone within the City; and, WHEREAS, the park zones established by the Parks and Recreation Department and as shown on the official Parks, Recreation, and Open Space Master Plan have not been deemed to be convenient or practicable; and, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS; SECTION 1. The City Council hereby finds that the parks for the City of Coppell, although neighborhood in character, serve all the citizens of Coppell; that such have been convenient and practical for all the citizens; that "neighborhood parks" have been provided for in terms of open and green space within the Subdivision regulations; and, that there is no need to develop a neighborhood park system. 1 42737 SECTION 2. That the City of Coppell Code of Ordinances, Chapter 13, Subdivision Regulations, Appendix C, Section VII is hereby mended to read as follows: "SECTION VII - REQUIREMENT FOR PARK LAND DEDICATION A. This section is adopted to provide recreational areas in the form of community parks as a function of subdivision development in the City of Coppell. The City Council finds that recreational areas in the form of community parks are necessary and in the public welfare. B. Community parks are those parks providing for a variety of outdoor recreational oppommities and within convenient distance for all the citizens and residences of the City and shall be served thereby. Je · · D. Money in Lieu of Land To the extend D-2 is not applicable, the dedication requirement shall be met by a payment in lieu of land, at a per acre price set from time to time by a resolution or ordinance of the City Council, sufficient to acquire land and provide for adjacent streets and utilities for a community park to serve the park zone in which such development is located.... F. Special Fund: Right to Refund .... Any funds paid for such purposes must be expended by the City within ten (10) years of the date received by the City for acquisition or development of a community park as defined herein ..... SECTION 3. That all provisions of the Code of Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. 2 42737 SECTION 4. That should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, or of the Code of Ordinances, as amended hereby, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance or the Code of Ordinances, as amended hereby, which shall remain in full force and effect. SECTION 5. ordinance or of the That any person, firm or corporation violating any of the provisions of this Code of Ordinances, as amended hereby, shall be deemed guilty of a misdemeanor and, upon conviction in the municipal court of the City of Coppell, Texas, shall be subject to a fine not to exceed the sum of TWO THOUSAND DOLLARS ($2000.00) for each offense, and each and every day said violation is continued shall constitute a separate offense. SECTION 6. That this ordinance shall take effect immediately from and after its passage as the law and charter in such eases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the day of ,2001. APPROVED: CANDY SHEEHAN, MAYOR ATTEST: APPROVED AS TO FORM: LIBBY BALL, CITY SECRETARY ROBERT E. HAGER, CITY ATTORNEY (REH/cdb 8/23/01) 3 42737 F C-OPP LL AGENDA REQUEST FORM CITY COUNCIL MEETING: August 28, 2001 ITEM # __~~ ITEM CAPTION: Consider approval of an ordinance adopting amendments to the Home Rule Charter approved by voters of the City of Coppell at a Special Election held on August 11, 2001; and authorizing the Mayor to sign. SUBMITTED BY: Jim Witt TITLE: City Manager STAFF COMMENTS: BUDGET AMT. FINANCIAL COMMENTS:~ AMT EST $ DIR. INITIALS: Agenda Request Form - Revised 5/00 FIN. REVIEW: +X-BID $ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ADOPTING AMENDMENTS TO THE HOME RULE CHARTER APPROVED BY VOTERS OF THE CITY OF COPPELL AT A SPECIAL ELECTION HELD ON AUGUST 11, 2001; AND PROVIDING AN EFFECTIVE DATE. WI:IEREAS, the City Council ordered a special election to be held in the City of Coppell, Dallas County, Texas, on August 11, 2001 for the purpose of adopting amendments to the Home Rule Charter &the City of Coppell, Dallas County, Texas; and WHEREAS, immediately after said election, the presiding judges and other election officials holding said election made their returns and results there&to the City Council; and WHEREAS, majority of the votes cast at said election were for the adoption of Propositions 1-5 amending the Home Rule Charter of the City of Coppell, Dallas County, Texas; and WHEREAS, the City Council canvassed the results of the election on Tuesday, August 14, 2001; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That Proposition 1 was adopted wherein Section 3.01 is to be amended to increase the terms of office for the Mayor and Council members from two (2) years to three (3) years, beginning with the regular municipal election for May, 2002 and that the Home Rule Charter, Article 3, Section 3.01, shall now hereby read as follows: "SECTION 3.01 NUMBER, SELECTION AND TERM The mayor and councilmembers. · · shall serve for a term of three years .... .... At the regular election of municipal officers in May of 2002, there shall be elected one councilmember for Place 1, one councilmember for Place 3, one councilmember for Place 5 and one councilmember for Place 7, each to serve a three year term; and at the election of the municipal officers in may of 2003, there shall be elected a mayor for a three year term and one councilmember for Place 2, one councilmember for Place 4 and one councilmember for Place 6, each for a three year term." SECTION 2. That Proposition 2 is adopted to amend Article 3, Section 3.06(C) to provide for the calling of a special election to fill vacancies in the office of Mayor and Council and is hereby amended to read as follows: "SECTION 3.06 VACANCIES, FORFEITURE AND FILLING OF VACANCIES Ae Filling of Vacancies If one or more vacancies shall occur, a special election shall be called by the City Council to fill the unexpired term(s)." SECTION 3. That Proposition 3 is adopted to amend Article 7, Section 7.04(D) to authorize the City Manager to transfer unencumbered funds in the City budget among departments, offices and agencies within a fund of the City and is hereby amended to read as follows: "SECTION 7.04 AMENDMENTS AFTER ADOPTION Ae Transfer of Appropriations At any time during the fiscal year, the city manager may transfer part or all of any unencumbered appropriation balance of an approved budget among departments, offices and agencies within a fund. 2 42836 SECTION 4. That Proposition 4 is adopted to delete in their entirety Article 8, Section 8.03 and Article 9, Section 9.02; and, to amend Article 8, Section 8.01 to authorize the City Council to establish, by ordinance, such boards, commissions, and committees as required or permitted by state law and as deemed necessary by the City Council, which shall read as follows: "SECTION 8.01 AUTItORITY The City Council shall create, establish or appoint, as may be required by the laws of the State of Texas, such boards, commissions and committees as it deems necessary to carry out the functions and obligations of the city. The City Council shall, by ordinance, prescribe the purpose, composition, functions, duties, accountability and tenure of each board, commission and committee, where such are not prescribed by law. Individuals may be appointed to serve on more than one (1) board, commission, or committee. The City Council may, by ordinance, consolidate the functions of the various boards, commissions or committees unless otherwise required by State law. SECTION 8.02 SECTION 8.021 RESERVED ARTICLE 9 PLANNING SECTION 9.01 POWERS OF THE CITY SECTION 9.02 RESERVED" SECTION 5. That Proposition 5 is adopted to amend Article 8, Section 8.04 to eliminate references to boards, commissions, and committees and is hereby amended to read as follows: 3 42836 "SECTION 8.04 GENERAL Ae Open Meetings All meetings of any board, commission or committee created, established or appointed by the City Council shall be open to the public in accordance with the Texas Open Meetings, as amended. Be Appeals to City Council An appeal may be taken to the City Council from any decision of any board, commission, committee or other body except from decisions as authorized by state law or duly adopted by ordinance. ge Exclusion of City Officers and Employees No officer of the city nor any person who holds a compensated appointive position with the city shall be appointed to any board, commission or committee of the City other than in an advisory capacity. Rules and Regulations All boards, commissions or committees established or created by ordinance shall set out such rules and regulations for operation thereof unless specifically prescribed by the laws of the State of Texas " SECTION 6. That the City Secretary shall record in the Office of the City Secretary, the Charter amendment adopted by the voters of the City; and pursuant to Section 9.007, TEX. LOC. GOV'T CODE, the Mayor shall certify to the Secretary of State of the State of Texas, an authenticated copy of this Ordinance and said amendment to the Home Rule Charter under the seal of the City, showing the approval by the qualified voters of the City of Coppell, Dallas County, Texas. SECTION 7. That this ordinance shall take effect immediately from and after its passage, as the law and charter in such cases provide. 4 42836 DULY PASSED by the City Council of the City of Coppell, Texas, this the 2001. APPROVED: day of CANDY SHEEHAN, MAYOR ATTEST: ATTORNEY LIBBY BALL, CITY SECRETARY 5 42836 F C6pi:~ELI~ AGENDA REQUEST FORM CITY COUNCIL MEETING: August 28, 2001 ITEM # ._~ ITEM CAPTION: Discussion and review of process for Homestead Exemption for FY 2003. SUBMITTED BY: Jim Witt TITLE: City Manager STAFF COMMENTS: BUDGET AMT. $ FINANCIAL COMMENTS: AMT. EST. $ +k-BID $ Agenda Request Form - Revised 5/00 FIN. REVIEW:c~ CITY MANAGER REVIEW: Document Name: !homestead.doc T H E C I T Y0 F C. O1)i::$~.,~i.7' AGENDA REQUEST FORM CITY COUNCIL MEETING: August 28, 2001 ITEM # [ ITEM CAPTION: PUBLIC HEARING: To reCeive public comment concerning the Proposed 2001-2002 Municipal Budget. SUBMITTED BY: Jennifer Armstrong TITLE: Director of Finance STAFF COMMENTS: BUDGET AMT $ FINANCIAL COMMENTS:~~'~ AMT EST $ DIR. INITIALS..~ Agenda Request Form - Revised 5/00 +X-BID $ CITY MANAGER REV/EWl Document Name: SPHBUDG.DOC NOTICE OF PUBLIC HEARING PROPOSED 2001-2002 MUNICIPAL BUDGET A PUBLIC HEARING will be conducted by the City Council of the City of Coppell, Texas, to receive public comment concerning the Proposed 2001-2002 Municipal Budget. The Public Hearing will be held on August 28, 2001 at 7:30 p.m. in the Council Chambers at the City Hall, 255 Parkway Boulevard, Coppell, Texas 75019. A copy of the Proposed Budget will be on file for public view in the office of the City Secretary at City Hall, and at the William T. Cozby Public Library, 177 N. Heartz Road, Coppell, Texas 75019. F C-OPP-Ei £ AGENDA REQUEST FORM CITY COUNCIL MEETING: August 28, 2001 ITEM # // ITEM CAPTION: PUBLIC HEARING: To receive public comment concerning the Proposed 2001-2002 tax rate of .6486. SUBMITTED BY: Jennifer Armstrong TITLE: Director of Finance STAFF COMMENTS: BUDGET AMT. $ FINANCIAL COMMENTS:9N¥ AMT. EST. $ DIR. INITIALS.~- FIN. REVIEW:~K Agenda Request Form - Revised 5/00 +\-BrD $ CITY MANAGER REVIEW: Document Name: Sphtaxrt.doc Notice of Public Hearing on Tax Increase The City of Coppell will hold a public hearing on a proposal to increase total tax revenues bom properties on the tax roll in the preceding year by 7.86 percent. Your individual taxes may increase at a greater or lesser rate, or even decrease, depending on the change in the taxable value of your property in relation to the change in taxable value of all other property and the tax rate that is adopted. The public hearing will be held on August 28, 2001 at 7:30 PM at Town Center, 255 Parkway Blvd., Coppell, Texas. FOR the proposal: Greg Garcia Diana Raines Marsha Tunnell Dave Herring AGAINST the proposal: None PRESENT and not voting: None ABSENT: None Jayne P. Peters Bill York Doug Stover The following table compares taxes on an average home in this taxing unit last year to taxes proposed on the average home this year. Again, your individual taxes may be higher or lower, depending on the taxable value of your property. Average residence homestead value General exemptions available Last Year This Year $209,421 $222,211 $0 $6,666 (amount available on the average homestead, not including senior citizen's or disabled person's exemptions) Average taxable value Tax rate (per $100) Tax $209,421 $215,545 0.64860 0.64860 $1,358.30 $1,398.02 Under this proposal, taxes on the average homestead would increase by $39.72 or 2.92 percent compared with last year's taxes. Comparing tax rates without adjusting for changes in property value, the tax rate would increase by $0.00 per $100 of taxable value or 0.00 percent compared to last year's tax rate. These tax rate figures are not adjusted for changes in the taxable value of property. PROPERTY TAX RATE INFORMATION THE CITY OF COPPELL HAS PROPOSED MAINTAINING A FLAT PROPERTY TAX RATE FOR THE 2001-02 BUDGET YEAR. HOWEVER, DUE TO THE CITY'S PROPERTY VALUATION GROWTH THAT HAS RESULTED IN AN INCREASE IN TAX REVENUES, THE CITY IS REQUIRED TO PUBLISH THE ADJOINING NOTICE OF PUBLIC HEARING. 2000-01 TAX RATE: $0.6486 2001-02 PROPOSED RATE: $0.6486 THE CITY OF COPPELL IS NOT INCREASING THE PROPERTY TAX RATE; HOWEVER, YOUR INDIVIDUAL PROPERTY TAXES MAY REMAIN THE SAME, INCREASE OR EVEN DECREASE, DEPENDING ON WHETHER YOUR PROPERTY VALUATION HAS CHANGED. F AGENDA REQUEST FORM CITY COUNCIL MEETING: August 28, 2001 ITEM # __~~ II ITEM CAPTION: Consider approval of an Interlocal Agreement regarding Nonconstiment Municipality Representation on the DFW Airport Board, and authorizing the Mayor to sign. SUBMITTED BY: Jim Witt TITLE: City Manager STAFF COMMENTS: BUDGET AMT $ FINANCIAL COMMENTS:~~ A1ViT EST $ DIR. INITIALS: FIN. REVIEWck~ Agenda Request Form - Revised 5/00 +k-BID $ CITY MANAGER Document Name: !Interlocal INTERLOCAL AGREEMENT REGARDING NONCONSTITUENT MUNICIPALITY REPRESENTATION ON THE JOINT BOARD STATE OF TEXAS § COUNTIES OF TARRANT AND DALLAS § This Agreement is made and entered into this the __ day of ,2001, by and between the City of Coppell, the City of Euless, the City of Grapevine, and the City of Irving, hereina~er collectively referred to as the "Cities". WITNESSETH: WHEREAS, Sentate Bill 569 was approved by the Texas legislature and signed by the Governor on May 26, 2001; and WHEREAS, Sentate Bill 569 provides the Joint Board for Dallas Fort Worth International Airport shall include one (1) non-voting member from the airport's nonconstituent municipalities; and WHEREAS, the Cities are constituent municipalities of the DFW Airport; and WHEREAS, Sentate Bill 569 provides that the Cities' member on the Joint Board shall serve one (1) years terms on a rotating basis among the Cities, subject to the provisions of an agreed on system; and WHE~S, the Cities wish to memorialize the terms of their agreement regarding the Cities' member on the Joint Board; and WHEREAS, the Cities are authorized by the Interlocal Cooperative Act, Chapter 791 Texas Government Code, to enter into this joint agreement for the performance of governmental functions and services including administrative functions normally associated with the operation of government; and WHEREAS, the Cities agree that each party paying for the performance of governmental functions under this agreement shall do so from current revenues available to the paying party; and WHEREAS, it is deemed in the best interest of the Cities that the Cities do enter into this mutually satisfactory agreement; and WHEREAS, it is agreed by the Cities that this Agreement will be extended for additional one(l) year period(s) of time unless otherwise agreed by all parties. NOW, THEREFORE, the Cities, in consideration of the mutual covenants and conditions contained herein, promise and agree as to each of the other parties and as to all of the parties as follows: Section 1. All matters stated in the preamble are found to be true and correct and are incorporated herein by reference. Section 2. The Cities agree that their member on the Joint Board will be appointed by each respective municipality as follows: Year 1- The City of Irving Year 2- The City of Grapevine, Year 3- The City of Euless, Year 4- The City of Coppell. Thereafter, the member shall be rotated on an annual basis in the above order. The member shall serve in the capacity provided for by Senate Bill 569. Section 3. The appointing municipality may appoint their member in any manner they so choose. Section 4. The city serving as the ex-officio member will communicate with the other three host cities on a monthly basis concerning the items to be considered by the airport board as well as any actions taken by the airport that could affect one or all of the host cities. Likewise, the three cities not serving on the board will communicate to the serving city any concerns or needs that should be brought to light at the meeting by the representative. Section 5. If any section, subsection, sentence, clause, phrase or portion of this Agreement is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions thereof. 2 EXECUTED AS OF THIS THE DAY OF ,2001, by duly authorized officers of the City of Coppell, the City of Euless, the City of Grapevine, and the City of Irving. City of Coppell, Texas City of Euless, Texas ,Mawr ,Mawr ATTEST: ATTEST: , City Secretary , City Secretary City of Grapevine, Texas City of Irving, Texas William D. Tate, Mayor ATTEST: Joe Putnam, Mayor ATTEST: Linda Huff, City Secretary Janice Carroll, City Secretary 3 T H E: C I T Y 0 F C'OPPEIJ£ AGENDA REQUEST FORM CITY COUNCIL MEETING: August 28, 2001 ITEM # 2~~ ITEM CAPTION: Presentation by Mike Vasquez concerning changes to Coppell Code of Ordinances to allow vinyl fencing in the City. SUBMITTED BY: Jim Witt TITLE: City Manager STAFF COMMENTS: BUDGET AMT $ FiN~cIa~ CO~,m~TS:¢'~~ AMT EST $ DIR. INITIALS: Agenda Request Form - Revised 5/00 FIN. REVIEWer +k-BID $ CITY MANAGER REVIEW: Document Name: !Fence MEMORANDUM August 22, 2001 To: Jim Witt, City Manager ~ From: Greg Jones, Chief Building O~ AUG ~ ~ 2001 --~iT¥ 'MANAGER CITY OF COPPELL Subject: Fencing Materials Survey I made an informal survey of surrounding communities with regard to the types of fencing materials showed and am including it here for your information. Carrollton No materials restriction for residentiaFCommercial limited to masonry or wood Farmers Branch Plastic materials acceptable CoHeyville Plastic acceptable (if not objectionable to neighborhood)* l~L~no Plastic acceptable Lewisville Vinyl or fiberglass allowed (if not objectionable)** * Colleyville indicated that they aotunHy had not seem but one vinyl fence and that particular one was reviewed and deemed not to be objectionable by a supervisor. ** Lewisville indicated that vinyl or fiberglass materials were acceptable if they did not have an objectionable appearance (they indicated that their Code £nforcement officers make that determination in the field). Most departments contacted indicated their ordinance Iud simply not addressed the issu~ of vinyl or plastio-type materials as our ordinance has~ When asked, their stock answer was that plas6~ should be 0.I{. xc: Bob Kmse, Fire Chief j ], i I TOTAL P. 82 AUG-!L3-200i !:2: & ~ August 1 t Co@pel! C P.O~ Box Dear Cou l, 2001 iity Coun, :il )478 ;xas 75( 19 ~cil Merr hers: I am writ. il ~g this leltter to request that Article 9-2-7 of the Coppell (~ity ,Code be u~'t~ allow v~nyl fencing in the city. Coppeil is only one of ~ cities in the me~ople~ area whbse code does not permit this newer fencing oeon.i Vinyl fenc Fro an From a c mor~ey ~n iab , hav{e mac averag¢ ng can ~esthetk tnsumer': maintain e the co( in the ma · their :)nsumer I strp..ngly turge that , cod· t-O ~low con.~ malJerials lfor their res(~urce~-- time a ,Siqcemly, Kar 8011',Cram rovide several benefits to the city as well as its citizens. x)int of view, these fences do not rot, detedon .re; ~ discolor. point of view, vinyl fencing yields a savings el:time;and ~g.one's property. e was written, materials such as vinyl were not: readity ,. rket as a fencing option. Over time, new altern!ative ~aterials ay into the marketplace and are more accessil~.e to the lue consideration be given to changing the c~pei, !icity ;umers the benefit of having more options in ~riig ;nces and the right of allocating some of their ~noSt ~mportant d money in a manner they see fit. i ' I Vasquez Dr. ;xas 751 ~19 DURAFENCEDESIGNS August 20, 2001 Dear Coppell City Council Members, Subject: Request to Update the City of Coppell's Fence Regulation Most cities in the Metroplex do not specify an exhaustive list of 'permitted fence materials' in their fence codes. They primarily identify prohibited items which are typically safety hazards or reduce property values, such as barbed wire or corrugated fiberglass or metal sheets. Some newer city codes define an acceptable fence as 'any material specifically manufactured and sold for fence installation.' With the increasing addition of new fence products, it is difficult for cities with limited resoumes to monitor all of those available. This presentation is specifically intended to request the addition of vinyl fences to the permitted fence material list in your fence regulation; however, your current regulation does not even list wrought iron as a permitted material. As I have seen this type of fence around Coppell, it might be worthwhile to consider a more broad update to your regulation. Maintenance-free equivalents also exist for wrought iron and information on these is also included. As with all building materials, product improvements evolve over time. Wood shingles are now replaced by composites, aluminum or other manmade materials. Wood garage doors are replaced by metal ones. Aluminum screen doors are replaced by glass ones. Wood siding on homes is often replaced with brick, vinyl and/or newer concrete materials. Railroad tie and landscape timber retaining walls are now replaced by Pavestone or similar stone walls. The fence industry is now introducing numerous and better alternatives to traditional fence materials. As such, I believe this is the most exciting time in history to be a part of the fence industry. For decades, new developments in fence products were simply characterized by treated or untreated wood or different sealants or stains. Apparently, many consumers grew weary of the limited life and diminishing value of existing products which has prompted a change in products offered by the industry. This is exemplified by the number of new companies at the fence convention each year displaying their new additions to the attractive, durable fence product lines. The increased usage of the Internet for information has enabled homeowners to learn more about products available to them which can improve their lifestyle thus, contributing to the growing inquiries for vinyl and other newer types of fence materials. These changes in the industry make it more critical for city's to review fence materials and update their codes to provide residents and business owners the right to choose the best fence option for their situation. Following is additional information on vinyl and ornamental aluminum fencing: Vinyl Fences: Vinyl fencing was introduced in the late 1970's and continues to grow in popularity. There are five primary vinyl fence manufacturers leading this part of the fence industry and numerous smaller companies are added to their ranks each year as sales of this fence product continues to grow at a significant 15-20 percent per year. The major manufacturers typically offer the purchaser a 20 year to lifetime warranty against material defects including yellowing, cracking, etc. The vinyl material utilized in the vinyl fence is a hybrid polyvinylchloride that has been treated to resist ultraviolet light and impacts. The benefits of vinyl fencing far exceed that of wood (see comparison sheets in presentation) and to some people is considered a more favorable neighborhood perimeter fence than a brick wall. Vinyl fencing does not rot or provide food for termites or carpenter ants. It is classified as self-extinguishing and does not fuel fires. It does 15245 Addison RoQd Addison, Texas 75001-4553 972.720.9977 800.933.3683 Fax 972.720.9980 Coppell City Council Members 2 August 20, 2001 not have splinters to cut children's hands and is more difficult for them to climb to escape a backyard! The interlocking design eliminates the need for nails or screws which rust and puncture hands. It also provides a lasting sturdy fence that holds up well in windstorms without losing strength over its installed life. Another benefit of vinyl fencing is that if a section must be replaced for some reason, the vinyl color will be almost identical. New wood never looks like aged wood and bricks from different lots rarely match. The ranch style rail fence was the first vinyl style to gain acceptance around new development perimeters for ranch-style acre tracts and is now often the required fence material for new homeowners in these developments, several of which are located north of Fort Worth. Alliance Airport started installing vinyl rail fence at its perimeter approximately nine years ago. Each year they add hundreds of feet more to the property. Three years ago my company installed a vinyl screening fence around an exclusive housing development at Eagle Mountain Lake where the lot prices start at $75,000. Due to its favorable track record and appearance, the same developer contracted with us to install another vinyl screening fence for a second development in the same area last year. Also last year we installed a vinyl screening fence around a new development in south Arlington for a different developer. This year the City of Saginaw required TXU Pipeline to install a vinyl instead of wood fence around one of their transfer centers and TXU may make this a new standard. Vinyl perimeter fences have been installed around other new developments in this part of the country including, Houston, Texas and Edmond, Oklahoma. Other parts of the country, such as Utah and Kentucky have installed vinyl fencing much longer. Vinyl fencing is continually gaining popularity. In June of this year, Nell Soerry's Gardens Magazine published an article on newer fence alternatives which featured vinyl fencing. Two years ago, Better Homes and Gardens magazine included vinyl fencing in their recommended ideas for the house of the future, and the Dallas Morning News printed an article on the benefits of vinyl fencing in their House and Garden section of the paper. Home improvement television programs, including locally produced Y~, are increasingly highlighting vinyl fence as a superior fence alternative. The vinyl fence industry continues to grow and evolve with the addition of new styles and colors but the product makeup has been consistent for several years now. There are many benefits to utilizing this material for fences as seen in the attached presentation slides. Ornamental Metal Fences: Wrought iron fences provide the appearance of elegance, strength and permanence. Most people do not realize that they are a maintenance headachc until they have one. As a screening fence around a new development, the members of the community are responsible to secure the financial resources and take responsibility to maintain the fence. Many people are unaware that new ornamental metal fence products are available which do not require this continual painting and maintenance, i.e. non-welded, permacoat® steel or aluminum products. These products provide the long lasting appearance and stability desired from ornamental metal fencing--without the maintenance. That is why many commercial sites including DFW Airport, Home Depot, Wal-Mart, Disneyland, etc. now install these products instead of wrought iron. Instead of specifying wrought iron as a perimeter fence option, I suggest you utilize the more generic ornamental metal fence designation which provides for installation of newer, longer lasting products. As stated previously, other new products are continuously being introduced as viable options for long lasting fences. A few of the newcomers are: Polyclad metal privacy fencing, fiberglass fencing, polypropylene fencing, etc. Although these products have not been subjected to the test Coppell City Council Members 3 August 20, 2001 of time, they look promising. Therefore, I recommend that any updates to your fence ordinance be flexible enough to add new products as they become available and proven. While I do not believe everyone will want a vinyl fence, I do believe that those who do should be free to choose it as an option. All of the information included in these documents supports the growing acceptance and proven track record of vinyl fencing. I, therefore, propose it be added to the list of permitted fence materials in the Coppell fence regulation, as was recently done by Richardson (copy attached). In addition, if wrought iron is added to the regulation as well, I propose the reference 'ornamental metal fencing' be used whiCh allows developers to utilize maintenance-free steel and aluminum ornamental fencing as well as wrought iron. If you have any questions or would like further information, please call my office at 972-720-9977 or 800-933-3683. President DuraFence Designs Attachments (D 0 0 / (D 0 © © o © 0 ..0 Z AN ORDINANCE OF THE ~T~¥ nw RTCW~Dncm~, ~W¥~, AMENDING IV, CONSTRUCTION-OF FENCES, OF CHAPTER 5, OF THE RDSON BUILDING CODE OF THE CODE OF ORDINANCES OF THE CITY RICHARDSON, BY AMENDING ARTICLE IV RELATING TO CONSTRUCTION 0 FENCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A OF FINE NOT TO EXCEED TWO HUNDRED DOLLARS ($200.00) OFFENSE; AND DECLARING AN EMERGENCY. RI IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF , TEXAS: 1. That Chapter 5 of the Code of Ordinances of the City Richardson, Texas, be, and the same is hereby amended by amending he Richardson Building Code.by amending Article IV, Construction Fences, so that said Article IV shall hereafter provide as .f¢ , to-~it-f.- IV - CONSTRUCTION OF FENCES ;ION 1. GENERALLY Sec. 5-49. Permit uired. It shall be un] fence over two and on~ lot without having first from the Building Inspect and specifications, as det~ cia.l, must accompany each a Sec. 5250. Materialsn for any person t~ construct a if (2%) feet. in height on any a fence permit therefor Department. Adequate plans by the building offi- lication for a permit. Materials permitted shall chain link. of wood, masonry or Materials prohibited are ba 'Qire, razor ribbon, sheet metal, plastics, or any r similar material. Sec. 5-51. Not permitted on )ubli~ . No fence or any part of such structed upon or caused to protrude All fences must be maintained in a overhang public property. shall be con- public property. Jo. as not to 6-177 ;e¢. 6-177. Standards for electrical installa- tions. Conformity of electrical irmtallat/ons with the ~ollowing standards shall be prima facie evidence ~hat such installations are reasonably safe to persons and property. (1) The Nat/onal Electrical Code, 1999 edi- t/on, NFPA 70-1999, a copy of which is attached hereto and made a part of this article for all purposes, the same as if copied in fuil herein. (2) Types NM, N'MC, and NMS cables shall be permitted only in one- and two.family dwellings and multi-familY dwellings. (3) Unfused service entrance conductors eh- tering buildings shall be enclosed in rig/d metal conduit, intermediate metal con- duit, wireways, auxiliary gutters, or as busways. (Ord'. No. 2889-A, § 1(5.92), 6-22-92; Ord. No. 2979-A, § 3, 5-9-94; Ord. No. 3290-A, § 1, 5-8-00) State law reference--ApplicabilitY of National Electrical Safety Code, Vernon's'An~ C/v. St. art. 1446c, § 35(c). Secs. 6-178---6-200. Reserved. ARTICLE IV. FENCES Sec. 6-201. Permit require~ It shall be un~awful for any person to construct a fence over 2¥2 feet in height on .any lot without having first obtained a fence pernnt therefor from the baildingin on and spedfcations, as determined by the Ch/el building official, must accompany each applica- tion for a permit. (Code 1966, § 5-49) Sec, 6-202. Inspection and maintenance. When any fence is completed, it must be in- spected. The building inspection department shall be notified upon completion of the fence. The chief building official will issue a card of accept.once if the fence complies with the provisions of this article, or it will be rejected. All fences con- structed under the provisions of this article shall FACHAI~SON CODE merits of this article at all times. Fences shall be maintained by the owner or person in charge of the property in as near as possible the condition of such fence when installed and accepted as pro- vided herein, and shall be maintained as follows: (1) Such fence shall not be out of vertical alignment more than 20 percent. (2) All damaged, removed or missing portions of such fence shall be replaced or repaired with comparable mater/als of a compara- ble color to the remaining portion of such fence. (Code 1966, § 5-58; Ord. No. 3285-A, § 1, 5-5-00) Sec. 6-203. Appeals. (a) An appeal from a decision of the chief building official under the terms of this arti~e shall be made to the zoning board of adjustment. Co) When in its judgment the public conve- nience and welfare will be substantially served and the appropriate use of the neighboring prop- erty will not be substantially injured, the zoning board of adjustment may authorize special excep- t/ons to the regulations provided in this article in order to permit reasonable development and in- provement of property where the literal enforce- ment of the regulat/ons would result in an unnec- essary hardship. (Code 1966, § 5-59) Sec. 6-204. Zoning ordinance controls arti- cle. Nothing in this article shall be construed so as to amend, alter, change or repeal any provision of the comprehensive zoning ordinance [appendix A any provision of this. to ~.hls Code] and in the eVe~mprehenSive zoning article conflicts with the ordinance, the provisions of the comprehensive zoning ordinance shall control (Code 1966, § 5-60) a Permitted materials. Materials pern~tted[ iron, metal tubing, vinyl, fiberglass composite o~. other materials approved by the building offici1 for exterior exposure as fence mater/al. BUIJ~ING~ A~D BUILDING REGU~TIONS '(b) Prohibited mate~als. Mater's pro~bit~~ ~e b~b~ ~e, r~or gbbon, sheet met~, co~- gaud ste& ~d fiberglass p~el, pl~ or ~Y other s~ mateg~ m~ac~ for other ~uses. (c) ~zcepfio~. B~b~ ~e is pe~ for fences ~ re~ ~d side ~ ~ ~dus~ zoned ~s~s when ~e foSo~ con~fio~ ~e met: (1) ~ s~ o~ b~b~ ~e must be s (2) ~~ of s~ feet able ~o~d l~el. (2) ~ b~bed ~e fences ~~ of ~00 f~t ~om any residen- . ~y zon~ ~ct. (Code 1966, ~ 5-50; ~d. No. 328~ t 1, 5-8-00) Sec. 6.206. Not pe~tted on public p~P' (3) erty. No fen~ or ~y P~ of such fence sh~ cons~ upon or cans~ ~ pro,de over pu~ hc prope~. ~ fences must be ~t~ ~' a pl~e so ~ not to overh~g pubhc prope~. (C~e 1966, ~ 5-51) Sec. 6-207. Certa~ locations, con--orion pro~bi~d. (a) ~thin e~~. No fence sh~ ~ l~d ~ ~y e~ent e~ept by p~or approv~ of those a~n&~ ~g ~temst e~ement. (b) E~ fe~es. No fence em~ sh~ elec~y ch~- (Code 1966, t ~52; 0~. No. 32~-~ t 1, ~00) S~. ~208. HeiSt ~d con~mcfion r~ men~- ~ fete he~ s~ ~ ~~ v~Y ~m ~e ~de of ~e y~d. ~ ob~ P~ s~ht ~ ~ ~d ~t ~, a ~ ~ea fo~ by a fly, foot by 2~f~t ~e sh~ be ~ ~ ~ not obs~c~g ~ib~. At the ~e of ~~c- ~on, e~g fenc~ ~th a ~e~ ~a ~n-~t by ten-f~t may m~ ~e ten-foot by ~-f~t cle~ ~. ~aphy pr~en~g a ~ ~ew sh~ be removed. (Code 1966, ~ ~; ~ra. ~u. § 6.209 Sec. 6-209. Single-family, duplex and'apart- merit zoned fence regulatio .ns. For single-family, duplex and apartment zones, the following regulations shall apply:. Rear yard. No fence shall be constructed at a height exceeding eight feet along the rear property line. Side yard. No fence shall be constructed at a height exceeding eight feet on any side property line from the rear property line up to a point in line with the front wall of the building or up to the building line, whichever is the greatest distance .from the front property line. Front yard. No fence shall be permitted between the front property.line and the_ front wall of the building unless a part of the landscaping or a decorative screen. The fence shall not exceed three feet in height and shall not create a traffic h~.- ard. Such fencing shall be subject to the approval of the chief building official. (4) Corner lot exceptions. On comer lots where the rear lot line is adjacent to a side lot line of an adjoining lot, fences may be constructed at a height not exceeding eight feet along the side property and rear property lines except that no fence exceed- ing four feet in height, with 50 percent through vision shall be constructed withis an area measured 15 feet along the rea~ property line and 25 feet measured alon~ the side property line adjacent to' th~ street as indicated on the drawing Appendix A to the ordinance from whicl this sect/on derives, 'and which ~s on file the building inspection department an, made a part hereof the same as if copie Exceptiom Where an alley 15 feet or great~ in width intervenes between the abo~ descn"oed lote, or a natural barrier of feet or greater in width exists where fenc, are prohibited such as creeks, railroads easements, then a fence may be erect~ on the street side property line as cared on the drawing in Appendix B to t] F'. 02 J ~,'. L344 August I ~, 2001 Cop, pell ity Coun,;il P. 0.; BOX 947 8 Dear Cou ~cii Men" bors: I am wrib'] ~g this letter to request that Article 9-2-7 of the Coppell u~'t~ all°w v~nyi fencing in the city. Coppelt is only one of t mettopleY{ area whbse code does not permit this newer fencing Ol Vinyl fenc Froth an From a c morley 'i~ At the tim i available havie rna¢ ng can ~estheti¢ ~nsumer~: maintain the co< the m-' their w rovide several benefits to the city as well as its )oint of view, these fences do not rot, deterion point of view, vinyl renting yields a savings ol ~g .one's property. citizens. ~.te; ~ discolor. ,time;and e was wdtten, materials such as vinyl were not: reac~.. 801 i',Cran~ Dr. 'Co~pell, '1 ,~xas 75I)19 ,SinCerely] Ka~ andl Miclfael Vasquez ~ averag nsum I strP~ngty ~urge that~due consideratJorl be given to changing the C~, pOI, !iCity . Co(~e to dtllow consumers the benefit of having more options in cl!oOsi~ materials ~for their ~nces and the right of allocating some of their ~ost ~irnporlant resburce~-- time atd money in a manner they see fit. rket as a fencing option. Over time, new altemative ~aterials ay into the marketplace and are more accessil:{l.e tO.!he DURAFENCEDESiGNS August20,2001 Dear Coppell City Council Members, Subject: Request to Update the City of Coppell's Fence Regulation Most cities in the Metroplex do not specify an exhaustive list of 'permitted fence materials' in their fence codes. They primarily identify prohibited items which are typically safety hazards or reduce property values, such as barbed wire or corrugated fiberglass or metal sheets. Some newer city codes define an acceptable fence as 'any material specifically manufactured and sold for fence installation.' With the increasing addition of new fence products, it is difficult for cities with limited resources to monitor all of those available. This presentation is specifically intended to request the addition of vinyl fences to the permitted fence material list in your fence regulation; hewever, your current regulation does not even list wrought iron as a permitted material. As I have seen this type of fence around Coppell, it might be worthwhile to consider a more broad update to your regulation. Maintenance-free equivalents also exist for wrought iron and information on these is also included. As with all building materials, product improvements evolve over time. Wood shingles are now replaced by composites, aluminum or other manmade materials. Wood garage doors are replaced by metal ones. Aluminum screen doors are replaced by glass ones. Wood siding on homes is often replaced with brick, vinyl and/or newer concrete materials. Railroad tie and landscape timber retaining walls are now replaced by Pavestone or similar stone walls. The fence industry is now introducing numerous and better alternatives to traditional fence materials. As such, I believe this is the most exciting time in history to be a part of the fence industry. For decades, new developments in fence products were simply characterized by treated or untreated wood or different sealants or stains. Apparently, many consumers grew weary of the limited life and diminishing value of existing products which has prompted a change in products offered by the industry. This is exemplified by the number of new companies at the fence convention each year displaying their new additions to the attractive, durable fence product lines. The increased usage of the Internet for information has enabled homeowners to learn more about products available to them which can improve their lifestyle thus, contributing to the growing inquiries for vinyl and other newer types of fence materials. These changes in the industry make it more critical for city's to review fence materials and update their codes to provide residents and business owners the right to choose the best fence option for their situation. Following is additional information on vinyl and ornamental aluminum fencing: Vinyl Fences: Vinyl fencing was introduced in the late 1970's and continues to grow in popularity. There are five primary vinyl fence manufacturers leading this part of the fence industry and numerous smaller companies are added to their ranks each year as sales of this fence product continues to grow at a significant 15-20 percent per year. The major manufacturers typically offer the purchaser a 20 year to lifetime warranty against material defects including yellowing, cracking, etc. The vinyl material utilized in the vinyl fence is a hybrid polyvinylchloride that has been treated to resist ultraviolet light and impacts. The benefits of vinyl fencing far exceed that of wood (see comparison sheets in presentation) and to some people is considered a more favorable neighborhood perimeter fence than a brick wall. Vinyl fencing does not rot or provide food for termites or carpenter ants. It is classified as self-extinguishing and does not fuel fires. It does 15245 Addison Road Addison, Texas 75001-4553 972.720.9977 800.933.3683 Fax 972.720.9980 Coppell City Council Members 2 August 20, 2001 not have splinters to cut children's hands and is more difficult for them to climb to escape a backyard! The interlocking design eliminates the need for nails or screws whiCh rust and puncture hands. It also provides a lasting sturdy fence that holds up well in windstorms without losing strength over its installed life. Another benefit of vinyl fencing is that if a section must be replaced for some reason, the vinyl color will be almost identical. New wood never looks like aged wood and bricks from different lots rarely match. The ranch style rail fence was the first vinyl style to gain acceptance around new development perimeters for ranch-style acre tracts and is now often the required fence material for new homeowners in these developments, several of which are located north of Fort Worth. Alliance Airport started installing vinyl rail fence at its perimeter approximately nine years ago. Each year they add hundreds of feet more to the property. Three years ago my company installed a vinyl screening fence around an exclusive housing development at Eagle Mountain Lake where the lot prices start at $75,000. Due to its favorable track record and appearance, the same developer contracted with us to install another vinyl screening fence for a second development in the same area last year. Also last year we installed a vinyl screening fence around a new development in south Arlington for a different developer. This year the City of Saginaw required TXU Pipeline to install a vinyl instead of wood fence around one of their transfer centers and TXU may make this a new standard. Vinyl perimeter fences have been installed around other new developments in this part of the country including, Houston, Texas and Edmond, Oklahoma. Other parts of the country, such as Utah and Kentucky have installed vinyl fencing much longer. Vinyl fencing is continually gaining popularity. In June of this year, Neil Sperry. 's Gardens Magazine published an article on newer fence alternatives which featured vinyl fencing. Two years ago, Better Homes and Gardens magazine included vinyl fencing in their recommended ideas for the house of the future, and the Dallas Morning News printed an article on the benefits of vinyl fencing in their House and Garden section of the paper. Home improvement television programs, including locally produced Your New House, are increasingly highlighting vinyl fence as a superior fence alternative. The vinyl fence industry continues to grow and evolve with the addition of new styles and colors but the product makeup has been consistent for several years now. There are many benefits to utilizing this material for fences as seen in the attached presentation slides. Ornamental Metal Fences: Wrought iron fences provide the appearance of elegance, strength and permanence. Most people do not realize that they are a maintenance headache until they have one. As a screening fence around a new development, the members of the community are responsible to secure the financial resources and take responsibility to maintain the fence. Many people are unaware that new ornamental metal fence products are available which do not require this continual painting and maintenance, i.e. non-welded, permacoat® steel or aluminum products. These products provide the long lasting appearance and stability desired from ornamental metal fencing--without the maintenance. That is why many commercial sites including DFW Airport, Home Depot, Wal-Mart, Disneyland, etc. now install these products instead of wrought iron. Instead of specifying wrought iron as a perimeter fence option, I suggest you utilize the more generic ornamental metal fence designation which provides for installation of newer, longer lasting products. As stated previously, other new products are continuously being introduced as viable options for long lasting fences. A few of the newcomers are: Polyclad metal privacy fencing, fiberglass fencing, polypropylene fencing, etc. Although these products have not been subjected to the test Coppell City Council Members 3 August 20, 2001 of time, they look promising. Therefore, I recommend that any updates to your fence ordinance be flexible enough to add new products as they become available and proven. While I do not believe everyone will want a vinyl fence, I do believe that those who do should be free to choose it as an option. All of the information included in these documents supports the growing acceptance and proven track record of vinyl fencing. I, therefore, propose it be added to the list of permitted fence materials in the Coppell fence regulation, as was recently done by Richardson (copy attached). In addition, if wrought iron is added to the regulation as well, I propose the reference 'ornamental metal fencing' be used which allows developers to utilize maintenance-free steel and aluminum ornamental fencing as well as wrought iron. If you have any questions or would like further information, please call my office at 972-720-9977 or 800-933-3683. President DuraFence Designs Attachments © © © 0 o E~ o 0 © © AN ORDINANCE OF THE CTTY nm RTCW~Dmcm~, ~W~,~,, AMENDING IV, CONSTRUCTION-~F FENCES, OF CHAPTER 5, OF THE BUILDING CODE OF THE CODE OF ORDINANCES OF THE CITY RICHARDSON, BY AMENDING ARTICLE IV RELATING TO CONSTRUCTION 0'. FENCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A OF FINE NOT TO EXCEED TWO HUNDRED DOLLARS {$200.00) OFFENSE; AND DECLARING AN EMERGENCY. IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF TEXAS: 1. That Chapter 5 of the Code of Ordinances of the City Richardson, Texas, be, and the same is hereby amended by amending he Richardson Building Code.by amending Article IV, ConstructiOn Fences, so that said Article IV shall hereafter provide as to-~it-f.- "ART] IV - CONSTRUCTION OF FENCES lION 1. GENERALLY Sec. 5-49. Permit ~uired. It shall be unla~ ~1 for any person t~ construct a fence over two and one- if (2%) feet. in height on any lot without having first brained a fence permit therefor from the Building Ins! n Department. Adequate plans and specifications, as del by the building offi- cia.l, must accompany each a )lication for a permit. Sec. 5250. Materials. Materials permitted shal chain link. of wood, masonry or Materials prohibited are b~ sheet metal, Plastics, or any or! Sec. 5-51. Not 9ermitted on 'Qire, razor ribbon, r similar material. No fence or any part of such structed upon or caused to protrude All fences must be maintained in a overhang public property. shall be con- public property. ;o. as not to 6-177 ;ec. 6-1'/7. Standards for electrical installa- tions. Conformity of electrical insta~ationz with the ~ollowing standards shall be prkna fac~e evidence that such installat/ons are reasonably safe to persons and property. (1) The National Electricai Code, 1999 edi- tion, NFPA 70-1999, a copy of which is attached hereto and made a part of this article for all purposes, the same as if copied in full herein. (2) Types NM, NMC, and NMS cables shall be permitted only in one- and two-family dwellings and multi-family dwellings. (3) Unfnsed service entrance conductors eh- tering buildings shall be enclosed in rigid metal conduit, intermediate metal con- duit, wireways, auxiliary gutters, or as busways. (Ord'. No. 2589-A, § 1(8-92), 6-22-92; Ord. 2979-A~ § 3, 5-9-94; Ord. No. 3290-A, § 1, 5-8-00) State law reference--ApplicaMl/ty of Nal/omfl El~-trical Safety Code, Vemods'Ann. Civ. St. art. 144~. § Secs. 6-178--6-200. Reserved. ARTICLE IV. FENCES See. 6-201. Permit require& It shall be ,~awfnl for any person to construct a fence over 2¥~ feet in height on any lot without having first ob~_~ined a fence permit therefor from the buil~-g iuspe~don dspartment. Adsquate and specifications, as determined by .the Chief building official, must accompany each aPplica- tion for a permit. (Code 1966, § 5-49) Sec. 6-202. Inspection and maintenance. When any fence is completed, it must be in- spected. The building inspection department shall be notified upon completion of the fence. The chief building official will issue a card of acceptance if the fence complies with the providens of this article, or it will be rejected. All fences con- structed under the provisions of this article shall he ----'-*':-~ So as t, comnlv with the require- RICHARDSON CODE merits of this article at all times. Fences shali be maintained by the owner or person in charge of the property in as near as possible the condition of such fence when installed and accepted as pro- vialed herein, and shall be maintained as follows: (1) Such fence shall not be out of vertical alignment more than 20 percent. (2) All damaged, removed or missing portions of such fence shall be replaced or repaired with comparable materials of a compara- ble color to the remaining portion of such fence. (Code 1966, § 5-58; Ord. No. 3285-A, § 1, 5-8-00) Sec. 6-203. Appeals. (a) An appeal from a decision of the chief building official under the terms of this arriVe- shall be made to the zoning board of adjustment. ' Co) .When in its judgment the public conve. nience and welfare will be substantially served and the appropr/ate use of the neighboring prop- erty will not be substantially injured, the zoning board of adjustment may authorize special excep- tions to the regulations provided in this article in order to permit reasonable devalopment and im- provement of property where the liters1 enforc~ ment of the regulations would resolt in an unnec- essary hardship. (Code 1966, § 5-59) Sec. 6-204. Zoning ordinance controls arti- cle. Nothing in this article shall be construed so as to amend, alter, change or repeal any provision of the comprehensive zoning ordinance [.ap. pendiX .A Code] and in the event any prov_isxon of this to this comprehensive zoning article conflicts with the ordinance, the provisions of the comprehensive zo,ing ordinance shall control. (Code 1966, § 5-60) tt~ S~ec. 6.205. Materials. Materials permi (a) Permitted materials. are wood, concrete, masonry, chain link, wrought iron, metal tubing, vinyl, fiberglass composite other materials approved by the building offici3 for exterior exposure as fence mater/al. BUILDINGS AND BUILDING REGUT~T[ONS prohibited 'Co) Prohibited materials. Materials eon'u- are barbed wire, razor ribbon, sheet metal, gated steel and fiberglass panel, plywood or any other similar material manufactured for other uses. ~(c) Exception. Barbed wire is permitted for fences in rear and side yards in industrial zoned districts when the following conditions are met: (1) All strands of barbed wire must be a(2) minimum of six feet above ground l~vel. (2) All barbed wire fences must be located a minimum of 300 feet from any residen- . tially zoned district. (Code 1966, § 5-50; Ord. No. 328~-A, § 1, 5-8-00) Sec. 6-206. Not permitted on public prop- erty. No fence or any part of such fence shall be constructed upon or caused to protrude over pub- lic property. All fences must be maintained in a plane so as not to overhang public property. (Code 1966, § 5-51) Sec. 6-207. Certain locations, construction prohibited. (a) Within easements. Bio fence shall be located within any easement except by prior written approval of these agencies having interest in such easement. (b) Elecir/c fences. No fence erected shall be electrically charged. (Code 1966, § 5-52; Ord. No. 3285-A, § 1, 5-8-00) Sec. 6-208. Heightand construction require' merits. All fence heights shall be meesuied vertically from the inside natural or mean grade elevation of the yard. To obtain proper sight distance where an alley and street intersect, a clear area formed by a five-foot by 20-foot triangle shall be main- $_._~ined SO as not to cause danger to traffic by obstructing visibility. At the time of reconstruc- tion, existing fences with a clear area ten-foot by ten-foot may maintain the ten-foot by ten-foot clear area. Topography preventing a clear view shall be removed. (Code 1966, § b-~4; wm. ~o. o,v~-,,, § 6-209 Sec. 6-209. single.family, duplex and'apart- merit zoned fence regulatio .ns. For single-family, duplex and apartment zones, the following regulations shall appl~. Rear yard. Bio fence shall be constructed at a height exceedi. 'rig eight feet along the rear property line. Side yard. No fence shall be constructed at a height exceeding eight feet on any side property line from the rear property line up to a point in line with the front wall of the building or up to the building line, whichever is the greatest distance -from the front property line. (3) Front yard. No fence shall be permitted between the front property line and_the_ front wall of the building unless a part of the landscaping or a decorative screen. The fence shall not exceed three feet in height and shall not create a traffic haz- ard. Such fencing shall be subject to the approval of the chief building official. Corner lot exceptiona On corner lots where (4) the rear lot line is adjacent to a side lot constructed at a height not exceeding e~,~ feet aloug the side property and rear property lines except that no fence exceed- ing four feet in height, with 50 pe.rce~.t through vision shall be constructed withi~ an area measured 15 feet along the ree~ property line and 25 feet measured alon/ the side property 1/ne adjacent to' the street as indicated on the drawing Appendix A to the ordinance from whicl this section derives, and which the building inspect/on .department an, made a part hereof the same as if copie Exception. Where an alley 15 feet or great~ in width intervenes between the abo~ descried lotS, or a natural barrier of feet or greater in width exists where fenc, are prohibited such as creeks, railroads easements, then a fence may be erecti on the street side property ]/ne as cared on the drawing in Append/x. B to ti Traditions. Bufftech is recognized throughout the world as the leading brand of vinyl fence, deck and railings. Utilizing state-of-the-art co-extrusion technology, Bufftech produces premium vinyl fence and railing systems. This allows a higher concentration of UV protection in the outer cap, while providing for excellent impact resistance in the interior material. These layers cannot separate. Bufftech's vinyl products have an appearance that is significantly superior to other fence products. Vinyl offers durability, longevit), and beaut), that will outlast and outperform most other types offence, deck and railing materials. Environmentally safe, recyclable and non- toxic, Bufftech's virtually maintenance-fi'ee vinyl p~vducts have excellent weathering properties. Bufftech offers a wide selection of quality vinyl products to meet your design and construcuon requirements. ~ Out'~ Lifetime non-proratea Iimited Warran~ is io~' [ts: race of quality. Traditional Bufftech's Traditional style fence is durable yet elegant. It creates an ambience of nostalgic style, combined with good old-fashioned American craftsmanship. This virtually maintenance-free vinyl is impervious to weather and it will not chip, fade, crack or rot. It does not need painting, allowing you to enjoy its classical appearance year after year. Bufftech's wide selection allows you to choose a fence to meet your needs. See the chart below to select the picket width, cap and spacing you prefer, in addition to straight or concave. Yorkshire Heights: 3' & 4', straight and concave 5' concave Color: white only Colonial Heights: 3' & 4', straight and concave 5' concave Color: white only Select the style of your choice: lO 12 3" 3" Plymouth Nantucket Chesapeake ,/ d *Meets BOCA Pool Codes Hudson (Concave) Heights: 3' & 4', straight and concave Color: "Pinched" Picket "Pointed" Cap "Dog EaP' Cap 14 19 3" 1-1/2" Colonial N/A Hudson Cape Cod Providence* Charleston Yorkshire N/A N/A N/A ,/ N/A N/A Picket Styles Available: white only Bufftech's Contemporary fence designs meet the needs of today's demanding lifestyles. A durable, yet virtually maintenance-free fence adds value and aesthetic appeal to any propeay. Many of the styles and heights meet most pool codes. (Check with your local authority before ordering). ~ ~ Heights: Y&4'. Colors: white, tan or grey. Y, 3-1~', 4', 5' & 6'. mid-rail (see inset). Colors: Heights: Y, 4', 5' & 6'. 5' & 6' heights include mid-rail (see inset). Colors: white, tan or grey. Heights: Y&4'. Colors: white, tan or grey. Semi-private Semi-private fences from Bufftech meet most local pool codes. These unique designs provide a visual screen while permitting air flow. The fences combine an attractive appearance with the functional safety benefit of no splinters, nails or sharp edges. ~mperia[ Heights: Y, 4',5' & 6'. 5' & 6' heights include mid-rail (see inset). Colors: white, tan or grey. Popular style fencing with a twist - Add extended pickets to our fencing to create a visually Countess Heights: Y, 4', 5' & 6'. 5' & 6' heights include mid-rail (see inset). Colors: white, tan or grey. striking scalloped effect (see inset). Height: 3' & 4' (straight & scalloped) white only Privacy Privacy fences from Bufftech allow you to enjoy the benefits of a good neighbor fence; both sides look the same. Forget painting or staining. 'You'll enjoy this investment for years to come. Norfelk i Heights: 4',5' & 6'. 5' & 6' heights include mid-rail (see inset). Colors: white or tan. Also available with Lattice Accent (white only) or Victorian Accent Height: 6' (5 + 1). Sturdy construction, long-lasting quality and classic style are the hallmarks of Bufftech Post & Rail fencing. Surround your valuable property and livestock with fencing that is economical, durable, safe and virtually maintenance-free. ~" ~'* Styles: 2, 3 or 4 Rail and Crossbuck. Colors: white, tan or grey. Diamond Rail (line art below) available in 2 or 3 Rail (white only.) ~sbuck Winchester Combine privacy fencing with a traditional soft woodgrain look (see inset). The result is Bufftech's latest privacy fence. The "Winchester" unique construction allows installation on slopes up to 5°. Heights: 5' & 6' Color: woodgrain only Norfolk Heights: 5' & 6'. 7' & 8' heights for Galveston (not shown). Colors: white or tan. Posl & Rail ¢/oodgrain Desert Tan Styles: 2.3&4Rail Color: woodgrain only Chesterfield Tongue & Groove Pickets. allows for racking up to 5°. Heights: 5'&6'. Colors: white, tan or grey. Lattice Accent (white only) Victorian Accent (white, tan or grey). Norfolk with Accent Height: ~'. 6'(5+ 1). Colors: Lattice Accent (white only) Victorian Accent (white or tan~? ~ Bufftech's revolutionary vinyl railings give you classic beauty. The same technology that made vinyl siding the choice of builders and homeowners now sets you free from the constant repair and maintenance of railings. Functional as well as beautiful, these railing systems meet BOCA, SBC and UBC codes. For additional information on vinyl railing and deck, refer to Bufftech's individual railing and deck brochures. Heights: Y& 3-1/2'. Essex & Century styles available with 2 x 4 top rail. Colors: white, tan or grey ll~'~'i Fairmont & Olympia ~ styles available with I~l "T" top handrail. Essex & Fairmont use 7/8 x 1-1/2 pickets. Century & Olympia allow you a choice of 1-1/4" pickets, spindles or balusters. Deck Bufftech's new contemporary deck is a smart alternative to the traditional wood deck. The innovative slip resistant surface is non-splintering while providing the safety benefits of no nails or sharp edges. Colors: white, tan or grey Bufftech decks offer durability, longevity and beauty that will outlast and outperform wood deck systems. , Simple yet secure installation · No rotting, warping, or splintering · Never needs sealing, staining or painting o Cool to-the touch surface · Complements Bufftech's railing systems Its as Easy as One...Two...Three! Deck Components: ~s ~k Fill Pieces Deck End Covers Line up Deck Planks and screw fasteners in place with Quick Drive® Deck Screw Gun, available exclusively from Bufftech. Snap Deck Fill Pieces into place. Fill Pieces even out the surface while concealing the fasteners. Slip Deck End Covers over exposed deck plank ends. End Covers provide a smooth, finished edge. For an additional finishing touch, fascia boards are available. Quick Drive®is a registered trademaTk of Quick Drive U.S.A. Inc. more information we can be by Phone, Fax or Website 10-333-0569 716-685-1172 ;ite: www.certainteed.com/fencing/bufftech Bufftech Fence Systems Data Style Picket Size Traditional Series (10 Picket) Chesapeake (Dog Ear Cap) 7/8" x 3" Nantucket (Pointed Cap) ?/8" x 3" Plymouth (Pinched Top) 7/8" x 3" {12 Picket) Cope Cod (Pointed Cap) 7/8" x Y' Colonial (Pinched Top) 7/8" x 3" Providence (Pointed Top) 7/8" x 3" Yorkshire (Dog Ear Cap) 7IS" x Y' (14 Picket) Providence (Pointed Top) 7/8" x 3" (19 Picket) Charleston (Pointed Cap) 7/8" x 1-1/2" Hudson (Pinched Top) 7/8" x 1-1/2" Baron 7/8" x 3" Manchester 1-1/2" x 1-1/2" Monarch Princeton Victorian Semi-private Sedes Columbia Countess Imperial Privacy Series Norfolk* Norfolk I* Chesterfield*/Winchester Galveston* Style Post & Rail Picket Section Width Spacing (Nominal) 3-7/16" 72" 3-7/16" 72" 3-7/16" 72" 2-7/16" 72" 2-7/16" 72" 1-3/4" 72" 2-7/16" 72" 1-3/4" 72" 2" 72" 2" 72" 3-7/8" 90" 1-11/16" 90" 7/8"x 1-1/2", 7/8"x 3" 3-5/16" 90" ?/8"x 1-I/2" 1-3/4" 90" 7/8"x I-1/2" 3-5/8" 90" 7/8"x 6" 5-1/8" 90" 7/8"x 1-1/2", 7/8"x Y 2" 90" 7/8"x 3" 9/16" 90" Crossbuck Diamond Rail 7/8" x 6" Ribbed N/A 90" 7/8" x 3" N/A 90" 7/8" x 7" Tongue & Groove N/A 90" 7/8" x 6" Ribbed N/A 90" Railing Century Posts Rails 5 x 5 square I-I/T' x 5-1/2" Ribbed, 2" x 6" Ribbed or Hollow, 8' or 16' lengths 5 x 5 square 1-1/2" x 5-1/2", 2" x 6" Ribbed Essex Fairmont Olympia 5 x 5 square 3" x 3", 12' lengths (6' on center) Picket Section Width Picket Size Spacing (Nominal) L-l/4" x I-1/4" 3-3/8" 72" & 96" 7/8" x 1-1/2", 3-7/16" 72" & 96" Heavy Wall 7/8" x 1-1/2", 3-7/16" 72" & 96" Heavy Wall 1-1/4" x l-t/4" 3-3/8" 72" & 96" Rails Steel Reinforcement (Rail)** 1-3/4" x 3-1/2" x 72" 1-3/4" x 3-1/2" x 72" 1-3/4" x 3-1/2" x 72" 1-3/4" x 3-1/2" x 72" 1-3/4" x 3-1/2" x 72" 1-3/4" x 3-1/2" x 72" I-3/4" x 3-1/2" x72" 1-3/4" x 3-1/2" x?2" 1-3/4" x 3-1/2" x 72" 1-3/4" x 3-1/2" x 72" 1-3/4" x 3-1/2" x 90" 2" x 6" x 90" Bottom y' x Y' x 90"Top 1-3/4" x 3-1/2" x 90" I-3/4" x 3-1/2" x 90" 1-3/4" x 3-1/2" x 90" 3-1/2" x 3-1/2" x 88" 1-3/4" x 3-1/2" x 90" 1-3/4" x 3-1/2" x 90" 1-1/2" x 5-1/2" x 88" (Ribbed) 1-1/2" x 5-l/2" x 88" (Ribbed) 1-1/2" x 5-1/2" x 88" (Ribbed) 2" x 6" x 88" (Ribbed) None None None None None None None N one None Noqe Bottom Bottom None Bottom Bottom Bottom Bottom (Aluminum) Bottom Bottom Bottom Bottom Bottom Top, Mid, Bottom Gates Available in widths up to 8' Maximum double drive gate width 16' Available in 8' width Maximum double drive gate width 16' Available in widths up to 8' Maximum double drive gate width 16' Aluminum Rails Reinforcement 1-3/4" x 3-1/2" x 72" or 96" Top & Bottom Top & Bottom 1-3/4" x 3-1/2" x 72" or96" Top & Bottom Top & Bottom 3" x 3-1/2" x 72" or 96" Top & Bottom "T" Shaped Top Rail 3" x 3-1/2" x 72" or 96" Top & Bottom "T" Shaped Top Rail Intermediate rails: AIL 5' & 6' heights have an additional mid-rail with same dimensions as top/bottom rails (except "Chesterfield/Winchester" & "Traditional" - no brace, "Norfolk", "Norfolk I" which have 7/8" x 3" braces). Posts: AIl 3' & 4' high fences available with true 4 x 4 posts except Manchester (5 x 5 posts). All 5', 6', 7' & 8' high fences available with 5 x 5 posts. Caps: Choice of Flat, Gothic, New England or Ball. * Lattice & Victorian Accents available. ** Standard for bottom rails where noted. Optional for top rails. Aluminum channel available and recommended for high corrosion areas. Part I - General 1,Ol Work Included A. Fence sectioos including pickets. rails, posts, and caps B. Gates and related hardware C. Excavation and anchorage for posts 1.02 Related Sections A. Section 02200- Earthwork B. Section 03300 - Cast-ln-Place Concrete 1.03 Quality Assurance A. Cell classification - ASTM D1784- 14344B B. Tensile Strength- 6,500 PSI- ASTM D638 C. Izod Impact (Ft. lbs/in notch) 23°C- 5.0 0°C- 2.0 - ASTM D256 D. Tensile Modulus 425,000 PSI - ASTM D638 E. Deflection Temperature 67°C- ASTM D648 F. Thermal Expansion 3 x 10-5 in/in F 1.04 Submittals A. Manufacturer's technical literature with fence and gate installation instructions B. Shop drawings showing fence design C. Material samples if requested Posts Profile Dimensions Cress Section Wall Thickness Cemer Radius 4" x 4" 0.140" 11/32" 5" x 5" 0.135" Standard Wall 3/8" 5" x 5" 0.170" Heavy Wall 3/8" Rails I tf2" x I 1/2" 0.120" 7/32" 1 3/4" x 3 1/2" 0.100" 13/32" Y' x 3-1/2" "T" Rail 0.095" 13/32" 2" x 6" Hollow 0.125" 5/16" I I/2" x 5 1/2" Ribbed 0.090" 11/32" 2" x 6" Ribbed 0.090" 5/16' 3" x 3" 0.110" 5/16" 3-1/2" x 3-1~" 0.115 3/8" Pickets 7/8" x I 1/2" 0.060" 3/16" 7/8" x 1-1/2" Heavy Wall 0.090" 3/16" 7/8" x 3" 0.060" 3/16" 7/8" x 6" Ribbed 0.060" 3/16' 7/8" x 7" Tongue & Groove 0.060" 1/16" 1-1/2" x l-liT' 0.060" 7/32" Part 2- Products 2.01 Material A. The fence is constructed with materials made of rigid Poly Vinyl Chloride (PVC) formulated to resist impact and for Ultra Violet (UV) stabilization B. The extruded product meets or exceeds ASTM D1784 2.02 Manufacturer A. Bufflech 2525 Walden Avenue, Buffalo, New York 14225 2.03 Components A. Rails, Pickets. Posts 1. Are cut to specific lengths as required for style specified 2. Rails are routed to receive pickets 3. Posts are routed to r~ceive rails at correct heights B. Stiffener Channel 1. Bottom rails for ~esidential and commercial applications contain steel reinforcing for additional strength. Refer to style chart. Aluminum channel available upon request C. Post Caps 1. Caps are PVC molded 2. External fit flat, gothic & ball styles for tree 4" x 4" and 5" x 5" posts 3. Internal flat cap available for standard wall 5" x 5" posts and 4" x 4" posts Part 3 - Execution 3.01 Installation A. Bufftech fence installations feature line posts set in concrete. End and gate posts reinforced with 2- g4 reinforced rebar and cement mix B. Alternate post mounting methods are available. Mounting brackets are provided for special conditions * Inquire about Bufftech's "EZ Spec" System 6" .~ 5/16" R ~11~ 0.1~" wadi 2"x 6" RAIL ~' 6" ," 5II6" R ~ ~ 0.090" wall thickness 2 "x 6" RAIL(RIBBED) I_ 5 If2" 11/32" R I I/2" x 5 I/T' RAIL(RIBBED) 1/2" "T" RAIL - 3 I/'2" 3/8" R 0.115" -- wall thickncas 3 1/2" x 3 IfZ" RAIL 3"~ 3/S" R 0Jlff' -- wall Ihickness 3" x3" RAIL D. Gates 1. Constructed from rigid PVC with reinforcement 2. Gates are designed to match fence section. All hardware and bracing is included E. Hardware for Residential/Commercial Styles I. Self-closing hinge: I. a. Reinforced nylon structure b. Unit has self-closing capabilities c. Hinge is adjustable to relieve sag or misalignment problems d. Mounts on two sides of post for saength and stability 2. Nuts, Bolts, Washers and Screws: a. Stainless steel b. Screw heads are painted black to match hinge c. Black acorn nuts and washers are used for safety and aesthetics d. Screw heads are covered using a UV stabilized, molded two part snap cap system e. Contact manufacturer for Post & Rail hardware Manufacturer's Warranty: Lifetime 4" non-prorated l~ited warranty applies to l original homeowner/consumer, or 30 year non-prorated limited warranty applies to commercial applications. I. 7' kl/16" R 7/8" x T' TONGUE & GROOVE 6" 7k MI6" R J,J thickness 7/8" x 6" PICKET (RIBBED) 3" ,,. 3/16" R ,J J thickness 7/8" x 3" PICKET T~I 1/2"--..~ 7/32"R T['=~==----~ 0.120., tail /IL jj wadi ,hieknes, I liT' x I I/2' RAIL ~,~1 1/4"-~ 5/32"R I l/4"x I 1/4" PICKET thickness 7/8" x I I/2" PICKET 0.090" heavy wall thickness 0.100" wadi thickness I 314" X 3 1/T'( NaM 2 x 4)RAIL -- ~ 0.140" wall Ihickness \ 4" x 4" POST I 1f32" R 5" 5" · O, lTff' knavy wall thickness 0.135" slam:lard wall thickness 5" X 5" POST 3/8"R Bufftech, established itt 1979 in Buffalo, New York, was one of the earliest pioneers of the vinyl fencing business. In 1996, Bufftech was acquired by CertainTeed Corporation, headquartered in Valley Forge, Pennsyh,ania. CertainTeed is a world leading manufacturer of building materials with a major commitment to vinyl products such as siding, windows, pipe and noa, fence, railing and deck. In addition to owning a PVC resin manufacturing facility, CertainTeed has 23 other manufacturing facilities in North America employing over 6,000 people. The union of Bufftech and CertainTeed provides high levels of confidence with customers due to capital resources, state of the art research facilities as well as manufacturing and distribution sites throughout the United States. Bufftech's vinyl systems are offered in a wide variety of styles and heights. These styles include full privacy fences up to 8'tall, semi-privacy, traditional picket, contemporary picket, and post & rail fences. Railing systems ate available with a choice of top rails and a variety of pickets, spindles and balusters. Bufftech deck systems offer the easy care, easy to install, environmentally fi'iendly alternative to wood. Certainreed provides a Lifetime non-prorated limited Warranty on all Bufftech products. Be assured that your selection of Bufftech, a quality brand of CertainTeed, is an excellent one. BuffZec · 2525 Walden Ave. Buffalo, NY 14225 716-685-1600. 800-333-0569 Fax: 716-685.1172 http://www, certainteed.com/fencing/bufftech DumFence Designs "SpecioJf~ Fences o{ I. osfing Volue" Locol Delles: ~72.720.~77 Non-Locel: 1.800.~33.3583 FAX: ~72.720.~80 TM RESIDENTIAL FENCING Maintenance-Free Permacoat TM FiniS]a Over Galvanized Hi~J~-Stren~t]~ Steel !1~,,;,~1 AMERISTAR® "CONSUMERS REVOLT" ~our Town, USA - Consumers, tiring of conventional fences such as chain link and wood, are turning in ever increasing numbers to ornamental fencing to realize a better value for their home and property. ~e light residential chain link fencing on the market today is considered more of a "temporary" solution. Most wood fences must be stained every two to three years or they fade to an unsightly gray and must be replaced in five to fifteen years. Poly-vinyl-chloride (PVC) fences being in- stalled in some markets are simply too light for normal residential use. ~ last, quality has been raised to exceed the consumer's expectations; to reach the quality level the consumer desires, beyond the level he or she must normally settle for. Because of new manufacturing technology and vast improvements in protective coating application, high-strength, maintenance-free ornamental fencing is available at truly affordable prices. This is why consum- ers today are making the wise choice: investment in an ornamental fence that will enhance the landscape it surrounds and increase the value of the property being enclosed. Page 2 CONSUMERS CHOOSE AMERISTAR ~ is not by accident that Ameristar has become the largest manufacturer of ornamental fencing in the world; it has happened by consumers choosing Ameristar ornamental fencing over the multi- tude of other alternatives. These informed consumers are asking the right questions: 1. Is it steel? Only steel will provide the strength needed for today's residential fences, where consumers expect the fence to protect the safety of children within and to provide security from unwanted entry by the casual trespasser. Compare the strength (see Table 1 on Page 8). Ameristar's AegisTM steel is three times stronger than the ultra-light aluminum fences being offered by every other ornamental aluminum manu- facturer. · 2. Iedt~lh~fl? Strength must be coupled with necessary surface protection to be able to provide a maintenance-free finish. Welded ornamental steel fences are frequently fabricated from plain carbon steel. Rapidly rusting surfaces will require painting every two years (see Table 2 on Page 8). 3. Is it double-coat,d? Consumers are being bombarded with a multitude of different finishes for ornamental fence. It is important that the protective finish contains both a zinc-rich base coating such as Ameristar's zinc-rich epoxy powder coat as well as a UV-resistant finish coat such as Ameristar's "no-mar" polyester powder coat. THE DECIDING DIFFERENCE ~e "x-factor" that truly separates Ameristar from all the other choices is in it's special proprietary "Forerunner" rail system with its internal retaining rod. 4 WALLS OF ST ,EL U~zvaralleled va-d strength NO EXTERIOR FASTENERS Beauff[u[ "~ood-Nei~]i~or" appeara~nce ~11 Ameristar's Customer Service at 1-888-333-3422 for further information or to inquire about distributors near you. Page 3 CLASSIC ~raditional spear-pointed picket ex- tends through the ForerunnerTM top rail to form thepopular Classic design. The picket spear is formed with a 3/8" di- ameter rounded tip rather than a sharp point. page 4 AEGISTM ex~fothing matches the elegance of ornamental fencing. ~othing matches the strength of steel ornamental fencing. ~othing matches the finish of PermacoatTM double coating. ~nly with AegisTM can you get all of these in one fence. e elegant look' of the Majestic design lends to its appeal in a wide variety of applications ranging from neighborhood residential perimeters, to pool enclosures, to apartment and condo- mimum access control. Check your tocal pool code for com- pliance prior to ordering. o~ excellence in a om~ental-fence ~: ForerunnerTM U-Channel COMPARE THE STRENGTH (Steel) (Aluminum) Profile of Architectural Shape of the Rail _ Weight (LBSIFT) 1.22 .27 Fy = Yield Strength (PSI) 50,000 35,000 pVd = Vertical Design Load (LBS) 155 53 pVh = Horizontal Design Load (LBS) 170 77 Conclusion: Panel will withstand center span climbing loads of ¢ to 159 Lbs. for aluminum. comp ~ TESTING ASTM B-117 '~,~-00T~. Paint over 200 Hrs. Primer & Paint 100 Hrs. welded steel I over welded steel Distributed by: DuraFence Designs "SpeciaJ~y Fences of Lasting Value" Local Dallas: 972.720.9977 Non-Loca[: 1.800.933.3683 FAX: 972.720.9980 Imperial Colonial AluminumTM Imperial style is an outstanding value because of quality construction, durability, numerous options and affordable pricing. Imperial style fences and gates provide an exceptional ornamental picket fence system. Imperial is an ideal choice for use where elegant simplicity is desired. As with all Colonial Aluminum fences, the pickets are spaced less than 4" apart. Imperial - Imperial - 3 horizontal rails 3 horizontal rails with ~ row of rings , Estate Flat Top with l row of rings ~'~ ~ O~ --~t l~m,~__~':' v' "';~. ' with 2 rows n~ rings Imperial ~it~ ~ row of rin~s Estate - With Flat Top Pickets Colonial Aluminum Estate style with flat top pickets is the most contemporary look offered in the Estate series. Good looking and long lasting, this fence with the flat top pickets will complement any architectural design. Every Colonial Aluminum fence is strong, secure and requires low maintenance. The discriminating buyer who selects a Colonial Aluminum fence will be proud of their choice. The fence will look far more expensive than it costs. Estate Fiat Top - Estate Flat Top - Estate Flat Top - 3 horizontal rails 3 horizontal rails 4 horizontal rails with 1 row of rings with 2 rows of rings Estate Pressed Point Top- 4 horizontal rails with 2 rows of rings Estate Pressed Point Top- 3 horizontal rails with I row o£ rings llllllllllll Estate Pressed Point Top- 3 horizontal rails Estate - With Pressed Point Top Pickets Colonial Aluminum Estate style with pressed point top pickets is contemporary in design. The pressed point tops add security and have an attractive look that is reminiscent of very early English and European iron work, the pressed point tops are noted for their spear like appearance. To avoid injury, this style is not recommended when the tops of the pickets are less than six feet above the ground. Estate P~sed Point Top Estate - With Finial Tops Colonial Aluminum Estate style with cast finials on top of the pickets is the most ornate fence we make. There are three distinctively different finials (ball, spear, or fleur-de-lis). These beautiful, classic designs add old world charm and dignity to any property. They are even more attractive when paired with our four inch rings. To avoid injury, the spear type finial is not recommended when the tops of the picket are less than six feet above the ground. Estate Finial Top 3 horizontal rails Estate Finial Top - 3 horizontal rails with I row of rings Estate Finial Top - 4 horizontal rails with 2 rows of rings Spear Finial Ball Finial Fleur-de-lis Finial Colonial Aluminum For Swimming Pools This special size section is specifically designed to meet most pool codes. It's important to check with your local building inspector for codes regarding requirements for swimming pool fencing and gates. Optional Styles ^. Staggered Estate pickets (any standard style picket top) can be rearranged to give this beautiful effect. I~. Imperial and Estate combination (any standard Estate style picket top) can be rearranged to give this optional appearance. c. A choice of these scrolls may be added to any Colonial Aluminum fence to give this exciting appearance. It|ttetetet~te IIIIIIIIIIIIII IIIIIIIIIIIIII Iltltllllltltll' ililiilllilliil B. Imperial Style Gate Gates The gate is the most important part of any residential fence. Colonial Aluminum gates have 1-1/4" frame uprights and 1-1/2" channel rails. These are welded into a rigid one piece frame that will not sag under normal use. All pickets are welded firmly inside the frame. The result is the most attractive and durable residential gate available. Special hardware is available which makes Colonial Aluminum gates self-closing and self-latching. Top COLONIAL ALUMINUMTM IS THE IDEAL ORNAMENTAL PICKET FENCE FOR HOMEOWNERS BECAUSE IT OFFERS: An engineered system with superior strength (see comparison below). Aluminum panels and posts that will never red rust, resulting in lower maintenance cost. A polyester finish that is durable, fade- resistant and scratch-resistant. Our commitment - At Master-Halco, we give special attention to each component of our fences and gates. Every item is designed for strength, durability and low maintenance. No other company has a residential aluminum picket fence that is stronger, more durable, gives more security or creates lower maintenance costs than our Colonial Aluminum Residential Picket Fence. Do You Need All Of This Strength? Only if you want your fence to last and look good for a long time. Every Colonial Aluminum residen- tial fence is manufactured from high tensile strength aluminum alloy. Strong and durable, it will never red rust and the coating is impervious to corrosion in any climate. Choice Of Picket Tops Colonial Aluminum's finials are cast from strong, durable, solid aluminum. COMPARE Standard Aluminum ~hmiul.~htminum~ Standard Rail Colonial Rail up to 70~ Stronger Standard Picket Choice Of Post Tops Colonial Aluminum's heavier post pickets and rails, combined with our full line of die-cast aluminum circles, scrolls and finials, results in a more substantial appearance than any other aluminum fence. Strong and secure, each solid aluminum ring is held in place by a rivet and a dowel. Many of our competitors have plastic finials and rings that are easily destroyed. Panel Attachment All Colonial Aluminum panels are attached to the post using a bolt-through bracket. These post brackets are far superior to other methods of attachment, eliminating the need for large rail holes, which can weaken the post. Coating Colonial Aluminum fences are electrostatically pow- I der coated with the highest quality polyester. This ~,4~ meticulous procedure assures durability and creates I the best looking finish possible. Colonial Aluminum's Colonial Picket up polyester powder coating is warranted against crack- to 45% Stronger lng and peeling.* It is the very best offered by any manufacturer of ornamental aluminum residential ~ 2.1.~2. picket fencing. Our coating is more durable and ~ :..~ ~ environmentally friendly than any painted enamel coating. Available in black and white. i' i.1,2, s yiCordetails ......... ~~ Standard Post t C: 177~a 1S t PrOoS tn ;ePr tO~} specifications subject to change without notice PICKET ToPs Imperial Sode Flat Top Spear Finial Ball Finial Fleur-de-lis POST ToPs RINGS Standard Ball Style Flat Style 4" Rings for added strength HEAVY DUTY BOLT THROUGH BRACKETS Elevation View Top View End Post Top View Corner Post MASTER HALCO' For more information, contact the corporate office: 1-888-MH-FENCE (toll-free) emaih infoCa)mhfence.com * www.mhfence.com M-H 46094 I2/97. Copyright © 1997 Master-Halco, Inc All rights reserved. COLONIAL ALUMINUM is available from: ODURAFENCEDESIGNS Maintenance-Free Fences & Decks Local Dallas: 972-720-9977 Non-Locah 1-800-933-3683 FAX: 972-720-9980 F C-Oi:)~::5~i~L AGENDA REQUEST FORM CITY COUNCIL MEETING: August 28, 2001 ITEM # __~ CITY MANAGER'S REPORT A. Youth Task Force. CITY MANAGER'S REVIEW: MAYOR AND COUNCIL REPORTS Do Report by Mayor Sheehan regarding DFW Airport's North Texas Mayor's Luncheon. Report by Mayor Sheehan regarding DFW Airport non.voting board position. Report by Mayor Sheehan regarding Mayor of Grapevine's Grape Stompfest Challenge. Report by Councilmember Tunnell regarding the Texas Transportation Summit. CITY MANAGER'S REVIEW: F AGENDA REQUEST FORM CITY COUNCIL MEETING: August 28, 2001 ITEM # ~ EXECUTIVE SESSION Section 551.071 (1), Texas Government Code - Consultation with City Attorney. 1. Open Records. SUBMITTED BY: Jim Witt TITLE: City Manager INITIALS