CP 2001-09-25NOTICE OF CITY COUNCIL MEETING AND
SEPTEMBER 25, 2001
CANDY SHEEHAN,
Mayor
GREG GARCIA,
JAYNE PETERS,
DIANA RAINES,
JIM WlTT, City Manager
MEETING TIME AND PLACE:
Call to Order
Work Session
Board Reception
Regular Session
Place 1
Place 2
Place 3
BILL YORK,
Mayor Pro
MARSHA tUNr
DOUG
DAVE HERRIN(
6:00 p.m.
Immediately Following
6:30-7:30 p.m.
7:30 p.m.
Council Chambers
1st FI. Conf. Room
Atrium
Council Chambers
Place 7
Place 4
Place 5
Place 6
}en to the Public)
}en to the Public)
to the Public)
Notice is hereby given that the City Council of the City of
in Regular Called Session on Tuesday, September 25,
Session will follow immediately thereafter, with the B
Reception being held from 6:30 to 7:30 p.m., and Regul~
7:30 p.m., to be held at Town Center, 255 Parkway Boulev~
As authorized by Section 551.071(2) of the Texas
may be convened into closed Executive Session for
confidential legal advice from the City Attorney on any age~
The City of Coppell reserves the right to reconvene, rec~
Session or called Executive Session or order of
adjournment.
The purpose of the meeting is to consider the following ite
ITEM #
ITEM DESCRIPTION
REGULAR SESSION
(Open to the
1. Call to order.
Texas will meet
:00 p.m. for Work
nd Commission
on will begin at
, Texas.
)de, this meeting
)ose of seeking
~ listed herein.
realign the Work
~ny time prior to
ag092501
Page i of 5
ITEM # ITEM DESCRIPTION
WORK SESSION (Open to the
2. Convene Work Session A. Discussion regarding Vinyl Fence.
B. Discussion of Agenda Items.
RECEPTION FOR BOARD/COMMISSION/COMMITTEE
FROM 6:30 PM TO 7:30 PM.
iRS IN ATRIUM
REGULAR SESSION
3. Invocation.
(Open to the
Pledge of Allegiance.
Swear in new Board/Commission/Committee memb
Report by Parks and Recreation Board.
Citizen's Appearances.
CONSENT AGENDA
Consider approval of the following consent agenda
Consider approval of minutes: September 11
September 18
Bo
Consider approval of an Ordinance am
Ordinances by amending Article 1.10, "Rules
for Conducting City Council Meetings;" and
sign.
Co
Consider approval of an ordinance abandon
easement located between Lots 20 and 21
Section, North Lake Woodlands; and authorizi
the Code of
and Procedures
the Mayor to
20-foot drainage
B of the Fifth
Mayor to sign.
END OF CONSENT
ag092501
Page 2 of 5
ITEM # ITEM DESCRIPTION
10.
11.
12.
13.
14.
17.
Consider approval of a resolution condemning
States and praising the responders to said attac
Mayor to sign.
Consider approval of a resolution to temporarily
monthly utility donation to the American
organization, to provide assistance to the victims e
which occurred on September 11, 2001, for th,
November and December of 2001.
Consider approval of an Ordinance of the City of C(
an amendment to Ordinance No. 2000-922, the
October 1, 2000 through September 30, 2001,
to sign.
Consider approval of a Professional Services
of Coppell and Looney Ricks Kiss Architects, Inc.,
Comprehensive Planning and Architectural Servic(
Historic Area in an amount not to exceed $65,000.(
City Manager to sign.
Consider approval of an ordinance establishing loc
electrical providers by amending Chapter 9, by add
Electrical Providers"; providing an effective
suspension or revocation of provider's reg
with this chapter; providing for a fine not to excee.
($500.00) per violation, per day; and providing
authorizing the Mayor to sign.
Consider approval of a Resolution approving the Byl
Incorporation of the Coppell Education Develo
authorizing the Mayor to sign.
Comments on Finance Report Award.
Necessary action resulting from Work Session.
Mayor and Council Reports.
A. Report by Mayor Sheehan regarding
Airport Rail Planning and Implementation Stu,
B. Report by Councilmember Peters regarding N(
C. Report by Councilmember Peters regarding
Partnership Update.
:k on the United
authorizing the
te the voluntary
;s, a non-profit
errorists attacks
of October,
Texas, approving
for Fiscal Year
)rizing the Mayor
:ween the City
~e preparation of
the Old Coppell
authorizing the
istration of retail
ticle 9-22, "Retail
.~refor; providing
non-compliance
Hundred Dollars
date, and
the Articles of
; and
)rth International
tneri ng Meeting.
as Commission.
Development
ag092501
Page 3 of 5
ITEM # ITEM DESCRIPTION
Do
Report by Councilmember Peters re
Saturday, September 29, 2001.
Report by Councilmember Peters regarding
Wildflower Event, Saturday, October 13, 2001.
Family Fish,
Beautiful
Adjournment.
Candy Sheeha
CERTIFICATE
I certify that the above Notice of Meeting was posted on t
City Hall of the City of Coppell, Texas on this
2001, at
letin board at the
Libby Ball,
DETAILED INFORMATION REGARDING THIS AGEN
AT THE WILLIAM T. COZBY PUBLIC LIBRARY
SECRETARY DEPARTMENT AT TOWN CENTER.
THE CITY
ag092501
Page 4 of 5
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply
Disabilities Act of 1990. Thus, in order to assist individuals wil
special services (i.e. sign interpretative services, alternative
amanuenses) for participation in or access to the City of
programs, services and/or meetings, the City requests that indi
these services forty-eight (48) hours ahead of the scheduled
meeting. To make arrangements, contact Vivyon V. Bowman,
designated official at (972) 462-0022, or (TDD 1-800-RELAY, T)
IN COMPLIANCE WITH CITY OF COPPELL
Carrying of a concealed handgun on these premises or at any
the City of Coppell is illegal.
Es ilegal Ilevar consigo un arma de fuego oculta, adentro de es
junta oficial de politica en la ciudad de Coppell.
Americans With
who require
'isual devices, and
sponsored public
make requests for
~m, service and/or
~dinator or other
~-735.2989).
95724
meeting in
o en cualquier
ag092501
Page 5 of 5
·
C-OPPELL AGENDA
CITY COUNCIL MEETING: ~~ 25,
ST FORM
ITEM
WORK SESSION
Ao
Discussion regarding Vinyl Fence.
Discussion of Agenda Items.
CITY MANAGER'S REVIEW:
CITY COUNCIL MEETING: September 25, ITEM
ITEM CAPTION:
Swear in new Board/Commission/Committee members.
SUBMITTED BY: Libby Ball
TITLE: City Secretary
STAFF COMMENTS:
BUDGET AMT. $
FINANCIAL COMMENTS:
AMT EST $
DIR. INITIALS: FIN. REVIEW.~
Agenda Request Form - geviseO 5/0o
CITY
ITY COUNCIL MEETING: September 25, ITEM
ITEM CAPTION:
Report by Parks and Recreation Board.
SUBMITTED BY: Libby Ball
TITLE: City Secretary
STAFF COMMENTS:
BUDGET AMT $
FINANCIAL COMMENTS:
AMT EST $
DIR. INITIALS:
Agenda Request Form- Revised S/00
CITY
CITY COUNCIL MEETING: September 2 ITEM
CITIZENS'
ORDINANCE NO. 94665
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AND PROCEDURES FOR CONDUCTING
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FOLLOWING ARE HEREBY ADOPTED AS THE RULES,
FOR CONDUCTING COUNCIL MEETINGS OF THE CITY
COPPELL, TEXAS:
The City of Coppell Code of Ordinances is hereby amended by
following new Article 1-10:
RULES, TIMES
TEXAS, THE
PROCEDURES
THE CITY OF
One (1) the
ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR
CITY COUNCIL MEETINGS
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled
must sign a register and list their residence address, provided by the
Council Chambers, and such persons may be heard only at the
meeting or special meeting. Each speaker must state his or her
Presentations by individuals during the "Citizens Appearance" shall
An individual speaker's time may be extended for an additional two
majority of the Council members present. There shall be a
allotted of any regular or special Council meeting. Those persons who
Appearance" shall be called upon'x~ the order that they have signed
attacks by any speaker shall against any member of the
corporation (Charter Article 3, 3.12).
CITY MANAGER'S REVIEW:
hearing on the agenda,
on a table outside the
portion of a regular
address of residence.
to two (2) minutes each.
with the approval of a
of twenty (20) minutes
to speak at the "Citizens
register. No personal
individual, group or
~-~(~~~j~ AGENDA ST FORM
CITY COUNCIL MEETING: September 25, ITEM #
ITEM CAPTION:
Consider approval of minutes:
September 11,2001
September 18, 2001.
SUBMITTED BY: Libby Ball
TITLE: City Secretary
STAFF COMMENTS:
BUDGET AMT $
FINANCIAL COMMENTS:~''¥
AMT EST $
DIR. INITIALS: FIN. REVIEW:~
Agenda Request Form - Revised 5/00
CITY
MINUTES OF SEPTEMBER 11,
The City Council of the City of Coppell met in Re
Tuesday, September 11, 2001, at 7:30 p.m. in
Chambers of Town Center, 255 Parkway Boulevard,
following members were present:
Candy Sheehan, Mayo
Greg Garcia,
Jayne Peters,
Diana
Marsha
Doug
Dave
Mayor Pro Tem York was
City Manager Jim
Dodd.
.bsent
REGULAR
that a
due to
would be
1
an Ordinance
for the City of Copp
1, 2001 through
Mayor to si~n.
and
the Fiscal
2002, and
cmO9112001
Page 1 of 3
Action:
Councilmember Stover moved to take agenda I1
of order and to approve the said items for the 2
the 2001-02 tax rate as provided by State
Tunnell seconded the motion; the motion
Councilmembers Garcia, Peters, Raines,
Herring voting in favor of the motion.
The official copy of the City Budget
Department.
11. Consider approval of an
Texas levying the Ad
.6486/$100 taxable
operations and
sinking, and
Action:
This item
Block
northeast
Texas.
at
for ~s.
ProperLy
to
is that
., described
I (30.33
Lane
StoVer moved to take agenda
the Public Hearing on said
September 18, 2001; and to
i agenda until the same date with
under Texas Open Meeting Act.
the motion; the motion carried 6-0
Peters, Raines, Tunnell, Stover and
motion.
cmO9112001
Page 2 of 3
17 and 20
continue
remainder
~ted notice as
Garcia
~rs
in favor
17.
PUBLIC HEARING:
Consider approval of the Vista Ridge
Block G, Site Plan and Replat, to allow
of an approximately 71,000 square-foot
a 7.017 acre portion of a 25.93 acre
located at the southwest corner of S.H.
Boulevard) and MacArthur Boulevard.
Action:
This item was considered under Item 14.
Lot
for
20. PUBLIC HEARING:
Consider approval of Case
Grill and
(Planned
(PD178R,
operation
located
Denton
be
for minutes.
Council, the
can y
Secretary
cmO9112001
Page 3 of 3
MINUTES OF SEPTEMBER 18,
The City Council of the City of Coppell met in a
September 11, 2001 meeting, on Tuesday,
6:00 p.m. in the City Council Chambers of Town
Boulevard, Coppell, Texas. The following members we
Candy Sheehan, Mayor
Bill York, Mayor Pro
Greg Garcia,
dayne Peters,
Diana
Marsha
Doug
Dave
Also present were
City Attorney Robert
~ULAR
1. Call to
and
a quorum
ity Attorney.
:nt Com'
0tees, et al.
into Executive Session at
article. Mayor Sheehan ad
and opened the Work Session.
Code -
City of
as allowed
Executive
cm09182001
Page 1 of 17
WORK SF.~SION {Open to
Convene Work Session
A. Discussion regarding apl
Commissions.
B.
Discussion regarding interview
process for Coppell
Corporation.
Discussion of Agenda Items.
a:
:nt
Councilmember Stover arrived durin
REGULAR SESSION
4. Invocation.
Dr. David
invocation.
the
Co]
naming
Week,
for the re
..r Tunnell moved to approve a
17 through 23, 2001 as
the Mayor to sign.
motion; the motion carried 7-0 with Mayor
Garcia, Peters, Rain,s,
Herring voting in favor of the motion.
naming
Week, and
seconded
York and
Stover and
cm09182001
Page 2 of 17
7. Report by Telecommunications Board.
Andy Bardach, Chair, gave the semi-annual report
members present.
®
A.
B.
C.
D.
E.
Citizen's Appearances.
John Giles, 728 Cardinal, spoke regardin[
Teresa Richardson, 516 Lake Forest, s
Judy Brown, 623 Bethel
Wendy Elder, 726 Oriole,
Kim Orgeron, 726 Oriole,
CONSENT
#01
t, series
c¢
4", 6" 8"
$174,815.26;
,royal of an
permitted basic tier
, and authorizing
Consider approval of an
maximum permitted service trip
ATIkT Broadband, and authorizing
2001.
}701-02 for
following
'8" x 3/4"
4", 6"
;/8" x 3/4"
4" and 8",
Pipe ~k
10" in an
,dgeted.
the
by
to sign.
the
by
to sign.
cm09182001
Page 3 of 17
Land Use and Development
Consider approval of an Ordinance
1189, Donut City, zoning
(Commercial) to C-8.U.P. (
Permit-l189~, to allow the
approximately 973 square-foot
located along the west side
north of Town Center
Mayor to sign.
Presentation:
Rick Moore, Director of Info~
from Council on Item C.
Issues Discussed:
There was
rates
be
the
tier
~g in
,,nda Items
~g Ordinance
~ 1500-A-304.
carried
Peters,
motion.
an Ordinance
City of
through
to sign.
and
the Fiscal
2002, and
at the September 11,2001
11,2001 minutes for details
Meeting.
approval of an Ordinance of the
Texas levying the Ad valorem Taxes for
.6486/$100 taxable valuation of
cm09182001
Page 4 of 17
of Coppen,
2001at
43777 ~r
operations and maintenance and .21083
sinking, and authorizing the Mayor to
This item was approved at the September 11,2001
Please see the September 11, 2001 minutes for
12. Consider approval of a Resolution
of additional Homestead Property
for in state law, and authorizing
Presentation:
Jim Witt, City Manager,
Issues Discussed:
There was
Action:
.0918.1
Tax relief
ayor to sign.
carried
Peters,
motion.
Z
to allow
to
in the
801 Crane Drive, made a
Council.
Raines requested that this item
Session for the September 25, 2001 City
on the
meeting.
cm09182001
Page 5 of 17
14.
PUBLIC HEARING: (CONTINUED FROM
2001)
Consider approval of the designation
zone pursuant to Section 312.201
Redevelopment and Tax Abatement Act.
be considered for Reinvestment Zone
property owned by CP-Coppell
as Coppell Industrial Addition,
acres) and located at the
and Bethel Road, Coppell, Texas.
Presentation:
Gary Sieb, Director of
presentation to the Council.
Public Hearing:
Mayor
advised
Issues
1
a
and
Hearing and
a reinvestment
Property
erty to be considere,
property owned by
Industrial Additio~
located at the northeast
Coppell, Texas.
15:
Ordinance No. 2001-963
Ltd. Reinvestment Zone No. 34,
to sign.
pursuant to
~t and Tax
.~invcstment
Industrial,
A, Lot 1
Royal Lane
CP-Coppell
~g the
cmO9182001
Page 6 of 17
Item 16:
Approve Resolution No. 2001-0918.2 approvint
Agreement between the City of Coppell and
LTD., and authorizing the Mayor to sign.
Councilmember Garcia seconded the motion;
7-0 with Mayor Pro Tem York and
Raines, Tunnell, Stover and Herring voting in
15.
Consider approval of an
Coppell Industrial, Ltd.
authorizing the Mayor to
Action:
This item was
CP-
and
tes.
16.
CP-Co
Tax
and
to
for minutes.
~FROM
Vista Ridge
to allow
,000 square-foot
of a 25.93 acre
corner of S.H.
MacArthur Boulevard.
11,
Lot 3R,
building on
property
Ridge
Sieb, Director of Planning and
to the Council.
Dan Anderson, applicant, addressed questions
cm09182001
Page 7 of 17
made a
brick.
Public Hearing:
The Replat was approved September 11, 2001
State law.
Issues Discussed:
There was discussion regarding the color o
wall would be completed and safety
Action:
Mayor Pro Tem York
approve the Vista Ridge
Replat, to allow the
square-foot office building
tract of property lc at
Ridge
Herring
Pro Tem
Tunnell,
the
and
and
000
18.
, Lot 2,
;nt of an
building
along the
475 feet
and Cc
made a
addressed Council.
for an Executive Session at this
cm09182001
Page 8 of 17
EXECUTIVE SESSION IClosed :)
Convene Executive Session
A. Section 551.071, Texas
Consultation with City Attorney.
Mayor Sheehan convened into Executive
allowed under the above-stated article.
the Executive Session at 9:06 p.m. and
REGULAR SESSION (CONTINUED)
18.
Consider approval of
Block 3, Site Plan, to
approximately 12,975
on approximately 1.7
east side of
south of Pa~
Isslles
2!
the
feet
retail
)cated
475 feet
conditions:
drive thru lane be
requirements and
that need to be done
requirements on site.
Garcia seconded the motion;
Mayor Pro Tem York and
Stover and Herring voting in favor
',mbers Peters and Raines voting
Center
Iment of an
building on
east side of
of Parkway
meet
other
the
carried
Garcia,
motion and
motion.
cm09182001
Page 9 of 17
19.
Consider approval of the Town Center
3, Block 3, Minor Plat, to allow the
retail/office center and bank on a
property located alone the east side of
approximately 325 feet south of Parkway
Action:
Approved as a matter of law on Septemb,
,n, Lots 2
~ment
20.
PUBLIC HEARING:
2001}
Consider approval of Cas~
Grill and Noodles,
(Planned Development.
(PD178R,
operation
located
Denton
11,
,78R
L190
the
be
made a
addressed
Public Hearing re~
open and no
regarding the hours
Pro Tem York moved to close the
,prove Case No. S-1190, Green Pepper Asian
zoning change request from PD-178R (Planned
to PD-178R-S.U.P-1190 (PD178R, Special
cm09182001
Page 10 of 17
Hearing and
and Noodles,
178R)
190), to
allow the operation of an oriental restaurant
located in the Town Center West Retail
Tap Road with the following conditions:
The development of the property
accordance with the site plan,
elevations and revised sign plan.
Hours of operation being 11
p.m. seven days a week.
Councilmember Peters seconded the
7-0 with Mayor Pro Tem York
Raines, Tunnell, Stover and
club to
1 N. De~
,,ters,
There was a short recess held at
21.
Consider
1,
develo
Lot
the
Denton
applicant's
~fessional
Associates
related to
related amenities
amount not to exceed $
City Manager to sign.
Agreement
of
~n Wheel
and
Pro Tem York moved to approve a
with Schrickel, Rollins and
preparation of Construction Documents related
,nal Services
for the
development
cm09182001
Page 11 of 17
of Tennis Courts and related amenities at
amount not to exceed $114,000.00, and
Manager to sign. Councilmember Garcia
motion carried 7-0 with Mayor Pro Tem York
Garcia, Peters, Raines, Tunnell, Stover and
of the motion.
Park, in
the
23.
Consider approval of awarding Bid,
for the construction of Creekview
Freeport Parkway Project No.
Services, Inc. in an
provided for in CIP
Presentation:
Jim Witt, City
Issues
There
1-01
of
~s
provid
carried 7-0
Peters,
the motion.
'Contract #Q-
a portion of
Services,
in CIP funds;
Peters
Pro Tem
8tover
attendance policy.
member
was discussion regarding the intent of
r's letter.
cm09182001
Page 12 of 17
Action:
Councilmember Tunnell moved to deny
Telecommunications Board member to waive
policy. Councilmember Raines seconded the
carried 5-0 with Mayor Pro Tem York and
Tunnel1, Stover and Herring voting in favor of
and Councilmembers Garcia and
motion.
the
25. Consider appointments
Commissions and C
Issues Discussed:
There was
mandatory
members.
and
Action:
for a
motion; the
in favor
to appoint Ge
term and
two-year term.
motion carried 7-0
Garcia, Peters,
~ting in favor of the motion.
ustment
Stover moved to appoint
phen Wright as regular members for
Hoppie and Donald Perschbacher as
year terms. Councilmember Herring
~rczuk as a
n-ton as an
Peters
Pro Tem
Stover
~mann and
and John
for two-
motion; the
cm09182001
Page 13 of 17
motion carried 7-0 with Mayor Pro Tem York
Garcia, Peters, Raines, Tunnell, Stover and He~
of the motion.
Conduct Review Board
Councilmember Tunnell moved to appoint
Kressmann, Beverly Stewardson,
Dolphin, Frank Dimartino, Marie Reed
one-year terms. Mayor Pro Tem York
motion carried 7-0 with Mayor Pro Tern
Garcia, Peters, Raines, Tunnell
of the motion.
Coppell Economic Develo
Councilmember Herring
Thompson as
Onalaja as
Councilme
7-0 with
Raines,
in
s for
,; the
',rs
favor
Jay
Julia Petty,
for two-year
the motion
Garcia,
favor of the
;d to appoint
and Chris Reed as
Petty as an
Mayor Pro Tem York
7-0 with Mayor Pro Tem York
Raines, Tunnell, Stover and He~
motion.
and Recreation Board
Councilmember Raines moved to aPpoint Reg
Chris Ruska and Scott Williams as regular
cm09182001
Page 14 of 17
Nancy
members for
for a
motion; the
in favor
Burke,
for one-year
terms and Brent Wooten as an alternate
term. Councilmember Tunnell seconded the
carried 7-0 with Mayor Pro Tem York and
Peters, Raines, Tunnell, Stover and Herring
motion.
Planning and Zoning Commission
Councilmember Tunnell moved to
McGahey, Rick McCaffrey and Ann
two-year terms. Councilmember Peters
motion carried 7-0 with Mayor
Garcia, Peters, Raines, Tunnel
of the motion.
Special Counsel
Councilmember
Ehrman,
Mayor Pro
with
Raines,
a
.; the
Greg
for
t; the
:rs
favor
motion
~nt Corporation
to appoint
and Jerry Coker for
Pitman and Quay
Stover seconded the
Mayor Pro Tem York and
s, Tunnell, 8tover and Herring
Jaines
for two-year
Mayor Pro
Tunnell,
}uinn, Betty
terms and
for one-year
t; the motion
~,rs Garcia,
favor of the
cm09182001
Page 15 of 17
26. Selection of an official City of CoppeH
TEX-21, Transportation Excellence for
Presentation:
Mayor Sheehan asked for volunteers to
Action:
Councilmembers Peters, Tunnell,
volunteered to represent the City
Excellence for the 21 st
all
27.
Necessary action r~
There was no acti,
28.
City
A.
B.
North Texas
lot
they have
,,st of the
paved.
Sheehan re
~ment.
Sheehan re
Education Development
by Mayor Sheehan
pfest.
Report by Councilmember Peters
High School Homecoming Parade
Report by Councilmember Peters
Adult Services Annual Golf
October 1.t.
cm09182001
Page 16 of 17
with
update of
Grape
Coppell
:mber 27~.
Senior
:nt on
Fe
Eo
Report by Councflmember hines
Trails.
Mayor Sheehan reported on the meeting
City Manager, and Amanda Vanhoozier
Management for an update on recycling.
Mayor Sheehan passed on discussin
Mayor Sheehan announced that
York won the Best Costume at
showed everyone the
Councilmember
has changed for
Parade which will be
Tem
on
1.
the
will
trail
item.
Ds to come before
Council, the
Candy Sheehan,
by Ball, City Secretary
crn09182001
Page 17 of 17
ITY COUNCIL MEETING: September 25, 2(
ITEM CAPTION:
Consider approval of an Ordinance amending the Code of Ordinances
Times and Procedures for Conducting City Council Meetings;" and
,ST FORM
ITEM #
Article 1-10,
Mayor to sign.
"Rules,
SUBMITTED BY: Libby Ball
TITLE: City Secretary
STAFF COMMENTS:
BUDGET AMT. $
FINANCIAL COMMENTS:
AMT EST $
DIR. INITIALS:
Agenda Request Form - Revised 5/00
AN ORDINANCE OF THE CITY OF
ORDINANCE NO.
AN ORDINANCE OF ~ CITY OF
REPEALING ORDINANCE NO. 87377 AND
ORDINANCES BY AMENDING ARTICLE 1-10,
PROCEDURES FOR CONDUCTING CITY
PROVIDING A REPEALING CLAUSE; AND
EFFECTIVE DATE.
TEXAS,
CODE OF
AND
FOR AN
WHEREAS, the City Council has adopted Ordinance No.
1987, which provides guidelines for the conducting of City Council
WHEREAS, the City Council desires to amend, in part,
City Council meetings;
NOW, THEREFORE, BE IT ORDAINED BY THE
CITY OF COPPELL, TEXAS;
SECTION 1. That Ordinance No. 87377 adopted by the
1987 be, and the same is, hereby repealed in its entirety.
SECTION 2. That the City of Coppell Code of
and Procedures for Conducting City Council Meetings", be, and the
read as follows:
"ARTICLE 1.10. RULES, TIMES AND
CONDUCTING CITY COUNCIL MEETINGS
Sec. 1-10-1. Creation
WHERFMS, Section 3.12 of the City Charter of the City
city council shall, by ordinance, determine its own rules
and
WHEREAS, Section 3.09 of the City Charter of the City
city council shall hold at least one regular meeting each
additional meetings as it deems necessary to transact the
city council shall fix, by ordinance, the date and time of the
on February 10,
and,
relating to all
OF ~
on February 10,
1-10 "Rules, Times
hereby, amended to
FOR
that the
of business;
that the
and as many
~'the city. The
~s; and
I 42997
WHERFMS, the city council of the City of Coppell recc
enhance the concept of effective and democratic
the city council establish rules for the conduct of council
and informal, and to establish rules of courtesy for those
council, so that the true deliberative process will not be
in order to
that
both formal
s of the
Sec. 1-10-2. Authority
Article 3, Section 3.12 of the City of Coppell Home Rule
the council shall, by ordinance, determine its own rules and
following set of rules shall be in effect upon their
until such time as they are amended or new rules adopted in
for by these rules.
~at
and
provided
Sec. 1-10-3. General rules
1-10-3.1. Meetings to bepublic. All official meetings of the
to the public, except those authorized by the laws of the
otherwise.
1-10-3.2. Quorum. Five members of the council shall
(Charter Article 3, Section 3.10).
1-10-3.3. Minutes of meetings. The council shall provide
taken of all council meetings, except executive sessions
such minutes shall be a public record and shall be mai
secretary. These minutes shall be open to inspection by
(Charter Article 3, Section 3.12). In addition to the
council meeting, except executive sessions authorized by
shall make an audio recording of the proceedings. These
kept as long as administratively valuable, but not less than a
from the date of the meeting.
1-10-3.4. Questions subject to division. If two or more
involved, in any vote of the council, any member of the
division, if the question reasonably allows a division.
1-10-3.5. Right offloor. Any member of the council
recognized by the chairman, and shall confine his or her
question under consideration or to be considered.
1-10-3.6. Attendance of city manager. The city manager, or
shall attend all meetings of the council unless excused by a
council members present. Such excuse may be granted
be open
to be
a quorum
to be
bylaw, and
by the city
public
of each
secretary
s shall be
36 months
points are
require a
shall be
subject or
manager,
vote of the
~sence where
2 42997
time will not permit notification before date of
recommendations to the council and shall have the right
discussions of the council, but shall have no vote (Charter 4,
1-10-3. 7. City attorney. The city attorney, or acting city
regular meetings of the council and shall give an opinion,
questions of law as requested by the mayor or a member
requests by the mayor or city council. The city
attorney shall act as the council's final authority
parliamentary questions.
1-10-3.8. City secretary. The city secretary, or acting city
all regular meetings of the city council unless excused by a
and shall keep the official minutes and perform such
requested of him or her by the Charter or the city
shall attend such other meetings or workshops as directed
city council. Such excuse may be granted after the absence
permit notification before date of absence (Charter Article 4,
1-10-3.9. Department heads or employees. Any department
the city, when requested by the city manager, shall attend
council.
1-10-3.10. Rules of order. That certain edition of
Revised, should govern the proceedings of the council in all
in conflict with these rules or the City Charter.
Notwithstanding any provision to the contrary, no action
held invalid by reason of any failure to comply with the
Roberts Rules of Order, Revised.
1-10-3.11. Suspension of rules. Any provision of these
City Charter or laws of the State of Texas may be
two-thirds vote of all members of the council present.
suspension shall be by roll call called by the city secretary
as city secretary and shall be recorded in the minutes of the
1-10-3.12. Amendment to rules. These rules may be
adopted, by a two-thirds vote of all members of the
proposed amendments or new rules have been introduced
last regular council meeting.
Sec. 1-10-4. Types of meetings
shall make
part in all
D4).
attend all
or oral, on
such as
such other
__ The city
and
attend
:he council
s as may be
secretary_
or
will not
4.05).
employee of
of the
of Order,
they are
shall be
adopted
by the
by a
on any such
serving
new rules
that the
record at the
3 42997
1-10-4.1. Regular meetings. The council shall meet in the
City Hall on the second and fourth Tuesday of each
c'z!c, zk for open session unless otherwise officially changed
(Charter Article 3, Section 3.09). The starting times for
work sessions shall remain flexible.
1-10-4.2. Special meetings. Special meetings of the city
the call of the mayor or a majority of the city council
Section 3.09). Notice shall be given to each member of the
special meeting shall be filed with the city secretary in
then notify each council member personally or by leaving a
notice at their usual place of abode, except that
meeting, during any regular meeting at which a quorum
present, shall be sufficient notice to council members
meeting. The call for a special meeting shall specify the
special meeting, and shall list the subject or subjects to be
meeting shall be held unless notice and the agenda
accordance with the open meetings act of the State of Texas.
may be transacted at a special meeting as may be listed in the
or as indicated thereto.
1-10-4.3. Work sessions. The council may meet informally in
call of the mayor, or upon the call of a majority of the memb
interchange information, provided that all discussions and
informal. A work session may include the informal
referred to as a pre-agenda meeting. Notice of any work
accordance with the open meetings act of the State of Texas
taken at a work session unless authorized by a specific
1-10-4.4. Recessed meetings. Any meeting of the council
later time, provided that any recess shall be to a certain
meeting which is recessed required published notice in
recessed date and time is announced at the initial
newspaper publication shall be necessary.
at the
7:00 p.m.
city council
and
beheld on
Article 3,
call for a
who shall
'such written
of a special
are
such special
hour of the
No special
posted in
business
said meeting
at the
council, to
shall be
commonly
11 be given in
shall be
to a
time. If the
aper and the
additional
Sec. 1-10-5. Chairman and duties
1-10-5.1. Chairman. The mayor, if present, shall preside
meetings of the council. In the absence of the mayor, the
preside (Charter Article 3, Section 3.05). In the absence
mayor pro tem, the council shall elect a chairman.
at all
tem shall
and the
1-10-5.2. Call to order. The meetings of the council shall be
mayor, or in his or her absence, by the mayor pro tern. In
order by the
of both the
4 42997
mayor and the mayor pro tem, the meeting shall be called
manager or city secretary.
1-10-5.3 Preservation of order. The chairman shall preserve
prevent personal references to council members or the
motives, and confine members in debate to the question
1-10-5.4. Points of order. The chairman shall determine
subject to the right of any member to appeal to the council.
the question shall be, "Shall the decision of the chairman be
1-10-5.5. Questions to be stated. The chairman shall state all
for a vote and the city secretary or the person acting as
announce the results of the roll call vote in the following
Yes votes for the question and No votes agai~
question is passed or defeated." Provided, however, that
passed or defeated shall not affect the validity of the
not correct.
by the city
decorum,
of members'
of order,
is taken,
,#
submitted
will
question, the
of
is
Sec. 1-10=6. Order of business
1-10-6.1 Agenda. The order of business of each meeting
the agenda prepared by the city manager (Charter Article 4,
The agenda for any regular or special meeting shall be
subjects to be considered by the council. The agenda
meetings shall be delivered to members of the council no
preceding the Tuesday meeting to which it pertains.
exercise his best judgment in determining the most
placement on the agenda and shall add other items
come before the council.
1-10-6.1.1. Council members' submission of agenda items.
may submit agenda items. All items to be placed on the
in writing to the city manager by 10:00 a.m. on the second
meeting at which he or she wishes the subject to be
vote of the council members the city manager shall be
on the agenda of a regular meeting.
1-10-6.1.2. Citizens' submission of agenda items. Any
Coppell shall have the right and opportunity to submit an
agenda of a regular council meeting. An item requested by
on the agenda must be submitted in writing to the office
later than 10:00 a.m. on the second Monday preceding
which the citizen is requesting the subject to be
contained in
..01D 5).
by topic of
city council
each Friday
will
received for
discretion to
members
be submitted
the
a majority
place an item
the City of
placed on the
to be placed
manager no
meeting at
request must
42997
clearly state the nature and subject of the item to be
of the city manager the agenda of the requested meeting is
defer the item to the next regular meeting of the council. In
the city manager will notify the citizen of the delay no
preceding the regular meeting requested by the citizen. In no
request be delayed for more than one regular meeting
3.12).
1-10-6.1.3. City staff submission of agenda items. Any
to have an item placed on the agenda of a meeting of the
written request to the city manager of that fact no later
second Monday preceding the meeting at which he or she
considered.
1-10-6.1.4. City manager's discretion. Notwithstanding the
in subparts 6.1.1, 6.1.2, and 6.1.3 above, the city manager
permit additional agenda items and any documents for
to be submitted later than the deadlines specified.
1-10-6.1.5. Emergency age,da items. An item not
agenda shall not be taken up for discussion as a matter
a regular or special meeting unless it is of an emergency
city manager's attention too late to appear on the agenda, and
posted in accordance with the current or fUture laws of the
consideration, any emergency item may be removed from
vote of the council members at the meeting.
1-10-6. 2. Presentations by citizens
1-10-6.2.1. Citizen appearance Persons wishing to speak on
an item scheduled for a public hearing on the agenda, must
their residence address, provided by the city secretary on
council chambers, and such persons may be heard
appearance" portion of a regular meeting or special
state his or her name and address of residence. Presentations
the "citizens appearance" shall be limited to two minutes
speaker's time may be extended for an additional two
of a majority of the council members present. There shall be
20 minutes allotted of any regular or special council
signed up to speak at the "citizens appearance" shall be call,
that they have signed the provided register. No personal
shall be made against any member of the council, mayor,
corporation (Charter Article 3, Section 3.12).
1-10-6.2.2. Public hearings. Any person wishing to
held by the council pursuant to any official notice thereof
the opinion
or she may
of a delay,
the Friday
a citizen's
3, Section
wishing
submit a
a.m. on the
subject to be
deadlines
seretion may
the council
the regular
during
to the
after being
Prior to
by majority
other than
[stet and list
outside the
"citizens
leaker must
during
individual
the approval
lative limit of
persons who
in the order
any speaker
group or
hearing
register and
6 42997
list his or her address, provided by the city secretary, outside
indicating the item on the agenda the person wishes to
be limited to five minutes, and there shall be a cumulative
all those speaking for an item on the agenda, and a like limit
against an item on the agenda. No group or organization
than three speakers on any agenda item. These limitations
discretion ora majority vote of the council members present.
chamber
speaker will
minutes for
speaking
more
at the
Sec. 1-10-7. Consideration of ordinances, resolutions and
1-10-7.1. Form for introduction. Each proposed ordinance
written or printed form required for adoption (Charter Article
1-10-7.2. Procedure for introduction. Any member of the
ordinance in writing that has been placed on the agenda
meeting. Copies of proposed ordinances, in the form
be furnished to members of the council. No action can be
which has not been made available to the council and to the
the city secretary, at least 48 hours prior to the meeting
considered. This rule, as applied to any specific ordinance,
case of necessity by the affirmative vote of at least a
members of the council. (Charter Article 3, Section 3.13 B).
1-10-7.3. Effective date. Every ordinance shall become
or at any later time specified in the ordinance,
imposing any penalty, fine or forfeiture shall become
its caption once in the official newspaper of the city.
3.13 C).
1-10-7.4. Reading of ordinance. The reading aloud of a
ordinance shall suffice as a reading. If two council
ordinance be read in its entirety, it must be so read.
1-10-7.5. Recording of votes. Voting, except on procedural
roll call called by the city secretary or the person acting as
and shall be recorded in the minutes.(Charter Article 3
1-10- Z 6.
amended
Article 3,
Amending or repealing an ordinance. An
or repealed except by the adoption of another
Section 3.13 A).
1-10-7. Z Votes required to pass. Approval of every
motion, except as specifically provided in Section 3.06
Home Rule Charter, shall require the affirmative vote
introduced in
3.13 A).
offer any
council
shall
ordinance
the office of
it is to be
suspended in
of all voting
adoption,
ordinance
of
3, Section
of the
aest that the
3, Section
shall be by
city secretary
shall not be
(Charter
resolution or
of Coppell
members of
7 42997
the city council unless otherwise provided by law.
3.~0).
1-10-7.8. Abstention. Should any member of the council
voting on any ordinance, resolution or motion before the
declared conflict of interest exists, his or her vote shall'
affirmative vote in the official minutes of the City of Coppell
Section 3.11 B).
1-10-7. 9. Reconsideration. A motion to reconsider any
be made only upon the affirmative vote of four or more
council.
1-10-7.10. Withdrawal of motions. A motion may be
the mover at any time prior to passage without asking
modified his or her motion, the seconder may withdraw his or
e 3, Section
~staln from
where no
Article 3,
Council can
of the city
modified by
them over
Sec. 1-10-8. Budget amendments after adoption
1-10-8.1. Supplemental appropriations. Upon the
that there are funds available for appropriations in excess
budget, the council may make such supplemental
council shall pass an ordinance authorizing the
(Charter Article 7, Sections 7.04 A and 7.03C3).
1-10-8. Z Emergency appropriations. At any time in a fiscal
make emergency appropriations to meet a pressing need
for other than regular or recurring requirements, affecting
the public peace (Charter Article 7, Section 7.04B).
1-10-8.3. Transfer of appropriations.
time during the fiscal year, the city manager may
unencumbered appropriation balance of an approved
offices and agencies within a fund. The shall
periodic basis of such transfer. (Charter Article 7, Section
manager
in the
desired. The
council may
property or
At any
all of any
council on a
Sec. 1-10-9. Creation of committees, boards and commissi
1-10-9.1. Council committees. The council may, as the need
appointment of "ad hoc" council committees. The
members of the council committees, subject to the approval
committee so created shall cease to exist upon the accomplis
the
appoint the
:ouncil. Any
special
42907
purpose for which it was created or when abolished by a
council.
1-10-9. Z Citizen boards, commissions and committees.
other boards, commissions and committees to assist in
operation of the city government. The council shall, by
purpose, composition, functions, duties, and
board, commission and committee. Any board,
created shall cease to exist upon the accomplishment of the
which it was created, or when abolished by a majority
board, commission or committee so appointed shall have
advisory to the council or city manager, except as
State of Texas
vote of the
may create
of the
the
each such
purpose for
council. No
other than
laws of the
Sec. 1-10-10. Enforcement ofdecorum
1-10-10.1. Warning. All persons (other than members of the
request of the chairman, be silent. If aider receiving a warnin
a person or group of persons, persists in disturbing the
the person acting as chairman may order that person or
remove himself or themselves from the meeting. If they do
themselves from the meeting, the chairman or the person
order the sergeant at arms to remove him or them.
1-10-10.2. Removal from a meeting. The chief of police,
members of the police department as the chairman or the
the chairman may designate, shall be sergeant at arms of the
or they shall carry out all orders and instructions given by
purpose of maintaining order and decorum at the meetings
instruction of the chairman, it shall be the duty of the
from the meeting any person or persons who intentionally
proceedings of the council.
1-10-10.3. Resisting removal from a meeting. Any person
removal by the sergeant at arms shall be charged with
Vernon's Annotated Penal Code.
shall, at the
chairman,
chairman or
persons to
himself or
may
member or
as or for
meetings. He
for the
Upon
to remove
disturbs the
who resist
42.05 of
Sec. 1-10-11. Cameras and recording devices
1-10-11.1. Supplemental lighting. Supplemental lighting for
picture cameras shall be used only with the exercise of
regard to the intensity and duration of such lighting and
the least amount of interference with or disturbance of
and motion
iscretion with
to creating
of the
9 42997
council and the least amount of discomfort to the memb(
attendance.
1-10-11.2. Disruptive lighting. The chairman or the person
shall have the authority to determine whether the
supplemental lighting is such that it disturbs the proceeding
upon making such a determination require that the use
discontinued.
public in
as chairman
duration of
council and
lighting be
See. 1-10-12. Enforcement
1-10-12.1. Motion to enforce. Any member of the council
the chairman to enforce these rules and the affirmative vote
the council shall require him to do so."
SECTION 3. That all provisions of the Code of Ordinances
in conflict with the provisions of this ordinance be, and the same are
provisions not in conflict with the provisions of this ordinance shall
SECTION' 4. That this ordinance shall take effect
as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell,
,2001.
APPROVED:
to require
members of
of Coppell, Texas,
and all other
dl force and effect.
and after its passage
:he day of
CANDY
ATTEST:
APPROVED AS TO FORM:
LIBBY BALL, CITY
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb 9/20/01)
ADlVIINISTRATION
as deemed necessary by either the records
manager, the city attorney, the city man-
ager, or the city council.
C. Review schedules annually and update or
smend as needed.
Coordinate the citywide files manage-
ment and records disposition programs by
providing advice and/or assistance to all
city offices and departments concerning
the records management program.
Develop, disseminate and coordinate files
maintenance and records disposition pro-
cedures, including but not limited to those
prescribed by this ordinance, to meet the
current and long-term information needs
of the city.
Train departmental records officers (or
technician or clerk) and other, personnel
in the fundamentals of records manage-
ment and their duties in the records man-
agement program.
Establish and monitor compliance with
standard for filing and storage equipment
and supplies in all city offices and depart-
ments and report to the city manager
failure of any officer or department to
comply with standards.
Establish, in cooperation with other city
staff, a disaster plan for each city office
and department to insure m~ximum avail-
ability of records for re-establishing oper-
ations quickly and with minimum disrup-
tion and expense.
Develop procedures in insure the perma-
nent preservation of the historically valu-
able records of the city.
J. Protect privacy and assure availability o£
public information from records stored in
records center; bring to the attention of
the city manager any office not in compli-
ance with laws or ordinances regarding
public access to information or protection
of privacy.
(Ord. No. 90475)
Sec. 1-9-9.
responsible
tions
ordinance
They shall
cians or
the records
and of all file
their
officer (or
rectly to
matters
gram and
their
(Ord. No.
Sec. 1-9-10.
The
each office
ager and
that ''
with. This
the
office or
(Ord. No.
Sec. 1-9-11.
All city
records
destroy,
only
(Ord. No.
Sec. 1-9-12.
Retention
ager to the
and city
manager
the
§ 1-9-12
of de-
directors.
department directors are
and opera-
and other
with the provisions of this
areas of responsibility.
records officers (or techni-
their offices and provide
names of such designees
and files custodians under
designated as records
or clerks) shall report di-
of their department on
records management pro-
full access to all files in
and responsibilities of
officers.
(or technician or clerk) in
is responsible for
between the records man-
his or her office to ensure
ordinance are complied
r shall include overseeing
schedules within the
departments shall adopt
disposition schedules and
dispose of records
schedules.
of records reten-
disposition schedules.
to be included in records
by the records man-
department directors,
shall notify the records
working days of their ap-
to a retention period. At
day period, if no objection
CDI:13
§ 1-9-12
COPPELL CODE
has been submitted, the records schedule shall be
adopted and shall have full force as sufficient
authorization for records destruction or other
action. If objection is made, the records manager
shall determine a retention period satisfactory to
the office or department concerned, to the city
manager, to the department director and to the
city attorney. In no event shall the retention
period be shorter than that determined under
section 1-9-8 B. of this ordinance. When a records
retention and disposition schedule is adopted, it
shall thenceforth constitute full authority to de-
stroy, transfer, microphotograph, or take other
actions, and the city council hereby directs that
such action be taken by the records manager or
under his/her supervision. The records manager
shall notify the state librarian of intended destruc-
tion, as required by law, but no further notice to
the city council or other city office shall be re-
quired. Revision of retention periods shall be
submitted for review to the city attorney and city
manager and department directors in the same
manner as the original retention periods.
(Ord. No. 90475)
Sec. 1-9-13. One-time destruction of obso-
lete records.
Prior to adoption of records schedules for an
office, one-time destruction of accumulated obso-
lete records of that office may be made by or
under the supervision of the records manager.
Prior to such destruction, the records manager
shall submit lists of records to be destroyed to the
city manager and city attorney, who shall give
notice within ten working days of any records
they believe should not be destroyed, and such
records shall be retsin ed for a period suggested by
either. The records manager shall also submit
notice as required by law to the state librarian.
Obsolete records shall include those no longer
created by the office or department and no longer
needed for administrative, legal, fiscal or other
research purposes.
(Ord. No. 90475)
Sec. 1-9-14. Records center.
The records center operation shall utilize one
or more storage areas or buildings to store inac-
tive records; to insure the security of such records
from deterioration, theft,
period of storage; and to
retrieval
(Ord. No. 90475)
Sec. 1-9-15.
records.
The records manager
to insure the permanent
torically valuable records
manager shall provide
conditions for such records
or in
her that the records, unless
by law or regulation, are
research purposes.
available, the records
the transfer of the
Library for perpetual care
one of its nearby
depositories, or shall
for their permanent
law or regulation. In no
permanent records of the
private individuals, to
or museums, or to
(Ord. No. 90475)
See. 1-9-16. Non-current
maintained
Records no longer
current business by any
promptly transferred to
archives or the state
the time such action is
records schedule.
tained in current office
(Ord. No. 90475)
ARTICLE 1-10.
PROCEDURES FOR
Sec. 1-10-1. Creation.
WHEREAS, Section 3.12
the City of Coppell states
shall, by ordinance,
order of business; and
during the
fast, efficient
records.
permanent
~ procedures
of the his-
The records
archival
center
in such man-
~e is restricted
the public for
are not
arrange for
Texas State
resource
contrary to
shall the
to
societies
universities.
not to be
files.
conduct of
city shall be
center or
destroyed, at
an approved
not be main-
Charter of
city council
rules and
CD1:14
ADMINISTRATION
WHEREAS, Section 3.09 of the City Charter of
the City of Coppen states that the city council
shall hold at least one regular meeting each
month and as many additional meetings as it
deems necessary to transact the business of the
city. The city council shall fix, by ordinance, the
date and time of the regular meetings; and
WHEREAS, the city council of the City of
Coppell recognizes that in order to enhance the
concept of effective and democratic government, it
is essential that the city council establish rules for
the conduct of council meetings, both formal and
informal, and to establish rules of courtesy for
those attending meetings of the council, so that
the true deliberative process will not be dis-
turbed.
(Ord. No. 87377)
Sec. 1-10-2. Authority.
Article 3, Section 3.12 of the City of Coppell
Home Rule Charter provides that the council
shall, by ordinance, determine its own rules and
order of business. The following set of rules shall
be in effect upon their adoption by the council and
until such time as they are amended or new rules
adopted in the manner provided for by these
rules.
(Ord. No. 87377)
Sec. 1-10-3. General rules.
1-10-3.1. Meetings to be public. All official meet-
ings of the council shall be open to the public,
except those authorized by the laws of the State of
Texas to be otherwise.
1-10-3.2. Quorum. Five members of the council
shall constitute a quorum (Charter Article 3,
Section 3.10).
1-10-3.3. Minutes of meetings. The council shall
provide written minutes to be taken of all council
meetings, except executive sessions authorized
bylaw, and such minutes shall be a public record
and shall be maintained by the city secretary.
These minutes shall be open to inspection by the
general public (Charter Article 3, Section 3.12). In
addition to the official minutes of each council
meeting, except executive sessions authorized by
law, the city secretary shall make an audio record-
ing of the
shall be
able, but
the date of
1-10-3.4.
or more
require a
allows a divi,,
1-10-3.5.
council
the
marks to the
ation or to
1-10-3.6.
manager, or
meetings of
jority vote of
excuse
time will
absence. He
council and
discussions
(Charter 4,
1-I0-3.7.
acting city
the council
written or
by the mayor
attorney
concerning
tions.
1-10-3.8.
acting city
the city
perform such
him or her
Such excuse
where time
date
1-10-3.9.
department
requested
meeting
§1-10-3
These audio recordings
as sdmluistratively valu-
a period of 36 months from
subject to division. If two
points are involved, in any
of the council may
the question reasonably
floor Any member of the
shall be recognized by
confine ~s or her re-
or question under consider-
of city manager. The city
manager, shall attend all
unless excused by a ma-
members present. Such
aider the absence where
notification before date of
recommendations to the
right to take part in all
but shall have no vote
.01 D 4).
The city attorney, or
attend all meetings of
give an opinion, either
of law as requested
of the council. The city
the council's final authority
and parliamentary ques-
The city secretary, or
shall attend all meetings of
excused by a majority of
the official minutes and
as may be requested of
or the city manager.
granted after the absence
permit notification before
4, Section 4.05).
heads or employees. Any
employee of the city, when
manager, shall attend any
CD1:15
§ 1-10-3
COPPELL CODE
1-10-3.10. Rules of order. That certain edition
of Roberts Rules of Order, Revised, the cover page
of which is attached as Exhibit "A" to Ordinance
87-377 for identification, should govern the pro-
ceedings of the council in all cases, unless they
are in conflict with these rules or the City Char-
ter.
Notwithstanding any provision to the contrary,
no action of the council shall be held invalid by
reason of any failure to comply with the provi-
sions of the adopted Roberts Rules of Order,
Revised.
1-10-3.11. Suspension of rules. Any provision
of these rules not covered by the City Charter or
laws of the State of Texas may be temporarily
suspended by a two-thirds vote of all members of
the council present. The vote on any such suspen-
sion shah be by roll call called by the city secre-
tary or the person serving as city secretary and
shall be recorded in the minutes of the meeting.
1-10-3.12. Amendment to rules. These rules
may be amended, or new rules adopted, by a
two-thirds vote of all members of the council,
provided that the proposed amendments or new
rules have been introduced into the record at the
last regular council meeting.
(Ord. No. 87377; Ord. No. 96758)
Sec. 1-10-4. Types of meetings.
1-10-4.1. Regular meetings. The council shall
meet in the council chamber at the City Hall on
the second and fourth Tuesday of each month at
7:30 p.m. for open session unless otherwise offi-
cially changed by the city council (Charter Article
3, Section 3.09). The starting times for executive
sessions and work sessions shall remain flexible.
1-10-4.2. Special meetings. Special meetings of
the city council shall beheld on the call of the
mayor or a majority of the city council members
(Charter Article 3, Section 3.09). Notice shall be
given to each member of the council. The call for
a special meeting shall be filed with the city
secretary in written form, who shall then notify
each council member personally or by leaving a
copy of such written notice at their usual place of
abode, except that announcement of a special
meeting, during any regular meeting at which a
quorum of the members
sufficient notice to
such special meeting. The
ing shall specify the date
meeting, and shall list the
be considered. No special
unless notice and the
accordance with the open
State of Texas. Only
acted at a special meeting.~
call of said meeting or as
1-10-4.3. Work sessions.
informally in work
mayor, or upon the call
members of the council, to
tion, provided.
shall be informal.
informal meeting more
pre-agenda meeting.
shall be given in
ings act of the State
be taken at a work session
specific agenda item.
1-10-4.4. Recessed
the council may be
provided that any
and time. If the
quired published
recessed date and time is
meeting, no additional
be necessary.
(Ord. No. 87377; Ord. No.
Sec. 1-10-5. Chairman
1-10-5.1. Chairman. The:
preside as chairman at
In the absence of the
shall preside
the absence of both the
tem, the council shall
1-10-5.2. Call to order.
council shall be called to
his or her absence, by the
absence of both the
the meeting shall be
manager or city secretary.
shall be
present of
~ special meet-
of the special
or subjects to
shall be held
posted in
act of the
may be trans-
~ listed in the
thereto.
may meet
call of the
of the
informa-
conclusions
' include the
toasa
sessions
open meet-
action shall
~a
meeting of
a later time,
a certain date
recessed re-
and the
shall
?present, shall
of the council.
pro rem
3.05). In
mayor pro
of the
mayor, or in
tern. In the
pro tem,
by the city
CD1:16
ADMINISTRATION
1-10-5.3 Preservation of order. The chairman
shall preserve order and decorum, prevent per-
sonal references to council members or the ira-
pugning of members' motives, and confine mem-
bers in debate to the question under discussion.
1-10-5.4. Points of order. The chairman shall
determine all points of order, subject to the right of
any member to appeal to the council. If any
appeal is taken, the question shall be, "Shall the
decision of the chairman be sustained?"
1-10-5.5. Questions to be stated. The chairman
shall state all questions submitted for a vote and
the city secretary or the person acting as the city
secretary will announce the results of the roll call
vote in the following form: "Being
Yes votes for the question and No
votes against the question, the question is passed
or defeated." Provided, however, that the announce-
ment of passed or defeated shall not affect the
validity of the vote if such announcement is not
correct.
(Ord. No. 87377)
Sec. 1-10-6. Order of business.
1-10-6.1 Agenda. The order of business of each
meeting shall be as contained in the agenda
prepared by the city manager (Charter Article 4,
Section 4.01 D 5).
The agenda for any regular or special meeting
shall be a listing by topic of subjects to be consid-
ered by the council. The agenda for regular city
council meetings shall be delivered to members of
the council no later than each Friday preceding
the Tuesday meeting to which it pertains. The city
manager will exercise his best judgment in deter-
mining the most important items received for
placement on the agenda and shall add other
items of business in his discretion to come before
the council.
1-10-6.1.1. Council members' submission of
agenda items. All council members may submit
agenda items. All items to be placed on the
agenda must be submitted in writing to the city
manager by 10:00 a.m. on the second Monday
preceding the meeting at which he or she wishes
the subject to be considered. Upon a majority vote
of the
required to
regular
1-10-6.1.2.
Any resident
and
agenda must
of the city
the
at which the
considered.
nature and
in the ' '
the
defer the
council. In
will notify
the Friday
quested by
request be
meeting
1-10-6.1.3.
Any
placed on
shall submit
ager of that
second
he or she
1-10-6.1.4.
standing
6.1.1. 6.1.2,
his
and any
to be
1-10-6.1.5.
not
taken up
business
unless it is
the
the
State
gency item
ing.
§ 1-10-6
the city manager shall be
item on the agenda of a
items.
shall have the
to submit an item to be
of a regular council meeting.
~ a citizen to be placed on the
in writing to the office
no later than 10:00 a.m. on
~the regular meeting
requesting the subject to be
must clearly state the
the item to be considered. If
city manager the agenda of
is lengthy, he or she may
next regular meeting of the
a delay, the city manager
of the delay no later than
the regular meeting re-
In no case may a citizen's
for more than one regular
3, Section 3.12).
items.
wishing to have an item
of the council,
request to the city man-
than 10:00 a.m. on the
the meeting at which
subject to be considered.
Notwith-
deadlines in subparts
above, the city manager in
agenda items
distribution to the council
than the deadlines specified.
agenda items. An item
regular agenda shall not be
as a matter of council
or special meeting
nature and comes to
too late to appear on
then aider being posted in
or future laws of the
to consideration, any emer-
from the agenda by
members at the meet-
CD1:17
§ 1-10-6
COPPELL CODE
1-10-6.2. Presentations by citizens
1-10-6.2.1. Citizen appearance Persons wish-
Lug to speak on any matter other than an item
scheduled for a public hearing on the agenda,
must sign a register and list their residence
address, provided by the city secretary on a
table outside the council chambers, and such
persons may be heard only at the "citizens
appearance" portion of a regular meeting or
special meeting. Each speaker must state his
or her name and address of residence. Presen-
tations by individuals during the "citizens ap-
pearance" shall be limited to two minutes each.
An individual speaker's time may be extended
for an additional two minutes with the ap-
proval of a majority of the council members
present. There shall be a cumulative limit of 20
minutes allotted of any regular or special coun-
cfi meeting. Those persons who signed up to
speak at the "citizens appearance" shall be
called upon in the order that they have signed
the provided register. No personal attacks by
any speaker shall be made against any mem-
bet of the council, mayor, individual, group or
corporation (Charter Article 3, Section 3.12).
1-10-6.2.2. Public hearings. Any person wish-
ing to appear at a public hearing held by the
council pursuant to any official notice thereof
shall sign a register and list his or her address,
provided by the city secretary, outside the coun-
cfi chamber indicating the item on the agenda
the person wishes to address. Each speaker
will be limited to five minutes, and there shall
be a cumulative limit of 60 minutes for all
those speaking for an item on the agenda, and
a like limit for all those speaking against an
item on the agenda. No group or organization
shall be allowed more than three speakers on
any agenda item. These limitations may be
extended at the discretion of a majority vote of
the council members present.
(Ord. No. 87377; Ord. No. 94665)
Sec. 1-10-7. Consideration ofordlnances, res-
olutions and motions.
1-10-7.1. Form for introduction. Each proposed
ordinance shall be introduced in written or printed
form required for adoption (Charter Article 3,
Section 3.13 A).
1-10-7.2. Procedure
ber of the council may
writing that has been
regular council meeting.
nances, in the form
furnished to members
can betaken on an~
made available to the
the office of the city
prior to the meeting at
ered. This rule, as applied
nance, may be suspended
the affirmative vote of at
voting members of the
Section 3.13 B).
1-10-7.3. Effective date.
become effective upon
time specified in the
ordinance imposing
shall become effective
caption once in the official
(Charter Article 3, Section
1-10-7.4. Reading of
aloud of a title and caption
suffice as a reading. If
request that the ordinance
it must be so read. (Charter
D).
1-10-7.5. Recording
procedural motions, shall
the city secretary or the
city secretary and shall
minutes.(Charter Article 3
1-10-7.6. Amending
An ordinance shall not be
except by the adoption
(Charter Article 3, Section
1-10-7.7. Votes required
every ordinance, resolution
specificany provided in
Coppell Home Rule
affirmative vote of four or
city council unless
(Charter Article 3, Section
1-10-7.8. Abstention.
the council choose to
ordinance, resolution or
Any mem-
ordinance in
agenda at a
ordi-
shall be
No action
has not been
the public at
48 hours
to be consid-
specific ordi-
necessity by
of all
3,
shall
at any later
~that every
or forfeiture
of its
of the city.
The reading
shall
members
entirety,
3, Section 3.13
except on
call called by
as or for the
in the
~rdinance.
or repealed
ordinance.
Approval of
except as
. of the City of
require the
of the
by law.
member of
on any
the city
CD1:18
ADMINISTRATION
council, where no declared conflict of interest
exists, his or her vote shall be declared as an
sffirmative vote in the official minutes of the City
of Coppell. (Charter Article 3, Section 3.11 B).
1-10-7.9. Reconsideration. A motion to recon-
sider any action of the Council can be made only
upon the affirmative vote of four or more mem-
bers of the city council.
1-10-7.10. Withdrawal of motions. A motion
may be withdrawn or modified by the mover at
any time prior to passage without asking permis-
sion. If them over modified his or her motion, the
seconder may withdraw his or her second.
(Ord. No. 87377)
Sec. 1-10-8. Budget ~mendments after adop-
tion.
1-10-8.1. Supplemental appropriations. Upon
the certification of the city manager that there
are funds available for appropriations in excess of
those estimated in the budget, the council may
make such supplemental appropriations as de-
sired. The council shall pass an ordinance autho-
rizing the supplemental appropriations. (Charter
Article 7, Sections 7.04 A and 7.03C3).
1-10-8.2. Emergency appropriations. At any time
in a fiscal year the council may make emergency
appropriations to meet a pressing need for public
expenditures, for other than regular or recurring
requirements, affecting life, health, property or
the public peace (Charter Article 7, Section 7.04B).
1-10-8.3. Transfer of appropriations. Upon writ-
ten request of the city manager, the council may,
by budget amendments, transfer part or all of any
unenc~mbered appropriations balance from one
department, office or agency to another. (Charter
Article 7, Section 7.04 D).
(Ord. No. 87377)
Sec. 1-10-9. Creation of committees, boards
and commissions.
1-10-9.1. Council committees. The council may,
as the need arises, authorize the appointment of
"ad hoc" council committees. Except where other-
wise specifically provided by the Charter, the
mayor shall appoint the members of the council
committees, subject to the approval of the council.
Any commltl
upon the acc
for it
1-10-9.2.
mittees.
commissions
conduct
The council
purpose,
ability and
and
bers shall
specified by t
board,
cease to
special
abolished
board
have powers
city
or the laws
(Ord. No.
Sec.
1-10-10.1.
members
chairman,
from the
persists in
or the
person or
themselves
remove
the
may order
them.
1-10-10.2.
of police, or
department
as or for
sergeant at
they shall
given by the
taining
council. U
be the duty
§ 1-10-10
shall cease to exist
of the special purpose
or when abolished by a
commissions and corn-
may create other boards,
to assist in the
of the city government.
ordinance, prescribe the
functions, duties, account-
commission
and selection of mere-
by the council if not
Charter or by state law. Any
so created shall
accomplishment of the
it was created, or when
vote of the council. No
appointed shall
advisory to the council or
as provided by the Charter
of Texas.
of decorum.
An persons (other than
uest of the
If after receiving a warning
person or group of persons,
the meeting, the chairman
chairman may order that
to remove himself or
meeting. If they do not
from the meeting,
person acting as chairman
at arms to remove him or
from a meeting. The chief
of the police
or the person acting
may designate, shall be
council meetings. He or
all orders and instructions
for the purpose of main-
_ at the meetings of the
of the chairman, it shall
at arms to remove
CD1:19
§ 1-10-10
COPPELL CODE
from the meeting any person or persons who
intentionally disturb or disturbs the proceedings
of the council.
1-10-10.3. Resisting removal from a meeting.
Any person or persons who resist removal by the
sergeant at arms shall be charged with violating
Section 42.05 of Vernon's Annotated Penal Code.
(Ord. No. 87377)
Sec. 1-10-11. Cameras and recording devices.
1-10-11.1. Supplemental lighting. Supplemen-
tal lighting for television and motion picture
cameras shall be used only with the exercise of
extreme discretion with regard to the intensity
and duration of such lighting and with a view to
creating the least amount of interference with or
disturbance of the proceedings of the council and
the least ~raount of discomfort to the members of
the public in attendance.
1-10-11.2. Disruptive lighting. The chairman
or the person acting as chairman shall have the
authority to determine whether the intensity and/or
duration of supplemental lighting is such that it
disturbs the proceedings of the council and upon
m~iring such a determination require that the use
of such lighting be discontinued.
(Ord. No. 87377)
Sec. 1-10-12. Enforcement.
1-10-12.1. Motion to enforce. Any member of
the council may move to require the chairman to
enforce these rules and the ~ffirmative vote of
four members of the council shall require him to
do so.
(Ord. No. 87377)
CD1:20
CITY COUNCIL MEETING: September 25, 200
;T FORM
ITEM it
ITEM CAPTION:
Consider approval of an ordinance abandoning a 20-foot drainage easement
Block B of the Fifth Section, North Lake Woodlands; and authorizing
between Lots 20 and 21,
fign.
SUBM1TrED BY: Kenneth M. Griffin, P.E.
TITLE: Dir. of Engineering/Public Works
STAFF COMIVIENTS:
The Engineering Department is in the process of finalizing the plans and
an approximately 175 foot box culvert between Lots 20 and 21,Block B of
Woodlands (149 and 153 Meadowcreek Drive) as identified in our Storm
this property was platted, a 20-foot drainage easement was platted
However, over time the drainage way has eroded and meandered in such a
the 20-foot drainage easement is not conducive to the installation of the
owners at 149 and 153 Meadowcreek Drive have been asked to dedicate
of the proposed box culvert. This will make the 20-foot drainage
unnecessary. Therefore, we are abandoning the entire easement as
dedicating a new easement. Both property owners have agreed to the
Staff will be available to answer any questions at the Council meeting.
for the construction of
Section of North Lake
Plan. When
common property line.
the current location of
Therefore, property
in the alignment
dedicated with the plat
the property owners are
new drainage easement.
BUDGET AMT. $
FINANCIAL COMMENTS:¥'~
AMT. EST. $ +'
DIR. INITIALS: ~ FIN. REVIEW~
Agenda Request Form - Revised 5/00
Document Name:
AN ORDINANCE OF THE CITY OF
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF
ABANDONING A 20 FOOT DRAINAGE EASEMENT,
ON LOT 20 AND LOT 21, BLOCK B OF THE
NORTH LAKE WOODLANDS AS DESCRIBED IN
AND "B" ATTACHED HERETO, IN FAVOR OF THE
PROPERTY OWNERS; PROVIDING
ABANDONMENT SHALL BE IN EXCHANGE
DEDICATION OF A DRAINAGE EASEMENT ON
LOT 21, BLOCK B OF THE FIFFH SECTION,
WOODLANDS; PROVIDING THAT SUCH
SHALL BE IN THE INTEREST WHICH THE
LEGALLY AND LAWFULLY ABANDON;
SAID ORDINANCE SHALL CONSTITUTE A
THAT MAY BE RECORDED WITH THE COUNTY
DALLAS COUNTY TEXAS; AND PROVIDING AN
DATE.
WHEREAS, the City Council of the City of Coppell has
location of the drainage easement on Lot 20 and Lot 21, Block B
North Lake Woodlands, an Addition to the City of Coppell, Texas
described in Exhibits "A" and "B" attached hereto, is not in the
construction of drainage improvements; and
WHEREAS, the abutting property owner desires that said
abandoned and in consideration thereof has dedicated to the City
drainage easement in the correct location; and
NOW, THEREFORE, BE IT ORDAINED BY THE
THE CITY OF COPPELL, TEXAS:
SECTION 1. That the City Council of the City of
determined that the drainage easement located on Lot 20 and Lot 21.
Section, North Lake Woodlands, an Addition to the City of
particularly described in Exhibits "A" and "B", attached hereto
for all purposes, is no longer needed or necessary for public
is hereby, abandoned in favor of the abutting property owner.
SECTION 2. That upon dedication and acceptance
easement, receipt of which is hereby acknowledged, to the City by
owner, this abandonment ordinance shall constitute a Quitclaim
IrAn
OF
that the
Section,
particularly
for the
easement be
Texas, a
OF
Texas has
of the Fifth
and more
part hereof
be, and
drainage
property
favor of the
abutting property owner, and a certified copy of the same may
Records of Dallas County, Texas, to indicate such abandonment.
SECTION 3. That the abandonment provided for herein
the public fight, title and interest which the City of Coppell, Texas,
said drainage easement, and shall be construed to extend only to
governing body of the City of Coppell, Texas, may legally and
SECTION 4. That this ordinance shall become
passage as the law and charter in such case provide.
in the Deed
only to
in and to
that the
after its
DULY PASSED by the City Council of the City of
day of ,2001.
APPROVED:
this the
CANDY SHEEHAN, MAYOR
ATTEST:
LIBBY BALL, CITY
'ATTOR Y
2
EXHIBIT A
DRAINAGE EASEMENT ABANI
Being all of a 20 feet drainage easement situated in the
Abstract Number 301, and also being a portion of Lot 20
Filth Section, North Lake Woodlands, an addition to the City
County, Texas as recorded in Volume 78238, page 2025,
Dallas County, Texas; being more particularly described as
BEGINNING at the most northwesterly comer of Lot 20 in
addition, said point also being a common corner with Lot 21
addition, and said point also lying in the eastern rig
Road (a 50 feet right-of-way);
THENCE along the common line of said Lot 20 and said
through a curve to the right having a radius of 125.00 feet, a
6000'55", whose chord bears North 34043'27" East, a chord
through an arc length of 13.12 feet to a point for corner,
THENCE South 14056'50, East, leaving said common line
Meadowcreek Road, a distance of 34.94 feet to a point for
THENCE South 40022'26" East a distance of 63.75 feet to a
THENCE South 9°11'55" East a distance of 39.56 feet to a
point lying in the west boundary of a 20' sanitary sewer
Volume 68079, page 102, Deed Records, Dallas County,
THENCE South 19°25'24" West along the common line of
sewer easement and said 20 feet drainage easement, a
a point for corner;
THENCE North 9°11'55' West leaving said common line of=
sewe~ easement and said 20 feet drainage easement, a
a point for corner;
THENCE North 40°22'26" West a distance of 62.69 feet to
THENCE North 14°56'50' West a distance of 20.36 feet to
point being in the common line between said Lot 21 and sai.
Road, said point also being the beginning of a nontan
Survey,
Block B of
Dallas
,rds of
Section
Fifth Section
Road
angle of
13.12 feet,
Z0 and said
corner;
corner, said
described in
sanitary
1.75 feet to
feet sanitary
= 70.63 feet to
corner;
corner, said
]owcreek
the right;
THENCE along the common line of said Lot 21 and said
through said curve to the dght having a radius of 125.00
6°41'05", whose chord bears North 28022'27, East, a chord
through an arc length of 14.58 feet to the POINT OF
2,933 square feet or 0.0673 acres of land, more or less.
Road
angle of
14.58 feet,
containing
EXHIBIT B
A=61~o'55"
R= 125. O0
Ton=6.
t=15.12
F~INT OF BEGINNING
z~= 6 '41
R= 125. O0
Tan= Z $0
L=14.58
20.$G'
LOT ~
FIFTH SECT/ON -
NORTH LAKE ~OODLANDS
VOL. 78238, PG, 2025
4 '56 '50
$4.94'
EA~ENT
fT
2,955 SOUARE FEET~
S40 72 '26 "E
/III //II-' -- --1-- --
N40 ~2'26$9.
/ /
.~ · I ,
0
~ ~ / ~ -,
m F/Fro SECBON- / ~. ~
/ NORTH LAKE ~OODLANDS / 4~//~'
~ ,,'~,'~
~ ~ iI
DRAINAGE EASEMENT ABAI
2,933 Square Feet, 0.0673 Acres
LOT 20 AND LOT 21, FIFTH SECTION - NORTH
EDWARD A. CROW SURVEY
ABSTRACT No. 301
CITY OF COPPELL, DALLAS COUNTY,
.DLANDS
1' H E: · C: I T Y 0 F
COPP-EIJL AGENDA FORM
CITY COUNCIL MEETING: September 25, ITEM # ~
ITEM CAPTION: Consider approval of a resolution condemning the
praising the responders to said attack, and authorizing the Mayor to sign.
the United States and
SUBMITTED BY: Jim Witt
TITLE: City Manager
STAFF COMMENTS:
BUDGET AMT $
FINANCIAL COMMENTS:¥xx~'
AMT. EST $
DIR. INITIALS:
FIN. REVIEW:~
Agenda Request Form - Revised 5/00
£
Document Name:
A RESOLUTION OF THE CITY OF
RESOLUTION NO.
A RESOLUTION OF THE CITY coUNCIL OF THE CITY
CONDEMNING THE ATTACK ON THE UNITED
RESPONDERS TO SAID ATTACK.
WHEREAS, horrific and cowardly acts of terrorism
week, with direct impacts on our nation's cities; and
WHEREAS, we, the Coppell community, are shocked
WHEREAS, our thoughts and prayers go out to the victims and
WHEREAS, together we support whatever it takes w punish
heinous acts; and
WHEREAS, leaders throughout the nation have moved
protect citizens.
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY OF COPPELL, TEXAS:
SECTION 1. That the Mayor and Council and Coppell
heroism of the countless firefighters, police officers, rescue workers
Guard, other public servants, and volunteers across the country; and
SECTION 2. That we salute the leadership provided by
York City Mayor Rudy Giuliani, the New York State Legislature,
District of Columbia Mayor Anthony Williams, and other state, county,
SECTION 3. That we urge an unshaken respect and
America's residents, demonstrating our unity and support for each
incredibly difficult times; and
SECTION 4. That we are all united as Americans behind
and we commend their leadership and resolve in this time of crisis.
NOW, THEREFORE, BE IT RESOLVED that the
Council will continue to be diligent in our security measures and
as we move through this time of national crisis.
TEXAS
PRAISING THE
United States this
those acts; and
and
for these
security and
OF THE
applaud the selfless
of the National
Pataki, New
James Gilmore,
officials; and
the diversity of
during these
and the Congress
Mayor and
our nation's leaders
DULY PASSED by the City Council of the City of Coppell
September 2001.
this
day of
ATrEST:
Libby Ball, City Secretary
APPROVED AS TO FORM:
City Attorney
T H I~ C: I T Y 0 F
COPP-ELE AGENDA RE, ST FORM
CITY COUNCIL MEETING: September 25, 2~ ITEM # __/_~__
ITEM CAPTION: Consider approval of a resolution to temporarily
donation to the American Red Cross, a non-profit organization, to
terrorists attacks which occurred on September 11, 2001, for the
December of 2001.
voluntary monthly utility
to the victims of the
October, November and
SUBMITTED BY: Jim Witt
TITLE: City Manager
STAFF COMMENTS: This resolution will provide the City Council
voluntary monthly utility bill donation to the American Red Cross. This
American Red Cross as the recipient of the voluntary utility bill donation
the customer specifically requests their utility donation to continue going
and/or Economic Development programs.
authority to designate the
would designate the
three (3) months unless
,ort the Library, Parks, Fire
BUDGET AMT. $
FINANCIAL COMMENTS:/o/pr
AMT. EST. $
Dm. INITIALS~ FIN. REVIEW:(~¥
Agenda Request Form - Revised 5/00
CITY
A RESOLUTION OF THE CITY OF
RESOLUTION NO.
A RESOLUTION OF THE CITY OF COPPELL,
A DISASTER RELlEF FUND FOR PRIVATE
VOLUNTARY SPECIAL FUND DONATION OF TWO
FOR THE MONTHS OF OCTOBER, NOVEMBER AN]
2001 TO ASSIST NEW YORK AND WASHINGTON
SEPTEMBER 11, 2001 TERRORISTS ATTACK, BY
AMERICAN RED CROSS; PROVIDING FOR
SPECIAL ACCOUNT FOR PRIVATE DONATIONS
FINANCIAL INSTITUTION FOR THE DEPOSIT OF
PROVIDING AN EFFECTIVE DATE.
ITIONS OF
($2.00)
OF
THE
THE
OF A
A LOCAL
AND
WHEREAS, the cities of New York and Washington D.
September 11, 2001 terrorists attack are in need of financial assistance
costs, to assist the families of those who lost their life and who were
and equipment, and other needs and necessities; and,
W~REAS, the City of Coppell desires to facilitate its
contribution and aid to assist in the needs of New York and
American Red Cross; and,
WHEREAS, the City of Coppell currently has adopted a
donation for like situations within the City; and,
WHEREAS, the City Council desires to permit its citizens
donations received from the water bill to a fund for relief efforts in
Washington D. C.;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the City Council desires to establish an
to make a donation and to authorize the staffto establish a fund at a loc
purpose of providing financial assistance to the American Red Cross.
SECTION 2. That the two dollar ($2.00) monthly donation
be allocated to such fund for the months of October, November and
requests such donation remain with the current fund; and,
the victims of the
rescue and recovery
restoration efforts
to send a financial
by and through the
($2.00) voluntary
)cate such voluntary
of New York and
OF THE CITY
the citizens desiring
institution for the
the water bill shall
except that customer
be placed in the
1 43434
aforementioned account for the Disaster Relief Fund; and, direct that
American Red Cross.
SECTION 3. That this Resolution shall take effect
as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell,
,2001.
APPROVED:
be directed to the
atter its passage
the
day of
CANDY SHEEHAN,
ATTEST:
APPROVED AS TO FORM:
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb 9/20/01)
LIBBY BALL, CITY
RY
43434
~ ~ ^ ~ . , q ~ CITY COUNCIL MEETING: September 25, 20 1 ITEM # _ l'_ i
ITEM CAPTION: Consider approval of an Ordinance of the City ~)f Col~pell, Texas, approving an
amendment to Ordinance No. 2000-922, the budget for Fiscal Year October 1, 2000 through September 30,
2001, and authorizing the Mayor to sign.
SUBMITTED BY: Jennifer Armstrong
TITLE: Director of Finance
STAFF COMMENTS: See attached memorandum for details.
AMT. EST. $
BUDGET AMT $
FINANCIAL COMMENTS:~'~'
DIR. INITIALS~k FIN. REVIE~
Agenda Request Form - Revised 5/00
-\-BIE
CITY MAN, kGER
Document Name Sbudar
md.doc
Date:
To:
From:
Via:
Subject:
MEMORANDUM
September 21, 2001
Mayor and Council
Jennifer Armstrong, Director of Financc~
Clay Phillips, Deputy City Manager ~
Budget Amendment - Fiscal Year 2000-01
This budget amendment is being brought forward as a clean up
occurred during the last part of the fiscal year.
General Fund
The General Fund Revenues are being amended in the amount of $1,381,~
Franchise Fees- Electric and Gas
Concession Fees
Interest Income
Transfer In
Sales Tax
$253,837
80,194
185,000
140,375
780,000
Fees received fi.om Electric and Gas Franchise agreements have
Concession revenue was previously lowered in error. Interest '
still strong in the General Fund. Sales tax revenues have included
totaling $932,000. The transfer in is being increased due to the
closing of the Capital Replacement Fund. Expenditures for this fund' c
show a net transfer in of $461,531. The original budget amount was $475
Expenditures for the General Fund are being increased $2,171,274
expenditures to the appropriate department. Expenditures are budgeted
are anticipated to be spent. When the transaction occurs it is
matches the intended purpose. Often times, this does not match the bud
Non-departmental
$153,844 Closing of Capital
Combined Services
1,740,000
Transfer to IMF and ~
Fund the Reserve at
claims.
items which have
than anticipated.
interest rates, is
one time payments
treatment of the
being increased to
items, or moving
artment where they
department that best
Fund
to Self Insurance to
of three months
Facilities management
58,000
To cover emergency
Fire Station #2, and
generators,
~nter.
Police 459,430 E911 Funds for the
July 10, 2001
Water/Sewer Fund
Revenues are being increased for water sales that were higher than
Child Safet~
Revenues are being amended to reflect the collection of the Child
September l, 2001.
Police Special Revenue Fund
Revenues and expenditures are being amended to reflect the National l
Parks Special Revenue Fund
Revenues are being decreased to reflect anticipated collections.
Tree Preservation Fund
Revenues are being amended to reflect actual collections plus
Infrastructure Maintenance Fund
Revenues are being amended to reflect the $1,500,000 transfer from
Self Insurance Fund
This fund is a new fund for this fiscal year. Revenues and expenses
current expectations.
Recreational Programs
Revenues are being decreased to reflect anticipated collections.
Capital Replacement
Revenues and expenses are being amended to reflect actual amounts
CRDC Special Revenue
Revenues are being increased for the numerous one time sales tax
Expenditures are being increased regarding the contract on '
2
eginning
earnings.
amended to reflect
~se the fund.
the city has received.
II.
300 Municipal Drive Richardr, on, TX 7S080
P.01/01
Fax¢972)669-82s$
To: Klm Tiehen
City of Coppell
Fax: 972-304-357:~
From: Neal Stanley
Re: Contingency Reserve
Date: September 20, 2001
This letter will confirm the suggestion I made on the tele
contingency reserve l:or self insured plans.
Since the suggested ~unding covers the paid claims and the
for unpaid claims plus the fixed costs, the plan would only
claims are greater than the claims expected in the suggested
The purpose of aggregate stop loss coverage is to protect a
however, the stop loss coverage only applies to claims
expecLed. It would therefore be prudent for the plan to
for the difference between the expected cost for the plan and
the plan. Since 25% of expected claims is approximately t
contingency reserve of three months expected claims is
contingency reserve, l
The contingency reserve is in addition to the reserve for ou~st~nd
reserve would still be needed even il: the experience for the plan wa
NS:mh
lay concerning a
in the reserve
of funds if the
g calculation.
that possibility;
125% of
lency reserve
raximum cost for
)nths claims, a
suitable as a
lng claims. This
s unfavorable,
TOTRL P.01
C50.122 Specific
Operating,
Use of an Internal Service Fund
.122 If an entity uses an internal service
that fund should recognize claims expe
graphs. 11__!_0j_hrn_qgh_. 11____4. Claims I
expected to be recovered through
but not reasonably estimable
That paragraph also requires
[GASBS 10, ¶65]
.123 The internal service fund may use
other funds of the entity, as long
a. The total charge by the internal se
culated in accordance with paragraph
b. The total charge by the internal
actuarial method or historical
dod of time so that internal service fur
equal.
c. In addition to item b above, the total
funds may also include a reasonable
[GASBS 10, ¶66]
.124 Charges made in accordance with
nized as revenue by the internal service
other funds of the entity. Deficits, if any,
plication of paragraph .123b and c do
any one year, as long as adjustments are
ever, a deficit fund balance of the internal
to financial statements. Retained
application of paragraph. 123c should
tastrophe losses in the notes to the finan(
.125 If the charge by the internal servi(
amount resulting from the application
ported in both the internal service fund ar
the charge by the internal service fund to 1
claims over a reasonable period of time,
fund should be charged back to the ott'
expense of those funds. [GASBS 10,
· 126 Entities that elect tc[ report their risk
fund should report long-term claims liabil
liabilities of the internal service fund. The,
its risk financing activities;
liabilities ~n accordance with para.
d be reduced by amounts
amounts that are probable
in accordance with paragraph .115.
that are reasonably possible.
s it considers appropriate to charge
)ns are met:
the other funds for the period is cal.
h .114, or
to the other funds is based on
~ and adjusted over a reasonable pe-
les and expenses are approximatel~
Ihe internal service fund to the other
· expected future catastrophe losSeS.'
provisions should be recog-
as expenditures/expenses by thb
service fund resulting from ap-
charged back to the other funds in
able period of time; how~
Jnd should be disclosed in the note~§:
internal service fund resulting fmC'
as equity designated for future ca~'
[GASBS 10, ¶67]
the other funds is greater than the'
.123, the excess should be re;~
operating transfer.
funds fails to recover the full cost oil
fund balance in the internal servic~!!'i
and reported as an expenditure?: i!
3ent activities in an internal serviC~'~.'
dously reported in the GLTDAG
eci ')f '.h es6 liabilities should be de~'~
AN ORDINANCE OF THE CITY OF COPPELL
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPELL,
AMENDMENT TO THE BUDGET FOR THE CITY FOR
OCTOBER 1, 2000 THROUGH SEPTEMBER 30, 20011
EXPENDITURES FOR SAID FISCAL YEAR SHALL BE
WITH SAID BUDGET; AND DECLARING AN EFFECTIVE
WHEREAS, the Budget Officer of the City of Coppell,
August, 2000, file with the City Secretary, a proposed general
fiscal year aforesaid, and
WHEREAS, the City Council of the City of Coppell approved
of September, 2000, and
WHEREAS, the governing body of the City has this date
budget;
NOW, THEREFORE BE IT ORDAINED BY THE CITY
OF COPPELL, TEXAS: i
SECTION 1. That Section No. 2 of Ordinance No. 2000-922, for the
Budget, is hereby amended as follows:
General Fund
Current Budget
Revenues $26,750,325
Expenditures
Non-Departmental
Combined Services
Facilities Management
Police
$0
1,235,916
929,682
4,959,763
Total Expenditure Increase
Less Designated
Net Increase in Projected Fund Balance
BUDAMND.ORD
Amending Budl ~et
$28,132,174
$153,844
2,975,916
987,682
5,419,193
AN
FISCAL YEAR
THAT
ACCORDANCE
on the 3rd day of
City covering the
on the 5th day
amendment to said
OF THE CITY
~.000-01 Fiscal Year
Change
$1,381,849
$153,844
1,740,000
58,000
459,430
$2,411,274
(1.959,430)
$930.005
Water/Sewer Fund Current Budget
Revenues $13,153,570
Net Increase in Projected Retained Earnings
Child Safety Fund Current Budget
Revenues $120
Net Increase in Fund Balance
Police Spec. Rev. Fund
Revenues
Expenditures
Current Budget
$14,835
$18,589
Net Increase in Projected Fund Balance
Park Spec. Rev. Fund Current Budget
Revenues $216,000
Net Decrease in Projected Fund Balance
Tree Preservation Fund Current Budget
Revenues $81,750
Net Increase in Projected Fund Balance
Infrastructure Maint. Fund Current Budget
Revenues $265,000
Net Increase in Projected Fund Balance
Self Insurance Fund
Revenues
Expenditures
Current Budget
$1,114,200
$925,000
Net Decrease in Projected Retained Earnings
Recreational Programs Current Budget
Revenues $287,540
Net Decrease in Projected Fund Balance
BUDAMND.ORD
Amending Budget
$13,886,775
Amending Budget
$1,520
Amending Budget
$29,347
$25,957
AmendingBudget
$165,000
Amending Budget
$97,00C
Amending Budget
$1,765,00C
AmendingBudgel
$1,165,50E
$1,050,00~
AmendingBudgel
$260,485
Change
$733,2O5
$733:205
Change
$1,400
$1,400
Change
$14,512
7,368
$7.144
Change
$(51,000)
$(51.000~
Change
$15,250
$15,250
Change
$1,500,000
$1,500.000
Change
$51,300
125,000
$73.700
Change
$(27,055)
$(27.055~
Capital Rep. Fund
Current Budget
Amendin~ Budge
Revenues $32,924
Expenses $235,000
Net Decrease in Projected Retained Earnings
$36,48:
$615,3T
CRDC Spec. Rev. Fund Current Budget
Amending Budge
Revenues $3,996,287
Expenditures $4,841,307
Net Increase in Projected Fund Balance
$4,371,69~
$4,901,77'
SECTION 2. EFFECTIVE DATE.
That this ordinance shall become effective immediately t~om am
and charter in such cases provide.
DULY PASSED and adopted by the City Council of the City of Coppe
of September, 2001.
APPROV]
CANDY
ATTEST:
LIBBY BALL, CITY SECRETARY
~ROBERT E. HAGE~CITY ATTORNEY
after il
1, Tex.'
D:
Change
$3,558
380,375
$376.817
Change
$375,403
60,470
$314.933
passage as the law
ts, on the ~ day
~q, MAYOR
e k- ~'s'~'~ ~' ~ ~ CITY COUNCIL MEETING: September 25, 2001
ITEM CAPTION:
Consider approval of a Professional Services Agreement between the Cit~
Architects, Inc., for the preparation of Comprehensive Planning and
Coppell Historic Area in an amount not to exceed $65,000.00, and author
SUBMITrED BY:
TITLE:
STAFF COMMENTS:
BUDGET AMT. $
Gary L. Sieb
Director of Planning and Community Services
AMT EST $
of Co
P~rchit,
zing t~
ITEM
+\-BI D $
pt)eH and Looney Ricks Kiss
.'cmral Services for the Old
.e City Manager to sign.
FINANCIAL COMMENTS:
Funds for this contract will need to come from Undesignated Fund BalanCe. ER RE~~MANA
DIR. INITIALS: ~Si[~ FIN. REVIEW:,~ CITY G
Agenda Request Form - RevisedS/00 ' DocumentN :
AGREEMENT
BETWEEN
THE CITY OF COPPELL (C
AND
LOONEY RICKS KISS ARCHITE
(CONSULTANT)
FOR
MASTER PLANNING SERV
FOR
OLD COPPELL
Agreement
Old Coppell Master Plan
ITY]
CTS
[CE~
INC.
Page 1 of 7
AGREEMENT
AGREEMENT
made as of the 25th day of September the Year Two Thousand and one
BETWEEN the City:
City of Coppell
255 Parkway Boulevard
Coppell, TX 75019
and the Consultant: Looney Ricks Kiss Architects, Ir :.
209 l0th Avenue S., Suite 408
Nashville, TN 37203
for the following Project: Old Coppell Master Plan
The City and the Consultant agree as set forth below.
Agreement
Old Coppell Master Plan
Page 2 of 7
TERMS AND CONDITIONS OF AGREEMENT
CITY AND CONSULTANT
ARTICLE 1
CONSULTANT'S SERVICES
The Consultant's Scope of Services for this Project is described in
of this Agreement.
ARTICLE 2
THE CITY'S RESPONSIBILITIES
2.1
2.2
2.3
3.1
The City shall provide full information regarding req~
The City shall designate a representative authorized to
respect to the Project. The City, or such authorized
documents submitted by the Consultant and shall render
promptly, to avoid unreasonable delay in the progress of the
The City shall furnish required information as expeditiously !as nec
progress of the Work, and the Consultant shall be entitled t~ rely
completeness thereof.
ARTICLE 3
DIRECT EXPENSES
Project.
City's behalf with
shall examine the
pertaining thereto
services.
;ssary for the orderly
~on the accuracy and
Direct Expenses are included in the Consultant's compensation idqntified in Article 9.1
and include actual expenditures made by the Consultant ant the C~nsultant's employees
and sub-consultants in the interest of the Project for the exI,enses ~sted in the following
Subparagraphs and shall be itemized in the billings subndtted tt the City under the
headings provided as follows: ~
3.1.1 Reasonable expenses of transportation and living exp!nses ii connection with
out-of-town travel, I
3.1.2 Long-distance communications, courier services and facsim e communications,
Agreement
Old Coppell Master Plan
Page 3 of 7
3.1.3
3.1.4
3.1.5
3.1.6
3.1.7
Fees paid for securing approvals of authorities having j
and Sales & Use Tax, if any,
Reproductions and photographic services,
Renderings and models requested by the City, which
contemplated in the Scope of Services described in
Expenses of data processing and Computer Aided Desi
for or related to the provision of services or activities
in the Scope of Services as described in Exhibit A, and
Expense of overtime work requiring higher than re
City and if required for or related to services
for in the Scope of Service described in Exhibit A.
over the Project
for or
(CADD)
not provided for
f authorized by the
are not provided
ARTICLE 4
PAYMENTS TO THE £
4.1
4.2
4.3
4.4
Payments are payable to the Consultant within thirty (30)
Invoices are sent out every month and the City will have
receipt of the invoice in which to review the invoices
working days from receipt of the invoice, said invoice will be
If the Project is suspended or abandoned in whole or in part
the Consultant shall be compensated for all services
or abandonment, together with Reimbursable Expenses
resumed after being suspended for more than three
compensation shall be equitably adjusted.
Suspension of Work - For any invoice outstanding for mol
from the date of invoice, the Consultant has the option to
under this Agreement until the account is brought current. Ct
completion of work by the Consultant under this Agreement
of fees by the City.
Failure to Pay - Failure of the City to pay an invoice of the
forty-five (45) days from the date posted shall grant the Co:
to any and all other rights provided, to refuse to render furt
such act or acts shall not be deemed a breach of this Agreeme
Agreement
Old Coppell Master Plan
e than
suspen
,ntinue~
is cont:
,onsult~
sultant
her set
nt.
the date of invoice.
business days from
t. After ten (10)
accurate.
than three months,
to such suspension
If the Project is
the Consultant's
(45) days
:l ail work specified
I performance and/or
ngent upon payment
mt to the City within
the right, in addition
~ices to the City and
Page 4 of 7
4.5
No deductions shall be made from the Consultant's
negligence by the Consultant, except pursuant to a judici~
voluntary mediation.
of claims of
or as a result of
ARTICLE $
CONSULTANT'S ACCOUNTING REI
5.1
Records of Reimbursable Expenses and expenses
basis of a Multiple of Direct Salary or Direct Personnel
basis of generally accepted accounting principles and shall
City's authorized representative at mutually convenient times.
performed on the
be kept on the
>lc to the City or the
ARTICLE 6
DISPUTE RESC
6.1
Any controversy, claim or dispute arising out of or
performance of this Agreement, or breach thereof, shall
mediation to be conducted by a mutually acceptable
litigation.
interpretation or
to voluntary
to resorting to
7.1
7.2
7.3
ARTICLE 7
TERMINATION OF AC
This Agreement may be terminated by either party upon thi~y (301
should the other party fail substantially to perform in accordance ,~
no fault of the party initiating the termination.
This Agreement may be terminated by the City upon at le~t thir
notice to the Consultant.
of termination not the fault of the Consul.t4nt, thq
In the event for all services performed to the
termination/
compensated
Reimbursable Expenses then due.
days' written notice
ith its terms through
(30) days' written
Consultant shall be
date, together with
Agreement
Old Coppell Master Plan
Page 5 of 7
8.1
8.3
8.4
ARTICLE 8
MISCELLANEOUS
law of the State of
Unless otherwise specified, this Agreement shall be goveme~ by th~
Texas and all Venue for any actions arising from this Ag ~emen shall be in Dallas
County, Texas.
As between the parties to this Agreement; as to all acts or fail' res tO tot bv elth~
this Agreement, any applicabi,. ~tat'a?_ cfi lirnitutln-.g :?.all- ~omm¢ nee ~o run and any
alleged caus~ of ~,'t!~n al,ali oe deemed to have accrued in
. ~th.a,:~fite date of final payment.
The City and the Consultant, respectively, bind themselves
assigns and legal representatives to the other party to this A
successors, assigns and legal representatives of such
covenants of this Agreement. Neither the City nor the
transfer any interest in this Agreement without the written co~
successors,
and to the partners,
with respect to all
assign, sublet or
'the other.
This Agreement represents the entire and integrated
Consultant and supercedes all prior negotiations,
written or oral. This Agreement may be amended only by
both the City and the Consultant.
the City and the
agreements, either
signed by
ARTICLE 9
BASIS OF COMPEN
9.1
9.2
9.3
9.4
COMPENSATION FOR THE CONSULTANT'S SERVICI
Consultant's Services, shall be Sixty-five Thousand Dollars
shall be paid monthly in proportion to services rendered,
COMPENSATION FOR ADDITIONAL SERVICES
shall be in addition to the above amounts and shall be
advance by the City.
COMPENSATION FOR DIRECT EXPENSES is included i
The City and the Consultant agree in accordance with the
Agreement that:
9.4.1
Arti~
IF THE SCOPE of the Project or of the ConsUltant's
materially, the amounts of compensation shall be ag~ed to i
Agreement
Old Coppell Master Plan
:ribed in Article 1,
Cents ($65,000) and
with Article 4.
the City Manager
:ixed Fee approved in
[e 9.1 above.
md Conditions of this
services is changed
n advance.
Page 6 of 7
9.4.2
IF THE SERVICES covered by this Agreement have
twelve (12) months of the date hereof, through no
amounts of compensation rates and multiples set
adjusted upon mutual agreement of the parties.
completed within
Consultant, the
shall be equitably
OTHER CONDITIONS OR SERVI¢
10.1
OTHER SERVICES - The Consultant shall provide the se
Scope of Services as described in Exhibit A of this
the Consultant shall provide Additional Services, to be
accordance with Article 9.2. These services may include, but:
10.1.1
Additional meetings may be requested by the City,
additional meeting shall be agreed upon in writin
occurrence thereof.
described in the
by the City,
an hourly basis in
to:
The cost of each
parties prior to
This Agreement entered into as of the day and year first written abov
CITY CONSULTANT
The City of Coppell Looney Ricks
By: By:
Jim Witt
Title: ~ Title:
Inc.
Agreement
Old Coppell Master Plan
Page 7 of 7
Exhibit "A "
General Project Description
The City of Coppell has hired a consulting team led by Looney Ricks
Plan for Old Coppell. The Old Coppell Master Plan will be
that will include background research, public input, a planning and
plan document, public presentations and input, and final plan ' '
wide range of issues, including new infill development, rehabilitation.
streets and streetscapes, public policy amendments, economic and
The final plan document will be in an 11 x 17 "landscape"
software.
a Master
['our-step process
a draft
an will address a
:buildings,
lity, and marketing.
computer
Project Study Area
See Attachment #1 for a map of the project study area, which is
herein as set forth in full.
and incorporated
Project Team
Looney Ricks Kiss will lead the planning effort serving as the
perform a specific role or set of roles, as follows:
and each firm will
Looney Ricks Kiss
Project management, public input, land use planning, urban design,
economic and fiscal analysis, implementation strategies
Urban Prospects
Local project management, public input, historic preservation
Angie Rawie
Economic development, market analysis and feasibility studies
Scope of Services
Task 1.0
Background Research & Analysis - (Trip #1)
This initial task will serve as the research and diagnosl
balance of the master plan will rely. In addition to sul:
conducted on site, the following members of the Proje
working days in Coppell as part of Trip # 1: Phil Walk,
Emrlch, and Angle Rowie.* Task 1.0 will include the
Task 1.1
design,
ic phas
sequen
:t Tean
~'r, Kat[
follow
articipz
on which the
work not
will spend two (2)
ryn Fuller, Ron
ng six (6) sub-tasks:
* Angie Rowie will spend less than two (2) full days 1: .ting in Trip #1
/
Initial Client Meeting I L
This meeting with the Client will fine-tune the projectisehed~e, and allow the
Project Team to gain additional insights from the Cliefit. The Team will also be
provided with any available information not previously provi~ted by the Client,
such as:
. Socio-economic data
Exhibit "A '
T~kl.2
T~kl.3
T~kl.4
$cooe of Services: ~ld Corn ~ell Master Plan
Real estate market information
· Base map data (electronic format)
· Zoning and development regulations
· Relevant plans and studies
If the City appoints a project steering committee, it wculd be ~ppropfiate to
include them in this meeting.
Physical Analysis
As part of the initial field work for the project, the Pmieet T~ tm will document
the study area's existing physical conditions through n tappin i, field notes and
photography. An example of this work will be for the Proje¢ Team to update the
City's existing land use map for the study area. Based upon aat field research
and existing data, the Project Team will conduct an ev aluati( of the study area's
existing conditions, with an emphasis on:
· Existing land uses
· Buildings
· Streetscapes
· Streets and parking
· E~tisting/potential public spaces
· Primary potential rehab/redevelopment properties
· Natural features
Economic & Market Evaluation
In order to address the plan implementation and financial issq .'s that will be found
in the latter sections of the master plan document, theprojec~ Team will obtain
from the Client existing relevant information (to the e~ctent tlJat it is already
compiled and available), such as the following:
· Retail sales statistics
· Employment statistics
· Property tax data
· Real estate market data
· Census data
· Municipal budget information
The Project Team will also interview representatives~f the r~al .esta. te,~ ..
retail/service, and economic development sectors. Based up~bn this mmrmauon, a
eneral assessment of the current status and future potential ~'or the study area's
~conomy and real estate market will be performed, lturthe.r~hore,
the
study
area's
market position will be compared with other relevant lareas il the community and
Metroplex.
Public Policy Review 1
The Project Team will review all relevant plans and c~.ent
development regulations to determine their impacts 0~t the s
emphasis will be placed on identifying existing barriers to i:
2
oning and
udy area. An
vesting in the study
ExhibR ;A~
Taskl.5
Task 1.6
Task 2.0
Scooe of Setvices: Ob
area. Issues to be addressed are permitted land uses, bul
parking standards. This task will be particularly impo~
when the Project Team suggests a regulatory framework
review process (i.e., design guidelines, review boards, el
determined that design review is desirable.
Stakeholder Group Meetings
The Client will identify for the Project Team key
useful information and perspectives on the various'
Up to four (4) meetings with various stakeholder groups
(2) to three (3) key members of the Project Team, with
to ten (10) individuals having a common interest in
will last between one (1) and one and one-half (1.5)
potential stakeholder groups might include the
· Property owners / real estate professionals
· Residents
· Business owners/operators
· Institutional representatives
1 Cooo~l
k requi
x~t latel
to imp
c.), she
Initial Public Meeting
Although the exact agenda will be determined with
interactive forum might feature the following
· Explanation of the project process and objectives
· Identification of the study area's challenges and
· A Vision Survey to obtain input on
A Vision Survey is a process in which participants rate ~,hotos
Powerpoint program representing various planning and 9esign
are then tabulated m order to determine the commumty'~ cons
issues. In order to maximize the Client's budget, the Cllent wi
tabulations. This tool should be useful in resolving the 9omml
conflict between the study area's 1930s and 1940s archilecture
architectural style" that the public has typically supportOd. A .~
survey results will be included within the Master Plan d~cume
Charrette & Concept Plan Development - (Trip #2)
A "charrette" is an intensive process in which numerou~ peopl
over a limited period of time to develop creative ideas ~r sol~
the charrette process has deep roots in the planning and desig~
Although the proposed methodology has been designed to enc
input throughout this project, Task 2.0 offers the single greate:
the meaningful "hands-on" involvement of both the Client ant
most tangible outcome of the charrette will be the Con.c~pt Pla
day task will require strong teamwork between the Project Tea
The Client will be responsible for recruiting and schedUling all
Master Plan
cements, and
' in the process
iement a design
lid it be
'ho can provide
the study area.
by two
including up
Each meeting
~les of
this very
in a
issues. The results
nsus on design
[1 perform the
nity's current
and the "old world
ammary of the
lt.
,' work together
.ng problems, and
professions.
mrage strong public
t opportunity for
the public. The
a. This three (3)
aa and the Client.
public participants.
Exhibit 'A "
Task 2.1
Task 2.2
The Project Team's charrette participants will consist ot
Kathryn Fuller, John Van Fossen, Ron Emrich, and
will feature the following four (4) sub-tasks:
* Ron Emrich and Angie Rowie will spend less than
participating in Trip #2
Follow-Up Field Work (Day One: moming& ~
This task will give Project Team members
charrette to build on previous impressions of the
Task 1.0 initial trip to Coppell. It will also serve as
those members who were not part of Trip #1. In
development and urban design features that "work" and
identified, both within the study area and elsewhere in
field information not previously obtained, but since re¢
be gathered as part of this task.
Public Cbarrette Session (Day One: evening)
Prior to Task 2.0, the Client will select ~everal
public charrette session. In order to keep the process
it is recommended that no more than approximately 30
this particular session. Participants should be key
variety of study area interests. If the City appoints a
project, that group's members should also be
Client and public charrette participants will gather at
achieve the following steps over a two to three-hour period:
Charrette Orientation
The Project Team will address the following items: i
Charrette Purpose & Overview
· Results of the Public Input to Date (Vision
Charrette "Ground Rules"
Hunter Gee,
ie.* The charrette
days
the
during the
of land uses,
will be
t. Also, any
as necessary, can
involved in the
and productive,
;be selected for
representing a
)mmittee for this
The Project Team,
facility and
Charrette
The participants will split up into three (3)
guidance from the Project Team prior to this trip, the
for making team assignments, with the goal
by their interests, as well as compatible personalities.
approximately ten (10) members will locate at a
have an aerial map for informational
drawing, tracing paper, several markers, and a flip
charrette team will also be assigned one (1)
serve as a "facilitator" to lend structure to the team's
other Project Team members will be "floaters" to
needed. The Project Team members will keep the
positive direction by asking provocative questions if
"stuck," but they will not do the planning for them.
encourage creativity, include full participation by all ~:harret}e team
4
/
Based upon
be responsible
are well-balanced
team of
Each team will
a base map for
easel. Each
Project Team to
efforts, while the
support as
moving in a
teams get
should
members,
Exhibit "A"
T~k2.3
Task 2.4
$cooe of Services: O,
and be based upon ambitious and positive thinking.
charrette team will be a colored-up base map which
design concepts, as well as flip chart pages that list
plan.
d Cooo~'ll Master Plan
product for each
planning and
of the charrette
Charrette Plan Presentations & Wrap-Up
Following the completion of thc charrette session,
reassemble and one or more members of each team
utilizing their illustrated maps and flip chart notes.
there will be time for questions and comments.
presentations, the Project Team consultants
identifying common denominators between the ratio
suggest how their ideas might be combined to form
Concept Plan as a prelude to the
teams will
plans
presentation,
team
evening by
plans, and
for a single
study area.
all
Based upon the Task 1.0 background work and the
charrette session, the Project Team will develop the
borrow the best ideas fi.om public charrette plans, and
refined with additional ideas from the Project Team.
include an illustrated plan map, schematic renderings,
it will address key considerations for the study area,
· Land uses
Streetseapes, gateways, and parks/plazas
Access and parking
· Architectural and urban design
· Key redevelopment opportunities (rehab and
At some point during this task, the Project Team will
receive feedback on the work accomplished up to this
Day One public
'lan. This plan will
expanded and
Plan will
· ' i text, and
the Client to
the Task 2.0 trip.
Concept Plan Presentation (Day Three: evening)
Similar to the Task 1.6 public "kick-off' meeting,
Project Team's prior trip to Coppell, this meeting will
Lasting approximately 1.5 to 2 hours, this evening
following key components:
· Opening Comments & Project Methodology
· Overview of Existing Conditions
· Presentation of the Public Input Results (Vision S ey,
· Description of the Public Charrette Process
· Presentation of the Concept Plan
Because of the importance of public interaction, a generous
be provided for questions and answer.
Deliverable: Concept Plan
culminate the
~blicized.
include the
mount of time will
Exhibit UA ~
Task 3.0
Task 3.1
Scdoe of Services: Old Coo~
Preparation of the Draft Master Plan
Based upon the background research and public input I
the first two tasks of the project, as well as the
Plan will be prepared. Components of the plan will
~11 Master Plan
,,onducted during
draft Master
following:
Physical Master Plan
This portion of the plan document will address all
including traffic and urban design, as follows:
plan,
Illustrated Physical Master Plan
This illustrated plan will constitute a formalized
and address the following issues:
· Land uses
· Buildings (including rehab and infill
· Streets (including streetscapes) and parking
· Public spaces - parks and plazas
Concept Plan
Urban Design
This section will expand upon the ideas related to streetscapes and
public spaces conveyed in the Illustrated Physical and include
design principles addressing the following design ms:
· Building heights and setbacks
· Building scale and massing
· Facade design - rhythm of openings, orientation detaili:~g, etc.
· Roof forms and materials
· Streetscapes - parking, sidewalks, landscaping, ~. ghting, furnishings
In addition to text, the urban design principles will 1 e conv ~yed using a series of
exam le photographs of"appropriate" and "inapprc )riate" design. This section
P . ,
will be critical to resolving the current confhct betw .'en the study area s 1930s
and 1940s architecture and the "old world archi!,e, ctt ral style" that the public.h, as
typically supported. Depending upon the Client s 1~ vel of interest, opportumtms
for public art might also be identified.
Access & Parking 1
With an emphasis on balancing sufficient vehicular ]a.c, cess pith pedestrian
considerations, the issues addressed in this section will include:
· Intersection improvements: crosswalks, pedes~an bull, s, etc. (if relevant)
· Street cross-section designs: dimensions for dri¥ing la~, e.s, parking lanes,
sidewalks, planting strips, building setbacks, building l~eights, etc.
· ' Street system: connections, extensions and aliens (if re] evant)
· Stre~tscapes: sidewalks, lighting, furnishings, e~c.
· Potential gateway treatments: signage, landscaping, pa'ting, etc.
· On-street & off-street parking: shared parking opportm dries, etc.
6
Exhibit ~A "
Task 3.2
Task 3.3
Scope of Services: O~d Cooo II Master
This section will also consider the City's 1991
influence, NCTCOG contributions, and the impact
~/an
Plan, DART
Visual Simulation
Based upon the various design recommendations in
plan, computer technology would be used to produce
in which a color photograph of an existing view
to realistically illustrate the a, ppearanee of the area
These "before" and "atler" images can help powerfull
Master Plan. A variety of optional views will be
selection of the simulation view.
physical master
simulation
is manipulated
ideas of the
the Client for their
Economic Development Strategy & Fiscal Implications
This section of the plan will address the following two
Economic Development Strategy
The economic development strategy will consider
financial incentives to attract future investment in the
premature to state what specific incentives will be
incentives for consideration might include:
· Tax increment financing (TIF)
· Ptablic improvement districts (PIDs)
· Revolging and/or Iow-interest loans
· Facade improvement grants
· Tax abatement programs
· Approval fast-tracking
of potential
While it is
potential
Some of the strategies listed above will be dictated b) State qnabling legislation.
Once a variety of potential programs have been resemched, c~nsidered in light
of the study area, and discussed with City officials aM repreq mtatives of the
local real estate community, specific recommendatio~ will l:l made.
!
Fiscal Implications .
This plan section will examine the potential fiscal ber.efits in a future build-out
scenario for the study area. In particular, the funds ge nerated by increased
property tax revenues will be contrasted with the cost:~ of bas ic public services.
As proposed, this section will provide a general over~ iew of Ihe fiscal
implications of the plan, but will not constitute a deta led tis(:al impact analysis.
Plan Implementation t . 4,s ~s
This task is critical to successfully transformmgthe pi ide into reality, and it
will include the following two elements:
Implementation Matrix & Explanation ~
This important component of the plan will prioritize allof th~,' key
recommendations of the plan within a matrix format, {tnd indicate the priority
level, proposed time-frame and responsible implementing p~x ~. A written
explanation will elaborate on the matrix.
7
Exhibit "A "
$cooe of Services: 0 'd Corn) ~.11 Master Plan
Task 3.4
Task 4.0
Task 4.1
Task 4.2
Task 4.3
Coordination with Other Plans & Initiatives
Consideration of how this master plan for the
other City plans and initiatives will address, at
· Park Master Plan
· Hike/Bike Study
· 1991 Thoroughfare Plan
· Adopted Construction Schedules
will relate to
following:
In-House Design Review
As is customary for LRK, once a draft document is
LRK's Memphis and Princeton offices and a desi
Then, using video confereneing between the Nashville
offices, a lengthy review and discussion will occur to
plan. This process is particularly valuable in that
experience with such projects, but some of whom will l
from the Project Team members, will be able to
this review and any necessary revisions occur, the
the Client for review.
Deliverable: Draft Master Plan
Presentations, Revisions & Summary Document - rips
Public Presentation & Revisions (Trip #3) ~
Following sufficient time for Client revieTM, the Proje.cl Tear
draft Master Plan to the Client and public. Participating te~
include Phil Walker, Hunter Gee, Ron Em_rich and ~Angie R,
review of the draft Master Plan by the Client, input from the
and the Client's submission &one "red-lined" copy b~ck to
any necessary revisions, the draft Master Plan will be revise,
Client.
Phil Walker and Ron Emrich will provide a presentation of t[
separate public hearings as part of two (2) separate trips. Om
before the Planning Commission and the other will be before
8
are sent to
is scheduled.
and Princeton
to enhance the
~tantial
perspective
the plan. Once
Plan will be sent to
1, 4 & 5)
will present the
members will
de. Based upon a
ublic presentation,
te Project Team for
md submitted to the
Summary Document
Following the Task 4.1 revisions, the Project Team wiH preps re a summary
document to convey the key ideas of the plan to the pu~.lic in a concise and
graphic manner. This document will be generally comistent in its format and
appearance with the project summary marketing piece~submi Red as the appendix
section of the LRK Team's proposal submission as pa~t of this project's Request
for Proposals process (11 x 17 size foisted to create foUr 8.5 x 11 pages).
as an executive
However, this summary document will include more t~xt to s~rve
/
summary.
Public Hearings (Trips #4 & 5)
plan at two (2)
:presentation will be
the City Council.
Exhibit "A "
Scooe of Services:
While it is not anticipated that additional ' '
point in the planning process, any necessary additional
prompted by the hearings can be made as part of this
Deliverable: Final Master Plan and Summary
copy of the Master Plan; and one (1) electronic copy ot
Summary Document on computer disk (including map.,
oLd Coo~ll
Master Plan
I
necessary at this
to the plan
one (1) bound
Plan and
Trips & Meetings
Based upon this scope of services, a total of five (5) trips by the Pro:
meetings will occur. The specific team members participating in each
within the scope of services above. Below is a summary of the trips
Task
1.0: Background Research & Analysis
2.0: Charrette & Concept Plan Development
3.0: Preparation of the Draft Master Plan
4.0: Presentations, Revisions & Summary
TOTAL
# of Trips #
1
1
0
~ 5
* Does not include various interviews/meetings with individuals
** Does not include one or more informal meetings with the Client
update
Any additional trips by the Project Team or its key members and
will be considered Additional Services.
and eleven (11)
been described
~as needed
Plan status
described above
Project Deliverables
The following work products ("deliverables") are proposed-:
Task
1.0: Background Research & Analysis
2.0: Charrette & Concept Plan Development
3.0: Preparation of the Draft Master Plan
4.0: Presentations, Revisions & Summary
Deliverable
None
Concept Plan
Draft Master Plan
Final Master Plar~ & Sm
original, 1 bound copy a
on computer disk)
mary Document (1
.ad 1 electronic copy
Project Schedule 1l~
The six (6) month schedule summarized below is proposed for Task 0 thro gh Task 4.1 of the
project. Because of the lack of certainty regarding the scheduling of l~lannin~ Commission and
9
Scope of services:
OJd cooo
Exhibit "A " ,
City Council hearings, Tasks 4.2 and 4.3 may require additional time beyond
month schedule.
Task Week(s)
1.0: Background Research & Analysis 1-6
2.0: Charrette & Concept Plan Development 7
3.0: Preparation of the Draf~ Master Plan 8-20
4.0: Presentations, Revisions & Summary 21-24
Budget & Compensation Method
It is proposed that the entire budget for this project be $65,000, which
professional fees and $5,265 in expenses. Below is a break-out oftha
scope and fees per firm:
Budget by Scope
Task Fee. Ex
1.0: Background Research & Analysis $12,220
2.0: Charrette & Concept Plan Development $~6,290 SE
3.0: Preparation of the Draft Master Plan $18,775
4.0: Presentations, Revisions & Summary $12,450 $1
TOTAL $59,735 $5
Professional Fees by Firm
Firm Fee
Looney Ricks Kiss $47,313
Urban Prospects $8,000
Angie Rawie $4,420.
TOTAL $59,735
10
includ~
:budge
~enses
900
6O0
$65
7OO
265
ti Master Plan
]e proposed six-
$59,735 in
in terms of project
Total
$13,120
$18,890
$18,840
$14,15Q
$65,000
T H E: C I T Y0F
CO 1) i:2- ' AGENDA ;T FORM
CITY COUNCIL MEETING: September 25, 20( ITEM #
ITEM CAPTION: Consider approval of an ordinance establishing loc~
providers by amending Chapter 9, by adding Article 9-22, "Retail Electrical
date therefor; providing suspension or revocation of provider's registratio!
chapter; providing for a frae not to exceed Five Hundred Dollars ($5012
providing an effective date, and authorizing the Mayor to sign.
SUBMITTED BY: Jim Witt
TITLE: City Manager
STAFF COMMENTS:
BUDGET AMT $
FINANCIAL COMMENTS:
AMT EST. $
DIR. INITIALS:
Agenda Request Form - Revised 5/00
CITY MAN1
Document
!Ordinance
regi,,
'rovid
upon
}0) p,
\-BID
~GERi
ration of retail electrical
xs"; providing an effective
non-compliance with this
'x violation, per day; and
P-,_EVIEW:
Name:
AN ORDINANCE OF THE CITY OF COPPELL,
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COI
ESTABLISHING LOCAL REGISTRATION OF RETAIl
PROVIDERS BY AMENDING CHAPTER 9, BY ADDIN(
"RETAIL ELECTRICAL PROVIDERS"; PROVIDING
DATE THEREFOR; PROVIDING SUSPENSION OR RI
PROVIDER'S REGISTRATION UPON NONCOMPLIAi~
CHAPTER; PROVIDING FOR A FINE NOT TO
HUNDRED DOLLARS ($500.00) PER VIOLATION,
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Texas Legislature in the 76th legislative
municipality may require a retail electrical provider to register with the rr
WHEREAS, the municipality may suspend or revoke such p
noncompliance with the rules and regulations herein established;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY C
OF COPPELL, TEXAS:
SECTION 1. That Chapter 9 of the City of Coppell Code of 0
is, hereby amended by adding Article 9-22 to provide for the local re
providers, which shall read as follows:
"ARTICLE 9-22. RETAIL ELECTRICAL PROVIDERS.
Sec. 9-22-1. Definitions.
In this article the following words and terms shall
meaning inscribed to them unless the context indicates otherwise
Retail Electrical Provider means a person that sells elec
customers in this state. A retail electric provider may not own o
assets.
Retail customer means the separately metered end-!se
purchases and ultimately consumes electricity. .
TEXAi
'PELL
'~ ELE
; ART
AN El
;VOCt
ICE I%
EXCI~
'ER E
sessio
unicip~
rovider
OIJN£
rdinanc
istratio
lave
thc em
: operal
CU,
Public Utility Commission means the Texas Public Utility Comn
TEXAS,
2TRICAL
[CLE 9-22,
'FECTIVE
kTION OF
ITH THIS
ED FIVE
AY; AND
provided that a
lity; and,
s registration upon
IL OF THE CITY
es be, and the same
of retail electrical
following
:rgy to retail
e generation
~tomer who
fission.
43178
Certification of retail electric provider means that
entity or partnership otherwise certified by the state in
the TEXAS UTmrrY CODE, as amended.
§ 39.352 of
Sec. 9-22-2. Registration and Fees.
All Retail Electrical Providers providing commercial or
service within the City of Coppell shall register with the
designee. The City of Coppell shall assess a reasonable
registration in the amount of Five Hundred Dollars
($10.00) for each retail or commercial customer which such fees
an annual basis.
electrical
or his
fee for the
Dollars
assessed on
Sec. 9-22-3. Suspension or Revocation.
A. The City Manager or his designee may
regulations governing the registration including the formation
application.
reasonable
of an
(1) The City Manager or his designee shall
regulations to require such Retail Electrical
financial and/or operation debt as is necessary to
data base to administer the regulations
provided for under State law.
(2) The City Manager or his designee may suspend ~ revo}
Electrical Providers registration and operation within the
for significant violations during the registration and roles
under the authority provided herein.
(3) The City Manager or his designee may contract with
consulting firm to perform the services herein and provide
section.
reasonable
such
a sufficient
and as
:e the Retail
municipality
~romulgated
an outside
for by this
Sec. 9-22-4. Penalties.
A person, f'um, corporation, entity or partnership that vi41ates alProvision of
this article is guilty of a separate offense for each day or part of day during which the
violation is committed, continued, or permitted. Each offense, iupon cpnviction, is
punishable by a fine not to exceed Five Hundred Dollars ($500.00) per offense, per
day."
2
43178
SECTION 2. That this ordinance shall take effect immediatel'
and the publication of the caption, as the law and charter in such cases p
DULY PASSED by the City Council of the City of Coppell, Tel
,2001.
APPROVED:
CANDY SHEEHAN,
ATTEST:
~RNEY
(REI-I/cdb 9/7/01)
LIBBY BA1.1., CITY SE(
3
from ~nd after its passage
1
,vide. /
~s, thi~ the. day of
kYOR
2RETA
RY
43178
F
C-OPPEL£
CITY COUNCIL MEETING: September 25,200
AGENDA REQ~JE~
ITEM CAPTION:
Consider approval of a Resolution approving the Bylaws and the Articles
Education Development Corporation; and authorizing the Mayor to sign.
SUBMITTED BY: Jim Witt
TITLE: City Manager
STAFF COMMENTS:
AMT. EST. $
BUDGET AMT.
FINANCIAL COMMENTS:
of Inc,
+\-BID
DIR. INITIALS:
Agenda Request Form - Revised 5/00
FIN. KEVIEW:~[
CITY MANAGER
Document Name: !bylaws
;T FORM
~rporation of the Coppell
$
[EVIEW:
A RESOLUTION OF THE CITY OF COPPELL,
RESOLUTION NO.
A RESOLUTION OF THE CITY OF COl
APPROVING THE BYLAWS AND THE
INCORPORATION OF THE COPPELL EDUCATION
CORPORATION; AUTHORIZING EXECUTION OF T~
PROVIDING AN EFFECTIVE DATE.
WHEREAS, as a result of the August 11, 2001 election, the Cit3
and use tax for the purpose of financing programs to publicly fun
through the Coppell Education Development Corporation for the pro:
language, and career technology for the development of a skilled work
WHEREAS, establishment of the Coppell Education Develo
adoption of the Articles of Incorporation and Bylaws; and
*PELL
~RTIC
DEVE]
?IE SA
' of C,
:led e
notio
~orce;
ment
WHEREAS, the City Council has the responsibility of approving said ~
of authorizing execution, and appointing appropriate number of qualified met
with Section 379A.021 of The TEXAS LOCAL GOVERNMENT CODE;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUN£
OF COPPELL, TEXAS:
SECTION 1. That the Articles of Incorporation, which are attaghed h{
hereof for all purposes as Exhibit "A", are hereby adopted and the incOrporatc
hereby appointed and authorized to execute the same. and
SECTION 2. That the Bylaws, which are attached hereto made
purposes as Exhibit "B", are hereby approved and execution of the same is herel
SECTION 3. That this Resolution shall take effect immediatelY from
as the law and charter in such cases provide.
TEXAS,
,ES OF
'~OPMENT
.ME; AND
~pell adopted a sales
acation institutions
of literacy, foreign
nd
'.orporafion requires
Uticles and Bylaws,
abers in accordance
',IL OF THE CITY
~,reto and made a part
rs named therein are
part hereof for all
authorized.
md after its passage
43134
DULY PASSED by the City Council of the City of Coppell,
,2001.
APPROVED:
CANDY SHEEHAN,
ATTEST:
~ORNEY
(REH/cdb 9/4/01)
LIBBY BALL, CITY
2
the day of
43134
ARTICLES OF INCORPORATION
OF
/ /
We, th~ undersigned natural persons over thc age of eighteen (18) and] qualified ~lectors of
I
th~ City of Copp¢ll, T~xas acting as incorporators, adopt thc following of Incorporation of
the Coppell Education Development Corporation.
ARTICLE I
NAME
The name of the corporation is Coppell Education
ARTICLE H
STATUS
The Corporation is a nonprofit corporation. The Corporation is
corporation and
has no members.
ARTICLE HI
DURATION
The period of its duration is perpetual.
ARTICLE IV
PURPOSES
4.01 The purpose or purposes for which the CorpOration is organized for the
/
to u li 'y opp "
Development Corporation for the promotion of literacy, foreign lan~aage a~Id career technology
!
/
for a skilled workforce, as authorized by Section 379A of the T~x~s LOCAL ;OWRNMEm' COD£,
-1-
41794
4.02 All grants awarded to any publicly funded instituti¢
purposes provided herein, shall be on a just and equitable basis in
policy by the Board of Directors, in its Bylaws, approved in accordanl
LOCAL GOVERNMENT CODE. 1
4.03 In no event, shall any grant be made to acquire, construct,
improve or own any real property buildings, structures, improvements ~ eq~p:
ARTICLE V
REGISTERED OFFICE/AGEI~
The street address of the initial registered office of the Corpomt on is o
Parkway Boulevard, Coppell, Texas 75019, and the name of its initial regi
address is Jim Witt.
ARTICLE VI
DIRECTORS
/
The number of directors constituting the initial Board of DirectOrs is s
/
addresses and initial terms of office of the persons who are to serve as ~
/
accordance with these Articles are as follows:
NAME ADDRESS
Quay Bratton 644 Quail Lane, Coppell, Texas r5019
Tiffany L. Pittman
1310 Bradford Drive, Coppell, T~xas 75
Ann Golding
837 Castle Creed Drive, Coppell, Texas
Jerry Coker
David Hermanski, II
131 Tennyson Place, Coppell, TeXas 751
730 Armstrong Blvd., Coppell, Texas
~e execution of the
~ce with an adopted
379A of the TEXAS
)urchase, maintain,
o City Manager, 255
stered agent at such
.-yen, and the names,
e initial directors in
1 year
019 1 year
75019 1 year
)19 2 years
1019 2 years
41794
-2- J
Betty Carter 787 Pelican, Coppell, Texas 7501~
1
Peggy Quinn 305 Beechwood Lane, Coppell, ~exas 7:
/
Directors are appointed to serve two (2) year staggered terms at ti te
Council of the City of Coppell. The initial Directors shall be appointell in a~
/
schedule, thereafter all appointment shall be in accordance with these Articles
removed by the City Council of the City of Coppell at any time without ca
/
serve without compensation except that they shall be entitled to r~imb~m
incurred in the performance of their duties as Directors.
ARTICLE VH
INCORPORATORS
2 years
;019 2 years
>leasure of the City
.,ordancc with above
A Director may be
ase. Directors shall
ement for expenses
ARTICLE VHI
AUTHORIZATION
The City Council of the City of Coppell, Texas, has specificall~ author
the Coppell Education Development Corporation, a nonprofit corporation, by
the form of these Articles of Incorporation.
ARTICLE IX
ELIGIBILITY
Directors must be residents of the City of Coppell, Texas for ~ mini
Directors may not have a personal interest in a contract executed by theI corpor
-3-
ized the formation of
tesolurion approving
~um of one (1) year.
trion. Directors may
41794
The name and street address of the incorporators are Robert E. I~ager, 255 Parkway
/
1
Boulevard, Coppell, Texas 75019; Jim Witt, 255 Parkway Boulevard, ~oppe~, Texas 75019; and
Clay Phillips, 255 Parkway Boulevard, Coppell, Texas 75019.
not be an employee, officer or member of the governing body of the Ci
affected independent school district.
ARTICLE X
AMENDMENTS
These Articles of Incorporation may at any time, and from time
following:
a. the Board of Directors shall file with the City Council o:
a written application requesting approval of the amend~
Incorporation, specifying in such apphcation, the proposed am~
consider such application and, if deemed appropriate shall appr(
amendments. The Board of Directors of the Corporation may
Incorporation by adopting such amendment at a meeting of
delivering the Amended or restated Articles of Incorporation to
ty of G
to tim~
'the Ci
ae~ts
&aent
ye the
he Bo~
he Sec]
~ppell, Texas, or any
be amended by the
of Coppell, Texas,
to the Articles of
~. City Council shall
~'orm of the proposed
nend the Articles of
trd of Directors and
· etary of State, or
41794
-4-
ARTICLE XII
CITY APPROVAL
All actions of the Corporation are subject to City Council approval.
b. the City Council of the City of Coppell, Texas may, ~t its sc le discretion, amend
these Articles of Incorporation, by the adoption of a resolution apl)roving amended or
restated Articles of Incorporation.
ARTICLE XI
DISSOLUTION
That the corporation may dissolve in accordance the Texas No milt Corporation Act and
after the disbursement of all remaining funds in accordance with said +ct. and as provided in these
Articles. All funds, if any, not other,vise dispersed in accordance with ~ese .~cles, upon or after
dissolution shall be disposed of in accordance with purposes of this Cqrpomti~n to the appropriate
and authorized publicly funded institutions for primary, secondary, or l~flgher e~ acation.
-5-
ROBERTE. HA(
CLAY PHILLIP~
~RPOR
ICORPORATOR
ATOR
)RI)ORATOR
41794
STATE OF TEXAS
COUNTY OF DALLAS
Before me, a Notary Public, on this day personally appeared Rc
bert E.
Clay Phillips, known to me to be the persons whose names are sabscril:
document and being by me first duly sworn, declared that the statem~ts then
and correct.
Given under my hand and seal of office this
My Commission Expires:
dayof
Notary Public, Site
of'[
Hager, Jim Witt, and
ed to the foregoing
:in contained are true
exas
-6-
,2001.
41794
BYLAWS OF
COPPELL EDUCATION DEVELOPMENT COIl]
ARTICLE I
PURPOSE AND POWERS
~ORA~
Section 1. Purpose. The Corporation is incorporated for the ~urpos~
4.02 its Articles of Incorporation, the same to be accomplished on b~half of
Texas (the "City") as its duly constituted authority and instrumentality in
Better Jobs Act and Municipal Education Development Act of 2001, as amc
GOVERNMENT CODE §379A, as amended, and other applicable laws.
Section 2. Powers. In the fulfillment of its corporate purpose, the
governed by Section 379 A of the TEXAS LOCAL GOVERNMENT ~ODE
Purposes of its Articles of Incorporation, and in other applicable law, subj,
prescribed herein.
Section 3. Gender. The use of words in the masculine gender inclu,
unless by reasonable construction it appears that such was not the intention
ARTICLE H
OFFICES
Section 1. Principal Office. The principal office of the Corp0ratior
shall be located at 255 Parkway Boulevard in the City of Coppell, Da!las Co,
Section 2. Registered Office and Registered Agent. The Corpor.
continuously maintain in the State of Texas a registered office, and a re
office is identical with such registered office, as required by the Texas 1~
Act. The registered office may be, but need not be, identical with the pi
Page 1
['ION
..s set forth in Article
the City of Coppell,
accordance with the
nded, TEXAs LocAL
Eorporation shall be
and the Article IV,
~'ct to the limitations
te the feminine also,
fthe language.
in the State of Texas
anty, Texas.
~tion shall have and
istered agent whose
mprofit Corporation
incipal office of the
42200
Corporation in the State of Texas, and the address of the registered ~ffice n
time to time by the Board.
ARTICLE HI
The Corporation shall have no members or stockholders.
ARTICLE IV
BOARD OF DIRECTORS
Section 1. Powers, Number and Term of Office. (a) The ~roper~
Corporation shall be managed and controlled by a Board of Director (the"
to the restriction imposed by law, by the Articles of Incorporation and b
Board shall exercise all of the powers of the Corporation.
(b) The Board shall consist of seven (7) directors, each df who~
by the City Council (the "Council") of the City. All members of' the B~
accordance with Section 379A. 021 of The TEXAS LOCAL GOVERNMEN'
Council shall consider an individual's experience, accomplishments and edt
in appointing members to the Board to ensure that the interests and eoncen
the City are considered.
(c) The directors constituting the initial Board shall be those di
Article of Incorporation. In order to establish staggered terms, the initial lot
appointed at large shall serve one (1) year terms, the three (3) members
serve two (2) year terms. Thereafter, each successor member of the Boa
and shall serve for two (2) years or until his or her successor is appointed as
(d) Any director may be removed at will by the Council.
Page 2
ay be changed~om
:y and affairs of the
Board") and, subject
y these Bylaws, the
n shall be appointed
~ard must qualify in
CODE. The City
:ational background
ts of all segments of
:ectors named in the
r (4) board members
ball be appointed to
d shall be appointed
hereinai~er provided.
42200
Section 2. Meeting of Directors. The directors may hold thefr meet
places in the City as the Board may from time to time determine;l provi¢
absence of any such determination by the Board, the meetings shall b~ held
of the Corporation as specified in Article II of these Bylaws.
Section 3. Open Meeting Act. All meeting and deliberations
called, convened, held, and conducted, and notice shall be given to thi publi~
the Texas Open Meeting Act, Section 551.01 et seq., TEX~S LOC~L GO,
amended.
Section 4. Notice of Meetings. To the extent that the Open Meeti~
the provisions of this section, the Open Meeting Act shall govern.
· I
(a) Regular meetings of the Board shall be held withoCt the
notice to the Directors at such times and places as shall be designated fror~
Board. Special Meetings of the Board shall be held whenever called by
secretary, by a majority of the directors, or by a majority of the City Council
(b) The secretary shall give notice to each director for any en
person or by mail, telephone or telecopier, at least two (2) hours before
otherwise indicated in the notice thereof, any and all matters pertaining t~
Corporation may be considered and acted upon at a Special Meeting. At a
every director shall be present, even though without any notice, any mat
purpose of the Corporation may be considered and acted upon consistent wit
(c) Whenever any notice is required to be given to the Boar{[
deemed to be sufficient if given by depositing the same in a post office bo:
wrapper addressed to the person entitled thereto at his or her post office adc
Page 3
ings at such place or
[ed, however, in the
.t the principal office
the Board shall be
, in accordance with
~ERNMENT CODE, aS
tg Act conflicts with
necessity of written
time to time by the
he president, by the
~ergency meeting in
he meeting. Unless
the purposes of the
ny meeting at which
ter pertaining to the
h applicable law.
said notice shall be
in a sealed postpaid
lress as it appears on
42200
the books of the Corporation, and such notice shall be deemed to ha~e been
such mailing. Attendance of the director at a meeting shall constitute a wai
meeting, except where a director attends a meeting for the express purpos,
transaction of any business on the grounds that the meeting is not lawfully
Neither the business to be transacted nor the purpose of any Regular or SI:
Board need be specified in the notice or waiver of notice of such me~ting, u
Board. A waiver of notice in writing, signed by the person or person en
whether before or al~er the time stated therein, shall be deemed equivalent
notice.
Section 5. Quorum. A majority of the directors shall constitu[e a qu
of the official business of the Corporation. The act of a majority ofithe bo~
meeting at which a quorum is in attendance shall constitute the aCt of ti
Corporation unless the act of a greater number is required by law.
Section 6. Conduct of Board. (a) At the meetings of the Board, mat
business of the Corporation shall be considered in accordance with :rules
time to time prescribed by the Board or the law.
(b) At all meetings of the Board, the president shall preside, and
president, the vice president shall exercise the powers of the president.
(c) The secretary of the Corporation shall act as secretary of
Board, but in the absence of the secretary, the presiding officer may appoint
secretary of the meeting.
(d) A director may not vote or participate in a meeting by proxy.
Page 4
given on the day of
~er of notice of such
of objection to the
:alled or convened.
:cial Meeting of the
less required by the
titled to said notice,
:o the giving of such
,rum for the conduct
rd (4 members) at a
te Board and of the
ters pertaining to the
,f procedure as from
in the absence of the
all meetings of the
any person to act as
422O0
Section 7. Compensation of Directors. Directors shall not receive
compensation for their service as directors. However, directors mhy be
actual expenses incurred in the performance of their duties subject to apprm
Section 8. Powers. A. The Corporation shall have only those po,
ballot giving rise to the Corporation and stated in the Articles oflncorporatic
which are the following general powers:
To provide grants of sales tax proceeds to publicly fu~d edu¢
programs for the promotion of a skilled workforce:
(a) literacy;
(b) computer and video technology; and,
(c) foreign languages.
B. All grants made by the board of Directors shall
be mat
institutions in proportion to the number of students of each publicly fun&
within the corporate limits in accordance with total enrollment figures as o
calendar year.
ARTICLE V
Section 1.
OFFICERS
Titles and Term of Office. (a) The officers of the Ce
president, a vice president, a secretary and a treasurer, and such other office
from time to time elect or appoint. One person may hold more than one o
president shall not hold the office of secretary. Terms of office shall be
right of an officer to be reelected.
Page 5
salary or any other
;imbursed for their
ti of City Council.
vers set forth in the
n of the Corporation
ation institutions for
le to publicly fund
d institution located
January 15 of each
rporation shall be a
,'rs as the Board may
· ce, except that the
,ne (1) year with the
422OO
(b) All officers shall be subject to removal from office ht any
majority of the entire Board.
(c) A vacancy in the office of any officer shall be filled bY a vot~
directors.
Section 2. President. The President shall be the presiding officer
following authority:
(a) Shall preside over all meetings of the Board.
(b) Shall have the right to vote on all matters coming before the
(c) Shall have the authority, upon notice to the members of
special meeting of the Board.
(d) Shall have the authority to appoint standing committees
in its business undertakings or other matters incidental to the operm
Board
the Board.
(e)
Shall have the authority to appoint ad hoc committees whici
of a temporary nature of concern or which have a temporary affect on the bu
In addition to the above mentioned duties, the President shall sign
the Board, contracts, or other instruments which the Board has appr,
execution of said document has been expressly delegated to some other ot
Corporation by appropriate Board resolution, by a specific provisiOn of
statute. In general, the President shall perform all duties incident tO the c
duties as shall be prescribed from time to time by the Board.
Section 3. Vice President. The vice president shall have such pow~
be prescribed by the Board and shall exercise the powers of the president
Page 6
time by a vote of a
of a majority of the
o ."the Board with the
~oard.
:he Board, to call a
aid and assist the
on and functions of
may address issues
;iness of the Board.
vith the Secretary of
ved and unless the
iicer or agent of the
:hese Bylaws, or by
[tice, and such other
.,rs and duties as may
during that officer's
422OO
absence or inability to act. Any action taken by the vice presiden~ in the
duties of the president shall be conclusive evidence of the president'g abse~
at the time such action was taken, i
Section 4. Secretary. The secretary shall keep the minutes Qf all m
in books provided for that purpose, shall give and serve all notices, may si1
in the name of the Corporation, and/or attest the signature thereto, i all co~
and other instruments of the Corporation, shall have charge of
franchises,
records, documents and instruments, except the papers as the Board may dir~
at all reasonable times be open to public inspection upon application
Corporation during business hours, and shall in general perform all duties
of secretary subject to the control of the Board.
Section 5. Chief Financial Director. There shall be a Chief Fina
Board, which is an ex-officio member of the Board, and shall be the Fina
City of Coppell as appointed by the City Manager. The Chief Financial Di
responsibility to oversee the handling, custody, and security of all funds
Corporation in accordance with these Bylaws; and, shall see to the entry
Corporation full and accurate accounts of all monies received and ipaid o
Corporation. The Chief Financial Director shall, at the expense of~ the Cz
bond for the faithful discharge of the duties in such form and amount as the
may require.
Section 6. The president, each vice president, and the secretary
among the members of the Board.
Page 7
performance of the
ce or inability to act
eetings of the Board
n with the president
tracts, conveyances,
the corporate books,
:ct, all of which shall
~t the office of the
ncident to the office
~cial Director of the
acial Director of the
rector shall have the
nd securities of the
in the books of the
~t on account of the
,rporation, give such
Board or the Council
;hall be named from
42200
Section 7. Compensation. Officers who are members of the Board
salary or compensation for their services, except that they may be reimbu
necessary expenses incurred in the performance of their duties hereunder, su
of the City Council.
Section 8. Contracts for Service. The Corporation may contract wi
appropriate person, associated, corporation or political subdivision' muni,
other governmental body to perform and discharge designated tasks Which
Board in the performance of its duties. However, no such contract[ shall
entered into which seeks or attempts to divest the Board of its diScretio~
functions in discharging the duties herein above set forth in this sectiOn.
ARTICLE VI
FUNCTIONAL CORPORATE DUTIES AND REQIHREI~
Section 1. General Development Plan. The Board shall research, d
approve, an education development plan for the Corporation, wh!ch sha
methods and the expected costs of implementation. The plan shall include
long-term goals for the education development to promote and ensurea skilh
Section 2. Annual Corporate Budget.
(a) On or before November 1 of each year, the Board Shall p
preparation of:
(i)
(ii)
(iii)
an annual performance review and evaluation;
a projection of goals and programs for the coming ye~
an annual budget of expected revenues and proposed
Page 8
.hall not receive any
~d for their actual
Dject to the approval
th any qualified and
:ipal corporation or
adll aid or assist the
,wet be approved or
and policy-making
~ENTS
-.velop, prepare, and
11 include proposed
both short-term and
:d workforce.
repare or direct the
and,
)enses.
42200
The report shall be submitted to the City Council and the
City of Coppell at either a regular or special meeting Of the
than December 15.
(b) In addition to the annual evaluation and budget, the Cor
either written or verbal reports of activities and financial matters tc~ the Ci
Manager of the City of Coppell quarterly and in no event less than regluired
of TEXAS I_X2CAL GOVERNMENI CODE. :
Section 3. Books, Records, Audits. (a) The Corporation shall
maintain, in accordance with generally accepted accounting principles, corn
accounts, and financial statements pertaining to its corporate funds, aCtiviti
Corporation may enter into one or more agreements with the City of Coppe
management and accounting services upon terms, conditions and compe
agreeable.
(b) The Corporation shall cause its books, records, accounts, and
to be audited at least once each fiscal year by an outside, independent aud
firm approved by the City. Such audit shall be at the expense of the Corpora
(c) All other monies of the Corporation shall be deposited, secure
the manner provided for the deposit, security, and/or investment of the publ
The Board shall delegate the responsibility of investing funds of the Corpor~
accounts of the Corporation to the Finance Department of the City of Coppel
Section 5. Expenditures of Corporate Money. (a) The monies
including sales and use taxes collected pursuant to the Act, monies derived
of loans, the proceeds from the investments of funds of the Corporation,
Page 9
2ity Manager of the
'Aty Council no later
~ration shall submit
ty Council and City
in Section 379A.025
keep and properly
)lete books, records,
;s, and affairs. The
!1 to obtain financial
nsation as mutually
financial statements
ting and accounting
JOri.
d, and/or invested in
ic funds of the City.
ion and reconciling
~f the Corporation,
from the repayment
md/or gii~s may be
42200
expended by the Corporation for any of the purposes authorized by the Act, subject to the
following limitations:
(i) Expenditures for the proceeds of Obligatio~Is shal be identified and
described in the orders, resolutions, indentures or other agreemen submitted to and
approved by the Board.
(ii) All other proposed expenditures shall be made in .ccordance with and
shall be set forth in the annual budget required by these BylaWs.
Section 6. Conflicts of Interest. A Board member, officer ofihe Cc ~oration, or member
of the City Council may not lend money to and otherwise transact business dth the Corporation
except as provided in the Bylaws, Articles of Incorporation, and: all a flicable laws. The
Corporation shall not borrow money from or otherwise transact business w! th a Board member,
officer, committee member of the Corporation, or a member of the Coppell City Council unless
the transaction is described fully in a legally binding instrument and is in th e best interest of the
Corporation. The Corporation shall not borrow money from or otherwise t~ ansact business with
a Board member, officer, or member of the Coppell City Council Without full disclosure of all
relevant facts and without the approval of the Board, not including the vote >f any person having
a personal interest in the transaction in accordance with the conflict of ir :erest statutes of the
State of Texas.
Section 7. Gifts. The Board may accept on behalf of the Corporation any contribution,
gift, bequest, or devise for the general purposes or for any special purpose ot'the Corporation and
be distributed or utilized in compliance with Section 379A of the TEXAS I X:)CAL GOVERNMENT
CODE, Referendum approving the sales and tax use, the Articles of Inc~,rporation and these
Bylaws.
Page 10
42200
Section 1.
December 31't.
Section 2.
ARTICLE VII
MISCELLANEOUS PROVISIONS
Fiscal Year. The fiscal year of the Corporat!on sh~
Seal. The Board may provide for a seal.
Section 3. Resignation. Any director or officer may resign at any til
shall be made in writing and shall take effect at the time specified ther~
specified, at the time of its receipt by the president or secretary. The accepl
shall not be necessary to make it effective, unless expressly so provided in ti
Section 4. Approval or Advice and Consent by the Council. To
Bylaws refer to any approvaI by the Coppell City Council or refer tO advic
Coppell City Council, such approval, or advice and consent shall be evi~
copy of a resolution, order, or motion duly adopted by the Coppell City Cou
Section 5. Services of City Staff and Officers. Subject to approval
Manager, the Corporation shall have the right to utilize the services o
provided (i) that the Corporation shall pay reasonable compensation to th{
such services, and (ii) the performance of such services does not material
other duties of such personnel of the City of Coppell.
Section 6. Indemnification of Directors, Officers and Employees.
Act, the Corporation is, for the purposes of the Texas Tort Claims Act
101, Texas Civil Practices and Remedies Code, as amended), a government
are governmental functions.
Page 11
11 be January 1't to
ne. Such resignation
,in, or, if no time is
ance of a resignation
te resignation.
the extent that these
e and consent by the
enced by a certified
~cil.
tom the Coppell City
the City personnel,
City of Coppell for
[y interfere with the
.) As provided in the
tbchapter A, Chapter
d unit and its actions
4220O
(b) The Corporation shall indemnify a person who was, ls or ha
be made a named defendant or respondent in a proceeding because tile pers,
member, officer, or agent, but only if the determination to indemnify is mad
the provision of Texas Tort Claims Act. :
(c) The Corporation may purchase and maintain insurance on
member, officer, employee, or agent of the Corporation, or on behalf 0f any
request of the corporation as a Board member, officer, emploYee, o
corporation, partnership, joint venture, trust, or other enterprise, against
against that person and incurred by that person in any such capacity or ar
status with regard to the Corporation, whether or not the Corporation ihas the
that person against liability for any of those acts.
ARTICLE VIH
EFFECTIVE DATE, AMENDMENTS, AND ARTICLES AND
Section 1. Effective Date. These Bylaws shall become effective up.
the following events:
(1) the adoption of these Bylaws by the Board; and
(2) the approval of these Bylaws by the Coppell City Council.
Section 2. Amendments to Articles of Incorporation and Bylaws. T
amended or repealed and new bylaws may be adopted by a majority of
present at any regular meeting or at any special meeting, if at least five ($)
given of any intention to amend or repeal these bylaws or to adopt new by]
Any amendment of these bylaws will be effective upon approval by the Copl
Page 12
s been threatened to
>n is or was a Board
in accordance with
ehalf of any Board
)erson serving at the
agent of another
ly liability asserted
~ing out of any such
power to indemnify
BYLAWS
~n the occurrence of
~ese Bylaws may be
the Board members
lays written notice is
Lws at such meeting.
~ell City Council.
422OO
Adopted this the
day of
ATTEST:
By:
Corporate Secretary
By:
Page 13
,200~1.
President of the Board o
fDirectors
4220O
CITY COUNCIL MEETING: September 25, 2001
ITEM CAPTION:
Comments on Finance Report Award.
SUBMITTED BY: Jim Witt
TITLE: City Manager
STAFF COMMENTS:
BUDGET AMT. $
FINANCIAL COMMENTS:
AMT. EST. $
+k-BlT
DIR. INITIALS: FIN. REVIEW:
Agenda Request Form- Revised ~/00
CITY MANAGER
Document Name: !awar(
ITEM
~-~:~z~I~ AGENDA REQUEST FORNi
ITEM
CITY COUNCIL MEETING: September 25, 2001
B.
C.
D.
E.
MAYOR AND COUNCIL REPOTS
Report by Mayor Sheehan regarding Dallas/Fort Worth I~ternational
Planning and Implementation Study Partnering Meeting.
Report by Councilmember Peters regarding North Texas Corr mission.
Report by Councilmember Peters regarding Economic D,-~velopment
Update.
Report by Councilmember Peters regarding Coppell
September 29, 2001.
Report by Councilmember Peters regarding Keep Coppell BE
Saturday, October 13, 2001.
CITY MANAGER'S REVIEW:
Airport Rail
Partnership
-'amily Fish, Saturday,
autiful Wildflower Event,