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BM 2001-08-16 PZ Minutes of August 16, 2001 PLANNING AND ZONING COMMISSION The Planning and Zoning Commission of the City of Coppell met in pre-session at 6 p.m., and in regular session at 6:30 p.m., on Thursday, August 16, 2001, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Vice Chairman Texx Stewart Commissioner Anna Kittrell Commissioner Greg McGahey Commissioner Drew Halsey Commissioner Jon Nesbit Also present were City Engineer Ken Griffin, EIT Teresa Turner, Fire Marshal Travis Crump, Planning Director Gary Sieb, Assistant Planning Director Marcie Diamond, City Planner Andrea Roy and Sr. Administrative Secretary Barbara Jahoda. Chairman Rick McCaffrey and Commissioner Sam Clark were absent. PRE-SESSION REGULAR SESSION (Open to the Public) Briefing on the Agenda. Staffbriefed the Commission on the cases. (Open to the Public) 2. Call to Order. Vice Chairman Stewart called the meeting to order. Approval of Minutes dated July 19, 2001. Commissioner Halsey made a motion to approve the minutes of July 19, 2001, as written. Commissioner Kittrell seconded; motion carried (5-0) with Commissioners Nesbit, McGahey, Kittrell, Halsey and Stewart voting in favor. None opposed. 4. PUBLIC HEARING (CONTINUED): Reconsideration of the Vista Ridge Addition, 1 Lot 3R~ Block G~ Site Plan and Replat~ to allow the development of an approximately 71,000 square-foot office building on a 7.017 acre portion of a 25.93 acre tract of property located at the southwest corner of S.H. 121 (Vista Ridge Boulevard) and MacArthur Boulevard, at the request of Halff and Associates, Inc. and Boka Powell, LLC. Presentation: City Planner Andrea Roy introduced the item to the Commission, showing exhibits of the proposal, comparing the original Site Plan, Landscape Plan, Replat and building materials, as seen by the Commission July 19th, to the revised plans. She stated that the two dumpsters have been moved to a different location, per the Commission's request. Upon completion of her review, Ms. Roy then stated that when this Staff Report was sent to the Commissioners, staff had again recommended denial of both the Site Plan and Replat due to the non-compliance with the C.I.V.I.C. Report and original concerns of the Planning Commission/staff regarding the architecture and exterior materials being proposed. However, revised plans were received late today, which were not fully reviewed by staff, but show improvements to the project. She indicated to the Commission that they may consider the applicant's most recent submittal. Dan Anderson, Centex Commercial Development, 2728 N. Harwood, Dallas, TX, was present to represent this case before the Commission and answer any questions. He briefly discussed the latest submittals, requesting favorable consideration. Both Dennis Gulseth and John Marshall of BOKA Powell Architects described the exterior materials and how they would be used on the building. Public Hearing: Vice Chairman Stewart opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Vice Chairman Stewart closed the Public Hearing. Discussion: Extensive discussion followed concerning monument sign concerns, types and percentages of exterior building materials, general elevation concerns; i.e., carrying detailing around entire building, brick color, screening roof-top equipment from view, whether or not discussions have been held with nearby residents, etc. Action: Commissioner McGahey thanked the applicant for listening to the concerns of the Commission and staff He then made a motion to approve the Vista Ridge Addition, Lot 3tL Block G, Site Plan and Replat, subject to the following conditions: 1) Prior to being heard by Council, obtain staff approval of the brick selection to be used on the building, being in compliance with the C.I.V.I.C. guidelines. 2 2) The rendering shall be as submitted August 16th (Option B). Commissioner Nesbit seconded the motion; motion carried (5-0) with Commissioners Nesbit, McGahey, Kittrell, Halsey and Stewart voting in favor. None opposed. Reconsideration of the Town Center Addition~ Lot 2~ Block 3~ Site Plan, to allow the development of an approximately 13,000 square-foot retail/office building on approximately 1.7 acres of property located along the east side of Denton Tap Road, approximately 475 feet south of Parkway Boulevard, at the request of Daniels & Associates Architects. Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits of the proposal, reiterating last month's concerns of the Commission. She then discussed the revised Site Plan, showing a building reduced in size from approximately 14,080 square feet to just under 13,000 square feet, a reduction of 11 parking spaces, and a revision to the Landscape Plan, providing for some of the non-vehicular landscaping to be provided off- site, in the median at Town Center Boulevard, south of Parkway Boulevard, and at the southeast corner of Parkway and Town Center Boulevards. The City would be responsible to maintain the landscaping in the public fight-of-way. Staff also expressed concern over the lack of a 10' landscaping buffer adjacent to the north property line. Ms. Diamond then discussed staff's concerns regarding the elevations; i.e., the failure to distinguish this building from Eleanor's Square and not providing for pedestrian/vehicle circulation around these two complexes. She advised the Commission that the applicant will have to go before the Board of Adjustment to allow for off-site landscaping. Ms. Diamond then stated that staff recommends approval of this Site Plan, subject to conditions, which she read into the record. Alen Hinckley, Univest Properties, 12201 Merit Drive, Suite 170, Dallas, TX 75251, was present to represent this item before the Commission and answer any questions. Mr. Hinckley stated that, in his opinion, off-site landscaping precedence has already been set, citing the Eleanor's Square development, which was not required to go before the Board of Adjustment. Randy Daniels, Architect, Daniels & Associates, 4320 N. Beltline Road, #106A, Irving, TX 75038, addressed building codes relating to building against property lines and stated that whether or not buildings abut, a one-hour fire wall is required. Discussion: Extended discussion followed relative to the landscape variation and the possibility of having the plantings inspected 3-6 months after planting to ensure their healthy and growing state, the fact that the Plant Palette is being revised and some plants may no longer be advisable, etc. In response to a question regarding the time Eleanor's off-site landscaping was approved, Mr. Sieb, Director of Planning, stated that because the medians were immediately adjacent to this retail center, it was recommended that the off-site landscaping/irrigation be credited to the center's overall on-site landscaping coverage. He added that the on-site landscaping, including the off-site landscaping, more than made up for landscaping that would be required on that site, although the City has been having trouble maintaining the off-site landscaping regarding replacement of dead trees, etc. Discussion continued regarding the change in elevations, attempting to distinguish one shopping center from another, by, perhaps, off-setting one from the other; continued concern 3 with regard to abutting one building to another over property lines, concern regarding widening the mutual access drive, the non-compliance with and misinterpretation of the Landscape Ordinance, etc. Action: Commissioner Kittrell made a motion to approve the Town Center Addition, Lot 2, Block 3, Site Plan, subject to the following conditions: 1) The front elevation shall be as reviewed by the Planning and Zoning Commission on July 19, 2001 (plan dated July 3, 2001) with the notching of the canopy at the south end facing Denton Tap Road to create the appearance of a visual separation from Eleanor's Square, as discussed at the August 16th Planning and Zoning Commission meeting. 2) Board of Adjustment action granting variances to Sections 12-34-8 and 9 of the Landscape Ordinance and to allow for off-site landscaping. If variances are granted, then: (a) Prior to the installation of the off-site landscaping, irrigation plans shall be approved by the City and the irrigation system shall be installed by the applicant. (b) Prior to installation of the landscaping in the off-site areas, City staff shall approve the specific landscape materials. (c) City Staff shall approve all off-site landscaping after installation. (d) The Leisure Services Department shall inspect off-site plant materials approximately 90 days after planting to ascertain their healthy and growing condition. (e) In the event the landscape materials proposed for the off-site landscaping are not adopted with the revised Plant Palette, the applicant shall replace the plantings with materials on the adopted Plant Palette. In the event the Board of Adjustment does not grant the variances, then: (a) Revise Site Plan and Landscape Plan to be in accordance with all provisions of the Coppell Zoning Ordinance. Commissioner McGahey seconded the motion; motion carried (4-1) with Commissioners Nesbit, McGahey, Kittrell and Stewart voting in favor. Commissioner Halsey opposed. o Reconsideration of the Town Center Addition~ Lots 2 & 3~ Block 3~ Minor Plat, to allow the development of a retail/office center and bank on approximately 3 acres of property located along the east side of Denton Tap Road, approximately 325 feet south of Parkway Boulevard, at the request of Dowdey Anderson & Associates, Inc. 4 Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits of the proposal, stating staff recommends approval of the Plat, subject to three conditions which she read into the record. Bill Anderson, Dowdey, Anderson & Associates, Inc., 5225 Village Creek Drive, #200, Piano, TX 75093, was present to represent this item before the Commission and answer any questions, stating agreement with staff conditions. Discussion: There was no discussion. Action: Commissioner McGahey made a motion to approve the Town Center Addition, Lots 2 & 3, Block 3, Minor Plat, subject to the following conditions: 1) Rectifying the discrepancy between the existing and proposed fire lane and access easements at the southern driveway. 2) Including a complete metes and bounds description in the Owners Certificate and Dedication. 3) Adding the name of the addition in the City Secretary's signature block. Commissioner Kittrell seconded the motion; motion carried (5-0) with Commissioners Nesbit, McGahey, Kittrell, Halsey and Stewart voting in favor. None opposed. A ten-minute break was observed. o PUBLIC HEARING: Consider approval of Case No. S-1190~ Green Pepper Asian Grill and Noodles, zoning change request from PD-178R (Planned Development-178R) to PD- 178R-S.U.P-1190 (PD178R, Special Use Permit-Il90), to allow the operation of an oriental restaurant and private club to be located in the Town Center West Retail Center at 171 N. Denton Tap Road, at the request ofAmporn Li. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits of the proposal, stating this restaurant and private club will seat 92 patrons and will be open from 11 a.m. to 9 p.m. seven days a week. After reviewing a signage size issue on the east and west elevations, she stated that staff recommends approval of this case, subject to three conditions, which she read into the record. Kelvin Hoam, 3317 Stone Way, Grand Prairie, TX 75052, was present to represent this item before the Commission and answer any questions, stating agreement with staff's conditions. 5 go Public Hearing: Vice Chairman Stewart opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Vice Chairman Stewart closed the Public Hearing. Discussion: Some discussion followed with regard to the sign issue. Action: Commissioner Nesbit made a motion to approve Case No. S-1190. Green Pepper Asian Grill and Noodles, zoning change from PD-178R to PD-178R-S.U.P-1190, subject to the following conditions: 1) The signs on Denton Tap and the rear elevation being reduced to a maximum of 29.16 square feet. 2) The development of the property shall be in accordance with the site plan, floor plan, elevations and revised sign plan. 3) Hours of operation being 1 la.m. to 9 p.m. seven days a week. Commissioner Kittrell seconded the motion; motion carried (5-0) with Commissioners Nesbit, McGahey, Kittrell, Halsey and Stewart voting in favor. None opposed. PUBLIC HEARING: Consider approval of Case No. S-1191~ Paciu;~o, zoning change request from PD-178R (Planned Development-178R) to PD-178R-S.U.P-1191 (PD178R, Special Use Permit-Il91), to allow the operation of an Italian ice cream shop to be located in the Town Center West Retail Center at 171 N. Denton Tap Road, at the request of Anita Green. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing an exhibit, stating the applicant has withdrawn her application from consideration. Because of this action, she stated that staffnow recommends denial of the Special Use Permit. Public Hearin;~: Vice Chairman Stewart opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Vice Chairman Stewart closed the Public Hearing. Discussion: 6 There was no discussion. Action: Commissioner McGahey made a motion to deny of Case No. S- 1191, Paciugo, zoning change from PD-178R to PD-178R-S.U.P-1191. Commissioner Nesbit seconded the motion; motion carried (5-0) with Commissioners Nesbit, McGahey, Kittrell, Halsey and Stewart voting in favor of denial. None opposed. o PUBLIC HEARING: Consider approval of the Shadydale Acres~ Tract 6-A~ Block B~ Replat, to allow the platting of two (2) single-family lots on approximately 0.7 of an acre of property located at the northwest corner of Shadydale Lane and Shady Oak Lane, at the request of Jim Bouchie. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing an exhibit, stating the applicant has withdrawn his application from consideration, noting there was significant written neighborhood opposition. She stated that staff recommends denial of this Replat. Public Hearing: Vice Chairman Stewart opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Vice Chairman Stewart closed the Public Hearing. Discussion: There was no discussion. Action: Commissioner Halsey made a motion to deny the Shadydale Acres, Tract 6-A, Block B, Replat. Commissioner McGahey seconded the motion; motion carried (5-0) with Commissioners Nesbit, McGahey, Kittrell, Halsey and Stewart voting in favor of denial. None opposed. 10. Consider approval of the Dynasty_ Cleaners Addition, Lot 1, Block 1, Site Plan and Minor Plat, to allow the development of an approximately 10,400 square-foot retail building on approximately 1.606 acres of property located at the southeast corner of S.H. 121 and Denton Tap Road, at the request of Enoch, Inc. Presentation: City Planner Andrea Roy introduced the item to the Commission, showing exhibits of the proposal, including a color board. She stated this property is zoned HC (Highway 7 11. Commercial), intended for regional retail uses and is within a Primary Image Zone. She reviewed the Site Plan, noting that a drive-through lane is proposed for the highly visible southern end of the building, and a proposed convenience store, which would require a Special Use Permit, may be located at the northern end. After further outlining numerous staff concerns with this Site Plan; i.e., four awkward/random parking spaces, concerns with the Landscape Plan; i.e., lack of detail/design, the fact that the elevations were not drawn to scale, etc., she then related concerns regarding the Minor Plat. Ms. Roy went on to state that staff recommends denial of this project and reiterated the reasons for so doing. Jared Jackson, Enoch, Inc., 10203 Corkwood, Suite 110, Dallas, TX 75238, was present to represent this item before the Commission and answer any questions, addressing staff's concerns. Public Hearing: Vice Chairman Stewart opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Vice Chairman Stewart closed the Public Hearing. Discussion: Some discussion followed with regard to safety issues regarding Middle School children walking to and from this facility, should neighborhood retail uses be located at this site, concerns regarding this proposed use in a Primary Image Zone, circulation/safety issues regarding the location of the drive-through, etc. Action: Commissioner Halsey made a motion to deny the Dynasty Cleaners Addition, Lot 1, Block 1, Site Plan and Minor Plat. Commissioner Kittrell seconded the motion; motion carried (5-0) with Commissioners Nesbit, McGahey, Kittrell, Halsey and Stewart voting in favor of denial. None opposed. General discussion concerning planning and zoning issues. A. Update on Council planning agenda actions on August 14, 2001. a. Case No. S-1189, Donut City, zoning change from C to C-S.U.P-1189. b. Town Center Addition, Lot 3, Block 3, Site Plan (First American Bank) c. Ordinance for Case No. PD-129R2, Parks of Coppell, Tract HI (Huntington Ridge), zoning change from PD-129R to PD-129R2 d. Ordinance for Case No. PD-191, Freeport VH, zoning change from LI to PD-191-LI e. Ordinance for Case No. S-1187, Tasty Donuts, zoning change from C to C- SUP-1187 fi Ordinance for Case No. S-1188, Pan Acean Noodle Shop & Grill, zoning change from C to C-SUP-II88 g. Revocation of Ordinance No. 91500-A-281 for Special Use Permit-Il81, 8 which would have allowed the operation of CC's Coffee House to be located in Suite 401 of the Coppell Crossing IV Shopping Center at 777 S. MacArthur Boulevard Planning Director Gary Sieb advised the Commission of Council's actions on the above-listed agenda items. Bo Director's comments a. Interviews with Planning and Zoning Commission candidates, starting at 6 p.m., Tuesday, August 21st. Planning Director Sieb reminded the affected Commissioners of the scheduled interviews on Tuesday, August 21st, starting at 6 p.m. He stated that 24 candidates listed this Commission as their first choice. He then thanked the Commission for its continued support of staff recommendations regarding cases brought before them, stating that as time goes on, cases are becoming more complicated and decisions regarding the protection of the integrity of the community become more difficult. With nothing further to discuss, the meeting adjourned at approximately 9:20 p.m. Texx Stewart, Vice Chairman ATTEST: Barbara H. Jahoda, Sr. Administrative Secretary