BM 2001-08-09 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
August 9, 2001
The William T. Cozby Public Library Advisory Board met in regular session on Thursday
August 9, 2001 in the Board Room at the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Chair, Patricia Samms at
7:08p.m. Other board members present were Douglas Glantz, Nancy Lemay, Jane Darling
Jeanne Heath, Carol Myers, Derek Mosbarger and Paul Tapscott. Staff in attendance were
Library Director, Kathy Edwards and Janet Lance, Administrative Secretary.
2. READING AND APPROVAL OF BOARD MINUTES DATED May 10, 2001:
Derek Mosbarger motioned to approve the minutes as written and Jeanne Heath seconded the
motion. All were in favor and the minutes were approved.
3. CITIZENS' APPEARANCES: None
4. LIBRARY DIRECTOR'S REPORT
Staffing: We have filled the two vacant librarian supervisor positions effective August 20,
2001. Jane Darling, currently reference supervisor at the University of Texas at Dallas, will be
head of Adult Services and Ellen Ko, currently Director of the Business Information Center at
the Edwin L. Cox School of Business at SMU, will be head of Circulation and Inter-library
Loans. JeffDunn has resigned as Reference Librarian, effective July 31, 2001. Diana Perkins,
technical services librarian supervisor, resigned to relocate to Oregon.
System Update: Circulation, cataloging and the public access catalog were implemented the
last week of April in time for the summer reading program. Acquisitions and Tele Circulation
modules were added this summer. The IVR in bound module which allows 24X7 touch-tone
renewals will be announced in the August water bills. In addition, citizens can renew items,
search the catalog and place holds over the Internet. Sharon Castleberry will be scheduling
the upgrade to the IPAC in August. This upgrade will allow for an enhanced web catalog.
Summer Reading Club Participation: This summer we had 1,875 children read over 35,000
books. We had 50 Volunteens helping with the summer reading program with a total of 494
hours. Next year we will request a college intern to oversee the Volunteens.
Circulation Update: Kathy handed out a report on the circulation statistics covering
FY94/95-FY00/01. We have had a tremendous increase in circulation due to many factors
including: more bestsellers, a lease plan that allows for temporary duplicates of popular items,
leased collections for books-on-tape/CD and the recently implemented DVD collection.
Increased use/Collection Development Policy and challenges: DVD and video usage have
especially increased. Children may now check-out videos and DVDs, if their parents have
authorized. This has been very popular. If a parent has a concern about a video or DVD their
child checks out, they can remove the authorization from that child's card.
5. FY-01/02 PROPOSED BUDGET AND INPUT TO 5 YEAR PLAN: The proposed
FY 01/02 budget was submitted with no increases in staffing and with $200,000 for library
materials. The submitted budgeted also emphasizes training and staff development. Included
as enhancements are a 3rd circulation work station or self check machine and shelving for
audio visual materials. Five-Year Plan highlights include: FY-02/03 long range plan, FY-
03/04 carpet/painting of the library and FY 04/05 system upgrade. A revised Five-Year Plan
is due October 29, 2001. Kathy asked the board members to be thinking of programs that
they may want included in the updated Plan when they meet in October.
6. COPPELL QUIET READING ROOM: Library staff are working with Phillip Swager
Associates' architect Maureen Arndt to evaluate the library archives room. Due to the
continuous problems with noise and complaints, we are considering converting this room to a
quiet reading room. Ms. Arndt will have the cost estimates so that they may be included in
the Five Year Plan.
7. BOOKSALE: The library has an estimated 15,000 - 20,000 discarded and donated
books that need to be removed due to safety concerns. The Friends have been unable to host
a booksale for several years. Staff go through the books and select for the collection those
that meet citizen demand. Amanda VanHoozier, the city's recycling coordinator, suggested
that the Coppell Band Booster Club might be interested in holding a sale. The Booster Club
will discuss a possible booksale at their August 14 meeting. If the Booster Club does not
want, Amanda has located a recycler who is interested in recycling the books. Jeanne Heath
had spoken with Linda Barnett, and they are looking into reorganizing the Friends of the
Library, however, they can not consider a Friends Booksale at this time.
8. YOUTH PARTICIPATION AND CHARTER ELECTION: The August 11 election
provides for City Charter changes that effect Library Board membership. This would be the
first step to adding youth to the board.
9. REVIEW LIBRARY ADVISORY BOARD SCHEDULE: Upcoming dates:
September meeting cancelled; Board members are invited to a staff recognition celebration on
August 15 from 6-7; August 29, interviews for library board members; September 25,
Council Reception for all board members; October 9, NETLS meeting in Mineola.
2
10. OTHER BUSINESS AS MAY BE LEGALLY CONDUCTED: Jane Darling
submitted a letter of resignation from the Library Advisory Board so that she may accept
employment with the City on August 20, 2001.
11. ADJOURNMENT - Nancy Lemay motioned and Carol Myers seconded to adjourn at
8:20 p.m. Carried.
Respectfully submitted,
Janet Lance
Administrative Secretary
Approved as written 10/11/01
C :\minutes\August01.DOC
3