CP 2001-10-23NOTICE OF CITY COUNCIL MEETING AND AGENDA
OCTOBER 23, 2001
CANDY SHEEHAN,
Mayor
BI LL YORK,
Mayor Pro Tern
GREG GARCIA,
JAYNE PETERS,
DIANA RAINES,
Place 1
Place 2
Place 3
MARSHA TUNNELL,
DOUG STOVER,
DAVE HERRING,
JIM WITT, City Manager
Place 7
Place 4
Place 5
Place 6
MEETING TIME AND PLACE:
Call to Order
Work Session
Regular Session
5:30 p.m.
I mmed lately Following
7:00 p.m.
Council Chambers
Ist FI. Conf. Room
Council Chambers
(Open to the Public)
(Open to the Public)
(Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will meet
in Regular Called Session on Tuesday, October 23, 2001, at 5:30 p.m. for Work
Session, and Regular Session will begin at 7:00 p.m., to be held at Town Center,
255 Parkway Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting
may be convened into closed Executive Session for the purpose of seeking
confidential legal advice from the City Attorney on any agenda item listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM #
ITEM DESCRIPTION
REGULAR SESSION
1. Call to order.
(Open to the Public)
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Page I of 4
ITEM # ITEM DESCRIPTION
WORK SESSION
(Open to the Public)
Convene Work Session
Do
Review City Emergency Management Plan.
Discussion regarding Electric Deregulation.
Discussion regarding Rules of Usage of
Facilities.
Discussion of Agenda Items.
Sports
REGULAR SESSION
(Open to the Public)
3. Invocation.
Fields and Park
17-5¢ 5.
1fi,5 6.
Pledge of Allegiance.
Report by Keep Coppell Beautiful Committee.
Citizen's Appearances.
CONSENT AGENDA
Consider approval of the following consent agenda items:
A. Consider approval of minutes: October 9, 2001.
Consider approval of canceling the second City Council Meeting for
the months of November and December, being November 27 and
December 25.
Consider approval of the dedication of 3,528 square feet of right.of-
way for the future extension of Northpoint Drive and authorizing the
mayor to sign the necessary documents.
Consider approval of awarding Bid Q-0901.03 Uniforms to: RT &
Associates (clothing) and Iron Age Corp. (footwear) as budgeted, and
authorizing the City Manager to sign.
Consider approval of awarding Bid number Q.0901-01 for Fertilizer
and Chemicals to: BWI Companies, Justin Seed, United Horticultural
Supply, Vopak.Turf, Lesco, Inc., and Estes; Inc. as budgeted, and
authorizing the City Manager to sign.
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Page 2 of 4
ITEM # ITEM DESCRIPTION
Resolutions
q p ~-,5 ¢,~F'
Go
Consider a resolution supporting the passage of Constitutional
Amendment Proposition 2, and authorizing the Mayor to sign.
Consider a resolution endorsing, supporting, and encouraging the
passage by voters of Texas of Proposition 15 'q'he Texas Mobility
Fund" on the November 6th General Election Ballot, and authorizing
the Mayor to sign.
END OF CONSENT
Consider approval of a Professional Services agreement with Schrickel
Rollins and Associates to provide Design, Construction Documentation and
Contract Administration associated with the design and construction of
three additional sections of the Denton Creek Trail System, in an amount
not to exceed $92,000.00, and authorizing the City Manager to sign.
Consider approval of the annual update of the City of Coppell Standards of
Care for Youth Programs provided by the Parks and Leisure Services
Department.
10. Necessary action resulting from Work Session.
11.
City Manager's Report.
A. CEDC Meeting.
B. Economic Development.
12.
Mayor and Council Reports.
A. Report by Mayor Sheehan regarding Red Ribbon Week.
B. Report by Councilmember Raines regarding the YMCA.
C. Report by Councilmember Raines regarding Wild Flower Planting.
D. Report by Councilmember Raines regarding Halloween event.
Adjournment.
Candy Sheehan, Mayor
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CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the
City Hall of the City of Coppell, Texas on this day of ,
2001, at .
Libby Ball, City Secretary
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE
AT THE WILLIAM T. COZBY PUBLIC LIBRARY OR THE CITY
SECRETARY DEPARTMENT AT TOWN CENTER.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty*eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other
designated official at (972) 462-0022, or (TDD 1*800-RELAY, TX 1-800.735-2989).
IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 95724
Carrying of a concealed handgun on these premises or at any official political meeting in
the City of Coppell is illegal.
Es ilegal Ilevar consigo un arma de fuego oculta, adentro de este edificio, o en cualquier
junta oficial de politica en la ciudad de Coppell.
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AGENDA REQUEST FORM
CITY COUNCIL MEETING: October 23, 2001 ITEM # ~
WORK SESSION
B.
C.
D.
Review City Emergency Management Plan.
Discussion regarding Electric Deregulation.
Discussion regarding Rules of Usage of Sports Fields and Park Facilities.
Discussion of Agenda Items.
CITY MANAGER'S REVIEW:
~-~-'~:~~ AGENDA REQUEST FORM
CITY COUNCIL MEETING: October 23, 2001 ITEM # ~
ITEM CAPTION:
Report by Keep Coppell Beautiful Committee.
SUBMITTED BY: Libby Ball
TITLE: City Secretary
STAFF COMMENTS:
BUDGET AMT. $
FINANCIAL COMMENTS:
AMT. EST. $
DIR. INITIALS: FIN. REVlEW~
Agenda Request Form - Revised 5/00
+X-BID $
CITY MANAGER REVIE
Document Name: % ixl~ptdoc
AGENDA REQUEST FORM
CITY COUNCIL MEETING: October 23, 2001 ITEM # _~~
CITIZENS' APPEARANCES
ORDINANCE NO. 94665
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES
AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES
FOR CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS:
The City of Coppell Code of Ordinances is hereby amended by adding to Chapter One (1) the
following new Article 1-10:
ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda,
must sign a register and list their residence address, provided by the City Secretary on a table outside the
Council Chambers, and such persons may be heard only at the "Citizens Appearance" portion of a regular
meeting or special meeting. Each speaker must state his or her name and address of residence.
Presentations by individuals during the "Citizens Appearance" shall be limited to two (2) minutes each.
An individual speakers time may be extended for an additional two (2) minutes with the approval of a
majority of the Council members present. There shall be a cumulative limit of twenty (20) minutes
allotted of any regular or special Council meeting. Those persons who signed up to speak at the "Citizens
Appearance" shall be called upon in the order that they have signed the provided register. No personal
attacks by any speaker shall be mad~q~tgainst any member of the Co~uncil, Mayor, individual, group or
corporation (Charter Article 3, Sectio~12).
CITY MANAGER'S REVIEW:/~\ ~ !
[
CITY COUNCIL MEETING: October 23, 2001 ITEM
ITEM CAPTION:
Consider approval of minutes:
October 9, 2001.
SUBMITTED BY: Libby Ball
TITLE: City Secreta~
STAFF COMMENTS:
BUDGET AMT. $
FINANCIAL COMMENTS:~k~
AMT. EST. $
DIP.. INITIALS:
Agenda Request Form - Revised $/00
+X-BID $
CITY MANAGER REVIEW:
Document Name: °/~minutes
MINUTES OF OCTOBER 9, 2001
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, October 9, 2001, at 5:30 p.m. in the City Council chambers of
Town Center, 255 Parkway Boulevard, Coppell, Texas. The folIowing
members were present:
Candy Sheehan, Mayor
Bill York, Mayor Pro Tem
Greg Garcia, Councilmember (late arrival)
Jayne Peters, Councilmember
Diana Raines, Councilmember
Marsha Tunnell, Councilmember
Doug Stover, Councilmember
Dave Herring, Councilmember
Also present were City Manager Jim Witt, City Secretary Libby Ball and
City Attorney Robert Hager.
REGULAR SESSION
{Open to the Public]
1. Call to order.
Mayor Sheehan c~ed the meeting to order, determined that a quorum
was present and convened into Work Session.
WORK_ SF~SION
{Open to the Public)
Convene ion
A. Disc DART Tour.
B. DiScUSSion regarding FY 2.001-2002 Budget.
C. DiScUSSi°nre~arding fencang materials.
D. County Beltline
E. Discussion of Agenda Items.
Road
Couneilme~'er Garcia arrived at this time.
cm10/09/2001
Page 1 of 15
REGULAR SESSION IOpen to the Public)
3. Invocation.
Wayne McDonald, Metrocrest Community Church, led those present in
the invocation.
4. Pledge of Allegiance.
Mayor Sheehan led those present in the Pledge of Allegiance.
Consider approval of a Proclamation naming the:week of
October 22 through October 28, 2001 as RED RIBBON
WEEK, and authorizing the Mayor to sign.
Presentation:
Mayor Sheehan read the proclamation for the record and: presented
the same to Officer Kubicek
Action:
Councilmember Peters moved Proclamation naming
ithe week of October22 :28, 2001 as RED RIBBON
WEEK, and' authorizing .gn. Councilmember Stover
seconded the motion; the motion Carried 7-0 with Mayor Pro Tem
York and CounCilmembers Garcia, Peters, Raines, Tunnell, Stover
and Herring votingin favor of the motion.
Council,".
Middle School North Student
Student Council sponsor, and Thanuja
of CMS North Student Council, presented
Sheehan for Red Ribbon Week.
cm10/09/2001
Page 2 of 15
A0
Citizen's Appearances.
Larry Inman, 916 Rolling Brook Lane, addressed Council regarding
the expansion of the YMCA.
Karla Moog, 858 Shorewood Drive, also spoke regarding th¢~YMCA
expansion.
CONSENT AGENDA
8. Consider approval of the following consent agenda items:
A. Consider approval of minutes: September 25, 2001.
Consider approval of l
8-1-3 of the Code of Ordi~nCes of City of
Coppell establishing 40 hour as the
maximum prima facie speed, r:limit on :,Freeport
Parkway from the south city limits to C~reekview
Drive, and:30 .m. iles Per hour asthe maximum prima
facle Speed hmit ~°n FreePOrt ParLaY from'
Creekview Drive to Ruby Road; and authorizing the
Mayor to sign..
Land Use'and Development
Ce
Consider approval of an Ordinance for Case No. S-
1190, and Noodles, zoning
PD- 17811 (planned Development- 178R)
to PD*178R-S.U.P-1190 (PD178R, Special Use
Permit, 1190), to' allow the operation of an oriental
restaurant rivate club to be located in the
Town Retail Center at 171 N. Denton
Tap ROad, and authorizing the Mayor to sign.
Tunnell moved to approve Consent Agenda Items
carrying Ordinance No. 2001-968, and C c~arrying Ordinance
Councilmember Herring seconded the motion;
motion carried 7-0 with Mayor Pro Tern York and
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Page 3 of 15
Councilmembers Garcia, Peters, Raines, Tunnell, Stover and
Herring voting in favor of the motion.
The Mayor welcomed the Boy Scout Troops that were in the au~:ence at
this time.
PUBLIC HEARING:
Consider approval of Case No. PD-I86R2, Duke,~eeport,
zoning change request from ~ P]~.186I/ i.lii~lanned
Development- 186 Revised[ to PD- 186R2 {Planned
Development-186R2} to allow for additional monument
signage, to decrease the required parking on Lot 1, and to
incorporate the tree on
approximately 140 acres of property located along the
west side of Coppell Road, between Ruby and Bethel
Roads.
Presentation:
Gary Sieb, Director of Planning and Community Services; made a
presentation to the Council.
Jeff Turner and Brook Bearfoot, Duke Weeks Realty Corporation,
5495 Beltline, Suite 360, Dallas, answered questions from Council.
Brian Adams, SMR Landscaping ArChitects, 703 McKinney Avenue,
Dallas, answered questions from Council.
Public Hearing:
:Mayor..$heehan opened the
signed up to speak~
Public Hearing and advised no one
was disCussion regarding the detention/retention area; and
Councilmember Peters moved to close the Public Hearing and
~Prove Case No. PD-186R2, Duke-Freeport, zoning change
cml 0/09/2001
Page 4 of 15
request from PD-186R (Planned Development-186 Revised) to PD-
186R2 (Planned Development- 186R2) to allow for additional
monument signage, to decrease the required parking on Lot 1, and
to incorporate the tree mitigation/landscaping Plan on
approximately 140 acres of property located along of
Coppell Road, between Ruby and Bethel Roads the
developer the option of doing brick pavers or stamped concrete, if
approved by the Planning Department. MayOr Pro T em York
seconded the motion; the motion carried 7-0 with Mayor Pro Tem
York and Councilmembers Garcia, Peters, Raines, TunneL, Stover
and Herring voting in favor of the motion.
10.
PUBLIC HEARING:
Consider approval of Case No. S-1192, .Pizza Inn~ zoning
change request from C { to C-S.U.P
{Commercial, Special Use to allOw the
operation of take-
out/delivery restaurant located in the CoppeH Crossing
Shopping Center, Lot 5, at 751 MacArthur Blvd.
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council.
Public Hearing:
Mayor Sheehan opened the public Hearing and advised no one
· .signedup to speak.
Action:
COunCilmember Tunnell moved to close the Public Hearing and
S-1 I92, Pizza Inn, zoning change request from C
C-S~U.P (Commercial, Special Use Permit-1192), to
allow the operation: of an approximately 1,060 square-foot take-
out/delivery .restaurant located in the Coppell Crossing Shopping
Lot 15, at 751 MacArthur Blvd. with the following
The development of this property~ shall be in
accordance with the site plan, elevations, floor
plan and sign plans.
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Page 5 of 15
The hours of operation being limited to 11:00
a.m. to 11:00 p.m., seven days a week.
Councilmember Raines seconded the motion; the motion 'carried
7-0 with Mayor Pro Tem York and Councilmembers Garcia, Peters,
Raines, Tunnell, Stover and Herring voting in favor of the motion.
11.
PUBLIC HEARING:
Consider approval of the designation of a reinvestment
zone pursuant to Section 312.201 of the Property
Redevelopment and Tax Abatement Act. The property to
be considered for Reinvestment Zone designation is that
property owned by ACLP Northlake H, L.P., described as
Northlake 635 Business Park, BlOck C, Lot (8.044
acres) and located at the northwest corner of Lakeshore
and Crestside Drives, Coppell, Texas,
Presentation:
Gary Sieb, Director of Planning and Community Services,. made a
presentation to the Council.
Public Hearing:
Mayor Sheehan opened the Public Hearing and advised no one
signed up to sPe~:
Action:
Councilmember Peters moved to close the Public Hearing and
approve the following:
Item 11:
The of a reinvestment zone pursuant to Section
312.201 of the Property Redevelopment and Tax Abatement Act.
The proper~ to be considered for Reinvestment Zone designation is
that property owned by ACLP Northlake II, L.P., described as
635 Business Park, Block C, Lot 1R (8.044 acres) and
the northwest corner of Lakeshore and Crestside Drives,
CoPPell, Texas.
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Page 6 of 15
Item 12:
Approval of Ordinance No. 2001-969
Northlake II, L.P. Reinvestment Zone No.
Mayor to sign.
designating the ACLP
35, and authorizing the
Item 13:
Consider approval of Resolution No. 2001-100901.1 apprOVing a
Tax Abatement Agreement between the City of, Coppell'~d ACLP
Northlake II, L.P., and authorizing the Mayor to sign.
Councilmember Tunnell seconded the motion; the motion carried
7-0 with Mayor Pro Tem York and Councilmembers Garcia, Peters,
Raines, Tunnell, Stover and Herring voting in favor of the motion.
12.
Consider approval of an Ordinance designating the ACLP
Northlake II, L.P. Reinvestment zone No. 35, and
authorizing the Mayor to sign.
Action:
This item was considered under Item 11.
minutes.
Please see Item 11 for
13.
of a .~solut~n approving a Tax
between: the City of Coppell and
L.P., the Mayor to
Action:
This item was ~considered under Item 11.
minutes.
Please see Item 11 for
of the proposed text change to amend
Table I {Plant Palette}, of the Coppell
Ordinances {Zoning}, to expand the list of
plantings to include drought tolerant and native
cm10/09/2001
Page 7 of 15
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council.
Public Hearing:
Mayor Sheehan opened the Public Hearing and advised no one
signed up to speak.
Action:
Councilmember Raines moved to close the Public Hearing and
approve the proposed text change to amend Section 12-34:7, Table
1 (Plant Palette), of the Coppell Code of Ordinances (Zoning), to
expand the list of allowable plantings to include drought tolerant
and native plants. Mayor Pro Tem York seconded the motion; the
motion carried 7-0 with Mayor Pro Tem york and Councilmembers
Garcia, Peters, Raines, TunnelI, Stover and Herring voting in favor
of the motion.
15.
Consider approval of an Ordinance tO amend section 12-
34-7, Table I IPlant Palette), of the Coppell Code of
Ordinances (Zoning), to list of allowable
Plantings to include and native plants,
and authorizing the Mayor'tO sign.
Action:
Councilmember TUnnell moved to approve Ordinance No.
91500-A~306 amending Section 12-34-7, Table 1 (Plant Palette), of
the CoPPelI Code'-:of Ordinances (Zoning), to expand the list of
allowable plantings to include drought tolerant and native plants,
and autho~g the Mayor to sign. Councilmember Garcia
seconded the motion; the motion carried 7-0 with Mayor Pro Tern
York and Councilmembers Garcia, Peters, Raines, Tunnell, Stover
and Herring vOting in favor of the motion.
16.
approval of the Coppell Family YMCA, Site Plan
, to allow the addition oi~ approximately
1500 square feet of building and the expansion of the
lot to include 48 additional spaces on
cm10/09/2001
Page 8 of 15
approximately 5.36 acres of property located at 146 Town
Center Boulevard.
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council.
Scott Wegener, architect, Good, Fulton &:Farrell, 2808'.Fairmont
Blvd, Suite 300, Dallas, answered questions from Council.
Curt Hazelbaker, Executive Director, YMCA, answered questions
from Council.
Issues Discussed:
There was discussion regarding the windows.
Action:
Councilmember Raines moved to approve the Cop~H Family
YMCA, Site to allow the a~dition of
approximately 1.7,500 square feet of building and the expansion of
the parking lot. to include 48 additional spaces on approximately
5:36 acres of property located atI46 Town Center Boulevard with
the fOllOwing conditions:
Add Cedar Elm trees to fulfill the perimeter
landscape requirement;
of the fire lane needs to be
established by separate instrument to be filed
with the COunty.
17.
The
A.
B.
PUBLIC COMMENT:
~ receive pUblic'cOmment regarding the Wynnpage Plaza
S°uth, ',Site plan and Minor Plat.
in favor of the project:
'~i:Williams, representing the property owner, spoke in favor of
proposal;
waymon Lovell, 2331 Gus Thomasson, Dallas, owner of property,
.~tated he was available for any questions;
cnal 0/09/2001
Page 9 of 15
Mark Wainscott, 4815 Keller Springs, Addison, builder;
Donald Thompson, with Wainscott & Associates.
The following spoke against the project:
Ao
B.
C.
D.
E.
G.
H.
I.
J.
K.
L.
M.
N.
Dale L. Griffiths, 126 Wynnpage Drive;
Jeff Fernadez, 112 Hearthwood;
Sharon Raunberg, 126 Wynnpage;
Dan Scofield, 127 Hearthwood;
Marca Hiller, 139 Wynnpage Drive, .Homeowner's Association
Secretary;
Gary Vodicka, 921 Hearthwood;
Jerry Starkweather, 140 Wrenwood Drive;
Danny Suges, 145 Wrenwood Drive;
David Flesher, 116 Wrenwood Drive;
Dale Burrows, 118 Wynnpage;
Jon Cherry, 125 Wrenwood Drive;
Jennifer Jones, 137 Wrenwood Drive;
Kevin O'Brien, 105 Wrenwood;
Glenn Harvey, 133 Wrenwood, Homeowner's ~Association President.
There was a short recess' held at this time.
1S.
the
mout
theWynnpage~Plaza South, Site Plan
uest tO allow the development of an
office building on
located along
Road, approximately 210'
Drive.
Presentation::-
.Qary Sieb,
presentatio:
g and Community Services, made a
Mark'WainsCott, representing the builder, addressed Council.
representing the property owners, addressed
on Lovell, answered questions from Council.
cml 0/09/2001
Page 10 of 15
Issues Discussed:
There was discussion regarding the right of way; and whether a
street light would be warranted at Denton Tap Road and Wynnpage
Road.
Mayor Pro Tem York called for an Executive Session at this time.
EXECUTIVE SESSION
(Closed to the Public)
Convene Executive Session
A. Section 551.071, Texas Government
Consultation with City Attorney.
Code
Mayor Sheehan convened into Executive Session at 9:45 p.m. as allowed
under the above-stated article. Mayor Sheehan adjourned the Executive
Session at 10:05 p.m. and reconvened the Regular 'Session cOntinuing
with Item 18.
REGULAR SESSION
{Open to the: Public}
Issues Discussed (Continued):
There was further discussion regarding the intent of the property
owner; the landscaping; and the need for another entrance/exit for
W ~ynnpage.
Action:
Councilmember ~nnell moved
South, Site
of
side
to approve the Wynnpage Plaza
and MinOr.Plat, request to allow the development
4,700 square-foot office building on
.626 of an acre of property located along the west
Tap ROad, approximately 210' south of Wynnpage
condition:
Applicant may use stamped concrete if approved by
'~the Planning Staff.
~r Peters seconded the motion; the motion carried
with Mayor Pro Tem York and Councilmeml~ers Garcia, Peters,
Tunnell, Stover and Herring voting in favor of the motion.
cm10/09/2001
Page 11 of 15
Councilmember Stover exited Chambers at this time.
19.
Consider approval of the St. Joseph Village,
Block A, Final Plat, request to allow the development of a
retirement community and municipal on
approximately 51.17 acres of property the
south side of Sandy Lake Road, approximately 1200' east
of MacArthur Boulevard.
Issues Discussed:
There was discussion regarding the land swap with St. Josep s;
and the flooding and/or drainage proposed for the propertY.
Action:
Mayor Pro Tern York moved to approve of the St.
Lots 1-4, Block A, Final Plat, request to allow the
retirement community and municipal facilities on
51.17 acres of property located along the south side of
Road, 1200~ east o£~ MacArthur
Village,
of a
Lake
~ B'~ulevard.
Councilmember Peters seconded: the motion; the motion carried
6-0 ~th Mayor Pro Tern York and Counc~embers Garcia, Peters,
Raines, TunneU and. Herring voting in favor of the motion.
20. i Consider
common
the
of
Shores, Lots 1-19, Final
~ingle-family lots and two
7.2 acres of property
of Sandy Lake Road, west of
Action:
COunCilmember TunneI1 moved to approve the Trinity Shores, Lots
1~ 1 Plat, to allow the platting of 19 single-family lots and
two on approximately 7.2 acres of property located
side of Sandy Lake Road, west of the Trinity River
following conditions:
Compliance with Engineering Department comments:
cml 0/09/2001
Page 12 of 15
The proposed inlet to the west of your
street connection to Sandy Lake Road is a
low point inlet and cannot be relocated.
This may affect the location of your street
connection to Sandy Lake Road as it
appears to have inadequate space for the
street and the curb return in additionai, to
the transition to the low point inlet: You
should coordinate with the engineer for
Sandy Lake Road project to relocate the
inlet west.
The area to your east, labeled as the
Harrington site, drains onto your. ,site.
You should make
accommodations for that drainage. -This
will be evaluated in greater detail dUring
plan review process.
C. An. off-site easement will be required for
the. continuation of your storm drain
system between lots 11 and 12.
D:
Some type of On-site drainage system 'will
be' required for lots 6, 7, 8, 9 and
potentially. 10and 11 to:handle the on-site
water, you .are showing some
systems to accommodate the drainage,
your design .will be reviewed in detail
during pla~ review, some accommodation
will :be needed for lots 3-6,
BlOck A.
2. ,TXU easements being provided on the plat.
3-.' Park fees of $1,285 per dwelling unit will be required.
Tern York seconded the motion; the motion
with Mayor Pro Tem York and Councilmembers
'~arcia,~ Peters, Raines, Tunnell and Herring voting in favor of
the motion.
cm10/09/2001
Page 13 of 15
21. Consider appointment of two members to the Keep
Coppell Beautiful Committee.
Action:
Councilmember Raines moved to appoint Mark Hoffman and Becky
Moore to Keep Coppell Beautiful Committee.
Garcia seconded the motion; the motion carded Mayor
Pro Tem York and Councilmembers Garcia, Peters, s, Tunnell
and Herring voting in favor of the motion. Councilmember Stover
was absent from his seat at the time the vote was taken.
22.
Necessary action resulting from Work Session.
There was no action necessary under this item.
23.
City Manager's Report.
A.
B. Future work sessions.
A. Jim Witt, City Manager, reported on the meeting he attended
With the Riverchase garding the proposed
walkway to the Riverch, School.
B; · Jim Witt, City Manager, announced' that he has included a
list of the sessions for Council to
review in their packet.
Councilmember Stover reentered Chambers during the City Manager's
report.
24.
Sheehan regarding Dallas Regional
_ by Mayor Sheehan regarding Metroplex
by Councllmember Stover regarding CMS
North Student Council.
Report by Councilmember Raines regarding YMCA.
cm10/09/2001
Page 14 of 15
Ao
Bo
Co
Report by Councilmember Garcia regarding the
Senior Adult Services Mayor's Challenge Golf
Tournament.
Mayor Sheehan reported that the Dallas Regi'on~ .Mobility
Coalition meeting she attended focused on the t~affic issues
and she will provide information to the Council.
Mayor Sheehan reported on the recent MetropleX Mayors
meeting she attended.
Councilmember Stover announced, that the CMS North
Student Council Youth LeaderShip will hold their first
session on Monday, October 15, 2001.
Councilmember Raines uPdated Council on the Diamonds
and Denim Golf and G~ai which_ is coming up,'~- The golf
tournament will be heid Friday,.Oct0ber 19, ~001 at the
Tribute and the Gala ~ be held Saturday, October 20,
2001 at Canyon Lake Ranch in Lewisville.
Councilmember Garcia announced that the ':golf team
comprised of,Deputy City Manager Clay, PhilliPs, Chief
Robert Kruse, Chief Roy, Osborne, and himself won the
Mayor's Challenge and the Golf Tournament.
There being no further'business to come before the City Council, the
meeting was adjourned;
ATTEST:
LibbF~all, C~ Se¢;retary
Candy Sheehan, Mayor
cm10/09/2001
Page 15 of 15
AGENDA REQUEST FORM
CITY COUNCIL MEETING: October 23, 2001 ITEM # t7 B
ITEM CAPTION:
Consider approval of canceling the second City Council Meeting for the months of November and
December, being November 27 and December 25.
SUBMITTED BY: Libby Ball
TITLE: City Secretary
STAFF COMMENTS:
BUDGET AMT $
FINANCIAL COMMENTS:O~~
AMT EST $
DIR. INITIALS:
Agenda Request Form - Revised 5/iX}
+X-BID $
CITY MANAGER REVIEW:
Document Name: %cancelm~g.doc
T H E C: ! T Y 0 F
C-OPP-EL£ AGENDA REQUEST FORM
C TY COUNCIL ~VmETI~G: October 23, 2001 ITEM # ~7 ~
ITEM CAPTION:
Consider approval of the dedication of 3,528 square feet of right-of-way for the future extension of
Northpoint Drive and authorizing the mayor to sign the necessary documents.
SUBMITTED BY: Kenneth M. Griffin, P.E.
TITLE: Dir. of Engineering/Public Works
STAFF COMMENTS:
With the construction of Wagon Wheel Elevated Storage Tank #2 off of Northpoint Drive in the northern
portion of Wagon Wheel Park, the City also constructed an extension of Northpoint Drive for access
purposes.. The intent at the time was when the property to the north developed, they would continue the
extension of Northpoint Drive.
In an effort to save a grove of trees immediately east of the end of the existing Northpoint Drive, built with
Wagon Wheel Elevated Storage Tank #2, the developer of the property to the north has decided to curve
Northpoint Drive to the north quicker than anticipated, and then continue with the construction of
Northpoint Drive to Sandy Lake Road. The requested dedication of right-of-way actually encompasses a
portion of the pavement constructed with Wagon Wheel Elevated Storage Tank #2. Once Northpoint is
rerouted slightly to the north, then the driveway access to Wagon Wheel will be reconfigure slightly. The
attached exhibit more clearly depicts existing Northpoint Drive, proposed Northpoint Drive and the requested
right-of-way dedication. Again, as can be seen the requested right-of-way dedication contains a portion of the
previously constructed Northpoint Drive previously constructed by the City of Coppell.
Staff recommends approval of the agenda item and will be available to answer any questions at the Council
meeting.
BUDGET AMT. $
FINANCIAL COMMENTS:9~
AMT. EST. $
DIR. INITIALS:
Agenda Request Form - Revised 5/00
+\-BID $
CITY MANAGER REVIEW:
Document Name: #engl
I I I
I I I
I I I
! !
! !
I !
I !
! I
! I
! I
I
I
I
CITY OF COPPELL
PERMANENT RIGHT OF WAY
STATE OF TEXAS §
COUNTY OF DALLAS §
KNOW ALL MEN BY THESE PRESENTS
known herein as GRANTOR, in consideration of the sum ofTen and no/100 Dollars ($10.00) and
other good and valuable consideration paid by the City of Coppell, Texas, a municipal corporation
of Dallas County, Texas, receipt of which is hereby acknowledged, does hereby grant, bargain, and
convey to said City (GRANTEE), it successors and assigns, a permanent fight-of-way and the flee
and uninterrupted use, liberty and privilege of passage in, along, upon and across the following
described property owned by Crrantor (the "easement strip") for the purpose of fight of way across
Grantor's main tmet with the right and privilege at all times, of the GRANTEE herein, its agents,
employees, workmen and representatives having ingress, egress, and regress in, along, upon and
across said premises (the "easement strip") for the purpose of making additions to, improvements
on and repairs to any part thereof.
Said easement strip being described in Exhibits "A" and "B" attached hereto and made a
part hereof for all purposes.
That in consideration of the benefits above set out, Grantee will remove from the easement
strip, such fences, buildings and other obstructions as may be found upon said property. After
construction has been completed or after any entry for repairs or maintenance, GRANTEE shall,
except for removed obstructions, return the surface area of the easement strip to its original
condition as nearly as practical taking into consideration the nature of the work being performed.
GRANTOR reserve the right to use and maintain the surface of the easement strip for purposes
which will not interfere with GRANTEE'S rights hereby granted and agree that, GRANTEE shall
not be obligated for future maintenance and upkeep of the surface area.
TO HAVE AND TO HOLD unto the City of Coppell, Texas, its successors or assigns for
the purposes aforesaid, the premises above described.
EXECUTED this day of ,2001.
GRANTOR
STATE OF TEXAS §
COUNTY OF DALLAS §
This instrument was acknowledged before me on the
,2001, by
day of
My Commission Expires:
NOTARY PUBLIC, State of Texas
(Type / Print Name of Notary)
STATE OF TEXAS §
COUNTY OF DALLAS §
This instrument was acknowledged before me on the
,2001, by
day of
My Commission Expires:
NOTARY PUBLIC, State of Texas
(Type / Print Name of Notary)
STATE OF TEXAS §
COUNTY OF DALLAS §
This instrument was acknowledged before me on the
,2001, by
of
, corporation, on behalf of said corporation.
day of
My Commission Expires:
NOTARY PUBLIC, State of Texas
(Type / Print Name of Notary)
EXHIBIT B
Right-Of-Way Dedication
BEING a 0.081 acre tract of land situated in the Jesse Moore Survey, Abstract No. 968 in the City
of Coppell, Dallas County, Texas, said tract also being part of a tract of land described in Special
Warranty Deed to the City of Coppell in Volume 96164, Page 207, Deed Records of Dallas
County, Texas (D.R.D.C.T.), said tract being more particularly described as follows:
BEGINNING at a 1/2-inch found iron rod with cap stamped Brittain & Crawford in the centerline
of Northpoint Drive (80 foot right-of-way), said point being the northwest comer of said City of
Coppell tract, and being in the east line of Freeport North Addition, an addition to the City of
Coppell, as recorded in Volume 84203, Page 1835, D.R.D.C.T.;
THENCE North 89 degrees 44 minutes 06 seconds West, along the north line of said City of
Coppell tract, a distance of 171.88 feet to a point for a comer, said point being the beginning ora
non-tangent circular curve to the right having a radius of 470.16 feet and whose chord bears South
80 degrees 21 minutes 40 seconds West, a distance of 174.41 feet;
THENCE along said curve, through a central angle of 21 degrees 22 minutes 40 seconds, and arc
distance of 175.42 feet to a point for a comer, said point being on the west line of said City of
Coppell tract and said east line of Freeport North Addition;
THENCE North 00 degrees 07 minutes 07 seconds West, along said west and east line a distance of
30.00 feet to the POINT OF BEGINNING AND CONTIANING 3,528 square feet or 0.081 acres
of land, more or less.
T H E: C I T Y O F
C-OPPEI. X, AGENDA REQUEST FORM
CITY COUNCIL MEETING: October 23, 2001 ITEM # q
II
ITEM CAPTION:
Consider approval of awarding Bid Q-0901-03 Uniforms to: RT & Associates (clothing) and Iron Age Corp.
(footwear) as budgeted, and authorizing the City Manager to sign.
SUBMITTED BY: Jim Ragsdill
TITLE: Purchasing Agent
STAFF COMMENTS:
Bid Q-0901-03 was opened at 2:00 p.m. on Thursday, September 27, 2001.
There were 8 bids received. Staff recommends awarding the clothing to RT & Associates and the footwear to
Iron Age Corp. according to the attached tabulation.
BUDGET AMT. $
FINANCIAL COMMENTS:
Various
DIR. INITIALS:
Agenda Request Form - Revised 5/00
AMT. EST. $ +k-BID $
Funds for the Uniform Contract have been budgeted
departmental budgets·
FIN. REVIEW:
the
CITY MANAGER REVIEW:
Document Name: &-Purchash~g
T H EC I T Y O F
COPPELE AGENDA REQUEST FORM
CITY COUNCIL MEETING: October 23, 2001
ITEM CAPTION:
Consider approval of awarding Bid number Q-0901-01 for Fertilizer and Chemicals to: BWI Companies,
Justin Seed, United Horticultural Supply, Vopak-Turf, Lesco, Inc., and Estes, Inc. as budgeted, and
authorizing the City Manager to sign.
SUBMITTED BY: Gary Sims
TITLE: Director of Parks and Leisure Services
STAFF COMMENTS:
See attached
BUDGET AMT. $ AMT. EST. $
FINANCIAL COMMENTS:
Funds for the Chemical contract have
budgets.
Agenda Request Form - Revised 5/00
+k-BID $
been budgeted in the various depar kal
CITY MANAGER REVIEW:
Document Name: ^Chembids
T H E G I T Y 0 !r
PARKS AND LEISURE SERVICES DEPARTMENT
CITY COUNCIL AGENDA ITEM
DATE:
TO:
FROM:
Re:
October 18, 2001
Mayor and City Council
Gary Sims, Director of Parks and Leisure Services&~
Consider Approval of Award of Bid No. Q-090 I-01 for Annual Contracts for
Purchase of Fertilizer and Chemicals to: BWI Companies, Justin Seed, United
Horticultural Supply, Vopak-Turf, Lesco, Inc., and Estes, Inc. as budgeted, and
authorizing the City Manager to sign the Resulting Contracts.
Background:
The 2001-02 Budget contains $135,247.00 for the purchase of fertilizers and chemicals for Parks,
athletic riel&, municipal grounds and rights-of-way. These products are applied for the control
of undesirable weeds, fire ants and other pests, diseases that may encroach on these areas, and to
promote the health of the turf grasses.
Bid number Q-0901-01 for Fertilizer and Chemicals has been reviewed and staffrecommends the
following vendors be awarded annual contracts for the supply of these materials.
Recommended Vendor
Item Unit Price
BWI Companies Inc.
Justin Seed
United Heft. Supply
Vopak-Tuff
Lesco, Inc.
Estes, Inc.
See Attached
See Attached
See Attached
See Attached
See Attached
See Attached
See Attached
See Attached
See Attached
See Attached
See Attached
See Attached
The Parks and Leisure Services Departmem has $135,247 budgeted this year for the supply of
these fertilizers and chemicals in the following Divisions:
Division Line Item Budgeted Amount
Parks 2050 chem sup $103,237
Right-of-Way 2050 them sup $16,010
Ballfield Maint. 2050 them sup $16,000
TOTAL BUDGETED
$ 3s, 47
Seven vendors submitted bids on select fertilizers and chemicals. It is recommended that the six
vendors listed above be awarded annual contracts for items for which they had the lowest bid.
One vendor, B & D Chemicals, was not awarded any items due to lower prices on all items by
other vendors.
City Council Action Requested:
Award of Bid No. Q-0901-01 for Fertilizer and Chemicals as recommended above.
GS/gm
T H E~ C I T Y O F
AGENDA REQUEST FORM
CITY COUNCIL MEETING: October 23, 2001 ITEM # ~
ITEM CAPTION: Consider a resolution supporting the passage of Constitutional Amendment Proposition
2, and authorizing the Mayor to sign.
SUBMITTED BY: Jim Witt
TITLE: City Manager
STAFF COMMENTS:
BUDGET A_MT $
FINANCIAL COMMENTS:
AMT EST $
INITIALS: FIN. REVIEW~
DIR.
Agenda Request Form - Revised 5/00
+k-BID $
CITY MANAGER REVIEW:
Document Name: !Prop2
A RESOLUTION OF THE CITY OF COPPELL, TEXAS
RESOLUTION NO.
A RESOLUTION OF THE CITY OF COPPELL, TEXAS, SUPPORTING
TH,z. PASSAGE OF CONSTITUTIONAL AMENDMENT PROPOSITION 2.
WHEREAS, Proposition 2 of the November 6, 2001 ballot would allow the issuance of bonds for the
building of roads in border colonies; and
WHEREAS, these roads would provide access for emergency medical service, school buses, mail,
and other basic and necessary access; and
WHEREAS, through the issuance of bonds, these critical roadways can be built without an increase
in taxes; and
WHEREAS, since the rate of inflation for road building cost is higher than the current interest rote
on bonds, building the roads with funds from bonds will cost less than waiting to build the roads using the
"pay as you go" method, such that the Proposition 2 constitutional amendment would allow roads to be built
in the most fiscally conservative manner.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS:
That the Council of the City of Coppell, Texas, hereby endorses, supports and encourages the passage
of Proposition 2 and encourages all Texas voters to cast their votes in favor of this much-needed proposition.
DULY PASSED by the City Council of the City of Coppell, Texas, this the
,2001.
day of
APPROVED:
CANDY SHEEHAN, MAYOR
ATTEST:
L1BBY BAIJ., CITY SECRETARY
O~t'iO-Ol lO:5Zam From-DEAN INTERNATIONAL T-360 P.05/08 F-494
DRAFT RESOLUTION SUPPORTING THE PASSAGE OF CONSTITUTIONAL
AMENDMENT PROPOSITION 2
WHEREAS, Proposition 2 of the November 6, 2001, ballot would allow the issuance of
bonds for the building of roads in border coionias; and
WHEREAS, these roads would provide access for emergency medical service, school
buses, mail, and other basic and necessary access; and
WHEREAS, through the issuance of bonds, these critical roadways can be built without
an increase in taxes; and
WHEREAS,
since the rate of inflation for road building cost is higher than the current
interest rate on bonds, building the roads with funds from bonds will cost
less than waiting to build the roads using the "pay as you go" method,
such 'lhat the Proposition 2 constitutional amendment would allow roads to
be built in the most fiscally conservative manner;
THEREFORE, (Er~tity Name) endorses, supports and encourages the passage of
Proposition 2 and encourages all Texas voters to cast their votes in favor of this much-
needed proposition.
CONSIDERED AND APPROVED BY (Entity Name) on this the ~ day of
A.D., 2001.
Page 1 of 1
Oct-lO-Or 10:51am From-DEAN INTERNATIONAL T-360 P.05/05 F-494
TRANSPORTATION EXCELLENCE FOIl THE 21ST CENTUIIY
BRtt JGING TEXAS TI4E STATEWIDE TRANSPORTATION SYb~rEM IT NEEI3~ AND DESERVES
Position Resolution 006-2001
Description: Resolution supporting passage of Proposition 2 on the
November 6, 200~. constitutional amendment election ballot.
WHEREAS,
Proposition 2 of the November 6, 200:1, ballot would allow the
issua3ce of bonds for the building of roads in border colonias;
and
WHEREAS, these roads would provide access for emergency medical service,
school buses, mail, and other basic and necessary access; and
WHEREAS, through the issuance of bonds, these critical roadways can be
built without an increase in taxes; and
WHEREAS, since the rate of inflation for road building cost is higher than the
current interest rate on bonds, building the roads with funds
from bonds will cost less than waiting to build the roads using
the "pay as you go" method, such that the Proposition 2
constitutional amendment would allow roads to be built in the
most fiscally conservative manner;
THEREFORE, TE)',-2~. supports passage of Proposition 2 and encourages all
Texas voters to cast their votes in favor of this much-needed proposition.
This resolution will be distributed widely to all TEX-2~. representatives so
they may be informed of the facts listed herein and be prepared to voice
suppor~ for Proposition 2 whenever they are called upon to state TEX-21's
position.
CONSIDERED AND APPROVED BY THE TRANSPORTA'I-JON EXCELLENCE FOR
THE 21sT CENTURY COALTriON at a regularly called Executive Committee
meeting in Austin, Texas, this the 30th day of August, A.D., 200:1.
ATTESTED BY:
Linda Harper Brown
Chairman, TEX-21
.]ack Miller
Vice Chairman, TEX-21
Page I of I
F'
AGENDA REQUEST FORM
CITY COUNCIL MEETING: October 23, 2001 ITEM # ~'/G
ITEM CAPTION: Consider a resolution endorsing, supporting, and encouraging the passage by voters of
Texas of Proposition 15 "The Texas Mobility Fund" on the November 6t~ General Election Ballot, and
authorizing the Mayor to sign.
SUBMITTED BY: Jim Witt
TITLE: City Manager
STAFF COMMENTS:
BUDGET AMT $
FINANCIAL COMMENTS:5)\~
AMT EST. $
DIR. INITIALS:
Agenda Request Form - Revised 5/00
+k-BID $
CITY MANAGER REVIEW:
Document Name: Propl5
A RESOLUTION OF THE CITY OF COPPELL, TEXAS
RESOLUTION NO.
A RESOLUTION OF THE CITY OF COPPELL, TEXAS,
ENDORSING, SUPPORTING AND ENCOURAGING THE PASSAGE BY
THE VOTERS OF TEXAS OF PROPOSITION 15 "THE TEXAS
MOBILITY FUND" ON THE NOVEMBER 6TM GENERAL ELECTION
BALLOT.
WHEREAS, Transportation Excellence for the 21st Century (TEX-21) is a statewide coalition of
cities, counties, private businesses, chambers of commerce, and other interested groups focused on
improving transportation infrastructure in the State of Texas and organized as a private not for profit
corporation in Texas; and
WHEREAS, the State of Texas has the fastest growth rate of any other state in the country, is now
the second most populous state, and is growing at twice the national average; and
WHEREAS, Texas' population has doubled since 1960 and its growth rate will likely result in 30-
33 million people claiming Texas as their home by 2025; and
WHEREAS, 70% of all NAFTA trade traffic travels through Texas, and this trade is conveyed by
many modes including roadway, rail, maritime and aviation, all of which require adextuatc and appropriate
surface transportation infrastructure to ensure the safe and efficient movement of people and goods; and
WHEREAS, since implementation of the North American Free Trade Agreement (NAFTA), the
State of Texas has experienced a significant increase in international trade that has diversified the
economy and lowered susceptibility to domestic economic downtums; and
WHEREAS, Texas' massive population growth and dramatic increase in international trade has
significantly increased congestion levels and travel times on Texas' international trade corridors and
throughout Texas creating dangerously overcrowded conditions; and
WHEREAS, the Legislature and the Governor have seized the moment and have furthered our
war on congestion by creating necessary and appropriate funding methods to make much needed
resources available to mitigate congestion and enhance mobility; and
WHEREAS, the voters of Texas will have the opportunity to create the Texas Mobility Fund at
the general election on November 6th by voting in favor of Proposition 15; and
WHEREAS, it is necessary for TEX-21 and all Texas Cities and £ounties and indeed all regions
of Texas to strongly support the Governor and the Legislature in the historic passage of Proposition 15.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS:
SECTION 1. That the City of Coppell hereby endorses, supports and encour~a~es the passage of
by the voters of Texas of Proposition 15 "The Texas Mobility Fund" on the November 6 General Election
Ballot.
SECTION 2. That the City of Coppell, recognizing that Proposition 15 is good for ATJ. Texans,
hereby commits to assist the Governor, Legislature, TxDOT and all others organized throughout Texas to
turn out a record positive vote to fund our Texas highways without raising taxes.
SECTION 3. That the City of Coppell, recognizing that the next step after enactment by the
people of the great state of Texas of Proposition 15 is the proper funding of the Texas Mobility Fund by the
78th Regular Session of the Texas Legislature convening in January 2003, hereby commits to include said
funding in the TEX-21 Legislative Package developed for the 78th Session of the Texas Legislature.
SECTION 4. That this resolution shall be circulated to interested parties including members of the
Texas Legislature, State Legislative Interim Committees, including the House Transportation Committee
and Senate State Affairs Committee, TI'C, TxDOT, cities, counties, chambers of commerce, the media and
others, and is so accordingly ordered.
DULY PASSED by the City Council of the City of Coppell, Texas, this the
day of
,2001.
APPROVED:
CANDY SHEEHAN, MAYOR
ATTEST:
ROBERT E. HAGER~~TTORNEY
LIBBY BALL, CITY SECRETARY
T H E: C i T Y O F
COPP-F_.£L AGENDA REQUEST FORM
CITY COUNCIL MEETING: October 23, 2001 ITEM # ~
ITEM CAPTION:
Consider approval of a Professional Services agreement with Schrickel Rollins and Associates to provide
Design, Construction Documentation and Contract Administration associated with the design and
construction of three additional sections of the Denton Creek Trail System, in an amount not to exceed
$92,000.00, and authorizing the City Manager to sign.
SUBMITTED BY: Gary Sims
TITLE: Director of Parks and Leisure Services
STAFF COMMENTS:
See attached
BUDGET AMT. $
FINANCIAL COMMENTS:
Funds for
Obligation Bond issue.
AMT. EST. $
DIR. INITIALS: j~ FIN. REVIEW:~
Agenda Request Form - Revised 5/00
+\-Bn3 $
the Trail System were par~ of the 2000 General
CITY MANAGER REVIEW:~
Document Name: ^SRAtrls
T H E~ C: I T ¥ 0 I~
COPPEI IL
PARKS AND LEISURE SERVICES DEPARTMENT
CITY COUNCIL AGENDA ITEM
Date: October 16, 2001
To: Mayor and City Council
From: Gary D. Sims, CLP, Director~,~
Re: Consider Approval of a Professional Services Agreement with Schrickel Rollins
and Associates for the Design, Construction Documentation and Contract Administration
associated with the design and construction of three additional sections of the Denton
Creek Trail System, in an amount not to exceed $92,000.00, and authorizing the City
Manager to sign.
Background:
The 1999 Park Bonds approved in November of 1999 included the extension of the
Denton Creek Hike and Bike Trail System as one of the itemized projects. Soon after the
election, the approved projects were prioritized for sale of bonds to have the projects
completed. The bonds for the Trail extension have been sold and this contract will begin
the process of getting these trails installed.
The three sections of trail to be developed have been determined through discussions with
the Park Board and utilizing the CRDC Trail Priority List. The first of the three sections
can be described as the continuation of the Vistas of Coppell Trail. The existing trail was
installed by the developer of the Vistas and spans approximately half of the distance
between MacArthur Blvd. and Denton Tap Rd. along the north side of Denton Creek.
The new section will continue this trail to Denton Tap Road. The second section of trail
is planned as a continuation of the Andrew Brown Park East Trail, to connect the two
sections of trail located to the east and west of the four-field athletic complex. This will
allow a bypass along the north side of the ball field complex. The third section is at
Andrew Brown Park West and will connect the bridge underpass at Denton Tap Road to
the Copperstone Trail. The existing cinder track at Andrew Brown West will remain but
will be relocated to allow for the installation of the concrete trail,
The contract now under consideration for approval will allow Schrickel Rollins to prepare
Design, Construction Documents, bidding, award of contract and Construction
Observation of these Trail Sections. The fees outlined for the Basic Professional Services
are $48,500.00 for Design Development, Construction Documentation, and Bidding.
Alternate Services are also included for the Construction Observation and Administration
($18,000.00); an allowance to be provided on an "as needed" basis, an allowance for
Field Surveys ($16,500.00); an allowance for Geotechnical Investigation ($5,000.00); and
an allowance for unforeseen Contingencies ($4,000.00). The fees total an amount not to
exceed $92,000.00. Staff does not anticipate utilizing the total amount outlined for
Construction Observation and Administration, nor the Contingency amount, which will
reduce the expenditure for this contract.
Staff anticipates bidding the construction project in March 2002 with construction
finishing during the summer of 2002.
City Council Action requested:
Award of a Professional Services Agreement to Schrickel Rollins and Associates not to
exceed $92,000.00, for the Design Development, Construction Documentation,
Construction Administration/Observation for three sections of Hike and Bike Trail on the
Denton Creek Trail System, and authorizing the City Manager to sign.
Staff Recommendation:
As outlined above
STATE OF TEXAS §
AGREEMENT FOR PROFESSIONAL SERVICES
COUNTY OF DALLAS §
This Agreement ("AGREEMENT") is made by and between the City of Coppell, Texas
("CITY") and Schrickel, Rollins and Associates, Inc. ("SPA") acting by and through their
authorized representatives.
RECITALS:
WHEREAS, the CITY held a Bond Election in November, 1999, to allow the citizens of
Coppell to vote to approve or deny the issuance of bonds, in part, for the development of the
THREE SECTIONS OF RECREATION TRAILS in the City of Coppell ("PROJECT"); and
WHEREAS, the citizens of Coppell voted in favor of the issuance of bonds for said
purpose; and
WHEREAS, the CITY desires to begin the PROJECT and has selected SPA to perform
professional services, without the requirement to bid for such services, in accordance with the
requirements in Chapter 252 of the Texas Local Government Code; and
WHEREAS, the CITY desires to engage the services of SRA, as an independent contractor
and not as an employee, to perform the design and construction documents for the PROJECT
on the terms and conditions provided in this AGREEMENT; and
WHEREAS, SPA desires to render professional services for the CITY on the terms and
conditions provided in this AGREEMENT;
NOW, THEREFORE, in exchange for the mutual covenants set forth herein and other
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the
parties agree as follows:
A. TERM
The term of this AGREEMENT shall begin on the date of its execution by all parties. This
AGREEMENT shall continue until SPA completes the services required herein to the satisfaction
of the CITY, unless sooner terminated as provided herein.
AGREEMENT FOR PROFESSIONAL SERVICES
Page I
982i
B. SCOPE OF PROJECT
The scope of the PROJECT includes the following:
1. Clearing, grubbing, demolition and other site preparation.
2. Drainage including surface drainage only. No subsurface storm sewer is included.
o
Earthwork including mass grading and fine grading. Trash removal and hazardous
waste removal that may be associated with site preparation and earthwork is
excluded from Basic Professional Services.
4. Trail pavements, twelve feet (12') wide.
5. Bridges.
6. Retaining walls.
The THREE SECTIONS OF RECREATION TRAILS in the PROJECT are shown in
colors and numbered on the CITY's graphic map, titled "DENTON CREEK TRAIL
SYSTEM PLAN (rev. 8.21.00)":
Section 4. This section will be approximately 2,800 linear feet of trail. It
will be a connector between existing trails, one of which terminates atthe
trail undercrossing at the Denton Tap Road bridge on the western end,
and the other existing trail which is located on the Denton County Levee
District #1 property on the eastern end. This trail will require a long
bridge at its eastern end to cross the expanse at an existing drainage way,
and two shorter bridges to cross small drainage structures behind the
"VISTAS OF COPPELL PHASE 3" subdivision. The trail will also run
adjacent to and behind the "SMART START" school site where the trail
will join the undercrossing at the western end.
Section 5. This section will be approximately 1,300 linear feet of trail. It
will be located in Andrew Brown East Park. It will connect to an existing
trail that runs around the perimeter of a large pond to the east, and it will
connect to another existing trail that runs behind the CITY's recreation
aquatic center. This trail will be constructed on the side of the Denton
Creek embankment, which will necessitate retaining walls for the design
solution. ~
AGREEMENT FOR PROFESSIONAL SERVICES
Page 2
982i
Section 6. This section will be approximately 4,400 linear feet of concrete
and "chat" trails. It will be located in Andrew Brown West Park. It will
connect to the trail undercrossing at Denton Tap Road bridge on the
eastern end, and to the existing trail at the western end. This trail will
involve the relocation and reconstruction of the "chat" surface trail which
will roughly parallel the concrete trail.
C. SERVICES IN CONNECTION WITH THE PROJECT
SPA agrees to provide the following services:
Field Surveys and Base Mapping of Existing Site Conditions: SRA shall arrange for
and coordinate surveys to confirm certain locations of boundaries and corners
and easements, and to provide a topographic survey for the construction limits
of each trail section. Base maps for the construction layout and elevation controls
for each trail section shall be created.
2. Geotechnical Investigation and Report Services:
SPA shall arrange for and provide a geotechnical investigation and report
by an independent Geotechnical Engineer to serve as the basis for design
of bridge abutments and pavements in the PROJECT.
3. Design Development:
Ao
SRA shall, upon the authorization of the CITY, prepare, for approval by
the CITY, Design Development Documents consisting of drawings and
other documents to fix and describe the size and character of the scope
of the PROJECT with regard to site, structural, materials and such other
elements as may be appropriate. Design Development Stage deliverables
will include the following:
2.
3.
4.
5.
Plan views in appropriate scale;
Sections where appropriate;
Elevations where appropriate;
Typical details (site and structural); and
Outline specifications in CSI format.
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SRA shall coordinate with appropriate governmental authorities for
compliance with applicable codes, ordinances, and laws.
AGREEMENT FOR PROFESSIONAL SERVICES
Page 3
982i
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SPA shall advise the CITY of any adjustments to the preliminary opi'nion
of probable construction costs.
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SPA shall provide five (5) sets of blue-line drawings to the CITY for review
of the Design Development Stage. (Costs of these drawings are included
in the compensation for Basic Professional Services.)
Construction Documents:
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SPA shall, upon authorization by the CITY, prepare a complete set of
Construction Documents, for approval by the CITY, consisting of drawing
and specifications setting forth in detail the requirements for construction
of the PROJECT. Construction Documents Stage deliverables will include
contract documents coordinated in to a bidding package as follows:
(Costs of providing these reproducible sets of drawings are included in the
compensation for Basic Professional Services.)
One (1) set of mylar reproducible Plan Sheets il'lustrating plans,
elevations, sections and details of construction;
One (1) reproducible master set of PROJECT Manual containing
specifications and bidding documents such as bid proposal,
standard form of agreement between CITY and Contractor,
conditions of the contract and technical specifications.
SPA shall provide five (5) sets of blue-line drawings with PROJECT
Manuals to the CITY for review before the final plans of the Construction
Document Phase are completed. (Cost of these drawings and manuals are
included in the compensation for Basic Professional Services.)
SPA shall advise the CITY of any adjustments to previous preliminary
opinions of probable construction costs indicated by changes in PROJECT
requirements or design.
SPA shall assist the CiTY with the CITY's responsibility for filing
documents required for the approval of governmental authorities having
jurisdiction over the PROJECT.
Plans and specifications will be prepared in conformance with the Texas
Department of Licensing and Regulation (TDLR). SPA will complete the
forms and transmit the construction documents to the TDLR for review
AGREEMENT FOR PROFESSIONAL SERVICES
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982i
of compliance with the Elimination of Architectural Barriers Prograrh. (It
is understood that review and/or inspection fees paid by SRA for the CITY
shall be reimbursed to SPA by the CITY as Reimbursable Expenses.)
Opinions of Probable Construction Cost. Since SPA has no control over
the cost of labor, materials, equipment, or services furnished by others,
or over the bidder's/contractor's methods of determining prices, or over
competitive bidding or market conditions, SPA's opinion of probable
construction cost provided for herein are to be made on the basis of
SRA's best judgement as an experienced and qualified professional
familiar with the construction industry; but SPA cannot and does not
guarantee that construction proposals, bids, or actual construction costs
will not vary from the opinions of probable cost prepared by SRA. If prior
to the Bidding Stage the CITY wishes greater assurance as to opinions of
probable construction costs, the CITY shall employ an independent cost
estimator.
Bidding:
A. SPA shall, upon authorization of the CITY, proceed with this stage.
SPA shall respond to questions from bidders during the bidding stage and
issue addenda as required.
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SPA shall assist the CITY in pre-bid conferences that may be conducted
for the bidder's benefit.
D. SPA shall assist the CITY in conducting the bid opening.
SPA shall assist the CITY in investigating the bidders' qualifications and
assist staff in making recommendations with regard thereto.
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SPA shall assist the CITY in preparation of the contract documents
intended for execution by the CITY and the Contractor.
Construction Observation/Construction Administration:
A. SPA shall, upon authorization by the CITY, proceed with this stage.
SPA shall provide these constructioq observation/construction
administration services on an "on call and as needed" basis:
AGREEMENT FOR PROFESSIONAL SERVICES
Page $
982i
(1)
Up to twenty-five (25) site observation jobsite visits of one-h,~lf of
a man-day (or six hours - maximum) each. This number is
equivalent to an average of one visit per week over a construction
period of approximately six consecutive calendar months.
(2)
Review of shop drawings, samples and other submittals that are
required of the contractor by the contract documents.
(3)
Site meetings, for a period of up to six (6) months from the date
of notice to proceed with construction, with the contractor and
CITY staff to review schedule keeping and progress of the works.
(Review of the monthly request for payment from the contractor
will be initiated at the same meeting.)
(4)
Observations at the conclusion of the PROJECT for the purpose
of compiling punch lists for substantial completion and final
completion acceptance.
When needed or requested by the CITY, SRA and sub-consultants may
make visits to the jobsite for PROJECT observation. Such jobsite visits
typically consist of visual observation of materials, equipment, or
construction work for the purpose of keeping abreast of work being done
and ascertaining for the CITY that the work is in substantial conformance
with the contract documents and with the design intent. A jobsite review
by SRA and sub-consultants will not be relied upon by the CITY or the
Contractor as an acceptance of the work, nor will it be construed to
relieve the Contractor in any way from his obligations and responsibilities
under the construction contract. Specifically, but without limitations, a
jobsite review does not require SPA and sub-consultants to assume
responsibilities for the means and methods of construction, nor for safety
on the jobsite.
(1)
The CITY shall provide qualified inspectors to perform detailed
daily) or otherwise frequent) inspections of the Contractor'~ work
in progress.
Duringjobsite observations, SPA shall endeavor to guard the Cl'ff against
deficiencies and defects in the work of the Contractor. Should SPA
observe nonconforming or defective work, or unsafe conditions or
practices, SPA shall immediately inform the'CITY's representative that
conforming or remedial action is required.
AGREEMENT FOR PROFESSIONAL SERVICES
Page 6
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D. LIMITATIONS AND EXCLUSIONS
The following items are specifically excluded from services provided in this contract
which are as follows:
Excluded from the Basic Professional Services, unless otherwise provided for as
an Additional Professional Services in a future Agreement, are the coordination
or securing of:
A. Environmental Assessments;
B. Permitting processes and permits;
C. Hydrologic and hydraulic studies;
D. Zoning and platting services;
E. Relocations of existing utility services; and
F. Landscape development and irrigation design.
Trash removal and hazardous waste removal that may be associated with the site
preparation and earthwork.
E. CITY OBLIGATIONS
The CITY shall provide information regarding requirements for the PROJECT,
including a program which will set forth the CITY's design objectives, constraints,
and criteria, including space requirements and relationships, flexibility, and
expendability, special equipment, systems, and site requirements. The CITY will
provide a budget for the PROJECT, with timely revisions appropriate to the
stages of Professional Services.
The CITY shall meet with SPA as required for the timely completion of the
Professional Services. All meetings will take place within the CITY or at the offices
of SRA.
The CITY shall designate a single representative to act in its behalf with respect
to the PROJECT, who will examine documents submitted by SPA and will
promptly render decisions pertaining thereto to avoi~l unreasonable delay in the
progress of the Professional Services.
AGREEMENT FOR PROFESSIONAL SERVICES
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982i
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4
The CItY shall report promptly in writing to SRA any fault or defect ir~ the
Professional Services or non-conformance with the provisions of th is Agreement.
The CITY shall provide SRA with CITY construction standards to include design
details and specifications, and CITY to review procedures, as may be required for
this PROJECT.
The Cl'l'~ shall provide prints or reproducible copies of other site conditions
information in its files to include: CITY plans, base maps, zoning maps, legal
property descriptions, plats, subdivisions and street plans, aerial photographs,
topographic maps, utility locations, and the like as are related and significant to
the Professional Services.
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The size, type, location, elevation, and depth of existing sanitary sewer,
storm sewer and water lines that exist within the PROJECT areas will be
provided by the CITY.
During the Bidding Stage of the PROJECT, the CYfY shall print and distribute the
Construction Documents to bidders.
During the Construction Administration and Construction Observation stage of
the PROJECT, the CITY shall provide qualified inspectors to perform detailed
daily (or otherwise frequent) inspections of the Contractor's Work in progress.
F. COMPENSATION
Compensation for the performance of Professional Services shall be paid to SRA by the
CITY. All compensation provided for additional services in this Section shall be based on the
Schedule of Charges for 2001 which is attached hereto and made a part hereof as Exhibit "A"
to this Agreement. Compensation shall be based on combinations of the following methods
which are defined below:
A Stipulated Sum which is predetermined or is proportional to the PROJECT
Budget.
The Hourly Invoice method, whereby invoices are written for the hourly charge
rates of the personnel time and procedures that are necessary to accomplish the
described services.
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Reimbursable Expenses are additional and are not included in the compensation
for Basic Professional Services. Reimbursable Expenses include items such as the
AGREEMENT FOR PROFESSIONAL SERVICES
Page 8
982i
direct costs of printing additional review copies of the Contract Documenf.% or
sets of bidding documents (plans and project manuals) not included in the Basic
Professional Services, and the review and inspection fees charged by the Texas
Department of Licensing and Review for the Elimination of Architectural Barriers
Program. Reimbursable Expenses include the charges of service providers
involved in Supplemental Services related to Existing Conditions of the PROJECT
Site.
Other reimbursable expenses may come due. However, reimbursable expenses
shall not include local transportation, long-distance communications, postage,
computer-aided design and drafting equipment, nor the costs of routine
reproductions incidental to the production of final or review copies of the
Contract Documents.
Basic Professional Services of Stage One: Design Development; Stage Two:
Construction Documents; and Stage Three: Bidding.
Compensation will be the stipulated sum of $48,500.00.
The PROJECT Budget will be developed from opinions of probable construction cost
provided by SRA during the Design Development Stage. Prior to beginning the
Construction Documents Stage, the CITY will choose and authorize a PROJECT Budget
for construction costs to which the design for the first phase of the PROJECT will be
coordinated.
Bidding alternatives may be provided so that the CITY will know the construction costs
of other items outside of the base bid, and may have the option to award a construction
contract that includes additive or deductive alternatives of the CITY's choice; such
alternates, if any, shall be included in determining the PROJECT budget.
Basic Professional Services.
The allocation of payments for the Basic Professional Services is as follows:
Stage One - Design Development
Stage Two - Construction Documents
Stage Three - Bidding
35%
60%
5%
Total for these stages of Basic Professional Services 100%
In the event that the PROJECT is abandoned, SRA shall receive final payment up to the
AGREEMENT FOR PROFESSIONAL SERVICES
Page 9
982i
completion of the stage which is currently under performance.
G. ALTERNATE SERVICES
SEA agrees that these contract allowances include the maximum anticipated charges that may
be required to complete the described scope of Professional Services. Invoices will reflect the
actual direct charges for time and materials, and their totals may be less than the allowance.
Basic Professional Services of Stage Four Construction Observation/Construction
Administration - ALTERNATE.
For the Basic Professional Services of Stage Four Construction Observation/
Construction Administration, the CITY will establish a contract allowance of $18,000.00.
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Compensation for these Professional Services will be invoiced by the hourly
invoice method. Services will be provided "on call and as needed" when needed
or requested by the CITY. The allowance provided is for charges anticipated over
a six month construction period for the PROJECT.
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Should Additional Services beyond the scope of Stage Four services be required,
such services and additional compensation will be provided by letter of
amendment to this AGREEMENT.
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Supplemental Services of Providing Existing Conditions Information Related to the
PROIECT Site - ALTERNATE.
Compensation will include the direct expenses of the service providers (surveyor and
geotechnical engineer) plus appropriate stipulated sums or hourly invoice charges of SEA
personnel.
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Field Surveys and Base Mapping of Existing Site Conditions - a contract allowance
of $16,500.00.
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Geotechnical Investigation and Report Services - a contract allowance of
$5,000.00.
3. Additional Professional Services and Other Reimbursable Expenses.
For the contingencies of Additional Professional Services and other Reimbursable
Expenses, the CITY shall establish a contract allowance of $4,000.00. Compensation will
include the direct expenses of the service provider plus appropriate stipulated sums or hourly
AGREEMENT FOR PROFESSIONAL SERVICES
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982i
invoice charges for the services of SRA personnel and only to the extent necessary. No charges
shall be made to this contingency allowance without a specific written authorization by the CITY
or a written amendment to this AGREEMENT.
H. ADDITIONAL SERVICES
The following services are not included in this AGREEMENT but are available to the
CITY upon written authorized approval:
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Assistance by SRA to the CITY in the resolution of construction-contract disputes
between the CITY and its contractor, or contract-related claims against the CITY,
are not a part of the scope of this proposal. However, such services may be
provided as Additional Services by separate AGREEMENT or amendment, as
provided for herein, to this AGREEMENT.
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Services related to easements, permitting, platting, re-platting, zoning, or
rezoning required by the CITY or required by other governmental authorities for
the construction of the PROJECT, will be provided by the CITY, or provided by
SRA by separate AGREEMENT or amendment, as provided for herein, to this
AGREEMENT.
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The CITYwill print and issue construction documents to prospective bidders and
administer the bidding stage of the PROJECT, or SRA may perform some or all
of these services as Additional Services by separate agreement or amendment,
as provided for herein, to this AGREEMENT.
I. TIME FOR COMPLETION
Professional Services provided by SRA for the CITY shall be completed in accordance
with the following. For the purposes of this AGREEMENT, a month is defined as thirty (30)
calendar days and a week as seven (7) calender days. If any of the following submissions fall on
a CITY non-working day, then the submission will be due the following CITY working day.
Field Surveys, Base Mapping and Geotechnical Services: These Supplemental Services
shall be completed within eight (8) weeks of authorization to begin. Some of these
services may be accomplished concurrently with Design Development.
Design Development: Design Development shall be completed within six (6) weeks of
authorization to begin, following substantial completion of the above Supplemental
Services. ~
AGREEMENT FOR PROFESSIONAL SERVICES
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Construction Documents: Construction Documents shall be completed within eight (8)
weeks of authorization to begin, following completion of Design Development.
4. Time Periods:
The time periods for completion of services are exclusive of time that may be
required for reviews, special meetings or delays caused by the CITY or State or
other agencies having jurisdiction or interest in the PROJECT.
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If, through no fault of SRA, the first three stages of Basic Professional Services
have not been completed within ten (10) months of the date of this
AGREEMENT, the terms of this AGREEMENT may be renegotiated.
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If, through no fault of SRA, the forth stage of Basic Professional Services has not
been completed within eighteen (18) months of the date of this AGREEMENT,
the terms of this AGREEMENT may be negotiated.
J. ENTIRE AGREEMENT
This AGREEMENT constitutes the sole and only AGREEMENT of the parties and
supersedes any prior understanding or written or oral agreements between the parties with
respect to this subject matter.
K. ASSIGNMENT
Neither this AGREEMENT nor any duties or obligations under it shall be assignable by
SRA without the prior written consent of CITY. In the event of an assignment by SRA to which
the CITY has consented, the assignee or the assignee's legal representative shall agree in writing
with the CITY to personally assume, perform, and be bound by all the covenants, obligations,
and agreements in this AGREEMENT.
L. AMENDMENT
This AGREEMENT may be amended by the mutual written AGREEMENT of the parties.
M. GOVERNING LAW
The validity of this AGREEMENT and any of its terms or provisions, as well as the rights
and duties of the parties, shall be governed by the laws of the State of Texas; and venue for any
action concerning this AGREEMENT shall be in Dallas County, Texas.
AGREEMENT FOR PROFESSIONAL SERVICES
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N. NOTICE
Any notice or other communication shall be in writing and shall be deemed given when
sent Registered or Certified Mail, Postage Prepaid, in the United Stated Mail, addressed as set
forth below, or to such other address as either of the parties shall advise the other in writing.
If intended for CITY:
Jim Witt
City Manager
City of Coppell
255 Parkway Blvd.
Coppell, Texas 75019
If intended for SPA:
Terry T. Cheek
Vice President
Schrickel, Rollins and Associates, Inc.
1161 Corporate Drive West, Suite 200
Arlington, Texas 76006
O. LEGAL CONSTRUCTION
In the event any one or more of the provisions contained in this AGREEMENT shall for
any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability shall not effect any other provisions and the AGREEMENT
shall be construed as if such invalid, illegal, or unenforceable provision had never been
contained in this AGREEMENT.
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It is understood and agreed that SPA, in satisfying the conditions of this AGREEMENT,
is acting independently and that the CITY assumes no responsibility or liabilities to any
third party in connection with this AGREEMENT. SPA agrees-to indemnify and hold
harmless the CITY, its officers, agents, and employees from any and all damages, loss or
liability of any kind, whatsoever, by reason of death or injury to property of third persons
caused by the omission or negligent act of SRA, its officers, agents, employees, invitees,
or other persons for whom it is legally liable, with regard to the performance of this
AGREEMENT, and SPA will, at its cost and expense, defend, pay on behalf of, and
protect the CITY and its officers, agents, and employees against any and all such claims
and demands. All services to be performed by SPA under tills AGREEMENT shall be in
its capacity as an independent contractor and not as an agent or employee of the CITY.
AGREEMENT FOR PROFESSIONAL SERVICES
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SPA shall supervise the performance of its services and shall be entitled to control the
manner and means by which its services are to be performed, subject to compliance
with this AGREEMENT and any specifications, schedules or plans approved by the CITY.
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It is understood that the general contractor and his subcontractors employed to carry out
and install the work set forth in the construction documents of plans and specifications
prepared by SPA will be an independent contractor, responsible to the CITY for the
proper execution and performance of matters required by those construction
documents.
SPA does not guarantee, nor is responsible for, the performance of the contractor who
has been employed by the CITY to perform and carry out the work. SPA is not
responsible for delays, damages, defects, or other imperfections caused by the
contractor. SPA is not responsible for the contractor's superintendence, means,
methods, sequences, and techniques of construction. SPA is not responsible for the
contractor's safety precautions and safety obligations in connection with the work.
P. CAPTIONS
The captions used in this AGREEMENT are for convenience only and shall not affect in
any way the meaning or interpretations of the provisions set forth herein.
Q. COUNTERPARTS
This AGREEMENT may be executed in any number of counterparts, each of which shall
be deemed an original and constitute one and the same instrument.
R. TERMINATION
This AGREEMENT shall continue until termination by either party by giving thirty (30)
calendar days prior written notice to the other party.
AGREEMENT FOR PROFESSIONAL SERVICES
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982i
EXECUTED this
S. EXECUTION
day of
,2001.
CITY OF COPPELL, TEXAS
By:
JIM WITT, City Manager
ATTEST:
By:
LIBBY BALL, City Secretary
APPROVED AS TO FORM:
By:
ROGER HAGER, City Attorney
EXECUTED this
day of
,2001.
SCHRICKEL, ROLLINS AND ASSOCIATES, INC.
By:
TERRY T. CHEEK, Vice President
AGREEMENT FOR PROFESSIONAL SERVICES
Page 1 $
982i
EXHIBIT "A"
SCHEDULE OF CHARGES - 2001
BILLABLE SALARY P~TE & EXPENSE CHARGES
CLASSIFICATION:
PRINCIPAL
A~SOCIATE
SENIOR ENGINEER
ENGINEER III
ENGINEER II
ENGINEER I
DESIGNER/ENGiNEER-IN-TRAINING
SENIOR LANDSCAPE ARCHITECT
LANDSCAPE ARCHITECT III
LANDSCAPE ARCHITECT II
LANDSCAPE ARCHITECT I
DESIGNER
SENIOR PLANNER
PLANNER
DESIGNER
SURVEY COORDINATOR
SENIOR ENGINEERING TECHNICIAN
ENGINEERING TECHNICIAN
PLANNING TECHNICIAN
PRODUCTION COORDINATOR
CAD OPERATOR/DRAFTER III
CAD OPERATOR/' DRAFTER II
CAD OPERATOR/DRAFTER I
SENIOR SECRETARY
SECRETARY/WORD PROCESSOR
CLERK
The ranges and individual sa[ades are adjusted annually.
OTHER SERVICES (invoiced at ra~e shown):
Four Man Field Party
Three Man Field Pamty
Two Man Fiekl Pa~'y
PRINTING SERVICES (in house):
Sq. FT. PER ORDER BLUE LINE
PRICE VARIES ACCORDII'~C; TO SIZE OF Oi~DE'R '
MYLAR
6 S3.70 510.00
I I 1
100 25.71 139.00
101-200 0.1&'S.F. 1.30/S.F.
201-300 0.14/5.F. 1.25/S.F.
301-I000 0.13/S.E. 1.20/S.F.
1001 - up 0.11.S.F. 1.15/S.F.
In-house Xerox copies provided at $0.07 pet' single side copy or $O. 14 per double side cc~oy.
RANGE OF BILLABLE SALARY RATE
LOW HIGH
$125 $145
80 130
105 125
90 110
65 g0
60 80
50 70
105 125
80 100
65 85
SO 70
45 60
90 125
75 90
70 g0
65 g0
55 68
50 68
SO 66
70 100
60 80
50 70
45 60
45 70
35 48
30 40
$11 s/hour
100/hour
8S/hour
COMPUTER PLOTTING SERVICES (in house):
BLACK INK ON, COLOR ON
SIZ_~E BONDNELLUM BONDNELLUM
upto 11'x17' $10.50 $13.00
24'x36' 11.00 15.50
30'x42' 12.50 22.00
ove~ize add 2.50/SF 3.SO/SF
MYLAR FILM
OF INK PLOT
$13.50
21.00
27.00
4.50~F
OTHER DIRECT EXPENSES: e
Other direct expenses am mlmbursed at ac[ual cost times a multiplier c~ 1.10. They indnde ou~de ptinlin§ and reproduc~ons expense, communication expense, travel, lr~nslxfuition and
subustence away from Arlington and cxher miscellaneous expenses direly related to d~e wodL i ncludin8 (=~s cf laboratory analysis, tests, and ~ wodc required to be done by independent
pe~ons ot~er than s~aff members.
AGREEMENT FOR PROFESSIONAL SERVICES
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T H E: · C I T Y O F
OPP-F_,I;£
AGENDA REQUEST FORM
CITY COUNCIL MEETIgqG: October 23, 2001 ITEM # ~
ITEM CAPTION:
Consider approval of the annual update of the City of Coppell
provided by the Parks and Leisure Services Department.
Standards
of Care for Youth Programs
SUBMITTED BY: Gary Sims
TITLE: Director of Parks and Leisure Services Dept.
STAFF COMMENTS:
As required by Senate Bill 212, as approved by the Texas Legislature during the 74t~ Legislative Session, the
City Council is required to annually review and modify as needed, the City of Coppell Standards of Care for
Youth Programs. Please see the attached memorandum regarding this matter.
BUDGET AMT. $
?--\x- AMT. EST. $
FINANCIAL
COMMENTS:
DIR. INITIALS'~
Agenda Request Form - Revised 5/00
+k-BID $
CITY MANAGER REVIEW:~~
Document Name: ^LSstdsCare
Date:
To:
From:
Re:
PARKS AND LEISURE SERVICES DEPARTMENT
October 23,2001
Mayor and Council
Gary D. Sims, CPRP, Director of Parks and Leisure Services
Annual Review and recommendations of modifications to the City of
Coppell Standards of Care Policy manual
As required by Senate Bill 212, as approved by the Texas Legislature during the 74th
Legislative session, it is the responsibility of the City Council to annually review and
modify as needed, the City of Coppell Standards of Care for Youth Programs. These
Standards of Care cover sUCh areas as training of staff, disciplinary policies, issuance of
medications, parental notification of confidential issues, etc. for all youth recreational
programs operated by the City of Coppell. The original Standards of Care for Youth
Programs was approved by City Council in 1997.
The proposed changes are:
1. The Recreation Manager's title has been changed to Leisure Services Manager.
TABLE OF CONTENTS
Standards of Care
General Administration
Organization
Definitions
Inspections
Enrollment
Suspected Abuse
Staffing - Responsibilities and Training
Site Director Qualifications
Site Director Responsibilities
Recreation Counselor Qualifications
Counselor Responsibilities
Training Orientation
Operations
Staff-Participant Ratio
Discipline
Programming
Communication
Transportation
Facility Standards
Safety
Fire
Health
Toilet Facilities
Sanitation
General Program Information
Registration Procedures
Participant's Information Files
Attendance
Behavioral Reports
Parent Release/Sign-Out
Withdraw Procedures
Illness of Participants
Medication
Transportation
Field Trips
Parent/Child Communication
Staff Code of Ethics
Summer Recreation Rules and Regulations
Coppell Independent School District Rules and Regulations
Age Groups
Calendars
Special Activities
Appendix
Registration Form
Pick Up Form
Method of Payment
Trip Participation
Waiver Form
Medical Information Form
Medication Waiver
Medicine Form
Drop Form
Behavioral Form
CITY OF COPPELL YOUTH PROGRAMS
STANDARDS OF CARE
The Standards of Care are intended to be minimmn standards by which the City of Coppell Parks
and Leisure Services Department will operate the City's Youth Programs. The programs
operated by the City are recreational in nature and are not day care programs.
Organization
A.
GENERAL ADMINISTRATION
The governing body of the City of Coppell Youth Programs is the Coppell City
Council.
Implementation of the Youth Programs Standards of Care is the responsibility of
the Parks and Leisure Services Department Director and Departmental
employees.
Youth Program ("Program") to which these Standards of Care will apply is the
Summer Recreation Program.
Each Youth Program site will have available for public and staff review a current
copy of the Standards of Care.
Parents of participants will be provided a current copy of the Standards of Care
during the registration process.
Criminal background checks will be conducted on prospective Youth Program
employees. If results of the criminal check indicate that an applicant has been
Convicted of any of the following offenses, he or she will not be considered for
employment:
a felony or a misdemeanor classified as an offense against a person or
family;
(2) a felony or misdemeanor classified as public indecency;
(3)
a felony or misdemeanor violation of any law intended to control the
possession or distribution of any controlled substance;
(4) any offense involving moral turpitude;
3
(5)
any offense that would potentially put youth participants or the City of
Coppell at risk.
Definitions
A. City: City of Coppell
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City Council: City Council of the City of Coppell
Department: Parks and Leisure Services Department of The City of Coppell
Youth Programs or Program: City of Coppell Youth Programs currently
consisting of the Summer Recreation Program.
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Program Manual: Notebook of policies, procedures, required forms, and
organizational and programming information relevant to Coppell Youth
Programs.
Director: City of Coppell Parks and Leisure Services Department Director or his
or her designee.
Leisure Services Manager: City of Coppell Parks and Leisure Services
Department Recreation Manager.
Recreation Services Supervisor: City of Coppell Parks and Leisure Services
Department Recreation Services Supervisor.
Site Director: City of Coppell Parks and Leisure Services Department part-time
Programmer who has been assigned administrative responsibility for a Coppell
Youth Program.
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Program Counselor: City of Coppell Parks and Leisure Services Departmem part-
time employee who has been assigned responsibility to implement the City's
Youth Program.
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Program Site: Area and facilities where Coppell Youth Programs are held
consisting of the Coppell Independent School District Campuses.
Participant: A youth whose parent(s) have completed all required registration
procedures and determined to be eligible for a Coppell Youth Program.
No
Parent(s): This term will be used to represent one or both parent(s) or adults who
have legal custody and authority to enroll their child(ten) in Coppell Youth
Programs.
Employee(s): Term used to describe people who have been hired to work for the
City of Coppell and have been assigned responsibility for managing,
administering, or implementing some portion of the Coppell Youth Programs.
Recreation Center: The Coppell Independent School District campuses which
host the Summer Recreation Program.
Inspections/Monitoring/Enforcement
Ao
A monthly inspection report will be initiated by the Site Director of each Program
to confirm the Standards of Care are being adhered to.
(1)
Inspection reports will be sent to the Recreation Services Supervisor for
review and kept on record for at least two years.
(2)
The Leisure Services Manager will review the report and establish
deadlines and criteria for compliance with the Standards of Care.
The Leisure Services Manager will make visual inspections of the Program based
on the following schedule:
(1)
The Summer Recreation Program will be inspected twice during its
summer schedule.
Complaints regarding enforcement of the Standards of Care will be directed to
the Site Director. The Site Director will be responsible to take the necessary
steps to resolve the problems. The Site Director will record complaints regarding
enforcement of the Standards of Care and their resolution. The Recreation
Services Supervisor of Parks and Leisure Services will address serious complaints
regarding enforcement of the Standards of Care and the complaint and the
resolution will be noted.
The Leisure Services Manager will make an annual report to the City Council on
the overall status of the Youth Program and its operation relative to compliance
with the adopted Standards of Care.
Enrollment
A. Before a child can be enrolled, a parent must sign registration forms that contain
the child's:
(1) name, address, home telephone number;
(2) name and address of parents and telephone number during Program hours;
(3) the names and telephone numbers of people to whom the child can be
released;
(4) a statement of the child's special problems or needs;
(5) emergency medical authorization;
(6) proof of residency when appropriate; and
(7) a liability waiver
Suspected Abuse
Program employees will report suspected child abuse or neglect in accordance with the
Texas Family Code.
STAFFING - RESPONSIBILITIES AND TRAINING
Youth Program Site Director Qualifications
A. Site Director will be part-time, professional employees of the City of Coppell
Parks and Leisure Services Department and will be required to have all
Recreation Counselor qualifications as outlined in Section 7 of this document.
B. Site Director must be at least 21 years old
C. Site Director must have a bachelor's degree from an accredited college or
university. Acceptable degrees include:
(1)
(2)
Recreation Administration or Recreation and Leisure Studies
Physical Education or Elementary/Secondary Education
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(3)
Any other comparable degree plan that would lend itself to working in a
public recreation environment
Site Director must have two years experience planning and implementing
recreational activities.
Site Director must pass a background investigation including testing for illegal
substances.
Site Director must have successfully completed a course in First Aid and Cardio
Pulmonary Resuscitation (CPR) based on either American Heart Association or
American Red Cross standards.
Site Director must be able to furnish proof of a clear tuberculosis test within 12
months prior to their employment date.
Site Director's Responsibilities
Coordinators are responsible to administer the Programs' daily operations in
compliance with the adopted Standards of Care.
Site Directors are responsible to recommend for hire, supervise, and evaluate
Counselors.
Site Directors are responsible for planning, implementing, and evaluating
programs.
Recreation Counselor Qualifications
Counselors will be part-time or temporary employees of the Parks and Leisure
Services Department.
Counselors working with children must be age 16 or older; however, each site
will have at least one employee 18 years old or older present at all times.
Counselors should be able to consistently exhibit competency, good judgement,
and self-control when working with children.
D. Counselors must relate to children with courtesy, respect, tolerance, and patience.
Counselors must have successfully completed a course in First Aid and CPR
based on either American Heart Association or Americ~an Red Cross standards.
7
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An exception can be made for no more than one staff person at each site, and that
person shall successfully complete a First Aid and CPR course within four weeks
of starting-date.
Each Counselor must be able to furnish proof of a clear tuberculosis test within
the 12 months prior to their employment date.
Counselors must pass a background investigation including testing for illegal
substances.
10.
Counselor Responsibilities
Counselors will be responsible to provide participants with an environment in
which they can feel safe, can enjoy wholesome recreation activities, and can
participate in appropriate social opportunities with their peers.
Counselors will be responsible to know and follow all City, Departmental, and
Program standards, policies, and procedures that apply to Coppell Youth
Recreation Programs.
Co
Counselors must ensure that participants are released only to a parent or an adult
designated by the parent. All Program sites will have a copy of the Department
approved plan to verify the identity of a person authorized to pick up a participant
if that person is not known to the Counselor.
Training/Orientation
The Department is responsible for providing training and orientation to Program
employees in working with children and for specific job responsibilities. Site
Director will provide each Counselor with a Program manual specific to the
Youth Program.
Program employees must be familiar with the Standards of Care for Youth
Program operation as adopted by the City Council.
Co
Program employees must be familiar with the Program's policies including
discipline, guidance, and release of participants as outlined in the Program
Manual.
Do
Program employees will be trained in appropriate procedures to handle
emergencies.
Fo
Program employees will be trained in areas including City, Departmental, and
Program policies and procedures, provision of recreation activities, safety issues,
child psychology, and organization.
Program employees will be required to sign an acknowledgement that they
received the required training.
OPERATIONS
11.
12.
Staff-Participant Ratio
A°
In a Coppell Youth Program, the standard ratio of participants to Counselors will
be 20 to 1. In the event a Counselor is unable to report to the Program site, a
replacement will be assigned.
B°
Each participant shall have a Program employee who is responSible for him or her
and who is aware of the participant's habits, interests, and any special problems as
identified by the participant's parent(s) during the registration process.
Discipline
A°
Program employees will implement discipline and guidance in a consistent
manner based on the best interests of Program participants.
B. There must be no cruel or harsh punishment or treatment.
Program employees may use brief, supervised separation from the group if
necessary.
As necessary, Program employees will initiate discipline reports to the parent(s)
of participants. Parents will be asking to sign discipline reports to indicate they
have been advised about specific problems or incidents.
A sufficient number and/or severe nature of discipline reports as detailed in the
Program Manual may result in a participant being suspended from the Program
In instances where there is a danger to participants or staff, offending participants
will be removed from the Program site as soon as possible.
13. Programming
go
Program employees will attempt to provide activities for each group according to
the participants' ages, interests, and abilities. The activities must be appropriate
to participants' health, safety, and well-being. The activities also must be flexible
and promote the participants' emotional, social, and mental growth.
Program employees will attempt to provide that indoor and outdoor time periods
include:
(1)
(2)
(3)
alternating active and passive activities;
oppommity for individual and group activities, and
outdoor time each day weather permits.
First Aid supplies and a First Aid and emergency care guide will be available in
all Program vehicles that transport children.
All Program vehicles used for transporting participants must have available a 6-
BC portable fire extinguisher which will be installed in the passenger
compartment of the vehicle and must be accessible to the adult occupants.
14.
Communication
The Program site will have a pager to allow the site to be contacted by Parks and
Leisure Services personnel, and the site will have access to a telephone for use in
contacting the Parks and Leisure Services Department or making emergency calls.
The Site Director will post the following telephone numbers adjacent to a
telephone accessible to all Program employees at the site:
(1)
(2)
(3)
(4)
(5)
Coppell ambulance or emergency medical services.
Coppell Police Department
Coppell Fire Department
Coppell Independent School District campuses
Numbers at which parents may be reached
10
15.
(6) The telephone number for the site itself
Transportation
Ao
Before a participant may be transported to and from'city sponSOred activities, a
transportation form, completed by the parent of the participant, must be filed with
the Site Director.
First Aid supplies and a First Aid and emergencY care guide will be available in
all Program vehicles that transport children.
All Program vehicles used for transporting participants must have available a 6-
BC portable fire extinguisher which will be installed in the passenger
compartment of the Vehicle and must be accessible to the adult occupants.
FACILITY STANDARDS
16.
Safety
A.
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Program employees will inspect the Program site daily to detect sanitation and
safety concerns that might affect the health and safety of the participants. A daily
inspection report will be completed by Program employees and kept on file by the
Site Director.
Buildings, grounds, and equipment on the Program site will be inspected, cleaned,
repaired, and maintained to protect the health of the participants.
Program equipment and supplies must be safe for the participants' use.
Program employees must have First Aid supplies readily available at each site,
during transportation to an off-site activity, and for the duration of any off-site
activity.
Program air conditioners, electric fans, and heaters must be mounted out of
participants' reach or have safeguards that keep participants from being injure&
Program porches and platforms more than 30 inches above the ground must be
equipped with railings participants can reach.
All swing seats at the Program site must be constructed of durable, lightweight,
relatively pliable material. ~
17.
18.
Fire
A.
Bo
C°
Health
ho
Program employees must have First Aid supplies readily available to staff in a
designated location. Program employees must have an immediately accessible
guide to First Aid and emergency care.
In case of fire, danger of fire, explosion, or other emergency, Program employees'
first priority is to evacuate the participants to a designated safe area.
The Program site will have an annual fire inspection by the local Fire Marshal,
and the resulting report will detail any safety concerns observed. The report will
be forwarded to the Director of Parks and Leisure Services who will review and
establish deadlines and criteria for compliance. Information from this report will
be included in the Director of Parks and Leisure Services annual report to the
Council.
The Program site must have at least one fire extinguisher approved by the Fire
Marshall readily available to all Program employees. The fire extinguisher is to
be inspected monthly by the Site Director, and a monthly report will be forwarded
to the Leisure Services Manager who will keep the report on file for a minimum.
of two years. All Program employees will be trained in the proper use of fire
extinguisher.
Fire drills will be initiated at Program sites based on the following schedule:
(1) Summer Recreation Program: A fire drill twice during the summer.
Illness
(1)
(2)
(3)
or Injury
A participant who is considered to be a health or safety concern to other
participants or employees will not be admitted to the Program.
Illnesses and injuries will be handled in a manner to protect the health of
all participants and employees.
Program employees will follow plans to provide emergency care for
injured participants with symptoms of an acute illness as specified in the
Program manual.
12
(4)
Program employees will follow the recommendation of the Texas
Department of Health concerning the admission or readmission of any
participant after a communicable disease.
Program employees will administer medication only if:
(1)
Parent(s) complete and sign a medication form that provides authorization
for staff to dispense medication with details as to time and dosages. The
form will include a hold harmless clause to protect the City.
(2)
Prescription medications are in the original containers labeled with the
child's name, a date, directions, and the physician's name. Program
employees will administer the medication only as stated on the label.
Program employees will not administer medication at~er the expiration
date.
(3)
Nonprescription medications are labeled with the child's name and the
date the medication was brought to the Program. Nonprescription
medication must be in the original container. Program employees will
administer it only according to label direction.
(4)
Medication dispensed will be limited to routine oral ingestion not
requiring special knowledge or skills on the part of Program employees.
The Program employees will administer no injections.
(5)
Program employees must ensure medications are inaccessible to
participants or, if it is necessary to keep medications in the refrigerator
(when available), medications will be kept separate from food.
Toilet Facilities
(1)
The Program site will have inside toilets located and equipped so children
can use them indepen-
dently and Program staff can supervise as needed.
(2)
There must be one flush toilet for every 30 children. Urinals may be
counted in the ratio of toilets to children, but they must not exceed 50% of
the total number of toilets.
(3) An appropriate and adequate number of lavatories will be provided.
13
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Sanitation
(1)
(2)
(3)
The Program facilities must have adequate light, ventilation, and heat.
The Program must have an adequate supply of water meeting the
standards of the Texas Department of Health for drinking water and
ensure that it will be supplied to the participants in a safe and sanitary
Program employees must see that garbage is removed from buildings
daily.
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CITY COUNCIL MEETING: October 23, 2001 ITEM
CITY MANAGER'S REPORT
CEDC Meeting.
Economic Development.
CITY MANAGER'S REVIEW:
~-~~-'~IJI~ AGENDA REQUEST FORM
CITY COUNCIL MEETING: October 23, 2001 ITEM # __~~
MAYOR AND COUNCIL REPORTS
B.
C.
D.
Report by Mayor Sheehan regarding Red Ribbon Week.
Report by Councilmember Raines regarding the YMCA.
Report by Councilmember Raines regarding Wild Flower Planting.
Report by Councilmember Raines regarding Halloween event.
CITY MANAGER'S REVIEW: