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BM 2001-10-18 PZ Minutes of October 18, 2001 PLANNING AND ZONING COMMISSION The Planning and Zoning Commission of the City of Coppell met in pre-session at 6 p.m., and in regular session at 6:30 p.m., on Thursday, October 18, 2001, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Chairman Rick McCaffrey Vice Chairman Texx Stewart Commissioner Sam Clark Commissioner Ann Dragon Commissioner Drew Halsey Commissioner Anna Kittrell Commissioner Greg McGahey Also present were City Engineer Ken Griffin, EIT Teresa Turner, Fire Marshal Travis Crump, Planning Director Gary Sieb, Assistant Planning Director Marcie Diamond, City Planner Andrea Roy and Sr. Administrative Secretary Barbara Jahoda. PRE-SESSION REGULAR SESSION (Open to the Public) Briefing on the Agenda. Staffbriefed the Commission on the cases. (Open to the Public) 2. Call to Order. Chairman McCaffrey called the meeting to order. Election of a Chairman of the Planning and Zoning Commission. Commissioner Halsey made a motion to nominate Greg McGahey as Chairman of the Planning and Zoning Commission for the upcoming year. Commissioner Kittrell seconded; motion carried (7-0) with Commissioners Dragon, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. 4. Election of a Vice Chairman of the Planning and Zoning Commission. 1 Commissioner Kittrell made a motion to nominate Drew Halsey as Vice Chairman of the Planning and Zoning Commission for the upcoming year. Commissioner McCaffrey seconded; motion carried (7-0) with Commissioners Dragon, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. 5. Approval of Minutes dated September 20, 2001. Vice Chairman Halsey made a motion to approve the minutes of September 20, 2001, as written. Commissioner Kittrell seconded; motion carried (7-0) with Commissioners Dragon, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. o PUBLIC HEARING: Consider approval of Case No. S-1194~ Frost Bites, zoning change request from PD-178R (Planned Development-178R) to PD-178R-S.U.P-1194 (PD178R, Special Use Permit-Il94), to allow the operation of an Italian ice cream shop to be located in the Town Center West Retail Center at 171 iN. Denton Tap Road, at the request of John Plohetski. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits of the proposal, stating this establishment will offer Italian ice cream products, as well as packaged pastries and cookies, and will seat a maximum of 30 people both inside and out. Of the fourteen notices sent out to property owners within 200', no responses were received. She then stated that staff recommends approval of this Special Use Permit, reading two conditions into the record. John Plohetski, 825 Greenway Drive, Coppell, TX 75019, was present to represent this case before the Commission and answer any questions, stating agreement with staff conditions. He mentioned that offering packaged goods was not definite at this time. Public Hearing: Chairman McGahey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman McGahey closed the Public Hearing. Discussion: There was some discussion as to hours of operation and an opening date. Action: Commissioner Stewart made a motion to approve Case No. S-1194, Frost Bites, zoning change request from PD-178R to PD-178R-S.U.P-1194, subject to the following conditions: 1) The development of this property shall be in accordance with the site plan, elevations, floor plan and sign plan. 2) The hours of operation being limited to 7 a.m. to 12 midnight, seven 2 days a week. Commissioner Clark seconded the motion; motion carried (7-0) with Commissioners Dragon, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. o PUBLIC HEARING: Consider approval of Case No. PD-133-HC-R3~ Community Credit Union~ zoning change request from PD-133-HC (Planned Development-133, Highway Commercial) to PD-133-HC-R3 (Planned Development-133-Highway Commercial, Revision 3) to allow the development of an approximately 6,000 square- foot facility on 1.675 acres of property located at the southwest corner of S.H. 121 and Denton Tap Road, at the request of Community Credit Union. Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits of the proposal, stating that this use represents what was envisioned by the Comprehensive Master Plan. She then reviewed the technical issues discussed in the Staff Report, which have since been addressed; i.e., parking space dimensions, the concrete diverter at the drive-through lane, lack of landscape island at the end of parking row and approval by TXDOT to provide a curb cut and deceleration lane off S.H. 121. Ms. Diamond then reviewed the Landscape Plan and building elevations. She mentioned that of the 12 notices sent to property owners within 200' of the affected area, no responses were received. She then stated that staff recommends holding this case under advisement in order to adequately review the revised Landscape Plan, which was received late this afternoon, etc. Gary Weeter, PGAL Architects, 3131 McKinney, Suite 500, Dallas, TX 75204, was present to represent this item before the Commission and answer any questions, addressing staff comments. He requested approval of this zoning change so that this case can go forward to Council, subject to the revisions that they've recently made, stating closing date concerns, etc. Public Hearing: Chairman McCaffrey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following person spoke: Michael Stevens, 122 Natches Trace, Coppell, TX- voiced concerns regarding the height of the masonry wall separating the commercial uses from the residential uses. Would like to see an 8' wall to match the height of their privacy fences vs. a 6' wall, to help alleviate car noise and exhaust fumes at the drive-through. Chairman McCaffrey closed the Public Hearing. Discussion: Discussion followed concerning alternate roof elements and design, which might be better suited being located so close to a residential area; the fact that this project is in a Primary Image Zone and will be the first one sees upon entering Coppell, it will set a precedence for others to come in the area; being able to meet the corporate image while blending in with the area with a 3 higher level of articulation; being uncomfortable sending plans forward to Council without adequate review by staff, height of the masonry wall separating this property from the residential property to the rear, etc. Action: Commissioner McCaffrey made a motion to hold under advisement the Public Hearing for Case No. PD-133-HC-R3, Community Credit Union, zoning change request from PD-133-HC to PD-133-HC-R3 to the Commission's November 15th meeting. Commissioner Clark seconded the motion; motion carried (7-0) with Commissioners Dragon, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor of continuance. None opposed. go PUBLIC HEARING: Consider approval of Case No. PD-108R2.L The Reserve, zoning change request from PD-108R2 (Planned Development-108R2) to PD-108R2.1 (Planned Development-108R2.1) to relocate a 6' high masonry wall from 10' to 5' from the west property line on a 13,700 square-foot lot located at the southeast corner of Park Road and Benson Lane (283 Benson Lane), at the request of Roger & Agatha Kellett. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits of the proposal and describing why the homeowner is requesting this change of wall location. She stated that staff reviewed this request as would the Board of Adjustment and found that a property hardship doesn't exist, given the fact that the air conditioners can be relocated elsewhere on the property. She also mentioned that this area is the main entrance into Grapevine Springs Park and the existing trees would potentially be destroyed if this HOA- maintained wall were moved back five feet. Ms. Diamond continued by stating that for these reasons, staff recommends denial of this request. Agatha Kellett, 620 N. Coppell Road #4206, Coppell, TX 75019, was present to represent this item before the Commission and answer any questions, addressing staff comments. She acknowledged that the air conditioners could be relocated, but explained that she and her husband were planning to make this side area a dog run and with the wall being so close to the house, this causes a hardship. She offered to move the trees outside the wall and offered to replace them if they were to die. Public Hearing: Chairman McGahey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman McGahey closed the Public Hearing. Discussion: Some discussion followed regarding the concept of this Planned Development, the desire to not encroach on the visual image of the park entry feature by breaking up the symmetry of the wall, the desire to maintain setbacks so that public spaces are more open, etc. Action: Commissioner McCaffrey made a motion to deny Case No. PD-108R2.1. The Reserve, zoning 4 change request from PD-108R2 to PD-108R2.1. Commissioner Dragon seconded the motion; motion carried (7-0) with Commissioners Dragon, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor of denial. None opposed. o PUBLIC HEARING: Consider approval of the Carter Addition~ Lots 1 & 2~ Phase H~ Replat, to allow the replatting of Lots 1 and 2 to shift the property line between the two lots to the east, on 7.96 acres of property located along the south side of Carter Drive, west of Moore Road, at the request of Brian Rathe. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits of the proposal, reviewing the platting history development. She stated that in July, 2001, City Council approved an identical request, but the applicant failed to record the document with the County, causing the replat to expire. She added that of the four notices sent to property owners within 200', one favorable response from the applicant was received. Ms. Diamond then stated that staff recommends approval of this replat, subject to one condition, which she read into the record. Bob Wright, Pate Engineers, 8150 Brookriver Drive, Suite S-800, Dallas, TX 75247, was present to represent this item before the Commission and answer any questions, stating agreement with the staff condition. Public Hearing: Chairman McGahey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman McGahey closed the Public Hearing. Discussion: There was no discussion. Action: Commissioner Dragon made a motion to approve the Carter Addition, Lots 1 86 2, Phase Replat, subject to the following condition: 1) Fill in the name of the subdivision in the City Secretary's signature block. Commissioner Stewart seconded the motion; motion carried (7-0) with Commissioners Dragon, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. 10. PUBLIC HEARING: Consider approval of Case No. PD-194~ AmberPoint Business Park, zoning change request from LI (Light Industrial) to PD-194-LI (Planned Development-194, Light Industrial) to allow for an office/warehouse business park on approximately 110 acres of property located along the south side of Sandy Lake Road; between Royal Lane and State Road, and to consider a Detail Site Plan for a portion of 5 Lot 1, Block A, to allow the development of a 308,000 square-foot building on a 15.11 acre portion of a 36.15 acre tract therein, at the request of AmberPoint Business Park, LLC. Presentation: City Planner Andrea Roy introduced the item to the Commission, showing exhibits, a color board and a reproduction of three alternative enhanced entries at the north and south corners of the building. She discussed, at length, the variances to the Zoning Ordinance that have been requested by the applicant; i.e., multiple monument signs, variances to the Tree Mitigation plan, as well as various landscape requirements, including an off-site detention pond to serve both Lots l&2. Ms. Roy then reviewed the concept plan which indicates that the overall site will eventually hold six buildings totaling approximately 1.7 to 1.8 million square feet. Of the 19 public hearing notices sent to property owners within 200' of the request, staff received only one response which opposed any new industrial development - not referencing this project in particular. Ms. Roy went on to state that staff recommends approval of this zoning change, subject to conditions which she read into the record. Jim Gaspard, Vice President, and Jim Fulton, Leasing Agent, Transwestern Commercial Services, 5001 Spring Valley Road, Suite 600W, Dallas, TX, were present to represent this item before the Commission and answer any questions. Mr. Gaspard stated agreement with staff conditions, addressing such. Mr. Gaspard mentioned that State Farm is the owner of this property. John Fulton described the desired traffic flow of the site. Public Hearing: Chairman McGahey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. Those speaking were: Jack Clark, President of the Oak Bend HOA, 718 Beal Lane, Coppell, TX - Expressed overall concern regarding use of the area, observing proper footage of landscaping, the proposed hike and bike trail along the west side of State Road, having two entrances off State Road, the traffic issue (perhaps limiting traffic to cars only), the detention pond and potential mn-off, protection of the dry creek bed, preserving as many trees as possible to buffer this use from the subdivision, etc. Henry_ Knapek, Transwestern Commercial Services, 5001 Spring Valley Road, Suite 600W, Dallas, TX - defended Site Plan and expressed the desire to be a good neighbor to the City. Richard Nordvke. O'Brien & Associates, 5310 Harvest Hill Road, Suite 136, Dallas, TX 75230 - discussed further articulation of building. Joe Hardman, 192 State Road, Coppell, TX - concerned about existing trees along State Road, increased truck traffic, excessive speed, etc. 6 Chairman McGahey closed the Public Hearing. Discussion: There was some discussion relative to listing individual tenants on monument signs, the placement and screening of the truck docks, having an entrance that looks directly into a truck well, placing a time limit on the tree mitigation issue, requiring additional landscaping to help with screening, location of various signs, adequate buffering of this project from Oak Bend Estates, the possibility of shifting the car parking area to the visible truck parking dock area, providing more articulation to the expanse of the building to be more aesthetically pleasing, the necessity for providing the second south drive off the proposed Freeport Parkway, etc. Jaime Beard, Halff Associates, Inc., 8616 Northwest Plaza Drive, Dallas, TX 75225, addressed concerns relative to the detention pond, clarifying that the pond will be a detention pond and not a retention pond. Chairman McGahey expressed concern with regard to approving conceptual site plans, stating that the applicant needs to be aware he needs to come back with detailed site plans as additional buildings are phased in. Action: Commissioner Stewart made a motion to approve Case No. PD-194, AmberPoint Business Park, zoning change request from LI to PD-194-LI and the Detail Site Plan for Building 1, subject to the following conditions: 1) Eliminate sheet A2.2 from the submittal. Sheet A2.2S provides all necessary information for the concept plan. 2) Eliminate Irrigation Plans (Sheets L2.1 & L2.2) from the submittal. 3) Remove notations under Monument Sign A (Sheet A2.2S), indicating the number, size, and height signs permitted. This does not correspond to the requirements of the Zoning Ordinance. Further, indicate on the plan, which signs will be constructed as part of the initial construction. 4) Relocate the business park entry sign at the south end of Northpoint Drive and provide some ground level landscaping at the base of both entry signs. 5) Increase the height of the proposed screen walls on both sides of the north and south truck courts to measure a minimum of 12' in height with the exception of the screen wall located on the northwest corner, which will remain 6' in height. 6) Revise Landscape Plan in the following manner: -Ensure that all tabulations are correct, staff has calculated slightly different amounts than what is noted on the plan, - Provide the number of proposed off-site trees in the Table, 7 7) 8) 9) - More clearly indicate where the 10 existing trees are located that are included in the Non-Vehicular landscaping calculations, - Revise the height of the berm between Northpoint Drive and the south truck court to measure 4' high. - Provide two landscape islands (with trees) against the building, serving the 8 passenger vehicle spaces located in the middle of the north loading/service area. Provide a note on the plan indicating that the following requests are being made as a result of the Planned Development: A tree mitigation plan shall be submitted and reviewed to the satisfaction of the Leisure Services Department, in compliance with Section 34 Division 2, (Tree Preservation Requirements) of the Zoning Ordinance. This shall be done before development is permitted to occur on the property. · The Tree Mitigation Plan must be fully executed within three (3) years from the date that the first building receives its Certificate of Occupancy. The Perimeter Landscape Requirements shall be varied to: - omit the planting of trees in the required Perimeter landscape area over an easement, - omit the planting of trees in the required Perimeter landscape area, due to phasing of the project, - provide oft-site landscaping, across from the subject site, - not require landscape islands (with a tree) within the truck courts, · The screening requirements shall be varied to allow the provision of a living screen in lieu of a wall, to block the loading/service area from view. · The detention pond located on Lot 2 shall be permitted to serve both Lots l&2. Monument signs, consistent with the quantity, quality, size, materials, colors and located in the approximate locations, as indicated on this plan, will be permitted within this PD. The applicant will provide additional materials wrapping around the building corners immediately to the west of Northpoint Drive. Stone material will be used at each corner entranceway, in lieu of tilt wall or metal panels. 10) Additional articulations and possible color variations shall be provided at the middle of the building to break up the expanse relative to its length and height. Commissioner Clark seconded the motion; motion carried (7-0) with Commissioners Dragon, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. 11. Consider approval of the AmberPoint Business Park~ Lots 1 & 2~ Block A~ & Northpoint Drive Extension~ Preliminary Plat, to allow the extension of Northpoint Drive and the development of an office/warehouse business park on approximately 110 acres of property located along the south side of Sandy Lake Road; between Royal Lane and State Road, at the request of AmberPoint Business Park, LLC. Presentation: City Planner Andrea Roy introduced the item to the Commission, showing exhibits, stating that staff recommends approval of this Preliminary Plat, subject to three conditions, which she read into the record. Jim Gaspard, Vice President, Transwestern Commercial Services, 5001 Spring Valley Road, Suite 600W, Dallas, TX, was present to represent this item before the Commission and answer any questions, stating agreement with conditions. Discussion: There was no discussion. Action: Commissioner Kittrell made a motion to approve the AmberPoint Business Park, Lots 1 & 2, Block A, & Northpoint Drive Extension. Preliminary Plat, subject to the following conditions: 1) Provide a note on the Plat indicating that the additional right-of-way needed from the City to extend Northpoint Drive will be dedicated by separate instrument. 2) Revise utility signature block for Paragon Cable to read AT&T Broadband. 3) Revise City Secretary signature block to indicate the name of the subdivision. Commissioner Dragon seconded the motion; motion carried (7-0) with Commissioners Dragon, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor. None opposed. A ten-minute break was observed. 12. Consider approval of the Dynasty Cleaners Addition~ Lot 1~ Block 1~ Site Plan, to allow the development of a 10,400 square-foot retail building on 1.606 acres of property located at the southeast corner of S.H. 121 and Denton Tap Road, at the request of Enoch, Inc. Presentation: City Planner Andrea Roy introduced the item to the Commission, showing exhibits of the 9 13. proposal, reviewing the history of this property. She stated that this submission has remedied many of staff's previous concerns, which she enumerated, and proceeded to outline outstanding issues; i.e., a parallel parking space which creates a safety hazard, numerous landscaping concerns, lack of signage details, specific brick color, etc. Because of the significant level of outstanding issues, which were read into the record, Ms. Roy then stated that staff recommends holding this case under advisement. Art Anderson, Winstead Sechrest & Minick, 5400 Renaissance Tower, 1201 Elm Street, Dallas, TX 75270, and Jerod Jackson, Enoch, Inc., 10203 Corkwood, Suite 110, Dallas, TX 75238, were present to represent this item before the Commission and answer any questions. Mr. Anderson stated that the applicant is willing to hold this case and the Minor Plat application over so the applicant can adequately address staff comments. He then addressed some concerns. Discussion: There was discussion regarding the brick color, with indications that the lighter shade of red brick was preferable, general elevation concerns, the fact that this site should be used for a regional type of facility, vs. neighborhood, improved screening of faCade seen from elevated portions of existing and future S.H. 121 and adjacent properties, screening of all rooftop equipment from every angle because of the building's high visibility, etc. Action: Commissioner Stewart made a motion to hold under advisement the Dynasty Cleaners Addition, Lot 1, Block 1, Site Plan to the Commission's November 15th meeting. Commissioner McCaffrey seconded the motion; motion carried (7-0) with Commissioners Dragon, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor of continuance. None opposed. Consider approval of the Dynasty Cleaners Addition~ Lot 1~ Block 1~ Minor Plat, to allow the development of a 10,400 square-foot retail building on 1.606 acres of property located at the southeast corner of S.H. 121 and Denton Tap Road, at the request of Enoch, Inc. Presentation: City Planner Andrea Roy introduced the item to the Commission, stating that because the Site Plan was held over to the Commission's November 15th meeting, staff recommends either receiving a letter from the applicant waiving the 30-day approval process or denial of this Minor Plat, which can be brought back next month. Art Anderson, Winstead Sechrest & Minick, 5400 Renaissance Tower, 1201 Elm Street, Dallas, TX 75270, said that they would be willing to either waive the 30-day rule under Chapter 212 of the Local Government Code, or accept a denial without prejudice. Discussion: There was no discussion. Action: Commissioner Stewart made a motion to deny the Dynasty Cleaners Addition, Lot 1, Block 1, 10 14. Minor Plat. Commissioner Kittrell seconded the motion; motion carried (7-0) with Commissioners Dragon, McGahey, Kittrell, McCaffrey, Clark, Halsey and Stewart voting in favor of denial. None opposed. General discussion concerning planning and zoning issues. A. Update on Council planning agenda actions on October 9, 2001. a. Case No. PD-186R2, Duke-Freeport, zoning change from PD-186R to PD-186R2 b. Case No. S-1192, Pizza Inn, zoning change from C to C-S.U.P c. St. Joseph Village, Lots 1-4, Block A, Final Plat d. Trinity Shores, Lots 1-19, Final Plat e. Wynnpage Plaza South, Site Plan and Minor Plat f. Coppell Family YMCA, Site Plan Amendment g. Text change to amend Section 12-34-7, Table 1 (Plant Palette), of the Coppell Code of Ordinances (Zoning), to expand the list of allowable plantings to include drought tolerant and native plants Planning Director Gary Sieb advised the Commission of Council's actions on the above-listed agenda items. Director's comments a. Advise Commissioners of the Looney Ricks Kiss contract regarding revitalizing the Old Coppell Historic Overlay district. b. Attendance requirements. If a Board/Commission/Committee member is absent for three (3) consecutive regularly scheduled meetings, or 25% of the regularly scheduled meetings within a 12-month period, said member shall be removed from the Board, and the City Council will fill the unexpired term. c. Training. Planning Director Gary Sieb congratulated the new officers and welcomed Ann Dragon to the Commission; advised the Commission of upcoming meetings on November 12 and 14 with Looney Ricks Kiss Architects, Inc. (LRK), the City's Old Coppell Master Plan consultant; read the attendance requirements for Boards and Commissions; advised the Commissioners of upcoming training opportunities; probable change in the seating arrangement next month, and the new after-hours security system in the building. With nothing further to discuss, the meeting adjourned at approximately 10 p.m. Greg McGahey, Chairman 11 ATTEST: Barbara H. Jahoda, Sr. Administrative Secretary 12